102593 CC Reg AgP CITY OF SHOREWOOD COUNCIL CHAMBERS <<�
REGULAR CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD
MONDAY, OCTOBER 25, 1993 7:00 PM
•
Following the adjournment of the regular meeting, the
Council will convene to Work Session format. No action
will be taken at this time.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call Benson
Mayor Brancel
Stover
Daugherty
Lewis
C. Review Agenda
D. Presentation to Mark Labree, Former Park
Commissioner
E. Presentation to Jack Hansen, Former Planning
Commissioner
2. APPROVAL OF MINUTES
City Council Regular Meeting Minutes - October 11, 1993
(Att. - #2 Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent
Agenda & adopt resolutions therein:
A - Appeal Notice to Remove
Appellant: Everett Driskill
Location: 23800 State Highway 7/
6105 Lake Linden Drive
(Att.-#3A1 Planner's Memo; #3A2 Appellant's
Letter)
B -• A Motion to Award the Contract for a Tree
Planting for City Hall /Badger Park (Att. - #3B1
Planner's Memo; #3B2 Proposed Plan)
C - A Resolution Establishing an Advisory Committee
on Inter- governmental Cooperation and Making
Appointments Thereto (Att. - #3C Proposed Resolution)
D - A Motion Awarding the Contract for Construction
of the Warming House /Shelter for Manor Park (Att.-
#3D Planner's Memo)
E - A Motion Approving Service Contracts for the
Sump Pump Program Inspectors (Att. - #3E1 Memo; #3E2
Service Contracts)
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CITY COUNCIL AGENDA OCTOBER 25, 1993
Page 2 of 3
F - A Resolution on Unfunded Mandates (Att. - #3F1
Proposed Resolution; #3F2 Proposed Letter)
G - A Motion to Approve the 1994 Animal Control
Contract (Att. - #3G Proposed Contract)
H - A Resolution Regarding Submission of Grant
Applications to the State Board of Governmental
Innovation & Cooperation (Att. - #3H Proposed
Resolution)
I - A Resolution On the Concept of Submitting a
Grant Application to the State Board of
Governmental Innovation & Cooperation to Help Fund
the Senior Center (Att. - #3I Proposed Resolution)
J - A Resolution Extending the Term of the Senior
Center Task Force (Att. - #3J Proposed Resolution)
K - A Motion to Authorize the City Administrator to
Teach two Thursday Evenings at Hennepin Community
College
L - A Resolution Making Appointments to the
Planning Commission (Att. - #3L Proposed Resolution)
M - A Motion to Approve the LMCIT excess Liability
Coverage and to not Waive the Monetary Limits
(Att. - #3M Finance Director's Memo)
N - A Motion to Approve a Water Connection
Agreement (Chanhassen)
Applicant: Thomas M. Daughenbaugh
Location: 21710 Lilac Lane
(Att. - #3N Planner's Memo)
4. PUBLIC HEARING 7:10 P.M. - REGARDING A VACATION &
ACCEPTANCE OF AN EASEMENT AT 5705 ECHO ROAD
A Motion to Approve a Vacation and Accept an Easement at
5705 Echo Road (William & Deidra Godfrey)
5. PARK - Report by Representative
6. PLANNING - Report by Representative •
A - A Motion to Adopt an Amendment to the Flood
Plain Ordinance
(Att. - #6A Proposed Ordinance)
B - A Motion to Direct Staff to Prepare a
Resolution Approving the Preliminary Plat of
Brynmawr Place
Applicant: Pemton Land Company
Location: South of Woodside Rd & West of
Howard's Point Rd
(Att. - #6B Planner's Memo)
CITY COUNCIL AGENDA OCTOBER 25, 1993
Page 3 of 3
C - A Motion to Direct Staff to Prepare a
Resolution Approving a P.V.D. Amendment &
Preliminary Plat
Applicant: Robert S.C. Peterson
Location: 5480 Carrie Lane
(Att. - #6C Planner's Memo)
D - A Resolution Approving a Simple
Subdivision /Combination
Applicant: Gordon Lindstrom /Wendt & Apenitis
Location: 23680 McLain Rd/23665 & 23705
Gillette Curve
(Att. - #6D1 Planner's Memo; #6D2 Proposed
Resolution)
E - A Resoluti'm Approving a Preliminary Plat & Lot
Width Varia��e - Mott Addition
App) nt: Whitley Mott
Lot ° _ion: 24850 Yellowstone Trail
(Att. - #6E Proposed Resolution)
7. CONSIDERATION OF A REQUEST FOR REFUND (Att. - #7 Letter
from Jean Mandiville)
8. CONSIDERATION OF A PETITION REQUESTING REMOVAL OF PARKING
RESTRICTIONS ON OLD MARKET ROAD (Att. - #8A Petition; #8B
Staff Report)
9. MATTERS FROM THE FLOOR
10. ADMINISTRATOR AND STAFF REPORTS -
11. MAYOR AND CITY COUNCIL REPORTS -
A - MWCC Task Force Report
B - Schedule for Appointments (Att. - #11A
Memo /Proposed Advertisement)
12. ADJOURN TO WORK SESSION FORMAT SUBJECT TO APPROVAL OF
CLAIMS - (Attachment)
WORK SESSION
1. REVIEW THE 1994 OPERATING BUDGET
2. REVIEW CAPITAL IMPROVEMENT PROGRAM - 1994 -1998
3. DISCUSSION ON THE PROPOSAL FOR SPECIAL ASSESSMENTS OF
STREET RECONSTRUCTION PROJECTS
4. ADJOURNMENT
** INDICATES TAX INCREASE OR FEE IMPLICATIONS
October 20, 1993 (�
EXECUTIVE SUMMARY I
CITY COUNCIL MEETING OCTOBER 25, 1993 J
Agenda Item #1D - A presentation of a plaque to Former Park
Commissioner Mark Labree has been rescheduled to this meeting.
Agenda Item #1E - A presentation of a plaque to Former Planning
Commissioner Jack Hansen.
Agenda Item #3A - This action would be a motion approving a two
week extension of time of the notice to remove, Everett Driskill,
23800 State Highway 7.
Agenda Item #3B - This motion would award the contract for the
installation of trees at City Hall /Badger Park to Wilson Nursery
for a figure not to exceed $5,000. This acquisition needs to be
made at this time so we will be eligible for a $2,500 reimbursement
li r from our SBA Tree Grant.
Agenda Item #3C - This resolution appoints those who have shown an
%,- ; interest in serving on the advisory group for the Lake Minnetonka
Cities Service Delivery Study. The resolution does not establish a
size for the advisory group. It can change over the years at the
discretion of the City Council. The original appointments are good
' ; through 1996.
Agenda Item #3D - Hopefully by Monday's meeting we will have at
least two quotes on the construction of the Manor Park warming
house /shelter. Staff will be prepared to make a recommendation at
the meeting.
Agenda Item #3E - In the packet you will find a description of the
iii sump pump inspection program which is scheduled to begin November
1st. The action here is a motion approving service contracts for
1. the sump pump program inspectors. Those persons we hire as
independent contractors will sign this agreement.
Agenda Item #3F - This resolution is recommended by the League of
Minnesota Cities and takes a strong stand against unfunded mandates
by the Federal and State governments.
Agenda Item #3G - This motion approves the 1994 Animal Control
Contract with the City of Chanhassen. The increase is approximately
3%.
Agenda Item #3H - This resolution approves the submission of three
grant applications to the State Board of Governmental Innovations
and Cooperation on behalf of the 14 Lake Minnetonka area cities. If
funds are awarded, they would be used to study potential
cooperative efforts in the areas of public safety and recreation
and would initially fund a human resource specialist. This
resolution simply approves the concept. It commits the City to
nothing.
Executive Summary - Council Meeting of October 25, 1993
October 20, 1993
Page 2 of 3
Agenda Item #3I - This resolution approves the concept of applying
for grant funds from the same source as Item #3H for the potential
purchase of property for a South Shore Senior Center. This
resolution simply makes us eligible for a grant. It commits the
City to nothing.
Agenda Item #3J - The resolution which established the Senior
Center Task Force had a sunset date of October 1, 1993. This
resolution extends the term of the Senior Center Task Force to
December 31, 1994.
Agenda Item #3K - I have been asked to teach Thursday, October 28th
and Thursday, November 4th, from 6:00 p.m. to 9:00 p.m. Budgeting
and Planning for the Public Works Administrative Course at Hennepin
Community College. The motion here would be to approve this
011
activity.
Agenda Item #3L - This resolution makes the appointments to the
Planning Commission as directed by the City Council at its last
meeting.
Agenda Item #3M - The action required is a motion accepting a one
million dollar excess liability umbrella coverage, and not waiving
the monetary limits established by Minnesota State Statute. The
Council takes this action annually.
Agenda Item #3N - The action here is a motion to approve a water
connection agreement between the City of Shorewood and the property
owner at 21710 Lilac Lane. This agreement authorizes the property
owner to receive water from the City of Chanhassen. If Shorewood
water is ever made available, the agreement provides for the owner
to pay a special assessment to the City of Shorewood. 411
Agenda Item #4 - This item has been added at the request of the
City Attorney. Following a brief public hearing, a motion would be
in order to approve a vacation and acceptance of an easement at
5705 Echo Road. This action is necessary to correct a 30 year old
title defect.
Agenda Item #6A - Shorewood must update its current flood plain
regulations to comply with State and Federal laws. This ordinance
is recommended by the City Planning Commission and should be
adopted for the City to remain eligible for the Federal Flood
Insurance Program. Upon adoption of the amendment, staff will
prepare a summary ordinance for publication.
Executive Summary - Council Meeting of October 25, 1993
October 20, 1993
Page 2 of 3
Agenda Item #6B - The action here is a motion to direct staff to
prepare a resolution approving the preliminary plat of Brynmawr
Place, south of Woodside Road and west of Howard's Point Road. The
Planning Commission unanimously recommended this action at their
October 5th meeting.
Agenda Item #6C - This action would be a motion to direct staff to
prepare a resolution approving the P.U.D. amendment and preliminary
plat for 5480 Carrie Lane. The Planning Commission recommendation
was passed unanimously at its October 5th meeting.
Agenda Item #6D - This resolution approves a simple
subdivision /combination at 23680 McLain Road/23665 and 23705
Gillette Curve. This action was recommended unanimously by the
010 Planning Commission at their October 5th meeting.
Agenda Item #6E - This item is being postponed at the request of
the property owner. The Planning Commission will again need to
review this item.
Agenda Item #7 - This is a request to forgive a $12.99 penalty
charge on their previous utility bill for 28160 Boulder Bridge
Drive.
Agenda Item #8 - The City is in receipt of a petition from 11
residents on Old Market Road and Waterford Place. They are asking
that parking be allowed on one side of Old Market Road. Enclosed in
the packet for your information is a memorandum dated 1/22/92 and
a resolution adopted 1/27/92. These documents explain that a
designated on- street bike path would prevent parking on both sides
of Old Market Road and would allow the City to designate a 25 MPH
speed limit.
Agenda Item #11B - The Council may like an opportunity to briefly
discuss a schedule for interviewing so that appointments for 1994
can be made at the December 13th Council meeting.
Adjourn to Work Session
October 12, 1993
TENTATIVE SCHEDULE OF
CITY COUNCIL WORK SESSIONS .
Held in Round Table Format Following the
Regular City Council Meetings
DATE TOPIC OF DISCUSSION
October 25 1994 Operating Budget
• Capital Improvement Plan - 1994 -1998
(including proposal for dry hydrants on
Islands and garbage alternatives)
Discussion on the proposal for special
assessments of street reconstruction projects
November 8 Discuss Labor Negotiations (moved from 7/26
and 10 /11)
November 30 6:45 WORK SESSION - Discussion with Police
Chief on traffic study issues
WORK SESSION AFTER REGULAR MEETING - *Joint
Meeting with Planning Commission - Community
Facilities Section of Comp Plan (moved from
9/13, 9/27 & 10/25)
•
JCH /tln
(work.ses)
CITY OF SHOREWOOD COUNCIL CHAMBERS
REGULAR CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD
MONDAY, OCTOBER 11, 1993 7:45 p.m.
MINUTES
1. CONVENE CITY COUNCIL MEETING
The meeting was called to order by Acting Mayor Daugherty at 7:45 p.m.
A. Pledge of Allegiance
B. Roll Call
Present: Acting Mayor Daugherty; Councilmembers Benson, Lewis, and Stover;
Administrator Hurm, Engineer Dresel, Attorney Keane, and Financial
Director Rolek.
Absent: Mayor Brancel.
C. Review Agenda
Lewis moved, Stover seconded to approve the Agenda for October 11, 1993, with
postponement of Consent Agenda Item 3.C. and Regular Agenda Item 5.A. and the addition
of an Executive Session immediately following the regular meeting.
• Motion passed 4/0.
2. APPROVAL OF MINUTES
• A. City Council Regular Meeting Minutes - September 27, 1993.
Stover moved, Lewis seconded to approve the City Council Minutes of September 27, 1993.
Motion passed 4/0.
3. CONSENT AGENDA
Acting Mayor Daugherty read the Consent Agenda for October 11, 1993.
Stover moved, Benson seconded to approve the Consent Agenda and to adopt the
Resolutions contained therein:
A. RESOLUTION NO. 93-88 "A Resolution Granting Preliminary Plat Approval
for Ridge Road Addition." _ ._
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REGULAR CITY COUNCIL MINUTES
OCTOBER 11, 1993 - PAGE 2
B. RESOLUTION NO. 93 -89 "A Resolution Approving a Setback Variance for
Ernest Pavlisich."
C. A Resolution Approving a Simple Subdivision - Shirley Frantz - Postponed.
D. RESOLUTION NO. 93 -90 "A Resolution Accepting Cooperative Project No.
93 -1, Bituminous Sealcoating of Streets."
E. RESOLUTION NO. 93 -91 "A Resolution Setting a Public Hearing on
Proposed Assessments for City Project No. 93 -2, Sanitary Sewer, Watermain
and Storm Sewer, Season's Elderly Housing Project."
F. RESOLUTION NO. 93 -92 "A Resolution Setting a Public Hearing for
Proposed Assessments for Extension of Sanitary Sewer Service to 25840
Highway 7."
•
G. RESOLUTION NO. 93-93 "A Resolution Providing for the Issuance and sale
of $325,000 General Obligation Improvement Bonds, Series 1993A."
Motion passed 4/0.
4. PARK - Report by Representative.
A. Motion to Adopt an Ordinance Amending Chapter 802 Regarding
Snowmobiles
Steve Dzurak, Park Commission Chair, reviewed the background of the Commission's
recommendation to the Council to amend the Ordinance regarding snowmobiles. He stated
it was generally agreed that the current ordinance did not provide easily enforceable rules.
A subcommittee task force including a snowmobile club member developed a compromise •
setting the hours during which snowmobiling is allowed in Shorewood. The amendment
specifically prohibits snowmobiling at anytime within the City between the hours of 11:00
p.m. and 7:00 a.m. (deletes the phrase "unless on the way home. ")
Dzurak clarified that specifically permitted and authorized uses exempted from the
limitation include law enforcement and emergency use although special permits are not
issued for snowmobile operation during the curfewed hours. Dzurak stated the ordinance
amendment does not address right -of -way restrictions since the City's confusing and variable
setbacks create enforcement difficulties.
Daugherty acknowledged the controversial nature of snowmobiling issues in the City. He
opened a public forum at 7:55 p.m.
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REGULAR CIlY COUNCIL MINUTES
OCTOBER 11, 1993 . PAGE 3
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Dan Puzak, the snowmobile club representative on the subcommittee, said he supported the
amendment and stated it is an excellent compromise. Snowmobilers have been asked to
support it, and their concurrence has been expressed.
Jim Pennington, 5860 Eureka Road, stated the ordinance amendment is an attempt to
further limit snowmobiling as a recreational sport enjoyed by many residents and expressed
concern that regulation continues to erode Shorewood's attraction as a urban community.
He questioned it's enforceability and explained that a snowmobiler will not abandon a
machine at 11 p.m. He acknowledged a few careless snowmobilers reflect adversely on the
majority who act responsibly while enjoying the recreation. He indicated a sufficient
number of snowmobilers have not been heard from regarding the amendment and stated
the City should practice open government.
Dean De Witt, 2507 Kelly Avenue, Excelsior, explained how decisions made by Shorewood
affect snowmobiling residents of neighboring communities. The majority of riding is on the
largest and well-kept southwest trail system and the main connecting trail is on Shorewood
property. He stated it is unfair that snowmobilers' activities are being curtailed by the
amended ordinance. He questioned the exact nature of the snowmobile issues before the
Council. He said snowmobilers must currently conform to noise regulations, and he felt
regulation of the sport appears to be increasing.
Mike Kramer, 5425 Timber Lane, stated he lives adjacent to the snowmobile trail and has
not experienced any problems in 13 years. He indicated the general behavior of
snowmobilers has improved. The snowmobilers are courteous and careful, and their self-
policing of the group has contributed to improvements. He stated, in general, the curfew
is unnecessary.
Larry Smith, 25480 Smithtown Road, reiterated that he has not found snowmobile noise to
be a disturbance.
Tony Pink, 27000 Beverly Drive, stated the recreational options available in Shorewood
attract new residents.
Dan Puzak stated the amendment represents an acceptable compromise and the
snowmobiling community has given its support to the amendment in order to retain the
sport in Shorewood. He stated that while the snowmobilers have given up an enjoyable
segment of their lifestyle, the compromise was designed to maintain an acceptable standard
for all the residents of Shorewood for the long-term future. He urged the Council to adopt
the amended ordinance.
Ron Kramer, 5865 Eureka Road, reiterated dissatisfaction with the ordinance and
characterized it as increasing regulation of the snowmobiling sport.
Jeff Wingfield, 26975 Beverly Drive, reiterated that the ordinance represents a degradation
of residents' rights and that he has not found snowmobilers to be a disturbance.
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REGULAR CIlY COUNCIL MINUTES
OCTOBER 11, 1993 - PAGE 4
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Paul Hirsch, 24590 Smithtown Road, supported snowmobiling in Shorewood as a family
recreation.
Shelly DeWitt, 2507 Kelly Avenue, Excelsior, reiterated statements made by previous
speakers and expressed dissatisfaction with the proposed ordinance amendment.
Daugherty closed the public forum at 8: 15 p.m.
Lewis supported the amendment because it gives enforceability to the ordinance, it was
thoughtfully developed by representatives of the factions involved, and avoids a ban of
snowmobiling in Shorewood. Stover agreed with Lewis' opinions and stated that further
urbanization of the community brings additional regulation. He commended the task force
for its work to develop the compromise. Benson acknowledged that various views exist in
the community and encouraged the snowmobilers to continue to enjoy the sport in a
responsible manner. Daugherty expressed appreciation for the comments from the public .
and commended the snowmobile club's excellent self-patrolling efforts. Nevertheless, he
recognized that opposition to snowmobiling exists in the community and complaints are
received from residents. Daugherty supported the amended ordinance as a reasonable
compromise for the community.
Stover moved, Benson seconded to adopt ORDINANCE NO. 280, "An Ordinance Repealing
and Adopting Section 802.03, Subdivision 10 Relating to Snowmobiles."
Motion passed 4/0.
Dzurak reported an open house was held at Silverwood Park recently and suggestions for
changes at the park were solicited from those in attendance. The Commission
recommended that park dedication fees be collected in lieu of land from the Brynmawr
Addition. He stated the Commission recommends Council approval of the 1994-1998 Park .
Capital Improvements Program.
5. PLANNING - Report by Representative
Doug Malam reported on the discussions and actions taken by the Planning Commission at
its October 5, 1993 meeting and work session.
A Motion to Adopt an Amendment to the Flood Plain Ordinance - Postponed.
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REGULAR CITY COUNCIL MINUTES
OCTOBER 11, 1993 - PAGE 5
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6. APPOINTMENTS TO THE PLANNING COMMISSION
Daugherty reported the Council reviewed resumes and applications on file and interviewed
additional candidates to fill vacancies on the Planning Commission at its meeting at 7 p.m.,
Monday, October 11, 1993. In light of the Mayor's absence at the meeting, the selections
for appointments to the Commission will be offered for Brancel's consideration prior to
announcement of the appointments at the Council's October 25 meeting.
7. TRAFFIC REPORTS
A. Beverly DrivejCajed Lane
Dresel reviewed the request received from the Beverly DrivejCajed Lane residents
regarding speeding and traffic problems. A random traffic monitoring report provided by
the South Lake Minnetonka Public Safety Department shows 573 vehicles over a 24-hour
period traveling an average of25.9 miles per hour. Dresel reviewed alternatives investigated
by the Planning and Engineering staff: 1) close-off the through route by building a cul-de-sac
on Beverly and Cajed; 2) channelize traffic with Y configurations at the intersections; 3)
create one-way streets on Beverly jCajed and Afton Road; or 4) continue monitoring for
traffic changes, but leave the existing patterns in place. Dresel stated that the staff
recommends no change at the present time since neither the current traffic count nor speed
warrants a change in traffic patterns. However, if any change is directed, residents on Afton
Road should be contacted.
John Coverdale, 2690 Beverly Drive, referred to the police monitoring report and
questioned the rationale of various speed limit postings in the area.
Keane explained that the uniform urban speed limit throughout the state is 30 miles per
hour and any downward departure from that requires a speed study conducted by MNDOT
on a case-by-case basis and would be considered exceptional. The need for uniformity,
consistency, understanding by the driving public and enforceability are reasons for the
establishment of the 30 mph limit without exceptions. Exceptions would include those lower
limits posted prior to the uniform standard set in the early '70s.
Daugherty reiterated that the lowest enforceable speed limit in Shorewood is 30 mph except
at a location where an acceptable trail or bike path exists, then the limit is 25 mph.
Dale Newberg, 26960 Beverly Drive, requested a copy of the comments attached to the
police monitoring report. He noted that as the road is posted at 25 mph, many citations
exist in the police report.
Jeff Plathe, 26900 Beverly Drive, suggested that the street be posted at both ends with "Not
a Through Street" signs.
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REGULAR CIlY COUNCIL MINUTES
OCTOBER 11, 1993 - PAGE 6
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Jeff Wingfield, 26975 Beverly Drive, stated police monitoring has alleviated speeding during
the past 6 weeks and the neighborhood appreciates that. He indicated that although the
traffic report does not show that a speed problem exists, the residents can attest to the
violations. He stated the neighborhood has many small children and expressed concern
regarding additional traffic resulting from the new Brynmawr development.
Pete Holmberg, 5955 Cajed Lane, described traffic problems in the area and supported
building a cul-de-sac. He stated residents would be willing to donate property necessary to
form a cul-de-sac and suggested the option be explored further.
Tom Pink, 27000 Beverly Drive, described Beverly as a major thoroughfare used by drivers
as a short-cut.
The Councilmembers discussed the traffic control alternatives presented for Beverly Drive
and Cajed Lane. Lewis stated the police report appears to reflect the Chiefs disagreement
with the assignment and suggested that an understanding be reached with the police
department emphasizing that monitoring requests made by the Council are based on
residents' complaints. Lewis did not favor closure of streets and recognized the need for
maintaining effective traffic flow. He requested that a determination be made whether the
25 mile per hour posting is enforceable, and if not, he questioned whether the posting
should be changed to 30 mph. Hurm responded that a review of the files shows no record
of authorization of the 25 mph posting, therefore the conclusion is that the posting should
be changed to 30. Stover requested verification of the date for grandfathering of posted
speeds. Stover requested that consideration of a variation of the one-way street alternative
be considered with specific times for allowing left or right turns. Dresel noted such an
alternative could deter through traffic but would re-route traffic to other collector streets.
Benson stated it would be important that local residents comply with the turn lane
restrictions. Lewis pointed out that enforcement problems exist and it appears that
monitoring alleviates the speeding problems only temporarily. Daugherty reiterated that the
police department appears to be concerned mainly with traffic flow and he preferred that
a longer term solution for the Beverly /Cajed problem. Daugherty supported installation of
the "No Through Traffic" signs, suggested further consideration of turn lane restrictions
and/ or one-way streets and agreed that residents of Aiton Road be contacted for their
input. Daugherty noted that a cul-de-sac to close off the route would eliminate cut-through
traffic, however construction costs are expensive. Stover agreed one-way streets could solve
the problem. Lewis requested cost information for the various alternatives. Dresel stated
construction costs per turn-around are estimated in excess of $6000.
Residents commented on the alternatives presented and generally supported construction
of cul-de-sacs to close off traffic on the subject streets.
Daugherty stated the Council recognizes the enforcement problems, suggested installation
of "No Through Traffic" signs, and preferred creation of one-way streets. The Council also
considered cul-de-sacs as the least desired alternative. Stover and Lewis supported further
consideration of the Y configuration. Daugherty suggested that costs for the alternatives be
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REGULAR CI'lY COUNCIL MINUTES
OCTOBER 11, 1993 . PAGE 7
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analyzed and that staff coordinate meetings to present the alternatives to the residents on
Beverly, Cajed and Mton for their consideration and acceptability. The Council concurred
with Daugherty's suggestion. Lewis cautioned that closure of streets sets a precedent for
other residents to make a similar request and reiterated that enforcement of traffic laws is
of primary importance.
Lewis moved, Benson seconded to direct the staff to install "No Through Traffic" signs at
Smithtown and Cajun and Beverly and Cathcart.
Motion passed 4/0.
B. Excelsior Boulevard
.
Dresel reviewed the speed study conducted by the police department on Excelsior
Boulevard. Average speed of vehicles was 28 mph with 1200 vehicles observed in a 24-hour
period.
Following discussion, the Council agreed to request that Police Chief Young attend its
November 8 work session to discuss and clarify issues of concern to the Councilmembers.
8. DISCUSSION ON POLICY MATTERS
A 1994 Budget Issues - No discussion.
9. MATTERS FROM THE FLOOR - None.
10. ADMINISTRATOR AND STAFF REPORTS
.
A.
Review of 1993 Objectives
Hurm reported the receipt of a $2500 donation from the local American Legion for park
playground equipment. Council expressed appreciation for the donation. Hurm referred
to the Review of City Objectives for the Year 1993 indicating the status of those objectives.
11. MAYOR AND COUNCIL REPORTS
Stover requested clarification of the legality of Council member attendance at a public
meeting of the City. Keane stated that a quorum or more of the Council may be in
attendance at a meeting, such as of the Planning Commission, officially published as a public
meeting.
Dresel stated that a tanker seen dumping into the Lake Virginia station was under permit
of the MWCC.
A. MWCC Task Force Report
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REGULAR CIlY COUNCIL MINUTES
OCTOBER 11, 1993 . PAGE 8
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Daugherty reported the task force discussed options and clarified issues at its recent
meeting.
12. ADJOURNMENT TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF
CLAIMS
Benson moved, Stover seconded to adjourn the City Council Meeting at 9:45 p.m. to an
Executive Session, subject to the approval of claims.
Motion passed 4/0.
Daugherty stated legal issues will be reviewed at the Executive Session and following the
Session, the Council will convene in a Work Session.
RESPECTFULLY SUBMITTED,
.
Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
ROB DAUGHERlY, ACTING MAYOR
.
JAMES C. HURM, CIlY ADMINISTRATOR
8
~.,," ....
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MAYOR
Barb Brance!
COUNCl L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (612) 474.3236
MEMORANDUM
TO: Mayor and City Council
FROM: Brad Nielsen
. DATE: 18 October 1993
RE: Appeal Notice to Remove
FILE NO.: Property - 23800 State Highway 7
Mr. Everett Driskill, the owner of the vacant parcel located in the northeast quadrant of the
intersection of Lake Linden Drive and State Highway 7, has asked for additional time to
correct code violations cited in a notice, dated 29 September 1993 (see Exhibit A, attached).
His request is attached as Exhibit B.
.
Based upon Mr. Driskill's letter, the complaint should be resolved by the time the Council
meets on 25 October. Our office will inspect the property on that date and report on its
status at the meeting.
If you have any questions relative to this matter, please do not hesitate to contact me prior to
the meeting.
c: Jim Hurro
Tim Keane
Ev Driskill
3AI
A Residential Community on Lake Minnetonka's South Shore
~, ,.N Of
Pf~OPERTV FILE
MAYOR
Barb Brancel
COUNCI L
Krosti Seover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 . (612) 474-3236
----- --'~'"'a
TO:
Everett J. Driskill
4350 Kings Drive
Minnetonka, MN 55343
29 September 1993
PROPERTY LOCATION: 23800 State Hwy 7, a.k.a. 6105 Lake Linden Dr. (vacant land)
PROPERTY IDENTIFICATION NO.: 34-117-23-33-0026
NOTICE TO REMOVE
Offensive and Unhealthv Substances
.
NOTICE IS HEREBY GIVEN that there exists a condition 'on the above referenced property
which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of
which Section is enclosed. The offensive matter to be removed from the property includes,
but is not limited to the following:
UNLICENSED AND/OR INOPERABLE VEHICLES AND EQUIPl\1ENT:
Van trailer, Lie. # ST50829 - 1986
Van trailer, Lie. # ST50826 - 1986
Van trailer, Lie. # YZ51645 - 1975
~
.'i
~
.\
'.
OTHER:
Approximately 30 cu. yds. brush and logs; approx. 3 cu. yds. construction debris
~d miscellaneous trash and junk. Also noted: abandoned, unsecured building.
You are hereby required to remove the above-described matter and any other offensive
matter located on the property and in violation of Chapter 501, Section 501.01 within ten
(10) days from the date hereof. In the alternative, you may file a written notice of appeal at
the Shorewood City Hall within ten (10) days, in which case your appeal will be set for
hearing at the next regularly scheduled meeting of the City Council.
If you do not respond to this Notice within ten (10) days, the City shall take whatever action
as may be necessary to have the offensive matter removed. The costs incurred by the City
for such removal shall be charged to the property owner and become a lein against the
property .
*** PLEASE GIVE THIS MA TIER YOUR Il\1MEDIA TE ATTENTION ***
BY ORDER OF THE SHOREWOOD CITY COUNCIL
::t' t ' b r}- ,..~
A Residenrial Community on Lake Minnetonka's South Shore t..)()\) ,; r>
ir' .~
j-
r..:.- -:-- .
.-, ..-"t
2 !S93
SHOREWOOD SHOPPING CENTER. Excelsior..MN
PRAIRIE VI LLAGE MALL. Eden Prairie, MN
GLEN HAVEN SciUARE . Minne!onka. MN
October 8, 1993
Mr. James Burro. Administrator
city of Shorewood
As per your suggestion, this letter is to re4uest a tL~e
extension on ~he
compli:,,-nce nc"':ec.
~...J. -:J.
letter sent to me abou~
the property adjacent to the Shorewood Shopping Center.
The purpose of this extension request is precipitated by
the fact that we are having difficulty in obtaining the dump-
.
sters needed from Randy's Sanitation CompBnY in the time frame
noted in the body of your letter. Randy's Sanitation has advis'ed
that as soon as two are available, we will have them.
As an explanation - the Iltractorll and two trailers have been
sold. We expect them to be moved within ten days. The other
trailer belongs to Leigh Cheney froM Longville, Minn. He parked
that trailer there sume tLme ago without our permission. He was
advised some time ago to move it. we will notify him once again,
.
and if we do not receive prompt and tLmely cooperation, we will
have it 16wed away.
I will contact the Fire Department about having the building
used in their training progr~~, after we have emptied it out. I
donated a building once before that they destroyed in a similar
training exercise and I have been told that they ~ould do it again.
I will be in touch with you on our progress. Rest assured
we will expedite this as quickly as possible. Many thanks for your
consideration in this matter.
G€"- s trrlY, 3A2-
/ 4~l.~cJA-~'
-t:. II ..t .. J ~ ~
1--'Y,Y\)brt" J,J"" ~
HUMAH ,. M=
PA nucx ,. P't.UIDTY
WAnt&A. V.vIau VORT
OONAl.D a. WlISE
PAUL VA14 VALdl'BURC
."IQ(A8L .L.. 11.AtIAGAlt
w SCC1T HaJUOG
"I" YHa A. HUCOTT'
JAMlIS L O'IIIIEN
'AUL G. HSlMAtIN
!DwAaJ:) t.. WtNIJl
ADIUAH L HI1UlST
WlWAM N. JCCSnK
WlWAM ... HAUG
c:HAlU.ZS... ,AlISQNS. JIl.
IIICHAKD J. JDHNSON
KOIUT J. ~UICIS
r:.'iI
LAw Omczs
OCT I<L 1993
J MlOtA.~ HIIlSCIf
IDWAAQ I. ILDMM&
ANN It. NKWHAU.
"'CHAJl~ I. ....1lJU'I
MANU ,. 'NllINSTl!1N
mlwr GAlNSLZY
JuruY L. WATSON
ntOMAS J. SHKOYU
OAUM. WACHa
............. G. STUAllT
DAVID'. JE."D_
DAHIl!!. J. COWBEKG
cums D. SMrnt
DAn ,. SBNGD
WUIS J. SPELTZ
MrTCtll.l. H. COX
MICHAa~ J. lUlADl.EY
MOSS & BARNETT
A PROFESSIONAL AssOClATION
4800 NORW!ST CZNTl!R
90 SOUTH SEVENTH STREET
MINNEAPOLIS. MINNESOTA 55402-4129
TELlPHONE 16lZ1 3~7-0300
TELlCOPIER 16lZ1 339-6686
:fANCY M. XISKIS
HilDa A. SCHNIICU
CHAlU.IS L JDNIS
UIAH T GllOGAH
CORY t..US8Jf II'T"T'ElfGA
DANIIL r. DAMOND
MAACAIl&T 1t. L..\HAMMIJl
PITER A. lCOLLD.
R1CH..AD J. ~1LlI1K
~UM J. "c~IGHT
SUSAN C. "'ODE
mOMAS M. HUCHES
1- :.UCHA&L COtJ.QTON
STEVEN Z. JCAPLAN
NICX Mil. 'f
JEANN. IC. mlEl'CH
UEse L QlIZICX
M. ac::UA MY
'AU~ T. IIDSHISS
DANIE~ Jl SUNDEI.I.
JOSUN 11. XLIIN
Oil. VlD M. MCNAY
ANN M_ ....&Y'!1t
Vll'ICl!NT J. ,..HNUNDIK
RETIRED
J. IIlIAfNEIUl a...lU'SON
I'UMONT c. PU'I'ClfER
Yl!IlN. w. MO$S
JAMIS H. HINNISSY
srANLEY 11. srASEL
HOWAKDS, cox
(512) 347-0~54
WIUTllll'S DIIIEC!' DIAL "UMBER
October 12, 1993
Leigh Cheney
Star Route 1, Box 554
Lonqville, MN 56655
Dear Mr. Cheney:
.
Please be advised that I represent Everett J. Driskill. Mr. Driskill
contacted me yesterday for the purpose of advising you to remove immediately
your Great Dane Trailer which you parked on my client I s property some time
ago. You had no approval or authority to park your trailer on my client' s
property. It must be removed NOW!.
My client has recently been contacted by the Village of Sborewood. The
City of Shorewood has demanded that your trailer be immediately moved from my
client's property without further delay or procrastination.
The purpose of this letter is to bring this matter
expect that you will cause this trailer to be removed
days without delay. Failing to cause the removal of
client I s property will result in the commencement of
action.
to your attention. I
within the next five
this trailer from my
the appropriate legal
.
WAV/nks
259ZWAV
cc: Jim Hurm
~
If you have any questions, please contact me forthwith.
MOSS & B.ARNE'r'r,
A Professional Association
yo7t;;:y,
Wayne A. Vander Vort
-t:::...J L. 4 b --I-
~\l\
~-L
.
.
#382 is actually "Exhibit 0" of #31:1
• t • t MAYOR
�,
' :� Barb Brancel
COUNCIL
- 1 Kristi Stover
• • . ' . . Rob Daugherty
Daniel Lewis
MI Bruce Benson
si , CITY OF
S HOREWOOD
_ 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
MEMORANDUM
TO: Mayor and City Council
FROM: Brad Nielsen
• DATE: 20 October 1993 -
RE: Parking Lot Landscaping
FILE NO.: 405 (City Hall /Badger Field Improvement Project)
We have received quotes from three landscaping companies (see Exhibits A - C) to landscape
the City Hall /Badger Field parking lot. Since all of the quotes exceeded the $5000 budget,
the plan has been scaled down somewhat as shown on Exhibit D.
Following is a summary of the quote totals including sales tax:
Lan-De -Con Inc. - $6905.90
•. Wilson's North West Nursery - $6626.06
Shorewood Nursery - $7980.00
The low quoter advised us that his unit prices would not change based upon a reduced
number of trees. He also agreed to provide several larger trees than called for on the
original plan, at the same price as the smaller trees.
It is therefore recommended that the work be awarded to Wilson's North West Nursery, not
to exceed $5000.
If you have any questions relative to this matter, please do not hesitate to° call me prior to
Monday night's meeting.
c: Jim Hurm ..
Tim Keane - .
Jim Wilson
A Residential Community on Lake Minnetonka's South Shore 3 13
.,
-.. ..
;.
LAN-DE-CoN INC.
P. O. BOX 308 eXCELSIOR, MINNESOTA 55331 (6121474-2260 FAX (612)474-0155
----
--r--
OTY.
----.
Joe NAME: ~1'i' tlF ~t<J::.\V6-C;t?
~1~ UAJ~ ~Wfe? FP-
.;t!~~ Ma~ ~~I
~Tl PAU-J ~ fl~ LJ.N~UftS
-~~~:~. :~1~~:~l
tp'-11 ~ ,0;:.. _'11P,t%>
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l~~~. ~ I~ ~.'*'
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1- ~ IIP~, ~d)
---.l~: ~ J~ ._.l,%?,(;t)
~ H:lLL.~ .5~ _ -tJ;:-r:- ~
~~ ------~~~. -~
_ ~k\At\11 A~I.' . I ~.; '?~., ~
.6 U Nt? L..CV..O\ "?Il_ ?'~_ ~ ~ ,,'"5 ~.-
. -=r ~--- .
__~ fiQ1};.-, .1lt~ ~\'6LU!,_.w~ _ _._~- U~t-l1~ro5._.-
_ __........:.. ~"- "'-i' ~- -. Ai:-lv: l0P.KE-F4L_-
_yn4e- t?LIH~ ~- I ~-z8. .__._____._.___
DATE: ~4 10., '~t;.1?
ITEM
-- ...-
~~I<... rtJu.:s ~
~ lNe
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1._~-- ~"(L)N5 Lc.W;:1l
G? _. __f.N'JJK #An..&. ?WM~
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SUB TOTAL
TAX
-
~.~ I J? -=- c90
LAN.DE-CON INC. agrees to: Furnish nursery stock of the top quality true to name, To resupply
once at no charge all trees, shrubs and evergreens which fail to grow through the first year (365
days) from date of bimng. .
TOTA\..
No warranty claims will be honored if account is not paid within thirty days of date of billing.
Any losses due to acts of God or damage after planting are not covered by warranty.
~;bit "
LANDSCAPE . DESIGN · CONSTRUCTION
UGT-12-8:j rul:. 10:41
;.~ -*-
:~~~
Nursery
OCTOBER 12, 1993
H50 Grc:lt ('(:liltS Blvd.
:hanhasscn, Mlnnes9m
55317 -8606 .
MR. BRADLEY J. NIELSEN
PLANNING DIRECTOR
CITY OF SHOREWOOO
5755 COUNTRY CLUB ROAD
SHCREWOOO, MINNESOTA 55331-8927
,612) 445.4088
[.800.477.4123
"AX (612) 445-6219
DEAR MR. NIELSEN:
THIS IS IN RESPONSE TO YOUR LETTER OF OCTOBER 7TH
1993, REQUESTING QUOTES FOR TREE PLANTING AT CITY HALL.
THANK YOU FOR THIS OPPORTUNITY TO QUOTE YO~R PROJECT.
THE FOLLOWING IS OUR QUOTE TO YOUR SPECIF!CATIONS.
~
11 BLACK HILLS SPRUCE 6' $119.00 E.~CH
II II II 4' 95.00 EACH
II II II 8' 199.00 EACH
9 SCOTCH PINE 6' $109.00 EACH
II II 4' 75.00 EACH
II II 8' 175 . 00 E.a.C H
5 NOR\'jAY MAPLE 2.5" $149.00 EACH
II Ii 3" 169.00 EACH
4 SUMMIT ASH 2.5" S119.00 EACH
II " 3" 139.00 EACH
,--- 9 SKYLINE LOCUST 2.5/1 5139.00 EACH
_A. /I " 3" 179.00 EACH
,4- 6 A~tUR MAPLE 7-8' S149.00 EACH
.. 5 SPRING SNOW CRAB 2" $119.00 EACH
~
THE ABOVE QUOTED TREES ARE ALL AVAILABLE FOR YOUR
INSPECTION AT OUR NURSERY LOCATED NEAR NEW GERMANY
Pa) MINNESOTA. IF YOU HAVE ANY QUESTIONS REGARDING THIS
PLEASE CALL ME AT 445-4088.
All r
man
tion!
extn
or d.
Our'
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RESOLUTION NO. 93-
;.
A RESOLUTION MAKING APPOINTMENTS
TO THE SHOREWOOD ADVISORY GROUP,
LAKE MINNETONKA AREA CITIES
SERVICE DELIVERY OPTIONS STUDY
WHEREAS, the City of Shorewood entered into an agreement with the
other Lake Minnetonka area cities and the Metropolitan Council to undertake
a study of service delivery options and to make recommendations to the City
Council regarding efficiencies; and
WHEREAS, said agreement calls for an advisory group to serve in the
following capacities for the duration of the study, through 1996:
. Act to challenge assumptions throughout the study;
. Act as a liaison to the city council;
. Continually ask: "What are we doing? why? Are there other, more
effective ways to do this?"
.
.
Review and comment on the first draft of reports to the City
Council;
. Serve as a City delegation to meet and review the final report, and
to make recommendations on areas for the City Council to
investigate further; and
. Make joint recommendations with advisory groups of other cities if
serve options involve more than one city.
NOW, THEREFORE BE IT RESOLVED by the Shorewood City Council that
the following individuals are hereby appointed to the Shorewood advisory
group for the Lake Minnetonka area service delivery study:
.
Pat Delaney, 4925 Shady Island Road
C. Woodrow Love, 5460 Teal Circle
T. Gerald Hayes, 5560 Shore Road
David John Rachel, 5965 Mill Street
Gordon Lindstrom, 23680 McLain Road
Robert Bean, 5285 st. Albans Bay Road
BE IT FURTHER RESOLVED said appointments shall be in effect through
December 31, 1996; and
BE IT FINALLY RESOLVED that the make-up of this advisory group may
be changed or supplemented at any time by City Council resolution.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th day
of October, 1993.
ATTEST:
James C. Hurm, city Administrator
3C
\~~
f\':jt{}.
..
David John Rachel
5965 Mill street
Shorewood, MN 55331
October 13, 1993
Shorewood city Hall
5755 Country Club Road
Shorewood, MN 55331
Dear Sirs/Madame,
.
I am writing in response to your request for residents to assist in
a cooperative study to "reinvent government". I would like an
opportunity to serve on the advisory committee and believe I can
make a valuable contribution.
As a taxpayer, I have a vested interest in citizens getting the
absolute most out of every dollar. I would like to study every
alternative available for providing city services. In a top to
. bottom review, the possibilities for savings are staggering. I can
be reached at the above address or days at 835-6411.
Sincerely,
I ,
j , / /
JL~c;...J ,.'h;~/-
I
David John
. ;'
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Rachel
. .
.
.
T. GERALD HAYES
5560 Shore Road .
Shorewood, Minnesota 55331 OCT - 6 \993
..
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SEP 2 4 \993 ..
September 23, 1993
Shorewood City Hall
5755 Country Club Road
Shorewood, MN 55331
Dear Ma'am/Sir:
.
I am responding to the article in the Weekly News on August 5, 1993.
I would like to serve on the advisory committee to the Shorewood City
Council mentioned in that article.
I have lived and been active in the lake area community for almost
thirty years. Having owned three homes in the city of Shorewood, I have
'been especially interested in this area, however, I have also resided in the
cities of Excelsior, Tonka Bay, Wayzata, Mound and Long Lake.
I believe that my many years of experience as well as my
acquaintances with various elected city officials in the area would be
particularly useful if I were to be chosen to serve on the committee. This is
an area in which I have had a great deal of interest as well as experience.
.
For all of these reasons, I believe that I would have much to
contribute as a committee member and that both Shorewood City Council
and the committee might benefit from my experience.
"me and consideration.
----
Enclosure
..
Clifford Woodrow Love
5460 Teal Circle
Shorewood, Minnesota 55331
H: (612) 474-7802
0: (612) 474-2533
1983 to present - Shorewood Yacht Club
600 West Lake Street
Excelsior, Minnesota 55331 (612)474-2533
General Manager of the club, brokerage and the chandlery.
1990 to June 1993 - Excelsior Park Board member
Chairperson from December of 1992 until June of 1993. Took an active
. part in the creation of the Comprehensive Park Plan.
1987 to present - Excelsior Chamber of Commerce member
Member of the Fourth of July fireworks committee.
1987 to present - Minnehaha Creek Watershed District board member
Currently Vice President. Other positions held include Chairperson of the
Violations Committee and acting president. Uason to the Lake
Minnetonka Conservation District.
1972 to present - Lake Fellowship Unitarian/Universalists member
Positions held include past board president.
.
., .
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MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
. DATE:
20 October 1993
RE:
Construction Quotes - Manor Park Warming House
FILE NO.:
405 (parks - Manor Park)
As of this writing we have received only one quote for construction of the warming house.
That quote exceeds the budget as well as the requirement for.competitive bidding ($25,000).
While the estimated costs may reflect the fact that contractors are very backed up and busy,
it may also suggest an unrealistic budget for the project.
-
Hopefully we will receive at least one more quote before Monday's meeting and be prepared
to discuss them then.
.
c:
Jim Hurm
A Residential Community on Lake Minnetonka's South Shore
~o
DATE:
James C. Hurm, City Administrator
Teri Naab, Deputy Clerk ll~J
October 19, 1993
TO:
FROM:
RE:
Sump Pump Inspection Program
The sump pump inspection program will begin November 1, 1993.
Letters to residents will be mailed (bulk mail) on October 25, 1993
explaining the problem, solution and inspection procedures. After
March 1, 1994, those found to not be in compliance or refusing to
allow an inspection will be charged $100 per month, to be added to
the quarterly utility bill.
.
The city has been divided into 8 areas. It is anticipated that each
area will take approximately 2 weeks. The city will contract with
2 to 3 inspectors: Phil Tipka, Mike Malm, and Greg Kluver.
Inspectors will be supplied with picture identification cards and
pagers.
pilot Areas
Area 1:
.
Inspector Malm will be inspecting this area. Letters to
residents in Area 1 will ask them to call city Hall to
schedule an inspection, preferably during day time hours, and
one week in advance if possible. Mike will work from 1:00 p.m.
to 9:00 p.m., depending upon scheduling needs. Inspections
will be scheduled every 1/2 hour, unless adjacent properties
are to be inspected, then inspections could be scheduled every
15 minutes but no more than 3 per hour. Inspections should to
be grouped by neighborhood as much as possible, and as the
inspector is out, he may periodically inquire at residences if
the inspection could be done at that time without an
appointment.
Area 2:
Inspector Tipka will be responsible for this area. Letters to
residents in this area will state that the inspector will be
in this area during a two week period and will be stopping by
(without an appointment) to inspect the sump pump connection.
After this area is complete, Phil will also do the Amesbury
area neighborhood in the same fashion. Inspection forms will
be pre-addressed for each home in this area, and when he has
completed a residence, he will return the inspection sheet to
City Hall. Necessary re-inspections will need to be called
into the office to schedule an appointment. Phil will leave a
notice to call the office for appointment if he is unable to
contact a resident.
3EI
Sump Pump Inspection Program
Page 2 of 2
Inspectors will turn in completed inspection sheets (locating sump
pumps by diagram if difficult to locate) after every shift to be
recorded in the master book and on invoice sheets for billing
purposes. All inspections sheets will be maintained in a three ring
binder by property address.
Inspection sheets will be two-part; the white copy is for City Hall
and the yellow copy is to be given to the property owner. Finance
will supply address labels to adhered to the cover inspection sheet
with name and address.
Reminder cards will be left at residences if the inspector is
unable to contact them during the designated inspection time for
the neighborhood or the cards will be sent to property owners who
have not responded within the time frame designated for inspection.
If after attempting the second contact the City still does not get
a response, the surcharge will be added to the utility billing.
Residents who anticipate they will be out of town during the
inspection process can make arrangements for someone to meet with
'the inspector at the property, or if that is not feasible, submit
in writing a request for extension until they return. The letter
must specify a return date so an inspection can be scheduled at the
soonest possible time.
.
All properties within the City that are connected to sewer must be
inspected, even if the owner claims not to have a sump pump.
Calls for inspection appointments will be taken in house from 1:00
to 5:00 p.m. There will be a rotating schedule whereby one person
will be responsible for scheduling for a one week period.
.
Area
1
2
3
4
5
6
7
8
Amesbury
# of
Households
Est. Time Frame
to Inspect
239
286
236
232
236
557
354
86
117
November 1 - 13
November 29 - December 11
December 13 - 31
January 3 - 15
January 17 - 29
January 31 - February 19
February 20 - March 5
November 1 - 13
November 15 - 20
t. _'" __......,
..
INDEPENDENT CONTRACTOR AGREEMENT
THIS INDEPENDENT CONTRACTOR AGREEMENT, made this
1993, by and between THE CITY OF SHOREWOOD,
municipal corporation, (the City) and
Contractor).
day of
a Minnesota
(the
INTRODUCTION:
WHEREAS, the City is a Minnesota municipal corporation engaged
in the business of providing municipal services; and
WHEREAS, the City desires to retain the Contractor to provide
inspection services and both parties desire to enter into an
agreement for such services upon the terms and conditions contained
herein; and
.
WHEREAS, the Contractor will, pursuant to this agreement,
render services in the course of an independent occupation
representing the will of the City only as to the result of his/her
work and not as to the means by which it is accomplished.
NOW, THEREFORE, in consideration of the mutual promises
contained herein,
IT IS HEREBY AGREED:
1) Enqaqement - Throughout the term of this Agreement, the
City will periodically contact the Contractor to perform
inspection work.
.
2) Term - The term of this Agreement shall commence on the
date hereof and shall continue for a period of five (5) months
unless terminated earlier as provided here by section 7. The
parties may extend the term for an additional period by
written agreement.
3) Extend of Services - The Contractor is free to devote time,
attention and energy to other businesses in which the
Contractor may be engaged. The Contractor is not in any way
granted an exclusive right to complete inspection projects for
the city.
a) The Contractor will be paid $10.00 per completed
inspection. The Contractor will be responsible for
billing the City every two weeks.
b) The Contractor will be available for inspections
generally from Monday thru Saturday unless otherwise
arranged with the City Administrator.
c) Each day prior to beginning inspections the Contractor
will contact the City offices to obtain the inspection
schedule for the day. (Saturday inspections will be
3E2
.. 'II
;.
provided on Friday morning).
d) A copy of all completed inspection forms will be
returned to the City Offices the following day.
e) The City will provide all necessary inspection forms.
f) The Contractor is responsible for all costs associated
with providing this service other than those specifically
provided for in this Agreement.
g) The Contractor will wear an identification badge
(provided by the City) at all times while performing
inspections.
4) Remuneration - Subject to the provisions of Section 7, the
Corporation agrees to pay the Contractor for each completed
inspection in accordance wi th the City's general payment
practice for inspection work.
5) Tools and Transportation - The Contractor is responsible
for, and will provide, all necessary tools and transportation
in connection with the performance of any work for the City.
.
6) Performance - The Contractor agrees to perform all work in
a professional manner and in accordance with industry
standards. The Contractor shall guarantee his/her work for a
period of one (1) year from the date of completion.
7) Termination In addi tion to expiration of the term
specified in Section 2, either the Contractor or the City may
unilaterally terminate this Agreement for any reasons. Such
termination shall be effective upon receipt of written notice
by the non-terminating party.
8) Contractor's Obliqatibns Uoon Termination - Upon termina- .
tion of this Agreement for any reason, the Contractor shall
immediately return to the City all property and records of the
City in his/her possession and discontinue further representa-
tion of himself/herself as an independent contractor of the
City.
9) Nature of Relationshio - The Contractor shall conduct
hiS/her business as an independent contractor, and not as an
employee of the City, for all purposes including, but not
limited to, federal tax and unemployment insurance purposes.
Neither the City nor the Contractor shall be responsible by
any agreement, representation, or warranty made by the other,
nor shall the City be obligated for damages to any person or
organization for personal injuries or property damage arising
directly or indirectly out of the conduct of the Contractor's
business or caused by the Contractor's actions, failure to
act, conduct, or negligence. the Contractor agrees to
indemnify and hold the City harmless for any such act, failure
;.
to act, conduct, or negligence pursuant to' section 11 of this
Agreement. As an independent contractor, the Contractor shall
be responsible for the payment of all income or other taxes
incurred as a result of remuneration paid to the Contractor.
the Contractor shall also be solely responsible for provi9ing
workers' compensation insurance. Finally, as an independent
contractor, the Contractor shall not receive any of the fringe
benefits or participate in any of the plans, arrangements or
distributions that the City provides to its employees.
10) Workers' Compensation Insurance - The Contractor agrees to
maintain, at his/her own expense, workers' compensation
insurance to fully protect both the Contract and the City from
any and all claims for injury or death arising from the
performance of this Agreement. The Contractor agrees to waive,
and does hereby waive, any responsibility of the City to
provide workers' compensation insurance to the Contractor.
.
11) Indemnitv - The Contractor agrees to indemnify and hold
the City harmless from and against any and all claims by or on
behalf of any person arising from the Contractor's actions,
failure to act, conduct, or negligence while performing
services pursuant to this Agreement. The Contractor shall
indemnify costs and expenses incurred in connection with any
such claim, or in connection with any action or proceeding
brought thereon, including attorneys' fees and expenses. Upon
notice by the City, the Contractor shall defend the City in
any such action or proceeding.
.
12) Entire Aqreement - This Agreement contains the entire
agreement between the parties and no amendment hereto shall be
valid unless made in writing and signed by the parties. There
is merged herewith all prior and collateral representations,
promises, and conditions concerning the Contractor and the
City. This Agreement supersedes and nullifies any pre-existing
agreements between the parties relating to the subject matter
of this Agreement.
13) Severable - In the event any portion of this Agreement
shall be held to be invalid, the same shall not affect in any
respect whatsoever the validity of the remainder of this
Agreement.
14) Bindinq Effect - This Agreement shall be binding upon and
inure to the benefit of all the parties hereto, their heirs,
executors, administrators, permitted .assigns and successors in
interest.
15) Notices - Any notice required or permitted to be given
under this Agreement shall be sufficient if in writing and
sent by registered or certified mail to the Contractor's
residence or to the principal office of the City, whichever
shall be applicable.
..
IN WITNESS WHEREOF, the parties have executed this Agreement
on the day and year first above written.
THE CITY:
THE CONTRACTOR:
THE CITY OF SHOREWOOD
By:
James C. Hurm,
City Administrator/Clerk
, ..
.
.
r-
A RESOLUTION ON UNFUNDED MANDATES
WHEREAS, unfunded mandates on local government have
increased significantly in recent years; and
WHEREAS, federal and state mandates do not consider local
circumstances, costs, or capacity, and subject cities to civil or
criminal penalties for noncompliance; and
WHEREAS, federal and state mandates require compliance
regardless of other pressing local needs and priorities affecting
the health, welfare, and safety of citizens; and
WHEREAS, federal and state burdens on local governments
force cities to impose a combination of higher local taxes and fees
on local taxpayers and/or reduce local services to citizens; and
.
WHEREAS, federal and state mandates are often inflexible
"one-size-fits-all" requirements with unrealistic time frames and
overly specific and inflexible procedures where less costly
alternatives may be just as effective; and
WHEREAS, the cumulative impact of these laws and r~les
directly affect the citizens of our cities; and
WHEREAS, the League of Minnesota cities, in collaboration
with the National League of cities, seeks to help citizens
understand and then help encourage lawmakers to reduce the burden
and inflexibility of unfunded mandates, beginning with a National
Unfunded Mandates Day on October 27, 1993.
.
NOW, THEREFORE, BE IT RESOLVED that the City of Shorewood
endorses the League's efforts and those of the National League of
cities and will attempt to quantify and inform our citizens of the
impact of state and federal mandates on our local spending and
taxes; and
BE IT FURTHER RESOLVED that the City of Shorewood
endorses this year of mandate awareness, beginning on October 27 by
informing and working with members of our congressional delegation
and our state legislators to educate them about the impact of
federal and state mandates and the actions necessary to reduce
these burdens on our citizens.
PASSED AND ADOPTED on this 25th day of October, 1993.
ATTEST:
James C. Hurm, city Administrator/Clerk
3fJ
NOTE:
This letter will also be sent to Senator wellstone and
Representative Grams
October 26, 1993
.
The Honorable Senator Dave Durenberger
1020 Plymouth Bldg.
12 South 6th Street
Minneapolis, MN 55402
Dear Senator Durenberger:
We are writing on behalf of the citizens and taxpayers of the city
of Shorewood asking your help in reducing the burden of unfunded
federal mandates. We urge your action to force a change in the way
the federal government considers future mandates.
.
Federal mandates directly affect the citizens of our cities and
town. Legislative and regulatory requirements to perform duties
without consideration of local priorities, costs, or possible
alternatives put an unfair burden on taxpayers. By ignoring other
pressing local needs or priorities, federal mandates take decision
making powers out of the hands of local officials.
Too often, federal rules and regulations are inflexible, impose
unrealistic time frames, and specify procedures or facilities where
less costly alternatives might be just as effective. It is time for
that to change. We want you to take a leadership role in making
these changes.
Enclosed is a copy of a resolution on federal mandates adopted by
our City Council. We would like to report that Congress will act to
reduce stormwater and drinking water mandates before this session
adjourns. We would like to report that no future law or regulation
will be imposed without close consultation with local leaders, and
without the federal government picking up its share of any costs.
3f2
.
.
Senator Durenberger
October 26, 1993
Page 2 of 2
Please join our campaign to end unfunded federal mandates and to
reintroduce government as a partnership to serve our citizens.
Sincerely,
CITY OF SHOREWOOD
James C. Hurm,
'City Administrator
JH/tln
cc: Mayor and City Council members
ocr -.1 1993
League of Minnesota Cities
3490 Laington Avenue North
,,I;'
St. Paul, MN 55126-80<<
(612)490-5600
October 1, 1993
TO: Mayors, Managers, and Clerks
FROM: Lee Swanson, LMC President
RE: Unfunded Mandates Day
.
The League is collaborating with the National League of Cities and other associations
representing local government in an important public education campaign to explain the
impact of the dramatic increase in the mandates imposed on cities by the federal government.
The effort will begin qn Wednesday, October 27, "Unfunded Mandates Day" in cities
throughout the United States.
I am urging all LMC member cities to help educate citizens and lawmakers about how
unfunded federal and state mandates affect cities. I have enclosed information to help your
city actively participate. The materials have suggestions to help you draw attention to the
fmancial and administrative burdens of unfunded state and federal mandates on local budgets
and taxes. I encourage your city to take the following steps prior to and on October 27, and
to continue this effort throughout the coming year:
.
(1) Adopt the enclosed resolution on unfunded mandates at a city council
meeting BEFORE October 27, and send/fax a copy to the League if you do.
(IMC fax: (612) 490-0072)
(2) Modify the enclosed sample letter to fit your city's situation and
send it to members of the Minnesota Congressional Delegation over the
mayor's signature.
(3) Provide at least one example of a federal and/or state mandate that has
had a major impact on your city. Send a description of that mandate to
Sarah Hackett at the IMC Office by OCTOBER 13. Include a general
description of the specific requirement(s); an estimate of the cost to your
city; and a brief explanation of the impact of the mandate(s) on city
operations and services.
As part of the activities for October 27, I will write an editorial about the effects of mandates
on cities for distribution to major daily newspapers. The League will send you a different
editorial that you can use with your local paper. You will need to add some examples of the
impact of mandates on your city.
Below is a list of some state and federal mandates. Enclosed you will also find a flyer the
National League of Cities has produced which answers questions about mandates. Please
make additional copies for councilmembers as well as for citizens in your community with
whom you may have a chance to discuss these concerns.
Thank you and good luck!
STATE AND FEDERAL(*) MANDATES
PERSONNEL/EMPLOYEE RELATIONS
Unemployment compensation
Workers compensation
Public pensions - Basic and Coordinated plans
Continuation of health and life insurance coverage
Prevailing wages paid on public contracts (both)
Veterans preference
Employee right-to-know
Parental leave/Family leave*
Fair Labor Standards Act*
Americans with Disabilities Act*
PUBliC SAFETY
Peace officer standards &. training
Temporary detention facilities/
detoxification centers
911 - emergency phone service
Confined space entry
Animal control
"First responder" & firefighting
by city employees on state hwys.
.
ENVIRONMENT
Wastewater treatment standards (both)
Drinking water standards (both)
Surface water management
Waste disposal criteria/facilities *
Hazardous substance transportation
Recycling
Minnesota Clean Indoor Air Act
Lead-based paint testing and removal*
Leaking underground storage tanks (both)
Superfund (both)
PLANNING
Land use planning
State zoning standards
Uniform building code
Flood plain management
Flood insurance
Shoreland development
TRANSPORTATION
Municipal state aid roads
Computer requirements
.
REVENUE CONSTRAINTS
Tax-exempt property
Limitations on local special assessments
Limitations on maximum penalties and fmes
Truth in Taxation
Sales tax and MVET on city purchases
Minimum levy contribution to regionallibaries
*indicates a federal mandate
GENERAL GOV'T/RECORDS
Conducting elections
Record retention schedule
Data Practices Act
Open Meeting Law
Competitive bidding
Publication of summary budget
Municipal liquor store reporting
Street lighting
Tax-exempt bond reporting*
.CITY OF
CHANHASSEN
OCT - 1 IS
690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900 . FAX (612) 937-5739
cc: Bob Zydowsky, Public Safety Officer
I hope to have the contracts completed and mailed within the next two weeks, but things are a
go now! Thank you for your continuing support. If you have any questions, concerns or
. comments, as always, feel free to contact me.
MEMORANDUM
TO:
Animal Control Cities
Scott Harr, Public Safety Director V
FROM:
.
DATE:
October 5, 1993
SUBJ:
1994+ Animal Control Contract
I am very pleased to report to you that at the last Council meeting, the Chanhassen
Council did authorize me to prepare and mail the animal control contracts for the next three
years. They also authorized me to include '!fl. additional part time community service officer
in the 1994 budget, which I strongly recoml11ended because of the problems we have
experienced with a shortage of personnel. ........
3G
FROM CITY OF CHANHASSEN
10.1'?1'?'?315:38
P. :2
;.
ANIMAL CONTROL CONTRACT
i
This agreement made this day of , 19__, by and
betweep ithe City of Chanhassen, herainafter referred to as
UCHANH~SS.ENIl; and the City of SHOREWOOD, hereinafter referred to as
SHOREWOOO, witnesseth:
. I
:
In cons~de:ation of the covenants and agreements hereinafter set
forth" ~t ~s mutually agreed by and between the parties hereto as
fOllow~: I
. I'
1. Tl;1is: agreement shall be effective as of January 1, 1994, and
shall continue in effect until December 31, 1994, unless
cancelled pursuant to this agreement.
I
4It 2. c~ANkASSEN agrees to patrol the public streets of SHOREWOOD, in
aeco):'dance with a schedule provided by CHANHASSEN, agreed upon
by SHOREWOOD. If necessary, CHANHASSEN agrees to transport
animals as it deems appropriate. CHANHASSEN will, at the
cqmpletion of each regular patrol or as soon as reasonably
Possible, in the City of SHOREWOOD, give a written statement to
the South Lake Minnetonka Public Safety Department setting forth
a lde~cription of all animals impounded including breed, color,
weight, name of owner, mane of animal, if known, and point of
coll~ction by the patrol officer. CHANHASSEN will also attempt
to notify South Lake Minnetonka Public Safety Department prior
td impounding any animal. ~
, . i
3. CHANHASSEN agrees to provide personnel and equipment to provide
anirn~l control services. Said employees shall perform their
d~ti$s in proper attire, utiliZing a marked Chanhassen Public
~ Safety vehicle whenever available. These employees shall be in
" uniform or have City of Chanhassen identification.
I
. !
4. S1{ORItWOOD shall authorize CHANHASSEN to apprehend and retain
do~e$tic animals and/or issue citations or warnings for
viplations of city ordinances. wild animals shall only be dealt
wfthipursuant to CHANHASSEN'S policy regarding wild animals if
the lanimal is presenting dangers of personal injury or
si~nificant property damage. However, CHANHASSEN shall not
invade private property contrary to the wishes of the owner of
said i property, nor forcibly take an animal from any person
without the approval and assistance of a peace officer having
j~riSdiction in that city.
; i
5. In addition to regularly scheduled hours of patrolling,
CHANHASSEN agrees to respond to "emergency call-outs" from
SHORBWOOD. CHANHASSEN will have an officer scheduled to respond
to such call-outs, to be billed to SHOREWOOD at a rate of time
anp one-half per hour with a minimum of two hours. CHANHASSEN
shall respond at' the earliest opportunity to such requests,
FROM CITY OF CH~NH~5SEN
I'Ll'?l'?'?: 15:39
..
Anima~ C~ntrol Contract
'Page 2'
10.
11.
6 .
i
ipcludina bite cases or injured animals/as deemed appropriate
by CHANHASSEN. There may be occasions when an animal control
off~cer will not be immediately available, in which event the
res~onse will OCcur at the earliest opportunity.
An 'lemergency call-out I. is defined as a specific request for
animal control service during times that an officer is not on
duty. If a Chanhassen Animal Control Officer is on duty, even
t~ou~h not assigned to SHOREWOOD, said officer will respond,
a~plving the time to the regular schedule (so that this would
n?t be considered an emergency call-out). If deemed appropriate
b~ t~e Chanhassen officer on call, a situation may be dealt with
overi the phone, in which case no fee will be charged.
. I
caANkAssEN agrees to coordinate services with the Chanhassen
V.te~ina~ Clinic, 440 West 79th Street, Chanhassen, MN, 55317,
a~ lbng as this arrangement is agreeable with the Chanhassan
V~te~inary Clinic.
i I
, I
CRAN~ASSEN shall furnish monthly reports to SHOREWOOD reflecting
t~e leh, arges for such veterinary fees as well as patrol and
e er~ency call-out fee~, which each city agrees to pay
C AN~ASSEN within 30 days of being billed.
, I
Wlien I an animal is impounded by CHANHASSEN pursuant to this
anim.l control contract, said animal sha1l be held in accordance
w~th I Minnesota Statute 35.71. This statute includes, among
o~het things, that impounded animals will be held for at least
s~'vetl lIragular business days'. (as defined by MN. Stat. 35.71,
Subdi 3). In the event that any impounded animals are unclaimed
af.te~ a maximum of 9 days (7 II regular business days II, and
po~s~bly 2 partial days), the ~animal becomes the sole
responsibility of the Chanhassen Veterinary Clinic to be placed
or d~sposed of at their discretion.
C~JASSEN shall maintain reports on Chanhassen forms, or
ueil~ze specific forms as requested by SHOREWOOD. A monthly
re~ort of activity shall be provided to SHOREWOOD.
The ICity of CHANHASSEN will indemnify and hold harmless
SHpR~WOOD for claims, suits, actions, damages and loss arising
out df the negligence or misconduct of the City of CHANHASSEN in
cOhjunction with this agreement.
SHbRJwOOD agrees to pay CHANHASSEN for services in the
petformance of this contract, pursuant to Paragraph 15 of this
cohtract, as follow:
, i
I
7.
8.
9.
P. 3
.
.
FROM CITY OF CH~NH~SSEN
1'30 1'?I'?'?3 15:3,?
P. 4
,
i
Anima~
P~ge 31
I
I
I
I
I
I
C<bntrol Contract
i
I
A) Price per hour for scheduled patrol
based on actual time in service.. ..................$27.24
i
i
B) Price per emergency call-out..........:... 2 hour minimum at
time and one-half per hourly rate. (Minimum callout fee
$81.72)
I .
ct Impound, boarding, euthanasia, disposal and any other
1eterinary fee, as charged by the veterinary clinic.
Dt ~rice per deceased anirnaldisposed of by the City of
CHANHASSEN. ....................................... $10 . 00
I
i
E) IF is agreed that if the designated boarding facility or
e~thana6ia/disposal service is unavailable, SHOREWOOD shall
a~thorize CHANHASSEN to obtain these services elsewhere, and
SHOREWOOD shall pay CHANHASSEN the rates of the alternative
, fb.cility.
! I .
SaOR~WOOD shall pay any veterinary bill incurred for unclaimed
aqim~ls impounded from SHOREWOOD. OWners claiming their animals
sijalf be charged the veterinary bill in its entirety, including
i~OJnd fees.
, !
All ayments shall be made by SHOREWOOD ~pon receipt of monthly
stat$rnents from CHANHASSEN within 30 days.
! I .
B~ca~se this is a joint effort involving the cities of
S~ORtWOOD, VICTORIA, EXCELSIOR, TONKA 'BAY, GREEI~OOD and
C~ASSEN, it is agreed upon that any modifications to, or
w~th~rawals from this contract shall require the written
a~'th9rity of each party. SHOREWOOD agrees that in the event
t~atlone or more parties seek such change, including withdrawing
fO~1 the contract, said party (or parties) shall remain
o~.ligated to pay for their agreed upon number of contract hours
un'1e~s otherwise agreed to by all parties pursuant to this
Pa~agraph for the remainder of the year.
SJORJWOOD further agrees that the fees reflected in this
coht1act are in effect only for the calendar year 1994.
Unde~ no circumstances shall CHANHASSEN be obligated to respond
to' ar)y request for assistance or to patrol when, in the sole
diBc~etion of the Chanhassen Public S~fety Director or his duly
authorized agent, anyone of the following conditions exist:
(1) ~hen necessary personnel and/or equipment are engaged
elsewhere, (2) when road or weather conditions constitute a
ha~a~d, (3) when providing assistance would expose any person to
unreasonable risks.
I
;.
.
12.
13.
14.
.
15.
16.
FROM CITY OF CHANHASSEN
I
10.1'3.19'33 15: 40
..
;
Animat Control Contract
Page t I
. I
17. thel time and manner in which service is rendered, the standard
~f berformance and the control of personnel employed to render
$uch service shall be determined by CHANHASSEN. CHANHASSEN
~eserves the right to alter scheduling should conflicts arise
(i.~. CSO schooling, illness, vacation, etc.).
I
18. aH~ASSEN agrees to patrol the public streets of SHOREWOOD and
x'espond to animal control calls during regular patrol hours
pur$uant to this agreement in SHOREWOOD ten (10) hours per week.
I
i
AND:
Don
CITY OF S~6REWOOD
BY:
Mayor
AND:
Clerk
P. 5
.
.
SE'JT BY:
.
.
10-11-33 :11:34A~ :
)1ETRO COL:\C I L ....
6124740128:# 2/ 3
..
METROPOLITAN COUNCIL
Mears Park Centre, 230 East Fifth Street, St.Pau~ Minnesota 55101
612 291-63.59 TDD 612 291-0904
DATE: October 11, 1993
TO: Lake Area City Administtators/Managers
FROM: Kay Zwemik
SUBJECI': Sample Resolution
At the last meeting of the Steering Committee on September 23 we discussed. the grant application
progresa to date. You thought, at that time, that it would make the most sense for the Metropolitan
Council to apply for the grants on behalf of all the cities. I learned very quickly that the
Metropolitan Council is not eligible to apply on behalf of the cities and that the applications would
be much stronger if an 14 cities applied for the grants.
Therefore, at the Personnel Work Group I discussed with the five city administraton present the
dilemma and bow we should proceed. The consensus of that group was that. each city eould adopt
a resolution supporting In concept the submission of the three grants. In consultation with a man
in the State Auditors office and Jim Hurm, I am sending to you the resolution for your City Council
to consider. The adoption of this IUOlution must happen during the month of October as the grants
must be submitted on November 5. I will need a copy of each city;s resolution.
There is nothing new in the resolution. The three areas in which we will submit grant applicaooD5
are included in the six service areas outline in the agreement already signed by each of the cities.
This resolution does not commit any city to mandatory participation in the planning or service sharing
if one or more grants are received. Flexibility will still be maintained. This reaolution iJ only
providing support to the concep.t of :lubmitting grants in the areas of recreation service:i, public safety
and personnel management services.
If you have any questions, please call me.
3H
RESOLUTION NO. 93-____
A RESOLUTION SUPPORTING THE CONCEPT
OF GRANT APPLICATIONS REGARDING COOPERATIVE SERVICES
WHEREAS, the City of Shorewood is a party to an agreement
between the Metropolitan Council and the Cities of Chanhassen,
Deephaven, Excelsior, Minnetonka, Minnetonka Beach, Minnetrista,
Mound, Orono, Spring Park, Tonka Bay, Victoria, Wayzata and
Woodland (here-in-after referred to as "the cities") to explore
opportunities for improving cooperation between the cities relative
to the provision of public services; and
WHEREAS, the cities have identified the potential for
improved cooperation in a number of service delivery areas and have
selected for initial concentration the areas of recreation
services, public safety services and personnel management services;
and
... WHEREAS, the cities have identified the need for
additional planning activities before the potential for improved
cooperation can be realized in the areas of recreation and public
safety; and
WHEREAS, the cities have identified start up costs that
must be paid prior to the implementation of a cooperative personnel
management system; and
WHEREAS, the State Board of Government Innovation and
Cooperative is now accepting applications for competitive grant
applications for Cooperation Planning Grants and Service Sharing
Grants; and
...
WHEREAS, the aforementioned planning implementation needs
of the cities are deemed to be projects which are eligible for
funding by the State Board's grant programs; and
WHEREAS, the initial application deadline for the
aforementioned grant programs, combined with the time it will take
to finalized the cities' grant applications, preclude the Shorewood
City Council from adopting a resolution in support of the specific
grant applications.
NOW, THEREFORE BE IT RESOLVED the Shorewood City Council
supports, in concept, the submission of three separate grant
applications to the State Board of Government Innovation and
Cooperation to help fund the aforementioned cooperation planning
and service sharing project.
.
.
RESOLUTION NO. 93-____
Page 2 of 2
BE IT FURTHER RESOLVED that at the request of the state
Board of Government Innovation and Cooperation, the Shorewood City
Council will consider adopting a subsequent resolution prior to
January 7, 1994 which pledges the support of the Shorewood City
Council to all aspects of the grant applications that are to be
submitted to the state Board of Governmental Innovation and
Cooperation.
PASSED AND ADOPTED this
day of
, 1993.
ATTEST:
James C. Hurm, City Administrator/Clerk
-
RESOLUTION #93-
A RESOLUTION ON THE CONCEPT OF
SUBMITTING A GRANT APPLICATION TO THE
STATE BOARD OF GOVERNMENTAL INNOVATION & COOPERATION
WHEREAS, the cities of Deephaven, Excelsior, Greenwood,
Shorewood and Tonka Bay jointly appointed a Task Force in the fall
of 1992 to investigate possible location alternatives for a south
shore senior center serving seniors. of all five municipalities; and
WHEREAS, said Task Force is currently considering the
implementation of a development and funding program for such a
mUlti-community senior center; and
.
WHEREAS, this development process and required inter-
governmental agreement is anticipated to take three to six months
to complete; and
WHEREAS, it is the intention of the cities and the senior
citizens to fund the development of the center from a combination
of financial resources to include, but not limited to, capital fund
raising, the Urban Hennepin County Community Development Block
Grant program, and municipal sources; and
WHEREAS, an additional $50,000 is necessary for the
project to be completed in said time frame; and
WHEREAS, the state Board of Governmental Innovation and
Cooperation is now accepting applications for competitive grants
for service sharing grants; and
.
WHEREAS, the mUlti-jurisdictional senior center and
inter-governmental cooperative agreement assistance needs of the
cities are deemed to be projects which are eligible for funding by
the state Board's grant program; and
WHEREAS, the initial application deadline for the
affirmation grant programs combined with the time that it will take
to finalize the cities' grant application precludes the Shorewood
City Council from adopting a resolution in support of this specific
grant application.
NOW, THEREFORE BE IT RESOLVED that the Shorewood City
. Council supports in concept the submission of a grant application
to the state Board of Government Innovation and Cooperation to help
fund the aforementioned cooperation, and service sharing project.
3I
.
.
RESOLUTION #93-
Page 2 of 2
BE IT FURTHER RESOLVED that at the request of the state
Board of Government Innovation and Cooperation, the Shorewood City
Council will consider adopting a subsequent resolution prior to
January 7, 1994 which pledges the Shorewood City Council's support
to all aspects of the grant application that are to be submitted to
the state Board of GOVernmental Innovation and Cooperation.
PASSED AND ADOPTED this
day of
, 1993.
ATTEST:
James C. Hurm, Administrator/Clerk
Memo
Date: Oct. 13, 1993
.
'1'0: Mayor Barbara Brancel
and Shorewood City Councilmembers
From: Bob Gagne and Gerald Sjoberg
Re: Grant Application Resolution
AS the City of Shorewood's representative on the
Southshore Senior/Community Center's Task Force and
as a resident of Shorewood representing the senior
center on the Task Force, we are requesting the
Support of Our City Council for the Resolution on
the Conoept of Submitting a Grana Application to the
State Board of Governmental Innovation and
Cooperation.
.
.
.
.
RESOLUTION NO. 93-
A RESOLUTION EXTENDING THE TERM OF
AN INTERGOVERNMENTAL SENIOR CENTER TASK FORCE
WHEREAS, the cities of Deephaven, Excelsior, Greenwood,
Shorewood and Tonka Bay and the South Shore Senior Center Advisory
Board have jointly established a Task Force to study Senior Center
location issues; and
WHEREAS, said Task Force, which had been scheduled to
expire October 1, 1993, reported findings to the cities in February
1993; and
WHEREAS, in the Spring of 1993 the cities requested the
Task Force to continue study on Senior Center location issues and
work with the Administrators on intergovernmental issues; and
WHEREAS, work is not completed on Senior Center location
issues.
NOW, THEREFORE BE IT RESOLVED that the City Council
hereby extends the term of the Senior Center Task Force through
December 31, 1994.
BE IT FURTHER RESOLVED that current Shorewood Task Force
representatives shall continue to serve through December 31, 1993
and that 1994 representatives will be considered at the time annual
appointments are made by Council resolution.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
25th day of October, 1993.
ATTEST:
James C. Hurm, City Administrator
3~
.
.
RESOLUTION NO. 93-
A RESOLUTION MAKING APPOINTMENTS
TO THE SHOREWOOD PLANNING COMMISSION
WHEREAS, the City of Shorewood has advertised for
Shorewood citizens to apply to serve on the Planning Commission;
and
WHEREAS, the City Council has completed a review and
selection procedure for appointments to the Planning commission;
and
WHEREAS, the position opening created by the resignation
of Planning Commissioner Louise Bonach runs through December, 1994;
and the position opening created by the resignation of Planning
Commissioner Jack Hansen runs through December 31, 1995.
NOW, THEREFORE BE IT RESOLVED that the City Council of
the City of Shorewood hereby appoints Laura Turgeon to the City
Planning Commission effective December 1, 1993 to complete said
term ending December 31, 1994; and Jeff Foust to the Planning
Commission effective November 1, 1993 to complete said term ending
December 31, 1995.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
25th day of October, 1993.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm, City Administrator
3L
LYfCIT EXCESS LIABILITY COVERAGE
Cities obtaining excess coverage from the League of Minnesota Cities Insurance Trust
must decide whether or not to waive the statutory liability limits to the extent of the
excess coverage purchased. This decision must be made by the city council. CITIES
PURCHASIN"G EXCESS COVERAGE MUST COMPLETE AJ."lD RETURN THIS
FO&\1 TO L\1CIT BEFORE THE EFFECTIVE DATE OF THE COVERAGE.
For further information, refer to the accompanying memo. City officials may also want
to discuss these issues with the city attorney.
The City of SHOREWOOO
. limits of $ 1,000,000.
accepts excess liability coverage
from the League of Minnesota Cities Insurance Trust.
Check one:
x The city DOES NOT W AlVE the monetary limits on tort liability established by
Minnesota Statutes 466.04.
-OR-
The city WAIVES the monetary limits on tort liability established by Minnesota
Statutes 466.04, to the extent of the limits of the excess liability coverage obtained
from the League of Minnesota Cities Insurance Trust.
. Date of city council meeting:
Signature:
Position:
Return this completed form to Berkley Risk Services, 920 Second Avenue South, Suite
700, Minneapolis, MN 55402-4023.
4/92
L\1CIT31
(2)
3M
'- ~
...
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
!.
DATE:
18 October 1993
RE:
Daughenbaugh, Thomas - Request to Connect to Chanhassen Water
FILE NO.:
Property - 21710 Lilac Lane
In the attached letter (Exhibit A), dated 12 October 1993, Mr. Daughenbaugh requests
approval to connect his property (see Site Location map - Exhibit B, attached) to the
Chanhassen water line located adjacent to Lilac Lane.
We currently have no standard agreement with Chanhassen for requests such as these, other
than they would like to receive the requests officially through the City. For the last request
of this nature, we entered into an agreement with the property owner. Chanhassen then
. approved the connection subject to the terms of the agreement.
A draft agreement for this request is attached as Exhibit C. It is recommended that the
Council authorize the City Administrator and Mayor to execute the agreement to be
forwarded to Chanhassen.
If you have any questions relative to this matter, please call me Monday prior to the meeting.
c: Jim Hurm
Tim Keane
J oel Dresel
Paul Krause
Thomas Daughenbaugh
A Residential Community on Lake Minnetonka's South Shore
~.~
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Exhibit A
APPLICANT'S REOUEST LETTER
Dated 12 October 1993
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Exhibit B ION
SITE LaC A T
21710 Lilac Lane
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WATER CONNECTION AGREEMENT
THIS AGREEMENT, made this day of , 1993, by and
between the CITY OF SHOREWOOD, a municipal corporation, (the "City") and Thomas
Daughenbaugh of 21710 Lilac Lane, Shorewood, Minnesota, (the" Applicant").
WHEREAS, Applicant has an interest in certain real property (the "Subject
Property") located in the City of Shorewood, County of Hennepin, State of Minnesota,
described as:
"Lot 134, Auditor's Subdivision No. 120".
.
WHEREAS, the City owns a muncipal water system which does not presently serve
the Subject Property; and
WHEREAS, the Applicant desires to interconnect with the Chanhassen Municipal
Water System and pay to the City of Chanhassen a connection charge therefor; and
WHEREAS, the City is willing to permit Applicant to connect to the Chanhassen
Municipal Water System provided that Applicant agrees to the provisions contained herein.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
.
1. Applicant shall have the right to interconnect with the Chanhassen Municipal
Water System and pay to the City of Chanhassen a connection charge therefor.
2. All work involved in such interconnection will be done according to City
specifications and under City supervision and all expenses and costs connected therewith will
be paid by Applicant.
3. In the event that City extends the Shorewood municipal water system to serve
the Subject Property at some time in the future, Applicant agrees to pay any assessment in
connection therewith on the same basis as all other properties assessed at that time, and
Applicant herewith specifically agrees to waive any claims or defenses to said assessment
based upon a theory of no benefit because of the water connection allowed herein.
4. It is further agreed by and between the parties that this Agreement shall run
with the land and shall benefit and be binding upon their respective legal representatives,
successors and assigns.
Exhibit C
PROPOSED AGREEMENT
.
.
;.
5. That the Applicant records this Agreement with the Hennepin County Recorder
or Registrar of Title within thirty (30) days of Chanhassen's approval of the connection.
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be
executed as of the day and year first above written.
CITY OF SHOREWOOD
Applicant
Barbara J. Brancel, Mayor
Owner
James C. Hurm, City Administrator/Clerk
.
.
...
STATE OF MINNESOTA
SS.
COUNTY OF HENNEPIN
On this day of , 199_, before me, a Notary Public within and
for said County, personally appeared James C. Hurm and Barbara J. Brancel to me
personally known, who, being each by me duly sworn, did say that they are respectively the
City Administrator and Mayor of the municipal corporation named in the foregoing
instrument, and that said instrument was signed and sealed on behalf of said corporation by
authority of its City Council, and said City Administrator and Mayor acknowledged said
instrument to be the free act and deed of said corporation.
Notary Public
STATE OF MINNESOTA
SS.
COUNTY OF HENNEPIN
The foregoing instrument was acknowledged before me this
, 199_, by Thomas M. Daughenbaugh.
day of
Notary Public
STATE OF MINNESOTA
SS.
COUNTY OF HENNEPIN
The foregoing instrument was acknowledged before me this
, 199_, by
day of
Notary Public
..
MAYOR
;. Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927 · (612) 474.3236
14 October 1993
.
Mr. Joe Richter
Minnesota Department of Natural Resources
1200 Warner Road
St. Paul, MN 55106
Re: Shorewood Flood Plain Ordinance Amendment
Dear Mr. Richter:
Enclosed please find the first draft of our proposed flood plain ordinance amendment. While
much of the amendment comes from the state model, we found it necessary to establish only
one district. Our shorela."1d and wetland ordinances are considered to adequately address the
floodways.
.
As I mentioned to you last week this amendment will be reviewed by the Planning
Commission on 19 October and by the City Council on 25 October. Any adoption will be
subject to the review and approval of your office. I will forward any modifications to the
Code to you after the Council meets.
If you have any questions relative to this draft, please do not hesitate to contact me at .474-
3236.
Sincerely,
CITY OF SHOREWOOD
~ro.~
Bradley J. ~IS'
Planning Director
c:
~;
Tim Keane
It;A
A Residential Community on Lake Minnetonka's South Shore
. .
$.
$
M,o..YOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniei Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474.3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
14 October 1993
RE:
Flood Plain Ordinance Amendment
FILE NO.
405 CPR (Natural Resources)
As you are aware Shorewood is required to update its current flood plain regulations to
comply with state and federal laws. Compliance is necessary in order for the city to remain
eligible for the flood insurance program.
The attached proposed amendment is a combination of our existing regulations from Chapter
11 01 of the City Code and a model flood plain ordinance provided by the Minnesota
Department of Natural Resources. Unfortunately the new code will be longer than the old
one, but at least it is shorter than the model.
.
Existing text is shown in normal type while new text is shown in italics. Deletions are
shown as strikeouts.
The City's adoption of this amendment should be subject to review and approval of the
DNR.
If you have any questions relative to this matter, please do not hesitate to contact me.
c:
~-
-.....,
Jim Hurm ....
'''''"1im-Keane---
Joel Dresel
Joe Pazandak
Joe Richter
-
faA
A Residential Community on Lake Minnetonka's South Shore
1101.01
.'
1101.0~
CHAPTER 1101
FLOOD PLAIN MANAGEMENT CONTROL REGULATIONS
SECTION:
1101.01:
1101.02:
1101.03
1101.04:
1101.05:
1101.06:
1101.07:
1101.08:
1101.e9-:- 08:
1101.~ 09:
1101.* 10:
1101.~ 11:
1101.-H:- 12:
1101.~ 13:
1101.~ 14:
Purpose
Application and Interpretation of Provisions
Defmitions
Flood Insurance Study
Permits and Certificates Required
Uses Permitted Establishment of Flood Fringe District
Nev. COflStruCtiOR and Subst:B:fltial Impro"lements Flood Fringe
District
Mobile Homes
Utility Standards
Subdivision Standards
Nonconforming Uses and Structures or Land
Variances
Amendments
Records Kept
Violation
.
1101.01: PURPOSE: The Legislature of the State of Minnesota has, in
Minnesota Statutes, chapter -W4 103F and chapter 462, delegated
the responsibility to local government units to adopt regulations qesigned to
minimize flood losses. Since the City wishes to maintain eligibility in the
National Flood Insurance Program and in order to do so must comply with
provisions of 1910.3(c) of the Federal Insurance Administration Regulations, the
City Council establishes the provisions contained in this Chapter. It is the
purpose of this Chapter to promote the public health, safety and general welfare
and to minimize those losses attributed to flooding.
.
1101.02: APPLICATION AND INTERPRETATION OF PROVISIONS:
Provisions of this Chapter shall apply to the flood hazard areas of
the City which shall include those areas designated on the Flood Insurance Rate
Map as being within the lOG-year flood boundary.
1101.02
1101.03
~
.
Subd. 1. It is intended that this Chapter be used in conjun~tion with Chapter
1201, Zoning Regulations, of this Code.
Subd. 2. It is not intended by this Chapter to repeal, abrogate, or impair any
existing easements, covenants, or deed restrictions. However, where this
Chapter imposes greater restrictions, the provisions of this Chapter shall
prevail.
Subd. 3. Severability: If any section, clause, provision, or portion of this
Chapter is adjudged unconstitutional or invalid by a court of competent
jurisdictit;n, the remainder of this Chapter shall not be affected thereby.
Subd. 4. Warning and Disclaimer of Liability: This Chapter does not imply that
areas outside the flood fringe district or land uses permitted within said
district will be free from flooding or flood damages. This Chapter shall
not create liability on the part of the City of Shorewood or any officer or
employee thereof for any flood damages that result from reliance on this
Chapter or any administrative decision lawfully made thereunder.
1101.03:
DEFINITIONS: The following words and terms, when used in
this Chapter, shall have the meanings ascribed to them in this
Section.
Unless specifically defmed below, words and phrases used in this Chapter shall
be interpreted so as to give them the same meanings as they have in common
usage so as to give this Chapter its most reasonable application.
.
Subd. 1. No definitions
Subd. 2. BASEMENT: For flood plain management purposes, any area of a
structure, including crawl spaces, having its floor or base sub-grade
(below ground level) on all four sides, regardless of the depth of the
excavation below ground level.
Subd. 3. No definitions
Subd. 4. DEVELOPMENT: Any manmade change to improved or unimproved
real estate including, but not limited to, buildings and other structures,
mining, dredging, filling, grading, paving, excavation or drilling
operations.
Subd. 5. EQUAL DEGREE OF ENCROACHMENT: A method of determining the
location of floodway boundaries so that flood plain lands on both sides of
a stream are capable of conveying a proportionate share of flood flows.
Subd.6. FLOOD: t.. gcaeral aad k;mporary condition of partial or complete
ifl1:lR.datioa of R.orma1ly dry land areas from.:
- 2 -
1101.03
1101.03
..
.
a. Thc ovcrflovl of iflland watcrs; or
B. Thc I:lfll:lSlia:!. afld rapid aecl:lffi1:llatiefl ar ruHoff of st:1rface v/atcrs from
any S01:ll"CC.
FLOOD: A temporary increase in the flow or stage of a stream or in the
stage of a wetland or lake that results in the inundation of normally dry
areas.
FLOOD FREQUENCY: The frequency for which it is expected that a
specific flood stage or discharge may be equalled or exceeded.
FLOOD FRINGE: That portion of the flood plain outside of the floodway.
Flood fringe is synonymous with the term "jloodway fringe" used in the
Flood Insurance Study for the City of Shorewood.
S\:led. 3. FLOOD IL\.ZARD AREf~S or FLOOD PLAIN: Any land susceptible
to being inundated by water from any source (see definition of flood).
For the purpose of this Chapter, the regulatory flood plain shall include
those areas inundated by the regional flood and indicated in the Flood
Insurance Study.
Sued. 4. FLOOD-PROOFING: Any combination of structural and non structural
additions, changes or adjustments to structures which reduce or eliminate
flood damage to real estate or improved real property, water and sanitary
facilities, structures and their contents. Flood-proofing requirements are
contained in the State Building Code. 1
Stlbd. 5. FLOOD PROTECTION ELEY:\TION: An clCVatiOH that corr-esponds
to a point liet less tflM ORe foot (1') aboyc the water stlrface c1cyation
asseeiate6 '.vith the regiofla:!. flood.
.
FLOODWAY: The bed of a wetland or lake and the channel of a
watercourse and those portions of the adjoining flood plain which are
reasonably required to carry or store the regional flood discharge.
.
Subd. 7. No definitions
Subd. 8. No definitions
Suhd. 9. No definitions
Subd. 10. No definitions
1 See Section 1001.01 of this Code.
- 3 -
1101.03
1101.03
;.
Subd. 11. No definitions
Subd. 12. No definitions
Subd. 13. No definitions
Subd. 14. No definitions
Subd. 15. OBSTRUcnON: Any dam, wall, wharf, embankment, levee, dike,
pile, abutment, projection, excavation, channel modification, culven,
building, wire, fence, stockpile, refuse, fill, structure, or matter in, along,
across, or projecting into any channel, watercourse; or regulatory flood
plain which may impede, retard, or change the direction of the flow of
water, either in itself or by catching or collecting debris carried by such
water.
.
Subd. 16. PRINCIPAL USE: The main use of land or buildings as distinguished
from subordinate or accessory uses. A "principal use" may be either
permitted or conditional.
.
Subd. 17. No definitions
Subd. 18. REACH: A hydraulic engineering term to describe a longitudinal
segment of a stream or river influenced by a natural or man-made.
obstruction. In an urban area, the segment of a stream or river between
two consecutive bridge crossings would most typically constitute a reach.
SHbd. e. REGIONAL FLOOD: The flood having a ORe pcreelit (1 %) eflaflCe of
bcilig equaled or exceeded ifl MY givcn yes:r. Thc tcrm is syaoflymOtlS
'.vitfl base flood or 100 yes:r flood. A flood which is representative of
large floods known to have occurred generally in Minnesota and
reasonably characteristic of what can be expected to occur on an average
frequency in the magnitude of the 1DO-year recurrence interval. Regional
flood is synonymous with the term "base flood" used in the Flood
Insurance Study.
REGULATORY FLOOD PROTECTION ELEVATION: The Regulatory
Flood Protection Elevation shall be an elevation no lower than one foot
above the elevation of the regional flood plus any increase in flood
elevation caused by encroachments on the flood plain.
Subd. 19. STRUCTURE: For flood plain management purposes, a walled or
roofed b\:lildiRg, ine1udiag a gas or liquid storagc tank, that is priacipally
EWO"iC gro\:lfld, as well as a mobile homc. anything constructed or erected
on the ground or attached to the ground or on-site utilities, including, but
not limited to, buildings, sheds, detached garages, cabins, manufactured
homes, and other similar items.
- 4 -
1101.03
1101.05
.L,
Subd. 8. SUBSTANTIAL IMPROVEMENT: Any repair," reconstruction or
improvement of a structure, the cost of which equals or exceeds fifty
percent (50%) of the market value of the structure either (a) before the
improvement or repair has been started, or (b) if the structure has been
damaged, and is being restored, before the damage occurred. For the
purposes of this definition, "substantial improvement" is considered to
occur when the first alteration of any wall, ceiling, floor or other
structural part of the building commences, whether or not that alteration
affects the external dimensions of the structure. The term does not
include, however, either (a) any project for improvement of a structure to
comply with existing or State or local health, sanitary or safety code
specifications which are solely necessary to assure safe living conditions,
or (b) any alteration of a structure listed on the National Register of
Historic Places or a State Inventory of Historic Places.
Subd. 20. No definitions
Subd. 21. No definitions
.
Subd. 22. VARIANCE: .\ modificatiofl or yariatiofl from the terms of this
Chapter 'Nhefl it is determined that, bccauseof hardships, strict
eflfor-cemeflt of this Chapter is impractical. (Ord. 109, 10 22 79) For
flood plain management purposes, is a modification of a specific permitted
development standard required in this Chapter to allow an alternative
development standard not stated as acceptable herein, but only as applied
to a panicular property for the purpose of alleviating a hardship,
practical difficulty or unique circumstance.
Subd. 23. No definitions
Subd. 24. No definitions
Subd. 25. No definitions
.
Subd. 26. No definitions
1101.04: FLOOD INSURANCE STUDY: The Flood Insurance Study for
the City prepared by the Federal Insurance Administration, dated
May, 1979 and revised July 2, 1982, and the Flood Insurance Rate Map
contained therein and any further revisions to the Flood Insurance Rate Map by
the Federal Emergency Management Agency, adopted in the future, are adopted
by reference as part of this Chapter. (Ord. 130, 7-26-82)
1101.05:
PERMITS AND CERTIFICATES REQUIRED:
Subd. 1. Building Permits: No person shall erect, construct, enlarge, alter,
repair, improve, move or demolish any building or structure without first
obtaining a permit for each building or structure from the City.
- 5 -
1101.05
1101.06
~
Subd. 2. Permits Involving Land Alterations: No mining," dredging, filling,
grading, paving, excavation or drilling operations shall be commenced
until a permit has been obtained from the City.
Subd. 3. Permits Required of Other Governmental Agencies: The Zoning
Administrator shall review proposed developments to ensure that all
necessary permits have been received from those governmental agencies
from which approval is required by Federal or State law, including section
404 of the Federal Water Pollution Control Act of 1972,33 U.S.G. 1334.
Subd. 4. Certificate of Compliance: No structure in the flood hazard zonc plain
which is hereafter erected, altered or moved shall be occupied until the
applicant submits a certification by a registered engineer, surveyor, or
architect that the finished fill elevations or other flood-proofing. measures
are in compliance with this Chapter.
.
1101.06: USES PERMITTED: Uses having a low damage porentia:l that do
Bot requirc strnetures or stomge of cquipmcBt ana materials shall
be permitted to the extent that they are flot prohibited by any other ordiflancc.
1101.06:
ESTABLISHMENT OF FLOOD FRINGE DISTRICT:
.
Subd. 1. The Flood Fringe District shall include those areaS designated as flood
fringe. The flood fringe shall constitute those areas shown on the Flood
Insurance Rate Map as adopted in Section 1101.04 as being within Zone
A-2 but being located outside of the floodway.
Subd. 2. Compliance: No new structure or land shall hereafter be used and no
structure shall be located, extended, convened, or structurally altered
without full compliance with the terms of the Chapter and other applicable
regulations which apply to uses within the jurisdiction of this Chapter.
Within the Flood Fringe District, all uses not listed as permitted uses or
conditional uses in Chapter 1201 of this Code, shall be prohibited. In
addition, a caution is provided here that:
a. Modifications, additions, structural alterations or repair after damage
to existing nonconforming structures and nonconforming uses of structures
or land are regulated by provisions of this Chapter' and specifically
Section 11 01.11
b. As-built elevations for elevated or flood-proofed structures must be
cenified by ground surveys, and flood-proofing techniques must be
designed and cenified by a registered professional engineer or architect.
- 6 -
1101.07
1101.07
...
1101.07:
NE"\" CONSTRUCTION AND SUBSTANTL4...L
ThfPRO VE'-'IENTS:
Subd. 1. New C08StnICtiOfl and ~mbstafttial ifflproveffleflts of stnIctures 10ci006 ifl
the flood hamrd 8:f'Ct}S sRaII be elevated 08 fill so thB:t their 10'lIest floor
(iae1udiag Dasefflc8t) is elevated to the flood protcCtiOfl elcvati08.
Subd. 2. New e08stnIetWfl and silbstB:fltiaI ifflpr<>veme8t3 of accessory struetHres
or otRer floaresidentiaI stnlctures fRay, as an altemB:tiye, Be flood proofed
to the aDO\'e pr<>tcCti08 ele";atiofl in aecordaace with the State Buildiag
€e6e:-
1101.07
FLOOD FRINGE DISTRICT:
Subd. 1. Pennitted Uses: Pennitted uses shall be those uses of land or
structures listed as pennitted uses in Section 1201.10 through 1201.24 of
this Code. All pennitted uses shall comply with the standards for Flood
Fringe uses listed in Subd. 2. below.
.
Subd. 2. Standards for Flood Fringe Uses:
a. All structures, including accessory structures, must be elevated onfill
so that the lowest floor including basement floor is at or above the
Regulatory Flood Protection Elevation. The finished fill elevation for
structures shall be no lower than one (l)foot below the Regulatory Flood
Protection Elevation and the fill shall extend at such elevation at least
fifteen (15)feet beyond the outside limits of the structure erected thereon.
b. Basements, as defined by Section 1101.03 of this Chapter, shall be
subject to the following:
Residential basement construction shall not be allowed
below the Regulatory Flood Protection Elevation.
(2) Nonresidential basements may be allowed below the
Regulatory Flood Protection Elevation provided the
basement is structurally dry flood-proofed in accordance
with Subd. 2. c. of this Section.
(1)
.
c. All areas of nonresidential structures, including basements to be placed
below the Regulatory Flood Protection Elevation, shall be flood-proofed
in accordance with the structurally dry flood-proofing classifications in the
State Building Code. Structurally dry flood-proofing must meet the FP-1
or FP-2 flood-proofing classification in the State Building Code and this
shall require making the structure water-tight with the walls substantially
impenneable to the passage of water and with structural components
having the capability of resisting hydrostatic and hydrodynamic loads and
the effects of buoyancy. Structures flood-proofed to the FP-3 or FP-4
classification shall not be pennitted, except as provided in Subd. 2.d. of
this Section.
- 7 -
..
1101.07
1101.07
a
d. As an alternative to elevation on fill, accessory structures that
constitute a minimal investment and that do not exceed five hundred (500)
square feet for the outside dimension at ground level may be internally
flood-proofed in accordance with the FP-1 or FP-2 flood-proofing
classifications in the State Building Code. As an alternative, an accessory
structure may be flood-proofed to the FP-3 or FP-4 flood-proofing
classification in the State Building Code. All flood-proofed accessory
structures must meet the following additional standards, as appropriate:
(1) Accessory structures shall not be designed for human
habitation.
(2) The structure must be adequately anchored to prevent
flotation, collapse or lateral movement of the structure and
shall be designed to equalize hydrostatic flood forces on
exterior walls.
.
(3)
Any mechanical and utility equipment in a structure must be
elevated to or above the Regulatory Flood Protection
Elevation or properly flood-proofed.
e. Storage of Materials and Equipment:
.
(1) The storage or processing of materials that are, in time of
flooding, flammable, explosive, or potentially injurious to
human, animal, or plant life is prohibited.
(2) Storage of other materials or equipment may be allowed if
readily removable from the area within the time available
after a flood warning and in accordance with a plan
approved by the governing body:
f. All new principal structures must have vehicular access at or above an
elevation not more than two (2) feet below the Regulatory Flood
Protection Elevation. If a variance to this requirement is granted, the
City Council must specify limitations on the period of use or occupancy of
the structure for times of flooding and only after determining that adequate
flood warning time and local flood emergency response procedures exist.
g. Fill shall be properly compacted and the slopes shall be properly
protected by the use of riprap, vegetative cover or other acceptable
method. The Federal Emergency Management Agency (FEMA) has
established criteria for removing the special flood hazard area designation
for cenain structures properly elevated on fill above the 100 year flood
elevation - FEMA's requirements incorporate specific fill compaction and
side slope protection standards for multi-structure or multi-lot
developments. These standards should be investigated prior to the
initiation of site preparation if a change of special flood hazard area
designation will be requested.
- 8 -
..
1101.08.
1101.10
~.
.
1101.08:
:MOBILE HO~fES: No moeile home may be placed or ocel:lpied
v:ithiR the 100 year flood h~d area.
1101.08:
UTllITY STANDARDS:
Subd. 1. All public utilities and facilities such as gas, electrical, sewer and water
supply systems shall be designed and constructed in a manner to minimize
or eliminate flood damage.
Subd. 2. Sewer and water supply systems shall be designed and constructed in
a manner to minimize or eliminate flood damage and shall be designed to
minimize infiltration by flood waters.
1101.09:
SUBDIVISION STANDARDS:
Subd. 1. No land shall be subdivided which is held unsuitable by the City
Council for reason of flooding, inadequate drainage, water supply or
sewage treatment facilities.
.
Subd. 2. All lots within the flood plain districts shall contain a building site at
or above the Regulatory Flood Protection Elevation.
Subd. 3. All subdivisions shall have road access both to the subdivision and to
the individual building sites no lower than two feet (2') below the
regulatory flood protection elevation.
1l01.11: NONCONFOmflNC STRUCTURES OR LAND: Stnlcmres
which lie helo..,: elcvation of 931.0 axe hcreby declared to be
nonconforming and the 1:15C of a ~trucmre 50 located, or land, shall not he
expanded, changed, enlaxged Of altered in a way which increases its
nonconf-ormity or flood damagc potential.
.
1101.10
NONCONFORMING STRUCTURES AND USES:
Subd. 1. A structure or the use of a structure or premises which was lawful
before the passage or amendment of this Chapter but which is not in
conformity with the provisions of this Chapter may be continued subject
to the following conditions:
a. No such use shall be expanded, changed, enlarged, or altered in a way
which increases its nonconformity.
b. Any alteration or addition to a nonconforming structure or
nonconforming use which would result in increasing the flood damage
potential of that structure or use shall be protected to the Regulatory
Flood Protection Elevation in accordance with any of the elevation on fill
- 9 -
. , }.< ..
..
1101.10
1101.12
::
or flood-proofing techniques (i. e., FP-1 through FP-4 flood-proofing
classifications) allowable in the State Building Code, except as funher
restricted in Subd. 1. c. of this Section.
.
c. The cost of any structural alterations or additions to any
nonconforming structure over the life of the structure shall not exceed fifty
(50) percent of the market value of the structure unless the conditions of
this Section are satisfied. The cost of all structural alterations and
additions constructed since the adoption of the community's initial flood
plain controls must be calculated into today's current cost which will
include all costs such as construction materials and a reasonable cost
placed on all manpower or labor. If the current cost of all previous and
proposed alterations and additions exceeds fifty (50) percent of the current
market value of the structure, then the structure must meet the standards
of Section 1101.07 of this Chapter for new structures.
d. If any nonconforming use is discontinued for twelve (12) consecutive
months, any future use of the building premises shall conform to this
Chapter. The Assessor shall notify the Zoning Administrator in writing of
instances of nonconforming uses which have been discontinued for a
period of twelve (12) months.
e. If any nonconforming use or structure is destroyed by any means,
including floods, to an extent of fifty (50) percent or more of its market
value at the time of destruction, it shall not be reconstructed except in
conformity with the provisions of this Chapter. The applicable provisions
for establishing new uses or new structures in Section 1101.07 will apply.
1101.11:
VARIANCES:
.
Subd. 1. Variances to the provisions of this Chapter shall be reviewed in
accordance with the procedures in the zoning regulations of this Code.
No variance shall allow for a lower degree of protection than the flood
protection elevation.
Subd. 2. The Minnesota Commissioner of Natural Resources shall receive at
least ten (10) days notice of all hearings on variances.
Subd. 3. A copy of all deCisions granting a variance shall be forwarded to the
Commissioner within ten (10) days of such action.
1101.12: AMENDMENTS: The flood plain designation as shown on the
Flood Insurance Rate Map shall not be removed from the flood
plain areas unless it can be shown that the designation is in error or that the area
has been filled to or above the elevation of the regional flood and is contiguous
to lands outside the flood plain. Special exceptions to this rule may be permitted
by the State Commissioner of Natural Resources if he determines that, through
other measures, lands are adequately protected for the intended use.
- 10 -
1101.12
1101.1~
..
All amendments to this Chapter, including amendments to the official Flood
Insurance Rate Map, must be submitted to and approved by the State
Commissioner of Natural Resources prior to adoption. Changes in the Flood
Insurance Rate Map also require prior approval by the Federal Insurance
Administration. (Ord. 109, 10-22-79)
1101.13: RECORDS KEYf: The Building Official shall maintain a record
of the elevation of the first floor (including basement) of all new
structures or additions to existing structures in the flood hazard areas. He shall I
also maintain a record of the elevation to which structures or additions to
structures are flood proofed. (Ord. 109, 10-22-79; amd. 1987 Code)
1101.14:
VIOLATION: Any person who shall violate any of the provisions
of this Chapter shall be guilty of a misdemeanor. (Ord. 109,
10-22-79)
- 11 -
... ." " ..
'-. .e
..
.
.
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474.3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
27 September 1993
RE:
Brynmawr Place - Preliminary Plat
FILE NO.:
405 (93.28)
BACKGROUND
ThePemtom Land Company requests approval of a preliminary plat for the property
located at the southwest quadrant of Woodside Road and Howard's Point Road (see Site
Location map - Exhibit A, attached). The property contains approximately 25 acres, is
Occupied by two single-family dwellings, and is zoned R-1A, Single-Family Residential.
As can be seen on Exhibit A, the site is located partially in the "S", Shoreland (overlay)
district. The developer proposes to divide the land into 24 residential lots, served by a cul-
de-sac street extending west from Howard's Point Road (see Exhibit B, attached).
.
The property in question is surrounded by single-family residential development in three
different zoning classifications: 1) north and west - R-lA; 2) east - R-lC; i 3) south -
P.U.D. The topography of the site is quite rolling, rising dramatically to the west. Tree
cover is limited to the northwest and southeast corners of the property.
All of the proposed lots exceed 40,000 square feet in area. Five of the lots front on
Woodside Road, while the rest front on the proposed cul-de-sac street. A retention pond is
proposed at the rear of Lots 18, 19 and 20 to handle storm water runoff from the site (see
Exhibit C).
ISSUES 'AND ANALYSIS
A. Comprehensive Plan/Zoning. The proposed development is consistent with
Shorewood's Comprehensive Plan which recommends semi-rural residential land use
(0-1 per acre) for the area in question. This land use designation is also consistent
with the R-1A zoning of the property.
A Residential Community on Lake Minnetonka's South Shore
bB
All lots meet or exceed the area and dimensional requirements of the R -IA zoning
district. The lots range in area from 40,005 to 51,683 ,square feet and average
41,800 square feet.
The plat greatly exceeds the requirements of the Shoreland District. Given the size of
the lots, lot coverage is not anticipated to be an issue.
B. Subdivision Requirements. The proposed plat is consistent with the requirements of
Chapter 1202 (Subdivision Regulations) of the City Code.
.
.
1.
Streets. The Subdivision Code allows cul-de-sac streets to be as long as 2000
feet. This provision has been discussed as being outdated and a maximum
length of 700 feet has been suggested. The proposed street is approximately
1150 feet long. Staff reviewed the possibility of connecting the new street to
Woodside Road to provide a secondary access. This alternative is not
suggested, however, due to the topographic constraints on the west end of the
site (Lot 24). Locating a north/south street further east puts its intersection too
close to the intersection of Woodside Road and Howard's Point Road.
It was suggested that the developer consider shortening the street, limiting the
amount of blacktop surface and enhancing the buildability of the westerly lots.
Exhibit D shows the street approximatley 60 feet shorter than what is shown
on Exhibit B. In addition to less street surface, the lot lines are now radial to
the cul-de-sac. This alternative should result in less site alteration and
provides better building pads for Lots 10 and 11.
2.
Grading, Drainage and Utilities. As shown on Exhibit C, the site will be
graded to drain to a proposed retention pond in the northeast comer of the
property. Drainage is controlled by a segment of storm sewer pipe which
directs drainage to the north along its natural route. The preliminary plat
provides a drainage and utility easement over the ponding area. Ten-foot
drainage and utility easements have also been provided along side and rear lot
lines. .
Sanitary sewer is readily available to the site in both Howard's Point Road and
Woodside Road.
Due to capacity questions raised about the Boulder Bridge water system, the
develoPer has not decided whether to extend city water to his project. Since
the capacity issue now appears to be resolved, water is available for this
development.
3. Park Dedication. Although the Shorewood Parks and Recreation Plan
identifies the west end of the community as a search area for a neighborhood
park, recent discussions with the Park Commission suggest that land is only an
option if it includes some water access. It is anticipated that the- Park
Commission will recommend fees in lieu of land. Fees for this project will
total $18,000.
- 2 -
RECOMMENDATION
Seldom do we review a plat of this size which comply so completely with our development
regulations. The developer's consultant is to be commended. We did, however, find one
thing wrong with the preliminary plat - it needs to include "Block 1". Based upon the
preceding analysis, it is recommended that the plat be approved subject to the following:
1. The final plat must be submitted within six months of the Council's approval of the
\preliminary plat.
2. The final plat should include the shorter cul-de-sac street shown on Exhibit D.
3. The final plat must include "Block I".
.
4. The developer must provide an up-to-date (within 30 days) title opinion or title
commitment at the time the final plat is submitted.
5. Prior to release of the final plat the developer must pay park dedication fees in the
amount of $18,000.
6. Prior to release of the fmal plat the developer must pay local sanitary sewer access
charges in the amount of $24,000.
7. Prior to final plat approval all existing buildings on the site must be removed. As an
alternative the developer may provide a cash escrow or letter of credit to guarantee
removal of the buildings within six months.
8. The developer must identify how water will be provided to the proposed lots.
.
9. The developer's engineer must provide a construction schedule and estimate of cost
for the required improvements.
10. Plans and specifications for grading, drainage and erosion control must be approved
by the City Engineer and the Minnehaha Creek Watershed District.
11. Plans and specifications for the street and utilities must be approved by the City
Engineer.
12. The final plat should include a detailed grading plan showing lowest floor elevations
and allowable building types for each lot (Le. walkout, lookout, full basement, etc.).
c: Jim Hurm
Joel Dresel
Tim Keane
Dan Herbst
Tim Erkkila
- 3 -
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Exhibit A
SITE LOCATION
Brynmawr Place - Preliminary Plat
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Exhibit D
ALTERNATIVE DESIGN
Shortened Cul-De-Sac
Orr
Schelen
Mayeron &
AsSociates, Inc.
300 Park Place Center
5775 Wayzata Boulevard
Minneapolis, MN 55416-1228
612-595-5775
1-800-753-5775
FAX 595-5774
September 30, 1993
Mr. Brad Nielsen
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Engineers
Architects
Planners
Surveyors
Re: Brynmawr Place - Preliminary Plat
Developer - The Pemtom Land Company
Design - Westwood Professional Services
OSM Project No. 5047.00
Dear Brad:
.
We have completed our review of the Brynmawr Place Preliminary Plat, Grading Plan, and
Utility Plan dated September 7, 1993. This review has been prepared strictly from an
engineering standpoint with regard to grading, street and drainage issues.
1) We recommend using reinforced concrete pipe under all roadways.
2) We recommend indicating the horizontal and vertical control for the roadway, sewers
and watermain on the grading and utility plans.
3) A 7-ton road design is required. Calculations should be provided reflecting the
existing soil conditions and the proposed roadway section for Brynmawr Place.
4)
We recommend calculations illustrating peak run-off rates, volumes and volume run-
off time for the discharge of storm water from the above-referenced subdivision. The
calculations should show the current peak run-off data as a comparison to the future
run-off data after the development of the referenced subdivision.
.
5) We recommend the extension of the proposed 8-inch watermain from Brynmawr
Place, along Howards Point Road, to the southern border of the referenced
subdivision.
If you have any questions, do not hesitate to call me at 595-5695.
Sincerely,
ORR-SCHELEN-MA YERON
:20~n
~l' P.E., LS.
City Engineer
~... ~GS'r~D"~
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"qua Opportumty Emp oyer
~'
MAYOR
Barb Brancel
COUNCIL
K ri st i Stover
Rob Daugherty
Daniel Lewis
Bruce Bens'on
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
29 September 1993
RE:
Robert S.C. Peterson 2nd Addition - Preliminary Plat
FILE NO.:
405 (93.05)
BACKGROUND
.
In 1984 the City approved a five-lot P.U.D. named the Robert S.C. Peterson Addition, on
the north end of Christmas Lake (see Site Location map - Exhibit A, attached). The
development agreement specifically anticipated that the southernmost lot (Lot 5) would be
redivided in the future (see Exhibit B). The owners, Claire and Robert Peterson, now
propose to subdivide Lot 5 as shown on Exhibit C. Their request letter is attached as
Exhibit D.
Lot 5 is currently occupied by the Peterson's existing home. As proposed the new lots will
contain 33,850 and 82,820 square feet of area, an average lot size of 58,335 square feet.
The two lots will share approximately 310 feet of the existing driveway, after which a new
driveway splits off to serve the new lot.
ANAL YSIS/RECOMMENDATION
The preliminary plat is consistent with the previously approved P.U.D. agreement.
Approval is recommended subject to the following:
1. A final plat must be submitted within six months of th~ Council's approval of the
preliminary plat.
A Residential Community on Lake Minnetonka's South Shore
~
Re: Robert S.C. Peterson
Second Addition - Preliminary Plat
29 September 1993
2. The applicant must provide an up-to-date (within 30 days) title opinion or title
commitment at the time the final plat is submitted.
3. The final plat must include "Block 1".
4. The City Attorney should review the existing covenants for the property to ensure that
the new Lot 2 will participate in the maintenance of Carrie Lane.
5. The applicant's attorney must provide a use and maintenance agreement for the
portion of the driveway which will be shared.
. 6. The final plat must show the official ordinary high water level for Christmas Lake
(el. 932.77). The applicant is hereby advised that the new home design should take
the 75-foot setback from Christmas Lake into account with respect to decks, patios,
etc.
7. Prior to release of the final plat, the applicant must pay one park dedication fee
($750) and one local sanitary sewer access charge ($1000).
BJN:ph
c:
Jim Hurm
Tim Keane
Joel Dresel
Robert S. C. Peterson
.
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Exhibit A
SITE LOCATION
Robert S.C. Peterson 2nd Addition -
Preliminary Plat
.
.
of half of the property and Ransom M. Bliven is the fee owner of the
additional property. Peterson agrees that in the event that
Peters~n's ownership in the property should change in any fashion
prior to the completion of the platting process and all requirements
of this agreement, he shall forthwith notify the City of such change
in address. Further, Peterson undertakes to correct and resolve all
title problems as noted in the title opinion to the City of
Shorewood, dated November 7, 1984, on the Bliven portion of the
property, as noted in paragraphs 1, 2, and 4.
4. That the final plat as approved by the C~ty Council is
attached hereto as Exhibit B.
5. That it is the contemplation of the parties that Outlot
A, Robert S. C. Peterson Addition, shall be a private road to be
constructed by Peterson and maintained by Peterson and/or the
appropriate homeowners association. It is understood by Peterson
that the City will not consider taking over said private road until
said road conforms in all respects to the minimum standards
established for public roads within the City, as determined by the
City engineer. Said private road will be constructed in accordance
with the plans and spec~fications prepared by McCombs-Knutson
Associates, Inc., dated 1 November 1984.
',- ~_~) That the parties agree that it is contemplated by
Peterson that Lot 5 of Robert S. C. Peterson Addition may be
re-divided in the future. Peterson has submitted to the City arid
attached hereto as Exhibit C, a resubdivision sketch of said lot to
be used to guide the City for any future subdivision of the property.
It is, however, specifically understood by the parties that the
re-subdivision sketch is not a preliminary plat and is considered by
the parties as a future guideline only.
7. That Outlot B is to be maintained by Peterson or his
successors in interest, including the appropriate homeowners
association, as open, undeveloped space. No development on said
property shall occur without the written consent of the City of
Shorewood, other than those items as set forth in 'Article 2.6 of the
Declaration of Covenants, Conditions and Restrictions on said
property.
8. The City has previously granted and herewith
reconfirms a variance to the setback requirements of the City
allowing for the setback from the private street for the construction
of homes within said plat to be no closer than thirty-five (35) feet
to Outlot A. All setbacks on the property are as shown on Exhibit D.
Exhibit B
EXCERPT FROM 1984 P.D.D. AGREEMENT
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August 9, 1993
Honorable Mayor and City Council Members
City of Shorewood, Minnesota
5755 Country Club Road
Shorewood, MN 55331
Dear Mayor and Council Members:
.
I hereby request a simple subdivision of lot 5, block 1, Robert
S.C. Peterson Addition, to create one additional lot out of lot 5,
to be named Robert S.C. Peterson Second Addition. Enclosed please
find the following: a preliminary plat of the Robert S.C. Peterson
Second Addition showing the subdivision of lot 5, the proposed name
for the subdivision will be Robert S.C. Peterson Second Addition,
the legal description is "that part of government lot 3, section
36 township 117, range 23, described as follows, please refer to
the balance of the legal description in exhibit Bl. Claire L.
Peterson is the owner and subdivider and resides at 5480 Carrie
Lane, Shorewood, MN., 55331. I am the owner of lot 5, telephone,
474-1367. The surveyor is Kim A. Reaume of 3305 Garland Lane North,
Plymouth, MN., 55447, telephone 475-1314. Graphic scale and north
point is shown in the preliminary plat. The plat was prepared
6/28/93. Also enclosed is a survey showing existing conditions
within 100 feet of the proposed subdivision. The total square
footage of the Robert S.C. Peterson Addition, PUD, is 291,775
square feet. This would permit a total of seven lots for the
current PUD ( seven divided into 291,775 equals 41,682 square feet).
Permanent buildings are shown on the preliminary plot, sewer
and water mains and so forth, are shown on the plot. The typograp~ic
is shown on the plot. Wooded areas are shown on the plot. The
storm drain layout is shown on the plot. The proposed street would
be a private driveway. There is no proposed pedistrian way and the
utilities are shown on the plot. The square footage is shown on the
plot. The proposed subdivision lots are number 1 and 2. Also
enclosed is resolution number 87-84, approving the original Robert
S.C. Peterson Addition. The original development agreement, approved
by the city and the various attached exhibits. The declaration and
covenants and conditions and restrictions for the Lake and Woods
Homeowners Association, which was approved by the city, is also
enclosed. I request city council approval of the proposed simple
subdivision as I feel it meets all the requirements of the Shorewood
ordiance 1201-25, PUD (Planned Unit Development District). On page
15 of article X of the declarations and covenants of the Lake and
Wood Homeowner's Association, it refers of the intent of the deve]o~er
to develop lot 5 into one or more lots, and on December 4, 1984 th,.
-
city approved the development agreements.
Sinc~rely, '._~,
.t" .. .\-f' ..) I
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Claire Peterson
5480 Carrie Lane
Shorewood, MN 55331
Exhibit D
APPLICANT'S REOUEST LETTER
'.-,-,
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
30 September 1993
RE:
Lindstrom, Gordon - Simple Subdivision/Combination
FILE NO.:
405 (93.27)
BACKGROUND
Mr. Gordon Lindstrom proposes to purchase portions of two lots north of his property at
23680 McLain Road (see Site Location - Exhibit A, attached) to enlarge his lot. The
proposed division and combination are shown on Exhibit B.
.
All of the subject lots are located in the R-IC, Single-Family Residential zoning district.
The division and combination will result in the following lot sizes:
Parcel A - 22,669 sq. ft.
Parcel B - 28,193 sq. ft.
Parcel C - 69,056 sq. ft.
Despite the relatively large size of Mr. Lindstrom's existing property, his house and an
accessory building are quite close to the north side of the property. His purpose in
purchasing more property is to create a larger rear yard and make room for future
improvements (e.g. a swimming pool) behind this house.
ANALYSIS/RECOMMENDATION
The proposed lot lines are dictated in part by what is availalbe from the adjoining
properties and also by an existing tree line on the south side of Parcel A. The City's
concern in this case should be the buildability of the two northerly lots. As can be seen on
A Residential Community on. Lake Minnetonka's South Shore
bJ)1
.
.
Re: Lindstrom, Gordon
Simple Subdivision/Combination
30 September 1993
Exhibit A, more than ample rear yard area remains for both lots to accommodate future
expansions within the buildable area of the lots. All of the lots will still exceed R-IC
zoning district requirements.
Mr. Lindstrom is to be commended for planning ahead to avoid setback problems for his
future improvements. In addition, the proposed division and combination reduces the
nonconformity of the existing accessory building. It is therefore recommended that the
request be approved subject to the conveyances and combination being recorded within 30
days of the Council's approval.
BJN:ph
c: Jim Hurm
Tim Keane
Joel Dresel
Gordon Lindstrom
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Exhibit A
SITE LOCATION . .
Lindstrom - Subdivision/CombmatIon
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Exhibit B
PROPOSED DIVISION/COMBINATION
.
.
RESOLUTION NO.
RESOLUTION APPROVING SUBDIVISION AND COMBINATION
OF REAL PROPERTY
WHEREAS, Gordon Lindstrom (Lindstrom) is the owner of certain real property in
the City of Shorewood, County of Hennepin, State of Minnesota, legally described as:
"Lots 3 and 4, Block 1, Minnetonka Hills 2nd Addition, according to the plat
thereof"; and
WHEREAS, Keith Wendt and Lisa Wendt are the owners of certain real property in
the City of Shorewood, County of Hennepin, State of Minnesota, legally described as:
"Lot 8, Block 1, Minnetonka Hills, according to the recorded plat thereof'; and
WHEREAS, Marianne Apenitits is the owner of certain real property in the City of
Shorewood, County of Hennepin, State of Minnesota, legally described as:
"Lot 7, Block 1, Minnetonka Hills, according to the recorded plat thereof'; and
WHEREAS, Lindstrom has applied for a subdivision and combination of said
properties to form Parcels A, Band C, legally described in Exhibit A, attached hereto and
made a part hereof; and
WHEREAS, Lindstrom's request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated
30 September 1993, which memorandum is on file at City Hall; and
WHEREAS, the subdivision and combination requested by Lindstrom complies in all
respects with the Shorewood City Code; and
WHEREAS, the application was reviewed by the Planning Commission at a regular
meeting held on 5 October 1993, the minutes of which meeting is on f1le at City Hall; and
WHEREAS, the application was considered by the City Council at a regular meeting
of the Council held on 25 October 1993, at which time the Planner's Memorandum was
reviewed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
6D2
.
.
1. That the three parcels of property legally described above be subdivided and
combined to form Parcels A, Band C, legally described in Exhibit A.
2. That the City Clerk furnish Lindstrom with a certified copy of this resolution
for recording purposes.
3. That Lindstrom record this resolution with the Hennepin County Recorder or
Registrar of Titles within thirty (30) days of the date of certification.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th day of
October 1993.
ATTEST:
Barbara J. Brancel, Mayor
James Hurm, City Administrator/Clerk
- 2 -
. - -.
;.
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMO
FROM:
Mayor and Councilmembers
Al Rolek, Finance DirectorC~~7
TO:
DATE:
October 21, 1993
RE:
Agenda Item No.7, Request for abatement of penalty on
utility account, Jean Mandeville, 28160 Boulder Bridge
.
Mrs Mandeville is
because mail is
accordingly, her
Monday.
requesting the penalty on her account be abated
not received at City Hall on Saturdays and,
payment was not received until the following
The Council has discussed the issue of due dates and times on
utility payments several times and developed a policy on the issue
about a year ago (attached). According to the policy, Mrs.
Mandeville's payment was received after the due date and time and,
therefore, is considered late.
Should you have any questions relative to this matter, please call
me.
.
A Residential Community on Lake Minnetonka's South Shore
7
.
.
~
UTILITY CHARGE PAYMENT POLICY
City of Shorewood utility charge payments are due and payable on or
before the last calendar day of January, April, July, and October.
If the due date falls on a normal business day, the payment must be
received in the City office by the close of business on the due
date. If the due date falls on a weekend or a legal holiday when
the City office is closed, the payment must be received in the City
office by the opening of business on the first business day
following the weekend or holiday.
If a utility payment is received after the times and dates
specified in the above paragraph, the payment is considered late
and a late penalty of ten percent will be added to the affected
utility account.
(
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O~-f. /ij /C/q!j
Shorewcod Crfy aanc7j ;
;:[ am rezlies~ ..J!zaf..J01L ahafe.. +Jz~
penal+y (It 1:<. 99 ') cl1ar:ged () J1..; "ur curril1+
f/Larfe,IY Wafer and seWCfJe. b7/1. L.asJ
· ~UQrkl'. -Me bi/l was due OlD Ju(y;J~ 1f3~
./[he dtec/c. \lias clafed duty 29 ) pasla:1 on.)
July 3~ Clnd .shntld/ have been) recerved
&n- cJl1(j 3/ / ~+a~ :If' you. dfI lIof
mer De. fb ymc1tfs o~ S::dciniays;) -M~A.)
-Me. due cklle In'L -Me.- b71( shfJuld ha(j~
read July 30) rrK;{ay, as dUb dale. r6s+
rec.ards w111 shPw 4J we a.lways fUt
. , Our ol/Is &n... -h rn e. fh.Jzaps:f- W11f&:l I;'~
itJ fh'y ff- fhis -hme.) bu1- ~ husbard.
~l.tfFe,f-eeJ a.. severe. b1tlcle. Qccrdell+ 00
duly ~Jf e?L ~.HtfwJ71.- Rei., ore! was o/pk~
~~~ JufJ ~z sO.H- W05 erq !Jr-fIr?F
~ fe ftL+- (J7V rwld.
$1 flc.ere-Jy .
~ ~~ -'/7~-o707
':23160 BJrJ/ckr- dnckte Dr.
IJccntrrf- ~$-3 - tJ.5S - -:<.3'/60 - j
.,
,~
OCT I 3 I9ro .
October 12, 1993
We, the homeowners on 'Old Market Road', Waterford, Shorewood,
Minnesota request that cars be allowed to park on one side of the
street. As it is, there are bike paths on both sides, making it
impossible to have visitors or meetings. There are no homes facing
Old Market Road across the street from our homes. (East side of Old
Market Road)
5570 Old Market
.
5590 Old Market
5650 Old Market Road
5670 Old Market Road
5690 Old Market Road
. . ~._l~
.;;- <oL--/ /'--.:..-~....'- I ;,~"'-J (_~,,_,':
I
/~.
,--,""1
<' ! - \
A..J \ )
iil!, ,I
11/-(,,-
,
"i"j,\(,l
{r:t;Ci~ & lVLu
---J
/l
/JlCi"vv
3. {}c~
1
/'
1 '
/JLi/v1 i-:l
""
.e
Residents affected by the over-flow parking on Waterford Place Road:
19900 Waterford Place
.
19870 Waterford Place
19895 Waterford Place
19865 Waterford Place
",/ :-'~ :- ::J - I - / -1 /}I
, .~ _\- ..;;. /;, :~--.':f:/ r....-;( ;rZ,
/
r, """" ,"-,
,~ '/\'1
, '~N~ 1\ ...v .t.h~f
'-~C_af;:t, Jl~J7'\~,h~\",\'_ ~~~l.-
" (",-'\
'~ ~
i 7 ,'" / ' ,./ ,j , -- C-j.') , ) l \
~ ,JO.",t:...:... ';.Q,~ 1"--<' J" ---=-'----'?- \~:::t,~-> "7:..:>2~_J;;;! ~t--~ '------"
'",--- " / ) ./ / I
~~~ u
a/ ./L~~v/
Thank you for giving this serious consideration.
54
y
oj-'"".':'\~.:l &:~elen
~ -::i~ 12 X;lg~fa~~, Inc.
2021 East Hennepin Avenue
Minneapolis. MN 55413
612-331-8660
FAX 33 I -3806
Engineers
Architects
Planners
Surveyors
Memorandum
TO:
FROM:
DATE:
SUBJECf:
. Shorewood Mayor and City Council / ~ V
Joel Dresel, P.E., LS., City Engineer ./.> rr'
January 22, 1992
Designating Old Market Road as an Official Bike Lane
Attached please find a Resolution designating a portion of Old Market Road as an official
bicycle lane. The passage of this Resolution, along with proper marking and signing along
the roadway will be necessary prior to the designation of a safe speed limit of 25 mph.
ewe have reviewed the suitability of Old Market Road between Covington Ro.ad and Brom's
Blvd. for bike traffic. Based on the Minnesota Department of Transportation's "Bike-Way
Design Manual", the addition of bike lanes to a 36 foot-wide road would render a service
level of fair to poor rank. In addition, the "Bike-Way Design Manual" recommends bike
lane widths of 8 fee~ with travel in the same direction as adjacent motor vehicle traffic. The
designation of two 8 foot-wide bike paths would leave only 10 foot lanes for the traffic on
Old Market Road, which we believe to be insufficient. Therefore, we recommend the
designation of two 6 foot-wide bicycle paths adjacent to the outer curb lines on Old Market
Road from Covington Road to Brom's Blvd.
As we do have sufficient right-of-way to provide for an off-roadway bike path and sidewalk,
we feel that the ultimate solution should be to move the bike path out of the traveled
roadway. However, given the facts that we do not currently have sufficient funds to
~onstruct off-roadway bike paths and that bicyclists may very well be using Old Market
WKoad, we believe that the designation of Old Market Road as a bike lane will provide an
added margin of safety in the interim.
/cmw
0122cos.m&c
Enclosure
c: Ron Bray, OSM
..
RESOLUTION NO.
8 -92
RESOLUTION DESIGNATING A PORTION OF OLD MARKET ROAD
AS AN OFFICIAL BICYCLE LANE
WHEREAS, the City of Shorewood is desirous of providing a safe
path for bicycle travel along Old Market Road; and
WHEREAS, there is currently insuff icient funding available for
a separate, off-street bicycle path; and
....
WHEREAS, Minnesota statutes Chapter 160.263, allows for the .
development and designation of portions of roadways as bicycle
lanes.
NOW, THEREFORE BE IT RESOLVED that:
1. Pursuant to M.S. 160.263, the City of Shorewood hereby
designates the outer six (6) feet of each lane of Old
Market Road from covington Road to Brom' s Blvd. as a
Bicycle Lane;
2.
Pursuant to M.S. 160.263, Subd. 3, the city of Shorewood
hereby directs the City Engineer to prepare a report for
marking and signing of the bikeway in conformance with
the Minnesota Manual on Uniform Traffic Control Devices,
and directs the Public Works Department to erect and
construct such markings and signs in accordance with such
report.
ADOPTED BY THE CITY COUNCIL, of the city of Shorewood, this
27th day of January. 1992.
ATTEST:
(".1#'1
es C. Hurm
y Administrator
.'
MAYOR
Barb Brancel
COUNCIL
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
20 October 1993
RE:
Request to Remove Parking Restrictions
FILE NO.:
Streets - Old Market Road
Last week we received a request from Mrs. Butman that on-street parking be allowed on at
least one side of Old Market Road. She was advised that the bike lanes on Old Market Road
were there as a result of resident concerns over traffic speed. The bike lanes allow a 25
m.p.h. speed limit to be enforced rather than 30 m.p.h. It was suggested that she circulate a
petition and submit it to the Council.
.
While the petition contained in your packet represents some of the most affected residents, it
is not known if those who signed it are aware that removal of the bike lane will result in the
speed limit being returned to 30 m.p.h.
The Council may wish to notify the petitioners of this ramification prior to making a decision
on the request.
If you have any questions relative to this matter, please call me prior to Monday night's
meeting.
c: Jim Hurm
Tim Keane
Joel Dresel
A Residential Community on Lake Minnetonka's South Shore
g,s
.
.
;.
To:
Mayor and City Council Members
FROM:
Teri Naab, Deputy Clerk
~J
I
DATE:
October 20, 1993
RE: Schedule for Appointments
I. Planninq Commission
A. Establish interview time and date for Kirk Rosenberger
and Robert Bean
B. Other interviews? - no advertisement(?)
II. Park Commission
A.
Draft advertisement (below)
B. Establish interview time and date for Jim Andrus (Gordon
Lindstrom has not reapplied) and other applicants
~------------------------------------------------------------------~
The City of Shorewood is soliciting
applications to fill vacancies on the Park
Commission by new appointment or
reappointment beginning January, 1994.
Applica tions should be received by this
office no later than November 19, 1993.
Two (2) positions - 3 year terms
Send a resume and letter of interest to
City Hall, 5755 Country Club Road,
Shorewood, MN 55331.
L______.!9~_~9~~__!!i!'_q~1:!.2~L9A~I=.__'!?_'!:_~~_~~________.1
.
(101393.3)
ItA
CK NO
CHECK APPROVAL LISTING FOR OCTOBER 25, 1993 COUNCIL MEETING
;.
TO WHOM ISSUED
CHECKS ISSUED SINCE OCTOBER 7. 1993
12408
12409
12410
12411
12412
12413
12414
12415
12416
12417
12418
12419
12420
.421
422
12423
12424
12425
12426
12427
12428
12429
12430
12431
12432
12433
12434
12435
12436
12437
.438
439
12440
12441
12442
12443
12444
12445
12446
12447
12448
12449
12450
12451
12452
12453
12454
12455
12456
12457
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
void
First State Bank
Commiss of Revenue
Pera
ICMA Retirment Trust
City cty Credit Union
AFSCME Local #224
Child Suppt Enforcemt
Anoka cty Spt/Collectn
Pera
Medcenters Health Plan
Medica Choice
Group Health, Inc.
League of Mn cities
Mn Mutual Life
Commercial Life Ins
AFSCME Council 14
Airsignal, Inc.
James Hurm
Metro Waste Control Coms
Midwest Asphalt Corp.
Cellular Telephone Co.
Minnegasco, Inc.
Bradley Nielsen
Northern States Power
Kenneth Potts
Pera
Us West
WMI Svcs of Mn
Mrs. Rosella Schmidt
st of Mn/Mn Bookstore
Bellboy Corporation
Budget Lighting, Inc.
Griggs, Cooper and Co.
Hoops Trucking
Johnson Brothers Liquor
Harry Niemela
Ed Phillips and Sons
Quality Wine/Spirits
Ryan Properties
Thorpe Distributing
US Postmaster
void
Fina Fleet Fueling
League of Mn cities
Local Govt Institute
Cellular Telephone Co.
Mn state Treasurer
Northern States Power
Northern States Power
CONTINUED NEXT PAGE
PURPOSE
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Oct addtl life insurance
Oct health insurance
Oct health insurance
Oct health insurance
Oct dental insurance
Oct disability insurance
Oct life insurance
Oct delta dental insurance
Beeper services
Mileage/parks expense
September SAC charges
Street supplies
Cellular phone air time
utilities
Sec 125 reimbursement
utilities
September prosecutions
Payroll deductions
Telephone svc/advertising
Waste removal
Recycling award
Guide books
Liquor purchases
Light bulbs
Liquor,wine,misc purchases
Liquor and wine purchases
Liquor and wine purchases
Oct rent-store I
Liquor and wine purchases
Liquor and wine purchases
Oct rent-store II/mall prom.
Beer and misc purchases
3rd qtr utility bill postage
Gasoline purchases
Handbook for Mn Cities
Council rules software
Cellular phone air time
3rd qtr bldg permit surchgs
Street light utilities
utilities
-1-
AMOUNT
6,230.38
1,049.91
2,084.46
641. 57
320.00
134.40
92.50
126.50
42.00
1,021.40
4,626.92
940.64
477.98
85.50
50.15
224.00
9.58
54.62
9,425.00
641. 32
55.77
447.99
140.00
2,683.00
1,458.33
25.00
955.53
291. 08
125.00
59.39
3,295.20
107.03
9,840.97
193.90
3,114.27
1,664.00
4,278.22
1,752.56
2,442.33
2,772.20
519.50
249.36
213.00
19.00
10.92
2,796.64
2,015.26
2,082.85
CHECK APPROVAL LISTING FOR OCTOBER 25, 1993 COUNCIL MEETING
CK NO
TO WHOM ISSUED
PURPOSE
AMOUNT
CHECKS ISSUED SINCE OCTOBER 7. 1993 (CONTINUED)
12458 (G)
12459 (G)
12460 (G)
12461 (G)
12462 (G)
12463 (L)
12464 (L)
12465 (L)
12466 (L)
12467 (L)
12468 (L)
12469 (L)
12470 (L)
12471 (L)
12472 (L)
12473 (L)
12474 (L)
12475 (L)
12476 (L)
12477 (L)
12478 (L)
12479 (L)
12480 (L)
12481 (L)
Pepsi Cola Company
Petty Cash
Superamerica
Us West
Widmer, Inc.
Bellboy Corporation
Boyd Houser Candy/Tobac
Midwest Coca Cola Botlg
Day Distributing
East Side Beverage Co.
Griggs, Cooper and Co.
Hoops Trucking
Johnson Brothers Liquor
Mark VII
Mn Bar Supply
Mn Sun Publications
Natl Guardian Security
North Star Ice
Pepsi-Cola Co.
Ed Phillips and Sons
Pogreba Distributing
Quality Wine/Spirits
Thorpe Distributing
The victoria Gazette
Pop machine rental
Office supplies/mileage
Gasoline purchases
Telephone services
Final pay voucher
Liquor purchases
Supplies/misc purchases
Misc purchases
Beer and misc purchases
Beer and misc purchases
Liquor,wine,misc purchases
Liquor and wine purchases
Liquor and wine purchases
Beer and misc purchases
Supplies
Advertising
Security system
Misc purchases
Mise purchases
Liquor,wine,misc purchases
Beer
Liquor and wine purchases
Beer and misc purchases
Advertising
TOTAL GENERAL
TOTAL LIQUOR
TOTAL CHECKS ISSUED
-2-
10.65
42.12
817.70
203.92
17,241.23
2,536.21
1,735.02
502.00
3,862.30
4,057.55
4,250.33
384.3Q
2,804.0.
7,574.0
34.02
63.13
315.48
233.28
231.40
819.43
4.35
1,225.87
9,644.55
40.00
58,742.07
69.777.9.
128.520.05
CrTY OF SHOREWOOD
CHF CK Pd~)PROV t,l. L. T ST I h!G
FOR OCTOBER 26. 1993 MTG
CHECK I VENDOR NAME DESCRIPTION DEPT. AMOUNT
..
12487 F (4RI.. F. ANDERSEN, I ~.jC . STREET S I Gl....!~'3 TRAF CON ::';0 1 _~)5
12489 JEFF REINHART DBA
12488 APPI.. I ED GRAPH I CS ASSOC. NEWSL. ETTH~ PFn NT T NG COI.Jl'-J.C I I.. 1. ,214. 1. 0
SEPT c/H JANITORIAL
12490 BIFFS. INC.
SATELL ITE RENT?'>iL
12491 CHANHASSEN-CITY OF
(~UG (~~'J. I l'1AL COl-.jTROL.
12492 CHASK:!-'l BU I L DING CENTER M(~ I NT SUPPL I ES
COh!CRETF MIX
*** TOTAL FOR CHASKA BUILDING CENT
12493 ERICKSON. ROl.F F_A_ NOV CONTRACT PAYMENT
. ASSESSING SUPPLIES
*** TOTAL FOR ERICKSON. ROI.F E.A.
12494 EXCEl.SIOR-CITY OF CONTRACT PAYMENT
12495 FEED-.R I TE CONTROL S . I NC _ DE1'1URFi'AGE CH()RGE
12496 GOPHFF~ STATE ONE-'CALL, IN ONE CALL SERVICES
ONE C~4L L SERV ICES
*** TOT?'>iL FOR GOPHER STATE ONE-CAL
12497 GRAY GARDENS
FLOWERS-B BRANCEl.
12498 HANCE HARDWARE, INC.
CONCRETE MIX
12499 HENNEPIN COUNTY TPFASURER I.. ICENSE RENEVJ(~L
.2500 HHRNTL CITY/COUNTY
12501 1..~'>iKE RESTOPATION. TNC.
MEMBERSHIP DIJFS
Xl'1?'.iS I..K TNSPFCTIOH
12502 I..ANO EQUIPMENT, INC.
FQUIPMFtH RDHAI..
12503 I.. ARK IN. HOFFMAN. DALY... AUG LEGAL '-GHJ.ERAI..
AUG LEGAl.-DEVELOPMENTAL
AUG L.EGAI.. '-11vJCC
AUG LEGAL -.1.. T Q STORE
*** TOTAl.. FOR LARKIN. HOFFMAN. DAI..
12504 METRO v.JASTF CONTROL COM~1. CONTRACT PAYMENT
12505 MIDltJFST BUSINESS PRODUCTS OFFICE SUPPL. IES
tvl0NITOR ARM
*** TOTAL FOR MIDWEST BUSINESS PRO
1 2 50,~) ~1N SUN PUBL I CAT IONS
PUBLISHING
12507 MUNITECH, TNC.
cmHRACT P(:'YI1ENT
-3-
~1UN BI.. DG
23t:, . 00
PARKS &
378 _ t)9
PROT INS
2,128.5,0
CITY GAR 21.97
--.------ 1.~004-1.9
1 ~ 026 . 16
PROF SER 3.230_00
PROF SER 112.'
3.342.00
FIRE PRO 24,525_75
WATER DE 15_00
WATER DE 42.75
SEWER DE 42.75
85.50
ADMIN
37.28
50.99
CITY GAR
76.00
i~DM I N
405.
700.00
COUNCIl..
239_62
PPOF SER
6.507.45
54 _ O()
1,059.78
414.80
SEvJER DE
PROF SER
8. 03~,. 03
SEWER DE 30~795.67
GEN GOVT 535.20
FINANCE 155.65
690_85
GEM GOVT
34.56
I,oIJATER DE
4.,030.00
C j T'/ il i: ~:; I.: (1f:,'I:: i;J I: 111 )
CHFC:f< (\PPF<C)\/(::d LIST T HG
FOR OCrOBER 26. 1993 MTG
CHECK~ VENDOR NAME
DFSCFi'T PT T Oi'..j
CO~..jTPr:~\CT P(:4Y~1EI"J.T
*** TOTp:L FOR MI..INTTECH, H.le.
12508 NAVARPE TRUE VAL.UE
~1ATNT SUPPL IES
11{4 T l'H SUPPL T ES
~'1A I NT SUPPL T ES
MATNT SUPPLIES
CONCF;'ETE ~1T X
::::OR 1'.J.AVP1RRE TRUE
"'/(.:lLUF
*** TOTP1L
12509 NORTHERN WATER WORKS SUP L.IFT PUMP REPAIR
12510 ORR.SCHEL.FN.MAYFRON/ASSOC
AUG
Pd..JG
?"4UG
AUG
AUG
AUG
(..; 1...1 G
FOR
ENG--f)FVEL OPt'iFNT AL
ENG-.m..J. GO T ~.m
ENG-GENERAL.
ENG-LIFT STATIONS
ENG.-CHURCH RD
ENG-SFA~:)ONS
ENG-C/H PARKING LOT
ORR.SCHELEN.MAVERON/
.
*::(c1< TOTAL
12511 PITNEY-BOWES INC.
POST AGE Mr:4CH I NE RENT 14L
12512 PRECISION COt1PUTER SYSTD-1 cm1PUTER SUPPOFH
C0I1PUTER SUPPORT
cm'1PUTER SUPPORT
*** TOTAL FOR PRECISION COMPUTER S
12513 RUFFRIDGE-JOHNSON EQUIP VEHICL.F MAINT PARTS
12<:"14 STERL ING CODTFTERS. THC. CODTFTCi4TIONS
..2515 SO U< 1'1Tf<A PUB SAFETY I1EP NOV CONTRACT PAYMHH
12516 TIME SAVER OFF SITE SEC 11INUTES
t1INUTES
*** TOTAL FOR TIME SAVER on:: SITE
12517 TOLl.. COMPANY
v,IELDING SUPPL IES
12518 TONKA RAY-CrfY OF 3RD OTR WATER/SEWER
3RD QTR WATER/SEWER
*** TOTf~l.. FOR TONKf~ Rr4Y--CITY OF
12519 TOTAL PRINTING SERVICES
INSPECTION SL.IPS
12520 rOTAL RENTAL
EQUIPMENT r~ENTAL
12521 UNITOG RENTt:4L. SERI,/TCES
UNIFOF?r1 Fi'HHAL SVCS
***
TOTAL CHECKS FOR APPROVAL
TOTAL CHECK APPROVAL LIST
-4-
DEPT _ t~lHmHH
SEWER DE 2,170.00
6.200.00
MUN 8L.OG
CITY GAR
PUR v,IKS
Pf"4RKS &
78.52
62.79
37.84
2.96
198.79
375.90
SElplER DE
1~978.72
PROF SER
SEWER DE
PRO,JECTS
~3, ?;~35. 91
7.508.76
7.,775.13
1 , ~~~.
7,971_.::.0
~I:l~s75..S)3
78,.520.35
11Ui'{ 8L DG
87.86
FINANCE 994.00
WATER DE 168.62
SEWER DE 168.63
1,331.2.')
PUR v,JKS
218.20
GEN GOVT
1. "$ 58::1_ ~.?::.
POLICE P 32,468.
GEN GOVT 196_50
PLANNING 161.25
357.75
CITY GAR
44.80
WATER DE 273_66
SEWER DE 144.00
417.{:"l,
PROT INS
154.32
64.05
CITY GAR
373.19
148,446. {:,'.?J
276,966.74
CHECK APPROVAL LISTING FOR OCTOBER 25, 1993 COUNCIL HEE~ING
CK NO TO WHOM ISSUED HOURS AMOUNT
CHECK REGISTER FOR OCTOBER 19, 1993 PAYROLL
207780 Void
207781 (L) Scott Bartlett 19.0 reg hours 112.30
207782 (G) Charles Davis 80.0 reg hours 606.95
207783 (G) Wendy Davis 80.0 reg hours 758.93
207784 (L) Cory Frederick 17.25 reg hours 92.66
207785 (L) John Fruth 12.0 reg hours 69.32
207786 (G) Patricia Helgesen 80.0 reg hours 632.13
207787 (L) Shawn Hempel 48.0 reg hours 235.06
207788 (G) James Hurm 80.0 reg hours 1,379.13
207789 (L) Brian Jakel 8.5 reg hours 47.94
207790 (G) Dennis Johnson 80.0 reg hours 797.63
207791 (L) Loren Jones 14.5 reg hours 79.38
207792 (L) Martin Jones 22.5 reg hours 112.88
.7793 (L) William Josephson 80.0 reg hours 630.22
7794 (L) Mark Karsten ., 23.0 hours 129.56
reg
207795 (L) Sandra Klomps 3.5 reg hours 18.75
207796 (L) Jason Krause 18.75 reg hours 95.15
207797 (L) Susan Latterner 58.75 reg hours 300.02
207798 (G) Colleen Lindskoog 28.5 reg hours 150.69
207799 (G) Joseph Lugowski 82.0 reg hours 776.70
207800 (L) Russell Marron 31.5 reg hours 178.03
207801 (L) Jill Moore 8.0 reg hours 42.85
207802 (G) Theresa Naab 80.0 reg hours 665.78
207803 (G) Lawrence Niccum 80.0 reg hours-2 ot 875.60
207804 (G) Susan Niccum 80.0 reg hours 701. 31
207805 (G) Bradley Nielsen 80.0 reg hours 952.60
207806 (G) Joseph Pazandak 80.0 reg hours 1,032.80
207807 (L) David Peterson 10.0 reg hours 55.68
207808 (G) Daniel Randall 80.0 reg hours 808.27
e17809 (L) Brian Roerick 8.0 reg hours 47.22
7810 (G) Alan Rolek 80.0 reg hours 1,224.39
07811 (L) Brian Rosenberger 34.0 reg hours 174.81
207812 (L) Christopher Schmid 80.0 reg hours 373.55
207813 (G) Howard Stark 80.0 reg hours 688.23
207814 (G) Beverly Von Feldt 80.0 reg hours 610.33
207815 (G) Ralph Wehle 82.0 reg hours 675.38
207816 (L) Dean Young 80.0 reg hours 639.86
207817 (G) Donald Zdrazil 80.0 reg hours 1.189.45
TOTAL GENERAL 14,526.30
TOTAL LIQUOR 3.434.84
TOTAL PAYROLL 17.961.14
-5-
~
'a~Bld JMBWUAJ8 'laaJlS ~BS-ap-In~ pasodoJd
aLU UO lUOJ~ JapU!BWaJ aLll pUB ap!SpOOM uo lUOJ~ SlOI aLll ~O aAI=I 'AlJadoJd aLll ~O
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S31.nNIW NOISSIWWOO ~NINNV1d
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PLANNING COMMISSION MINUTES
October 5, 1993 - PAGE 3
..
Gregg Ostrander, 28060 Boulder Bridge Drive, stated his home abuts the south side of
the development. He questioned whether the proposed ponds will be excavated and
built, what the minimum rear lot line setbacks are, and whether covenants will preclude
the construction of out buildings that would obstruct the natural beauty shared by the
existing homes, and prohibit the storing of recreational vehicles.
Don Fagan, 28070 Boulder Bridge Drive, questioned adequacy of water pressure in the
area, expressed the neighborhood's concern regarding the possibility of a water tower
in the area, and asked whether the ponds will be maintained regularly for mosquito
control. He read a letter addressed to the builder from the Boulder Bridge neighborhood
children regarding preservation of a particular large tree.
LeRoy Gregerson, 5735 Howard's Point Road, explained his concern regarding the
location of the proposed road which appears to run directly into an existing home and
suggested sufficient area is available to adjust its location.
.
Dan Lindsey, 28040 Boulder Bridge Drive, expressed concern regarding the lining up of
the new lots with the existing lots to the south and west of the development and the
impact of drainage and the ponds to lots located south and west.
Roger Mazze, 5870 Boulder Bridge Lane, expressed concern regarding additional traffic
on Howard's Lake Road and safety for children at school bus pickup points. He inquired
whether the adequacy of schools is taken into consideration in the approval process of
developments.
Harold Ness, 27610 Woodside Road, inquired what the road elevation is, expressed
concern regarding drainage in the area, suggested that if City water is brought to the
development other nearby residents may be interested in hookups, and requested
clarification of the specific utility lines to be buried.
.
Clay Atkinson, 5735 Brentridge Drive, suggested that a creative approach be used to
design the road to enhance the natural beauty and expressed concern regarding
drainage from the development.
Steve Johnson, 5845 Howard's Point Road, reiterated traffic and safety concerns in the
neighborhood.
Rosenberger closed the public hearing at 7:45 p.m.
Herbst and Nielsen responded to questions from the public and the Commissioners.
Herbst stated that while it is difficult to provide specific information until each lot is
developed, 50' minimum rear set-backs will be maintained and the maximum number of
trees and other vegetation on the property will be preserved. He indicated lot depths
vary in the 300' range. Contractors expressing interest in the development are Lacey
Builders and S. J. Kroiss. Herbst stated it is intended to substantially exceed the
3
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PLANNING COMMISSION MINUTES
October 5, 1993 - PAGE 4
..
Watershed District requirements for ponding, contain as much water on the site as
possible and develop a formula to assure there will be less drainage from the property
after development than currently exists. He stated maintenance of the wetlands and
ponds is within the purview of the Watershed District. Current plans do not include
mosquito control. Herbst indicated the ponds likely will consist of a combination of
standing water and vegetation. Free-standing sheds and out-buildings will not be
allowed and storage of property owners recreational vehicles will be limited. Nielsen
stated these restrictions are not required by the City in this development. Herbst
estimated the cost of the homes will range from the high $200,000s to $500-$600,000s.
Nielsen stated it is expected that an adequate water supply can be provided to the
development by the City's system and noted a review of the capacity of each of the
City's systems will be conducted under the Comprehensive Plan. The number of units
that may be connected to the Boulder Bridge system is limited by the lack of above
ground water storage, however, current plans do not include construction of a water
tower to serve the western area of the City, according to Nielsen. When a developer .
extends water to a property, Nielsen indicated that notification is made to residents who
may potentially be able to hook up to that extension and residents would negotiate with
the developer for connections. It was pointed out that the water tower being considered
adjacent to the Minnewashta Elementary School would serve as storage for the area in
which the development is located.
Herbst stated the tree requested to be preserved by the neighborhood children will be
pinpointed and suggested the neighborhood contact the individual lot owner regarding
its preservation.
Herbst described the location of the road indicating it is designed to approach the middle
of the facing homes and lots. Nielsen and Herbst reviewed the lot lines with adjoining
properties. Erkkila described the drainage plans related to the southwestern portion of
the development, noting the plans require approval of the City Engineer and the
Waterd~hedl Dtisl,trict. ,RheshidentsffanddCdomml issioners reviewed the drawings and visuals .
regar Ing 0 Ines Wit testa an eve oper.
The meeting recessed at 8:05 p.m. and reconvened at 8:10 p.m.
Nielsen stated zoning takes into consideration traffic implications. He explained that
while the staff considered the possibility of connecting the new street to Woodside Road,
the alternative is not recommended because it would not enhance the plat or take the
traffic off Howard's Point Road. Nielsen stated the school district is provided with the
City's Comprehensive Plan and updated information is provided to it on a regular basis.
Bean pointed out the density proposed for this property is the lowest possible with
corresponding service requirements. Herbst stated the elevation of the new road at it's
highest point is 978'. Herbst explained that an entrance/exit is not planned on the north
side to preserve the vegetation in the area and to allow consideration for the individual
homeowners/builders. Nielsen and Erkkila described the drainage plan proposed for the
northerly lots which basically follows a natural path. Nielsen stated the proposed plans
4
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PLANNING COMMISSION MINUTES
October 5, 1993 - PAGE 5
;.
meet the requirements of the Shoreland Management regulatfons with regard to lot
coverage. Nielsen stated burial of utility lines is required where feasible.
Herbst stated that meandering the road would likely require variances related to lot sizes,
however, Nielsen suggested that movement of the road within the right-of-way could be
considered to allow some bends in the road. Nielsen stated that while a center island
(maintained by the homeowners association) in the cul-de-sac is generally preferred, it
creates some difficulty with snow-plowing and the fire marshal must approve the specific
design of the center island to ensure adequate turn-around radius for fire and safety
equipment.
Erkkila described the drainage plans related to Brentridge Drive. Nielsen indicated the
ponds will be sized to contain a certain amount of run-off and noted the City has plans
to install an overland storm sewer pipe in the area.
.
With regard to traffic and safety concerns, Nielsen stated that where speed problems are
identified, the police are requested to concentrate monitoring in the area. In addition,
it was suggested that the Speed Monitoring Awareness Radar Trailer to be purchased
by the City be placed in the area where excessive speeds are reported.
Bean requested clarification of the length of the cul-de-sac and the possibility of
connecting the new street to Woodside to provide for additional access for emergency
purposes. Nielsen reiterated that the proposed length of street is 1150' and staff study
of connecting the road to Woodside indicated there would be no advantage since it
would end up too far to the east and not serve the purpose of providing secondary
access to that many homes. He noted a connection would ultimately impact Howard's
Point Road as well as Woodside which is narrow and quiet. Nielsen stated land is not
available to put the road through to Kathleen Court.
.
Herbst stated a detailed landscaping plan covering the entire development will be
available with the final plat.
Malam moved, Bonach seconded to recommend to the Council that it approve the
Brynmawr Place preliminary plat request of the Pemtom Land Company, subject to
the staff recommendations detailed in the 9-27-93 Nielsen memorandum including
the requirement that utility lines be buried where feasible, fire marshal approval of
the cul-de-sac turnaround, engineer's report regarding the run-off impact to
Woodside from the lots abutting Woodside and potential impact of drainage to
Brentridge and property east of Howard's Point Road.
Motion passed 6/0.
The recommendation will be considered by the Council at its October 25, 1993 meeting.
5
",,,.-- ",,_.f
PLANNING COMMISSION MINUTES
October 5, 1993 - PAGE 6
2. 7:15 PUBLIC HEARING - P.U.D. AMENDMENT AND 'PRELlMINARY PLAT -
ROBERT S.C. PETERSON SECOND ADDITION
~
Applicant:
Location:
Robert S.C. Peterson
5480 Garrie Lane
Rosenberger announced the case and outlined the procedures for a public hearing.
Nielsen stated a 5-lot P.U.D., Robert S.C. Peterson Addition, on the north end of
Christmas Lake was approved in 1984. At that time the development agreement
specifically anticipated that the southern-most lot would be redivided in the future. The
owners now proposed to subdivide Lot 5, currently occupied by Peterson's existing
home. Nielsen reviewed the request noting the 2 lots average 58,335 square feet in size
and will share approximately 310 feet of the existing driveway with a new driveway
splitting off to serve the new lot by the lake.
Nielsen stated the preliminary plat is consistent with the previously approved P.U.D.
agreement and recommended approval of the applicant subject to: submission of a final
plat within 6 months of Council approval; provision of an up-to-date title opinion or title
commitment with the final plat; inclusion of "Block I" in the final plat; review of existing
covenants by the City Attorney to ensure participation in maintenance of Carrie Lane;
provision of a use and maintenance agreement for the shared portion of the driveway;
inclusion of the official ordinary high water level for Christmas Lake on the final plat; and
payment of one park dedication fee and one local sanitary sewer access charge.
.
Mr. Peterson stated the homeowners association guidelines provide that any additional
lot must participate in maintenance of roads. Mr. Peterson wished to go on record that
he is aware that the ordinance specifies allowable flexibility with regard to the 75' foot
setback required from the lake.
Rosenberger opened the public hearing at 8:45 p.m.
.
Alice Wendt, 23665 Gillette Curve, commented on Mr. Peterson's presentation.
Rosenberger closed the public hearing at 8:46 p.m.
Bean requested clarification of the setback issue. Nielsen explained the language in the
Shoreland regulations that allow use of an average setback determined by including
adjoining lots. He noted that the applicant would require a variance if an average
setback is desired and a request for a setback less than 75' would be a separate action
from the application currently before the Commission. Bean pointed out that approval
of the average setback is at the discretion of the Commission.
Bean inquired whether the Shoreline regulations affect this application. Nielsen
explained the intent of regulation is to keep the shoreline as natural as possible. The
lake lot contains a suitable buildable area that would not require retaining walls. The
6
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PLANNING COMMISSION MINUTES
October 5, 1993 - PAGE 7
;.
driveway works with the topography of the site and should not exceed a 8-10% slope.
Peterson stated the homeowners association provides for road maintenance and the two
homeowners will negotiate an agreement for maintenance of the shared driveway.
Rosenberger requested clarification regarding the 75' setback requirement with respect
to decks, patios, etc. Nielsen explained that the only allowable encroachment on the
lake shore side is a dock. It was noted that even though the lot is being split, the
applicable ordinance allows only one dock to be used only by the resident of the
lakeside lot.
Borkon requested clarification regarding lake front landscaping regulations. Nielsen
explained landscaping is not required but restrictions limit clear-cutting to that which is
necessary for access and building of the home. The purpose and intent of the ordinance
is to keep homes as visually inconspicuous from the lake as possible.
.
Bean moved, Borkon seconded to recommend to the Council that it approve the
application of Robert S.C. Peterson for a P.U.D. amendment and preliminary plat-
Robert S.C. Peterson Second Addition at 5480 Carrie Lane, subject to the staff
recommendations.
Motion passed 6/0.
The recommendation will be considered by the Council at its October 25, 1993 meeting.
3. 7:30 PUBLIC HEARING - PRELIMINARY PLAT AND LOT WIDTH VARIANCE -
MOTT ADDITION
Applicant:
Location:
Whitley Mott
24850 Yellowstone Trail
.
Rosenberger announced the case and outlined the procedures for a public hearing.
Rosenberger acknowledged receipt of letters from William F. Kelly dated September 29
and October 4, 1993, objecting to the applicant's variance request.
Nielsen reviewed the background to applicant's request. The Motts propose to purchase
a portion of the property at 24850 Yellowstone Trail owned by Cory and Mary
Kruckenberg. The preliminary plat submitted divides the property into 2 lots, 1 of which
requires a lot width variance. The property occupied by the Kruckenberg's existing
home contains 5.5 acres and is zoned R-1 A. Surrounding land use and zoning include:
north and east: Golf course R-1A; south: single family residential R-1C; and west: single-
family residential R-1A. Despite being quite large, the westerly lot does not comply with
minimum lot width requirements. The applicant proposes a 50' flag configuration and
states that the hardship due to the amount of site grading and unnecessary devastation
of trees to build a public street to serve 1 additional lot justifies the variance.
7
.. ".-'-
PLANNING COMMISSION MINUTES
October 5, 1993 - PAGE 8
Nielsen stated the application should be reviewed in terms of future development of the
property in that it appears capable of being subdivided into 4 lots under R1-A zoning.
Nielsen reviewed design alternatives for development of the property and stated that
approval of the request should be based on future development alternatives. He
described an alternative design that would eliminate the need for a variance and would
not require the applicant to build a street at the present time. Covenants covering
subdivision would then activate provision for' a public street. Nielsen suggested that this
alternative be considered and the preliminary plat be revised to reflect that keeping in
mind that at some later date if the property owner on the west decides to develop his
property the cul-de-sac could be extended. Denial of the lot width variance in favor of
a revised plat similar to that shown on Exhibit F is recommended.
;.
Mr. Mott requested a copy of Mr. Kelly's October 4 letter and commented on its contents.
He acknowledged the concerns raised in the staff report regarding piece-meal
development of the property. He indicated that lots 2 and 3 on the proposed
development alternative are marginally developable due to soil conditions and relatively .
wet land and a road constructed would involve another resident's property. It is intended
to preserve the natural state of the area including trees and vegetation. He noted that
the City recommends the addition of sewer lines in conjunction with building of the road.
Mott stated that if the City is concerned about future development of the property
covenants could be included in this division providing that any future development would
require a road. He added that any future development of either lot created by this
subdivision would force the other owner to participate in funding construction of a road.
He requested granting of the variance with covenants attached regarding future
development that would require construction of a road to the City's specifications.
Rosenberger opened the public hearing at 9:10p.m.
Ron Hume, 25040 Yellowstone Trail, stated his property is located to west of that owned
by Mr. Kelly, and described the bacRground related to Spruce Hill. He stated his .
intention is to build a home on his property adjacent to the golf course. He has no '
intention to enter into development agreements with either Messrs. Mott or Kruckenberg
that would allow 5 additional lots. He opposes any plat proposal that would place a road
across his property creating additional traffic, but at some point envisions an access road
from Spruce Hill to his lot by the golf course. Hume stated preservation of the natural
surroundings is important and the best use of the land is for single family residences.
Rosenberger closed the public hearing at 9:16 p.m.
Bean requested clarification of the hardship related to this application. Nielsen stated
the applicant mentioned that certain lots are not developable, however, the ordinance
provides that it must be demonstrated that reasonable use of property cannot be made
without a variance. He pointed out that is secondary to the issue of the overall
development of the property. He reiterated that Exhibit F resolves that issue since it
does not require current development of any more than 2 lots. He pointed out that past
experience demonstrates that for various reasons, owners eventually decide to subdivide
8
. .
PLANNING COMMISSION MINUTES
October 5, 1993 - PAGE 9
~
their property and it is important at this time to provide for that possibility. He described
alternatives related to the possibility that some of the lots are not suitable for building.
He noted that the alternative shown on Exhibit F allows Mr. Mott to build a single family
home, eliminates the variance and protects the City if future development occurs. He
recommended the request be tabled until the applicant can provide a revised preliminary
plat without a variance.
Mott stated the sewage situation and necessary pump station is of concern and indicated
he will need to consult with Dr. Kruckenberg regarding acceptance of the alternative
recommended.
Bean moved, Pisula seconded to continue the hearing regarding the Mott Addition-
preliminary plat and lot width variance to October 19, to allow the applicant to
submit a revised plat reflecting development suggested on Exhibit F of the staff
report.
.
Motion passed 6/0.
4. SIMPLE SUBDIVISION/COMBINATION
Gordon Lindstrom/Wendt & Apenitis
23680 McLain Road/23665 & 23705 Gillette Curve
Applicant:
Location:
.'
Rosenberger announced the case. Nielsen reviewed the background to the applicant's
request. Mr. Lindstrom proposes to purchase portions of 2 lots north of his property at
23680 McLain Road to enlarge his lot for future improvements. Acquisition of additional
land will avoid setback variances. The subject lots are located in the R-1C zoning
district. The division and combination will result in parcels that meet or exceed the
zoning requirements. Despite the relatively large size of Lindstrom's existing property,
the house and accessory building are quite close to the north side of the property. The
lot lines are dictated in part by what is available from the adjoining properties and by an
existing tree line on the south side of Parcel A. Nielsen stated ample rear yard area
remains for the buildability of the 2 northerly lots and still exceed R-1C zoning district
requirements.
Mr. Lindstrom stated he agreed with the staff report presented by Nielsen. Alice Wendt,
owner of Parcel S, commended the applicant for his proposed plans.
Malam moved, Borkon seconded to recommend to the Council that it approve the
Simple Subdivision/Combination, subject to the staff recommendations, requested
by Gordon Lindstrom/Wendt & Apenitis, at 23680 McLain Road/23665 & 23705
Gillette Curve.
Motion passed 6/0.
The recommendation will be considered by the Council at its October 25, 1993 meeting.
9
PLANNING COMMISSION MINUTES
October 5, 1993 - PAGE 10
5. FLOOD PLAIN ORDINANCE AMENDMENT - Tabled.
;.
6. STUDY SESSION: CAPITAL IMPROVEMENT PROGRAM
Administrator Hurm entered the meeting and highlighted selected portions of the
proposed City of Shorewood Caoital Imorovement Program. Consisting of a Caoital
Imorovement Plan and a Finance Plan for the Years 1994-1998. Hurm and Nielsen
answered Commissioners' questions during discussion.
Borkon moved, Pisula seconded to accept the Capital Improvement Program, as
proposed, and recommended to the Council that it be approved.
Motion passed 6/0.
7. MATTERS FROM THE FLOOR - None.
8.
REPORTS
Lewis reviewed actions taken and issues reviewed by the Council at its September 27,
1993 meeting. Rosenberger referred to a letter received from Mr. Verne Knoll dated
October 5, 1993 regarding the proposed Meadow Wood Community project.
9. ADJOURNMENT
Bonach moved, Borkon seconded to adjourn the meeting at 10:10 P.M.
Motion passed 6/0.
RESPECTFULLY SUBMITTED
Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site Secretarial
10
..,. '...
.
'.'
, '
....
. .
! .
-:
..
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612)474-3236
MEMO
TO:
Mayor and Councilmembers
FROM:
Al Rolek, Finance Director
OiL-
DATE:
October 21, 1993
RE:
Revised Proposed 1994 Budget and Tax Levy
Attached is a revised proposed budget for 1994. This revised
version of the budget will be discussed at the Council work session
following the meeting on October 25.
.
..
staff has reviewed the originally proposed budget for 1994 and has
made revisions which will keep our tax levy for 1994 at the 1993
level. These. revisions were a result of reviewing revenue and
expenditure projections for 1993, and for the coming year. In
addition, budgets for the utilities funds have been prepared and
are included for your review. Jim Hurm and I will explain in
greater detail these budgets and the changes made in the revised
document at the work session.
J
The effect on the city portion of the tax bill in 1994 on the
median home in Shorewood ($125,-000 ) in comparison with 1993 is as
follows:
Adopted original Revised
1993 1994 1994
Tax capacity $1,780 $1,780 $1,780
City Tax Rate 20.797 20.327 19.809
City Tax $ .$370.19 $361. 82 $352.58
While the originally proposed 1994 budget lowered the tax rate for
1994, the effect of the revision is to lower the rate even further,
lowering the City portion of the tax bill to owners of a median
value home by over $17.
Please review the attached budget sheets .If you have any
questions, please feel free to call Jim or me prior to the meeting.
Otherwise, we'll discuss them then.
A Residential Community on Lake Minnetonka's South Shore
I
CITY OF SHOREWOOD
SUMMARY OF PROPOSED 1994 GENERAL FUND BUDGET
AD VALOREM PROPERTY TAX
LICENCES AND PERMITS
INTERGOVERNMENTAL
FINES AND FORFEITURES
CHARGES FOR SERVICE
TRANSFERS AND MISCELLANEOUS
TOTAL BUDGETED REVENUES
MAYOR AND COUNCIL
.ADMINISTRATOR
GENERAL GOVERNMENTAL SERVICES
FINANCE
PROFESSIONAL SERVICES
PLANNING AND ZONING
MUNICIPAL BUILDING (CITY HALL)
POLICE
FIRE PROTECTION
PROTECTIVE INSPECTION
CITY ENGINEER
PUBLIC WORKS
CAPITAL OUTLAY
STREETS AND ROADWAYS
STREET IMPROVEMENTS
SNOW AND ICE REMOVAL
TRAFFIC CONTROL/STREET LIGHTING
SANITATION/WASTE REMOVAL/WEEDS
TREE MAINTENANCE
PARKS AND RECREATION/BEACHES
CAPITAL OUTLAY
CAPITAL IMPROVEMENT
CONTINGENCY
TOTAL BUDGETED EXPENDITURES
.
REVENUE SUMMARY
ADOPTED
BUDGET
1993
1,491,888
107,300
431,115
95,000
8,200
223,000
------------
2,356,503
EXPENDITURE SUMMARY
ADOPTED
BUDGET
1993
52,103
92,144
92,103
89,782
104,576
89,043
96,720
405,174
102,668
86,689
39,000
170,415
90,000
155,739
220,000
37,723
32,500
16,111
29,285
139,504
56,550
101,600
57,074
2,356,503
-1-
..
PROPOSED
BUDGET . %
1994 CHANGE
1,491,888
146,500
439,015
75,000
45,000
240,800
------------
2,438,203
0.00
36.53
1.83
(21.05)
448.78
7.98
3.47
PROPOSED
BUDGET %
1994 CHANGE
50,731
93,367
85,230
90,612
107,660
90,731
104,650
422,041
109,584
89,992
83,650
172,231
95,500
156,186
230,000
37,709
32,500
4,611
26,277
122,278
51,250
97,000
84,413
------------
2,438,203
(2.63)
1.33
(7.46)
0.92
2.95
1.90
8.20
4.16
6.74
3.81
114.49
1.07
6.11
0.29
4.55
(0.04)
0.00
(71.38)
(10.27)
(12.35)
(9.37)
(4.53)
47.90
3.47
I
.
BUDGET COMMENTS: GENERAL FUND REVENUES
TAXES:
The City taxes its residents to finance the general operating
fund to provide for basic governmental services
LICENSE/PERMIT FEES:
Rental Housing License Fees
Liquor licenses
Otner Business Lic. - Fees for licenses & permits to business establishments
State Surcharge Collections
Building PermLts - based upon valuation of structure
Dog Licenses
Other Non-business - Misc. Permit or Lic. Fees
LOCAL GOVERNMENT AID
The Omnibus Tax Law of 1989 shifts this aid to School Districts.
The City's entire allotment of LGA was shifted to the School Districts for 1990.
.
HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A portion of the Tax Levy shown above
FISCAL DISPARITIES - Received with taxes above. In 1971, the
legislature enacted this law to allow municipalities to
share in metropolitan commercial/industrial growth.
A percentage of commercial/industrial taxes are pooled
ana distriouted to communities with little or no
commercial/industrial tax base.
MSA ROAD AID (Became eligible for this aid as of 1/1/90)
Aid provided to cities over 5000 pop. to maintain desLgnated MSA roads
COUNTY RECYCLING AID - reimbursement for recycling expenses - moved to Fund # 62
METRO COUNCIL PLANNING GRANT - for updating of land use maps, etc.
GENERAL GOVERNMENT
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
ENGINEERING - Fees charged to other City funds and developers for engineering services
RECREATION - fees charged to Freeman Park Foundation for park maintenance ($10,000)
and Crescent Beach charges ($500)
FINES & FORFEITS - Fines imposed for traffic & ordinance violations
MISC. REVENUES - Revenue from a variety of sources
such as interest income, payments on house, pop sales, etc.
.
LIQUOR STORE TRANSFER - Revenue from liquor stores based on previous year profits
BUDGETED RESERVES - 1993 funds re-allocated for 1994 budget purposes
-6-
I
SUMMARY OF ESTIMATED REVENUES
1994 GENERAL FUND BUDGET
..
REVENUES:
Actual
1991
Actual
1992
Budget
1993
Jan-July . Annual
1993 EST-93
Proposed
1994
Adopted
1994
---------------------------------------------------------------------------------------------
TAXES:
General Property 1,549,492 1,494,073 1,491,888 738,632 1,470,000 1,491,888
Fiscal Disparit~es 78,383 82,085 39,358 78,700
Special Levy
---------------------------------------------------------------------------------------------
Total Taxes 1,627,875 1,576,158 1,491,888 777,990 1,548,700 1,491,888 0
LICENSE\PERMIT FEES:
Rental Housing 3,000
Surcharge Rebate 8,175 8,200 8,200
Alcohol~c Beverage 8,200 8,200 8,200
Others-Business 540 2,900 1,600 100 1,500 1,500
State Surcharge 8,543 7,967 5,000 5,368 6,500 6,500
Building Perm~ts 149,403 153,082 90,000 109,192 130,000 125,000
Well Permits
Dog Licenses 1,900 2,834 2,000 1,031 2,000 2,200
ot ers-Misc. 140 500 55 125 100
---------------------------------------------------------------------------------------------
Total 168,561
tiER-GOVERNMENTAL REVENUES
ERAL AIDS
CDBG Grant
175,123
107,300
123,946
148,325
146,500
o
STATE AIDS
Local Gov't Aid
HACA 137,426 264,934 417,365 207,097 417,365 425,265
Misc. 5,000
MSA Road Aid 13,755 13,755 13,750 6,878 13,750 13,750
---------------------------------------------------------------------------------------------
Total 151,181 283,689 431,115 213,975 431,115 439,015 0
COUNTY/METRO AIDS
County Recycling
Metro Plan Grant 2,500 2,500
---------------------------------------------------------------------------------------------
Total 2,500 0 0 0 2,500 0 0
CHARGES FOR SERVICE
General Government 3,111 9,301 7,500 5,503 7,700 7,500
.ineering 27,000
reation 524 508 700 500 10,500
-------------------------------------------------------------------------------------------
Total 3,635 9,809 8,200 5,503 8,200 45,000 0
FINES & FORFEITS 101,200 89,960 95,000 33,573 70,000 75,000
---------------------------------------------------------------------------------------------
Total 101,200 89,960 95,000. 33,573 70,000 75,000 0
MISC REVENUES 157,165 137,640 160,500 32,576 99,000 172,800
---------------------------------------------------------------------------------------------
Total 157,165 137,640 160,500 32,576 99,000 172,800 0
TRANSFERS
From Other Funds
From Liquor Stores 25,000 35,000 40,000 0 40,000 40,000
---------------------------------------------------------------------------------------------
Total 25,000 35,000 40,000 0 40,000 40,000 0
BUDGETED RESERVES 22,500 22,500 22,500 28,000
---------------------------------------------------------------------------------------------
Total 0 0 22,500 22,500 22,500 28,000 0
=============================================================================================
2,237,117 2,307,379 2,356,503 1,210,063 2,370,340 2,438,203
o
TOTAL REVENUES
-7-
I
FUND:
General
DEPARTMENT MISSION:
..
DEPT NO:
The Mayor and City Council set policy
for the City and" provide general
direction to the Administrator in
policy implementation. The department
budget supports council development,
information efforts and special City
associations and programs (ie: LMCD)
------------------------------------------------------------------------------------------
Mayor and Council
DEPARTMENT:
51
OBJECTIVES:
- Televise all City Council meetings
- Inform citizens through quarterly city newsletters
- Identify and address zoning issues for specific sites for senior housing projects
- Meet with Cooperative Services Study Task Force semi-annually
- Undertake a meaningful goal setting session during the first
60' days of 1994
.
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries in 1994: Mayor - $25O'/moi council- $2O'O'/mo
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoil Inspections (2)
City Service Satisfaction Survey
Conferences and Seminars
A~preciation Dinner for City Volunteers/Staff
c~ty Newsletters (4)
1,5O'n
1,0'0'0'
1,0'0'0'
1,70'0'
4,50'0'
.
Charges & Fees:
Lake Mtka Consv. Dist. (LMCD)
Assn of Metro Municipal~ties
League of MN Cities
Misc. Subscriptions
West Henn. Human Services
Henn. Co. Fair
Fireworks
MN Mayors Association
Board & Administrator Magazine
17,665
1,742
3,50'0'
20'0'
1,350'
50'
1,0'0'0'
10'
20'0'
Capital Outlay:
- (2) Tables for Council Chambers
-10'-
I
FUND: #10
DEPARTMENT: Mayor and Council
DEPT # 51
---------------------------------------------------------------------------~----------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-July
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
staffing 10,065 10,628 13,714 7,984 13,782 13,714
Supplies/Materials 1,481 422 500 355 500 500
Support Services 15,327 12,590 16,500 5,676 9,300 10,200
Charges & Fees 23,375 24,447 20,789 17,091 20,789 25,717
Capital outlay 600 600 600 600
Transfers
=======================================================================================
TOTAL
50,248
48,687
52,103
31,106
44,971
50,731
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Conferences & 1 0 0 1
. Schools Attended
Newsletters Published 4 4 4 5 4
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
50,248
48,687
52,103
50,731
o
411Jrogram Revenues
Levy Dollars
50,248
48,687
52,103
50,731
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Part time:
Mayor
Councilmembers
1
4
1
4
1
4
1
4
1
4
1
4
-11-
I
DEPARTMENT MISSION:
.
FUND:
General
DEPARTMENT:
To implement policy established by the
city Council; o~fer staff sup~ort to the
city Council in it policy mak~ng role;
and manage day-to-day operations. of the
City in a manner consistent with
established city values to effectively
and efficiently meet set goals & objectives
------------------------------------------------------------------------------------------
Administrator
DEPT NO:
52
OBJECTIVES:
- Complete annual citizens satisfaction survey
- Update comparable worth pay plan
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
Review City objectives in July, October and at the end of the year
- Introduce a merit element to the City's pay plan system
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer & office equipment
Miscellaneous books & supplies
support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
.
Charges & Fees:
Memberships to ICMA, MCMA, MAMA & MPELRA
-12-
I
FUND: #10
DEPARTMENT: Administrator
DEPT # 52
~g~~ET--------------------A~1~~t---A~1~~~--Bi~~it--J~~:i~~i---~~~~~~-p~;;~i~~--Ad;~~~~-
------------------------------------------------------------~--------------------------
Staffing 78,797 81,724 85,004 47,337 85,002 84,267
Supplies/Materials 743 762 785 1,649 2,035 800
Support Services 5,143 5,059 5,750 5,857 8,750 7,750
Charges & Fees 542 687 605 200 605 550
Capital Outlay 1,496
Transfers
=======================================================================================
TOTAL
85,225
89,728
92,144
55,043
96,392
93,367
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
.
------------------------------~--------------------------------------------------------
COST INDICATORS:
Expenditures
85,225
89,728
92,144
93,367
o
411frogram Revenues
Levy Dollars
85,225
89,728
92,144
93,367
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Full Time:
Admistrator/Clk
Exec Sec/Dep Clk
Secretary/Recept
1
.25
1
.50
.25
1
.50
1
.50
-13-
I
FUND:
DEPARTMENT:
DEPT NO:
General
General Government
DEPARTMENT MISSION:
;.
53
Provide staff support for the City Council
including preparation of agendas and
meeting packets. Responsible for City
Clerk functions including elections,
record retention, notices and licenses.
------------------------------------------------------------------------------------------
OBJECTIVES:
- Index City records, including retention schedule
- Microfilm City records from 1990 through 1993
- Update personnel records for all City employees
- Take over maintenance and updating of City Code book in-house
- Maintain or improve on high survey "helpfulness" rating of City office staff
(89% helpful to very helpful)
- Maintain or improve on high citizen "excellent/good" rating on "overall service" (87%)
"courteousness7professionalism" of staff (86%)
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Part time includes summer office staff and student intern
Election judges included for 1994
Supplies/Materials:
Office supplies
Maintenance contracts
for computers and office machines
Support Services:
Microfilming of permanent documents
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Updates to city code
Council Record~ng Secretary
Charges & Fees:
Memberships to IIMC, MCFOA & Municipals
.
Capital Outlay:
-14-
FUND: #10
DEPARTMENT: General Government Services
DEPT # 53
< .
---------------------------------------------------------------------------~-----------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-July
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
------------------------------------------------------------~--------------------------
Staffing 75,138 63,948 64,093 36,380 62,573 60,205
Supplies/Materials 12,681 12,020 13,880 7,257 12,900 13,750
Support Services 17,567 6,091 13,950 6,171 11,052 11,050
charges & Fees 399 1,492 180 210 210 225
Capital Outlay
Transfers
=======================================================================================
TOTAL
105,785
83,551
92,103
50,018
86,735
85,230
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
No. of Elections held 0 2
. No. of Ordinances 12 12
No. of Resolutions 129 130
Dog licenses issued 449 450
Other licenses issued 12 14
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 105,785 83,551 92,103 50,018 86,735 85,230
Program Revenues
. Licenses 10,615 12,300 9,387 11,825 12,000
Sale of copies 270 500 481 700 500
Spec Assess Searches 1,950 2,000
Levy Dollars 92,950 83,551 77,303 40,150 74,210 72,730
Other Dollars
o
o
---------------------------------------------------------------------------------------
STAFFING:
Full time:
Exec Sec/Dep Clk
Secretary/Recept
Assistant Clerk
1
.75
.66
1
.75
.50
.50
.75
.25
.50
.70
.25
Part time:
Office
Intern
Election Judges
1
1
1
40
1
1
40
40
-15-
I
FUND:
General
DEPARTMENT MISSION:
~
To administer financial policies of the
DEPARTMENT: Finance City; perform accounting functions for
all fund types; invest available funds in
DEPT NO: 54 accordance with state statutes; oversee
City insurance policies; and provide for
timely reporting of financial matters to
City Council, staff and the p~~:~::__________
--------------------------------------------------------------------------
OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Excellence Program
- Provide monthly reports to staff, quarterly reports to council,
- Implement Capital Improvement Annual Budget format
- Create computerized database for General Fixed Asset records
- Review debt issues and make recommendations on debt structure
- Become active in one or more of Joint Cities Coordination Program committees
- Investigate alternative financing sources to reduce property tax burden
.
HIGHLIGHTS/COMMENTS:
staffing:
Includes step increases
Supplies/Materials:
Computer supplies, checks & budget supplies
Maintenance contracts for computer ana office equipment
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings & Seminars
Publication of Financial Statements & Budgets
.
Charges & Fees:
Membershi~s to GFOA & MGFOA
Subscript~on to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
-16-
I
FUND: #10
DEPARTMENT: Finance
DEPT # 54
----------------------------------------------------------------------------r----------
BUDGET Actual Actual Budget Jan-July Annual Proposed Adopted
ITEM 1991 1992 1993 1993 Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 69,084 72,320 79,722 41,317 78,569 80,062
Supplies/Materials 2,629 3,864 3,360 244 3,360 3,400
Support Services 2,876 3,031 4,250 2,015 4,050 4,250
Charges & Fees 863 1,820 2,450 2,016 3,350 2,900
Capital Outlay 299
Transfers
=======================================================================================
TOTAL
75,751
81,035
89,782
45,592
89,329
90,612
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
.
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 75,751 81,035 89,782 45,592 89,329 90,612 0
411frogram Revenues
Interest Earnings 101,333 86,206 50,000 18,854 65,000 65,000
Sp. Assess. Searches 435 1,000 2,000
Levy Dollars (25,582) (5,171) 39,782 26,738 24,329 25,612 0
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Full time:
Finance Dir
Sr Acctg Clerk
1
.60
1
.70
1
.60
1
.60
-17-
I
DEPARTMENT MISSION:
~
FUND:
DEPARTMENT:
DEPT NO:
General
Professional Services
55
Provide contracted ~rofessional services
to the city, includ~ng general legal,
prosecution, financial audit and
property assessment
OBJECTIVES:
Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
- Develo~ a statement on documents committing applicants to submit to
mediat~on services
- Increase helpfullness rating of City assessor (70% helpful to very helpful)
- Increase citizen excellent/good rating on overall service (74%) and
courteousness/professionalism of staff (83%)
.
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
.
-18-
I
FUND: #10
DEPARTMENT: Professional Services
DEPT # 55
---------------------------------------------------------------------------.-----------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-July
1993
Annual Proposed Adopted
Est-93 1994 1994
Staffing
Supplies/Materials
support Services
Charges & Fees
Capital Outlay
Transfers
1,092
179,199
589 800
99,010 103,980
419 500 500
62,871 107,864 107,160
=======================================================================================
TOTAL
180,291
99,599 104,780
63,290 108,364 107,660
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
No. of parcels 2,706 2,716 2,724 2,739 2,750
. No. of prosecutions
No. of litigations 8 5 2 2 2
No. of City Funds 16 23 25 22 25
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
180,291
99,599
104,780
63,290 108,364
107,660
o
.program Revenues
Fines
Levy Dollars
21,812
158,479
28,431
71,168
18,000
86,780
18,000 18,000
45,290 90,364
18,000
89,660
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
-19-
I
DEPARTMENT MISSION:
.
FUND:
DEPARTMENT:
DEPT NO:
General
Planning & Zoning
56
Guide and control the physical
development of the community.
Coordinate and implement long
range city-wide and area planning
act~vities.
OBJECTIVES:
- Hold public meetings on draft Comprehensive Plan and adopt
- Provide adequate staff support to Senior Housing Task Force
- Update City Subdivision Code
- Establish an action plan to implement Comprehensive Plan
- Begin work on a short-term implementation plan
- Complete the automation of property records
- Complete implementation of Rental Housing Code
Increase citizen excellent/good rating on overall service (68%) and
courteousness/professionalism of staff (73%)
.
HIGHLIGHTS/COMMENTS:
staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts for computer & office equipment, and cellular phone
Miscellaneous supplies
support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Printing of Compo Plan map updates
.
Charges & Fees:
Membershi~s to APA, MN APA, Sensible Land Use Coalition
Subscript~ons to APA Journal & Zoning News -
-20-
I
FUND: #10
DEPARTMENT: Planning & Zoning
DEPT # 56
---------------------------------------------------------------------------~----------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-July
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
-------------------------------------------------------------~-------------------------
staffing 64,509 64,509 80,433 48,935 80,433 82,031
Supplies/Materials 918 918 1,880 1,566 2,780 2,000
support Services 5,104 5,104 6,480 2,171 4,600 6,450
Charges & Fees 239 239 250 105 250 250
Capital outlay 424 424
Transfers
=======================================================================================
TOTAL
71,194
71,194
89,043
52,777
88,063
90,731
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
No. of zoning apps.
. No. of zoning complnts
28
11
24
8
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 71,194 71,194 89,043 52,777 88,063 90,731 0
Program Revenues
. Zoning Appl. Fees 972 6,324 5,000 4,587 6,000 5,000
Bldg. Permit Carryover 82,688 82,688 8,360 79,790 50,811 35,508
Levy Dollars (12,466) (17,818) 75,683 (31,600) 31,252 50,223 0
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Full time:
Planning Dir
Planning Asst.
.85
.5
.95
.7
.95
.7
-21-
I
FUND:
DEPARTMENT:
DEPT NO:
DEPARTMENT MISSION:
.
General
Municipal Bldg - City Hall
57
Provide for the ~hysical operation
of City Hall: ut~l~ties; maintenance
of off~ce equipment and the building
structure; and provide for the City's
general liability, pro~erty, auto and
worker's compensation ~nsurance.
OBJECTIVES:
- Paint remaining City Hall offices
- Paint/stain deck
- Improve City Hall landscaping
- Install smoke detectors in City Hall
.
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
City Hall supplies
support Services:
Citr Hall janitorial & rug services
Uti ities and phone service for City Hall - 1 new phone
Insurance coverage for all city depts except enterprise
line
funds
Charges & Fees:
Rental of postage meter and pop machine
Special Assessments on City owned property
.
Capital Outlay:
Copier, FAX machine and Smoke Detectors for City Hall
-22-
I
FUND: #10
DEPARTMENT: Municipal Building - city Hall
DEPT # 57
---------------------------------------------------------------------------~----------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-July
1993
Annual Proposed Adopted
Est-93 1994 1994
-------------------------------------------------------------~-------------------------
staffing
Supplies/Materials 8,939 6,581 8,420 4,371 6,200 8,050
Support Services 77,509 73,036 85,800 7,985 77,000 78,000
Charges & Fees 4,503 1,932 2,500 2,850 5,000 5,500
Capital outlay 5,670 6,693 1,360 1,360 13,100
Transfers
=======================================================================================
TOTAL
96,621
88,242
96,720
16,566
89,560 104,650
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Number of copies
162,587 164,653 156,000
160,000 160,000
.
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
96,621
88,242
96,720
16,566
89,560 104,650
o
.rogram Revenues
Insurance rebate
Levy Dollars
9,899
86,722
18,829
69,413
15,000
81,720
o
15,000 15,000
89,650
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
-23-
I
FUND:
DEPARTMENT:
DEPT NO:
General
Police
DEPARTMENT MISSION:
~
58
To provide a modern, flexible, full-service
criminal justice agency which is responsive
to commun~ty needs
------------------------------------------------------------------------------------------
OBJECTIVES:
- Complete review of police funding formula
- Maintain high helpfulness rating of police personnel (90% helpful to very
- Maintain or improve on hi9h excellent rating on overall
se~vice (88%){ response t~me (93%), courteouseness/professionalism (88%),
cr~e prevent~on programs (90%)
- Maintain or improve on "feeling of safety om my neighborhood" (satisfied
(satisfied to very satisfied - 88%)
helpful)
and
to very satisf
.
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Support Services:
Police services contract for 1994
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
.
-24-
I
FUND: #10
DEPARTMENT: Police
DEPT # 58
---------------------------------------------------------------------------*-----------
BUDGET Actual Actual Budget Jan-July Annual Proposed Adopted
ITEM 1991 1992 1993 1993 Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
430 500 500
383,057 389,182 404,674 290,465 401,684 421,541
=======================================================================================
TOTAL
383,057 389,612 405,174 290,465 401,684 422,041
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Initial complaint report 13,388 15,000 15,000
4ItClearance rate - ICR's 96.0% 96.0% 96.0%
Part I crimes (serious) 290 300 300
Part II crimes (other) 672 700 700
Clearance rate (Parts 62% 60% 60%
I & II)
Statewide clearance rate 39% 38% 38%
Citations issued * 6,570 4,600 4,600
Police vehicles 8 8 8
Shorewood demand 43.0% 44.8% 44.8%
* A traffic grant that has provided $90,000 in federal funds for overtime traffic
enforcement will end in October 1992. This grant has enabled us to maintain a
strong traffic enforcement effort for the past three years. With the grant
ending, a large drop in citations issued can be expected.
---------------------------------------------------------------------------------------
4ItCOST INDICATORS:
Expenditures 383,057 389,612 405,174 290,465 401,684 422,041
Program Revenues
Fines 102,422 72,769 77,000 15,573 52,000 57,000
Levy Dollars 280,635 316,843 328,174 274,892 349,684 365,041
Other Dollars
o
o
---------------------------------------------------------------------------------------
STAFFING:
Chief 1 1 1 1 1 1
Lieutenant 1 1 1 1 1 1
Sergeant 2 2 2 2 2 2
Investigator * 2 2 2 2 2 2
Patrol fficer 7 7 7 7 7 7
Administrative Clerk 1 1 1 1 1 1
Clerk/Typist ** 1.2 1.2 1.2 1.2 1.2 1.2
* 1 Juvenile Specialist
** 2 Part time @ .6
-25-
I
FUND:
DEPARTMENT:
DEPT NO:
DEPARTMENT MISSION:
.
General
Fire Protection
Provide the highest possible quality
of fire suppression, prevention and
education services, and First Responder
emergency medical services
59
OBJECTIVES:
- Maintain helpfulness rating of fire personnel (99% helpful to very helpful)
- Maintain or improve on hi9h excellent/good rating on overall
service (97%), response t~me (94%), courteousness/professionalism (97%) and
inspection and fire prevention programs (94%)
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound ($5,122) & Excelsior ($104,462)
-26-
.
.
I
FUND: #10
DEPARTMENT: Fire Protection
DEPT # 59
---------------------------------------------------------------------------~-----------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-July
1993
Annual Proposed Adopted
Est-93 1994 1994
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
88,527
95,398 102,668
51,344 102,668 109,584
=======================================================================================
TOTAL
88,527
95,398 102,668
51,344 102,668 109,584
o
SERVICE INDICATORS:
Excelsior Fire Dept. for Shorewood
. Fire calls 62
Rescue calls 93
Inspection hours 75
Investigation hours 25
Other hours * 244
Cost of emergency
response 75,968.
Cost of inspection/
investigation 7,159
80
100
75
25
250
* includes plan review, paper work, complaint investigation,
tank removals, burning permits, etc.
COST INDICATORS:
.Expenditures
Program Revenues
88,527
95,398 102,668
51,344 102,668 109,584
o
Levy Dollars
88,527
95,398 102,668
51,344 102,668 109,584
o
Other Dollars
STAFFING:
Chief 1 1 1 1
Asst. Chief 1 1 1 1
Captain 2 2 2 2
Lieutenants 4 4 4 4
Fire Marshall 1 1 1 1
Trainin~ Officer 1 1 1 1
Firefig ters 25 20 25 35
-27-
I
FUND:
DEPARTMENT:
DEPT NO:
General
Protective Inspection
60
DEPARTMENT MISSION:
.
Enforce construction safety and
related building codes through plan
review and inspections
------------------------------------------------------------------------------------------
OBJECTIVES:
- Increase and enhance public information through the development of at least
two additional handouts relative to building codes (Total of 4)
- Draft an article for each City newsletter
- Explore joint inspection possibilities with adjoining communities
- Implement automated permit tracking system
- Increase helpfulness ratings of building inspector (68% helpful to very helpful)
- Increase helpfulness ratings of animal control personnel (49% helpful to very helpful)
- Increase citizen excellent/good rating on overall service (74%) and
courteousness/professionalism (73%) of inspection staff
- Increase City excellent{good rating on overall service of
animal control personne (41%)
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage! meetings & seminars
Printing of applicat~on forms
Animal control contract with City of Chanhassan
.
Charges & Fees:
Membership to ICBO
Remittances to state of permit surcharges collected
capital Outlay:
Typewriter and 2-drawer file cabinet
-28-
...
...
FUND: #10
DEPARTMENT: Protective Inspection
DEPT # 60
;.
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-July Annual Proposed Adopted
1993 1993 . Est-93 1994 1994
staffing 51,285 56,605 61,739 30,278 61,739 62,617
Supplies/Materials 561 1,884 1,775 171 1,775 1,775
Support Services 15,943 13,049 18,075 6,895 15,875 18,500
Charges & Fees 7,469 8,531 5,100 4,069 6,300 6,500
Capital Outlay 6,000 600
Transfers
=======================================================================================
TOTAL
75,258
86,069
86,689
41,413
85,689
89,992
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
.
No. of permits issued
New Homes
Additions/Other
Avg inspections/permit
New Homes
Additions/Other
No. of complaints
69
471
8-10
2-4
27
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 75,258 86,069 86,689 41,413 85,689 89,992
Program Revenues
. Building Permits 149,403 149,403 90,000 80,189 80,189 84,492
State Surcharges 8,543 8,543 5,000 5,368 6,500 6,500
Levy Dollars (82,688) (71,877) (8,311) (44,144) (1,000) (1,000)
Other Dollars
o
o
---------------------------------------------------------------------------------------
STAFFING:
Full time:
Building Official
Planning Dir
Planning Asst
Secretary/Recept
1
.15
.50
1
.15
.50
1
.05
.30
.10
1
.05
.30
.10
-29-
I
FUND:
DEPARTMENT:
DEPT NO:
DEPARTMENT MISSION:
~
General
City Engineer
61
Provide engineering and construction
management services for the City.
------------------------------------------------------------------------------------------
OBJECTIVES:
- Produce a readable map of the City of public distribution
- Complete an inventory of right-Of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
.
HIGHLIGHTS/COMMENTS:
Staffing:
New City Engineer Position, part of Assistant Clerk time and
part-time inspector/technician
Support/Materials:
Books and Misc. supplies
Support Services:
Contractual engineerin9 for 1994
Communications - addit~onal phone line, cellular phone
Travel mileage, conferences, continuing education
Misc. printing & publishing
.
Charges & Fees:
Subscriptions and memberships
capital Outlay:
Com~uter hardware and software, engineering equipment
Off~ce furniture - drafting table, etc.
-30-
I
FUND: #10
DEPARTMENT: City Engineer
DEPT # 61
BUDGET Actual Actual Budget Jan-July Annual Proposed Adopted
ITEM 1991 1992 1993 1993 Est-93 1994 1994
---------------------~---------------------------------------~-------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
capital Outlay
Transfers
61,068
68,813
39,000
34,854
70,000
68,650
300
9,400
300
5,000
TOTAL
=======================================================================================
83,650
o
61,068
68,813
39,000
34,854
70,000
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Engineering/Inspection
as % of project cost
- Street Projects
- Lift Stations
- Pine Bend
- Shady Hills
Old Market Road
- P.W. Facility
SE Water Trmt Plant
.
COST INDICATORS:
---------------------------------------------------------------------------------------
Expenditures
Program Revenues
Park Cap. Imp. Fund
Water Fund
Sewer Fund
MSA
. Public Projects
Private Projects
Levy Dollars
Other Dollars
61,068, 68,813
61,068 68,813
39,000
39,000
34,854
34,854
70,000
70,000
83,650
o
15,000
2,000
5,000
13,750
5,000
42,900
o
STAFFING:
---------------------------------------------------------------------------------------
Full Time:
Engineer
Asst. Clerk
Part Time:
Inspector/Tech.
-31-
1
.25
1
I
FUND:
DEPARTMENT:
DEPT NO:
General
Public Works Service
DEPARTMENT MISSION:
~
62
Provide supervision and su~port
for all puolic works funct~ons!
provides for public works util~ties,
shop and equipment maintenance and fuels
------------------------------------------------------------------------------------------
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
- Maintain or improve on helpfulness rating of Public Works personnel
(81% helpful to very helpful)
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step and contract increases
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
.
Charges & Fees:
Miscellaneous equipment rentals
Membership to MN Street Superintendents Assn
Capital Outlay:
FAX/copier for Public Works Facility
Transfers:
Transfer to Equipment Replacement Fund
-32-
T
.J..
FUND: #10
DEPARTMENT: Public Works Service
DEPT # 62
;.
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-July Annual Proposed Adopted
1993 . Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 110,753 141,608 118,615 77,329 123,319 119,131
Supplies/Materials 37,545 29,124 36,300 14,550 30,000 34,000
Support Services 9,592 12,270 14,950 8,805 17,000 18,450
charges & Fees 772 1,205 550 1,108 1,666 650
Capital Outlay 25,015 9,092 290 300 1,000
Transfers 90,000 90,000 94,500
=======================================================================================
TOTAL
183,677 193,299 260,415 102,082 262,285 267,731
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
No of Gopher One calls
. No of vehicle repairs
1,531
106
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
183,677 193,299 260,415 102,082 262,285 267,731
o
411rrogram Revenues
Levy Dollars
183,677 193,299 260,415 102,082 262,285 267,731
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Full time:
Public Works Dir
Lt Equip Oper/Foreman
Asst. Clerk
1
1.5
1
1.5
1
1.5
.25
1
1.5
.25
-33-
I
;.
FUND:
DEPARTMENT:
DEPT NO:
DEPARTMENT MISSION:
General
Streets & Roadways
63
To maintain and upgrade City streets,
parking areas and storm water control
systems in an efficient and economical
manner
OBJECTIVES:
- Develop a pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Mow boulevards at least 6 times annually
Visually inspect storm drainage grates annually and repair as needed
- Increase satisfaction rating on condition of streets (my street 55%;
streets in general 60%)
- Maintain or improve satisfaction level on cleanliness of streets (75%)
- Increase citizen excellent/good service rating on street maintenance (59%)
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step and contract increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
support Services:
Operators and equipment for contracted street & road repair
Safety training
Contracted road striping
.
Transfers:
Transfer to Street Replacement Fund
-34-
I
FUND: #10
DEPARTMENT: Streets & Roadways
DEPT # 63
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-July
1993 1993
Annual Propos~ Adopted
Est-93 1994 1994
Staffing 67,984 76,708 88,639 45,960 80,446 88,586
Supplies/Materials 16,540 60,198 30,000 10,184 30,000 30,000
Support Services 2,030 2,248 37,100 402 35,844 37,600
Charges & Fees
Capital outlay 6,980 24,005
Transfers 220,000 220,000 230,000
=======================================================================================
TOTAL
93,534 163,159 375,739
56,546 366,290 386,186
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
.
Miles of street
State
County
City - MSA
City - Local
2.7
1.7
9.3
37.5
2.7
1.7
9.3
39.0
Miles Sealcoated 0.0
Tons of patch material 653
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 93,534 163,159 375,739 56,546 366,290 386,186
Program Revenues
MSA Maintenance 13,875 13,755 13,750 6,878 13,750
. Budgeted Reserve 15,000 15,000 15,000 28,000
Levy Dollars 79,659 149,404 346,989 34,668 337,540 358,186
Other Dollars
o
o
---------------------------------------------------------------------------------------
STAFFING:
Full time:
Lt Equip Oper/Foreman
2.5
2.5
2.5
2.5
2.5
-35-
I
.
FUND:
DEPARTMENT:
DEPT NO:
DEPARTMENT MISSION:
General
64
Provide snow and ice control for
public streets and City owned parking
lots to ensure the safe and efficient
movement of traffic
Snow & Ice Removal
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 12 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
- Maintain or iprove on high citizen excellent/good service rating on snow removal (88%)
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step and contract increases and increase in insurance cap to $290/mo
Supplies/Materials:
Sand and calcium chloride for ice control
.
-36-
I
FUND: #10
DEPARTMENT: Snow & Ice Removal
BUDGET
ITEM
Staffing
Supplies/Materials
support Services
Charges & Fees
Capital Outlay
Transfers
Actual
1991
29,762
12,350
Actual
1992
12,971
12,882
Budget Jan-July
1993 1993
23,723
14,000
13,017
5,358
DEPT # 64
~
Annual Proposed Adopted
Est-93 1994 1994
23,723
14,000
23,709
14,000
TOTAL
=======================================================================================
o
42,112
25,853
37,723
18,375
37,723
37,709
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Miles of street plowed 41
~ Tons of salt used
Tons of sand used
No of snowfalls
No/times crew deployed
Inches of snowfall
Manhours spent
No of cul-de-sacs plow
102
409
1,820
80
COST INDICATORS:
---------------------------------------------------------------------------------------
Expenditures
411frogram Revenues
Levy Dollars
Other Dollars
42,112
42,112
25,853
25,853
37,723
37,723
18,375
18,375
37,723
37,723
37,709
o
37,709
o
---------------------------------------------------------------------------------------
STAFFING:
Full time:
Lt Equip Oper/Foreman
.5
.5
-37-
.5
.5
I
FUND:
DEPARTMENT:
DEPT NO:
General
Traffic Control/St Lights
65
DEPARTMENT MISSION:
Provide for street lighting and traffic
signals at intersections and other
locations throughout the City for the
safety of pedestrians and vehicular
traff~c
OBJECTIVES:
------------------------------------------------------------------------------------------
- Perform a cost efficiency study of street lighting system
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 amd Old Market Road
Street signs & posts
Support Services:
Electricity for semaphores and street lights
-38-
.
.
T
...
FUND: #10
---------------------------------------------------------------------------------------
DEPT # 65
BUDGET
ITEM
DEPARTMENT: Traffic Control/Street Lighting
Actual
1991
Actual
1992
Budget
1993
Jan-July
1993
Annual Proposea Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
3,427
22,473
3,505
23,916
4,500
28,000
1,302
14,238
3,300
27,500
4,000
28,500
TOTAL
=======================================================================================
32,500
o
25,900
27,421
32,500
15,540
30,800
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
No of street lights
.
No of traffic signals
~
143
4
147
5
147
5
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
4lirogram Revenues
Levy Dollars
Other Dollars
25,900
25,900
27,421
27,421
32,500
32,500
15,540
15,540
30,800
30,800
32,500
o
32,500
o
STAFFING:
---------------------------------------------------------------------------------------
-39-
I
FUND:
DEPARTMENT:
DEPT NO:
General
Sanitation/Waste Rmv/Weeds
67
OBJECTIVES:
- Resolve all property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
DEPARTMENT MISSION:
;.
Provide for the general sanitation
and cleanliness 'of the City and provide
for the treatment of noxious weeds on
City properties.
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weea spray~ng services
-40-
.
.
I
FUND: #10
DEPARTMENT: Sanitation/Waste Removal/Weeds
DEPT # 67
;.
---------------------------------------------------------------------------------------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-Ju1y Annual Proposed Adopted
1993 1993 . Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 1,508 2,886 611 27 134 611
Supplies/Materials
Support Services 4,007 3,175 5,500 2,407 2,907 4,000
Charges & Fees
Capital Outlay
Transfers 10,000 10,000
=======================================================================================
TOTAL
5,515
6,061
16,111
2,434
13,041
4,611
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
. No of weed complaints 8 0
No of notices served 6 0
No of parcels sprayed
Miles/roadside sprayed
Spraying in Dollars 2,080 2,160
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
5,515
6,061
16,111
2,434
13,041
4,611
o
~rogram Revenues
Levy Dollars
5,515
6,061
16,111
2,434
13,041
4,611
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
-41-
I
;.
FUND:
General
DEPARTMENT MISSION:
To provide diseased tree inspection
DEPARTMENT: Tree Maintenance services to residents; to remove diseased
trees located on city property; and to
DEPT NO: 68 maintain and trim trees located on
City rights-of-way and other property
-------------------~----------------------------------------------------------------------
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step and contract increases
Supplies/Materials:
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
.
-42-
I
FUND: #10
---------------------------------------------------------------------------------------
DEPT # 68
BUDGET
ITEM
DEPARTMENT: Tree Maintenance
Actual
1991
Actual
1992
Budget Jan-July
1993 1993
Annual Propos~d Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing 13,321 6,315 14,085 3,955 14,072 14,077
Supplies/Materials 16 90 100 50 100
Support Services 11,336 11,818 15,100 599 15,090 12,100
Charges & Fees
Capital Outlay
Transfers
TOTAL
=======================================================================================
o
24,673
18,223
29,285
4,554
29,212
26,277
SERVICE INDICATORS:
---------------------------------------------------------------------------------------
.
No of trees removed
No of trees trimmed
Yards of brush hauled
COST INDICATORS:
--------~------------------------------------------------------------------------------
Expenditures
Program Revenues
.
Levy Dollars
Other Dollars
24,673
24,673
18,223
18,223
29,285
29,285
4,554
4,554
29,212
29,212
26,277
o
26,277
o
---------------------------------------------------------------------------------------
STAFFING:
Lt Equip Oper/Foreman
.4
.4
.4
-43-
.4
.4
I
~
DEPARTMENT MISSION:
FUND:
DEPARTMENT:
DEPT NO:
General
Parks & Recreation
69
Maintain city parks, trails & beaches to
ensure safe ana enjoyable recreational
amenities, and coord~nate recreational
opportunities for City residents of all
ages and physical abilities
OBJECTIVES:
- Install/re~lace playground equipment in two (2) additional parks
each year ~n 199~ ana 1995
- Make new playground equipment handicap accessable
- Implement mechanism to assist in funding park maintenance and improvements
- Provide off-street parking for Cathcart Park
- Coordinate scheduling of fields with Minnetonka Community Services
- Add and/or replace 5 picnic tables per year
- Plant at least 10 trees per year
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step and contract increases
Supplies/Materials:
Small tools
Maintenance
Maintenance
Rock, black
contracts for computer and office equipment
to park equipment and buildings
dirt, gravel, sand, fertilizers, seed for parks
Support Services: .
Contracted park planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter J
Charges & Fees:
Rental of portable toilets
Capital Outlay:
5 new picnic tables
Transfers:
Transfer to Park Capital Improvement Fund
-44-
I
FUND: #10
DEPARTMENT: Parks & Recreation/Beaches
DEPT # 69
---------------------------------------------------------------------------~-----------
BUDGET Actual Actual Bud~et Jan-Jul~ Annual Proposed Ado~ted
ITEM 1991 1992 19 3 199 Est-93 1994 994
---------------------------------------------------------------------------------------
staffing 78,140 64,610 88,404 46,195 80,605 79,828
Supplies/Materials 14,872 20,121 22,650 9,414 20,900 22,150
support Services 23,070 21,652 19,450 8,816 17,340 15,800
Charges & Fees 2,944 3,693 9,000 5,069 7,288 4,500
Capital Outlay 25,205 6,099 6,550 6,500 1,250
Transfers 50,000 50,000 50,000
=======================================================================================
TOTAL
144,231 116,175 196,054
69,494 182,633 173,528
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Acres of maint park 79.7 79.7 79.7 79.7
- No. of ballfields
Softball 3 3 3 3
Baseball 4 4 4 4
No. of warming houses 3 3 3 3
No. of hockey rinks 2 2 2 2
No. of skating rinks 3 3 3 3
Miles of Trails
Cost of maint per acre
No. of times rinks are
cleaned & resurfaced 80 80 80 80
No. of picnic tables 15 20 25 30
----------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures 144,231 116,175 196,054 173,528
Program Revenues
Tonka Ba~ - Beach 524 508 700 500
Liquor S ore Transfer 25,000 35,000 40,000 40,000
Levy Dollars 118,707 80,667 155,354 133,028
Other Dollars
o
o
---------------------------------------------------------------------------------------
STAFFING:
Full time:
Asst. Clerk
Lt Equip Oper/Foreman
.25
1.4
.25
1.4
.25
1.6
.25
1.5
Part time:
Summer
Winter (rinks)
1
9
1
9
2
10
2
10
-45-
I
FUND:
DEPARTMENT:
DEPT NO:
DEPARTMENT MISSION:
~
General
Capital Improvement
70
To provide a conduit for funding of
cap~tal improvem~nt pro9ram through the
transfer of dollars lev~ed througfi the
City's General Fund
------------------------------------------------------------------------------------------
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Transfers:
Transfer to Capital Reserve Fund for future capital improvements
-46-
.
.
I
FUND: #10
DEPARTMENT: Capital Improvement
DEPT # 70
----------------------------------------------------------------------------~----------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget Jan-July
1993 1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
163,112 165,000 101,600
10,000
97,000
=======================================================================================
TOTAL
163,112 165,000 101,600
o
10,000
97,000
o
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
.
------------------------------------~--------------------------------------------------
COST INDICATORS:
Expenditures
163,112 165,000 101,600
o
10,000
97,000
o
411Jrogram Revenues
Sale of House
Levy Dollars
94,000
163,112 165,000 7,600
o
10,000
87,000
10,000
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
-47-
I
DEPARTMENT MISSION:
.
FUND:
General
To provide for unanticipated increases
DEPARTMENT: Contingency in ~rogram costs and decreases in
ant~cipated revenue; and to provide
DEPT NO: 71 a source of funds for ~rojects and
purchases approved dur~ng the fiscal
year by the City Council
------------------------------------------------------------------------------------------
OBJECTIVES:
.
HIGHLIGHTS/COMMENTS:
Support Services:
Council Contingency
.
-48-
I
FUND: #10
DEPARTMENT: Contingency
DEPT # 71
---------------------------------------------------------------------------~-----------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-July
1993
Annual Proposed Adopted
Est-93 1994 1994
---------------------------------------------------------------------------------------
staffing
Supplies/Materials
Support Services
Charges & Fees
Capital outlay
Transfers
50,000
8,636
57,074
84,413
TOTAL
=======================================================================================
o
o
84,413
o
50,000
8,636
57,074
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Original budget
. Used during the year
50,000
50,000
50,000
8,636
57,074
84,413
o
COST INDICATORS:
---------------------------------------------------------------------------------------
Expenditures 50,000
411rrogram Revenues
Refunds & Reimbursemts
Levy Dollars 50,000
Other Dollars
50,000
50,000
57,074
1,000
56,074
84,413
o
84,413
o
STAFFING:
---------------------------------------------------------------------------------------
-49-
I
~
FUND:
DEPARTMENT:
DEPT NO:
DEPARTMENT MISSION:
Water
80
To provide a safe, clean, uninterrupted
sup~ly of drinking water to all City
res~dents connected to the City water system.
Water
------------------------------------------------------------------------------------------
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Study the feasibility of decommissioning Badger and Woodhaven wells.
- Explore possibility of interconnecting with other communities
.
HIGHLIGHTS/COMMENTS:
Revenues:
Property taxes levied for revenue bonds and interest decreases $825
Includes a $.05/1000 gallon increase in water rates
Other revenues estimated based on 40 new homes
Expenses:
Staffing:
.25 Light Equipment Operator
.10 Senior Accounting Clerk
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Chemicals for water treatment
Support Services:
Contract with Munitech for system maintenance
Insurance on water system
Water testing
Water system analysis
Charges & Fees:
Sales Tax on commercial water sales
State surcharge of $5.21/year on all connections
.
Capital Outlay:
Overhaul Woodhaven Well
New Building - Badger Well
Water Connection - T.H. 7/Vine Hill Road
Other:
Water Purchased from other communities
Meter purchases
Debt service payments
Well utility charges
-50-
I
FUND: #60
DEPARTMENT: Water
DEPT # 80
---------------------------------------------------------------------------.-----------
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Aug
1993
Annual Proposed Adopted
Est-93 1994 1994
------------------------------------------------------------~--------------------------
REVENUE
Property Tax 17,125 15,927 14,675 7,653 14,300 18,825
Charges for Service 189,699 218,359 169,200 102,881 189,200 192,100
Budgeted Reserves 31,589
=======================================================================================
TOTAL REVENUE 206,824 234,286 183,875 110,534 203,500 242,514 O'
EXPENSES
Staffing 5,243 5,243 11,520 5,047 6,298 12,364
Supplies/Materials 81,520 81,520 23,200 76,498 82,628 78,328
Support Services 57,777 57,777 66,200 39,260 101,225 67,425
Charges & Fees 533 533 4,750 4,848 19,626 5,200
Capital Outlay 413 413 68,000
Transfers 20,000 20,000
Other 59,334 59,334 60,700 43,601 55,325 72,325
.======================================================================================
TOTAL EXPENSES 224,820 224,820 166,370 169,254 265,102 303,642 0
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Miles of Water Line 14 14
No. of Connections 744 744
No. of Hydrants 160 160
Avg. Daily Consump. (g 234,000 234,000
Water rate per 1000 ga 1.40 1.40 1.45 1.45 1.45
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
411trogram Revenues
Charges for Services
Levy Dollars
224,820 224,820 166,370
303,642
o
189,699 218,359 169,200
17,125 15,927 14,675
192,100
18,825
o
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Sr. Acctg. Clerk
Lt. Equip. Oper./Foreman
0.10
0.50
o. ;1.0
0.50
0.15
0.25
0.10
0.25
-51-
I
FUND:
DEPARTMENT:
DEPT NO:
Sanitary Sewer
Sanitary Sewer
82
DEPARTMENT MISSION:
..
To provide a safe, sanitary sewer
service to all eity residents
OBJECTIVES:
- Work with MWCC to correct inflow and infiltration into the sanitary sewer system
- Work with MWCC to reduce sewage treatment costs to the City
.
HIGHLIGHTS/COMMENTS:
Revenues:
Sewer service charges
Interest revenue
Other revenues estimated based on 40 new homes
Expenses:
Staffing:
.25 Light Equipment Operator
.10 Senior Accounting Clerk
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Insurance on sewer system
Le9al & engineering services
Utl.lities
Travel & seminars
.
Charges & Fees:
MWCC service access charges
Charges for sewage flow l.nto Excelsior Trunks
MWCC sewage treatment charges - 47% increase from 1992
-52-
I
FUND: #61
DEPARTMENT: Sanitary Sewer
DEPT # 82
;.
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Aug
1993
Annual Proposed Adopted
Est-93 1994 1994
REVENUE
Charges for Service 561,901 651,520 779,200 3711207 680,500 696,750
EXPENSES
Staffing 12,230 17,333 22,085 7,476 12,437 12,364
Supplies/Materials 182,095 190,540 7,700 4,066 183,810 7,400
Support Services 52,753 41,496 66,350 64,172 88,600 177,725
Charges & Fees 363,827 432,737 591,520 302,725 422,748 595,022
Capital Outlay 473 343 90,000 10,471 58,000
Transfers
=======================================================================================
TOTAL EXPENSES
611,378 682,449 777,655 388,910 765,595 792,511
o
~--------------------------------------------------------------------------------------
SERVICE INDICATORS:
Miles of Sewer Line
No. of Connections
No. of Lift Stations
Sewer Charge .
53.5
2,200
18
49.75
54
54
2,340
18
65.00
2,356
18
59.60
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
611,378
777,655
792,511
o
~rogram Revenues
Charges for Services
Levy Dollars
561,901
779,200
696,750
o
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
Sr. Acctg. Clerk
Lt. Equip. Oper./Foreman
0.10
0.50
0.10
0.25
0.15
0.25
0.15
0.25
0.10
0.25
0.10
0.25
-53-
I
.
FUND:
DEPARTMENT:
DEPT NO:
Recycling
Recycling
84
DEPARTMENT MISSION:
To provide weekly pickup of recyclables
to all City resiaentsi provide for the annual
pickup of household and yard wastes
------------------------------------------------------------------------------------------
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Increase program participation through use of incentives
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
.
HIGHLIGHTS/COMMENTS:
Revenues:
Hennepin County entitlement - Sl.75/household/month
City Clean-up fees for Spring clean-up
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies .
Support Services:
Recycling contract with Knutson - Sl.90/household/month
City Clean-up costs
Recycling incentive awards
-54-
I
FUND: #62
DEPARTMENT: Recycling
DEPT # 84
;.
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Aug Annual Proposed Adopted
1993 . Est-93 1994 1994
---------------------------------------------------------------------------------------
REVENUE
county Aid 50,600 56,896 51,100 28,622 60,774 51,100
Charges for Service 7,737 12,052 12,000 15,463 16,000 16,000
Transfers/other 492 12,109 10,000 585 650 500
=======================================================================================
TOTAL REVENUE 58,829 81,057 73,100 44,670 77,424 67,600 0
EXPENSES
staffing 546 1,222 1,080 1,100 1,222
Supplies/Materials 3,550 100 100
Support Services 58,580 58,015 61,800 44,138 62,721 64,300
Charges & Fees 1,327 797 1,300 1,400
Capital Outlay
Transfers
e=======================================================================================
TOTAL EXPENSES 58,580 63,438 63,122 46,015 65,121 67,022 0
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
Avg. monthly participation
Avg Monthly Collect. (tons)
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
58,580
63,438
63,122
46,015
65,121
67,022
o
~rogram Revenues
73,100
44,670
77,424
67,600
o
Levy Dollars
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
-55-
I
FUND:
DEPARTMENT:
DEPT NO:
DEPARTMENT MISSION:
..
Stormwater Management
Stormwater Management
85
To provide proper surface water and
ground water management throughout
the City.
OBJECTIVES:
.
HIGHLIGHTS/COMMENTS:
Revenues:
Stormwater Management Utility Charges
Expenses:
Staffing:
Miscellaneous staffing for Administration & Public Works
Supplies/Materials:
Drainage Correction/Maintenance Materials
.
Support Services:
Capital Outlay:
Set-aside for future stormwater management projects
-sb-
I
FUND: #63
DEPARTMENT: Stormwater Management Utility
DEPT # 85
;.
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-Aug Annual Proposed Adopted
1993 . Est-93 1994 ~994
REVENUE
Charges for Service
Transfers/other
18,295
40,000
40,000
=======================================================================================
TOTAL REVENUE
o
o
o
18,295
40,000
40,000
o
EXPENSES
Staffing
Supplies/Materials
support Services
Charges & Fees
Capital Outlay
2,859
3,500
3,664
16,336
20,000
Transfers
.======================================================================================
TOTAL EXPENSES 0 0 0 2,859 3,500 40,000 0
---------------------------------------------------------------------------------------
SERVICE INDICATORS:
---------------------------------------------------------------------------------------
COST INDICATORS:
Expenditures
o
o
o
2,859
3,500
40,000
o
~rogram Revenues
o
18,295
40,000
40,000 .
o
Levy Dollars
Other Dollars
---------------------------------------------------------------------------------------
STAFFING:
-Y7-
v
.
.
,.
/
..
To:
Mayor and City Council Members
~
FROM:
James C. Hurm, City Administrator
DATE:
October 20, 1993
RE:
staff City Engineer/Associate Director of Public Works
The position of City Engineer/Associate Director of Public Works
was first proposed two years ago. Although the position was favored
3 to 2 by the City Council, it was felt a greater consensus was
needed. The position should be revisited in one to two years. Two
years have gone by. The need for the position has not changed. The
analysis of 4 years shows that the position can be justified
financially. Don Zdrazil's support for the position continues. Joel
Dresel understands and recognizes the need.
Attached is an analysis of consulting engineering fees for the
years 1992, 1991, 1990 and 1986. Joel Dresel estimated the amount
of work which could have been done by a staff engineer, thereby
save consulting fees. The savings is estimated to be $84,200 of
$200,000 in 1992; $77,200 of $262,800 in 1991; and $53,500 of
$99,500 in 1990.
The Engineering Department will be treated like an enterprise fund
of the general fund. We will "charge out" the engineer's time at
perhaps $50 per hour to the various elements of the City. Currently
the consulting engineer is charging out at about $85 per hour. In
short, instead of the various funds of the City paying a private
consultant, the funds (at a lesser rate) will go to the general
fund to lower levy dollars needed for engineering (see Page 31 of
the proposed budget). Consulting engineering may still be needed
for design work and large projects.
I have worked under this system before and can assure you nothing
unexpected will come along. Funds have been budgeted for supplies,
equipment, staff support, etc. Keep in mind that even if we did not
see significant cost savings here we would still be recommending
this position because of the efficiencies of the position. Valuable
time can be spent learning the nuances of the city from Don. More
cost effective time could be spent on timely responses to inquires
from the public, City Council, Public Works and staff. More time
could be spent acquiring all possible state aid funds through a
thorough needs analysis and familiarity with MnDot. More time could
be spent on attempting to reduce sewer commission charges at a
reasonable cost. Some City Engineering services could perhaps be
contracted to neighbors (i. e. Excelsior) at a reasonable cost,
creating revenue for Shorewood. Some park related consulting fees
could be saved by doing project management in-house.
The time has come for the City to take this step.
JHjtln
102093.1
,.
,
October 20, 1993
;.
position:
'City Engineer/Associate Director' of Public Works
Objective and Scope:
As City Engineer this position plans, budgets, oversees, and in
general manages all contracted Public Works improvement projects;
assists and advises the various departments of the City in
engineering and technical matters; and performs the duties and
responsibilities of City Engineer as set forth in the City Code.
As Associate Director of Public Works this position works with the
Director and performs the duties of the director upon the
Director's absence; and will fully assume those duties upon the
position of the Director becoming open.
Relationship:
. Reports to:
Supervises:
City Administrator/clerk
Any person assigned to the engineering department.
Specific Responsibilities:
1. Planning/Budgeting
A. Coordinates the preparation of the annual 5-year capital
improvement program under the direction of the ci ty
Administrator.
B. Responsible for preparing and managing the engineering
department annual operating budget.
C.
Responsible for implementation' of the annual capital
improvement budget.
.
D.
Develop, maintain, and administer engineering and design
standards for public improvements.
2. Project Management
Is responsible for project management of all City capital
improvement projects (ie. drainage, parks, sanitary sewer,
streets, buildings and water).
A. Is responsible for the organization of all engineering
and capital project files.
B. Oversees and coordinates all consulting engineering
services.
. prepares, recommends,
engineering services
and oversees contracts for
. reviews and approves bills for engineering services
1 of 4
;.
Position: City Enqineer/Associate Director of Public Works
C. For each capital improvement project the engineer shall
be responsible for:
. project budget and cost estimates
. schedules, memos, and correspondence
. engineers preliminary report (feasibility report)
. prepares hearing notices, advertisement for bids and
addendums
. produces or reviews project plans and specifications and
makes recommendations to the City Council
. prepares bid tabulations
. functions as construction contract administrator
. responsible for project related applications and permits
. responsible for letters of credit, security agreements,
warranty bonds and insurance certificates
. prepares and recommends approval of change orders
. approves invoices and progress payments
. identifies and prepares for the acquisition of required
easements and r.o.w., including oversight of survey and
preparation of legal description activities.
. recommends project final acceptance to the City Council
and is responsible for all releases
. prepares the special assessment report and certifies
special assessment rolls to the City Clerk
3. Is responsible for the structural integrity of the City's
infrastructure (ie. buildings, streets, bridges, utilities,
etc) .
4. Advise the Public Works department of ongoing Public Works
matters in relation to engineering accountabilities.
5. Is responsible for quality control for public improvements
undertaken by a private developer including developing design
standards, review and approval of plans and specifications,
inspecting and testing all improvements in preparation for
recommending public acceptance by the City Council.
2 of 4
...
~
.
.
~
~
;.
Position: city Enqineer/Associate Director of Public Works
6. Is responsible for filing necessary reports, keeping proper
records, and complying with all requirements in relation to
the Municipal state Aid, (MSA) Highway program.
7. Is responsible for Park improvement project management. Works
with the Park Planner on planning and designing functions, and
the Administrator on project budgets. Attends Park Commission
meetings, as necessary, as a staff resource.
8. Assists with planning and inspection issues relating to site
improvements (ie. elevations, fill, drainage and utility hook
up questions) .
9. Reviews and comments on plats, rezoning, variances,
conditional and special uses and other issues as requested in
relation to engineering concerns.
.
10. Assist with health and safety issues (ie. traffic flow,
signage, and parking) .
11. Ensures responsiveness to the public through effective
relations with City residents.
12. Works with the Director of Public Works to assist the general
public in solving problems related to streets, right-of-way,
utilities, parking, drainage and all matters related to city
owned facilities.
13. Is responsible for City refuse collection and recycling
programs.
.
14. Acts as official representative of the City in meetings with
the Metropolitan Council and other agencies from the state,
County, Federal government and neighbor ing communi ties in
matters relating to engineering. Cooperate with private
enterprise in matters affecting the city.
15. Respond to resident concerns and complaints relating to
engineering accountabilities and keep affected residents
informed throughout the improvement process.
16. Other matters as may be assigned by the City Administrator or
City Council.
3 of 4
;.
position: city Enqineer/Associate Director of pUblic Works
Requirements:
1.
Bachelors Degree
background.
in civil
Engineering or equivalent
2. Registration as a professional engineer with the state of
Minnesota.
3. Ability to manage a budget and have experience in project
management.
4. Ability to handle public contact with tact and effectiveness.
5. Coordinate effectively with other departments.
6.
Because this position is intended to gradually transform into
an Engineer/Director of Public Works, some experience in a
Public Works supervisory capacity, with considerable
demonstrated technical expertise in the public works field,
and demonstrated skill in personnel management, planning and
controlling the work of others is preferred.
7. Ability to deal effectively with a variety of audiences,
including Ci ty Administrators, ci ty Council Members, the
public, contractors and suppliers, and officials from other
jurisdictions.
8. Ability to utilize engineering tools, such as a transit and
must be computer literate.
9. Experience with, and working knowledge of the statutory public
improvement special assessment process.
4 of 4
11/22/91
tIn. JOBDESCC
,
.
.
.
"
I
BUDGET COMMENTS: CITY ENGINEER
DEPT # 61
Code #
Engineers Salary
.25 Asst. Clerk Salary
03 Part-Time Salaries
01
26 Books & Materials
.
33
Engineering - General Contractual
44,550
6,900
36
37
Telephone - addition line needed, cellular phone
Conferences & Mileage
.
Subscriptions & Memberships
62 Computer, Software, Transit (?)
65 Office Furnishings - Drafting Table, etc.
-30-
Line Item Budget
~ ..
..
I
FUND: #10 General
Code
# ITEM
"
ACTIVITY: City Engineer
DEPT # 61
Annual Proposea Adopted
EST-93 1994 1994
Actual
1991
Jan-July
1993
Actual
1992
Budget
1993
------------------------------------------------------------~~-------------------------
01
02
03
06
07
08
09
10
PERSONAL SERVICES
Regular Salaries
O.T. Salaries
Part Time Salaries
FICA City Share
PERA City Share
Ins. City Share
Medicare City Share
Other Withhold.
51,450
6,OOe
4,395
2,305
4,500
---------------------------------------------------------------------------------------
Total
SUPPLIES
20 Office Supplies
21 Motor Fuel & Lube
22 Small Tools
23 Maint-Equipment
24 Maint-Buildings
26 General Suppl~es 300
-------------------------------------------------------------------------~-------------
Total 0 0 0 0 0 300 0
30
31
32
33
34
35
36
37
38
39
40
41
42
43
OTHER SERVICES
Legal
Financial
Audit
Engineering
Planning
Contract
Communication
Travel, Conf,Sch
Print/Publish
Utilities-
Gas./Elec.
Improvements
Ins.-Total
Debt Service
Misc. Services
o
o
o
o
o
68,650
o
.
67,397
68,813
39,000
34,854
70,000
5,000
1,500
2,500
400
---------------------------------------------------------------------------------------
Total
OTHER CHARGES
SO Rental
52 Licenses-Taxes
53 Sub scrip-Member 300 .
54 State Surchgs
55 Interest-
Interfund Loan
56 Allocated Expense
from other Depts
---------------------------------------------------------------------------------------
Total 0 0 0 0 0 300 0
60
61
62
63
64
65
CAPITAL OUTLAY
Land
Buildings
Machinery-Equip
Other Improve
Future
Furn & Fixtures
67,397
68,813
39,000
34,854
70,000
9,400
o
3,500
1,500
---------------------------------------------------------------------------------------
Total
TRANSFERS
70 Permanent
71 Temporary
72 Refund-Reimburse.
o
o
o
o
5,000
o
o
---------------------------------------------------------------------------------------
Total
o
o
o
o
o
o
o
=======================================================================================
TOTAL ACCOUNT
o
67,397
68,813
39,000
34,854
70,000
83,650
-31-
Summary Budget
.. ....
FUND:
General
City Engineer
DEPARTMENT MISSION:
DEPARTMENT:
DEPT NO:
Provide engineering and construction
management services for the City.
61
------------------------------------------------------------------------------------------
OBJECTIVES:
- Produce a readable map of the City of public distribution
- Complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
.
HIGHLIGHTS/COMMENTS:
Staffing:
New City Engineer Position, part of Assistant Clerk time and
part-time inspector/technician
Support/Materials:
Books and Misc. supplies
iPort Services:
ntractualengineering for 1994
ommunications - addit~onal phone line, cellular phone
Travel mileage, conferences, continuing education
Misc. printing & publishing
Charges & Fees:
Subscriptions and memberships
Capital outlay:
Computer hardware and software, engineering equipment
Office furniture - drafting table, etc.
-30-
FUND: #10
DEPARTMENT: City Engineer
DEPT # 61
---------------------------------------------------------------------------------------
.. ... ,.
BUDGET
ITEM
Actual
1991
Actual
1992
Budget
1993
Jan-July Annual Proposed Adopted
1993 . Est-93 1994 1994
---------------------------------------------------------------------------------------
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
61,068
68,813
39,000
34,854
70,000
68,650
300
9,400
300
5,000
=======================================================================================
TOTAL 61,068 68,813 39,000 34,854 70,000 83,650 0
SERVICE INDICATORS:
Engineering/Inspection
as % of project cost
- Street Projects
- Lift Stations
- Pine Bend
- Shady Hills
- Old Market Road
- P.W. Facility
- SE Water Trmt Plant
COST INDICATORS:
Expenditures
Program Revenues
Park Cap. Imp. Fund
Water Fund
Sewer Fund
MSA
Public Projects
Private Projects
Levy Dollars
other Dollars
STAFFING:
Full Time:
Engineer
Asst. Clerk
Part Time:
Inspector/Tech.
61,068
61,068
68,813
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.
A
PROPOSED
CITY OF SHOREWOOD
CAPITAL IMPROVEMENT PROGRAM
Consisting of a Capital Improvement Plan
and a Finance Plan for the Years
1994-1998
LATE STUDY SESSION
CAPITAL
IMPROVEMENT PLAN
.
.
A
TABLE OF CONTENTS
I . INTRODUCTION............................................. .1-3
II. CAPITAL IMPROVEMENTS PLAN................................ 4
A. Capital Improvement Plan Elements:
Wa t er. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 - 7
streets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13
Stormwater Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14-16
sani tary Sewer..................................... 17
Public Facilities & Office Equipment...............18
Equipment......................................... .19-20
p arks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21- 32
Unscheduled Potential Projects.....................33
B. Project Schedules:
1994-1998. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34-36
C. Capital Improvement Funding by Source................36
III. CAPITAL FINANCE PLAN.................................... 37
A. Funding Source Summary............................... 38
B. capital Improvement Budget...........................39
IV. APPENDIX - Public Improvement Process....................40
.
I. INTRODUCTION
This Capital Improvement Program (CIP) is a coordinated schedule of
municipal capital proj ects, improvements and purchases for the
years 1994 through 1998. Furthermore, it is a capital Improvement
Finance Plan. It identifies sources of revenue to pay for the
planned capital project improvements and purchases. There are two
main parts which are integrated into this program document, the
capital Improvement Plan and the Finance Plan.
The Capital Improvement Plan consists of several elements. The
capital improvement narrative which explains each capital
expenditure by function. The capital improvement project schedule
lists expenditures by year" over the five year period. The Funding
Source Summary traces all expenditures and revenues in and out of
each of the various funds~ and tracks fund balances during each .
capital improvement fiscal year. The section entitled "Projects Not
Assigned a Year" is a list of projects which have been identified
but not developed enough or attained a high enough priority to be
scheduled at this time. The final schedule in this section is a
summary of expenditures by funding source.
The Finance Plan section is simply a summary of general fund
appropriations for capital projects and a summary of activity in
the capital reserve fund over the five year period of the CIP. Also
included in this section is a sample Capital Improvement Budget
Resolution which would have to be passed separately for the first
year of the program, 1994, budgeting capital purchases and projects
for the year.
This document is an important element of the comprehensive planning
process. See Step 4: "plans, projects, programs" of the
Comprehensive Planning Process Chart on Page 3. It is the bridge .
between policy planning and implementation. It is the direction the .
City will take over the next five years and beyond in undertaking
and financing capital improvements consistent with the City's
Comprehensive Plan. with this capital Improvement Program the City
Council is integrating the City's physical needs with financial
resources.
The City Council undertakes a series of workshops throughout the
year as part of the CIP process. The Park Commission spent many
hours redrafting the Park CIP for submission to the Planning
commission and City Council. A draft CIP was sent to the Planning
Commission to review for compliance with the Comprehensive Plan.
The CIP's place in the City Council's work agenda is explained well
in the City's Comprehensive Annual Financial Report:
1
~
"The City Council recognizes that its work consists of more
than responding to citizen requests and adopting an annual
budget. The City Council's calendar consists of three phases.
The first phase is Planning, which includes employee and
systems evaluations, review of the previous years work plan,
review of the City' s Comprehensive Plan Executive Summary,
review of the Statements of Purpose and Values, and
identification and prioritization of issues for the next
twelve and twenty-four months.
The second phase is that of Programming. Each year the five-
year Capital Improvement Program is reviewed and updated based
upon priorities established in phase one. In addition, any
changes to the Comprehensive Plan are made based upon the
phase one decisions.
.
The third phase is Budgeting. The Capital Improvement Budget
is established as year one of the five-year Capital
Improvement Program. This five-year Capital Improvement
Program is a very important financial planning document as it
projects the city's capital improvement needs and identifies
financial resources to meet those needs. It clearly identifies
areas where policies are lacking and where problems may arise
in the future."
It is important to recognize that needs, resou~ces, and projections
change over the years. Therefore, it needs to be a fluid program,
with review and update each year.
Each project which is identified in this program must be approved
by the City Council under normal processes. A typical project
public improvement process is shown as a separate appendix.
.
2
~
comprehensive pianning process
. . . . . . . . - .. . . . .
.. -. .. ....... ....'." ..... ............... .....................-.........
If planning tactics ... .......... I
'-:<,~.'.'.'.," '-'-' ...:....:.:.:.:.:.:..:-.... ............-:..............................._..:.~........-:.......... "." ':'-" - .......-... ","... '.~-'."'" ......
0J ..:..:.:.:.:.:.:.:.:...:.:':.:.:.:':.:.:.:.:.::.:.:.:.:.:.:::::-:.:.:.:.:.:.....:.:...:.:.:...:.:.:.:...........:.:...:.:.:.:.:.:.:.:...:.:.:.:.:-:.:.:...::......:...:.:.:.....:.:..........
b iir planning inventory 11
~il~ physical. economic . social flij;
!~j~l land ( transpor-\ community,' POPu-l' property i marxet i !~~
m!~ use! tation I facilities lation values! potentials r
f:L' :::
(__ 8
.::::.:.:.........:.:.:.:.:::..t@~r.:.:.:.:....:.:......................:.:::.:.:.:.:...:.:..:.:::::.;....:.:...............:.............:...:.:....:.......:.:.'.:.:.:.:.:.:.::':..
)........
~ fi~ii~;~.I~~;N.p,~~~,~~~~::~:
~ lnvent~ry g~~ls ....and development
~ anarySls oole<:~Ives policies pian
,./j
11
.
4 programs
. '. . ".. ^ '.. .... '"Y'
.
3
.
.
..
II. CAPITAL IMPROVEMENT PIA1~ .
The first section of the Capital Improvement Plan explains proposed
capital projects and expenditures by function: water, streets,
drainage, sanitary sewer, public facilities, equipment, and parks.
It consists of a project narrative, a project schedule, and a
funding source summary which traces the affect of the scheduled
projects on the various funds in the City. The second section is a
series of charts which layout the project schedules for each year
of the five year plan.
-'
4
..
\-VATER
In recent years, the City has investigated the feasibility of a
city-wide water system, and ways of making the existing system more
efficient and economical. It now appears that a city-wide system
is not desired in the near future, and that selling or letting
other Cities operate Shorewood's water system is not economically
possible. Therefore, future capi tal expendi tures should
concentrate on proper upgrades to the system, combined with orderly
expansion where possible.
1994:
Major overhaul of the Woodhaven Well. While this item would
ordinarily be considered maintenance, the project is of sufficient
size and scope to be considered a capital improvement. This well
has not been dealt with for about 15 years because of the lack of
a backup water source. A temporary connection will have to be made
to Chanhassen, the well pulled, and necessary repairs and
maintenance made.
.
ESTIMATED COST:
$25,000
SOURCE:
Water Fund
Water System Analysis. An overall water system analysis was last
.performed in 1984 in conjunction with the Comprehensive Water Plan.
This analysis was performed for the water system as a whole (city-
wide) to help guide future water extensions towards an overall
system. It is now apparent that a complete water system is not
imminent, and that near-future extensions of the existing systems
must be carefully analyzed to prevent problems to existing users.
This analysis should include field calibration of the model to .
ensure accuracy.
ESTIMATED COST:
$10,000
SOURCE:
Water Fund
Connection in Conjunction with T.H 7/ vine Hill Road Construction.
This will be the final connection in the Shady Hills Area.
ESTIMATED COST:
$18,000 (Verify)
SOURCE:
Water Fund
5
.
.
A
1995-1998:
Trunk Extensions. The City has had, and will continue to have,
trunk extension needs. The connection of the Southeast area and
the Amesbury System has been made shorter due to recent
development, but a final route, potential easements, and actual
connection still remain. This program provides a means of funding
this connection and minor extensions.
ESTIMATED COST (per year) :
$25,000
SOURCE:
Water Fund
Water Extension POlicy:
In 1994 the city Council should review and update the current water
extension policy. A summary of discussions held by the Council in
1992 is presented on the following page.
6
.
Follow-up thouqht to the work session notes - Monday, May 18. 1992
WATER SYSTEM OVERALL GOAL
Allow maintenance of individual wells throughout as much of the
City as possible while encouraging the interconnection of municipal
systems and requiring new subdivisions within a water system area
to connect to the municipal water system.
Objectives:
. Provide for the interconnection of all municipal water
systems.
. Require all new developments to hookup to municipal water
which are within a municipal water service area.
.
Provide all individual water systems with a backup source
of water including a water tower on the west side.
.
. Initiate a fund to finance the interconnection of systems
and a water tower on the west end.
Potential Fundinl: Sources:
. Bond defeasance funds
. A surcharge on west end system water bills
. Any fund balance in a Public Works facility account
. Proceeds from the balloon payment due from the sale of
the house behind City Hall
.
Transfer from water fund cash balance
.
. General or capital fund transfer
Besides tower and interconnection expenses, balances in this water
system improvement fund could be used to pay the City's share of
projects to get water to new developments. Formula for paying for
the cost of getting watermain to a new development:
20% charged to the developer to be paid up front;
20% City for oversizing and on assessable frontage
60%
property owners along the
assessment to be paid upon
for $500 which would be
availability charge
way in a form of deferred
hookup to the system, except
an up front fire hydrant
7
STREETS
~
The need for safe, well-maintained streets has been recognized as
important by the City of Shorewood, as well as' by the travelling
public in general. In past years, approximately $262,000 has been
ear-marked from the general fund for street maintenance functions.
The funds that were spent went for patching and asphalt overlays of
existing roadways rather than reconstruction with proper drainage.
Public Works and Engineering believe that it may not be
economically advisable to continue this practice. Proper drainage
and subgrade of a roadway are essential to long pavement life and
are left uncorrected with a simple overlay.
In addressing the policy considerations identified in the 1992-1996
CIP, specifically design standards and financing options, the City
council established and accepted the final report of a street
Reconstruction Financing Task Force in 1992.
The Special Assessment Ouestion:
.
During 1993, the Council considered a special assessment ordinance
consistent with the recommendations of the Task Force of assessing
one-third the cost of a typical street, and similar to the program
described in the 1993-1997 CIP. The Council determined that the
proposed ordinance should not be adopted at this time. There was
concern voiced for the actual benefit to property owners from
improving collector streets, for the concept of a special
assessment adding to the "tax burc;len", for truck traffic due to
construction, and for the fact that many streets do not have water
utility mains under them. The Council will continue to consider
these issues.
This 1994-1998 CIP plans for street reconstruction without the
added revenue source of special assessments. the taxing effort for
street reconstruction is being accelerated by $20,000 per year in
.this plan from $230,000 in 1994 to $310,000 in 1998 in anticipation
of greater street reconstruction needs.
.
Streets Defined:
Shorewood has two very different kinds of streets: standard local
streets and MSA/local collector streets. MSA stands for Municipal
state Aid. In 1990 Shorewood became a part of the MSA system and
therefore eligible for state funding for a portion of the major
roadways in the City. Currently the amount budgeted is at about
$235,000 per year with an additional $13,000 available for
maintenance. There is a potential penalty for not using the funds
on a timely basis. Construction funds from MSA may not be used for
local utility improvements (i.e. water mains) or for bike trails.
They can, however, be used for storm sewer (in the roadway)
sidewalks (5' wide max.) and must utilize curb and gutter. street
planning should incorporate trail plans as adopted by the city
Council (see Park and Trail section).
8
.l
MSA/LOCAL COLLECTORS
Desi~n Policy:
The current minimum width and current Shorewood standard for MSA
streets is 26 feet. This width could be adjusted by the City
council (with state approval) if factors might call for a different
width, such as the need for on-street bike lanes, need for on-
street parking, high traffic counts or other safety considerations.
Such changes should be made only after holding a public information
meeting. Curb and gutter is required on MSA system streets.
Reconstruction Proiect Schedule:
The current, average, estimated cost per mile of reconstruction to
MSA standards is $712,800. The following project list is a blending
of the City .Engineer' s needs analysis with available financial .
resources. During the first two years of the plan right-of-way
acquisition and preliminary design work can be taking place.
Foot-
age
1,500 Lake Linden
1994
1995
1996
1997
1998
1,700 Yellowstone to
Country Club
2,300 Country Club
4,200 Smithtown Road
Country Club
to Eureka Road
$200,000
$230,000
$50,000
$300,000
$0
$540,000
TOTAL
$0
$50,000
$730,000
$0
$540,000
.
Additional potential projects for the future are the remainder of
smithtown Road, Galpin Lake Road (which must yet be officially
designated) and Covington Road.
Because of the time and potential additional expense for obtaining
right-of-way, clearing existing utilities, and gaining the required
permits, each potential project will have to be approved on its own
individual merit. Therefore, the above list is considered a goal
over the next five years, with revision as necessary. Due to the
complexity of reconstruction projects, a two-year timetable for
each project from start to finish should be anticipated.
9
.
.
~
Fundin~ Source Summarv:
The following funding source summary illustrates where dollars will
come from to fund the project schedule.
MUNICIPAL STATE AID STREET FUND
1994
1995
1996
1998
1997
---------------------------------------------------
Balance, January 1
MSA Contributions
Transfer - Street Reconstr.
Transfer - Trails
Projects/Expenditures
746,300 937,300 1,117,300 644,300 874,300
230,000 230,000 230,000 230,000 230,000
73,000 54,000
(39,000) (46,000) (67,000)
(50,000) (730,000) (540,000)
---------------------------------------------------
Balance, December 31
937,300 1,117,300
644,300
874,300
551,300
The State of Minnesota allocates funds to cities over 5,000 in
population to improve designated municipal state aid streets.
The mileage of city streets designated as MSA streets is
according to a ratio established by the State. Annual
allocations for this purpose are made by the State according to
a formula which considers a city's population and its need for
funding for MSA streets. It is anticipated that the City's
annual MSA allocation for the next five years will be as shown
above. Expenditures shown above are as listed in the Municipal
State Aid section of the Streets & Highways schedule.
10
LOCAL STREETS
Desi~n Policy:
When the City determines that a street should be reconstructed
(work beyond patching, seal coating, and overlay), it would be
rebuilt to its current width. Current width could be adjusted by
the City Council upon request of the property owners or by the
Council following a public information meeting if traffic counts or
safety considerations suggest a wider stree~ is warranted.
The City's street Reconstruction Financing Task Force broke the
local streets down into three categories:
. standard local
· Substandard local
. Other
24 q..
20-24'
less than 20'
There are potential safety and legal concerns in reconstructing a
street today to less than a 20' width. This needs to be reconciled
prior to reconstruction of any of our narrow streets.
.
Reconstruction Project Schedule:
Currently it is determined that the first projects can wait to be
reconstructed until 1996. This will allow time for subd.j.vision
construction traffic, along Strawberry Lane for example, to subside
before it is reconstructed. Some of the proj ect funds in this
schedule should be spent over the next two years in preliminary
design work so proj ects can be ready to be bid in January or
February of their scheduled construction year.
Mile- 1994 1995 1996 1997 1998
age
.49 Strawberry $0 $0 $297,000
Lane
.16 Smithtown $97,000
Lane
.16 Shorewood $97,000
Lane
.06 Christmas $36,000
Lane
.11 Dellwood $67,000
Lane
.09 Mallard $55,000
Lane
.17 Timber $103,000
Lane
.11 Pleasant $67,000
Avenue
.62 Excelsior $326,000
Blvd
TOTAL $0 $0 $491,000 $261,000 $393,000
i.
11
.l
In addition to this list sections of st. Alban's Bay Road may need
striping or widening due to traffic increases which have resulted
from closure of slip ramps on Highway 7. Murray street may need
reconstruction following subdivision construction in 1994 and 1995.
Additionally, the following streets have been identified as the
next priority:
Noble Road
Wild Rose
Garden Road
Wiltsey
(100% assessed
770'
2,360'
540'
490'
currently gravel)
$100,000
236,000
75,000
70,000
.
streets and conditions need to be re-evaluated each year so that
more specific plans can be established. Only the first year of this
plan is considered "authorized".
Funding Source Summary:
The following funding source summary illustrates where dollars will
come from to fund the project schedule.
STREET RECONSTRUCTION FUND
--------------------------
1994
1995
1996
1997
1998
---------------------------------------------------
Balance, January 1 464,000 656,370 834,227 459,742 406,207
General Fund Contribution 230,000 250,000 270,000 290,000 310,000
MNDOT Reimbsmt - Seasons 37,000
. Tfr - 5% to Trail Fund (7,500) (8,500) (9,500) (10,500) (11,500)
Overlay Projects (80,000) (80,000) (80,000) (80,000) (80,000)
Projects/Expenditures (491,000) (261,000) (393,000)
MSA Project Funding (73,000) (54,000)
Interest Income @ 4% 12,870 16,357 9,015 7,965 3,554
---------------------------------------------------
Balance, December 31 656,370 834,227 459,742 406,207 181,261
The City budgets funds for the overlaying and recons~ruction ~f
local city streets. The Street Reconstruction Fund ~s establ~shed
as a reservoir for these funds. Revenues are budgeted
transfers from the General Fund and expenditures are as
shown in the streets & Highways schedule for local streets.
Fund balances are allocated to future local street improvements.
12
.l
1994-1995 Activities:
Although no reconstruction projects are scheduled during 1994 or
1995, there will be significant activity undertaken in the street
area.
· Annual seal coating and patching programs will continue
as funded through the general operating budget.
· $80,000 is set aside each year for the on-going overlay
program.
· The City will be investigating improvements to the
intersection of Seamans Drive and Yellowstone Trail at
Highway 7. Among the alternatives to be considered are:
Closing the access to Highway 7 and moving
Yellowstone Trail further to the north; and ~
- Realigning the intersections.
City costs for these alternatives could range from $5,000
for closlng the access to $200,000 for realignment.
· Investigate the Lake Linden/TH 41-TH 7 intersection and
service road. Among the alternatives to be considered
are:
- Closing the Lake Linden access to TH 7;
- Upgrading the frontage road;
- Upgrading the TH 41/TH 7 intersection; and
- A combination of these alternatives.
i~
At this point there are no cost estimates.
· Preliminary design should be undertaken for projects
scheduled in 1996 so that projects can be let in January
or February.
· Acquisition of right-of-way necessary to do future
planned proj ects should be undertaken so the schedule can
be adhered to.
· Policy questions such as the use of special assessments
for reconstruction projects should be finally determined.
13
.
.
~
STORMWATER MANAGEMENT
The major goal of the first few years of this capital program will
be the implementation of the projects that can now be funded with
the storm Water utility Fund. These projects are, by definition,
small in scope. No single project should be larger than $15,000,
and it is anticipated that they will average about $3,000.
Funding for the Glen Road and Grant-Lorenz drainage projects are
still included in this schedule, but the public need or desire for
these projects should be investigated before initiating them. The
Minnehaha Creek Watershed district has expressed interest in
completing the Glen Road project, and may be willing to participate
in the cost.
Proiect Schedule:
1994 1995 1996 1997 1998
Glen Road:
Easements $ 88,000
Construction . $111,000
Grant-Lorenz:
Easements $ 5,000
Construction $55,000
\ $199,000 $60,000
TOTAL
14
.iIfF
Fundin~ Source Summary:
The following funding source summary illustrates where dollars will
corne from to fund the project schedule.
STORM DRAINAGE
--------------
1994
1995
1996
1997
1998
Balance, January 1 11,100 41,922 12,466 24,956 56,055
Utility Fee Revenues 40,000 40,000 40,000 40,000 40,000 .
General Fund Contrib 10,000 10,000 10,000 10,000 10,000
Drainage District Revenue 139,300 42,000
Maintenance Expenditures (20,000) (20,000) (20,000) (20,000) (20,000)
Project Expenditures (199,000) (60,000)
Interest Income @ 4% 822 244 489 1,099 1,721
---------------------------------------------------
Balance, December 31 41,922 12,466 24,956 56,055 87,776
---------------------------------------------------
The Storm Drainage Fund is established to finance maintenance
of the City's storm sewer system, and to fund future drainage
projects. Revenues are derived from a utility charge to all
properties within the City. The City anticipates that 50% of
annual revenues will be used to maintain the system, and 50%
will be available for drainage projects. Annual contributions from the
General Fund and tax levies on special drainage districts will complete
the funding requirements for drainage projects. The amounts shown
for drainage projects are as listed on the Storm Drainage Schedule.
.
The following page is a flow chart which explains funding for the
Shorewood Stormwater Management Program.
15
OCT 05
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..
SANITARY SEWER SYSTEM
The operation and maintenance of the sanitary sewer is a City
responsibility necessary to protect the public health. The
existing system covers nearly all property within the city limits
and includes varying sizes and types of gravity sewer along with 18
lift stations to transport sewage where gravity flow is not
possible.
The system can be divided into roughly two categories, the older,
original portions constructed by the City in the early 1970's and
the newer portions constructed as a part of (relatively) recent
development.
As the older portions of the system are nearing 20 years old,
recent expenditures have focused on the maintenance and cleaning of
the older gravity lines combined with the rehabilitation of lift .
stations (which is now completed). Maintenance has consisted of
flushing, televising and sealing to prevent the inflow and
infiltration (III) of clear (ground and rain) water into the
system. Rehabilitation of the lift stations consisted primarily of
conversion to modern systems and the replacement of worn parts.
Inflow and Infiltration (III) Control:
III reduction is desirable from both an economic and environmental
standpoint. Reducing the amount of clear water in the sanitary
system should reduce the charges levied by the Metropolitan Waste
Control Commission (MWCC) and reduce the operating time of the lift
stations. Data from theMWCC and lift station run times will be
analyzed yearly to determine what, if any, benefit is being
realized by the City. The economic worth of the environmental
issues involved is necessarily a matter of council policy. .
Sanitary Sewer System Extensions:
The existing trunk sewer system is adequate to serve the
anticipated development over the next five years. Any local
extensions are anticipated to be paid for either through
development or assessment at the time of petition.
17
.
.
~
PUBLIC FACILITIES AND OFFICE EQUIPMENT
Plans must be finalized on the disposition of the old City garage
buildings at Badger Park. A new shelter may need to be built to
house the Badger well.
Park Commi~sion and Planning Commission have identified a parcel of
land on Academy Avenue which could be sold with the proceeds going
to park improvements. The County and School Districts should be
contacted to begin the process which would allow this to happen.
The City will need to decide on the disposition of the Shorewood
Liquor Store located at Vine Hill Road. It is scheduled to be
displaced in 1994 by the Vine Hill Road intersection construction
project.
During the coming year, the City should be looking for ways to fund
computer updates and improvements.
$90,000
Reconstruction of city Hall/Badqer Park Parkinq Area
(1994)
$25,000
$12,500
Badger Well Buildinq (1994) (Water Fund)
Office Copier for city Hall (1994)
10
..
EQUIPMENT
The Equipment Replacement Schedule, as laid out on the next page,
identifies the year that each piece of Public Works motor equipment
is likely to need replacement. The overall purpose of the schedule
is to help us identify .the financial resources that will be
. necessary to maintain an economical Public Works fleet which meets
the City's needs.
The schedule indicates that $94,500 should be set aside in 1994. An
increase in the set-aside amount of 5% per annum may be necessary
to keep up with inflationary trends in the heavy equipment
industry.
Projections show a need for short term internal borrowing within
this effort in 1997-1998. As time goes on we may find the need for .
borrowing narrows if the fund balance increases because resale
values are higher than 15% used, or if purchase prices are lower
than anticipated. In addition, equipment will be replaced when
needed, not when scheduled. If a vehicle's life can be reasonably
extended, fund balances remain high and therefore there may be no
need to borrow.
other options which could be considered at the time of a short term
fund deficit is the use of five-year equipment certificates, or
capital lease/purchase agreements.
Fundinq Source Summary:
The following funding source summary illustrates where dollars will
come from to fund the project schedule.
--------------------------
.
EQUIPMENT REPLACEMENT FUND
1994
1995
1996
1997
1998
---------------------------------------------------
Balance, January 1 140,000 209,688 87,351 11,578 862
General Fund Contribution 94,500 99,225 104,186 109,396 114,865
Sanitary Sewer Fund 22,750
Equipment Cert/Interfund Loan 30,000 125,000
Repayment of Loan @ 5% Int (1,500)
PurChases/Expenditures (31,669) (227,386) (204,203) (150,356) (238,996)
Interest Income @ 4% 6,857 5,824 1,494 244 22
---------------------------------------------------
Balance, December 31
209,688
87,351
11,578
862
252
The Equipment Replacement Fund is established to finance
the replacement of depreciated public works equipment.
Sources of revenue are mainly budgeted transfers from the
General Fund. Equipment Debt Certificates or interfund loans
may be used to cover short-term shortages in fund cash flow.
Expenditure amounts are as shown in the Equipment Replacement Schedule.
19
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PARKS & TRAILS
Park Priorities:
wi th the defeat of the referendum for park improvements in the
Spring of 1993, the Park Commission has revised the Park capital
Improvement Program. The following priorities were established:
1) Installation of modern playground equipment in each of
the parks (1993-1995);
2)
Relocation of the Cathcart ballfield and construction of
a parking lot in Cathcart to improve safety (1994);
Completion of Silverwood Park amenities - with the
exception of a shelter building (1994);
4) Concession stand/storage building in the softball/soccer
area of Freeman Park. Sports organizations can pay the
City back over several years (1994);
3)
5) Lighting for at least one softball field to allow girls
and adult softball leagues to play on the same nights
(1994);
6) Move the parking lot in Manor Park away from the
ballfield and closer to the pond (1995);
7)
Prepare and construct amenities at the planned family
area in Freeman Park (1995-1997); and
8) Funds in 1998, designated as contingency, could be
utilized to install drinking fountains in the parks.
Park Project Schedule:
The Park Capital Improvement Plan (PCIP) for 1994-1998 is shown
on the following page. The PCIP lists projects planned for each
year. Budget numbers are adjusted with an inflation factor and
should be considered the budget for the entire project including
"soft costs" such as planning, engineering, project management,
etc.
21
BADGER
PLAYGROUND EQUIPMENT
CATHCART
RELOCATE BALLFIELD
PARKING LOT
PLAYGROUND EQUIPMENT
~.
PICNIC AREA.
lANDSCAPING
PARKING REFUR.I3ISH
SILVERWOOD
COURTS
PICNIC FACILmES
LANDSCAPING
PLAYGROUND EQUIPMENT
FREEMAN
aBUILDING NORDI (L)
LAYGROUND SOUTH
LIGHTS - SOIT BALL (L)
SHELTER-family area
PREPAR,E FA,\'flL Y AREA
PICNIC AREA
lANDSCAPING
ENTRANCE & SIGN
SIGNAGE
DRINKING FOUi\4TAINS (2)
VOLLEYBALL COURT
TENi\41S COURTS (3)
CONTINGENCY
TOTAL EXPENSES
= S10,000 donated (cash or in kind)
= Loan to Sports O~nil".alions
1994 - 1998
PARK CAPITAL IMPROVEMENT PLAN (PCIP)
PROJECT SCHEDULE
1994
1995
1996
1997
'25.000
23,800
16.000
25.000
2.800
11,400
11.000
46,800
2,700
11,900
24.000
30,000
'24,000
50,000
18,000
15.000
10,000
5.700
12.500
6,400
5.700
12.500
5,700
60,000
229.200
108.200
58.500
60,000
22
.l
1998
30,000
30,000
C:\PCIP\930922 sn
.l
Park Fundin2:
As playground equipment is installed in Freeman and Manor Parks
and as a shelter building is built in Manor Park in 1993, the
1994 Park Fund beginning balance is estimated to be $24,000. This
is shown below on the Funding Source Summary - Park Capital Fund
which illustrates where funds will come from to pay for the
improvements scheduled on the PClP. Note that the
"projects/expenditure" line corresponds with the "total expenses"
line on the PClP.
Fundin2 Source Summary:
PARK CAPITAL FUND
1994
1995
1996
1997
1998
---------------------------------------------------
Balance, January 1 24,000 30,906 11,430 16,759 264
Park Dedication Fees 22,500 22,500 17,500 17,500 17,500
General Fund Contribution 50,000 40,000 30,000 10,000 0
Donations 10,000 10,000
General Fund Balance 50,000
Tfr - Mortg Balloon - CD 87,000
Foundation - Park Maint. 10,000 20,000 20,000 20,000 20,000
Foundation - Park Imp. 10,000 10,000 20,000 20,000 20,000
Foundation - Lights Loan 10,000 10,000 10,000 10,000 10,000
Foundation - Building Loan 6,000 6,000 6,000 6,000 6,000
Projects/Expenditures (229,200) (108,200) (58,500) (60,000) (30,000)
Freeman Park Reserve (10,000) (10,000) (20,000) (20,000) (20,000)
Tfr to General Fund - Maint (10,000) (20,000) (20,000) (20,000) (20,000)
Interest Income @ 4% 606 224 329 5 75
l,e
Balance, December 31
30,906
11,430
16,759
264
3,839
The Park Capital Improvement Fund is established to finance
improvements in the City's park system. Revenues are derived
from park dedication fees from land subdivisions within the
City, budgeted transfers from the General Fund, donations and
the Freeman Park Foundation. A one-time transfer of a mortgage
balloon payment on a Contract for Deed which the City holds
is a funding source in 1994. Expenditures shown are for
improvements funded from these sources. Fund balances will be
allocated to future park improvements.
. Ie
This "funding formula". utilizes funds from various sources to
build an early balance to undertake planned projects. The plan
calls for the General Fund contribution to be reduced each year
from $50,000 in 1994 to $0 in 1998. This removes the General Fund
contribution to park improvements altogether.
23
..
Foundation Conceot:
The Park Commission intends, with the full blessing of the City
Council, to work with the local sports organizations to provide a
framework for the pooling of funds and human resources to
maintain and improve facilities at Freeman Park. The need for
some sort of organized effort, whether it be informal or a more
formal foundation or non-profit corporation, has been identified
by the Park Commission. The following observations draw the Park
Commission to this conclusion:
· There is increasing pressure to reduce the use of
property tax dollars for park improvements;
· A park improvement referendum was defeated in the
Spring of 1993 which means borrowing funds is not an
option;
.
.
Federal and State funding for recreation continues to
decrease;
· There is increasing pressure for more and better
facilities for organized sports at Freeman Park;
· Improvements likely funded from the "foundation" would
clearly benefit those who participate in organized
sports. This would add to the general quality of life
for the entire Shorewood Community and open up the
potential for more residents and civic organizations to
participate in recreational activities.
Although such an organization has not been conceived, it will be
referred to in the document as the "foundation". Although the
plan calls for an influx of funds from various sources early on,
_he "foundation" will pay back the park fund for "fronting" the
osts of building a concession/shelter building at the
softball/soccer area and installing lights on one or more
softball fields. This allows more softball organizations to play
there and more revenues to be made through the sale of
concessions. As time goes on, the "foundation" repays the Park
Fund, picks up a greater share of general park maintenance costs
and sets aside funds for future capital improvements to the park.
24
."'IF
TRAILS
Past public opinion surveys have indicated a strong interest in
trail development in Shorewood. The City adopted a trail plan in
1992. with this Capital Improvement Plan resources are allocated
and a trail implementation plan is adopted. The trails identified
on this trail project schedule are along streets which are likely
to be worked on over the next five years and along those not
likely to need reconstruction for at least ten years.
Trai~ Project Schedu~e
1994
1995
1996
1997
1998
.
A SILVERWOOD PARK TO POND :3,000
OO'W SILVERWOOD PARK NATURE
TRAIL NORm TO HWY. 7 4,000
OO'C OLD MARKEr ROAD
OFF-STREET TRAIL 39,000
OO'A FREEMAN TRAILS 24,000
S 70,000
A STRAWBERRY 25,000 .
~ LAKE LINDEN 24,000
C YELLOwsrONE TRAIL 108,000
A COUNTRY CLUB 22,000
S 179,000
C SMITlITOWN ROAD
(COUNTRY CLUB TO EUREKA)
67,000
S 67,000
GRAVEL
ASPHALT
CONCRETE
WOODCHIPS
C:\PCIP\ TRAILPIT.SCD
~
Fundin~ Source Summary:
The following funding source summary illustrates where dollars
will come from to fund this project schedule:
TRAIL FUND
1994
1995
1996
1997
1998
Balance, December 31
---------------------------------------------------
11,000 73,950 99,399 45,797 72,723
85,000 15,000 15,000 15,000 15,000
7,500 8,500 9,500 10,500 11,500
39,000 46,000 67,000
54,000
(70,000 ) (179,000) (67,000)
1,450 1,949 898 1,426 1,984
---------------------------------------------------
73,950 99,399 45,797 72,723 101,207
Balance, January 1
Tfr - Cap. Reserve Fund
.S% from Street Fund
Tfr - MSA
ISTEA Grant
Trail Construction
Interest Income @ 4%
The Trail Fund is established to finance the implementation
of the City's Trail System plan. Revenues are derived from
budgeted transfers from the Capital Reserve Fund, Street Fund and
MSA Fund, and anticipated ISTEA grants. Expenditures shown are
improvements funded from these sources. Fund balances will be
allocated to future trail improvements.
.
The following pages are the individual park site improvement
plans and the trail plan.
26
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City of Shorewood, Minnesota
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7300 Meuo Blvd. . Suite S2S
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MANOR PARK
City of Shorewood, Minnesota
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BADGER PARK
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UNSCHEDULED, POTENTIAL PROJECTS
The following projects have been identified as potential future
projects which have been discussed in general terms. At this time
there is not enough information or need to assign a year to these
potential projects:
· The Mound Fire Department is recommending up to three
dry hydrants be installed at Shorewood's Islands to
improve water availability for fire suppression
purposes. At this writing a written recommendation or
cost estimate has not been received. Decisions will
need to be made on type, location and funding source
for such dry hydrants.
.
One project which would be considered is to expand the
City Council Chambers to the north (to the parking lot
curb). This could more than double seating capacity
which would make the chambers more useable for large
meetings and hearings.
.
· At some point in time the City may be interested in
providing a satellite fire station in the western
portion of the City.
· The City might wish to participate with Hennepin County
and the City of Tonka Bay to improve traffic movement
on County Road 19 at its intersection with Country Club
Road.
· Upgrade the storm water system from Church Road to
Grant Lorenz.
.
.
There is a serious erosion problem along a 200 foot
section of the lake side of Timber Lane. A cost
effective plan needs to be agreed upon so cost
estimates can be acquired and the project undertaken.
. Due to technological advances and expanding use,
funding will need to be identified to upgrade and
improve the current computer system. New ways to
collect, use and maintain data are being researched by
staff to make us more efficient and a better service
organization.
33
Y?S
CITY OF SHOREWOOD
CAPITAL IMPROVEMENT PROJECT SCHEDULE
PROJECT/PURPOSE
~
FUNDING AMOUNT
AMOUNT SOURCE PER SOURCE
-------------------------------------------------------------------------------------------
A':'SR
1'REETS
"':SLIC FACILITIES
QUIPMENT
ARI<'S - CATHCART
- SIL VERWooD
.
- FREEMAN
?AILS
~:'ER.
..?.EETS
'AINAGE
.
S - BADGER
- CATHCART
- MANOR
- FREEMAN
1994
OVERHAUL WOODHA VEN WELL
WATER SYSTEM ANALYSIS
T.H. 7/VINE HILL ROAD CONNECTION
OVERLAY PROJECTS
CITY HALL/BADGER PARK PARKING AREA
BADGER WELL BUILDING
CITY HALL COPIER
REPLACE 1989 FORD F350 DUMP
BROOM FOR TORO TRACTOR
SPEED AWARENESS DISPLAY
RELOCATE BALLFIELD
PARKING LOT
COURTS
PICNIC FACILITIES
LANDSCAPING
PLAYGROUND EQUIPMENT
BUILDING NORTH
PLAYGROUND SOUTH
LIGHTS - SOFTBALL
SILVERWooD PARK TO POND
SILVERWooD PARK TO T.H. 7
OLD MARKET ROAD OFF-STREET
FREEMAN PARK TRAILS
1995
TRUNK EXTENSIONS
OVERLAY PROJECTS
RECONSTRUCTION PROJECTS
- MSA PROJECTS - COUNTRY CLUB ROAD
GLEN ROAD AREA
REPLACE 1985 FORD F250 4X4
REPLACE 1985 FORD Laooo DUMP
REPLACE 1985 926 CAT LOADER
REPLACE 1988 FORD F250 4X4
REPLACE 1988 TORO GROUNDSMASTER
PLAYGROUND EQUIPMENT
PLAYGROUND EQUIPMENT
PICNIC AREA
LANDSCAPING
REFURBISH PARKING AREA
SHELTER - FAMILY AREA
PREPARE FAMILY AREA
FUNDING SOURCE KEY
- CAPITAL RESERVE FUND
- DRAINAGE FUND
- EQUIPMENT REPLCMT FUND
- GENERAL FUND
GR - GRANTS
MSA - MUNICIPAL STATE AID
PF - PARK CAPITAL FUND
SA - SPECIAL ASSESSMENT
34
25,000
10,000
18,000
80,000
'90,000
25,000
12,500
16,669
2,500
12,500
23,800
16,000
46,800
2,700
11,900
24,000
30,000
24,000
50,000
3,000
4,000
39,000
24,000
25,000
80,000
50,000
199,000
17,170
64,386
109,881
17,170
18,779
25,000
25,000
2,800
11 , 400
11 , 000
18,000
15,000
WF
WF
WF
SR
CR
WF
GF
ER
ER
ER
PF
PF
PF
PF
PF
PF
PF
PF
PF
TF
TF
TF
TF
WF
SR
MSA
DF
ER
ER
ER
ER
ER
PF
PF
PF
PF
PF
PF
PF
25,000
10,000
18,000
80,000
90,000
25,000
12,500
16,669
2,500
12,500
23,800
16,000
46,800
2,700
11 , 900
24,000
30,000
24,000
50,000
3,000
4,000
39,000
24,000
25,000
80,000
50,000
199,000
17,170
64,386
109,881
17,170
18,779
25,000
25,000
2,800
11,400
11 , 000
18,000
15,000
SR - STREET RECONST FUND
SS - SANITARY SEWER FUND
TF - TRAIL FUND
WF - WATER FUND
CITY OF SHOREWOOD
CAPITAL IMPROVEMENT PROJECT SCHEDULE
YPE
PROJECT/PURPOSE
.l
FUNDING AMOUNT
AMOUNT SOURCE PER SOURCE
1996
-------------------------------------------------------------------------------------------
TREETS
TRUNK EXTENSIONS
OVERLAY PROJECTS
RECONSTRUCTION PROJECTS
- LOCAL - STRAWBERRY LANE
- SMITHTOWN LANE
- SHOREWOOD LANE
- MSA PROJECTS - LAKE LINDEN ROAD
- YELLOWSTONE TO COUNTR
- COUNTRY CLUB
RAINAGE
QUIPMENT
GRANT LORENZ AREA
REPLACE 1977 ROSCOE ROLLER
REPLACE 1976 FMC JETTER
REPLACE 1976 120G CAT GRADER
REPLACE 1991 BOBCAT 743
ARKS
- FREEMAN
PREPARE FAMILY AREA
PICNIC AREA
LANDSCAPING
ENTRANCE AND SIGN
SIGNAGE
DRINKING FOUNTAINS (2)
VOLLEYBALL COURT
STRAWBERRY
LAKE LINDEN
YELLOWSTONE TRAIL
COUNTRY CLUB
ILS
1997
TER
TRUNK EXTENSIONS
REETS
OVERLAY PROJECTS
RECONSTRUCTION PROJECTS
- LOCAL - CHRISTMAS LANE
- DELLWOOD LANE
- MALLARD LANE
- TIMBER LANE
REPLACE 1987 FORD L8000 DUMP
REPLACE 1987 FORD L8000 DUMP
REPLACE 1990 JOHN DEERE AMT622
TENNIS COURTS (3)
UIPMENT
- FREEMAN
FUNDING SOURCE KEY
- CAPITAL RESERVE FUND
- DRAINAGE FUND
- EQUIPMENT REPLCMT FUND
- GENERAL FUND
------------------
GR - GRANTS
MSA - MUNICIPAL STATE AID
PF - PARK CAPITAL FUND
SA - SPECIAL ASSESSMENT
25,000
80,000
297,000
97,000
97,000
200,000
230,000
300,000
60,000
12,399
22,750
153,135
15,919
10,000
5,700
12,500
6,400
5,700
12,500
5,700
25,000
24,000
108,000
22,000
25,000
80,000
36,000
67,000
55,000
103,000
72,344
72,344
5,667
60,000
WF
SR
SR
SR
SR
MSA
MSA
MSA
DF
ER
SS
ER
ER
PF
PF
PF
PF
PF
PF
PF
TF
TF
TF
TF
WF
SR
SR
SR
SR
SR
ER
ER
ER
PF
25,000
80,000
297,000
97,000
97,000
200,000
230,000
300,000
60,000
12,399
22,750
153,135
15,919
10,000
5,700
12,500
6,400
5,700
12,500
5,700
25,000
24,000
108,000
22,000
.
25,000
80,000
36,000
67,000
55,000
103,000
72,344
72,344
5,667
60,000
.
SR - STREET RECONSTR FUND
SS - SANITARY SEWER FUND
TF - TRAIL FUND
WF - WATER FUND
35
CITY OF SHOREWOOD
CAPITAL IMPROVEMENT PROJECT SCHEDULE
.l
FE:
PROJECT/PURPOSE
FUNDING AMOUNT
AMOUNT SOURCE PER SOURCE
------------------------------------------------------------------------------------------
S
1998
TRUNK EXTENSIONS 25,000 WF 25,000
OVERLAY PROJECTS 80,000 SR 80,000
RECONSTRUCTION PROJECTS
- LOCAL - PLEASANT AVENUE 67,000 SR 67,000
- EXCELSIOR BLVD 326,000 SR 326,000
- MSA - SMITHTOWN ROAD, COUNTRY CLUB
TO EUREKA ROAD 540,000 MSA 540,000
REPLACE 1987 FORD L8000 DUMP 76,685 ER 76,685
REPLACE 1988 MOBILE SWEEPER 143,146 ER 143,146
REPLACE 1991 TORO GROUNDSMASTER 19,165 ER 19,165
CONTINGENCY 30,000 PF 30,000
SMITHTOWN ROAD - COUNTRY CLUB TO EUREKA 67,000 TF 67,000
TER
REETS
.
FUNDING SOURCE KEY
- CAPITAL RESERVE FUND
- DRAINAGE FUND
- EQUIPMENT REPLCMT FUND
- GENERAL FUND
GR - GRANTS
MSA - MUNICIPAL STATE AID
PF - PARK CAPITAL FUND
SA - SPECIAL ASSESSMENT
SR - STREET RECONSTR FUND
SS - SANITARY SEWER FUND
TF - TRAIL FUND
WF - WATER FUND
------------------------------------------------------------------------------------------
CAPITAL IMPROVEMENT EXPENDITURES- BY SOURCE
CE CODE 1994 1995 1996 1997 1998 TOTALS
----------------------------------------------------------------------
. ~FUNDS CR 90,000 90,000
~ DF 199,000 150,355 349,355
:.. REPLACE. ER 31,669 227,386 181,453 238,996 ,679,504
RAL FUND GF 12,500 12,500
TS GR 0
CPL STATE AID MSA 50,000 730,000 540,000 1,320,000
K CAPITAL FUND PF 229,200 108,200 58,500 60,000 30,000 485,900
CIAL ASSESSMENT SA 0
~ET.RECONSTRUCT SR 80,000 80,000 571,000 341,000 473,000 1,545,000
IITARY SEWER SS 22,750 22,750
:L FUND TF 70,000 179,000 67,000 316,000
SR FUND WF 78,000 25,000 25,000 25,000 25,000 178,000
-------------------------------------------------------------
AL ANNUAL CAPITAL 591,369 689,586 1,767,703 576,355 1,373,996 4,999,009
'~OVEMENT FUNDING
36
..
III. CAPITAL FINANCE PLAN
The City recognizes the importance of maintaining a reasonable
funding level for public improvements, equipment, and
depreciation of current City assets. Therefore this CIP projects
an increase of between 3 to 4 percent annually in general
revenues allocated for capital improvements.
The first chart of the Funding Source Summary projects the
property tax levy for capital improvements through 1998 and
identifies expenditures by type of improvement. The Capital
Reserve Fund Chart summarizes all capital anticipated revenues
and expenditures. Each functional area summarized here is
explained in detail in the funding source summary chart in each
functional area.
Maintaining a reasonable Capital Reserve fund balance is an
essential element in the financial stability of the City. It can
be an important factor in"maintaining and improving our good bond
rating. Such a reserve can serve as a sound financial resource.
It can serve as a depreciation fund for City Assets. In addition,
it can allow for short termor interim internal borrowing for
projects or equipment. This can reduce the cost of borrowing by
allowing for combined bond sales at the most advantageous time.
e
The last portion of the Capital Finance Plan is a proposed 1994
Capital Improvement Budget. It adopts, as a budget, the projects
identified in this document for the year 1994 and authorizes
purchases and preliminary project expenses up to and including a
feasibility study for those projects pending Council approval of
appropriate ~greements. This budget needs to be adopted by the
City Council an action separate from acceptance of this plan.
(,e
37
..
CITY OF SHOREWOOD
FUNDING SOURCE SUMMARY
GENERAL FUND CAPITAL APPROPRIATIONS
1994
1995
1996
1997
1998
---------------------------------------------------
Street Reconstruction
Storm Drainage
Equipment Replacement
Park Capital
capital Reserve
230,000
10,000
94,500
50,000
250,000
10,000
99,225
40,000
270,000
10,000
104,186
30,000
290,000
10,000
109,396
10,000
10,000
310,000
10,000
114,865
11,275
---------------------------------------------------
Total General Fund
'Capital Levy
384,500
399,225
414,186
429,396
446,140
.
A summary of General Fund capital levies is shown above.
Capital Levy is budgeted in the General Fund as transfers to
the various capital improvement funds. The increase in general
capital improvements levy each year ranges from 3.67% to 3.92%.
CAPITAL RESERVE FUND
1994
1995
1996
1997
1998
---------------------------------------------------
Undesig. Balance, January 1 119,346 41,933 27,472 12,721 7,875
General Fund contribution 384,500 399,225 414,186 429,396 446,140
. General Fund Balance 25,000
Tfr. from capital Fund Bal. 70,000
Transfers: Park Capital (50,000) (40,000) (30,000) (10,000) 0
Equipment Repl. (94,500) (99,225) (104,186) (109,396) (114,865)
Street Reconstr. (230,000) (250,000 ) (270,000) (290,000) (310,000 )
Storm Drainage (10,000) (10,000) (10,000) (10,000) (10,000)
Trails (85,000) (15,000) (15,000) (15,000) (15,000)
City Hall Improvements (90,000)
Interest Income @ 4% 2,587 539 249 154 83
---------------------------------------------------
Undesig. Balance, Dec 31 41,933 27,472 12,721 7,875 4,233
The Capital Reserve Fund is established as a repository for
funds for anticipated future projects which have not been
formally ordered by the City Council. These projects include
public facilities and city hall improvement projects, and
others as may be identified. Funds are transfered to the
proper capital project fund, once established. The
expenditures shown are anticipated in the next five years.
Undesignated fund balances are allocated to future capital
improvement projects as specified by the City Council and may be
used as identified in the introduction to the Capital Finance Plan.
38
..
DRAFT
RESOLUTION NO. 93-_
A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT BUDGET
FOR THE YEAR 1994
~EREAS,the Shorewood City Council wishes to carefully
plan and coordinate City public capital purchases and projects over
a five year period matching physical needs with financial
resources; and
~EREAS, the City Council has adopted
Improvement Program for the years 1994 through 19~8
purpose; and
a Capital
for this
~EREAS,it is the intention of the City Council to have ~
the first year of the five year Capital Improvement Program
document serve as the capital budget for year 1994.
NOW, THEREFORE BE IT RESOLVED that the City Council
hereby adopts those purchases and projects identified to be made in
the year 1994 in the Project Schedule of the 1994-1998 Capital
Improvement Program (attached hereto) as its 1994 Capital
Improvement Budget.
BE IT FURTHER RESOLVED, that the adoption of said budget
authorizes purchases, and preliminary project expenditures up to
and including feasibility study for those projects identified to be
undertaken in the year 1994 pending City Council approval of
appropriate agreements and operating budget adjustments.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this . ~
day of , 1993.
ATTEST:
Barbara J. Brancel, Mayor
James C. Hurm, City Administrator
39
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TO:
Mayor and city council Members
RE:
Garbage Alternatives - Issues
.,
(\ Ii
, . 'I
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,rr-
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FROM:
James C. Hurm, City Administrator
DATE:
October 7, 1993
ISSUES TO CONSIDER
. Should the city organize garbage pickup as we do recycling?
.
Vehicle weight - Because we want our streets to last as long
as possible and because many of our streets are on poor soils,
we should consider prohibiting the large garbage trucks and
requiring smaller trucks be used to empty into the large
trucks (4 ton/axle as in Code Section 801.09; spring
restrictions) .
.
. organized collection could limit garbage and recycling pickup
to one day rather than six days a week as it currently is now.
. Typically organized pickup saves each resident about $60 per
year (per survey data). That translates to a combined City-
wide savings of up to $144,000 per year ($60 x 2400
residences). For example:
.
Shorewood Tonka Bay Excelsior
3 Can Rate + $23.00 $14.67 $18.76
Recycling Fee
Annual Cost $276.00 $176.04 $225.12
Per Residence
Multiplied by x 2,400 x 2,400 x 2,400
# of Shorewood
Residences
Annual City- $662,400 $422,496 $540,288
wide Cost
savings $239,904 $122,112
This savings means that if Shorewood used the organized methods as
in Tonka Bay or Excelsior, and had their rates, significant savings
wo~ld be realized.
. The more restrictions placed (i.e. weight, same day
collection, etc.), the fewer the number of companies that can
compete. Smaller haulers who have done business in the area
for years may no longer be able to do so.
;.
Garbage Alternatives
October 7, 1993
Page 2 of 2
Issues
OPTIONS TO CONSIDER
. License; increase fee to help pay for potential breakup;
. Require small load vehicles in the spring only;
. Require small load vehicles year around;
. Bid one hauler, one or more days, with recycling;
.
Leave as is; $50.00 base fee + $25.00 per truck
restrictions;
.
.
JHjtln
10793.2
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.
.
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TO:
Mayor and city council Members
, \
/(L~
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FROM:
Teri Naab, Deputy Clerk
DATE:
October 7, 1993
RE:
Garbage Alternatives - Comments on the survey Information
The following are observations derived from the statistical data
compiled from a County survey:
. Only three cities have weight restrictions in place related to
garbage haulers, which only apply in the spring.
.
There are obvious cost savings in having one City-wide
hauler/recycler (approximately $5.00 per month or $60.00 per
year). Many of the cities with organized collection have
included a recycling fee with the garbage rate, which should
be taken into consideration when comparing the rates.
. Only the larger contractors have the capabili ty to handle
city-wide collection.
. All organized collection cities have recycling and garbage
picked up on the same day.
. Some cities have adopted an increased rate for those that do
not recycle.
. Many of the garbage haulers have indicated a willingness to
comply if the City requires smaller vehicles on residential
streets.
10793.1
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SURVEY OF SMALL TRUCK AVAILABILITY
Chaska Sanitation: They have 2 smaller trucks available (empty:
10,000 lbs; full 12,500 lbs). They do not intend to purchase
pickups in the near future.
Gopher State Truckinq: They only have 1 large truck (empty: 12
ton; full: 18 ton), and do not intend to purchase smaller trucks
in the near future.
BFI: Currently does not use smaller trucks in Shorewood, but have
them available.
Blackowiak: They currently use 6 smaller trucks in Shorewood
(empty: 3 yd boxes; full: weigh as much as a small car).
Quality Waste Control: They only have 1 large truck available and
do not plan to purchase pickups in the near future.
.
RandY's Sanitation: They use 1 large truck (gross weight 45,000
lbs) and 1 smaller truck (16,000 lbs) in the City.
R & W Rolloff: No residential/commercial pickup in the City.
waconia Sanitation: They have a small truck available, but
currently do not use it in the city.
Waste Manaqement: Currently do not have smaller vehicles
available for residential use, but could make them available if the
City required it.
Westonka Sanitation: Currently they run a smaller truck (23,000 lbs
empty) but have a pickup available for use in the City. The owner
indicated that proper notice should be given so routes can be
reviewed prior to requiring the smaller vehicles.
Waste Technoloqy:
this time.
They do not have smaller vehicles available at
.
***
Many of the haulers indicated that if the City required smaller
vehicles to be used on residential side streets, they could meet
the requirement.
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M~ V~ q.i/ze :JJ~/1nc.
2415 Wilshire Blvd. Mound. Minnesota 55364
October 5, 1993
City of Shorewood
5775 Country Club Road
Excelsior, MN 55331
Dear Mr. Hunn, Mayor and Planning Commission,
The enclosed infonnation is a proposal for 3 dry hydrants, for the City of
Shorewood - (Enchanted Island and Shady Island.)
For approximately 3 years the Mound Fire Department has been accessing
the strategic locations needed to provide the level of fire protection
required in this area.
. ~~~
The local residents have worked diligently with us to arrive at this proposal.
The Mound Fire Department feels that this meets all National Fire Protection
Associations codes both on a State and National level.
We would be happy to discuss any of this proposal with you.
rjrelY, /7 .
:...,'vy7 IJ~ c.,
Don Bryce /
Mound Fire Chief
DDB/jb
cc: City of Mound
It
changes suburban scenery into firefighting water ..
. The only complete system, proven in
thousands of installations, refined by 5
years field experience.
. No bolts through the dry hydrant adapter
that may cause the PVC elbow to crack.
. All threaded adapters are tough, hard
coat anodized, extruded aluminum alloy.
. No castings are ever used.
. Brass dry hydrant adapters available if
specified.
. Our superior 6" underwater strainer has
1,140 3fa" chamfered holes, more than the
cross sectional straining area of com-
petitors. 8" diameter available with 1,840
holes.
. Hinged brass clapper end cap is heavy
enough to swing closed, will not blow off
when strainer is back flushed. Corrosion
resistant.
. Full size range of hydrant outlets: 4", 4%",
5", 6". Both male and swivel female
available, standard and non-standard
threads available.
.. Plastic and/or aluminum alloy caps.
..
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· Style 132F long handle female dry hy-
drant adapter available. Eliminates the
need for double female adapters for
hook- Jp.
· Quick delivery!
Red Dead Brass, Inc.
643 Legion D...ive. Box 566. Shreve. 0" 44675
(216) 567-2903
""10"
Suction Reducing Cap -. . 90. r
Adapter Adapter Adapter
.......
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~~ PVC Dry Hydrant Strainer with SWingi:~heck vaive
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Power Jet Siphon
Fill line Adapter
Low Level Strainer
Hydrant Program
Implemented by
Cities) State) Feds
LARRY NELSON
RC&D Coordinator
During the Spring of 1990 OSl~n
Berg. fire chief of Moose Lake.
approached the On:mcgozie Re-
source Conservation and Development
Council (RC&D) Cor 2ssist2nce to Cund
three dry hydr.mls. The Moose L:ake Fire
.p:aClment had preYiously installed
e dry hydnnt :Idj:lcent to a bke. It
worked out so well. the dep2Ctmcnt
,,-:anted to insull morc:. lis problem W:lS
I2ck of funds.
Re:adily :IV2il:lble water supplies c:m
be the d~Cference between running low
on w:zter or S:l\'ing lives :lnd property. A
fire department with runl fire suppres-
sion responsibilities m:lY h:lve: trouble
with some fires if :lde:qu:lte w:ater sup-
plies:are not 2\-:aiI2ble.
JoAnn Nelson. RC&D project secre-
uC)'. h2d seen dry hydnnt infonn2tion
from other :are:lS of the country :and
c21led other sutes reg:uding thdr pro-
gnms. The RC&D Council h:ld just re-
ceived inform:ltion from other st:ates. so
could provide :answers to Berg. When he
.pro2ched On2negozie Cor :lSsisunce.
m:ade :a step in the right direction.
-CITY" HYDRANT - ,sed III dran water from Sand
uke_
... =::~=-.-:.
'--'="'::..~--:'
-~-
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The council is :I well known group th:at
has been openting in Carlton county for
more th:ln 20 years. II h:ls been respon-
sible Cor a number of successful projects"
:and has numerous interc:sts.
The council covers seven counties in
E:ast Centr:al Minnesol:l. Aitkin. Cirlton.
Chisago. Is:mti. K2nabec. Mille Lacs.
and Pine. It is made up of one county
commissioner. one soil ;md water con-
serv:uion district supervisor and one
member at large from each of the seven
counties. There :ICe currentl)" fi\'e RC&D
Councils in Minnesot:l. co\'ering 44
counties.
Local projects and prognm emphasis
:are determined by the: RC&D Councils.
They h:ave broad authority to seek help
from sources best qU:l\ified to provide
assist:lnce needed. The help might be
technical assistance from feder:a.1 :lgen-
cies. sute government. 10c:.11 conserV:I-
tion districts or priV2te industC)'. It m2Y
iO\'oh'e: se2Cching for funds in the form
of don2lions. loans. gnnls. or cost-
shuing progr:lms. The: Onanegozie
RC&D Council Inc.. is a 501(c)(3) non-
profit org:lOiZ:ltion :lOd can serve: :IS the
fiscal age:nt for gnnts.
The: council is staffe:d by a project co-
ordinator. 2 U.S.. De:pl. oC Agriculture:
e:mplo)'ee whose job is to help the coun-
cil "m2ke: things happen". The coordi-
nator is 2 pl:tnne:r. propos21 ,,'riter. ne:go-
lialor. innov:llor, mOli";llor. expedile:r
2nd wh:ll~ver else: the council needs to
c2fr)" out ilS mission. gOJls and objec-
tives. This is where I COO1~ in. JS the
On2ne:gozie projecl coordin:llor.
RC& D Council members fell dry hy-
dnncs for the Moose L:lke: Fire De:part.
menl W:lS a good projeCl and thJI dry
h)'dr:aOlS could he: iml:llkd lhroughoul
lhe ~Olire seven counlY ire:l,
Oan Grind)'. DNH Fire Speci:llisl in
Moose: LJke and I. IOgelher. mJde pbns
co work wilh Iht' fire depJrlmenls
lhroughoul Ihe sc:n:nlO\llllY Jrt':1 Sinn'
(hn's He:l did nol ,"II"cr :I1111H' UHlnlle~.
we enlislnJ lilt' help olllfhl"C I>:-':H For,
esery sl:l(f Ibrl'n \\'","d:i in Ail kin :Ind
Boh Nebon in <.lIl11>rill).:,' rh,' H C,'(.'\)
Council COlllinllt'J 10 t'ollrllin:lll' lht. cn-
lire project"
" .; ~.:",. .
...... .
,...
TYPICAL DRY hydrant at WIllow Rivet
Fifty-six fire dep2Ctments were: con-
ucted by Ieucr and aske:d if they wcre
iOleresu:d in insul\ing dry hydnnts.
Thirty-nine fire departme:nts indic:lted
an inte:rest. and identified the:ir prefer-
red locations on a m:ap.
E:lrl)' discussions with fire: de:part-
mentS rcve::ale:d more concerns than just
loc:ating funds to insull hydnnts. They
also were conce:rncd with a dcsign. a
plan. using quality matcri21s a~d obuin-
ing proper permits.
We called in the Soil and Watcr Con-
sen-:ation Districts and the USDA Soil
Conservation Se:rvice: which agreed to
provide: a plan and designs. They would
also help individu:t1 tire departments re.
\'iew preferred sites 2nd e:stim:lle m:lte-
rial qU:lntitics nee:ded to inst211 a hy-
dr:anl.
Protected w2ters permit fe:es were
"'2ive:d by the: ONR Division of W2ters
as long 2S the inst211:1tion of the dry h)'.
dnnts was done under Division of For-
eSlry permit applic:llions.
In some loc2tions. 2ddilional permils
neede:d to be ohtJin~d from the U.S.
Army Corps of Engineers.
The original re:lson lhe Moose Lake
Fire: Dep:trtme:nt had conl:lCled the
RC&D o(fic~ was for help to IOCJte a
funding source. We :lppro:lched st'vcnl
foundJlions for funding and were nm
successful. However. Runl COO1munilY
Fire prole:ction m:llching SO/SO gr.lllls
we:re obtained to fund h21f of the COM of
Ii dry hydr3nt install3tions. These
gr:lnls an' 3dminiSll"Ct"lJ lhrough II11'
~linne~ol:A Inlt'l":lgcncy Fin' Coordin:l'
lion Ct'nlt:r (MIFCCI in Gr.llHl H:lpi,b
(CIIIllillll,-t/1I1I /"'g" ,I')}
\.
I
I
~YI!'R/
Water · · ·
(Continued from page 13)
of the well. In any case, not more than
two lengths (20 feet) of suction hose
should be capable of placing the strainer
at least a foot below water level in the
well. The vertical distance from the
water level in the well to the fire ap-
paratus pump, when pumping, should
not exceed 15 feet. The below water
pipe, which provides the inflow of water
to the well, should be large enough to
prevent any serious drawdown of the
water level in the well. This pipe also
should be below the normal winter layer
of ice on the body of water and the well
itself should have sufficient earth cover.
ing, below the well cover, to prevent
freezing.
~Q.U of a
,,~i...,.~.(Jig...
Plans should be discussed with ap-
propriate agencies, for both the means
.f access to the site as well as the dry
ydrant installation itself. This device
, is perhaps the most useful, simplest and
1 RG/N'.c-o.-<C;' ~Er~ .5.4"8
p.oc>P
.l2E/N'O~ceo _
c;.c;Vc~4re
10 I /YI"'~/Af(/M
-:5 LoP':-
PUMPER ~UPPLY Cl5Tf:'RN
-f\~",'('e 3 -
7"HIlFAPED SlICTJOK
NMI ,r:-,rr,.v~ /NIT'" ~
l.r_.
rH.IW/o/
TL~-~~
.11'M/No AT'
r","WRr'A
filled by hose lines leading from a por-
table pump.
Because cisterns are not self-filling,
they must be carefully checked from
time to time Cor leaks and to make cer-
tain they are at a Cull level at all times.
Since a cistern can be constructed un-
derground and away from any Cederal,
state or county jurisdiction, no permits
(other than local building or zoning)
would be required. Covers should be
locked in place to prevent accidents and
vandalism.
HOT~ - Sc~e14 OFt
SrRAINE-R MA'1" BI:
k!flQvIRPO AT@
SOME TEMPORARY
EMERGENCY MEASURES
. If a stream is not more than a Cew
inches deep but is "running" it can be
deepened.
(a) Dig a depression in the stream bed
sufficiently deep to permit the suction
hose strainer to be covered.
(b) Gather enough branches, grass,
weeds and mud to build a "beaver dam"
and produce a pool deep enough for
draCting.
(c) Use one or more ladders in com-
bination with salvage covers or tar-
paulins to build a dam.
(Be sure to restore the original condi-
tions after the emergency is over.)
. Maintain a hole in the ice on a lake,
stream, river or pond by freezing a
drum, containing antifreeze solution, in
the ice.
. Freeze a wooden barrel in the ice and
knock out the bottom when needed.
'.RX~~~
~J'
derground basin requiring nlling from
another source. In years past small com-
munities, not financially capable of a
waterworks system, provided several
of these underground basins or tanks
for use with whatever pumps and hose
was available. They were filled by
means of rain runoff, snoW melt and by
any drilled wells and pumps in the
community.
least in cost. It reduces suction hose
needs to a single length minimum.
However, the size and position of the
underwater "intake" pipe should be suf-
ficient to permit maximum flow through
the hydrant itself and be located below
the winter ice cover. To reduce the'
likelihood of freeze-up in the hydrant,.
the riser pipe should be exposed only It.
minimal distance above ground leveL,.,
The vertical distance Crom the level <<I
the body of water to a fire apparaM1t
pump should not exceed 15 feet.
-titi
Construction of a "~'
Pumper Supply Cistern (fig. 3)
This is a water "storage" un-
;~;.-;
In some instances there is no access
for fire apparatus to draw water directly
from a lake, pond or stream. A cistern
can then be built on accessible ground,
near that source of water, which can be
31
JANUARY IFEBRUARY. 1981
Draft water
from hydrants
all year round
"Seasonal hydrants" may be installed
in areas where the frost line would
freeze the water in the hydrant pipe.
The Wascott (Wis.) Volunteer Fire Dept.
developed this system to inject air into
the hydrant and displace the water to
prevent freezing. With the water dis-
placed below the freeze line. the hy-
drant should be usable year around for
drafting purposes. Air is injected into
the hydrant until it bubbles out of the
screen. (Fig. 1.) This low pressure air
should not cause a safety problem, but
Fig. 1
. ,
.
5 ft. min.
Jc..
:~~:~~~fi;' -"~~:' .
. .... ....
. - . . -;' "-;..:> ..~::
'~-C>;7:::':'>:>;:;;:::~:\ .~:-..;
all personnel should be advised to re-
move the hydrant cap slowly to prevent
any possible injury. The air gauge
should be checked periodically to be
sure the waler remains displaced in the
hydrant.
Fig. 2
Method 1: Drill and tap a compound
gauge and air chuck into the hydrant
head. Be sure to seal threads with Teflon
tape. This method has the advanuge
that when drafting, there is an indica-
tion of the amount of suction your
pump is producing. If you cannot draw
a partial vacuum, you have an air leak.
The disadvantage of this method is that
damage to either the gauge or air chuck
could result in making the hydrant unus-
able due to creating an air leak and in-
ability to prime the pump.
..
Ag.3
Air
Chuck
Pressure
Gauge
Method 2: Install an air pressure
gauge and air chuck in the cap of the
hydrant by drilling and tapping into the
metal. The chain for the hydrant cap
will have to be removed. Use Teflon tape
on the threads of the gauge and chuck.
This method has the advantage that if
the chuck or gauge is damaged, it will
not affect the air-tight integrity of the
hydrant while drafting because the cap
is remO\'ed.
~~.
;jI(
"A GUIDE 10 Planning and Installing Dry Fire Hy- .11....~.
drants," Is available from Ihe leMay Forestry Cen. .;P'
ler, WDHR, 518 W. Soma Ave., Tomahawk, WI" ~~
together with a companion 16-1/2 min. video tape,'
Both are available on loan from the Minnesota F1re1.
Service Memorial Ubrary, 12015 W. Glendale lane.l
Mlnnelonka. 55343. i~~
EMERGENCY ASSISTANCE
CP Rail SystelJ1
TO REPORT EMERGENCY INCIDENTS WHICH INVOLVE
CP RAIL SYSTEM TRAINS OR EQUIPMENT
- FIRES, DERAILMENTS, CROSSING ACCIDENTS -
AND ALL OTHER EMERGENCY SITUATIONS, CALL:
1-800- 766-HELP
Please be prepared to provide the following information:
Name and your location - location of the incident
type of incident - assistance required - your phone number
CP Rail System
Emergency Response Will Be Activated
..
)
Master Index to
National Fire Codes~
)
[iJ
NFPA~
This is the Master Index to the National Fire Codes published by the National Fire
Protection Association. The complete set of National Fire Codes contains the codes,
standards, recommended practices, manuals and guides developed by the technical
committees of the Association and processed in accordance with the NFPA Regu-
lations Governing Committee Projects.
)
National Fire Protection Association
Batterymarch Park, Quincy, MA 02269
)
)
.'
..
64
MASfER INDEX TO "ATIONAL FIRE CODES
Reference
(
Referenct"
Definition ..................................................... 296: 1-4
Horsepower. maximum pump brake
Definition .................................................. 20:1-7.6.8
Ho~ .
A~rcraft fueling ....................................... .407:Chap. .'3
Fire ................................................... see Fire hose
Flexible metal and wire braid
Definition .................................................... 52: 1-5
LP.Gas
1'0nrefrigerated .......................................... ..59:4.5
Metallic
Definition .......................... . . . . . .. . . .. . . . . . . . . . . .. ..52: 1-5
Semiconductive
Definition ................................................. .495: 1-4
Ho~ houses .......... .................................. . 1962:A-2-3.4
Private fire service mains ....... 24:Chap. 5. 24:A-5-1.1 thru
. ~~I
o~ lines
Aircraft engine
test facilities ....423:4-5. see also Fire hose
423:A-4-5.1
hangars ............................ .409:3-5. 409:A-3-5.1
Aircraft
Backup
Definition ............................... ............... ..1410:1-4
Carbon dioxide systems.............................. . 12:Chap. 4
Computer rooms ................................75:5-3.4. 75:5-3.5
Definition....................................... .124:1-4. 1410:1-4
Dry chemical systems ................................. 17 :Chap. 5
Halon 1211 ............................... ..12B:Chap. 4. 12B:A-4
Initial attack
Definition ................................. ........ ..... ..1410:1-4
Training....... .1410:2-2. 1410:Chap. 4. 1410:A-4-Ll thru
A-4-5.1
Light water nuclear power plants .....................803:13-2
Mines. underground
Diesel fuel in ........................................... 124:4-4.2
Paper. roll. storage of ..................................231F:5-4.1
Storage buildings................ ..........................231:5-3.1
.o~ stations
Replacement of extinguishers by ...................... .10:3-2.2
Water supply for sprinkler system .........13:3-3.7. 13:A-3-3.7.
13A:2-9.1
Hospital b~d
Definition .................................................... ..99:2-2
Hospitals .....99:Chap. 12. 99:A-I2, 99:C-12. see also Health
care facilities. Occupancies. Health care. and Anesthetizing
locations
Airport emergencies ..............424M:3-7. 424M:8-4.7. 8-4.8
Aircraft accidents off airports .................... .424M:4- 2.6
Aircraft accidents on airports.................... .424M:4-1.7
Electrical construction. installations
and systems .......................70:517 -E. 99: 12-3.3. 99:C-3-1
Electrical equipment ........ .......... ................. ..99:12-3.7
Gas systems ................................................99:12-3.4
Mobile emergency ........424M:I-3. 424M:Figures A-8-Ll(E)
and A-8-1.1(g)
Vacuum systems ...........................................99: 12-3.4
Hot plates
Definition.................. .................................. ..54:1.7
Installation .................................................. ..54:6.13
Hot spot
Definition .....
1I0t tapping ...
. .. . . .. .. .. .. .. .. . . .. .. . . 296: I .4
........................518:3-4
Hot taps
Delin ilion .................................................... .. 54: I. 7
Hot tubs
Electrical wiring and equipment .......... ..............70:680
Hot work ....................................... .241:3-1. 241:A-3-1
Delinition ...... ................................... ..35:1-6. 241:1-4
Organic coating operations ................................35:9-2
Hotels. motels, and dormitories ......... .101:Chap. 16 and 17
Delinition (hotel) ............................................. 30:1-2
Flammable and combustible liquids in ................30:4-5.3
Ground fault protection ..............................70:210-8(b)
Means of egress ..........101:16-2. 101:17-2. 101:A-16-2.2.2.2
thru A-16-2.7.2. 101:A-17-2.2.2.2 thru A-17-2.7.2
Protection ..........101:16-3. 101:17-3. 101:A-I6-3.4.3.4. 101:
A-17-3.4.3.2 thru 101:A-17-3.5.1
Houseboats .................................. see Buildings. Floating
Household fire warning equipment ........74, see also Alarms
and Detectors
Approval of ...................................................74:1-3
Installation ............74:Chap. 5. 74:A-5-1.2.1 thru A-5-2.2.5
Maintenance and tests ...... 74:Chap. 6. 74:A-6-1 thru A-6-2
Markings and instructions ............................ 74:Chap. 7
Performance ................................ 74:Chap. 4. 74:A-4-3
Power supply ...............................7 4:Chap. 3. 74:A-3-2
Household flre warning protection .................... 74:App. C
Household fire warning system ........................... 74:C-2.1
Combination system ......................................... 74:4-7
Definition ................................................... 74: 1-4
Definition................................. ...... ............. .. 74:1-4
Houses, lodging or rooming ........... see Lodging or rooming
houses
Hulls, motor craIl ........302:Chap. 2. 302:A-2-1.2 thru A-2-3,
302:C-2
Arrangement ...................................302:2-1. 302:A-2-1.2
Lighting protection................ .......... .302:2-3. 302:A-2-3
Ventilation.... ................................. .302:2-2. 302:A-2-2
Humidification
Static electricity to control ................................. 77 :3-3.2
Humidifiers
Definition .................................................... ..99:2-2
Hunting system call routing
Definition.................................. ................... 297:1-5
HVAC systems ..........~e Air conditioning systems. Heating
systems. and Ventilating systems
Hybrid mixtures ....................................... ....... 77:1-7.4
Chemical. dye. pharmaceutical. and plastics
process equipment ........................ 654:3-1.3. 654:A-3-1.3
Definition .................................69: 1-9. 650: 1-4. 654: 1-3
Pneumatic conveying systems ..........650:1-5.6. 650:A-I-5.6
Hydrants, airport fueling
Definition............................................. ...... ..407:1-3
ifl~~.,~"""""""""""""""""" .1:3-5.5. 1202:7-4
Airport terminal buildings .............................. 416:2-5.3
Airports ....................................................... 419:4-4
Approval of installation ........................... ..1201:16-2.2.1
Classification ................................................. 291:2-1
Cotton. baled. storage of ................. 231 E:4-3, 231 E:5-2.1
Definition.......................................... .1:2.1
,- '
(
(
(
(
,.
)
.
.
)
)
/
"1'1.t:~llIX /I
till" 1>'1)(') a pUlIlJ) connection Illay be Illadl' to draft watn
1Il1lch as from a well hydrant. rYtatnial on this techniquc
is availabk frolll the U.S. Forest Servicc. A high water
table is a prclTCJuisite to using this mcthod. Fire fighting
units in arcas conducivc to this technique should have the
nccessary cquipment f(lr such installations.
..!f':~yd~dls.
B-S-t General. The use of natural water sources and
man-made water sources requires an understanding of dry
hydrant construction, as the dry hydrant provides a ready
means of suction supply without the longer time often in-
\'olved in direct drafting. Although most rural fire depart-
mcnts arc equipped to draft water directly from farm ponds
or streams, and all should be, a dry hydrant [see Figure
B-5-1(b)] with an all-weather road access is preferable.
...........l(a)."..,.. ....
Nlppll!" 4'h" Steamer ~o Q PI~ Threed
Alt..d'lir<
oi
'20" maximum
10' or ,"S
p.-etened
ElbOw .--!)
6" or l.9f!' Pipe
E I(ploded ",i~ of dry h'fdrant construction
"~:.~l(.) .:Dry hydranl construction. IS.. Figure B-5-2(eJ)
NOTE: Riser should be protectedby post if subject to damage
by auto or lire equipment.
.Steamer should he tire departtnenl's haro suer ion hose size and thread
type
..
1231-23
~ .,." Vt'-'ll
.8-
~.~-
E~\",~"
Wdlt'f Lt'"t'l
Grilvel Cover"19
()Ppthof 17a
.' I')
Vuoa. w,,~ Ltd.
D.utn01 W,It.. f....,...
TCNJoISII~~ 10
lV'l...l.."'~1
lk 7 I..,
......... ~."l;"'''\ P'u.
6.., <oJfL.ltqr'
St'I'~'O'
w..' s.c'H"
Sectaon of Stre.m Bed
TrlfflCh E 1(cava'~ In
Strum Bed below
, . SeOUl Depth
~ Co"o~on R.~...... w.n Set....
With ~~. M.UlImum Opening Total
Are. of Openings" Times Pipe Oia.
DetailS of screen layout - pond and stream $ites.
;;,; "~ai~i\.~.~c);,.,Detai1s of screen layout - pond and stream sites..
.....5.~. ,'~~+i~,..~",.4i,!iif._,Depending upon
the desired flow, the distance to the water, and the dif-
ference in elevation between the hydrant and water source,
a 6-in. (152-mm) or larger pipe is necessary. The pipe and
material should be suitable for the use and installed to
manufacturer's standard. In some areas of the country,
PYC pipe is being used for the construction of dry hy-
drants. (See B-5-2.2.) However. in other areas of the coun-
try, brass or bronze caps and steamer connections are be-
ing used along with iron pipe elbows and risers with
asbestos cement or bituminized fiber pipe between risers
and the water supply. Pipe and material used should be
based on local conditions and common usage.
Table B-5-2 may be used to determine pipe size of a
given hydrant line basing the flow upon 10 psi or 20 ft of
head.
Table B-5-2
Gallons per Minute Flow at 20 Feet of Head
on Typical 6-;n. Pipe
Bituminous
Fiber or Steel Cast Iron Asbestos Cement
Length (c= 120) (C= 110) (C= 130)
~5 fl 3.400 3,060 3,650
50 ft 2.300 2,]00 2.500
100 ft I. 600 1.475 ],700
500ft 660 6]5 720
1000 ft 460 425 495
For 51 Units: ] ft = 0.305 m; 1 gpm = 3.785 L/min.
Based upon the Hazen. Williams formula with estimated values of C.
Courll'S) of Dr, Glib",1 Ll'lIin.
A strainer or well screen is needed for the suction end
of the pipeline to keep foreign materials out of the pipe and
the pumper using the dry hydrant. A well screen as a
strainer is shown in Figure B-5-1(c). However, a strainer
may be constructed by boring I/.-in. (6.4-mm) or %-in.
(9.5-mm) holes through the pipe. The holes should be
spaced on 'h-in. (12.7 -mm) centers, with at least 12 rows
drilled. Total area of strainer holes must exceed four times
1989 Edition
~
1231-24
SUBURBAN AND RURAL FIRE FIGHTING
..
the area of the diameter of the pipe. The end of the pipe
should be plugged, placed in the deepest portion of the
pond or other water source, and raised o/T the bottom about
2 ft (0.6 m) so it will be above any silt that may accumulate.
The strainer should be covered with crushed rock to ex-
clude marine growth and to prevent mechanical damage.
For stream bed installations, the strainer must be buried
deep enough to prevent scouring action of the stream dur-
ing periods of high runoff from exposing the strainer and
tearing it loose from the supply pipe. The depth at which
the pipe is installed should be below the frost free depth
for the area. This depth may be obtained from a hydraulic
engineer, university extension service, or the U.S. Soil
Conservation System. [See Figure B-5-1(b).)
For a dry hydrant, the pipe should be laid at a minimum
slope [2 or 3 in. (50.8 or 76.2 mm) per 100 ft (30.5 m))
up to the hydrant riser. The riser on a dry hydrant should
be exposed above ground approximately 24- in. (610 mm).
.;........,.11I u.lU~""'H,l.nlJitt~..,
.ere can be two types of pressurized dry hydrants-
e flowing through a dam (or dike) and those coming
from an uphill water source emptying at a point downhill
from the source. Although the water source uphill can be
of extreme advantage when flowed to a downhill source,
a major disadvantage could lie in the burying of the PVC
pipe below the frost level. For a pressure hydrant, the pipe
should be sloped downhill to the hydrant riser and be fitted
with a gate valve. Where the supply line passes through
the dike of a pond, anti-seep collars should be attached to
'le pipe to prevent water from seeping and channeling
<>eside the pipe.
Wi!J.o"'."'~".."'._'I~t-"...ni.Il"is'"
_~I . TtIlIJ.IIlf'." R'.r.Ri...V>CP....'
The design of dry hydrant installations have been
carefully planned to incorporate several desirable advan-
tages that tend to bring the installation of the PVC dry
hydrant within the manpower and financial resource of a
. number of rural fire departments or the property
rs; however, in areas where other types of material
are used, such materials may be substituted for the PVC
pipe and fittings. The design features are listed here to
simplify the understanding of the installation of the dry
hydrant.
1. Design Features for Dry Hydrant.
A. It is recommended that dry hydrants be constructed
of 6 in. (152 mm) or larger piping and fittings; however,
for very short lengths of pipe, 5 in. (127 mm) may be
considered.
B. No PVC piping or fittings of less than schedule 40
should be considered.
C. All piping or fittings exposed to sunlight should be
primed and painted.
D. A minimum number of90 degree elbows, preferably
no more than two, are suggested to be used in the total
system.
E. All connections should be cleaned and properly
;mented so as to have all connections airtight.
F. The strainer may be formed in the end of the pipe
by drilling 960, 'Al-in. (9.5-mm) holes along piping. A 4-in.
1989 Eclition
(102-mm) strip should be reserved on the pipe to be in-
stalled on top to reduce the possibility of whirlpool during
drought periods.
Figure B.5-2.2(a) A dry hydrant innovation hat eliminated the top
900 or 45 0 elbow on each hydrant.
(Photo by Nahun/4 Vo/unlur Fire DepartmmJ, North Caroii1lll)
Figure B-5-2.2(b) Hard suction hose is connec:ted to the pumper.
The driver maneuvers the truck as the fire fighter walks the suction
end of the hose to the dry hydrant. An "0" ring in the plastic "L"
provides a tight fit and allows the operator to draft. This is a quick
and simple method to connect the pumper to a dry hydrant.
II. Step-by-Step Procedures for Installing a Dry Hydrant.
(Installation is made easy by some simple preplanning.)
A. Consider average water level at piping entry location.
B. Lift in excess of 15 ft (4.5 m) needs to be avoided
[22 ft (6.8 m) maximum).
C. It is recommended that a backhoe or similar ditching
equipment be utilized to excavate entire ditch to a horizon-
tal elevation 3 ft (0.9 m) below water level.
D. The ditch should be excavated beginning at the most
distant point from the water (riser location). Maintain a
reasonable level and dig the ditch into the pond.
E. The horizontal and vertical portion (pipe and riser)
should be assembled and lowered in one piece, as ditch
should now have water its entire length.
F. Back-lilling should begin at the riser. h is suggested
(
(
(
(
(
...
.
.
.J
)
:\PPENIHX n
tlL11 lhe soil around the riser be tamped so it is rigidh Sllp-
ported with surrounding soiL
G. The ditch water is automatically lim:cd back to th..
water source as back-lilling is completed. This area ,11Ould
be firmly packed so as not to have low areas occur al a
later date due to the settling of the soil.
H. Al this point is is necessary to have personnel cl1lCf
the waler and place cement blocks, gravel, or other perma-
nent supports underneath pipe in the water. The support
should be heavy and prevent piping from coming in con-
tact with bottom of water source. The straine~ or well
screen is now to be covered with 12 in. (305 mm) of coarse
gravel to secure it in place and to prevent movement and
must be at least 2 ft (0.6 m) under water. The supports
c~n. also be secured to the pipe with copper wire to stabilize
plpmg.
I. In rapidly moving streams, the pipe will need to have
special protection against the rapidly flowing water and
various debris and materials washing down the stream
against the pipe.
+i&.6-3 >M.~..,Bty""'lIt;. These facilities
require periodic checking, testing, and maintenance at least
quarterly. Checking and testing by actual drafting should
be a part of fire department training and drills. Thorough
surveys should reveal any deterioration in the water sup-
ply situation in ponds, streams, or cisterns.
Locition and Directions:
..
1 :.1:> 1-'~~1
I';,rticubr ;ltlt'r1tlon should be gin'n III sIIT,III1S allll
ponds. Tlw\' Ilia\' IllTd freqllenllTmov;11 101 dd>ris. drnlg-
ing or n.. ;l\ation lit silt, and protection IrOlll erosion. The
hydrants should be tested at least annually with a pumper:
ItICk Ilushing. followed by a pumper tt:st at a lIIa:\inluln
lksi>-,;nnl Ilow rate. with records kept of each test. j, highly
doirable. Tests of this kind will not only verify proper con.
dition but also keep the line and strainer clear of silt and
the water supply available for any fire emergency.
The pond should be maintained as free of aquatic growth
as possible. USDA Farmer's Bulletin. '"\Vaterwt't:d Con-
trol on Farms and Ranches," is a source of good informa-
tion on this subject. At times it may be necessary to drain
lhe pond to control this growth.
Inspections should include safety procedures slIch as
posting warning signs and seeing that life preservers. ropes.
etc., are available. Particular attention should be gi\Tn III
local authorities' regulations governing such water points.
It is important to consider appearance of this water
point. Grass should be kept trimmed and neat. The hy-
drant should be freshly painted as needed. The cap can
be painted a reflective material to improve visibility dur-
ing emergencies. All identification signs should be ap-
proved by the Department of Transportation prior to in-
stallation if they are to be on the right of way or come under
state laws.
Depth of Water Above Intake
Date
OATE OEPTH AMOUNT CONDITION DRY HYDRANT
OF BY OF OF WATER OF EROSION WEED ROAD SIGN REMARKS
INSP. WATER AVAILABLE WATER TEST FLOW CONTROL CONDITION
I
I
\
Figure B-5-3.1.
1989 Edition
)
.
)
.
)
)
API'ESDIX II
A,..d"'<;I)1l lalt~
t
N
I
15'+-7R'-
SI'~c,l,c layout
m
9'-1"'
. I 1
~I
---~ ~.
Figure B-5-3.2(b).
B-5-3.t Maintenance Record for Dry Hydrant. It is
suggested that a record of inspection be maintained with
a separate card on each dry hydrant. (Set FiguTt B-5-3.1.)
B-5-3.2 Map and Location/Detail Drawing. An of-
ficial record should be kept of all pertinent information
recommended for each dry hydrant area. An example of
one type is Figure B-5-3.2(a). Additional information could
be kept in format such as shown in Figure B-5-3.2(b). Both
will provide invaluable information whenever the need for
such is required.
)
B-5-4 Useful Depth of Water Sources. Careful note
must be made of the fact that installation of dry hydrants,
as noted in Section B-S, calls for care in measuring water
storage capacities. The useful depth of a lake with a dry
hydrant installation, for instance, is from the minimum
foreseeable low-water surface level to the top of the suc-
tion strainer, not to the bottom of the lake, and must be
not less than 2 ft (0.6 m) of water. This becomes a very
important point where hydrants are installed on a body
of water affected by tide or on a lake that is lowered to
maintain the flow of a river during drought conditions or
to generate power. A pump suction requires a submergence
below the water surface of 2 ft (0.6 m) or more, depend-
ing upon the rate of pumping, to prevent the formation
of a vortex or whirlpool. Baffle and anti-swirl plates may
be added to minimize vortex problems and allow additional
water use. The vortex allows air to enter the pump, which
may cause the loss of the pump prime. Therefore, pump-
ing rates must be adjusted as the water level is lowered.
This factor should be considered by the water control of-
liceI' when estimating the effective rate at which water can
be drawn from all suction supplies. Floating strainers may
reduce the need for a 2-ft (0.6-m) usable depth.
B-6 Access to Water Supplies.
B-6-1 General. The fact that an adequate water supply
is in sight of the main road does not assure that the water
can be used for lire lighting purposes. Many times, it is
necessary that a suitable approach be provided to reach
within 10 ft (3.05 m) of the water supply. This needs to
be done and the department trained in the use and limita-
;.
1231-27
--
tions or lilt' water'supply before the lire occurs. A suitable
approach may (';111 for a roadway. However, at some sites
and in SOIll" an:as of the cOUlltry, it may not be necessary
that a roadway be constructed due to soil conditions_ Other
sites may alre;ldy have roadways provided or pavement in-
stalled with the C!mstruction of an entrance way or a gate
necessary to give access to the water supply. Other sites
may be reached by foot only and may necessitate that a
path be constructed and maintained so that portable pumps
may be carried to the site. Each site must be evaluated by
the water supply officer to determine the best way, within
the lire department's means, for using the water supply.
B-6-2 Roadway Access. Most man-made lakes are con-
structed with heavy earth-moving equipment. In order for
the property owner to construct a roadway for fire depart-
ment use, the water supply officer should make the prop-
erty owner aware of the needs of the fire department while
the heavy equipment is still on the job. Table B-6-2 details
considerations that should be kept in mind when planning
access.
Table B-6-2
Recommendations for Roads to Water Supplies
Width:
Roadbed - 12 fl (3.7 m)
Tread - 8 fl (2.4 m)
Shoulders - 2 ft (0.6 m)
Alignment:
Radius center line curvature - 50 ft
(15.2 m).
Gradient:
Maximum sustained grade - 8 percent.
Side Slopes:
All cut and fill slopes to be stable for the soil
involved.
Drainage:
Bridges, culvens, or grade dips at all drain-
ageway crossings. Roadside ditches deep
enough to provide drainage. Special drain-
age facilities (tile, etc.) at all seep areas and
high-water-table areas.
Surface:
Treatment as required for year-round travel.
Erosion Control:
Measures as needed to protect road ditches,
cross drains, and cut and fill slopes.
Load Carrying
Capacity:
Adequate to carry maximum vehicle
load expected.
Condilion:
Suitable for all-weather use.
B-6-2,1 While the roadway is being developed to the
water supply, consideration should be given to providing
an 80-ft diameter turn around for the tankers. Where con-
ditions at the supply do not make a turn around feasible,
a large underground pipe transmission line may be laid
from the water supply to the highway and the tankers ftIled
on the highway right-of-way. However, a turn around or
looped facility will still need to be provided at the fill point
on the right-of-way.
B-6-2.2 Bridges Used as Water Points. In some states,
a fire department cannot use a bridge to park a tanker while
it is being Iilled, thereby blocking traffic on a state road.
However, the fire department may be able to use the water
source by moving the fiJl point ofT of the bridge to the right-
of-way. Therefore, the department needs to check with the
1989 EdrtlOn
1231-2~_____
FIRE FIGIlTI1'I~
AN AND RUR~_ ___
SUBURB
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BUDGET PRICE PER DRY HYDRANT EACH PER NATIONAL FIRE PROTECTION
ASSOCIATION NUMBER 1231 STRATEGIC LOCATION'S.
INCLUDES TAXES AND PERMITS.
DRY HYDRANT ASSEMBLIES
1 5 1/4 " X 8 10" WATEROUS W67 HYDRANT, PP (NST), 8" MJ INLET, W /TRGACC.
PWGGED DRAINS.
1 8" MEGA - LUG RESTRINER FOR IPS PVC (110)
1 "PUMP AFTER USE" TAG
DRY HYDRANT ASSEMBLIES, PIPING, FITTINGS AND ACCESSORIES
SHADY ISLAND BRIDGE (1450 - 1600 GPM)
2 8" RED HEAD PVC INTAKE SCREEN ASSEMBLY
1 8" X 8" PVC WYE
1 8" PVC 450 BEND $24,418.00
2 10" X 8" REDUCER
860 10" SCH 40 PVC PRESSURE PIPE, 20 I LEN:;THS, PLAm END.
DRY HYDRANT AS ABOVE INCLUDES LABOR, MATERIALS AND INSTALLATION.
- -:--.
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The first hydrant is located west of the Shady Island bridge. This pipe will
extend approximately 700' lakeward to elevation 922.
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, DrY Hydrant Construction
'.'t'land iron pipe may be used to construct a dry .
hydrant, but PVC plastic is frequently used because of .
its low cost, accessibility and low friction loss.
Construction details at specific sites can vary in many '.
ways according to local preferences and conditions. : ,;:-
. -
(not to scale)
6" Elbow
.. .... .),~,'E<!
. . 'C'-'_l'i-';.:'f{t:;,;\~;;'i;;'f~ ,~i )#~.:'."
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.mer hose connection
and strainer A
/
AUJ~
20' maximum
10' or less'
preferred
6" Riser
Vegetation to prevent
erosion
6-,8-, or 10-in.
PVC pipe
!
\
Water level:
minimum
2 feet above
strainer
Strainer:
minimum
2 feet
above
bottom.
Support may
or may not be
necessary
Strainer cap
with holes.
Rod and
cotter key to
hold cap on
and allow
easy removal
for cleaning.
May be
hinged for
bacl<flushing
Minimum
drought level
:5/-k,,('CL~/oci) j)Aly #Y!J,k'.4-/\/r5
.-/0 m.;,-kh /WcU'7c-/ -h;c~M7 o/L.,~/Y7~n~
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12-112 IN HOS€ CCNNECTlCN (THREAD SIZE. _00 X _ T PI'
) IN. )-112 IN. 4 IN. 4-112 IN OR 5 IN P\JIo4PER CONNECTlClN (THREAO SIZE. _0.0. X _T.PJJ
I OPTIONAl ROCKER LUG CAP AI 5 r:-~..s -.z 4
OPERATING NlJT
ISlE HOTE NO 41
NOZZLE SECTION
8-)18
h--
I 6-1/4
I
18
I
11-)/4
J
.
B
lsa TAlIUI
TWO PUI-CPEq NOZZLES
NOZZLE ARRANGEMENTS
7-3/8 OIA
'I
i 1
8- 3/8 CIA
NOTE: TriE NOZZLE SECT10N MAY BE ROTATED TO AHY
- POSITION FROl-I TriE ClNE SHOWN
('
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BOTTOto4. 6 IN. MEo.ANICAl JOINT SHOWN.
SEE PAGE 2 FOR OPTlClNAl BOTTOl-IS
.
o 8tRY I A B
FT - IN. Fl - IN. FT - IN.
1-6 1-6 3/4 1-7 1/4
2-0 2-0 )/4 2-1114
2 6 2-6 3/4 2-7 1/4
3-0 3-0 3/4 3-1114
3 6 3-6 3/4 3-7 1/4
4-0 4-0 3/4 4-1114
4-6 4-6 3/4 4-7 114
5-0 5-0 )/4 S-l 1/4
5 6 5-6 3/4 5-7 114
. 6 0 6-0 )/4 6-1114
6-6 6-6 )/4 6-7 114
7-0 7-0 3/4 7-1114
- 7-6 7-6 3/4 7_7 'IL
- ,. 8-0 8-0 )/4 8 1 1/4
8 6 8-b J/4 8-7 114
9-0 9-0 3/4 9-1114
9-6 9-6 3/4 9-7 114
ONOTE: 8~Y 15 THE N'CMNAl DISTANCE
- FROl-I CiROUHllUNE TO BOTTOl-I r1f
COlNECTINCi PIPE
~
1.1 150 PSl RATED WORI(ING PRESSl.RE.
2.1 THIS HYDRANT MEETS OR EXCEEOS AlL REOUlREMENTS r1f AWWA C502
3.1 THE PACER HYOIlANT IS AVAILA8LE WITH 5-114 IN VAlVE OPENING ONLY.
4.1 OPERATING NlJT Fl.RNiSHEO I..H. OPENING ICOUNTER CLOCKWlSEI OR R.H. OPENING I CLOCKWISE I IN THE FClU..OW1NG
CClI+Ol SIZE S
~E Q
'S/16 'EN""'" II '"
1-VI '100
'-71)] "'v,
t-~"6
1-V]
(,
DIMENSION AND SPECIFICATION SHEET
PACER NON-TRAFFIC MODEL W67
AWWf\
~
$OUARE
D~
PLATE 89-8-L
PAGf. 1 or: 2
WATEROUS COMPANY
.
112
.
;.
BUDGET PRICE PER DRY HYDRANT EACH PER NATIONAL FIRE PROTECTION
ASSOCIATION NUMBER 1231 STRATEGIC LOCATION'S.
INCLUDES TAXES AND PERMITS.
DRY HYDRANT ASSEMBLIES
1 5 1/4" X 8'0" WATEROUS W67 HYDRANT, PP (NST), 8" MJ INLET, W/TRG ACC.,
PLUGGED DRAINS.
1 8" MEGA - WG RESTRAINER FOR IPS PVC ( 110)
1 "PUNP AFTER USE" TAG
DRY HYDRANT ASSEMBLIES, PIPING, FITTINGS, AND ACCESSORIES
ENCHANTED DRIVE (1400 - 1550 GPM)
1 8" HEAD PVC INTAKE SCREEN ASSEMBLY
260' 8" SCH. 40 PVC PRESSURE PIPE, 20' LEt\GTHS, BELLED (SW) END.
$11,635.00
DRY HYDRANT ASSEMBLIES AS ABOVE, INCUJDES LABOR, MATERIAL AND INSTALLATION.
~.. .
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The second pipe is located at the Cul-De-Sac at Enchanted Drive. This pipe will
extend approximately 150. lakeward, and the pipe will continue approximatel~
1001 landward to the street, The inlet will be set at approximately 921.0
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I <- c'rY Hydra~i'C6n5truction ,:'_u
Steel and iron pipe may be used to construct a dry
hydrant, but PVC plastic is frequently used because of '
its low cost, accessibility and low friction loss.
Construction details at specific sites can vary in many"
ways according to local preferences and conditions. : ;;:-
, ".
(not to scale)
.er hose connection
and strainer ,
I
20' maximul
10' or less!
preferred
.aJ~
6' Riser
Vegetation to prevent
erosion
Water level:
minimum
2 feet above
strainer
Strainer.
minimum
2 feet
above
bottom.
Support may
or may not be
necessary
Strainer cap
with holes.
Rod and
cotter key to
hold cap on
and allow
easy removal
for cleaning.
May be
hinged for
backflushing
Minimum
drought level
6-,8-, or 10-in.
PVC pipe
5h'o-ecwoo iJ
'--/'0 rn.;,kh
j)",'y hi Y Uk4 /\/T-5
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1 2-1/2 IN HOSE C()-4NECTlCt-I ITHREAD SIZE _00 X _TPII
J IN, J-1/21N,' IN. .-V2IN OR 5 IN PIJ""PEIl C()-4NECTI()-4ITHREAD SIZE: _0.0. X _T.PlI
I oPTlCt-lAl. ROCKER LUG CAP JI/ 5 r- ...,;05-2 4
!; ~
OPERATING NlIT
IUE NOTE NO 41
I
8-J/8
-I
I
!
18
NOZZLE SECTION
l
I
6-1/4
I
ll-J/4
J
;&;$
STANOP1PE
B
!Sa TA&.I:1
: :
8-)/8 OIA
7-J/8 DIA
:/
BOTTOM. 6 IN. Jo4EOlANICAl. JOINT SHONN.
SEE PAtiE. 2 FOR oPTIONAl. BOTTOMS
I
A
IS[! TA&.I:I
t-
7-5/8
+--
..'~...... .
..
c~.; L. . /J '-'J/'/>'/--
/,.P'" /' ,<c" .
TWO PUMPER NOZZLES
NOZZLE ARRANGEMENTS
NOTE: THE NOZZLE SEC'TlON Io4AY BE ROTATED TO ANY
- POSITION FR04 THE ONE SHONN
,
12-V. ---;
L 161 7/8 OlA HOLES'
- Bl..Rf A B
FT - IN. FT -IN. FT -IN.
1-6 1-6 J" 1-7 1/4
2-0 2-0 J" 2-1 V.
2-6 2-6 J" 2-7 1/4
J-O 3- 0 )/4 )-1 V.
J-6 J-6 J/4 J-7 V.
4-0 4-0 J/4 4-1 V,
4-6 4-6 J/4 4-7 1/.
5-0 5-0 J/4 5-~ VI.
5-6 5-6 J/4 5-7 VI.
6-0 6-0 J/4 6-1 VI.
6-6 6-6 J/4 6-7 VI.
7-0 7-0 J/4 7-1 VI.
7-6 7-6 J/4 7-
8-0 8- 0 J" 8-1 v,
8-6 8~
9-0 9-0 J/4 9-1 VI.
9-6 9-6 J/4 9-7 VI.
-NOTE: BLI'lY IS THE NCt4NAl. DISTANCE
FROM GROUNOlINE TO BOTTOM (S'
CONNECTING PIPE
NOTES
1.1 150 PSI RATED wORKING PRESSl.RE.
2.l THIS HYORANT MEETS OR EXCEEDS A.U.. REOUlREMENTS (S' AWWA C502.
J.l THE PACER HYDRANT IS AVAILABLE WITH 5-V4 IN. "'~'IE OPENING ONLY,
4.1 oPERATING NlIT FLI'lNISHED I..H, oPENING ICOUNTER CLOCl<W1SE1 OR R.H, oPENING ICLOCl<WlSEI IN THE FOLLOWING
C~ Sl2E5
~fE Q
t~/16 ~
1-11' ~
,-~: 11
I-~/'tl
'-lJ]
DIMENSION AND SPECIFICATION SHEET
PACER NON-TRAFFIC MODEL W57
~I.JJWA,
PEtoIl AGON II
,"
"'
I-V.
SOUARE
D~
PLATE 89-8-1.
PAGi 1 c:F :
WATEROUS COMPANY
.
*,.3
.
;.
BUDGET PRICE PER DRY HYDRANT EACH PER NATIONAL FIRE PROTECTION
ASSOCIATION NUMBER 1231 STRATEGIC LOCATION'S.
INCLUDES TAXES AND PERMITS.
DRY HYDRANT ASSEMBLIES
1 5 1/4" X 8'0" WATEROUS W67 HYDRANT, PP (NST), 8" MJ INLET, W/TRG ACC.,
PLUGGED DRAINS.
1 8" MEGA - WG RESTRAINER FOR IPS PVC ( 110)
1 "PUMP AFTER USE" TAG
DRY HYDRANT ASSEMBLIES, PIPING, FITTINGS, AND ACCESSORIES
GREWE RESIDENCE (1500 - 1650 GPM)
1 8" RED HEAD PVC INTAKE SCREEN ASSEMBLY
200 8" SCH 40 PVC PRESSURE PIPE, 20' LENGTHS, BELLED (SW) END. $9,787.00
DRY HYDRANT ASSEMBLIES AS ABOVE. INCLUDES LABOR, MATERIALS AND INSTALLATION.
MISCELLANEOUS MATERIALS
13 QTS - SOLVENT CEMENT
5 QTS - MEK CLEANER
100 SY - 5 oz. GEOTEXTILE FILTER FABRIC
.
.
V\
--1
ft1
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The third pipe is located at 4550 Enchanted
extend approximatelY190' into the lagoon to
to be excavated at this locatoon to acheive
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elevation 924.7. A sump area will have
the proper depth.
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Steel and iron pipe may be used to construct a dry
hydrant, but PVC plastic is frequently used because of .
its low cost, accessibility and low friction loss.
Construction details at specific sites can vary in many. .
ways according to local preferences and conditions. : ,::-
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(not to scale)
Steamer hose connection
and strainer .l
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20' maximUl
10' or less
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erosion
6-,8-, or 10-in.
PVC pipe
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minimum
2 feet
above
bottom.
Support may
or may not be
necessary
Strainer cap
with holes.
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cotter key to
hold cap on
and allow
easy removal
for cleaning.
May be
hinged for
backflushing
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drought level
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NOZZlE ARRANGEMENTS
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8-318 D....
NOTE: THE NOZZLE SECTlON MAY BE ROTATED TO A1f'(
- POSITlON FRCIo4 THE ONE SHOWN
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(sa: TALE'
BOTTOM. 6 IN. MECHANICAl. JOINT SHOWN.
SEE PAGE 2 FOR OPTIONAl.. BOTTOIo4S
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7-518
+--
3-518
,
- Bl..RY I A B
FT -IN. FT -IN. FT - IN.
1-6 1-6 3/L 1-7 114
2-0 2-0 314 2-1114
2-6 2-6 )/L 2-7 114
) 0 3-0 3/4 3 ll1L
) 6 3 63/L 3 7 1/L !
L-O L-O 3/L L-ll1L
L-6 L 631L L-7 IlL
5-0 5-0 31L 5-'lIL
5-6 5-6 31L 5-7 lIL
. 6-0 6-0 31L 6-'lIL !
6-6 6-6 3/L 6-7 lIL
7-0 7-0 3/L 7-' 114
- 7-6 7-6 31L 7-"1 '11
8-0 8-0 31L 8-1114 J,
, a 6 8-1> 'Yl.- 1-7 1Tl:"
9-0 9- 0 31L 9-111L
9-6 9-6 31L 9-7 l1L
-NOTE: B~Y IS THE NCMNAl OISTAN~
- FROIo4 VROUNOUNE TO BOTTOIo4 0:
CONNECTlNG PIPE
~
\I 150 PSI RATED wORKING PRESSlIlE.
2.1 THIS HYDRANT MEETS OR EXCEEDS AU. REOUlRa4ENTS 0: AWW" C502.
3.1 THE PACER HYDRANT IS AV"ILA8LE WITH 5-1IL IN VAl..VE OPENINv ONLY.
4.1 OPERATING NlIT FUlNISHED L.H. OPENING (COUNTER CLOCK WISE I OR R.H. OPENING ICLOCI<WlSEI IN THE FOUOWlNv
COl4<lN SIZ E S
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1-~,'12'
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PENTA(jQN
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\
DIMENSION AND SPECIFICATION SHEET
PACER NON-TRAFFIC MODEL W57
AWWA
SQUARE
D~
PLATE 89-8-L
PAGE , or
WATEROUS COMPANY
r
APPENDIX E
LAND USE AGREEMENT
;.
TO WHOM IT MAY CONCERN:
This agreement, made the 1st day of June, 1985, by and between
Chester Heinv (Owner) of Ladvsmith, Wisconsin, and Ladvsmith Fire
Department of Ladvsmith, Wisconsin, (Permittee), to enter upon and
use the following described area located on CTH p, West of WSH 27,
in Rusk County, Wisconsin.
(Legal description of property)
E 1/2 of SWSE Section 24, T34N, R7W
for the purpose of installation of a drv fire hvdrantfor draftinq
water. In order to accomplish this purpose the Permittee intends
to place or construct the following items on the above-described
land:
6" PVC pipe and quards, with pipe terminatinq in a fire department
connection.
.
This agreement shall be in effect commencing the 1st day of June,
1985.
It is understood by the Owner and the Permittee that this
agreement is subject to the following conditions:
1. The Owner may terminate this agreement by written notice if
the continued use of this land by the Permittee will interfere
with present or future management objectives of the Owner for the
above-described area, or the Permittee breaches any terms or
condition contained in this agreement.
2. Neither this agreement nor any right or duty in whole or in
part by the Permittee under this agreement may be assigned,
delegated or subcontracted without the written consent of the
Owner.
.
3. All items placed on the property of the Owner by the Permittee
shall remain the property of the Permittee. If this agreement is
terminated, the Owner shall permit the Permittee adequate time to
remove said property and return the land to its natural state.
4. All stumps, slash, waste materials and other debris shall be
disposed of by the Permittee as directed by the Owner.
5. The Permittee shall be responsible for obtaining any and all
permits required for constructing items placed on the lands of the
Owner.
6. No cutting or trimming of trees shall be done unless approved
by the Owner.
('
.
.
(Land Use Agreement, Page 2)
7. All signs, postings and other markers shall conform to all
codes and local ordinances and shall be provided by the P~rmittee.
The Permittee retains ownership of all signs or postings.
8. The Permittee shall maintain the area under this agreement in
a safe condition at all times.
9. The Permittee agrees to save, keep harmless, defend and
indemnify the Owner and all its officers, employees and agents,
against any and all liability claims, costs of whatever kind and
nature, for injury to or death of any person or persons, and for
loss or damage to any property occurring in connection with or in
any way incidental to or arising out of the occupancy, use,
service, operation or performance of work in connection with this
agreement or omissions of Permittee's employees, agents or
representatives.
10. This agreement does not give the Permittee, its members or
agents, any rights to hunting, fishing, or trapping. The Owner
grants the right to the Permittee to enter the lands under this
agreement only for the express purpose as stated by the Permittee.
11. Additional conditions specifically pertaining to this agreed
land use will be valid if enumerated in the space provided between
this condition and closing signature. Every such addition will te
initialled by the Permittee and the Owner.
12.
Ladvsmith Fire Denartment
Permittee
by /s/ Brad Scheurer, Chief
Chester Heinv
Owner
by/sl Chester Heinv
Rusk Co. Hiqhwav Dent. .
owner--Highway Right-of
Way
/s/ Ken Zimmer
Highway Commissioner
June 1. 1985
June 1, 1985
,.
.
.
Appendix F
;.
85-57
RESOLUTION
--TO ENTER INTO LAND USE AGREEMENTS
FOR FIRE DEPARTMENT INSTALLATION OF
FIRE FIGHTING EQUIPMENT ON COUNTY LANDS--
WHEREAS, in the interest of fire protection, Rusk County has
been asked to grant certain fire departments the right to install
fire fighting equipment on lands owned by the County; and
WHEREAS, the Land and Forestry Committee has reviewed the
proposals and believes that they are in the interest of the
citizens of the County; and
WHEREAS, land use agreements have been drafted, outlining the
understanding of the parties.
NOW, THEREFORE, BE IT RESOLVED by the Rusk County Board of
Supervisors that it approves of the Land Use Agreements, attached
hereto and incorporated by reference, for use of described County
land for installation of fire fighting equipment.
BE IT FURTHER RESOLVED that the Board Chairman and County
Clerk are authorized to execute the same.
/sl Marvin Hanson, Chr. Rusk Co. Board
/s/ Richard Sarqent, Rusk Co. Clerk
PASSED BY COUNTY BOARD AT THEIR
SEPT. 1985 MEETING