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080993 CC Reg AgP * CITY OF SHOREWOOD COUNCIL CHAMBERS REGULAR CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD MONDAY, AUGUST 9, 1993 7:00 PM The City Council will meet in work session format, at 6:40'Ice'," " p.m. to consider an appointment to the Planning Commission. The regular City Council meeting will convene at 7:00 j AGENDA 1. CONVENE CITY COUNCIL MEETING A. Pledge of Allegiance B. Roll Call Daugherty Lewis Mayor Brancel Benson Stover C. Review Agenda 2. APPROVAL OF MINUTES City Council Regular Meeting Minutes - July 26, 1993 (Att.No.2- Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & adopt resolutions therein: A - A motion to apprr a Sign Permit - I.C.O. Applicant: I•- e Sign Company Location: 10$ County Road 19 (Att. _tanner's Memo) B - A motion to approve a Temporary Sign Permit - Shorewood Nursery Applicant: Gary Minion Location: 23505 Smithtown Road (Att.- Planner's Memo) C - A Proposed Resolution approving a Final Plat - Christmas Lake Ridge (Att. -3C1- Planner's Memo; 3C2- Proposed Resolution) 4. PARK - Report on the July 27th meeting 5. PLANNING A - A Resolution making an appointment to the Planning Commission (Att.- Proposed Resolution) B - A proposed Resolution approving a simple subdivision and lot width variance Applicant: Wallace & Elizabeth Peck Location: 25975 Wild Rose Lane (Att. -5B1- Planner's Memo; 5B2- Proposed Resolution) 6. VISITOR'S PRESENTATION - Representative of the LMCD • CITY COUNCIL AGENDA - MONDAY, AUGUST 9, 1993 PAGE TWO 7. 1994 CONTRACT FOR ASSESSING SERVICES (Att.- Proposed Contract) 8. A MOTION APPROVING THE SOUTH LAKE POLICE 1994 OPERATING BUDGET (Att.- Recommended Budget) 9. CONSIDERATION OF REFUND REQUEST (Att.- Finance Director's Memo) 10. CONSIDERATION OF APPOINTMENTS TO A COOPERATIVE SERVICES ADVISORY GROUP (Att. -Memo) 11. CONSIDERATION OF A 5 YEAR CONTRACT FOR FIRE DEPT. SERVICES (Att. -11A Excelsior Letter; 11B Adm.'s Memo) 12. BLOCK PARTY REQUEST - WATERFORD ASSOCIATION (Att.- Citizen's Request) 13. 8:00 P.M. INFORMATIONAL MEETING A - Presentation of and public input on a special assessment ordinance for street reconstruction projects B - Consideration of an ordinance amending Chapter 901 of the Shorewood City Code adopting an assessment policy for Street Reconstruction (Att. - #13B1 Proposed Ord.; #13B2 Summary Ord.) 14. MATTERS FROM THE FLOOR 15. ADMINISTRATOR AND STAFF REPORTS A Objectives for 1994 Budget (Att.- Administrator's Memo) B - Traffic on Beverly Dr & Cajed Lane (Att. -Memo) C - Attorney's Report on Sewer Backup Insurance Investigation D - MWCC Issues 16. MAYOR AND CITY COUNCIL REPORTS 17. ADJOURN SUBJECT TO APPROVAL OF CLAIMS - (Attachment) JCH.ttn 8/4/93 EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL MEETING J MONDAY, AUGUST 9, 1993 Mayor Brancel has indicated she will be unable to attend this meeting. Enclosed you will find letters from two individuals who have indicated interest in serving on the Planning Commission. They have been invited to come to City Hall to talk with the City Council for 10 minutes. Roxanne Martin is scheduled to be interviewed at 6:40 p.m. John Sjovall at 6:50 p.m. Please be here at 6:30 p.m. so that the Council can prepare for the interviews. Louise Bonach has indicated she can serve on the Planning Commission through the month of September. Therefore, there is not '4 pressure to make the appointment quickly. Members of the Planning Commission have informally indicated an interest in having her serve as long as possible to provide continuity in some of the substantive matters currently before the Commission. AGENDA ITEM 3A - Is being postponed because the applicant has not submitted appropriate information. The Council could add Item #7 to the Consent Agenda at this time, if no discussion is necessary (1994 Contract for Assessing Services.) AGENDA ITEM 3B - This is a temporary sign permit for an upcoming truck -load sale at Shorewood Nursery. It is suggested that a temporary sign permit be issued subject to verification that existing signs comply with City regulations. AGENDA ITEM 3C - This motion would be to approve a resolution approving a final plat for Christmas Lake Ridge. The motion would include a stipulation that the final plat will not be released until specified conditions have been satisfied. AGENDA ITEM 5A - A generic resolution is prepared for an appointment to the Planning Commission. Again, there is not pressure to make an appointment at this time. AGENDA ITEM 5B - The Planning Commission on a 4/3 vote recommends approval of a subdivision and lot width variance subject to conditions explained in the memorandum at 25975 Wildrose Lane. AGENDA ITEM 6 - Neither Bob Rascop nor Gene Strommen can attend the meeting. However, LMCD Chairman David Cochran plans on attending to discuss the issue of the LMCD's budget and how new Statutory limitations affect it. EXECUTIVE SUMMARY - SHOREWOOD CITY COUNCIL MEETING MONDAY, AUGUST 9, 1993 PAGE 2 AGENDA ITEM 7 - This is an extension of Rolf Erickson's agreement for assessment services. Because of an increase in the number of parcels and paper work required by changes in Statute, the $1,564.00 proposed increase seems acceptable. A motion approving execution of the agreement should be considered. AGENDA ITEM 8 - The proposed South Lake Police Department budget is a 2% increase in expenditures. Because of Shorewood's growth and increased use, our share is increasing by 4.7 %. This budget is unanimously recommended by the South Lake Police Coordinating Committee. A motion approving the police budget would be in order. AGENDA ITEM 9 - The enclosed material explains this request for forgiveness of a late utility charge. The letter also indicates concern for paying the Spring Clean -up Charge when they have not Ilk participated in this program. AGENDA ITEM 10 - At this point, the Council is being asked to consider individuals who would be interested in serving on an advisory committee relating to our cooperation study. A press release has been prepared and we intend to include an article in our September newsletter encouraging people to apply. There should be some discussion at the Council meeting for the benefit of the press and cable television. AGENDA ITEM 11 - The enclosed memorandum analyzes our current position on the Excelsior Fire Department contract negotiations. It appears at this point that significant headway is being made. Please carefully review the memorandum. A recommendation on accepting Excelsior's proposal with conditions is included. AGENDA ITEM 12 - By the time of the meeting, I hope to have identified which cul -de -sac in the southeast area will be closed for a Waterford Association party. We are suggesting that Waterford Place (a through street) should not be closed off. AGENDA ITEM 13 - At 8:00 p.m. we will hold another informational meeting on the proposed special assessment ordinance. There has been additional press coverage on this issue. There should be discussion at the City Council level. Council may wish to hold off on any action until all Council members can be present. AGENDA ITEM 15A - Please carefully review the 1994 proposed budget objectives. They are tied to the prioritized issues identified by the Council in March. They obviously will have an impact on the 1994 budget. 7/13/93 TENTATIVE SCHEDULE OF CITY COUNCIL WORK SESSIONS Held in Round Table Format Following the Regular City Council Meetings DATE TOPIC OF DISCUSSION July 26 August 9 August 23 Operating Budget September 13 September 27 *Joint Meeting with Planning Commission - Community Facilities Section of Comp Plan (moved from 9/13) October 11 Capital Improvement Plan - 1994 - 1998 (moved from 8/9) Water Policy Questions - New Developments (moved from 8/9) Review Garbage Collection Alternatives (moved from 7/12 & 8/9) October 25 Capital Improvement Plan - 1994 - 1998 November 8 Discuss Labor Negotiations (moved from 7/26 & 10 /11) 411 November 22 *Joint Meeting with Planning Commission - Land Use /Natural Resources (Comp Plan) JCH.tln t , CITY OF SHOREWOOD COUNCIL CHAMBERS REGULAR CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD MONDAY, JULY 26, 1993 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING The meeting was called to order by Mayor Brancel at 7:00 p.m. A. PLEDGE OF ALLEGIANCE B. ROLL CALL Present: Mayor Brancel; Councilmembers Benson, Daugherty, Lewis and Stover; Administrator Hurm, Engineer Dresel, Acting Attorney Humphrey, Planning Director Nielsen, and Finance Director Rolek. C. REVIEW AGENDA Daugherty moved, Benson seconded to approve the agenda for July 26, 1993. Motion passed 5/0. 2. APPROVAL OF MINUTES A. Regular City Council Meeting and Work Session Minutes - July 12, 1993 Lewis moved, Stover seconded to approve the City Council Minutes and Work Session Minutes of July 12, 1993, amended by deleting the phrase with the idea...within the community." from Sentence 2, Paragraph 4, Page 1 of the Work Session Minutes. Motion passed 5/0. 3. PARK - Report on July 13 meeting - None. 4. PLANNING A. A Motion to Adopt a Resolution Approving Findings of Fact for C.U.P. and Variances for Vine Hill Market at 19215 State Highway 7 (postponed from 7 -12 -93 meeting) Stover explained her opposition to the proposed C.U.P. and variances. After a physical inspection of the site and review of its plans, Stover contended the site is too small, too crowded and would not safely handle the resulting additional vehicle and delivery truck 1 4- • REGULAR CITY COUNCIL MINUTES JULY 26, 1993 - PAGE 2 • traffic. Lewis. pointed out that in previous discussions, the Council determined that the applicant would be the one to suffer if the customers thought they could not work with this arrangement. He further stated the variances put the onus on Mr. Pyle to be responsible for customers being able to use the pumps and nothing has occurred to change that responsibility. Daugherty stated discussions were held to determine a reasonable solution to allow the applicant to make the requested changes. He commented on his discussions with the Planning Commissioners concerning this application, noting that the Commission was split in its recommendation for approval. He pointed out the proposal is not for a full service, high volume fuel operation and expressed his support for the proposed improvements and added gas pumps for a small neighborhood -type of convenience center. He noted during his five -year residency in the area, he has not seen more than 4 cars in the parking lot at any one time. Daugherty stated Mr. Pyle developed the proposal to provide additional service and convenience to the surrounding neighborhood. He pointed out its use and design does not lend itself to a high - volume type gas pumping operation and the applicant wishes to enhance his business rather than distract it. Daugherty supported granting approval of the C.U.P. and variances based on the small neighborhood convenience center character of the business. Lewis stated with respect to safety, the improvements proposed greatly improve the safety concerns in the area and to trade that consideration for the concerns regarding the area by the pumps to be used by customers would be a disadvantage to the site. Stover stated the improvements to the site initially led her to support the recommendation, however, further concerns caused her to withdraw her support, including elimination of an access to the area which may be an advantage to discourage cut - through traffic, but is a • disadvantage to lack of egress. In addition, Stover stated the blacktopped area will be reduced and from her personal observation, the number of vehicles on the property has remained constant over the years. Consequently, according to Stover, it will be more difficult for vehicles to maneuver on the site and the addition of a gas operation gives more reason for customers to be there, and new customers will be added, notwithstanding the fact that the intent is to serve the neighborhood. She continued it is extremely tight for vans and trucks to get to the pumps even if cars are not parked adjacent acknowledging that it is not impossible but not probable. Stover pointed out parking is not allowed on Vine Hill Road, future upgrading of Vine Hill will exacerbate the problems, the sight lines are not good, the variance would bring the egress close to the stop sign, and overall activity on the site is more than it can realistically accommodate. Daugherty acknowledged the safety concerns raised by Stover, however, he reiterated the fact that the property is a small neighborhood type convenience center serving 3 -4 people 2 REGULAR CITY COUNCIL MINUTES JULY 26, 1993 - PAGE 3 at one time. He questioned the notion of additional customers noting the applicant's likely end result will be that current customers will spend more money. In addition, Daugherty stated that long term, the site would maintain its look as a small convenience center since approval has been given for a large major gas /grocery center three blocks to the west of this location. That location will be developed in a short period of time therefore the Vine Hill Market will remain a small operation and does not have the potential for expansion of its size. Daugherty stated the applicant has done everything possible to accommodate the questions and requests of the Planning Commission and the Council. Lewis referred to the improvements included in the plan that would eliminate cut - through traffic. He pointed out the cut - through traffic is a larger problem than if there were a couple of gas pumps on the site for the convenience of local residents. Lewis indicated the applicant would not make the improvements if there was not a trade -off. With plans to 4, upgrade the frontage road, it would become more attractive for cut - through traffic which Lewis indicated the Council may have to deal with in the future. Stover stated there is no space for a canopy above the pumps. Therefore the pumps are being located in a space less than generally accepted. Stover reiterated her belief that the number of customers will increase. Lewis pointed out that if the operation is inconvenient for customers, they will not stop there but will go to another location for services. Lewis stated he does not believe this operation will significantly impact the level of the number of cars at this business. Daugherty asked Stover what changes could be made to the proposal to gain her support. Stover explained more land is needed to accommodate the existing building and the area in which the pumps would be located. She understands why there needs to be drive - through • area on both sides of the pumps and that area cannot be widened. She further pointed out the lot line is tight in the sloped area and it is difficult for two cars to maneuver without hitting the building yet staying on the lot. Stover reiterated the space for the gas pumps is at the minimum and cannot accommodate a canopy. Parking on the site is acceptable, but vehicles coming around the building would have difficulty when cars are parked in the back. Stover said everything on the property is squeezed. Daugherty stated if the gas pumps were not installed, the redesign of the traffic flow would provide a more efficient operation and the addition of the gas pumps for the convenience of the neighborhood is a small price to pay for the overall improvement of the property. Benson concurred with the statements made by Stover. He stated he has continued to oppose the proposed C.U.P. and variances throughout the review process. Benson reiterated that while the improvements proposed are commendable, the site is too small to reasonably accommodate the proposed gas operation. 3 REGULAR CITY COUNCIL MINUTES • JULY 26, 1993 - PAGE 4 Daugherty moved, Lewis seconded to adopt RESOLUTION NO. 93 -61, "A Resolution Granting a Conditional Use Permit and a Setback Variance for the Vine Hill Market." Motion failed 3/2 (a 4/5 vote being required). Stover and Benson voted nay. B. A Resolution Approving the Simple Subdivision /Combination /CUP Revision for Minnewashta Elementary School, 26350 Smithtown Road Nielsen stated the two Resolutions approving these requests are based on recommendations of the staff and Planning Commission. He explained that the school district wishes to proceed with work on the parking lot in order to complete it for use for the coming school year, therefore the resolution approval process has been accelerated. Stover requested clarification regarding the water tower issue. Dresel indicated a different location for the water tower at the same elevation has been proposed. Nielsen clarified that was not included as a condition, however the school district representatives indicated the granting of the easement for the water tower will be formalized as a separate transaction. Benson noted that a play area will be lost and asked whether another area will be expanded to make up for the lost area. Mr. Tom Berge, Director of Business Services, Minnetonka Public Schools, stated that one of two baseball fields will be eliminated to accommodate the expanded storm water area, however plans include future improvement of the unimproved area on the property. Lewis moved, Stover seconded to adopt RESOLUTION NO. 93-61, "A Resolution Granting a Conditional Use Permit for the Minnewashta Elementary School." Motion passed 5/0. Stover moved, Lewis seconded to adopt RESOLUTION NO. 94-62, "A Resolution Approving Subdivision and Combination of Real Property." Motion passed 5/0. C. A Resolution Approving the Preliminary Plat of James Hill for James Robin, 23420 Park Street Nielsen stated the Resolution approving this request is based on recommendations of the staff and Planning Commission. Lewis moved, Daugherty seconded to adopt RESOLUTION NO. 93 -63, "A Resolution Granting Preliminary Plat Approval for James Hill." 4 REGULAR CITY COUNCIL MINUTES JULY 26, 1993 - PAGE 5 Motion passed 5/0. 5. CONSIDER A RESOLUTION APPROVING PLANS & SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE SILVERWOOD PARK TENNIS COURT PROJECT Hurm stated the Council will consider the bids received at its August 23, 1993 meeting. Daugherty moved, Lewis seconded to adopt RESOLUTION NO. 93 -64, "A Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids for the Silverwood Park Tennis Court Project." Motion passed 5/0. • 6. CONSIDER A RESOLUTION ORDERING PLANS & SPECIFICATIONS FOR SEASONS ELDERLY HOUSING PROJECT Dresel stated that the level of MNDot funding continues to be an outstanding matter; however he received a verbal commitment by telephone of $37,000 from MNDot. This leaves an unfunded portion of $18,900, which does not include the part under Old Excelsior Boulevard. He noted that Mr. Buesgens, the owner of the property on the north side of Old Excelsior Boulevard, has contacted him expressing his concerns regarding erosion problems. Dresel indicated he does not have a cost estimate for the replacement of that pipe and the outlet, but it will be inspected during excavation. $15,000 has been set aside in capital improvements leaving $3900 to be funded from the General or Street budgets. Hurm clarified that the capital improvement program identifies a potential project in the area with $10,000 to be provided from the storm water utility and $5000 from the General Fund. Any costs associated with crossing the road are justified to come from the road fund and the remaining $4000 could come from that fund. Dresel reviewed the estimated costs of the project. He described the erosion problems on the north side of the Boulevard, noting that problem exists with or without the Seasons project, and a physical inspection of the pipe under the road will be made during excavation. He estimated repair costs at $10,000 which includes replacement of the culvert. Dresel recommended approval of the resolution ordering plans and specifications for the Seasons elderly housing project based on receipt of a written confirmation from MNDot for its $37,000 funding commitment. Mr. Larry Buesgens, 20090 Excelsior Boulevard, described his concerns regarding the physical condition of the existing culvert, drainage problems and erosion occurring on his property. He indicated there will be additional run -off from the blacktopped area of the 5 „ REGULAR CITY COUNCIL MINUTES JULY 26, 1993 - PAGE 6 Seasons development. Mr. Buesgens stated he would work with the City to resolve his concerns including: stop the aggressive soil erosion on his property; correct past damage to his property including replacement of the soil that has been washed into the lake; hold back as much storm water as possible through use of the holding ponds; and to prevent future damage. Dresel described the purpose and function of the detaining ponds. He noted the Watershed District has reviewed and approved the Seasons project as meeting the District's guidelines. He stated a third holding pond is being constructed in the northeast corner of the development which will control 90% of that area. Dresel noted the repair work involving the pipe under Old Excelsior Road was presented as a separate issue from the Seasons project due to the funding problems. Hurm requested direction from the Council with regard to funding the work associated with the Seasons development and described the funding sources. He described the funding sources for the repair work involving the culvert beneath Old Excelsior Road and requested the Council's direction. Dresel answered questions from the Councilmembers during discussion. Mr. Boyer, developer of the Seasons project, stated it has been determined the additional run -off from his development will be managed and contained in a section of wetland on the property and the pipe is for the benefit of drainage from the south side of Highway 7. He described the water drainage management plans. Dresel described the reasons for the need for the pipe as a water outlet. Mr. Buesgens described the natural drainage pattern in the area and questioned whether the holding pond and storm sewers will accommodate the run -off. Lewis indicated the City has an obligation to take care of the final outlet beginning with the Old Market Road drainage that ends up on Mr. Buesgens' property. Daugherty stated it is important that a clear analysis is made of the handling of the drainage associated with the Seasons project. Stover moved, Benson seconded to adopt RESOLUTION NO. 93-65, "A Resolution Ordering Improvement and Preparation of Plans and Specifications, The Seasons Elderly Housing Project.” Motion passed 5/0. The Council agreed that the Engineer's preparations will include an investigation of the necessary repair work related to the pipe under Old Excelsior Boulevard, determination of associated costs, and development of a funding program for that work as well as for the Seasons project. The Council will re- consider the matter at a future meeting. 6 • REGULAR CITY COUNCIL MINUTES JULY 26, 1993 - PAGE 7 7. INFORMATIONAL MEETING - 8:30 P.M. A. Presentation of and public input on a special assessment ordinance for street reconstruction projects B. Consideration of an ordinance amending Chapter 901 of the Shorewood City Code adopting an assessment policy for street reconstruction - Tabled. Dresel reviewed the history of the development of the special assessment ordinance . He explained the proposed assessment formula which would assess 1/3 of a street's reconstruction costs to its residents and the balance would be paid through property taxes. He stated it was the intent of the task force which developed the policy that it be fair for all residents. , • r 6165 Strawberry Lane, questioned what dollar amount a Mr. Scott Becker, 6 ry q typical homeowner would be assessed for a typical street. Dresel estimated the cost could be $3000 over a 10 -year period depending on a number of variables. Becker stated it is difficult to determine who benefits from street reconstruction as residents use all sorts of streets to reach their destinations. In general, Becker opposed the assessment policy. Ms. Patty Helgeson, 6120 Strawberry Lane, stated her objection to the proposed ordinance preferring that reconstruction costs be paid for through general taxes. She pointed out that heavy construction traffic and garbage trucks are causing wear and tear on Strawberry Lane, and suggested that other issues such as installation of water lines be considered and solved prior to implementation of this policy. Stover moved, Lewis seconded to table to August 9, 1993, consideration of an ordinance • amending Chapter 901 of the Shorewood City Code adopting an assessment policy for Street Reconstruction. Motion passed 5/0. 8. MATTERS FROM THE FLOOR Mr. Larry Buesgens, 20090 Excelsior Boulevard, requested the Council's assistance in controlling traffic speed on Excelsior Boulevard. He stated since the slip ramps have been closed, the traffic level has increased substantially and the speed of traffic routinely exceeds the posted limit. The police have been requested to monitor the street, however, that has not alleviated the problem. He questioned the 25 mph speed limit posted on St. Albans Bay Road and 30 mph limits on Excelsior Boulevard and Manor Road. Brancel noted that six months ago, MNDot conducted a study of those streets and the posted levels are the result. Buesgens questioned whether the times of the monitoring were appropriate and suggested that a speed study be conducted during the hours 6 a.m. to 7 p.m. 7 - '+ REGULAR CITY COUNCIL MINUTES JULY 26, 1993 - PAGE 8 Daugherty moved, Stover seconded to direct the staff to request the South Shore police department to monitor traffic speed levels on Excelsior Boulevard encompassing the area of Buesgens' residence for a 30 -day duration including during peak traffic periods. Motion passed 5/0. 9. ADMINISTRATOR AND STAFF REPORTS A. Attorney's report on sewer backup insurance investigation - nostponed. B. Report on 1993 Objectives and presentation of Objectives for 1994 Budget Hurm directed the Council's attention to the Mid -Year Review of City Objectives for the Year 1993. • Hurm reported on the response received from the LMCD regarding the statutory limit of increases assessed Shorewood for the LMCD budget. Following discussion, it was the consensus of the Council that Messrs. Strommen and Rascop be requested to attend a Council meeting to clarify the LMCD's administrative and milfoil budget items. Hurm reported a change to the numbering system of resolutions adopted by the Council: the year will precede the resolution number. He stated analysis is being conducted on the contract negotiations for fire department services with Excelsior and a report /recommendation will be presented for the Council's consideration at its next meeting. Hurm reported Shorewood's 1992 population estimate is 6,322 up from 5,917 in 1990. There were no reports from the Engineer, Planning Director or Finance Director. 10. MAYOR AND CITY COUNCIL REPORTS • Report on the Coordinating Committee meeting. Mayor Brancel briefly commented on the Coordinating Committee's recent meeting to discuss the Police Department budget and reiterated that the matter will appear on the Council's next agenda. Daugherty noted the police department has received a copy of the City's solicitation ordinance. Lewis suggested that staff investigate the possibility of renting or borrowing the radar speed monitoring device used by Minnetonka. 11. ADJOURNMENT SUBJECT TO APPROVAL OF CLAIMS Benson moved, Daugherty seconded to adjourn the City Council Meeting at 9:10 p.m. 8 REGULAR CITY COUNCIL MINUTES JULY 26, 1993 - PAGE 9 subject to the approval of claims. Motion passed 5/0. RESPECTFULLY SUBMITTED Arlene H. Bergfalk Recording Secretary TimeSaver Off Site Secretarial ATTEST: • BARBARA J. BRANCEL, MAYOR JAMES C. HURM, CITY ADMINISTRATOR • 9 MAYOR Barb Brancel COUNCIL Kristi Stover Rob Daugherty Daniel Lewis Bruce Benson CITY OF SHOREWOOD mir 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331-8927 • (612) 474-3236 MEMORANDUM TO: Mayor and City Council io FROM: Brad Nielsen DATE: 4 August 1993 RE: Temporary Sign Permit - Shorewood Nursery FILE NO. 405 (Sign Permits) Gary Minion, representing the Shorewood Nursery at 23505 Smithtown Road, requests approval of a temporary sign permit for an upcoming truckload sale. He proposes to display two banners, no larger than 32 square feet in area, one on each side of a semi - trailer. The signage would be up between 21 August and 28 August. The signage complies with Shorewood's Code, which allows temporary signs to be displayed lb twice in any 12 month period, for no more than seven days at a time. Having researched our records, the subject property has not received a temporary sign permit in the last 12 months. We have received a request to inspect the property to determine if their current permanent signage complies with the City Code. It is suggested that the temporary sign permit be issued subject to verification that existing signs comply with City regulations. cc: Jim Hurm Gary Minion A Residential Community on Lake Minnetonka's South Shore MAYOR Barb Brancel COUNCI L Kristi Stover Rob Daugherty Daniel Lewis Bruce Benson . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen . DATE: 5 August 1993 RE: Christmas Lake Ridge - Final Plat FILE NO.: 405 (93.15) The Landschute Group, Inc. has submitted a final plat for Christmas Lake Ridge, a four-lot subdivision on Ridge Road. Preliminary Plat approval included a number of conditions which have not been satisfied as of this writing. Specifically: . 1. The applicant must provide cost estimates for removing the nonconforming accessory buildings on the site. These should include the cost of drilling a well for the existing home. Based on these estimates a letter of credit or cash escrow will be required to guarantee compliance within 90 days. 2. The applicant's attorney must provide cross-easements and maintenance agreements for the shared driveways. These must be recorded with.t!1e plat. 3. The plat must show an expanded easement for Ridge Road which includes the traveled portion of the road. 4. Park dedication fees and sewer access charges must be paid. Attached is a proposed resolution approving the final plat. It is recommended that the plat be approved but not released until the items referenced above are resolved. It is suggested that these items be completed by 24 August, after which the resolution may be released and the applicant must record the plat within 30 days. A Residential Community on Lake Minnetonka's South Shore -J: +&-n F.3 C'- { : , .... r --.~.... Re: Christmas Lake Ridge Final Plat 5 August 1993 Please note that the exhibits for the resolution which include the cross-easements and maintenance agreements are not attached. cc: Jim Hurm Joel Dresel Tim Keane Jon Monson . . - 2 - ROB DAUGHERTY, Acting Mayor ,. RESOLUTION NO. A RESOLUTION APPROVING THE FINAL PLAT OF CHRISTMAS LAKE RIDGE WHEREAS, the final plat of Christmas Lake Ridge has been submitted in the manner required for the platting of land under the Shorewood City Code and under Chapter 462 of Minnesota Statutes, and all proceedings have been duly had thereunder; and WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the regulations and requirements of the laws of the State of Minnesota and the City Code of the City of Shorewood. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: . 1. That the plat of Christmas Lake Ridge is hereby approved. 2. That the approval is specifically conditioned upon the applicant recording the Cross-Easements and Maintenance Agreement attached hereto and made a part hereof. 3. That the Mayor and City Administrator/Clerk are authorized to execute the Certificate of Approval for the plat on behalf of the City Council. 4. That this final plat and the Cross-Easements and Maintenance Agreement shall be recorded within 30 days of the date of certification of this Resolution. . BE IT FURTHER RESOLVED, that the execution of the Certificate upon said plat by the Mayor and City Administrator/Clerk shall be conclusive, showing a proper compliance therewith by the subdivider and City officials and shall entitle such plat to be placed on record forthwith without further formality, all in compliance with Minnesota Statutes and the Shorewood City Code. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of August, 1993. ATTEST: JAMES C. HURM City Administrator/Clerk 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 . - .... CITY OF SHOREWOOD MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen . DATE: 5 August 1993 RE: Christmas Lake Ridge - Final Plat FILE NO.: 405 (93.15) MAYOR Barb Brancel COUNCI L Kristi Stover Rob Daugherty Daniel Lewis Bruce Benson The Landschute Group, Inc. has submitted a final plat ~ Christmas Lake Ridge, a four-lot subdivision on Ridge Road. Preliminary Plat approval included a n\lmber of conditions which have not been satisfied as of this writing. Specifically: . 1. The applicant must provide cost estimates for removing the nonconforming accessory buildings on the site. These should include the cost of drilling a well for the existing home. Based on these estimates a letter of credit or cash escrow will be required to guarantee compliance within 90 days. 2. The applicant's attorney must provide cross-easements and maintenance agreements . for the shared driveways. These must be. recorded with t!te plat. 3. The plat must show an expanded easement for Ridge Road which includes the traveled portion of the road. 4. Park dedication fees and sewer access charges must be paid. Attached is a proposed resolution approving the final plat. It is recommended that the plat be approved but not released until the items referenced above are resolved. It is suggested that these items be completed by 24 August, after which the resolution may be released and the applicant must record the plat within 30 days. A Residential Community on Lake Minnetonka's South Shore 3CJ ...--" Re: Christmas Lake Ridge Final Plat 5 August 1993 Please note that the exhibits for the resolution which include the cross-easements and maintenance agreements are not attached. cc: Jim Hurm Joel Dresel Tim Keane Jon Monson . . '-- - 2 - . . RESOLUTION NO. A RESOLUTION APPROVING THE FINAL PLAT OF CHRISTMAS LAKE RIDGE WHEREAS, the final plat of Christmas Lake Ridge has been submitted in the manner required for the platting of land under the Shorewood City Code and under Chapter 462 of Minnesota Statutes, and all proceedings have been duly had thereunder; and WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the regulations and requirements of the laws of the State of Minnesota and the City Code of the City of Shorewood. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the plat of Christmas Lake Ridge is hereby approved. 2. That the approval is specifically conditioned upon the applicant recording the Cross-Easements and Maintenance Agreement attached hereto and made a part hereof. 3. That the Mayor and City Administrator/Clerk are authorized to execute the Certificate of Approval for the plat on behalf of the City Council. 4. That this final plat and the Cross-Easements and Maintenance Agreement shall be recorded within 30 days of the date of certification of this Resolution. BE IT FURTHER RESOLVED, that the execution of the Certificate upon said plat by the Mayor and City Administrator/Clerk shall be conclusive, showing a proper compliance therewith by the subdivider and City officials and shall entitle such plat to be placed on record forthwith without further formality, all in compliance with Minnesota Statutes and the Shorewood City Code. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of August, 1993. ROB DAUGHERTY, Acting Mayor ATTEST: JAMES C. HURM City Administrator/Clerk 3C2 RESOLUTION NO. A RESOLUTION MAKING AN APPOINTMENT TO THE SHOREWOOD PLANNING COMMISSION WHEREAS, the City of Shorewood has advertised for Shorewood citizens to apply to serve on the Planning Commission; and WHEREAS, the City Council has completed a review and selection procedure for appointment to the Planning Commission; and WHEREAS, the current position opening, created by the resignation of Planning Commissioner Lou~se Bonach, runs through December, 1994. . NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Shorewood hereby appoints to the City Planning Commission effective September 1, 1993 to complete said term ending December 31, 1994. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of August, 1993. Barbara J. Brancel, Mayor ATTEST: ~ James C. Hurm, City Administrator SA MAYOR Barb Brancel COUNCIL Kristi Stover Rob Daugherty Daniel Lewis Bruce Benson CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236 MEMORANDUM -, TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen . DATE: 30 June 1993 RE: Peck, Wallace and Elizabeth - Simple Subdivision and Lot Width Variance . FILE NO.: 405 (93.19) BACKGROUND Mr. and Mrs. Peck own the property located at 25975 Wild Rose Lane (see Site Location map - Exhibit A, attached). They propose to divide the property into two lots as shown on Exhibit B. '. The lot extends between Wild Rose Lane and Smithtown Road and is occupied by the Peck's residence and a 300+ square foot barn. The property is zoned R-IA, Smgle-Family Residential, and contains approximately 2.6 acres. Despite its area, the lot is only 98 feet wide on the Wild Rose Lane end. Consequently the applicant requests a lot width variance for the northerly lot. ANALYSIS/RECOMMENDATION The south side of Wild Rose Lane is characterized by narrow lots, many of which are relatively deep. They range in width from 50 feet to 150 feet. Ten of the lots on that side of the street are narrower than the applicant's. The point of all this is that the applicant's lot on Wild Rose Lane, while substandard for the R-IA district, is not out of character with the neighborhood. The proposed division will allow the applicant to make reasonable use of his property. The Wild Rose Lane lot will be as big or bigger than other lots nearby. The southerly lot and the existing lot to the east of it conform with R-IA district standards, despite being "sandwiched" between R -1 C property. A Residential Community on Lake Minnetonka's South Shore 561 . . Re: Peck, Wallace and Elizabeth Simple Subdivision/Lot Width Variance 30 June 1993 In consideration of the preceding, it is recommended that the subdivision and lot width variance be approved subject to the following: 1. The applicant must provide drainage and utility easements, 10 feet on each side of each rear and side lot line. 2. The applicant must submit an up-to-date (within 30 days) title opinion or title commitment for review by the City Attorney. 3. Two nonconforming sheds which straddle the easterly property ,line must be removed or moved into compliance with setback requirements. If the sheds are not removed within 30 days, the applicant may submit a cash escrow or letter of credit to guarantee that the work will be completed by 1 November 1993. 4. The applicant must provide roadway easements for the parcels shown as D and E. 5. The applicant must pay one local sewer access charge ($1000) and one park dedication fee ($750). Credits are given for the lot with the existing house on it. 6. The above-listed items must be completed and the division must be recorded within 30 days of the Council's approval of the division. cc: Jim Hurm Tim Keane Joel Dresel Elizabeth Peck - 2 - ,.... ~= ~ I-~ ~ 'ttl' :~ ,.... ... ...... ,.... III 2 L._. ...... ~ ~--...~...._~...... 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'" ~ u; '" ,~ u; ...... OJ '" ~ "' .. --------,.------ --'---.-<" lil - '" '" a:: '" 0> ,.: '" <D '" ! ~ '\{'\ in III ...;;:1 ..~ ( Exhibit A SITE LOC~T!<?N d Lot Width Variance Peck - Subdivision an !:! ~ N './ , ;:) ; " \ re 8 ". .... \ '" ......... ...... " S 4Or-. '" I '" -'" ( , I. I' .... o ntial'curve, concave to ,d~us of 572.96 feet and degrees 00 minutes 00 degrees 46 minutes 13 of 21.54 feet and said ~f the Northeast Quarter ~ange 23 West of the 5th ows: s (305.25 feet). North of outheast Quarter of the :.ion, Town and Range in thtown road (so called); 1/2 degrees East 14 1/2 enter line of said road; 28 feet); thence West 11 thence South 61 1/2 rods (al. known as Lot 112, 133, Hennepin County, Eollowing described Line of the north line of the 'ownship 117, Range 23, ind the center line of :herly along said center distance of 20.48 feet; the left 93 degrees 19 ~ of 76.16 feet; thence 386.22 feet along a the southeast having a ntral angle of 24 degrees no.easterlY tangent to If .64 feet; thence 240.00 feet along a the southeast having a ntral angle of 24 degrees northeasterly tangent to .00 feet to the point of 'A"; thence continuing ion of the last described :i thence northeasterly a mg a tangent ial curve, ving a radius of 572.96 19 degrees 00 minutes 00 ~es 46 minutes 13 seconds and said Line "A" there .- " , , I I I I I I I . . , , , , , I I , I z : ~ I ltt:tl I ~ l.._ -Em V)~ C).!..Cl I ~ It(/) ~l&J I I en a: I o () og to'({. 1 :t ~ eN (() to C)~ In . Ul rtf' ...: U'l ~U) . -J it ~! I :X'd W <( ~:C)~ ~~ ~ <( ""- I(" I ..tJ ~ <( . ..Jm..: ~~! W II ~ :;;~ U <( ~r-: Q: IJJ '6~ ~~ ~i 9.'l 10 tool 0: ,," .... .... " " ('J 10 U Q) (I) 15 ~ lti i 11 . ~. W 4.: 1Ii= o~~~ 1~~:1 ~ :: . . La.i~~h csi i ~cn:!i~;n' .;t .,00 to to -- ....:fE, 14.: ;0 Q) .S - ..... ~ ~~ ~~ ~in r-Q oQ. UlQ -to ~... 0::) lIc:Q. -~ C)() ~u :;) rr~ \.. , . . . ,11\ ~c-J Q. '10 ~o to 10 ; : , . ~ Q) Q) Q ~ .,.. t: QI ti l.. Q) ct.. '" I: ~l f . . , III ItO;i~ g.. U!jnr-= ~ glr \JI u... co OIlO CI') I: o. +. ~~I S Ptf~ Divi-s-fol\ " .S I i ~ I I ".t;~' obt'O '" 'I ~~ OJ() lb. A , , ": ' ; ,,!-f. , " r f I..~-, I ~ , " < , , , ( / , ., y h ... ~ .c) ~ \I) ~ ~ ~ a" 0) ~ ~ ..J 1; " I: .... ...... ..... 11\ ~ I I I t . I , ~, I '( ~,' , Exhibit B PROPOSED SUBDIVISION , . MAYOR Barb Brancel COUNCI L Kristi Stover Rob Daugherty Daniel Lewis Bruce Benson CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen . DATE: RE: 15 July 1993 Peck - Subdivision and Lot Width Variance FILE NO.: 405 (93.19) Based upon the Planning Commission's direction at the 6 July meeting, the following draft resolution has been prepared which contains a compromise solution to the problem of the encroachment of two utility sheds on the Peck's easterly parcel. Paragraph C. of the conclusion provides for the correction of the shed locations upon change of title or addition of accessory buildings to the property. The City Attorney agrees that no additional hearing is necessary to adopt this compromise. . If you have any questions relative to this matter please contact me prior to the meeting on 28 July. cc: Jim Hurm Joel Dresel Tim Keane Elizabeth Peck A Residential Community on Lake Minnetonka's South Shore 5BZ DRAFT RESOLUTION NO. A RESOLUTION APPROVING A SUBDIVISION AND LOT AREA VARIANCE FOR WALLACE AND ELIZABETH PECK WHEREAS, Wallace and Elizabeth Peck (Applicants) are owners of certain real property in the City of Shorewood, County of Hennepin, State of Minnesota, legally described in Exhibits A-I and A-2, attached hereto and made a part hereof; and WHEREAS, the Applicants have applied to the City for a subdivision of said real property into two parcels legally described in Exhibit B-1 and B-2, attached hereto and made a part hereof; and WHEREAS, one of the lots does not comply with the minimum lot width requirement . for the zoning district in which it is located and the applicant has requested a variance; and WHEREAS, the Applicants and all other parties holding an interest in the said real property haveagreed to deed to the City street right-of-way legally described in Exhibit C, attached hereto and made a part hereof; and . WHEREAS, the Applicants and all other parties holding an interest in said real property have agreed to grant to the City of Shorewood drainage and utility easements as described in Exhibits D-l and D-2, attached hereto and made a part hereof; and WHEREAS, the Applicants are owners of an adjoining separate parcel of land legally described in Exhibit E. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of . Shorewood as follows: FINDINGS OF FACT 1. That the property is zoned R-IA and contains approximately 124,213 square feet of area. 2. That the lot described in Exhibit B-1 is 97.94 feet wide and contains 53,720 square feet of area. 3. That the lot described in Exhibit B-2 is 179.38 feet wide and contains 60,450 square feet of area. 4. That existing lots on the south side of Wild Rose Lane range in width from 50 to 150 feet. 5. That two existing sheds located on the parcel described in Exhibit E, encroach on the lot described in Exhibit B-1. 6. That the variance will not increase the density or alter the character of the neighborhood in which the property is located. CONCLUSION A. That the Applicants have satisfied the criteria for the grant of a variance under Section 1201.05 of the Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes Section 462.375, Subd. 6(2). B. That based upon the foregoing, the City Council hereby grants the Applicants' request for a lot width variance of 22.06 feet for the lot described in Exhibit B-1. . C. That the grant of the variance is subject to the Applicants recording a deed restriction on the parcel described in Exhibit E stating that the two sheds referenced in 5. above will be removed or relocated in compliance with Shorewood zoning requirements at such time as the title of the property changes, or at such time as any accessory buildings, including attached garages are added to the property, whichever occurs first. D. That the real property legally described above be divided into two parcels, legally described in Exhibits B-1 and B-2. E. That the City Clerk furnish the Applicant with a certified copy of this resolution for recording purposes. F. That the Applicant record this resolution, together with the right-of-way deed shown on Exhibit C and the drainage and utility easements shown on Exhibits D-1 and D-2, ~ith the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of the certification of this resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26th day of July, 1993. BarbaraJ. Branccl, Mayor ATTEST: James C. Hurm, City Administrator/Clerk - 2 - LEGAL DESCRIPTION That part of the Southeast Quarter of the Northeast Quarter of Sect ion 32, Township 117 North, Range 23 West of the 5th Principal Meridian described as follows: Beginning at a point 18 1/2 rods (305.25 feet) North of the southwest corner of the Southeast Quarter of the Northeast Quarter of said Section, Town and Range in the center of Excelsior and Smithtown road (so called); thence from said point North 51 1/2 degrees East 14 1/2 rods (239.25 f~t) along the center line of said road; thence North 52 9/16 rods :'867.28 feet); thence West 11 rods 3 3/4 feet (185.25 feet); thence South 61 1/2 rods (1014.75 feet) to beginning. (also known as Lot 112, ~uditor's Subdivision No. 133, Hennepin County, Minnesota); except that part thereof that lies north of the south line of the north 33 feet of said Southeast Quarter of the Northeast Quarter; except that part thereof platted as Shady Lawn Manor; except that part thereof which lies southeasterly of a line 33 feet northwesterly from and parallel to the following described line "A": ~ Commencing at the intersection of the north line of the South Half of Section 32, Township 117, Range 23, Hennepin County, Minnesota; and the center line of Grant Lorenz Road; thence southerly along said center line of Grant Lorenz Road a distance of 20.48 feet; thence easterly deflecting to the left 93 degrees 19 minutes 30 seconds a distapce of 7~.16 feet; thence northeasterly a distance of 386.22 feet along a tangential curve, concave to the southeast having a radius of 572.96 feet and a central angle of 24 degrees 00 minutes 00 seconds; thence northeasterly tangent to said curve, a distance of 81.64 feet; thence northeasterly a distance of 240.00 feet along a tangential curve, concave to the southeast having a radius of 572.96 feet and a central angle of 24 degrees 00 minutes 00 seconds; thence northeasterly tangent to said curve, a distance of 135.00 feet to the point of beginning of said Line "A"; thence continuing northeasterly on the prolongation of the last described line a distance of 107.76 feet; thence northeasterly a distance of 190.00 feet along a tangential curve, concave to the northwest, having a radius of 572.96 feet and a central angle of 19 degrees 00 minutes 00 seconds; thence North 52 degrees 46 minutes 13 seconds East a distance of 21.54 feet and said Line "A" there terminating. xcept the East 80 feet of the North 544.5 feet thereof; Exhibit A-1 . Beginning at a point 18 1/2 rods (305.25 feet)" North of the southwest corner of the Southeast Quarter of the Northeast Quarter of said Section, Town and Range in the center of Excelsior and Smithtown road (so called); thence from said point North 51 1/2 degrees East 14 1/2 rods (239.25 feet) along the center line of said road; thence North 52 9/16 rods (867.28 feet); thence West 11 rods 3 3/4 feet (185.25 feet); thence South 61 1/2 rods (1014.75 feet) to beginning. (also known as Lot 112, Auditor's Subdivision No. 133, Hennepin County, Minnesota) ; LEGAL DESCRIPTION That part of the Southeast Quarter of the Northeast Quarter of Section 32, Township 117 North, Range 23 West of the 5th Principal Meridian described as follows: which lies within 33 feet of the following described Line "A" : . Commencing at the intersection of the north line of the South Half of Section 32, Township 117, Range 23, Hennepin County, Minnesota; and the center line of Grant Lorenz Road; thence southerly along said center line of Grant Lorenz Road a distance of 20.48 feet; thence easterly deflecting to the left 93 degrees 19 minutes 30 seconds a distance of 76.16 feet; thence northeasterly a distance of 386.22 feet along a tangential curve, concave to the southeast having a radius of 572.96 feet and a central angle of 24 degrees 00 minutes 00 seconds; thence northeasterly tangent to said .curve, a distance of 81.64 feet; thence northeasterly a distance of 240.00 feet along a tangential curve, concave to the southeast having a radius of 572.96 feet and a central angle of 24 degrees 00 minutes 00 seconds; thence northeasterly tangent to said curve, a distance of 135.00 feet to the point of beginning of said Line "A"; thence continuing northeasterly on the prolongation of the last described line a distance of 107.76 feet; thence northeasterly a distance of 190.00 feet along a tangential curve, concave to the northwest, having a radius of 572.96 feet and a central angle of 19 degrees 00 minutes 00 seconds; thence North 52 degrees 46 minutes 13 seconds East a distance of 21.54 feet and said Line "A" there terminating. Exhibit A-2 Exhibit B-1 AL DESCRlP ION North 544.50 feet of that part of the Southeast Quarter of the Northeast rter of Section 32, Township 117 North, Range 23 West of the 5th Principal idian described as follows: -Beginning at a point 18 1/2 rods (305.25 feet) North of the southwest Erner of the Southeast Quarter of the Northeast Quarter of said Section, and Range in the center of Excelsior and Smithtown road (so called) i t... nce from said point North 51 1/2 degrees East 14 1/2 rods (239.25 feet) along the center line- of said road; thence North 52 9/16 rods (867.28 feet); thence West 11 rods 3 3/4 feet (185.25 feet); thence Soueh 61 1/2 rods (1014.75 feet) to beginning. (also known as Lot 112, Auditor's Subdivision No. 133, Hennepin County, Minnesota); except that part thereof that lies north of the south line of the north 33 feet of said Southeast Quarter of the Northeast Quarter; except that part thereof platted as Shady Lawn Manor; cept the East 80 feet thereof. . Exhibit B-2 LEGAL DESCRIPTION That oart of the Southeast Quarter of the Northeast Quarter of Se~tion 32, Township 117 North, Range 23 West of the 5th Principal Meridian described as follows: Beginning at a point 18 1/2 rods (305.25 feet) North of the southwest corner of the Southeast Quarter of the Northeast Quarter of said Section, Town and RC-J."1ge in the center of Excelsior and Smithtown road (so called) ; thence from said point North 51 1/2 degrees East 14 1/2 rods (239.25 feet) along the center line of said road; thence North 52 9/16 rods (867.28 feet); thence West 11 rods 3 3/4 feet (185.25 feet); thence South 61 1/2 rods (1014.75 feet) to beginning. (also known as Lot 112, Auditor's Subdivision No. 133, Hennepin County, Minnesota) ; . except that part thereof platted as Shady Lawn Manor; except that part thereof that lies north of the south line of the north 33 feet of said Southeast Quarter of the Northeast Quarter; except that part thereof which lies south of a line 33 feet northwesterly from and parallel to the following described line "A": . Commencing at the intersection of the north line of the South Half of Section 32, Township 117, Range 23, Hennepin County, Minnesota; and the center line of G~ant Lorenz Road; thence southerly along said centerline of Grant Lorenz Road a distance of 20.48 feet; thence easterly deflecting to the left 93 degrees 19 minutes 30 seconds a distance of 76.16 feet; thence northeasterly a distance of 386.22 feet along a tangential curve, concave to the southeast having a radius of 572.96 feet and a central angle of 24 degrees 00 minutes 00 seconds; thence northeasterly tangent to said curve, a distance of 81.64 feet; thence northeasterly a distance of 240.00 feet along a tangential curve, concave to the southeast having a radius of 572.96 feet and a central angle of 24 degrees 00 minutes 00 seconds; thence northeasterly tangent to said curve, a distance of 135.00 feet to the point of beginning of said Line "A" ; thence continuing northeasterly on the prolongation of the last described line a distance of 107.76 feet; thence northeasterly a distance of 190.00 feet along a tangential curve, concave to the northwest, having a radius of 572.96 feet and a central angle of 19 degrees 00 minutes 00 seconds; thence North 52 degrees 46 minutes 13 seconds East a distance of 21.54 feet and said Line "A" there terminating. except the North 544.50 feet thereof; Exhibit C LEGAL DESCRIPTION That part of the Southeast Quarter of the Northeast Quarter of Section 32, Township 117 North, Range 23 West of the 5th Principal Meridian described as follows: . Beginning at a point 18 1/2 rods (305.25 feet). North of the southwest corner of the Southeast Quarter of the Northeast Quarter of said Section, Town and Range in the center of Excelsior and Smithtown road (so called); thence from said point North 51 1/2 degrees East 14 1/2 rods (239.25 feet) along the center line of said road; thence North 52 9/16 rods (867.28 feet); thence West 11 rods 3 3/4 feet (185.25 feet); thence South 61 1/2 rods (1014.75 feet) to beginning. (also known as Lot 112, Auditor's Subdivision No. 133, Hennepin County, Minnesota-) ; which lies within 33 feet of the following described Line "A": . Commencing at the intersection of the north line of the South Half of Section 32, Township 117, Range 23, Hennepin County, Minnesota; and the center line of Grant Lorenz Road; thence southerly along said center line of Grant Lorenz Road a distance of 20.48 feet; thence easterly deflecting to the left 93 degrees 19 minutes 30 seconds a distance of 76.16 feet; thence northeasterly a distance of 386.22 feet along a tangential curve, concave to the southeast having a radius of 572.96 feet and a central angle of 24 degrees 00 minutes 00 seconds; thence northeasterly tangent to said .cur/e, a distance of 81.64 feet; thence northeasterly a distance of 240.00 feet along a tangential curve, concave to the southeast having a radius of 572.96 feet and a central angle of 24 degrees 00 minutes 00 seconds; thence northeasterly tangent to said curve, a distance of 135.00 feet to the point of beginning of said Line "A"; thence continuing northeasterly on the prolongation of the last described line a distance of 107.76 feet; thence northeasterly a distance of 190.00 feet along a tangential curve, concave to the northwest, having a radius of 572.96 feet and a central angle of 19 degrees 00 minutes 00 seconds; thence North 52 degrees 46 minutes 13 seconds East a distance of 21.54 feet and said Line "A" there terminating. . Deed for easements to be submitted by Applicants . Exhibit D-l . Deed for easements to be submitted by Applicants . Exhibit D- 2 LEGAL DESCRIPTION Toe East 60 feet of the North 544.50 feet of that part of the Southeast Oua.r of the Northeast Quarter of Section 32, Township 117 North, Range 23 Wes f the 5th Principal Meridian described as follows: Beginning at a point 18 1/2 rods (305.25 feet) North of the southwest corner of the Southeast Quarter of the Northeast Quarter of said Section, Town and Range in the center of Excelsior and Smithtown road (so called); thence from said point North 51 1/2 degrees East 14 1/2 rods (239.25 feet) along the center line of said road; thence North 52 9/16 rods (867.28 feet); thence West 11 rods 3 3/4 feet (185.25 feet); thence South 61 1/2 rods (1014.75 feet) to beginning. (also known as Lot 112, Auditor's Subdivision No. 133, Hennepin County, Minnesota); except that part thereof that lies north of the south line of the north 33 feet of said Southeast Quarter of the ~ortheast Quarter; except that part thereof platted as Shady Lawn Manor; . Exhibit E ..' ~ BOARD MEMBERS David H. Cochran, Chair Greenwood Tom Penn, Vice Chair Tonka Bay Douglas E. Babcock, Secretary Spring Park Scott Carlson, Treasurer Minnetrista Mike Bloom Minnetonka Beach Albert (Bert) Foster Deephaven James N. Grathwol Excelsior ~lIen L. Hurr Orono . IlIiam A. Johnstone Minnetonka Duane Markus Wayzata George C. Owen Victoria Robert Rascop Shorewood Tom Reese Mound Robert E. Slocum Woodland . LAKE MINNETONKA CONSERVATION DISTRICT 900 EAST WAYZATA BOULEVARD, SUITE 160. WAYZATA, MINNESOTA 55391. TELEPHONE 6121473-7033 EUGENE R. STROMMEN, EXECUTIVE DIRECTOR July 21, 1993 James C. Hurm City Administrator CITY OF SHOREWOOD 5755 Country Club Rd Shorewood, MN 55331-8927 Dear Jim: Thank you for taking the time to call our attention to the legislative provisions limiting LMCD funding from all municipalities to .00242 percent of the total taxable market value within the district unless three-fourths of the municipalities pass a resolution concurring to the additional costs. Our office had not received the details of this 1993 legislative change. We were aware that the .00242 percent had been retained, but not the 3/4 city provision for approving additional costs. You are correct in that the cost to the cities of the administrative levy of $103,500, combined with the Eurasian water milfoil city contributions of $63,000 exceeds .00242 % of the taxable value. The Eurasian water milfoil program, however, has been operated as a voluntary contribution proqram by both city and private funding since its 1989 inception. Nearly all cities met their annual levy amount in 1989, raising $82,653 of the operating budget. Private contributions covered the balance. The budget for city contributions was reduced to $60,000 in 1990 and later increased to $63,000, again on a voluntary basis. You will note that the 1994 budget identifies this as a city contribution. The weed harvesting program is subject to very unreliable funding. The city contributions, along with modest private contributions, have on occasion been supplemented by the MN DNR totaling $60,000, and Hennepin County totaling $83,000 in 1991 and a match of $57,280 in 1993. No state or county funds are available for 1994. We trust this answers your concerns. Please let us know of your city's understanding on this matter. sk:i~cJ;~ Eugene R. strommen ......,- I r. -J-J- ) Executi ve Di rector .d- "+I(.//n +r \.(J ,... ".,. MAYOR Barb Brancel COUNCI L Kristi Stover Rob Daugherty Daniel Lewis Bruce Benson CITY OF SHOREWOOD . 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474.3236 July 19, 1993 Gene strommen LMCD 900 East Wayzata Blvd Wayzata, MN 55391 . Dear Gene: Enclosed please find the legislative language limiting LMCD's funding from all municipalities to .00242 percent of the total taxable market value within the' district unless three-fourths of the municipalities pass a resolution concurring to the additional costs. This was provided to me by Representative Jerry Knickerbocker. The cost to the cities should clearly include all costs, both administrative and Eurasian Water Milfoil Program costs. Based on 1993 market values this limit would be around $140,716. LMCD's total request from the cities is $166,500. Therefore, it appears you should be preparing a resolution for at least three-fourths of the cities to pass. If you can~please provide me with information showing the request is less than .00242 percent of the taxable . market so we know we are following state statute. Thank you for your assistance in this matter. Sincerely, CI;,r OF SHOREWOOD J~tu~ city Administrator cc: Bob Rascop Shorewood Mayor & Council members Lake Administrators A Residential Community on Lake Minnetonka's South Shore f.HOIJSE lR C"UCUS ~. . Conference Conunittee Report Section 5 . 6 7 8 . et \it~ S ~.4~9 ~ ) .~)~2 3 I D: JUL 16'93 8:04 No.004 P.Ol May 18. 1993 Page 21 InOlllion adjustment. Provides that begitll1ing wilh property tax refunds plIyable in clIlendnr year 1995 the commissioner shall annually adjust the dollur umOlllllS of the income thresholds and the maximum refund amount for inOation. The detennination of the commissioner under this subdivision is not a rule under the Administrative Procedure!! Act. Renters' lu.operty tax refund nnd targeting. Transfers funding for targeting from the General Fund to the Local Government Trust Fund. Transfers targeting effective in fiscal year 1994, and the rcnters' property tax refund in fiscal year 1997. Increased PTR ror renters, 1995. Provides increased propeny tax refunds for renters, if tJle receipts of the local government trust fund are estimated to exceed authorized spending for tiscal year 1995. The commissioner of finance is directcd to estimate trust fund receipts for fiscnJ year 1995 by July I, 1994. If the estimated reccipls exceed the amounts appropriated from the b1!st fund, the first $3 million will be u!!ed to proportionately increase properly tax refunds to renters. Instructs the depanment to add any proportionate increase to tJle regular properly tax refund. so that only one check is issued pcr recipient. If any additional refunds are made under this section, the commissioner of revenue is directed to reCOtTUlleml modifications to the property tax refund schedule to make the increase permanent. Effective dates. Article 7 Truth in Taxation and Levy Limit Technical Lake Minnetonka conservation district levy limit. Provides Ihat the levy limilation for the Lake Minnetonka conservation district shall not exceed an amount equal to .00242 percent of the totallaxable market value of the district, unless 3/4 of the municipalities pass a resolution concurring to the additional costs. Regional puulic library district definition. Defines the term "regional public library di!!trict" as a governmental unit fonned to operate multicounty public library services. Regional Iibral.y district. Subdivision 1. Establishment. Authori7.es the cSlabli!!hment of two regional public library districls: one in the area of the existing Great River regional library system and a second in the area of the East Central regional library system. Subd. 2. Formation. Describes the procedure and method for establishing the regional public library district through (1) an approval of a 1T1ajority of the city councils Research Deparlment Minnesota House of Representatives 600 Slate Olllce Building " ".ILl'" Nu, 4:l7 ^ *' 1 under Minnesota Statutes, section 290A.07. The commissioner's 2 adjustments are final. If, as a result of the commissioner's 3 estimates the additional refund paid under this section exceeds 4 the amount the coltUnissioner originally determined as the 5 available local qovernment trust fund surplus, the excess is 6 appropriated first from any remaining local ,government trust 7 fund surplus and then, if necessary, from the general fund. a (b) If an additional a~propriation is made under the 9 ~rovision of paragraph (a), the commissioner of revenue shall 10 recommend modifications of the property tax refund schedule to 11 the 1995 legislature to provide an equivalent permanent increase 12 in the property tax refund for renters. 13 Sec. 8. (EFFECTIVE DATE.) 14 Section 1 is effective for refunds payable for rents paid 15 in 1993 and property taxes payable in 1994, and thereafter. 16 Sections 2 and 3 are effective for refunds payable for 17 rents paid in 1992 and property taxes payable in 1993, and 18 thereafter. 19 Section 4 is effective for refunds for ,prol:?erty taxes 20 payable in 1994, 1995, and 1996 only. 21 ARTICLE 7 22 TRUTH IN TAXATION AND LEVY LIMIT TECHNICAL 23 Section 1. Minnesota Statutes 1992, section 103B.635, 24 subdivision 2, is amended to read: . 25 Subd. 2. {MUNICIPAL FUNDING OF DISTRICT.} (a) The . 26 governing body or board of supervisors of each municipality in 27 the district must provide the fund~ necessary to meet its 28 proportion of the total cost determined by the board, provided 29 the total funding from all municipalities in the district for 30 the costs shall not exceed an amount equal to .00242 percent of 31 the total taxable market value within the district, unless 32 three-fourths of the municipalities in the qistrict pass a 33 resolution concurrinq to the additional costs. 34 (b) A-m~n~e~pa~*~r-mar-~a*De-~h.-E~ndo-br-.nr-maa~s-~ha~ 35 the-municip~~ity-ha~-to-rai~e-furtds~--The-mu~:eipa%%ties-may 36 eeeh-ievy-a-~ax-noe-to-e~eeed-.ee~4~-pereent-oE-ta~ab%e-market 177 HOUSE IR CAUCUS ID: JUL 16'93 8:05 No.004 P.03 CHAPTER No. 375 "'_H.F. No. 427 1 ~a%~e_on_~he_~s~ab%e-p~oper~y-~oea~ed-%n-~be-d~s~~%e~-for 2 r~nd~ng_ehe_dis~~ietT--~he-ievy-m~st-be-w%thin-s~%-oeher 3 iim~tat~ons-prev~ded~by-%aWT 4 tet The funds must be deposited in the treasury of the 5 district in amounts and at times as the treasurer of the 6 district requires. 7 Sec. 2. Minnesota statutes 1992, section 134.001, is . a amended by adding a subdivision to read: 9 Subd. 8. [REGIONAL PUBLIC LIBRARY DISTRICT.] "Regional 10 public library district" means a governmental unit formed 11 accordinQ to this chapter to operate multicounty public library 12 services. 13 Sec. 3. .[134.201] (REGIONAL LIBRARY DISTRICT.) 14 Subdivision 1. (ESTABLISHMENT.] Reqional pub~ic library 15 districts may be established under this section in the areas of 16 the existing Great River Reqional library system and the East 17 Central Reqional library system. The geoqraphlc boundaries 18 shall be those established by the state board of education under 19 section 134.34, subdivision 3. . 20 Subd. 2. [FORMATION.) A reqional public library district 21 may be formed by: 22 (It approval of a ma;ority of the city councils and boards 23 of county commissioners of the cities and counties that finance 24 regional public library system services and represent a ma10rity 25 of the population to be served: or 26 (2) a majority of those voting on the issue in the entire 27 area to be served by the district in a referendum called after 28 petitions for the referendum have been filed in each of the 29 local governmental units. Petitions must be siqned by eligible 30 voter~ in a number not less than five percen~ of the number of 31 persons who voted in the last qeneral election in each city and :11. r:ollnrv t'h;tt' I C! ... ['~rl=>' 1:0 I:ho s:yceem oont:r:lol: or ~9rQOmonl:. 33 A city that is not particip~tinq in a reqional publiC 34 library system may join the district by maioritv vote of the 35 city council or by referendum under clause ,(2) and with the 36 approval of the board o~ the regional public library district. . . TO: Mayor Brancel and Council Members (M-...1...! '- I ! FROM: James C. Hurm, City Administrator DATE: August 5, 1993 RE: 1994 Contract for Assessing Services Attached please find the proposed contract with Rolf Erickson for assessing services. Although the proposed contract increases our fees by $1,564.00, the attached memorandum explains that there were 69 new homes assessed in 1992 and that there were several Statutory changes which requires more work on the part of the Assessor. Staff feels that the proposed increase is therefore justified. If the Council concurs, the motion would be to authorize the execution of an agreement with Rolf Erickson for City assessing services from september 1, 1993 through August 31, 1994. JHjtln 8593.1 J: -/Zm -#- 7 TO: Al Rolek, Shorewood Finance Director Jim Hurm, Shorewood City Administrator FROM: Rolf Erickson, City Assessor 473-1844 DATE: July 15, 1993 RE: 1994 Assessment Contract Fee Term of Contract: September 1, 1993 through August 31, 1994 Current contract amount: $37,176.00 Requested amount for 1994 Assessment: $38,760.00 Requested increase: $1,564.00 Number of new houses in 1992: 69 I am requesting this increase because of additional new houses constructed during 1992 are now on our revaluation schedule and the fact that the State Legislature has again passed legislation which requires us to do extra work. Two extremely complicated changes were included in the tax bill this year. . The first change is a law which limits the amount that the market value of certain properties can be increased to 10% a year or 1/3 of .. the difference between the "limited value" and the actual market value. .. of the property. While this value limit sounds good in theory it does not limit taxes. The last time a limited value was used was in the 1970's and it created a bureaucratic nightmare and was finally declared unconstitutional. The second change is a special program to defer the value added when houses over 35 years old are improved. The amount of the improvements must be recorded and then added back in to the market value of the property after a prescribed waiting period. If this amount is acceptable please present this to the council at the next meeting. If you have additonal questions, please let me know. The Contractor represents that he is Licensed Assessor as required in Chapter 273 of Minnesota and that he is a qual~fiedreal estate appraiser. Minnesota Statutes CONTRACT FOR ASSESSING SERVICES This contract is made this first day of September, 1993, by and between the City of Shorewood, Hennepin County, Minnesota (hereinafter called the "Municipality") and Rolf E. A. Erickson, 14520 12th. Avenue North, Plymouth, M~nnesota 55447 (hereinafter called the "Contractor"). The Municipality represents that it is a separate Assessment District within the County of Hennepin and the State of Minnesota. . ASSESSING SERVICES: The Municipality hereby contracts for and the Contractor hereby agrees to cooperate with officals of the Municipality and the County of Hennepin in performing 1994 assessment services as defined in Minnesota Statutes. The Municipality agrees and acknowledges that the manner and the method used in the performance of the assessment duties will be under the control and direction of said Contractor. VALUATION NOTICE HEARING: The Contractor agrees to work with the Shorewood City Administrator to set a date for the local board of review and to dedicate five days for answering calls and inquiries from Shorewood residents concurrent with valuation notice mailing. . CONTRACT PRICE: In consideration of the services rendered by the Contractor, the Municipality shall pay to the Contractor at the above stated address, the sum of $38,760.00, payable in twelve (12) installments of $3,230.00 beginning by the last day of September, 1993 and ending by the last day of August, 1994. The following services are to be billed separately on a one time basis. NONE. FURNISHING OF EQUIPMENT: The contractor shal~ provide all transportation necessary for the performance of the services contracted for. The Municipality shall furnish all equipment and supplies necessary for the performance of the services contracted for, including a current set of aerial photographs. ATTENDANCE AT COUNCIL MEETINGS: The Contractor shall attend the local board of review meeting on a date selected by the Municipality and the Contractor and not to exceed three other Municipality council meetings during the term of the contract. Page Two Shorewood Assessing Contract LEGAL STATUS: The parties agree that the contractor is not required to maintain office hours, shall not receive retirement benefits, health insurance benefits, or any other fringe benefits offered to employees of the Municipality and shall, in all respects be deemed an independent contractor. IN WITNESS WHEREOF, the Contractor and the Municipality have executed this Contract this day of , 1993. City of Shorewood (Municipality) by . Rolf E. A. Erickson (Contractor) ~ te;, ~vl~ . SOUTH LAKE MlNNETONKA PUBLIC SAFElY DEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 JUL I 9 RICHARD A. YOUNG of Police (612) 474-3261 Chief HEHOR~BDUH To: Excelsior City Manager Carl Zieman Greenwood City Clerk Sandra Langley Shorewood City Administrator James C. Hurm Tonka Bay City Admin~strator David Callister From: Chief Date: July 16, 1993 Subject: 1994 Budget ~ttached is the recommendation to the various City Councils from the Coordinating Committee for the South Lake Minnetonka Public Safety Department 1994 Budget. The recommendation results in only a 2.2% increase in the budget. As usual, please notify me if you, the Mayor or City Council wish me to be present to answer any questions when they discuss our budget. With the attached budget, the officers of the department will be able to adequately perform the duties expected of them and the people in our communities will continue to receive the fine law enforcement services they have come to expect in a professional and efficient manner. I would like to remind you of the September 1st deadline of the Joint Powers Agreement. Thank you! . Serving Souzh lAke Minneronka Communities of Excelsior, Greenwood, Shorewood and Tonka Bay 8 . . SOUTH LAKE HINHETONKA PUBLIC SAFETY. DEPARTHEN'.r 1994 BUDGET Coordinating Committee Recommendation 10 - Salaries 11 - Salaries - overtime 12 - Salaries - parttime 13 - Professional Services 20 Communications 21 - Printing & Publishing 22 - Utilities 23 - Travel, Conferences & Schools 24 - Maintenance 27 - Care of Persons 28 - Cleaning & Waste Removal 30 - Office Supplies 33 - Motor Fuels 37 - Uniforms 39 - General Supplies 40 - Rent 41 - Insurance 43 - Subscriptions & Memberships 45 - Pensions & Benefits 48 - Special Projects 51 - Building Expense 52 Furniture & Equipment 53 - Vehicles TOTAL $611,450.16 29,300.00 34,400.00 2,500.00 14,400.00 4,000.00 13,820.00 6,000.00 14,500.00 100.00 4,400.00 3,750.00 17,000.00 5,000.00 9,000.00 41,200.00 55,000.00 600.00 129,060.00 9,500.00 1,500.00 6,000.00 36,500.00 . 1,048,980.16 State Aid INCOME Interest Transfer From Contingency Park Patrol Court Overtime Civil Defense Training Sale of Vehicles Accident Reports Fingerprints Photocopies Report Copies Miscellaneous CITY Excelsior Greenwood Shorewood Tonka Bay TOTAL (61,500.00) (5,000.00) (4,800.00) (6,000.00) (7,000.00) (4,000.00) (4,500.00) (8,000.00) (500.00) (100.00) (200.00) (800.00) (1,000.00) (103,400.00) . GRAND TOTAL 945,580.16 BUDGET $945,580.16 945,580.16 945,580.16 945,580.16 % .318 .085 .432 .165 TOTAL SHARE . 300,694.49 80,374.31 408,490.63 156,020.73 City 1993 Contributions Excelsior Greenwood Shorewood Tonka Bay 299,250.46 81,529.54 390,044.71 155,647.30 SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT BUDGET NARRATIVE FOR 1994 EXPENSES 10-Salaries $611,450.16 The department has not completed union negotiations for 1994. There are also several officers due for longevity increases. With the exception of any negotiated salary increases, this amount should be a~most exact. II-Salaries - Overtime $29,300 This category includes all holiday overtime and regular overtime. It is based upon no negotiated wage increase. It also includes court overtime. The revenue for court overtime is shown under anticipated income. July 4th ...S not included. Overtime has been held down over the past three years with ~e help of an annual $30,000 Traffic Grant. 12-Salaries - Part Time $34,400 This line item covers part time secretarial help to assist the Administrative Clerk. With increased mandatory state requirements, an amazing increase in walk in and telephone requests and the increase in police calls, much additional work is required in the office. The part time positions are essential to accomplish the necessary and required job tasks. There are two of these positions. This category also includes the Excelsior Park Patrol. A revenue is shown under anticipated income. 13-Professional Services $2,500 This account covers the audit required by state statutes, physical and psychological exams and all legal services that are required by the .epartment. Should legal assistance be used more than anticipated, this line tern would skyrocket in costs. Legal fees account for only $500 of the total budget request. 20-Communications $14,400 This account covers all costs associated with necessary radio communications equipment required by the department. We have not yet received the costs from Hennepin County for 1993 or 1994. 21-Printing & Publishing $4,000 This section covers all correspondence and necessary report keeping functions. Expected expenses in this category include stationery, envelopes, report forms, warning citations, legal and professional publications. New or changed state and federal reporting requirements always necessitate new forms. 22-Utilities $13,820 This account covers all utilities. Rate increases are expected. Sales tax has also caused an increase in this category. 23-Travel, Conferences & Schools $6,000 This account covers all departmental training programs. The cost of training is expensive; however, litigation is much more so. It is imperative that we continue to provide the best possible training for our personnel. There has been little increase in this category over the past ten years. Recent State and federal mandated training require additional expenditures. This line item also covers local meeting costs and parking fees for court, etc. 24-Maintenance $14,500 Funds disbursed from this category provide for the maintenance of departmental equipment. All automotive repa~rs, along with office equipment and departmental radio service, are covered in this classification. Radar uni ts require scheduled calibration and are paid for from this account. Maintenance contracts on the typewriters, copy machine and computers are in this category. Assuming we continue with the vehicle replacement program we should be able to hold this line item down. 27-Care of Persons $100 This account covers care of prisoners. No increase is requested. 28-Cleaning and Waste Removal $4,400 This category covers all janitorial services and waste removal. A slight increase is due to increased janitorial fees. 30-0ffice Supplies $3,750 This section covers all necessary office supplies for maintaining the operation. It also includes all postage expenses. 33-Motor Fuels $17,000 This portion of the budget covers all fuels and lubricants for th. department's vehicles. Optimistically, no increase is requested for thi line item. 37-Uniforms $5,000 This line item covers replacement of the required uniform for all department personnel. The costs of uniform equipment have been escalating but no increase is requested for this year. 39-General Supplies $9,000 This category includes all items of a general nature required by the dep~rtment. It includes ammunition, tires, first aid supplies, small tools, veh~cle supplies and any and all items required for the general operation of the department. This line item has been historically under funded and this request is based on actual needs. 40-Rent $41,200 This item covers the rent of the building. Also in this category are rents for the state CRT, Postage Meter, etc. . INCOME State Aid $61,500 A slight increase is budgeted. Transfer from Contingency $5,000. The Coordinating Committee is recommending this amount be taken from the contingency fund. Interest $4,800 Due to falling interest rates, this line item has not reached budgeted amounts for the past three years. This years amount. is based upon performance during the first quarter of 1993. 4Itark Patrol $6,000 This is a reimbursement from the City of Excelsior for costs of the Park Patrol. Expenditures of a like amount are budgeted under Salaries - Part Time. Court Overtime $7,000 This income is based upon an average of the past several years. impossible to accurately budget this very variable item. Civil Defense $4,000 It is This item has been consistent for the past several years. I do not expect any change. In order to receive this money, certain training requirements must be met. ~aining $4,500 After an increase in 1990, the state legislature has been taking away this money for other purposes, including to help the general fund. Exact amounts to be received are unknown. Sale of Vehicles $8,000 This category reflects the sale of two vehicles. Accident Reports $500 This is an average of the past several years. Fingerprints $100 While the first quarter of this year does not support this income, past performance indicates the income should reach this amount. Photocopies $200 Again, the first quarter does not support this income projection, past performance does. 41-Insurance $55,000 Covered in this section is the insurance protection for: worker's compensation, general liability, automobile and professional liability. The umbrella liability policy has been previously dropped as has the secondary professional liability policy. Rates are unknown for 1993 and 1994. I hope to have more information prior to final action on this budget request. The budgeted amount will be transferred to the Insurance Fund. 43-Subscriptions & Memberships $600 This area includes subscriptions to professional and legal journals. Memberships in area and national professional organizations are also taken from this category. 45-pensions & Benefits $129,060 This section covers the required cash match for the federal drug enforcement grant administered through the state. This is the Southwest Metro Task Force made up of eight police agencies in this area. It also covers the departments fee to use CornerHouse, a child sexual abuse center. The increase is due to increased fees for CornerHouse. 51-Building Expense $1,500 This category covers any and all necessary expenditures for building repair. As the building ages, we have found the costs going up. 52-Furniture & Equipment $6,000 This line item of the budget is used for replacement and purchase cA furniture and equipment. A major expense will be to upgrade our compute~ software to the new state and federal reporting formats that have been proposed. We also use this category to replace items that become inoperable. Replacement computer equipment is a large expense. 53-Vehicles $36,500 This includes the expenses involved in preparing the new cars for police service. This budget item was changed last year to reflect 2 1/2 vehicles. In each budget year 2 1/2 cars are budgeted. Every other year we need to replace three vehicles, instead of two, in order to maintain the fleet and avoid costly repairs and reduced resale values. Report Copies $800 This income has usually managed to reach this level or slightly higher in past years. Miscellaneous $1,000 An extremely volatile category. 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U1 0 U1 0 0 U1 '" U1 0 8.... ...,J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 HID '" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~~. . . . . . . . . . . . . . . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ID .... ...... '" '" .... '" U1 U1 ~ .... en ~ ~ 0\ 0 ...,J ~ 0 ...,J .. .. .. .. .. ... b1 ~ W 0 en '" .... U1 0 U1 0 0 U1 '" 0 0 U1 c:.... ...,J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OlD '" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (j)1D . . . . . . . . . . . . . . . . . tzJW 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - ID .... ~ 0 0\ U1 W .... en ~ ~ ...,J 0\ ~ U1 .... Gl .. .. .. ... .. ... .. .. U1 ~ 0 en '" .... U1 0 U1 0 0 0 en 0 U1 10.... en 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C:ID 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 tzJlD . . . . . . . . . . . . . . . . . fJ)~ .... 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0\ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 tzJ 0 MAYOR Barb Brancel COUNCI L Kristi Stover Rob Daugherty Daniel Lewis Bruce Benson CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 MEMO FROM: Mayor and Councilmembers Al Rolek, Finance Director uL August 4, 1993 TO: DATE: RE: Request for penalty abatement, Mrs. Jackie Johnson, 5865 Division street . Mrs. Jackie Johnson, 5865 Division street, has written a letter requesting the abatement of a penalty on her utility account. The letter states that she mailed her check for payment of.the bill from Mesa, Arizona on April 15, but the City records don't credit the account until May 13, thereby ingurring a late penalty. She feels that the delay in crediting her account is the result of mishandling by the post office or the city offices. The City Code states that payments must be received at the city offices on or before the due date or a penalty will be assessed to the account. There is no provision for postal or otheraelays in receiving the payment at the city offices. . A review of Mrs. Jackson's account shows late penalties in January and April of 1991. The handling procedure of utility receipts at the City offices is very systematic and is followed very closely, nearly eliminating chances for error. While mailing delays can occur, it remains the homeowner's responsibility to pay the bill by the due date. For these reasons, it is recommended that the penalty stand. Should you have any questions or need anything further relative to this matter, please call me prior to the August 9 meeting. A Residential Community on Lake Minnetonka's South Shore .9 ~ ri-' ; I n ,U-7.!..-( / ..i '.1. 1 .';'?() ~! t ,,::::c..:,. ,j .. !~o!~c:)ra!:).i.e !~layor" al10 C~ it'. 'j" C', C~ u. r'; c: i 1 (:~ity o.f: St'lol'-ewi:Jod 5'755 CtJt,jrltJ-Y Clt.lb Stlor-ewocJd M!~ 55331. RE: Late Charge July Utility Bill ACCOUflt ().-21()'-()5865"'-O ....... .. ~-~ ~Ou .1..1;;: ~3pr":in(;;] Clei:~n !...Jp This letter is wri"t.ten at direc't:i(Jrl ("'t' tt1e Ci'ty (~'f:fice t(J pr-o'ces~ 'the late charqe on our current utility bill. The dollar amount is not the eiSSUE!...it.: i:-> th'2 pl"'inc:iple. On April 15th my check for the April utility 0111 was written and mi:iilE!d t.o th('!!! C:i.ty 0+ Shor"f.~'\i'IODd ('-'..Iit.!": i:l. cCfnpu!::.E'-'i'" lE\l::lE.'!1 i:\~:~ b('!!!lo~.':! th.3t. day from Mesa AZ with the intent it was to have been delivered prior to the due date of the quarterly utility bill. Not until the current billing was received w~s I aware that this cheCK was not presented for payment at our bank until May 13th. Unrelated e '/ ide f1 eel (-2 c:\ cI :; rn {.~.~ t C1 b (,=~ 1 i i:'2 \.... E~ t, !.": .:.:":\ t: l..\~ {':'7 ~'::.ll...' ~~~ t:. j.'~ e \i i c t. :i HI ~:::. C:~ + Hi is:. ..... 1"1 ;'::1 r 'f d 1 :i, r"j t~.~i of mail by .tlle post oi:'fi.ce or by the ShorewDod City c).fi:icesn May I ask your consideration in rescinding this charge. 1-1'.1 i ~=- Yf.7!i:\r'S sp e,:\ k 63% irlcr-ease in s~)ring to the manner in which the c:Leari-tJp <:ilar"ges pl-(Jnlpts fne tel fee .f(3V- ttlis ser-yj.ce is spF'ead~ a.gai n eIt is not possible for tJS to partic:ipate in tile clean\_\p; CJUi~ .trast., hauler serves us, for a fee, when the service is needed; therefore, we feel the city-wide charge is unfair. The ~~oc:\l Shor-ewood this (af::. haul'2c1 to hOmE!~:.?) of keeping Sharewood beautiful is commendable but cannot citizens be encouraged to accept personal responsibility for well as the eyesore of these ubiquitous garbage barrels the street and left standinq FDr days at a time in front of Yours tn..ll'y, (\ ~ (\. J. w.~ \ \ I l, ,L ~.!hL/ ~l '..... 1.-r" '., /-. 'Ie" --r1"'~ Ill" t.. ,.. .='.... k tiE: \.... rl n ~:::'....! , 58~ Division St. CITY OF SHOREWOOD 5755 COUNTRY CLUB RD SHOREWOOD MN 55331 TO: Mayor Brancel and Council Members Ii I /, , ;; J ~. I '- , FROM: James C. Hurm, City Administrator DATE: August 4, 1993 RE: Consideration of Appointments to a cooperative service Advisory Group . The attached press release has been issued asking residents who are interested in encouraging cooperation among municipalities to volunteer to serve on our advisory committee. This item is on the agenda at this time for general discussion so that it can be on cable TV and mentioned in the newspaper article on the Council meeting. We should discuss the fact that we are looking for volunteers. If any member of the Council has suggestions and would like me to call to talk to individuals about what the committee will be asked to do, please supply me with those names. We certainly can wait to make appointments until our September newsletter goes out so an article can be included. The task force should be completed and functional in October if possible. f. JHjtln 8493.1 \0 . . IBI:::::::I.I!!:I~::::::ltliM:::::i:~!:g:t:::::::I:I:~:~:~: SHOREWOOD CALLS FOR RESIDENTS TO ASSIST IN A COOPERATIVE STUDY The City of Shorewood is working with 14 other Lake Minnetonka Area cities and the Metropolitan Council to find ways for the cities to more efficiently serve the needs of lake area residents. The three year project will identify alternative methods of providing municipal services. Shorewood residents who are interested in encouraging cooperation among lake area cities are asked to volunteer to serve on an advisory committee to the city Council. The Committee will meet perhaps quarterly and may be asked to: . Challenge assumptions throughout the study; . Act as liaison to the City Council; . Review and comment on draft reports; . Continually ask: "What are we doing? and Why? Are there other more effective ways to provide this service?" . Formally make recommendations for the City Council to investigate further; and . Make joint recommendations with other cities' advisory committees should service options involve more than one city. Interested Shorewood residents should send a letter to City Hall, 5755 Country Club Road, Shorewood, MN 55331, explaining why you are interested in serving on this Advisory Committee. For additional information, contact City Hall at 474-3236. , TO: FROM: DATE: RE: Mayor Brancel & Council members Jim Hurm, c~ty Administrator 91- August 5, 1993 Comments 7/21/93 7/29/93 Formula & Recommendations on Excelsior's Proposal (Attachment #1) and our Analysis on the Fire Department comments: . . . Deephaven would like general agreement by August 10. Thereafter, we will still have to work out details of the agreement. . Although the proposed 1994 budget is a separate item, the basic issue raised in my 7/15/93 letter (Attachment #2) needs to be addressed. That is, the proposed increase in expenditures needs to be reduced. Excelsior has been working very hard to reduce the budget. They are meeting August 9th in special session. . The Funding Formula Options printout (Attachment #3) shows what the impact is on the various cities using the Excelsior proposal with the number of calls based on a three-year average. Shorewood would increase to $108,841 (10.9%) in 1994. A majority of that increase is due to growth in budget expenditures. . If the proposed expenditures were reduced by $12,000 (from $298,305 to $286,305), Shorewood's share would be $104,462 a 6.54% increase from 1993's $98,103 (Attachment #4). This reduction would also likely make the proposal more palatable to the other cities. The proposed budget is Attachment #5. . Inevitable increases in future year budgets will clearly increase Shorewood's share as our tax capacity and usage are both likely to increase as the City grows compared to the other cities. Recommendations: * Accept Excelsior's proposal with the followinq understandings: . The agreement will be for a 5 year period; . Based on 50% tax capacity (most recent year); and 50% number of calls averaged over the three most recent years. I I Comments & Recommendations Page 2 August 5, 1993 . The 1994 budget amount should not exceed $28~,305 (a $12,000 reduction from the request of $298,305); and . Shorewood's tax capacity will each year be reduced by the tax capacity of the islands. * The followinq recommendations are proposed to be addressed durinq development of the 5 year agreement document: . Although there will be pressures to limit growth in future budgets, some sort of cap on expenditure growth should be considered. (This is being discussed and considered by the Excelsior Council.) . . A Task Force should be considered to investigate alternative revenue sources to help offset anticipated budget increases in future years. . Methods should be identified and agreed upon to formalize meaningful input from all the cities into the Fire Department planning and budgeting processes in both capital and operating areas. . Any request to increase the lease or administrative fees should be approved by all cities in advance. . JH/tln (73093.1) F~qM E~CELSIOR =IRE DEPT r- '-l' ; .. P. 1 7.16.1'?'?310::'::: CITY OF EXCELSIOR 339 THIAO STAeeT eXCI!I.SIOFl, MINNESOTA 513331 TilL-a: S12-474.11233 .... July 21, 199:3 . Barbara Brancel, Mayor Councilmembers City of Shorewood 5755 Country Club Road Shorewood/ MN 55331 Post-It'- brand fax transmilla.1 memo 7671 ,. Dear Mayor and Councilmembers: The City Council has asked me to extend their gratitude and appreciation to the Shorewood Council for Shorewood's constructive proposals toward the development of a Five Year Fire Contract tormula. with the time constraint of AUqust 1 approaching fast, action was required as soon as possible. . . The Council discussed the Five Year Fire Contract formula at their July 19, 1993 meeting to make a determination. The Council has reviewed all the various proposals that have been submitted, along with their own proposed formulas. After reviewinq all proposals the Council has arrived at a final formula. It is a maj or concern of Excelsior that the j oint service contract be agreed upon and continued. . The Excelsior City Council has directed me to make a final proposal tor the Five Year Fire contract formula to each of the four cities. This formula is based on 50% tax capacity and 50% calls, and would also include the fire station lease figure. Attached is an illustration of this formula with the cost allocations for Shorewood and each of the other four cities usinq the 1993 Budqet figures, and the tax capaoity and call figures from 1992. The Council would appreciate your review and aoceptance of this Five Year Fire Contract formula as soon as possible so the contract can be agreed upon prior to August 1. We appreciate the comments the Administrator has already submitted on the Proposed 1994 Fire Department Budqet which you received on Wednesday, June 30, 1993. If there are any additional comments or recommendations that the Mayor or Council would like to make please submit these prior to August 1 so the Fire Department Budget can be finalized as soon as possible. A++a.chn\Qnf ~ J FROM C:CELSrO. FIRE C'EPT ; Letter - City of Shorewood RE: F1re Contract Formula July 21, 1993 Page 2 7.26.1'?'?3 1.):3~ P. :: If you have any questions regarding any of these items please feel free to contact me at 474-5233. cz:cj Attachment - 1 cc: Mayor Anderson Excelsior Councilmembers Sincerely, cfd City . . F?Ot" E::CELS I OF: F I PE C'EPT 7" ..: 6 . 1 '?? :. 1 ~) : :::5 CiLSIOR FiOPOSAL SO~ TAl CAPACITY AHD 50% CALLS IU DlPA1!H!Jrr 1993 BUDGET :!! STATIO! LIASi COST 1~15a40.$4S001 ".. ,.. ..Q':'.::~ m.J4C aut tIl! nt~A~'!KtllT CDS1 S2i3.D&~ ....----.----. .------..-.... TAl CAPAC!!! 1991 1 :52 C;..tl n~T~ i!:! DE?1 COST P!! ............-..-----...... .-----------------....---- -----....---------...------ DOLLARS P!!CZlI'l AC'1I1Ai. PtRCINT TAl CAPACITY CALL -----------.. ............ -----......_- --..--------..---------.... .----....... ._-----~._._- ---..~------ ...._--..... PP.OPOS!D ?ORHULA TOTAL .. 3 :!?! DtPAZ'!KEIiT 1393 auam' DUrntxct IHCIl!ASi I DECUASt I m:~l!AVlll tS ~ U2 t397 30.21\ 4! 10,91\ H1.240 nLe91 f5t131 m.ooo Ist3!S69i ~11 12 .H9 .ZS( 12.15\ . " H.Sn m.m H9.94& m.330 HLt51 t2L073 :u. ~u: n,112.H3 3.76\ ,~ E. 3S~ s~.m H.m i16.2:3 $1:.5i4 ;l.n9 ~ORi' D li.JiO .106 3i.ln . .. 3a.;'1 ~ S:l.~Q: !:2.t29 Sl 040 ;';6 m.jQ3 $ 5 .393 I.. TOllKA BAY n.C3i:2E: ~~ "t~ i. 50~ " ... nO.23: !Zt ?g: s2:.!:~2 W,011 .. t I. . .. !.:, : j: ......------- ------...... ....._--~--_... .......~._.. ____.____.4.. _____..__... ............. ..---....--. .-..........---- n9~;3i!9!3 100.00'. m 100.00t mL303 U3&.503 m3. DO: s261.m n 1! 339 :::::zz...e== tt:::::::::: ::::::;:::::: :::::::::::: ::::::::::::: :::::::::;;: ::::::::::::: ::::::::;::: :::::;:::::: \ or ~ Oi TOTAL 8UDG3T .....-----... .----....... OlIPHAvn !1CILSIDR Gll.!!HllOOD SltOUllOOll TOHXA BA? 20.56\ 24.3n i.In 3a.28t 10.&2~ 26.15\ 16 .23\ un 3i.t9'. 13 . S4\ . ....______... a.._____.__.. 100.00\ 100.00\ ::::::::::::; :::::=:~:=::: . . MAYOR Barb Brancel COUNCI L Krist; Stover Rob Daugherty Daniel Lewis Bruce Benson CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236 July 15, 1993 Attn: Carl Zieman, City Manager City of Excelsior 339 3rd street Excelsior, MN 55331-1877 Dear Carl: Thank you for inviting me to the Fire Department budget presentation and for reviewing it with the City Administrators on July 14th. You asked each of us to put our thoughts in writing. Here are my comments: . The Fire Department has done a very good job in putting together this budget. There are very. compelling reasons for the budget expenditures to increase by $37,479 (14.3% increase). I understand the distribution may change with the formula but at this time Shorewood's increase is almost $23,000, an increase of 23%. Such a high, double digit increase should not be acceptable for any City today. The total budget amount needs to be lowered this year to aid each community with an unusually high increase because of formula change. Your 5 year budget proposal shows the following proposed increases: 1994. . . . . . . . . 14.3% . 1995. . . . . . . . . 6.5% 1996. . . . . . . . 6.8% 1997. . . . . 6.6% 1998. . . . . 2.8% Perhaps the overall goal should be to have a more level schedule of increase, spreading the year one increase over the remaining years. For this reason I suggest that the total budget be lowered by at least half the $37,479 proposed increase. It is my feeling that the Fire Chief should recommend those cutbacks. Some potential areas of cuts that were discussed at our meeting July 14th are as follows: · Personnel (#106) - Perhaps the goal of raising manpower numbers from 35 to 40 could be accomplished over a number of years. Increasing to 36 for 1994 could save perhaps $5,000. 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"0 C :l o ~ ~ "0 Ol ~ Gl en 0) c .Qj ..o.!!J. Clii ..: :6 .2 u Cll'Glt::CII Gl >-001 >-...0.01 GlOl"O"- a.a.~O/l 00-.... ~ ex; .!!! 01 -as.9~ ~EI7Gl El70:l0 o-"Om _0"0"- oOOl oll)_uo Il) Il) :l Ol ~ EI7"O 0) EI7 E l!! l!! E e .!!! Gl ,g :;; .~ ~ "Olll~a III 10 0."0 10 l!! 10 Ol Gl U U en o .5 ~ 1l .5 C - Ol _ 0 en ... C .oS "0 10 ! ~ 8 en O).i 'iij :6 .5 ~ ~ =Eo,S ~~~~ t ........ ~ t ~ :t ~ . . TO: Mayor Brancel and Council Members Jr FROM: James C. Hurm, City Administrator DATE: August 4, 1993 RE: Block Party Request - Waterford Association . staff has some concerns for closing off a thru street for a party. I have discussed with Marlene Dunning staff's concerns. She understands and indicated she would talk to the other members of the Assocation and select.a court to be closed.off for their party. She will let me know by the Council meeting which court has been selected. I will pass that information along to the City Council. . JH/tln 8/4/93. 2 12 City of Shorewood 5755 Country Club Rd. Shorewood, Mn. 55331 Mayor of Shorewood, The Waterford Association would like to hold a block party on September 11, 1993 from 4pm to 10pm. The location we propose is the entire length of Waterford Pl. between Vine Hill Rd. and Old Market Pl. We anticipate between 40 and 50 people. Please let me know of any restrictions the city may have or any help you could possible furnish. Thank you so much for your help. . . C ,>:. ~. " t..:._. '. _ c -( -/'" '---,C' -~_ ,~. ---7--C )~ Marlene Dunning 19900 Water ford Pl. Shorewood, Mn. 55331 . :r: -tc(Y\ ~ /;< . . TO: SLMPSD Police Chief R. Young Fire Marshal C. smith Public Works Director D. Zdrazil FROM: City Administrator J. Hurm DATE: July 20, 1993 RE: Block Party Request INPUT REQUEST Please reply by: July 30, 1993 Issue: The Waterford Association requests permission to hold a block party on September 11, 1993 from 4:00 p.m. to 10:00 p.m. See attached for description of location. Recommendation: 00 " \ -.....'. j ,<'"' -, t;./ Discussion of options: lJ,sc! , I c5/' d e ;' /1,',' ;. )/ '-" v' /' I sT Fiscal and staff Impact: J-{/,..,-- j'4{'/-, ~/ Signa7'e' /' PJ ,-<;/~( "., -'~ .fl:~J5)., ~ -~ Title Administrator's Comments: l-..z ,3 ~7'.Y Date .r -'~', . - :ot .:J,.~ , _;;....~,! t.r TO: SLMPSD Police Chief R. Young Fire Marshal C. Smith Public Works Director D. Zdrazil FROM: City Administrator J. Hurm DATE: July 20, 1993 RE: Block Party Request INPUT REQUEST Please reply by: July 30, 1993 Issue: The Waterford Association requests permission to hold a block party on September 11, 1993 from 4:00 p.m. to 10:00 p.m. See attached for description of location. Recommendation:-P..,.. ,U,r 13ueK Fnu; I-I~:s IIttJP ~t.J ~m rc7Z..... lJ;n6'~~ v6H~ ~$ /;:::'" .N&"~.$'"A-~ Discussion of options: Fiscal and Staff Impact: ~M Sig-at~~ ~J Tltle Administrator~s Comments: ;z ;//-f3 Date . . SOUTH LAKE MINNETONKA TEL NO.612-474-4477 . . Jul 30,93 11:27 No.001 P.02 SOUTH lAKE MlNNETONKA PUBUC SAFElY DEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 RICHARD A. YOUNG Chief of Police (612) 474-3261 H~HQBA}!12.YB To: James C. Hurm, City Administrator Richard A. Young, Police Chief Date: July 30, 1993 From: Subject: Request for Input . The request by the Waterford Association to close Water ford Place does pose some questions and/or concerns I think should be answered. The length of the closure is, by far, the longest we have ever considered. Normally a block party only necessitates a small area of closure, usually a dead end street. This allows participants to easily move barricades for emergency equipment or whatever other reason. These barricades would be so far apart that it might be necessary to station a person at them for such purposes. I am very concerned that because of the length, not all persons may be aware of the street block party. Some residents and/or their younger drivers in the family may decide to use the street for vehicular traffic, forgetting the street is closed and there are people using the street. A larger number of people are affected by this closure than any ~er I can remember. The proposed closure also means that access to and from Waterford Circle is also affected. Are barricades to be placed at that intersection or is it part of the area of the block party? If Waterford Circle is also involved, I would prefer that the block party be held on Waterford Circle only. This shorter dead end street would pose a lot fewer potential problems. I would like to see the area involved reduced in size. However, they may have some events planned or other reasons that they need this much room. Saving South Lake Minnetonk4 Communities of Excelsior, Greenwood, Shorewood and Tonk4 Bay . . ORDINANCE NO. -93 AN ORDINANCE AMENDING CHAPTER 901 OF THE SHOREWOOD CITY CODE ADOPTING AN ASSESSMENT POLICY FOR STREET RECONSTRUCTION THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: Section 1. Section 901.04 is renumbered as Section 901.05. Section 2. Chapter 901 of the Shorewood City Code is hereby amended by adding the following: SECTION 901.04 - STREET ASSESSMENT POLICY Subd. 1 - SCOPE AND PURPOSE This policy is intended to provide a fair, equitable, and consistent means of allocating the cost of street reconstruction improvements to existing streets. This policy does not apply to new construction nor to maintenance functions which are defined as patching, seal coating and overlay.. Street reconstruction is considered to be any street improvement over and above these maintenance functions. Subd. 2 - DEFINITIONS a. Adjusted Front Footage: A method for determining the average front footage for odd-shaped lots which would be equivalent to the footage of a rectangular shaped lot of the same area and depth. Building Site: An area of land on which a building exists or an area of land meeting city code requirements on which a building could be constructed. b. c. Construction Cost: Amount paid to contractors for constructing the improvements. d. Construction Interest: Cost of financing the improvements from the time the project is initiated until the assessment roll is approved by the City Council, less any interest earned on invested funds. The interest rate will be at the expected assessment rate. e. Equivalent Residential Units: Equivalent residential units are the number of assessment units into which a large or unplatted parcel of land, which abuts a City functionally classified collector or arterial street, is divided in order to determine an assessment rate. The number of equivalent residential units is determined by dividing the adjusted front footage of the parcel by the average street footage of the project. 13B1 f. Front Footage: The shortest dimensions of existing or potential sites abutting the streets. g. Lot: Land occupied or to be occupied by a building and its accessory buildings, together with such open spaces as are required under the provisions of this zoning regulation having not less than the minimum area required by this Zoning Ordinance for a building site in the district in which such lot is situated and having its principal frontage on a street, or a proposed street approved by the Council. h. Lot: Corner: A lot situated at the junction of and abutting on two (2) or more intersecting streets; or a lot at the point of deflection in alignment of a single street, the interior angle of which is one hundred thirty-five degrees (1350) or less. Project Cost (Total Cost of Improvements): All construction costs, plus costs for administration, engineering, legal, fiscal, easement acquisition assessing, and any project related work previously done but not assessed. i. . j. Resident'ial Unit: A residential unit is a platted single family residential lot which, in accordance with the City of Shorewood's zoning and subdivision regulation, cannot be further subdivided. k. Side footaqe: The longest dimension of existing or potential corner building sites abutting the street. Subd. 3 - SPECIAL ASSESSMENTS a. Benefit Principle Special assessments, as authorized by Minnesota State Law, Chapter 429, may be levied only upon property receiving a special benefit from the improvement. In Minnesota, the Constitution and courts apply this general rule by placing the following limitations upon the power to levy special assessments: 1) the rate must be uniform and consistent upon all property receiving special benefit; 2) the assessment must be confined to property specially benefitted; and 3) the amount of the assessment must not exceed the special benefit. . The special assessment is a financial tool employed by the City of Shorewood as a means of allocating the costs of specific improvement projects to the benefitted properties and spreading those costs over a number of years as specified by the City Council. 2. Special assessments are billed to the property owner along with real estate taxes. There is, however, a distinct difference between taxes and special assessments. Real estate taxes are a function of the real estate value as determined by the municipal assessor, while special assessments are a direct function of the enhancement of value or the benefit which a specific improvement gives to the property. b. Consistent & Equitable . Once an improvement project is initiated and it is determined that the improvements are necessary and desirable, the special assessment procedure is intended to equitably and consistently allocate and levy the cost of specific improvements to the benefitted properties. The City must recover the appropriate portion of the expense of installing public improvements, if undertaken, while ensuring that each parcel pays its fair share of the project cost in accordance with these assessment guidelines. This policy sets forth the general assessment methods and policies to be utilized by the City Administrator and City Engineer when preparing assessment rolls for approval by the City Council so as to assure uniform and consistent treatment to the various properties from year to year. The following policy is general in nature, and that certain circumstances may justify deviations from stated policy as determined by the City Council. Subd. 4 - SPECIAL ASSESSMENT PROCEDURE . A flow chart on the Shorewood Public Improvement Process for Special Assessment projects giving a detailed explanation of the process is shown on the next page. a. Initiating the Proceedinqs Improvement proceedings may be initiated in anyone (1) of the following three (3) ways: 1. By a petition signed by the owners of not less than thirty-five percent (35%) of the frontage of the real property abutting on the streets named as the location of the improvement; 2. By a petition signed by 100% of the owners of real property abutting any street named as the location of the improvement. Upon receipt of a petition of 100% of the abutting property owners, the City Council must determine that it has been signed by 100% of the owners of the affected property. After 3 . making this determination, a feasibility report shall be undertaken and the project may be ordered without a public hearing; or 3. By the initiative of the City Council. Petitions for improvement shall be referred for Administrative report and estimated budget. A simple majority vote of the City Council is needed to start the proceedings. Whether initiating the proceedings or accepting a petition requesting such proceedings, the City Council may simultaneously order a feasibility report on the proposed improvement. Feasibility reports shall be paid for by the City in the case of street reconstruction projects and recouped once the project is completed under the terms of this policy. b. Preparing the Feasibility Study An improvement project which is initiated by action of . the City Councilor by a 35% petition may be ordered only after a public hearing. Prior to adopting a resolution calling a public hearing on an improvement, the Council must secure from the City Engineer a report advising it in a preliminary way as to: 1. Whether the proposed improvement is feasible; 2. Whether the proposed improvement is consistent with Capital Improvement Planning; 3. Whether the improvement should be made as proposed or in connection with some other improvement; 4. The estimated cost of the improvement; 5. A proposed project schedule; and . 6. Any other information thought pertinent and necessary for complete Council consideration. c. Holding a Public Hearinq on the Improvement Improvement projects which are initiated by a 100% petition may be ordered by the City Council without a public hearing if the City Council determines the project may be undertaken without unreasonable changes to the Capital Improvement Finance Plan or the petitioning property owners agree to pay 100% of the cost of the improvements. In the case of a Council-initiated project or petition of less than 100% of abutting property owners, the Council must adopt a resolution calling a public hearing 4. . . on the improvement project for which mailed and published notices of the hearing must be given. The notice of public hearing must include the following information: 1) The time and place of hearing; 2) The general nature of the improvements; 3) The estimated cost; and 4) The area proposed to be assessed. Not less than ten (10) days before the hearing, the notice of hearing must be mailed to the owner of each parcel in the area' proposed to be assessed. The notice of public hearing must be published in the City's legal newspaper at least twice, each publication being at least one week apart, with the last publication at least three (3) days prior to the hearing. At the public hearing, the contents of the feasibility study will be presented and discussed with the intent of giving all interested parties an opportunity to be heard and their views expressed. d. Ordering the Improvement and Ordering Preparation of Plans & Specifications Following a public hearing a resolution ordering the improvement may be adopted at any time within six (6) months after the date of the hearing by a four-fifths (4/5) vote of the City Council, unless the petition was initiated by a 35% petition in which event it may be adopted by a majority vote. The resolution may reduce, but not increase, the extent of the improvement as stated in the notice. At this time a special assessment is considered to be "pending" for all assessable properties in the improvement area. After the order of an improvement project, the City Council must order the preparation of plans and specifications which may be included as part of the resolution ordering the improvements. When the Council determines to make any improvement, it shall let the contract for all or part of the work, or order all or part of the work done by day labor, no later than one (1) year after the adoption of the resolution ordering such improvement unless a different time limit is specifically stated in the resolution ordering the improvement. 5. e. Advertising for Bids If the estimated cost of the improvement exceeds $25,000, bids must be advertised for in the legal newspaper and such other papers and for such length of time as the City Council deems desirable. If the estimated cost of the improvement exceeds $100,000, the advertisement must be in a paper published in a first class city, or in a trade paper not less than three (3) weeks before the last date for submission of bids. The notice must contain the following information: 1. The work to be done; 2. The time when bids will be publicly opened, which must be not less than ten (10) days after the first publication of the advertisement when the cost is less than $100,000, and not less that three (3) weeks after publications in all other cases, and . 3 . A statement that no bids will be considered unless they are sealed and accompanied by cash, a cashier's check, bid bond or certified check for such percentage of the bid as specified by the City Council. f. Awarding Contracts Following receipt of the bids, the City Council must either: 1. Award the contract to the lowest responsible bidder; or 2. Reject all bids. The contact must be awarded no later than one (1) year after the adoption of the resolution ordering the improvement unless that resolution specifies a different time limit. . The City Council may purchase the materials and order the work done by day labor or in any manner it deems proper if: 1. The initial cost of the entire work does not exceed $25,000; 2. No bid is submitted after advertisement; or 3. The only bids are higher than the engineer's estimate. 6 . The date, time and place of the meeting; g. Preparing Proposed Assessment Roll After the expenses incurred or to be incurred in the completion on an improvement have been calculated as defined in Section VI-C Project Costs, the City Council must determine the amount it will pay and the amount to be specially assessed. The City Engineer and Administrator/Clerk must calculate the amount to be specially assessed against every parcel of land benefitted by the improvement. The area to be assessed may be less than, but not more than, the area proposed to be assessed as stated in the notice of public hearing on the improvement. The assessment roll should contain a description of each parcel of property and the assessment amount including any deferred assessments. The assessment roll must be filed with the City Administrator/Clerk and be available for public inspection. Holding Public Hearing on Proposed Assessments A public hearing on the special assessments must be held following published and mailed notice thereof. The notice of the assessment public hearing must include the following information: . h. l. 2. 3. 4. 5. . 6. 7. The general nature of the improvement; The area proposed to be assessed; The total amount of the proposed assessment; That the assessment roll is on file with the Clerk; That written or oral objections will be considered; That no appeal may be taken as to the amount of assessments unless a written objection signed by the affected property owner is filed with the City Clerk prior to the hearing or presented to the presiding officer at the hearing; and 8. That the owner may appeal the assessment to the district court by serving notice on the Mayor or City Clerk within three (3) working days after the adoption of the assessment and filing notice with the court within ten (10) days after such appeal to the Mayor or the City Clerk. The notice of the assessment hearing must be published in the legal newspaper at least once, not less than two (2) weeks prior to the hearing. 7. The City Clerk must mail notice of the assessment hearing to the owner of each parcel described in the assessment roll at least two (2) weeks prior to the hearing. Themailednoticemustalsoinclude.in addition to the information required to be in the published notice, the following information: 1. The amount to be specially assessed against that particular lot, piece or parcel of land; 2. The right of the property owner to prepay the entire assessment and the person to whom prepaYments must be made; 3. Whether partial prepaYment of the assessment has been authorized by ordinance; 4. The time within which prepaYment may be made without the assessment of interest; and s. . The rate of interest to accrue if the assessment is not prepaid within the required time period. i. Adopting the Assessments At the assessment hearing or at any adjournment thereof, the City Council may adopt the assessments as proposed or adopt the assessments with amendments. If the adopted assessment differs from the proposed assessment, the clerk must mail the owner a notice stating the amount of the adopted assessment. The adopted assessment roll shall include any and all deferments on large or unplatted parcels of land along the City'S street system. j . Transmittinq Assessment to County Auditor . After the adoption of the assessment, the City Clerk must transmit a certified duplicate copy of the assessment roll, including all deferred equivalent residential units, to the County Auditor. Subd. 5 - SPECIAL ASSESSMENT POLICIES It is the policy of the City of Shorewood that all properties shall pay their fair share of the cost of local improvements as they benefit. It is not intended that any property shall receive the benefits of improvements without paying for them. These policies relate to street reconstruction projects. a. Establishing an Annual Rate An annual assessment rate shall be established by the end of February by City Council Resolution upon 8 . '\ . . recommendation of the City Engineer. The City Engineer shall undertake a study to determine the per foot project cost of a "typical" 24 foot, rural cross section street (with no curb and gutter), in the metropolitan area, adjusted for typical Shorewood soil conditions (see following page). When determining an annual rate with construction costs of the previous construction season the construction cost index as published by the "Engineering News Record" or consumer price index may be used. When the City determines that a street should be reconstructed it would be rebuilt to its current width. Current width could be adjusted by the City Council upon request of the property owners or by the Council following public hearing if traffic counts or safety considerations suggest wider street is warranted. b. Assessable Street Reconstruction Projects Street reconstruction projects are not likely to require the same amount of work throughout the entire length of the project. That is, some sections may need to be fully excavated and back-filled while other sections may need simple reshaping. It is the policy of the city that a project is assessable when its aggregate cost is estimated to be at least 150% of a simple 2 inch overlay project. c. proiect Costs Project cost shall include, but not be limited to, the following: 1. Total Construction cost including intersections 2. Engineering fees 3. Administrative fees 4. Right-of-way/easement acquisition/condemnation costs 5. Legal fees 6. Fiscal Fees 7. Capitalized interest d. Term of Assessment Assessments for street reconstruction should be assessed for a ten (10) year period unless the City Council determines that some other period of time is more appropriate. 9. r e. Government Owned Progerties Properties belonging to government jurisdictions, including the City, will be assessed the same as privately owned property. f. Non-developable Land Special Assessments shall not be levied on properties deemed unbuildable due to the existence of undeveloped lands lying wholly and completely within zoned wetlands, flood plains, DNR protected wetlands and/or having restricted soils as determined by the City Building Inspector. However, all parcels of land are assumed to be buildable until proven otherwise by the owner. g. Interest Rate The interest rate charged on assessments for all projects financed by debt issuance shall not exceed two percent (2%) of the net interest rate of the bond issue. This is necessary in order to insure adequate cash flow when the City is unable to reinvest assessment prepaYments at an interest rate sufficient to meet the interest cost of debt or when the City experiences problems of paYment collection delinquencies. In the event no bonds are issued then the rate of interest on assessments shall not exceed two (2) percent greater than the average rate of interest on all bonds issued in the previous calendar year or the current market municipal bond rate. Interest on initial special assessment installments shall begin to accrue from the date of the resolution adopting the assessment. Owners must be notified by mail of any changes adopted by the City Council regarding interest rates or prepayment requirements which differ from those contained in the notice of the proposed assessment. . . h. Payment Procedures The property owner has four available options when considering paYment of assessments: 1. Tax PaYment - If no action is undertaken by the property owner, then special assessment installments will appear annually on the individual's property tax statement for the duration of the assessment term. 2. Full PaYment - No interest will be charged if the entire assessment is paid within 30 days of the date of adoption of the assessment roll. In the initial year, the property owner may at any time between that date and November 15, prepay the 10. balance of the assessment with interest accrued to December 31 of that year. 3. Partial PaYment - The property owner has a one-time opportunity to make a partial paYment reduction of any amount against his@her assessment. This option may only be exercised within the 30-day period immediately following adoption of the assessment roll. . PrepaYment - The property owner may, with the exception of the current year's installment of principal and interest, pay the remaining assessment balance at any time, prior to November 15 without further interest charges. Thereafter, the next installment, with interest through December 31 of the following year, will be levied for collection with the real estate taxes payable the ensuing year. The principal balance will be reduced by the amount of the installment. i. Appeal Procedures 4. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City Administrator's office prior to the assessment hearing or presented to the presiding officer at the hearing. The property owner may appeal an assessment to District Court by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within 10 days after service of the appeal upon the Mayor or City Administrator. . j . Reapportionment Upon Land Division When a tract of land against which a special assessment has been levied is subsequently divided or subdivided by plat or otherwise, the City Council may, on application of the owner of any part of the tract or on its own motion, equitably apportion among the various lots or parcels in the tract all the installments of the assessment against the tract remaining unpaid and not then due if it determines that such apportionment will not materially impair collection of the unpaid balance of the original assessment against the tract. The City Council may require furnishing of a satisfactory surety bond in certain cases as specified in Minnesota Statutes Section 429.071, subd. 3. Notice of the apportionment and of the right to appeal shall be mailed to or personally served upon all owners of any part of the tract. In most cases, dividing the assessment balance evenly on a unit or lot basis would result in an 11. equitable apportionment. If equitable in a particular case, such a procedure would be most practical and administratively effective. Subd. 6 - ASSESSMENT METHOD Once an assessment rate has been established for the year, that rate will be utilized for each project, no matter the width, design, or type of street being reconstructed. The City Council may utilize one of two methods of assessment for each project, "unit" or "front foot." The City Engineer shall recommend the method and prepare the proposed assessment roll based upon which method results in the most fair and equitable assessment roll for that project. The unit method is to be utilized when the front footage of the assessable properties are of relatively equal length or the benefit to the properties is similar. The front footage method is to be utilized when there is a significant differential in the front footage, or benefit, of the .. assessable properties. a. Unit Method The unit method of assessment is most commonly used when the benefitting properties are of similar benefit, but not necessarily similar geometry. For instance, road reconstruction along a particular road will likely benefit the several properties on a private drive as much as it benefits those properties directly abutting the road being improved. In such a case, simply assessing the abutting front footage would not be equitable. A unit.assessment shall be derived according to the following formula: Annual assessment rate X project length X 0.33 I number . of assessable units. The number of assessment units assigned to each parcel of land within the assessment area shall be equal to the maximum number of potential lots which could be possible on that parcel as determined by the City Planner. A lot shall be defined in accordance with the City's Zoning Ordinance. Corner lots shall typically have one-half (0.5) of its assessable units applied to each street. However, the entire number of assessable units can be assessed in conjunction with the street improvement project done first. This approach would normally be taken where a single lot derives a majority of benefit from the reconstruction of the first project due to lot, driveway, and home location. 12. . The purpose of this method is to equalize assessment calculations for lots of similar size. Individual parcels by their very nature differ considerably in shape and area. The following procedures will apply when calculating adjusted front footage. The selection of the appropriate procedure will be determined by the specific configuration of the parcel. All measurements will be scaled from available plat and section maps and will be rounded down to the nearest foot dimension with any excess fraction deleted. Categorical type descriptions are as follows: b. Front Footage Method The actual physical dimensions of a parcel abutting a street reconstruction project shall NOT be construed as the frontage utilized to calculate the assessment for a particular parcel. Rather, an "adjusted front footage" will be determined. The front footage assessment rate shall be derived according to the following formula: Annual assessment rate X project length X .33 / total adjusted front footage. 1. Standard Lots 6. Irregularly Shaped Lots 2. Rectangular Variation Lots 7. Corner Lots 3. Triangular Lots 8 . Flag Lots and Back Lots 4. Cul-de-sac Lots 9. Double Frontage Lots 5. Curved Lots . The ultimate objective of these procedures is to arrive at a fair and equitable distribution of cost whereby consideration is given to lot size and all parcels are comparably assessed. 13. Subd. 7 - DEFERRED ASSESSMENTS a. The City Council may defer Special Assessments: 1. On portions of large tracts of land as allowed in this chapter so as to minimize the influence of the proposed improvement on the development of said land. 2. On homestead property owned by a person who qualifies under the hardship criteria set forth below. b. Procedure The property owner shall make application for deferred payment of special assessments on a form prescribed by the Hennepin County Auditor and supplemented by the Shorewood City Administrator. The application shall be made within 30 days after the adoption of the assessment roll by the City Council and shall be renewed each year upon the filing of a similar application no. later than September 30. The City Administrator shall establish a case number for each application; review the application for complete information and details and make a recommendation to the City Council to either approve or disapprove the application for deferment. The City Council by majority vote, shall either grant or deny the deferment and if the deferment is granted, the City Council may require the payment of interest due each year. Renewal applications will be approved by the City Administrator for those cases whereby the original conditions for qualifications remain substantially unchanged. If the City Council grants the deferment, the City Administrator sham notify the County Auditor who shall in accordance with Minnesota Statutes, Section 435.194, record a notice of the deferment with the County Recorder setting forth the amount of assessment. Interest shall be charged on any assessment deferred pursuant to this Section at a rate equal to the rate charged on other assessments for the particular public improvement projects the assessment is financing. If the City Council grants an assessment deferral to an applicant, the interest may also be deferred, or the interest may be due and payable on a yearly basis up until the assessment period terminates and only the principal is deferred. The decision as to whether the principal and interest or just the principal is deferred is decided by the City Council when considering the application. 14. . . . . 1. Larqe Tracts of Land Upon application, the City Council may defer the assessments on large tracts of land that may be subdivided or developed in the future. It is the intent of this policy to grant deferments of special assessments to large tracts so as to minimize the influence of the proposed improvement on the premature development of said land. The deferment granted pursuant to this section may be of indefinite duration subject to the occurrence of: o The subdivision of the property resulting in the creation of a new, buildable lot 2. o If the City Council determines there is no continuing need for the deferment Conditions of Hardship a) Any applicant must be 65 years of age, or older, or retired by reason of permanent and/or total disability and must own a legal or equitable interest in the property applied for which must be the homestead of the applicant, or The annual gross income of the applicant shall not be in excess of the very low income limits (50% of median) asset forth by family size in Hennepin County's Section Eight guidelines. Calculation of the total family income shall be determined by the summation of all available income sources of the applicant and spouse. Income specified in the application should be the income of the year proceeding the year in which the application is made, or the average income of the three years prior to the year in which the application is made, whichever is less, and, . c) The special assessments to be deferred exceed $1,000.00. b) d) Permanent and/or total disability shall be determined by using the criteria established for "permanent and total disability" for Workman's Compensation, to wit: 1) The total and permanent loss of the sight of both eyes. 2) The loss of both arms at the shoulder. 15. 3) The loss of both legs so close to the hips that no effective artificial members can be used. 4) Complete and permanent paralysis. 5) Total and permanent loss of mental faculties. 6) Any other injury which totally incapacitates the owner from working at an occupation which brings him/her an income. An applicant must substantiate the retirement by reason of permanent and/or total disability by providing a sworn affidavit by a licensed medical doctor attesting that the applicant is unable to be gainfully employed because of a permanent and/or total disability. ~ Section 3. This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota this day of , 1993. Barbara Brancel, Mayor ATTEST: James C. Hurm, City Administrator/Clerk ~ TJK:AKS 16. . . CITY OF SHOREWOOD OFFICIAL SUMMARY OF ORDINANCE NO. -93 The following is the official summary of Ordinance No. ____-93, approved by the City Council of the City of Shorewood, Minnesota, on July , 1993: Ordinance No. -93 AN ORDINANCE OF THE CITY OF SHOREWOOD, MINNESOTA, ESTABLISHING SECTION 901.04 OF THE CITY CODE OF ORDINANCES RELATING TO ADOPTING PROCEDURES AND POLICIES FOR ASSESSING THE COST OF STREET RECONSTRUCTION IMPROVEMENTS TO EXISTING STREETS. The Ordinance is intended to provide a fair, equitable, and consistent means of allocating the cost of street reconstruction improvements to existing streets. Street reconstruction is any street improvement over and above general maintenance functions as defined in the Ordinance. The Ordinance establishes definitions including but not limited to equivalent residential units, front footage, lot, project cost, residential unit and side footage. The Ordinance provides special assessment procedures including the process for initiating proceedings, improvement hearings, awarding of contracts, public hearings on proposed assessments, and adoption of assessment rolls. The Ordinance sets forth policies establishing an annual rate for assessments, inclusion of project costs, terms of assessments, interest rates, payment procedures, appeal procedures, reapportionment procedures and specific methods for assessment formulas. The Ordinance further establishes procedures for deferring assessments for large tracts of land, hardship for the elderly, disabled persons or low income. A printed copy of the Ordinance is available for inspection by any person at the Office of the City Clerk and at the Excelsior Library. Barbara J. Brancel, Mayor ATTEST: James C. Hurm, City Administrator '381. -:r -I-eA~1 # /5 JJ -t " FROM: James c. Hurm, City Administrator ~ , I I. f, I TO: Mayor Brancel and Council Members DATE: August 5, 1993 RE: Goals Proposed to be Incorporated into the 1994 Operating Budget . Attached please find a list of measurable goals to be included in our 1994 Operating Budget by each department. The proposed budget being prepared at this time will be based on these goals. This is an excellent opportunity for early input by the City Council. Please review these proposed goals carefully. If you take exception with any of them, have any questions, or would like to add any specific goals, please talk with Al or myself before the Council meeting and be prepared to raise them for discussion at the Council meeting. To tie everything together, I have enclosed a copy of the City Council's prioritization of issues facing the City in 1993 and the City's statement of Purpose. Many of the proposed goals are based on the City's purpose and the Council's prioritization. We intend to report on the progress of meeting established goals in July, October and January of each year. . JH/tln 8593.2 .. r ~ CITY OF SHOREWOOD 1994 BUDGET OBJECTIVES MAYOR AND COUNCIL - Televise all City Council Meetings - Inform citizens through quarterly City newsletters - Identify and address zoning issue for specific sites for senior housing projects - Meet with Cooperative Services Study Task Force semi-annually - Undertake a meaningful goal setting session during the first 60 days of 1994 . ADMINISTRATOR - Complete annual citizens satisfaction survey - Update Comparable Worth Pay Plan - Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area - Review City objectives in July, October and at the end of the year - Introduce merit element to the City's pay plan system GENERAL GOVERNMENT - Index City records, including retention schedule . - Microfilm City records from 1990 through 1993 - Update personnel records for all City employees . - Take-over maintenance and updating of City Code Book in-house - Maintain or improve on high survey "helpfulness" rating of City office staff (89% helpful to very helpful) - Maintain or improve on high citizen "excellence/good" rating on "overall service" (87%) and "courteousness/professionalism" of staff (86%) , . . FINANCE - Prepare annual budget document and submit to GFOA Distinguished Budget Award Program - Prepare CAFR and submit to GFOA certificate of Achievement Program - Provide monthly reports to staff, quarterly reports to Council - Implement Capital Improvement Annual Budget Format - Create computerized database for General Fixed Asset records - Review debt issues and make recommendations on debt structure - Become active in one or more of Joint cities Coordination Program committees - Investigate alternative financing sources to reduce property tax burden PROFESSIONAL SERVICES Contain costs on contracted professional services - Attempt to utilize mediation services to avoid litigation - Develop a statement on doCuments committing applicants to submit to mediation services - Increase helpfulness rating of city assessor (70% helpful to very helpful) - Increase citizen excellence/good rating on overall service (74%) and courteousness/professionalism of assessor (83%) PLANNING & ZONING - Hold public meetings on draft Comprehensive Plan and adopt - Provide adequate staff support to Senior Housing Task Force. - Update city Subdivision Code - Establish an action plan to implement Comprehensive Plan - Begin work on a short-term implementation plan - Complete automation of property records - complete implementation of Rental Housing Code Increase citizen excellence/good rating on overall service (68%) and courteousness/professionalism of staff (73%) ~ MUNICIPAL BUILDINGS - CITY HALL - Paint remaining City Hall Offices - Paint/stain deck - Improve City Hall landscaping - Install smoke detectors POLICE - Complete review of police funding formula - Maintain high helpfulness rating of police personnel (90% helpful to very helpful) - Maintain or improve on high excellence/good rating on overall service (88%), response time (93%), courteousness- professionalism (88%) and crime prevention programs (90%) . - Maintain or improve on "feeling of safety in my neighborhood" (satisfied to very satisfied - 88%) FIRE - Maintain helpfulness rating of fire personnel (99% helpful to very helpful) - Maintain on high excellence/good rating on overall service (97%), response time (94%), courteousness/professionalism (97%) and inspection and fire prevention programs (94%) PROTECTIVE INSPECTION - Increase and enhance public information through the development of 2 additional handouts relative to building codes (Total of 4) - Draft an article for each City newsletter - Explore joint inspection possibilities with adjoining. communities . - Implement automated permit tracking system - Increase helpfulness ratings of building inspector (68% helpful to very helpful) - Increase helpfulness ratings of animal control personnel (49% helpful to very helpful) - Increase citizen excellence/good rating on overall service (74%) and courteousness/professionalism (73%) of inspection staff - Increase City excellence/good rating on overall service of animal control personnel (41%) ~. . . CITY ENGINEER - Produce a readable map of the City for public distribution - Complete an inventory of right-of-way needs on collector street system - Keep construction project files up to date and accurate - Provide construction budgets for capital improvement projects - Communicate in written form to affected residents at least two (2) times during a construction project - Keep change orders at less than 5% of original contract amount PUBLIC WORKS SERVICES - Perform preventative maintenance on all equipment within 100 miles or 10 hours of scheduled service - Perform 90% of City building repairs and preventative maintenance using City personnel Maintain or improve on helpfulness rating of Public Works personnel (81% helpful to very helpful) STREETS AND ROADWAYS - Develop a pavement management system to aid in scheduling of street projects - Paint lane markings on all designated streets - Mow roadsides at least twice annually - Sweep each City street at least once annually - Mow boulevards at least 6 times annually - Visually inspect storm drainage grates annually and repair, as needed - Increase satisfaction rating on conditions of streets. (my street 55%; streets in general 60%) - Maintain or improve on satisfaction level on cleanliness of streets (75%) Increase citizen excellent/good service rating on street maintenance (59%) ~ r~ SNOW & ICE REMOVAL - Remove snow and ice and complete salt/sand operations within 12 hours after the end of a snow event - Complete widening and clean up functions within 48 hours of a snow event Maintain or improve on high citizen excellent/good service rating on snow removal (88%) TRAFFIC CONTROL/STREET LIGHTS - Perform a cost efficiency study of street lighting system SANITATION/WASTE REMOVAL/WEEDS - Resolve all property cleanup complaints - Resolve 100% of weed complaints . TREE MAINTENANCE - Remove 100% of diseased trees on public property - Respond to all property owner requests to identify diseased trees - Maintain and trim trees on City property which present a hazard to public PARKS AND RECREATION/BEACHES - Install/replace playground equipment in two (2) additional parks each year in 1994 and 1995 - Make new playground equipment handicap accessible . - Implement mechanism to assist in funding park maintenance and improvements - Provide off-street parking for Cathcart Park - Coordinate scheduling of fields with Minnetonka Community Services add and/or replace five (5) picnic tables each year - Plant at least 10 trees per year WATER - Determine proper water easement on Minnewashta School property - Decide on a policy for extending water to new developments - Explore possibility of interconnecting with other communities - Increase helpfulness rating of water utility personnel (75% helpful to very helpful) - Maintain or improve on citizen excellent/good service rating for maintenance crew response (81%) SANITARY SEWER - Work with MWCC to correct inflow/infiltration into system - Work with MWCC to reduce sewer treatment costs to the city ~ - Fully implement sump pump inspection program RECYCLING - Continue weekly pickup of recyclable materials - Increase program participation through use of incentives - Hold curbside pickup of household and yard wastes in Spring of the year . - Provide a leaf and yard waste disposal site in Fall of the year - Maintain or improve on citizen excellent/good service rating for recycling pickup program (93%) ~ CITY OF SHOREWOOD CITY COUNCIL ISSUE PRIORITY RATING March 10, 1993 Hiahest priority Grouoinas Time Involvement (1) Ratiner Priority Ratina 5 Pursue joint efforts with neighboring municipalities..... 5 Review contract for Excelsior Fire Contract Service...... 4 Resolve MWCC rate increase issue......................... 7 Implement Park Capital Improvement Plan.................. 4 Reconstruction of City Hall parking area................. 4 Review of formula for Police service as requested by Excels ior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -L 28 priority Ratina 4 Review policy on method of extending water to new development. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Update Comprehensive Plan................................ 9 Decide on future of Badger and Woodhaven wells and Badger building..................................... 5 Relocation of east liquor store..................~....... 3 Develop a finance plan to address continuing cuts in state Aid............................................ -L 23 . Mid Ranae Priority Grouoinas priority Ratina 4- Pursue various types of Senior Housing.................. Complete landscaping of Public Works facility........... Computerization of property records, permit tracking, clerk indexing..................................... 4 2 9 15 . Priority Ratina 3 Improve Capital Improvement document................... 3 MSA designations and designs........................... 4 Request for South Shore Senior Center.................. 2 Special Assessment Ordinance for street reconstruction. 6 Consider feasibility of City Engineer position......... 3 18 (1) Range 1 = least time involvement to 10 = most time involvement (*) Mandated 1 of 2 City Council Issue Priority Rating - April, 1993 Page Two Third Ranqe Priority Groupinqs Time Priority Ratinq 3- and 2+ Involvement (1) Ratinq Consider contracting for municipal garbage service..... 6 Consider establishing a bonus pay system............... 4 Improve new operating budget format.................... 4 Revise Planning and Park Commission ordinance.......... 2 trk land inventory.................................... 1 view paramedic response.............................. 1 ersonnel policy on harassment......................... 3 21 Priority Ratinq 2 and 1 Improve disaster preparedness......................... 4 Acquisition of MSA right-of-way....................... 6 Consider a snow emergency parking ban ordinance....... 1 *Update Flood Plain Regulations....................... 7 18 Range 1 = least time involvement to 10 = most time involvement (1) . (*) Mandated 2 of 2 ( al:prioritz.93) CITY OF SHOREWOOD This statement is a point of reference for all decisions and actions of Shorewood City Officials and Employees. Our Purpose: to provide a value in municipal services, to assure compliance with community laws and standards, and to keep citizens informed of those services, laws and standards. Our Goal: to serve our purpose in such an efficient, friendly manner that residents feel good about being citizens of the Shorewood community. Our Expectations: to accomplish our goal we must serve in an impartial fashion; be open, accurate, patient and courteous; and take pride in the job we do. Let us know when we don't meet our expectations! 10/21/91 JCH.al ATTACHMENT D ... ".if' . . TO: Mayor Brancel and Council Members 1 P FROM: James C. Hurm, City Administrator lam! DATE: August 5, 1993 RE: Traffic on Cajed Lane and Beverly Drive There has been an on -going problem in this area with neighborhood complaints of cut -thru traffic. We bring this issue to you without a proposed solution at this time. The Police Chief and myself have talked with several area residents a number of times on this issue. Traffic coming from the western part of the City can cut thru this area rather than driving on Smithtown to Cathcart and heading south. Residents say the traffic is often speeding and many times does not stop at the stop sign on Cajed and Beverly many children now live in this area. A memorandum from the Police Chief dated June 29th is attached for your information. The Department has intermittently patrolled this area more heavily. Some of the other options raised are: • Patrol /Enforcement - Consider parking an unmanned car for several hours at a time, perhaps in a semi - hidden driveway. • "No Thru Traffic" sign - This is unenforceable and is unlikely to reduce cut -thru traffic measurably. • Have the Department of Transportation undertake a speed study - Ed Brown from MnDot has looked at the area informally and feels it is unlikely that the speed would i be reduced from 25 mph to 20 mph, and possibly it would be increased to 30 mph. This would be counterproductive. • Warranted signage - Consider installing "Watch for Children ". Additional signage is not likely to improve the situation. • There has been some discussion of the residents requesting a street closure. This had been petitioned and rejected a number of years ago. The problem is likely to be displaced to other streets. It would seem that a significant enforcement effort is the best alternative at this point in reducing speed. JH /tln 8593.1 X 56 ." '... . . 7 - ~. I - '13 /).~ ~~ ~~'<-L<A.J) tJR ~~~ ~~ r ~ ~~ ~I r ,~I I ~ L,.,4.r! ~ ,~J2- ~.. ~ ~ ~ ~I ~jZ~<-~~-<7 ~ d ~ ~ n- /~. ~'. 0~ ~.LlA .~)~~ ~ d r'~ I .,::1~ ~ ~ ~ Y';l-f ~I ~ ~ ~ ~~ .t--k ~~~ 1~ ~ ~~~ ~~. 7[~ n-t ~ ~ ~ r ~ ~ d ~//1-V "~~I ~ t<A~ ~7'~ tJ~ ~ ~ ~ ~ ~-d- ~ ~ d ~c ILfJ'A. ~~ .~ ~.j---Y &- ~ ~ d ~~ 'k ~ ~ r ~ ~ ~ ~. tJ~ L..-.r: ~ ~~~"'-<.~d .~~ tfJ~ d, ~ ?H ~ ~ j2;J~_ 4' d ~ . '~I &.l/J~ a ~,~ ~ ~ ~ ...tL ~ ~,nL ~'t ~~~,. ~ ~ ...~ ~ ~ jL~~-~#; ~. ~ ~ ~ ~. ...tP~ ~ ~ ~ .~ ~ AJL~~~~~ 4- ..~ ~ "v ~ ~~'-r:.1 '7 d ~. IvI..i .~ u~~., ~ ~ ~~ ~ 1~""C':;4 ~.~ ...."'-; d ~~ 4- ~ tHAA- ~ ~.~ ~ ~ d4 ~, ...WL ~~ ~ ~ ~ ~.~~ r~~ ~7~ ..~ -i f~ -. tA.--L-/ ~ ,V d ~,,~ ~ I~r~~~zt~d~~ ..-J-: ~ ~ p ~-.' ~+urn */5B v~ ;J~I ~L ~-A- -~ ~~- ---- ---- ---- TRACT A @"Jh ~\g) , I (4) ;!. 2 ... ~ ~~ 2 ( 5) "" "" .... ;1 -I ~~ 291.09 OO(Q 0," .....r 100 " . ~ lI'l :e 8 ( 22) g (I~) a ... 6 <It !17) ~ ( 18) J. ( 20) I , RO~'" /':' I I .' ::.e ...~ . ..l\.... ~ ,.-,.... .. . . ,i 1 Pt 11 'j I.E..!.L. ~I _ _ ---1!!..-OI__ - ir3 il3 II~ 115 N ( 12) 2 (1'3) ... ~ ^' I id '- / ~ 13 '" :! 10 w; 9 ... ... 12 II ~ :R e ~ (7) ~ lI'l ( 4) ("3) o. (6) In ( 5) '" '" '" ( 2) ....c '" '" ...'" t7- ... 14 $ (8) ... ... T'/9.76 1 S' ..s BE'vERL I DR ~ 158 158 I .' 158 158 'J.~ q:JS' 1:20. 24:"~" 4J I tv~ e ...'~ N ^' 1 '" ~~ ^' 5 6 c:; 4 ~ c:; c:! ( 19) ( 15) ( 16) ^' (17) .... ( 1(3) ^' ^' ..~::,. 2~ I I (i o' (" ! 331 .. I/.. .. "" CD I ~ ~ i~ ~ II) :lI'l !~ m i s s 120 11 ... . . SOUTH LAKE MINNETONKA PUBUC SAFElY DEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 RICHARD A YOUNG anef of Police (612) 474-3261 HE~ORAB.QY~ To: City Administrator James C. Hurm Chief Richard A. Youn~ June 29, 1993 Q Cajed and Beverly Complaint From: Date: Subject: This morning I received a telephone call from Virginia Coverdale of 26930 Beverly Drive. She was complaining about speeders along their road. I have talked with Mrs. Coverdale in the past about the same problem. We do try and patrol this area. It is on our "problem area" list. In the past the officers have related to me that the violations do not seem to as prevalent as the complainants have stated. However, this could be due to the visibility of the patrol car when it is there or any of several other factors. Mrs. Coverdale ask that I write you and provide you with a list of our enforcement activity in that area. For 1992 I found the following: 2 Speeding Citations (both for 38 MPH in a 25 MPH zone) 2 Stop Sign Citations 1 No Drivers License Citation 1 Small Amount of Marijuana in Motor Vehicle Citation 2 Speeding Warnings 5 Stop Sign Warnings 2 No Proof of Insurance Warnings 1 Stop/Turn Signal Warning 1 Registration Warning She stated that the road should be blocked off because it is really no longer a residential street but a feeder street. I advised her that I was not in a position to act upon that request. She stated that small children play in the street and one of them is going to get hurt. I advised her that the parents should keep the children out of street. The street is not a playground. However, I told her that certainly does not mean it is permissible for vehicles to speed along the roadway. I assume she asked me to forward this information to you because she will be contacting you to discuss it and the area. I have also reminded the officers of this problem area. Please let me know if you need anything further. Serving South lAke Minnetonka Communities of ~elsior, Greenwood, Shorewood and Tonka Bay t-_ CK NO PURPOSE AMOUNT TO WHOM ISSUED CHECKS ISSUED SINCE JULY 21, 1993 11938 11939 11940 11941 11942 11943 11944 11945 11946 11947 11948 11949 11950 .1951 .1952 11953 11954 11955 11956 11957 11958 11959 11960 11961 11962 11963 11964 11965 11966 11967 .1968 1969 11970 11971 11972 11973 11974 11975 11976 11977 11978 11979 11980 11981 11982 11983 11984 11985 11986 11987 CHECK APPROVAL LISTING FOR AUGUST 9, 1993 COUNCIL MEETING (G) (G) (G) (G) (G) (G) (G) (G) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (G) (L) (L) (L) (L) (L) (L) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) void Finaserve, Inc. Midwest Asphalt Corp. Cellular Telephone Co. Mn State Treasurer MCFOA Northern States Power Pepsi-cola Company Kenneth Potts Shorewood True Value Stans Color Center Superamerica US West Communications D & B Business Education Mr./Mrs. Kirk Grones Mr. Thomas Thiss James L. Daniels Scott J. Ruppert John W. Harrigan Bellboy Corporation Midwest Coca-cola Bottlg Mr. Richard smith Griggs, Cooper and Co. Johnson Brothers Liquor Mn Bar Supply North Star Ice Ed Phillips and Sons Quality Wine/Spirits Wine Merchants Wendy Davis Erickson's Bakery Pera Pera Bradley Nielsen' Wendy Davis Void First State Bank Commiss of Revenue Pera ICMA Retirement Trust City cty Credit Union Child Support Enforcmt Anoka Cty supt/Collectn Hamline University Hennepin cty Treasurer Midwest Asppalt Corp Cellular Telephone Co. Joseph Pazandak Us West Communications Scott J. Ruppert CONTINUED NEXT PAGE Gasoline purchases 282.56 Black topping supplies 2,557.17 Cellular phone air time 10.92 2nd qtr bldg permit surchg 2,780.79 1993 membership-T Naab 25.00 utilities 2,610.79 Pop machine rental 10.65 June prosecution fee 1,458.33 Promotional expenses 37.50 Tax due on prevo invoice 14.23 Gasoline purchases 665.20 Telephone services 48.93 Class regist-Von Feldt,Helgesen 174.00 Par~ial release of escrow 1,935.00 Recycling award 25.00 Court services rendered 1,642.38 Court services rendered 1,631.98 Court services rendered 3,057.32 Liquor purchases 820.71 Mise purchases 916.45 Recycling award 25.00 Liquor,wine,misc purchases 3,078.54 Liquor,wine,misc purchases 3,034.95 Mise purchases 26.40 Mise purchases 315.36 Liquor and wine purchases 867.26 Liquor and wine purchases 947.76 Wine purchases 15.00 Mileage 54.88 Sheet cake-appreciation pty 23.99 Payroll deductions 1,985.86 Payroll deductions 25.00 See 125 reimbursement 140.00 See 125 reimbursement 140.00 Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Course regist-Hurm Notary pub signature-T Naab Blacktopping supplies Cellular phone air time Mileage Telephone svc/advertising Court services rendered 6,063.66 1,003.75 2,030.42 641. 57 320.00 92.50 126.50 797.00 25.00 914.41 97.12 97.77 875.45 1,200.00 -1- 17 CK NO ,-1 CHECK APPROVAL LISTING FOR AUGUST 9, 1993 COUNCIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS ISSUED SINCE JULY 21, 1993 (continued) 11988 11989 11990 11991 11992 11993 11994 11995 11996 11997 11998 11999 (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) Bellboy Corporation Day Distributing Griggs, Cooper and Co. Honeywell Protection Svc Johnson Brothers Liquor Mn Bar Supply Harry Niemela Ed Phillips and Sons Quality Wine/Spirits Ryan Properties thorpe Distributing The Victoria Gazette Liquor purchases Beer and mise purchases Liquor and wine purchases Security system Wine purchases Mise and supplies purchases Aug rent-store 1 Liquor and wine purchases Liquor purchasess Aug rent-store 2 Beer/mise purchases Advertising 1,452.62 5,901.95 2,780.07 90.00 834.36 152.40 1,664.00 1,741.16 464.95 2,400.00 3,351.05 75.00 TOTAL GENERAL . 35,610.13 TOTAL LIQUOR 30.967.49 TOTAL CHECKS ISSUED 66.577.62 . -2- (" J IY i .it' ::.:':;~-ll.l:...,ll" i/.)I-)(,)i:) ,. > l.,:i'''H'' i: ,.},~ (~~:d::)I.JF~'CJ\/ ;~~~I,. 1... r ~<; f r i'-,lr~ FtH.,' r~I.H:1USI ')19'-;:0:':, i"ilL: r:: I.: ,. C h. tl \/ j.. r'm n H fHH"1 j. 1)1 S:,:h' .i P r r 1.1(,.,,1 UI' ~.JI L:/OO 1 I":: ,::, .J Pd..I1 D r'-'i crT T \iF ,. IF,:' t.. h~ C:' ::~'i t~: I F~l I. :"':'CI()? hl'({~IKF g CCII..1 T PhFN r 1/,){'1h'j':HSI:: VluHTCI.. 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S F: ~~ [) (:~ F: r:;.~ p (;~ r,:;~ ~<. 10; f~~ J iJ C1 F' ::~.) l..ll:) L ~; F (I h' :311,::: I,.,) (:: h"f L U ivi H t.:: h' c.: 0 h P (::: *** TO T{:\[ l?u?l rHOMAS ME'G COMPAHY, INC. PICNIC TARI..E I.ESS 12028 fOI.l. COhPAHY liJF L D T i....J.O 3UPPL. 1 [3 i/,)i~:I. [) r~.lG 31..Ir)PI..IFS *** TOf{:~L FOh'lCH L C::CH"iPni'.r/ 1)029 I'ONKA PRINTING CO.. tf'...~ Di;.:!,)I ., ~4f'HHJi"',J.I J. ;. 9 '::?5 ,. l~~~ ':s J () ; '..:'/4. 41 PF<'CIJFC~T~::, 3,;:' ii,iF h' D 1':: ~:~~; <) ,~:I .~ () (;1 ,~, 1 ,~,. 00 1. t.;) ;, .St.::i?; w ~3{) I,.JATFF;" DF 1,.,Jr;4 T f:R f)[ It,) (~:I 1 [r:,' DF 9f,O '. ':),~t lBi. 14 :1. .~:) ~~~ _ .~~I 7 1. ~ ()()f, ., {).:=:=:. f"H.I!',! HI.DO f~(~ _ ,~I(J I.) l~~~ i:~~ :{ ~~~; (~ SlS_l() t~.5~:~ .' ci:1. l:JAF'~.{~:) .& 1, ()?'4, OJ PAf:;"f{S ,r;, t,,(??:' .. CITY GAR 10_13 CITY OAF<' 3_57 J,':, 70 CH..F: 1 CE STAr T CH",!Ff.(y' ;:::UPPL 'y' (,H7:N GO\/1 392..1 J 1. ?((~,O Ti~' I ~3 T r.4l F Pl..IhP (:~(H) COr,rfh' v,)El. L f1~::: (' NT SUPP[ I FS J2031 VICTORIA REPAIR AND MFG SIFFL./h::::T (:4L :::;I..i::')\='[ T [3 1'.?OS.:'" Ii,).. Ii,) _ C,h'(~ I j,..J.(;ll':: F:;, J He 1,1) (:{ 'r:::: h' elf:: 104.37 PI.IE; IA!f{S 11_00 v.JTRFO ~',JFL L. ....1.. I GHf bS(.':iL L 1~3T Ii') (4 TFFi' DE ;q~? _:?:? 1 ?()..z;,?:, vJ(~TI;::F-?Pf~'D WTR METERS/ACCESS 1'?O;;;lj liJ I Tf F I NM.I,C;I ()L INVEs"rt"iFi,.I,T ::;VC:3 1 ? 0 .:;:; ,",::, l E P f"'i r'; f",I, U F Pd.:: r l.1f:;' T f',! G C: D .. 1..IAr-J.D CLEr~NI:::'}7( *** TOTAL CHECKS FOR APPROVAL **::f: TOTAL CHECK APPROVAL LIST -4- I/J()TFF{ DF 799_91 F T Nr::~HCF f""'. ';) i),~ CITY GAP ~~,l ,5 .; ?; :~f 71, :0",7:-:'.,99 137,951.61 c , ... CHECK APPROVAL LISTING FOR AUGUST 9, 1993 COUNCIL MEETING CK NO TO WHOM ISSUED HOURS AMOUNT CHECK REGISTER FOR JULY 27. 1993 PAYROLL 207526 Void 207527 (G) Chad Akins 80.0 reg hours 369.24 207528 (L) Scott Bartlett 22.0 reg hours 126.98 207529 (G) Charles Davis 80.0 reg hours 622.54 207530 (G) Wendy Davis 80.0 reg hours 718.94 207531 (L) Julie Dunn 12.5 reg hours 65.23 207532 (L) Cory Frederick 16.0 reg hours 81. 42 207533 (L) John Fruth 12.25 reg hours 69.11 207534 (G) Jason Hansmann 80.0 reg hours 350.37 207535 (G) Patricia Helgesen 80.0 reg hours 632.13 207536 (G) James Hurm 80.0 reg hours 1,540.54 207537 (L) Brian Jakel 22.0 reg hours 124.07 207538 (G) Dennis Johnson 80.0 reg hours 813.24 207539 (L) Loren Jones 13.5 reg hours 68.86 .07540 (L) Martin Jones 24.25 reg hours 106.53 07541 (L) William Josephson 80.0 reg hours 630.22 207542 (L) Mark Karsten 35.5 reg hours 187.32 207543 (L) Sandra Klomps 18.75 reg hours 97.83 207544 (G) Mary Knopik 24.0 reg hours 132.88 207545 (L) Susan Latterner 32.5 reg hours 175.87 207546 (G) Colleen Lindskoog 21.75 reg hours 115.00 207547 (G) Joseph Lugowski 82.0 reg hours 792.30 207548 (L) Russell Marron 14.0 reg hours 68.30 207549 (L) Jill Moore 8.0 reg hours 41.74 207550 (G) Theresa Naab 80.0 reg hours 752.53 207551 (G) Lawrence Niccum 80.0 reg hours 833.03 207552 (G) Susan Niccum 80.0 reg hours 701.31 207553 (G) Bradley Nielsen 80.0 reg hours 952.59 207554 (G) Joseph Pazandak 80.0 reg hours 1,032.80 207555 (L) David Peterson 4.0 reg hours 21. 06 .07556 (G) Daniel Randall 80.0 reg hours 823.87 07557 (L) Paul Richardson 31. 0 reg hours 152.85 207558 (L) Brian Roerick 3.5 reg hours 20.20 207559 (G) Alan Rolek 80.0 reg hours 1,224.39 207560 (L) Brian Rosenberger 33.0 reg hours 173.59 207561 (L) Christopher Schmid 80.0 reg hours 387.94 207562 (G) Howard Stark 80.0 reg hours 703.49 207563 (G) Beverly Von Feldt 61. 47 reg hours 452.35 207564 (G) Ralph Wehle 80.0 reg hours 672.11 207565 (L) Dean Young 80.0 reg hours 614.44 207566 (G) Donald Zdrazil 80.0 reg hours 1.189.45 TOTAL GENERAL 15,425.10 TOTAL LIQUOR 3,213.56 TOTAL PAYROLL 18,638.66 -5- OM-ake MihtietoMka Mayor Jerome P. Rockvam 471 -9515 July 23, 1993 Councilmembers Wm. D. Weeks 471 -7285 MaryAnnThurk TO: All Member Cities 471 -9286 Lake Minnetonka Conservation District 471 88 Dill Dear Mayor & City Council: Mark Breneman The City Council of the City of Spring Park has adopted 471 1-7555555 the enclosed resolution regarding the ability to express the City's view through an alternate representative when the regular board member is unable to attend. In the past, there have been times and issues that need all member cities' views to adequately express the actual needs and perhaps the regular board member is unable to be present. At these times there should be some means for each city to have a vote even when the regular member is not available. Sincerely ,,,n e Roc am YOR • :i P.O. BOX 452, SPRING PARK, MINNESOTA 55384 -0452 • Phone: 471 -9051 • Fax: 471 -9055 CITY OF SPRING PARK SPRING PARK, MINNESOTA A RESOLUTION ALLOWING ALTERNATES VOTING POWER ON LMCD ISSUES RESOLUTION 93 -14 WHEREAS, The Lake Minnetonka Conservation District has operated under By -Laws adopted some time ago; and WHEREAS, In said By -Laws there is no provision for a duly appointed alternate to vote when the regular member is unable to attend; and WHEREAS, Certain crucial issues arise where each City's voice should be heard, and a duly appointed alternate 'should be able to vote when the regular board member from the City is unable to attend. NOW THEREFORE BE IT RESOLVED, That the City Council of the City of Spring Park is recommending that the Lake Minnetonka Conservation District Board of Directors consider an amendment to the By -Laws to allow an alter- nate representative to vote when the appointed representative is unable to be present. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SPRING PARK THIS 19th DAY OF July, 1993. APP'IVED: / AYO' ATTEST: 'DMINISTRATOR CLERK TREASURER July 19, 1993 p °' RD) sT City Of Shorewood r:'-� 5755 Country Club Road `- u L Shorewood, MN 55331 Re: Planning Commission Opening Dear City Council Members: I reside in the city of Shorewood and very pleased with the time and effort the Planning Commission, and all other branches working with the City Council, spend to make Shorewood a better community to live in. This is why I feel it would be an honor to be able to contribute by being a part of the community wheel and member of the Planning Commission. I have lived around the lakes most of my life, four years of it in Shorewood, so I am very familiar with the area. At present, I am the credit manager with Hubbard Broadcasting, Inc.. My first child is due September 27, 1993, at which time I will resign from Hubbard Broad- casting, Inc.. My plans are to take some classes to expand my career and to get more involved with the community. I know it would be a rewarding experience to work on the Planning Commission. I can be contacted during the day at 642 -4236, or in the evening at 470 -9585. My residence address is 5750 Christmas Lake Road, Shorewood, MN 55331. I look forward to hearing from you. e1 , 6.:__ a/I-I!) - 1 _ . ( i / I y 77 ,/ , , i ._,..... „._,..9.1acc. 2 Roxanne M. Martin I I, Ik Se -Ss-k' cm 4- AUG - 5 1993 John C. Sjovall 5935 Galpin Lake Road Shorewood, MN 55331 August 4, 1993 The Planning Commission City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Ladies and Gentlemen: I am writing to indicate my interest in filling the vacancy on the Shorewood Planning Commission. I view the opportunity to be a part of guiding the growth and future of our city as both challenging and rewarding. I feel that my background will provide a varied and valuable resource to the Commission. The following is a thumbnail sketch of my personal and professional background: My wife Betty and I have been residents of Shorewood for ten years. We have two grown daughters, one of whom lives in Shorewood with her family. I am a building and remodeling contractor. My professional history includes over 20 years of management experience. I am on the Board of Directors of the Excelsior Lake Minnetonka Historical Society and am currently the Vice President. I look forward to meeting with you and discussing my qualifi- cations. My home telephone number is 474 -4724. Thank you for your consideration. Very trul yo, s ' ohn C. S gva11 • • CITY OF SHOREWOOD COUNCIL CHAMBERS PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD WEDNESDAY, JULY 28, 1993 7:00 P.M. MINUTES CALL TO ORDER Chair Rosenberger called the meeting to order at 7:00 p.m. ROLL CALL Present: Chair Rosenberger; Commissioners Bean, Bonach, Borkon, Hansen, Malam, and Pisula; Council Liaison Lewis; and Planning Director Nielsen. APPROVAL OF MINUTES Malam moved, Bean seconded to approve the minutes of the Commission's July 6, 1993 meeting, amended to correct the spelling of Borkon's name in the Roll Call. Motion passed 7/0. 1. SIMPLE SUBDIVISION AND LOT WIDTH VARIANCE (continued from July 6 meeting) Applicant: Wallace and Elizabeth Peck Location: 25975 Wild Rose Lane Rosenberger announced the case noting this application is being continued from the Commissioners' July 6 meeting. Nielsen reviewed the applicants' request for a simple subdivision to split the property into two lots that will result in one lot with the existing house and barn which is substandard in terms of width thus requiring a lot width variance. The staff report recommends approval of the subdivision and lot width variance, subject to certain conditions. The Commissioners suggested that a compromise solution be developed to the problem of the encroachment of the two utility sheds on the easterly parcel. The compromise provides for the correction of the shed locations upon change of title or addition of accessory buildings to the property. Bean moved, Borkon seconded to recommend to the Council that it adopt the resolution as drafted approving a subdivision and lot area variance for Wallace and Elizabeth Peck. Motion passed 4/3. Hansen, Malam and Pisula voted nay. 1 PLANNING COMMISSION MINUTES Wednesday, July 28, 1993 - Page 2 STUDY SESSION 2. COMPREHENSIVE PLAN - Community Facilities Chapter Nielsen reviewed and discussed with the Commissioners each section of the Community Facilities Chapter of the Comprehensive Plan which includes Utilities, Parks and Recreation, Public Safety, Natural Gas and Electrical Service, and Schools. Issues identified and discussed include dealing with the current water system and future development of a City water system. It was recommended that the City Engineer be requested to develop options dealing with the water issues. Nielsen stated a master plan has been developed for the Park system and the main priority in that category is funding. Additional work and discussion of the Community Facilities Chapter will be conducted by the staff and the Commissioners at future work sessions. - Land Use Nielsen presented and explained the City's zoning and land use maps. The Commissioners participated in a preliminary discussion involving and use regarding a developer's request for approval of concept and development stage plans for a 60 -unit elderly housing project located on the north side of Highway 7 between Eureka Road and Seamans Drive. Approval would change the zoning of the property. Additional work and discussion of the Land Use Chapter will be conducted by the staff and the Commissioners at future work sessions. 3. MATTERS FROM THE FLOOR Hansen briefly commented on incidents in his neighborhood and suggested that "No Outlet" signs be posted on the street to alert drivers. Malam questioned the appropriateness of the size of a Lot for Sale sign on Christmas Lake. 4. REPORTS Councilmember Lewis reviewed the actions taken by the Council at its July 26 meeting and answered questions from the Commissioners. 2 - PLANNING COMMISSION MINUTES Wednesday, July 28, 1993 - Page 3 5. ADJOURNMENT Pisula moved, Hansen seconded to adjourn the meeting at 9:30 p.m. Motion passed 7/0. RESPECTFULLY SUBMITTED Arlene H. Bergfalk Recording Secretary TimeSavers Off Site Secretarial 3