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092892 CC Reg AgP CITY OF SHOREWOOD COUNCIL CHAMBERS SCANNED REGULAR CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD MONDAY, SEPTEMBER 28, 1992 7:00 P.M. FOLLOWING THE REGULAR PORTION OF THE MEETING THE CITY COUNCIL WILL CONVENE IN A WORK SESSION FORMAT TO CONSIDER THE 1993 OPERATING BUDGET AND FIVE YEAR CAPITAL IMPROVEMENT PROGRAM - No Votes to be taken at the Work Session. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Gagne Stover Daugherty Lewis Mayor Brancel B. Review Agenda 2. APPROVAL OF MINUTES A. Executive Session Council Meeting - September 14, 1992 (Att.No.2A- Minutes) B. Regular City Council Meeting - September 14, 1992 (Att.No.2B- Minutes) 3. CONSENT AGENDA - Motion to Approve Items on Consent Agenda and Adopt Resolutions Therein A. A Motion to Approve Change Order No.3 - Rochon Corp - Public Works Facility (Att.No.3A- Change Order) B. A Motion to Approve Change Order No.4 - Rochon Corp - Public Works Facility (Att.No.3B- Change Order) C. A Motion to Adopt a Resolution Moving the Reconvene Date for the 1993 Budget Hearing (Att.No.3C- Resolution) D. A Motion to Approve Street Light Applicant: Amesbury Homeowners Association Location: Bayswater Road (Att.No.3D- Planner's Memo) 4. PARK 5. PLANNING - Report on Commission Meeting - September 22, 1992 6. REVIEW AND CONSIDER A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE IMPROVEMENTS TO LILAC LANE (Att.No.6- Resolution) 7. AN ORDINANCE CHANGING THE ZONING - SHADY ISLAND FROM R -1B to R -1C (Att.No.7- Ordinance) CITY COUNCIL AGENDA - MONDAY, SEPTEMBER 28, 1992 PAGE TWO 8. A MOTION TO ADOPT A RESOLUTION APPROVING FINAL PAYMENT FOR THE. S.E. AREA WATER TREATMENT PLANT- A & K CONSTRUCTION (Att.No.8- Resolution) 9. CONSIDER A REOUEST TO INCREASE BUDGET - S.E. AREA WATER TREATMENT PLANT - ASSOCIATED CONSULTANTS - Noel Vogen (Att.No.9- Attachment) 10. CONSIDER A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SHOREWOOD AND FIRMS ENTERING CONSULTING AGREEMENTS WITH THE CITY (Att.No.10- Memorandum) 11. A MOTION TO ADOPT VOUCHER PAYMENT POLICY FOR CITY CONTRACTING PROJECTS (Att.No.11- Policy) 12. CONSIDER AN ORDINANCE - CHAPTER 901.01 OF THE SHOREWOOD CITY CODE RELATIVE TO STREET EXCAVATION (Att.No.12- Proposed Ordinance) 13. A MOTION TO AMEND CHAPTER 903 OF THE SHOREWOOD CITY CODE RELATIVE TO DELINOUENCIES (Att.No.13- Proposed Ordinance and Finance Director's Memo) 14. A MOTION APPROVING DESIGN AGREEMENT FOR THE PREPARATION OF RIGHT -OF -WAY PLANS FOR LAKE LINDEN DRIVE (Att.No.14- Design Agreement) 15. CONSIDER A RESOLUTION ESTABLISHING STOP SIGN PLACEMENT CRITERIA (Att.No.15- Proposed Resolution) 16. A MOTION TO ADOPT A RESOLUTION SETTING A PUBLIC HEARING FOR SPECIAL ASSESSMENT OF COST OF CHURCH ROAD IMPROVEMENTS - PROJECT NO. 91 -2 (Att.No.16- Proposed Resolution) 17. CONSIDERATION OF LAKE MINNETONKA CABLE COMUNICATION COMMISSION, (LMCC) BUDGET - 1993 (Att.No.17- Budget) 18. MATTERS FROM THE FLOOR 19. STAFF REPORTS A. Attorney's Report B. Engineer's Report - 1992 Project Update C. Planner's Report - Report on Delinquent Clean -Up Charges - Greg Fox (Att.No.19C- Planner's Memo) CITY COUNCIL AGENDA - MONDAY, SEPTEMBER 28, 1992 PAGE THREE 19. STAFF REPORTS - CONTINUED D. Administrator's Report Drop -off Vox Schedule of Meeting Dates for the Remainder of 1992 (tentative) (Att.No.19D- Administrators Memo) Fall Yardwaste Collection (Att.No.19D- Administrators Letter) Portable Phone for Sewer Safety (confined entry) - Metropolitan Waste Control Commission (MWCC) (Att.No.19D- Letter) 20. COUNCIL REPORTS A. Mayor Brancel B. Councilmembers 21. ADJOURNMENT SUBJECT TO THE APPROVAL OF CLAIMS (Attachment Claims) WORE SESSION AGENDA 1. CONSIDER THE 1993 OPERATING BUDGET AND FIVE YEAR CAPITAL IMPROVEMENT PROGRAM (Attachment) 2. ADJOURN WORK SESSION JCH.al 9/22/92 EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL MEETING AGENDA MONDAY, SEPTEMBER 28, 1992 In a separate packet some budget material has been prepared for your review should the Council have time to go into a budget work session after the regular City Council meeting. Please bring budget materials that have been previously sent to you. We can have a three ring binder ready for you Monday evening so all of the material can be kept and bound together. AGENDA ITEM 3A - This motion approves Change Order #3 with Rochon Corp for the Public Works facility. The amount of $1,084 is to provide a handicap accessible ramp at the front walk. The surface texture and color will meet the requirements of Americans with Disabilities Act (ADA). AGENDA ITEM 3B - Is a Change Order with Rochon Corp for the Public Works facility in the amount of $922. This is to allow for the painting for the interior walls of the service bay area. AGENDA ITEM 3C Because Minnesota State Statute requires that there be a least five days between the public hearing date and the reconvene date for our 1993 budget the reconvene date needs to be changed to Wednesday, December 9, 1992 at 7:00 pm. The original public hearing date is not changed. AGENDA ITEM 3D - This would require a motion to approve a street 4 light installation which has been petitioned on Bayswater Road approximately 350' south of Minnetonka Boulevard. This street light would cost the City approximately $14.00 per month in • electric charges. The location does meet City warrants for a street light installation. AGENDA ITEM 4 - The next Park Commission meeting is scheduled for Tuesday, September 29. AGENDA ITEM 6 - The City Engineer has reviewed the plans and worked with the City of Chanhassen to incorporate concerns of Shorewood neighbors. This resolution approves the final specifications subject to four specific items identified in the resolution which address our concerns. AGENDA ITEM 7 - At the last City Council meeting staff was directed to prepare this ordinance which approves the change in zoning on Shady Island from R -1B to R -1C. AGENDA ITEM 8 - Engineer Noel Vogen will be present to review the final report on the Water Treatment Plant. This is a resolution accepting the Water Treatment Plant for the S.E. Area, Well #7 and authorizes final payment to the contract. AGENDA ITEM 9 - Engineer Noel Vogen is requesting additional payment for engineering services for $15,090.25 for his work on the S.E. Area Water Treatment Plant. The City Council needs to determine whether or not this request is reasonable. AGENDA ITEM 10 - Having had professional consultants approach the City "after the fact" for additional fees several times in the past I have drafted a proposed memorandum of understanding between the City and any firm entering consulting agreements with the City. It basically says that the consultant will be paid what the City agrees to pay the consultant unless both parties come to an agreement for additional fees before the work has begun. Each consultant will be required to read and sign this policy when signing the agreement for services. AGENDA ITEM 11 - This new voucher payment policy was suggested at the last City Council meeting. It basically allows construction project payments to be approved through the regular voucher payment process rather requiring each to be brought to the City Council as a separate item on the agenda. AGENDA ITEM 12 - This ordinance makes several changes to the City's ordinance relating to excavation of streets and rights -of -way. It requires a permit for excavating within 10' of the right -of -way and it increases the deposit required to be paid by the excavator from $1,000 to $2,000. AGENDA ITEM 13 - This ordinance incorporates recommendations which has been discussed earlier in the year regarding the City's policy on paying delinquent sewer bills. It shortens the amount of time in which a bill becomes delinquent from 90 to 45 days and it removes language which allows for special arrangements. A memorandum is attached to the ordinance giving it full explanation. AGENDA ITEM 14 - A motion would be required to approve a preliminary design agreement with OSM for work that is needed to acquire right -of -way for the Lake Linden Drive reconstruction project. A preliminary administrative budget is enclosed for your information. AGENDA ITEM 15 - The City of Shorewood does not have a stop sign placement criteria policy as it does other areas such street light placement criteria. This draft resolution defines what criteria are used in recommending placement of stop signs. It further explains why stop signs located at certain intersections do not met warrants. It should be noted that the City Council has final authority on the placement of stop signs. This resolution simply clearly states the criteria used in making recommendations relating to placement. AGENDA ITEM 16 - This resolution is required to set a public hearing for the Church Road construction project. It sets the hearing at 7:30 pm Monday, October 26, 1992. The City Engineer will discuss the current status of the project and ask for specific direction in preparation for the public hearing. AGENDA ITEM 17 - Jim Daniels, Administrator for the LMCCC will attend our meeting at approximately 8:30 pm to present the proposed 1993 budget for the Cable Commission. All Cable Commission communities should adopt the budget by motion. AGENDA ITEM 19- C - At the City Council's public hearing on delinquent charges the Planning Director was requested to report on the clean -up charges for Greg Fox. That memorandum is enclosed in the packet for your review. You should make a decision as to whether or not these charges should in fact be levied. 19D - The Public Works Director's memorandum on the cost is not enclosed in the packet. We will give a verbal report at the meeting. JCH.al . . CITY OF SHOREWOOD COUNCIL EXECUTIVE SESSION MONDAY, SEPTEMBER 14,1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER The meeting was called to order by Acting Mayor Rob Daugherty to consider pending litigation at 7:00 p.m. ROLL CALL Present: Acting Mayor Daugherty; Councilmembers Gagne, Lewis and Stover; Administrator Hurm, Engineer Dresel, Attorney Keane, Planner Nielsen; and Tom Humphrey, Attorney, Larkin and Hoffman. Absent: Mayor Brancel. Pending litigation was discussed. Acting Mayor Daugherty closed the Executive Session at 7:45 p.m. following which the Council re-convened the regular Council meeting. RESPECTFULLY SUBMITTED, Arlene H. Bergfalk Recording Secretary Northern Counties Secretarial Service ATTEST: ROB DAUGHERTY, ACTING MAYOR JAMES C. HURM, CITY ADMINISTRATOR 1 Mi . . CITY OF SHOREWOOD REGUlAR CITY COUNCIL MEETING MONDAY, SEPTEMBER 14, 1992 MINUTES COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:45 P.M. 1. CAlL TO ORDER The meeting was called to order following an Executive Session by Acting Mayor Daugherty at 7:45 p.rn. PLEDGE OF AlLEGIANCE A. ROlL CAlL Present: Councilmembers Daugherty, Gagne, Lewis and Stover; Administrator Hurm, Engineer Dresel, Attorney Keane, Planner Nielsen, and Finance Director Rolek. Absent: Mayor Brancel. B. REVIEW AGENDA Hurm requested the removal of Consent Agenda Item D. and Agenda Item 10 and noted an addition to Item 15.D. Administrator's Report. Nielsen made a correction to Agenda Item 5.B. noting that the attachment is a Planner's Memo not a Resolution. Gagne moved, Stover seconded to approve the September 14 Agenda with the removal of Consent Agenda Item D. and Agenda Item 10, addition to Agenda Item lSD. and a correction to Agenda Item 5.B. Motion passed 4/0. 2. APPROVAL OF MINUTES A City Council Meeting - August 24, 1992 Gagne moved, Lewis seconded to approve the City Council minutes of August 24, 1992. Motion passed 4/0. B. City Council Work Session Meeting - August 24, 1992 Gagne moved, Stover seconded to approve the Council Work Session minutes of August 24, 1992. Motion passed 4/0. 1 ~ REGULAR CITY COUNCIL MINUTES SEPTEMBER 14, 1992 - PAGE 2 3. CONSENT AGENDA Acting Mayor Daugherty read the .Consent Agenda for September 14, 1992. Lewis moved, Gagne seconded to approve the Consent Agenda and to adopt the Motions and Resolutions therein: A Change Order No.1 and Payment Voucher No.1 - Doboszenski & Son, Inc. - Silverwood Park. B. Payment Voucher No.4 - Rochon Corporation - Public Works Facility. C. - .RESOLUTION NO. 81-92. "A Resolution Authorizing Submittal of the 1992 Hennepin County Grant Application for Municipal Source Separated Recyclables." . E. RESOLUTION NO. 82-92, "A Resolution Approving Third Party Agreement Urban Hennepin County 1992 CDBG Program Year xvm." F. RESOLUTION NO. 83-22, "A Resolution Granting a Variance for Private Road - Subject to Findings of Fact." G. RESOLUTION NO. 84-22, "Making Appointment to the Joint Senior Citizen Task Force Developing a South Shore Senior Center." H. Subordination Agreement - Urban Hennepin County Housing Rehabilitation Program." J. Partial Pay Voucher for Lift Stations No.7 and 11. . Motion passed 4/0. 4. PARK A Report on Park Commission Meetings - August 25, 1992 and September 10, 1992 Commission Member Karen Mast reported that the Park Commission continues to move forward on it's capital improvement plan and is actively planning for the park referendum in the spring. She stated that the newest park, Silverwood, has been seeded and all work is now completed. 2 . . REGUlAR CITY COUNCIL MINUTES SEPfEMBER 14, 1992 - PAGE 3 5. PLANNING A Report on Planning Commission Meeting - September 1, 1992 - None. Nielsen stated that he will report the Commission's votes recorded at its September 1 meeting as relevant Agenda items are considered by the Council. B. Consider Shady Island - Proposed Rezoning From R-1B to R-1C Applicant: Shady Island Residents Location: Shady Island Nielsen stated that on August 6, the City received a petition from the residents of Shady Islan<;l requesting that the Island be rezoned from R-1B to R-1C. The petition was due in part to a situation that occurred wherein a resident whose home was destroyed and upon applying for reconstruction permits, it was determined that the lot was technically unbuildable under existing Ordinances. The resident was granted the necessary permits subject to numerous variances and the issue came to the attention of the Island homeowners. Nielsen stated that this issue goes back to 1985 when the City conducted an analysis throughout the City to classify areas to reflect existing development. At that time, based on the analysis, it was recommended that Shady Island be zoned R-1C to bring it into conformity with the zoning re-classification. However, R-1B zoning was approved based largely on a petition submitted at that time. As a result, 24 of the 31 lots remain in nonconformance. Nielsen stated that the Planning Commission conducted a public hearing and voted (4/1 with one abstention) to recommend that the zoning be changed to R-1C. Staff recommends re-zoning from R-1B to R-1C since it provides flexibility to the residents and brings all but two of the lots into R1-C conformance. Nielsen indicated that to leave the R-1B zoning and treat future requests through variances is a poor way to develop or re- develop property. Nielsen pointed out that sub-standard lots would still require a conditional use permit process and that under the R-1C zoning, there is only one lot that realistically could be divided. He also noted that the "center island" is owned by the Shady Island Association and division of that parcel is subject to the residents' approval. Stover recalled the City's 1985 analysis and re-zoning and pointed out that the R1-C zoning more closely reflects the current development of Shady Island. Gagne supported R-1C zoning and noted that some of the opposition may be based on misunderstanding. Daugherty indicated that it appears that such a change is appropriate based on the staffs recommendation and input from residents. Stover moved, Lewis seconded to direct the staff to prepare an Ordinance to rezone Shady Island from R-lB to R-1C. Motion passed 4/0. 3 C. Consider a CUP for Accessory Space Exceeding 1200 Square Feet and Setback Variance Applicant: John Dolan Location: 26305 Edgewood Road Nielsen reviewed the Applicant's request for a permit to build accessory space in excess of 1200 square feet and for a set-back variance to locate a home further to the west side of the lot than Ordinance allows at 26305' Edgewood Road. He noted the Applicant's request for a 25-1/2 foot variance is primarily because of the soils and vegetation on the east side of the property. Nielsen stated that the variance is justified but the staff recommends it be minimized to the extent possible while still preserving existing vegetation. He noted that the Planning Commission voted 6/0 to recommend approval of a 6-1/2 variance on the north side and 15 feet on the west side of the lot. Nielsen also requested that the Council consider allowing issuance of a building permit to Mr. Dolan subject to the Findings of Fact in view of the approaching end of the construction season. Stover moved, Lewis seconded to direct the staff to prepare a Resolution with Findings of Fact approving a CUP for accessory space over 1200 square feet and setback variance as . recommended by the staff for 26305 Edgewood Road and authorized issuance of a Building Permit to the Applicant to expedite construction. Motion passed 4/0. 6. PUBliC HEARING - PROPOSED ASSESSMENT OF DELINOUENT SEWER AND WATER U1llITY CHARGES. CITY CLEAN-UP CHARGES AND PROPERTY CLEAN-UP CHARGES Rolek noted that a public hearing is held annually to assess delinquent utility charges and other outstanding charges the City may have against those affected. Delinquencies this year include approximately $34,500 in sewer charges, $550 in water charges, $540 in spring clean- up charges and $950 in property clean-up charges. Rolek requested that the delinquencies be assessed to the property owners affected. The applicable interest rate is 8%. . Acting Mayor Daugherty opened the Public Hearing at 7:50 p.m. Mr. Greg Fox, 25565 Smithtown Road, stated that he has clean-up charges due on property cleaned in August. He explained that in his clean-up process, he had hired and paid a rubbish hauler to remove the debris. However, he felt that the City came in so quickly, made a clean-up and charged him for the service after he thought everything was under control. Therefore, he is not going to pay that bill. In regard to the sewer charges, he pointed out he does not use the City's water and at the present time he is not using the sewer system. After discussion, the Council agreed to set aside the clean-up charges for 30 days until further information can be obtained from the files to determine the sequence of events and whether procedures were followed. 4 REGULAR CITY COUNCIL MINUTES SEPTEMBER 14, 1992 - PAGE 5 In regard to the sewer charge, it was pointed out that this is an access charge assessed against the property whether it is used or not. Mr. Fox agreed to pay the outstanding sewer charge. Daugherty closed the public hearing at 8:00 p.m. Lewis moved, Gagne seconded to approve RESOLUTION NO. 85-92 "A Resolution Directing Delinquent Sewer and Water Utility Charges, Oty Oean-up Charges and Property Oean-up Charges be Placed on the 1992 Property Tax Rolls." Motion passed 4/0. . 7. CONSIDERATION OF LETfER FROM RESIDENT DANIEL WAIBEL ON . 'UTIl.ITY PENALTY Rolek reviewed a letter received from Daniel Waibel, 19600 Sweetwater Curve, expressing concerns regarding: 1) adding a penalty to delinquent utility bills, 2) the amount of the penalty (10%), 3) legality of the penalty, and 4) setting up an automatic direct payment plan with his bank. Rolek researched these issues and informed the Council that of neighboring communities contacted regarding late penalties, all but one added late penalties to accounts not paid by the due date; that in most cases the penalty was 10% (one added a 20% penalty); and that in the City Attorney's opinion the penalty is a late charge and does not constitute "interest." In addition, the automatic payment of utility bills by a bank is an arrangement made directly between the bank and the account holder. . Gagne asked for clarification on the bank arrangements and Lewis asked for clarification of the penalty. Keane pointed out that the City's actions are consistent with State statute and reiterated that the penalty is not an interest charge but a late penalty charge. The Council reaffIrmed the City's current policy relating to the assessment of late penalty charges and suggested that a written response be sent to Mr. Waibel. 8. CONSIDER A RESOLUTION APPROVING FINAL PLAT - NEITGEADDmON Applicant: James Neitge Location: 25985 Smithtown Road Nielsen noted that the fInal plat is slightly different than the approved preliminary plat in that Lot 1 has been widened to create more yard space behind the existing house. Staff recommends approval of the fmal plat which is consistent with the preliminary plat and complies with all Code requirement. Stover moved, Gagne seconded to approve RESOLUTION NO. 86-94 "A Resolution Approving the Plat of Neitge Addition. " Motion passed 4/0. 5 REGUlAR CITY COUNCIL MINUTES SEPTEMBER 14, 1992 - PAGE 6 9. CONSIDER EXTENSION FOR RECORDING FINAL PlAT - BOTJIDER RIDGE ESTATES Applicant: L & M Properties Location: West of Noble Road Nielsen recommended approval of the Applicant's request for an extension to the deadline for recording the final plat due to time involved in vacating the existing cul-de-sac, acquiring additional property and extraordinary wetland mitigation. Lewis moved, Stover seconded to approve an extension for recording the L & M Properties Boulder Ridge Estates final plat to October 13, 1992. Motion passed 4/0. . 11. CONSIDERATION OF THE 1993 FIRE CONfRACf BUDGET - CITY OF MOUND Rolek reviewed the 1992 Fire Contract Budget from the City of Mound. Capital outlay is reflected in three areas including 1) new roof over fire station apparatus floor, 2) fresh air intake system, and 3) repair of engine and/or purchase of new tanker. He stated that Shorewood's $4,585 share represents about a 4% increase over the 1992 cost of $4,410. Gagne moved, Stover seconded to approve the 1993 Mound Fire Contract Budget as outlined in the August 14, 1992 Uty of Mound memorandum and attachments. Motion passed 4/0. 12. CONSIDERATION OF A RESOLUTION TO APPROVE APREUMINARYTAX . LEVY FOR 1993 Hurm noted that State statute requires that the City establish a preliminary tax levy by September 15 to be used by the County when it sends out the Truth in Taxation notice in November. Hurm stated that although the budget proposed is decreased slightly from the current year, the levy dollars are increased slightly. He noted that over the past five years City property taxes for Shorewood homeowners has been decreasing. The amount of the decrease depends upon the value of the home and on formulas prescribed by the State. Hurm pointed out that while the taxes apportioned for municipal purposes in Shorewood has decreased, the population has been increasing thereby increasing miles of streets, number of street lights, and maintenance of these and other amenities, yet the budget has remained relatively stable. 6 REGULAR CITY COUNCIL MINUTES SEPTEMBER 14,1992 - PAGE 7 Rolek stated that the State changed how the tax capacity is calculated resulting in higher valued homeowners paying a lesser percentage share and lower valued homeowners (under $115,000) paying a greater percentage share in taxes than in previous years. He provided examples of how Shorewood homeowners will be affected by the calculation. Hurm pointed out that the proposed 3.7% tax levy should be factored over a two year period since there was no increase from 1991 to 1992. Daugherty noted that the Council is working closely with the staff to reduce the operating budget and control costs. . Stover moved, Lewis seconded to approve RESOLUTION NO. 87-92, "A Resolution Approving the 1993 Proposed General Fund Budget and the Preliminary 1992 Property Tax I..evyCollectible in 1993." Motion passed 4/0. Lewis recommended that staff continue to work to reduce the 3.7% increase over last year to zero. 13. CONSIDERATION OF BUDGET WORK SESSION TIMES AND OF A RESOLUTION CALLING A PUBUC HEARING ON THE 1993 BUDGET AND TAX LEVY . Gagne moved, Stover seconded to approve RESOLUTION NO. 88-92, "A Resolution Setting a Public Hearing on the Proposed 1993 General, Water, Sewer and Recycling Fund Budgets and the 1992 Property Tax Levy Collectlole in 1993: Motion passed 4/0. The Public Hearing is scheduled at Oty Hall for 7:15 p.m., Monday, November 30, 1992, and reconvened, if necessary at 7 p.m., Tuesday, December 1, 1992. The Council agreed that Council budget work sessions be scheduled following the next regularly Council meetings, if time permits, or at a special work session on November 16, 1992. 14. MATrERS FROM THE PillOR - None. 7 REGULAR CITY COUNCIL MINUTES SEPTEMBER 14, 1992 - PAGE 8 15. SfAFF REPORTS A Attorney's Report - None. B. Engineer's Report Dresel briefly reviewed the status of current City projects. C. Planner's Report - None. D. Administrator's Report Hurm brought the Council's attention to a suggestion to eliminate the time and expense of preparing construction contract pay vouchers for Council review and approval by replacing that policy with the following: 1) Council must have taken action to award the project including a proposed project budget, 2) only intermediate, monthly pay requests within the established budget will be exempt from Council review, 3) Change Orders or Supplementary Agreements will still require Council approval, 4) final pay request will still be subject to Council approval, and 5) pay vouchers are processed and approved by the Project Manager, Finance Director, and City Administrator and listed on the Council's check approval list before payment. In addition, the Council would be kept informed of the status of construction projects by intermittent financial reports and updates. . Dresel stated that the current policy is a carry-over from procedures used when the business of townships was conducted essentially by boards without administrative staff. The Council agreed that the suggestion be placed on the Agenda for consideration at its next meeting. . Hurm brought the Council's attention to a communication received from the Waste Control Commission regarding a 40% increase in the City's service charge. Rolek reviewed cost allocations for neighboring communities and the Commission's billing methods. He stated that Shorewood has experienced 40% increases over the past two years. Dresel reviewed actions taken by Shorewood regarding waste control, problems related to input/inflow measurement procedures and the Waste Control Commission's position on various matters. The Council agreed that such an increase does not appear to be justified and directed staff to pursue options for challenging the increase in the service charge including arranging a meeting with other affected neighboring communities. Hurm brought the Council's attention to the proposed Excelsior Fire Department Budget noting a significant increase due to an increased transfer of funds to the equipment account in 1993. He stated that a proposal for a gradual increase in the equipment budget was presented to Excelsior by the City Administrators. Further discussion on this matter will be included in the budget work session. 8 . . REGUlAR CITY COUNCil.. MINUTES SEPTEMBER 14, 1992 - PAGE 9 16. COUNCll.. REPORTS - None. 17. ADJOURNMENT SUBJECf TO APPROVAL OF CI.AIMS Gagne moved, Stover seconded to adjourn the Oty Council Meeting at 9:20 p.m., subject to the approval of claims. Motion passed 4/0. RESPECfFULLY SUBMfl"l'ED, Arlene H. Bergfalk Recording Secretary Northern Counties Secretarial Service A1TEST: JAMES C. HURM, CITY ADMINISTRATOR ROBDAUGHERTY,ACflNG MAYOR 9 CHANGE ORDER AlA DOCUMENT G701 OWNER ARCHITECT CONTRACTOR FIELD OTHER o o o o o PRO,TECT.. Sh4orewood Publlc Works Facility :J 2 200 Smithtown Road (name, address) Shorewood, Minnesota 55331 . TO CONTRACTOR Rochon Corporation : 12866 HiJlhway 55 (name, address) Plymoutli, Mirinesota 55441 CHANGE ORDER NUMBER: Three (3) September ~5, 1992 91129 Aprll22, 1992 Complete Constroction DATE: ARCHITECT'S PROJECT NO: CONTRACT DATE: CONTRACT FOR: The Contract is changed as follows: 1. Add the A.D.A. Compliant Curb Ramp . ATIACHMENTS: Proposal Request #4 Dated August 24, 1992 Letter from Rochon Dated September 14, 1992 Total Cost of Change Order No.3 ADD $1284.00 Not valid until signed by the Owner, Architect and Contractor. .The original (Contract Sum) (Gu......uk...J M~l1Wll f\;\..\..) was . . . . . . . . . . . . . . . . . . . . . . . . $ Net change by previously authorized Change Orders . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . $ The (Contract SumHG""o::1"'.....rf U"vi,:,",,,""" Pdc'i') pRoctO this Change Order was. . . . . . . . . . $ The (Contract Sum) ~CMM'llRlt!t!8 HIifHDUIHl Pl'i@@) will be (increased) (sufCMll.a) (~iilgAlliilgll~) by this Change Order in the amount of . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ The new (Contract Sum) {Gj,ilH'llfiteee MlI:!lfiftitHH PPiee:) including this Change Order will be .. $ The Contract Time will b... {L......,-~,-.1) {a,-,-._~t~ (unchanged) by The date of Substantial Completion as of the date of this Change Order therefore is 684,500.00 3,006.00 687,506.00 1,284.00 688,790.00 -0- ) days. December 1, 1992 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Eos Architecture Rochon Corporation CONTRACTQJ3. 128bb mghway 55 ddress Plymouth, MN 55441 BY III it) Lf!1,.Vt- DATE C;;-l ~ 'l L... City of Shorewood OWNEl1. 5755 Country Club Road ARCHITECT 21 Water Street BY Address Shorewood, MN 55331 BY Lf cfL- ~ /' DATE 9 - /4'- ? 2.... AlA DOCUMENT G701 . CHANGE ORDER . 1987 EDITION . AlA<!l . @1987 . THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. G70t 3 A PROPOSAL REQUEST A/A DOCUMENT G709 OWNER 0 ARCHITECT 0 CONTRACTOR 0 FI ELD 0 OTHER ..-...... PROJECT: (name, address) SHOREW?OD PUBUC WORKS FACIL!JRoPOSAL REQUEST NO: 24200 Smlthtown Road Shorewood, Minnesota 55331 City of Shorewood . 5755 Country Club Road Shorewood, Minnesota 55331 91129 Four (4) OWNER: DATE: August 25, 1992 TO: (Contractor) I I ARCHITECT'S PROJECT NO: L Rochon Corporation 12866 Highway 55 Plymouth, Minnesota 55441 .J CONTRACT DATED: April 22, 1992 CONTRACT FOR: Complete Construction Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental to proposed modifica- tions to the Contract Documents described herein. . THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN. Description: (Written description of the Work) Provide and install the Handicapped Accessible Ramp at the "Front" Walk, indicated to be provided by "Owner" (per Addendum No.1, Item 22 B.) The surface texture and color to meet the requirements of A.D.A., in conformance with the Attachments. . Attachments: (List allached documents that support description) 1. Page 8 from Addendum No. 1. 2. "Specifications for Detectable Warnings on Walking Surfaces" by "Stampcrete." 3. Stampcrete Technical Bulletins #92-12, #92-17. cc: Mr.]im Hurm - City of Shore wood ARCHITECT: BY: AlA DOCUMENT Gi09 . PROPOSAL REQUEST . APRIL 1970 EDITION . AIA@ . @ 19iO . THE AMERICAN INSTITUTE OF ARCHITECTS, 1i35 NEW YORK AVE., N.W., WASHINCJON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject 10 legal prosecution. ONE PACE A~V~f!i~'!Iil]Lc~ S~~~T C-1 r_~D C-2 i~I[~~~l;It'r~~!~~~~~~:~i~~~wi;~: :~~eS:~~~~na~l~~~~e~a~nd;~~gned by t-:~~':::JES;:;.f~'~::;'~?><":.\:,~'{.Orr. Sthelen ~ayeron (051'1);' Consultant to the CJ.ty of --"'-. ....:A..~..-.-~.--;-.~,._.._.'Jo-. '_.'. .. .. ........ - - .. .'Z..~~~:~~~~~;.:.~.::~0;.:::";,;;.; Sherewood. :.. The Contract Aci1\inistratJ.on. (fJ.e1d " ;~:,,,"':;::';::~.::i:.5~'f~;':<~:".::,~.....c:= .-...;)' f "'10.'; ....k ';11 b ~.... =d b o~u ~~:;.~;~::".y~>;j_-.,fi~:.< . ,....:.... o___r"\;g.~_on or ~.;_s wo_ "'_ e per...e_m_ y _;'J, f~'i':F.f1s:~f5.:2f:~;~" . ,,'.:" and all que'stion3' should be addressed directly to that :~'.:3. IiiD-:J~::.~~>'~ " firm. All requests for payment, including the site ~~.~:~.l;.~;:+_'j'..i::.... .' .:.:...wo=k,....i11 be processed in accord ",'ith Section 01019, . -~ ~~~.~.<~_..:.q . submitted to Eos .:'.rchitecture. Ees will verify the ;~:.~:~>.iIi.-:';.~:.~-'-'> appropriateness of requests for pa}went of the.site ....:..::u;:.....' . ....ork \dth CSM. ~.:, ..~...-.....,.;........:-~..f.:.:;:;..__;.~:.._ . :;~;:~~~~~~T~~:;;t;~;..- .: .~:~~_~.~~_.___.~,:,._.__ ,~~_~..E!~Dti11 1 . ~~~:- ~ ;:;~1:~~:i;:.~~?t~<~~. "_ _ _'_~ . _.:...:..~::...;...~::--.--:~_-:-~: '~'.. ~;;;:'l:';.~~t. ITE.~ 22: "_-':r.' ~.'; ':'::. .;.- .;:.~...:;;<;~.:-; :'~-- ..-".'.~" . : '-',' f~'-- ",. ':'~' .. ~ ..... .'~':."'" .... - . - .. . '- .:~...,..... ..... . . - -. ~. . - - - . r .', .)";~"<:":' . ~ . - '..-.- . . . ---. ....- . "-'.' ".,.- -... ... ";.' ~'., .--. . . ..:.- . -::.-;' :::'- -~;.~\:..._'~t~: ~. 'O'. '. . -. .'~';' J - '. ':.... . . -.. . ..... - -.. -.. .... .... - ~",- ...,,~-:, . .",:. ...._.....:-.-.. .. . _.'.,-;'.-.'.. .'.'. - .p.;.-- .-"":':,;'-"" .- -'" ~.;... ;~:...:.:.;:....-.-:....-. ". - .'~-;..:".... -~"_:~ .: --._;.-:-.-.:_~.:...- - ..-' ,. -- '..', . .... --.. . . . '.~ - '.' "-.. '. .....>..:~~..:.-; . -- . ..... '- '. . . ,,:'-,'.-'.'. - ',..-"-, ,.... '" . .' .--' . - . .- .. . ._-., -....,... .~ ~".... ..-..:.-.. -~. . -';,~ .j,' .-;".' ".>-.,. .....--:. ~. . -" ~ -':...~..-.....- -.- '. ~::~ .....'.:",....;,:...:1.' ;.1'.: :- ._~ '_>:i.;"~~:~',q:.~?;_~;:...;~Z.~~~. .....-.. ..- -'~' '. ". .- . . ...~. .;'- .' ~FERENCE SEEET C-2 ~.. Tbe concrete "driveway ap=on" is detailed (altboug~ not labeled as such) in the detail plan and section i:r.:nediate1y to the left of the detail in the lower right hand corner of the dra....ing. The "varies" di~ension on the plan should read 200'-0". . 3. Delete the pecestrian curb-ramp substitite the folling sketch. ~t j"~. ~~C~. ?/%.elll:>=-=,_ ';"';;0 I ~ s.~:> S'1 cw,.;e::,t- . ~~a_. , ~ ,. . ._ _ _ O~-rD.1 (,__ ~.. HD~e c.u,::~ ~f.J,?'._ I'" . l\ _ I b :=- 1" _0 . ::';. -.' -.. ,'. ~ ." '. .... ..,'.' ....,..F::'"..;.....,:..-:.,.. ,..... .'-:"." , ,- ';... . " '" .. '..... :",' ~ '" .......;....,.....,. . and hardware fer be labeled ::60. ::.;.~.~~~:;.~: :;~~~ .: ~ . . <?':<-"':'~':" ::-:'.-:. '.;~}-:-' ~;:~~;.?t-t:~~~l o:e::n::p:l :~; 117 ~:". "~if,t~~i SEEET 2 - DOOR SCEEDULE Doer 10~A to change from Type ~.. . _.~... '.. '-.. .~:..... ..' .:---.-- ..::.:~~.. SEC~WOOD PUBLIC WCR~S F~CILITY 8 . .. -- .,_':_':"':";"~~::'-'_.--_. . FOR STAMP CRETE SPECIFICATIO}.!S DETECTABLE WARNINGS ON WALKING SURFACES . IN COMPLIANCE WITH AMERICANS WITH DISABILITYACT (ADA) STAMPCRETE Decorative Concrete, Inc. 127 Ball Circle Syracuse, NY 13210 (315) 451-2837 < > (800) 233-3298 Fax (315) 451-2290 TABLE OF CONTENTS " PAGE NO. Introduction 1 1.0 Typical Drawings 2 2.0 Scope of Specifications 3 3.0 ,ADA Stampcrete System 3 . 4.0 Preparation 3 5.0 Materials 3 6.0 Installation 4 . 1 INTRODUCTION Recent Federal Regulations under ADA (Americans with Disability Act, 9/6/91) require that Detectable Warnings be provided on walking surfaces for the disabled. Further, that this surface needs to be integral with the surface and differentiated from surrounding concrete walks in color. . The surface as described in the regulation is a specific pattern of _truncated domes of defined size 0.90 inches and height 0.20 inches. An easy, cost effective process and tools have been developed to comply with the regulation by stampcrete Decorative Concrete, Inc. Complete Specifications follow: . . - 4' M 111 ^'saIA 1.0 RAMPS (TYPICAL) DRAWINGS Ramps with Detectable Warnings on Walking Surfaces TYPE S"RAMPS- ADA CURB RAMP SURFACE . 1. Curb ramps slope shall be 1:12 2. Flared sides slope shall be 1 :10 3. Detectable Warnings required full width & depth of ramp 4. Warning surface shall be truncated domes (see detail) 5. Surface shall contrast visually with adjoining surface 6. Side flares do not require truncated domes ~w ~CATf;V t'C~~ .i( DOME DETAIL 2 This specification for architects, engineers, facilities owners, municipalities and installing contractors defines the materials and methods for installing Detectable Warnings on walking surfaces. 2.0 SCOPE OF SPECIFICATIONS 3 . 0 ADA STAMPCRETE SYSTEM .4.0 5.0 .5.01 Stampcrete is poured in place concrete that is stamped with high resolution Stampcrete Platform Tools. The base concrete is colored while mixing in the drum with coloring pigments. Once bull floated smooth, a release agent is applied then stamped to produce the ADA Surface Domes in the concrete surface. Non- whitening sealers can be applied to lock in more color if color release agents are used. PREPARATION A. Grade Preparation. The subgrade must be moist, completely compacted, have adequate and uniform load bearing characteristics, and be free of frost and organic matter at the time the concrete is placed. No vapor barrier should be used so as to enable excess water in the concrete to escape from the bottom, allowing an earlier start of the stamping procedure. The subgrade must be free of standing water and should not have any muddy or soft spots at the time the concrete is placed. B. Protection of Surrounding Surfaces. All surrounding surfaces, including walls, must be protected. MATERIALS A. Concrete Mix Requirements. All concrete not subjected to freezing shall have a minimum compressive strength of 3,500 psi at 28 days. All concrete subjected to freezing shall be air entrained to 6% + 1, and have a minimum compressive strength of 4,000 psi at 28 days. Use cement, type 1, meeting ASTMC-150. Use white cement when using Traffic Yellow pigment. Use angular crushed stone of any type, limit top size to 3/4" or round gravel, limit top size to 1". Non-chloride water reducing and water reducing accelerators, or retarders meeting ASTMC-94 may be used. Air entraining admixtures complying with ASTMC260 may be used in all concrete subjected to freezing. Calcium Chloride materials are permitted in concrete mix. All concrete to be stamped, shall be delivered to the job site at 3 to 4" slump. 3 To achieve the color differentiation from surrounding surfaces as required by the ADA Regulation and to insure permanency of color from fading, chipping, etc. and to eliminate continuing maintenance, the concrete shall be colored using pure pigments in the quantities recommended in the Stampcrete Catalog for the color selected. Pigments shall be adde~ to the drum mixer and mixed approximately 5 minutes or until uniformly mixed. 5.02 Expansion Material Expansion Materials shall be used consisting of compressible filler complying with ASTM D-1752 type 1. It is recognized that concrete does crack. The expansion materials are used to isolate stamped concrete from walls, columns, changes in elevation, etc. ~ 5.03 Liquid Release Agent Liquid Release Agents shall be supplied by Stampcrete. When concrete is in a semi-plastic stage, spray on Stampcrete Liquid Release on both the concrete and the Stamping Tools. Apply at the rate of 750 sq. ft. per 5 gal. pail. 5.04 Sealing & Curing ~ Modified acrylic sealer supplied by Stampcrete may be used to aid in curing and protect the surface from petroleum products and other foreign material penetrating the surface. Application should be in two light coats to gain max penetration and allow contractor to install an even consistent coating. Colored release should be sealed. 6.0 INSTALLATION 6.01 Surrounding Surfaces. Before placing the concrete, the surrounding surfaces and walls must be protected to prevent discoloration from the concrete and color release. This is usually done by covering the surrounding surfaces with plywood and polyethylene sheets. 6.02 Placing Concrete. For colored concrete, install pigments at the #/cu yd rate recommended in the Stampcrete pigment catalog for that color specified. Pigments should be added and drum rotated for at least 5 minutes to obtain complete and uniform coloration. 4 5 The concrete is poured, struck off and bull floated to an even surface plus or minus 1/8 of an inch in 10 feet in any direction to the finished grade, and edged the same way as any gray concrete pour. It is important to provide enough cream on the top layer to get full detail from the stamp. If available, a jitterbug may be used to assist in pushing aggregate down into the mud. Float again to provide a smooth even surface. 6.03 Stamping. Method "A" - Integral Color Concrete For colored concrete, prior to pouring concrete in place install pigments at the #/cu yd rate recommended. . 1) Pigments should be added and drum roated for 5 minutes to obtain complete and uniform coloration. 2) Contractor is required to have the proper number of Platform Tools at the jobsite to cover area adequately. 3) Because concrete will be wet for stamping, contractor must provide an adequate bridge over the surface to be stamped. Bridge should be of sufficient width and strength so as not to impair the stamping process. 4) Concrete is ready for stamping when surface bleed water has disappeared (surface looses its shine after final bull float application.) Waiting too long as the concrete will turn plastic making it difficult to achieve full detail of the ADA Dome Surface. . 5) Apply Clear Liquid Release using sprayer such as garden hand sprayer. Completely cover area to be stamped till liquid surface has a shine. Stamp tool surfaces must be c~mpletely covered with Liquid Release. 6) Tools must be placed and removed evenly and parallel to surface to insure even pressure with no gouge marks. Apply adequate pressure using a short tamping motion until liquid concrete shows ,in each dome vent hole. This will insure the tool bottoms out and gives the total detail to the surface. Stamp surface must be kept free of all foreign materials and all vent holes must be cleared prior to placing on the surface. 7) White cement must be used when using Traffic Yellow pigment. Method "B" - Plain Concrete and Stain Sealer 1) Contractor is required to have the proper number of Platform Tools at the jobsite to cover area adequately. 2) Because concrete will be wet for stamping, contractor must provide an adequate bridge over the surface to be stamped. Bridge should be of suf~icient width and strength so as not to impair the stamping process. 3) Concrete is ready for stamping when surface bleed water has disappeared (surface looses its shine after final bull float application.) Waiting too long as the concrete will turn plastic making it difficult to achieve full detail of the ADA Dome Surface. . 4) Apply Clear Liquid Release using sprayer such as garden hand sprayer. Completely cover area to be stamped till liquid surface has a shine. Stamp tool surfaces must be completely covered with Liquid Release. 5) Tools must be placed and removed evenly and parallel to surface to insure even pressure with no gouge marks. Apply adequate pressure using a short tamping motion until liquid concrete shows in each dome vent hole. This will insure the tool bottoms out and gives the total detail to the surface. Stamp surface must be kept free of all foreign materials and all vent holes must be cleared prior to placing on the surface. 6) Only when surface is completely dry, apply Stampcrete Colored Sealer. Sealer should be applied with an airless hand pump sprayer or long nap paint roller. Two light coats are preferred. This allows for more uniform coverage and coloring. Barricade to prevent pedestrian traffic until sealer is dry. . NOTE: THIS SPEC MAY BE CHANGED AT ANY TIME WITHOUT NOTICE REV. 4/20/92 6 Df.'Wt" ST AMPCRETE TECHNICAL BULLETIN . DEALER APPLICATION BULLETIN # 92-12 Recent legislation will require DETECI'ABLE WARNINGS ON WALKING SURFACES. Our contractor customers need to be alerted to this potential requirement on jobs quoted in 1992. For your benefit, we have shown below, typical architectural details and a photo reproduction of one of our more recent jobs. Tool sets and required Colored Release and Sealers are available from STAMPCRETE along with written specs, with installation TRAINING VIDEO to follow. Contact us at (315) 451-2837 . . REVISED CURB RAMP PLAN. 1. Curb ramp slope shall be 1:12 2. Flared sides - slope shall be 1:10 3. Detectable Warnings required full width and depth of curb ramp - shall be raised Truncated Domes. 4. Detectable Warning Surface shall contrast visually with adjoining surface. ST AMPCRETE Decorative Concrete, Inc. 127 Ball Circle Syracuse, NY 13210 (315) 451-2837 < > FAX (315) 451-2290 . METHOD "A" FULL DEPTH COLOR CONCRETE STAMPCRETE TECHNICAL BULLETIN DEALER APPLICATION BULLETIN #92 - 17 ADA SURFACES Our recent Bulletin 92-12 alerted our dealers to the new ADA requirements and your opportunities with this new application. This Bulletin is an update based on further clarification by the FEDERAL TRANSPORT A TION REQUIREMENTS BOARD. Fortunately, the Stampcrete System provides two solutions, each of which have distinct advantages based on architectural and construction preferences while both remaining in compliance with the ADA requirements. This method, recommended for all our standard Stampcrete work, is to color the complete batch with Stampcrete pigments. It provides uniform color throughout, eleminating surface cracks and spalling, while not fading or showing chips and, is a maintenance free ramp. Use Stampcrete Integral Color Chart for pigment dosage (#/cu yd). Now available in TRAFFIC YELLOW! Finish, using Stampcrete liquid clear release. NO returning to job site. METHOD "B" STANDARD CEMENT AND COLORED SEALER ie. TRAFFIC YELLOW . This method provides for use of standard concrete with all its advantages including continuous pours and those of unpigmented release agents. Clear release minimizes the potential of discoloration of surrounding surfaces. After setting, the standard concrete can then be treated with "Stampcrete" pigmented sealers to achieve any desired color. Color can be easily controlled. Using this method would require periodic maintenance to maintain color intensity. The fundamental techniques to achieve the Detectable Warnings on concrete surfaces are the same with either method. Each calls for stamping concrete from a bridge so that you can vibrate concrete into Truncated Domes. For optimum and efficient use of Stampcrete Tools and Finishing Agents, see our Training Video that clearly describes the procedures, correct time to stamp the concrete, application of release and appropriate stamping techniques to obtain precise ADA surface detail. Dated: 4/20/92 STAMPCRETE Decorative Concrete, Inc. 127 Ball Circle Syracuse, NY 13210 (315) 451-2837 < > Fax (315) 451-2290 ROCHON CORP. TEL:612-559-8101 Sep 14,92 11:37 No.011 P.01 ~ "och<ln C4)(poratlon 12866 Highway 55 f'IYlnVl.\t>, MN ~){.~41 Ottice 012/bb9.9393 F... (\1:> 1&!>9-fl1 01 September 14, 1992 . Gordon Metcalf EOS Architectural Z1 Water street Excelsior, MN 55331 Re: Shorewood Public Maintenance Facility Dear Gordy: The following letter is in response to Reqest for proposal No. 4 for stamped conorete as per ADA requirements. concrete/masonry Bonds & Insurance OH & Profit TOTAL ADD $1,200.00 12.00 72.00 $1,284.00 If you have any questions or comments, please feel free to contact me. . #~ Jeff Wellman Projeot Manager JW/gr CHANGE ORDER OWNER ARCHITECT CONTRACTOR FIELD OTHER o o o o o A/A DOCUMENT G701 PRO,TECT.. sh40rewood Public Works Facility :J 2 200 Smithtown Road (name, address) Shorewood, Minnesota 55331 . TO CONTRACTOR' Rochon Corporation .12866 HWlway 55 (name, address) Plymoutli, Mirinesota 55441 DATE: Four (4) September 17,1992 91129 Apr1l22, 1992 Complete Construction CHANGE ORDER NUMBER: ARCHITECT'S PROJECT NO: CONTRACT DATE: CONTRACT FOR: The Contract is changed as follows: 1. Paint the interior walls of Room 1103 (Service Bay) . ATtACHMENTS: Proposal Request 15 Dated September 16, 1992 Letter from Rochon Dated September 17, 1992 Total Cost of Change Order No.4 $922.00 ADD Not valid until signed by the Owner, Architect and Contractor. _he original (Contract Sum) (GUalalllc:c:d MaXbllUUl .!'rl'l:c:') was . . . . . . . . . . . . . . . . . . . . . . . . $ Net change by previously authorized Change Orders. . . . . . . . . . . . . .. . . .. . . . ',' .'. . . . . . $ The (Contract Sum) (G""'oUlk..J M""";"llWl1 f'dl.c) prior to this Change Order was. . . . . . . . . . $ The (Contract Sum) (Ca.ti.lutccd M~Jlu111 P,;....) will be (increased) (dc..,..a.>..J) (t.J,ci,.!l1,!',ca) by this Change Order in the amount of . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ The new (Contract Sum) (Ctlltfllfiteed M.'lXirIlurn Price) including this Change Order will be .. $ The Contract Time will b" (;',c,c..;l<.d' (dc..,..a.>..d' (unchanged) by The date of Substantial Completion as of the date of this Change Order therefore is 684,500.00 4,290.00 688,790.00 922.00 689,712.00 ( -0-) days. December 1, 1992 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Eos Architecture City of Shorewood Rochon Corporation CONTRACTOR 12866 mghway 55 OWNER 5755 Country Club Road Address BY SPM31 " DATE !J -/tfJ- 92.. BY AlA DOCUMENT G701 . CHANGE ORDER . 1987 EDITION . AlA"' . @1987 . THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 G70' 313 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. PROPOSAL REQUEST . AlA DOCUMENT G709 o o o o PROJECT: (name, address) OWNER ARCHITECT CONTRACTOR FIELD OTHER ~.t1U.Kt.WUUU 'pUJjUC WUKK:S FACiliTY 24200 Smithtown Road PROPOSAL REQUEST NO: Shorewood, Minnesota 55331 I:ive (5) OWNER: City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 91129 ARCHITECT'S PROJECT NO: DATE: September 16,1992 TO: (Contractor) I I L Rochon Corporation 12866 Highway 55 Plymouth, Minnesota 55441 ~ CONTRACT DATED: April 22, 1992 CONTRACT FOR: Complete Construction . Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental to proposed modifica- tions to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN. Description: (Written description of the Work) 1. Paint the interior walls of Room #103 (Service Bay) Paint color to be same as color in office areas. . Attachments: (List attached documents that support description) BY: AlA DOCUMENT Gi09 . PROPOSAL REQUEST . APRIL 19iO EDITION . AIA@ . @ 1970 . THE AMERICAN INSTITUTE OF ARCHITECTS, 1i35 NEW YORK AVE., N.W., WASHINGJON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. ONE PAGE ROCHON CORP. TEL:612-559-8101 . Sep 21.92 8:38 No.002 P.Ol ~ Rochon CorponIIlon 17866 Highway 55 Plymouth. MN 55441 Office 612/559-939.1 rex 6'2/r>G9~101 September 17, 1992 . Gordon Metcalf EOS Architectural 21 Water Street Excelsior, MN 55331 Re: shorewood Public Works Facility Dear Gordy: The price to provide painting of room 1103 (service bay) as per ProppOsal Request ~5 is as follows: TOTAL ADD $ 860.00 10.00 52.00 $ 922.00 Paintin4jJ Bonds & Insurance OH & P If you have any questions or comments, please feel free to contact me. . MW~ Jeff Wellman project Manager JW/gr RESOLUTION NO. -92 A RESOLUTION CHANGING DATE FOR RECONVENING THE PUBLIC HEARING ON THE PROPOSED 1993 GENERAL, WATER, SEWER AND RECYCLING FUND BUDGETS AND THE 1992 PROPERTY TAX LEVY COLLECTIBLE IN 1993 WHEREAS, the City Council set a public hearing on their proposed 1993 General, Water, Sewer and Recycling Fund budgets and 1992 Property Tax Levy collectible in 1993, for Monday, November 30, 1992 and th date to reconvene the public hearing, if necessary, on Tuesday, December 1, 1992, and, . WHEREAS, Minnesota State Statutes call for a period of at least five (5) days between the public hearing date and the reco~vene date, and, WHEREAS, it is the intention of the City Council to comply with such Statute, NOW, THEREFORE, BE IT RESOLVED by the city Council of the City of Shorewood that the date for reconvening the public hearing on the 1993 General, Water, Sewer and Recycling Fund budgets and 1992 Property Tax Levy collectible in 1993, if necessary, be changed to Wednesday, December 9, 1992, at 7:00 p.m., at the City Hall. ADOPTED BY THE CITY COUNCIL of the city of Shorewood this 28th day of September, 1992. . Barbara Brancel, Mayor ATTEST: James C. Hurm, city Administrator/Clerk 3C, MAYOR Barb Brancel COUNCIL Kristi Stover BOb Gagne Rob DaughertY Daniel Lewis . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331 . (6121 474.3236 MEMORANDUM . TO: ." Mayor and City Council FROM: Brad Nielsen DATE: - 24 September 1992 RE: Street-Light Request - Bayswater Road FILE NO.: 405 (Street Lights) Our office has received a petition (see Exhibit A) requesting that the City install a street light on Bayswater Road approximately 350 feet south of Minnetonka Boulevard (see Location map - Exhibit B, attached). . This location is consistent with Shorewood' s policy for the location of street lights. Upon inspection of the area, the light would illuminate both the sharp corner where Bayswater turns to the west, plus a somewhat "blind" entrance drive serving the fIrst cluster of townhomes in the development. Approval is therefore recommended. Please note that the City's policy provides for standard lights only. If the Association wants a different style of light, they will be responsible for the cost. If you have any questions relative to this matter, please do not hesitate to contact me prior to Monday evening. BJN:ph cc: Jim Hurm Joel Dresel Jay Berkley A Residential Community on Lake Minnetonka's South Shore 3[ SEP 3 - 'CC? 1__._ 'A September 2, 1992 Planning Department City of Shorewood 5755 Country Club Road Shorewood, MN 55331 SUBJECT: Petition for Street Light The Board of Directors of Amesbury West Homes Association has approved the attached petition from property owners to install a street light at the northeast corner of Bayswater Road where it intersects with an extension of Bayswater Road running to the north to serve Blocks 1 and 2 of Amesbury West. For aesthetic reasons, we request that this street light match the existing street light installed at the entrance to Amesbury West at Minnetonka Blvd and Bayswater Road. We request your consideration of his petition since it is a dark corner, and a street light at that location would clearly benefit all of the owners in Amesbury West. If there are any questions that need to be answered, please call me at 474-8782. Sinc;.~ely, ~ D. J. Berkley President Amesbury West Homes Association / bh,bi t ,.. . . " PETITION FOR STREET LIGHT The property owners in Ame~ury West whose signatures appear below petition the City of Shorewood to install a street light at the northeast corner of the intersection of Bayswater Road (a public street) and the extension of Bayswater Road (a private street) to the north which serves Blocks 1 and 2 of Amesbury West addition. DATE OWNER'S SIGNATURE LOT BLOCK ADDRESS b ~ b~\fl';""7 )} I KMvr-et:G g, 13012r.; 163 , Ba-?~-ft1J iYJ. .\ /..J I.., 4' \ RI' I..., _' . 0. )\ , l ,I.:. -~, '....:,~ %3311 Ji 3 \ S-3 -=::: ./ Q / ./ //'\ ....., //~ ;::: -.L ,1"1 , ,.. , .. .. , ., I . //,.,/ ~., '-,', _I \ _, / . / ~ / ~.._. ,/~ ~f" ;:'u_ "?>;t.-A" ../1 /~' /,. ~.~.. ,..." -".- .'.i._"i--~ ....:;.~~_ ~z v-.:. (' ~ . 9~'fL"~.j fl03.1_~!~ ,., :J .-, ..- I., f/II /1/ .I I PETITION FOR STREET LIGHT The property ow"ners in Ame.-?bury ~.iest whose signatures appear' be LOI'; petition the City of Shorewood to install a street light at the northeast corner of the intersection of Bayswater Road (a public street) and the extension of Bayswater Road (a private street) to the north which serves Blocks 1 and 2 of Amesbury West addition. DATE ~ f~ .'. . } 12 -I ...... (] '1 ';i ) / J 0- j ADDRESS LOT BLOCK If "V' ! / \,.' d,'/..... -I 1'/' (...,-"".,-,~~-t...- 4b05-6~tI/';V~0 tel) ,'3 I;) __ . 1'l --=-- /1' i Z. L J I _ /"7 /0<., ;' ., ,7 . ~/.! 17-t2 f...k-'" ..:;) iJ...,Ca....c;o t...(,i~'L(.A-,. V j'-..J , cf' ---;> /~4 (n <0. \ \ d---:J\.l A. " I vilA ')9", '6/'2.{,fq~ -1i~ 'I- ~,J g.Of....DrU.~ full S t~ -u:~ (( () ~a..~ S uJ Pr 7;e (2.. 1< 0 4- 4-lo/G L-/-~(g1 . if { 2- . I l.f . PETITION FOR STREET LIGHT The property owners in Amesbury West whose signatures appear below petition the City of Shore~Ood to install a street'\li~ht at the northeast corner of the. intersection of Bayswater ~oad (a public street) and the extension of Bayswater Road (a private street) to the north which serves Blocks 1 and 2 of Amesbury West addition. . DATE ADDRESS I 02. ~ (.f' ~'^- /Y. .~ ~ lA-rJ-4<. Rd rlf!J /7 ;3 LOT BLOCK 3 - .;< ~ - ;) I - / I - ~ 1 - 1- 4- @ \ ~ CrTY OF D~HAVE~ -~ ~ CITY OF SHOREWOOO ~ lIS 390 \ . ~ ... 2 .., "3 (:3) It'l (4) '" ,.., ; ; fn 2~. 7 1.52.1~ ZIO ~ ( 25) 5 ~ ,... vf Ii ( 26) O'i ( 6) 2626.69 RES .,.... PAR'- 2 (46) '355. 87 ~9' za' II'''' :3' .1 ~I 10 : ... . I~ ( 14) .......,.49.75 ..' 115/':;Z'ZS-W \\\.'- ,. . .~,; .1."') ~+ OuTLaY' C' ( 61 ). .' - ?P':.' .. 1.~' . 2"'39.4 ~ ~ ~ ~ '" .. ./ ~, 1"3 ( 13) L _. '~n 'l!!9' t~' ~." In N. _ 5 Im5ET 39Z.05 -- -l:A. "'\--- ~ 62) ourLor 0 ;0 n.. ,5 ,oa TI ~/ 4 ~ Fit r{f!f)#! 1 Z (68) 5ag'ZS'I,'E 490. 2~ /JU/U/J/ E,d\, \, it e RESOLUTION NO. -92 A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR LILAC LANE RECONSTRUCTION WHEREAS, plans and specifications have been prepared for Lilac Lane from Teton Lane to Mill street by the City of Chanhassen; and WHEREAS, these plans and specifications have been reviewed by the City Engineer; and WHEREAS, the city Council has previously indicated an interest in participating in the financing of this project subject to the city Engineer's recommendations. . NOW THEREFORE BE IT RESOVLED, by the City council of the city of Shorewood that the plans and specifications prepared by william R. Engelhardt and Associates, Inc., Chanhassen design engineer, dated August 31, 1992 for Lilac Lane Reconstruction are hereby approved subject to the following items which have been agreed to by the Chanhassen design engineer: 1. The existing lilac hedge along the north side of Lilac Lane is to be saved. 2. A barrier consisting of wooden bollards are to be constructed off the north side of Lilac Lane in line with Teton Lane. 3. The existing slope of Lilac Lane is to be matched at an approximate rate of 8.26%. . 4. The proposed retaining wall shall be modular concrete block in lieu of timber. Adopted by the City council of the City of Shorewood, Minnesota, this 28th day of september, 1992 Barbara J. Brancel, Mayor ATTEST: James C. Hurm, City Administrator h Mr. James Hurm, City Administrator City of Shorewood 5755 Country Clug Road Shorewood, Minnesota 55331 O\'\'J!=~~ 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 5EP 2 2 Inq? September 18, 1992 Engineers Architects Planners Surveyors Re: Wac Lane Reconstruction OSM Project No. 4590.00 Dear Mr. Hurm: . As requested, we have reviewed the plans prepared by the City of Chanhassen for the reconstruction of Lilac Lane. In addition, we have' met 'with :Mr. Simcox, the Shorewood resident abutting the north side of Lilac Lane. Based on this information, we have the following comments: 1. The existing lilac hedge along the north side of Lilac Lane is to be saved. Mr. Engelhardt will shift the road to the south as required to accomplish this. 2. A barrier should be constructed off the north side of Lilac Lane in line with Teton Lane to protect vehicles coming north on Teton from going over a steep slope. Mr. Simcox has requested that this barrier consist of wooden bollards if possible. 3. The existing and proposed slope on Lilac Lane is about 8.26% at its steepest portion. City ordinance requires a maximum slope of 8.00%. Due to the minimal difference and existing topography, we recommend a variance to City policy in this case to allow the 8.26% as shown. . 4. The plan shows a proposed modular retaining wall. We assume thisis some type of concrete modular block and much prefer this to a timber wall. Subject to the comments above we approve the plans prepared by William R. Engelhardt and Associates, Inc. dated August 31, 1992 for Lilac Lane Reconstruction. Sincerely, ORR-SCHELEN-MAYERON &~~O~X eese~ P.E., LS. City Engineer dad c: Bill Engelhardt Equal Opportunity Employer . . ORDINANCE NO. AN ORDINANCE AMENDING SECTION 1201.09 OF THE SHOREWOOD CITY CODE THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: Section 1. City Code Section 1201.09 Subd. 2. Map, is hereby amended as follows: The "Zoning Map of Shorewood" on fIle with the Zoning Administrator is hereby amended by removing from the R-1B, Single-family Residential District and including within the R-1C, Single-family Residential District, the property described as follows: "Shady Island, Lake Minnetonka, Hennepin County, Minnesota". Section 2. This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota, this 28th day of September, 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm, City Administrator/Clerk 1 RESOLUTION NO. -92 A RESOLUTION ACCEPTING PROJECT NO. 91458, WATER TREATMENT PLANT FOR THE SOUTHEAST AREA, WELL NO. 7 WHEREAS, on May 28, 1991, the city accepted the bid of A & K construction, Inc. (the Contractor) and entered into an Agreement for construction of a water treatment plant for the Southeast area, Well No. 7 known as Project No. 91458, and, . WHEREAS, said Agreement provided for the Contractor to construct such water treatment plant in accordance with the plans and . specifications prepared by the City'S project engineer, Associated Consultants Engineers, Inc., and, WHEREAS, said work has now been completed by the Contractor, as further described in that certain memorandum of the City'S project engineer dated September 10, 1992, attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of Shorewood as follows: . 1. That the City hereby accepts from the Contractor the water treatment plant constructed as Project No. 91458. 2. That final paYment be made to the Contractor upon receipt of Affidavit, State of Minnesota Form 1C-134, and Receipt and Waiver of Lien Rights from A & K Construction, Inc. ADOPTED BY THE CITY COUNCIL of the city of Shorewood this 28th day of September, 1992. Barbara Brancel, Mayor ATTEST: James C. Hurm, City Administrator/Clerk 1J MAYOR Barb Brancel COUNCIL Knsti Sto'Jer Bob Gagne ROb DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 FROM: James C. Hurm, City Administrator 1111 1/ ,. MEMO TO: Mayor and City Council DATE: September 23, 1992 . RE:' Request for Additional Consulting Fees for the S.E. Area Water Treatment Plant Mr. Noel Vogen has submitted the final report on the Water Treatment Plant for the S.E. Area Well #7. He plans on attending the meeting to review with you to anwser any questions. In addition, however, he has submitted a request for additional fees for engineering services totalling $15,090.25. He has submitted a three page letter explaining additional engineering costs. The City Attorney has reviewed our Agreement for Services and sees no liability on the City's part to pay additional fee:_ JCH.al . A Residential Community on Lake Minnetonka's South Shore q A~ ASSOCIATED CONSULTANTS ENGINEERS, INC. REGISTERED PROFESSIONAL ENGINEERS 3131 FERNBROOK LANE NORTH MINNEAPOUS, MINNESOTA 55447.5323 8121559-5511 FAX 8121559-5514 September 9, 1992 City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Attn: Mr. James Hurm, City Administrator Re: #91458/Shorewood Dear Mr. Hurm: The Water Treatment Plant for Well #7 in the Southeast Area of Shorewood is complete. The plant has been in operation since January 14, 1992 and producing good quality effluent. The raw water has an iron content of 2.1 parts per million (PPM). Finished water iron is approximately .03 PPM, well below the guarantee of .25 PPM specified. The plant was constructed for $343,336.23 including changes. This cost is approximately 55% of your city engineer's estimate which was based on a plant that they designed several years ago. Associated Consultants Engineers, Inc. (ACEI) was to be compensated on a fixed fee basis of $40,000. This fee was based on a scope of work which was exceeded by the following items: 1. Landscaping Additional landscaping was added to the project prior to the bid letting. This required issuing an Addendum, meeting with the Park Board and meeting with the Park Board consultant. Engineer Drafter Clerical Mileage 37.0 hours 1.0 hours 3.0 hours 20 miles The existing underground piping was not located in accordance with the as- built pumphouse drawings supplied to ACEI by the City of Shorewood. This required three trips to the site, negotiations with the Contractor and additional design work. 2. Underground Piping . . Engineer 37.5 hours Drafter 5.0 Hours Mileage 60 miles 3. Control System . The control system as-built drawings supplied by the City of Shorewood did not correctly describe the system. Several changes were required at different times as these system differences were discovered. These required seven site visits, additional design work and negotiation with the Contractor and the vendor of the original system. Engineer Mileage 43.5 hours 140 miles 4. Studies and Testing to Optimize Performance . The Specifications called for a guarantee of a maximum iron level of .25 PPM in the finished water. This was to be achieved through a combination of aeration and chlorine injection. The cost of the chlorine was estimated to be approximately $2000 annually. This required twelve trips to the site. The testing duration was limited by the tower capacity since for most of the work, the well was required to run. The effort resulted in a water quality of .03 PPM and very long intervals between backwashes. The studies showed that this water quality can be achieved with I1Q chlorine in the raw water providing a savings of $2,000 per year. Engineer Mileage 36.0 hours 240 miles The total additional cost is shown on the enclosed invoice. We await your favorable consideration of this request. Very truly yours, ASSOCIATED CONSULTANTS ENGINEERS, INC. /1UJ)J f/~ Noel W. Vogen, P.E. NWV/kp Enclosure . . . . INVOICE A ~-:... ASSOCIATED CONSULTANTS ENGINEERS, INC. REGISTERED PROFESSIONAL ENGINEERS 3131 FERN BROOK LANE NORTH MINNEAPOLIS. MINNESOTA 55447-5323 612/559-5511 FAX 612/559-5514 September 10, 1992 : I I City of Shorewood 5755 Country Club Road Shorewood, MN 55331 L J FOR: Engineering services in regard to project No. 91458 Shorewood Water Treatment - Extra work. TOTAL ENGINEERING SERVICES $14,963.75 TOTAL EXPENSES 126.50 AMOUNT DUE: $15,090.25 AMOUNT DUE: $15,090.25 1l;Z~l!ll~.,:c BY . . PROGRESS PAYMENT REQUEST Contractor: A & K Construction, Inc. 9038 - 110th Street North Stillwater, MN 55082 Date: September 9 , 1992 Project Estimate No.: 91458 No.: 8 From Owner or Purchaser: City of Shorewood 5755 Country Club Road Shorewood, MN 55331 To Final DETAILED ESTIMATE WORK DESCRIPTION VALUE COMPo TOTAL COST % COMPo WORK UNIT PRICE See Attached $337,000.00 100% $337,000.00 Original Contract Cost $337,000.00 Approved Contract Amendments: No. 1 No. No. 6,336.23 100% 6,336.23 $343,336.23 SUMMARY Value of completed work and materials stored. . . . . $343,336.23 Less retained percentage ( ) ............ $ 0.00 Net amount due including this estimate. . .. .. $343,336.23 Less estimate previously approved: No. 1 8-14-91 $ 46,180.21 No. 6 1-13-92 $ 7,674.31 No. 2 9-16-91 $ 25,993.19 No. 7 5-22-92 $14,657.50 No. 3 10-10-91 $ 18,641.28 No. 8 No. 4 11-11-91 $175,182.75 No. 9 No. 5 12-6-91 $ 42,820.26 No.10 Total Previous Estimates. $331,149.50 Net Amount Due this Estimate . $ 12,186.73 Contractor: BY: BY: Date: Date: September 9, 1992 ITEM NO. I. 2. . 6. 7. ~.! 9. 10. II. 12. 13. 14. 15. 16. 17. 18. 19. . 22. 23. 24. 25. 26. 27. 28. .. , P~ge 1 . COST BREAKDCMN SHEET 1 OF 2 ESTIMATE FOR PARTIAL PAYMENT NUMBER g (r'inJl') HATER TREATI1ENT PLANT FOO S .E. AREA, \'lELL_#7 FOR CITY OF SHOOEWOOD. MINNESarA FOR THE PERIOD_ H~.y 2'3, 19q2 _ TO August 10 , 1992 SHEETS , INeL. DETAILED ESTIMATE WORK PERFORMED TO DATE NO. OF UNITS UNIT PRICE CONTRACT AMOUNT NO. UNITS AMOUNT EARNED "COMP DESCRIPTION Bond & Insurance Demolition Bldg. Excav. & Back Fi1 Concrete Work ~sonry Work DMlpproofinp; Precast Floor Slab Precast Roof Sl~b Roofinp; & Sheet Metal Carpentry Door & Hardware Caulking Fe.intinp; 1-1iec. Hetals, Ladder, Glrating Bi1co Hatch Landscapinp; Louvers & Dampers Retaining Wall Tonka Filter & Accessollies Filter Media Haul, Set & Load P'i1te! Filter Valves, FlowmetEr, AreA-tor) Face Pipinp;, Chemical Feed ) U.G. Pipe, Fittings &'Vi'llves A bove ~ound Pipe, Fit tlinp;s & Val \Tes Air operated Sludge Pun lP Recyc1inp; Pump Two (2) Sumps Electrical 5,977.00 4,000.00 6,900.00 37,375.00 11,258.00 1,15,0.00 4,600.00 4,600.00 5,390.00 1,380.00 1,100.00 660.00 6,116.00 1,150.00 1,438.00 B, 500. 00 1,100.00 6,500.00 115,762.00 8,389.00 6,600.00 45,489.00 11,000.00 23,046.00 1,540.00 1,540.00 440.00 14,000.00 5,977.00 4,000,00 6,900.00 37,375.00 11,258,00 1,150.00 4,600.00 4,600.00 5,390,00 1,380.00 1,100.00 Mo.oO 6,116.00 1,150.00 1,438.00 8,500.00 1,100.00 6,500.00 115, 7f:,2. 00 8,389.00 6,1,00.00 45,'489.00 11, 000. 00 23,046.00 1 , 540. 00 1,540.00 440,00 14.000.00 Total Contract Amo~t $337,000.00 Total Completion $337,000.00 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 .. , Page 2 ' STATUS OF CONTRACT Original Contract Amount $337,000.00 Extras approved to date Credits approved to date f,,?- :3K ?:3. ~AP. p" fA :3 Net amount of Contract this date :343,336.23 Certificate of the Contractor or his duly Authorized Representative To the best of my knowledge and belief, I certify that all items, units, quantities and prices of work and material shown on the face of Sheets No. 1 anrl 2 of this Periodical Estimate are correct; that all work has been performed and materials supplied in full accordance with the terms and conditions of the corresponding construction con- . tract documents between City of Shorewood, !-iN , (Owner) and A & K Construction, Inc. , daterl: June /"', 19-21, and all authorized changes thereto; that the following is a 'true and correct statement of the co tract account up to, and including, the last day of the period covered by this estimate, and that no part of the eft I unt due" has been received. TitJ.. Dat~ August 10. 1992 (a) Total amount earned. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . $ 34:3,336.23 e(b) (c) (d) Retained. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . $ Total previously approved..............................................$ 343,336.23 331,150.50 12 , 185 . 7' Total earn~d less retained percentage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ (e) Amount due this estimate.. " . " .... " ... ...... ., ........ . . . . ... . " '" ..$ Appoved as to quantitiesahlil estimate due: Superintendent of Construction Architect Supervising Engineer . ~ ~ Item No. 1 - Item No. 2 - Item No. 3 - Item No. 4 - Item No. 5 - Item No. 6 - Item No. 7 - Item No. 8 - Item No. 9 - . Item No. 10 - Item No. 11 - Item No. 12 - Item No. 13 - Item No. 14 - Item No. 15 - . Item No. 16 - Item No. 17 .,.. Item No. 18 - Item No. 19 - , P~ge ,3 CHANGES RECOMMENDED Relocate compressor & blower to pipe gallery Provide bracket and chain for key to Bilco Hatch Relocate ladder in recycling basin Provide & install ladder extensions Provide (2) sample taps Provide pre-cast hollow core roofing in lieu of bar joist Secure lights to pre-cast roof Provide lights and wiring in pipe gallery by Twin City Electric (Note: Includes $100.00 deduct for sump pump cords) Attach numbers on each valve and filter cell Provide and install 6" vent for recycle basin Relocate air dryer to main floor Provide new hand rail & gate Provide and install a check valve and ball valve on each' air release. Valve (4 each) by Tonka Equipment Co. Add phase monitor alarm, rewire super- visory system to eliminate false "pump fail" alarm (when pump locked out by backwash panel) and provide new label plate for supervisory panel. This work done by the Prest Co. Change coating specification - R & H Painting Additional conduit and conductor associated with items #1, #11 and #14. This work done by Twin City Electric Add 1" ball valve on new chlorine booster system Add gravel and landscaping fabric to sunless areas Change from sod to grass seed mixture, MNDOT #300 for the hillside TOTAL: $1,010.00 50.00 80.00 275.00 50.00 No Change No Change 712.00 100.00 400.00 345.00 380.00 776.25 811. 33 104.65 1,242.00 100.00 200.00 (300.00) $6,336.23 ,. . . PROGRESS PAYMENT REQUEST Contractor: A & K Construction, Inc. 9038 110th Street North Stillwater, MN 55082 Date: September 9 , 1992 Project Estimate No.: 91458 No.: 8 From Owner or Purchaser: City of Shorewood 5755 Country Club Road Shorewood, MN 55331 - To Final DETAILED ESTIMATE WORK DESCRIPTION VALUE COMPo TOTAL COST % COMP. WORK UNIT PRICE See Attached 100% $337,000.00 $337,000.00 Original Contract Cost $337,000.00 Approved Contract Amendments: No. 1 No. No. 6,336.23 100% 6,336.23 $343,336.23 SUMMARY Value of completed work and materials stored . Less retained percentage ( ) ........ Net amount due including this estimate . . . . Less estimate previously approved: . $343,336.23 . . $ 0.00 . . . . $343,336.23 No. 1 8-14-91 $ 46,180.21 No. 6 1-13-92 No. 2 9-16-91 $ 25,993.19 No. 7 5-22-92 No. 3 10-10-91 $ 18,641.28 No. 8 No. 4 11-11-91 $175,182.75 No. 9 No. 5 12-6-91 $ 42,820.26 No.10 $ 7,674.31 $14,657.50 Total Previous Estimates. $331,149.50 Net Amount Due this Estimate . $ 12,186.73 Contractor: BY: BY: Date: September 9, 1992 Date: ; P~ge 1 COOT BREAKDCMN SHEET 1 OF 2 SHEETS ESTIMA TE FOR PARTIAL PAYMENT NUMBER ~ ("'7.;n,,1) HATER TREAn.lENT PLA.~IT FOR S .E. ~RE^, \VELL_#7 FOR CIT! OF SHffiE\'lOOD. HINNESarA FOR THE PERIOD_ H",y 2'3. 19q2 _ TO l\ugust 10. 1992 , INeL. - DETAILED ESTIMATE WORK PERFORMED TO DATE ITEM NO. DESCRIPTION NO. OF UNITS UNIT PRICE CONTRACT AMOUNT NO. UNITS AMOUNT EARNED " COMP I. 'Bond & Insurence 5,977.00 5,977.00 100 2. Demolition 4,000.00 4,000.00 100 3. Bldp.:. Excav. & Back Fil 6,900.00 ,6,900.00 100 4. Concrete 'Work 37,375.00 37,375.00 1 5. ~sonry Work 11,258.00 11,258.00 10 6. Dampproofin~ 1,150.'00, 1,150.00 100 7. Precast Floor Slab 4,600.00 4,600.00 100 A. Precast Roof Sl~b 4,600.00 4,600.00 100 9. Roofin~ & Sheet Metal 5,390.00 5,390. 00 100 10. Carpentry 1,380.00 1,380.00 100 II. Door & Hardware 1,100.00 1,100.00 100 12. Caulking 660.00 660.00 100 13. P~intin~ 6,116.00 6,116.00 100 ' 14. 11isc. Het als , Ladder, G I"ating 1,150.00 1,150.00 100 15. Bi1co Hatch 1,438.00 1,438.00 100 16. Landscaping 8,500.00 8,500.00 100 17. Louvers & Dampers 1,100.00 1,100.00 100 18. Retainin~ Wall 6,500.00 6,500.00 10C 19. Tonka Filter & Accessor 'es ll5,762.00 115,762.00 100 20. Filter r-fedie. 8,389.00 g,389.00 1, 2I. Haul, Set & Load Filter 6,600.00 6,600,00 1 22. Filter Ve.1ves, FlowmetE PO, AreA-tor . ) Face Pipin"" Chemical "'eed ) 45,4B9.00 45 ,'469. 00 100 23. U.G. Pipe, Fittings &. 'V ~lves " 11,000.00 11,000.00 100 24. Above~ound Pipe, Fitt . n~s& Val r,res 23,046.00 23,046.00 lea 25. Air operated SludRe Pun p 1,540.00 1,540.00 100 26. Recyclin", Pump 1,540.00 1,540.00 100 27. Two (2) Sumps 440.00 440.00 100 28. Electrical 14,000.00 14,000.00 100 Total Contract Amoqnt $337,000.00 Total Completion $337,000.00 - . P~fSe 2 STATUS OF CONTRACT Original Contract Amount $337,000.00 Extras approved to date Credits approved to date t.~3~ '3j ~p.p. p~~p. ~ Net amount of Contract this date 343.33~.23 Certificate of the Contractor or his duly Authorized Representative To the best of my knowledge and belief, I certify that all items, units, quantities and prices of work and material shown on the face of Sheets No. 1 anrl 2 of this Periodical Estimate are correct; that all work has been performed and materials supplied in full accordance with the terms and conditions of the corresponding construction con- .tract documents between City of Shorewood. HN , (Owner) and A & K Construction, Inc. , daterl; June 4, 19---91, and all authorized changes thereto; that the following is a 'true and correct statement of the co ract account up to, and including, the last day of the period covered by this estimate, and that no part of the "t I unt due" has been received. Authorized Representath~ Dat- AU81St 10. 19q2 (a) Total amount earned. ... . . . . .. . .. . . . .. . . .. ... ... ......... ......... ... ..$ 343.336.23 .(b) (c) Retained. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . $ Total earn~d less retained percentage.. .. . .. .. .. . .. .. .. .. .. .. .. .. . .. .. .. .. $ 345.336..23 (d) Total previously approved.............................................. $ 331.150.50 (e) Amount due this estimate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 12,185.73 Appoved as to quantities and estimate due: Superintendent of Construction Architect Supervising Engineer Item No. 1 - Item No. 2 - Item No. 3 - Item No. 4 - Item No. 5 - Item No. 6 - Item No. 7 - Item No. 8 - Item No. 9 - Item No. 10 - Item No. 11 - Item No. 12 - Item No. 13 - Item No. 14 - Item No. 15 - Item No. 16 - Item No. 17 .,.. Item No. 18 - Item No. 19 - Page "' CHANGES RECOMMENDED Relocate compressor & blower to pipe gallery Provide bracket and chain for key to Bilco Hatch Relocate ladder in recycling bas in . Provide & install ladder extensions Provide (2) sample taps Provide pre-cast hollow core roofing in lieu of bar joist Secure lights to pre-cast roof Provide lights and wiring in pipe gallery by Twin City Electric (Note: Includes $100.00 deduct for sump pump cords) Attach numbers on each valve and filter cell Provide and install 6" vent for recycle basin Relocate air dryer to main floor Provide' new hand rail & gate Provide and install a check valve and ball valve on each' air release. Valve (4 each) by Tonka Equipment Co. Add phase monitor alarm, rewire super- visory system to eliminate false "pump fail" alarm (when pump locked out by backwash panel) and provide new label plate for supervisory panel. This work done by the Prest Co. Change coating specification - R & H Painting Additional conduit and conductor associated with items #1, #11 and #14. This work done by Twin City Electric Add 1" ball valve on new chlorine booster system Add gravel and landscaping fabric to sunless areas Change from sod to grass seed mixture, MNDOT #300 for the hillside TOTAL: $1,010.00 50.00 80.00 275.00 50.00 No Change No Change 712.00 100.00 400.00 345.00 380.00 . 776.25 811.33 104.65 1,242.00 . 100.00 200.00 (300.00) $6,336.23 .' BY: CERTIFICATE OF CONTRACT COMPLETION Project Location: Shorewood, Minnesota Project Number: 91458 Contract For: Construction of a Water Treatment Plant for the Southeast Area, Well #7 Contractor: A & K Construction Address: 9038 110th Street North, Stillwater, MN 55361 We hereby certify that the total contract price earned by the . Cont~actor is $343,336.23, and that the amount is correctly shown on the Final Estimate. We also certify that the project was visited on september 7, 1992, and that the contracted for Work appeared to be complete and in compliance with the Plans and Specifications. We hereby recommend that said Work be accepted by the Owner and that final paYment be made to the Contractor. Final paYment does not relieve the Contractor from correcting defects, at no . charge to the Owner, in said Work which appear within the period stipulated in the Specifications. OWNER: CITY OF SHOREWOOD SHOREWOOD, MINNESOTA DATE OF ACCEPTANCE: cc:A & K Construction, Inc. I, Filter run from 9-21-92 to 9-28-92 2,200,000 gal. .03 PPM FINAL REPORT ON THE WATER TREATMENT PLANT FOR THE SOUTHEAST AREA, WELL #7 OF SHOREWOOD, MINNESOTA SEPTEMBER 9, 1992 SUMMARY The plant is producing excellent finished water with long intervals between backwashes. . 1tem Quantity of Treated Water Finished Water Quality Specification requirement .25 PPM Vendor's estimate 800,000 gal. The filter is removing over 98% of the iron in the raw water without chemical addition. Only air is employed to oxidize the iron. . The treatment plant was constructed for $343,336.23 or approximately 55% of the cost of the Paynesville plant which has a similar flow rate. PERFORMANCE The Specifications called for a guarantee of finished water quality with a maximum of .25 PPM (parts per million) of iron. The filter manufacturer estimated that the filter would require backwashing after treatment of approximately 800,000 gallons of water. The vendor also recommended injecting chlorine into the raw water to assist in oxidizing the iron. The chlorine cost would be approximately $2,000 per year. J. OSM Paynesville Plant 1989 $626,740.00 (2) Associated Consultants Engineers, Inc. (ACEI) performed extensive studies and testing to determine the optimum performance of the unit. The result of these studies was a water quality of approximately .03 PPM (8 times better than the guarantee) and filter runs between backwashes of 3 times the vendors estimate. This water quality and the extended filter runs was accomplished with D.Q chlorine addition. The plant includes a recycling system which allows the recovery of approximately 90% of the water used for backwashing. . COST Several cost estimates were prepared by ACEI beginning with the Feasibility Study and proceeding through the design phase. The City Engineer also provided actual construction costs of a plant that his firm had designed for Paynesville, MN in 1989. ENGINEERING CONSTRUCTION COST . ESTIMATE ACTUAL ACEI Feas. Study 8-20-90 $416,000 ACEI Design Phase 5-1-91 $440,400(1) $398,336.23 G) This estimate included a recycling system and more extensive landscaping than that proposed in the Study. ~ Construction cost only. Does not include engineering. J. . . .. As can be seen, the engineering and construction costs including changes were 10% below the budget estimate. In addition, the City saves approximately $2000 per year by not injecting chlorine into the raw water. PROPOSED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SHOREWOOD AND FIRMS ENTERING CONSULTING AGREEMENTS WITH THE CITY . The City of Shorewood functions in a competitive environment when selecting firms to provide consul ting services (Vendors). The Vendor below understands that the amount of compensation ultimately paid to the consulting firm will not be more than agreed to in writing before work begins. Should the scope of services needed significantly expand' at the request of the City, the Vendor may approach the City, before the additional work is bequn, to request in writing additional compensation for added services by addendum to the Agreement for Services. It is understood that no compensation in excess of the original base amount forth in the Agreement for Services shall be paid without prior written approval of the City. If this procedure is not followed, the city will pay no additional fees or costs than those set forth in the Agreement for Services. James C. Hurm, City Administrator I understand the city's POlicy in this regard. . (firm name) by: Date "significantly expand" means additional, different services that had not been anticipated or the City expanding project boundaries or size by over 20%. It does not mean project costs coming in higher than early estimates. 10 MAYOR Barb Brancel COU~ Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMO TO: Mayor and city council - I ,., I: I FROM: James C. Hurm, City Administrator DATE: September 14, 1992 RE: Voucher PaYment, Policy . I find it somewhat unusual that all construction contract pay vouchers are brought to the city council for approval. Although they can be taken care of on the consent calendar it really seems unnecessary for all this material to be brought before the city council. I have discussed this with the city Engineer. We suggest eliminating the time and expense of preparing the vouchers for city council review and replacing the current policy with the following: 1) The City council must have previously taken action to award the oroj ect. This action should also include a proposed budqet for the project. 2) Only intermediate, monthly pay requests within the established budget will be exempt from City council review. . Any Change Orders or Supplementary Agreements will still need City council approval. 4) The final pay request will still be subject to city council approval. 3) 5) Pay Vouchers are processed and approved by the proj ect Manager" Finance Director, and city Administrator and listed on the City council check approval li~t before paYment. The City council can be kept abreast of the status of construction projects by intermittent financial reports and updates. JCH.al A Residential Community on Lake Minnetonka's South Shore /I ORDINANCE NO. ___-92 CITY OF SHOREWOOD AN ORDINANCE AMENDING CHAPTER 901 OF THE SHOREWOOD CITY CODE RELATING TO THE EXCAVATION OF STREETS AND PUBLIC RIGHT-OF-WAY Section 1. Section 901.01, subdivision 2 subparts a. and b., and subdivision 3 of the Shorewood City Code are hereby amended by adding the following: Subd. 2. Excavation Permit: a. Permit Required: No individual, firm, corporation or other entity shall hereafter open, layout or excavate in, upon or within 10 feet of any public street within the City without first having obtained a permit therefore from the City. . b. Application for Permit: Any individual, firm, corporation or other entity desiring to open, lay out or excavate in or upon any public street within the City shall file an application for a permit therefore with the City Clerk and pay such application fee as the City Council may from time to time prescribe. Subd. 3. Bond: Upon approval of an application, the applicant shall deposit with the City a cash bond in the amount of Two Thousand Dollars ($2,000.00) as security for the proper restoration of the street to the condition in which it existed prior to the excavation. The applicant may then proceed to open, layout or excavate the street. . Section 2. This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, this ____ day of September, 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm City Administrator/Clerk I~ MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: MAYOR AND COUNCILMEMBERS AL ROLEK CltC FROM: DATE: SEPTEMBER 22, 1992 WATER SHUT-OFF POLICY . RE: Some time ago, the city Council asked staff to review the water shut-off policy and recommend a revised policy for discontinuing city water service to water customers whose accounts are delinquent. In examining the policy, a customer is sent a discontinuance of service notice 90 days after the due date for water charges~ This policy allows a customer to accumulate a balance for two quarters of water service before service may be discontinued. For example, a customer is billed on April 1. The due date is April 30. Under present policy, a discontinuance of service notice would not be sent until 90 days after the due date, or August 1. By this time, another quarter has elapsed and another billing has been sent (July . 1) which, by this time, is also delinquent. The proposed ordinance attached would decrease the time for issuance of discontinuance of service notices from 90 days to 45 days. This would prevent the accumulation of more than one quarter of charges at anyone time, and would improve the cash flow for this fund. It is recommended that the Council adopt the proposed ordinance increase efficiency and cash flow, and to reduce the amount outstanding water charges. If you have any questions relative this ordinance, please give me a call. to of to A Residential Community on Lake Minnetonka's South Shore I~ ~ ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 903 OF THE SHOREWOOD CITY CODE RELATIVE TO DELINQUENCIES THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: section 1. Chapter 903 of the Shorewood City Code is hereby amended as follows: . .-903.09 Subd. 3(b) - Delinquencies: After the last day of the month in which payment is due, a penalty of ten percent (10%) of the unpaid account balance will be assessed and added to the amount due on the account. If the balance due on the account is not paid in full within ninety (90) fortv-five (45) days of the day on which the account became due, a notice shall be sent to the property owner or user informing the property owner or user that the account is delinquent and that unless the account balance is paid in full within fifteen (15) days, or other arrangemento for payment oatiofaotory to the City are made, the water will be shut off and the prescribed shut-off fee will be assessed. section 2. This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL of the city of Shorewood, Minnesota . this 28th day of September, 1992. Barbara Brancel, Mayor ATTEST: James C. Hurm, City Administrator/clerk CITY OF SHOREWOOD MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: Mayor and City Council FROM: James C. Hurm, City Administrator If DATE: September 23,1992 RE: Preliminary Administrative Expenditure Budget for Lake Linden Drive Reconstruction (MSA project), . The attached Preliminary Design Agreement with Orr Schelen Mayeron and Associates, Inc. (OSM) for Lake Linden Drive reconstruction is wi thin the budget parameters as shown below. Item D of the agreement would be considered part of the right-Of-way acquisition costs. - Legal/Admin/Fiscal Engineering preliminary design design/contract administration survey project management staking 1,600 9,600 6,200 1,600 8.000 . Inspection Construction contingency Right-of-Way Acquisition Costs JCH.al Attachment A Residential Community on Lake Minnetonka's South Shore 3,400 27,000 8,000 160,000 17,600 60.000 $276,000 /4 '. :. SEP 23 '92 11:10 OSM MPLS, MN P.2 . DESIGN AGREEMENT . This Agreement is entered into between the City .of Shorewood and Orr-Sehelen-Mayeron & Associates, lne., pursuant to the terms and conditions stated below. Project No: 92-1 Project Deseription: Lake linden Drive Right-of-Way Acquisition Documents. Scope of Services: As described below: A. Topographic survey. 5,000 B. C. Proposed alignment for the new road. 2,000 A proposed grading plan for the new alignment. A right-of-way plan or plat for right-oi-way acquisition. 6,000 D. 6,000 19,000 Schedule: Plans ready for submittal by January 1, 1993. Compensation: Hourly basis with a ma.-amum of $ 19tOOO. Deliverables: Drawings containing the above information suitable for submittal to the Municipal State Aid Department of the Minnesota Department of Transportation. Ownership Report from the City Attorney's office or Registered Abstractor, and actual easement negotiations are specifically excluded from this contract. Signed: D. Edward Ames. LS. Vice President James C. Hurm City Administrator RESOLUTION NO. -92 A RESOLUTION ADOPTING STOP SIGN PLACEMENT CRITERIA WHEREAS, a stop sign is a valuable and effective traffic control device when used at the right locations and under the right conditions; and WHEREAS, stop sign placement should be carefully considered as permanent, not just to satisfy short term conditions; and . WHEREAS, since stop signs cause substantial inconvenience to motorists, they should be used only where warranted; and WHEREAS, a stop sign is being misused if it arbitrarily interrupts through traffic as a means to reduce speed or cause the inconvenienced motorist to use another route; and WHEREAS, when a stop sign is used as a nuisance or speed reducer the following can be expected to occur: 1. High incidence of intentional violation. A motorist may look through the sign, seeing no reason to stop; a motorist may drive through, or touch stop, or coast through. 2. A stop sign provides a potential false sense of security. Motorists or pedestrians become overly reliant on the stop sign. . 3. A stop sign may result in previously nonexistent minor accidents. start/stop indecision and poor decisions during slippery conditions can result in .accidents. 4. If normal, reasonable gapping between vehicles exists on a through road there is no need for a stop. A stop sign can at times create a localized busy condition. A normal 5 second pass-by may require 15 to 20 seconds of stop/start compound if indecision exists. 5. Speed reduction is effective only in the immediate vicinity of the stop sign. The motorist sensing the arbitrary stop may speed up to make up for lost time. 6. Unwarranted stop signs result in unnecessary vehicle deceleration and acceleration with environmental effects: . additional fuel usage . noise pollution . additional road salt would be necessary, during winter months, which would affect water run-off quality. /5 . . NOW THEREFORE BE IT RESOLVED, that a stop sign may be warranted at an intersection where one or more if the following conditions exist: 1. An intersection where nearly equal volumes of traffic exists. At this location motorist are competing for crossing right-of-way. 2. An intersection where a combination of high speed, restricted view, and a record of serious accidents, indicates a need for control by the stop sign. 3. A stop sign on intersecting side streets. This allows for a safer protected through ride on the more major streets. 4. At times of high peak volume (dismissal of schools, or events) a stop sign may be required. A temporary sign posted by the police is best suited for this purpose. BE IT FURTHER RESOLVED, that the Shorewood city council hereby incorporates by reference the stop sign warrant criteria set forth in the Minnesota Manual on Uniform Traffic Control Devices. PASSED AND ADOPTED by the ci ty council of the ci ty of Shorewood this 28th day of September 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm, City Administrator CI7 -< €' (;' ~ t.w N ~!- ;1l tit :c CJ - CD . 0' - ." 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RESOLUTION NO. -92 RESOLUTION SETTING A PUBLIC HEARING ON PROPOSED ASSESSMENTS FOR PROJECT NO. 91-2, STREET AND WATERMAIN.IMPROVEMENTS, CHURCH ROAD WHEREAS, the city Council has ordered the construction of a local improvement known as Project No. 91-2 and described as Street and watermain Improvements, Church Road, and, WHEREAS, such improvements have been or are in the process of being constructed, and, WHEREAS, the improvement is to be financed through special asse~sment of costs to the benefitted property owners, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that: 1. A public hearing shall be held on the 26th day of October, 1992, in the City Hall at 7:30 p.m., to pass upon proposed assessments for Project No. 91-2, Street and watermain Improvements, Church Road. At such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessments. 2. The City Administrator/Clerk is hereby directed to cause a notice of the public hearing on the proposed assessments to be published once in the official newspaper at least two weeks prior to the hearing, and state in the assessment notice the total cost of the improvement. The City Administrator/Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll and to provide each property owner with all the information required by Minnesota statutes, Section 429.061. 3. The City Administrator/Clerk shall have the assessment roll available for public inspection at the City Hall during regular business hours. Adopted by the City Council of the City of Shorewood, Minnesota, this 28th day of September, 1992. Barbara Brancel, Mayor ATTEST: James C. Hurm, City Administrator/Clerk I~ LAKE MINNETONKA CABLE ~OMMUNICA nONS COivlMISSION 1993 . PROPOSED BUDGET for ADMINISTRATION and LOCAL CABLE PROGRAMMING /1 Income 1993 PROPOSED BUDGET Franchise Fees Interest Operating Expenses Administrator Access Staff Secretarial Service Payroll Taxes Travel Expenses Health Insurance Legal Fees Insurance/Bonds LMCCC Accounting/Audit Conference/Convention Office/Studio Supplies Membership Dues Telephone/Voice Mail Postage Miscellaneous Advertising/Promo Office Equipment Office Space/Rent Equip. Maint/Repair SALES TAX SUB-TOTAL $118,000.00 5,500.00 $123,500.00 36,750.00 32,000.00 600.00 9,0.00.00 1,600.00 4,200.00 2,000.00 4,300.00 1,900.00 6,300.00 2,400.00 1,300.00 1,750.00 1,250.00 900.00 4,000.00 0.00 8,000.00 1,200.00 $119 ,4 50. 00 1,500'.00 $120,950.00 Adminstrator salary Prod. Coord, with part-time prod. asst. and admin. asst. Payroll services PERA and Employer withholding contr Commission visibility at all cit.' plus HACTA and errands Amount attributed to employee health insurance Routine legal assistance Workers Comp., Dishonesty Bond, Property Liability Bookkeeping and annual audit MACTA - NATOA - NFLCP Normal office/studio supplies and copy machine agreement @$30/month NATOA, MACTA, magazines, three loca Chambers of Commerce, Rotary Monthly service/answering servic~ Commission agendas/correspondence Varies Four quarterly Newsletters to all fourteen cities/direct mail promo's N/A Office rent/bank box Increased hours on equipment . . Special Funds Capital Funds Tape Stock Technical Audit Financial Audit-Triax Studio Equipment Legal Fund Office Equipment .Access Equipment Access Development 0.00 '0.00 0.00 500.00 5,100.00 100.00 1,000.00 5,000.00 9,000.00 Contingency 0.00 $20,700.00 SALES TAX 800.00 SUB-TOTAL $21,500.00 GRAND TOTAL $142,450.00 For future audit if needed VideoToaster and misc. parts For future legal counsel Replacement or additional Two porta-packs Coverage of 10-12 council meeting plus film develop. and DeWolf audio 1993 PROPOSED BUDGET 1992 1993 INCOME Franchise Fees $112,849.00 $118,000.00 Interest 5,000.00 5,500.00 $117,849.00 $123,500.00 OPERATING EXPENSES . Administrator 35,000.00 36,750.00 5.0% Access Staff 28,200.00 32,000.00 13.4% Secretarial Service 558.50 600.00 7.4% Payroll Taxes/Pera 7,560.00 9 0 0 0 0 0 19.0 % , . Travel Expenses 1,500.00 1 , 6 00 . 0 0 6.t Health Insurance 3,800.00 4,200.00 10.5% Legal Fees 2,000.00 2,000.00 0.0% Insurance/Bonds 4,300.00 4,300.00 0.0% LMCCC Accounting/Audit 950.00 1,900.00 100% Conference Schools/Conventions 6,300.00 6,300.00 0.0% 1992 . 1993 Office/Studio Supplies 2,100.00 2,400.00 14.2% Membership Dues/Subscriptions 1,000.00 1,300.00 30.0% Telephone 1,750.00 1,750.00 0.0% . Postage 1,200.00 1,250.00 4.1% Miscellaneous 900.00 900.00 0.0% Advertising/Promo 750.00 4,000.00 433.0% Office Equipment N/A N/A 0.0% Office Space/Rent 7,500.00 8,000.00 6.6% . Equip. Maint/Repair 1,000.00 1,200.00 20.0% $106,368.50 $11~,450.00 12.2% SPECIAL FUNDS Capital Funds 1.47 '0.00 Tape Stock 1,236.70 O~OO Technical Audit 500.00 0.00 Financial Audit - Triax 500.00 500.00 1992 1993 Studio Equipment $ 100.00 5,100.00 I 15000% Legal Fund 100.00 100.00 0.0% Office Equipment 5,000.00 1,000.00 15000% Access Equipment 100.00 5,000.00 Access/Development 1,980.50 9,000.00 354% . Contingency 1,961.83 0.00 SUB- TOTAL $11,480.50 $20,700.00 80.3% SALES TAX 2,300.00 GRAND TOTAL $117,849.00 $142,450.00 20.8% . CITY OF SHOREWOOD MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 24 September 1992 RE: Fox, Gregory .:.. Cleanup Charges FILE NO.: Property - 25565 Smithtown Road At the 14 September meeting the Council asked staff to provide background information on Mr. Fox's bill for property cleanup. Following is a chronology of the complaint and how it was processed. . 25 June 1991 The Building Inspector investigated a complaint alleging that remodeling was being done without a permit and that fuel oil may have been discharged into the city sewer system. At that time the inspector noted approximately 35 cubic yards of construction debris. Prior to that, on 11 June, th~ inspector had talked to an unidentified new owner regarding plans for remodeling the house. 25 July 1991 A follow-up inspection revealed additional violations on the property. 29 July 1991 The owner of record, Deborah Pettit, was sent a Notice to Remove by certified mail, providing 10 days to correct the violation or appeal (in writing) to the City Council. We were then advised that the new owner was Gregory Fox. 1 August 1991 Mr. Fox was sent a Notice to Remove by certified mail. 12 August 1991 Having received no appeal letter, the Public Works Department was notfied to clean up the property at their earliest convenience. A Residential Community on Lake Minnetonka's South Shore jre Re: Fox, Gregory Cleanup Charges 24 September 1992 . . 13 August 1991 Public Works crew started to clean up the site. When informed by Mr. Fox that he had someone lined up to clean the site that day, they stopped work and left the site. - 14 August 1991 Public Works returned to the site and completed the cleanup. A bill for $554.82 was subsequently sent to Mr.!'ox. As a final note, the Notice to Remove very clearly states that the owner may submit a written appeal which delays any further action until the owner has an opportunity to speak to the Council. Our office has not been fussy about what the appeal says. A date, the owner's name and address, and a reason why the violation has not been corrected are all that has been required. Had the owner submitted even a simple note by 12 August, the matter would have been delayed until 26 August. . If the Council has any questions relative to this matter, please do not hesitate to contact me prior to Monday night's meeting. BJN:ph cc: Jim Hurm . Tim Keane AI Rolek Don Zdrazil Gregory Fox . - 2 - :.. Bart) COL. Knsti S. BOb G.. ROb Oau9n~. Danoel Lew -. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 DATE: 1 August 1991 TO: Gregory W. Fox 25565 Smithtown Road Shorewood, 11N 55331 . PROPERTY LOCATION: 25565 SI11ithtown Road PROPERTY IDENTIFICATION NO.: 33-117-23-23-0027 NOTICE TO REMOVE Offensive and Unhealthv Substances NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of which Section is enclosed. The offensive matter to be removed from the property includes, but is not ~imited to the following: . Approximately 40 cubic yards of miscellaneous construction debris, old furniture, junk, and miscellaneous trash in yard. You are hereby required to remove the above-described matter and any other offensive matter located on the property and in violation of Chapter 501, Section 501.01 within ten (10) days from the date hereof. In the alternative, you may flie a written notice of appeal at the Shorewood City Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly scheduled meeting of the City Council. If you do not respond to this Notice within ten (10) days, the City shall take whatever a~tion as may be necessary to have the offensive matter removed. The costs incurred by the Clty for such removal shall be charged to the propeny owner and become a lein against the property . *** PLEASE GIVE THIS MATTER YOUR l1\1]'vfEDIA TE A TTEi\TTION *** BY ORDER OF THE SHORE'VOOD CITY COUNCIL ~ A Residencial Communi on Lake Minnetonka's South Shore ~-f4- (/ rll. - .. k ~5'~s ---_._--_..._---~ ~ ... . -...--.-.--.---- - - ~----- r~. --- -----JIo .=t_3 -------------------~---- _ h_._______ _ .' l~ _ ... ..___~- .j:- l l . u____________._.__.__.._.__._________ -- ---- -- -- - - -- J-(J~- --L]) Q...23___ --- ---- ---- ------- -- -- 3 ~~;it-3~---l;, 50--_-_______~_=_~_=. ----- ---- -:~=- ~---~-:r?-~#l:.--l;~,~~-- - -- - _ --.- -~~ -- ~~~ l lnJ- __ d~,'70 - - -- ~l,~~~~ --- ____H _~_:~_ __ ____:_:_____ --- -.~kJ~-- ---:=---:~-~--:-::_-c ~------- c - -----:-.-_~ .---.- -'. ... . ... .- . - ....---- n.-..J 33 ~ZJ --.--.----d ....- Jv~___~_' ~ .=____ ~~t~ - _.________h_....._.. .-.-----.----.- __ _. _ ____ ... _.....__... _.._- __.__ _ ___u.____._____.___!_6.~~_';) _ .______ __.__._...u.__.___________._ __._~ __.'. ....0 _ '. ._ ___ __ ...___. ~.'_.. "..__ ~. ._ _ _ ____ _. _ ______ ____ _ _ .. . __._._.__._.... ..'-- . .__.. .-------------TOfAi-S--..... _____.___L'CD~J_3 ___. .......____. . - __ ______u._.____._ -L~~-D . --------- __________._._____LCO .3~_~_S-_ .' - ----.---.- .... - .. . ------ ---- -- __ *)-,. 70 __. _____ A~} 1)3<:7 ____..___.._____ ---.-.-.----...-- .... ..--.J_u::-r-.-- -0...... -.-._-- jS2\~~ --...--.--- _.- -. ----.----. ._---- --.-.-.- ---------------.--- -----. - -y ---..------- .---------------------...-... ---'-'--- .., MAYOR Barb Brancel CO UNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 FROM: James C. Hurm, City Administrator MEMO TO: Mayor and City Council Park Commission Members Planning Commission Members . DATE: September 23, 1992 Tentative Meeting Schedule for the Remainder of 1992 Mark your Calendars RE: MONT~ CITY COUNCIL 'PARK COMMISSION . PLANNING COMMISSION Sept Monday 9/28 Monday 10/12 Monday 10/26 Tuesday 9/29 Tuesday 10/27 Tuesday 10/13 C---- '-~ Tuesday 10/20 NO MEETINGS TO BE SCHEDULED ON NOVEMBER 3 - GENERAL ELECTION Dec Monday 11/9 Tuesday 11/10 Monday 11/16 (Budget Session-if need) Tuesday 11/17 (regular mtg) Monday 11/30 Budget Hearing Tuesday 11/24 Tuesday 11/24 (conference n::) Monday, 12/14 Tuesday 12/8 Tuesday 12/1 Cancel 1.2/28 Cancel 1.2/22 Cancel 1.2/1.5 Nov . January, 1993 An Orientation iz tentatively scheduled for Monday January 4th: city Council invited at 1:00 pm City Council, Park and Planning commissions invited at 6:00 pm JCH.al A Residential Community on Lake Minnetonka's South Shore MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (6121 474-3236 september 16, 1992 Mrs. Wendy Leistiko R & W Roll-Off service, Inc. 5525 County Road 50 Carver, MN 553-15 . Dear Mrs. Leistiko, This is to confirm our Agreement for Yardwaste Collection Services. The services your firm will supply are for the following program. The City of Shorewoodwill have a yardwaste drop off area at the Public Works facility/city Hall parking lot from 9:00 am to 4:00 pm Saturday, October 24, 1992. Grass, leaves and mixed brush will be accepted. Waste must be emptied from bags. Brush and sticks should be bundled with branches less than 1 1/2 inches in diameter by 4 feet in length. . R & W Roll-Off Service, Inc., will supply two 30 yard roll-off containers before 9:00 am on the morning of Saturday, October 24. When the first container is/full the Public Works Department crew will call 448-7833 to have container hauled and_replaced with empty 30 yard container. This procedure will continue until end of program hours. The City will be charged $190 for each full roll- off supplied. The City will supply one employee at the site to direct residents and to scoop yardwaste into the roll-off. Roll-off containers will be removed by 5:00 pm on the day of the program. Thank you for your cooperation and we certainly look forward to another productive year with R & W Roll-Off Service, Inc. Sincerely, OF SHOREWOOD ~C~ ames C. Hurm ity Administrator JCH.al cc: Finance Director Al Rolek Public Works Director Don Zdrazil A Residential Community on Lake Minnetonka's South Shore PLEASE NOTE THIS LETTER WAS PERSONALIZED TO THE CITIES LISTED. MAYOR Barb 8r::lncel COUNCI L Krlsti Stover BOl) Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 September 17, 1992 . Ms. Sandra Langley, Administrator city of Deephaven 20225. cottagewoodRoad Deephaven, ~ 55331 ~vV0~ Dear Ms~gley, The City of Shorewood has received notice from the Metropolitan Waste Control Commission (MWCC) that our sewer service charges will be increasing $123,000 in first one year (40%). This is happening despite our costly efforts to reduce inflo and infiltration (I&I) and despite the fact that their own consultants recommend they undertake an educational effort to reduce I&I rather than forcing questionable correction projects or "punishing" certain communities. Eight of the nineteen cities with increases over 10% are on Lake Minnetonka: . Deephaven Shorewood Excelsior spring Park Mound Tonka Bay Orono Wayzata We are very frustrated with the approach of MWCC and would like to meet with our neighbors who may share our frustrations. Therefore we are inviting you, and an appropriate staff person or engineer and an elected City Council member to a meeting on the subject Friday, September 25, 1992 at 7:45 am at the Shorewood city Hall. At that time we can share our experiences and discuss possible remedies: technical, political and legal. I hope to see you on the 25th. Please call to let me know who will be attending (474-3236). Sincerely, CI.'1'Y OF SHOREWOOD // ~~-v V\ ' _ L, ,.! ,James C. Hurm ~'City Administrator JCH.al A Residential Community on Lake Minnetonka's South Shore ~ ~ o - ',." Metropolitan Waste Control Commission Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 5510 1-1633 August 14, 1992 /1 I 0/ ;' f'y.......--/ L~.~ 612 222-8423 Mayor Barb Brancel City of Shorewood City Hall Shorewood, MN 55331 Dear Mayor Brancel: . The purpose of this letter is to provide you with information regarding the 1993 sewer service charges on the enclosed statement. The annual se~er service charges are basad C~ the estimated volume of Shorewood's sewer flow relative to the estimated flow from all sewered communities using the Metropolitan Disposal System. When 1993 is completed and actual flow for 1993 is known, these estimated sewer service charges are adjusted accordingly. They are also adjusted for any deviations in the Commission's revenue or expenditure budgets. The statement shows the estimated wastewater flow from your community and its sewer service charges based on the MWCC's 1993 budget. The 1993 estimate of your community's flow is based on past flow records, precipitation trends and anticipated community growth. The statement also shows any credits or debits from these sources: Current Value Credit, Debt Payment Credit, and the 1991 Final Cost Allocation. . I am forwarding a copy of these and a 1991 Comprehensive Annual Financial Report to your finance officer. If you have any questions, please let me know. If you would like additional copies of any of these documents or the MWCC's 1993 budget, please contact Lois Spear at 229-2017. Vr;21f.~ Louis R. Clark Chair CRW:CJW:pap Enclosures cc: Finance Officer Commissioner Gloria Vierling Gordon O. Voss, Chief Administrator, MWCC Lois I. Spear, Controller, MWCC L081492.SSC Equal Opportunity/Affirmative Action Employer ~ ~0 o r METROPOLITAN WASTE CONTROL COMMISSION STATEMENT OF ESTIMATED 1993 SEWER SERVICE CHARGES (WHOLE DOLLARS) 5182 Shorewood GALLONAGE ESTIMATED COST FOR M GALLONS AMOUNT CURRENT USE CHARGES: SEWER SERVICE COST 360 1201.10 432,396 . SALES TAX 6,089 TOTAL SEWER SERVICE COST 438,485 OTHER CREDITS OR CHARGES: CURRENT VALUE CREDIT 391 . DEBT PAYMENT CREDIT o TOTAL CREDITS OR CHARGES (122,820) (122,429) 1991 FINAL COST ALLOCATION TOTAL ANNUAL ESTIMATED NET PAYMENT DUE 554,820 MONTHLY INSTALLMENT 46,235 Due on the first day of each month. Installments not received by the 10th of each month in which due shall be regarded as delinquent and shall bear interest from the first day of such month. ~ ~ Metropolimn Waste coJ~ i!iSS:~~~):~ Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101-1633 612 222-8423 August 25, 1992 Mr. James Hurm 5755 Country Club Road Shorwood, MN 55331 SEP - 2 !q~.? Dear Mr. Hurm: . The Commission has just completed a mid-year review of the actual 1992 flows as compared to the 1992 estimated flows. The Commission prepared the 1992 estimated flow for the city in March of 1990 following three years of dry weather conditions. Since then the rainfall conditions have changed, 1991 had a near record rainfall and thus far in 1992, the rainfall is above normal. The Commission tries to estimate flows based on normal rainfall conditions. Historically, the city's flows have generally been higher when rainfall is above normal and lower when rainfall is below normal. Another factor contributing to a .flow increase may be an underestimation of growth within the community. Based on measured flows through July, it is anticipated tpat your total year end flow for 1992 will exceed the estimated flow by approximately 42 percent. This assumes that the rainfall conditions through the end of the year will continue at a normal level. This would result in an underpayment of approximately 42 percent for 1992. The underpayment would be carried forward and added to the 1994 cost allocation. . The Commission is providing this information to you at this time to allow the City time to utilize this information during your rate setting process. .If you have any questions in this regard please call. Sincerely, ~~~o.u__ Gordon o. Voss Chief Administrator GOV: CRP : j mb Shorewood Equal Opportunity/Affirmative Action Employer ~ ~0 o CHECK APPROVAL LIST FOR SEPTEMBER 28, 1992 COUNCIL MEETING CK NO TO WHOM ISSUED PURPOSE CHECKS ISSUED SINCE SEPTEMBER 15, 1992 9980 9981 9982 9983 9984 9985 9986 9987 9988 9989 9990 9991 9992 9993 .994 995 9996 9997 9998 9999 10000 10001 10002 10003 10004 10005 10006 10007 10008 10009 .10010 0011 10012 10013 10014 10015 10016 10017 10018 10019 10020 10021 10022 10023 10024 10025 10026 10027 (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) eL) (L) Schmitz and Sons, Inc. Void Doboszenski & Sons, ~nc. Ingman Laboratories Metro Waste Control Pepsi-Cola Company Rochon Corporation Mike Schaub Mr. Jerry TheIl Us West Communications Widmer, Inc. Bellboy Corporation Griggs, Cooper and Co. Hoops Trucking Johnson Brothers Liquor Mark VII Mn Bar Supply Inc. Pepsi-Cola Company Ed Phillips and Sons Quality Wine/Spirits Wendy Davis Mn Department of Revenue Void First State Bank Commiss of Revenue Pera ICMA Retirement Trust City cty Credit Union Child Support Enforcemnt Anoka cty Sprt/collect. Commercial Asphalt Wendy Davis Govt Training Services James Hurm Thaddeus/Ellen Moore Bradley Nielsen Northern States Power Joseph Pazandak US West Communications Bellboy Corporation Cash Register Sales, Inc Chippewa Springs Corp. Griggs, Cooper and Co. Johnson Brothers Liquor Mn Bar Supply, Inc. Ed Phillips and Sons Quality Wine/Spirits Weekly News, Inc. PaYment voucher #1 PaYment voucher #1 Testing services August SAC charges Pop machine rental PaYment voucher #4 Return of escrow Refund of SAC charge Telephone services PaYment voucher #2 and final Liquor purchases Liquor,wine,misc purchases Liquor and wine purchases Liquor and wine purchases Beer and mise purchases supplies and mise purchases Mise-pop purchases Liquor and wine purchases Liquor and wine purchases Secion 125 reimbursement August sales tax Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Street supplies Section 125 reimbursement Seminar regist-J. Pazandak Luncheon meeting expense Recycling award Section 125 reimbursement Utilities Mileage Telephone services Liquor purchases Supplies Mise purchases Liquor purchases Liquor and wine purchases Mise and supplies purchases Liquor,wine,beer purchases Liquor and wine purchases Advertising TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED -1- AMOUNT 29,319.95 25,202.08 72.50 4,158.00 11.30 123,202.99 150.00 700.00 48.93 11,863.20 1,825.85 2,356.16 478.80 1,245.12 5,161.10 212.35 222.30 514.56 802.06 53.95 11,221.55 5,671.03 954.95 1,917.74 616.28 165.00 87.50 110.59 420.89 89.57 25.00 18.00 150.00 140.00 2,455.43 59.22 497.85 2,498.82 13.28 24.32 244.64 1,422.40 175.90 1,933.83 1,237.65 256.00 208,161.95 31.846.69 240.008.64 CITY OF SHOREWOOD CHECK APPROVAL LIST FOR SEPT 28, 1992 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION 10029 AMERICAN ENGINEERING PW FACILITY SERVICES 10030 BOYER TRUCK PARTS TRUCK ~24-MAINT PARTS 10031 BRYAN ROCK PRODUCTS. INC. STREET SUPPLIES 10032 BRC ELECTIONS-MIDWEST REG ELECTION SUPPLIES .10033 COMMERS CONDITIONED WATER WATER COOLER RENTAL 10034 CONTECH CONSTRUCTION PROD STREET SUPPLIES 10035 CROSSTO'A1N-OCS, I NC. COFFEE SUPPLIES 10036 EOS ARCHITECTURE PW FACILITY SERVICES 10037 EXCELSIOR-CITY OF SIGNAL LIGHT FIRE CONTACT PAYMENT SAN SEWER RENTAL FEE *** TOTAL FOR EXCELSIOR-CITY OF 10038 FIRE INSTRUCTOR'S ASSN GENERAL SUPPLIES 10039 GME CONSULTANTS, INC. SOIL BORINGS-PW SITE .10040 HACH COMPANY IRON TEST KIT 10041 LARKIN, HOFFMAN, DALY... AUG LEGAL-DEVELOPMENTAL AUG LEGAL-ON GOING AUG LEGAL-GENERAL AUG LEGAL -RYAt.~ AUG LEGAL-CHURCH ROAD *** TOTAL FOR LARKIN, HOFFMAN, DAL 10042 LEAGUE OF MN CITIES MEI1BERSHIP DUES 10043 LONG LAKE TRACTOR/EQUIP SAW SHARPENER 10044 METRO WASTE CONTROL COMM. OCT CONTRACT PAYMENT 10045 MIDWEST ASPHALT CORP. STREET SUPPLIES 10046 MIDWEST BUSINESS PRODUCTS OFFICE SUPPLIES 10047 MN SUBURBAN PUBLICATIONS PUBLISHING 10048 MOUND-CITY OF FIRE CONTRACT PAYMENT 10049 MUNITECH, INC. OCT CONTRACT PAYMENT OCT CONTRACT PAYMENT *** TOTAL FOR MUNITECH, INC. DEPT. AMOUNT PROJECTS 183.25 PUB WKS 61.00 STREETS 1.694.84 GEN GOVT 65.41 CITY GAR 23.96 STREETS 249.21 MUN BLDG 47.00 -------- 1 ~35 . ' - . TRAF CON 135.56 FIRE PRO 22,747.00 SEWER DE 1,657.80 24,540.36 PROT I t~S 22.53 PRO.JECTS 1,785.00 WATER DE 90.95 198.00 90.00 4,530.00 224.. PROJECTS 1.978.~ 7,020.35 PROF SER COUNCIL 3,415.00 CITY GAR 16.90 SEIAiER DE 31,389.00 STREETS 203.00 GEN GOVT 54.82 GEN GOVT 8.71 FIRE PRO 1, .102 . 50 WATER DE 4.340.00 SEWER DE 1,860.00 6,200.00 10050 NORTHERN COUNTIES SEC SVC PLANNING COMMISS MINUTES PLANNING 147.00 -2- CITY OF SHORE WOOD CHECK APPROVAL LIST FOR SEPT 28, 1992 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT l005l PLUNKETT'S, INC. REMOVAL OF WASP NEST l0052 SHOREWOOD TREE SERVICE BRUSH HAULING SERVICES l0053 SO LK MTKA PUB SAFETY DEP OCT CONTRACT PAYMENT l0054 TONKA MOTORS MOVE BLEACHERS l0055 VAN DOREN, HAZARD, STALL I SILVERWOOD PK SERVICES l0056 ZIEGLER, INC. VEHICLE MAINT SUPPLIES . *** TOTAL CHECKS FOR APPROVAL *** TOTAL CHECK APPROVAL LIST . -3- STREETS 63.90 TREE MAl 306.25 POLICE P 3l,398.8l PARKS & 75.00 PROJECTS lO3.54 PUB INKS 43.46 lll,846.93 351,855.57 CHECK APPROVAL LIST FOR SEPTEMBER 28, 1992 COUNCIL MEETING CK NO TO WHOM ISSUED HOURS AMOUNT CHECK REGISTER FOR SEPTEMBER 22. 1992 PAYROLL 206576 (G) Susan Niccum 80.0 reg hours-8.5 ot 763.18 206577 Void 206578 (L) Scott Bartlett 14.5 reg hours 83.70 206579 (G) Charles Davis 80.0 reg hours-.5 ot 583.21 206580 (G) Wendy Davis 51. 75 reg hours 509.35 206581 (G) Jennifer Eklund 19.5 reg hours 108.05 206582 (L) Cory Frederick 49.0 reg hours 251.83 206583 (L) John Fruth 16.5 reg hours 90.71 206584 (G) Patricia Helgesen 80.0 reg hours 681. 77 206585 (G) James Hurm 80.0 reg hours 1,493.60 206586 (L) Brian Jakel 33.0 reg hours 179.35 206587 (G). Dennis Johnson 80.0 reg hours 755.92 206588 (L) Martin Jones 18.0 reg hours 93.9. 206589 (L) William Josephson 80.0 reg hours 629.0 206590 (L) Mark Karsten 43.25 reg hours 219.54 206591 (L) Sandra Klomps 13.5 reg hours 65.46 206592 (G) Anne Latter 80.0 reg hours 793.34 206593 (L) Susan Latterner 36.75 reg hours 197.74 206594 (G) Joseph Lugowski 80.0 reg hours 740.69 206595 (L) Russell Marron 28.0 reg hours 154.39 206596 (G) Lawrence Niccum 80.0 reg hours-.5 ot 804.65 206597 (G) Bradley Nielsen 80.0 reg hours 937.92 206598 (G) Joseph Pazandak 80.0 reg hours 960.45 206599 (G) Daniel Randall 80.0 reg hours-.5 ot 772.93 206600 (G) Alan Rolek 80.0 reg hours 1,040.02 206601 (L) Brian Rosenberger 30.5 reg hours 155.02 206602 (L) Christopher Schmid 80.0 reg hours 410.47 206603 (G) Howard Stark 80.0 reg hours 659.33 206604 (L) John Stolley 21.0 reg hours 109.57 206605 (L) Daniel Vielbig 6.0 reg hours 29._ 206606 (G) Beverly Von Feldt 80.0 reg hours 533.6 206607 (G) Ralph Wehle 80.0 reg hours-.5 ot 622.32 206608 (L) Dean Young 80.0 reg hours 614.00 206609 (G) Donald Zdrazil 80.0 reg hours 1.153.43 TOTAL GENERAL 13,913.81 TOTAL LIQUOR 3.283.86 TOTAL PAYROLL 17.197.67 -4- . Pmpose of the New Shorewood Budget Format . To replace the traditional line item budget with a format which is more "user friendly", that supplies information to assist the City Council in making budget decisions based on City objectives.. and to understand the ramifications of those budget decisions. Each department budget: . Succinctly defines the departments mission . Identifies measure able objectives for the department . Identifies the services and costs associated with those services . Identifies the net property tax cost of the department (expenditures - outside revenue sources = property tax effort needed to maintain departmental activities) . Summarizes expenditures required to maintain departmental activities . Highlights, in summary fashion, changes from previous budgets CITY OF SHOREWooD STAFF SUGGESTED MODIFICATIONS TO 1993 SEPTEMBER 28, 1992 DEPT. PROPOSED MODIFIED LINE NO. DESCRIPTION BUDGET BUDGET PROPOSED BUDGET AMOUNT OF CHANGE MAYOR & COUNCIL - DEPT 51 ------------------------------------------------------------------------------------- COUNCIL ACTION APPR DISAPPR 5135 5135 5138 CABLE TV CAMERAMAN COUNCIL RECORDING SECRETAR'Y NEWSLETTERS GENERAL GOVERNMENT - DEPT 53 5335 COUNCIL RECORDING SECRETARY FINANCE - DEPT 54 5450 SAFE DEPOSIT BOX MUNICIPAL BLDG-CITY HALL - DEPT 57 5736 5741 ADDL PHONE LINE INSURANCE PUBLIC WORKS SERVICE - DEPT 62 6237 TRAVEL, CONFERENCE, SCHOOL TOTAL BUDGET CHANGES 1,440 3,600 5,500 125 4,700 70,000 750 o o 4,500 o 3,600 1,440 3,600 1,000 (3 , 600 ) o 125 5,800 67,000 1,750 (1,100) 3,000 (1,000) ------------------------------ 2,356,503 2,353,038 3,465 ============================== . I DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: General Mayor and Council 51 The Mayor and City Council set policy for the City and provide general direction to the Administrator in policy implementation. The department budget supports council development, information efforts and special City associations and programs (ie: LMCD) -------------------- ------------------------------------------------------------------------------------------ OBJECTIVES: - Televise all City Council meetings - Inform citizens through quarterly city newsletters - Enhance intergovernmental relations & cooperation by supporting "Optimum" study - Support an effort to establish senior housing wihtin the City - Undertake a meaningful goal setting session during the first 60 days of 1993 HIGHLIGHTS/COMMENTS: staffing: City Council Salaries increase in 1993: Mayor - $250/mo; Council- $200/mo Supplies/Materials: Awards and misc. supplies support Services: Senior Housing Consultant Citr Satisfaction Survey Consultant Cab e TV Camera Operator - $60/mtg Recording Secretary Christmas Lake Milfoil Inspections (2) Conferences and Seminars A~preciation Dinner for City Volunteers/Staff c~ty Newsletters (5) 6,000 2,000 1,440 3,600 1,400 1,000 1,600 5,500 Charges & Fees: Lake Mtka Consv. Dist. (LMCD) Assn of Metro Municipa11ties League of MN Cities Misc. Subscriptions West Henn. Human Services Henn. Co. Fair Fireworks MN Mayors Association Board & Administrator Magazine 12,865 1,700 3,414 200 1,350 50 1,000 10 200 Capital Outlay: Desktop Publishing Software for Newsletter -10- 'I FUND: #10 DEPARTMENT: Mayor and Council DEPT # 51 --------------------------------------------------------------------------------------- BUDGET ITEM Actual 1990 Actual Budget Jan-June 1991 1992(Amd) 1992 Annual Proposed Adopted Est-92 1993 1993 --------------------------------------------------------------------------------------- staffing 10,168 10,065 10,170 5,149 10,335 13,714 Supplies/Materials 368 1,481 400 0 400 500 Support Services 13,685 15,327 12,740 4,594 11,000 22,540 charges & Fees 20,274 23,375 24,788 20,923 24,788 20,789 Capital Outlay 600 600 600 600 Transfers ======================================================================================= TOTAL 44,495 50,248 48,698 31,266 47,123 58,143 o --------------------------------------------------------------------------------------- SERVICE INDICATORS: Conferences & Schools Attended Newsletters Published 1 o o 4 4 4 4 --------------------------------------------------------------------------------------- COST INDICATORS: Expenditures 44,495 50,248 48,698 58,143 Program Revenues Levy Dollars 44,495 50,248 48,698 58,143 Other Dollars --------------------------------------------------------------------------------------- STAFFING: Part time: Mayor Councilmembers 1 4 1 4 1 4 1 4 -11- . I DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: General Administrator To implement policy established by the city Council; offer staff sup~rt to the city Council in it policy mak1ng role" and manage day-to-day operations of the city in a manner consistent with established City values to effectively and efficiently meet set goals & objectives 52 ------------------------------------------------------------------------------------------ OBJECTIVES: - Develop and implement a citizen survey to annually measure service satisfaction (customer satisfaction audit) - Update comparable worth pay plan - Provide an orientation session for Council and Commission members - Begin negotiations for a 1994-95 AFSCME agreement - take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area - Implement a process to quarterly review City objectives - Introduce a merit elemtent to the City's pay plan system - Coordinate implementation of Senior Task Force recommendations Monitor the cost of engineering services and update recommendations for a City Engineer position HIGHLIGHTS/COMMENTS: Staffing: Includes step increases and increase in insurance cap to S290/mo secretary/Receptionist salary removed for 1993 Supplies/Materials: Maintenance contracts on computer & office equipment Miscellaneous books & supplies Support Services: Labor Relations Associates Contract Conference, mileage, meetings & seminars Charges & Fees: Memberships to ICMA, MCMA, MAMA & MPELRA -12- . I FUND: #10 DEPT # 52 DEPARTMENT: Administrator ------------.--------------------------------------------------------------------------- BUDGET ITEM Actual 1990 Actual Budget Jan-June 1991 1992(Amd) 1992 Annual ProP9sed Adopted Est-92 1993 1993 Staffing 56,083 78,797 87,405 40,601 87,405 84,403 Supplies/Materials 774 743 774 364 774 785 support Services 6,050 5,143 6,050 4,363 4,950 5,750 Charges & Fees 605 542 605 294 605 605 Capital Outlay 1,500 1,500 1,496 1,496 Transfers ======================================================================================= TOTAL 65,012 96,334 47,118 95,230 91,543 o 85,225 --------------------------------------------------------------------------------------- SERVICE INDICATORS: --------------------------------------------------------------------------------------- COST INDICATORS: Expenditures 85,225 96,334 91,543 65,012 Program Revenues Levy Dollars 85,225 96,334 91,543 65,012 Other Dollars --------------------------------------------------------------------------------------- STAFFING: Full Time: Admistrator/Clk Exec Sec/Dep Clk secretary/Recept 1 .25 1 .25 1 .50 .25 1 .50 -13- . I DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: General General Government Provide staff supper for th city Council including preparation of agendas and meeting packets. Respqnsible for City Clerk functions including elections, record retention, notices and licenses. 53 ------------------------------------------------------------------------------------------ OBJECTIVES: - Fully implement computerized Clerks index relating to minutes of Council proceedings and other records - Maintain an up-to-date microfilm history of City records - Have City Code books updated twice annually - Complete City Clerk Certification Program (Deputy Clerk) HIGHLIGHTS/COMMENTS: staffing: Includes ste~ increases and increase in insurance cap to $290/mo Asst. Clerk ~ncreases to .5 and Sec/Recept decreases to .7 for 1993 Part time includes summer office staff and student intern No election judges in 1993 Supplies/Materials: Office supplies Maintenance contracts for computers and office machines New copies of League of MN Cities Handbook & City Directories Support Services: Microfilming of permanent documents Conference, mileage and Seminars Publication of legal notices for all General Fund Depts Updates to city code Charges & Fees: Memberships to IIMC, MCFOA & Municipals capital Outlay: -14- . I FUND: #10 DEPARTMENT: General Government Services DEPT # 53 --------------------------------------------------------------------------------------- BUDGET ITEM Actual 1990 Annual proP9sed Adopted Est-92 1993 1993 Actual Budget Jan-June 1991 1992(Amd) 1992 --------------------------------------------------------------------------------------- Staffing 72,628 75,138 57,252 26,954 53,803 62,704 Supplies/Materials 11,820 12,681 13,295 7,997 13,345 13,880 Support Services 8,136 17,567 9,850 2,973 10,600 10,350 Charges & Fees 150 399 170 140 215 180 Capital outlay 1,200 1,253 1,253 Transfers ======================================================================================= TOTAL 92,734 105,785 81,767 39,317 79,216 87,114 o --------------------------------------------------------------------------------------- SERVICE INDICATORS: No. of Elections held 2 0 3 No. of Ordinances 12 No. of Resolutions 141 129 Dog licenses issued Other licenses issued o --------------------------------------------------------------------------------------- COST INDICATORS: Expenditures 92,734 105,785 81,767 Program Revenues Licenses 11,183 10,615 12,525 Sale of copies 614 270 500 Spec Assess Searches 2,490 1,950 3,000 Levy Dollars 78,447 92,950 65,742 Other Dollars 87,114 12,300 500 2,000 72,314 --------------------------------------------------------------------------------------- STAFFING: Full time: Exec Sec/Dep Clk Secretary/Recept Assistant Clerk 1 .75 .66 1 .75 .50 .50 .75 .25 .50 .70 .50 Part time: Office Intern Election Judges 1 1 1 40 1 1 40 -15- 'r DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: General Finance To administer financial pqlicies of the City; ~rform accounting functions for all fund t~s. invest available funds in accordance with state statutes; oversee City insurance policies; and provide for timely reP9rting of financial matters to City Council, staff and the public. 54 ------------------------------------------------------------------------------------------ OBJECTIVES: - Implement new budget format and enhance for 1994 budget year - Prepare CAFR for submittal to GFOA Certificate of Excellence Program - Implement new chart of accounts - Provide monthly reports to staff, quarterly reports to council, - Invest available City funds in accordance with State statutes to maintain the safety and liquiaity of funds and achieve the highest reasonable return - Investigate alternative financing sources to reduce percentage of property taxes to total revenue HIGHLIGHTS/COMMENTS: staffing: Includes step increases and increase in insurance cap to $290/mo Senior Accounting Clerk reduced to .6 for 1993 Supplies/Materials: Computer supplies, checks & budget supplies Maintenance contracts for computer ana office equipment Miscellaneous supplies support Services: Conferences, Mileage, Meetings & Seminars Publication of Financial Statements & Budgets Bank & Broker service charges charges & Fees: Safe deposit box rental Membershil's to GFOA & MGFOA Subscript~on to GFOA periodicals Submittal fee - GFOA Certificate of Excellence Program -16- . I FUND: #10 DEPARTMENT: Finance DEPT # 54 BUDGET ITEM Actual 1990 Actual Budget Jan-June 1991 1992(Amd) 1992 Annual Proposed Adopted Est-92 1993 1993 staffing 59,957 69,084 76,505 35,235 73,009 79,722 Supplies/Materials 1,949 2,629 3,460 779 3,010 3,360 Support Services 10,099 3,584 4,750 1,776 4,900 6,100 Charges & Fees 180 355 675 515 675 725 Capital Outlay 299 Transfers ======================================================================================= TOTAL 72,185 75,951 85,390 38,305 81,594 89,907 0 ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures 85,390 89,907 72 , 185 75,951 Program Revenues Interest Earnings Levy Dollars 91,685 101,333 (19,500) (25,382) 52,000 33,390 50,000 39,907 Other Dollars ---------------------------------------------------------------------------------------- STAFFING: Full time: Finance Dir Sr Acctg Clerk 1 .60 1 .70 1 .60 1 .70 -17- . I DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: General Professional Services Provide contracted ~rofessional services to the city, includ~ng general legal, prosecution, financial audit and property assessment 55 ------------------------------------------------------------------------------------------ OBJECTIVES: - contain costs on contracted professional services HIGHLIGHTS/COMMENTS: Supplies/Materials: Supplies for City Assessor Support Services: Includes general legal fees and prosecutions, assessing contract and annual audit services -18- . I FUND: #10 DEPARTMENT: Professional Services DEPT # 55 BUDGET Actual Actual Budget Jan-June Annual ProP9sed Adopted ITEM 1990 1991 1992(Amd) 1992 Est-92 1993 1993 ---------------------------------------------------------------------------------------- Staffing Supplies/Materials Support Services Charges & Fees capital OUtlay Transfers 667 1,092 800 137,919 179,199 103,980 352 400 500 40,809 107,097 104,076 TOTAL ======================================================================================= 41,161 107,497 104,576 o 138,586 180,291 104,780 ---------------------------------------------------------------------------------------- SERVICE INDICATORS: No. of -parcels No. of prosecutions No. of litigations No. of City Funds 2,706 2,724 2,730 25 25 2,716 16 23 COST INDICATORS: ---------------------------------------------------------------------------------------- Expenditures Program Revenues Fines Levy Dollars Other Dollars 138,586 180,291 104,780 21,812 28,431 18,000 104,576 18,000 STAFFING: ---------------------------------------------------------------------------------------- -19- . I DEPARTMENT MISSION: FUND: General Planning & Zoning 56 Guide and control the physical development of the community. Coordinate and implement long range city-wide and area planning act~vities. DEPARTMENT: DEPT NO: ------------------------------------------------------------------------------------------ OBJECTIVES: - Update the City Comprehensive Plan - update the City Subdivision Ordinance - Enhance administrative procedures - Start an elderly housing project - complete the automation of property records - Resolution of Rental Housing Code HIGHLIGHTS/COMMENTS: Staffing: Includes step increases and increase in insurance cap to $290/mo Increase Planning Director salary to .95 and Planning Asst. to .7 Supplies/Materials: Maintenance contracts for computer & office equipment, and cellular phone Miscellaneous supplies Support Services: Recording secretarr for Planning Commission Meetings Air time for cellu ar phone Conferences, mileage, meetings & seminars Printing of Compo Plan map updates Charges & Fees: Membershi~s to APA, MN APA, Sensible Land Use Coalition Subscript~ons to APA Journal & Zoning News -20- 'I FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 56 BUDGET ITEM Actual 1990 ---------------------------------------------------------------------------------------- Actual Budget Jan-June 1991 1992(Amd) 1992 Annual Proposed Adopted Est-92 1993 1993 Staffing 57,926 64,509 64,145 37,282 64,195 80,433 Supplies/Materials 565 918 1,790 1,813 1,990 1,880 support Services 1,676 5,104 6,280 1,260 5,130 6,480 Charges & Fees 177 239 205 75 205 250 Capital Outlay 1,150 424 7,700 7,518 7,700 Transfers ======================================================================================= TOTAL 61,494 71,194 80,120 47,948 79,220 89,043 0 ---------------------------------------------------------------------------------------- SERVICE INDICATORS: No. of .zoning apps. No. of zoning complnts COST INDICATORS: ---------------------------------------------------------------------------------------- Expenditures Program Revenues Zoning Appl. Fees Bldg. Permit Carryover Levy Dollars Other Dollars 61,494 4,538 117,790 (60,834) 71,194 80,120 89,043 972 82,688 (12,466) 4,000 16,567 59,553 5,000 8,360 75,683 ---------------------------------------------------------------------------------------- STAFFING: Full time: Planning Dir Planning Asst. .85 .5 .95 .7 -21- . I FUND: DEPARTMENT: DEPT NO: General Municipal Bldg - City Hall 57 OBJECTIVES: DEPARTMENT MISSION: Provide for the ~hysical operation of City Hall: ut~l~ties; maintenance of off~ce equipment and the buildin9 structurel and provide for the City s general l~ability, pro~rty, auto and worker's compensation ~nsurance. - Paint entryway area and other office areas, where necessary - Purchase and install cabinet doors for office service counters HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance contracts for copier, telephones and office equipment Maintenance to city hall building city Hall supplies support Services: Citr Hall janitorial & rug services Uti ities and phone service for City Hall Insurance coverage for all city depts except enterprise funds Charges & Fees: Rental of postage meter and pop machine Special Assessments on City owned property -22- . I FUND: #10 DEPT # 57 DEPARTMENT: Municipal Building - city Hall BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted ITEM 1990 1991 1992(Amd) 1992 Est-92 1993 1993 ---------------------------------------------------------------------------------------- Staffing Supplies/Materials 5,786 8,939 8,300 4,600 7,300 8,420 Support Services 77,574 77,509 85,600 7,248 86,000 87,700 Charges & Fees 3,322 4,503 4,000 1,060 2,500 2,500 Capital OUtlay 48,770 5,670 300 6,692 7,766 Transfers 45,000 45,000 ======================================================================================= TOTAL 135,452 96,621 143,200 19,600 148,566 98,620 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: Number .of copies ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures 96,621 143,200 98,620 135,452 Program Revenues Insurance rebate Levy Dollars 18,829 77 , 792 15,000 128,200 15,000 83,620 9,899 125,553 Other Dollars ---------------------------------------------------------------------------------------- STAFFING: -23- . I FUND: #10 BUDGET ITEM DEPARTMENT: Protective Inspection DEPT # 60 Actual 1990 Actual Budget Jan-June 1991 1992(Amd) 1992 Annual Proposed Adopted Est-92 1993 1993 --------------------------------------------------------------------------------------- Staffing 47,152 51,285 67,318 28,005 67,418 61,690 Supplies/Materials 529 561 1,765 219 1,765 1,775 Support Services 17,043 15,943 18,250 4,667 15,600 18,075 Charges & Fees 9,863 7,469 6,100 1,771 5,100 5,100 Capital Outlay 172 6,000 6,000 Transfers TOTAL ======================================================================================= 75,258 74,759 99,433 34,662 95,883 86,640 o --------------------------------------------------------------------------------------- SERVICE INDICATORS: No. of permits issued New Homes Additions/Other Avg inspections/permit No. of complaints COST INDICATORS: --------------------------------------------------------------------------------------- Expenditures Program Revenues Building Permits State Surcharges Levy Dollars Other Dollars 74,759 75,258 99,433 181,762 149,403 110,000 10,787 8,543 6,000 (117,790) (82,688) (16,567) 86,640 90,000 5,000 (8,360) --------------------------------------------------------------------------------------- STAFFING: Full time: Building Official Planning Dir Planning Asst Secretary/Recept 1 .15 .50 1 .15 .50 1 .15 .50 1 .05 .30 .10 -29- . I DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: General Protective Inspection 60 Enforce construction safety and related building codes through plan review and inspections ------------------------------------------------------------------------------------------ OBJECTIVES: - Increase and enhance public information through the development of at least two handouts relative to building codes - Draft an article for each newsletter - Explore joint inspection possibilities with adjoining communities - Computerize building permits and permit tracking HIGHLIGHTS/COMMENTS: staffing: Includes Planning step increases and increase in insurance ca~ to $290/mo Director, Planning Asst. reduced, SecretarY/Recept increased for 1993 Supplies/Materials: Maintenance contracts on computer and office equipment Miscellaneous supplies Support Services: Contractual inspections during vacations, sick leave Conferences, mileage ( meetings & seminars Printing of applicat10n forms Animal control contract with City of Chanhassan Charges & Fees: Membership to ICBO Remittances to state of permit surcharges collected -28- MAYOR Barb Brancel COUNCI L Krist; Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: Mayor and city council FROM: James C. Hurm, City Administrator DATE: September 23, 1992 RE: Fire Department Services At the last City council meeting you received a memorandum from myself with a copy of the proposed Excelsior Fire Department Budget for 1993. Attached to that memo was a proposed fire equipment purchase schedule which incorporated the use of equipment certificates. This increases the municipal contribution for equipment much more gradually than the proposed budget. The Excelsior City council has accepted this recommendation. We will shortly be receiving a revised budget. I should remind you again that in order to sell five year equipment certificates the City of Excelsior is likely to want a five year agreement for fire department services. This will yet have to be negotiated. Attached to this memorandum is a copy of my notes from the meetings I had with representatives from the City of Chanhassen and the Fire Chief of Minnetonka regarding the potential of those jurisdictions providing fire services for the city of Shorewood. I had been waiting for additional information from the Minnetonka Fire Chief. He has not been able to supply me with the average amount of time it takes from alarm to driving a fire vehicle out of the Minnetonka Boulevard Fire station. Excelsior has told me that their time is 2 1/2 to 3 minutes. For our purposes of response time comparison we will have to assume that both departments take 2 1/2 to 3 minutes to get a fire vehicle out of the station. The attached charts lists the actual time I recorded in traveling from the Excelsior Fire Department building to the intersections of Christmas Lake Road, Old Market Road, and Vine Hill Road on Highway 7; and from the Minnetonka Fire station to Vine Hill Road, Old Market Road, and Christmas Lake Road intersections with Highway 7. I traveled the speed limit in my car and did not include time lost stopping at traffic signals. A Residential Community on Lake Minnetonka's South Shore Enclosure Memo to Council - Fire Department Response Time September 23, 1992 Page Two It is worth noting that the Excelsior Fire Department response time is approximately 3 minutes faster to Christmas Lake Road and over half a minute faster to Old Market Road. However travel time to the Vine Hill Road intersection from the Excelsior Fire Department is over 45 seconds longer. Alth~ugh I do not have hard data from the City of Minnetonka I have reason to believe that their response time (out of station doors) may be somewhat longer than Excelsior's. JCH.al Comparison of Run Times Run times from the Excelsior Fire station, down Water street, to Highway 7 east (excluding stops at traffic lights): to Christmas Lake Road to Old Market Road . . to Vine Hill Road 2 minutes 3 minutes 10 seconds 3 minutes 53 seconds Run times from the Excelsior Boulevard Minnetonka Fire station, north on 101 to Highway 7 west (excluding stops at traffic lights): to Vine Hill Road to Old Market Road to Christmas Lake Road 3 minutes 6 seconds 3 minutes 46 seconds 4 minutes 58 seconds JCH.al 9/23/92 Date: September ~O, ~992 NOTES TO THE FILE - RE: Fire Department Discussions - Meeting on Wednesday, September 2, ~992 with the Representatives from the City of Chanhassen and James C. Hurm, Shorewood City Administrator Present: Chanhassen City Manager Don Ashworth; Mayor Don Chmiel; Fire Chief Jim McMahon; Fire Marshal Mark Littfin and Fireman/Councilman Richard Winy, and Public Safety Director Scott Harr. I summarized the financial situation with the City of Excelsior's Fire. -Department and gave them the following facts: Shorewood's Population 6~35; Households 2~07; Parcels 27~6; Miles of City street 48; ~99~ Fire Calls 62; ~99~ Medical Calls 93; for a Total of ~55 Calls in the year ~99~. I said a major concern for Shorewood besides cost is response time as well as height limitations and department training requirements. They stated that the response time from their main Chanhassen Fire Station would be too great. They could cover the west end of Shorewood out of their west Fire station just south of Highway 7. However, at this time they do not get a good response to that Fire Station. Their biggest concern is for potential communication problems. Shorewood is on the Hennepin County 9~~ system, Chanhassen is on the Carver County 9~~ system. Our call would need to be transferred from Hennepin County to Carver County. They are two separate dispatch systems neither one located in either Shorewood or Chanhassen. A second communications problem is that Carver County uses different radio frequencies than Hennepin County Public Safety Departments. They felt that perhaps these problems could be somewhat over-come but there is a much greater chance for time delay and mix ups. They noted that the Waconia Paramedic Unit runs out of their west station. They feel it would be very worthwhile for Shorewood to do everything possible to have the Waconia Paramedic coverage area moved eastward basically from Country Club Road to Christmas Lake Road. They feel that this would significantly improve response time. It was noted however that the Hennepin County rig moved closer to Shorewood in June. It is located at the Minnetonka main station. -over- ) ********** Continue on Meeting with City of Chanhassen Representatives It was a general feeling that the Excelsior Fire Department does a real fine job. They stated that the response time at the west station could be improved if some fire fighters could be recruited from the west Shorewood area. There was a general feeling that their covering the west side of Shorewood out of the west station would not likely save Shorewood much from what we are currently paying. - ~ NOTES TO THE FILE Meeting with James C. Hurm, City Administrator and Dan Hargarten, Minnetonka Fire Chief, Thursday, September 3, 1992 I made the same presentation to Dan as to the City of Chanhassen. He commented that he would not want to cover west of Christmas Lake Road from their Excelsior Boulevard Fire station. He has concern for response time. He is going to check on their records on the average time to get a rig out of the station that can then be compared to the 2 1/2 to 3 minutes reported by the Excelsior Fire Department. I will then measure the mileage and time to drive from both stations to the Old Market Road intersection off Highway 7. He feels that communications would not be a problem. However he feels they would need to test their portable radios to make sure they would function that far west. He felt that our South Lake Minnetonka area could consider a fire protection district organization. JCH.al 9/4/92 9/10/92 cc: Mayor and City Council 1 re al SHOREWOOD MEMO: DATE: e Z 4 .q� TO: o tee r '4 A4 t y FROM: tra t�1�e Itie h ont', A tr%cia. 1 *ew MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 24 September 1992 RE: Shorewood Oaks Development, Inc. - R.O.W. Permit FILE NO.: Str~ts-BrenmdgeDrive Shorewood Oaks Development, Inc. is the developer of the Brenmdge project east of Howard's Point Road and north of Smithtown Road (s~ Site Location map - Exhibit A, attached). They propose to install a small drain tile system similar.to the system built into their Shorewood Oaks project. Their intent is to resolve drainage problems for a number of lots on the west side of the str~t. Although the system is a private project, it involves jacking a pipe under the public str~t which will conduct water to the wetland area east of the project. Consequently, the portion of pipe which goes under the str~t requires a right-of-way permit (s~Exhibit B). The City Engin~r has reviewed the plans and recommends approval subject to the Council's approval of the right-of-way permit. If you have any questions relative to this matter, please do not hesitate to contact my office prior to the m~ting on Monday. NOTE: This item does not appear on the Agenda. I will request an amendment. to the Agenda, adding it to Planner's Reports. A Residential Community on Lake Minnetonka's South Shore ' om ,,, ' / GIR \ I � LSLA � >i'' i 7 �- �� f-7" - 1 - �-� SHADY I //<,7-..-- 4 � rF � % ` � % I • <4 qy , . ��'— SHADY /SLAND 1 • -, ,., � , , LAKE M /NNETONKAJ =I a I _ (PPUER LAKE) Q om' I 4 I �2 ENCHANTED ISLAND ENDNP I _ �` j i \ R'`�J I � • - - -- _ 'EDGEW `a n. \ l I- I ii I, ,, ,/ \ LAN• VIEW N \ --1 NOBLE I F - / ; X 'RD. PINE j / `� I II/ • m 3 I k ,,.e514.4.. ,,.e514.4.. Loc..d� to r,L. , , al KATHLEEN/CT 9 j -•-•- I SMITHTDWN. - IN■ 111P Ira ....1 i illir �-ODU� ,� 9 gTRAWB ER Ry / '— Cr � I , , le W \ I ;-< I \JRD . I -' 1 (SM /THTO�YN �- I x o �' � W �' i - �t_t \ O , IIN BLUE'�D ( I m BAY) rilipjr: j l 11 All l --I BEVERLY J . dil 7 J MAPLE A ; ) , d ow I i� RIDGE LA- ' s : . 62ND• ST. '\ VICTORIA CHANH1: LAKE V /RG /N /A , , o I / J' i /21., / E..)(KIbiai f . ' ' ...•'.... --.'' .....;... '1 :iet l ' : i: ' ... ° • ''''''''''Z'c"414.4.,!::•. -.4.4-Lf, '',-;.'.''' r . „ '' . l' ' • , ! 14111" Illii41111111111111111411111111111111 r--,_ ''.-...,.. -.N:. i ---., • ., ... . .-,.. ..., ... , ,,..\,. \ ... ' . I TIVN.111 . \ i . V: ,... .! ........ 1 '''' \ i' ' Y I -Ja - — -1- % ''' • ..".".:,‘. I . , 60 - c sIc fi I /I ::: ti. L - 0 ; - i . • IT lir 1 : . . __ _ _ , . 1 ../.. 4 O. Z ?,./ 1 148 • ■ • r I i / ....t- I I I (., li . - I ' I I 1 • . . tv I 1 e • . . '‘ I ' L Z 4 4 Y •--- , All ).: ,..?■V • it I p a tr.4416, lik) --. • il / i 1 Ft 1 I i • , 1 Ul I . . 1 ..: ,_,__, • r.: .....,, .f,.,.. 4 .I •••• 1 •--' . : . I a-% i T • r • .1 .: .. , . ,. . . • .•. i • ,v / ..,,, •. kn • : . / ,2 : ,.! • , . (-- I , .z. v • / ,''' : I -A -4 , - T . /14 •:- .:' . . izr . . V ,;•(,,* • -.• .. : .... 1 1 ,-- • , : • , .., • 1 ' 742 „ ':. . , • I , • L._ . / 0 . .... . . ...__; 4 a/ 7 f '.i. '..'.. ' • • • .. 1 4. I. ,,,,- ,ir • 1 • , • :, / .. .. , r 15 , .. I ei, i , f APPLICATION fOR PERMIT TO KEEP OR MAINTAIN PRIVATE PROPERTY WITHIN A PUBLICLY OWNED RIGHT-OF-\'IA Y PUHSUANl' '1'0 SliORE'.'IOOD OHDU/AlleE NO. 12J. Please type or Dr lrre legibly 1. APPLICANT INFORMATION Please give the name(s) of :ll,~Sn.hs /./, ~e private orooerty to be maintained in right-o~~~~Y ~~ - ~ NAME(S) -1/nI --7; /;;:!" - r!t'IlJ;. 8ukl cz- ~-d &dJ-:e , rlr1V} G~lfl') ~ ()/af' 4prJh-- ADDRESSES 5730 .-::> 57d.-S -~5"73.:s- t/ V~tJ-/hJ'S:- tr1o-/&a> TELEPHONE 6~~ {L If? t ,./377" ~.- '. 2. RIGHT-OF-WAY Please name the highway, road, street, alley or other right-of-way upon which you~arf,requesting to maintain private property. 8r~Yh)~- J,)J,J1::~C^)d.~ ' 3. Please describe as carefully as possible the exact location or address on the right-of-way where the private property is to be maintained, as well as the nature, extent and purpose of the requested encroach~ent on the right-of-way. (Attach a photograph or sketch if possible). ~-, 4-7/;~ ~}t'1j-v?e,t~ ,(1/ ItJtt-"v I C/ V In consideration of approval of this permit, I h(~reby knowingly an~ voluntarily waive any right to recover from the City of 3horewood Ior dama~e occurrin~ to prooerty in the ri~ht-of-way as abov~ described, o 0.1. c.) It/hich d~magE:' results from the performance b the City of Shorewood or its agE:;!lts ,C.f a.ny public duti,," Cq~ fut~ 9~/(~ -9"- ~ ~ -------, ApfJlicant signatul~(s) Penni t ( ) ( ) Approved Not Approvc:d wtc ci.. / 1/.-!f' } f? fI ( /J,t?It" I ~bit . C, r.: . .., -.-,.... '_ ..- l.- ~ CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, SEPTEMBER 1, 1992 COUNCil CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CAll TO ORDER Chair Benson called the meeting to order at 7:00 p.m. ROll CAll Present: Chair Benson; Commissioners Bean, Borkon, Hansen, Malam, and Rosenberger; Planner Nielsen. Absent: Commissioner Leslie. APPROVAL OF MINUTES Malam moved, Bean seconded to approve the minutes of the August 18, 1992 meeting. Motion passed 6/0. 1. 7:00 P.M. PUBLIC HEARING - PROPOSED REZONING FROM R-1C TO l-R/VARIANCES FOR lOT AREA, BOAT SLIPS. AND SETBACKS Aoolicant: Location: Upper Lake Minnetonka Yacht Club (Skip Jewett) 4580 Enchanted Point Nielsen reviewed the background to the Applicant's application for rezoning from R- 1 C, Single-family Residential to L-R, Lakeshore Recreational District, originally made to the Planning Commission in April 1992. At that time, because of numerous variances required if the rezoning was approved, the Planning Commission recommended denial of the request for rezoning. Subsequently, the City Council directed the staff to prepare a findings of fact resolution to deny the application. The Applicants then requested the opportunity to respond to the findings of fact and attempt to resolve the issues raised therein. The Council agreed to refer the matter back to the Planning Commission for further review and another public hearing. Nielsen indicated that the Applicant has submitted a substantial amount of new information and a petition from the membership has been received supporting the merits of the yacht club. Nielsen reviewed the issues which need to be resolved. The question of whether the property is occupied by an Indian burial mound remains unresolved. According to the City Attorney, since the legislation requiring investigation of alleged burial grounds does not specify any deadlines, it is difficult to determine when the State Archeologist may conduct the investigation. An alternative 1 .. PLANNING COMMISSION MEETING TUESDAY, SEPTEMBER 1, 1992 - PAGE 2 for expediting an investigation is for the Applicant and/or the City to hire an approved independent archeologist to prepare the study for review by the State Archeologist. Nielsen stated that any rezoning approval must be subject to resolution of this issue. Nielsen stated that the Applicant's revised site plan does not show ponding and landscaping. Other issues not resolved by the new site plan include: parking located 15 feet from the right of way, requiring a 35 foot variance; 2) lot does not have 60000 square feet requiring a 12,200 square foot variance; 3) reduced number of slips - 30 to 25 - requires a variance of 6 slips; 4) proposed widening of the road to 24 feet with Class V surface; however, Class V (gravel) does not constitute a dust- free road surface. It would take application of sealcoating for 3-5 years to harden the surface and eliminate the dust. Nielsen pointed out that some of the issues cannot be resolved such as the lot area because there is not 12000 square feet of land to be added to the site. The number of slips issue can be complied with by reducing the number of slips to 19, the number allowed by the Code which also reduce the parking space and avoid one variance. If the City feels the proposal has merit the parking variance could be mitigated by substantial landscaping. If so, a detailed landscaping plan that would screen parking and the view from the lake effectively would be required. In addition an overall grading plan would be required. In terms of width of the road, Nielsen stated the City should acquire a 10-15 feet easement for snow storage. A number of residents raised concerns at the first public hearing regarding allowable activities under the L-R zoning such as cooking and liquor sales. Nielsen noted that in discussing these concerns with the City Attorney and whether or not the City can get more restrictive than the L-R zoning sets forth, it appears difficult and probably inappropriate to attach conditions to the rezoning. However, statutes do provide that reasonable conditions can be attached in the granting of variances. A protective covenant could set forth those restrictions. Nielsen pointed out however that the zoning and covenants remain with the property. Based on all of this, Nielsen stated that the Planning Commission and the Council must decide if this is a suitable use for this site. Skip Jewett, 3546 Ivy Place, Orono, Commodore of the Lake Minnetonka Yacht Club, addressed the Commission giving a history of the yacht club. Organized in 1964, it is a private non-profit organization that offers Shorewood an amenity to those who don't live on or have access to Lake Minnetonka. A primary function of the club is to conduct a sailing school for youngsters in a safe, professional environment and a club house would enhance this function. According to Jewett, the club maintains a "good neighbor" policy, is crime-free, and has involved the neighborhood residents when changes are considered. Jewett pointed out that as this issue has been before the Commission and Council over the years, this is the first occasion that the alleged Indian burial mound has been brought forth and the club would also like to know its status as soon as possible. Jewett pointed out that the club was assessed a sewer access fee which of course, they don't use. Jewett noted that over the years, the club has been considered a suitable use as far as Shorewood was concerned and nothing has occurred to change that. The club is now asking approval to put a 2 PLANNING COMMISSION MEETING TUESDAY, SEPTEMBER 1, 1992 - PAGE 3 structure on the land to conform with the L-R District zoning. Some issues are impossible to resolve, and Jewett asked the Commissioners to keep that in mind during their consideration of the application and reminded them that it is to have a safe environment for a family oriented activity for Lake Minnetonka and Shorewood residents. - Owen Nelson, the Attorney for the Yacht Club, provided additional history of the club's property and stated that the recreational asset to the community will be enhanced by a club house. He believes appropriate buffering is provided. He pointed out that 25 slips would be the minimum the club could live with. During regattas, the club has parked cars at other locations such as Howard's Point and shuttled people to the area by pontoon. He indicated that the club will widen the road to 24 feet and snow storage should be no problem since the site is not used during the winter and plowi~g could be limited to a minimum 12 feet. In regard to the front parking set- back, Nelson indicated that 15 feet is the best they can do given the amount of land. He indicated he has attempted to contact another archeologist regarding the alleged Indian mound and pointed out that this issue was not raised when the sewer lines were trenched in. The club prefers to avoid paying an outside archeologist for the research on this issue. Nelson stated that the club has no financial interest in the Spring Park area at the present time. Chair Benson opened the Public Hearing at 7:30 p.m. He noted a three-minute limit for each speaker and suggested that repetitive views/statements be avoided. Larry McCormick, 26020 Birch Bluff Road, showed a video tape of sailing school activities and emphasized the main motivation to have a club house is to provide a safe shelter for the students during inclement weather and to enhance training programs. Robert Rascop, 4560 Enchanted Point, stated that the road width is an issue. He stated that in some places the road is only 9 feet wide and emergency equipment such as fire trucks moving down the road are a concern when there are parked cars on the road. The road is not a collector street and is not designed to accommodate the yacht club. He pointed out the road will have to be plowed to its 24 foot width to accommodate mail delivery. He felt there will be a great increase in activity if a building is built. This is a residential area with private homes, and he expressed concern about what happens when 25-30 extra cars drive into the area. He reported that his son has been hit twice already. He indicated the site is too small, the water level is too low, and suggested that another location for the yacht club building might be a better option. He expressed concern about the possibility of a commercial marina in the location. He indicated he was against rezoning to allow a club house to be built. Don Ulrick, Mound, MN, feels that the Club provides a valuable service to the community. 3 4 PLANNING COMMISSION MEETING TUESDAY, SEPTEMBER 1, 1992 - PAGE 4 Mark Christensen, 2645 Casco Point Rd., Mound, said he was a student of the Yacht Club, and is now on a U.S. Sailing Team, and he has instructed at the Club. Bruce Kobs, 28000 Woodside R~ad, showed slides of the property and sailing. Scott Colesworthy, 5480 Howards Point Road, is a member of the Yacht Club and said he feels the property does not get used "that much". Thomas Walsh, 5770 Bartlett Blvd, Mound, member of Yacht Club, said that past use was about 10-1 5 boats on weekends. Sarah Kobs, 28000 Woodside Road, student of Yacht Club sailing school, described her sailing experience. John McMasters, 4530 Enchanted Point, complained about amount and speed of car traffic going to the Club. Dee McMasters, 4530 Enchanted Point, objects to widening of the road and said that her rock garden goes out to the road. Alan Greene, 2645 Casco Point, Orono, member of Yacht Club, feels the Club provides a community value at no expense to the taxpayers. Jeff Tronsor, 4365 Enchanted Point, said the Yacht Club never notified them of neighborhood meetings. The Club property does not meet the L-R standards, and feels the City knew the Yacht Club did not have 60,000 square feet when the L-R District was created. Mark Johnson, 4385 Enchanted Point, requests that the Ordinance be upheld and enforced. Dale Pixler, 4325 Enchanted Point, said he was never contacted by the Club regarding neighborhood meetings. Their large regattas create parking and trash problems, and is concerned about increase in activity with a clubhouse and a decrease in property values. Jerry Grewe, 4560 Enchanted Point, is concerned about covenants being broken in the future. He said the Mound Fire Chief is concerned about safety on Enchanted Point. Jim Thibault, 4565 Enchanted Point, highlighted the variances being requested, said that the proposed building is too large. He has submitted three written reports (an original and two addendums) opposing the request. Duffy Abramson, Crane Island, Minnetrista, is a member of Yacht Club, and is concerned about the quality and safety of the existing facilities. PLANNING COMMISSION MEETING TUESDAY, SEPTEMBER 1, 1992 - PAGE 5 John W. Dennis, 5665 Echo Road, a student of the Club sailing school, said. he compares the use to residential and feels the Club has been a good neighbor. John P. Dennis, Sr., 3055 Casco Point Road, Orono, member of Yacht Club, said the building would be an improvement to the site. He said he owns "The Yacht Club" in Spring Park, and the U.L.M.Y.C. has no financial interest in it. David Jagerson, 3016 Highland Blvd., Mound, member of Yacht Club, feels the Club is an amenity for. the area. He said that few existing clubs comply with zoning requirements. Kathy Pechacek, 5025 Shady Island Road, is concerned about traffic, feels the site is too small for a building, and that there is ample opportunity for inland residents to get on the lake. Jay Zolle, (address unknown), student of sailing school, feels the existing facility is inadequate. Leslie Dennis, said she has taught at the sailing school, and feels the existing residents knew the Yacht Club was there, and does not feel the building will increase the activities. Keith Moracle, member of Yacht Club, said they have to clean up resident's brush and yard waste. The building would allow them to take better care of their property. Bob Hegstrom, Island View Road, said he promises to resolve the Indian Burial Mound issue. The Mound Fire Chief has indicated no concerns. They are concerned about the safety of sailing school students. Chair Benson closed the Public Hearing at 8:45 p.m. and called for discussion by the Commissioners. Hansen asked what exactly is the legal responsibility regarding the alleged Indian burial mound. He noted that the club has been there for 30 years and no one has raised this question before. Nielsen indicated State law requires investigation of this matter. Hansen requested additional information on the size of the building and whether it falls in the L-R classification. Hansen asked where the road space comes from that is necessary for widening. He expressed concern about safety of the road and asked why the City has not taken action to improve this narrow road. Nielsen explained that City owned property would be used to widen the road and that a formal petition for upgrading of the road has not been received to date. Borkon asked if the social activities of the club would occur in the building. The club responded probably once or twice a year. Borkon asked whether scholarships are available for children. Club response indicated none are available at the present time. Borkon asked if classes are posted through community education. Club responded 5 6 PLANNING COMMISSION MEETING TUESDAY, SEPTEMBER 1, 1992 - PAGE 6 yes. Barkan asked whether this request impacted on the C.I.P. Barkan asked whether any action can be taken without an answer on the Indian mound. Nielsen indicated that nothing physically could be done at the site. Barkan asked about specifics of the protective covenants. Nielsen indicated the City Attorney would have to comment on the details of the covenants. Borkon asked about garbage pickup for the club. Club indicated an individual does the clean-up and a dumpster has been provided. Barkan commented on fire department access and safety for children in the neighborhood. Barkan indicated concern over the number of issues and questions that remain unresolved at the present time. Bean asked for clarification on the zoning history of the area. Malam asked whether a precedent would be set if approval were given for a club house and the L-R zoning. Nielsen stated that while parts of the allowed variances could set precedents, he was unsure how it would affect the other clubs since such requests have not been received from them. Hansen asked if it was the city's desire to get all three areas into the L-R zoning. Nielsen indicated that may have been the intent of the Ordinance. Rosenberger asked for clarification of the tests for variances. Bean asked for clarification of the definition of hardships. Barkan moved, Bean seconded to table action on this request for two weeks to September 22, with a positive approach to working in the direction of the request with specific plans laid forth in regard to the road, its reconstruction, who pays, how it impacts neighbors, costs, protective covenants and their guidelines, utilization of the road including by the fire department, promote privacy and security for the neighbors, consideration of a smaller building and clarification of the ordinance in terms of the specifications of the building and its use. Motion passed 4/2. Hansen and Rosenberger voted nay. The meeting recessed at 9: 15 p.m. and reconvened at 9:20 p.m. 2. 7:15 P.M. PUBLIC HEARING - C.U.P. FOR ACCESSORY SPACE EXCEEDING 1200 SQUARE FEET AND SET BACK VARIANCE Aoplicant: Location: John Dolan 26305 Edgewood Road Nielsen reviewed the request of John Dolan for a permit to build accessory space in excess of 1 200 square feet and to locate a home further to the west side of the lot than Ordinance allows at 26305 Edgewood Road. Because of the soils and a stand of trees along the east side of the property, Dolan proposes shifting the building requiring a 25-1/2 foot set back variance. Nielsen detailed how the request complies with the zoning code criteria for allowing accessory PLANNING COMMISSION MEETING TUESDAY, SEPTEMBER 1, 1992 - PAGE 7 space over 1200 square feet of area. He indicated that a set back variance is justified given the soil and drainage problems existing on the site, but recommended the variance be minimized to 15 feet on the west side and 6.25 feet on the north side. In addition, the Applicant acknowledges that the requested space will not be used for business purposes. . Mr. Dolan commented briefly on the soil correction and the over-sizing of the base for the pad of the house indicating the shifting of the house is to preserve the trees. He stated that his request for a 25.5 foot variance was to assure that the root system of a large tree would not be disturbed. He asked about the City's responsibility regarding the street infringing into his property line. Nielsen indicated the question would have to be deferred to the City Attorney for determination. Chair ~enson opened the public hearing at 9:30 p.m. Dan Freland (SP?), 2625 Edgewood Road, stated he had no problem with the application and thought the neighborhood would not object. Chair Benson closed the public hearing at 9:35 p.m. and called for discussion by the Commissioners. Bean asked for clarification of the description of the accessory space. Hansen expressed concern about minimizing the variance in view of the possible disturbance of the tree root system. Nielsen indicated that while the staff was sensitive to that possibility, the staff's concern was in setting precedent and recommends following the specifics of the Ordinance. Rosenberger moved, Malam seconded to recommend to the Council that the application of John Dolan, 26305 Edgewood Road, for a C.U.P. for accessory space exceeding 1200 square feet and for a set-back variance be approved subject to the staff's recommendations. Motion passed 6/0. 3. 7:30 P.M. PUBLIC HEARING - SHADY ISLAND - PROPOSED REZONING FROM R-1B TO R1-C Aoolicant: Location: Shady Island Residents Shady Island Commissioner Hansen clarified that he will participate in this discussion as a commissioner notwithstanding the fact that he is vice president of the Shady Island Association. He indicated the rezoning issue came to the City with the recent Michael Schaub variance request in connection with rebuilding a destroyed residence. Hansen noted that subsequently the Association presented a petition for rezoning to the Commission. Hansen emphasized that the petition did not imply his endorsement and 7 8 PLANNING COMMISSION MEETING TUESDAY, SEPTEMBER 1, 1992 - PAGE 8 :. that he remains neutral in his opinion on rezoning. Nielsen reviewed the background to the application. In 1985, the City conducted a lot-size analysis in connection with a new zoning ordinance designed to classify areas to reflect existing development rather than how they were zoned. At that time based on the analysis, it was recommended that Shady Island be zoned R-1 C, Single Family Residential, to bring them into conformity with the classification. However, zoning was changed to R 1-B based largely on a petition submitted. Subsequently, another petition was submitted requesting removal of certain residents' names together with another petition requesting R1-C zoning. Nielsen stated that proper zoning is in the best interests of residents to protect property values and to avoid variances to ordinances. Nielsen recommended that Shady Island be rezoned to R-1 C Single Family Residential to bring it into conformity. Chair Benson opened the Public Hearing at 9:50 p.m. Gerald Goodlund, 5305 Shady Island Road, said he favors the rezoning proposal. Amy Kvalseth, 4980 Shady Island Circle, said she does not feel Hansen should vote on this issue. She opposes the rezoning because it does not fit the R-1 C purpose, and only 8 lots would not make the 70% area and width requirement. Pat Pechacek, 5025 Shady Island Road, said his lot is currently nonconforming and the rezoning would provide him with the flexibility to improve his property. Bonnie Kennedy, 4995 Shady Island Road, said she is concerned about additional lots, and does not want the Ordinance changed for a few. Mary Goodlund, 5305 Shady Island Road, said she favors the rezoning. Kathy Pechacek, 5025 Shady Island Road, said she is not concerned about the center of the Island being divided. Chair Benson closed the Public Hearing at 10: 1 0 p.m. and called for discussion by the Commissioners. Hansen indicated he would abstain from voting on this proposal. Rosenberger asked for clarification of the area referred to as the "center of the Island" and asked for information regarding the Association's government. Borkon asked for clarification of the number of lots that could be subdivided for re-sale and asked about lake front access requirements and easements. Bean asked if the "center of the island" is buildable and whether there is any provision for disaster recovery under the Ordinances to replace exactly what might be lost. He supported the idea of the lowest density zoning. Benson indicated that it is appropriate that zoning should reflect development. PLANNING COMMISSION MEETING TUESDAY, SEPTEMBER 1, 1992 - PAGE 9 Rosenberger moved, Borkon seconded to recommend to the Council that Shady Island be rezoned from R-1 B to R-1 C. Motion passed 4/1. Bean voted .nay. Hansen abstained. 4. DISCUSS SEPTEMBER/OCTOBER MEETING SCHEDULES Meeting dates were set: September 22, 1992 - Study Session; October 13, 1992 - Regular Meeting; October 20, 1992 - Study Session. 5. DISCUSS SEPTEMBER STUDY SESSION Nielsen briefly reviewed the topics to be considered by the Commission: Comp Plan- Transportation and Zoning Ordinance - Shoreland Management Requirements. 6. MATTERS FROM THE FLOOR Borkon commented on neighborhood relationships indicating neighborhoods should be encouraged to work together. Borkon also asked about noise pollution ordinances. Rosenberger acknowledged a letter from a resident regarding Waterford III. 7. REPORTS - None. 8. ADJOURNMENT Bean moved, Borkon seconded to adjourn the meeting at 10:45 p.m. Motion passed 6/0. RESPECTFULLY SUBMITTED Arlene H. Bergfalk Recording Secretary Northern Counties Secretarial Services 9