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CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
11 MONDAY, AUGUST 23, 1993
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 PM
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AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B.
Roll Call
Stover
Daugherty
Lewis
Mayor Brancel
Benson
C. Review Agenda
2. APPROVAL OF MINUTES
City Council Regular Meeting Minutes - August 9, 1993
(Att.No.2-Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent
Agenda & adopt resolutions therein:
A - A motion to approve a sign Permit - I.C.O.
Applicant: Lawrence Sign Company
Location: 5680 County Road 19
(Att.-#3A Planner's Memo)
B - A Resolution Approving a Final Plat - James Hill
(Att.-#3B Proposed Resolution)
C - A Motion to Approve a sign Permit.- BoulqeE..._Ridge
Estates
Applicant: Tony Eiden Company
Location: West End of Noble Road
(Att.-#3C Planner's Memo)
o - Munitech 3-Year Contract (Att. -#30 Proposed contract)
/
E - A Resolution concurring to Costs in EXcess of .00242%
of Total Taxable Market within Lake Minnetonka
Conservation District (Att.-#3EProposed Resolution)
F - A Resolution Accepting the Construction. of Church
Road and Approving the Final .pay Voucher
(Att.-#3F1 Engineer'S Letter; #3F2proposeq
Resolution; #3F3 Final Pay VOllcher)
G - Fall Yardwaste Collection Date (Att.-#3GMemo)
H - Set Date for Public Hearing for Assessment of
Delinquent utility Charges (Att. -#3HProposed Resolution)
I -Approval of the Contract for Fire. Services with the
City of Excelsior (Att.-#31 Proposed Contract)
4. VISITOR'S PRESENTATION Don Follett Representing
Minnegasco (Att.-#4 Letter from Minnegasco)
CITY COUNCIL AGENDA -MONDAY, AUGUST 23, 1993
PAGE TWO
5. PARK
A - Report on the August 10th meeting
B - Report on Silverwood Park Tennis Courts
C - Report on Playground Equipment
D - Resignation of Commissioner Mark Laberee
6. PLANNING
A - Consideration of a Setback Variance - Direct staff to
Prepare Findings of Fact
Applicant: Kevin and Gail Towey
Location: 19495 Vine Ridge Road
(Att.-#6A Planner's Memo)
B - Consideration of a Setback Variance - Direct Staff to
Prepare Findings of Fact
Applicant: Kerry Peterson
Location: 28110 Woodside Road
(Att.-#6B Planner's Memo)
C - A Resolution Approving a Simple Subdivision
Applicant:.. Charles Crepeau
Location: 23443/23445 smithtown Road
(Att. -#6Cl Planner's Memo; #6C2 Proposed Resolution)
7. CONSIDERATION OF A PETITION FOR A TRAIL ALONG VINE HILL
ROAD
(Att.-#7 Petition presented by Sandra Trettel)
**
8.
CONSIDERATION OF AN ORDINANCE REGARDING SUMP PUMPS
(Att.-#8 Proposed Ordinance)
**
9.
CONSIDERATION OF AN ORDINANCE AMENDMENT. TO THE
FEE SCHEDULE INCREASING SEWER RATES
(Att.-#9 Proposed Ordinance)
10. CONSIDERATION OF AN ORDINANCE AMENDMENT ESTABLISHING
MEMBERSHIP OF THE PARK COMMISSION
(Att.-#10 Proposed Ordinance)
** 11. CONSIDERATION OF AN ORDINANCE ADOPTING AN ASSESSMENT
POLICY FOR STREET RECONSTRUCTION
(Att.-#11 Proposed Ord.; Summary Ord.)
12 . MATTERS FROM THE FLOOR
13 . ADMINISTRATOR AND STAFF REPORTS - Report of MWCC Meeting
of August 17th
14 . MAYOR AND CITY COUNCIL REPORTS
15. ADJOURN TO WORK SESSION FORMAT SUBJECT TO APPROVAL OF
CLAIMS - (Attachment)
** INDICATES TAX INCREASE OR FEE IMPLICATIONS
CITY COUNCIL AGENDA - MONDAY, AUGUST 23, 1993
~AGE THREE
Following the adjournment of the regular meeting, the City council
will convene in Work session format - NO ACTION WILL BE TAKEN
DURING THIS TIME.
WORK SESSION (8:30 p.m.)
A - Operating Budget
B - Adjourn Work Session
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SHOREWOOD CITY COUNCIL MEETING
MONDAY, AUGUST 23, 1993
If there is an opportunity several minutes before the start of -the
council meeting, members of the council might like to determine
what the next step should be in deciding on a new planning
Commission member. We are enclosing in the packet the letters from
the five candidates that have been interviewed to date.
AGENDA ITEM 3A _ This action is a motion to approve a sign permit
for I.C.O. with conditions laid out in the planner's August 17th
memorandum.
AGENDA ITEM 3B _ This is a resolution approving the final plat of
James Hill, which is located between Academy and Park street at
Glencoe Road. The Planning Commission unanimously recommended
approval of the preliminary plat on July 6th.
AGENDA ITEM 3C _ This action is a motion approving a sign permit
for Boulder Ridge Estates stipulating that the sign be located no
closer than 5' to any property line and it be removed at such time
as eleven of the lots have been built upon.
AGENDA ITEM 3D _ This is an extension of our contract with Munitech
for water and sewer system maintenance. There is no increase in
cost for 1994 or 1995 and a $300 per month increase for 1996, which
represents a 4.8% increase in the third year only. paragraph P was
added to clarify that Munitech is to respond with Public Works
personnel to all sanitary sewer back-up situations. A motion would
be to authorize execution of the agreement.
AGENDA ITEM #3E _ Whether the funds requested from LMCD are
considered to be regular budget funds or donation, the statute is
clear that a resolution should be passed by three-fourths of the
cities to approve any requests over .00242% of total tax capacity.
The enclosed resolution clarifies that the LMCD budget as requested
is acceptable to the city of Shorewood. If you feel this item
deserves further discussion, it should be taken off the Consent
Agenda.
AGENDA ITEM #3F _ This resolution finalizes the Church Road
project. A second action is a motion authorizing payment of the
final pay voucher of $17,241.23 to widmer, Inc.
AGENDA ITEM #3G _ This would be a motion approving Shorewood's fall
yard waste collection date to be saturday, october 23rd. The
program will run the same as last year. A letter fully explaining
the program is in the packet.
I
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DATE
August 23
September 13
September 27
.
October 11
October 25
November 8
November 22
.
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8/13/93
. TENTATIVE SCHEDULE OF
CITY COUNCIL WORK SESSIONS
Held in Round Table Format Following the
Regular City Council Meetings
TOPIC OF DISCUSSION
Operating Budget
* Joint Meeting with Planning Commission. Community
Facilities Section of Comp Plan (moved from 9/13)
Capital Improvement Plan - 1994 - 1998 (moved from 8/9)
Water Policy Questions - New Developments
(moved from 8/9)
Review Garbage Collection Alternatives
(moved from 7/12 & 8/9)
Capital Improvement Plan - 1994 - 1998
Discuss Labor Negotiations (moved from 7/26 & 10/11)
*Joint Meeting with Planning Commission. Land
Use/Natural Resources (Comp Plan)
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CITY OF SHOREWOOD
REGULAR CI'IY COUNCIL MEETING
MONDAY, AUGUST 9, 1993
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
The meeting was called to order by Acting ..Mayor Daugherty at 7:05 p.m.
A. Pledge of Allegiance
B. Roll Call
.
Present:
Councilmembers Benson, Daugherty, Lewis and Stover; Administrator Hurm,
Engineer Dresel, Attorney Keane, Planning Director Nielsen and Financial
Director Rolek.
Absent:
Mayor Brancel.
c.
Review Agenda
Daugherty requested that Agenda Item 7, "1994 Contract for Assessing Services" be moved
to the Consent Agenda and requested that Agenda Item 5.A, "A Resolution making an
appointment to the Planning Commission" be removed and deferred. The Councilmembers
concurred with the requested changes to the Agenda for August 9, 1993.
2. APPROVAL OF MINUTES
. Stover moved, Benson seconded to approve the City Council Minutes of July 26, 1993.
Motion passed 4/0.
3. CONSENT AGENDA
Acting Mayor Daugherty read the Consent Agenda for August 9, 1993, as amended. Item
#3A a motion to approve a sign permit for LC.O. at County Road 19 was postponed.
Stover moved, Lewis seconded to approve the Consent Agenda and to adopt the Resolution
and Motions contained therein:
B. A Motion to Approve a Temporary Sign Permit - Shorewood Nursery.
Applicant: Gary Minion. Location: 23505 Smithtown Road.
C. RESOLUTION NO. 93-66 "Approving the Final Plat of Christmas Lake
Ridge."
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REGULAR CITY COUNCIL MINUTES
August 9, 1993 - PAGE 2
D. A Motion to Authorize Execution of a Contract for City Assessing Services
from September 1, 1993 through August 31, 1994.
Motion passed 4/0.
4. PARK - Report on the July 27th meeting.
Benson reported the Commission formed a task force to consider the snowmobiling
ordinance.
5. PLANNING - Report of July 28 and August 3 meetings.
Doug Malam, Commissioner, reported on the actions and discussions of the Planning
Commission at its July 28 meeting/work session and August 3 meeting. .
A. A Resolution making an appointment to the Planning Commission - Removed
from a2enda.
B. A proposed Resolution approving a simple subdivision and lot width variance.
Applicant: Wallace & Elizabeth Peck. Location: 25975 Wild Rose Lane.
The Planning Commission on a 4/3 vote recommends approval of the subdivision and lot
width variance subject to certain conditions. Stover stated the compromise developed to
allow the applicants' simple subdivision and lot width variance provides for the correction
of the encroachment of the two sheds upon change of title or addition of accessory buildings
to the property. Nielsen stated the conditions are contained in the Resolution and will be
recorded with the property.
Lewis moved, Stover seconded to adopt RESOLUTION NO. 93-67, "A Resolution Approving
a Subdivision and Lot Area Variance For Wallace and Elizabeth Peck."
.
Motion passed 4/0.
6. VISITOR'S PRESENTATION - Representative of the LMCD
Mr. Scott Carlson, Mayor of Minnetrista, and LMCD Treasurer, discussed the LMCD's 1994
budget with particular emphasis on the milfoil budget. He stated according to Finance
Director Rolek's analysis of Shorewood's portion of the budget, the combined amount for
milfoil and administrative levies exceeds the amount allowed by legislation. He pointed out
the milfoil program contribution, however, is on a voluntary basis. Carlson reviewed the
status of the milfoil program noting that a significant number of cities have declined to
make the contribution to the program for 1994 and urged the Council to approve
continuation of funding for milfoil harvesting. In 1993, the reserves were drawn down to
decrease the Cities' administrative levies as a one-time reduction. In order for the LMCD
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REGULAR CITY COUNCIL MINUTES
August 9, 1993 - PAGE 3
to broaden its financial base, it is the intent of the LMCD's management plan to increase
fees to users through licensing and dock fees rather than have the cities bear a
disproportionate share of its costs. Carlson explained that neither the DNR nor the County
is contributing funds for milfoil in 1994, therefore, LMCD will be drawing down its General
Fund and Save the Lake reserves to make sure adequate funding for the program is
available in 1994. In trying to achieve the objectives of the management plan, more time
and funds will be allocated to environmental studies of the lake. Carlson responded to
questions from the Councilmembers. He suggested the Councilmembers contact legislators
and County Commissioners regarding funding issues.
7. 1994 CONTRACT FOR ASSESSING SERVICES - Added to and acted upon under
Consent A2enda . Item 3.D.
8.
A MOTION APPROVING THE SOUTH LAKE POLICE 1994 OPERATING
BUDGET
.
Rolek stated the Public Safety budget for the coming year appears to be very conservative.
The total expenditure budget is $800 lower than the 1993 budget. Shorewood's 1994 portion
of the budget will increase 4.7%. Hurm pointed out that as Shorewood grows, its share of
the budget will also increase.
Benson moved, Stover seconded to approve the South Lake Minnetonka Public Safety
Department 1994 Budget submitted by Chief Rick Young on behalf of the Coordinating
Committee detailed in his memorandum and attachments dated July 16, 1993.
Motion passed 4/0.
9. CONSIDERATION OF REFUND REOUEST
. Rolek reviewed the request of Mrs. Jackie Johnson, 5865 Division Street for abatement of
a penalty on her utility account. She mailed her check for payment of the bill from Mesa,
AZ on April 15, but City records do not show a credit to the account until May 13, thereby
incurring a late penalty. Johnson states the delay in crediting her account is the result of
mishandling by the post office or the City offices. Rolek reviewed the City's procedures for
handling of mail and indicated that the envelope was destroyed without notation of the post
mark date. A review of Mrs. Jackson's account shows late penalties in January and April of
1991.
Lewis stated the City cannot be responsible for mishandling by the postal service and while
Mrs. Jackson may seek relief from the postal service, the penalty should stand. Daugherty
and Stover agreed the City's policy regarding penalties for late payments should be adhered
to in this case.
Benson moved, Stover seconded to deny the request of Mrs. Jackie Johnson, 5865 Division
Street, for penalty abatement on a utility account.
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REGULAR CIlY COUNCIL MINUTES
August 9, 1993 - PAGE 4
Motion passed 4/0.
AIDVcn:HBlIllRU.lll1ON OF APPOINTMENTS TO A COOPERATIVE SERVICES
Hurm stated Shorewood will be working with the other Lake Minnetonka cities to find ways
for the cities to more effectively deliver services to the Lake area residents. Residents who
are interested in encouraging this cooperation are asked to volunteer to serve on an advisory
committee to the City Council. Hurm reviewed the responsibilities of the committee and
indicated the group would meet quarterly. Further information will be included in the
September newsletter. The Council will make appointments to the committee in October.
Lewis encouraged residents to volunteer to serve on this committee to work further to save
money by combining delivery of services which are currently provided independently by each
city. Stover pointed out this is a cooperative effort, not a merger consideration. .
11. CONSIDERATION OF A 5 YEAR CONTRACT FOR FIRE DEPT. SERVICES
Hurm brought the Council's attention to his memorandum dated August 5, 1993 including
comments and recommendations on Excelsior's proposal and analysis on the fire department
formula. The recommendation is that the City of Shorewood accept Excelsior's proposal
of 7/21/93 with the following understandings: 1) agreement will be for a 5-year period; 2)
it will be based on 50% tax capacity (most recent) and 50% number of calls averaged over
the 3 most recent years; 3) 1994 budget amount should not exceed $286,305 (a $12,000
reduction from the request of $298,305); and 4) Shorewood's tax capacity each year will be
reduced by the tax capacity of the Islands.
Lewis inquired whether an adjustment was made for the tax capacity of the Islands. Hurm
replied there is no adjustment for the Islands. Rolek stated the City of Mound serves the e.
Islands with fire protection at an annual cost of about $2300. Hurm referred to other
recommendations to be addressed during development of the 5-year agreement document.
Hurm pointed out that as Shorewood grows, both the usage and tax rate will increase so
it should be anticipated that Shorewood's future costs will be higher than that of other
communities.
Lewis moved, Stover seconded to accept Excelsior's proposal for a Five Year Fire Contract,
with the understandings detailed in Hurm's memorandum of August 5, 1993 with notation
of the additional recommendations proposed by Hurm to be addressed during development
of the agreement.
Motion passed 4/0.
12. BLOCK PARlY REOUEST - WATERFORD ASSOCIATION
Stover moved, Lewis seconded to approve a citizen's request for the temporary closure of
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REGULAR CITY COUNCIL MINUTES
August 9, 1993 - PAGE 5
Muirfield Circle for a Block Party on September 11, 1993 from 4 p.m. to 10 p.m.
Motion passed 4/0.
13. 8:00 P.M. INFORMATIONAL MEETING
A. Presentation of and public input on a special assessment ordinance for street
reconstruction projects
Daugherty opened the informational meeting at 8:00 p.m.
.
Dresel reviewed the history of the development of the special assessment ordinance. He
explained the proposed assessment formula which would assess 1/3 of a street's
reconstruction costs to its residents and the balance would be paid through property taxes.
He stated it was the intent of the task force which developed. the policy that it be fair for
all residents.
Hurm provided additional explanation on the purpose of the policy. Dresel and other staff
answered questions from residents present at the meeting. The Council acknowledged
receipt of a letter dated August 8, 1993 from Mr. Allan Johnson, 5865 Strawberry Lane
outlining his opposition to the proposed policy.
Daugherty closed the public information meeting at 8:55 p.m. Residents were encouraged
to submit additional comments/suggestions in writing or by contacting the Council members.
B. Consideration of an Ordinance amending Chapter 901 of the Shorewood City
Code adopting an Assessment Policy for Street Reconstruction
.
Following an open discussion, the Councilmembers agreed it would be beneficial for the full
Council to discuss and consider further the proposed assessment policy for street
reconstruction before action is taken.
Daugherty moved, Stover seconded to defer consideration, discussion and action regarding
the Ordinance to amend Chapter 901 of the Shorewood City Code to the next meeting.
Motion passed 4/0.
The meeting recessed at 9:10 p.m. and reconvened at 9:15 p.m.
14. MATTERS FROM THE FLOOR - None.
15. ADMINISTRATOR AND STAFF REPORTS
A. Objectives for 1994 Budget
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REGULAR CITY COUNCIL MINUTES
August 9, 1993 - PAGE 6
Hurm brought the Council's attention to the proposed 1994 budget objectives and invited
the members to contact him with any concerns or questions regarding the objectives. He
noted the objectives are the foundation for the operating budget to be submitted to the
Council shortly for its consideration.
B. Traffic on Beverly Drive & Cajed Lane
Hurm brought the Council's attention to an on-going problem and neighborhood complaints
of cut-through traffic in the area of Cajed Lane and Beverly Drive. According to residents,
traffic often speeds and fails to stop at the stop sign. A memorandum from the Police Chief
lists enforcement activity in that area during 1992. Hurm outlined a number of options to
provide relief for the residents involved.
The Council acknowledged receipt of a letter dated July 21, 1993 from John, Beth, Ginny, .
Kerry Coverdale, 26930 Beverly Drive, detailing the problems and requesting assistance in
improving the situation. In addition, a number of residents attending the meeting who live
on the affected streets, including the Coverdales, explained the dangerous traffic and safety-
related problems.
The Councilmembers, staff, and residents discussed the situation and considered possible
solutions to alleviate the dilemma.
Daugherty moved, Stover seconded to request the Police Department to conduct random
traffic monitoring in the area of Cajed Lane and Beverly Drive using unmarked vehicles
parked in the driveways of residents for a 2-month period and provide a comprehensive
report of the monitoring activity (number of citations issued, dates, times, etc.) and request
the staff to study the situation and provide suggestions for resolution.
Motion passed 4/0.
.
C. Attorney's Report on Sewer Backup Insurance Investigation
Keane presented an update on the sewer backup insurance investigation and explained the
position of the League of Minnesota Cities Insurance Trust; that is, it is not denying the
claim, but denying the liability. The City has responded stating that it expects LMCIT to
live up to its obligation of coverage or proceedings would be initiated.
D. MWCC Issues
Keane reported on the results of a meeting held with MWCC and City staff members: 1)
MWCC has discovered that the III problem it had previously reported in the East side of
Shorewood has now been determined to be in the West side of Shorewood; 2) MWCC
intends to request the Metropolitan Council to initiate action to certify to the County
Auditor for assessment to the Community sewer charges which have accumulated during
6
ROB DAUGHERTY, ACTING MAYOR
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REGULAR CITY COUNCIL MINUTES
August 9, 1993 - PAGE 7
1993 resulting from the decision to pay Shorewood's monthly installment for sewer service
based on 1992 rates. '
During discussion, Hurm suggested the Council may wish to consider increasing the sewer
rate in view of forthcoming significant legal and technical engineering costs related to this
Issue.
Rolek noted the Council must set public hearing dates regarding its 1994 Budget. A
schedule of Council meeting dates showing the budget public hearings will be distributed.
There were no reports from the Engineer or Planning Director.
16. MAYOR AND COUNCIL REPORTS
.
Lewis referred to the noxious odor which continues to pervade his neighborhood. Dresel
indicated he will obtain a cost estimate to retain a consultant to analyze this problem.
Stover briefly commented on the proposal of an adjacent city to appoint an alternate LMCD
member.
17. ADJOURNMENT SUBJECT TO APPROVAL OF CLAIMS
Benson moved, Lewis seconded to adjourn the City Council Meeting at 10:40 p.m., subject
to the approval of claims.
Motion passed 4/0.
RESPECTFULLY SUBMITTED,
.
Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site' Secretarial
ATTEST:
JAMES C. HURM, CITY ADMINISTRATOR
7
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MAYOR
Barb Brancel
COUNCI L
Krist; Seover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO: Mayor and City Council
. FROM: Brad Nielsen
DATE: 17 August 1993
RE: I.C.O. Sign Permit
FILE NO.: Property - 5680 County Road 19
Lawrence Sign Co. has applied for a sign permit on behalf of the Shorewood I.C.O. gas
station at 5680 County Road 19. The Shorewood Zoning Code allows businesses in the C-3,
General Commercial District to have three signs, the total area of which does not exceed 10
percent of the building silhouette as viewed from the street. Since the subject property is a
corner lot, both the south and east sides of the building can be counted. The two sides of the
building have a combined silhouette of 1095 square feet, which allows 109.5 square feet of
sign area.
.
The applicant proposes to erect a 33" x 16' (44 sq. ft.) wall sign (see Exhibit A) on the east
side of the building. Following is a list of existing signs displayed on the site:
.
Pylon sign (6' x 8')
Visa/Mastercard (attachment,to pylon -
to be removed)
Freestanding gas price sign (42" x 6')
Posterboard wall sign (30" x 45")
Proposed waIl sign (33" x 16')
Portable Marlboro Sign
Total area of signs
48.0 sq. ft.
.
.
21.0 sq. ft.
9.4 sq. ft.
44.0 sq. ft.
10.0 sq. ft.
132.4 sq. ft.
.
.
.
The total of existing and proposed signs exceeds the allowable area by 23 square feet. In
addition, there are two freestanding'signs on the site, whereas the Code limits freestanding
(pylon) signs to one.
A Residential Community on Lake Minnetonka's South Shore
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Re: r.C.O. Sign Permit
17 August 1993
In order to meet Code requirements, one of the freestanding signs must be removed, and the
total area of signage must be reduced by 23 square feet.
It is recommended that the gas price sign be combined with the pylon sign, and the proposed
wall sign be reduced in size. Also, the posterboard wall sign and the portable sign must be
removed.
Given the maximum use of allowable sign area, the applicant may wish to incorporate a
changeable message board into his wall sign design.
Finally, the site is occupied by a nonconforming billboard. As a condition of this permit
approval, the owner of the property should be required to sign an agreement stating that the
billboard will be removed at the end of its current lease and that the lease will not be
renewed.
.
If you have any questions relative to this matter, please do not hesitate to contact my office.
cc: Jim Hurm
Tim Keane
Jack O'Brien
Bob Mendez
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MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO: Mayor and City Council
. FROM: Brad Nielsen
DATE: 16 August 1993
RE: James Hill - Final Plat
FILE NO.: 405 (93.18)
Mr. James Robin has submitted a final plat for his four-lot subdivision named James Hill
(see Exhibit A, attached). The preliminary plat was approved last month subject to a number
of conditions. Following are those issues which remain to be resolved:
1. The applicant must remove the nonconforming garage near Glencoe Road, or provide
an escrow to guarantee that it will be removed by 23 November 1993.
.
2. The applicant must pay $2250 in park dedication fees and $3000 in sanitary sewer
access charges prior to release of the plat.
3. The City Attorney must review and approve the applicant's title opinion or title
commitment.
4. The applicant must provide a plan illustrating how Lot 4 will be served by sanitary
sewer.
It is recommended that the final plat be approved subject to the'M :.._-- t..._:__ ____1.__.>
proposed resolution approving the plat is attached as Exhibit B
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cc:
Jim Hurm
Joel Dresel
Tim Keane
James Robin
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E,)(hibit f)
RESOLUTION NO.
A RESOLUTION APPROVING THE FINAL PLAT OF
JAMES HILL
WHEREAS, the final plat of James Hill has been submitted in the manner required
for the platting of land under the Shorewood City Code and under Chapter 462 of Minnesota
Statutes, and all proceedings have been duly had thereunder; and
WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the
regulations and requirements of the laws of the State of Minnesota and the City Code of the
City of Shorewood.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
.
1.
That the plat of James Hill is hereby approved.
2. That the Mayor and City Administrator/Clerk are authorized to execute the
Certificate of Approval for the plat on behalf of the City Council.
3. That this fmal plat shall be recorded within 30 days of the date of certification
of this Resolution.
BE IT FURTHER RESOLVED, that the execution of the Certificate upon said plat by
the Mayor and City Administrator/Clerk shall be conclusive, showing a proper compliance
therewith by the subdivider and City officials and shall entitle such plat to be placed on
record forthwith without further formality, all in compliance with Minnesota Statutes and the
Shorewood City Code.
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 23rd day of
August, 1993.
BARBARA BRANCEL, Mayor
ATTEST:
JAMES C. HURM
City Administrator/Clerk
I
MAYOR
Barb Brance;
COUNCI L
Krlsti Stover
Rob Daughertv
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
16 August 1993
RE:
Boulder Ridge Estates - Subdivision Sign Permit
FILE NO.:
405 (92.03)
The Tony Eiden Company, primary builder in the Boulder Ridge Estates subdivision on the
west end of Noble Road, requests a sign permit to erect a subdivision plat sign on the east
end of the development. They propose to place a 4' x 8' sign (see Exhibit A) on the
northeast corner of Lot 7 (their easternmost lot).
.
The sign complies with Section 1201.03 Subd. l1.e.(l)(d) of the City Code which allows a
32 square-foot sign at dedicated street accesses to the plat.
It is recommended that the permit be approved with a stipulation that the sign be located no
closer than five feet to any property line and it must be removed at such time as 11 of the
lots have been built upon.
cc: Jim Hurm
Charles Dillerud
Ron Miller
36
A Residential Community on Lake Minnetonka's South Shore
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WATER & SEWER SYSTEM MAINTENANCE CONTRACT
BY AND BETWEEN MUNITECH, INC. & THE CITY OF SHOREWOOD
January I, 1994 - December 31, 1996
IT IS HEREBY AGREED by and between Munitech, Inc.
hereinafter referred to as the "Contractor" and,
hereinafter referred to as the "City", as follows:
a Minnesota corporation
the City of Shorewood,
1. The Contractor will furnish the City with the following services:
A. To provide services of Minnesota state certified water and
wastewater operators and the services of a certified electronics
technician.
B. To operate and maintain the water system and the sanitary sewer
pumping stations of the City 24 hours per day, 7 days per week
(holidays on-call). To advise the City of an effective sanitary
sewer cleaning schedule.
.
C. To inspect daily the operation of the pumping facilities. To
assess quarterly performance of the well and pumping efficiency. To
insure that all electronic controls and pumping equipment are
operating at a maximum efficiency.
D. To review and provide written comments as requested on proposed
additions to the water and sewer system and to inspect and approve
all hookups to the systems.
E. To provide water meter readings to the city on a quarterly basis
to inspect, and maintain water meters, ensuring that all revenues
due to the City are charged, and that the meters are functioning at
maximum efficiency and to recalibrate repair and replace meters
which have been identified by the City to be faulty.
.
F. To assess electrical energy requirements to insure that pumping
costs are kept as reasonable as possible.
G. To provide tools, equipment, vehicles and fuel to carry out the
necessary job functions.
H. To collect fluoride and bacteriological samples and tests as
required by the Minnesota Health Department and to file all
appropriate reports with the state.
I. To meet regularly with the city Administrator and Director of
Public Works to insure continuity of operation.
J. To provide coni:act with the public to handle and resol VE~
problems while coordinating with the City to establish good public
relations.
K. To inform the Director of Public Works or designated person
immediately upon knowledge of an emergency or unusual situation and
keep them informed for the duration of that situation.
~3IJ
.
.
".
.
L. To perform operations and maintenance functions at the water
treatment facility according to the Operation and Maintenance
Manual (0 & M) provided by the city.
M. To maintain workers I compensation insurance, ,liability
insurance, automobile insurance on vehicles etc., health insurance,
and employment compensation. the City will have no responsibility
of social security, vacation pay, retirement or disability
insurance. The Contractor shall be deemed in all ways to be an
independent contractor.
N. To supply labor for minor repairs on all equipment such as
chemical pumps, control systems, sewage pumps and motors. Major
repair work including removing well pumps, motors, main electrical
service, and major piping changes are to be the responsibility of
the City.
O. To supply no materials. All materials will be paid for by the:
city. All equipment rental for major repairs or for expanding the:
systems, such as excavation equipment shall be paid for by the
City.
P. To respond to all sanitary sewer backup situations upon being
notified by Public Works Director or "On-Call Person", to work with
Public Works in determining the cause, communicating to property
owners, and correcting the situation caused when located within
City lines or advising the property owner when the backup is on
private property.
2 .
The Contractor shall have the authority to purchase materials and
to hire equipment and equipment operators on behalf of the City in
an emergency with the permission of the city.
3.
The term of the contract shall be from January 1, 1994 through
December 31, 1996.
The City will pay the Contractor the sum of $6,200.00 per month
during 1994 and 1995 and $6,500.00 per month in 1996.
5.
The City shall have the right to terminate this agreement upon
giving a 90 day wrii:ten notice to the Contractor.
IN WITNESS WHEREOF we have caused these presents to be executed this
day of 19
MUNITECH, INC. THE CITY OF SHOREWOOD
By: By:
Robert D. Polston, Pres. Barbara J. Brancel, Mayor
By: By:
stanton K. Anderson, V. Pres. James C. Hurm, City Adm.
.,
TO: Mayor and City Council Members
FROM: James C. Hurm, City Administrator (If
DATE: August 18, 1993
v
RE: Agenda Item #3E
Because the City of Shorewood was instrumental in developing the
statutory language which limits what the LMCD can request from
participating member cities, and because to date Council has not
put a closure to discussions on the 1994 LMCD budget, I have
prepared the attached resolution. This resolution clarifies that we
feel LMCD is over their statutory limit, but concurs with that
overage for the year 1994.
.
I have surveyed a number of lake area cities to learn the current
status of LMCD's budget. The following is the results of that
telephone survey:
Excelsior
Has told LMCD that they will only pay 5%
over last years amount (about $4,100)
Deephaven
No decision to date.
Spring Park
The City Council wants to discuss whether
or not they want to "contribute" to the
milfoil program.
Mound
Going along with the proposed budget.
Victoria
Going along with the proposed budget.
They may discuss it further on August
19th.
.
Tonka Bay
Likely to go along with the budget.
Likely to go along with the budget.
Minnetrista
Orono
Does not know yet. They are budgeting the
full amount requested by LMCD.
Wayzata
Has not yet discussed the issue.
If any member of the Council wishes to discuss the resolution
further. it should be removed from the Consent Agenda.
JHjtln
81693.2
3E
RESOLUTION NO. 93-
A RESOLUTION CONCURRING TO COSTS IN EXCESS OF
.00242 PERCENT OF TOTAL TAXABLE MARKET
WITHIN LAKE MINNETONKA CONSERVATION DISTRICT
WHEREAS, state statute provides that each municipal
governing body within the Lake Minnetonka Conservation District
(hereinafter "LMCD") ". . . must provide the funds necessary to meet
its proportion of the total cost determined by the Board, provided
the total funding from all municipalities in the district for the
costs shall not exceed an amount equal to .00242 percent of the
total taxable market value within the district, unless three-
fourths of the municipalities in the district pass a resolution .
concurring to the additional costs"; and
WHEREAS, statutory language clearly requires a resolution
of concurrence when the total funding from all municipalities in
the district exceed said percentage of market value.
NOW, THEREFORE BE IT RESOLVED that the City Council of
the City of Shorewood hereby concurs with the costs as provided for
in the 1994 LMCD budget even though said costs total in excess of
.00242 percent of the total taxable market value within the
district.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
23rd day of August, 1993.
.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm, City Administrator
JH/tln
81193.1
.
.
Orr
Schelen
Mayeron&
AsSociates, Inc.
300 Park Place Center
5775 Wayzata Boulevard
Minneapolis, MN 55416-1228
612-595-5775
1-800-753-5775
FAX 595-5774
August 18, 1993
Engineers
Architects
Planners
Surveyors
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Church Road Final Payment
City Project 91-2
OSM File 4680.20
Dear Mayor and Council Members:
Final payment for this project has been withheld pending placement of the final lift of
bituminous pavement. This work has now been done, and the Contractor has requested
final payment in the amount of $17,241.23.
We have observed the completed construction, and find the work to be in substantial
compliance with the plans and specifications prepared by the City. The original contract
approved by the Council was in the amount of $105,902.00. This final payment will bring
the total actually paid to $105,514.81.
Based on the above, we recommend payment to Widmer, Inc. in the amount of $17,241.23.
Sincerely,
ORR-SCHELEN-MA YERON
& ASSOCIATES
p~
Joel A Dresel, P.E., L.S.
City Engineer
Enclosure: Pay Voucher #3 and Final
H:\CML\NM\ENGINEER\JAD\LEITERS\081893.SHD .
Equal Opportumty Employer
3FI
WHEREAS, the Contractor has petitioned for final acceptance of the project based
on work performed to date; and
.
RESOLUTION NO. 93-
A RESOLUTION ACCEPTING THE STREET AND WATERMAIN
IMPROVEMENTS TO CHURCH ROAD
CI1Y PROJECT 91-2
WHEREAS, the City of Shorewood has entered into a contract with Widmer, Inc.
for the street and watermain improvements to Church Road; and
WHEREAS, a final observation has been made by the City's Engineer for the project
pursuant to Paragraph 43 of the General Conditions of said contract.
NOW, THEREFORE, BE IT RESOL YED that:
The City hereby does accepts the work completed pursuant to said contract and the one
year guarantee provided for in Paragraph 57 of the General Conditions shall commence as
of the date of this resolution, subject to the following items:
1. The Contractor must make satisfactory showing that he has complied with the
provisions of Minnesota Statues 290.92 requiring withholding State Income
tax; and
2.
Evidence in the Form of an affidavit that all claims against the contractor by
reasons of the contract have been fully paid or satisfactorily secured.
.
ADOPTED BY TIlE CITY COUNCIL, of the City of Shorewood this 23rd day of
August, 1993.
Barbara Brancel, Mayor
ATTEST:
James C. Hurm, Administrator/Clerk
3FZ
CONSTRUCTION PAY VOUCHER
Estimate Voucher Number: 3 Date:
OSM Project Number: 4680.20 Period Ending:
August 2, 1993
July 23, 1993
project:
STREET AND WATERMAIN IMPROVEMENTS - CHURCH ROAD
CITY OF SHOREWOOD 91-2
Contractor: WIDMER INC.
P.O. BOX 219
ST. BONIFACIUS
MN 55375
Contract Date:
Completion Date:
Work Started:
Work completed:
.
Original Contract Amount
Total Additions
Total Deductions
Total Funds Encumbered
Total Work certified to Date
Less Retained Percentage
Less Previous PaYments
Total PaYments Incl This Voucher
Balance Carried Forward
105,902.00
0.00
0.00
105,902.00
0.00%
105,514.81
0.00
88,273.58
105,514.81
387.19
APPROVED FOR PAYMENT, THIS VOUCHER
17,241.23
APPROVALS
ORR-SCHELEN-MAYERON & ASSOCIATES, INC.
Pursuant to our field observation, as performed in accordance with our
contract, and based on our professional opinion, materials are
satisfactory and the work properly performed in accordance with the plans
and specifications and that the total work is:
100% completed as of July 23, 1993.
4IJe herby reco~d paYment of this voucher.
Signed: ~;'I ///:1~ .Iv WO Signed:
Construction ODserver pr.
WIDMER INC.
This is to certify that to the best of my knowledge, information, and
belief, the quantities and values of work certified herein is a fair
approximate estimate for the period covered by this voucher.
Contractor:
Signed By
Title
Date:
CITY OF SHOREWOOD
Checked By:
Approved for paYment:
Authorized Representative
Date:
Date:
PAGE 1
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MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236
August 24, 1993
Ms. Wendy Leistiko
R & W Roll-Off Service, .Inc.
5525 County Road 50
Carver, MN 55315
.
Dear Ms. Leistiko:
This is to confirm our Agreement for Yardwaste Collection Services.
The services your firm will supply are for the following program.
The City of Shorewood will have .a yardwaste drop off area at the
Public Works facility from 9:00 a.m. to 4:00 p.m. Saturday. October
23. 1993. Grass, leaves and mixed brush will be accepted. Waste
must be emptied from bags. Brush and sticks should be bundled with
branches less than 1 1/2 inches in diameter by 4 feet in length.
R & W Roll-Off Service, Inc., will supply two 30 year roll-off
containers before 9:00 a.m. on the morning of Saturday, October
23rd. When the first container is full, the Public Works Department
crew will call 448-7833 to have the container hauled and replaced
with another empty 30 yard container. This procedure will continue
until the end of progrpm hours. The City will be charged $220.00
for each full roll-off/supplied.
.
The City will supply one employee at the site to direct residents
and to scoop yardwaste into the roll-off. Roll-off containers will
be removed by 5:00 p.m. on the day of the program.
A Residential Community on Lake Minnetonka's South Shore
3G
.
.
Ms. Wendy Leistiko, R & W Roll-Off, Inc.
August 24, 1993
Page 2 of 2
Thank you for your cooperation and we certainly look forward to
another productive year with R & W Roll-Off Service, Inc.
Sincerely,
CITY OF SHOREWOOD
James C. Hurm,
City Administrator
JH/tln
cc: Finance Director Al Rolek
Public Works Director Don Zdrazil
RESOLUTION NO. 93-
RESOLUTION SETTING A PUBLIC HEARING ON PROPOSED
ASSESSMENT OF DELINQUENT SEWER AND WATER UTILITY CHARGES,
CITY CLEAN-UP CHARGES AND PROPERTY CLEAN-UP CHARGES
WHEREAS, Shorewood City Code provides for the City to place
delinquent sewer and water utility charges, City clean-up charges
and property clean-up charges on the succeeding year tax rolls for
the specified properties, and,
WHEREAS, the City Administrator/Clerk has notified the Council
that such proposed assessment rolls have been completed and filed
in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ~
of Shorewood as follows:
1. That a public hearing shall be held on September 27, 1993
at 7:30 p.m., in the Council Chambers of the City Hall to pass upon
such proposed assessments, and at such time and place all persons
owning property affected by such assessments will be given an
opportunity to be heard.
2. That the City Administrator/Clerk is hereby directed to
cause a notice of the hearing on the proposed assessments to be
published in the official newspaper at least two weeks prior to the
hearing, and shall cause mailed notice to be given to the owner of
each parcel described in the assessment roll not less than two
weeks prior to the hearing.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 23rd day
of August, 1993.
.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm, City Administrator
3H
.
.
AU6 f 0 J993
CITY OF EXCELSIOR
339 THIRD STREET
EXCELSIOR, MINNESOTA 55331
TELE: 612-474-5233
August 10, 1993
Barbara Brancel, Mayor
Councilmembers
City of Shorewood
20225 cottagewood Road
Shorewood, MN 55331
Dear Mayor and Councilmembers:
The Excelsior City Council met Monday, August 9, 1993 in ,a
Special Session to finalize the Fire Department contract formula,
1994 budget and the proposed five year budget.
The Council reviewed and considered the comments and
recommendations from each of the participating cities to arrive at
and finalize the contract formula and budgets.
It was recommended to average the calls for a three year
period instead of one year. It was decided by the council to
incorporate the previous three years calls into the formula each
year. The 1994 formula would incorporate the years from 1990
through 1992, the 1995 formula would incorporate the years from
1991 through 1993, and so forth. This would alleviate the
possibility of anyone year spike of calls hampering one specific
city for that year.
The Council also followed the recommendation that the 1994
Fire Department Budget be reduced. As you will see on the enclosed
budget sheets the 1994 budget has been reduced to $286,752.00,
which is a substantial cut of $11,553.00.
Also attached for your review is the 5 Year Proposed Budget
which has also been carefully reviewed and specific cuts and
changes made with the concept of attempting to finance and operate
the Fire Department without jeopardizing the quality of service
that has been provided.
3I
Letter - Shorewood
RE: Fire Contract and Budgets
August 10, 1993
Page 2
Excelsior's proposal for the 5 year budget has a benchmark of
8% per year for 1995, 1996, 1997 and 1998. It is our proposal that
if the Department requires an excess of 8% increase in their budget
that they would be required to obtain approval from three of the
five member cities within the contractual structure. In addition
the City will request comments and recommendations for the annual
budget from each of the contractual cities throughout the contract
term.
The Mayor and Council would again like to extend their
appreciation for all of the effort that each of the communities has
put into these negotiations.
.
Attached for your review and execution are two Agreements for
Services. Please execute both originals and return to me by
September 1, 1993. After we have executed the Agreements I will
forward an original to you for your files.
If you have any questions or if I can be of further service
please let me know.
Sincerely,
r
.
CZ : cj
.
.
FIRE OPERATING FUND 230
REVENUE, EXPENDITURES
AND FUND BALANCE
CODE
1991
ACTUAL
1994
COUNCIL
PROPOSED
1992
ACTUAL
1993
REVISED
CLASSI FICATlON
--------------------------------- --------- .-------- --------- ---------
REVENUE & OTHER FINANCING SOURCES -
REVENUES -
34000 CHARGES FOR SERVICES .
34202 MUNICIPAL FIRE CONTRACTS -
DEEPHAVEN $65 , 842 $n,581 $70,000 $62,710
EXCELSIOR $40,084 $41 ,903 $42,457 $71,664
GREENWOOD $14,411 $15,845 $15,674 $15,451
SHOREWOOD $83,127 $90,988 $98,103 $104,625
TONKA BAY $32,922 $34,858 $35,432 $32,302
TOTAL MUNICIPAL CONTRACTS
$236,386 $256,175 $261,666 $286,752
34950 OTHER-
$24
$0
$0
$233
TOTAL CHARGES FOR SERVICES
$236,619 $256,199 $261,666 $286,752
36200 MISCELLANEOUS-
36210 INTEREST EARNINGS
36228 REFUNDS & REIMBURSEMENTS
$5,460
$451
$2,500
$0
$2,500
$0
$3,844
$25
TOTAL MISCELLANEOUS
$5,911. $3,869
$2,500
$2,500
TOTAL REVENUES
$242,530 $260,068 $264,166 $289,252
39101
OTHER FINANCING SOURCES -
SALES OF FIXED ASSETS
$0
$0
$0
$0
TOTAL REVENUES AND
OTHER FINANCING SOURCES
$242,530 $260,068 $264,166 $289,252
EXPENDITURES AND OTHER
FINANCING USES
$251,806 $262,534 $261,665 $286,752
INCREASE (DECREASE)
IN FUND BALANCE
($9,276) ($2,466) $2,501
$2,500
FUND BALANCE BEGINNING OF PERIOD
$59,850 $50,574 $48,108 $50,609
FUND BALANCE END OF PERIOD
$50,574 $48,108 $50,609 $53,109
========= ========= ========= =========
Municipal fire contract revenue for proposed 1994 was determined by using the
proposed formula for allocation of annual fire department cost.
FIRE OPERATING FUND 230
DIVISION 42
DEPARTMENT 200
1994
1991 1992 1993 COUNCIL
CODE CLASS I FICA Tl ON ACTUAL ACTUAL REVISED PROPOSED
--------------------------------- --------- --------- --------- ---------
PERSONAL SERVICES-
101 FULL-TIME EMPLOYEES-REGULAR $28,362 $20,256 527,005 $27,300
103 PART-TIME EMPLOYEES $0 $2,600 $0 $0
106 FIREFIGHTER'S SALARIES $49,225 $50,076 $53,000 $56,874
107 OFFICER'S SALARIES $11,681 $12,873 $13,250 $13,250
121 PERA CONTRIBUTIONS $1,271 $826 $1,210 51,225
122 FICA CONTRIBUTIONS $3,163 $5,298 $5,785 $6,020
123 MEDICARE CONTRIBUTIONS $38 $1,239 $1,355 $1,410 .
131 HEALTH INSURANCE $2,820 $1,118 $1,930 $2,000
133 LI FE INSURANCE $39 $27 $40 $40
151 WORKER'S COMPENSATION PREMIUMS $12,296 $15,565 $13,185 $13,840
.......------ ...---...-...- .............--...... ...........-.....
TOTAL PERSONAL SERVICES $108,895 $109,878 $116,760 $121,959
--------- --------- --------- ---------
SUPPLI ES
200 OFFICE SUPPLIES $0 $118 $300 $253
212 MOTOR FUELS AND LUBRICANTS 52,955 $2,618 S3,250 S3,250
217 CLOTHING $7,172 $8,676 $7,435 $7,615
220 REPAIR & MAINTENANCE SUPPLIES $5,645 $5,786 $2,620 $2,805
221 FIRST AID SUPPLIES $0 $0 $1,400 $1,505
240 SMALL TOOLS $1,335 $1,691 $110 $500
241 FIRE PREVENTION TOOLS $2,245 $2,210 $2,400 $2,500
--------- --------- --------- ------.---
TOTAL SUPPLIES $19,352 $21,099 $17,515 $18,428 .
--------- --------- --------- ---------
PROFESSIONAL SERVICES
300 PROFESSIONAL SERVICES $0 $140 $0 $0
312 REFUSE & RECYCLING COLLECTIONS $363 $430 $0 $0
313 JANITORIAL SERVICES $1,404 $1,939 $1,000 $1,500
318 MEDICAL FEES $4,734 $7,727 $3, 170 $2,600
319 OTHER PROFESSIONAL SERVICES $33 $36 $0 SO
--------- ------...-.. --------- ---------
TOTAL PROFESSIONAL SERVICES $6,534 $10,272 $4,170 $4, 100
--------- --------- --------- ---------
FIRE OPERATING FUND 230
DIVISION 42
DEPARTMENT 200
1994
1991 1992 1993 COUNCIL
COOE CLASSIFICATION ACTUAL ACTUAL REVISED PROPOSED
--------------------------------- --------- --------- -------..- -----..---
OTHER SERVICES & CHARGES
321 TELEPHONE/COMMUNICATIONS $10,396 $10,753 $10,450 $9,275
322 POSTAGE $155 $135 $50 $100
331 TRAVEL EXPENSE $6,283 $7,733 $10,115 $11,535
332 MILEAGE $200 $857 $2,200 $0
350 PRINTING AND PUBLISHING $787 $1,753 $0 $2,055
360 INSURANCE $10,402 $12,196 $11,765 $12,200
381 UTILITIES EXCEPT GAS UTILITY $2,091 $1,460 $2,250 $2,330
383 GAS UTILITIES $2,380 $2,105 $2,500 $2,590
. 401 REPAIRS & MAINT. - CONT. BLDG. $3,623 $550 $2,500 $1,500
404 REPAIRS & MAINT. - CONT. EQUIP. $8,646 $6,414 $5,000 $5,920
405 OTHER $3,624 $2,507 $3,940 $3,215
412 RENTAL FIRE APPARATUS AREA $4,500 $4,500 $4 , 500 $15,840
413 RENTAL EQUIPMENT $491 $0 $0 $0
433 DUES AND SUBSCRIPTIONS $450 $757 $785 $975
437 TAXES AND LICENSES $0 $84 $0 $0
439 CONTI NGENCY $423 $13 $2,420 $1,000
444 ~.A.F.T.A. $1,241 $1,241 $1,245 . $1,245
--------- --------- --------- ---------
TOTAL OTHER SERVICES
AND CHARGES $55,692 $53,058 $59,720 $69,780
--------- --------- --------- ---------
CAPITAL OUTLAY -
540 HEAVY MACHINERY $0 $103 $0 $0
560 FURNITURE AND FIXTURES $400 $540 $0 $200
570 OFFICE EQUIPMENT & FURNISHINGS $0 $0 $0 $0
. 580 OTHER EQUIPMENT $11,433 $5,758 $3,000 $1,475
--------- --------- --------- ---------
TOTAL CAPITAL OUTLAY $11,833 $6,401 $3,000 $1,675
--------- --------- ---..----- ---..-----
TOTAL EXPENDITURES $202,306 $200,708 $201,165 $215,942
--------- --------- --------- ---------
OTHER FINANCING USES-
720 TRANSFERS TO OTHER FUNDS-
GENERAL $5,500 $5,500 $5,500 $8,810
FIRE VEHICLE REPLACEMENT $31,000 $41,000 $55,000 $62,000
FIRE PHYSICAL PLANT $0 $326 $0 $0
FIRE VEHICLE RENOVATION $13,000 $15,000 $0 $0
-..---.--- --------- --------- ---------
TOTAL OTHER FINANCING USES $49,500 $61,826 $60,500 $70,810
--------- --------- --------- ------..--
TOTAL FIRE OPERATING (42200) $251,806 $262,534 $261,665 $286,752
--------- --------- --------- ---------
--------- --------- --------- ---------
I
EXCELSIOR FIRE DEPARTMENT BUDGET
FIVE YEAR PROPOSAL
CODE DESCR I PTI ON 1994 1995 1996 1997 1998
-------- ------------------------ -..--..-..-- -..------- ------..-- ----..---- ---------
101 FIRE MARSHAL $27,300 $28,587 $29,437 $30,200 $31,200
106 FIREFIGHTER SALARIES
CALLS 427*17*6.00 $43,554 $44,516 $52,226 $54,549 $56,002
DRILLS 30*37*12.00 $13,320 $13,720 $14,832 $15,312 $15,720
107 OFFICERS SALARIES
CHIEF $1,450 $1,450 $1,500 $1,537 $1 ,581
ASSISTANT CHIEF $1,450 $1,450 $1,500 $1,537 $1,581
SECRETARY/TREASURER $1,450 $1,450 $1,500 $1,537 $1,581
CAPTAINS (3 EACH) $3,355 $3,355 $3,470 $3,556 $3,657
LIEUTENANTS (5 EACH) $4,225 $4,225 $4,370 $4,479 $4 , 605
TRAINING OFFICER $1,120 $1,120 $1,160 $1,187 $1,221
MEDICAL DIRECTOR $200 $200 $205 $212 . $21i:s .
121 PERA (4.48) $1 , 225 $1,259 $1,297 $1,335 $1,380
122 FICA (6.2) $6,020 $6,255 $6,840 $7,050 $7,252
123 MEDICARE (1.45) $1,410 $1 ,465 $1,600 $1,649 $1,696
131 HEAL TH (1. 13) $2,000 $2,200 $2,398 $2,615 $2,850
133 LIFE INSURANCE $40 $40 $40 $40 $40
151 WORKER'S COMP (1.05) $13,840 $14,533 $15,260 $16,023 $16,825
200 OFFICE SUPPLIES $253 $300 $300 $312 $312
212 MOTOR FUELS $3,250 $3,250 $3,250 $3,340 $3,340
217 CLOTHING
6 SETS TURNOUT GEAR $3,200 $3,400 $4,500 $5,730 $7,070
2 EACH HELMETS $520 $545 $570 $600 $640
3 EACH BOOTS $450 $475 $500 $525 $575
HELMET REPAIR $300 $315 $330 $345 $365 .
HELMET 1.0. $200 $210 $220 $230 $240
10 EACH HOODS $170 $180 $190 $200 $215
GLOVES AND MfTTENS $445 $465 $485 $510 $535
SPANNER BELTS $140 $150 $160 $170 $180
UNIFORMS & WORK CLOTHING $1,875 $1,965 $2,060 $2,165 $2,265
CLEANING OF TURNOUT GEAR $315 $330 $345 $360 $380
220 GENERAL SUPPLIES
50 GAL. DRY POWDER $240 $255 $270 $285 $300
CARTRIDGE REFILLS $200 $210 $225 $235 $250
FLASHLIGHT BATTERIES $265 $275 $285 $300 $310
OXYGEN REFILLS $265 $275 $285 $300 $310
AFFF-ACT 10 GAL. FOAM $250 $260 $270 $280 $290
EXTINGUISHER REFILLING $715 $765 $825 $865 $905
MISCELLANEOUS $870 $955 $1,050 $1,155 $1,270
EXCELSIOR FIRE DEPARTMENT BUDGET
FIVE YEAR PROPOSAL
CODE DESCRIPTION 1994 1995 1996 1997 1998
..-..--....- -----------..-..-----.......... ---...--..-- -----.....-- ----...---- ....----..-- ----...--.....
221 FIRST AID SUPPLIES $1,505 $1,620 $1,740 $1,870 $2,010
240 SMALL TOOLS
2 1/2" TRANSFER JET
QUARTZ JUNC-A-LITES
RECHARGABLE LIGHTS
TOOLS FOR TOOL BOXES ON
#9, #10, #12 & SQUAD $500 $500 $700 $750 $1,000
. 241 FIRE PREVENTION
FILM $500 $525 $550 $575 $575
OPEN HOUSE $500 $525 $550 $575 $575
PREVENTION PROMOS $1,500 $1,525 $1,500 $1,525 $1,525
300 PROFESSIONAL CLEANING $1,500 $1,500 $1,552 $1,607 $1 ,663
318 MEDICAL FEES
MEDICAL SURVEILLANCE $2,200 $800 $310 $6,000 $2,400
NEW PHYSICALS (4 EACH) $400 $800 $824 $850 $875
321 COMMUNICATIONS
PHONES $1,370 $1,370 $1,410 $1,435 $1;500
G.E. PORTABLES (6 EACH) $410 $430 $450 $475 $495
KING PORTABLES (7 EACH) $1,040 $750 $655 $680 $715
DELTA MOBILES $1,550 $1,215 $1,274 $1,327 $1,185
PAGER REPAIR $2,400 $2,520 $2,645 $2,775 $2,910
. MONITOR PAGERS $1,300 $1,300 $1,300 $2,600 $2,600
DIGITAL PAGERS $390 $390 $390 $410 $410
BASE STATION RENT $165 $165 $175 $185 $195
CELLULAR PHONf" $400 $400 $400 $400 $400
BASE MAINTENANCE $250 $275 $300 $325 $350
322 POSTAGE $100 $100 $105 $110 $115
~
3
EXCELSIOR FIRE DEPARTMENT BUDGET
FIVE YEAR PROPOSAL
CODE DESCRIPTION 1994 1995 1996 1997 1998
-------- ---------------------------- ------...... ---.------ --------- -..-----...- --........----
331 TRAINING
FIRST RESPONDER (3 * 180) S540 S558 S581 $604 $628
1ST RESPOND REFRESH(2 * 125) S250 S250 S260 S270 S280
EMT (2 * 400) SO SO SO SO SO
EMT REFRESH (TEST 10 * 15) S150 S160 S160 S200 S200
STATE FIRE SCHOOL (8 * 100) S800 $840 $869 $900 $935
FIREFIGHTER I (2 * 225) $450 $1,163 $1,210 $1,258 $1,308
FIREFIGHTER II (6 * 125) .$750 $1,034 S1,075 S1,118 $1,163
FIREFIGHTER II UPGRADE S1,000 $1,034 $1,075 S1,118 $1,163
MISC. FIREFIGHTER CLASSES $1,400 $1,448 $1,506 $1,566 $1,628
HAZ MAT I-BASIC OPER(11*160) $1,760 $800 $840 $880 $9::1
HAZ MAT REFRESHER 26 $400 $414 $430 $447 $465 .
HAZ MAT TECHNICIAN (80 * 3) $240 $0 $264 $0 $276
HAZ MAT SPECIALIST (120 * 3) $0 $360 SO $414 $0
STATE FIREFIGHTER CONVENTION $700 $724 $753 $783 $813
STATE CHIEFS CONVENTION S625 $700 $750 $775 $800
FIRE INSTR/FIRE CHIEF CONF. $0 ($850) $0 $0 ($950)
TRAINING SUPPLIES $250 $500 $500 $500 $500
FIRE MARSHAL CLASSES $500 $517 $538 $559 $582
COMPANY FUNCTION (2 * 115) $230 $360 $249 $264 $264
FIRE GROUND CONTROL(2 * 115) $230 $360 $249 $264 $264
LINE OFFICER BASICS(2 * 115) $230 $360 $249 $264 $264
FIRE INSTRUCT. BASIC(2 * 115 $230 $240 S252 $264 $264
APPARATUS III (10 * 40) $400 $0 $126 $220 $230
APPARATUS IV (10 *40) $400 $0 $126 $220 $230
IJAFTA $0 $0 $0 $0 $0
350 PUBLISHING AND PRINTING .
CALLS AND MED SHEETS $75 $75 $75 $75 $75
TRAINING AIDS $780 $450 $450 $450 $750
NATIONAL FIRE-CODES $600 $0 SO $0 $0
94'UBC AND STANDARDS S100 SO $0 $0 SO
ISFTA MANUALS S500 S700 S1,000 S750 S1,050
MISCELLANEOUS SO S1 , 145 $935 $1,285 $785
360 INSURANCE $12,200 S12,810 S13,450 S14,125 $14,820
381 UTILITIES EXCEPT GAS $2,330 S2,410 $2,500 $2,600 $2,704
383 GAS UTILITIES $2,590 S2,680 S2,730 $2,890 $3,000
401 BUILDING REPAIR
STAINLESS STEEL SINK $0 $0 $0 $0
BUILDING REPAIR $1,500 $2,500 $2,000 $2,000 $2,000
HEATING UNIT REPAIR $0 $0 $0 $0 $0
MISCELLANEOUS SO $0 SO $0 $0
EXCELSIOR FIRE DEPARTMENT BUDGET
FIVE YEAR PROPOSAL
CODE DESCRIPTION 1994 1995 1996 1997 1998
-------- ------------------------ --------- --..-----.. --------.. --------- ---..-----
404 REPAIR OF EQUIPMENT
BRAKES
KING PINS, TIE RODS, ETC.
TIRES
BATTERIES
TUNE-UP
BODY WORK AND REHAB.
PUMP REBUI LD
PUMP RECERTIFICATION
. SPRINGS
EXHAUST
ETC. $5,920 $6,500 $7,000 $7,500 $8,000
405 SMALL EQUIPMENT
FITLER & OIL AIR COMPR $725 $760 $800 $840 $880
HYDROSTAT TESTING $300 $420 $440 $460 $485
TELE SQUIRT TESTING $0 $0 $600 $625 $625
LADDER TESTING $690 $720 $750 $m $825
MISCELLANEOOS $1,500 $2,100 $2,250 $2,315 $2,430
413 RENT $15,840 $16,440 $17,000 $17,600 $18,200
433 SUBSCRIPTIONS
FIRE CHIEF $40 $40 $40 $40 $40
NFPA $75 $75 $75 $75 $75
FIRE COMMAND $30 $30 $30 $30 $30
. UNITED FIREFIGHTERS $25 $25 $25 $25 $25
LRMA $10 $10 $10 $10 $10
HENN. CO. CHIEFS ASSN. $10 $10 $10 $10 $10
MN STATE CHIEJ>S" ASSN. $90 $90 '$90 $90 $90
GEMS $30 $30 $30 $30 $30
FlAM $35 $35 $35 $35 $35
INT. ARSON INVEST. ASSN $40 $40 $40 $40 $40
MN. ARSON INVEST. ASSN. $15 $15 $15 $15 $15
FIRE ENGINEERING-PD 93 $90 $90 $90 $90 $90
EMERGENCY $60 $60 $60 $60 $60
SOUTHYEST FIRE LEAGUE $50 $50 $50 $50 $50
INSURANCE $120 $120 $120 $120 $120
SMOKE EATER $125 $125 $125 $125 $125
MN STATE FIRE DEPT. A $130 $130 $130 $130 $130
439 UNALLOCATED CONTINGENCIES $1,000 $2,400 $2,400 $3,000 $4,000
440 WAFTA $1,245 $1,245 $1,245 $1,245 $1,245
if
EXCELSIOR FIRE DEPARTMENT BUDGET
FIVE YEAR PROPOSAL
CODE DESCRIPTION 1994 1995 1996 1997 1998
--........-.. ------------------------ -........---.. ---..----- ......------ --------- ---..--......
560 FURNITURE AND EQUIPMENT
PAGING SYSTEM SO SO SO SO SO
CABINETS SO SO SO SO SO
SCBA WORK STATION SO SO SO SO SO
STATION EXTERIOR LIGHT. SO SO SO SO SO
DIESEL EXHAUST
CONTAINMENT SYSTEM SO SO SO SO SO
CHAIRS WITH DESK SO S800 SO SO SO
REPLACEMENT ITEMS S200 S300 S500 S800 S8Go) .
570 OFFICE EQUIPMENT
COMPUTER SOFTWARE $0 $500 $250 $100 S100
MISCELLANEOUS SO S200 $250 $400 S400
580 CAPITAL OUTLAYS
BOAT $0 $0 SO $0 S8,000
BOAT TRAILER S500 SO SO SO SO
1 3/4" NOZZELS (2 EACH) $525 S525 SO $0 SO
EXTRACATION TOOLS
RAMS SO SO SO $1,300 S1,300
AIR BAGS SO SO SO S1,900 S1,900
WET/DRY VAC SO S1,000 SO SO SO
SALVAGE COVERS (3 Gl 150) $450 SO $450 SO $0
720 TRANSFERS
ADMINISTRATION $8,810 $8,950 $9,000 S9,395 $9,900 .
TRUCK REFURBISHING SO $0 $0 $0 $0
TRUCK REPLACEMENT FUND $62,000 $75 , 000 $85,000 S90,000 $90,000
..-..-----.. --------- -..-..----.. --------- ---------
TOTAL PROPOSED BUDGET $286,752 $309,692 $334,697 $361,492 $376,135
6
TAX CAPACITY 1993 3 YEAR CALL DATA FIRE DEPT COST PER
-------------------------- -------------------------- --------------------------- " OF
DOLLARS PERCENT ACTUAL PERCENT TAX CAPACITY CALL TOTAL TOTAL
------------- ------------ ------------- ------------ ..------------ .----------- ------------- --.....-----..--
DEEP HAVEN $5,318,205 30.11" 181 13.63" S43,168 $19,541 $62,710 21.87X
EXCelSIOR $2,165,043 1F.26" 501 37.73" $17 ,574 S54,090 $71,664 24.99X
GREENYOOD $1,025,653 5.81" 66 4.97X $8,325 $7,126 $15,451 5.39X
SHOREYOOD $6,837,639 38.71" 455 34.26" $55,502 $49,124 $104,625 36.49%
TONKA BAY $2,316,893 13.12" 125 9.41" $18,806 $13,495 $32,302 11.26"
------------- ----..-..----- ------------- ------------ -..---------..- ...-----......-- ------------- ..-----.......----
$17,663,433 100.00" 1328 100.00" $143,376 $143,376 $286,752 100.00"
============= ============ ============= ============ ============= ============ ============= =============
.
.
FIRE AND RESCUE CALLS-
DEEP HAVEN
EXCELSIOR
GREENWOOD
SHOREUOOO
TONKA BAY
CALLS
1990
" OF
TOTAL
1991
1992
TOTAL
52 81 48 181 13.63"
170 170 161 501 37.73"
19 18 29 66 4.9~
131 155 169 455 34.26"
49 43 33 125 9.41"
421
467
440
1328
100.00"
============= ========================== ==========================
.
.
.
AGREEMENT FOR SERVICES
THIS AGREEMENT, made and entered into this day of
1993, by and between the City of Excelsior, a
Municipal Corporation of the County of Hennepin in the State of
Minnesota, party of the first part, hereinafter referred to as
"Provider", and the City of Shorewood, a Municipal Corporation of
the County of Hennepin in the State of Minnesota, party of the
second part, hereinafter referred to as "Receiver", witnesseth:
WHEREAS, the City of Excelsior has labor, facil i ties, and
equipment and is willing and able to provide fire protection
service to neighboring municipalities; and
WHEREAS, the City of Shorewood is a neighbor to the City of
Excelsior and is desirous of receiving fire protection service;
NOW THEREFORE, in consideration of the premises and the mutual
covenants of the parties hereto, it is agreed as follows:
~ I. PROVISION OF SERVICES
The Provider will endeavor to protect and save lives and
property in the City of Shorewood from destruction by fire, by
furnishing suppression, prevention, inspection and investigation
services to the same extent as it does within the City of
Excelsior.
The Provider will also furnish labor and equipment to perform
rescue operations on land and water, and provide limited medical
treatment of injuries until basic or advanced life support with
transportation is available at the scene to remove the patient to
a medical facility.
The Provider will not furnish labor or equipment for any
activity or service determined by the City Manager of Provider to
be of high risk to safety or health of the participants.
~
II. SERVICE AREA
The Provider will furnish all services to all properties
within the corporate limits of the Receiver municipality unless
other designated as "capitalized excluded property" on the
Capitalized Service Area Map (Exhibit I).
The Receiver shall provide a Capitalized Service Area Map to
the Provider. The map shall be updated at least annually by the
Receiver in order to provide the most recent property descriptions
to enable the Provider to locate and determine the best routes to
all locations within the Receiver municipality.
III. OBLIGATIONS OF PROVIDER
The Provider will make reasonable efforts to respond to all
service calls from the Service Area, whenever notified, but subject
to the following conditions and limitations:
In the event all of the Provider's equipment is being
used at the time that a service call is received, or is
otherwise needed to local service, or in the event the
Provider has received a prior contract call, or received
simultaneous contract calls, the Fire Chief or other
Officer in charge, at the time of the service call shall
have complete discretion in deciding how to respond to
the service call(s), including the order of response.
Monthly fire service reports shall be provided to the City
Administrator denoting the number of calls for the previous month
and the hours spent in suppression, prevention, inspection, and
investigative activities. A monthly rescue/medical report denoting
the number and types of calls shall also be provided.
.
AGREEMENT FOR SERVICES
PAGE 2
A. The Provider will not be required to furnis~ any services
unless the road and weather conditions are such that any
response to a service call can be made with reasonable
safety to the personnel and equipment. The judgement of
the Fire Chief, or other Officer in charge, at the time
of the service call that a response can not be made with
reasonable safety to the personnel and equipment shall
be final and conclusive.
B.
Personnel assigned to provide services within the Service Area
shall be employees of the Provider. The Provider shall assume all
obligations with regard to compensation and benefits including
worker's compensation insurance, withholding tax, and other agreed
upon benefits which may exist. The Receiver shall not be required
to furnish any of the foregoing fringe benefits or assume any other
liability of emploYment to any employee or other person assigned to .
duty wi thin the Service Area, unless the Receiver employs such
individual directly, independent of this Agreement, to provide fire
suppression or related services in the Service Area. In such
event, all obligations and liabilities with respect to emploYment
of said individual shall be the complete responsibility of the
Receiver. No such direct emploYment shall be entered into by the
Receiver without first obtaining the written approval of the City
Manager of the City of Excelsior.
The fire suppression, prevention, inspection, and
investigative services rendered to the Receiver shall be under the
sole direction of the Provider. The degree of services rendered,
the standards of performance, the hiring, firing, and discipline of
the personnel assigned, and other matters relating to the
regulations and policies~ shall remain in the sole control of the
Provider. Any disputes between the parties to this Agreement as to
the extent of functions and duties to be rendered hereunder, or the
level or manner of performance of such service, shall be resolved
by the Excelsior City Manager.
.
.
AGREEMENT FOR SERVICES
PAGE 3
The Provider shall keep accounting records showing the total
costs of providing fire suppression, prevention, inspection, and
investigative services, and rescue and medical services within the
several Service Areas to which these services are rendered. These
accounting records shall be made available to the Receiver upon
request. .
IV. OBLIGATIONS OF RECEIVER
As previously mentioned in section II of this Agreement, the
Receiver shall, within six months of signing this Agreement,
provide a current map of the City designating the Service Areas and
any exceptions. Said map shall also designate address patterns and
show any water main and fire hydrant size and locations.
The Receiver shall adopt the latest Building and Fire Safety
Codes approved in the State of Minnesota. The Receiver shall give
the Provider sufficient legal authority for fire inspections and
investigations within the Service Area, and shall notify the Fire
Marshal of any and all building permits issued within the Service
Area. The Receiver shall also adopt regulations to limit building
heights to a maximum of 35 feet as defined by the Uniform Building
Code.
V. INDEMNIFICATION
The Receiver will indemnify and hold the Provider harmless
against all claims or causes of action resulting from any action by
the Provider under this Agreement. The Provider shall not be
liable in any way to the Receiver for loss or damage of any kind
resulting from the failure of the Provider to respond to a service
call whether such loss or damage is caused by the negligence of the
officers, agents, or employees of the Provider, its fire department
or other department.
The Provider shall not be liable in any way to any inhabitant
or property owner within the Service Area, or to any person, firm
or corporation for failure of the Provider to attend a fire, or to
put out a fire, or for damage to goods, or for any inspection, or
for any act or omission. The Provider shall make no claims against
the Receiver on account of damage to the property of the Provider
while providing services within the Service Area. The Provider
shall carry liability insurance protecting itself against damage
claims of its personnel for personal injuries sustained while in
service within the Service Area, and to further carry liability
insurance saving bot~ parties harmless so far as negligent acts of
the employees of the Provider are concerned.
Where TCR is the most recent certified total Tax Capacity of
the Receiver; TCT is the most recent certified total Tax Capacity
of the Excelsior Fire Department's Total Service Area (comprising
of all parts of the cities of Deephaven, Excelsior, Greenwood,
Shorewood with exclusion of Enchanted Island area, and Tonka Bay);
RAC is the Receiver's three year Average Calls for their service
area; TAC is the Total three year Average Calls for the total
service area; TBP is the Total Annual Budget of the Excelsior Fire
Department, the Provider; and RAF is the Annual Service Fee of the
Receiver.
.
AGREEMENT FOR SERVICES
PAGE 4
VI. COMMAND RESPONSIBILITY
The Fire Chief, or Senior Responding Officer, shall have the
sole and exclusive right and responsibility to prescribe the manner
and method of responding to calls and rendering the services
contemplated. Said individual immediately upon arriving at the
scene of any fire, rescue, or medical call shall have the sole and
exclusive responsibility and authority to direct and control any
and all firefighting and emergency operations at such scene or
scenes, including the direction of police officers at the scene
with respect to traffic control, protection of citizens, and other
incidents of the emergency.
If, in the opinion of the commanding officer additional
equipment is needed from other jurisdictions or private businesses
to reduce the emergency, then he shall have authority to obtain the
needed equipment and the Receiver shall reimburse all associated .
costs to the Provider.
VII. DETERMINATION OF SERVICE FEE AND PAYMENTS
Services described in Section I of this Agreement shall be
rendered in consideration of the following formula and fee.
The Formula used to determine the annual service fee shall be:
TCR x (.5 X TBP) +
TCT
RAC x (.5 X TBP) = RAF
TAC
The Tax Capacity of each Service Area within the Excelsior
Fire Department's Total Service Area shall be that figure
officially calculated by the Hennepin County Treasurer.
By July 1, of each year during which this contract remains in
effect, the Provider shall notify the Receiver of the Estimated
Annual Service Fee for the next year at which time the Receiver
shall have 30 days to submit comments and recommendations. The
Provider agrees to limit spending increases in the annual operating
budget to 8% or less in any given year for the term of this
Agreement unless written approval is obtained from three of the
five contractual cities. The Final Annual Service Fee shall be
billed to the Receiver in quarterly amounts and shall be due and
payable on February 1, May 1, August 1, and November 1.
.
The Provider
City Manager
City of Excelsior
339 Third street
Excelsior, MN 55331
The Receiver
city Administrator
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
AGREEMENT FOR SERVICES
PAGE 5
VIII. TERM OF SERVICE
The term of this Agreement shall be for five (5) years,
commencing January 1, 1994 and expiring December 31, 1998, and
shall renew automatically, unless terminated by either party giving
six months written notice to the other party of their intention to
cancel the Agreement on December 31.
IX. NOTIFICATIONS
Legal notifications or fee statements required to be given to
the parties of this contract shall be made in writing to the
following officials at the stated locations:
In witness hereof, the parties hereto have executed this
Agreement the day and year first written above.
City of Excelsior
John E. Anderson, Mayor
.
ATTEST:
Marlin H. Amundson
City Clerk/Treasurer
Carl D. Zieman, City Manager
City of Shorewood
Mayor
City Administrator
.--.
.
.
"
.
M,nnegasco.
M'nnegasco~
A Division of Arkla, Inc.
A Division of Arkla, Inc.
Don H. Follett
Local Government Relations
201 South Seventh Street
Minneapolis MN 55402
612-342-4783 FAX 612-342-4873
Mr James C Hurm
City Administrator
City Hall, City of Shorewood
5755 Country Club Road
Shorewood, Mn, 55331
Dear Mr Hurm
As I mentioned on the phone this week, Minnegasco marks 40 years of
serving the City of Shorewood since 1953.
As part of its commemoration of service program--and with your
concurrence--Minnegasco would like to mark this special anniversary
occasion. As has been done with other communities, Minnegasco would
like to present a plaque to the Shorewood City Council at an
upcoming council meeting and announce a gift of a mature tree to be
planted in a public place to be enjoyed by all residents. If you
would let me know whether the August 23 council meeting or another
meeting date is best, I would be most happy to make the
presentation.
Currently, Minnegasco serves approximately 2,000
bus ines s es in Shorewood. As the communi ty grows, we
continue to meet your energy needs.
homes and
expect to
Please let me know if you need further information.
Sincerely,
Don Follett
Local Government Relations
,~
4
201 South Seventh Street
Minneapolis, MN 55402
\
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331.8927 . (612) 474-3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
. DATE:
30 July 1993
RE:
Towey - Setback Variance
FILE NO.
405 (93.23)
BACKGROUND
Kevin and Gail Towey have requested a seven-foot, rear yard setback variance to build a 14'
x 14' four season porch and a 14' x 14' deck on the rear of their house, located at 19495
Vine Ridge Road (see Site Location map -Exhibit A, attached). Exhibit B illustrates how the
proposed structure would be located on the lot and also their option under the current Code.
.
The property is located in the Covington Vine Ridge subdivision, a planned unit development
(P.U.D.) which allowed lots as small as 10,000 square feet (the subject property is
approximately the minimum size). Setbacks for Covington Ridge are as follows:
Front:
Side:
Rear:
35 feet
10 feet
35 feet
It should be noted that the rear yard setback for Covington Vine Ridge was originally 40
feet. This was amended to 35 feet in 1988 at the request of residents of the development.
The applicant has prepared a very thorough packet of information expressing his case for
granting the. variance. This packet is enclosed for your review.
A Residential Community on Lake Minnetonka's South Shore
bA
..
.
. C.
Towey Variance
30 July 1993
ISSUES AND ANALYSIS
Although the applicant's case appears compelling, not all of his arguments have merit.
A.
First, an option exists under the current Zoning Code to build a deck, and even a
room addition, as shown on the applicant's Exhibit 2 (Exhibit B). The applicant
shows one option under the current Code when in fact there is additional room for a
screen porch and deck around the northeast corner of the house (see Exhibit C,
attached). While it is not staff's intent to design their addition, the alternative design
illustrates that other options may exist, and that the applicant may be able to make
reasonable use of his lot without a variance.
B.
The applicant points out that his is the shallowest lot in the subdivision. While this
may be true, the lot does comply with minimum lot depth and area requirements.
It is felt that the applicant's plight is largely a function of the choice of original house
design. The applicant chose a "garage forward" design. The lot immediately east of
the subject property is the same depth, yet it has more room at the rear because. a
more lateral house design was chosen by the owner.
Because Covington Vine Ridge is a P. U .D., the setback requirements are recorded
against each lot, putting all owners on notice of the requirements. If in fact the
builder misrepresented the property in any way, the applicant may have some type of
legal recourse against the builder._
Part of the applicant's justification for his variance is the existence of wetland to the
north of his lot. Two things are worth noting. First, the Zoning Code specifically
states that all lots are required to provide their own minimum open space. Extra
setback area on adjoining lots, vacant land, wetlands and lakes cannot be used to
comply with setback requirements.
Secondly, the wetlands have already been used in the Covington Vine Ridge area to
create the smaller lots in the first place. This area was originally planned for larger
lots.
D. The applicant suggests that he has the only lot in the neighborhood which will not
accommodate "normal" additions. Although there is some question as to what normal
is, research of Covington Vine Ridge property f1les reveals that not all lots can
accommodate additions the size of which is proposed by the applicant. ~ile more
2
j
.
.
Towey Variance
30 July 1993
information can be provided in this regard, it is safe to say that smaller porches and
decks are not uncommon in Covington Vine Ridge. This indicates that the variance,
if granted, would not be the minimum variance required.
E.
Having expressed reasons why the request may not be justified, there still may be
some rationale for granting the applicant some relief.
When Covington Vine Ridge was originally platted, it was proposed as a development
with overall density of two units to the acre, including wetlands. Based on that
density, the City used R-IC setback requirements, even though the lots were more
typical of R-ID requirements.
A nearby development with similar lot sizes is the Near Mountain P.U.D. Where
10,000 square foot lots exist, the rear setback is 30 feet, five feet less than in
Covington Vine Ridge. This was noted at the time Covington Vine Ridge's setback
was reduced from 40 feet to 35 feet.
What this suggests is that there may be a case for lowering the rear yard setback
requirement in Covington Vine Ridge.
RECOMMENDATION
Aside from simply requiring that the applicant comply with current Code requirements, the
City has two options:
1. Amend the P.U.D. agreement for Covington Vine Ridge, reducing the rear yard
setback to 30 feet. The applicant would have to modify his plans by two feet; or
2. Grant a five-foot setback variance, recognizing that some precedent may be set for
future changes. If similar requests are received in the future, amend the P.U.D.
setback requirement at that time.
cc: Jim Hurm
Tim Keane
Joel Dresel
Kevin Towey
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Exhibit A
SITE LOCATION
Towey - Setback variance
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SITE PLANS
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WOO.D)
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Denotes Iron Monument
Denotes Wood Stake
Denotes Existing Elevation
Denotes Proposed Elevation
Denotes Direction of Surface Drainage
Proposed Top of Foundation Elevation= 913.9
Proposed Garage Floor Elevation= 913.5
Proposed Lowest Floor Elevation= 905 .8
I hereby certify that this is a true and correct representation of a survey of the boundaries of:
Lot 3 I Bloc!< 2, COVINGTON VINE RIeGE, Hennepin County, Minnesota
And of the location of all buildings, if any, thereon, and all visible encroachments, if any, from or
on said land. It also shows the location of the stakes as set for a proposed building. As surveyed
by me or under my direct supervision this ?1"'lc1 day of ~pr; 1 , 19 87
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land Surveyor, Minn. Reg. No. 17255
~~CCOMBS-KNUTSON ASSOCIATES. INC.
~~~)]fi COIlSU~T11IG IIlGIIlIUS . UIlO SUAY[TUS . SITI PUIlIlUS
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SCALE
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BOOK PAGE
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FILE NO.
Exhibit. C
ALTERNATIVE SITE PLAN
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If
. MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
31 July 1993
RE:
Peterson, Kerry - Setback Variance
FILE NO.
405 (93.22)
BACKGROUND
Mr. Kerry Peterson requests a 35-foot front yard setback variance to construct an entryway
on the south side of his home, located at 28110 Woodside Road (see Site Location Map -
Exhibit A, attached). The applicant explains his request on Exhibit B. The proposed
entryway, shown on Exhibit C and E, measures 8.5' x 16' and is proposed to be 15 feet
from the Woodside Road right-of-way.
.
The property contains 27,904 square feet of area and is zoned R-IA, Single Family
"Residential. As mentioned in the applicant's letter and illustrated on Exhibit C, the house is
located entirely within the 50-foot front yard setback area.
Exhibits D and E show the existing an~ proposed floor plans, respectively.
ANALYSIS/RECOMMENDATION
One of the first tests of a variance request is - can the structure be built or expanded without
a variance? In this case, there is no way to add onto the home which doesn't require a
variance. Additional factors which support this request are:
1. The house pre-dates Shorewood's zoning regulations.
A Residential Community on Lake Minnetonka's South Shore
loB-\
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.
.
l'
Peterson Variance
31 July 1993
2. The configuration of the lot severely limits its buildable area.
3. Woodside Road has a 66-foot right-of-way rather than the standard 50 feet. While
this extra right-of-way does not make up the setback discrepancy, it does result in the
addition being almost 48 feet back from the traveled road.
4. The area between the street and the proposed addition is heavily landscaped and
screens the structure from the street.
5.
The re-orientation of the entry should increase the energy efficiency of the home.
This issue is recognized in the Zoning Code, which allows encroachments for
enclosed entries on older homes.
In light of the above, the applicant's request appears justified. Due to the existing
landscaping, it is not considered necessary to require additional landscaping.
cc: Jim Hurm
Tim Keane
Joel Dresel
Kerry Peterson
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Exhibit E
PROPOSED ADDITION
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Ralph & Kathy Robinson
28194 Woodside Road
Shorewood, MN 55331
July 30, 1993
Mr. James C. Hurm
City Administrator/Clerk
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Public Hearing
Peterson/Wickstrom
Front Yard Setback Variance
Dear Mr. Hurm:
We are neighbors of the above referenced applicant. We wish to endorse their application and
request your approval of same.
The continuous, day to day efforts, of Mr. Peterson and Ms. Wickstrom in the care,
maintenance and upkeep of their property (in particular the recent garage modifications), have
enhanced the value of their property and that our our neighborhood, considerably.
Sincerely,
-Q~U6---
Ralph Robinson
RR/jm
fILE CDPY
LEGAL NOTICE
PUBLIC HEARING
CITY OF SHOREWOOD
NOTICE IS HEREBY GIVEN that the Planning Commission of the City of Shorewood will
hold a public hearing in the Council Chambers of the Shorewood City Hall, 5755 Country
Club Road, Shorewood, Minnesota, on Tuesday, 3 August 1993 at 7: 15 P.M. or as soon
thereafter as possible. The purpose of the hearing is to consider a request by Kerry Peterson
and Mary Wickstrom for approval of a front yard setback variance for an addition to their
house, located at 28110 Woodside Road. The property is legally described as:
"Tract C, Registered Land Survey No. 757, Hennepin County, Minnesota."
.
P.I.N. 31-117-23-24-0004
Verbal and written comments will be considered at that time.
Anyone having questions relative to this matter may contact Brad Nielsen, Planning Director,
or Patti Helgesen at 474-3236.
City of Shorewood
JAMES C. HURM
City Administrator/Clerk
To be published 21 July 1993 (Sailor)
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MEMORANDUM
TO:
FROM:
.
DATE:
RE:
FILE NO.
BACKGROUND
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
Planning Commission, Mayor and City Council
Brad Nielsen
2 August 1993
Crepeau - Preliminary Plat
405 (93.21)
Mr. Charles Crepeau proposes to subdivide his property located at 23425 and 23445
Smithtown Road (see Site Location map - Exhibit A, attached). The property is currently
occupied by two commercial buildings, the Garded Patch and a marine repair business
(formerly Crepeau Docks). The proposed division is shown on Exhibit B.
.
The property is zoned C-4, Service Commercial and contains 69,281 square feet of area,
exclusive of wetland area located at the rear of the site. Land use and zoning surrounding
the site are as follows:
North -
East-
South-
West-
County Road 19, then wetlands and yacht club, zoned R-3A, Multiple
Family
animal hospital in Excelsior, zoned commercial
wetlands, then single-family residential in Excelsior, zoned residential
nursery, zoned R-C, Residential Commercial
The property currently operates under a conditional use permit issued in 1988. The c.u.p.
imposed conditions relative to outdoor sales and storage on the property.
ANALYSIS/RECOMMENDATION
The subdivision request is relatively simple. The proposed lots meet or exceed the
requirements of the C-4 District. What is important is that the conditions of the existing
A Residential Community on Lake Minnetonka's South Shore
bL--]
.
.
Crepeau Subdivision
2 August 1993
c. u. p. are recorded against both of the new lots. Also, since the lots will share access and
parking facilities, it is necessary that cross-easements and a maintenance agreement be
recorded with the subdivision.
It is recommended that the subdivision be approved subject to the following:
1. Although processed as a preliminary plat, the proposed division qualifies as a "simple
subdivision". Consequently a final plat is not necessary.
2. The resolution approving the subdivision should address the conditions in the 1988
c.u.p. for both lots.
3.
The applicant's proposed "Deed of Appurtenant Easement and Maintenance
Agreement" shall be subject to review and approval by the City Attorney.
4. The applicant must provide deeds for the drainage, utility and wetland easements.
5. Since both businesses are existing, park dedication and sewer access charges are not
required.
6. The applicant must provide an up-to-date (within 30 days) title opinion for review by
the City Attorney.
7. The resolution approving the division must be recorded within 30 days of the
Council's approval of the division.
cc:
Jim Hurm
Joel Dresel
Tim Keane
Charles Crepeau
Tom Lingo
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Exhibit A
SITE LOCATION
Crepeau - Preliminary Plat
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Exhibit B
PROPOSED SUBDIVISION
RESOLUTION NO.
A RESOLUTION APPROVING SUBDIVISION OF REAL PROPERTY
WHEREAS, Charles Crepeau (Applicant) is the owner of certain real property in the
City of Shorewood, County of Hennepin, State of Minnesota, legally described in Exhibit A,
attached hereto and made a part hereof; and
WHEREAS, the Applicant has applied to the City for a subdivision of said real
property to form two parcels, legally described in Exhibits B-1 and B-2, attached hereto and
made a part hereof; and
WHEREAS, the Applicant and all other parti(:s holding an interest in the said real
property have agreed to grant to the City certain drainage and utility easements legally
described in Exhibit C, attached hereto and made a part hereof; and
.
WHEREAS, both parcels will share access from County Road 19, parking facilities
and an access drive between the parcels, the Applicant has agreed to record a Deed of
Appurtenant Easement and Maintenance Agreement, described in Exhibit D, attached hereto-
and made a part hereof; and
WHEREAS, the subdivision requested by the Applicant complies in all respects with
the Shorewood Zoning Ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1.
2.
3.
.
4.
5.
That the real properties legally described in Exhibit A be subdivided and
combined to form two parcels, legally described in Exhibits B-1 and B-2.
That the applicant record the Deed of Appurtenant Easement and Maintenance
Agreement, described in Exhibit D, at the time this resolution is recorded.
That both parcels are subject to the requirements of the Conditional Use
Permit contained in Shorewood City Council Resolution No. 19-88, on file at
the Shorewood City Hall. .
That the City Clerk furnish the Applicant with a certified copy of this
resolution for recording purposes.
That the Applicant record this resolution within 30 days of the certification
hereof.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 23rd day of
August, 1993.
Barbara 1. Brancel, Mayor
ATTEST:
James C. Hurm, City Administrator, Clerk
loC: 2
Legal Description
.
"That part of Government Lot 2, Section 34, Township 117, Range 23, described as
follows: Beginning at the intersection of the west line of Lot 214, Auditor's
Subdivision No. 135, Hennepin County, Minnesota, with the north line of Tract A,
Registered Land Survey No. 436, Files of the Registrar of Titles, County of
Hennepin; thence east along the north line of said Tract A a distance of 287 feet to
the east line of said Lot 214; thence northerly along said east line and its extension to
the southerly right-of-way line of County Road No. 19; thence southwesterly along
said southerly right-of-way line to the northerly extension of the west line of said Lot
214; thence south to the point of beginning."
P.I.N 34-117-23-24-0007
.
Exhibit A
PROPOSED LEGAL DESCRIPTION FOR EASTERLY P.~CEL:
That pan of Government Lot 2. Section 34. Township 117. Range 23. Hennepin County, Minnesota described as follows:
Beginning at the intersection of the west line of Lot 2 ]4, AUDITOR'S SUBDIVISION NO. 135. HENNEPIN COUNTY.
MINNESOTA, with the north line of Tract A, Registered Land Survey No. 436, Files of the Registrar of Titles, County of
Hennepin. thence east along the north line of said Tract A a distance of 287 feet to the east line of said Lot 214; thence
northerly along said east line and its extension to the southerly right-of-way line of County Road No. 19: thence
southwesterly along said southerly right-of-way line to the nonherly extension of the west line of said Lot 214; thence south
to the point of beginning.
and which lies east of the following described line:
Commencing at the intersection of the west line of Lot 214, AUDITOR'S SUBDIVISION NO. 135. HENNEPIN
COUNTY . MINNESOTA. with the north line of Tracl A. Registered Land Survey No. 436, Files of the Registrar of Titles.
Coumy of Hennepin, thence on an assumed bearing of East along the north line of said Tract A a distance of 179.88 feet to
the point of beginning of the line to be described: thence North 17 degrees 00 minutes 13 seconds West a distance of 267 .20
feet to the southerly right-of-way line of County Road No. 19 and there terminating.
Subject to an casement for drainage and utility purposes over the following described ponions of the above described tract:
The westerly 10 fect thereof:
The casterly.1 0 feel thereof: and
Commencing at the intersection of the west line of Lot 214, AUDITOR'S SUBDIVISION NO. 135, HENNEPIN
COUNTY . MINNESOTA. with the north line of Tract A, Registered Land Survey No. 436, Files of the Registrar of Titles.
County of Hennepin. thence on an assumed bearing of East along the north line of said Tract A a distance of 179.88 feet to
the southwesl corner of the above described tract and the point of heginning of the easement to be described; thence North
17 degrees 00 minutes 13 seconds West along the west I ine of the above described Iract a distance of 49.70 feet; thence North
39 degrees 32 minutes 00 seconds East a distance of 73.10 feet: thence South 68 degrees 28 minutes 00 seconds East a
distar:ce of 24.50 feet: thence South 47 degrees 58 minutes 00 secoods East a distance of 78.00 feet; thence South 33 degree.
04 mmutes 38 seconds East a distance of 33.64 feet to the east line of the above described tract; thence South 00 degrees 25
minutes 15 seconds West along said east line a distance of 14.50 feet to the southeast corner of the above described tract:
thence on a bearing of West along the south line of the above described tract a distance of 130.97 feet to the point of
beginning.
Exhibit B.1
PROPOSED LEGp~ DESCRIPTION ?OR WESTERLY PARCEL:
That pan of Government Lot 2, Section 34, TOI,l,'I1ship 117, Range 23, Hennepin County, Minnesota described as follows:
Beginning at the intersection of the west iine of Lot 214, AUDITOR'S SUBDIVISION NO. 135, HENNEPIN COUNTY.
MINNESOTA, with the north line of Tract A, Registered Land Survey No. 436, Files of the Registrar of Titles, County of
Hennepin, thence east along the north line of said Tract A a distance of 287 feet to the east line of said Lot 214; thence
northerly along said east line and its extension to the southerly right-of-way line of County Road No. 19; thence
southwesterly along said southerly right-of-way line to the northerly extension of the west line of said Lot 214; thence south
to the point of beginning.
and which lies west of the following described line:
.
Commencing at the intersection of the west line of Lot 214. AUDITOR'S SUBDIVISION NO. 135. HENNEPIN
COUNTY. MINNESOTA, with the north line of Tract A, Registered Land Survey No. 436, Files of the Registrar of Titles,
County of Hennepin, thence: on an assumed bearing of East along the north line of said Tract A a distance of 1 79.88 feet to
the poinl of beginning of thc lint: to be described; thence North 17 degrees 00 minutes 13 seconds West a distance of 267.20
feel to the southerly right-of.way line of County Road No. 19 and there terminating.
Subject to ;m C:.l5cmcnt fm drainllgc and utility purposes over the following described portions of the above described tract:
The wc~\erly 10 feet thert..'Of;
The easterly 10 fec! thereof;
The southerly 10 feet thereof; and
.
Commencing at the intersection of the west line of Lot 214. AUDITOR'S SUBDIVISION NO. 135, HENNEPIN
COUNTY , MINNESOTA. with the north line of Tract A. Registered Land Survey No. 436, Files of the Registrar of Titles.
County of Hennepin. thence on an assumed bearing of East along the north line of said Tract A a distance of 23.85 feet to
the point of beginning of the easement to be described; thence North 68 degrees 00 minutes 00 seconds East a distance of
] 26.88 feet to the east line of the above described tract; thence South 17 degrees 00 minutes 13 seconds East along said east
line a distance of 49. 70 feet to the southeast corner of the ahove described tract; thence on a bearing of West along the south
line of the above described tract a distance of 156.03 feet to the point of beginning.
Exhibit B.2
Exhibit C is not complete at this time.
.
.
Exhibit C
.
.
DEED OF APPURTENANT EASEMENT
AND
~~INTENANCE AGREEMENT
THIS INDENTURE, made and entered int:o this day of
1993, by and betTtleen Charl es Crepeau, aka Charles E.
Crepeau, First Party, and Thomas J. Lingo and Cathy M. Lingo,
husband and wife, Second Parties.
WITNESSETH, First Party is the owner of that tract of land In
the County of Hennepin, State of Minnesota, viz:
That part of Government Lot 2,
Range 23, Hennepin County,
follows:
Section 34, Township 117,
Minnesota, described as
Beginning at the intersection of the west line
of Lot 214, AUDITOR'S SUBDIVISION NO. 135,
HENNEPIN COUNTY, MINNESOTA, with the north line
of Tract A, Registered Land Survey No. 436,
Files of the Registrar of Titles, County of
Hennepin, thence east along the north line of
said Tract A a distance of 287 feet to the east
line of said Lot 214; thence northerly along
said east line and its extension to the
southerly right-of-way line of County Road No.
19; thence southwesterly along said southerly
right-of-way line to the northerly extension
of the west line of said Lot 214; thence south
to the point of beginning,
and which lies west of the following described line:
Commencing at the intersection of the Hest line
of Lot 214, AUDITOR'S SUBDIVISION NO. 135,
HENNEPIN COUNTY, MINNESOTA, with the north line
of Tract Ji.., Registered Land Survey No. 436,
Files of the Registrar of Titles, County of
Hennepin, thence on an assumed bearing of East
along the north line of said Tract A a distance
of 179.88 feet to the point of beginning of the
line to be described; thence North 17 degrees
00 minutes 13 seconds Hest a distance of 267.20
feet to the southerly right-of-1;.,ray line of
County Road No.' 19 and there terminating.
Subject to an easement for drainage and utility purposes
over the following described portions of the above
described tract:
Exhibit D
The westerly 10 feet thereof;
The easterly 10 feet thereof;
The southerly 10 feet thereof; and
Commencing at the intersection ,of the 'ciest line
of Lot 214, AUDITOR'S SUBDIVISION NO. 135,
HENNEPIN COUNTY, I>HNNESOTA, \-1 i th the north line
of Tract A, Reg istered Land Survey No. 436,
Files of the Registrar of Titles, County of
Hennepin, thence on an assumed bearing of East
along the north line of said Tract A a distance
of 23.85 feet to the point of beginning of the
easement to be described; thence North 68
degrees 00 minutes 00 seconds East a distance
of 126.88 feet to the east line of the above
described tract; thence South 17 degrees 00
minutes 13 seconds East along said east line
a distance of 49.70 feet to the southeast
corner of the above described tract; thence on
a bearing of West along the south line of the
above described tract a distance of 156.03 feet
to the point of beginning,
.
hereinafter referred to as IlWESTERLY PARCEL" I
and First Party is the owner of that tract of land In the County
of Hennepin, State of Minnesota, viz:
That part of Government Lot 2,
Range 23, Hennepin County,
follows:
Section 34, Township 117,
Minnesota, described as
Beginning at the intersection or the west line
of Lot 214, AUDITOR I S SUBDIVISION NO. 135,
HENNEPIN COUNTY, MINNESOTA, with the north 1 ine
of Tract A, Registered Land Survey No. 436,
Files of the Registrar of Titles, County of
Hennepin, thence east along the north line of
said Tract A a distance of 287 feet to the east
line of said Lot 214; thence northerly along
said east line and its extension to the
southerly right-of-way line or County Road No.
19; thence southwesterly along said southerly
right-or-way line to the northerly extension
of the west line of said Lot 214; thence south
to the point of beginning,
.
and which lies east of the following described line:
2
.
.
Commencing at the intersection of the west line
of Lot 214, AUDITOR'S SUBDIVISION NO. 135,
HENNEPIN COUNTY, MINNESOT1\, \v i th the north 1 ine
of Tract A, Registered Land Survey No. 436,.
Files of the Reg istrar of Titles, County of
Hennepin, thence on an assumed bearing of East
along the north line of said Tract A a distance
of 179.88 feet to the point of beginning of the
line to be described; thence North 17 degrees
00 minutes 13 seconds \<lest a distance of 267.20
feet to the southerly right-of-\.;ay 1 ine of
County Road No. 19 and there terminating.
Subject to an easement for drainage and utility purposes
over the following described portions of the above
described tract:
The westerly 10 feet thereof;
The easterly 10 feet thereof; and
Commencing at the intersection of the west line
of Lot 214, AUDITOR I S SUBDIVISION NO. 135,
HENNEPIN COUNTY, MINNESOTA, \-lith the north line
of Tract A, Registered Land Survey No. 436,
Files of the Registrar of Titles, County of
Hennepin, thence on an assumed bearing of East
along the north line of said Tract A a distance
of 179.88 feet to the southwest corner of the
above described tract and the point of
beginning of the easement to be described;
thence North 17 degrees 00 minutes 13 seconds
\<lest along the west line of the above described
tract a distance of 49.70 feet; thence North
39 degrees 32 minutes 00 seconds East a
distance of 73.10 feet; thence South 68 degrees
28 minutes 00 seconds East a distance of 24.50
feet; thence South 47 degrees 58 minutes 00
seconds East a distance of 78.00 feet; thence
South 33 degrees 04 minutes 38 seconds East a
distance of 33.64 feet to the east line of the
above described tract; thence South 00 degrees
25 minutes 15 seconds West along said east line
a distance of 14.50 feet to the southeast
corner of the above described tract; thence on
a bearing of West along the south line of the
above described tract a distance of 130.97 feet
to the point of beginning,
hereinafter referred to as "EASTERLY PARCEL",
which EASTERLY PARCEL First Party has on the date hereof sold to
3
Second Parties; and said EASTERLY PARCEL adj oins the WESTERLY
PARCEL on the Eastl and said First Party and Second Parties have
agreed upon the easements and maintenance agreement hereinafter
described:
NOW, THEREFORE, The said First Party, in consideration of One
Dollar and other good and valuable consideration to him in hand
paid by said Second Parties I receipt of Hhich is hereby
acknowledged, hereby grants to said Second Parties, their heirs and
assigns an easement appurtenant to the EASTERLY PARCEL as follows:
A perpetual easement for vehicular and pedestrian ingress and
egress and parking purposes over and upon that part of the EASTERLY
PARCEL ,tlhich is crosshatched on Exhibit I A I which is attached
hereto and incorporated herein by reference. (The portion of the
crosshatched area between the two buildings designated as
"driveway" may not be used for parking.)
AND NOW, THEREFORE, said Second Parties, in consideration of 4It
One pollar and other good and valuable consideration the them in
hand paid by said First Party, receipt of which is hereby
acknowledged, hereby grant to First PartYI his heirs and assigns
an easement appurtenant to the WESTERLY PARCEL as follows:
An perpetual easement for vehicular and pedestrian ingress and
egress and parking purposes over and upon that part of the WESTERLY
PARCEL \vhich is crosshatched on Exhibit 'B' \vhich is attached
hereto and incorporated herein by reference. (The portion of the
crosshatched area between the two buildings designated as
"driveway" may not be used for parking.)
It is hereby understood and agreed that there is a gate at the
approximate location as shown on both Exhibits 'A' and '8'1 and
that this gate is within the easement area, and said gate may not
be removed or closed without the agreement of the owners of both ~
the EASTERLY and WESTERLY PARCELS. ~
~~INTENANCE AGREEMENT
First Party and Second Parties do hereby declare that from and
after the date hereof the portions of both the WESTERLY PARCEL and
the EASTERLY PARCEL Hhich are crosshatched on Exhibit 'A' and '8'
attached and \vhich are subj ect to the easements hereinbefore
described shall be maintained jointly by the owner of the WESTERLY
PARCEL and the owners of the EASTERLY PARCEL, one-half of the cost
of such maintenance being paid by each of the owners of the
respective two parcels," said maintenance to include plowing,
salting, sanding, svleeping, stripingl seal-coating, asphalt
patching and replacement, gate repair and such other ordinary and
necessary maintenance as may be required for a quality parking lot
and driveway area.
4
.
.
IN WITNESS WHEREOF, the undersigned have executed this Deed
Of Appur~enant Easement And Maintenance Agreement.
Charles E. Crepeau
Thomas J. Lingo
Cathy M. Lingo
STATE OF MINNESOTA)
) ss.
COUNTY OF HENNEPIN)
The foregoing instrument was acknowledged before me a notary
public this day of 1993 by Charles
Crepeau, aka Charles E. Crepeau.
Notary Public
5
STATE OF MINNESOTA)
)
COUNTY OF HENNEPIN)
The foregoing
publ ic this
Lingo and Cathy M.
55.
instrument was ackno~ledged before me a notary
day of 1993 by Thomas J.
Lingo, husband and wife.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
James D. MacKinnon
730 East Lake Street
Wayzata, Minnesota 55391
r
o
.
.
.
.
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IH,,"29/93 09: 29
2> 612 47~ 1)128
crTV - SHOREwOOD
P." 1
. TO: Mark Koeg ler.
Joel Dresel
Don Zdrazi'l
FROM: ~ames c. HU1~,
Brad N;i.elsen
. FI\I.. TRAN~ITTAL. . d Pa~ ...:..../
REaDE!>"', POR IN :}~~ -/p//t-<-/{ ,J<~.... (;a fROM' r2:J,t1,/~,/k1:1'C>
GO: . <'" ~& SHOREWOOD
i [Ji.pt . ,. PHON~: (612) ~74-3236
\ i,',J:I _ - m,1 (612)474'{)12a
\ rur,Ml'NTS
city Administrator'
DATE:
6/2&193
-
,..--
=
........... ..' .4"
Input Requested for:
<:i ti;~~n R~qne~t"
''-,
)
pJ.ease Reply by:
, ~July 6, 19Q3
'.......~. J. ~.~.,._..-,~~:-:'.'.'
. .lq,SUE (probl€ln Definition); Sandy trettel, 1928D McKinley court
\ (470-5056) contacted me concerning the fact that therG is no w~y
to get from her small subdivision to the subdivision behind. She
wonders if a IItrailtl could be out in or: the west sioq of Vin~ Hill
Road (there look6 to be room) .trom McKinley Circle to Near Mountal:
1. ~ECOMMENDATION: Blvd. {nbout 1000 feet}.
2. DISCUSSION OF OPTIONS:
.
A trail in this location is certainly warranted since McKinley Circle is somewhat isolated (other
than by car) from areas to the north. Despite the local need, this trail segment would probably
not be a high priority since it is not connected to any other city trail segments, To resolve this
problem, a trail extending the entire length between McKinley Circle and Covington Road
would be a better solution even though there are some steep slopes to deal with.
The cost of construction would be approximately $10,000 between McKinley Circle and Ncar
Mountain Boulevard and an additional $10,000 to extend the trail to Covington Road. If you
would like to discuss this further, please call me.
3. FI6C~L AND ST~FF IMPACT:
#._., :t. Ikm},;jiJ.. ---~
~e Date
~~
Title
~6m~ni~trntor comment:
7
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, JULY 13, 1993 - Page five
one meeting for Park Commission only to set framework, one joint
meeting with Council, and then at the third meeting others will be
invited to participate. This discussion will be continued at the
July 27, 1993 Park Commission meeting.
10. DISCUSSION ON THE TRANSPORTATION SECTION OF THE COMPREHENSIVE
PLAN
This issue will be discussed at the July 27, 1993 meeting. Council
concern in this area is enforcement. The way the ordinance is
currently written, it is practically impossible to enforce it.
There was some discussion on the formation of a committee to do
research. Police Chief Young, Dan Pusak, Bruce Benson, and a few
Park Commissioners were mentioned as possible committee members.
.
REPORTS
Girls Softball League
Lindstrom said he has again talked to the Girl's Softball League
that plays at Bennett Park, and they again mentioned their interest
in moving to Freeman. He said at the concession stand at Bennett,
each player is required to purchase a certain number of tickets
that they can exchange for concession items. This guarantees them
a minimum income.
Trail Request
Hurm was contacted by Sandy Trettel of 19280 McKinley Court. She
said there is no way to get to Silverwood Park without going out on .
busy and dangerous Vine Hill Road. She requested that a trail be
put in along Vine Hill Road from McKinley Place to Near Mountain
Boulevard. Hurm talked with the Park Planner. The price quoted
was approximately $10,000 from McKinley Place to Near Mountain
Boulevard, and another $10,000 from Near Mountain Boulevard to
covington Road. The Commission stated that the requested trail is
not on the approved city-wide trail plan, and what's on the plan
should come first. They asked staff to write her a letter stating
that we have sought funding for trails and will continue to do so.
Hurm will check with Nielsen to see if there are other streets in
the City where people have to exit on to a busy street in order to
reach a park. This segment could be added to the trail plan.
RESPECTFULLY SUBMITTED,
Susan A. Niccum
Park Secretary
"-
"-
"
" /i~ rJI
J(J(fL v .
,or
"
BikeIPedestrian Path Petition
7/30/93
The following Near Mountain homeowners petition the city of
Shorewood, to install a bike/pedestrian path along the west side of Vine Hill road
from Castle Ridge on the south to Manchester St. on the north. This short ( 1/3 mile)
extension will provide neighborhood access to the Chanhassen trail system and direct
access to the Minnetonka trail system
The majority of the families in our sub-division have young children. The reason
for this path petition is~AFETY! Some of the streets are not through streets, therefore,
the travel between homes"requires the use of narrow Vine Hill Rd. This path will provide
safe travel for the numerous young children in our neighborhood.
~a,me, /' Address '\'1'
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Bike/Pedestrian Path Petition
7/30/93
The following Near Mountain homeowners petition the city of
Shorewood, to install a bike/pedestrian path along the west side of Vine Hill road
from Castle Ridge on the south to Manchester St. on the north, This short (1/3 mile)
extension will provide neighborhood access to the Chanhassen trail system and direct
access to the Minnetonka trail system,
The majority of the families in our sub-division have young children. The reason
for this path petition is SAFETY! Some of the streets are not through streets, therefore,
the travel between homes requires the use of narrow Vine Hill Rd. This path will provide
safe travel for the numerous young children in our neighborhood.
Name
\,
.
Address
/q,{ lfO
I
~ J bCA + ff. Sf. ()1 cU)() OeL
i Y4ao f I tJ0\"r r+- 'S~{Q ,,0 dud
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/1400 Elbetr PI snortWQoO
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.-1 L if
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BikeIPedestrian Path Petition
7/30/93
The following Near Mountain homeowners petition the city of
S horewood, to install a bike/pedestrian path along the west side of Vine Hill road
from Castle Ridge on the south to Manchester St on the north. This short ( 1/3 mile)
extension will provide neighborhood access to the Chanhassen trail system and direct
access to the Minnetonka trail system.
The majority of the families in our sub-division have young children. The reason
for this path petition is SAFETY! Some of the streets are not through streets, therefore,
the travel between homes requires the use of narrow Vine Hill Rd. This path will provide
safe travel for the numerous young children in our neighborhood.
.
.
Address
/ OJ 50/5- ;J"Art:- !17'rA/ .6L-I?tJ
, r;- ~"., C --
0oJ... (' ~r~ v'-?~
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(oOyj C/IVA-/;jLLLt fAfll'^r/-t
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ita)')- (';i~)Lh~{( /+ ('A/-. _
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198Y5 NC)r ~//f 61 vel
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v;; 0 c:)SMc G~
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u
W ",r.. n
" v \
Bike/Pedestrian Path Petition
7/30/93
The following Near Mountain homeowners petition the city of
Shorewood, to install a bike/pedestrian path along the west side of Vine Hill road
fl"om Castle Ridge on the south to Manchester St. on the north. This short (1/3 mile)
extension will provide neighborhood access to the Chanhassen trail system and direct
access to the Minnetonka trail system.
The majority of the families in our sub-division have young children. The reason
for this path petition is SAFETY! Some of the streets are not through streets, therefore,
the travel between homes requires the use of narrow Vine Hill Rd. This path will provide
safe travel for the numerous young children in our neighborhood.
Name
Address
.
ry...~-- r:;:. \ ". . IY C
-' :r-YJ klLJe-\ V\ l.o j r 1~lc-t(e> I ~::d/C~~X':JC:)'--
~a: - ~ V'" /? /d/!;.' .~/', ~
c:/ /~/)dJ /'>f!i///?;?~' "D'/7L-f?/./ ' ~'<X'~j "
~ a '7 ,- ;1/1 V' / y ~; \Jf J A, J /
o 7 ~7 S / n d-i '" If /( I ! . ()1ttrU2-fi i(J{}zlj /1 "V
5"935 /1cl:j~t n $;Aor-'"J('~ /v1l.__J
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5970 h1 c I~~ V !~ J jL"",,"_~/) !iirJ
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5 ~.~ n
7/30/93
BikelPedestrian Path Petition
The following Near Mountain homeowners petition the city of
S horewood, to install a bike/pedestrian path along the west side of Vine Hill road
from Castle Ridge on the south to Manchester S1. on the north. This short ( 1/3 mile)
extension will provide neighborhood access to the Chanhassen trail system and direct
access to the Minnetonka trail system.
The majority of the families in our sub-division have young children. The reason
for this path petition is SAFETY! Some of the streets are not through streets, therefore,
the travel between homes requires the use of narrow Vine Hill Rd. This path will provide
safe travel for the numerous young children in our neighborhood.
.
.
Address
0GJA-
/11c
cj
~r'
, \
~. fM.r...t 1C>.KA"-. <i-v~
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v . . LortZ""
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t:;/ \...'
BikeIPedestrian Path Petition
7/30/93
The following Near Mountain homeowners petition the city of
Shorewood, to install a bike/pedestrian path along the west side of Vine Hill road
from Castle Ridge on the south to Manchester S1. on the north. This short (1/3 mile)
extension will provide neighborhood access to the Chanhassen trail system and direct
access to the Minnetonka trail system.
The majority of the families in our sub-division have young children. The reason
for this path petition is SAFETY! Some of the streets are not through streets, therefore,
the travel between homes requires the use of narrow Vine Hill Rd. This path will provide
safe travel for the numerous young children in our neighborhood.
.
Address
i. 'f,. j7 f/
I.cO'--!o l.J,C<:'(I( .Q.()\ . i
-; .
D.c0c M/ fr '11 <<' '. / (;.q ,
., / .'
/"O//r J~,1t$ / 11/;1
(!;; i<<; II ',- /i.Jr...t. .;-- <. (
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( 9 'i'-f':; IV t: A 12. f'f\ 0" i\ '\-u..;,\ t) \ u c~) , <s h '-V,J ' .
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01Z0' C!~.A,..~i ~~1ZJ.-dL-, ~ce-c-cf
I
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/ f r; 7) )/(~/vl/jtf--U~~ ~/,$lv~Ci-cH?
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fi?Oc IJUh 171c(!Aku~G ig;~cf
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'(. . ~ .
I 91' (~/5 7( I' (I ( 77T f. B. (./ dLJ It 'Z'7 J u;e,oJ
.
1/ ('rl
.
7/30/93
Bike/Pedestrian Path Petition
The following Near Mountain homeowners petition the city of
Shorewood, to install a bike/pedestrian path along the west side of Vine Hill road
from Castle Ridge on the south to Manchester S1. on the north, This short (113 mile)
extension will provide neighborhood access to the Chanhassen trail system and direct
access to the Minnetonka trail system.
The majority of the families in our sub-division have young children, The reason
for this path petition is SAFETY! Some of the streets are not through streets, therefore,
the travel between homes requires the use of narrow Vine Hill Rd, This path will provide
safe travel for the numerous young children in our neighborhood,
Name ~
!~C (cA
~~\~ c-~ \~~
CH\'21 S /-) j..J 6.JL,..J
Address
(1)?o
iVl L (<:,,",<"'':'''''7 (,.
I
\~~w "",-c.\-(:~ 9" 0;~'
1~'3ZD M(L-(,NLL%y ('I( i
cr t.
J:~~.~.
'7
~l\\J ~WL'v~
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{35("I'1 lJ!J "" (}~l "
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H hL'l..-0 Lu.d,O.0
LII.. \-
fir-. G i<.t D I. [ / C I 12..
f\'-" k lA)LfL-1 C I e. - / / /
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MAYOR
Barb Brancel
COUNCil
Kristi Stover
Rob Daugherty
Daniel lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMO
TO:
Mayor and Councilmembers
FROM:
Al Rolek, Finance Director
aIL
DATE:
August 18, 1993
.
RE:
Agenda Item No. 8 - Proposed Sump Pump Ordinance
The following proposed ordinance was drafted in response to our
recent inflow/infiltration discussions with the MWCC. By adopting
this ordinance the city council should reasonably expect to control
and/or eliminate inflow into the sanitary sewer system via sump
discharge or roof drainage, thereby lowering the city's total flow
and, therefore, it's treatment costs.
The basic points of the ordinance are as follows:
* Prohibits connections by residents of sump pumps, roof
drains or any other drainage into the sanitary sewer
system.
*
Gives the City authority to inspect and reinspect for
such connections. Such inspections would be done
annually.
.
* Gives residents until March 1, 1994 to comply with the
ordinance and, upon inspection, a 14 day grace period to
correct violations.
* Sets standards for plumbing sump pump discharge to the
exterior of the building.
* Sets a $100 per month surcharge to those who do not
comply with the ordinance.
* Provides the city authority to pursue remedies to bring
violators into compliance.
* Provides for a temporary waiver from the ordinance in the
event of unique circumstances of an individual property.
Should you have any questions relative to this proposed ordinance,
please call either me or Jim Hurm prior to Monday evening.
A Residential Community on Lake Minnetonka's South Shore
8
ORDINANCE NO. 93-
AN ORDINANCE AMENDING SHOREWOOD CITY CODE SECTION 904.09,
PROHIBITING DISCHARGES INTO THE SANITARY SEWER
SYSTEM, AND SECTION 1301.02, SCHEDULE A, PROVIDING
PENALTIES FOR VIOLATION THEREOF
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS:
Section 1: Section 904.09 Subdivisions 1 and 2 are hereby
deleted in their entirety.
Section 2 : Section 904.09 of the Shorewood City Code is hereby
amended to read:
PROHIBITED DISCHARGES INTO THE SANITARY SEWER SYSTEM
.
Subd. 1. Prohibited Connections. No person shall discharge or
cause to be discharged, directly or indirectly, any storm
water, surface water, ground water, roof runoff, subsurface
drainage, or cooling water to any sanitary sewer. Any person
having a roof drain, sump pump, unauthorized swimming pool
discharge, cistern overflow pipe or surface drain connected
and/or discharging into the sanitary sewer shall disconnect
and remove any piping or system conveying such water to the
sanitary sewer system by March I, 1994.
Subd. 2. Authoritv to Inspect. Every person owning improved
real estate that discharges into the City's sanitary sewer
system shall allow inspection by authorized city employees or
its agents of all properties or structures connected to the .
sanitary sewer system to confirm there is no sump pump or
other prohibited discharge into the sanitary sewer system.
Subd. 3. Correction of Violations. Any owner of any property
found to be in violation of this section shall make the
necessary changes to comply with this ordinance by March I,
1994 and such change shall be verified by authorized City
employees or its agents. Any property or structure not
inspected or not in compliance by March I, 1994 shall,
following notification from the City, comply within fourteen
(14) calendar days or be subject to the surcharge as provided
in Subdivision 6 below.
Subd. 4. Discharge. All sump pumps shall have a discharge
pipe installed to the outside wall of the building. The pipe
attachment must be a rigid permanent-type plumbing such as
PVC, copper or galvanized pipe. The discharge shall extend at
least three (3) feet outside of the foundation and may not be
pumped directly onto any public right-of-way unless approved
Subd. 5. continued Compl iance and Reinspection. Upon ver if ied
compliance with this Chapter, the City reserves the right to
reinspect such property or structure at least annually to
confirm continued compliance. Any property found not to be in
compliance upon reinspect ion or any person refusing to allow
their property to be reinspected shall, following notification
from the City, comply within fourteen (14) calendar days or be
subject to the surcharge hereinafter provided for.
by the Public Works Director or their designee. Any
disconnects or openings in the sanitary sewer shall be closed
and repaired in compliance with applicable codes.
.
Subd. 6. Surcharqe. A surcharge set by an ordinance passed by
the city Council is hereby imposed and shall be added to every
utili ty billing to properties not in compliance with this
Chapter. The surcharge shall be added to every quarterly
utility billing until the property is in compliance.
Subd. 7. Temporary Waiver. The City Council, upon
recommendation of the City Administrator and City Engineer,
shall hear and decide requests for temporary waivers from the
provisions of this ordinance where strict enforcement would
cause a threat to public safety because of circumstances
unique to the individual property under consideration. Any
request for a temporary waiver shall be submitted to the City
Administrator in writing. Upon approval of a temporary waiver
from the provisions of this ordinance, the property owner
shall agree to pay an additional fee for sanitary sewer
services based on the number of gallons discharged into the
sanitary sewer system as estimated by the City Engineer.
.
Subd. 8. Drainaqe. storm water and all other unpolluted
drainage shall be discharged to such drainage facilities as
are specifically designated by the City Engineer.
Subd. 9. Remedies. The imposition of the surcharge shall not
limit the right of the City to seek an injunction in District
Court ordering the person to disconnect the non-conforming
connection to the sanitary sewer or from pursuing any other
legal remedies available, or in the alternative, the City may
correct the violation and certify the costs of correction as
an assessment against the property on which the correction was
made.
section 3: section 1301.02, Schedule A of the Shorewood City
Code is amended by adding the following:
Type of Charqe!Fee
City Code
Reference
Charqe!Fee
Sanitary Sewer Surcharge 904.09.5
$100/month
Section 4. This ordinance shall be in full force and effect from
and after its passage and publication.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood{
Minnesota { this 23rd day of August { 1993.
Barbara J. Brancel{ Mayor
ATTEST:
James C. Hurm{ city Administrator
.
.
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 1301.02 OF
THE CITY CODE, SANITARY SEWER SERVICE CHARGES
Section 1. Section 1301.02, Schedule A of the Shorewood City Code
is amended as follows:
.
Type of Charqe/Fee
City Code
Reference
Charge/Fee
Sanitary Sewer Service
904.15.1a
$75.00jqtrjresidential
$50.00jqtrjresidential
low income
$37.50jqtrjresidential
Seasonal
$90.50jqtr, plus $3.20
ea. 1000 gallons in
excess of 28,500
gallons per
qtrjCommercial
Section 2. This ordinance shall be in full force and effect from and
~ after its passage and publication.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota,
this 23rd day of August, 1993.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm, City Administrator
*-9
MAYOR
Barb Brance!
COUNCI L
Krlstl Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMO
TO:
Mayor and Councilmembers
FROM:
Al Rolek
DATE:
August 17, 1993
RE:
Increase in Sanitary Sewer Charges
t
As you know, the Metropolitan Waste Control Commission (MWCC)
imposed a heavy increase (40%) for sewage treatment charges on the
ci ty effective the beginning of this year. While we have been
opposed to this increase and have worked with the MWCC to reduce
it, our efforts have come to a stalemate.
During the 1993 budget process, an increase in sewer rates was
recommended to offset the MWCC rate increase. The prospect of this
increase was highly publicized to the citizens of the City to make
them aware of the situation. At the beginning of this year, the
city Council decided to put off any increase until the matter with
the MWCC was settled.
.
It now appears that negotiations with the MWCC have come to a
stand-still. The MWCC has indicated that it will charge the city
as it originally proposed. They have also informed the City that
the sewage flow from January through June was 199 million gallons.
This equates to a 398 million gallon annual flow. The MWCC
estimated flow for this year was 360 million gallons. This means
that future charges may be higher than anticipated.
The City will now begin to incur high expenses from its Sewer Fund,
either by paying the 40% increase to MWCC, paying the litigation
costs to fight the increase, or, in the worst case, both. Because
we have been paying about $15,000 per month less than the amount
billed by the MWCC, we are already $120,000 behind in our payments
for the year.
For the foregoing reasons, it now appears necessary to increase the
City's sanitary sewer service charges to pay for the costs which
the city will incur. It is proposed that residential rates be
increased from the current $54.75 per quarter to $75.00 per
quarter, a 37% increase. This should offset the costs of paying
the increased treatment charges or litigation costs. A draft
A Residential Community on Lake Minnetonka's South Shore
--
.
e
ORDINANCE NO. 93-
AN ORDINANCE AMENDING CHAPTER 202 OF THE
SHOREWOOD CITY CODE RELATING TO THE
MAKEUP OF THE PARK COMMISSION
The city council of the City of Shorewood, Minnesota,
ordains:
section 1: section 1201.02 of the Shorewood City Code is
amended as follows:
Membership in the Commission shall consist of up to nine
f9+ seven (7) residents of the City appointed by the City
Council. Terms of all members shall be for three (3)
years. The City Council shall designate one of its
members as its liaison to meet with the Park Commission,
and it shall direct the Park Commission to designate one
member of its body as a liaison person to meet with the
Planning Commission, and the Planning commission shall
designate one member of its body as a liaison to meet
with the Park Commission.
section 2. This Ordinance shall be in full force and effect
from and after its passage and publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD,
MINNESOTA, this 23rd day of August, 1993.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm, City Administrator
10
,
I I
ORDINANCE NO.
-93
AN ORDINANCE AMENDING CHAPTER 901 OF THE
SHOREWOOD CITY CODE ADOPTING AN ASSESSMENT
POLICY FOR STREET RECONSTRUCTION
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS:
Section 1. Section 901.04 is renumbered as Section 901.05.
Section 2. Chapter 901 of the Shorewood City Code is hereby
amended by adding the following:
SECTION 901.04 - STREET ASSESSMENT POLICY
Subd. 1 - SCOPE AND PURPOSE
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This policy is intended to provide a fair, equitable, and
consistent means of allocating the cost of street
reconstruction improvements to existing streets. This policy
does not apply to new construction nor to maintenance
functions which are defined as patching, seal coating and
overlay. Street reconstruction is considered to be any
street improvement over and above these maintenance
functions.
Subd. 2 - DEFINITIONS
a. Adjusted Front Footage: A method for determining the
average front footage for odd-shaped lots which would be
equivalent to the footage of a rectangular shaped lot of
the same area and depth.
b.
Building Site: An area of land on which a building
exists or an area of land meeting city code requirements
on which a building could be constructed.
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c. Construction Cost: Amount paid to contractors for
constructing the improvements.
d. Construction Interest: Cost of financing the
improvements from the time the project is initiated
until the assessment roll is approved by the City
Council, less any interest earned on invested funds.
The interest rate will be at the expected assessment
rate.
e. Equivalent Residential Units: Equivalent residential
units are the number of assessment units into which a
large or unplatted parcel of land, which abuts a City
functionally classified collector or arterial street, is
divided in order to determine an assessment rate. The
number of equivalent residential units is determined by
dividing the adjusted front footage of the parcel by the
average street footage of the project.
f. Front Footage: The shortest dimensions of existing or
potential sites abutting the streets.
g. Lot: Land occupied or to be occupied by a building and
its accessory buildings, together with such open spaces
as are required under the provisions of this zoning
regulation having not less than the minimum area
required by this Zoning Ordinance for a building site in
the district in which such lot is situated and having
its principal frontage on a street, or a proposed street
approved by the Council,
h, Lot: Corner: A lot situated at the junction of and
abutting on two (2) or more intersecting streets; or a
lot at the point of deflection in alignment of a single
street, the interior angle of which is one hundred
thirty-five degrees (1350) or less.
i .
Project Cost (Total Cost of Improvements) All
construction costs{ plus costs for administration,
engineering{ legal{ fiscal{ easement acquisition
assessing{ and any project related work previously done
but not assessed.
j. Residential Unit: A residential unit is a platted
single family residential lot which, in accordance with
the City of Shorewood's zoning and subdivision
regulation{ cannot be further subdivided.
k. Side footage: The longest dimension of existing or
potential corner building sites abutting the street.
Subd. 3 - SPECIAL ASSESSMENTS
a.
Benefit Principle
Special assessments{ as authorized by Minnesota State
Law{ Chapter 429{ may be levied only upon property
receiving a special benefit from the improvement. In
Minnesota{ the Constitution and courts apply this
general rule by placing the following limitations upon
the power to levy special assessments: 1) the rate must
be uniform and consistent upon all property receiving
special benefit; 2) the assessment must be confined to
property specially benefitted; and 3) the amount of the
assessment must not exceed the special benefit.
The special assessment is a financial tool employed by
the City of Shorewood as a means of allocating the costs
of specific improvement projects to the benefitted
properties and spreading those costs over a number of
years as specified by the City Council.
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This policy sets forth the general assessment methods
and policies to be utilized by the City Administrator
and City Engineer when preparing assessment rolls for
approval by the City Council so as to assure uniform and
consistent treatment to the various properties from year
to year. The following policy is general in naturel and
that certain circumstances may justify deviations from
stated policy as determined by the City Council.
Special assessments are billed to the property owner
along with real estate taxes. There iSI however, a
distinct difference between taxes and special
assessments. Real estate taxes are a function of the
real estate value as determined by the municipal
assessor, while special assessments are a direct
function of the enhancement of value or the benefit
which a specific improvement gives to the property.
b. Consistent & Equitable
Once an improvement project is initiated and it is
determined that the improvements are necessary and
desirable, the special assessment procedure is intended
to equitably and consistently allocate and levy the cost
of specific improvements to the benefitted properties.
e
The City must recover the appropriate portion of the
expense of installing public improvements 1 if
undertaken 1 while ensuring that each parcel pays its
fair share of the project cost in accordance with these
assessment guidelines.
Subd. 4 - SPECIAL ASSESSMENT PROCEDURE
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A flow chart on the Shorewood Public Improvement Process for
Special Assessment projects giving a detailed explanation of
the process is shown on the next page.
a. Initiating the Proceedinqs
Improvement proceedings may be initiated in anyone (1)
of the following three (3) ways:
1. By a petition signed by the owners of not less than
thirty-five percent (35%) of the frontage of the
real property abutting on the streets named as the
location of the improvement;
2. By a petition signed by 100% of the owners of real
property abutting any street named as the location
of the improvement. Upon receipt of a petition of
100% of the abutting property owners 1 the City
Council must determine that it has been signed by
100% of the owners of the affected property. After
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making this determination, a feasibility report
shall be undertaken and the project may be ordered
without a public hearing; or
3. By the initiative of the City Council.
Petitions for improvement shall be referred for
Administrative report and estimated budget. A simple
majority vote of the City Council is needed to start the
proceedings. Whether initiating the proceedings or
accepting a petition requesting such proceedings, the
City Council may simultaneously order a feasibility
report on the proposed improvement. Feasibility reports
shall be paid for by the City in the case of street
reconstruction projects and recouped once the project is
completed under the terms of this policy.
b. Preparinq the Feasibility Study
An improvement project which is initiated by action of ~
the City Councilor by a 35% petition may be ordered
only after a public hearing. Prior to adopting a
resolution calling a public hearing on an improvement,
the Council must secure from the City Engineer a report
advising it in a preliminary way as to:
1. Whether the proposed improvement is feasible;
2. Whether the proposed improvement is consistent with
Capital Improvement Planning;
3. Whether the improvement should be made as proposed
or in connection with some other improvement;
4. The estimated cost of the improvement;
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A proposed project schedule; and
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6. Any other information thought pertinent and
necessary for complete Council consideration.
c. Holding a Public Hearing on the Improvement
Improvement projects which are initiated by a 100%
petition may be ordered by the City Council without a
public hearing if the City Council determines the
project may be undertaken without unreasonable changes
to the Capital Improvement Finance Plan or the
petitioning property owners agree to pay 100% of the
cost of the improvements.
In the case of a Council-initiated project or petition
of less than 100% of abutting property owners, the
Council must adopt a resolution calling a public hearing
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on the improvement project for which mailed and
published notices of the hearing must be given. The
notice of public hearing must include the following
information:
., 'I The time and place of hearing;
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2) The general nature of the improvements;
3 ) The estimated cost; and
4) The area proposed to be assessed.
Not less than ten (10) days before the hearing, the
notice of hearing must be mailed to the owner of each
parcel in the area proposed to be assessed. The notice
of public hearing must be published in the City's legal
newspaper at least twice, each publication being at
least one week apart, with the last publication at least
three (3) days prior to the hearing.
At the public hearing, the contents of the feasibility
study will be presented and discussed with the intent of
giving all interested parties an opportunity to be heard
and their views expressed.
d.
Ordering the Improvement and Ordering Preparation of
Plans & Specifications
Following a public hearing a resolution ordering the
improvement may be adopted at any time within six (6)
months after the date of the hearing by a four-fifths
(4/5) vote of the City Council, unless the petition was
initiated by a 35% petition in which event it may be
adopted by a majority vote. The resolution may reduce,
but not increase, the extent of the improvement as
stated in the notice. At this time a special assessment
is considered to be "pending" for all assessable
properties in the improvement area.
After the order of an improvement project, the City
Council must order the preparation of plans and
specifications which may be included as part of the
resolution ordering the improvements. When the Council
determines to make any improvement, it shall let the
contract for all or part of the work, or order all or
part of the work done by day labor, no later than one
(1) year after the adoption of the resolution ordering
such improvement unless a different time limit is
specifically stated in the resolution ordering the
improvement.
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e. Advertisinq for Bids
If the estimated cost of the improvement exceeds
$25,000, bids must be advertised for in the legal
newspaper and such other papers and for such length of
time as the City Council deems desirable. If the
estimated cost of the improvement exceeds $100,000, the
advertisement must be in a paper published in a first
class city, or in a trade paper not less than three (3)
weeks before the lase date for submission of bids. The
notice must contain the following information:
1. The work to be done;
2 .
The time when bids will be publicly opened, which
must be not less than ten (10) days after the first
publication of the advertisement when the cost is
less than $100,000, and not less that three (3)
weeks after publications in all other cases, and
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A statement that no bids will be considered unless
they are sealed and accompanied by cash, a
cashier's check, bid bond or certified check for
such percentage of the bid as specified by the City
Council.
f. Awarding Contracts
Following receipt of the bids, the City Council must
either:
1. Award the contract to the lowest responsible
bidder; or
2. Reject all bids.
The contact must be awarded no later than one (1) year
after the adoption of the resolution ordering the
improvement unless that resolution specifies a different
time limit.
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The City Council may purchase the materials and order
the work done by day labor or in any manner it deems
proper if:
1. The initial cost of the entire work does not exceed
$25,000;
2. No bid is submitted after advertisement; or
3. The only bids are higher than the engineer's
estimate.
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Holding Public Hearing on Proposed Assessments
g. Preparino Proposed Assessment Roll
After the expenses incurred or to be incurred In the
completion on an improvement have been calculated as
defined in Section VI-C Project Costs, the City Council
must determine the amount it will pay and the amount to
be specially assessed. The City Engineer and
Administrator/Clerk must calculate the amount to be
specially assessed against every parcel of land
benefitted by the improvement. The area to be assessed
may be less than, but not more than, the area proposed
to be assessed as stated in the notice of public hearing
on the improvement. The assessment roll should contain
a description of each parcel of property and the
assessment amount including any deferred assessments.
The assessment roll must be filed with the City
Administrator/Clerk and be available for public
inspection.
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h.
A public hearing on the special assessments must be held
following published and mailed notice thereof. The
notice of the assessment public hearing must include the
following information:
1.
2.
3.
4.
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7.
The date, time and place of the meeting;
The general nature of the improvement;
The area proposed to be assessed;
The total amount of the proposed assessment;
That the assessment roll is on file with the Clerk;
That written or oral objections will be considered;
That no appeal may be taken as to the amount of
assessments unless a written objection signed by
the affected property owner is filed with the City
Clerk prior to the hearing or presented to the
presiding officer at the hearing; and
8. That the owner may appeal the assessment to the
district court by serving notice on the Mayor or
City Clerk within three (3) working days after the
adoption of the assessment and filing notice with
the court within ten (10) days after such appeal to
the Mayor or the City Clerk.
The notice of the assessment hearing must be published
in the legal newspaper at least once, not less than two
(2) weeks prior to the hearing.
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The City Clerk must mail notice of the assessment
hearing to the owner of each parcel described in the
assessment roll at least two (2) weeks prior to the
hearing. Themailednoticemustalsoinclude.in
addition to the information required to be in the
published notice, the following information:
1. The amount to be specially assessed against that
particular lot, piece or parcel of land;
2. The right of the property owner to prepay the
entire assessment and the person to whom
prepaYments must be made;
3. Whether partial prepaYment of the assessment has
been authorized by ordinance;
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The time within which prepaYment may be made
without the assessment of interest; and
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5. The rate of interest to accrue if the assessment is
not prepaid within the required time period.
i. Adopting the Assessments
At the assessment hearing or at any adjournment thereof,
the City Council may adopt the assessments as proposed
or adopt the assessments with amendments. If the
adopted assessment differs from the proposed assessment,
the clerk must mail the owner a notice stating the
amount of the adopted assessment. The adopted
assessment roll shall include any and all deferments on
large or unplatted parcels of land along the City's
street system.
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Transmitting Assessment to County Auditor
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After the adoption of the assessment, the City Clerk
must transmit a certified duplicate copy of the
assessment roll, including all deferred equivalent
residential units, to the County Auditor.
Subd. 5 - SPECIAL ASSESSMENT POLICIES
It is the policy of the City of Shorewood that all properties
shall pay their fair share of the cost of local improvements
as they benefit. It is not intended that any property shall
receive the benefits of improvements without paying for them.
These policies relate to street reconstruction projects.
a. Establishing an Annual Rate
An annual assessment rate shall be established by the
end of February by City Council Resolution upon
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b.
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recommendation of the City Engineer. The City Engineer
shall undertake a study to determine the per foot
project cost of a Utypicalli 24 foot, rural cross section
street (with no curb and gutter), in the metropolitan
area, adjusted for typical Shorewood soil conditions
(see following page) 0 When determining an annual rate
with construction costs of the previous construction
season the construction cost index as published by the
"Engineering News Record" or consumer price index may be
used.
When the City determines that a street should be
reconstructed it would be rebuilt to its current width.
Current width could be adjusted by the City Council upon
request of the property owners or by the Council
following public hearing if traffic counts or safety
considerations suggest wider street is warranted.
Assessable Street Reconstruction Projects
Street reconstruction projects are not likely to require
the same amount of work throughout the entire length of
the project. That is, some sections may need to be
fully excavated and back-filled while other sections may
need simple reshaping. It is the policy of the city
that a project is assessable when its aggregate cost is
estimated to be at least 150% of a simple 2 inch overlay
project.
c. Project Costs
Project cost shall include, but not be limited to, the
following:
1. Total Construction cost including intersections
2.
Engineering fees
3. Administrative fees
4. Right-of-way/easement acquisition/condemnation
costs
5. Legal fees
6. Fiscal Fees
7. Capitalized interest
d. Term of Assessment
Assessments for street reconstruction should be assessed
for a ten (10) year period unless the City Council
determines that some other period of time is more
appropriate.
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e.. Government Owned Properties
Properties belonging to goverlli~ent jurisdictions,
including the City, will be assessed che same as
privately owned property.
f. Non-developable Land
Special Assessments shall not be levied on properties
deemed unbuildable due to the existence of undeveloped
lands lying wholly and completely within zoned wetlands,
flood plains, DNR protected wetlands and/or having
restricted soils as determined by the City Building
Inspector. However, all parcels of land are assumed to
be buildable until proven-otherwise by the owner.
g. Interest Rate
The interest rate charged on assessments for all .
projects financed by debt issuance shall not exceed two
percent (2%) of the net interest rate of the bond issue.
This is necessary in order to insure adequate cash flow
when the City is unable to reinvest assessment
prepayments at an interest rate sufficient to meet the
interest cost of debt or when the City experiences
problems of payment collection delinquencies. In the
event no bonds are issued then the rate of interest on
assessments shall not exceed two (2) percent greater
than the average rate of interest on all bonds issued in
the previous calendar year or the current market
municipal bond rate. Interest on initial special
assessment installmencs shall begin to accrue from the
date of the resolution adopting the assessment. Owners
must be notified by mail of any changes adopted by the
City Council regarding interest rates or prepayment .
requirements which differ from those contained in the
notice of the proposed assessment.
h. Payment Procedures
The property owner has four available options when
considering payment of assessments:
1. Tax Payment - If no action is undertaken by the
property owner, then special assessment
installments will appear annually on the
individual's property tax statement for the
duration of the assessment term.
2. Full Payment - No interest will be charged if the
entire assessment is paid within 30 days of the
date of adoption of the assessment roll. In the
initial year, the property owner may at any time
between that date and November 15, prepay the
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balance of the assessment with interest accrued to
December 31 of that year.
3. Partial PaYment - The property owner has a one-time
opportunity to make a partial paYment reduction of
any amount against his@her assessment. This option
may only be exercised within the 30-day period
immediately following adoption of the assessment
roll.
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PrepaYment - The property owner may, with the
exception of the current year's installment of
principal and interest, pay the remaining
assessment balance at any time, prior to
November 15 without further interest charges.
Thereafter, the next installment, with interest
through December 31 of the following year, will be
levied for collection with the real estate taxes
payable the ensuing year. The principal balance
will be reduced by the amount of the installment.
i. Appeal Procedures
No appeal may be taken as to the amount of any
assessment adopted unless a written objection signed by
the affected property owner is filed with the City
Administrator's office prior to the assessment hearing
or presented to the presiding officer at the hearing.
The property owner may appeal an assessment to District
Court by serving notice of the appeal upon the Mayor or
City Administrator within 30 days after the adoption of
the assessment and filing such notice with the District
Court within 10 days after service of the appeal upon
the Mayor or City Administrator.
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Reapportionment Upon Land Division
When a tract of land against which a special assessment
has been levied is subsequently divided or subdivided by
plat or otherwise, the City Council may, on application
of the owner of any part of the tract or on its own
motion, equitably apportion among the various lots or
parcels in the tract all the installments of the
assessment against the tract remaining unpaid and not
then due if it determines that such apportionment will
not materially impair collection of the unpaid balance
of the original assessment against the tract. The City
Council may require furnishing of a satisfactory surety
bond in certain cases as specified in Minnesota Statutes
Section 429.071, subd. 3. Notice of the apportionment
and of the right to appeal shall be mailed to or
personally served upon all owners of any part of the
tract. In most cases, dividing the assessment balance
evenly on a unit or lot basis would result in an
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equitable apportionment. If equitable in a particular
case, such a procedure would be most practical and
administratively effective.
Subd. 6 - ASSESSMENT METHOD
Once an assessment rate has been established for the year,
that rate will be utilized for each project, no matter the
width, design, or type of street being reconstructed. The
City Council may utilize one of two methods of assessment for
each project, "unit" or nfront foot." The City Engineer
shall recommend the method and prepare the proposed
assessment roll based upon which method results in the most
fair and equitable assessment roll for that project. The
unit method is to be utilized when the front footage of the
assessable properties are of relatively equal length or the
benefit to the properties is similar. The front footage
method is to be utilized when there is a significant
differential in the front footage, or benefit, of the .
assessable properties.
a. Unit Method
The unit method of assessment is most commonly used when
the benefitting properties are of similar benefit, but
not necessarily similar geometry. For instance, road
reconstruction along a particular road will likely
benefit the several properties on a private drive as
much as it benefits those properties directly abutting
the road being improved. In such a case, simply
assessing the abutting front footage would not be
equitable.
A unit assessment shall be derived according to the
following formula:
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Annual assessment rate X project length X 0.33 / number
of assessable units.
The number of assessment units assigned to each parcel
of land within the assessment area shall be equal to the
maximum number of potential lots which could be possible
on that parcel as determined by the City Planner. A lot
shall be defined in accordance with the City's Zoning
Ordinance.
Corner lots shall typically have one-half (0.5) of its
assessable units applied to each street. However, the
entire number of assessable units can be assessed in
conjunction with the street improvement project done
first. This approach would normally be taken where a
single lot derives a majority of benefit from the
reconstruction of the first project due to lot,
driveway, and home location.
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b. Front Footage Method
The actual physical dimensions of a parcel abutting a
street reconstruction project shall NOT be construed as
the frontage utilized to calculate the assessment for a
particular parcel. Rather, an "adjusted front footage"
will be determined. The front footage assessment rate
shall be derived according to the following formula:
Annual assessment rate X project length X .33 / total
adjusted front footage.
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The purpose of this method is to equalize assessment
calculations for lots of similar size. Individual
parcels by their very nature differ considerably in
shape and area. The following procedures will apply
when calculating adjusted front footage. The selection
of the appropriate procedure will be determined by the
specific configuration of the parcel. All measurements
will be scaled from available plat and section maps and
will be rounded down to the nearest foot dimension with
any excess fraction deleted. Categorical type
descriptions are as follows:
1. Standard Lots 6 . Irregularly Shaped Lots
2. Rectangular Variation Lots 7. Corner Lots
3. Triangular Lots 8 . Flag Lots and Back Lots
4. Cul-de-sac Lots 9. Double Frontage Lots
i:: Curved Lots
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The ultimate objective of these procedures is to arrive
at a fair and equitable distribution of cost whereby
consideration is given to lot size and all parcels are
comparably assessed.
Subd. 7 - DEFERRED ASSESSMENTS
a. The City Council may defer Special Assessments:
1. On portions of large tracts of land as allowed in
this chapter so as to minimize the influence of the
proposed improvemenc on the development of said
land.
2. On homestead property owned by a person who
qualifies under the hardship criteria set forth
below.
b. Procedure
The property owner shall make application for deferred
payment of special assessments on a form prescribed by
the Hennepin County Auditor and supplemenced by che
Shorewood City Administrator. The application shall be .
made within 30 days after the adoption of the assessment
roll by the City Council and shall be renewed each year
upon the filing of a similar application no later than
September 30. The City Administrator shall establish a
case number for each application; review the application
for complete information and details and make a
recommendation to the City Council to either approve or
disapprove the application for deferment. The City
Council by majority vote, shall either grant or deny the
deferment and if the deferment is granted, the City
Council may require the payment of interest due each
year. Renewal applications will be approved by the City
Administrator for those cases whereby the original
conditions for qualifications remain substantially
unchanged.
If the City Council grants the deferment, the City .
Administrator sham notify the County Auditor who shall
in accordance with Minnesota Statutes, Section 435.194,
record a notice of the deferment with the County
Recorder setting forth the amount of assessment.
Interest shall be charged on any assessment deferred
pursuant to this Section at a rate equal to the rate
charged on other assessments for the particular public
improvement projects che assessment is financing. If
the City Council grants an assessment deferral to an
applicant, the interest may also be deferred, or the
interest may be due and payable on a yearly basis up
until the assessment period terminates and only the
principal is deferred. The decision as to whether the
principal and interest or just the principal is deferred
is decided by the City Council when considering the
application.
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1. Large Tracts of Land
Upon application, the City Council may defer the
assessments on large tracts of land that may be
subdivided or developed in the future. It is the
intent of this policy to grant deferments of
special assessments to large tracts so as to
minimize the influence of the proposed improvement
on the premacure development of said land. The
deferment granted pursuant to this section may be
of indefinite duration subject to the occurrence
of:
o The subdivision of the property resulting in the
creation of a new, buildable lot
o If the City Council determines there is no
continuing need for the deferment
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Conditions of Hardship
a) Any applicant must be 65 years of age, or
older, or retired by reason of permanent
and/or total disability and must own a legal
or equitable interest in the property applied
for which must be the homestead of the
applicant, or
b)
The annual gross income of the applicant shall
not be in excess of the very low income limits
(50% of median) asset forth by family size in
Hennepin County's Section Eight guidelines.
Calculation of the total family income shall
be determined by the summation of all
available income sources of the applicant and
spouse. Income specified in the application
should be the income of the year proceeding
the year in which the application is made, or
the average income of the three years prior to
the year in which the application is made,
whichever is less, and,
c) The special assessments to be deferred exceed
$1,000.00.
d) Permanent and/or total disability shall be
determined by using the criteria established
for "permanent and total disability" for
Workman's Compensation, to wit:
1) The total and permanent loss of the sight
of both eyes.
2) The loss of both arms at the shoulder.
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3) The loss of both legs so close to the
hips that no effective artificial members
can be used"
4) Complete and permanent paralysis
5) Total and permanent loss of mental
faculties.
6) Any ocher injury which totally
incapacitates the owner from working at
an occupation which brings him/her an
income 0
An applicant must substantiate the retirement by
reason of permanent and/or total disability by
providing a sworn affidavit by a licensed medical
doctor attesting that the applicant is unable to be
gainfully employed because of a permanent and/or .
total disability.
Section 3. This Ordinance shall be in full force and effect from
and after its passage and publication.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota
this day of I 1993.
Barbara Brancel, Mayor
ATTEST:
James C. Hurm, City
Administrator/Clerk
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CITY OF SHOREWOOD
OFFICIAD SUMMARY OF ORDINANCE NO. -93
The following is the official summary of Ordinance No. -93,
approved by the City Council of the City of Shorewood, Minnesota,
on July __, 1993:
Ordinance No. -93
k~ ORDINANCE OF THE CITY OF SHOREWOOD, MINNESOTA,
ESTABLISHING SECTION 901.04 OF THE CITY CODE OF ORDINANCES
RELATING TO ADOPTING PROCEDURES AND POLICIES FOR ASSESSING
THE COST OF STREET RECONSTRUCTION IMPROVEMENTS TO EXISTING
STREETS.
The Ordinance is intended to provide a fair, equitable, and
consistent means of allocating the cost of street
reconstruction improvements to existing streets. Street
reconstruction is any street improvement over and above general
maintenance functions as defined in the Ordinance. The
Ordinance establishes definitions including but not limited to
equivalent residential units, front footage, lot, project cost,
residential unit and side footage. The Ordinance provides
special assessment procedures including the process for
initiating proceedings, improvement hearings, awarding of
contracts, public hearings on proposed assessments, and
adoption of assessment rolls. The Ordinance sets forth
policies establishing an annual rate for assessments, inclusion
of project costs, terms of assessments, interest rates, payment
procedures, appeal procedures, reapportionment procedures and
specific methods for assessment formulas. The Ordinance
further establishes procedures for deferring assessments for
large tracts of land, hardship for the elderly, disabled
persons or low income.
A printed copy of the Ordinance is available for inspection by
any person at the Office of the City Clerk and at the Excelsior
Library.
Barbara J. Brancel, Mayor
ATTEST:
James C. Burm, City Administrator
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STREETS
The need for safe, well-maintained streets has been recognized as important by the City of
Shorewood, as well as by the travelling public in general. In past years, approximately $262,000.00
has been ear-marked from the general fund for street maintenance functions. The funds that
were spent went for patching and asphalt overlays of existing roadways rather than reconstruction
with proper drainage. Public Works and Engineering believe that it may not be economically
advisable to continue this practice. Proper drainage and subgrade of a roadway are essential to
long pavement life and are left uncorrected with a simple overlay.
In addressing the policy considerations identified in the 1992-1996 CIP, specifically design
standards and financing options, the City Council established and accepted the [mal report of a
Street Reconstruction Financing Task Force (see Appendix IT).
Shorewood has two very different kinds of streets: standard local streets and MSA/local collector
streets. MSA stands for Municipal State Aid. In 1990 Shorewood became a part of the MSA
system, and therefore eligible for State funding for a portion of the major roadways in the City.
Currently the amount budgeted is at about $235,000.00 per year with an additional $13,000.00
available for maintenance. There is a potential penalty for not using the funds on a timely basis.
Construction funds from MSA may not be used for local utility improvements (Le. water mains)
or for bike trails. They can, however, be used for storm sewer (in the roadway), sidewalks (5'
wide max.), and must utilize curb and gutter. A copy of the design standards from the State Aid
Manual is attached as Appendix ill Street planning should incorporate trail plans as adopted by
the City Council. The trail route is shown in Appendix VI.
Design Policy - MSA/Local Collectors
The current minimum width and current Shorewood standard for MSA streets is 28 feet. This
width could be adjusted by the City Council (with State approval) if factors might call for a
different width, such as the need for on-street bike lanes, need for on-street parking, high traffic
counts or other safety considerations. Such changes would be made only after holding a public
hearing. Curb and gutter is required on MSA system streets.
Design Policy - Local Streets
When the City determines that a street should be reconstructed (work beyond patching, seal
coating, and overlay), it would be rebuilt to its current width. Current width could be adjusted
by the City Council upon request of the property owners or by the Council following a public
hearing if traffic counts or safety considerations suggest a wider street is warranted.
The Street Reconstruction
categories:
. Standard local
. Substandard local
. Other
Financing Task Force broke the local streets down into three
24' +
20-24'
less than 20'
There are potential safety and legal concerns in reconstructing a street today to less than a 20'
width. This needs to be reconciled prior to reconstruction of c:my of our narrow streets.
7
8
Funding - Special Assessment Policy
The Task Force concluded that needs in the foreseeable future will be greater than our current
revenues will handle, and that properties abutting any street being reconstructed benefit from that
reconstruction. Those properties should, therefore, be assessed a portion of the cost. They
recommended that with each project the assessment be as fair as possible, and not exceed the
benefit.
Their recommendation was that the amount to be assessed be set at 33% of the costs of a
standard 24 foot wide street with a rural cross-section (no curb or gutter). Therefore, each
property, no matter which of the categories they would fall (MSA or local), would be paying based
on the same rate established annually. How the amount to be assessed is apportioned, by the
front footage or unit method, is to be determined project by project. Such a policy will need to
be fully developed and adopted by the City Council in Ordinance form to become effective.
Financial Needs and Resources - MSA Road System
The current, average, estimated cost per mile of reconstruction to MSA standards is $712,800. .
Based on the current State allocation of about $235,000 per year combined with the assessment
policy described above, it should be possible to construct about 1.9 miles of MSA roadway over
the next five years.
Construction Schedule - MSA Road System
According to an MSA needs analysis prepared by the City Engineer, the following MSA streets
have the highest needs:
Cost Spcl Asses.
Street Mileage Estimate Estimate
Country Club Road 0.43 $ 300,000 $ 86,000
Covington Road 0.50 $ 360,000 $100,000
Eureka Road North 0.62 $ 440,000 $124,000
Lake Linden Road (identified by .
City Council for safety reasons) 0.28 $ 200,000 $ 56,000
Yellowstone Road (Country Club to
Lake Linden) 0.32 $ 230,000 $ 64,000
TOTAL 2.15 miles
Cathcart Road (.49 miles) has a high needs ranking, but has not yet been designated as an MSA
road. The cost estimate is $350,000 with estimated special assessments of $98,000. Smithtown
Road has been identified for consideration by the City Council. At this point Smithtown has not
deteriorated to the point of needing reconstruction but should be considered during the next five
year cycle.
Because of the time and potential additional expense for obtaining right-of-way, clearing existing
utilities, and gaining the required permits, each potential project will have to be approved on its
own individual merit. Therefore, the above list is considered a goal over the next five years, with
revision as necessary. Due to the complexity of reconstruction projects, a two-year timetable for
each project from start to finish should be anticipated.
Financial Needs - Local Road SYStem
The current average estimated cost per mile of reconstruction for a local road is estimated at
$607,000. Based on the current fund balances and projected City allocation of about $150,000 to
$200,000 per year for street reconstruction, combined with the assessment policy described above,
it should be possible to construct about two miles of local road over the next five years.
Reconstruction Schedule - Local Road SYStem
The following is a priority list of streets needing reconstruction at this time:
Cost Spc1 Asses.
Street Mileage Estimate Estimate
Strawberry Lane .49 $297,000 $ 98,000
Pleasant Avenue .11 $ 67,000 $ 22,000
Smithtown Lane .16 $ 97,000 $ 32,000
Shorewood Lane .16 $ 97,000 $ 32,000
Christmas Lane .06 $ 36,000 $ 12,000
. Dellwood Lane (less than
20 years in age) .11 $ 67,000 $ 22,000
Mallard Lane
(plus 98' cul-de-sac) .09 $ 55,000 $ 18,000
Timber Lane (west portion) .17 $103,000 $ 34,000
TOTAL 1.35
Strawberry Lane and Pleasant Avenue are scheduled to be reconstructed in 1993. This list will
expand each year as each of our streets age. Therefore the goal should be to build fund balances
in anticipation of greater financial needs as time passes.
The Planning Commission has identified the need for striping or even widening sections of
Excelsior Boulevard and S1. Albans Bay Road due to traffic increases which have resulted from
closure of slip ramps on Highway 7.
.
9
JL1(..:
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;~""-"V
Robin Dodson
26540 West 62nd St.
Shorewood, Mn 55331
August 8, 1993
Dear Mayor Brancel,
I am unable to attend City Council meetings, so I want to express
my feelings about assessing residents for street reconstruction
costs in writing. The current proposal to have one-third of
the cost borne by homeowners who live on reconstructed streets
falsely assumes there is a clear and consistent correlation
between the amount of street use and owning property that adjoins
those streets. One example that reveals this fallacy is lot
sizes that result in vastly different street footages. Does
someone with a double size lot use the street twice as much
as someone with a single lot? If the assessment is based on
street footage they would pay twice as much.
Another example is the homeowners who live on cul-de-sacs that
branch off of existing roads like Strawberry Lane. These people
must drive on Strawberry Lane every time they leave their house,
but would bear no more of the cost than someone who never drives
on that road.
It is clear that there is no equitable way to assign cost to
use. The roads must be viewed as a city resource like parks
and schools. All Shorewood residents have a stake in our city,
therefore, I support the idea that the cost of street repair
and upkeep should be borne by all residents through their taxes.
Sincerely,
/1~-<-,- ~~
Robin Dodson
.
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YEARLY TAX IMPACT [DOLLARS]
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E90' S<::L 986'6E6 SSL'E1 SSL'E1 80E'HL 8L9'8ee J.N:3:WJ.O'I'I'i E661
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S6S'S8E S6S'S8E 0 (SSL'n) S6S'S8E G:3:GN:3:dX:3: 1661
OSE'66E 066'9E9 SSL'E1 SSL'E1 S6S'S8E S6E'1SC: J.N:3:WJ.O'I'I'\i 1661
00C:'f7E1 00C:'f7E1 0 (SL8'n) oOC:'f7n G:3:GN:3:dX:3: 0661
SLO'8f71 SLO'8f71 SL8'E1 SL8'n oOC:'f7n OOe'f7n J.N:3:WJ.O'I'I'\i 0661
------------------------------------------------------------------------
'IiiJ.O.L
WDJJ\i
iiSW
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'Iii.LO.L
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3:JNiiN3:J.NIiiW
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S:3:'dD.LIGN:3:dX:3: GNii SJ.N:3:W.LO'I'Iii iiSW
GOOM:3:'dOHS ~O X.LIJ
CK NO
CHECK APPROVAL LISTING FOR AUGUST 23, 1993 COUNCIL MEETING
TO WHOM ISSUED
CHECKS ISSUED SINCE AUGUST 5, 1993
12036
12037
12038
12039
12040
12041
12042
12043
12044
12045
12046
12047
12048
.049
050
12051
12052
12053
12054
12055
12056
12057
12058
12059
12060
12061
12062
12063
12064
12065
6066
~067
12068
12069
12070
12071
12072
12073
12074
12075
12076
12077
12078
12079
12080
12081
12082
12083
12084
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(L)
(L)
(L)
( L)
(L)
(L)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(L)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(L)
(L)
void
Medcenters Health Plan
Medica Choice
Group Health Inc.
League of Mn cities
Mn Mutual Life
Commercial Life Ins. Co.
AFSCME Council 14
Thomas J. Bren
James Hurm
Internatl Inst-Mun Clrk
Midwest Asphalt Corp.
Mn Strt Suprintdnts Assn
MCFOA
Minnegasco
Northern States Power
Kenneth Potts
Pera
WMI Svcs of Mn
James L. Daniels
Bellboy Corporation
Copier Alternatives
Griggs, Cooper and Co.
Johnson Brothers Liquor
Ed Phillips and Sons
Quality Wine/Spirits
Kirk and Carole Grones
Wendy Davis
Void
Void
Commiss of Revenue
ICMA Retirement Trust
City cty Credit Union
AFSCME Local #224
child Supt Enforcemt
Anoka cty supt/Collectns
Airsignal, Inc.
Fast Glass, Inc.
Henn cty Treasurer
Metro Waste Control
Bradley Nielsen
Northern States Power
Joseph Pazandak
Petty Cash
Superamerica
US West Communications
Mr. Richard Wiebe
Bellboy Corporation
Boyd Houser Candy/Tobac
CONTINUED NEXT PAGE
PURPOSE
August health insurance
August health insurance
August health insurance
August dental insurance
August disability insurance
August life insurance
August delta dental ins
Release of escrow
Mileage
Records mgmt guides
Blacktopping supplies
1993 dues
1993 dues-S Niccum
utilities
Utilities
July prosecutions
Employee addtl life ins
Waste removal
Court services rendered
Liquor purchases
Copier maint contract
Liquor,wine,misc purchases
Wine purchas.es
Liquor and wine purchases
Liquor and wine purchses
Release of remaining escrow
Sec 125 reimbursement
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Beeper services
Glass replacement
Hazardous waste license
July SAC charges
Sec 125 reimbursement
Street light utilities
Pictures/mileage
Pics,parking,gen supplies
Gasoline purchases
Telephone services
Recycling award
Liquor purchases
Misc and supplies
-1-
AMOUNT
1,021.40
4,196.00
1,192.44
410.86
92.10
48.45
224.00
1,350.00
35.84
15.00
3,375.89
25.00
25.00
286.23
2,577.30
1,458.33
42.00
227.00
1,200.00
2,319.64
30.00
2,242.90
1,576.05
3,259.75
3,565.03
1,935.00
140.00
1,038.45
641. 57
320.00
134.40
92.50
126.50
9.58
164.22
25.33
5,940.00
140.00
1,991.73
113.72
48.67
255.80
155.93
50.00
1,863.43
1,536.84
J5
CHECK APPROVAL LISTING FOR AUGUST 23, 1993 COUNCIL MEETING
CK NO
TO WHOM ISSUED
CHECKS ISSUED SINCE AUGUST 5, 1993
12085 (L)
12086 (L)
12087 (L)
12088 (L)
12089 (L)
12090 (L)
12091 (L)
12092 (L)
12093 (L)
12094 (L)
12095 (L)
12096 (L)
12097 (L)
12098 (L)
12099 (L)
12100 (G)
12101 (G)
12102 (G)
Midwest Coca Cola Co.
Day Distributing
East Side Beverage Co.
Griggs, Cooper and Co.
Hoops Trucking
Johnson Brothers Liquor
Mark VII
Mn Sun Publications
North star Ice
Northwest Typewriter
Pepsi-Cola Company
Ed Phillips and Sons
Pogreba Distributing
Quality Wine/Spirits
Thorpe Distributing Co.
Pera
First State Bank
Bradley Nielsen
PURPOSE
Misc purchases
Beer and misc purchases
Beer and misc purchases
Liquor,wine,misc purchases
Liquor and wine purchases
Liquor and wine purchases
Beer and misc purchases
Advertising
Misc purchases
Supplies
Misc puchases
Liquor and wine purchases
Beer and misc purchases
Liquor and wine purchases
Beer and misc purchases
Payroll deductions
Payroll deductions
Sec 125 reimbursement
TOTAL GENERAL
TOTAL LIQUOR
TOTAL CHECKS ISSUED
-2-
AMOUNT
257.39
3,545.60
11,616.55
4,377.06
291.90
2,355.12
5,027.35
72.75
739.92
13.00
392.65
1,283.43
2,319.20
1,685.5.
11,805.0
25.00
6,251.70
100.00
37,338.72
62,340.29
99,679.01
.
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12104 AMERICAN NATIONAL. BANK
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fNTERESTjETC, 9/80 BOND WATER DE !2,337_50
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12106 JEFF REINHART DBA
JI.!I.\' ,J:0:tITTDF,:T(~,1. S\/CS
1.2107 BIEFS, INC_
:~:):~{ T[i. L T IF r;'HHf\L
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1?114 CROSSTOWN-OCS, INC_
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I?J15 ERICKSON, ROlF [_A.
SEPT CONTRnCT PAYMENT
I? 11 (, F!~-:l::!>--T;: T TE C(:tHTRDL S. I i",IC _ EWO:STFF; P1..IMP,/C:HFf"i T C(:::I S
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SEWER DE 30.795_67
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SEWER OF" ?,790_00
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:~(,:1. _ ?:';()
t:J () t.. T C: t:!:J ~.:S ':? ~ d. 1~~ ~~; .~ t{~;l <'4
:::; SJ l~) ~. ? ~~:)
~',I(j TEh' DC
C T T\' i) ,'),F;'
.::.) (1 :: () ~~l t~:1 .. :~:,.5
1 l i.;. '3 2....'= ~~':', ,:""'
196,325.56
10,5,40
1. -:;:' 1 ,0);':' :::;;'U~i'<':; CO! eiF: IFi,nTTi~ P(i T (!.T..C I T"/ H(>:I L litH,!. F':l DC; 5, :;:, 1
FJ,~~ i!T '''(;:C:f'iF~:~:HI.JRV PLlr'iP HSE li.J(:~:TFi~~ DF '>(31 ,1(,
*** TOTAl. FOR STANS COlOR CF"NTF"R 786_47
C I T\' C(c:P
[:'1..1 H I/,Jl-{ S
CITV Cp,p
F:) :;~{ F' }':;:. :::> B,
FJ i~~l h: }-( ~"3 8:
C T T'y' C,~>:P
C T T\' G(:~Fi'
T F,: F :=- l"i (:: r
IS:?.. ()O
fl7.TS
.,
~?O , 1 n
1213f., TOr".!}<r~ (~UTO ~~HD RCHY'{' SUPF' I,/FHTCLF: f'/i{~H,IT SUF'PI rES PUFj I/.,I}{S ,,-,),73
\/FH I CL F j"/jtj T I'a StiPPL r FS c r TY G(:lF~ ,-).. 54
**::j< TDT:~~I FDP TOl"J.l<i:>: (~I.HD M',!D RelDV 13, ~?7
12138 TWIN CITY WATER CLINIC
,JI...!I \(' 1,\I(iTFr-~ TEST J NG
1.21.34 TIME SA~'FR OF~F
SITF
SF"C I'i I I'.!UTE:;:)
["1 T r',~ UTE:;)
TOT i,~':L For: T T f"iF"
SITE
* )r( ~~(
~; (;~{ V' F' R [I f: F"
1 ':? 13,;;::, T(J[ I cm'iP(~\I'.jY
I/.IEI D T j"'H;) SUPPL T E S
1 '?1 :;7 TCHH{(i Fl{iY"'C ITY (.IF 7r'!.D qTF~ LIT T [ r T T F>:;
~?(,!D Ci IP I..IT II IT T E~-;
liST OTF;' CREDT T
*** TOTAl. FOPfONKA BAY-CITY DE
1? 139 UH T TOD PEi-,,!T (~:L. ~::;F::Fi'\/ T CE~::;
I.,H-',j T 1'~C)P["i SF:Fi'V T Cl:::::;::;
.J,.,. -.J.,. ,J,
't'. ..)~. ~1'"
TOTAL CHECKS FOR APPROVAL
*** TOTAL CHECK APPROVAL LIST
-4-
WA1-ER OF 273_26
SEWER OF: 144,00
-------- 71_00-
?O, ()O
;::)1 '::,,10
CHECK APPROVAL LISTING FOR AUGUST 23, 1993 COUNCIL MEETING
CK NO TO WHOM ISSUED HOURS
CHECK REGISTER FOR AUGUST 1 PAYROLL
207567 Void
207568 (G) Bruce Benson Council
207569 (G) Barbara Brancel Mayor
207570 (G) Robert Daugherty Council
207571 (G) Daniel Lewis Council
207572 (G) Kristi Stover Council
AMOUNT
184.70
233.87
184.70
184.70
184.70
TOTAL PAYROLL
972.67
.
.
-5-
.... .."
CHECK APPROVAL LISTING FOR AUGUST 23, 1993 COUNCIL MEETING
CK NO TO WHOM ISSUED HOURS AMOUNT
CHECK REGISTER FOR AUGUST 10, 1993 PAYROLL
207573 Void
207574 (G) Chad Akins 64.0 reg hours 306.46
207575 (L) Scott Bartlett 26.5 reg hours 151. 33
207576 (G) Charles Davis 80.0 reg hours 587.75
207577 (G) Wendy Davis 80.0 reg hours 718.96
207578 (L) Julie Dunn 10.5 reg hours 54.79
207579 (L) Cory Frederick 17.5 reg hours 88.39
207580 (L) John Fruth 26.0 reg hours 133.51
207581 (G) Jason Hansmann 79.0 reg hours 346.45
207582 (G) Patricia Helgesen 80.0 reg hours 632.13
207583 (G) James Hurm 80.0 reg hours 1,540.55
207584 (L) Brian Jakel 6.5 reg hours 36.66
207585 (G) Dennis Johnson 80.0 reg hours 778.4_
207586 (L) Loren Jones 15.0 reg hours 76.1
207587 (L) Martin Jones 15.25 reg hours 59.57
207588 (L) William Josephson 80.0 reg hours 630.22
207589 (L) Mark Karsten 14.0 reg hours 77.10
207590 (L) Sandra Klomps 5.0 reg hours 26.09
207591 (G) Mary Beth Knopik 8.0 reg hours 44.32
207592 (L) Susan Latterner 42.75 reg hours 226.02
207593 (G) Colleen Lindskoog 26.75 reg hours 141. 43
207594 (G) Joseph Lugowski 82.0 reg hours 785.82
207595 (L) Russell Marron 31. 0 reg hours 172.15
207596 (L) Joel Michaelson 36.75 reg hours 161. 79
207597 (L) Jill Moore 14.0 reg hours 71. 30
207598 (G) Theresa Naab 79.0 reg hours 661. 48
207599 (G) Lawrence Niccum 80.0 reg hours 810.20
207600 (G) Susan Niccum 80.0 reg hours 701. 31
207601 (G) Bradley Nielsen 80.0 reg hours 952.59.
207602 (G) Joseph Pazandak 80.0 reg hours 1,032.80
207603 (L) David Peterson 8.25 reg hours 43.43
207604 (G) Daniel Randall 80.0 reg hours-2 ot 789.06
207605 (L) Brian Roerick 15.5 reg hours 86.66
207606 (G) Alan Rolek 80.0 reg hours 1,224.39
207607 (L) Brian Rosenberger 46.0 reg hours 221. 95
207608 (L) Christopher Schmid 80.0 reg hours 387.94
207609 (G) Howard Stark 82.0 reg hours-2.5 ot 721. 91
207610 (G) Beverly Von Feldt 80.0 reg hours 579.75
207611 (G) Ralph Wehle 80.0 reg hours 637.30
207612 (L) Dean Young 80.0 reg hours 614.44
207613 (G) Donald Zdrazil 80.0 reg hours 1,189.45
TOTAL GENERAL 15,182.54
TOTAL LIQUOR 3,319.52
TOTAL PAYROLL 18,502.06
-6-
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
TO:
Mayor and City Council Members
FROM:
James C. Hurm, City Administrator
/~/
/!i~-
// "
v
DATE:
August 18, 1993
RE:
1994 Budget Process - August 23rd Work Session
.
Attached please find the proposed General Fund Operating Budget for
the year 1994. This will be discussed this at a work session
following the regular August 23rd Council meeting so that the
Council can approve a preliminary 1994 tax levy and budget, and set
hearing dates at the September 13th meeting (needs to be certified
by September 15th).
Suggested Hearing dates:
1) Change the 2nd November regular meeting from the 22nd to
Tuesday, November 30th because that is the date we can hold
our "original" hearing; and
2) Have Monday, December 13th as the only December meeting
because a second "reconvened" budget hearing is now required.
.
At the Auqust 23rd 'Nork session we will briefly review the proposed
budget. with this proposal we can meet objectives (as identified in
the budget) with a 2.88% increase in expenditures and a 1.89%
increase in dollars levied which will result in a levy rate
decrease because of market value growth. Of the $28,174 increase
in levy requested, $25,783 is due to Police and Fire budgets which
are tied to use and increase in tax capacity.
The City Assessors current estimate of market value changes are as
follows:
2.4% due to real growth (new building)
+ 3.2% due to inflationary pressures
5.6% Overall market value growth
Remember the preliminary levy you set September 13th is the highest
you can increase the levy. We have 3 months to work on the budget
before the November "original" hearing. Hopefully by that time we
can adjust the proposed budget so we will see no increase in
dollars levied and therefore significantly decrease the levy rate.
JH/tln 81693.1
A Residential Community on Lake Minnetonka's South Shore
CITY OF SHOREWOOD
SU~~RY OF PROPOSED 1994 GENEPAL FUND BUDGET
AD VALOREM PROPERTY TAX
LICENCES AND PERMITS
INTERGOVERNMENTAL
FINES AND FORFEITURES
CH~~qGES FOR SERVICE
TR~NSFERS AND MISCELLANEOUS
TOTAL BUDGETED REVENUES
.
MAYOR &~D COUNCIL
F>.DMINI STR'\TOR
GENERAL GOVERNMENTAL SERVICES
FINANCE
PROFESSIONAL SERVICES
PLANNING AND ZONING
MUNICIPAL BUILDING (CITY HALL)
POLICE
FIRE PROTECTION
PROTECTIVE INSPECTION
CITY ENGINEER
PUBLIC WORKS
CAPITAL OUTLAY
STREETS AND ROADWAYS
STREET IMPROVEMENTS
SNOW AND ICE REMOVAL
TRAFFIC CONTROL/STREET LIGHTING
SANITATION/WASTE REMOVAL/WEEDS
TREE MAINTENANCE
PAR~S AND RECREATION/BEACHES
CAPITAL OUTLAY
CAPITAL IMPROVEMENT
CONTINGENCY
TOTAL BUDGETED EXPENDITURES
.
REVENUE SU!-lJ1ARY
ADOPTED
BUDGET
1993
1,491,888
107,300
431,115
95,000
8,200
223,000
2,356,503
EXPENDITURE SUMMARY
ADOPTED
BUDGET
1993
PROPOSED
BUDGET %
1994 CHANGE
1,520,062
141,500
439,015
75,000
8,000
240,800
2,424,377
1. 89
31.87
1. 83
(21.05)
(2.44)
7.98
2.88
PROPOSED
BUDGET %
1994 CHANGE
------------ ----------
52,103
92,144
92,103
89,782
104,576
89,043
96,720
405,174
102,668
86,689
39,000
170,415
90,000
155,739
220,000
37,723
32,500
16,111
29,285
139,504
56,550
101,600
57,074
2,356,503
50,731
92,367
92,967
90,612
104,660
90,731
103,650
424,041
109,584
90,992
69,000
172,231
94,500
156,186
230,000
37,709
32,500
14,611
29,277
124,778
51,250
97,000
65,000
2,424,377
(2.63)
0.24
0.94
0.92
0.08
1. 90
7.17
4.66
6.74
4.96
76.92
1. 07
5.00
0.29
4.55
(0.04)
0.00
(9.31 )
(0.03)
(10.56)
(9.37 )
(4.53 )
13.89
2.88
BUDGET COK"1ENTS: GENER..ll..L FUND REVENUES
TAXES:
The City taxes its residents to finance the qeneral operating
fund to provide for basic governmental services
LICENSE{PERMIT FEES:
Renta Housing License Fees
Liquor licenses
Otner Business Lie. - Fees for licenses & permits to business establishments
State Surcharge Collections
Building Permlts - based upon valuation of structure
Dog Licenses -
Other Non-business - Misc. Permit or Lie. Fees
LOCAL GOVERNMENT AID
The Omnibus Tax Law of 1989 shifts this aid to School Districts.
The City's entire allotment of LGA was shifted to the School Districts for 1990.
.
HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A portion of the Tax Levy shown above
FISCAL DISPARITIES - Received with taxes above. In 1971, the
legislature enacted this law to allow municipalities to
share in metropolitan commercial/industrial growth.
A percentage or commercial/industrial taxes are pooled
ana distributed to communities with little or no
commercial/industrial tax base.
MSA ROAD AID (Became eligible for this aid as of 1/1/90)
Aid provided to cities over 5000 pop. to maintain deslgnated MSA roads
COUNTY RECYCLING AID - reimbursement for recycling expenses - moved to Fund # 62
METRO COUNCIL PLANNING GRANT - for updating of land use maps, etc. ~
GENERAL GOVER..~MENT
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
SANITATION - Dump fees and charges for spring clean-up - moved to Fund # 62
FINES & FORFEITS - Fines imposed for traffic & ordinance violations
MISC. REVENUES - Revenue from a variety of sources
such as interest income, payments on house, pop sales, etc.
LIQUOR STORE TRANSFER - Revenue from liquor stores
based on previous year profits.
BUDGETED RESERVES - 1993 funds re-allocated for 1994 budget purposes
-6-
SU~~~RY OF ESTI~~TED REVENUES
1994 GENERAL FUND BUDGET
REVENUES:
----------------------------~-----------------------------------------------------------------
Acc:ual
1991
Actual
1992
Budc::et
1993
Jan-Jul-;
1993 ..
Annual
EST-93
Procosed
1994
Adocted
1994
TII.X::::S:
General Propertv 1,549,492 1,494,073 1,491,888
Fiscal Disc~ritles 78,383 82,085
s!.=ecial Levy
738,632 1,470,000 1,520,062
39,358 73,700
----------------------------------------------------------------------------------------------
Total Taxes 1,627,875 1,576,158 1,491,888 777,990 1,548,700 1,520,062 0
L':CENSE \PER.'1IT FEES:
Rental Housing 3,000
Surcharge Rebate 8,175 8,200 8,200 8,200 8,200 8,200
Alcohol~c Beverage
Others-Business 540 2,900 1,600 100 1,500 1,500
S-::ate Surcharge 8,543 7,967 5,000 5,368 6,500 6,500
Building Perm~ts 149,403 153,082 90,000 109,192 130,000 120,000
Well Permits
Dog Licenses 1,900 2,834 2,000 1,031 2,000 2,200
otners-Misc. 140 500 55 125 100
---------------------------------------------------------------------------------------------
Total 168,561 175,123 107,300 123,946 148,325 141,500 0
~R-GOVERNMENTAL REVENUES
F:::. ERAL AIDS
CDBG Grant
STJI.TE AIDS
Local Gov't Aid
HACA 137,426 264,934 417,365 207,097 417,365 425,265
Misc. 5,000
MSA Road Aid 13,75'5 13,755 13,750 6,878 13,750 13,750
---------------------------------------------------------------------------------------------
Total
COUNTY/METRO AIDS
County Recycling
Metro Plan Grant
151,18.1
283,689
431,115
213,975
431,115
439,015
o
---------------------------------------------------------------------------------------------
2,500
2,500
Total 2,500 0 0 0 2,500 0
CHARGES FOR SERVICE
~ral.GOVernment 3,111 9,301 7,500 5,503 7,700 7,500
tat~on
R reation 524 508 700 500 500
o
----------------------------.-----------------------------------------------------------------
Total 3,635 9,809 8,200 5,503 8,200 8,000 0
FINES & FORFEITS 101,200 89,960 95,000 33,573 70,000 75,000
---------------------------------------------------------------------------------------------
Total 101,200 89,960 95,000 33,573 70,000 75,000 0
MISC REVENUES 157,165 137,640 160,500 32,576 99,000 172,800
----------------------------.-----------------------------------------------------------------
Total
157,165
137,640
160,500
32,576
99,000
172,800
o
TRANSFERS
From Other Funds
From Liquor Stores 25,000 35,000 40,000 0 40,000 4q,OOO
----------------------------~----------------------------------------------------------------
Total 25,000 35,000 40,000 0 40,000 40,000 0
BUDGETED RESERVES
----------------------------.-----------------------------------------------------------------
22,500
22,500
22,500
28,000
Total
o
o
22,500
22,500
22,500
28,000
o
============================:=================================================================
.2,237,117 2,307,379 2,356,503 1,210,063 2,370,340 2,424,377
o
TOTAL REV:ENUES
-7-
I
FUND # 10
CITY OF SHOREWOOD
SU~~RY OF DISBURSEMENTS
1994 PROPOSED BUDGET
GENERAL FUND
Dept # Department
51
52
53
54
55
t:;~
_0
57
58
59
60
61
62
. 63
64
65
67
68
69
70
71
Mavor and Council
Administrator
General Gov't Services
Finance
Professional Services
Planning & Zoning
Municipal Bldg. (City Hall)
Police
Fire
Protective Inspection
City Engineer
Pub ic Works Service
Capital Outlay
streets & Roadways
Street Improvements
Snow & Ice ~emoval
Traffic Control/Street Liahting
Sanitation/Waste Removal/0eeds
Tree Maintenance
Parks & Recreation/Beaches
Capital Outlav
Capi~al Improve~ent
Contl.ngency
Total General Fund Opera~ing Expenditures
Fund 60 Special Levy for Water Fund
.
Total Budgeted Expense
-9-
Adopted
Bucget
1993
Proposed
Budget
1994
52,103
92,144
92,103
89,782
104,576
89,043
96,720
405,174
102,668
86,689
39,000
170,415
90,000
155,739
220,000
37,723
32,500
16,111
29,285
139,504
56,550
101,600
57,074
50,731
92,367
92,967
90,612
104,660
90,731
103,650
424,041
109,584
90,992
69,000
172,231
94,500
156,186
230,000
37,709
32,500
14,611
29,277
124,778
51,250
97,000
65,000
2,356,503
2,424,377
14,675
18,825
------------
------------
------------
------------
2,371,178
2,443,202
I
FUND:
DEPARTMENT MISSION:
General
DEPA..t:tTMENT:
The Mavor and City Council set Dolicy
for the Citv and Drovide general
direction to the Administrator in
policv implementation. The department
budget suoports council develooment,
information efforts and special City
associations and programs (ie: LMCD)
Mayor and Council
DEPT NO:
51
------------------------------------------------------------------------------------------
OBJECTIVES:
- Televise all City Council meetings
- Inform citizens through quarterly city newsletters
- Identify and address zoning issues for specific sites for senior housing projects
- Meet with Cooperative Services Study Task Force semi-annually
- Undertake a meaningful goal setting session during the first
60 days of 1994
.
HIGHLIGHTS/CO~~~NTS:
Staffing:
City Council Salaries in 1994: Mayor - $250/mo; Council- $200/mo
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoil Inspections (2)
Cit~ Service Satisfaction Survey
Con!erences and Seminars
Appreciation Dinner for City VOlunteers/Staff
CLty Newsletters (4)
1,500
1,000
1,000
1,700
4,500
.
Charges & Fees:
Lake Mtka Consv. Dist. (LMCD)
Assn of Metro MunicipalLties
League of MN Cities
Misc. Subscriptions
West Henn. Human Services
Henn. Co. Fair
Fireworks
MN Mayors Association
Board & Administrator Magazine
17,665
1,742
3,500
200
1,350
50
1,000
10
200
Capital Outlay:
- (2) Tables for Council Chambers
-10-
FUND: #10
DEPARTMENT: Mayor and Council
DEPT # 51
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budqet
'a6~
..L...........J
Jan-Julv
1993
Annual Prooosed
Est-93 -1994
Adooted
1994
---------------------------------------------------------------------------------------
Staffing 10,065 10,628 13,714 7,984 13,782 13,714
Supplies/Materials 1,481 422 500 3<:;- 500 500
~:J
Suppor~ Services 15,327 12,590 16,500 5,676 9,300 10,200
Charges & Fees 23,375 24,447 20,789 17,091 20,789 25,717
Capital Outlay 600 600 600 600
Transfers
=====================:==================================================================
TOTAL
50,248
48,687
52,103
31,106
44,971
50,731
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
. Conferences & 1 0 0 1
Schools Attended
Newsletters Publishe:!d 4 4 4 5
4
COST INDICATORS:
Expenditures
50,248
48,687
52,103
50,731
o
tit,
~rogram Revenues
Levy Dollars
50,248
48,687
52,103
50,731
o
Other Dollars
STAFFING:
Part time:
Mavor
Councilmembers
1
4
1
4
1
4
1
4
1
4
1
4
-11-
.
I
DEPARTMENT MISSION:
FUND:
General
DEPT NO:
52
To imolement policy established by the
City touncil;-offe~ staff suooor~ to the
City Council in it policy making role;
and manage day-to-day operations of the
Citv in a manner consistent with
established City values to effectively
and efficiently meet set goals & objectives
DEPARTMENT:
Administrator
OBJECTIVES:
- Complete annual citizens satisfaction survey
- Update comparable worth pay plan
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
Review City objectives in July, October and at the end of the year
- Introduce a merit element to the City's pay plan system
HIGHLIGHTS/COMMENTS:
staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer & office equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
-
Charges & Fees:
Memberships ~o lCMA, MCMA, MAMA & MPELRA
-12-
TOTAL
85,225
89,728
92,144
55,043
96,392
92,367
o
I
FUND: #10
DEPARTMENT: Administrator
DEPT # 52
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-Ju1v
1993 1993
Annual Prooosed Adooted
Est-93 -1994 1994
staffing 78,797 81,724 85,004 47,337 85,002 84,267
Supplies/Materials 743 762 785 1,649 2,035 800
support Services 5,143 5,059 5,750 5,857 8,750 6,750
Cha1;ges & Fees 542 687 605 200 605 550
capital Outlay 1,496
Transfers
=======================================================================================
SERVICE INDICATORS:
.
COST INDICATORS:
Expenditures
85,225
89,728
92,144
92,367
o
e
Program Revenues
Levy Dollars
85,225
89,728
92,144
92,367
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Full Time:
Admistrator/Clk
Exec Sec/Dep Clk
Secretary/Recept
1
.25
1
.50
.25
1
.50
1
.50
-13-
I
FUND:
DEPARTMENT MISSION:
General
DEPARTMENT:
Provide staff suPPor~ for the City Council
including preoaration of agendas and
meetina oackets. ResoonsibLe for City
Clerk tunctions including elections,
record retention, notices and licenses.
General Government
DEPT NO:
53
------------------------------------------------------------------------------------------
OBJECTIVES:
- Index City records, including retention schedule
- Microfilm City records from 1990 through 1993
- Update personnel records for all City employees
Take over maintenance and updating of City Code book in-house
- Maintain or improve on hiah survey MhelpfulnessM rating of City office staff
(89% helpful to very helptul)
- Maintain or improve on high citizen Mexcellent/goodM rating on Moverall serviceM (87%)
Mcourteousness7professionalism" of staff (86%)
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Part time includes summer orrlce staff and student intern
Election judges included for 1994
Supplies/Materials:
Office supplies
Maintenance contracts for computers and office machines
e
Support Services:
Microfilming of permanent documents
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Updat~s to ci~y code
Councll Recoralng Secretary
Charges & Fees:
Memberships to IIMC, MCFOA & Municipals
Capital Outlay:
-14-
FUND: #10
DEPARTMENT: General Government Services
DEPT # 53
BUDGET
ITEM
---------------------------------------------------------------------------------------
Actual
1991
Actual Budget Jan-Julv
1992 19_3 1993
Annual Proposed Adooted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 75,138 63,948 64,093 36,380 62,573 67,942
Supplies/Materials 12,681 12,020 13 , 880 7,257 12,900 13,750
Support Services 17,567 6,091 13,950 6,171 11,052 11,050
Charges & Fees 399 1,492 180 210 210 225
Capital Outlay
Transfers
======================:=================================================================
TOTAL
105,785
83,551
92,103
50,018
86,735
92,967
o
----------------------.-----------------------------------------------------------------
SERVICE INDICATORS:
. No. of Elections held 0 2
No. of Ordinances 12 12
No. of Resolutions 129 130
Dog licenses issued 449 450
Other licenses issued 12 14
COST INDICATORS:
Expenditures 105,785 83,551 92,103 50,018 86,735 92,967
e Program Revenues 10,615 12,300 9,387 11,825 12,000
Licenses
Sale of copies 270 500 481 700 500
Spec Assess Searches 1,950 2,000
Levy Dollars 92,950 83,551 77,303 40,150 74,210 80,467
Other Dollars
o
o
STAFFING:
Full time:
Exec Sec/Dep Clk
Secretary/Receot
Assistant Clerk
1
.75
.66
1
.75
.50
.50
.75
.25
.50
.70
.50
Part time:
Office
Intern
Election Judges
1
1
1
40
1
1
40
40
-15-
I
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
General
54
To administer financial policies of the
CitYi perform accounting" functions for
all fund tvpes; invest available funds in
accordance-with state statutes; oversee
City insurance policiesi and provide for
timelv reporting of financial matters to
City Council, staff and the public.
Finance
OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Excellence Program
- Provide monthly reports to staff, T~arterly reports to council,
- Implement Capital Improvement Annual Budget format
- Create computerized database for General Fixed Asset records
Review debt issues and make recommendations on debt structure
- Become active in one or more of Joint Cities Coordination Program committees
- Investigate alternative financing sources to reduce property tax burden
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
co~puter supplies, checks & budget supplies
Makntenance contracts for computer ana"office equipment
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings & Seminars
Publication of Financial Statements & Budgets
e
Charges & Fees:
Memberships to GFOA & MGFOA
Subscriptkon to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
-16-
F'UND: #10
DEPARTMENT: Finance
BUDGET
ITEX
Ac-r.ual
1991
Actual Budqet Jan-Julv
1992 1993 1993
DEPT # 54
Annual Pronosed Adonted
Est-93 ~1994 1994
Staffing 69,084 72,320 79,722 41,317 78,569 80,062
Supplies/Materials 2,629 3,864 3,360 244 3,360 3,400
Support Services 2,876 3,031 4,250 2,015 4,050 4,250
Charges & Fees 863 1,820 2,450 2,016 3,350 2,900
Capital Outlay 299
Transfers
TOTAL
75,751
81,035
89,782
45,592
=======================================================================================
o
89,329
90,612
SERVICE INDICATORS:
----------------------.-----------------------------------------------------------------
.
COST INDICATORS:
---------------------------------------------------------------------------------------
Expenditures
75,751
81,035
89,782
45,592
e
Program Revenues
Interest Earnings
Sp. Assess. Searches
Levy Dollars
101,333
86,206
50,000
18,854
435
(25,582)
(5,171) 39,782
26,738
Other Dollars
89,329
90,612
o
65,000
1,000
24,329
65,000
2,000
25,612
o
STAFFING:
---------------------------------------------------------------------------------------
Full time:
Finance Dir
Sr Acctg Clerk
1
.60
1
.60
1
.70
-17-
1
.60
I
FUND:
DEPARTMENT MISSION:
General
DEPARTMENT:
Provide contracted professional services
to the City, includlng ceneral legal,
prosecution, financial audit and
proper~y assessment
Professional Services
DEPT NO:
~-
~~
------------------------------------------------------------------------------------------
OBJECTIVES:
Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
- Develop a statement on documents committing applicants to submit to
mediatlon services .
- Increase helpfullness rating of City assessor (70% helpful to very helpful)
- Increase citizen excellent/good ratinq on overall service (74%) and
courteousness/professionalism of staf: (83%)
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, assessing contract
and annual audit services
-18-
.
.
I
FUND: #10
DEPARTMENT: Professional Services
DEPT # 55
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Julv
1993
Annual Prooosed Adooted
Est-93 ~1994 1994
---------------------------------------------------------------------------------------
staffing
Supplies/Materials
1,092
179,199
589
800
419
500
500
Support Services
99,010 103,980
62,871 107,864 104,160
charges & Fees
Capital Outlay
Transfers
======================:=================================================================
TOTAL
180,291
99,599 104,780
63,290 108,364 104,660
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
. No. of parcels 2,706 2,716 2,724 2,739 2,750
No. of prosecutions
No. of litigations 8 5 2 2 2
No. of City Funds 16 23 25 22 25
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
180,291
99,599 104,780
63,290 108,364 104,660
o
.
Program Revenues
Fines
21,812
158,479
28,431
71,168
18,000
86,780
18,000
45,290
18,000
90,364
18,000
86,660
o
Levy Dollars
Other Dollars
----------------------,-----------------------------------------------------------------
STAFFING:
-19-
I
FUND:
DEPARTMENT MISSION:
General
DEPARTMENT:
Planning & Zoning
56
Guide and control the phvsical
development of the community.
Coordinate and implement long
range city-wide and area planning
actkvities.
DEPT NO:
------------------------------------------------------------------------------------------.
OBJECTIVES:
- Hold public meetings on draft Comprehensive Plan and adopt
- Provide adequate staff support to Senior Housing Task Force
- Update City Subdivision Code
- Establish an action plan to implement Comprehensive Plan
- Begin work on a short-term implementation plan
Complete the automation of property records
- Complete implementation of Rental Housing Code
Increase citizen excellent/goad ratin1 on overall service (68%) and
courteousness/professionalism of staf~ (73%)
HIGHLIGHTS/CO~~NTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts for computer & office equipment, and cellular phone
Miscellaneous supplies
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Printing of Camp. Plan map updates
Charges & Fees:
Membershi~s to APA, MN APA, Sensible Land Use Coalition
Subscriptkons.to APA Journal & Zoning News
-20-
.
.
TOTAL
71,194
71,194
89,043
52,777
88,063
90,731
o
FUND: #10
DEPARTMENT: Planning & Zoning
DEPT # 56
BUDGET
ITEM
Actual
1991
Actual
1992
BudGet:
1993
Jan-July
1993
Annual Proposed Adccted
Est-93 1994 1994
Staffing 64,509 64,509 80,433 48,935 80,433 82,031
Supplies/Materials 918 918 1,880 1,566 2,780 2,000
Support Services 5,104 5,104 6,480 2,171 4,600 6,450
Charges & Fees 2~a 239 250 105 250 250
.,jJ
Capital Outlay 424 424
Transfers
=======================================================================================
. SERVICE INDICATORS:
No. of zoning apps. 28
No. of zoning complnts 11
24
8
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 71,194 71,194 89,043 52,777 88,063 90,731 0
. Program Revenues
Zoning Appl. Fees 972 6,324 5,000 4,587 6,000 5,000
Bldg. Permit Carryover 82,688 82,688 8,360 79,790 50,811 35,508
Levy Dollars (12,466) (17,818) 75,683 (31,600) 31,252 50,223 0
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Full time:
Planning Dir
Planning Asst.
.85
.5
.95
.7
.95
.7
-21-
I
FUND:
General
DEPARTMENT:
Municipal Sldg - City Hall
DEPT NO:
57
DEPARTMENT MISSION:
Provide for the phvsical op~ration
of Citv Hall: utlllties; malncenance
of offlce equipment and the building
scruc~ure and provide for the City's
general 1 ability, ,propercy, auto and
worker's ompensatlon lnsurance.
OBJECTIVES:
------------------------------------------------------ -----------------------------------
- Paint remaining City Hall offices
- Paint/stain deck
- Improve City Hall landscaping
- Install smoke detectors in City Hall
HIGHLIGHTS/COMMENTS:
.
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
City Hall supplies
Support Services:
City Hall janitorial & rug services
Uti ities and phone service for City Hall - 1 new phone line
Insurance coverage for all city depts except enterprise funds
Charges & Fees:
Rental of postage meter and pop machine
Special Assessments on City owned property
Capital Outlay:
Copier and Smoke Detectors for City Hall
-22-
.
FUND: #10
DEPARTMENT: Municipal Building - City Hall
DEPT # 57
---------------------------------------------------------------------------------------
BUDGET
I':'EM
Actual
1991
Actual Budget Jan-Julv
1992 19.3 1993
Annual Prooosed Adooted
Est-93 -1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials 8,939 6,581 8,420 4,371 6,200 8,050
Support Services 77,509 73,036 85,800 7,985 77,000 78,000
charges & Fees 4,503 1,932 2,500 2,850 5,000 5,500
Capital Outlay 5,670 6,693 1,360 1,360 12,100
Transfers
=======================================================================================
TOTAL
96,621
88,242
96,720
16,566
89,560 103,650
o
SERVICE INDICATORS:
.
Number of copies
162,587 164,653 156,000
160,000 160,000
COST INDICATORS:
Expenditures
~ Program Revenues
Insurance rebate
96,621
88,242
96,720
16,566
89,560 103,650
o
Levy Dollars
9,899
86,722
18,829
69,413
15,000
o
15,000
15,000
88,650
o
81,720
Other Dollars
STAFFING:
-23-
.
I
FUND:
General
DEPARTMENT MISSION:
58
To provide a modern, flexible, full-service
criminal justice agency which is responsive
to communlty needs
DEPARTMENT:
DEPT NO:
Police
------------------------------------------------------------------------------------------
OBJECTIVES:
- Complete review of police funding formula
- Maintain high helpfulness rating of police personnel (90% helpful to very helpful)
- Maintain or improve on hiah excellent rating on overall
se~vice (88%) (-response t{me (93%), courteouseness/professionalism (88%), and
crlme preventlon programs (90%)
- Maintain or improve on "feeling of safety om my neighborhood" (satisfied to very satisf
(satisfied to very satisfied - 88%)
HIGHLIGHTS/COK~NTS:
Supplies/Materials:
Service for civil defense sirens
Support Services:
Police services contract for 1994
Prisoner expense, court officer expense, & bookin~ fees
Annual Police Auxilliary Dinner
.
-24-
1"
FUND: #10
DEPARTMENT: Police
DEPT # 58
BUDGET
Actual
1991
Annual Proposed
Est-93 -1994
Adopted
1994
Actual
1992
Budget
1993
Jan-Julv
1993
ITEM
Staffing
Supplies/Materials
430
500
500
Support Services
383,057 389,182 404,674 290,465 401,684 423,541
Charges & Fees
Capital Outlay
Transfers
======================:=================================================================
TOTAL
383,057 389,612 405,174 290,465 401,684 424,041
o
----------------------~-----------------------------------------------------------------
SERVICE INDICATORS:
. Initial complaint report 13,388 15,000 15,000
Clearance rate - ICR's 96.0% 96.0% 96.0%
Part I crimes (serious) 290 300 300
Part II crimes (other) 672 700 700
Clearance rate (Parts 62% 60% 60%
I & II)
Statewide clearance rat:e 39% 38% 38%
Citations issued * 6,570 4,600 4,600
Police vehicles 8 8 8
Shorewood demand 43.0% 44.8% 44.8%
* A traffic grant that has provided $90,000 in federal funds for overtime traffic
enforcement will end in October 1992. This grant has enabled us to maintain a
strong traffic enforcement effort for the past three years. With the grant
ending, a large drop in citations issued can be expected.
. --------- -------- --- - - -..- -- - - ----- - - - ---- -- ----------------------- --- ------- ------------
COST INDICATORS:
Expenditures 383,057 389,612 405,174 290,465 401,684 424,041
Program Revenues
Fines 102,422 72,769 77,000 15,573 52,000 57,000
Levy Dollars 280,635 316,843 328,174 274,892 349,684 367,041
Other Dollars
o
o
---------------------------------------------------------------------------------------
STAFFING:
Chief 1 1 1 1 1 1
Lieutenant 1 1 1 1 1 r
sergeant 2 2 2 2 2 2
Investigator * 2 2 2 2 2 2
Patrol Officer 7 7 7 7 7 7
Administrative Clerk 1 1 1 1 1 1
Clerk/Typist ** 1.2 1.2 1.2 1.2 1.2 1.2
* 1 Juvenile Specialist
** 2 Part time @ .6
-25-
I
FUND:
DEPARTMENT MISSION:
General
DEPARTMENT:
Provide the highest possible,quality
of fire suppression, prevent~on and
education services, and First ResDonder
emergency medical services ~
Fire Protec~ion
DEPT NO:
59
------------------------------------------------------------------------------------------
OBJECTIVES:
- Maintain helpfulness rating of fire personnel (99% helpful to very helpful)
- Maintain or improve on high excellent/good rating on over~ll .
service (97%), response t~me (94%), courteousness/profess~onal~sm (97%) and
inspection and fire prevention programs (94%)
HIGHLIGHTS/CO~~ENTS:
Support Services:
Fire contracts with Mound ($5,122) & Excelsior ($104,462)
-26-
.
.
FUND: #10
DEPARTMENT: Fi=e Protection
DEPT # 59
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-Julv
1993 1993
Annual Prooosed Adooted
Est-93 ~1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
88,527
95,398 102,668
51,344 102,668 109,584
Charges & Fees
Capital Outlay
Transfers
=======================================================================================
TOTAL
88,527
95,398 102,668
51,344 102,668 109,584
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
. Excelsior Fire Dept. for Shorewood
Fire calls 62 80
Rescue calls 93 100
Inspection hours 75 75
Investigation hours 25 25
Other hours * 244 250
Cost of emergency
response 75,968
Cost of inspection/
investigation 7,159
* includes plan revie~, paper,work, complaint investigation,
tank removals, burn~ng perm~ts, etc.
---------------------------------------------------------------------------------------
COST INDICATORS:
~ Expenditures
88,527
95,398 102,668
51,344 102,668 109,584
o
Program Revenues
Levy Dollars
88,527
95,398 102,668
51,344 102,668 109,584
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Chief 1 1 1 1
JI.sst. Chief 1 1 1 1
Caotain 2 2 2 2
Lieutenants 4 4 4 4
Fire Marshall 1 1 1 1
T~ai~~n~ Officer 1 1 1 1
F~=er~g ters 25 20 25 35
-27-
I
FUND:
DEPARTMENT:
DEPT NO:
DEPARTMENT MISSION:
General
Protective Inspection
Enforce construction safety and
related building codes through plan
review and inspections
60
.
------------------------------------------------------------------------------------------
OBJECTIVES:
- Increase and enhance public information through the development of at least
two additional handouts relative to building codes (Total of 4)
- Draft an article for each City newsletter
- Explore joint inspection possibilities with adjoining communities
- Implement automated permit tracking system
- Increase helpfulness ratings of building inspector (68% helpful to very helpful)
- Increase helpfulness ratings of animal control personnel (49% helpful to very helpful)
- Increase citizen excellent/good ratin~ on overall service (74%) and
courteousness/professionalism (73%) or inspection staff
- Increase City excellent/good rating on overall service of
animal control personnel (41%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materia~s:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Animal control contract with City of Chanhassan
Charges & Fees:
Membership to ICBO
Remittances to state of permit surcharges collected
Capital Outlay:
Typewriter and 2-drawer file cabinet
-28-
.
FUND: #10
DE?~RTXENT: P=otective Inspection
DE?T ;# 50
BUDGET
ITEM
~ctual
1991
~nnual Proposed Adooted
Est-93 .1994 1994
Actual
1992
Jan-Ju1v
loa"'
~~.j
Budget
1993
Staffing 51,285 56,505 61,739 30,278 61,739 62,617
Supplies/Materials 561 1,884 1,775 171 1,775 1,775
Support Services 15,943 13 , 049 18,075 6,895 15,875 19,500
Charges & Fees 7,469 8,531 5,100 4,069 6,300 6,500
Capital Outlay 6,000 600
Transfers
----------------------->----------------------------------------------------------------
-----------------------,----------------------------------------------------------------
TOTAL
75,258
41,413
85,689
90,992
o
86,069
86,689
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
.
No. of permits issued
New Homes
Additions/Other
Avg inspections/permit
New Homes
Additions/Other
69
4.,'
I ~
8-10
2-4
27
No. of complaints
-----------------------,----------------------------------------------------------------
COST INDICATORS:
Expenditures 75,258 86,069 86,689 41,413 85,689 90,992
~program Revenues 149,403 149,403 90,000 80,189 80,189 84,492
Building Permits
State Surcharges 8,543 8,543 5,000 5,368 6,500 6,500
Levy Dollars (82,688) (71,877) (8,311) (44,144) (1,000) 0
Other Dollars
o
o
-----------------------.----------------------------------------------------------------
STAFFING:
Full time:
Building Official
Planning Dir
Planning Asst
Secretary/Recept
1
.05
.30
.10
1
.05
.30
.10
1
.15
.50
1
.15
.50
-29-
I
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
General
City Engineer
Provide engineering and construction
management services for the City.
DEPT NO:
61
------------------------------------------------------------------------------------------
OBJECTIVES:
- Produce a readable map of the City of public distribution
- complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
HIGHLIGHTS/COMMENTS:
Support Services:
Contractual engineering for 1994
-30-
.
.
.
.
I
FUND: #10
DEPARTMENT: City Engineer
BUDGET
ITEM
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
.Z\ctual
1991
61,068
Actual
1992
68,813
Budget
1993
39,000
Jan-Julv
1993
34,854
DEPT # 61
Annual Proposed Adopted
Est-93 -1994 1994
70,000
70,000
70,000
69,000
TOTAL
=======================:================================================================
69,000
o
61,068
61,068
61,068
68,813
68,813
68,813
39,000
39,000
39,000
-31-
34,854
34,854
34,854
70,000
SERVICE INDICATORS:
---------------------------------------------------------------------------------------
COST INDICATORS:
-----------------------,----------------------------------------------------------------
69,000
o
Engineering/Inspection
as % of project cost
- Street Projects
Lift Stations
- Pine Bend
- Shady Hills
- Old Market Road
- P.W. Facilitv
- SE Water TrmE Plant
Expenditures
Program Revenues
Levy Dollars
Other Dollars
69,000
o
STAFFING:
---------------------------------------------------------------------------------------
I
FUND:
DEPARTMENT MISSION:
General
DEPARTHENT:
Provide supervision and support
for all puolic works functions;
provides~for public works utilities,
shop and equipment main~enance and fuels
Public Works Service
DEPT NO:
62
------------------------------------------------------------------------------------------
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
- Maintain or improve on helpfulness rating of Public Works personnel
(81% helpful to very helpful)
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step and contract increases
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Utilities and telephone service for,public works building
Conference, mileage, meetings & semlnars
Miscellaneous - damage to private property (mailboxes, etc)
.
Charges & Fees:
Miscellaneous equipment rentals
Membership to MN Street Superintendents Assn
Transfers:
Transfer to Equipment Replacement Fund
-32-
FUND: #10
DEPARTMENT: Public Works Service
DEPT # 62
---------------------------------------------------------------------------------------
BUDGET Accual Accua1 Budcet Jan-Julv Annual Proposed Adooted
ITEM 1991 1992 19<j3 1993 Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 110,753 141,608 118,615 77,329 123,319 119,131
Supplies/Materials 37,545 29,124 36,300 14,550 30,000 34,000
Support Services 9,592 12,270 14,950 8,805 17,000 18,450
Charges & Fees 772 1,205 550 1,108 1,666 650
Capital Outlay 25,015 9,092 290 300
Transfers 90,000 90,000 94,500
=======================================================================================
TOTAL
183,677 193,299 260,415 102,082 262,285 266,731
o
SERVICE INDICATORS:
.
No of Gopher One calls
No of vehicle repairs
1,531
106
COST INDICATORS:
Expenditures
183,677 193,299 260,415 102,082 262,285 266,731
o
. Program Revenues
Levy Dollars
183,677 193,299 260,415 102,082 262,285 266,731
o
Other Dollars
STAFFING:
Full time:
Public Works Dir
Lt Equip Oper/Foreman
Asst. Clerk
1
1.5
1
1.5
1
1.5
.25
1
1.5
.25
-33-
I
DEPARTMENT MISSION:
FUND:
General
DEPT NO:
63
To maintain and upgrade City streets,
oarkinq areas and~storm water control
systems in an efficient and economical
manner
DEPARTMENT:
Streets & Roadways
------------------------------------------------------------------------------------------
OBJECTIVES:
- Develop a pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Mow boulevards at least 6 times annually
- Visually inspect storm drainage grates annually and repair as needed
- Increase satisfaction rating on condition of streets (my street 55%;
streets in general 60%)
- Maintain or improve satisfaction level on cleanliness of streets (75%)
- Increase citizen excellent/good service rating on street maintenance (59%)
.
HIGHLIGHTS/CO~~ENTS:
Staffing:
Includes step and contract increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Operators ~n? equipment for contracted street & road repair
Safety tra~n~ng
Contracted road striping
.
Transfers:
Transfer to Street Replacement Fund
-34-
I
FUND: #10
DEP~RTXENT: Streets & Roadways
DEPT # 63
---------------------------------------------------------------------------------------
BUDGET
ITEX
Actual
1991
Actual
1992
Budqec Jan-Julv
19~3 1993
Annual Prooosed Adooted
Est-93 -1994 1994
---------------------------------------------------------------------------------------
Staffing 67,984 76,708 88,639 45,960 80,446 88,586
Supplies/Materials 16,540 60,198 30,000 10,184 30,000 30,000
Support Services 2,030 2,248 37,100 402 35,844 37,600
Charges & Fees
Capital Outlay 6,980 24,005
Transfers 220,000 220,000 230,000
=======================================================================================
TOTAL
93,534 163,159 375,739
56,546 366,290 386,186
o
-----------------------.----------------------------------------------------------------
SERVICE INDICATORS:
.
Miles of street
State
County
Citv - MSA
City - Local
2.7
1.7
9.3
37.5
2.7
1.7
o ~
- . oJ
39.0
Miles Seal coated 0.0
Tons of patch material 653
-----------------------.----------------------------------------------------------------
COST INDICATORS:
Expenditures 93,534 163,159 375,739 56,546 366,290 386,186
Program Revenues
. MSA Maintenance 13,875 13,755 13,750 6,878 13,750 13,750
Budgeted Reserve 15,000 15,000 15,000
Levy Dollars 79,659 149,404 346,989 34,668 337,540 372,436
Other Dollars
o
o
-----------------------.----------------------------------------------------------------
STAFFING:
Full time:
Lt Equip oper/Foreman
2.5
2.5
2.5
2.5
2.5
-35-
I
DEPARTXENT MISSION:
FUND:
General
DEPARTMENT:
Snow & Ice Removal
Provide snow and ice control for
Dublic streets and Citv owned Darking
lots to ensure the safe and efricient
movement of traffic
DEPT NO:
64
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 12 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
- Maintain or iprove on high citizen excellent/good service rating on snow removal (88%)
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step and contract increases and increase in insurance cap to S290/mo
Supplies/Materials:
Sand and calcium chloride for ice control
.
-36-
FUND: #10
DEPARTMENT: Snow & Ice Removal
-----------------------~----------------------------------------------------------------
DEPT # 64
BUDGET
ITEM
Actual
1991
Actual Budqet Jan-Julv
1992 1993 1993
Annual Proposed Adooted
Est-93 1994 1994
-----------------------~----------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
29,762
12,350
12,971
12,882
23,723
14,000
13,017
5,358
23,723
14,000
23,709
14,000
TOTAL
=======================~================================================================
o
42,112
25,853
37,723
18,375
37,723
37,709
-----------------------"----------------------------------------------------------------
SERVICE INDICATORS:
. Miles of street plowe,d
Tons of salt used
Tons of sand used
No of snowfalls
No/times crew deployed
Inches of snowfall
Manhours spent
No of cul-de-sacs plow
41
102
409
1,820
80
COST INDICATORS:
-----------------------.----------------------------------------------------------------
Expenditures
. Program Revenues
Levy Dollars
Other Dollars
42,112
42,112
25,853
25,853
37,723
37,723
18,375
18,375
37,723
37,723
37,709
o
37,709
o
STAFFING:
-----------------------.----------------------------------------------------------------
Full time:
Lt Equip Oper/Foreman
.5
.5
-37-
.5
.5
I
FUND:
General
DEPARTMENT:
Traffic ControllSt Lights
DEPT NO:
65
------------------------------------------------------------------------------------------
OBJECTIVES:
DEPARTMENT MISSION:
Provide for street lighting and traffic
signals at intersections and other
locations throughout the City for the
safetv of pedestrians and vehicular
traffic
- Perform a cost efficiency study of street lighting system
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwv 7 & Vine Hill Road, Christmas Lake Road,
Countv Road 19, Hwv 41 amd Old-Market Road
Street signs & posts.
Support Services:
Electricity for semaphores and street lights
-38-
.
.
.,.
.L
FUND: #10
DEP~2T~ENT: Traffic Control/Street Lighting
DE?T # 65
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-Ju1v
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
support Services
3,427
3,505
4,500
28,000
1,302
14,238
3,300
27,500
4,000
28,500
22,473
23,916
charges & Fees
Capital Outlay
Transfers
=======================::================================================================
TOTAL
25,900
27,421
32,500
15,540
30,800
32,500
o
-----------------------.----------------------------------------------------------------
SERVICE INDICATORS:
.
No of street lights
No of traffic signals
143
4
147
5
147
5
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
25,900
27,421
32,500
15,540
30,800
32,500
o
. Program Revenues
Levy Dollars
25,900
27,421
32,500
15,540
30,800
32,500
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
-39-
I
FUND:
DEPART11ENT:
General
Sanitation/Waste Rmv/Weeds
DEPT NO:
67
------------------------------------------------------------------------------------------
OBJECTIVES:
- Resolve all property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time fpr property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weeo spray~ng services
Transfers:
Transfer to Recycling Fund
-40-
DEPART~ENT MISSION:
Provide for the general
and cleanliness of the C
for the treatment of nox
City properties.
anitation
tv and provide
ous weeos on
.
.
FUND: #10
DEPARTMENT: Sanitation/Waste Removal/Weeds
---------------------------------------------------------------------------------------
DEPT # 67
BUDGET
ITEM
Actual
1991
Ac~ual Budcet Jan-Julv
1992 1993 199~
Annual ?rooosed Adooted
Est-93 ~1994 1994
---------------------------------------------------------------------------------------
6' ,
~J.
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
1,508
4,007
2,886
3,175
611
5,500
10,000
2,407
27
134
4,000
10,000
TOTAL
=======================================================================================
o
SERVICE INDICATORS:
.
No of weed complaints
No of notices served
No of parcels sprayed
Miles/roadside sprayed
Spraying in Dollars
COST INDICATORS:
Expenditures
. Program Revenues
Levy Dollars
Other Dollars
STAFFING:
5,515
2,080
5,515
5,515
6,061
8
6
6,061
6,061
16,111
2,160
16,111
16,111
-41-
2,434
o
o
2,434
2,434
2,907
10,000
13,041
13,041
13,041
14,611
14,611
o
14,611
o
I
DEPARTMENT MISSION:
FUND:
General
DEPT NO:
68
To orovide diseased tree inspection
services to residen~s; to remove diseased
trees located on City property; and to
maintain and trim trees located on
City rights-of-way and other property
DEPARTMENT:
Tree Maintenance
------------------------------------------------------------------------------------------
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step and contract increases
Supplies/Materials:
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
.
-42-
T
~
FUND: #10
DEPARTMENT: Tree Maintenance
DEPT # 68
----------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual Budqe~ Jan-Julv
1992 19~3 199~
Annual Prooosed Adooted
Est-93 -1994 1994
---------------------------------------------------------------------------------------
90
14,085
100
3,955
14,072
14,077
Staffing
Supplies/Materials
13,321
16
6,315
so
100
support Services
11,336
11,818
15,100
599
15,090
15,100
Charges & Fees
Capital Outlay
Transfers
=======================================================================================
TOTAL
24,673
18,223
29,285
4,554
29,212
29,277
o
----------------------------------------------------------------------------------------
SERVICE INDICATORS:
.
No of trees removed
No of trees trimmed
Yards of brush hauled
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
24,673
18,223
29,285
4,554
29,212
29,277
o
. Program Revenues
Levy Dollars
24,673
18,223
29,285
4,554
29,212
29,277
o
other Dollars
-----------------------,----------------------------------------------------------------
STAFFING:
Lt Equip Oper/Foreman
.4
.4
.4
.4
.4
-43-
I
DEPARTMENT MISSION:
FUND:
General
DEPARTMENT:
Parks & Recreation
Maintain City parks, trails & beaches to
ensure safe and enjoyable recreational
amenities, and coordinate recreational
oooortunities for City residents of all
ages and physical abilities
DEPT NO:
69
------------------------------------------------------------------------------------------
OBJECTIVES:
Install/re?lace plavqround equipment in two (2) additional parks
each year ~n 1994 ana 1995
- Make new playground equipment handicap accessable
- Implement mechanism to assist in funding park maintenance and improvements
- Provide off-street parking for Cathcart Park
- Coordinate scheduling of fields with Minnetonka Community Services
- Add and/or replace 5 picnic tables per year
- Plant at least 10 trees per year
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step and contract increases
Supplies/Materials:
Small tools
Maintenance contracts for computer and off ce equipment
Maintenance to park equipment and building
Rock, black dirt, gravel, sand, fertilizer, seed for parks
Support Services:
Contracted park plannin9 services
Playground and beach scneduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
.
Charges & Fees:
Rental of portable toilets
Capital Outlay:
5 new picnic tables
Transfers:
Transfer to Park Capital Improvement Fund
-44-
FUND: #10
DEPARTMENT: ?arks & Recreation/Beaches
DEPT # 69
-----------------------.----------------------------------------------------------------
BUDGET Actual Ac~ual Budget Jan-Julv Annual ?roposed Adooted
ITEM 1991 1992 1993 1993 Est-93 1994 1994
-----------------------.----------------------------------------------------------------
Staffing 78,140 64,610 88,404 46,195 80,605 79,828
Supplies/Materials 14,872 20,121 22,650 9,414 20,900 22,150
Support Services 23,070 21,652 19,450 8,816 17,340 18,300
Charges & Fees 2,944 3,693 9,000 5,069 7,288 4,500
Capital Outlay 25,205 6,099 6,550 6,500 1,250
Transfers 50,000 50,000 50,000
TOTAL
=======================::=========:=====================================================
144,231 116,175 196,054
69,494 182,633 176,028
o
SERVICE INDICATORS:
---------------------------------------------------------------------------------------
.
Acres of maint park
No. of ball fields
Softball
Baseball
No. of warming houses
No. of hockey rinks
No. of skating rinks
Miles of Trails
Cost of maint per acr,;:
No. of times rinks are
cleaned & resurfaced
No. of picnic tables
.
79.7 79.7 79.7 79.7
3 3 3 3
4 4 4 4
3 3 3 3
2 2 2 2
3 3 3 3
80
IS
80
20
80
25
80
30
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 144,231 116,175 196,054 176,028
Program Revenues
Tanka Bav - Beach 524 508 700 500
Liquor Store Transfer 25,000 35,000 40,000 40,000
Levy Dollars 118,707 80,667 155,354 135,528
Other Dollars
o
o
STAFFING:
-----------------------.----------------------------------------------------------------
Full time:
Asst. Clerk
Lt E~uip oper/Foreman
Part time:
Summer
Winter (rinks)
.25
1.4
.25
1.4
.25
1.6
.25
1.5
1
9
1
9
2
10
2
10
-45-
I
FUND:
Ganeral
DEP.l\RTMENT:
Capital Improvement
DEPT NO:
70
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Transfers:
DE?ARTMENT MISSION:
To nrovide a conduit for funding of
cacital imorovement program throu9h the
transfer ot dollars lev~ed througn the
City's Ganeral Fund
.
Transfer to Capital Reserve Fund for future capital improvements
-46-
.
.
.
FUND: #10
DEPART~ENT: capital Improvement
BUDGET
ITEM
Actual
1991
.~ctual
1992
Jan-Ju v
19 3
-----------------------------
DEPT # 70
----------------------.-----------------------------------
Budce\:
1ad~
~~_.:l
Annual Proposed Adooted
Est-93 1994 1994
----------------------,-----------------------------------------------------------------
staffing
Supplies/Materials
support Services
Charges & Fees
Capital Outlay
Transfers
163,112 165,000 101,600
10,000
97,000
TOTAL
163,112 165,000 101,600
---------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------
97,000
o
o
10,000
SERVICE INDICATORS:
---------------------------------------------------------------------------------------
COST INDICATORS:
_____________________4________________________________----------------------------------
Expenditures
163,112 165,000 101,600
Program Revenues
Sale of House
94,000
7,600
Levy Dollars
163,112 165,000
Other Dollars
o
10,000
97,000
o
o
10,000
87,000
10,000
o
STAFFING:
---------------------------------------------------------------------------------------
-47-
I
FUND:
DEPARTMENT:
DEPT NO:
General
Contingency
71
DEPARTMENT MISSION:
To provide for unanticipated increases
in orogram costs and decreases ~n
antlcipa~ed revenue; and to provide
a source of funds for projects and
purchases approved during the fiscal
year by the City Counc~l
.
OBJECTIVES:
------------------------------------------------------------------------------------------
HIGHLIGHTS/COMMENTS:
Support Services:
Council Contingency
-48-
.
FUND: #10
DEPARTMENT: Contingency
DEPT # 71
---------------------------------------------------------------------------------------
BUDGET
ITEM
Act:ual
1991
Actual
1992
Budget
19_3
Jan-Julv
100""
~--.)
Annual procosed Adocted
Est-93 -1994 1994
----------------------------------------------------------------------------------------
Staffing
supplies/Materials
support Services
50,000
8,636
57,074
65,000
Charges & Fees
capital Outlay
Transfers
=======================================================================================
TOTAL
50,000
8,636
57,074
o
o
65,000
o
------------------------.---------------------------------------------------------------
SERVICE INDICATORS:
.
original budget
Used during the year
50,000
50,000
50,000
8,636
57,074
65,000
o
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
50,000
50,000
57,074
65,000
o
. Program Revenues
Refunds & Reimbursemts
Levy Dollars
50,000
50,000
1,000
56,074
65,000
o
Other Dollars
------------------------,---------------------------------------------------------------
STAFFING:
-49-
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, AUGUST 3, 1993
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P"M.
MINUTES
CALL TO ORDER
Vice Chair Borkon called the meeting to order at 7:00 p.m.
ROLL CALL
Present:
Vice Chair Borkon; Commissioners Bean, Bonach, Hansen, Malam, and
Pisula; Planning Director Nielsen and Council Liaison Lewis.
Absent:
Chair Hosenberger.
APPROVAL OF MINUTES - None.
1. 7:00 PUBLIC HEARING - REZONING R-1A TO P.U.D. - MEADOW WOOD
COMMUNITY
Applicant:
Location:
Diversified Housing, Inc.
25400 State Highway 7
Vice Chair Borkon announced the case of an application from Diversified Housing, Inc.,
25400 State Highway 7, for rezoning R-1A to P.U.D.-Meadow Wood Community. She
outlined the procedures for a Public Hearing.
Nielsen reviewed the applicant's proposal to build a 50-unit, cottage style, elderly
housing project on 7 acres located on the north side of Highway 7 between Eureka Road
and Seamans Drive., The developer requests approval of concept and development
stage plans which would change the zoning of the property from R-1A, Single-Family
Residential to P.U.D., Planned Unit Development District. Nielsen described the existing
land use and zoning surrounding the site. He referred to the developer's exhibits which
provide additional background and description for both the concept stage and
development stage plans. He noted that since the P.U.D. is a proposed rezoning, a
second public hearing is required and will be scheduled by the City Council after the
Planning Commission has made its recommendation.
Nielsen stated the City has recognized a shortage of housin~~ for senior citizens in the
South Lake Minnetonka area. A task force identified the market for senior housing in
Shorewood and its Study of Senior Housing Needs was accepted by the Council in May
1991. It identified the need for 3 types of senior housing in the community, one of which
is the step-down housing-cottage style-smaller single-family dwellings either attached or
detached. The study indicated strong support by seniors for "bungalow" or "cottage"
type housing, the type which is represented by the Meadow Wood Community.
1
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 2
The City's senior housing regulations are contained in the Elderly Housing Section and
the Planned Unit Development Section of the Zoning Code. Nielsen described how the
proposed development conforms to Shorewood's requirements and identified actions
necessary to process the developer's request for concept stage approval (detailed in
Nielsen:s memorandum dated July 28. 1~993, File No. 405 (93.20)). Issues of concern
include: rezoning to accommodate a higher density; parking/garage requirements;
landscape plan; signage plan; traffic impact; compatibility with residential
development/neighborhood; water service; storm sewer/drainage; adequacy of
emergency services/circulation/snow removal/trash.
Nielsen indicated the proposed development has been reviewed and well received by
the Senior Housing and Services Task Force.
Nielsen recommended that no action be taken at this time given the issues raised in the
staff analysis and suggested the developer be asked to modify his design to resolve
these issues and others that may arise from the public hearing.
Mr. Jud Knoll, representing his father, Vern Knoll, and Diversified Housing, Inc., stated
the proposed development is a result of the recommendations of the Senior Housing and
Services Task Force for single story cotta!~e units for independent retirement age adults.
In responding to issues raised by the staff report, Knoll stated that parking takes into
consideration survey data that indicates 30% of potential residents do not have cars.
While acknowledging a minimal impact on traffic, Knoll stated senior citizens do not run
on a time schedule and indicated that seven single family homes on the site would
generate nearly 1/3 more traffic than would this project. Knoll stated landscaping will be
an integral part of the architecture and planning, however since the project will be
changing in response to recommendations from staff and the public, that plan will be
made available later. He clarified that the project will be 60 units and the 64 units shown
in the drawings is in error. Removing the 4 extra units drawn will allow realignment of
the roads on the east and meet the 50' setback and provide more garages. A landscape
architect has been retained to develop the detailed landscaping to include buffering, the
building space areas and pedestrian ways. Under the financing program, the minimum
spent for each unit for landscaping is $600 which will result in a very well landscaped
project. Knoll stated details concerning snow removal, trash, etc. still need to be
considered and developed. He stated the project will be a good neighbor to the
surrounding area in size and scope and is planned very well. The project will be of
quality construction, no corners will be cut; every effort will be made to provide a
superior project for the senior citizens who will occupy the residences. Details will be
addressed and presented in a revised plan. Knoll described the elevation of the project
noting the modules will look like a collection of single family homes with the exterior
edges broken up to create interest and texture to the development.
Vice Chair Borkon opened the Public Hearing at 7:45 p.m. SI1e reviewed the guidelines
for speakers. Hansen explained that an adversarial attitude is not appropriate since this
hearing involves the residents of Shorewood as friends and neighbors. Malam explained
2
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 3
the Commissioners' role in gathering the public's informational input for its decision
making, therefore argumentative nonproductive testimony is discouraged.
Mr. Steve Frazier, 6125 Seamans Drive, referred to Nielsen's July 28, 1993 memorandum
in his comments. He recommended that the developer's request for approval of both
concept and development stage plans not be combined because many of the
developmental aspects of the plan have not been addressed or seen. Page 2, item A:
"to maintain compatibility with other uses within those district." Frazier stated this P.U.D.
is not compatible with this district in that the project is surrounded by zoning allowing
residential R1-A single family, 40,000 square feet area and is not transitional. Page 3,
item 4: Parking. Frazier stated being the homeowner to the east overlooking the project,
he will see 60 roofs and every car that goes in and out of the project. He continued that
he is being asked to give up 40% of his homestead to facilitate the flow of traffic. With
respect to Item 5: Frazier stated the landscaping plan has not been presented which is
an integral part of this project. He stated the garages may be a way of screening, but
asked what will screen the garages and tlheir impact on the neighborhood. A signage
plan has not been submitted. With respect to traffic, Frazier stated it will be a major
problem. He challenged the validity of data presented that 30% of the potential residents
would not own cars. Seamans Drive at Highway 7 has had major serious accidents and
increasing the traffic by 180 trips will be significant. According to Frazier, the zoning
ordinance was designed to protect the semi-rural atmosphere of Shorewood and 28 units
would be allowed under the zoning ordinance, and that the developer should be required
to abide by the 40,000 square foot requirement for single family homes.
Mr. Don Willis, 24835 Yellowstone Trail, questioned whether this is subsidized housing
and stated he prefers that Shorewood remain as it is and did not see a need to become
progressive. He stated there would be no advantage to the City and noted the project
is too distant from a shopping center.
Mr. Jay Venero, 5985 Seamans Drive, expressed concerns regarding the wetland areas.
He stated covenants attached to the project would not prevent it from becoming purely
low income housing. Venero described difficulties regarding traffic and questioned what
changes are proposed for Seamans Drive in the future. He expressed concern regarding
the decline of property values in the area. He felt 60 units on the site is unacceptable in
terms of density. Acknowledging the legitimate need for elderly housing, Venaro
suggested the use of Freeman Park for such housing.
Ms. Kay Carlson, 25485 Highway 7, stated governmental involvement could result in the
project becoming housing for mentally handicapped, a half-way house, etc. She
questioned what changes would be made to Yellowstone Trail and Eureka Road and
expressed concerns regarding drainage and declining property values.
Mr. Bob Picha, 5930 Seamans Drive, questioned the plans for Seamans Drive and
expressed traffic concerns. He inquired if the City will benefit through taxes and if the
project is Federally funded. While admitting an open mind on this project, Picha
supported the use of Freeman Park for elderly housing.
3
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 4
Ms. Beverly S. Koehnen, 2036 Canterbury Road, Shakopee, representing Roy Seamans,
stated the developer should provide an up-to-date survey noting that some of the
property in this plat may belong to her father. She indicated the density departure
proposed is not compatible with the area. Koehnen stated it may be difficult to find
elderly residents desiring to live in the units. She stated the requirements of the current
applicable ordinance should not be compromised.
Mr. Roy Seamans, 6115 Seamans Drive, stated the project will add to congestion and
preferred the neighborhood remain as it currently is. He qUE!stioned what will happen
to assessments.
Ms. Katie Snyder, 5985 Eureka Road, agreed with the concerns previously stated and
the inappropriate nature of the proposal for the area. She requested clarification on the
drainage issues. She inquired why the nursery is allowed to operate in that zoning
district.
Mr. Bob Gagne, 24850 Amlee Road, stated Shorewood will continue to change and grow
and pointed out it is important that changes occur in a reasonable manner. He stated
the Study conducted in a 5-City area shows the need for 400 units of senior housing and
of the survey group, 1/2 wanted to buy and 1/2 wanted to rent. He stated affordability
is a main concern for those seeking transitional housing. He stated the City's decision
on this project which would provide for rental housing needs will impact a large group
of senior residents who have supported the City, schools, etc. over many years and
indicated a favorable decision will allow long-time senior residents to remain in their
community.
Ms. Bernadette Thomson, 6100 Seamans Drive, stated she began the petition against the
development. She reiterated the concerns stated by previous speakers. (The petition
opposing the development signed by 79 residents referred to by Ms. Thomson was
received by the City and Council.)
Mr. Mike Agnew, 6065 Eureka Road, stated a decision should be deferred given the
number of unanswered questions regarding the proposal.
Mr. Ronald Kramer, 5865 Eureka Road, expressed concern re~larding the density of the
project.
Mr. Mike Kramer, 5425 Timber Lane, favor retaining the current zoning and expressed
concerns regarding traffic, drainage, and water services.
Mr. Dan Sullivan, 6030 Seamans Drive, supported retaining thl:; current zoning.
Mr. Jim Thomson, 6100 Seamans Drive, expressed concern regarding plans to extend
Seamans to Smithtown Road.
4
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 5
Mr. Joe Boyer, 3630 Virginia Avenue, reiterated the concerns expressed by previous
speakers and noted the lack of public transportation and questioned how the project
would be regulated.
Mr. Corey Nelson, 5980 Seamans Drive, asked whether written responses to the
questions will be available. Borkon stated the questions and answers will be transcribed
and made available to the public. Mr. Nelson reiterated the concerns expressed by
previous speakers. He asked what specific reasons would be necessary to deny
approval of the development.
Borkon explained that this is the Plannin!~ Commission's initial review of the proposal;
the Commissioners' role is to make decisions for the community; and the Commission
makes recommendations to the Council for its ultimate vote and action.
Mr. Steve Frazier, 6125 Seamans Drive, continued his comments in reference to Nielsen's
memorandum of July 28, 1993 and reiterated concerns expressed by previous speakers.
Mr. Jay Venero, 5985 Seamans Drive, reiterated concerns expressed by previous
speakers.
Mr. Ben Hardenbergh, 5960 Seamans Drive, stated the Council's higher obligation should
be to the people who live and pay taxes in the community.
Ms. Bernadette Thomson, 6100 Seamans Drive, expressed concern regarding the safety
of joggers and walkers in the Seamans area.
Mr. Don Willis, 24835 Yellowstone Trail: questioned whether the proposal includes
subsidized housing.
Mr. Scott Picha, 5930 Seamans Drive, asked whether the developer was contacted by
the City or if the developer approached the City.
Barkon reiterated that the minutes of this meeting including questions and answers will
be available to the public and stated a Public Notice will announce the date of the City
Council hearing on this proposal.
Vice Chair Barkon closed the Public Hearing at 8:48 p.m.
The Commissioners addressed the questions raised during ttle Public Hearing.
Is this subsidized housing? Is the government involved in this project? How will
this project be financed? Vern Knoll stated the project is not subsidized housing and
has no connection with HUD or FHA. It is a relatively new program popularized in the
last 3 years under the Department of Revenue. The ultimate equity owners of the project
get tax credits, so it is a private building loan. By giving the ultimate equity owners of
the project tax credits the project can then carry under-market rentals.
5
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 6
What does this project accomplish for the City of Shorewood? Was the developer
contacted by the City or did the developer approach the City? Nielsen stated the City
has expressed an interest in providing some senior housing in the City of Shorewood.
This specific project would fill a need within that desire. Nielsen stated the City has
contacted developers. As a result of the senior housing research work, the Council
requested the staff to write letters to developers of senior housing inviting them to
consider Shorewood in their expansion projects. This particular developer was not
contacted, but was working with one that was contacted.
Bonach stated senior housing was considered by the residents as an acceptable
alternative for the southeast neighborhood above Old Market Road and Highway 7.
Will the City make money through tax collection? Nielsen stated that it is taxable
project, however, he noted the tax base has not driven any project in Shorewood.
Borkon requested information comparing what the City wold gain if the property were
developed with single family homes vs. the proposed senior housing development.
Nielsen stated information for evaluation and comparison needs to be researched and
developed.
What changes are planned for Seamans Drive? Will Seamans go through to
Smithtown? Will it be widened? Is Yellowstone Trail going to remain as is? Nielsen
stated the only change proposed at this time is the realignment of Seamans Drive and
Highway 7. He explained that the requirement of dedication of right-of-way from the
owner of the house being built on Mann Lane is intended to serve some vacant property
at the north end of Seamans Drive. The City has neither thought of or planned for any
extension of Seamans Drive as there is no need for it since Eureka already extends to
Smithtown.
Malam asked whether Seamans was part of the MSA system. Nielsen stated it was not.
Bean stated the realignment as discussed iin connection with the Comp Plan is a concept
idea recommended to increase safety at Yellowstone, Seamans and Highway 7. The
developer was made aware of the City's long range plan for the improvement and took
it into consideration in development of his concept drawings.
What will happen to property values? What would be an acceptable percent of
decrease in property values? Where will residents be able to recover financial
losses-from the developer or from the City? Nielsen stated the City's Comp Plan and
zoning ordinances are intended to preserve property values to the extent possible. Bean
stated there is no set percent and determination of value is a subjective process so
whether this project would reduce property values is arguable. Hansen stated the code
must be adhered to, therefore no decrease in property values would be allowed. Bonach
inquired whether comparative information regarding the impact on property values is
available from similar projects. Nielsen stated none is availablle, but this information will
be researched.
6
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 7
Will there be a traffic light on the corner of Eureka and Yellowstone? Nielsen stated
the Seamans Drive realignment is a result of the Highway 7 Corridor Study that extended
from Hi~~hway 101 from the east end to the west end of Shorewood. That study
identified areas along Highway 7 that should be improved, upgraded, etc. and also
determined where, if any place, additional stop lights would be placed on Highway 7.
The result of that study is no additional traffic lights are planned based on the 20-year
plan. The Department of Transportation study, accepted with qualifications by the City
of Shorewood, does not provide for a stop light at Eureka. The primary concern is to
maintain the traffic flow on Highway 7.
Will Highway 7 be improved? Nielsen referred to the Corrielor Study which suggests
widening of Highway 7 within the 20 year plan. Recently, the Department of
Transportation has proposed an upgrade of Highway 7 west of Highway 41 limited to
grinding and resurfacing and extension of right turn lanes in some locations. With regard
to the speculation tr,at widening might eliminate the ponding area, Nielsen stated that
while the design plans are not yet drawn, the improvements would occur within the
existing right-of-way and no additional right-of-way would be acquired.
Malam stated that if MNDot adheres to its plans, the intersection of Seamans and 7 does
not have a right turn lane. He pointed out these improvements on Highway 7 are under
MNDot's jurisdiction.
Why don't you use Freeman Park (designate parks for other uses)? Nielsen stated
that although this concept has been discussed over the YE~ars, the City purchased
Freeman Park with park dedication fees which requires that the land be used only for
park purposes. There is a process for making other uses of City park land, however, the
park fund must be reimbursed. The City has no plan to use Freeman Park for any other
purpose.
Bean stated if the City's priority is to provide senior housing perhaps all available City
property should be evaluated, including parks, in consideration of this
priority/commitment.
What other sites were proposed and why were they rejected? Nielsen stated the
senior housing survey included a cursory map of vacant property or property considered
under developed in Shorewood. 15 parcells of land that were larger than 3-5 acres were
identified. The Senior Housing Task evaluated the sites for suitability for senior housing
and made recommendations. They did not take into consideration the availability of City
water to the sites. The staff asked the Planning Commission and Council whether it was
advisable to identify specific sites for senior housing. The view of both bodies was that
private development should determine the locations for senior hlousing and the proposals
would be evaluated by the City. Identification of sites by the City, it was thought, could
affect the cost of the site and possibly increase the cost of the project.
Vern Knoll stated that in January 1993 he visited each of the sites recommended by the
task force. He indicated certain thresholds were required for consideration: 1) lender's
7
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 8
requirements (some city water service). He noted this site could be served by municipal
water which extension would be paid for by the developer. 2) Must be located within
one mile of a grocery store and a pharmacy. 3) Locate an owner willing to sell his
property. 4) Accessibility to Highway 7. 27 sites were considered and this site was the
only one that met trle required thresholds.
Assessment for improvements for road work? Nielsen stated that funding for the
Seamans Drive realignment/improvement is not in place, but would likely be a
cooperative effort with the Department of Transportation.
Malam noted that a public information meeting will be conducted at the August 9 Council
meeting regarding a proposed street reconstruction assessment policy/ordinance.
What will be the direction of the drainage on the site? Clarification regarding
drainage. Nielsen reiterated the plans for drainage to the southeast. There is a
designated wetland in the northeast corner. Further investigation will be conducted on
the wetland which may be located on the south side of the site. Nielsen stated the City
has a wetland ordinance which set aside existing wetlands in Shorewood to be protected
by minl'mizing and/or discouraging any alteration to those areas. The Wetlands
Conservation Act of 1991 further protects wetlands and in some cases goes beyond that
of the City's. The effect of this is that a developer must provide a statement from a
qualified expert stating there are no wetlands on the site, or if there are, identify ways in
which ttley will be protected. Borkon and Malam noted that based on the Engineer's
letter further issues regarding drainage require resolution.
Nielsen stated it is the intent of the staff to provide answers to the questions not
answered at this meeting to extent possible at the Planning Commission level.
Why is the nursery allowed to operate in the R-1A district? Nielsen explained that the
zoning code that allows single family homes on 40000 sq.ft. lots was established in 1973.
In 1985, the zoning code was entirely amended and included the allowable uses from
the '73 code which provided for nursery operations, not retail, but nurseries that grow
plants. A C.U.P. was issued for the operation of the nursery.
Is there a specific traffic count that could reject this project? Is there a set number
that would automatically trigger denial? Nielsen stated there is none. He explained
that the review process includes determining the rate of traffic: increase and City officials
will decide the allowable degree of change. Nielsen pointed out there is no set number,
however the Planning Commission and the Council take the traffic impact into
consideration together with other factors in making its decisions.
Bonach inquired whether the accident rate for seniors is higher. Hansen stated the traffic
impact is a very important consideration for the Commission. Hansen requested
additional information/clarification regarding the senior car ownership data and indicated
that the lack of public transportation will require serious investigation.
8
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 9
Under what conditions or to what level could occupancy drop before rentals would
be available to persons other than the elderly? Knoll stated that in addition to
Shorewood's requirements, the State requires signing a covenant that for 30 years the
property must be rented to the elderly. Knoll stated that based on projects around the
area, there will be no problem filling the units. In fact, he stated, it is doubtful the
complex will be built before it is completely rented. A similar sized project has had 6
vacancies in the last four years. According to Knoll, the units will rent very well and very
fast. Malam stated deed restrictions go with the property rE!gardless of who may own
it.
Is there a limit to the density under the P.U.D.? Is this compatible with current
zoning? Nielsen stated the P.U.D. specifically references the Comprehensive Plan. The
current land use is semi-rural classification which allows 4 units per 40,000 square feet
for senior housing. In addition to re-zoning, this proposal will require an amendment to
the classification to allow a higher density. Nielsen noted that if the project is approved,
but not completed, zoning would revert back to its original z.oning district.
What is the basis for the decision? Borkon stated many issues and considerations will
be evaluated. Hansen stated although there are many factors and problems with this
development the City's commitment to consider senior housing also must be weighed
and considered as a significant part of the decision.
Malam pointed out that with respect to the question regarding an up-to-date survey,
before any property changes hands, a plat drawing, title opinion, encroachments,
easements, etc. will be required by the lender. Knoll stated the proposal is based on a
preliminary survey and is within 1 % or less of being a current survey. According to Knoll,
any increase or decrease will not have any impact on the project.
Malam expressed appreciation to the residents for their attendance and input which will
weigh heavily on the Commissioners' decision. He indicated too many issues are
unresolved to consider granting concept approval at this time. Borkon pointed out that
the issues brought out during the public hearing require further study and evaluation.
Bean suggested the City Assessor's office may provide assistance on the property value
issue and render an opinion on the comparative valuations. Lewis stated that the
property value issue may also be a legal issue and should be referred to the City
Attorney. Malam noted that property values are a subjective issue and the Code
prohibits depreciation in the area. Bean questioned the realistic nature of moving the
pond and what would be involved. Nielsen stated the City Engineer can address that
issue. Nielsen stated given the number of areas of concern, he will request the
attendance of the City Engineer and City Attorney at the meeting at which further
discussion is scheduled. Bean requested additional back~Jround information on the
developer and its other developments.
Hansen inquired whether the Commissioners felt there were insurmountable problems
regarding this proposal. He expressed his concern regarding density. He asked the
developer whether 28 units would be economically feasible for his company. Mr. Knoll
9
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 10
stated a 60-unit development is the target. Borkon agreed that the proposed density of
the project is a major concern. Malam stated water service to the development must be
resolved. Knoll stated that Chanhassen municipal water will provide superior yet less
expensive service and is preferred as the better solution; however, either Shorewood or
Chanhassen service is acceptable. Borkon expressed concern for the adequate
provision of water for fire protection. Bonach stated that while the City has made a
commitment to work toward housing for seniors, this proposal presents many questions
that require answers before a decision may be considered. Borkon stated the proposal
is worth pursuing since the City has made a commitment to senior housing, but
outstanding questions must be answered and the pros and cons require close
consideration. Pisula stated that so much information has been presented and so many
questions remain, significant study of the proposal is necessary before any decision can
be reached. Nielsen noted preliminary discussion with Chanhassen staff indicates their
willingness to consider extension of its water system to service this project.
Knoll informed the Commissioners the required deadline for submission of this proposal
to the Minnesota Housing Commission is October 1; therefore a timely decision would
be appreciated.
Malam moved, Bean seconded to continue to Tuesday, August 17,1993, the Public
Hearing and consideration of Diversified Housing, Inc.'s application to rezone R-1A
to P.U.D. - Meadow Wood Community, at 25400 State Highway 7, based on staff's
recommendation detailed in Nielsen's memorandum dated July 28, 1993, and on the
number of issues to be resolved including comparison of the tax basis between
single family homes and the elderly housing complex; evaluation of the effect on
adjacent property values; wetland/drainage issues; the impact of and traffic counts
at Yellowstone, Seamans, Eureka and Highway 7; City Engineer's opinion as to the
implications of moving the pond on the site; and presentation of information from
the developer regarding examples of other similar projects of the company
including materials used, degree of success, and impact em the neighborhoods of
those projects.
Motion passed 6/0.
Nielsen encouraged interested persons to submit additional comments in writing.
Borkon thanked the constituency for its interest and input on this proposed development.
The m eeti ng recessed at 1 0: 00 p. m. and reconvened at 1 0: 1 () p. m.
2. 7:15 PUBLIC HEARING - SETBACK VARIANCE
Applicant:
Location:
Kerry Peterson
28110 Woodside Road
10
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 11
Borkon announced the case of a request for a setback variance by Kerry Peterson,
28110 Woodside Road.
Nielsen reviewed the applicant's request for a 35' front yard setback variance to
construct an entry-way on the south side of his home. The proposed entrYuway
measures 8.5' x 16' and is proposed to be 15' from the Woodside Road right-of-way.
The property, zoned R-1 A, contains 27,904 square feet of area. Nielsen noted that
nothing can be done on the property without a variance. He referred to the applicant's
request letter describing the reasons for the request noting the house is located entirely
within the 50' front yard setback area. The present entry-way opens directly into the
dining room and has several disadvantages. Nielsen reviewed the factors suppol1ing
granting of the variance including: 1) the house pre-dates Shorewood's zoning
regulations; 2) the configuration of the lot severely limits its buildable area; 3) the extra
Woodside Road right-of-way (66' rather than the standard EiO') results in the addition
being almost 48' back from the traveled road; 4) the area between the street ancl the
proposed addition is heavily landscaped and screens the structure from the street; 5)
reorientation of the entry should increase the energy efficiency of this older home, which
is recognized in the zoning code and allows encroachments for enclosed entries on
older homes. Based on these factors, approval of the variance is recommended.
Mr. Peterson briefly referred to his application letter and distritluted elevation information
that was not previously submitted.
Borkon opened and closed the Public Hearing at 10:15 p.m., there being no comments
from the public.
Hansen noted the applicant has already begun work on this project. Peterson indicated
that inside work and trim work on the windows and doors an3 in process.
Hansen moved, Pisula seconded to recommend to the Council that it approve the
request for a setback variance for Kerry Peterson, 28110 Woodside Road.
Motion passed 6/0.
The Council will consider the recommendation at its August ~~3 meeting.
3. 7:30 PUBLIC HEARING - PRELIMINARY PLAT
Applicant:
Location:
Charles Crepeau
23443/23445 Smithtown Road
Borkon announced the case of the request for preliminary plat approval from Charles
Crepeau, 23443/23445 Smithtown Road.
Nielsen reviewed the background to the applicant's proposal to subdivide his property.
The property is currently occupied by two commercial buildings. They propose to
11
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 12
separate the two businesses and subdivide the property in Hle process. The division is
simple and meets or exceeds the requirements of the C-4 zoning district. Nielsen
described the issues to be addressed regarding the sul)division request. Nielsen
recommended the division be approved subject to a number of conditions. He noted the
public hearing was originally scheduled as a preliminary plat, however, the proposed
division qualifies as a simple subdivision which allows metes and bounds division of the
property. Consequently a final plat is not necessary. Conditions attached to approval
include: 1) the resolution approving the subdivision include the conditions in the 1988
c.u.p. for both lots; 2) the attorney review and approve the lot maintenance agreements
submitted by the applicants; 3) provision of easement deeds subject to review and
approval by the attorney; 4) provision of an up-to-date title opinion for review by the
attorney; and 5) recording of the resolution within 30 days of approval.
Mr. Charles Crepeau introduced his brother-in-law, Mr. Torn Lingo, who is the other
business owner. Crepeau described their plans for the businesses and reasons for the
subdivision.
Borkon opened and closed the Public Hearing at 10:25 p.m., there being no comments
from the public.
Bean requested clarification regarding the access to the site. Nielsen explained that Mr.
Crepeau has complied with the previous C.U.P requirements. Malam inquired about the
encroachment of a building on the site. Nielsen explained the existing easements and
building conditions. He indicated the easements referred to in his report are alon~J the
two sides of the outside of the property and the new lot line and also the wetland area
itself. He indicated he will discuss the need for the new center lot line with the attorney
with a view to possible elimination of that requirement.
Bean moved, Bonach seconded to recommend to the Council that it approve a
simple subdivision of the property at 23443 and 23445 Smithtown Road requested
by Charles Crepeau, subject to the staff recommendations, and further that opiniions
be obtained from the Engineer and Attorney with respect to the requirements 01: the
easements of the newly established property line.
Motion passed 6/0.
The Council will consider this recommendation at its August ~23 meeting.
4. 7:45 PUBLIC HEARING - SETBACK VARIANCE
Applicant:
Location:
Kevin and Gail Towey
19495 Vine Ridge Road
Borkon announced the case of the request for a setback variance from Kevin and Gail
Towey, 19495 Vine Ridge Road.
12
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 13
Nielsen reviewed the background to the applicant's request for a 7' rear yard setback
variance to build a 14'x 14' four-season porch and a 14'x 14' deck on the rear of their
house. Nielsen referred to the drawing of the proposed structure and to an optional
drawing for the structure that would be allowed under the existing Code. Nielsen stated
the setbacks for Covington Ridge are 35' front, 10' side, and :35' rear and noted the rear
setback was reduced from 40' by agreement of the residents. Nielsen explained the
issues noting that options exist for the applicant to build without a variance therefore
making reasonable use of his property. He explained that the applicant's plight is largely
a function of the choice of garage forward house design. Nielsen suggested ii' the
builder misrepresented the property, the applicant may consider legal recourse against
the builder. The applicant justifies the variance because of the wetland to the north of
his lot. Nielsen pointed out however, that the zoning code specifically states that all lots
are required to provide their own minimum open space and that while the area was
originally planned for larger lots, the wetlands have already been used to create the
smaller lots. The applicant suggests he is unable to accommodate normal additions on
his lot. Nielsen stated, however, the proposed sizes are significant and not all the lots
would be able to accommodate similar-sized structures. Nielsen stated there may be
some justification for granting relief for the applicant. He explained that when the area
was originally platted, it was proposed as a development with overall density of 2 units
to the acre including the wetlands. Based on that density, the City used R-1 C setback
requirements even though the lots were more typical of R-ll D requirements. Nielsen
compared the Near Mountain P.U.D. where 10,000 square foot lots have a 30' rear
setback, 5' less than in Covington Vine Ridge. This suggests that given the similarity in
the projects and the types of homes there may be a case for allowing a 30' rear yard
setback in Covington Vine Ridge. Nielsen noted some reluctance, however, to change
the rules for everyone in the development based on one person's request. Nielsen
presented two options for the Commissioners' consideration: 1) amend the P.U.D.
agreement for Covington Vine Ridge reducing the rear yard setback to 30 feet which
would require the applicant to modify his plans by 2' or 2) grant a 5' setback variance
recognizing that some precedent may be set for future chan~Jes and if similar requests
are received, amend the P.U.D. setback requirement at that time.
Mr. Kevin Towey reviewed his request as described and justified in detail in his variance
request and supporting documentation dated June 8, 1993. He explained the reasons
for rejecting the option presented by the staff, based on practicality, use and rElsale
value. He acknowledged the builder may have failed to provide adequate information
when the design of their home was selected.
Borkon opened the Public Hearing at 10:45 p.m.
Mr. Jim Zerwas, 19505 Vine Ridge Road, stated that he supported the Towey's request
for a variance, indicated the structures proposed are in keeping with the neighborhood
style and would not impact the natural view and enjoyment of the wetland.
Borkon closed the public hearing at 10:55 p.m.
13
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 14
Hansen agreed with the desire to maintain uniformity in the neighborhood, but a
reduction of the structures to 12'x 14' should be an acceptab,le option for the applicant.
He supported granting a 5' variance rather than amendin~, the P.U.D. for a specific
problem.
Malam agreed the developer/builder may have misrepresented the lot and design., He
noted the Commission's reluctance to spot zone and supported granting a 5' variance.
Pisula noted that a 2' reduction in the variance request will reduce the square footage
of the structures by only 4 square feet, and supported granting a 5' variance.
Bean expressed difficulty in identifying a hardship in this case. Nielsen stated that since
the setback was reduced from 40', no one has approached the City for a variance. Bean
stated that by granting a 5' variance, a precedent is set for Ule neighborhood. Hansen
stated that if requests are received, the P.U.D. can be amended at that time. Bean stated
consideration should be given to whether it is reasonable and justifiable to amenej the
P.U.D. at this time. Hansen stated his concern is in regard to a precedent Sl9t to
continuously amend the P.U.D. Nielsen explained the concern related to fairness to
others in the neighborhood if the Ordinance is not amended. The Commissioners
discussed the issues of hardship, reasonable use of property, consistency and fairness
in the neighborhood and comparisons with adjacent developments.
Bonach moved, Bean seconded to recommend to the Council that it amendl the
P.U.D. agreement for Covington Vine Ridge, reducing the rear yard setback to 30
feet.
Motion passed 5/1" Hansen voted nay.
The Council will consider this recommendation at its August 23 meeting.
5. MATTERS FROM THE FLOOR
Mr. Fred Karter, developer of Gideons Woods, informed the Commissioners that a report
has been received regarding the Indian burial mound on the site and that the developer
wishes to appear before the Commission for preliminary plat approval at its August 17
meeting.
Hansen inquired whether applicants coming before the Commission are advised of
circumstances, such as prior agenda items, which may delay the time at which they are
scheduled to appear. Nielsen indicated applicants are informed, however he noted it is
difficult to determine the length of any public hearing. Hansen commented on the nature
of the constituency appearing before the Commission at this meeting. The
Commissioners, Lewis and Nielsen commended Vice Chair Borkon for her skillful
conduct of the meeting.
6. REPORTS - None.
14
PLANNING COMMISSION MINUTES
August 3, 1993 - PAGE 15
7. ADJOURNMENT
Malam moved, Banach seconded to adjourn the meeting at 11 :15 p.m.
Motion passed 6/0.
RESPECTFULLY SUBMITTED
Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site Secretarial
15
FROM:
James C. Hurm, City Administrator
~' I
/i;
!Jc_
{',
Ii!
it
TO:
Mayor Brancel & Council Members
DATE:
August 12, 1993
RE:
Candidate Interviews - Planning commission
The following residents have applied to fill the vacancy on the
Planning Commission and have been interviewed by the City Council
on the dates noted:
January II. 1993:
Auqust 9. 1993:
Howard stewart Kushmar
26720 Edgewood Road
Shorewood, MN 55331
Phone: 474-5821 (home)
Roxanne Martin
5750 Christmas Lake Road
Shorewood, MN 55331
Phone: 470-9585 (home)
642-4236 (work)
James M. Daughton
5935 Hillendale Road
Shorewood, MN 55331
Phone: 474-1323 (home)
945-0712 (work)
John C. Sjovall
5935 Galpin Lake Road
Shorewood, MN 55331
Phone: 474-4724 (home)
L. Edmond Leipold, Jr.
5900 covington Road
Shorewood, MN 55331
Phone 474-1896 (home)
Rob Daugherty suggested that Council discuss and agree upon a
course of action regarding this appointment prior to the meeting
date or just prior to the meeting on August 23rd. Copies of the
applicants' resumes are attached for review.
July 19, 1993
rJ.~ ~lJ' rr===:0lf
q If )\l~
1,\ ,t\ I' ,
'<~::) '. ':::::/ IJ u
City Of Shorewood
5755 Country Club Road
Shorewood, HN 55331
Re: Planning Commission Opening
Dear City Council Hembers:
I reside in the city of Shorewood and very pleased with the time and effort
the Planning Commission, and all other branches working with the City Council,
spend to make Shorewood a better community to live in. This is why I feel it
would be an honor to be able to contribute by being a part of the community
wheel and member of the Planning Commission.
I have lived around the lakes most of my life, four years of it In Shorewood,
so I am very familiar with the area.
At present, I am the credit manager with Hubbard Broadcasting, Inc.. My first
child is due September 27, 1993, at which time I will resign from Hubbard Broad-
casting, Inc.. My plans are to take some classes to expand my career and to
get more involved with the community.
I know it would be a re~.,arding experience to work on the Planning Commis s ion.
I can ~e contacted during the day at 642-4236, or in the evening at 470-9585.
Hy residence address is 5750 Christmas Lake Road, Shorewood, MN 55331.
I look forward to hearing from you,
. :?:
~e.ll' /)
C__>_. /~J12AZ/yvYlIJ J ltu~
Roxanne M. Martln
AUG ~ 5 1S93
John C. Sjovall
5935 Galpin Lake Road
Shorewood, MN 55331
August 4, 1993
The Planning Commission
city of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Ladies and Gentlemen:
I am writing to indicate my interest in filling the vacancy on
the Shorewood Planning Commission.
I view the opportunity to be a part of guiding the growth and
future of our city as both challenging and rewarding. I feel
that my background will provide a varied and valuable resource to
the Commission. 'rhe following is a thumbnail sketch of my
personal and professional background:
My wife Betty and I have been residents of Shorewood for ten
years. We have two grown daughters, one of whom lives in
Shorewood with her family.
I am a building and remodeling contractor.
My professional history includes over 20 years of management
experience.
I am on the Board of Directors of the Excelsior Lake
Minnetonka Historical Society and am currently the Vice
President.
I look forward to meeting with you and discussing my qualifi-
cations. My home telephone number is 474-4724. Thank you for
your consideration.
it
5900 Covington Rd.
Shorewood, M N 55331
(612) 474 1896
James Hurm
City Manager
Shorewood, Minnesota
I recently attended a Shorewood City Council meeting and listened to a discussion on
appointing commission members. I would be interested in serving on the Shorewood
Planning Commission. I believe I could bring the Commission a variety of experiences
that would be useful to the community.
I served on the Bloomington Planning Commission from 1966 to August 1973. I was
involved in the development of the first "City Plan" and the creation of a uniform sign
ordinance. I attended many workshops and seminars on city planning. I left the
commission when we moved to Eden Prairie. I did not become active after the move
due to increased work responsibilities. Also, my wife was selected to served on the
local Human Rights Commission and I felt one family member active at the city level
was sufficient.
The following is a very brief resume.
I am 63 years old
Served in the US Army 1946-48, 1950-51
Graduate of the University of Minnesota. B.S. Education 1953
M.A. School Administration 1957
Teachei Minneapolis 1953 - 1961 Teacher/assist. principal Bloomington 1961- 1962
Minnesota Education Association 1962 - 1987
Executive Director Hennepin Education Association 1962 - 1966
Director Urban Services 1966 - 1972
President, CEO, Economic Services Inc. 1972 - 1987
Economic Service Inc. is a for profit corporation owned by the Minnesota
Education Association. ESI provides many services and products to the
membership of the MEA.
Took early retirement in September 1987
Vice- President Marketing $27 million teacher credit union 1987 - 1991
.
~-' '- '.-J
December 1, 1992
CITY HALL
5755 Country Club Road
Shorewood,:MN 55331
Re: Planning Commission Position
I am interested in applying for one of the positions on the Shorewood Planning Commission. I
have enclosed my resume for your perusal.
I currently own my own business, the Link to Success, Inc. It opened in 1989, when I retired
from AT&T. The Link to Success, Inc. is a consulting firm providing direction, input,
marketing and problem solving for economic development (city and state) and for independently
owned and operated telemarketing companies. My economic development clients include the
State of North Dakota and Sheffield, Iowa. In addition, I was active for many years in the
Economic Development Foundation of Nebraska and did development work for North and South
Dakota, Iowa and Minnesota. I received the Man-of-the- Year award from the Omaha Industrial
Foundation in 1976 for bringing over 3,000 new jobs to the community.
As a resident of Shorewood since 1983, I feel it is time to do something for the community.
Thank you for your consideration. I look forward to hearing from you soon.
James M. Da.-ug ton
President
Encl.
JMD: bdc
JAl\1ES M. DAUGHTON
5935 Hillendale Road
Shorewood, MN 55331
(612) 474-1323 (Home)
(612) 945-0712 (Office)
JAMES M. DAUGHTON
PRESIDENT
Jim founded Link To Success, Inc., after retiring from AT&T with over 25 years of
experience in marketing operations. He has developed a complete background in sales,
marketing, economic development, telemarketing and high-tech information systems.
He has been involved with over 300 telemarketing operations in the United States.
Having presented over 200 speeches throughout North America during the past 15 years, Jim
has developed many contacts throughout the industry. Jim established Omaha, Nebraska as the
telemarketing capital of the world and was able to locate 40 new telemarketing operations into
the city.
He was responsible for developing applications for telemarketing, direct mail, road
shows, and strategic planning for market coverage for AT&T. He ran successful prototype
operations testing market programs for small, medium and large businesses.
When he left AT&T, he was working on interactive video, lottery and special large
volume network services. Creativity has been his trademark for many years.
The Link presently provides marketing services for telephone companies, state economic
development groups and represents several high-tech corporations. He provides business
planning, market qualification, test and target marketing and through its members, turnkey
solutions to meet your sales or expansion needs.
Member of MDMA (Midwest Direct Marketing Association), TMA (Telemarketing
Managers Association), NDTA (North Dakot3. Telephone Association), Telephone Pioneers of
America, DMA (Direct Marketing Association), Minnesota Telephone Association, and the Iowa
Telephone Association.
PRIOR EMPLOYMENT RECORD
GENERAL SALES MANAGER - AT&T, Minneapolis, 2/86 to 12/89
Responsible for 8,000 mid-sized accounts throughout a ten-state area. Developed cost-effective
marketing strategies for telephone equipment, communications network and processor product
lines. Annual sales volume: $850 million.
Commendations and recognition
. Selected to head new AT&T market trial
. Exceeded quota every year
. Council of Leaders 1986, 1987
BRANCH MANAGER - GEJ.'ffiRAL BUSINESS, AT&T-IS, Minneapolis, 7/82 to 1/86
Responsible for leading a 120 person sales force in the small to medium business account
market. Set strategic and tactical direction in a seven-state area including nine remote sales
offices.
Commendations and recognition
. Top 5 % in country (80 units) all four years
. National leader for six quarters
. Recognized for creativity, motivation and employee development
MARKETING MANAGER - NORTHWESTERN BELL, Minneapolis, 1/81 to 6/82
Responsible for all outside sales offices for five state area.
Commendations and recognition
. Operation was chosen as prototype for new AT&T marketing structure
. Northwestern Bell President's Club 1981, 1982
DISTRICT STAFF l\'IANAGER - NORTffiVESTER1~ BELL, Minneapolis, 6/78 to 12/80
Responsible for industrial sector marketing management.
Commendations and recognition
. Spent one year at AT&T designing and implementing multi-state marketing and a
national sales force for the United States
. Developed national telemarketing programs
l\'IARKETING MANAGER - NORTHWESTERN BELL, Omaha, 1/72 to 5/78
Responsible for sales operations for Nebraska.
Commendations and recognition
. Ranked number one for all six. years
. Won national AT&T awards in 1976 and 1977 for achieving highest network sales
increases in the United States
. Received many civic awards while serving on outside boards
NORTHWESTERN BELL, 9/64 to 1/72
. Held numerous marketing positions including National Account Manager, Special
Services Manager and Account Executive
. Never missed a quota
. Established Omaha, Nebraska as the telemarketing capital of the world and was able
to locate 38 new telemarketing operations into the city; working directly for the
President of Northwestern Bell, traveled the United States, Canada and Mexico
promoting Omaha and attending/addressing numerous national conventions. Outcome
of these efforts was the creation of 3,000+ jobs in Omaha and $12 million + increase
in annual revenue for Northwestern Bell.
PERSONAL DATA
Education:
Military:
Born:
Family:
Hobbies:
Affiliations :
Drake University, Des Moines, Iowa: Bachelor's Degree in Business
Administration, 1964.
Air Force Reserve Officers Training Corps
March 19, 1942
Creston, Iowa
Wife: Cheryl
Children: Pamela, 26; Kelley, 24; Susan, 21; Carrie, 16
Hunting, fishing, reading, stamp collecting
Minnetonka Lions Club, Past President and Director
Telephone Pioneers Association: Life Member
Hopkins Elks: member
Hopkins Rotary: past member
Transportadon Toastmasters: past President
Aksarben: past Director
Joslyn Museum: past Membership Director
Henry Doody Zoo: past Membership Director
Omaha Industrial Foundation: past member and Man of the Year, 1976
Junior Chamber of Commerce: Top Ten Nebraskans, 1975
Economic Development Foundation of Nebraska: past member
United Way: Omaha National Firms Chairman for two years
National Rifle Association
American Society of Philatelists
National Platform Association
"
.
Howard Stewart Kushmar
26720 Edgewood Road
Shorewood, MN 55331
474-5821
November 21, 1992
City Administrator
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Dear Sir:
I would be very interested in serving on the Shorewood Planning Commission. As a resident of
Shorewood for the past 22 years, I have a strong interest in seeing that our community continues
to evolve in a smooth and highly livable manner.
My resume is attached.
Note a number of years ago I served on the Detroit Regional Planning Commission Population
and Housing Sub Committee. In addition, I have been involved in work as a professional
focusing on business planning and expansion for the past 40 years.
I look forward to visiting with you concerning the Planning Commission.
Sincerel y,
; r \ c 'L f
~ ~c-<.tl 2>, i t..'-6 i~~/
Howard S. Kushmar
.
BIOGRAPHICAL INFORMATION
Howard Stewart Kushmar
26720 Edgewood Road
Shore wood, MN 55331
(612) 474-5821
EDUCATION
Michigan State University, September, 1955 to June, 1957. Major: Management; Minor:
Marketing. Have approximately 15 hours and thesis left to complete PhD at MSU.
Wayne State University, June, 1951 to June, 1955; Business Administration and Industrial
Psychology, Master of Arts.
Michigan State University, September, 1946 to June, 1949; Industrial Psychology, Bachelor of
Arts.
United States Merchant Marine Academy, December, 1943 to January, 1946; Marine
Engineering, Bachelor of Science, June, 1950.
MILITARY
Officer U. S. Merchant Marine, World War II. Retired LtJ.G. USNR: Served as instructor of
steam engineering, United States Naval Reserve Unit. Participated 3 years in USNR Office of
Naval Research reserve unit. Hold Third Assistant Engineer's License, Steam and Motor
Vessels, Unlimited.
TEACHING EXPERIENCE
Wayne State University, Instructor, Management, 1959-1962.
Lawrence Institute of Technology, Lecturer, Engineering Psychology, 1957-1959.
Michigan State University, Instructor. Introduction to Business, Management, Marketing,
Personnel, and Labor and Industrial Relations' teaching staff. 1955-1957.
.
WORK EXPERIENCE
Consumer Research Corporation
445 Butler Square
100 North Sixth Street
Minneapolis, MN 5.5403
Founder and President: 1974-1984. Chairn1an 1984 to 1989. Directed a broad range of studies
involving consumer and marketing research, strategic market planning, product and store
concept evaluation, acquisitions, company and product performance audits, litigation research,
merchandising, opinion polls, retail and financial services site locations, health services,
communication analysis, organizational and needs research.
Consulted and conducted studies for a large number of major retail, financial, media, medical
and consumer product companies, as well as governmental agencies.
Dayton Hudson Corporation
777 Nicollet Mall
Minneapolis, MN 5.5402
Director of Marketing and Consumer Research: Administration of market studies for
corporation and operating companies. 1972-1974,
Director of Special Projects: Responsible for strategic operational, marketing and acquisition
research 1970-1972.
J. L. Hudson Company
Detroit, Michigan
Assistant Director of research: Second man in department with 18 employees. Responsible for
design and execution of research in areas of long-range planning, economics, personnel,
advertising, merchandising, and general operational problems and policy. Also special projects
for General Manager. 19.54-1969.
Assistant Director of Executive Training: College recruitment, training needs analysis, and
training program development. 1950-19.54.
Research Assistant: Executed research in marketing, merchandising, and management. 1949-
1950.
.
University of Michigan
Ann Arbor, Michigan
Assistant in Research, Naval Conference Research Project. 1949.
United Fruit Company, American Export Lines, American Mail Lines, Gartland Steamship Co.,
Thomlinson Steamship Co.
Cadet and third assistant Engineer from 1944-1948. Part-time during vacations from college.
ORGANIZATIONS
Phi Kappa Phi - National Honor Society
Delta Sigma Pi
Psi Chi - National Psychology Honorary Society
Institute of Management Sciences - Trustee, Detroit chapter
American Marketing Association - Trustee, Detroit chapter; Vice President, Minnesota chapter
American Statistical Association
Sons of the American Revolution - President, Minneapolis chapter
Elected Precinct Delegate to 17th Congressional District, Michigan
PUBLICATIONS
"Cross- Validation of Selection Battery for Telephone Order Board Operators," Personnel
Psychology, Autumn, 1956 (co-author).
"Detroit Area Population - 1980", Detroit Regional Planning Commission, 1963, (et. al).
"Marketing Milieu - Mathematics in Marketing", American Marketing Association, published
by University of Michigan, Bureau of Business Research, 1969.
"Centennial Registry", Minnesota Society Sons of the American Revolution, September, 1989.
REFERENCES
Mr. Larry Carlson
Vice President
Dayton Hudson Corporation
777 Nicollet Mall
Minneapolis, MN 55402
(612) 370-6766
Dr. Alan Abramson
Health One Corporation
2810 57th Ave. N.
Brooklyn Center, MN 55430
(612) 574-7606
Mr. David Houghtby
Vice President
Minnegasco, Inc.
201 South 7th Street
Minneapolis, MN 44402
(612) 342-4650