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082492 CC Reg AgP #, . '" 4 CITY OP SHORBWOOD REGULAR CITY COUNCIL KEETING MONDAY, AUGUST 24, 1992 COUNCIL CHAKBERS 5755 COUNTRY CLUB ROAD 7:00 P.K. A WORK SESSION ON THE 1993 OPERATING BUDGET WILL POLLOW THE REGULAR CITY COUNCIL MEETING AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Lewis Mayor Brancel Gagne stover Daugherty B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Meeting - August 3, 1992 (Att.No.2A-Minutes) B. City Council Meeting - August 10, 1992 (Att.No.2B-Minutes) 3 . CONSENT AGENDA - Motion to A'D'Drove Items on Consent Aaenda and Adopt Resolutions Therein A. A Motion to Approve Change Order No. 2 - Rochon Corp. - Public Works Facility (Att.No.3A-Change Order NO.2) B. A Motion to Approve payment Voucher No.3 - Rochon Corp. - Public Works Facility (Att.No.3B-Payment Voucher NO.3) C. A Motion to Adopt a Resolution Approving single Temporary Gambling License - Knights of Columbus on Sept. 28, 1992 (Att.No.3C-Resolution and Application) D. A Motion to Approve Lease Agreement for Shorewood Liquor Store - Vine Hill Road (Att.NO.3D-Agreement) E. A Motion to Adopt a Resolution Approving Variances and C.U.P. - Minnewashta Elementary School (Att.No.3E-Resolution) COUNCIL AGENDA - MONDAY, AUGUST 24, 1992 PAGE TWO 3 . CONSENT AGENDA - Motion to ADDrove Items on Consent Aaenda and AdoDt Resolutions Therein - CONTINUED . F. A Motion to Adopt a Resolution Approving CUP - John Sjovall (Att.No.3F-Resolution) G. A Motion to Adopt a Resolution Approving Variances and CUP - Michael Schaub (Att.No.3G-Resolution) H. A Motion to Approve an Agreement with Abdo, Abdo & Eick - for Auditing Services 1992 (Att.No.3H-Agreement) I. A Motion to Approve a Request from the West Hennepin Human Services Planning Board Funding Support - 1993 Operating Budget (Att.No.3I-Letter of Request) 4. REPORT ON EAGLE SCOUT PROJECT - Chris Caoesius. 6120 Club Valley Road 5. REPORT OF STREET RECONSTRUCTION FINANCING TASK FORCE (Att.No.5-Task Force Report) 6. PARK 7 . PLANNING A. Report on Planning Commission Meeting - August 18, 1'992 B. Consideration of a Variance for Private Road Applicant: Summit Creek Homes, Inc. Location: 5375, 5371 and 5365 Shady Hills Road (Att.No. 7B-1-Planner's Memo, dated 30 July and 7B-2- Planner's Memo, dated 14 Aug, and 7B-3-Planner's Memo, dated 18 Aug) 8. CONSIDERATION OF AUTHORIZING FINANCIAL PARTICIPATION FOR 'THE EASTERLY PORTION IMPROVEMENTS TO LILAC LANE (Att.No.8-Administrator's Memo and Chanhassen's Letter) 9. CONSIDERATION OF THE SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT 1993 OPERATING BUDGET (Att.No.9-Budget) 10. CONSIDERATION OF A PROPOSED ORDINANCE ESTABLISHING CITY STORMWATER UTILITY. RATES. AND CHARGES (Att.No.10-proposed Ordinance) 11. CONSIDERATION OF A REOUEST TO CLOSE RADISSON ENTRANCE (Att.No.11-planner's Memo) 12 . A MOTION TO TABLE DECISION - CONDITIONAL USE PERMIT AND VARIANCE REOUEST - VINE HILL MARKET (a.k.a. Skipoerettel (Att.No.12-Applicant's Request Letter) ~ . COUNCIL AGENDA - HONDAY, AUGUST 24, 1992 PAGE THREE 13 . MATTERS FROM THE FLOOR 14. STAFF REPORTS: A. Attorney's Report B. Engineer's Report 1. 1992 Project Update C. Planner's Report D. Administrator's Report 1. Report on Municipal Service Delivery Options in theL Lake Minnetonka Area 2. Notice on Fall Municipal Elections 3. Report on SBA Tree Grant Application (Att.No.14D-3-Letter) 4. League of MN cities Regional Meeting September 4th, 1992 (Att.No.14D-4-Letter) 5. West Hennepin Recycling for Hazardous Waste September 25, 1992 (Att.No.14D-S-Letter of Request) 15. COUNCIL REPORTS A. Mayor Brancel 1. Representative to West Hennepin Human Services (Att.No.1SA-1-Letter) B. Councilmembers 16. ADJOURNMENT SUBJECT TO THE APPROVAL OF CLAIMS (Attachment Claims) AGENDA - WORK SESSION 1. CONVENE INTO A WORK SESSION ON THE 1993 OPERATING BUDGET (Attachment Budget Summary Sheets) 2. ADJOURN WORK SESSION JCH.al 8/20/92 MONDAY, AUGUST 24, 1992 EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL MEETING AGENDA AGENDA ITEM 3A - This change order to the Public Works facility is a reduction in the contract amount of $114. It includes an increase of $442 for Americans with Disabilities Act approved cooler and a reduction of $556 for interior signage which came in under the allowance. t AGENDA ITEM 3B - This is a pay voucher for Rochon Corp in the amount of $237,818.48 for work on the Public Works facility. AGENDA ITEM 3C - This is a resolution approving a temporary gambling license for the Knights of Columbus which is holding a raffle at a charity dinner at the Minnetonka Country Club September 28, 1992. Proceeds will go to their scholarship fund. AGENDA ITEM 3D - This is a rental agreement for the Vine Hill Road Liquor Store. The lease agreement will increase by $100 a month to $1,664 retroactive to June 1, 1992. Then it will increase to $1774 per month on June 1, 1993. The lease releases both parties should the State take the property by Imminent Domain. AGENDA ITEM 3E This is a simple resolution adopting the conditions for the C.U.P. for the Minnewashta Elementary School- addition which the Council had previously approved. AGENDA ITEM 3F - The is a resolution approving a C.U.P. and listing the conditions of said permit for accessory space beyond code requirements for 5935 Galpin Lake Road. The Council had approved the permit at the last meeting. AGENDA ITEM 3G - This is a resolution of findings of fact approving variances and C.U.P. for Michael Schaub of Shady Island to rebuild following a fire. AGENDA ITEM 3H - This is a letter of agreement with Abdo, Abdo & Eick for auditing services for our 1992 audit. Based on preliminary estimates the fee will be approximate $8,600. Last years agreement estimated the fee to be $7,995. AGENDA ITEM 3I - This requires a motion to approve the request from West Hennepin Human Services Planning Board for $1,302 in support from Shorewood in 1993. This is the same amount as in 1992. Material enclosed indicates that 55 Shorewood residents were assisted under their heating assistance and crisis assistance programs during their last fiscal year. AGENDA ITEM 4 - Chris Capesius has now completed his Eagle Scout project of painting fire hydrants within the City of Shorewood. He plans to attend the meeting to report to the Council. . .: 1 . .. AGENDA ITEM 5 - The City Council appointed street Reconstruction Financing Task Force has completed their two month task and is ready to make their report to the City Council. The written report is enclosed. Members of the Task Force will make a presentation at the meeting. The Council should then determine what to do with the report. As the Council is determining which street work should be completed in 1993 through its CIP process funding for this work needs to be put into place. A method of keeping the decision making process going should be decided upon. AGENDA ITEM 7 - This action would be to direct staff to prepare findings of fact resolution regarding a request for a variance to allow for a private road to serve three residential lots in Shady Hills Circle. AGENDA ITEM 8 - An enclosed memorandum and a letter of request from the Chanhassen City Engineer explain the issues involved in improving the Lilac Lane as requested by the City of Chanhassen. The staff recommendation is to, by motion, approve the City of Shorewood's financial participation to $4,800, upon approval of the plans by the Shorewood City Council. AGENDA ITEM 9 - The City Council should by motion approve the 1993 SLMPSD Budget. Expenditures are 2.86% higher than 1992. Shorewood's contribution is $389,623.71, that is $12,838 greater than last year, a 3.4% increase. AGENDA ITEM 10 - Staff has prepared a draft ordinance establishing a stormwater management utility. The establishment of this utility is an intrical part of our CIP which emphasises a concerted effort to fund needed storm water management projects. There will be a staff presentation on the proposal. A public hearing on the proposed ordinance is necessary. If the Council feels ready it could be held September 14th. AGENDA ITEM 11 - This is a request to permanently close off the north end of Radisson Entrance where it connects with state Highway 7. There are a number of issues related to this question. Staff will be prepared to discuss these issues at the Council meeting. AGENDA ITEM 12 - The action here would be a motion to table consideration of the C.U.P. and variance request of James Pyle for the Vine Hill Market (Skipperette). The enclosed letter requests an extension because of delays in acquiring additional details required by the City Council. AGENDA ITEM 140 - 1 - One of the top priorities established by the City Council is to pursue joint efforts with neighboring municipalities. I have initiated monthly breakfast meetings with Lake Minnetonka area Administrators and Managers. As a result of those meetings we have developed a proposal for a coordinated effort to identify more ways that municipalities can work together. This was presented to area Mayor's last month. The concept was warmly received. This is in the very early stages but we want the City Council to know about and comment on the effort. . . AFTER THE REGULAR COUNCIL MEETING ADJOURNS WE WILL HAVE A WORK SESSION ON THE 1993 OPERATING BUDGET. THE DISCUSSION WILL REVOLVE AROUND THREE MAIN ITEMS: ESTABLISHING A PRELIMINARY LEVY FOR PUBLICATION PURPOSES, REVIEW AND DISCUSS THE NEW BUDGET FORMAT, AND ESTABLISHING TIMES FOR ADDITIONAL BUDGET WORK SESSIONS. IN ADDITION I WILL BE PREPARED TO DISCUSS THE PROPOSED SURVEY IN MORE DETAIL. I HAVE ASKED JUDY KARSHIK OF RESEARCH gUIK TO ATTEND THE MEETING AT APPROXIMATELY 9:30 PM TO ASSIST ME IN THE PRESENTATION. CITY OF SHOREWOOD CITY COUNCIL MEETING MONDAY, AUGUST 3, 1992 MlNNEWASHfA SCHOOL 26350 SMlTHTOWN ROAD 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING The meeting was called to order by Mayor Brancel at 7:00 p.m. A. ROll. CAlL . Present: Mayor Brancel; Councilmembers Daugherty, Gagne, Lewis and Stover; Administrator Hurm, Acting Engineer Bray, Attorney Keane, Planner Nielsen and Finance Director Rolek. B. REVIEW AGENDA Mayor Brancel requested that "Matters from the Floor" be designated item number 7 and added to the Agenda designated item number 7 and that "Staff Reports" be re-numbered 8, "Council Reports" be re-numbered 9, and "Adjournment Subject to Approval of Claims" be re-numbered 10. Gagne moved, Daugherty seconded to approve the Agenda for August 3, 1992 with the addition of "Matters from the Floor" and the resulting re-numbering of the Agenda. . Motion passed 5/0. 2. APPROVAL OF MINUTES A City Council Meeting - July 13, 1992 Stover requested the following editorial changes in the Council meeting minutes of July 13, 1992: Page 6: "Dick Mahaffey. 6020 Chestnut Court: Support the proposallm1 don't change the road. Access is needed to provide emergency services as quickly as possible." Page 8, 6th paragraph: Stover asked for clarification at what point in the process the P.D.D. is actually amended. Keane responded that the Developer's f~grcemeHt 'lIould bind Ryan/Byerly's iBto the O'lerall developmeBt. the P.D.D. is not technically amended until final plan approval. Stover asked if the P.D.D. Agreement could specifically require a Byerly's store. Keane responded that at the time of approval of the P.D.D. the Developer's Agreement would bind Ryan/Byerly's into the overall development. but that this condition may be impossible to enforce 5 to 10 years later if Byerly's were to be acquired or out of business Page 8, last paragraph: "Stover asked whether the City has a letter of intent or 2ft written statement from Byerly's. Nielsen stated the City has !1Q1 requested such a letter." Page 11, Mayor's Report, add a line: "The Council generally agreed that the Police Department should stay intact as it currently is." (Changes underlined) Gagne moved, Daugherty seconded to approve the City Council Minutes of July 13, 1992 with the changes requested by Stover. Motion passed 5/0. B. Motion Correcting Minutes of the June 22, 1992 City Council Meeting . Mr. Hurm brought the Council's attention to corrections to be made to the June 22 Council meeting minutes to reflect the intent of the Council: Page 3: Item 5 - PLANNING Stover reported that the Planning Commission continued discussion on the Waterford ill-Ryan Construction Company proposal at its June 16, 1992 meeting. Action taken by the Commission included recommending to the Council that Old Market Road remain as it is and not be changed to any of the options presented in Ryan's proposal (vote was 7-0) and recommended that the Council deny approval of Ryan's proposed Waterford ill development which would require amendment of the current Comprehensive Plan and P.U.D. (vote was 5-2. Leslie and Malam: nay). Page 6: Item 12 - STAFF REPORTS D.l. Administrator's Report: The Council referred this matter to the Plannin~ Commission for a study and recommendation. (Corrections underlined) Stover moved, Gagne seconded to approve the corrections to the June 22, 1992 Council minutes as outlined above. Motion passed 5/0. 3. CONSENT AGENDA . Mayor Brancel read the Consent Agenda for August 3, 1992. Gagne moved, Stover seconded to approve the Consent Agenda and to adopt the Motions and Resolutions therein: A 1993 Animal Control Contract. B. 1993 Assessment Contract - Rolf Erickson. C. Resident Request for Block Party - Brentridge Drive. D. RESOLUTION NO. 69-92 "A Resolution Authorizing the Mayor and City Administrator to Execute Subrecipient Agreement with Hennepin County for the Urban Hennepin County CDBG YEAR XVIII-92." E. A Motion to Approve Pay Voucher No.2 - Rochon Corp - Shorewood Public Works Facility. 2 CITY COUNCIL MINUTES AUGUsr 3, 1992 - PAGE 3 F. RESOLUTION NO. 70-92 "A Resolution for Extension to Record Subdivision". Tom Doherty property, 20375 Manor Road. Motion passed 5/0. 4. PARK A Report on Park Commission Meeting. July 14, 1992 . Mr. Steve Dzurak, Park Commission liaison, reported that at its July 14 meeting, the Commission discussed the snowmobile status and noted that only one complaint was received last year. The Commission conducted the annual Park tour and discussed the proposed maintenance schedule and worked on the Park capital improvement plan and Dzurak noted that upon its completion it will be forwarded to the Council. He noted that grading is completed at the Silverwood Park. He pointed out that although the Park Commission has not been asked to comment on the Waterford ill proposal, it would probably recommend that the area not be developed due to its proximity to Silverwood Park. 5. PI.ANNING A Report on Planning Commission Meeting. July 21, 1992 . Stover reported that at the Planning Commission's July 21 meeting representatives of the Minnetonka School Board and its architects presented a proposal for an addition to the Minnewashta School, 26350 Smithtown Road. Two issues - drainage and parking - were of particular concern to the Commission and therefore the Commission tabled action for two weeks on the proposal in order to obtain additional information. As part of the Commission's work on the Transportation Plan, a representative from Southwest Metro Transit made an informational presentation at the meeting. Stover reported that the Commission will continue its study of the Transportation Plan after its meeting with the Council members. B. Review and Take Appropriate Action on MnDot Correspondence and Staff Issue Paper C. A Resolution Approving a Comprehensive Plan Amendment for Waterford ill D. Motion Directing Staff to Draft a Resolution Regarding Concept Stage (PUD) Amendment Mr. Keane stated that the above items relate to the proposed Waterford ill development. He noted that staff has prepared an issue paper on the Transportation issues particularly as they relate to MnDot (Item B.) and that Item C. was tabled at the July 13 Council 3 . . CTIY COUNCIL MINUTES AUGUST 3, 1992 - PAGE 4 meeting. He pointed out that action on the Comprehensive Plan (Item C) is required before action is taken on the P.U.D. (Item D.) It was noted that amendments to the Comprehensive Plan and the P.U.D. require 4/5 action by the Council. In addition, Mr. Keane reported the receipt of the Environmental Assessment Worksheet Petition from the Environmental Quality Board which requires the City to make a determination whether the project and related transportation plans have the potential for significant environmental concerns. He suggested this matter be considered at the Council's August 10 meeting. Mayor Brancel called for comments from the Council members. A petition was presented and accepted for the record from residents in opposition to the Ryan proposal. Stover displayed maps showing the locations of the 596 signatures representing 404 households opposed to the proposal and the locations of the 121 signatures representing 94 households supporting a Byerly's and Option C configuration for Old Market Road. Gagne stated that after serving on the Council for 12 years he will not be running for reelection and that he will make a decision on the Waterford proposal in the best interests of Shorewood. He thanked those citizens who have contacted him. Gagne stated he had previously indicated he would vote for the proposal with or without Option C; however after further study he concluded this proposal is too large for Shorewood. He suggested that a selected parcel of the property possibly could be used for senior citizen housing. He acknowledged that at some point the property will be developed and suggested taking another look at a smaller commercial development and more residential development. He indicated he is unwilling to vote for a Byerly's with the road changed. Lewis made a motion that the Council will not consider a development plan for amending the P.U.D. that will result in a re-configuration of Old Market Road. (The motion failed for lack of a second). Daugherty reviewed how Option C (the re-configuration of Old Market Road) became a part of the proposal. He commented on the effect of additional traffic in the neighborhoods. He stated he was not opposed to a Byerly's per se, but was opposed to the overall size of the project that includes other businesses besides the Byerly's store. He stated that discussion should be directed to downsizing the project to an acceptable level. He indicated that Ryan and Byerly's appear to be a top notch outfit and that he would not want a strip mall approved for the property. Lewis commented on the collector street vs. regional street status of Old Market Road He asked whether MnDot funds will be in jeopardy. Hurm responded that according to recent information from MnDot, it appears that funds could be in jeopardy, however a final determination cannot be made at the present time. Lewis felt that in 1984 it was not. the Council's intent that Old Market Road be a regional street. Lewis indicated he would not vote for the proposal because the traffic would be too much of a burden and other streets would have to be upgraded. 4 . . CITY COUNCIL MINlITES AUGUST 3, 1992 - PAGE 5 Stover moved, Gagne seconded to amend the Comprehensive Plan to reflect that Old Market Road will be re-configured as outlined in Option C of the proposed amendment to the Waterford m P.UD. Motion failed 3/2 Gagne and Stover voted nay. Daugherty proposed that the Council consider whether it would be worth looking at something that would include only Byerly's. He said a smaller commercial development would lessen the potential traffic increase. He suggested that modifications to this proposal based on input from the community may result in something agreeable. Stover stated it was not up to the Council to ask the Developer to amend his proposal or to negotiate any other options. Stover noted that the Developer may wish to withdraw this proposal and come back with another one; however the Council's responsibility now is to respond negatively or positively on the proposal before them. Stover moved, Gagne seconded to amend the Waterford P.UD. to reflect that Old Market Road will be re-configured as outlined in Option C of the proposed Waterford ill amendment. Motion failed 3/2 Stover and Gagne voted nay. Mr. William McHale, Vice President, Retail Development, Ryan Construction Company, stated that eight weeks ago Ryan had looked for direction from the Council. He understood from the Council the proposal had merit and Ryan has already made modifications to the original proposal. He indicated Ryan would look further at modifying the proposal. However, he pointed out that, any substantial down-sizing of the proposal will require negotiation with the current property owner. McHale requested the Council's clarification as to whether modifications would in fact make a difference. Stover reminded Mr. McHale that at a Public Hearing, he had stated that down-sizing of the development proposal was not an acceptable option for Ryan. McHale responded that Ryan has changed its view on this. Stover indicated nevertheless, she would not support a down-sized project. Daugherty moved, Brancel seconded that the developer be asked to submit a revised down- sized proposal to the Plannine Commission. Motion passed 3/2 Stover and Gagne voted nay. Stover questioned whether it was appropriate to amend the developer's proposal. Keane stated that the only action required by the Council was to act on the proposal before them within 60 days (August 22). 5 CITY COUNCIL MINUTES AUGUST 3, 1992 - PAGE 6 Mr. William McHale informed the Council that Ryan Construction Company withdraws it's application for Waterford ill. Lewis indicated that the present owner (Trivesco) is still likely to want to sell the property and this is a good indication of what the Council will be faced with. Daugherty commented on the high level of citizen interest in this matter. The Council recessed at 8:30 p.m. and reconvened at 8:35 p.rn. 6. A MOTION TO APPROVE APPOINTMENT OF PUBliC WORKS WORKING FOREMAN . Mayor Brancel noted that action on this item has been tabled several times. Gagne stated that the established procedure was followed in this matter and that Council has delegated the personnel administration to the City Administrator. Brancel stated she agreed with the procedure; however, she felt that someone who has actually done the job should get the job as in a seniority system. Stover stated that the procedure has been adequately explained and followed. Daugherty stated that the current procedures for such appointments are appropriate and should be continued. . Gagne moved, Lewis seconded to approve the appointment of Lawrence Niccum to the position of Public Works Working Foreman. Motion passed 4/1. Brancel voted nay. 7. MATTERS FROM 1HE FLOOR Mayor Brancel called for matters from the floor. There were none. 8. STAFF REPORTS A Attorney's Report. Mr. Keane noted that the answer to the parliamentary question: "May the maker of a motion vote against their own motion?" is: "Absolutely can vote against it, but cannot speak against it." B. Engineer's Report. None. C. Planner's Report. None. 6 . . CITY COUNca MINUIES AUGUsr 3, 1992 - PAGE 7 D. Administrators Report. 1. Meeting Schedule for August. Mr. Hurm reviewed the proposed meeting dates for August. Following discussion, meetings were set as follows: August 10 - Regular Council Meeting 7 p.rn.; Public Hearing 8:15 p.m. August 18 - Planning Commission and Council Meeting 7 p.m. August 24 - Regular Council Meeting and Budget Meeting 7:00 p.rn. 9. COUNca REPORTS A Mayor Brancel 1. SLMPSD Coordinating Committee Meetings Mayor Brancel reported that an agreement was reached for a five year contract for police protection and a task force will review the expenditures allocated to each participating City. The Council commended the Mayor for her tenacity in obtaining an acceptable agreement. B. Councilmembers. None. 10. ADJOURNMENT SUBJECf TO APPROVAL OF ClAIMS Lewis moved, Gagne seconded to adjourn the City Council Meeting at 8:50 p.m., subject to approval of claim~. Motion Passed 5/0. RESPECIFULL Y SUBMn ThD, Arlene H. Bergfalk Recording Secretary Northern Counties Secretarial Services ATIEST: BARBARAJ. BRANCEL, MAYOR JAMES C. HURM, CITY ADMINISTRATOR 7 . . CITY OF SHOREWOOD REGUlAR crrY COUNCIL MEETING MONDAY, AUGUsr 10, 1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 MINUTES 1. CONVENE CITY COUNCIL MEETING The meeting was called to order by Mayor Brancel at 7:00 p.m. PLEDGE OF AILEGIANCE A ROIL CAlL Present: Mayor Brancel; Councilmembers Daugherty, Gagne and Stover. Also present were Administrator Hurm, Engineer Dresel, Attorney Keane, Planner Nielsen and Finance Director Rolek. Absent: Councilmember Lewis. B. REVIEW AGENDA Nielsen requested that Agenda item 9.C.1. be deleted. Stover moved, Gagne seconded to approve the agenda for August 10, 1992 with the deletion of item 9.C.1. Motion passed 4/0. 2. APPROVAL OF MINUTES - None. 3. CONSENT AGENDA Mayor Brancel read the Consent Agenda for August 10, 1992. Stover moved, Gagne seconded to approve the Consent Agenda and to adopt the Resolutions therein: A RESOLUTION NO. 71-92 "A Resolution for Grant Application - Eurasian Water Milfoil ControL" B. RESOLUTION NO. 72-92 "A Resolution Appointing Election Judges." C. RESOLUTION NO. 73-92 "A Resolution Setting a Public Hearing for Assessment of Delinquent Charges." Motion passed 4/0. 1 2fJ . . REGULAR aTY COUNCIL MINUTES MONDAY, AUGUST 10, 1992 - PAGE 2 4. PARK - None. 5. PLANNING A Planning Commission Meeting - August 4, 1992 Stover reported that at its August 4 meeting, the Planning Commission unanimously recommended to the Council that it approve conditional use permits for Michael Schaub with a lot width and area variance; for John Sjovall to allow accessory space exceeding 1200 square feet; and for Minnewashta School with setback variance; and tabled action for two weeks on the application of Summit Creek Homes for a variance for a private road. B. Update on Senior Housing and Services Task Force - Approval for Letter to Senior Housing Developers - Approval for Request for Proposal for Senior Housing Consultant Services Nielsen reported that the Senior Task Force recommends to the Council that 1) a letter be sent to developers of senior housing advising that the City is interested in encouraging them to consider a project in Shorewood and 2) a senior housing consultant be hired to coordinate the development of an elderly housing project. Gagne moved, Stover seconded to approve sending a letter to developers of senior housing advising that the Oty is pursuing an elderly housing development and inviting developers to consider Shorewood for their projects. Motion passed 4/0. Gagne moved, Stover seconded to approve sending Requests for Proposals to hire a senior housing consultant to coordinate the development of an elderly housing project in Shorewood. Stover asked if the proposals received are too high, can they be rejected. Keane responded they can all be rejected. Daugherty stated that pursuing senior housing will be a positive action for the citizens. Hurm noted an estimated cost to hire a consultant to be about $6,000 and can be designated by the Council from contingency funds. Motion passed 4/0. C. Conditional Use Permit and Setback Variances Applicant: Location: Minnewashta Elementary School 26350 Smithtown Road 2 . . REGULAR CITY CQUNcn.. MINUTES MONDAY, AUGUsr 10, 1992 - PAGE 3 Nielsen reported that the Planning Commission recommends approval of a conditional use permit and setback variance for Minnewashta School contingent on compliance with staff recommendations. Stover moved, Daugherty seconded to approve a Conditional Use Permit and setback variance for Minnewashta Elementary School subject to: 1) gPldine, drainage and erosion control plans approved by the Oty Engineer and Watershed District, 2) landscaping and site improvements completed prior to occupancy of the school addition; and 3) construction hours limited to between 7 a.m. and 7 p.m. weekdays and 8 a.m. to 6 p.m. Saturdays. Motion passed 4/0. D. Conditional Use Permit and Lot Width Variance Applicant: Location: Michael Schaub 5185 Shady Island Road The Planning Commission recommends approval of a conditional use permit with lot width and area variances contingent upon compliance with staff reconu:n.endations. Stover moved, Gagne seconded to approve a Conditional Use Permit and lot width and area variances subject to the staff recommendations for Michael Schaub, 5185 Shady Island Road. Motion passed 4/0. The Planning Commission has accepted a petition from Shady Island residents to change Island zoning from R-IB to R-IC. A Public Hearing will be scheduled on this matter. E. Conditional Use Permit to Allow Accessory Space Exceeding 1200 Sq.Ft. Applicant: Location: John Sjovall 5935 Galpin Lake Road, The Planning Commission recommends approval of a conditional use permit to allow accessory space exceeding 1200 square feet contingent upon compliance with staff recommendations. Stover moved, Daugherty seconded to approve a Conditional Use Permit to allow accessory space exceeding 1200 square feet for John Sjovall, 5935 Galpin Lake Road, subject to the staff recommendations and contingent upon correcting two decks constructed without permits. Motion passed 4/0. 3 . . REGULAR CITY COUNCH.. MINUTES MONDAY, AUGUST 10, 1992 - PAGE 4 6. PUBliC HEARING - CONSIDER A PROPOSRD RESOLUTION REGARDING V ACA1l0N OF A PORTION OF A PUBliC SIREET - NOB' .R ROAD CUlr DE-SAC Nielsen noted that staff recommends approval of this Resolution to vacate the circular portion of a platted cul de sac on Noble Road since it is now a through street and the cul- de-sac is no longer needed. Mayor Brancel opened the Public Hearing and called for comments from the Public. Mr. Ross Putnam, 26650 Edgewood Road, requested clarification of exactly what would be vacated. Nielsen indicated that the vacation being considered is the "bubble" portion of the road as no turn-around is needed since the road is going through and a new cul-de-sac will be built where the road will end. Mr. Putnam indicated concern about the entire project. Mayor Brancel closed the Public Hearing. Stover moved, Gagne seconded to approve RESOLUTION NO. 74-92 "To Vacate a Portion of a Public Street - Noble Road Cul-De-Sac. " Motion passed 4/0. Nielsen informed the Council that because of the hearing process, the developer has requested an extra 30 days (from August 13) to record the plat for the Boulder Ridge Estates. Gagne moved, Stover seconded to approve a 30-day extension for the developer to record the Boulder Ridge Estate plat. Motion passed 4/0. 7. A RESOLUTION TO APPROVE CONTRACT FOR JOINT AND COOPERATIVE POllCE SERVICES - SLMPSD Mayor Brancel brought the Council's attention to the Resolution approving the police services contract for Shorewood, Excelsior, Tonka Bay, and Greenwood. On behalf of the Council, Gagne commended Mayor Brancel for her successful efforts to work out a five-year contract for the police service. The Council expressed support for and encouraged future negotiation of a contract longer than for five years. Gagne moved, Stover seconded to approve RESOLUTION NO. 75-92 "Approving Joint and Cooperative Agreement Relating to the Employment of Police Chief and Police Officers so as to Provide Full Tune Police Protection for the Cities of Excelsior, Tonka Bay, Greenwood and Shorewood." Motion passed 4/0. 4 . . REGUlAR CITY COUNCIL MINUTES MONDAY, AUGUSf 10, 1992 - PAGE 5 8. MAIT~RS FROM TIIE FLOOR Mr. Bill Maddy, 5780 Christmas Lake Road, asked whether the Council intended to vote on a joint Senior Center task force. It was noted this item is on the Agenda. Mr. Bob Rascop, Shorewood's LMCD Director, informed the Council of a meeting scheduled on August 13 regarding the acquisition of Howard's Point by the DNR. 9. SfAFF REPORTS A Attorney's Report - None. B. Engineer's Report 1. 1992 Project Update Dresel reported that the court ordered the taking of Church Road and noted that work on the Public Works site continues but is a bit behind its schedule due to weather. C. Planner's Report 1. Planning Commission Recommendation Regarding Orono Styrofoam Dock Ordinance Nielsen informed the Council that the Planning Commission unanimously recommended to the Council that no action be taken on a styrofoam dock ordinance until such time that it is determined that a problem exists. In reviewing action taken by the Orono City Council, Nielsen stated that the problem identified by Orono appears to be aesthetic rather than that of environmental/pollution concerns. Daugherty requested that additional information be obtained from the Orono Council regarding its concerns. D. Administrator's Report 1. Report on and Consideration of a Resolution Pertaining to a Senior Center Task Force Hurm reviewed information received from Senior Community Services, Hopkins, MN, relative to the formation of a joint South Lake Minnetonka Senior Center task force to represent Deephaven, Excelsior, Tonka Bay and Shorewood. The task force will include an appointed senior citizen from each City and would be responsible for development of a community/senior center. The task force will expire no later than October 1, 1993. Gagne moved, Stover seconded to approve RESOLUTION NO. 76-92 "Establishine a Joint Citizen Task Force Developing a Southshore Community/Senior Center.. Motion passed 4/0. 5 . . REGUlAR aTY COUNCIL MINUTES MONDAY, AUGUsr 10, 1992 - PAGE 6 2. Resident's Letter - Utility Penalty Hurm reviewed a request from a resident for abatement of a penalty fee imposed on her utility bill. The resident states that the payment was deposited on a timely basis; however, City records indicate the payment was received four days late. Rolek reviewed the City's policy for handling payments received through the door entry-way after hours which are date-stamped when found the next morning. Councilmembers discussed the apparent dilemma between the resident's recollection of her deposit procedure and the City's records of the deposit. Brancel stated that the policy should prevail. Daugherty asked about a legal grace period; however, Rolek stated that the utility controls the policy and there is no provision for a grace period. Stover stated that the resident would not go through the effort of writing a letter to the Council if, in fact, she did not make the deposit on the due date and has a specific recollection of the date. In addition, Stover noted that the City doesn't have a specific cut-off hour which clearly defines when a late penalty will be applied. Gagne moved, Braneel seconded to deny the abatement of a penalty on the resident's utility fee. Motion failed 2/2 Stover and Daugherty voted nay. Stover moved to table action on this abatement request until such time that all Councilmembers are present at a meeting. Motion failed for lack of a second Daugherty moved, Stover seconded to abate the penalty due to the circumstances and the resident's that the payment was likely mi~handled by the Oty. Motion failed 2/2 Braneel and Gagne voted nay. The Councilmembers agreed to direct the staff to place this matter on the agenda for the next Council meeting. Staff asked the Council for a definition of when an account is delinquent. Councilmembers discussed the appropriate cut-off time to determine delinquency. Braneel moved, Stover seconded to set the cut-off time to determine delinquency on utility bills to "the end of the Oty's business day on the date due or, if the due date falls on a weekend day or holiday, the be&nning of the following business day." Motion passed 3/1. Daugherty voted nay. 6 . . REGULAR CITY COUNCIL MINUTES MONDAY, AUGUsr 10, 1992 - PAGE 7 Gagne moved, Daugherty seconded to re-consider the resident's request for abatement of a penalty assessed on her utility bill Motion passed 4/0. Gagne moved, Brancel seconded to deny the resident's request for abatement of a penalty on the resident's utility bill Motion passed 3/1. Stover voted nay. Council directed the staff to make arrangements and determine the costs for an appropriate drop-off box for after-hours deposits intended for the City. 3. Review of Budget Process Hurm reviewed the changed budget format for 1993. He reviewed the elements of the budget cycle; a staff and Council time-line and action checklist; and methods for setting department missions and specific objectives and for monitoring and evaluating individual departments' budget progress. In addition, Hurm recommended the distribution of a "citizens' satisfaction" survey and suggested that a consultant be hired to assist staff in developing the contents of the survey. He outlined plans to provide more meaningful reports to the citizens on City services and costs. Councilmembers discussed the information presented by Hurm. Brancel and Gagne regarded giving citizens a better look at where the money goes and a better analysis of the budget for the Council as a worthy objective. Daugherty expressed concern regarding a possible negative reaction to a survey and requested information as to how the use of such a survey has helped other cities to establish priorities and how the procedure works. Stover expressed concern over reliance on a survey and questioned how the responses would be analyzed and applied to the budget process. The budget will be discussed at the Council's August 24, 1992 meeting. Hurm informed the Council that he will be serving as a member of the League of Cities' Federal Legislative Committee. 10. COUNCIL REPORTS A Mayor Brancel- None. B. Councilmembers - None. 7 . . REGUlAR CITY COUNCIL MINUTES MONDAY, AUGUsr 10, 1992 - PAGE 8 11. ADJOURNMENT SUBJECT TO TIlE APPROVAL OF CLAIMS Gagne moved, Daugherty seconded to adjourn the meeting at 8:20 p.m., subject to the approval of daim~. Motion passed 4/0. RESPECIFUILY SUBMlTl1ID, Arlene H. Bergfalk Recording Secretary Northern Counties Secretarial Services ATfEST: JAMES C. HURM, CITY ADMINISTRATOR BARBARA J. BRANCEL, MAYOR 8 CHANGE ORDER OWNER ARCHITECT CONTRACTOR FIELD OTHER o o o o o AlA DOCUMENT G701 PRO,TECT'. Shorewood Public Works Facility :J 24200 Smithtown Road (name, address) Shorewoo~ Minnesota 55331 TO CONTRACTOR. Rochon Corporation . 12866 Hi2hway 55 (name, address) Plymoutff, Minnesota 55441 Two (2) August 6, 1992 91129 Aprll 22, 1992 Complete Construction DATE: CHANGE ORDER NUMBER: ARCHITECT'S PROJECT NO: CONTRACT DATE: CONTRACT FOR: The Contract is changed as follows: . 1. Change Original Specified Water Cooler to A.D.A. Approved Cooler 2. Provide Exterior and Interior Signage (Allowance: $3,000.00 - Cost $2,434.00) AlTACHMENTS: Proposal Request #2 Dated May 18, 1992 Proposal Request #3 DatedJuly 14,1992 Contractors Proposal Dated August 3, 1992 Total Cost of Change Order No.2 Not valid until signed by the Owner, Architect and Contractor. .The original (Contract Sum) (G.........."L......d ltl......1..,......, fi;......) was . . . . . . . . . . . . . . . . . . . . . . . . $ Net change by previously authorized Change Orders . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . $ The (Contract Sum) (8 ~__"uai 1.I~":".~~1. P .:~~) ~rior to this Change Order was. . . . . . . . . . $ The (Contract Sum) (au...."m......d /.1~.,u.<., F.;......) will be (;'.c.cuJe:a) (decreased) (UU...h'UllS<'~ by this Change Order in the amount of . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ The new (Contract Sum) (8~__.k~d r.l~u.....u Fii.!:') including this Change Order will be .. $ The Contract Time will be (;.........~...~ (d..........""...d) (unchanged) by The date of Substantial Completion as of the date of this Change Order therefore is ADD $ 442.00 DEDUCT $ 556.00 DEDUCT $114.00 684,500.00 3,200.00 687,700.00 114.00 687,586.00 -0- ) days. December 1, 1992 NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. Eos Architecture Rochon Corporation CONT~~g6 Highway 55 Address Plymouth, MN 55441 BY 1# HI I/ft-~ DATE (/7 /~l ARCHITECT 21 Water Street BY DATE AlA DOCUMENT G701 . CHANGE ORDER . 1987 EDITION . AlA'" . @1987 . THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE.. N.W., WASHINGTON, D.C. 20006 City of Shorewood OWNER 5755 Country Club Road Address Shorewood, MN 55331 BY t/// /~ DATE/ &'/7 In. Gn3A WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. -', . PROPOSAL REQUEST AlA DOCUMENT G709 OWNER 0 ARCHITECT 0 CONTRACTOR 0 FI ElD 0 OTHER PROJECT: (name, address) SHOREWOOD PUBUC WORKS FACII.ITpROPOSAl REQUEST NO: Two (2) 24200 Smithtown Road Shorewood, Minnesota 55331 OWNER: City of Shorewood DATE: May 18, 1992 5755 Country Club Road 91129 Shorewood, Minnesota 55331 I ARCHITECT'S PROJECT NO: Rochon Corporation CONTRACT FOR: Genral Construction 12866 Highway 55 Plymouth, Minnesota 55441 -1 CONTRACT DATED: April 22, 1992 TO: (Contractor) I L Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental to proposed modifica- tions to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN. . Description: (Written description of the Work) 1. Reference Addendum #1, Item 25 B. Change water cooler "SVI1.A.-8" to ELK..o\Y "EDFP-17C", lower spout mounted at +36". Revise plumbing and electrical work to suit. Attachments: (List attached documents that support description) ARCHITECT: BY: AlA DOCUMENT G709 . PROPOSAL REQUEST . APRIL 1970 EDITION. AIA@ . @ 1970 . THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N'w., WASHINGJON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. ONE PAGE . . OWNER ARCHITECT CONTRACTOR FIELD OTHER SHOREWOOD PUBIlC WORKS FACILITY 24200 Smithtown Road -PROPOSAL REQUEST NO: Shorewood, Minnesota 55331 PROPOSAL REQUEST AlA DOCUMENT G709 PROJECT: (name, address) OWNER: City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 TO: (Contractor) I I l.-- Rochon Corporation 12866 Highway 55 Plymouth, Minnesota 55441 o o o o Three (3) DATE: July 14, 1992 91129 I ARCHITECT'S PROJECT NO: CONTRACT FOR: Complete Construction --1 CONTRACT DATED: April 22, 1992 Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental to proposed modifica- tions to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN. Description: (Written description of the Work) Provide and install the Identifying Devices (Signs) per the Att.ached. Attachments: (List attached documents that support description) "Shorewood Public Works Facility Proposed Signage" BY: ARCHITECT: ONE PAGE AlA DOCUMENT G709 . PROPOSAL REQUEST . APRil 1970 EDITION . AIA@ . @ 1970 . THE AMERICAN INSTITUTE OF ARCHITECTS, 173S NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. SHOREWOOD PUBLIC WORKS FACILITY PROPOSED SIGNAGE A. ADA. SIGNAGE 1. Interior: (approx. 9"x2" , gray back ground, white lettering) . Door/opening No. Language/symbol Location 10-4 DIRECTOR hall 110 106 LOUNGE hall 110 107 OFFICE hall 110 108 PLANS hall 110 116 WOMEN (hdcp sym) hall 111 117 MEN (hdcp sym) hall 111 117A SERVICE Room 117 111A GARAGE hall 111 2. Exterior a) Entrance door 105 Symbol of accessibility: exterior b) One (1) Hdcp "van accessible" with "$200 fine" language as required by the State of Minnesota; post mounted; located 4' North of the South building line between the walk and the building. * All signs in the above "ADA" catego~ must conform to the Americans with Disabilities Act. (tactile, braille, mounting ht, lettering size and style, etc.) . B. CONVENTIONAL SIGNAGE 1. Exterior a) eight (8) "no parking-fire lane" signs; 12"x18"; 6 wall mounted; 2 post mounted; located as directed by the Architect. b) One (1) "stop" sign; 30"x30"; post mounted; located on the west side of the entrance drive at Smithtown Road (Co. Rd. 19). -.~....~.'""'...'.:..'................:.....'........:.. ".. /' ....... ~.~ .% ~ochon C"rporation SUi tt-: ~ 1 J 6900 Wedgwood Road ~v1acjp ',~r,-)ve i3: 2J.2C<j:393 August 3, 1992 Gordon Metcalf EOS Architecture 21 Water Street Excelsior, MN 55331 RE: Shorewood Public Works Facility Dear Gordy: The price to complete the work as per Proposal Request #2 is as follows: . Plumbing ADD Electrical Bond & Insurance $ 407.00 -0- $ 10.00 SUBTOTAL OH & P $ 417.00 $ 25.00 TOTAL ADD $ 442.00 The price to complete the work as per Proposal Request #3 is as follows: . Furnish and install interior and exterior signage - Total cost is $2,434.00. The difference between $3,000.00 allowance and $2,434.00 cost is a ($566.00) credit to Owner. TOTAL DEDUCT ($ 566.00) If you have any questions or comments, please feel free to contact me. :J;.nr;J;,tlt4/L ~ ~~llman Project Manager '."'l.i:'('::"VEf"\ r't: l-'.J....l i-J ,/4 U G 0 ti 1992. JW/gr EOS ('("V')I:-J"OP"ION . . 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TO FINISH RETAINASE I , I I I- I '-' I I 1 :GElrL RrlMTS 26,419.10 9,415.00 6,540.00 0.00 15,955.00 60 10,544 .10 797.75 'I :AS BUILT AllOWAN 7,500.00 0.00 0.00 0.00 0.00 0 7,500.00 0.00 "- 3 :SIGNASE AllOWANC 3,000.00 0.00 0.00 0.00 0.00 0 3,000.00 0.00 4 : BOND 6,934.00 6,900.00 0.00 0.00 6,900.00 :100 34.00 345.00 5 :SRADING 40,000.00 2,500.00 0.00 0.00 2,500.00 6 37,500.00 125.00 I- 'CURB & SUTTER 14,754.00 0.00 0.00 0.00 0.00 0 14,754.00 0.00 .1SPHAl T PAVING 49,100.00 0.00 0.00 0.00 0.00 0 49,100.00 0.00 8 :lANDSCAPINS 500.00 0.00 0.00 0.00 0.00 0 500.00 0.00 9 :CONCRETE/MASONRY 78,100.00 13,500.00 9,220.00 0.00 22,720.00 29 55,380.00 1,136.00 10 :PRECAST CONCRETE 138,623.00 0.00 138,823.00 0.00 138,823.00 :100 0.00 6,941.15 11 :STRUCTURAl STEEL 36.530.00 0.00 36,530.00 0.00 36~530.00 : 100 0.00 1,826.50 I" : STEEL ERECTI ON 6,047.00 0.00 0.00 0.00 0.00 0 6,047.00 0.00 J.': , ~ : LUMBER 1,618.69 0.00 0.00 0.00 0.00 0 1,618.69 0.00 l,) 14 :DRYWALL/PlASTER 7,300.00 0.00 0.00 0.00 0.00 0 7,300,00 0.00 ' c :WOOD DOORS 1,597.00 0,00 0.00 0.00 0.00 0 1,597.00 0.00 .~l 16 : CASEWORK 620.00 0.00 0.00 0.00 0.00 (I 620.00 0.00 17 :ROOFING & SHTMTl 34,350.00 0.00 24,480.00 0.00 24,480.00 71 9,870.00 1,224.00 18 : CAULK 4,300.00 0.00 0.00 0.00 0.00 0 4,300.00 0.00 19 :OVERHEAD DOORS 16,600.00 0.00 0.00 0.00 0.00 0 16,600.00 0.00 20 :SlASS & ALUM. 8,492.00 0.00 3,200.00 0.00 3,200.00 38 5,292.00 160.00 21 :HI1 & HARDWARE 13,338.21 0.00 0.00 0.00 0.00 0 13,338.21 0.00 27 :ACOUSTICAl TILE 2,165.00 0.00 0.00 0.00 0.00 0 2,16:1.00 0.00 CERAMIC TILE 5,815.00 0.00 0.00 0.00 0.00 0 5,815.00 0.00 'I' : RESILIENT TILE 489.00 0.00 0.00 0.00 0.00 0 489.00 0.00 ..'I 25 :PAINT & ViNYL 2,500.00 0.00 0.00 0.00 0.00 (I 2,500.00 0.00 26 :TOIlET PART. 934.00 0.00 0.00 0.00 0.00 0 934.00 0.00 27 :TOILET ACCESS. 1,059.00 0.00 1,059.00 0.00 1,059.00 :100 0.00 52.9=, 28 : SPECIAL TIES 2,127.00 0.00 528.24 0.00 528.24 25 1,598.76 26.41 29 :PlUMB/HVAC/UTIl 94,240.00 22,545.00 10,295.00 0.00 32,840.00 35 61,400.00 1,642.00 30 : FIRE SPRINKLER 11,760.00 1,600.00 0.00 0.00 1,600.00 14 10,160.00 BO.OO 31 : ELECTRICAL 37,427.00 0.00 7,660.00 0.00 7,660.00 20 29,767.00 383.00 "'I :FEE 33,161. 00 3,000.00 12,000.00 0.00 15,000.00 45 18,181.00 750.00 ~'4 :TOTAl 687,700.00 59,460.00 250,335.24 0.00 309,795.24 45 377,904.7b 15,489.76 I -' I , ,_, I . . RESOLUTION NO. - 92 A RESOLUTION APPROVING SINGLE TEMPORARY GAMBLING LICENSE WHEREAS, the Shorewood City Code, Chapter 301, provides for the licensing of certain gambling activities in the City; and WHEREAS, said code prescribes certain restriction concerning eligibility for such licensing and application, whereby the licensee will hold the City harmless for all claims arising out of the granting of such license; and WHEREAS, the following applicant has met the eligibility requirement for such license and has agreed to all terms and conditions of the agreement contained in the license. NOW, THEREFORE, BE IT RESOLVED by the city Council of the City of Shorewood as follows: 1. That a single temporary license for the conduct of gambling as specified in the terms and conditions of the license, be issued for 1 day, Monday, September 28, 1992, for a raffle to be held at the Minnetonka Country Club by the Knights of Columbus. 100% of the proceeds will go to a scholarship fund. Applicant Name Knights of Columbus Address 628 Mill Street Excelsior MN 55331 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of August, 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm City Administrator 3[ LG220 (Rev.ll/14J90) FOR BOARD USE ONLY FEE CHK INIT DATE . Current/prevIous license number J /' , .v,lt Stale Ip code $'$'3) (" 2-3.-72- County 4/f1,.v <-I#,"rv' Phone i State MN Zip code ~.::.:-~-~ .::;J '..I -' / , County /1~,vr./~.>J:itJ . Game Bingo Raffles Paddlewheels Tipboards Pull-tabs I declare all information submitted to the Gambling Control Division is true, accurate, and complete. .c-, Signature of person receiving application Title Date received t r.t rn I White - 600Id Pink - -organaaam YetlCMl' -Soard relUrns ta OrganizatIOn 10 comDtete Gnaded aleas Goki - Cl tv or County AIJI~-1 3-92 THU ::: : ~.~_. ...... J: N Y L ART <:612:>49- - .:;.-.-:0.221 P.f2t3 .--.-.......--. . .,. @~~n~~U\l~ (ifJ ~\)U@ It'rfi1);}\l~~ . ?hone contact: iobe~t Lawtop p~on~ Number s (202) 9&4-3673 DO 04 EIN 06 0416470 Int~rnal Revenue s.""ice . ~,V/$(':lrRit\li!'i~l~~(ii')mi~," ,,(~~ ~@~?'~~> D6t*1 . \ I" rl12IV "t" 10; . MAR 1. 3 1114 ..IT.:..~~! ~p! R' ., -'- - Knights 0:: Columbus supreme ~ Offie e ~ c/o Harold J. Lam~oley Columb1J.S Plaza 'New Haven. Connecticut 06507 . - Gen.tlemen: '. I Thi5 refers te 1o~r letter dated February 26. 1974 eor.cerr.:!.l'-S the tnle . ef exemption yep. hold currentlY, You are ourrently exempt ,,"~der ~eotion 501(0)(8) ..,nder a group ruling initiallY issued in 1940. This . ' . . group ruling covers looal counoils whose nam~s you bave . submitted as your subordi~ates. ' We are sending aco~y of this letter to your key . , Distriot Direotor, Boston, Massacausetts. ..'...... ,~- . / Sincerely yours t b~ &MJ"~f Mil ton Cerny Chief, Ruli~s Seotion 1 Exem'Ot Or~an.1.%ati.ons Branch - ' -- ..-..- ~.- - .. THIJ 8:5121 --.----.- . ..... 1: N ...~ L ART <612 >4':;'3-=--'-" ........:......1 P.02 AUG-13-92 August 13, 1992 Shorewood city Hall At.tn: sue . The Knights of ColumbUs is holding a Charity Dinner at Minnetonka Country Club september 28, 1992. We will be having a raffle. The cost for tickets is $140. per couple. One hundred (100) tickets will be sold. Every lOth ticket pulled will qet their $140. back. The Grand Prize is $4,000. which usually is split by the last 5 tickets remaining. our costs are as follows; . $ 1,260.00 Ticket Return 4,000.00 Grand Prize 6,000.00 Food & Beverage $11,260.00 Income: $140. x 100 = $14,000. Net Proceeds: $2,760. 100% of net proce~ds goes to a scholarship fund. I have also included a copy of our tax exempt standing. Thank you for your prompt attention to this. . ~ ~~ --....... "u-....~,., 11.,0 0' Cenonoordo' Bull"'n . Mlller-DI.. Ct. MIa_ It, MI,.. T,'Qtbt~ ~grttmtnt, .Made tlli, 1st daJ/ 01, June 1992. byandbetween Harry Niemela and Judy Niemela. husband and wife. part 1es o/thefirft part, hereinafter oalled Lelllor-S.-, and C1 ty of Shorewood. a,_rtlinnesota Munieipal Corporation .. 'J~' p~ ' ":,, .': ' part~of the ,eoond part. htlreinafter 'Called Le"ee_: I' WITNESSETH, That the ,aid par~ol th,e/ir,t part, in oOnlideraUon 01 the rent, and OOllen' al,'tI hereinafter mentioned, do..s.s.-hereby Demi,e, Lea,e ,,,,,d Let unto the ,aid par4-of the 'eo' Ond part, and the ,aid part-JI:..ol the 'tloond part, d0-.ef!7.ereby hire and take from the, .ald, part..Jl-' of the,lir't pGrt, the lollowi,nt de,oribed prembe" .ituGted in the Oityol 'I' .sl1pr:~~lq.Qtl'... i:;:,,;;~ ;"';,;,~::,:;'~ tntheCountyol Hennepl.n and StGte 01 Minnesota' "~,''''''M,,,::,'::'''':ut21.I':'~:'' ,,""", Approximately 1. 632 square feet of first floor spaceloc,ated a:!:' ,the~'horthe~l, end of the bldg situated on the property h~reinafter described, ~,together- Wl. t basement space located immediately below) and also parking area pstween the public !iroa"d on the west side of the bldg and the leased, premises;,and approx- imately J. 000 sq. 'ft. of parki!1g. area or: the' east.sid~, Of the,),eas~~ . p~emise, as well-as access to and from sal.d parkl.ng space; the parking a1;'ed:and i'ts a shall. be open for use for Shorewood Liouor Store customeTs'~" ~(Conti Ci-;on.. atta. TO HAVe AND TO HOLD, The ..... pnmlOOOjuH .. lhey .re, "'lhou' .';1' lI.blllly 0' obll..U.... o. lho ..... u/..... LeoIot !: Of _kl"l - .......~ 'm~~~,or,I.......oI_k1""oftO..bou'oeldpremlooo.,I"I"'termol two (2) years: I r~" I...' June 1,. .. .1092 .~L{~ilIiHltl(j~~..~nless, .earli.er , terminated;as hereinafter provided, for the purpose of an Off-Sale Municipal Liquor store. See Addendum to Lease attached hereto and made'a'part ':" hereof for additional terms and conditions. yJiK!~ae16~~XlX~~X. 'Ii!' . XJiWXXXXXX~ '* . , i~~~)~J,;~ ;~r';;:!t;:;;: i 1('{"!;'~l.,-'i:i(h"""Ji' r:-~ ' . , ..'~ bIn: ~l~._~r\r;i' ;"hj , l' ;~t~J~';~lln't ,r, I" '" .!' r'l'~'jifr)i:', '. ~-'!:'~':.,:r:~t:.:'.:.I~'''~<;''~~,}..~ ti~!"~~~m_r" ::':":c:;'::~~;f:';'~::.1~t~~1l';';;:"f7~~:", . ..h ;_", ~"fl-.,l I ,.~ t~:. : \." :I~.'!t.;n' i t~-:' " ",U~", A.... ,... oeld Le-. do .. eonna..\ to pa,. "... ..w Na'ln ellu.1 monthl,. paymente In lid....". t.a-w&\: ~ 111. 01 :1 j;: 011 nr befo~ the :-"'-:'<;;,';';' cia, of ....e" month durin. _Id tenn. . 1 ;' :.'n~' .~:; f\ <~1: ,(:'/~-~", :,0:~~~~t~t.~~,~~ ~~~r\t:!ifII\~":; d'n ; ;.!-1,1 1 . \'. '-" .,~\ 1.1."',,!~t oIlhe u....... 8towe .1 the 0111.. oI..ld Le.... . _ . < ~ ,.." or at IlUl!h other pl.~ .. ..he Hid t.eMltr m., d_l1'a. In ....tJnc. and tlla\ _tel...... .... keep and m.I.,.I.the..k1 p.....,...dun..I....r.......k&lerm...... .uU..... dellv.. up Lh...k1 pmnloooto ......... Le.or. ~y..........tIy a& lho......oI... .........." , . term 01' at. any ""'ftouI tennlaatlon thl'reoI 101' an,. t'auee, In ...GOd Mder and eondlt.IDnaad atate 01 tepalr. tOIoftabl, ... .... --rtac thefioI. ... lllriltabJe aeeiclenuneeptecl,.. \he.......... aN or ma.. MPlltlnto ~ .ald Leaor or b,."'d I..nMe '.. ,~, ... . .. .. Tbt aid .LnRN .... in.. ~t ~nd kr.wop Mid premllln t'ontlnu8l1y In .. n~.t, e~n and rewpet>tabt. eondltlon. int!ludlnc the ..tei-:el*W..~ WIn beP the ...... . .elkel.rron'..... .1.... "l~.~P!!ml- .I..,ed 011"!e4Jl!l9~."Ir.V\It~Q~\rW!1nM9,.9~l"l"J.l'lll'''\J.WP'..]/lQ.~ .,,1!1~udl_~"'41.'l'l!t.l!!lltlJlJl>>ll' Uonld r_'.e_,l'l>"~14~XXUl:.xi~tIIIJwA...liqlo~.y,,~.'l..l\a.W\JIeWo~~~4~~olII. I~J{,OI' ali, .amb"n. nor other Immm-at praetlt!e. The "aid Lf!MN will not make or luUer an,. wute thereon or t.hereof. and will DO' ..... or undetIet ..Id prem..... of 11ft" paR thefe.nf ..It.lutu' the eonlleftt. or tald LeNtOr written and "Kn~ em \he back of thlt l.al8, and not to u.. MId "reml.. nor I"" pan theNof '01' ..1' po_ ...Ied ..... h...n1oue by I......... eompe.I.., 8.ld Le-. .1.. OC'" to ..pl... ell II... now.. hereal,-, bro.... .... oeld 1R'III1-........ ..... lorIll, and pay for aU \he elty water, 8Iwef dlepoeal eha.... or. rental, or an~ Dth.r eemew ulled thereon durlnc the _me Ume. T'" oeld Le-. ...... 10 pu' .nd krep ..IWe,II.h... 11......._. plumbln.. tollele, alnlce, p1pee. d...~ .._ ....... plpee ..... ...u.-I. ..... let ", . ..hi preml.o I. ....... unI....... ........1..1.. Le-.'. ~wn _Ie.... ..pen.. durin. onld term. " . I', The oeld Le-. ........... .. oeld Le-.~e own -' .nd ..pen.. dun... the term oIlhl.l.... to pu,..... keep oeld prem....l. ....... ..... _110I ........ Tu.1d 1.eMM 818ft _arM: at. ItIlld r.e-e'. own met. and e1lJNlftfMt \G put and kef'p ..Id pt'emlllN In lut!h eondltlan that. ~ win eomt'l7 with all Fed..... Atate and "Iunlelptll r..... Chutfl'll, Ordlnancee Utd RelNl.tI~ and lumbh at. ...kll.oMIee'. own rIak,'eOIIt..nd npe....aacllddlUoMl plemW...."..dJadoa.JI.... twapee, n,. ~~OII-:.~~ ~,!,~mt.u required by 8law, Munlelpal Or other lawlul aut.horitlN. . Th. MId I....... NW.nant. and aK'" at ",Id 1......... own rt"k, eoI:t and .WI"f'Me, to kHP an plate II... II ...,., 011 tald premllN'anNd ....-..... InlnrIN. .,.u tI.....durtna.\d term. In .. nl'llwllUleln.uranee t!ompanF. "'11.f.~tory to _Id Le.nr, and"lI df'llnr \hepoUey of nt:h '.....ranee to the.tel r.e.or . or I~'. AMn&. and txhlblt reeelpte 'Of t.he premluma thereon upon demand wlt-hln a reuoaabte time thereafter. The .... Polle, to be W'Ii,....,. \he Hme 01.&.1 t....... .1,lfrequeeted.' I('.fil,',,-'" .; , 'f .. "HI' The ..... Le-. ' ..... ., Ih.l.be ",Id ,...., .hall .0' "" holden.. lI.hl. 10, ..1' 1_ 0' d.m_ .hleh m.y "" _Ined by lho ..... '- or 0...... hy the reuon of the Irees'nK. bOrlUn.. o"trtlowlnl Dr dr'eet 01 an, .ater. leW",. .u Dr Iteam "IPH. elOlletl or "nk.. In M .boat .'1.1 pnm.... bt'rotII pteIft.... ~ Mad. n", 'M a",.108l1 or dam..ce whl<<:>h dlf'fttly or Indl~tl,. ma,. be "ulltalned by '1n.tet, Hwer or ..., nor 'or 1088 Of' datn... eauted by ....ter, lee Of .noW If"ON root, IIr,.n.lIte. t.nlSJ.doon or otherwta, nor for 1081 or damap by t.he reuon or the IWnen\. or lut.u.. eoodlUoa o' ,.palr of MId prem\tea or lor I.. or d...... arid... 'ront . Mte Of om..... of ..Id Le.ee " _ 0' othen .. tenan.. or oecnaplere. .. , . t . The..IeI'~ '.I'M th permit Htd t...et.o, or t~,.. AKent. eontr1ll~torw Dr ~mltloyel8 \D "..tltr..1d pNIn.... at.n ftUDftable timet, \0 ftew ........ Of .how the.. to part.la "Min. to lMIfth..., lit... 01' lit make .....11'1. aU.ratlone or Impronment.e to bulMln. or ltarU, . put. of whleh I. henl. Ieued. aacI ~nI8I1 nO lMhl, "1'1II1","," .nc1 pi"", .. tw, ma, dMm nItHfll.". fM the pu,.,.,.. of maklne Hid ",pal". .ltlt...UOM .m:lIIItJWO"Ift8ft.... .ald LnIM heteb; ........ a"y ... aU tlalm. and ....."". for 10M Of d.mlll~ nr dlm{.Iutlflft 01 nnt on at'rount th",,",f ot nit "ffOUnt. 0' an,. otJRrueUon to ..de..lk, tntra"" or wllIdawt. .... ptrml\ 'or ...n'''an'~''',~'a''''"''':'.~,~thlnle~prem,," da,..beforetheelplntlono'wtthlnterm,wlthou'hlDdnaeeormolntatloa. ~ i...~:' :'. ~~~. 1"1! Lessee furt~er'agree to give Les~ors writt~n notice thirty days"before11 the expiratl.on of this lease of l.ts intentl.on to vacate, otherwise'the Lessors will have option of continuing this lease for month-to-month; i'.. from such expiration without notice to Lessee.' l;l I Addi tional payments., (See Addendum to Lease) \ tDPg KC:DlJCGD cess 'hed) 3D The description of the land upon which the leased premises are located is as follows: The West 100 feet of that part of Lot 15, Vine Hill lying South of a line running due East from the Northeast corner of Lot 15, Hennepin County, Minnesota. ADDENDUM TO LEASE . REMI. Lessee shall pay to Lessors during the terms of this Lease the sum of Forty-one thousand two hundred fifty-six and nO/100 ($41,256) dollars payable in monthly payments as follows: $1,664.00 on June 1, 1992, and on the first day of each month thereafter through May 1, 1993. $1,774.00 on June 1, 1993, and on the first day of each month thereafter through May 1, 1994. . ADDITIONAL PAYMENTS. In addition to the stipulated rent provided herein, it is agreed that Lessee shaJl pay an additional sum each year commencing in 19B91r~'or before the first day of June, equal to one-half of any increase in real estate taxes over and above those assessed and paid by the Lessors the previous year, and one-half of any reasonable increase in tnsurance premiums over and above those paid by the Lessors the previous year, provided such increases are not the result of improvements made by Lessors in that portion of the building not leased to the Lessee. Such additional payments shall be prorated during the final year of Lessee's occupancy. EMINENT DOMAIN. In the event that all or part of the demised premises shall be appropriated or taken under the power of Eminent Domain by any public authority, this~A-ease shall terminate and expire as of the date of such ta'king, and both Lessors and Lessee shall therefrom be released from further liability accruing hereunder. All items of rent and additional payments for the last month of Lessee's occupancy shall be prorated and Lessors agree to refund to Lessee any rent or additional payments which have been paid in advance. RESOLUTION NO. A RESOLUTION GRANTING A CONDmONAL USE PERMIT AND SETBACK VARIANCES FOR THE MINNEWASHTA ELEMENTARY SCHOOL WHEREAS, the Minnetonka Public School District (Applicant) is the owner of real property located at 26350 Smithtown Road in the City of Shorewood, County of Hennepin, State of Minnesota, legally described on Exhibit A, attached; and WHEREAS, the Applicant proposes to add on to the rear of the existing school building to accommodate population growth within the school district; and . WHEREAS, the Applicant has applied for a conditional use permit to enlarge the school, and setback variances for the parking lot in front of the school, and a variance to the side yard requirement for the building; and WHEREAS, Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth L.'1 memoranda to the Planning Commission dated 1 July 1992 and 30 July 1992, which memoranda are on fIle at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 7 July 1992, the minutes of which meeting are on fIle at City Hall; and . WHEREAS, Applicant's request for conditional use permit and variances were considered by the CIty Council at their regular meeting on 10 August 1992, at which time the Planner's memoranda and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. That the Subject Property is located in an R-IA single-family residential zoning district. 2. That the City Zoning Code requires a fifty foot front yard setback and twenty foot side yard setbacks for school buildings. 3. That the Applicant has assembled parcels of land totalling 21.37 acres, 6.4 acres of which is occupied by the school. 3E . . 4. That the Applicant proposes to add on to the existing 45,169 square foot building another 19,892 square feet for a total of 65,061 square feet. 5. That the existing building is only 14 feet from the east lot line of the site and the Applicant has requested a six-foot variance in order to maintain the existing building line. 6. That the six-foot variance is necessary to maintain the alignment of corridors within the building, which enhances safety and security for elementary school students. 7. That the parking lot in front of the building encroaches into the right-of-way of Smithtown Road and existing parking on the west side of the site is located within two feet of the west side lot line. 8. That the Applicant agrees to remove any parking area located within the right- of-way, but requests a thirty-five foot variance in order to allow day-to-day traffic to park in front of the building. Such parking will minimize conflicts between traffic and recreational activities of school children, thereby enhancing safety for students. 9. That the front yard setback variance and side yard setback variance for the parking are necessary to provide a safe and efficient loading area for school buses. 10. That removal of parking within the right-of-way improves the conformity of the site to the City Zoning Code. 11. That the drainage plan proposed by the Applicant mitigates existing drainage problems on adjoining properties. 12. That the Applicant's landscape plan minimizes the impacts of the variances on adjoining properties. 13. enclosure. That the Applicant proposes to locate his trash facilities within a masonry CONCLUSIONS 1. That Applicant has satisfied the criteria for the grant of a variance under Section 1201.05 of the Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes Section 462.375, Subd. 6(2). 2. That based upon the foregoing, the City Council hereby grants Applicant's request for variances as set forth above. 3. That based upon the foregoing, the City Council hereby grants Applicant's request for a conditional use permit subject to the following: . . a. Grading, drainage and erosion control shall comply with the recommendations of the City Engineer and the Minnehaha Creek Watershed District. b. Landscaping and site improvements must be completed prior to occupancy of the school addition. c. Construction hours are limited to between 7:00 a.m. and 7:00 p.m. weekdays and 8:00 a.m. to 6:00 p.m. on Saturdays. 4. That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADQPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of August, 1992. BarbaraJ.Bnmccl,Mayor ATIEST: James C. Hurm, City Administrator/Clerk . . LEGAL DESCRIPTION: "That part of the Southeast Quarter of the Northwest Quarter of Section 32, and that part of the Southwest Quarter of the Northeast Quarter of Section 32, all in Minnesota described as follows: Commencing at a point on the east-west quarter-section line of said Section 32 a distance of 1089.00 feet easterly from the southwest comer of said Southeast Quarter of the Northwest Quarter; thence northerly, parallel with the north-south quarter-section line of said Section 32, a distance of 856.55 feet to a Judicial Landmark set pursuant to Torrens Case No. 16413; thence easterly, parallel with said east-west quarter-section line 330.00 feet; thence southerly, parallel with said north-south quarter-section line to said east-west quarter-section line; thence westerly along said east-west quarter-section line to the point of beginning." EXHIBIT A . . RESOLUTION NO. A RESOLUTION GRANTING A CONDmONAL USE PERMIT FOR ADDmONAL ACCESSORY SPACE TO JOHN SJOVALL WHEREAS, JOHN SJOV ALL (Applicant) is the owner of real property located at 5935 Galpin Lake Road, in the City of Shorewood, County of Hennepin, legally described as: Lot 3, Block 1, Weyker Addition and WHEREAS, the Applicant has applied to the City for a Conditional Use Permit for the construction of a detached garage, the area of which, when added to the area of existing accessory space, will bring the accessory space up to 1726 square feet; and WHEREAS, the Shorewood City Code requires a Conditional Use Permit for the construction of accessory space exceedi.'1g 1200 square feet; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 29 July 1992, which memorandum is on me at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 4 August 1992, the minutes of which meeting are on me at 'City Hall; and WHEREAS, the Applicant's request was considered by the City Council at. their regular meeting on 10 August 1992, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and: comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. That the total proposed accessory space (1726 square feet) does not exceed the floor area above grade of the principal structure (2439 square feet). 3F . . 2. That the total area of accessory space does not exceed 10% of the minimum lot area for the R-1C Zoning District in which it is located (2,000 square feet). 3. That design and materials of the detached garage are consistent with the architectural character of the existing home. . 4. District. That the proposed garage complies with all setback requirements for the R-IC 5. That the Applicant is willing to remove a nonconforming steel structure attached to an existing garage located on the property. 6. the house. That the Applicant is willing to correct two nonconforming decks attached to CONCLUSION 1. That the application of John Sjovall for a Conditional Use Permit as set forth hereinabove be and hereby is granted. 2. That the C.D.P. is contingent upon removal of two nonconforming decks and the nonconforming steel shed within six months. 3. That the City Administrator/Clerk is hereby authorized and directed to provide a certified copy of this Resolution for f1ling with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 24th day of August, 1992. Barbara J. Brancel, Mayor ATIEST: James C. Hurm City Administrator/Clerk RESOLUTION NO. A RESOLUTION GRANTING A CONDmONAL USE PERMIT TO DEVELOP A SUBSTANDARD LOT, A LOT WIDTH VARIANCE AND A LOT AREA VARIANCE TO MICHAEL SCHAUB WHEREAS, Michael Schaub (Applicant) is the owner of real property located at 5185 Shady Island Road, in the City of Shorewood, County of Hennepin, State of Minnesota, legally described as follows: "Lot 24, except the easterly 5 feet thereof, Shady Island, Lake Minnetonka"; and WHEREAS, in April, 1992 an existing single-family dwelling located on the property was destroyed by fire; and WHEREAS, the Applicant proposes to build a new home on the subject property; and . WHEREAS, the subject lot does not comply with the lot width or area requirements of the R-IB/S zoning district in which it is located; and WHEREAS, the Applicant has applied for a conditional use permit (c.u.p.) to build on a substandard lot, and a five-foot variance to the lot width requirement, and a 6650 square foot variance to the lot area requirement; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 31 July 1992, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 4 August 1992, the minutes of which meeting are on file at City Hall; and . WHEREAS, the Applicant's request for a conditional use permit and variances was considered by the City Council at their regular meeting on 10 August 1992, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. That the Subject Property is located in an R-IB single-family residential zoning district and is also subject to the requirements of the "S" Shoreland District. 2. That the City Zoning Code requires that a nonconforming lot of record meet 70 percent of the width and area requirements of the zoning district in which it is located in order to be considered buildable. 3G . . 3. That the Applicant's lot is 70 feet wide which is 64 percent of the required lot width in the R-1B zoning district. 4. That the Applicant's lot is 14,350 square feet in area which is 48 percent of the lot area required in the R-1B zoning district. 5. That the City Code provides an exception for single-family homes to be rebuilt on nonconforming lots of record, provided that setbacks are complied with to the extent possible. 6. That the structure proposed to be constructed by the applicant complies with all setback requirements of the R-1B zoning district. 7. That the proposed structure is a reasonable use of the subject property and does not have an adverse affect on neighboring properties. 8. That the Applicant does not own property adjoining the subject property. CONCLUSIONS 1. That the Applicant has satisfied the criteria for the grant of a variance under Section 1201.05 of the Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes Section 462.375, Subd. 6(2). 2. That the Applicant has satisfied the criteria for the grant of a conditional use permit to build on a nonconforming lot of record. 3. That based upon the foregoing, the City Council hereby grants Applicant's request for a conditional use permit and variances as set forth above. 4. That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of August, 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm, City Administrator/Clerk AlIX) August 14, 1992 CERTIFIED PUBLIC ACCOUNTANTS AND CoNSULTANTS Mr. Al Rolek, Finance Director City of Shorewood 5755 Country Club Road Shorewood, MN 55331 . Dear Mr. Rolek: This letter will confirm our understanding of the services we are to provide for the City of Shorewood for the year ended December 31, 1992. We will audit the general purpose fmancial statements of the City of Shorewood as of and for the year ended December 31, 1992. Our audit will be made in accordance with generally accepted auditing standards and government auditing standards and will include tests of the accounting records of the City of Shorewood and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. . Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. Member of American Institute of Certified Public Accountants Private Companies Practice Section III EAST HICKORY SI1lEET, SUITE 302 PO. BOX ll66 MANKAlO, M1NNESOrA 1(,()()2.ll66 (101) 62\-2727 FAA 1101) )88.91l9 204 EAST PEARL STREET PO. BOX 341 OWA1ONNA. MINNESOfA 11060-0341 (501)111.9136 FAA 15(1)111.{)791 1060 NOKlHlAND PlAZA l800 WEST 80TII STREET MINNEAl'Ous, MINNESOTA l\4ll 16121 8l\-9090 FAA 16121 896-3620 3H City of Shorewood Page Two August 14, 1992 AflX) ~ CBmF1ED PuBuc Aa:ouNrAN1'3 AND CoNsu.TANr.; An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged an auditors. . We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your fmancial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control structure policies and procedures, the selection and application of accounting principles and the safeguarding of assets. . Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. Our fees for these services will be based on the actual time spent at our standard hourly rates, including travel and other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Based on our preliminary estimates, the fee will approximate $8,600 for the City. This estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional cost. . . City of Shorewood Page Three August 14, 1992 AID) ~ CemAED PuBuc AccouJ.rrANlS AND O:lNsutTANTS We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, ABDO, ABDO & EICK Certified Public Accountants :!~G!c~ Minn~~liS Office This letter correctly sets forth the understanding of the City of Shorewood. Signature: Title: Date: c~,'c: - 7 ,~~~ west hennepin human services planning board 41 00 vernon avenue south, st. louis park, minnesota 55416 920-5533 1993 Funding Request to the City of Shorewood . The West Hennepin Human Services Planning Board is requesting funding support from the City of Shorewood for its 1993 operating budget. Our request is for $1,302 at the rate of 22 cents per capita based on 1990 Census figures of 5,917. The 22 cents is the same rate we requested for 1992. We have appreciated the support of our member municipalities. It has been essential to us in order to be able to provide direct services such as energy assistance, emergency services, and energy conservation programs. In addition it allows us to plan and . advocate for human service needs of the residents of our member cities and for services being provided on a decentralized basis in local communities. We also work to bring a fairer share of human service tax dollars back into our communities. We realize the squeeze on local units of government and are very appreciative of your continuing commitment to us. Enclosed is some background information about West Hennepin Human Services. If you need more specific information, please contact Marcy Shapiro or Bruce Larson of our staff. Thank you. :.-.~. 3I . DIRECf SERVICES PROVIDED IN SHOREWOOD BY WEST HENNEPIN HUMAN SERVICES PLANNING BOARD: ENERGY ASSISTANCE (1991-1992 Proqram Year): Number of Individuals Amount Paid Crisis Assistance 6 $ 8,415.00 $ 474.00 Heating Assistance 49 TOTAL $ 8,889.00 -EMERGENCY SERVICES (1991): Number of Individuals 9 Assistance Paid $ 205.00 ENERGY CONSERVATION PROGRAM Number of Households Value of Services Total # households served in program 126 $ 16,380.00 1991 # served 34 $ 4,420.00 * . . MEMBERSHIP BENEFITS TO MUNICIP ALITIES The Planning Board's primary activitiesrelate to planning, research, coordinating, and, in general, advocating for the municipalities of West Hennepin County. The Planning Board provides the following services to its member municipalities: ' * a method for citizens, providers, and municipal representathes to be involved in Hennepin County human services decision-making. * information about human service needs and programs * leadership in the community for the eftecthe mobilization of community resources to meet human service needs * staffing assistance to the municipalities in areas of their involvement in human services as they may request it a referral system for citizens with human services needs and/or problems (Le. elderly, mentally ill, youth, etc.) * staffing assistance to community groups who want to organize a human services planning effbrt to meet specific needs or problems * the capability to do research on human service issues and needs * planning staff to participate in regional and county human services planning activitieson behalf of the municipalities * an avenue to bring county-wide services and programs into our local communities in order to provide better access to our citizens * assurance that effbrts are being made to coordinate the planning of human services delivery systems and to deter unnecessary duplication of services * the ability to make presentations on and provide information about human services needs and delivery systems in the area * the means to develop leadership and interest on the part of citizens to be involved in human services * a way to communicate the concern of the municipalities regarding human service issues to the providers and involved citizens of the area In general, to be available to the municipalities in areas where human services expertise is required. In addition, we provide direct services to the citizens of each municipality in the following areas: * energy conservation (Home 'Ener gy Check-ups) * energy assistance * emergency food, shelter, clothing fund * Mazebusters - a program to aid low income'; single parent families to move towards self- sufficiency west hennepin human services planning board 4100 vernon avenue south, st. louis park, minnesota 35416 920-5533 WEST HENNEPIN HUMAN SERVICES PLANNIN G BOARD INTR ODUCTION . West Hennepin Human Services Planning Board (WHHS) acts mainly as a planning and coordinating agency through which citizens are a part of the decision-making process in delivering needed health and social services for the 219 square mile West Hennepin area. It provides education, consultation and technical assistance on issues pertaining to human service delivery systems. It provides linkages between governmental units, consumers and service providers; increases awareness of available human service resources; identifies and advocates for needed services and improvements of the existing services system; and assists others in the development of human services programs. WHHS also coordinates the delivery of services when there is no other agency to do it. Our work in the Emergency Services Program, the House Doctor/ProjectAIR/Home Energy Check-up Program, and the Energy Assistance Program are examples of this. Weare working to promote programs such as the Community Energy Council programs that tie the needs of municipal effbrts with those of human services. WHHS is the only agency providing these planning and coordinating services to the West Hennepin area. We rely heavily on the involvement of volunteers to maximize cost efrectheness and increase citizen involvement. . We view ourselves as an advocate for the residents of our member cities. We work to make services more accessible on a decentralized basis and get a fair share of human tax service dollars back into our communities. This effbrt is critical for suburban residents to have equal opportunity and access to services as do their urban counterparts. We also work for the establishment of new or expanded services when a need is documented through our research and needs assessment process. PROGRAMS AND SERVICES Ener g:y Assistance Program There are t\\enty-fi..e decentralized intake sites operated by WHHS which area residents can apply for the Ener gy Assistance Program. During the 1991-1992 Ener gy Assistance Program, the following assistance was recehed by residents of Suburban Hennepin County through WHHS. The 1991-92 program year ended May 1, 1992. * 4,394 Suburban Hennepin households (this is 12,918 individuals) applied for heating assistance from our program. * $1,218,086 of heating grants was distributed to Suburban Hennepin residents; $64,000 for crisis heating assistance and 48,946 for energy-related repair. .~.. Emerszencv Services WHHS recehed Hennepin County funds for emergency food, shelter, clothing and transportation services. The program is delivered in cooperation with Interchurch Community Association, Interfaith Outreach, St. Louis Park Emergency Program and Westonka Community Action Net\\Ork as well as Home Free Shelter, Sojourner Shelter and 12 area police departments. In 1991, a total of $101,232 served 3,181 West Hennepin residents with food, 490 with shelter and rent, and 372 with clothing and other needs. Ener lZV Conservation Proszrams We provide the Project AIR/House Doctor (weatherization and audit program) and Home Energy Check-up Programs in 30 suburban cities. As part of these, we also have local Community Energy Councils to provide citizens advice to each program. This is funded by utilities and the State of Minnesota. .irectOIY of Services 40,000 copies of our mini-directory of human services have been distributed. We publish t\\O combination directories and how to guides: "Basic Tools: A Survival Skills Guide for the Unemployed and Underemployed" and "Home Sweet Home: A Guide to Help Find Affordable Housing." We also publish directories for clients of our Emergency Services Program and our Ener gy Assistance Program. Information and Referral We do an average of about 100 information and referral calls per month. Mazebusters . Mazebusters is an empowerment program for low income parents on AFDC in the West Hennepin Suburban area. It was funded by the McKnight Foundation as part of their Families in Poverty Initiathe. Participants in the program, "Mazebusters" are trained as peer counselors and information and referral specialists. Their job is to assist low income people in accessing available services. Weare currently seeking funding to continue the program.. Suburban Head Start Task Force This task force has as its goal to make Head Start available to suburban Hennepin residents. Since its inception, the number of Head Start kids coming from the suburbs has doubled, and for many western Hennepin communities, services are being provided in a more accessible way. West Hennepin Human Services Planning Board worked with suburban legislators to successfully gain funding for suburban Head Start and to begin the Learning Readiness Program. Service Coordination We provide assistance to a number of service coordination groups including: Emergency Service Providers, Mental Health AfteICare Providers, West Metro Interagency Transition Committee, West Suburban Interagency Early Intervention Committee, and Teens Alone. Housinl?: Advocacy Proiect Weare working to make afi>rdable housing a "front burner" issue in the suburbs through participation in coalition, acthe advocacy, and providing leadership in ef1brts to promote afi>rdable housing in suburban Hennepin. This year we establish "Community Builders," a low income housing development corporation. Lel?:islathe Al?:enda We have a legislathe agenda of eight categories and provide extenshe staff time to working on these issues. We work with and provide leadership to a number of coalitions on these issues. This past year we were concerned about local government aid cuts and the impact on local delivery of services. . Community Education Services WHHS conducts a variety of activitiesto inform the community of area human service needs, issues and availabilit)C Specific activities include information and referral calls, letters of support (after careful evaluation), technical assistance to area agencies and presentations to area community groups on issues such as human service resources, legislation, emergency needs and our service priority reports. . Accessibilityof Services WHHS advocates with decision makers such as Hennepin County and the State of Minnesota to provide service in a decentralized format to the residents of the West Hennepin County. This efi>rt is criticalfor suburban residents to have equal opportunity and access to services as do their urban counterparts. We also work for the establishment of new or expanded services when a need is documented through our research and needs assessment process. Examples of specific program development resulting from the past ef1brts of WHHS include: Community Action for Suburban Hennepin (CASH) which has brought in $250,000 of federal and state anti-poverty funds; Bridge West which provides crisis housing for youth; West Hennepin Community center for Mentally Handicapped Citizens; Domestic Abuse Intervention projects in several West Hennepin Cities: the MEED State Jobs Program; the Project AIR and Home Ener gy Check-up energy conservation programs; four suburban residential treatment programs for chronically mentally ill people; a food co-op in St. Louis Park; County and Federal funding for Emergency Service Program; the suburban federally funded Energy Assistance Program; Senior Health screening programs; Metro West Coordinated Transportation Project; Hennepin County Drug Abuse Prevention Center; parenting education programs in a number of school districts;Parents Anonymous group; suburban detox programs; and decentralized county programs such as the Ridgedale Community Center. In addition, we have efiecthely advocated with Hennepin County for continued funding of programs such as Pyramid Mental Health Center and Emplo yment Action Center. Community Social Services Act Process The Community Social Services Act Process varies from year-to-:<,ear depending upon the opportunities available for the gathering and analysis of data. The process by which the 1990 service priorities were formulated included the participation of hundreds of people. Specific activitiesincluded: * A review of local research including a local analysis of a County-wide Food Shelf Survey * A needs assessment of West Hennepin residents * An in-depth needs assessment of women coming out of treatment * Survey of area service providers on diversity . * A random survey of 600 Hennepin County residents on human service funding and taxation issues * Presentation of findings, priorities and issues to the Hennepin County Community Services management team and United Way planning department * Focus group interviews on: tmes and human service funding; the Working Poor; families with children in early childhood programs * Monitoring the Hennepin County budget * Release of t\\O reports . This year WHHSPB is doing a special project funded by the Carolyn Foundation to implement a Citizen Jury on the Hennepin County budget. This is a new method of citizen participation which utilizes randomly selected citizens in the process. Technical Assistance We provide technical assistance to an average of 10-15 agencies and organizations per month. Advisory Committees We serve on a number of advisory committees to provide a link to area services. V olunteer Hours During 1990, 12,000 volunteer hours were donated to WHHS Area Energy Assistance, the Board of Directors and Citizen Participation process. . . West tfennepin tfuman ier-vices VlanninQ I3var-d Annual t1iQhliQhts ,",une, 1~~1 tv ~uIY, 1~~~ . WHHS conducted the first-in-the-nation Citizens Jury on a governmental budget. Twenty- four citizens representing the adult population of Hennepin County held hearings, toured facilities, and deliberated various aspects of the County's budget. Their findings were released at a press conference on September 30, 1992. . A report called "West Hennepin Citizen Input on Community Service Priorities and Issues for 1993" was presented to Hennepin County Community Service Managers. A new aspect of this report was to include the personal stories of west suburban residents who need human services. . WHHS was an initiator and key technical advisor for The Minneapolis Foundation's commissioned study: "Citizen's Tools: The Search for Flexibility in Hennepin County's Finances." . . WHHS formed a partnership this year with the Urban Coalition. The partnership is to implement a project called the "Customers Voice" which has been funded by the Minneapolis Foundation. The program will explore methods to systematically involve consumers in the evaluation and design of services. The project will experiment with several methods in 1992-93. . A survey that collected data on runaway and homeless youth in West Hennepin was developed at WHHS. All 9th and 12th graders in the six West Hennepin area public school districts participated in the survey. . . In February, WHHS conducted focus groups involving over 20 laid-off professionals who are age 50 and over. This is a growing segment of the population due to corporate mergers, acquisitions, and down-sizing. \VHHS is continuing to meet with members of the focus groups to design innovative ways for them to return to the job market. . WHHS released a report on what happens to family reunification efforts when an AFDC parent gets chemical dependency treatment and the children are placed in foster care. The report is based on a project that WHHS conducted that provided funding to reunite families and was funded by C.A.S.H. The report was released at a community meeting. Rep. Karen Clark agreed to pursue waivers of federal regulations that currently prevent family reunification. . WHHS conducted an in-depth study on employment and wage trends in suburban Hennepin from 1978-1988 that revealed that suburban Hennepin is suffering from a "hidden depression" in which the skyrocketing employment growth the suburbs experienced during the 1980's. This trend was offset by a shift toward low-wage industries, resulting in a growing number of working persons seeking assistance from area services to meet their basic needs. The report was featured as a lead article in the Star Tribune newspaper and \VCCO Radio. 1 . . . The rise in the number of working poor persons in suburban Hennepin is a growing concern because WHHS believes that the well being of workers, their families, our communities and our economy are inextricably linked. In an attempt to address the root problems facing the working poor, WHHS has received planning money from the Northwest Area Foundation to initiate a research and collaboration effort to develop a model for business innovation and restructuring. The project is called Creative Innovations in Business, and its goals would be to upgrade jobs, restore wage and income growth and make a contribution towards putting the Minnesota economy on a high-skills, high-wage path. . WHHS completed two additional studies as part of the Working Poor project. The first, "Community Development Block Grants in Suburban Hennepin, 1987-1990" detailed the trends in the amounts and use of CDBG funds in suburban Hennepin. The second report, "Establishing Community Development Corporations in Suburban Hennepin: Creating Economic Development Strategies and Successful Businesses," examined the potential for the community development corporation model as a strategy for suburban Hennepin economic development. . WHHS is providing assistance to the newly-formed West Hennepin chapter of the MN Senior Federation - Metropolitan Region. Attendance at quarterly general meetings averages 300 people. . WHHS has been working with the Meadowbrook Action Committee, a St. Louis .Park neighborhood group, to fulfill their mission to develop and facilitate program which promote the empowerment of low-income families and individuals toward economic self- sufficiency. The Committee received a $50,000 grant from Hennepin County in February to run a program to employ unemployed residents in neighborhood maintenance and development projects. . Developed a legislative agenda for the 1992 session and advocated at the legislature for the items in agenda categories of initiatives in the agenda included children's issues; jobs; economic assistance; energy; food; housing; taxes and revenue; health care; mental health; criminal justice; lead abatement and transportation. . Continued to be an active member of Jobs Now Coalition, a state coalition of 40 organizations, and to be their administrative and fiscal agent. WHHS continues to be an active advocate at the state and county level for the development of quality jobs. . WHHS and the graduates of our Mazebusters Program advocated at the State Legislature for passage of a bill establishing Mazebusters pilot programs throughout the state. The legislation passed out of the Health and Human Services Policy Committees in both the House and Senate but did not receive the $350,000 necessary to implement the pilots. The Mazebuster's lobbying efforts were featured in the WCCO news segment, Eye on Minnesota. 2 . \VHHS continued to be an advocate for the expansion of Head Start in the suburbs through staff support of the Suburban Hennepin Head Start Access Committee. A new suburban site opened in Richfield and a site is being considered in the northwest suburbs. WHHS provided assistance to Senator Judy Traub in sponsoring a community meeting on the Learning Readiness Program. . One of the most exciting events this year was a conference on May 18, 1992 that WHHS organized and sponsored: "Hate Crimes, Racism, Bigotry, Discrimination...Tackling the Problems on the Front Lines." Attended by 240 people, the conference had as its keynote Federico Peiia, former Mayor of Denver, Colorado. The conference was partially funded by the Spring Hill Center Fund of The Minneapolis Foundation and was an opportunity for people from suburban Hennepin to understand the effects of racism in our communities. The conference and the issues raised received widespread coverage from suburban media. . . In June of 1991, WHHS organized the Suburban Hennepin Anti-Racism Committee. The committee has as its goal to provide leadership in undoing the effects of racism in suburban communities. The committee has been very active and has focused much of its attention on human rights commissions, racial incidents, and community education. . In May, 1992, the report "Minnesota Governments: Human Rights and Diversity Survey - Suburban Hennepin Report" was released. The report was co-sponsored by WHHS, the Suburban Hennepin Anti-Racism Committee, and the League of Minnesota Human Rights Commissions. A follow-up report covering the State of Minnesota will be released in August, 1992. . . The West Hennepin Mental Health Advisory Committee is composed of consumers of mental health services, providers, and community members. They sponsored a very successful community forum in May for Mental Health Month; are surveying consumers of mental health services on service availability after hospitalization; surveying police departments about dealing with mental health crises; and have developed a speakers bureau. . The \Vest Hennepin Mental Health Advisory Committee in conjunction with the other suburban mental health advisory committees sponsored a legislative forum where consumers and family members told their own stories about dealing with mental illness and the system to suburban legislators. . The Energy CENTS Coalition was brought together by WHHS in 1988 to address the energy needs of low income Minnesotans. It is a coalition of 34 low-income and energy organizations and is staffed by WHHS. Energy CENTS spearheaded a successful statewide lobbying effort and media campaign to prevent devastating cuts in the federal funding for the Low Income Home Energy Assistance Program. Energy CENTS worked successfully for the expansion of fuel funds in Minnesota and the establishment of a statewide fuel fund. The coalition received a grant from the Headwaters Foundation to do community organizing on low-income energy issues. .., .) . The Energy Assistance Program (EAP) serves suburban and rural Hennepin County. The program assists low income households in paying their home energy bills. EAP also has funds to assist low income homeowners with energy related repairs, such as fIxing furnaces, replacing broken windows and doors, etc. WHHS has had increases in the number of households served in each of the last four years. From fIscal year '88 to fIscal year '92 applications rose in the suburban area by 16 percent. During this same time period applications statewide have decreased by 7 percent. For the 1991-92 heating season, Energy Assistance served 4,394 households comprised of 12,918 individuals. Applications in the suburban area increased by about one-half percent, while statewide applications declined by 5 percent. Because of transportation difficulties in suburban Hennepin, WHHS has continued to operate the Energy Assistance program using over 20 decentralized sites. This is made possible through the assistance of approximately 60 volunteers who generously contribute over 4,000 hours per heating season. We have also published 4 issues of "Helping Hands" a quarterly newsletter for low income residents of suburban Hennepin County. . Because of delays in the funding for EAP this year WHHS was able to raise emergency funds for a small number of households and 500 gallons of fuel oil was donated assisting 3 families who would have been without heat without this donation. . In 1991, our Emergency Services Program provided food to 3,181 people; shelter and rent to 490 people; utility assistance to 326 people; clothing and prescription assistance to 46 people. This program is designed to provide assistance to people in crisis who are without other resources. It is a cooperative effort with STEP, Interfaith Outreach, Interchurch Community Association, and Westonka Community Action Network. . WHHS has been conducting an outreach campaign to west suburban police departments to inform them about the program and train them to provide emergency services after hours when the local provider is closed. . The Home Energy Check-up Program is a residential energy audit service providing a quick practical assessment of home energy usage, hands on instruction about weatherization techniques, a discussion of sensible conservation investments, a kit of materials and a follow up visit or call. Northern States Power sponsors this program which is free to its residential customers. WHHS has provided 2000 residential energy conservation audits in over 18 suburban hennepin communities since January, 1991 and over 5,200 audits since the program start in 1986. . Successfully applied to the Minnesota Housing Finance Agency for a $13,000 Capacity Building Grant to assist WHHS to more effectively address the housing' needs of low income persons and families within its service area by establishing a nonprofit housing corporation and developing plans to create affordable housing for low income households. 4 . Founded Community Builders, a new nonprofit corporation established to provide long term affordable housing and economic opportunity for low income households. . Established an informal agreement with Project in Pride for Living to jointly pursue the development of low income housing projects in our service area. . . WHHS assisted in obtaining funds from the special needs housing program of the Minnesota Housing Finance Agency and acted as the general contractor using this $22,000 grant to rehabilitate a single family home to be used by homeless families as shelter. This project was a collaborative effort with the City of Hopkins and Simpson Transitional Housing. . Collaborated with the City of Hopkins on a successful application to the department of housing and urban development for a $100,000 HOPE I Planning Grant to empower public housing residents in hopkins to become homeowners. This grant will be used to develop a resident organization, study the feasibility of homeownership, provide training and counseling for home buying, identify ways to provide economic self-sufficiency and assess rehabilitation needs of housing to be purchased. . . WHHS obtained funding commitments from the private industry councils of Hennepin, Scott and Carver counties to support the development and printing of an updated edition of "Basic Tools: Survival Skills for the Unemployed and Underemployed". . As part of our efforts at providing coordination, WHHS actively participates in organizations and coalition. Some examples where staff are on the Board of Directors are the Minnesota Housing Partnership, the Minnesota Council of Non-Profits, the Minnesota Council of Local Energy Officials, the Bridge, Employment Action Center, the Minnesota Community Action Association, etc. . After a several year information gathering and vision development process, WHHS completed a five-year long range plan which will shape our direction and activities over the next five years. As part of this process we developed a values statement for the organization. The development of the long range plan was a participatory process with ideas gathered from many parts of the community. 5 . . . WHHS has made a stronger effort this past year to get professional assistance with public relations. During our Citizen Jury Process, we were provided such assistance by the Jefferson Center, and two public relations companies have donated time to specific projects during the year. WHHS hired Tom Helgeson, a public relations consultant to work with us on developing our agency image. . The Board of Directors held its annual retreat and focused on diversity. As a result of the retreat, goals were set for internal action within WHHS as well as providing leadership in the Community. . Attention was paid the past year to internal operations including revision of policies, such as the revision of the by-laws, financial policies, etc. The WHHS Board entered into a planning process to find a more accessible office space. . As part of our office space planning process, WHHS convened service providers to discuss co-location of services. We are in a process of exploring ways that agencies can locate together as well as be more closely linked in their work when they are at separate locations. 6 A special thank you to the following for financial or in-kind contributions which supported the activities of \Vest Hennepin Human Services Planning Board during the past year: . Hennepin County . Community Action for Suburban Hennepin . City of Deephaven . Minneapolis Foundation - Undesignated . City of Hopkins Funds: Spring Hill Center Fund . City of Independence . Minnegasco . City of Long Lake . Northern States Power . City of Maple Plain . Minnesota Department of Public Service . City of Medina . Federal Emergency Management . City of Minnetonka Administration City of Orono . Jefferson Center . City of Plymouth . Formative Engineering . City of Shorewood . Northwest Area Foundation . City of Spring Park . Gannett Foundation . City of St. Louis Park . Headwaters Foundation . City of Tonka Bay . U.S. Dept. of Housing and Urban . City of \Vayzata Development . City of Woodland . Minnesota Housing and Finance Agency . Minnesota Department of Jobs and . Hennepin County Private Industry Council Training . Carver County Private Industry Council . St. Louis Park Public Schools/ . Scott Countv Private Industrv Council . - - Community Education Department . Wayzata Community Church Women's . Carolyn Foundation Fellowship Minnesota Council of Non-profits; Bremer Foundation; Center for Urban and Regional Affairs; Citizens Independent Bank St. Louis Park; Bill Clark Oil Company; Kisch Oil Company; Klaers Oil: Local Oil; Midwest Gas Company; Natural Resources/Self Reliance Center; Rollins Oil Company; Rettinger Brothers Oil; Sipe and Gray Oil Company; W. Gordon Smith Company; Waconia Farm Supply; William McCoy Petroleum; \Vright Hennepin Electric; Monica Nassif of the Nassif Group; Rebecca Stack of Concept Communications; Larry Greenberg and Carol Kindschi; plus individuals who generously donated to our fuel fund. 7 1991-1992 BOARD :MEMBERS . Frank Altman Dexter Andrews Florence Bogle Irene Bryant Therese Crisman Guy Detlefsen Pat Gray Linn Hammerlund Mary Hathaway Yale Hicks David Isle Eric Larrson Darcel Lewis J an Levin Pat Meyer Levy Rev. Dick Lundy Bob Malooly Alecia McDonald-Cox Dr. James McDonough LaDean McWilliams Steve Mumma Michael Noble Grace Norris Kate Perkins Mary Perkins Sally Polk Amy Samuelson Dr. Dan Schumacher Laura Sissala Patty Strong Joy Tierney Arlo Vande Vegte Anita Vogel Rhonda Wilkens Dale Woodbeck STAFF . Marcy Shapiro, Executive Director Bruce Larson, Assistant Director Lois Gunderson, Senior Planner Logan Sommers, Office Manager Bob Cameron, Accountant Erica Schmiel, Policy and Program Analyst Patty Ferguson, Assistant EAP Coordinator, Programmer/Analyst Lisa Cohen, Energy Assistance Director, Mazebusters Coordinator Bernard Turner, EAP Eligibility Technician Rita Williams, EAP Eligibility Technician Dian Whelan, EAP Eligibility Technician Dawn Kauffman, EAP Eligibility Technician Joanne Schmeltzer, EAP Phone Coordinator/Office Supervisor Barbara Ritchie, EAP Volunteer Coordinator Peter Brunsberg, Energy Conservation Technician Jimmy Sparks, Energy Conservation Technician Greg Carlson, Energy Conservation Technician Bob Sauerer Energy Conservation Technician , 0 7 MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (6121 474-3236 MEMO TO: Mayor and City Council FROM: street Reconstruction Financing Task Force Members: Robert McDougal, James Finstuen, and Robert Shaw Kristi stover, Council Liaison Robert Bean, Planning Commission Liaison James C. Hurm, City Administrator Joel Dresel, city Engineer Al Rolek, Finance Director . DATE: August 18, 1992 RE: Final Report This report is the result of the charge assigned the street Reconstruction Financing Task Force in the "Purpose" and "Objectives'" portion of Resolution No. 54-92 dated June 8, 1992. The Task Force met on June 24th and 30th; JulYl11th and 28th; and August 11th. The Task Forces conclusions are as follows: Obiective 1 - Define a reconstructed street. The Task Force defines maintenance as patching, seal-coating, and overlay. Reconstruction is defined as any street improvement over and above these maintenance functions. . When the City determines that a street should be reconstructed it would be rebuilt to its current width. Current width could be adjusted by the city Council upon request of the property owners or by the Council following public hearing if traffic counts or safety considerations suggest wider street is warranted. The Task Force broke the streets down into four categories: 1) MSAjCollector 28'+ Curb & Gutter 2) Standard Local 24'+ Curb & Gutter where necessary 3) Substandard Local 20-24' Curb & Gutter where necessary 4) Other Less than 20' Curb & Gutter where necessary A Residential Community on Lake Minnetonka's South Shore 5 . . Objective 2 - Review street reconstruction needs and review funding options. The Task Force determined that the only two feasible funding sources are from the ci ty , s general fund and from special assessments to abutting property owners. Projections show that replacing streets on a forty year cycle would be a tremendous drain on the City's general fund. obi ecti ve 3 - Develop a program to match proj ected revenues with projected needs. It is very difficult to project when a street is going to break up. Perhaps a pavement management system could be utilized to attempt to make better proj ections of street needs. The Task Force however believes that it is likely that the needs in the foreseeable future will be greater than our current revenues will handle. Obiective 4 - Propose a fair and equitable method and procedure of financing reconstruction of streets. The Task Force recommends that an assessment procedure be established for the reconstruction of streets. We found in our analysis that utilizing only general funds results in high valued properties paying a disproportionately high portion of street improvement costs throughout the City. Some form of special assessments to pay for street improvements is very standard in municipalities throughout the state of Minnesota. A special assessment procedure would require a public hearing. This gives the property owner a formal way to offer input into the reconstruction of the street. In addition there is a fairness argument to consider. Should a resident who just paid for a new street be required, through the general property taxes, to pay for street improvements throughout the City for the next forty years? Perhaps those residents who abut a street which is being approved should be required to pay a percentage of that improvement. The Task Force recommends that the special assessment rate be established at 33 percent of the costs of a standard 24 foot street width a rural cross-section (no curb and gutter). Each resident, no matter which of the four categories they would fall, would be required to pay this same rate established annually by the City Council after study and recommendation by the City Engineer. That means that in any one year any street of the City which is being reconstructed whether it be a 28 foot MSA road with curb and gutter, or a 20 foot local road with no curb and gutter would pay the same rate. Again it is worth noting that any changes to the current width or street standard would have to be made by the City Council only after public hearing. 2 . . The last question considered by the Task Force was "Method of Assessment". In establishing a policy for this it is recommended that the guiding principle should be: Special assessments may be levied only upon property receiving a special benefit from the improvement. In Minnesota, the Constitution and courts apply this general rule by placing the following limitations upon the power to levy special assessments: 1) the rate must be uniform and equal upon all property receiving special benefit: 2) the assessment must be confined to property specially benefited; and 3) the amount of the assessment must not exceed the special benefit. A survey of methods used by municipalities similar in nature to Shorewood indicated that some have chosen to determine the "Method of Assessment" on a project basis in view of the fact that the "Front Footage" method may be most equitable in some cases and the "unit" method in others. Following in depth discussion the Task Force recommends that the City of Shorewood and its citizens and property owners would be best served by choosing this course. In doing so, it would be necessary to develop policies for applying both methods. It is the opinion of the Task Force that its assignment as defined in Resolution No. 54-92, has been satisfied in his report. al/taskforce.st 3 MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Planning Commission, Mayor and City' Council .~ FROM: Brad Nielsen DATE: 30 July 1992 RE: Summit Creek Homes, Inc. - Variance for a Private Road FILE NO.: 405 (92.15) BACKGROUND . Summit Creek Homes, Inc. has purchased three undeveloped lots in the Shady Hills subdivision (see Site Location map - Exhibit A, attached). Due to severe topography on the site (see Exhibit B) the builder proposes to build a private road to serve the three lots. Although Shorewood' s City Code allbws two lots to share a common driveway, a private road serving!hree lots requires a variance. . The property is zoned R-1C, Single-Family Residential and contains approximately 92,000 square feet of area. The lots are all larger than the 20,000 square foot requirement for the R -1 C district: Lot 5 - 27,200 sq. ft. ~ Lot 6 - 33,600 II II Lot 7 - 31,200 II " The applicant's grading plan (Exhibit C) shows how the private road will branch off to serve the three sites. It should be noted that most 'of the grading has been done to build a driveway to serve Lots 6 and 7. The applicant has signed an agreement stating that Lot 5 would not be sold until the driveway issue has been resolved. A Residential Community on Lake Minnetonka's South Shore 7B--/ .:; / . . Re: Summit Creek Homes, Inc. Variance for Private Road 30 July 1992 ANALYSIS/RECOMMENDATION r Shady Hills was platted in the mid 50's.' Presumably lots like this would rlot be platted today, or at least site access would be resolved in the platting process. ,As it now exists, . . however, the proposed private road is considered to be 'the best solu~onfor providing access to the three lots. i The alternative would be two or three'individ~al.driveways which would 'result in considerably greater site alteration and worse driveways than constructing th~ single road. . . \ / i ' \ ( " . This being the case, it is recommended that the private ~oad be appro~ed subject to the following conditions: c' i '- . . ' ! ; ~ ~< 1. \ / - . \ Although the proposed grades on'the road comply with the maximums for private roads, the width does not comply with Uniform Fire Code requirements. It is recommended that the road be widened at the north end to 20 feet. This width should be maintained beyond the 'driveway for Lot5. ~' 2. This plan should be revised to provide an adequate turn-around for emergency vehicles at the south end of the road. 3. The grading and drainage plan/must be approved by the City Engineer and the Minnehaha Creek Watershed District. 4. The applicant must obtain a letter from the Watershed District stating that the low wet area on the property is not protected by the Wetland Conservation Act of 1991. It should be noted that this area does not appear as a designated wetland on '~ Shorewood's Wetland map. "5. Graded slopes must not exceed 3:1. Since the east side of the southerly end of the r'driveway exceeds this slightly~. the applicant should correct it or provide a landscape / plan, prepared by a registered .landscape architect, to protect the disturbed slope. . ' 6. The City Attorney must approve the easement/maintenance agreements for the private road. . / If you have any questions relative to this matter, please do not hesitate to contact my office. cc: Jim Hurm Joel Dresel Tim Keane Gary Carlson - 2 - LO} .--"'1 ~ . ~ lIlI ~ I ( I) ------j :C) .'" 'Gt I I I 121 :~ ~- ~ \ -.: ... !a..__L79:.!___ , 112.'7 I ~ LOT 27 I ( 19) I I ~~ (23) \ (22) I , <t'~ I I I \ \ 5 \ 252.69 (12) ... W {r\~O '} (38) .... ... 175' ..... 27 ~ ...J 23) '" w ..~::...~. IT5' .... '" <0 0 fli ~ <0 '" ( I) Nag' 17' 11'[ I (.... 00 .<:o"! 8 . ..... I .<:01; - n.:t ( ") <fl' f.(l 2 .,; ..p. ...::.,. 6-1'3- RD iii /;;-', ~ y-' V <or ~\j' 2" I (29) ~ (28) "-. f'/. -0. il S' :I III (1)~.tJ 27'3, )'. % ,y (3) ( 4) -.~- :t:) ~i ~ b s.:) '" ')<'. t._J >>1.7 325 ( 57) 6~ .~to (58) ,., ,.: .J .- l on '" ":% n 3J " ,.) ~ ._ :n ., ., ,,~ fl o (30) 2640.U:' RES Exhibit A SITE LOCATION Summit Creek Homes - Private Road Variance ( -'f-,. I Exhibit B EXISTING TOPOGRAPHY { iCTBACK lNFORMAnoN (CITY OF SHOREWOOO) ZOtED R1-C . NcY"t h l::; <:I: C ~ FRONT SETBACl< .. 35 FEET REAR SETBACl< .. 40 FEET SIDE SETBACl< .. 10 FEET 1.. w L:J " - C - 0 0:: ~ j ~ '1~1""~ a . I \"~'::z: I \ , \. -r- "'7"0 ~ ~ -~._- ~~~~;jS ~. . --, - - -!-- .''', "':"" "'" '"'" // i '~/~,!,jr,i i ; /j /\i,' I i/ I, /\, I , //./ i ' : ,,' y..jy,. f .: : ... -.\ / ,..-: j .: : / /'/.' ./j //:,1,/ / r-- ~, J//:'j/ il - -L--/ ! ! / , /_'"'111 -___ / _____If -- ..-/. ! '\ 12" PVC W~RAP ~ -I '?)\, " ',~ Exhibit C PROPOSED GRADING AND DRIVEWAY PLAN . . SUMMIT CREEK HOMES INCORPORATED A DEVELOPMENT AND CONSTRUCfION CORPORATION 1660 soum HIGHWAY 100, SUITE 523 ST. LOUIS PARK, MINNESOTA 55416 LIC # 0003909 July 3rd, 1992 The City of Shorewood Planning Commission Dear Planning Commission: It is the request of Summit Creek Homes, Inc., the owner of Block 4, Lots 5, 6, and 7, Shady Hills, that you provide a variance to allow the use of the common private drive for Lots 6 & 7, to be shared with Lot 5. The topography of Lot 5 creates a unusual hardship and prevents the construction of a separate driveway to access the building pad area without the importation and placement of an excessive amount of fill along with extensive deforestation, the addition of retaining walls and an additional access to Shady Hills Circle in order to create a reasonable driveway. This would not only be impractical but would also require inconvenience to the adjoining property to the north. We trust that you will honor our request. Should you have any further questions or concerns we would be happy to address them. Homes, Inc blb/GC cc: Ronald Walsh, Esq. file shvr Exhibit D APPLICANT'S REOUEST LETTER Dated 3 July 1992 . . ? 0 - v July 25,1992 Planning commission City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Reference: Public Hearing-Summit Creek Homes/Shady Hills Circle Dear Commission Members, We live at 5385 Shady Hills Circle, immediately adjacent to the subject properties. Since we will be unable to attend the hearings, we would appreciate your consideration of our written concerns. First, since the road is already in, the hearings seem to be of little value. Also, as we understood by discussions with the City Office, most of the work was accomplished before proper permits were issued and even after warnings by the City Building Inspector. Those kind of actions by the builder concern us and in our opinion should negatively affect future accommodations to the builder. On a the issue presented on the Public Hearing Notice, we also have several concerns: 1) The driveway that is in place to serve the three lots will be a problem in the winter time. There is going to be a significant amount of snow that will have to be removed from this large driveway onto one location on Shady Hills Circle. Also in snowy or slippery conditions no one would enter the drive with the low probability of getting out. This will result in cars from three homes parking on shady Hills Circle until the roads and drives are cleared. This will be a problem to the city as they plow the roads and to the neighbors as they try to gain access to their driveways on a narrow curved part of the road. 2) With three home sites, we question how the builder plans to deal with the water that accumulates at the low point of the lots. The current water is an accumulation from the normal rainfall we have had recently. Although this may not have a direct bearing on the current question, it may have a direct affect on available home sites. Although this may not be an registered wetland area, it has always been a collection point for runoff for which there is no drainage available. We would ask you to carefully consider these concerns and turndown the request for the drive to serve three lots. Thank you for your consideration of this matter. We would be glad to answer any questions before the hearing. s~nser..ely~ I~ E a:.-'Vx'~{!'<:i~ ~r& tfrol Anderson 5385 Shady Hills Circle Shorewood, MN 55331 474-5762 Exhibit E RESIDENT CORRESPONDENCE Letter from Andersons, dated 25 July 1992 AUG - 3 1992 .~:_.=~=~~==~~.da~~_~~~_IJ~~lJ _ _______._~_~ti._. ~~__ ___ .. _. ~_ . ._. '_.__._-_ ~~_-___.&i<<~~ .-y-_\dxL.--~~ - . ~ ~~. XiLLL ~ ..... ._._...__......._-~_.- .. - '. ." -.---,.. . ..-- ". .n., ..d --- .~-- .. ....... --. --'c.- - -. ""- ...---. . _ -_...... . ... ..- . . . . ~tb. . 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TW. <!. ............._.__...._y..__..._._._____._._.__n_._.___....__....---...--...----------.. ~~:_ .-_=--t;J'-:-~.::T::-- Il~;l----~~/J-- -' -~~-~--.-..------- ;;;------- 0:2J~~~~~~-d-~~--a.-- ....., ......... .. ." .' .......____<-LLJ_______..... --~~-:~-=.~-:=~~-~ ..~~~~=- ~~ ~~.~. /. - , ~ _.__..___ ____.._ .._~.' _ .. _ ._._.._.~~.._.._. ..6___ .... ... ... ----.--....-..--- = . :~~=--~_~.~~--J-:--.~-.---. --j" -:/..... ';'.. ..2.0..~ft~~~.--........-.-~.. .._.~--.._...... ............-.-----..--------.-. --. .......---.--.... '''--'.-''-----. -..--..-.... -. ..:- ......~1rJiiZ(f;=ZZJ-~--~~=--~.--~--~-------- MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne , Rob DaughertY,- Daniel Lewis' CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236u MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: - Brad Nielsen . DATE: 14 August 1992 RE: Summit Creek Homes - Variance for Private Road FILE NO.: 405 (92.15) The above-referenced_J~uest was tabled at the 4 August Planning Commission meeting pending resolution of several issues raised in our 30 July staff report. At the Planning Commission's direction, the applicant has submitted a revised plan for the proposed road (see Exhibit A, attached). Also attached are reports from the City Engineer (Exhibit B) and City. Attorney (Exhibit C). We have not forwarded the maintenance and easement agreement. If you are interested in reviewing the document, please call me on Monday and I will get a copy to you. . The revised plan addresses, for the most part, the issues previously raised. The applicant has not, however, satisfactorily addressed the emergency vehicle turn-around recommended to be located at the bottom of the road. Consequently, City. staff has sketched one alternative on the applicant's plan (shown in dashed lines). This concept should be incorporated into a fmal construction plan by the applicant's engineer. The Watershed District has been contacted relative to determining whether the low area on ,the property is protected by the Wetland Conservation Act of 1991. They-will not make such a determination. Instead they require that the applicant's registered civil engineer make the determation for their review. Hopefully the applicant will have a report from his engineer at the meeting on Tuesday. Subject to the City Engineer's recommendations, the turn-around being incorporated on a final plan, and a negative determination on the wetland issue, it is recommended that the applicant's request for a variance for a private road be granted. cc: Jim Hurm Tim Keane Joel Dresel Gary Carlson A Residential Community on Lake Minnetonka's South Shore 713,;L ..,....~...... "'. J"U)I"jG _'n (OG:: OF ",: . . ~<~ / n_ / ,/ / / _.................~.. tl1)4 ................. ..... .............~.. -..-....-...... ..........-.-.-..-...- . ...:......-.-. ..........~..- ,.- ...-......... ......,..... -........ .............-....... ------~.-. / / "'" ""'n, n_., ! i i Pol. ST~.=0+75 P.1. ELJ.=972.92 V.C.=~10' M=O.~6' I j! ~/~/' ~~ ~~ .~ ,- ./,,,...-...-. j J~/ \ i \OL,LE' 0 BIT. CURB (TYP.) 4" R , i \, ! \. i , I \ 3:1 (TYt.) \ I \ \ \ / / /" \ I ", \ ! \ i \...= .../ {\ .,' 97 4.8:t EX~ q <..[ CJ Q::- G.J l.:J h.'1 ~~ Q ~ <[' C.J . . AUG 14 '92 10:27 OSM MPLS, MN P.l 1 O\'Ul=& t WI. AsSociates, Inc. 2021 East Hennepin Avenue Minneapolis. MN 5M 13 612-3.31-8660 FAX 3.31-3806 Engineers Architects Planners Swveyors August 13) 1992 Mr. Brad Nielsen Oty Planner City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Mr. Nielsen: Post.lt'" brand tax transmittal memo 75n To Re: Plan Review Shady Hills Driveway Grading Plan OSM Project No. 4590.00 We have reviewed a grading plan dated June 1, 1992, prepared for Mr. Gary Carlson by West \-V ood Professional Services InC., as revised in an August 13, 1992, facsimile transmission. We have the following comments regarding this plan: 1. We recommend that the 12 inch PVC driveway culverts be a minimum of 12 inch corrugated metal pipe (C1'!P) with flared end sections and rip rap. The applicant should demonstrate that a 12 inch diameter pipe is sufficient to handle the flows from the north and west. 2. There is still insufficient turn around room for a tandem axle emergency vehicle. We recommend a roadway scheme which incorporates at least a 50 foot radius for turn around purposes. 3. The main driveway should have a one or two percent cross slope to allow some of the drainage onto the yards prior to reaching the bottom of the driveway. 4. The applicant should provide proof from a registered engineer that they are not filling in any wetlands. 5. Turf establishment and erosion control should be provided for. 6. Drainage south out of Lot 7 must not be obstructed. It should be noted that the lowest house opening on this lot will likely be above elevation 967. . Sincerely, tJ,chiL1i t f) ::Liual Oilpmlunir; E:npIOYd , ,JAt- '5 P. LARKIN ROBERT L.. HOFFIl4AN ,JACK F. DALY O. KeNNETH LINDGREN GERAL.D H. F'UEDELL ALLAN E. MULLIGAN ,JAMES C. ERICKSON EDwARD ,J. DRISCOLL. GENE N. FULLER .JOHN O. FULLMER ROBERT E. BOYLe FRANK l. HARVEY CHARLes S. MODELL CHRISTOPHER ..J. DIETZEN JOHN R. BEATTIE L.INDA H. FISHER THOMAS P. STOLTMAN MICHAEL C. .JACKMAN ..I0HN e. DIEHL .JON S. SWIERZEWSKI THOMAS ..J. FLYNN JAMES P. QUINN ToeD 1. FREEMAN PETER K. seCK .JEROME H. KAHNKE SHERRILL R. OMAN GERALD L.. SECK .JOHN B. LUNDQUIST OAYLE NOLAN CILIBERTO. THOMAS S. HUMPHREY, ,JR. MICHAEL T. MCKIM .JOHN A. COTTER- BEATRICE A. ROTHWEILER LARKIN. HOFFHAN. DALY & LINDGREN. LTD. August 10, 1992 . Mr. Brad Nielsen Planning Director City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 ATTORN e:ys AT I..AW 1500 NORWEST FINANCIAL CENTER 7900 XERXES AVENUE SOUTH BLOOMINGTON. MINNESOTA 55431 TELEPHONE 16121 635-3800 FAX 16121 696-3333 Re: Shady Hills - Declaration of Easements and Restrictions Dear Brad: FILE COpy PAUL B. PLUNKETT ALAN I.. KILDOW KATHLEEN M. NEWMAN MICHAEL B. LEBARON GREGORY E. KORSTAO GARY A. "AN CLEVE- DANI!:L L. BOWLES TODD N. VLATKOVleM TIMOTHY,J. MCMANUS TIMOTHY J. KEANE DONNA L. ROBACK ""CHAEl. W. SCHLEY MICHAEL A. ROBERTSON LISA A. GRAY GARY A. RENNEKE SHANNON K. MCCAMBRIDGE CHRISTOPHER ..J. HARRtSTHAL WILLIAM C. GRIF'FtTH. ..JR. JOHN ,J. STEF'F'ENHAGEN DANIEL. W. voss MARK A.. RURIK ,JOHN R. HILL JAMES K. MARTIN THOMAS J. SEYMOUR MICHAEL J. SMITH FREDERICK K. HAUSER III MARY 1[, VOS LOREN A. SINGER LARRY D. MARTIN OF' COUNSEL WENDELL R. ANDERSON JOSEPH GITIS RICHARD A. NORoaYE .,ALSO ADMITTED IN WISCONSIN At your request I have reviewed the Declaration of Easements and Restrictions prepared for the developer, Summit Creek Homes, relating to Lots 5, 6, and 7, Shady Hills. The documents are in order and do satisfactorily address the issues we discussed, particularly those relating to rights of access and maintenance responsibilities. Please .call me if you have any questions. Sincerely, ljL Timothy J. Keane, LARKIN, HOFFMAN, for DALY & LINDGREN, kw cc: Ron Walsh Ltd. ~ib'l+ c MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF - SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: - 18 August 1992 RE: Summit Creek Homes - Private Road FILE NO. 405 (92.15) Mr. Carlson has agreed to comply with all of the recommendations of this office and the City Engineer. In addition his engineer has identified on his grading plan the area which must be protected under the Wetland Conservation Act (see Exhibits A and B). It should be noted that some material has been pushed into the wetland area and some erosion has deposited sediment into it. The wetland area must be cleaned out immediately and erosion control barriers must be installed prior to any further work on the site. . cc: Jim Hurm Joel Dresel Tim Keane Gary Carlson Ron Walsh / ,. A Residential Community on Lake Minnetonka's South Shore 7.8,3 OF ~HOREWOOD) -.---------.-------.----..---.-- I ( (- ft \ Westwood Professional Services, Inc. F I L E r: ...... '.~ ':._ \ ....::...J ' lJUt .' '" ~n(; , .1...,.;-- 11 lr/;') August 13, 1992 14180 Trunk Hwy. 5 Eden Prairie. MN 55344 612.937-5150 Mr. Bradley J. Nielsen City Planner City of Shorewood 5755 Country Club Road Shorewood, MN 55331 FAX 612-937.5822 Ref: 92216 Dear Mr. Nielsen: . As you requested and on behalf of Mr. Gary Carlson, I have reviewed the construction plan and site conditions on lots 5, 6, and 7, which are located southwest of and outside the loop of Shady Hills Circle, for the presence of wetlands. Wetlands were delineated according to the Federal Manual for Identifvinq and Delineatinq Jurisdictional Wetlands, (Federal Interagency Committee for Wetland Delineation, 1989), which is cited in the statutes of Minnesota's Wetland Conservation Act of 1991. The site contains a small, isolated palustrine partially forested wetland, which is dominated by boxelder and green ash and is situated in the area between the driveways that will access lots 5 and 6. I placed eight stakes in the field to delineate the wetland edge. At its broadest dimensions, the wetland basin measures approximately 90 feet on a north-south orientation and 55 feet on an east-west orientation. The area encompassed by this wetland basin is thus slightly less than 5,000 square feet, or about 0.1 acre. . Based on my field review and measurements to the wetland boundaries from the large oak tree to be preserved, I believe the wetland will be avoided while developing and constructing access to both lots 5 and 6. The enclosed grading plan shows the location of the wetland and involves no wetland encroachment. Although site development may involve some excavation and erosion control to enhance the visual value of the existing wetland basin, such excavation will be performed in a manner that will guard against depositing any excess material within the stakeq,!wetland limits. Erosion control will involve riprap and landscaping a~ound and outside of the wetland edge to help prevent the basin from silting in. Considering the foregoing design considerations adopted by Mr. Gary Carlson to avoid any wetland fill, we submit that site development will not require certification of wetland replacement under the Wetland Conservation Act of 1991. We understand the Act declares a prohibition on wetland filling, draining, and burning for the interim period of January 1, 1992, to July 1, 1993, but that nothing in the Interim Guidelines for the Act specifically regulates excavation in wetlands. t:~,,~ ,,~ t (:)-\ WestwOod ProfeSSIonal ServIces. lnc_ IS an equal ooportunlty em~oyer . . Mr. Bradley J. Nielsen August 13, 1992 Page 2 If you would like any further information or have any questions regarding the development of lots 5, 6, and 7 off of Shady Hills Circle, please feel free to call. Sincerely, WESTWOOD PROFESSIONAL SERVICES, INC. -;U- ~- Robin P. Bouta Wildlife Biologist enclosure: grading plan cc: Dennis Marhula - Westwood Professional Services, Inc. Gary Carlson - Landowner / , L"hl, b~t 1;-2- . . MAYOR Barb Brancel COUNCI L Krist; Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: . Mayor and City Council FROM: James C. Hurm, City Administrator iff DATE: . August 20, 1992 RE: Improvement of Lilac Lane " It looks at this point as though the City of Chanhassen has reached an agreement with the developer and will be going ahead with improvements of Teton Lane/Lilac Lane area. The improvements to Lilac Lane will include street reconstruction to a width of 28 feet with storm sewer. These improvements will address safety concerns associated with the increased traffic resulting from the new subdivision. In meetings with Chanhassen city staff we stated that Lilac Lane was not on our immediate list for overlay. In addition, the very few Shorewood residents who live along Lilac Lane are opposed to the project largely because they are not happy with the increased traffic resulting from the new subdivision. Joel Dresel will review the plans carefully to assure Shorewood's area residents concerns are addressed and may be able to report to the ci ty Council at the September 14th meeting. Our Council will need to approve the plans. The City of Shorewood has a five year Capital Improvement Program, and any major improvement project (over $5,000) which the City would participate in would need to go through our capital Improvement process. For these reasons I indicated the ci ty Council would be unlikely to approve any Shorewood financial participation beyond the cost of a simply overlay. In working with Don Zdrazil and Joel Dresel we are determining a fair contribution toward the improvement of Lilac Lane would be $4,800. We feel this is reasonable and that it is less than 10% of the total cost of the project. Lilac Lane is largely within the City of Shorewood. The result would be a new street with drainage which will need very little maintenance for many years to come. It is a good investment for the City and a good faith jesture to a neighboring municipality. JCH.al A Residential Community on Lake Minnetonka's South Shore ~ \ ~\j~ \ ,C;-:) \... \.J C ITV OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 August 13, 1992 . Mr. James Hurm City Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 . Following the completion of the public h~ 'ng at ../fir regular meeting on July 13, 1992, the City Council approved a modified pu~lic improve~ent project for the Teton Lane/Lilac Lane area. The developer of the proposed Ithilien s~pdivision, located immediately west of Teton Lane and South of Lilac 4ne, has agreed to.construct all of the improvements (roadway, curb and gutter, storm sewer, sanitary sewer and watermain) as described in the feasibility study prepared by Engelhardt & Associates under private contract at their expense. The proposed improyements to Lilac Lane between Teton Lane and County Road 17 will remain a public improvement project which was officially ordered on July 13, 1992. The proposed roadway/and storm sewer improvements to Lilac Lane are estimated to cost $54,982 (street construction- $31,283, storm sewer construction - $23,699) as presented in the feasibility study. Re: Lilac Lane Improvement Project No. Dear Mr. Hurm: ,...;.:...'.:...;:.."."...::.'......"........ ....'.:..,'. .,::""",:. :"','" <. , , ,:i;:~::'>' As we have discussed previously, the improved Lilac Lane road segment will exist within the corporate boundaries of both the' City of. Shorewo()d .and.. the City' of Chanhassen. Lilac Lane is proposed to be improved to a width of 28 feet, It is my understanding that your street maintenance department would have likely placed a bituminous overlay on Lilac Lane within the next few years. It is also my understanding that this bituminous overlay and associated repair maintenance to Lilac Lane between Teton Lane and County Road 17 would cost approximately $4,800. Taking into consideration that the City of Shorewood has been maintaining Lilac Lane in the past and will continue to provide winter maintenance of this roadway following the improvements, I would like to propose that the City of Shorewood contribute to this project $4,800 corresponding to the cost of a bituminous ~ ~., PRINTED ON RECYCLED PAPER . . Mr. James Hurm August 13, 1992 Page 2 overlay and associated repair maintenance. The City of Chanhassen would in turn agree to improve Wac Lane from Teton Lane to County Road 17 as proposed and assume long- term repair maintenance of this road segment. I would like to request that you and your staff consider this cost-sharing proposal and present it to your City Council for approval at the next appropriate meeting. If you should have any questions on comments on this matter or need additional information, please feel free to contact me at 937-1900. Sincerely, CITY OF CHANHASSEN Charles . Fo1ch, P.E. City Engineer CDF:ktm c: Don Ashworth, City Manager Dave Hempel, Sr. Engineering Technician Bill Engelhardt, Engelhardt & Associates SOUTH LAKE MINNETONKA PUBLIC SAFElY DEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 RICHARD A YOUNG Chief of Police (612) 474-3261 HEHOB~NDJ1H To: Coordinating Committee City Administrators Chief Youn~ August 10, - 1;~ From: Date: ~ Subject: 1993 Budget - Coordinating Committee Recommendation ~ Enclosed is the South Lake Minnetonka Public Safety Department 1993 budget recommendation from the Coordinating Committee. The Joint Powers Agreement states that a budget determination must be completed by September 1st or the budget remains the same as the past year. I would urge action on this recommendation as soon as possible. The total budget, as recommended, will result in an increase of 2.91% over last year. If you have any questions, please contact me and I will attempt to answer them as soon as possible. Thanks! Serving Souzh Lake Minnetonka Col7'll'TlWUties of Excelsior, Greenwood, Shorewood and Tonka Bay ~ . . SOUTH LAKE HINNETONKA PUBLIC SAFETY DEPARTMENT 1993 BUDGET Coordinating Committee Recommendation 10 - Salaries 11 - Salaries - overtime 12 - Salaries - parttime 13 - Professional Services 20 - Communications 21 - Printing & Publishing 22 - Utilities 23 - Travel, Conferences & Schools 24 - Maintenance 27 - Care of Persons 28 - Cleaning & Waste Removal 30 - Office Supplies 33 - Motor Fuels 37 - Uniforms 39 - General Supplies 40 - Rent 41 - Insurance 43 - Subscriptions & Memberships 45 - Pensions & Benefits 48 - Special Projects 51 - Building Expense 52 - Furniture & Equipment 53 - Vehicles TOTAL $612,800 29,300 38,200 2,500 15,000 4,000 14,650 6,000 13,000 100 4,200 3,750 17,000 5,000 8,000 41,200 55,000 600 126,350 9,372 1,500 6,000 36,250 1,049,772 . . State Aid Transfer From Contingency Interest Property Insurance Rabate Park Patrol Court Overtime Civil Defense Training Sale of Vehicles Accident Reports Fingerprints Photocopies Report Copies Miscellaneous CITY Excelsior Greenwood Shorewood Tonka Bay BUDGET $925,472 925,472 925,472 925,472 INCOME TOTAL (57,500) (20,000) (4,000) (7,200) (10,500) (6,000) (4,000) (4,500) (8,000) (500) (100) (200) (800) (1,000) (124,300) GRAND TOTAL 925,472 % TOTAL SHARE .323 .088 .421 .168 298,927.46 81,441.54 389,623.71 155,479.30 City 1992 Contributions Excelsior Greenwood Shorewood Tonka Bay 294,054.75 80,033.25 376,785.75 148,376.25 . . SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT BUDGET NARRATIVE FOR 1993 EXPENSES 10-Salaries $612,800 The department has completed union negotiations for 1993. There are also several officers due for longevity increases. This amount should be almost exact. In 1992, the salary line item will be less than expected due to the worker's compensation lost time injury to Officer Cobb which may last three months or more. 11-Salaries - Overtime $29,300 This category includes all holiday overtime and regular overtime. It is based upon the negotiated wage increase. It also includes court overtime. The revenue for court overtime is shown under anticipated income. July 4th is not included. Overtime has been held down over the past three years with the help of a $30,000 Traffic Grant. That grant will expire late in 1992. It is not anticipated that another grant will be forthcoming. 12-Salaries - Part Time $38,200 This line item covers part time secretarial help to assist the Administrative Clerk. With increased mandatory state requirements, an amazing increase in walk in and telephone requests and the increase in police calls, much additional work is required in the office. The part time positions are essential to accomplish the necessary and required job tasks. There are two of these positions. This category also includes the Excelsior Park Patrol and Dockmaster. A revenue is shown under anticipated income. This line item will be slightly less than normal in 1992 due to a pregnancy leave by one of the part time clerk/typists. 13-Professional Services $2,500 This account covers the audit required by state statutes, physical and psychological exams and all legal services that are required by the department. This line item has been caused to increase in late 1991 and early 1992 due to the accidental shooting involving Officer Erickson and the resulting increased legal and psychological costs. In 1992, we have also already required some court time of our attorney to answer a small claims action against the department. Should legal assistance be used more than anticipated, this line item would skyrocket in costs. Legal fees account for only $500 of the total budget request. 20-Communications $15,000 This account covers all costs associated with necessary radio communications equipment required by the department. We have not yet received the costs from Hennepin County for 1993. The slightly higher costs are due to an increase in state fees paid through the county which took effect in mid 1992. 21-Printing & Publishing $4,000 This section covers all correspondence and necessary report keeping functions. Expected expenses in this category include stationery, envelopes, report forms, warning citations, legal and professional publications. New or changed state and federal reporting requirements always necessitate new forms. Sales tax will cause an increase in this category. ~ 22-Utilities $14,650 This account covers all utilities. Rate increases are expected. Sales tax will also cause an increase in this category, which causes a much larger than normal increase in this line item. . 23-Travel, Conferences & Schools $6,000 This account covers all departmental training programs. The cost of training is expensive; however, litigation is much more so. It is imperative that we continue to provide the best possible training for our personnel. There has been little increase in this category over the past ten years. Recent State and federal mandated training require additional expenditures. This line item also covers local meeting costs and parking fees for court, etc. 24-Maintenance $13,000 Funds disbursed from this category provide for the maintenance of departmental equipment. All automotive repairs, along with office equipment and departmental radio service, are covered in this classification. Radar units require scheduled calibration and are paid for from this account. Maintenance contracts on the typewriters, copy machine and computers are in this category. Assuming we continue with the vehicle replacement program we should be able to hold this line item down. However, if the vehicles are not replaced as proposed, this line item should be increased. Sales tax on auto parts will cause an increase also. 27-Care of Persons $100 This account covers care of prisoners. No increase is requested in this line item. 28-Cleaning and Waste Removal $4,200 This category covers all janitorial services and waste removal. A slight increase is due to increased janitorial fees. . . 30-0ffice Supplies $3,750 This section covers all necessary office supplies for maintaining the operation. It also includes all postage expenses. The increase in this line item is due entirely to the new sales tax. 33-Motor Fuels $17,000 This portion of the budget covers all fuels and lubricants for the department's vehicles. Optimistically, no increase is requested for this line item. 37-Uniforms $5,000 This line item covers replacement of the required uniform for all department personnel. The costs of uniform equipment have been escalating and an increase is necessary to cover these costs. 39-General Supplies $8,000 This category includes all items of a general nature required by the department. It includes ammunition, tires, first aid supplies, small tools, vehicle supplies and any and all items required for the general operation of the department. This line item has been historically under funded and this request is based on actual needs. The sales tax will greatly affect this category also. 40-Rent $41,200 This item covers the rent of the building. Also in this category are rents for the state CRT, Postage Meter, etc. A slight increase is made in this line item due to increased costs. 41-Insurance $55,000 Covered in this section is the insurance protection for: worker's compensation, general liability, automobile and professional liability. The umbrella liability policy has been previously dropped as has the secondary professional liability policy. Rates are unknown, partially due to the new workers compensation law. I do not know if we will benefit from that law. I hope to have more information prior to final action on this budget request. The 1992 policy rates will be known by July. 43-Subscriptions & Memberships $600 This area includes subscriptions to professional and legal journals. Memberships ~n area and national professional organizations are also taken from this category. A slight increase is requested for this line item due to subscription rate increases. 45-Pensions & Benefits $126,350 This line item is for hospital and life insurance, PERA and Social Security. The expected State Aid funding is shown as a revenue. . . 48-Special Projects $9,372 This section covers the required cash match for the federal drug enforcement grant administered through the state. This is the Southwest Metro Task Force made up of eight police agencies in this area. It also covers the departments fee to use CornerHouse, a child sexual abuse center. The increase is due to increased fees for CornerHouse. 51-Building Expense $1,500 This category covers any and all necessary expenditures for building repair. As the building ages, we have found the costs going up. Sales tax will also impact this category. 52-Furniture & Equipment $6,000 This line item of the budget is used for replacement and purchase of furniture and equipment. A major expense will be to upgrade our computer software to the new state and federal reporting formats that have been proposed. We also use this category to replace items that become inoperable. Replacement computer equipment is a large expense. We also need to purchase another fireproof file cabinet for department financial records and Coordinating Committee minutes and legals. Sales tax will affect this line and cause an increase on its own. 53-Vehicles $36,250 Three new (replacement) vehicles are requested. This also includes the expenses involved in preparing the new cars for police service. After meeting with the administrators, this budget item was changed to reflect 2 1/2 vehicles. It was anticipated that should we receive an unbudgeted property insurance rebate and/or a higher than budgeted State Aid amount, that money from 1992 would be used to buy the third vehicle in 1993. In each following budget year 2 1/2 cars would be budgeted. Every other year we need to replace three vehicles, instead of two, in order to maintain the fleet and avoid costly repairs and reduced resale values. . . INCOME State Aid $57,500 The state aid we received in 1991 was based upon 14 officers (one assigned and reimbursed by the Southwest Metro Drug Task Force). In 1992, the aid will be based upon 13 officers resulting in a decrease in state aid. Transfer from Contingency $20,000 I am recommending the same budgeted transfer as last year. Property Insurance Rebate $4,000.00 This is a complete unknown. While the rebates have been authorized and increased in the past three years, there is no guarantee on what the rebate will be, if any. After meeting with the administrators, this item was increased from $0 to $4,000. Workers Compo Audit $0.00 This is another complete unknown. The history of this item shows it to be unstable. Some years there is a rebate, other years an additional charge. The state legislature mandated coverage for all volunteer reserve officers in 1991. This is probably the reason for the amount owing in 1991. I have no idea what effect the alleged reduction in workers compensation rates will have on this line item. Interest $7,200 Due to falling interest rates, this line item has not reached budgeted amounts for the past three years. This years amount is based upon performance during the first quarter of 1992. Park Patrol $10,500 This is a reimbursement from the City of Excelsior for costs of the Park Patrol and Dockmaster. Expenditures of a like amount are budgeted under Salaries - Part Time. Court Overtime $6,000 This income is based upon an average of the past several years. It is impossible to accurately budget this very variable item. Civil Defense $4,000 This item has been consistent for the past several years. expect any change. In order to receive this money, training requirements must be met. I do not certain Training $4,500 After an increase in 1990, the state legislature has been taking away this money for other purposes, including to help the general fund. Exact amounts to be received are unknown. Sale of Vehicles $8,000 This category reflects the sale of three vehicles. In 1992, we sold two vehicles for $5,500 each. However, the 1993 vehicles sold will all be at least one year older and will bring much reduced prices. This may be an optimistic estimate. Accident Reports $500 This is an average of the past several years. ~ Fingerprints $100 While the first quarter of this year does not support this income, past performance indicates the income should reach this amount. Photocopies $200 Again, the first quarter does not support this income projection, past performance does. Report Copies $800 This income has usually managed to reach this level or slightly higher in past years. Miscellaneous $1,000 ~ An extremely volatile category. 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Ql ~ tI) +l E-l 'C t) ~ Ql 'l-l :> -.-l -.-l 0 C 01 :i1 ..-1 H -.-l ~ >. +l +l > Ql 01 +l ~ P. t) III 0 t) ~ Ql +l 1Il 1Il III 0 Q C 'l-l C P. 0 ~ ~ E-l E-l 'l-l ~ ~ Ql Po. -.-l 0 Ql ~ 0 +l ~ Po. 0 0 I'z1 Ql 1Il Ql Ql ~ +l ~ C 'C Ql 0 ~ Ql E-l +l ~ +l C P. .!< Ql .!< ~ -.-l -.-l Ql ..-1 01 +l 0 0 01 Q III III 0 ~ +l ~ ::s > III ~ 0 C 0 P. 1Il ::s +l 0 +l ~ ~ 0 C III 0 ..-1 ~ III 0 ..-1 .t: Ql ..-1 ~ Q) I:Q tI) E-l Po. ~ H Po. t) t) E-l tI) ~ rz.. Po. r.z:: ::e: Q Z . . ,~ ij\ \(:; 1 c.. MINUTES SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT Minutes of a special meeting of the Coordinating Committee of the South Lake Minnetonka Public Safety Department held at the South Lake Minnetonka Public Safety Department building, 810 Excelsior Boulevard, Excelsior, on August 7, 1992 at 12:00 noon. The meeting was called to order by Chairman Brancel at 12:25 p.m. Other members present were Albrecht, Crow and Haug. Chief Young, Lt. Hodgdon, Excelsior City Manager Greg Withers, Greenwood City Clerk Sandra Langley, Shorewood City Administrator James C. Hurm and Tonka Bay City Administrator David Callister were also present. Chairman Brancel stated the meeting was called for the purpose of reviewing the 1993 budget request and discussing the part time pay schedule. Chief Young explained that he had presented and recommended for approval a pay schedule reflecting a 2 1/2% pay increase. This was the same increase given to other employees of the police department. He explained that Mayor Haug had requested at a previous meeting that the merit pay be removed from the schedule. Chief Young explained, that upon researching the matter, he found that the department would be in violation of the pay equity law if they removed the merit pay from these employees. He said that previous to this year, four of the five male classes of employees and two of two female classes of employees received either longevity or performance pay. Using a formula mandated by the State of Minnesota, 125% of the female classes of employees as compared to the male classes of employees, received this type of pay. The law requires a margin of 80%. We were, therefore, in compliance. In 1992, however, changes have already been made where only three of the five male classes receive such pay and one of the two female classes receive it. At that level, we are at 83.33% or still in compliance. However, if we remove the performance pay from the last female class of employee, we will be at 0%. This would put us in violation of the law and subject us to heavy fines. After much discussion, Haug motioned, Albrecht seconded, to eliminate the part time merit pay, if possible. Motion passed, three ayes, one nay (Brancel). Albrecht stated the Chief must then write the Coordinating Committee a letter indicating that it was not possible to eliminate the merit pay, if that is the case. A motion by Haug J second by Albrecht, to approve the Chief's recommendation of a 2 1/2% increase in the part time pay schedule for 1992 and 1993 passed unanimously. Copy attached to official minutes. Chairman Brancel asked for approval of the July 29, 1992 special meeting minutes. Mayor Crow stated that the minutes should reflect that the Coordinating Committee will have as an agenda item for its October meeting, the Excelsior request for a task force to study the department, its costs and the funding formula. The minutes were approved as corrected and amended by Mayor Crow on a motion by Albrecht, second by Haug. Motion passed unanimously. . . Chairman Brancel stated the last item of business was to review the budget. It is the responsibility of the Coordinating Committee to make a recommendation to the participating cities on the budget. Chief Young began by relating the process the budget has been through to this point. There was much discussion about the budget. Each line item was reviewed by the Coordinating Committee. Chief Young and Lt. Hodgdon answered questions concerning the various line items. There was a question by Haug about the increase in the training line item. Chief Young explained that the legislature has recently mandated a lot more training. He explained that in 1982 this line item was $4,500 and had not increased to keep pace with training costs. He proposed cutting the increase by $1,000. Chief Young asked that if the reduction were made, consideration be given to using contingency monies during 1993 to complete any mandated training. There was a motion by Haug, second by Crow, to reduce the Travel, Conferences and Schools line item to $6,000. Motion passed unanimously. (Three ayes, Albrecht had to leave room for a telephone conference call.) Chief Young explained that the line item for vehicles had been cut to 2 1/2 vehicles after the administrators meeting. The proposal is to establish a vehicle fund which will have 2 1/2 vehicles budgeted annually. The budgets will then be equal from year to year and the department will be able to buy vehicles on a 3 - 2 yearly rotation. For 1993, the fund will receive up to 1/2 car ($7,500) in additional funds if the department receives, in 1992, any unbudgeted insurance rebate or police aid in excess of the budgeted amount. This will then put the department on the vehicle replacement schedule developed by the Chief. Chief Young also explained that an insurance fund was proposed. Into this fund would go any insurance rebates in the future. It would be a small self-insurance fund. As previously discussed, the department has gone to the variable Worker's Compensation insurance premium. In good years, a rebate will be received and in bad years an increased paYment will be required. These transactions would all come from the insurance fund. It is anticipated the insurance fund will be capped at a level to be determined by the Coordinating Committee in the future. Other items which would be taken from the insurance fund would be deductibles and/or replacement costs (the difference between the insurance paYment and the replacement cost) . Once the cap is reached, any excess funds accumulated would go into undesignated contingency. The policy deductibles may also be increased to lower premiums once this fund is established. The two funds will be established by the Coordinating Commi ttee at the October meeting. There was a motion by Crow, second by Brancel, to recommend to the City Councils approval of the budget at $925,472 cost to the cities. Motion passed unanimously. Amotion by Crow to adjourn, second by Brancel, passed unanimously. , ORDINANCE NO. - 92 CITY OF SHOREWOOO ORDINANCE ESTABLISHING CITY STORMWATER UTILITY, RATES, AND CHARGES THE CITY COUNCIL OF THE CITY OF SHOREWOOO, MINNESOTA, does ordain as follows: Section 1. FINDINGS AND DETERMINATIONS. . Subd. 1. In the exercise of its governmental authority and in order to promote the public health, safety, convenience, and general welfare, the City has constructed, operated, and maintained a surface water management system ("the system"). . This Chapter is adopted in the further exercise of such authority and for the same purposes. Subd. 2. The system, as constructed, heretofore has been financed and paid ~or through the imposition of ad valorem taxes. It is now necessary and desirable to provide an alternative method of recovering some or all of the future costs of improving, maintaining, and operating the system through the imposition of charges as provided in this Article. Subd. 3. In imposing charges, it is necessary to establish a methodology that undertakes to make them just and equitable. Taking into account the status of completion of the system, past methods of recovering system cost, the topography of the City and other relevant factors, it is determined that it would be just and equitable to assign responsibility for some or all of the future costs of operating, maintaining, and improving the system on the basis of the expected stormwater runoff from the various parcels of land within the City during a standard rainfall event. Subd. 4. Assigning costs and making charges based upon expected typical stormwater runoff cannot be done with mathematical precision but can only be accomplished within reasonable and practical limits. The provisions of this Chapter undertake to establish a reasonable and practical methodology for making such charges. Section 2. The City Code of the City of Shorewood is hereby amended as follows by adding Chapter 905 titled Stormwater Utility. Section 905.01: PtffiPOSE. The purpose of this section is to establish a Shorewood/Lake System Stormwater Management Utility (SMU). The following are the objectives of this special utility: /0 (a) Maintain and improve the present stormwater management system. (b) Improve the quality of water runoff to lakes which helps recharge aquifiers, control lake levels and decrease erosion and sediment to lakes. ' (c) Operate and maintain stormwater facilities to protect people and property. (d) Provide the resources to respond to small scale emergency drainage issues affecting residents. (e) Acquire land and/or construct stormwater detention and retention sites. (f) . Direct water from street surfaces which saves street maintenance costs. ~ (g) Encourage local watershed stormwater management improvement projects by supplementing funding from local watershed districts and other City sources. Section 905.02: ESTABLISHMENT OF STORMWATER DRAINAGE UTILITY. The municipal storm sewer system shall be operated as a public utility pursuant to Minnesota Statutes, Section 444.075. Pursuant thereto, the City establishes a stormwater drainage utility and authorizes the imposition of just and reasonable charges for the use and availability of storm sewer facilities subject to the provisions of this Section and Minnesota Statutes. Section 905.03: STORMWATERUTILITY RATES. ~ Subd. 1. Residential eqpivalent factor. Rates and charges for the use and availability of the system shall be determined through the use of a "Residential Equivalent Factor" ("REF"). For the purposes of this Section, one REF is defined as the ratio of the average volume of surface water runoff coming from one acre of land and subjected to a particular use, to the average volume of runoff coming from one acre of land subjected to typical single-family residential use within the City during a "standard rainfall event." For purposes of this Chapter, a standard rainfall event is defined as the l-year, 24 ho~r rainfall event of 2-3 inches as published by the u.S. Department of Agriculture's "Minnesota Hydrology Guide." Subd. 2. Stormwater drainaqe charqes. In determining charges the City Council shall by resolution establish a basic system rate to be charged against one acre of land having an REF of one. The charge to be made against each parcel of land shall then be determined by multiplying the REF for the parcel's zoning district classification times the parcel's 2. .. acreage t~mes the bas~c system rate. The REF's for land uses within the City and the billing classifications for such land uses are as follows: Classification Land Uses 1 Cemeteries, Parks, Golf Courses 2 Single-family and Duplex Residential a. <30,000 sq. ft. lot b. 30-50,000 sq. ft. lot c. 50,000 sq. ft. lot 3 Public and Private Schools and Institut~onal Uses au 0.70 0.70 1.00 1.30 1.30 4 Multiple-family Residential and Churches 1.70 . 5 Commercial 2.30 . Section 905.04: OTHER LAND USES. Other land uses not listed in the foregoing table shall be classified by the City Administrator or its designee by assigning them to classes most nearly like the listed uses, based upon estimated runoff volume for the standard rainfall event. An appeal from the City Administrator's determination of the property classification may be made to the City Council. Section 905.05: ADJUSTMENT OF CHARGES. The City Council may by resolution adopt policies providing for the adjustment of charges for parcels or groups of parcels, based upon land use data supplied by affected property owners, which data demonstrates a runoff volume for the standard rainfall event substantially different from the REF being used for the parcel or parcels. Such adjustment shall be made only upon recommendation of the City Administrator and shall not be made effective retroactively. . Section 905.06: EXEMPTIONS. Public street rights-of-way, public parks, public works facilities, and other City property are exempt from stormwater utility charges. Section 905.07: PAYMENT OF CHARGE. Subd. 1. Billinq: Statements for charges for stormwater utility use and service for a quarterly period shall be mailed to each property owner or user on or before the tenth day and shall be due and payable on or before the last day of the months of January, April, July and October following the quarterly period covered by the statements. 3. .. Subd. 2. DelinQuencies: After the last day of the month in which payment is due, a penalty of ten percent (10%) of the unpaid account balance will be assessed and added to the amount due on the account. Section 905.08: ESTABLISHMF.NT OF TAX LIEN. Any past due stormwater drainage fees in excess of ninety (90) days past due on October 1 of any year may be certified to the County Auditor for collection with real estate taxes in the following year pursuant to Minnesota Statutes, Section 444.075, Subd. 3. In addition, the City shall have the right to bring a civil action or pursue legal remedies to collect unpaid charges. Section 905.09: RECALCULATION OF CHARGES. If a property owner or person responsible for paying the stormwater drainage charge questions the correctness of such a .charge, such person may, upon application and documentation including submission of a property survey, have the determination of the charges recomputed by written request to the City Administrator or its designee. Such request shall be made within thirty (30) days of the mailing of the billing in question. Section 3. This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, this day of September, 1992. Barbara J. Brancel, Mayor . ATTEST: James C. Hurm City Administrator/Clerk TJK:HU3s 4. . . DRAFT NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERNz Notice is hereby given that the City Council of the City of Shorewood will hold a public hearing on Monday, September 14, 1992, at 7:30 p.m. or thereafter, in the Council Chambers of the City Hall of Shorewood at 5755 Country Club Road, to consider an ordinance amending Shorewood City Code Section 905 establishing a city stormwater utility, rates and charges. Written or oral comments by all persons desiring to be heard will be considered at the hearing by the City Council. ~. /s/ James .M-: Hurm City Administrator/Clerk City of ShorQwooa 1 " ;' T.JKzIK4s MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen . DATE: 20 August 1992 RE: Request to Close Radisson Entrance FILE NO.: Streets - Radisson Entrance Mr. Paul Seifert, a resident whose home is located at 5515 Radisson Entrance, has requested.. that the City close off the north end of Radisson Entrance where it connects with State Highway 7 (see Site Location map - Exhibit A, attached). His request is explained in a letter included herein as Exhibit B. . Although Mr. Seifert's request is consistent with the State Highway 7 Corridor Study which has been adopted by the City and MNDOT, there are issues which must be addressed prior to approval of the request. These include the design of the closure, provision of an adequate turn-around for. emergency vehicles and fmancing of the work. Staff will be prepared to discuss these issues at the 24 August meeting. BJN:ph cc: Jim Hurm Joel Drese1 Tim Keane Al Rolek / J A Residential Community on Lake Minnetonka's South Shore {(Q)(Q) ]I}) ~([J)1rA ~ ~ ] vs J7S ~ - North Scale 1" ~..--1 -r--.z 3h i.. -~ .: -7/1 ~--:7-7"i : A--_v" I / )', ~......o ~: -, "/ L Q L ~ =-" -i 1/ !/ : i I --' ---L-! >'~~iL I : , .~II " I - : I :. '"",~I ~_---1..-........~~: "'11 , "II JI (ST ALBANS BAY) - 1000' "" .~ CHRISTMAS LAKE ...-------1 " -------~- Exhibit A SITE LOCATION Radisson Entrance/State Highway 7 \r'~"~'--- \ CHANHASSEN ! . July 7, 1992 Mr. Brad Nielsen city of Shorewood 5155 country Club Road. Shorewood, MN 55331 I ! Subj.c~: Exit/In~.rs.c~ion of Hennepin Highway:? an4 Ra4iasoD Bn~ranc. I .' Cear Mr. Nielsen: ~hank you for your direction and advice relativ. to my request, on behalf of my neighbors, to close the exit road +rom Hennepin Highway 7 onto Radisson Entrance. ! Dackdr9un4 .' . I Radisson Entrance is a short street (approximatelY tWQ blocks long) connecting Radisson Road to Highway 7. o~er 15 years ago, Hennepin County modified this intersection to p~event cars trom going 9~to Highway 7 from Radisson Entrance yet! enabling cars going east on Highway 7 to exit onto Radisson Ehtrance. As indicated above, this modification was complete~ over 13 years ago. very few cars were ever observed using this exit from Highway 7. : I Apparently, two weeks ago the exit and entrancQ;intersection to/from Highway 7 from convention/Radisson road; areas (intersection approximately 1/4 mile east of Ra~isson Entrance and Highway 7) was closed as part of the Old Market! Road intersection. since this closure, significantly more cars are: cominq onto Radisson Entrance from Highway 7 because this ".hort cu1:" is considerably shorter than going up to the Old ~rket Road exit. i p~P9sal ; To close the intersection at Radisson EntrancQ and Hennepin I Highway 7. ! This closure is planned and included in the modifications to the Highway 7 and Christmas Lake Road intersection;: however, my tormal request is that we act immediately. Regretfully, neither I nor my neighbors anticipated this traffic shift and as a result we tailed to voice our concerns during the discussions and planning tor Old Market Road. Exhibit B REQUEST LEITER Dated 7 July 1992 ,~ 'd 6t:::t Z66t'tZ'LO ,r At 'to o I the suggestion of Brad Nielsen, I have resQa~ched accomplish this closure. the process ~h. ~roeelSS 1. t Hennepin County 'is agreeable to the closur$ of this intersection. Mr ~erry Humboldt (593-8516) advised me that for the closure to be accomplished, separate trom the upgrade of Christmas Lake Road, the city of ShorawQod would have to complete the majority of work. i 2. 1 Upon obtaining Shorewood's approval, our city applies to the Minnesota Permits Office of MDO~ with a to~al request "to close access to Radisson Entrance". The main contact is Mr. Bill Warden (2055 North Lillac Drive, Gold.n Valley, MN 55422). ! ! Included with this permit, some general pl,n is required. Terry Humboldt advised he will provide us with this plan and that. instead of a cul-de-sac at end of Radisson Entrance, the existing "hammer handlelt would work fine (.s it has for the last 15 years). i . 3. 4. Some final observations. . I ! Aesthetically, this is a low profile intersection so major costs for "aesthetics" are ,not *equired. We are desiring and requestin9 more ot a "fu~ctional close". I Due to this intersection only allowin9 ears going east to exit from Highway 7, little or no ~ardships will be involved for current uses and costs t~ clos8 should be modest. By the way, I'd like to oftet some portion ot the closure costs be paid by the neighbors affected. i re9ard to police, . . . This closure is insignificant with fire emergency access. . i Closure will reduce maintenance costsitor both state and city budgets. : ~hank you tor your attention to this matter. soon to discuss. I Iiwill telephone I JPS:tlt (l:pehlway7) ..... . ~ "~1::'':: :::6.';~.!:::.~~J IW~8 3aISlS~3 wo~~ fiLE COpy VINE HILL MARKEl' 19215 HIGHWAY 7 SHOREWOOD, MINNESarA 55331 J . ,'l., / _ .~ / /" '-'_0'0' /.' f_'./' V~~'J(. CI'IY COUNCIL CI'IY OF SHOREWOOD C/O BRAD NIElSEN 5755 COUNI'RY CLUB ROAD SHOREWOOD, MINNESOTA 55331 AUGUST 14, 1992 ~ ~\)~ \ \0.97- ,-' Honorable Councilmembers: . At this time, I would like to request an extension of the motion to table my plan for addition of a fueling facility at the above cited place of business. Due to slow responses regarding landscaping and grading plans, I do not have the additional details requested by council. Also, MN OOT has not provided details on the final elevations, if changed, of the frontage road. I believe that I will have details of my required changes within 30 . days and therefore that is the amotmt of time I am requesting. Thank you for your cooperation in this matter. I~ · J;;;Y:4 Ijames V. Pyle, OWner / Vine Hill Market ,. MUNICIPAL SERVICE DELIVERY OPTIONS IN THE LAKE MINNETONKA AREA JUNE, 1992 The Issue Loss of State Aids, increasing expenses, and demand for more and better services in a growing "anti- government" atmosphere faces the Lake Minnetonka area municipalities in the 1990's. Increasing property taxes adds to taxpayer dissatisfaction and may eventually lead to taxpayer revolt. There is a perception among some government officials and area residents that small communities should consolidate to become more cost effective, that there are economies of scale to be had by centralized government. Some local officials and area residents feel that we already "cooperate" and that consolidation is the final step in losing community identity. We can pat ourselves on the back for being leaders in efforts in municipal cooperation. But we can .lso challenge ourselves to do much more to meet the challenges facing us in the 1990's. The Chal1en~e Lake area municipalities cooperate and contract for services in literally hundreds of instances. Some of the "non-traditional" methods we can and do utilize to deliver services are: . Contracting with other local governments. . Contracting with the private and non-profit sectors. . Special purpose districts. . Pooling of labor for efficiency and increased specialization. . . Combining or centralizing fixed facilities and inventories. . Joint purchasing. . Cooperative agreements. Much more can be done to help us search for more efficient and effective ways to manage local governments. More can be done to take advantage of appropriate economies of scale. Various municipal services may be delivered most efficiently in varying scales, servicing different populations. Our challenge is to find the most appropriate service area for each municipal service. Weare challenged to provide more creative, cost effective options for local officials in providing "self determined" levels of municipal services. 1 ;4iJ-! UnderIyin~ Principles In order for any coordinated process identifying service delivery options to be successful, a number of underlying principles need to be understood and agreed upon. . City Council - It is essential that local elected officials are involved and take a leadership role. . Current success in cooperative ventures should be acknowledged. . Creative non-traditional options to delivering services and providing staff support should be embraced and given appropriate consideration. . . Close to constituents - Recent studies have concluded that a large number of competing local government units produce pressure for efficiency by individual awareness of a greater choice of public services available and by constraining the budget maximizing habits of bureaucrats. Governmental units can be compared to private sector monopolies which lead to high prices and high profits. Statistical research indicates that having a large number of local units of government will create competition.! In addition it should be noted that in small jurisdictions people can more readily recognize their elected official as their neighbor. . Cost of governance versus government - The primary cost of government relates to the cost for the provision of services--not the process of governance. At the local government level the cost of supporting City Councils, in the governance role, represents only a small fraction of the cost for providing public services. . Competition - is better than monopoly. David Osborne and Ted Gaebler, in their book Reinventing Government state that in the public sector "when costs have to be cut, we eliminate anything that smacks of duplication - assuming that consolidation will save money. Yet we know that monopoly in the private sector protects inefficiency and inhibits change...When service providers must compete, they keep their costs down, respond quickly to changing demands, and strive mightily to satisfy their customers. While most of us would prefer a comfortable . monopoly, competition drives us to embrace innovation and strive for excellence." They continue "...( competition) holds the key what will unlock a bureaucratic gridlock that hamstrings so many public agencies...competition between teams - between organizations - builds morale and encourages creativity". In explaining the difference between the public sector and private sector they say "the important distinction is not public versus private, it is monopoly versus competition: "where there is competition you get better results, more cost consciousness, and superior service delivery." . Community identity...maintaining local control - It is an underlying belief that big is not always better. Decentralized decision-making is as important as delivering services. It is no ones intent to encourage consolidation of local governments. In fact, this process could discourage municipal consolidations forced from above. If local officials determine, with good information, that consolidating municipalities is the correct action for them, so be it. Let it be known up front that this is in no way an aim of this process. 2 The Process - Identification of Service Deliverv Options Lake area municipalities can elevate efforts to work together to another level by identifying and re- forming service delivery boundaries into the most advantageous configurations. That is, determine the right size for each service delivery area. An Optimum Service Delivery Area study would attempt to answer: what is the optimum physical boundary of the service delivery area to most efficiently and effectively provide a service? And are there other "non-traditional" options? It would attempt to avoid the devastating downside of "downsizing" by focusing on cutting duplications and unnecessary work, putting quality first, and re-examining long held assumptions with an eye to maximizing effectiveness. An "optimum" study for the Lake Minnetonka area could analyze the services currently delivered by each of the fourteen cities around the Lake and could attempt to make judgements about the optimum size of service-providing entities needed to effectively, efficiently deliver each particular service. These judgements could be based on criteria that area cities develop. Such a Lake Minnetonka area study could be undertaken to develop cost effective delivery system options and staff support scenarios so individual municipalities could select among alternatives to best .eet their requirements. The study could be done ignoring municipal boundaries as much as possible. dministrators and elected officials could utilize the study to challenge traditional thinking and to challenge themselves to supply the service needs they identify in the most effective and efficient way possible. In undertaking such a study there are certain underlying assumptions which need to be agreed upon.2 . The likelihood of success of cooperative efforts is limited unless the parties exhibit flexibility and willingness to accept change. . In local government democracy it is nearly impossible to bundle services provided by local governments into neat packages and make them all nice and uniform. What works for one jurisdiction, reflecting the values of its citizens, may not be appropriate for others. .. We get better by experimenting with new methods and by trying new efficiencies. When we are punished/penalized or reprimanded for nonconformity, for trying new things (and sometimes failing) we are likely to move toward mediocrity rather than toward excellence. . Community history, orientation to the Lake and neighboring municipalities, population density, age of community, housing and economic base, value systems, financial resources, and orientation of political leadership are all part of the mix in determining the evolution of service delivery systems. There are many good reasons why contracting may be appropriate in one community and providing the service "in house" appropriate in another. There may be good reasons why what appears to be the cheapest way to provide a service may not be appropriate or "right" in a particular community. . It is better to initiate solutions to municipal issues at the municipal level than to have them mandated from above. 3 There are a number of stages to be undertaken for a study of this nature to be done successfully. The following is a checklist of tasks which need to be done. Concept Stage . Initial Contacts of Participants . Statement of Purpose . Objectives . Schedule . City Council Endorsements Study Framework Stage . . Set Geographic Boundaries . Determine Participants . Decide Organization & Chair... . Establish Financing . Define Study Limits . Set up Outside Staff Assistance (ie. internship) Research Stage . List all Service & Programs in Area with Providers, Providers Size; Likelihood of Growth or Decline; Current Budgets, Future Estimates and Sizing Parameters Findings . Define "Optimum Service Delivery Area" . Pros & Cons of Cooperation . Provider Framework . Provider Options . Recommendations . Public Review Stage . Public Information & Education . Public Forums . Cable TV Shows . Articles & Brochures Governing Body Direction . Receive Comments . Give Direction for Action . Establish a System to Measure Expectations & Monitor Results . Establish a Coordinating Committee to "maintain the challenge over time" 4 Framework to Maintain the Challenee over Time An informal committee of elected officials with no independent authority should be established. A Lake Minnetonka Area Municipal Coordinating Committee could be made up of one elected representative from each municipality. All elected officials would be invited to attend meetings. The committee could meet at least twice a year. The Coordinating Committee could provide a structure/method to generate and regenerate enthusiasm. Beyond keeping the mission of the program focused the purpose of the Coordinating Committee would be as follows: . Challenge - Continually challenge local officials to challenge themselves to consider creative "non-traditional" means to address their needs in the most effective and efficient way possible. The Coordinating Committee might be responsible for an annual report ranking each service provider (municipality) by cost per capita, per service. . Communicate - The "service delivery options" study should be kept current. Service delivery options should be communicated in a non-threatening fashion. Support and assistance should be offered in implementing desired options. e. Cooperate - Keep an ongoing avenue for a liaison relationship among City Councils. In a proactive fashion, develop and maintain a process which may head off the disfunction of "downsizing" government, the real threat of a property tax revolt, or forced consolidation from above. . Competition - Take advantage of a competitive spirit among neighboring municipal service providers. This could be done by establishing a method of monitoring and evaluating consumer. satisfaction and issuing an annual report card rating service satisfaction versus cost of the service. In the private sector this might be referred to as a customer service audit. . Creative, cost-saving and revenue producing ideas, when implemented, need to be monitored and evaluated. . Submitted by James C. Hurm Shorewood City Administrator . 1. Research provided bv a paper bv Kevin Locke. 3-11-92 2. These are some lessons learned from An Analvsis from Optimization as it Relates to the Size of a Local Government Service Deliverv Entities. a studv of Cooperative Ventures in New Brighten, Moundsview, Arden Hills, Saint Anthony and Shoreview (8- 28-91) 5 . . ~ STATE OF [NJ~rn~@u~ DEPARTMENT OF r.r: - -- ,- .~ -- NATURAL RESOURCES 500 LAFAYETTE ROAD · ST. PAUL, MINNESOTA · 55155-40 44 DNR INFORMATION (612) 296-6157 August 4, 1992 James C. Hurm City of Shorewood 5755 Country Club Road Shorewood, MN 5533". Dear Mr. Hurm: Congratulations I The Department of Natural Resources-Division of Forestry has recently received notification from the Small Business Administration (SBA) that your application for a Community Tree Planting Grant under the Natural Resources Development Program has been approved. Interest in this program has been tremendous and your project was one of only 32 community projects funded. You can surely be proud of having an approved projectl DNR District foresters will be conducting local reviews of the approved projects with a priority being given to Fall plantings. If your proposal needs any modifications, they will be made during this review. Grant agreements are being drafted by my staff and will be sent to you as soon as they are available. If there are any questions regarding the SBA grant program or your community's application, please contact Mr. Jonathan E. Stiegler, Urban Forestry Coordinator, at 612-772- 7563. Again, congratulations! I look forw.ard to seeing your project completed. a~ Gera d A. Rose State Forester AN EQUAL OPPORTUNITY EMPLOYER 14D-3 . . CITY OF HANOVER 11250 - 5TH STREET N.E. HANOVER, MINNESOTA 55341 (612) 497-3777 AUG - 5 \992, J If> ,.!" ~ r-.' : il~J~'YvJ(...'- 'V t #:/1 ;.r- G, V Dear City Official: I wish to extend to you a Minnesota Cities' regional Thursday, September 4th, at Street N.E. cordial invitation to meeting hosted by the the Hanover City Hall attend the City of located at League of Hanover on 11250 5th The afternoon program, beginning at 2:30 p.m. ,will ~over a variety of subjects during a roundtable discussion, including solid waste programs, "what cities around the state are doin~" and the new Transportation Utility Fee. At 3:30 p.m. a discussion will cover fire relief association activities and at 4:00 p.m. a presentation will address council/staff relations and the need for performance appraisals. Because of the importance of this subject the League is asking that at least one elected official from each city is present. The afternoon program, concluding at 5:00 p.m. will be followed by a social hour and then dinner at 6:15 p.m. Following a welcome to our city from myself, LMC President Larry Bakken will address the audience regarding the organization's focus for the coming year. After the President's message the League will present its new video followed by a discussion of legislative matters, including the status of the process to develop a new local government aid (LGA) formula. The meeting will conclude with door prizes, including a free registration to the 1993 annual conference in St. Cloud. To make reservations for your city, please return the enclosed registration form as soon as possible. In case of cancellations, please notify City Clerk Susan Vergin of any cancellations by August 28th. Your city will be billed for those who did not attend and did not cancel their reservations by the cancellation date. ~ I look forward to seeing you on Thursday, September 4th. Sincerely yours, ';IJ~~tU Maxine Ladda (5.11) Mayor of the City of Hanover ML/slv 14JJ-7 . . CITY OF HANOVER 11250 - 5TH STREET N.E. HANOVER, MINNESOTA 55341 (612) 497-3777 REGISTRATION FORM WE WILL HAVE CITY OFFICIALS ATTENDING THE REGIONAL MEETING IN HANOVER AND WE AGREE TO PAY FOR THESE MEALS UNLESS THE HOST CITY IS NOTIFIED OF ANY CHANGES BY AUGUST 28TH. NAMES / TITLES OF PERSONS ATTENDING: PERSON MAKING RESERVATIONS: CITY: PHONE: ( ) *NUMBER OF ATTENDEES X $10.00 REGISTRATION FEE = NUMBER OF ATTENDEES x $ 9.75 PRICE OF DINNER = *($10.00 REGISTRATION FEE APPLIES ONLY TO THE FIRST TEN REGISTRANTS) TOTAL PAYMENT ENCLOSED $ PLEASE MAKE CHECKS PAYABLE TO THE CITY OF HANOVER AND RETURN WITH REGISTRATION FORM TO: SUSAN VERGIN, CITY CLERK 11250 5TH STREET N.E. P.O. BOX 278 HANOVER, MN 55341 League of Minnesota Cities Afternoon Program 2:30 - 3:15 p.m. . 3:15 - 3:30 p.m. 3:30 - 4:00 p.m. 4:00 - 5:00 p.m. . 5:00 - 6:15 p.m. 6:15-7:00 p.m. . Evening Program 7:00 - 7:15 p.m. 7:15 - 7:30 p.m. 7:30 - 7:45 p.m. 7:45 - 8:45 p.m. 8:45 - 9:00 p.m. 183 University Ave. East St. Paul, MN 55101.2526 (612) 227.5600 (FAU(:221.o986) 1992 League of Minnesota cities Regional Meeting Program Round Table Discussion -Solid Waste Programs What cities around the state are doing New state mandates -Transportation utility Fee BREAK Relief Association Activities -Spending Relation Association funds What's legal, what isn't -Mayors and city clerks role in Relief Association activities council/Staff Relations -Performance appraisals Social Hour Dinner Welcome, Host city Mayor LMC President's Message -- Larry Bakken Mayor, Golden Valley LMC Video on city spending Local Government Aid (LGA) Discussion Legislative Candidates -- Questions & Answers Registration Prize Drawing/Close r- '(10 ~~~ WEST HENNEPIN RECYCLING COMMISSION Greenfield-independence-Long Lake-Loretta-Maple Plain-Medina-Orono 1620 Maple Ave. Maple Plain, MN 55359 476-0012 August 4, 1992 The Mayor and City Council of Shorewood: Household Hazardous Waste Collection Days Hennepin County is again hosting Household Hazardous Waste collection days for West Hennepin residents to be held at the ,Hennepin County Public Works site, 3880 .shoreline Drive'on Friday September 25 and saturday September 26 from 9 a.m. - '3 p.m. each day (see enclosed letter). Hennepin County will be providing trained sta'ff, a site coordinator ,all safety equipment and gear, training, "publici ty materials, tel1ts, and ultimately the proper disposal of a. large. variety of' household hazardous waste. This year Hennepin County will also' be providing' a- handout detailing household alternatives;. " . . . . West Hennepin" cities are requested to provide, a forklift and operator/s, food and beverage for workers and volunteers, safety officials, a local coordinator and volunteers to ,direct traffic, help unload, and stack batteries and tires. . . 'On Thursday, July 23. ,:representat:l vesfrom several West Hennepin cities and Hennepin. County staff met to begin organizing for this very important environmental protection event. In order to ensure a successful event; we need your help. . Would Shorewood be able to provide or recruit one volunteer 180r older- to work from 8:30 a.m.- 12:15 p.m. on Friday September25? The City of. MinnetOIlka Beach_ has already . agreed ,to procure a forklift and providedriyers, and the cities' of Mound and Minnetrista will secure volunteers for all day Saturday, so your volunteer would direct traffic, help unload, or stack batteries and tires on Friday morning. As' the local coordinator for this event, T thank you. for. your consideration of this request. I can be reached at 476-0012, but I. will phone, if I haven't heard from you by August 31. With. all West Hennepin cities. pulling together to support ,this event, we will' not only help provide the safe disposal of many household hazardous wastes, but demonstrate our concern for a safe environment for ourselves, as. well as the generations to come. Sincerely, a~' Amelia Kroeger- enclosure -1 Funded in} WHR.~ with 80% funding in} Hemll?pin County Print'" on "-I"''' (qv -5 f\UG - 5 \992 FALL 1992 COMMUNITY EVENT COLLECTIONS RESPONSIBILITIES FOR COMMUNITY EVENT COLLECTION . ~ITY COUNTY Project Coordinator Site Volunteers (18 and older) Insurance (policy coverage) Telephone Sanitary facilities Food and beverage for volunteers and workers Disposal of non-hazardous waste collected Safety officials Forklift and operator Public information coordination Coordinate traffic routes Disposal of household hazardous waste EPA ID number Program Director and County staff Training Publicity materials Emergency contingency plan Educational and survey materials Protective clothing and equipment Tire and battery collection Battery, tire and oil disposal Tents and other equipment . i:\corr\thomas\descrip:mf "" I)) ...J HENNEPIN - DEPARTMENT OF ENVIRONMENTAL MANAGEMENT 417 North Fifth Street Minneapolis, Minnesota 55401-1309 - io-.. Phone: (612) 348-6846 FAX: (612) 348-8532 June 22, 1992 JUN 2 4 1Gl'-'; ...\....:::~ Mr. Ron Moorse City Administrator City of Orono P. O. Box 66 Crystal Bay, Minnesota 55323 Dear Mr. Moorse: . Hennepin County would like to hold a community household hazardous waste event collection this fall in-the City of Orono. The County would like to host its Orono collection on the weekend of September 25 and 26 from 9:00 AM to 3:00 PM. The County woul d 1 i ke to use its Orono site at 3880 Shore 1 i ne Dri ve. The collection would be primarily for the cities around lake Minnetonka. The County will need the name of the coordinator for the City. like last year, the responsibil ities for the event will be divided between the City and the County. Attached is a listing of the City's responsibilities and the County's responsibilities. Details will have to be worked out between the County coordinator and your site coordinator. If you have any questions, please don't hesitate to call. We look forward to . working with you on the event collections in the fall of 1992. Sincerely, /~~,~ Lt D. Leick Director Enclosure cc: John Gerhardson, Director of Public Works '. HENNEPIN COUNTY " an equal opportunity employer August 20, 1992 west hennepin human services planning board 4100 vernon avenue south, st. louis park, minnesota 55416 920-5533 Mayor Barb Braneel City of Shorewood ttllO ~o/tll Vioto!;~ horewood, MN [;) Dear Mayor Branee1: We have been pleased to have the participation of Shorewood as a member of West Hennepin Human Serviees Planning Board. Shorewood is currently represented by Ramona Emmer and Marty Jakel. Both of these representatives have been on the Board for a number of years. Neither of these representatives has attended Board meetings for a very long period of time. AX>nsequently, Shorewood has not really had full representation on the Board. We ~ould like to have full representation so that Shorewood has a voice on our Board. We would suggest that the City of Shorewood take this opportunity to appoint two new representatives to the Board who would be able regularly attend Board meetings. We would be happy to suggest candidates if you need assistance in locating suitable representatives. Enclosed is some information about criteria for Board members to assist you in your selection. Please call me at our offiee if you have questions or need further information. Thank you for your attention to this matter. Sincerely, /5A-. .~- west hennepin human services planning board 4100 vernon avenue south, st. louis park, minnesota 55416 920-5533 MUNICIPAL MEMBERS OF WEST HENNEPIN HUMAN SERVICES PlANNING BOARD Suggested criteria for appointing citizens as municipal members of the West Hennepin Human Services Planning Board. . The individual should live or work in the municipality they represent. 2. He or She should have demonstrated an interest in one or more of the human service areas: Mental Health Mental Retardation Chemical Dependency Child Care Refugee Needs Services for the Handicapped Domestic Abuse Services Medical/Health Care Income Assistance/Maintenance Job Training/Employment Programs Child Welfare Services Services for Adolescents Services for the Elderly Services to Assist Low-Income People Energy Conservation Affordable Housing . 3. The appointed member must be willing to: attend board meetings once a month (usually held the first Tuesday of the month, in the evening, and at a community center in the West Suburban Area). serve on one committee of their choice (e.g. mental health advisory committee, citizen participation committee, etc.). report periodically to their city council about activities of the West Hennepin Human Services Planning Board. 4. The length of the appointment term is generally two years with the option of reappointment. The West Hennepin Human Services Planning Board is a community agency formed under a municipal Joint Powers Agreement dedicated to identifying human service needs of residents in West Suburban Hennepin County. It advocates for the development of services when needed and for improved access to services by residents in the area. The Board is composed of volunteer representatives from member municipalities, agencies located in the west suburban areas, and interested citizens. .~ CK NO CHECK APPROVAL LIST FOR AUGUST 24, 1992 COUNCIL MEETING TO WHOM ISSUED CHECKS ISSUED SINCE AUGUST 6. 1992 9740 9741 9742 9743 9744 9745 9746 9747 9748 9749 9750 9751 .52 53 9754 9755 9756 9757 9758 9759 9760 9761 9762 9763 9764 9765 9766 9767 ,"'iill68 ~69 9770 9771 9772 9773 9774 9775 9776 9777 9778 9779 9780 9781 9782 9783 9784 9785 9786 9787 9788 (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (G) (G) (L) (G) (L) (G) void Medcenters Health Plan Medica Choice Group Health, Inc. League of Mn cities Mn Mutual Life Commerical Life Ins. Co. AFSCME Council 14 Pera Pera First State Bank Void First State Bank Commissioner of Revenue Pera ICMA Retirement Trust City cty Credit Union AFSCME Local #224 Child Support Enforcemt Anoka cty supt/collect. Wendy Davis City of Excelsior James Hurm Susan Niccum Bradley Nielsen Joseph Pazandak Us Postmaster Bellboy Corporation Chippewa Springs Corp. Midwest Coca-Cola BottI. Day Distributing Griggs, Cooper and Co. Johnson Brothers Liquor Mn Bar Supply North Star Ice Ed Phillips and Sons QualityWine/Spirits Thorpe Distributing James Hurm Void Mn Dept of Revenue Mn Dept of Revenue Excelsior Florist Fina Fleet Fueling Interntl Conf-Bldg Off. Interstate Distib. Ctr. Metro Waste Control Comm Mn Suburban Publication Northern States Power CONTINUED NEXT PAGE PURPOSE August health insurance August health insurance August health insurance August dental insurance August disability insurance August life insurance August delta dental ins. Addtl life insurance Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Sec 125 reimbursement 2nd quarter water payment Sec 125 reimbursement Sec 125 reimbursement Sec 125 reimbursement Mileage Postage permit renewal fee Liquor purchases Wine purchases Misc purchases Beer andmisc purchases Liquor,wine,misc purchases Wine purchases Misc and-supplies purchases Misc purchases Liquor and wine purchases Liquor and wine purchases Beer and misc purchases Sec 125 reimbursement 2nd half June sales tax July sales tax Flower arraingements Gasoline purchases Membership fee-Pazandak Copier supplies July SAC charges Advertising utilities -1- AMOUNT 909.50 4,058.50 713.52 362.13 81. 00 47.93 224.00 42.00 35.00 74.68 5,894.60 1,006.58 1,885.83 616.28 165.00 131. 60 87.50 110.59 66.67_ 2,415.60 520.00 17.64 240.00 83.07 75.00 4,119.29 21. 32 887.35 7,757.92 3,783.73 862.49 313.71 668.16 556.04 1,740.74 13,165.45 36.04 5,583.87 12,480.49 114.69 348.47 75.00 60.00 2,648.25 185.00 2,199.18 CK NO - CHECK APPROVAL LIST FOR AUGUST 24, 1992 COUNCIL MEETING TO WHOM ISSUED CHECKS ISSUED SINCE AUGUST 6. 1992 9789 9790 9791 9792 9793 9794 9795 9796 9797 9798 9799 9800 9801 (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) Pepsi-Cola Company Us Postmaster US West Communications Bellboy Corporation Boyd Houser Candy/Tobac. East Side Beverage Co. Griggs, Cooper and Co. Hoops Trucking- Johnson Brothers Liquor Mark VII Mn Bar Supply Ed Phillips and Sons Quality Wine/Spirits PURPOSE Pop machine rental Postage permit renewal fee Telephone services Liquor purchases Misc and supplies purchases Beer and misc purchases Liquor,wine,misc purchases Liquor and wine purchases Liquor and wine purchases Beer and misc purchases Misc and supplies purchases Liquor and wine purchases Liquor and wine purchases TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED -2- AMOUNT 10.65 75.00 48.93 1,036.53 2,385.53 15,222.40 6,429.57 592.90 2,927.29 5,344.62 139.08 2,763.25 1.985.81. 25,480.43 90.952.54 116.432.97 . WATER DE 2,750.00 WATER DE 10,000.00 WATER DE 110.00 12,860.00 . DA1E 08/19/92 TIME 04:23 CITY OF SHOREWOOD COUNCIL REPORT CHECK APPROVAL LIST FOR AUGUST 24, 1992 MEETING CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- --------~---------------- ------------------------ -------- ._---------- . . 9803 AMERICAN NATIONAL BANK INTEREST MATURED BONDS FEES FOR AMERICAN NATIONAL BA *** TOTAL 9804 EARL F. ANDERSEN, INC. WALKING TRAIL SIGNS 9805 ASPEN EQUIPMENT COMPANY MAINT SUPLIES 9806 CHANHASSEN-CITY OF JULY ANIMAL CONTROL 9807 CHANHASSEN LAWN AND SPORT MOWER REPAIR SUPPLIES 9808 COMMERS CONDITIONED WATER WATER COOLER RENTAL 9809 EOS ARCHITECTURE PW SITE ENG SVCS-JULY 9810 ERICKSON, ROLF E.A. SEPT/OCT ASSESSING FEE SEPT/OCT SUPPLIES *** TOTAL FOR ERICKSON, ROLF E.A. PARKS & 105.95 PUB WKS 12.72 PROT INS 802.00 PUB WKS 96.66 CITY GAR 23.96 1,671.59 PROF PROF SER 6,196.00 SER 109.12 6~305"12 4,333_00 9811 FINLEY BROS ENTERPRISES RESURFACE TENNIS COURTS PARKS & 990.78 9812 JIM HATCH SALES CO. SHOP INVENTORY 9813 HOISINGTON GROUP INC. PARK PLANNING SVCS 9814 INGMAN LABORATORIES, INC. TESTING SERVICES 9815 KAR PRODUCTS SHOP SUPPLIES 9816 LIFE AND SAFETY FIRST AID SUPPLIES 9817 LONG LAKE TRACTOR/EQUIP EQUIPMENT MAINTENANCE CITY GAR PARKS & 157.15 PROJECTS 45.00 CITY GAR 277.74 PUB WKS 26.22 PUB WKS 58.04 9818 LYMAN LUMBER COMPANY MAINT SUPPLIES STREETS 205.01 MAINT SUPPLIES PARKS & 59.64 ***fOTAL FOR LYMAN LUMBER COMPANY 264.65 9819 MTI DISTRIBUTING COMPANY MOWER MAINT SUPPLIES PUB WKS 68"8() SILVERWOOD PK WEED SPRAY SANIT/WA 80.0u 9820 MAHONEY HOM( SERVICES 9821 METRO WASTE CONTROL COMM. SEPT CONTRACl PAYMENT 9822 MIDWEST BUSINESS PRODUCTS OFFICE SUPPLIES 9823 COMMISSIONER OF fRANSPORT RELAMPING SERVICES INSPECTIONS *** TOTAL FOR COMMISSIONER OFf RAN 9824 MN SUBURBAN PUBLICATIONS PUBLISHING PUBLISHING -3- SEWER DE 31,389.00 GEN GOVT 107.31 TRAF CON 32.9t PROJECTS 4.045.25 4,078.21 GEN GOVT 14./6 58.2(: - DATE 08/19/92 TIME 04:23 C I T Y Ol~ SHC.)F<~f:JI.,100D COUHC I L F~EPORT CHECK APPROVAL LIST FOR AUGUST 24, 1992 MEETING -~----~- ----------------.--------- ----------~------------- -.'------- ----------- CHECK~ VEHDOR NAME DESCRIPTION DEPT. AMOUHT *** TOTAL FOR MN SUBURBAH PUBLICAT 72.98 9825 MTKA TRANSMISSION CENTER VEHICLE MAINT PUB WKS 1.5..00 9826 MUNITECH. INC. SEPT CONTRACT PAYMENT SEPT CONTRACT PAYMENT *** TOTAL FOR MUNITECH. INC. WATER DE 3,720.00 SEWER DE 2,480.00 6.:200.00 9827 NAVARRE TRUE VALUE MAHH SUPPLIES MAINT SUPPLIES 11A nn SUPPL I ES MAHn SUPPLIES MA HH SUPPL I ES FOR NI~VAPFi~E TFWE VALUE GEN GOVT 39.41 PUB WKS 67_72 STREETS 13.96 WATER DE 84_80 WATER DE 4..41 2.1.0_30 . 218.25 .1.04,.2.5 *** TOTAL 9828 NORTHERN COUNTIES SEC SVC COUNCIL MEETING MINUTES COUNCIL PLANNING COMMISS MIHUTES PLANNIHG *** TOTAL FOR NORTHERN COUNTIES SE 322.50 9829 NORTHEPN HYDPAULICS CITY GPIR 28..71 VEHICLE ~~~UPPLH:S 9830 ORP,SCHELEN.MAYERON/ASSOC JUNE ENG FEES-RYAN -------- 1,718..44 JUNE ENG FEES-DEVELOP. -------- 440_44 JUNE ENG FEES-ONGOING -------- 822.38 JUNE ENG FEES-GENERAL -------- 5,508.36 JUHE ENG FEES-PW SITE PROJECTS 4.380_07 JUNE ENG FEES-OLD MKT RD PPOJECTS 11,270.98 JUNE ENG FEES-PINE BEND -------- 1,315.88 JUNE ENG FEES-SHADY HILL -------- 219_30 JUNE ENG FEES-LIFT STATN SEWER DE 1,764.90 *** TOT I~L F:OFi~ ORR. SCHELEN. t11~YEF;~ON/ 27 . 4,40.. 7~, . 9831 POTTS. KENNETH N.. JUNE PROSECUTING FEE PROF SER 1,458.33 9832 PPAIPIE LAWN AND GARDEN VEHICLE MAlNT SUPPLIES PUE: I....JKS 14..64 9833 S & L AUTO PARTS AND TOW TRUCK ~23 MAINT PUB vJKS .53 _ ~?5 9834 SO LK MTKA PUB SAFETY DEP SEPT CONTPACT PAYMENT POLICE P 31,398_81 9835 SUBURBAN TIRE CO.., INC. PUB I/Jf{S 30.14 E(JUI P t1rU HT 9836 TWIN CITY WATER CLINIC I;.JATEr~ DE 20,.00 JULY WATER TESTING 9837 VAN DOREN, HAZARD. STALLI SILVERWOOD PK ENG SVCS PF~OJECTS 1,071.80 9838 W..L. TRAFFIC SUPPLY PF'OJEC:T~3 79..1:::': SIGNS FOR PW SITE 9839 WHEELER LUMBER OPERATIONS GUARD RAIL BOLTS ~3TF~EETS 12 .7;~ 9840 ZIEGLER. INC. FJ tJ [:.; II.) i{ 3 12,.7(- r C1N IT 1 Or.J, f<f.:Y'S 9841 JIM BROWN SOD FARM SOD-PARK TRAIL ENfRY I,) (;~ h~ :.<. :3 g~ J.~lf~ .. (,(:. -4- 9842 DMJ CORPORATION STREET OVERLAY SVCS STREETS ~) . 290 _ 00 DAT~ 08/19/92 TIME 04:23 CITY OF SHOREWOOD COUNCIL f~EPOF<~T CHECK APPROVAL LIST FOR AUGUST 24. 1992 MEETING CHECKfI: VENDOR NAME DESCRIPTION DI:":F'T. AMOUrH ----_._--~_._-------------- ------.------------------ -------- ----------- *** TOTAL CHECKS FOR APPROVAL L35" 6:24.37 *** TOTAL CHECK APPROVAL LIST 252~057.34 . . . CHECK APPROVAL LIST FOR AUGUST 24, 1992 COUNCIL MEETING CK NO TO WHOM ISSUED HOURS AMOUNT CHECK REGISTER FOR AUGUST 11. 1992 PAYROLL 206454 Void 206455 (L) Scott Bartlett 8.5 reg hours 49.07 206456 (L) Matthew Brown 22.75 reg hours 108.85 206457 (G) Charles Davis 80.0 reg hours 557.72 206458 (G) Wendy Davis 52.25 reg hours 515.04 206459 (G) Jennifer Eklund 80.0 reg hours 378.19 206460 (L) Cory Frederick 48.0 reg hours 247.79 206461 (L) John Fruth 22.25 reg hours 116.36 206462 (G) Jason Hansmann 72.0 reg hours 292.57 206463 (G) Patricia Helgesen 80.0 reg hours 681.78 206464 (G) James Hurm 80.0 reg hours 1,493.60 206465 (L) Brian Jakel 11.5 reg hours 64.86 206466 (G) Dennis Johnson 80.0 reg hours 737.12 . 206467 (L) Martin Jones 4.25 reg hours 22.17 206468 (L) William Josephson 80.0 reg hours 629.07 206469 (L) Mark Karsten 39.0 reg hours 201. 49 206470 (G) Jason Koerting 79.5 reg hours 300.75 206471 (G) Anne Latter 80.0 reg hours 793.34 206472 (L) Susan Latterner 45.75 reg hours 237.61 206473 (G) Joseph Lugowski 80.0 reg hours 721.89 206474 (L) Russell Marron 33.5 reg hours 186.96 206475 (L) Kelly McKasy 36.0 reg hours 162.26 206476 (G) Lawrence Niccum 80.0 reg hours 745.89 206477 (G) Susan Niccum 80.0 reg hours 654.72 206478 (G) Bradley Nielsen 80.0 reg hours 937.92 206479 (G) Joseph Pazandak 80.0 reg hours 960.46 206480 (G) Daniel Randall 82.0 reg hours-2 ot 747.45 206481 (L) Brian Roerick 13.0 reg hours 73.15 206482 (G) Alan Rolek 80.0 reg hours 1,040.02 206483 (L) Brian Rosenberger 14.5 reg hours 69.68 . 206484-85 void 206486 (L) John Stolley 12.0 reg hours 62.62 206487 (G) Beverly Von Feldt 80.0 reg hours 533.64 206488 (G) Ralph Wehle 80.0 reg hours 596.85 206489 Void 206490 (G) Donald Zdrazil 80.0 reg hours 1,153.42 206491 (L) Christopher Schmid 80.0 reg hours 410.47 206492 (G) Howard Stark 80.0 reg hours 640.54 206493 (L) Dean Young 80.0 reg hours 614.00 TOTAL GENERAL 14,482.91 TOTAL LIQUOR 3,256.41 TOTAL PAYROLL 17,739.32 -6- " ~ MAYOR Barb Brancel COUNCI L Krist; Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 FROM: Mayor and City Council i James C. Hurm, ci ty Administya1to~, \ I Al Rolek, Finance Director Ld;(..JJ \ August 21, 1992 August 24, 1992 Budget Work Session MEMO TO: DATE: RE: There are three major objectives for our Budget Work Session Monday evening: . Establish a preliminary levy so that the "Truth in Taxation" notice can be sent out by the County in November. If we can get general direction Monday evening we can prepare a resolution establishing the preliminary levy which needs to be done at the September 14th meeting because of the September 15th deadline. The budget resolution establishing the final levy is to be passed in the month of December at our budget public hearing. The final levy can be lower but not greater than the preliminary levy which is set before September 15. . Review and discuss the new budget format. The attached material shows the 1992 budget as amended throughout the year, our year end estimate for the 1992 budget, and our proposal for the 1993 budget. We certainly do not propose to review the budget in detail during this short work session. We will quickly review the budget summary for each department and make brief comments on budget highlights. We will then explain what is meant by department mission, service indicators, cost indicators, and objectives, which are all elements of the new budget format. . Decide on Budget Work Sessions. The schedule established by the State gi ves us the months of September, October, and November to be reviewing the budget before the public hearing which must be held in December. Staff will be developing the various elements of the new budget format and will be prepared to discuss them department by department with you either at work sessions following regular council meetings or at special work sessions. A Residential Community on Lake Minnetonka's South Shore Memo to Council - 1992 Budget Work Session Page Two In regard to our proposed 1993 budget, there is good news and bad news. First, the bad news. There are major reductions in revenues. It should not, be. a surprise that interest income on investments has decreased significantly over the last two years, . as interest rates have declined from over 9% to under 5%. Anticipated Building Permit revenue is almost $100,000 less than two years ago. The city now has to pay 6.5% sales tax on purchases and services. state Aid has continued to decline. Both national and metropolitan area consumer price index has increased by 3.1% to 3.2 % over the last year. Perhaps the largest non-general fund issue is related to Metropolitan Waste Control Commission (MWCC) charges. The MWCC is again in 1993 significantly increasing our charges. The city must find ways to pay for these increases and to convince the MWCC that their proposal is exorbitant. It needs to be adjusted. There is, however, good news associated wi th the General Fund Operating Budget. The dollar amount of the budget is actually less than 1992. This budget basically maintains our current effort in capital improvements. Total market value within the City is up 4.1% due entirely to new construction. This budget would increase .. the levy by 3.7%, less than the rate of growth. That is, if all things were equal, wi th the new growth, the levy rate, and therefore taxes, would be lower. However, given changes made by the State in the property classification rate formula, properties of different values would be affected differently. Lower value properties will be paying a higher portion of taxes and higher ''''_ value properties will be paying a lesser portion of taxes. We look forward to working with the Council in developing this new budget format. JCH/AR.al Enclosure T ... . CITY OF SHOREWOOD SUMMARY OF PROPOSED 1993 GENERAL FUND BUDGET REVENUE SUMMARY AD VALOREM PROPERTY TAX LICENCES AND PERMITS INTERGOVERNMENTAL FINES AND FORFEITURES CHARGES FOR SERVICE TRANSFERS AND MISCELLANEOUS TOTAL BUDGETED REVENUES AMENDED BUDGET 1992 1,840,663 128,525 18,750 95,000 9,500 266,200 ------------ 2,358,638 EXPENDITURE SUMMARY MAYOR AND COUNCIL ADMINISTRATOR GENERAL GOVERNMENTAL SERVICES FINANCE PROFESSIONAL SERVICES PLANNING AND ZONING MUNICIPAL BUILDING (CITY HALL) POLICE FIRE PROTECTION PROTECTIVE INSPECTION CITY ENGINEER PUBLIC WORKS CAPITAL OUTLAY STREETS AND ROADWAYS STREET IMPROVEMENTS SNOW AND ICE REMOVAL TRAFFIC CONTROL/STREET LIGHTING SANITATION/WASTE REMOVAL/WEEDS TREE MAINTENANCE PARKS AND RECREATION/BEACHES CAPITAL OUTLAY CAPITAL IMPROVEMENT CONTINGENCY TOTAL BUDGETED EXPENDITURES * Market Value Added as of 1/1/92 Market Value 1/1/91 Percent of Market Value Added * per Rolf Erickson 8/14/92 AMENDED BUDGET 1992 ------------ 48,698 96,334 81,767 85,390 104,780 80,120 143,200 392,336 95,398 99,433 37,401 162,396 o 148,914 312,000 35,066 34,000 14,610 25,387 141,102 14,750 165,000 40,556 ------------ 2,358,638 15,436,800 379,650,600 4.07% -1- PROPOSED BUDGET % 1993 CHANGE 1,909,253 107,300 13,750 95,000 8,200 223,000 2,356,503 3.73 (16.51) (26.67) 0.00 (13.68) (16.23) (0.09) PROPOSED BUDGET % 1993 CHANGE ------------ ---------- 58,143 91,543 87,114 89,907 104,576 89,043 98,620 405,174 103,762 86,640 39,000 169,192 60,000 155,739 250,000 37,723 32,500 16,111 29,285 139,281 56,550 101,600 55,000 ------------ 2,356,503 19.40 (4.97) 6.54 5.29 10.19) 1.14 (31.13) 3.27 8.77 (12.87) 4.28 4.18 ERR 4.58 (19.87) 7.58 14.41) 0.27 15.35 (1.29) 2S3.39 (38.42) 35.61 (0.09) o o o ~ UJ e::: o :r: (/) u.. o >- I- U en LU ::) % LU > LW 0:: C LU I- LW <.:) C ~ CD ~ c;n c;n ~ lD ~ - en-;' 1::0 :E . .-. o::"'~ LU-~ Q...enO '-1.-.1_ I.-.1Z...J en L: ~ Z I- LW % (.) LW ::i ~ % 0:: LU > o <.:) 0:: LW I- Z - C LU CI1 o Q... o 0:: Q... U en - :E ~ CJ1 cr: I.i... I- .-. ~ . o - CI1 <.:) :I: (,J LU U > 0:: LW en .-. ~ C! - DO - x ~ I- >- I- 0:: LW Q... o a:: Q... I BUDGET COMMENTS: GENERAL FUND REVENUES TAXES: The City taxes its residents to finance the general operating fund to provide for basic governmental services Special Levy is for debt service on equipment purchases. LICENSE/PERMIT FEES: Rental Housing License Fees Liquor licenses Otner Business Lic. - Fees for licenses & permits to business establishments State Surcharge Collections Building Perm~ts - based upon valuation of structure Well Permits - Distributed by the State of MN as of 1/1/90 Dog Licenses Otner Nructure. LOCAL GOVERNMENT AID The Omnibus Tax Law of 1971 established Local Government Aid. The Omnibus Tax Law of 1989 shifts this aid to School Districts. The City's entire allotment of LGA was shifted to the School Districts for 1990. HOMESTEAD AND AGRICULTURE CREDIT AID - A portion of the Tax Levy shown above FISCAL DISPARITIES - Received with taxes above. In 1971, the legislature enacted this law to allow municipalities to share in metropolitan commercial/industrial growth. A percentage of commercial/industrial taxes are pooled ana distributed to communities with little or no commercial/industrial tax base. MSA ROAD AID (Became eligible for this aid as of 1/1L90) Aid provided to cities over 5000 pop. to maintain des~gnated MSA roads COUNTY RECYCLING AID - reimbursement for recycling expenses - moved to Fund # 62 METRO COUNCIL PLANNING GRANT - for updating of land use maps, etc. GENERAL GOVERNMENT The City provides services to the public for which a charge is collected such as assessment services, map sales, planning fees, etc. SANITATION - Dump fees and charges for spring clean-up - moved to Fund # 62 FINES & FORFEITS - Fines imposed for traffic & ordinance violations MISC. REVENUES - Revenue from a variety of sources such as interest income, payments on house, pop sales, etc. LIQUOR STORE TRANSFER - Revenue from liquor stores based on previous year profits. BUDGETED RESERVES - 1992 funds allocated for Park Referendum, Cathcart Tennis Court; and unused 1992 Street Patching materials budget -6- SUMMARY OF ESTIMATED REVENUES 1993 GENERAL FUND BUDGET Actual Actual Budget Jan-June Annual Proposed Adooted REVENUES: 1990 1991 1992 (Amd) 1992 EST-92 1993 1993 ----------------------------------------------------------------- TAXES: ---------------------------- General Property 1,375,863 1,549,492 1,840,663 600,000 1,822,256 1,909,253 Fiscal Disparit~es 61,277 78,383 Special Levy --------------------------------------------------------------------------------------------- Total Taxes 1,437,140 1,627,875 1,840,663 600,000 1,822,256 1,909,253 0 LICENSE\PERMIT FEES: Rental Housing Surcharge Rebate 8,175 8,175 Alcohol~c Beverage 8,675 8,200 8,200 8,200 Others-Business 631 540 1,350 1,495 1,495 1,600 State Surcharge 10,787 8,543 6,000 2,417 5,000 5,000 Building Perm~ts 181,762 149,403 110,000 48,320 88,000 90,000 Well Permits Dog Licenses 1,651 1,900 2,000 2,011 2,100 2,000 ot ers-Misc. 822 500 500 --------------------------------------------------------------------------------------------- Total 203,828 INTER-GOVERNMENTAL REVENUES FEDERAL AIDS CDBG Grant STATE AIDS 168,561 128,525 62,443 104,795 107,300 o Local Gov't Aid Homestead Tax Aid 209,928 137,426 Misc. MSA Road Aid 13,875 13,755 13,750 6,878 13,750 13,750 --------------------------------------------------------------------------------------------- Total 223,803 151,181 13,750 6,878 13,750 13,750 -0 COUNTY/METRO AIDS county Recycling 49,977 Metro Plan Grant 2,500 5,000 2,500 --------------------------------------------------------------------------------------------- Total 49,977 2,500 5,000 0 2,500 0 0 CHARGES FOR SERVICE General Government 2,745 3,111 9,500 9,456 10,000 7,500 Sanitation 6,089 Recreation 1,109 524 700 700 --------------------------------------------------------------------------------------------- Total 9,943 3,635 9,500 9,456 10,700 8,200 0 FINES & FORFEITS 124,234 101,200 95,000 38,538 95,000 95,000 --------------------------------------------------------------------------------------------- Total 124,234 101,200 95,000 38,538 95,000 95,000 0 MISC REVENUES 124,069 157,165 69,000 14,563 69,000 160,500 --------------------------------------------------------------------------------------------- Total 124,069 157,165 69,000 14,563 69,000 160,500 0 TRANSFERS From Other Funds 175,000 From Liquor Stores 20,000 25,000 35,000 35,000 ~~~~~~____________ --------------------------------------------------------------------------- Total 195,000 25,000 35,000 0 35,000 40,000 0 BUDGETED RESERVES 162,200 162,200 162,200 22,500 - -------------------------- ---T~t;1--------------------0----------0----162;200--162;200---162;200 22,500 0 -----=---------------------------=--=----=-------==--=--===================================== TOTAL REVENUES------2~367~994--2~237,ii7- 2~358~638--894,078 2,315,201 2,356,503 0 -7- ~ ,." ~ . N ,." - . >- .. - (J 11. 'i' z l.lJ ~ If'! Co:) \0 Z ..J N I- ~ - Z - c: . ~ 0 ~ ~ > 0 0 I"'- 0 ..- Co:) - . l.lJ Z (J l.lJ :::i Co:) 0 CL tIJ l.lJ ~ ;::) 0 !:: 0 0 Z l.lJ 0 11. ~ )( l.lJ UJ 0 ~ l.lJ - 0 I- ~ l.lJ Co:) :c 0 ~ U1 ;::) - CD - - .l.lJ u.. ,." . ,,~ 0 en ~ ~i: en It) - ..- - >- 0 tIJ- >- .... ~~ .... l.lJ l.lJ () tIJ ~. w.. 0 ~N ~ CL 11.- tIJ 0 11. (J ~ ~ ..- ::i 11. - - ..J - . CD ~ ~ In tIJ ;::) . I- 11. a:: . N (J 0 - l.lJ ~ ~ N 11. ..., l.lJ (J - 0 ~ ~ tIJ ;::) ~ I- 0 CL 0 ~ ~ ~ ~ l.lJ I- 11. 0 ...J l.lJ ~ ~ l.lJ ~ I- 0 CL tIJ ..J ~ CD (J ;::) 11. 1: FUND # 10 Dept # 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 67 68 69 70 71 CITY OF SHOREWOOD SUMMARY OF DISBURSEMENTS 1993 PROPOSED BUDGET GENERAL FUND Department Mayor and Council Adiilinistrator General Gov't Services Finance Professional Services Planning & Zoning Municipal Bldg. (City Hall) Police Fire Protective Inspection Citr Engineer Pub ic Works Service Capital OUtlay Streets & Roadways Street Improvements Snow & Ice Removal Traffic control/Street Lighting Sanitation/Waste Removal/Weeds Tree Maintenance Parks & Recreation/Beaches Capital outlay Capital Improvement Contingency Total General Fund Operating Expenditures Fund 60 Special Levy for Water Fund Total Budgeted Expense -9- Amended Budget 1992 Proposed Budget 1993 48,698 96,334 81,767 85,390 104,780 80,120 143,200 392,336 95,398 99,433 37,401 162,396 o 148,914 312,000 35,066 34,000 14,610 25,387 141,102 14,750 165,000 40,556 ------------ 2,358,638 58,143 91,543 87,114 89,907 104,576 89,043 98,620 405,174 103,762 86,640 39,000 169,192 60,000 155,739 250,000 37,723 32,500 16,111 29,285 139,281 56,550 101,600 55,000 ------------ 2,356,503 15,500 14,675 ============ ============ 2,374,138 2,371,178 I FUND: DEPARTMENT: DEPT NO: General Mayor and Council 51 DEPARTMENT MISSION: ------------------------------------------------------------------------------------------ OBJECTIVES: {c = City) D = Depe) P = program) HIGHLIGHTS/COMMENTS: Staffing: City Council Salaries increase in 1993: Mayor - $250/mo; Council- $200/mo Supplies/Materials: Awards and misc. supplies Support Services: Senior Housing Consultant City Satisfaction Survey Consultant Cable TV Camera Operator - $60/mtg Recording Secretary Christmas Lake Milfoil Inspections (2) Conferences and Seminars A~preciation Dinner for City Volunteers/Staff c~ty Newsletters (5) 6,000 2,000 1,440 3,600 1,400 1,000 1,600 5,500 Charges & Fees: Lake Mtka Consv. Dist. {LMCD) Assn of Metro Municipal~ties League of MN Cities Misc. Subscriptions West Henn. Human Services Henn. Co. Fair Fireworks MN Mayors Association Board & Administrator Magazine 12,865 1,700 3,414 200 1,350 50 1,000 10 200 Capital Outlay: Desktop Publishing Software for Newsletter -10- I FUND: #10 DEPARTMENT: Mayor and Council DEPT # 51 --------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual propos;d--Ad~;t;d-- ITEM 1990 1991 1992(Amd) 1992 Est-92 1993 1993 ---------------------------------------------------------------------------------------- Staffing 10,168 10,065 10,170 5,149 10,335 13,714 supplies/Materials 368 1,481 400 0 400 500 support services 13,685 15,327 12,740 4,594 11,000 22,540 Charges & Fees 20,274 23,375 24,788 20,923 24,788 20,789 Capital Outlay 600 600 600 600 Transfers ======================================================================================= TOTAL 44,495 50,248 48,698 31,266 47,123 58,143 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: Part time: Mayor Counci1members 1 4 1 4 -11- I FUND: DEPARTMENT: DEPT NO: General Administrator DEPARTMENT MISSION: 52 ------------------------------------------------------------------------------------------ OBJECTIVES: ~c = City) D = Dept) P = Program) HIGHLIGHTS/COMMENTS: Staffing: Includes step increases and increase in insurance cap to $290/mo Secretary/Receptionist salary removed for 1993 Supplies/Materials: Maintenance contracts on computer & office equipment Miscellaneous books & supplies Support Services: Labor Relations Associates Contract Conference, mileage, meetings & seminars Charges & Fees: Memberships to ICMA, MCMA, MAMA & MPELRA -12- ~ FUND: #10 DEPARTMENT: Administrator DEPT # 52 --------------------------------------------------- ------------------ BUDGET Actual Actual Budget j;n-June Annual pr~p~;;d--id~Pt;d-- ITEM 1990 1991 1992(Amd) 1992 Est-92 1993 1993 --------------------------------------------------------------------~------------------- staffing 56,083 78,797 87,405 40,601 87,405 84,403 Supplies/Materials 774 743 774 364 774 785 Support Services 6,050 5,143 6,050 4,363 4,950 5,750 Charges & Fees 605 542 605 294 605 605 Capital Outlay 1,500 1,500 1,496 1,496 Transfers ======================================================================================= TOTAL 65,012 85,225 96,334 47,118 95,230 91,543 o ---------------------------------~------------------------------------------------------ SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: Full Time: Admistrator/Clk Exec Sec/Dep Clk Secretary/Recept 1 .5 .25 1 .5 -13- I FUND: DEPARTMENT: DEPT NO: General DEPARTMENT MISSION: General Government Services 53 ------------------------------------------------------------------------------------------ OBJECTIVES: {c = City) D = Dept) P = Program) HIGHLIGHTS/COMMENTS: Staffing: Includes ste? increases and increase in insurance cap to $290/mo Asst. Clerk ~ncreases to .5 and Sec/Recept decreases to .7 for 1993 Part time includes summer office staff and student intern No election judges in 1993 SupplieS/Materials: Office supplies Maintenance contracts for computers and office machines New copies of League of MN Cities Handbook & City Directories Support Services: Microfilming of permanent documents Conference, mileage and Seminars Publication of legal notices for all General Fund Depts Updates to city code Charges & Fees: Memberships to IIMC, MCFOA & Municipals Capital Outlay: -14- t FUND: #10 DEPARTMENT: General Government Services DEPT # 53 ---------------------------------------------------------------------------------------- BUDGET Actual ITEM 1990 Actual Budget Jan-June 1991 1992{Amd) 1992 Annual Proposed Adopted Est-92 1993 1993 Staffing 72,628 75,138 57,252 26,954 53,803 62,704 Supplies/Materials 11,820 12,681 13,295 7,997 13,345 13,880 Support Services 8,136 17,567 9,850 2,973 10,600 10,350 Charges & Fees 150 399 170 140 215 180 Capital Outlay 1,200 1,253 1,253 Transfers ======================================================================================= TOTAL 92,734 105,785 81,767 39,317 79,216 87,114 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: Full time: Exec Sec/Dep Clk Secretary/Recept Assistant Clerk .5 .75 .25 .5 .7 .5 Part time: Office Intern Election Judges 1 1 40 1 1 -15- I FUND: General Finance DEPARTMENT: DEPT NO: 54 DEPARTMENT MISSION: To administer financial policies of the City! perform all accountin9 functions for C4ty and provide for t~ely re~rting of flnanci~l matters to City Counc4l, staff and publ4c ------------------------------------------------------------------------------------------ OBJECTIVES: ~g : g~~r~ ~P = Program) (C) (D) (D) (D) Implement new budget format and enhance for 1994 budget year Prepare CAFR for submittal to GFOA Cert. of Excellence Program Implement new chart of accounts Provide monthly reports to staff, quarterly reports to council, and annual report to public HIGHLIGHTS/COMMENTS: Staffing: Includes step increases and increase in insurance cap to $290/mo Senior Accounting Clerk reduced to .6 for 1993 Supplies/Materials: Computer supplies, checks & budget supplies Maintenance contracts for computer ana office equipment Miscellaneous supplies Support Services: Conferences, Mileage, Meetings & Seminars Publication of Financial Statements & Budgets Bank & Broker service charges Charges & Fees: Safe deposit box rental Membershil>s to GFOA & MGFOA Subscript40n to GFOA periOdicals Submittal fee - GFOA Certificate of Excellence Program -16- ! FUND: #10 DEPARTMENT: Finance DEPT # 54 ---------------------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted ITEM 1990 1991 1992(Amd) 1992 Est-92 1993 1993 ---------------------------------------------------------------------------------------- Staffing 59,957 69,084 76,505 35,235 73,009 79,722 Supplies/Materials 1,949 2,629 3,460 779 3,010 3,360 Support Services 10,099 3,584 4,750 1,776 4,900 6,100 Charges & Fees 180 355 675 515 675 725 Capital Outlay 299 Transfers -----------------------=----==---=-======_=--=---z-==================================== -----TOTAL------------- --72,185- -75,951 -85;390- 38,305 81,594 89,907 0 ---------------------------------------------------------------------------------------- SERVICE INDICATORS: " ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: Full time: Finance Dir Sr Acctg Clerk 1 .7 1 .6 -17- I FUND: DEPARTMENT: DEPT NO: General Professional Services DEPARTMENT MISSION: 55 ------------------------------------------------------------------------------------------ OBJECTIVES: ~c = CITY) D = DEPT) P = Program) HIGHLIGHTS/COMMENTS: Supplies/Materials: Supplies for City Assessor Support Services: Includes general legal fees and prosecutions, assessing contract and annual audit services -18- T' FUND: #10 DEPARTMENT: Professional Services DEPT # 55 ---------------------------------------------------------------------------------------- BUDGET ITEM Actual 1990 Actual Budget Jan-June 1991 1992(Amd) 1992 Annual Proposed Adopted Est-92 1993 1993 ---------------------------------------------------------------------------------------- Staffing Supplies/Materials Support Services Charges & Fees Capital Outlay Transfers 667 1,092 800 137,919 179,199 103,980 352 400 500 40,809 107,097 104,076 ======================================================================================= TOTAL 138,586 180,291 104,780 41,161 107,497 104,576 0 ------------------------------------------------------------------------~--------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: -19- I FUND: DEPARTMENT: DEPT NO: General Planning & Zoning 56 DEPARTMENT MISSION: OBJECTIVES: ------------------------------------------------------------------------------------------ {c = City) D = Dept) P = Program) HIGHLIGHTS/COMMENTS: Staffing: Includes step increases and increase in insurance cap to $290/mo Increase Planning Director salary to .95 and Planning Asst. to .7 Supplies/Materials: Maintenance contracts for computer & office equipment, and cellular phone Miscellaneous supplies Support Services: Recording Secretary for Planning Commission Meetings Air time for cellular phone Conferences, mileage, meetings & seminars Printing of Compo Plan map updates Charges & Fees: Membershi~s to APA, MN APA, Sensible Land Use Coalition Subscript10ns to APA Journal & Zoning News -20- J; FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 56 --------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual propos;d--Ad~~t;d-- ITEM 1990 1991 1992(Amd) 1992 Est-92 1993 1993 ---------------------------------------------------------------------------------------- staffing 57,926 64,509 64,145 37,282 64,195 80,433 Supplies/Materials 565 918 1,790 1,813 1,990 1,880 Support Services 1,676 5,104 6,280 1,260 5,130 6,480 Charges & Fees 177 239 205 75 205 250 Capital Outlay 1,150 424 7,700 7,518 7,700 Transfers ======================================================================================= TOTAL 61,494 71,194 80,120 47,948 79,220 89,043 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: Full time: Planning Dir Planning Asst. .85 .5 .95 .7 -21- I FUND: DEPARTMENT: DEPT NO: General Municipal Bldg - City Hall 57 DEPARTMENT MISSION: ------------------------------------------------------------------------------------------ OBJECTIVES: ~c = City} D = Dept} P = Program} HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance contracts for copier, telephones and office equipment Maintenance to city hall building City Hall supplies Support Services: City Hall janitorial & rug services Utilities and phone service for City Hall Insurance coverage for all city depts except enterprise funds Charges & Fees: Rental of postage meter and pop machine Special Assessments on City owned property -22- I, FUND: #10 DEPARTMENT: Municipal Building - city Hall DEPT # 57 -------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual propo;;d--Ad~Pt;d-- ITEM 1990 1991 1992(Amd) 1992 Est-92 1993 1993 ---------------------------------------------------------------------------------------- staffing Supplies/Materials 5,786 8,939 8,300 4,600 7,300 8,420 Support Services 77,574 77,509 85,600 7,248 86,000 87,700 Charges & Fees 3,322 4,503 4,000 1,060 2,500 2,500 Capital Outlay 48,770 5,670 300 6,692 7,766 Transfers 45,000 45,000 =========================================:============================================= TOTAL 135,452 96,621 143,200 19,600 148,566 98,620 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: -23- I FUND : General Police DEPARTMENT MISSION: DEPARTMENT: DEPT NO: 58 ------------------------------------------------------------------------------------------ OBJECTIVES: {c = City) D = Dept:) P .. Program) HIGHLIGHTS/COMMENTS: SupplieS/Materials: Service for civil defense sirens Support Services: Police services contract for 1993 Prisoner expense, court officer expense, & booking fees Annual Police Auxilliary Dinner -24- .! FUND: #10 DEPARTMENT: Police DEPT # 58 -------------------------------------------------- --------------------- BUDGET Actual Actual Budget -Jan-June Annual prop~;;d--Ad~;t;d-- ITEM 1990 1991 1992 (Amd) 1992 Est-92 1993 1993 ---------------------------------------------------------------------------------------- Staffing Supplies/Materials Support Services Charges & Fees Capital Outlay Transfers 760 500 200 500 377,389 383,057 391,836 225,802 391,836 404,674 =========================================-====--============================-========== TOTAL 378,149 383,057 392,336 225,802 392,036 405,174 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: -25- I FUND: DEPARTMENT: DEPT NO: General Fire Protection 59 DEPARTMENT MISSION: ------------------------------------------------------------------------------------------ OBJECTIVES: {c = City) D = Dept) P = Program) HIGHLIGHTS/COMMENTS: Support Services: Fire contracts with Mound ($4,585 ( +3% )) & Excelsior ($99,177 ( +9% )) -26- ~ FUND: #10 DEPARTMENT: Fire Protection DEPT # 59 ---------------------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted ITEM 1990 1991 1992(Amd) 1992 Est~92 1993 1993 ---------------------------------------------------------------------------------------- Staffing Supplies/Materials Support Services Charges & Fees Capital outlay Transfers 79,749 88,527 95,398 71,549 95,398 103,762 ======================================================================================= TOTAL 79,749 88,527 95,398 71,549 95,398 103,762 0 ---------------------------------------------------------------------------------------- SERVICE INDICATORS: -----------~---------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: -27- I FUND: DEPARTMENT: DEPT NO: General Protective Inspection 60 DEPARTMENT MISSION: OBJECTIVES: ------------------------------------------------------------------------------------------ {c = City) D = Dept) P = Program) HIGHLIGHTS/COMMENTS: Staffing: Includes step increases and increase in insurance caE to $290/mo Planning Director, Planning Asst. reduced, SecretaryjRecept increased for 1993 SupplieS/Materials: Maintenance contracts on computer and office equipment Miscellaneous supplies Support Services: Contractual inspections during vacations, sick leave Conferences, mileage! meetings & seminars Printing of applicat~on forms Animal control contract with City of Chanhassan Charges & Fees: Membership fo ICBO Remittances to state of permit surcharges collected -28- I FUND: #10 DEPARTMENT: Protective Inspection DEPT # 60 ---------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual proposed--Ad~;t;d-- ITEM 1990 1991 1992 (Amd) 1992 Est-92 1993 1993 ---------------------------------------------------------------------------------------- Staffing 47,152 51,285 67,318 28,005 67,418 61,690 Supplies/Materials 529 561 1,765 219 1,765 1,775 Support Services 17,043 15,943 18,250 4,667 15,600 18,075 Charges & Fees 9,863 7,469 6,100 1,771 5,100 5,100 Capital Outlay 172 6,000 6,000 Transfers ======================================================================================= TOTAL 74,759 75,258 99,433 34,662 95,883 86,640 o ---------------------------------------------------------------------------------------- SERVIC~ INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: Full time: Building Official Planning Dir Planning Asst Secretary/Recept 1 .15 .5 1 .05 .3 .1 -29- I FUND: DEPARTMENT: DEPT NO: General City Engineer 61 DEPARTMENT MISSION: ------------------------------------------------------------------------------------------ OBJECTIVES: {c = City) D = Dept) P = Program) HIGHLIGHTS/COMMENTS: Support Services: Contractual engineering for 1993 -30- I- FUND: #10 DEPARTMENT: City Engineer DEPT :# 61 ---------------------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted ITEM 1990 1991 1992(Amd) 1992 Est-92 1993 1993 ---------------------------------------------------------------------------------------- staffing supplies/Materials support Services Charges & Fees Capital Outlay Transfers 37,991 61,068 37,401 15,268 40,000 39,000 ======================================================================================= TOTAL 37,991 61,068 37,401 15,268 40,000 39,000 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: -31- I FUND: DEPARTMENT: DEPT NO: General Public Works Service 62 DEPARTMENT MISSION: ------------------------------------------------------------------------------------------ OBJECTIVES: fc = City) D = Dept) P = Program) HIGHLIGHTS/COMMENTS: Staffing: Includes step anc contract increases and increase in insurance cap to S290/mo Supplies/Materials: Includes motor fuel, maintenance of equipment and buildings, and inventory supply items Support Services: Uniforms for crew Utilities and telephone service for public works building Conference, mileage, meetings & seminars Miscellaneous damage to private property (mailboxes, etc) Charges & Fees: Miscellaneous equipment rentals Membership to MN Street Superintendents Assn Transfers: Transfer to Equipment Replacement Fund -32- :r FUND: #10 DEPARTMENT: Public Works Service DEPT # 62 ------------------------------------------------------------------------------ BUDGET Actual Actual Budget Jan-June Annual Proposed -Ad~;t;d-- ITEM 1990 1991 1992(Amd) 1992 Est~92 1993 1993 ---------------------------------------------------------------------------------------- staffing 94,846 110,753 112,146 60,573 112, 146 118,392 Supplies/Materials 29,028 37,545 35,050 12,644 33,050 36,300 Support Services 10,261 9,592 13,150 5,377 12,200 13,950 Charges & Fees 1,516 772 2,050 353 472 550 Capital Outlay 187,967 25,015 1,050 1,050 Transfers 60,000 ======================================================================================= TOTAL 323,618 183,677 162,396 79,997 158,918 229,192 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: Full time: Public Works Dir Lt Equip Oper/Frmn 1 .25 1.5 1 .25 1.5 -33- I FUND: General Streets & Roadways 63 DEPARTMENT MISSION: DEPARTMENT: DEPT NO: ------------------------------------------------------------------------------------------ OBJECTIVES: {c = City) D = Dept) P = Program) HIGHLIGHTS/COMMENTS: Staffing: Includes step and contract increases and increase in insurance cap to $290/mo Supplies/Materials: Rock, gravel & bituminous for street & road repair Support Services: Operators and equipment for contracted street & road repair Safety training Contracted road striping Transfers: Transfer to Street Replacement Fund -34- r" FUND: #10 DEPARTMENT: Streets & Roadways DEPT # 63 ------------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual Proposed Ad;~t;d-- ITEM 1990 1991 1992(Amd) 1992 Est~92 1993 1993 ---------------------------------------------------------------------------------------- staffing 75,048 67,984 82,814 34,348 81,904 88,639 supplies/Materials 60,046 16,540 62,000 5,896 47,000 30,000 support Services 1,209 2,030 4,100 2,000 2,600 37,100 Charges & Fees Capital Outlay 198,961 6,980 Transfers 312,000 312,000 250,000 ======================================================================================= TOTAL 335,264 93,534 460,914 42,244 443,504 405,739 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: Full time: Lt Equip Oper/Foreman 2.5 2.5 -35- I FUND: DEPARTMENT : DEPT NO: General Snow & Ice Removal 64 DEPARTMENT MISSION: OBJECTIVES: ------------------------------------------------------------------------------------------ {c = City) D = Dept:) P = Program) HIGHLIGHTS/COMMENTS: Staffing: Includes step and contract increases and increase in insurance cap to S290/mo SupplieS/Materials: Sand and calcium chloride for ice control -36- !. FUND: #10 DEPARTMENT: Snow & Ice Removal DEPT :# 64 ---------------------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted ITEM 1990 1991 1992(Arnd) 1992 Est-92 1993 1993 -----------------------------------------------------------------~---------------------- Staffing Supplies/Materials Support Services Charges & Fees Capital Outlay Transfers 9,466 9,415 22,066 13,000 5,951 2,454 21,946 13,000 23,723 14,000 29,762 12,350 ======================================================================================= TOTAL 18,881 42,112 35,066 8,405 34,946 37,723 0 ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ------------------------------------------------------------------------~--------------- STAFFING: Full time: Lt Equip Oper/Foreman .5 .5 -37- ! FUND: DEPARTMENT: DEPT NO: General Traffic Control/St Lights 65 DEPARTMENT MISSION: ------------------------------------------------------------------------------------------ OBJECTIVES: !c = City) D = Depe) P = Program) HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance to semaphores and Hwy 7 & Vine Hill Road, County Road 19 & Hwy 41; new semaphore added at Old Market Road Street signs & posts Support Services: Electricity for semaphores and street lights -38- I FUND: #10 DEPARTMENT: Traffic Control/street Lighting DEPT # 65 ---------------------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted ITEM 1990 1991 1992(Amd) 1992 Est-92 1993 1993 ---------------------------------------------------------------------------------------- Staffing supplies/Materials support Services Charges & Fees Capital outlay Transfers 4,833 25,079 3,427 22,473 4,500 29,500 2,745 10,396 4,500 25,500 4,500 28,000 ======================================================================================= TOTAL 29,912 25,900 34,000 13,141 30,000 32,500 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: -39- I FUND: DEPARTMENT: DEPT NO: General DEPARTMENT MISSION: Sanitation/Waste Rmvl/Weeds 67 OBJECTIVES: ------------------------------------------------------------------------------------------ Ic = City) D = Dept) P = Program) HIGHLIGHTS/COMMENTS: Staffing: Miscellaneous staff time for property clean-ups Support Services: Miscellaneous property clean-ups Contracted weed spray~ng services Transfers: Transfer to Recycling Fund -40- I FUND: #10 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT # 67 ---------------------------------------------------------------------------------------- BUDGET ITEM Actual 1990 Actual Budget Jan-June 1991 1992(Amd) 1992 Annual Proposed Adopted Est-92 1993 1993 ---------------------------------------------------------------------------------------- Staffing Supplies/Materials Support Services Charges & Fees Capital Outlay Transfers 7,258 1,508 610 2,447 3,053 611 66,028 4,007 4,000 846 4,000 5,500 10,000 10,000 10,000 ======================================================================================= TOTAL 73,286 5,515 14,610 3,293 17,053 16,111 0 SERVICE INDICATORS: COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: -41- I FUND: DEPARTMENT: DEPT NO: General Tree Maintenance DEPARTMENT MISSION: 68 --------------------------------------------------------------------------------------~--- OBJECTIVES: {c .. City) D .. Dept) P .. Program) HIGHLIGHTS/COMMENTS: Staffing: Includes step and contract increases and increase in insurance cap to $290/mo Supplies/Materials: Paint for tree marking Support Services: Contracted tree and brush removal Tree inspection certification -42- I FUND: #10 DEPARTMENT: Tree Maintenance DEPT # 68 -------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual propo;;d--Ad~;t;d-- ITEM 1990 1991 1992 (Amd) 1992 Est-92 1993 ~993 ---------------------------------------------------------------------------------------- staffing 11,715 13,321 13,187 4,052 13,105 14,085 supplies/Materials 52 16 100 89 100 100 support Services 6,660 11,336 12,100 8,243 12,100 15,100 Charges & Fees capital Outlay Transfers ========================================--=-=========================================== TOTAL 18,427 24,673 25,387 12,384 25,305 29,285 0 ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars other Dollars ---------------------------------------------------------------------------------------- STAFFING: Lt Equip Oper/Foreman .4 .4 -43- I FUND: DEPARTMENT : DEPT NO: General Parks & Recreation/Beaches 69 DEPARTMENT MISSION: ------------------------------------------------------------------------------------------ OBJECTIVES: ~g : g~~l~ ~P = Program) HIGHLIGHTS/COMMENTS: Staffing: Includes step and contract increases and increase in insurance cap to S290/mo Light Equipment Operator/Foreman time increased for 1993 Part time winter employees increased - addition of Freeman skating rink SupplieS/Materials: Small tools Maintenance Maintenance Rock, black contracts for computer and office equipment to park equipment and buildings dirt, gravel, sand, fertilizers, seed for parks Support Services: Contracted park planning services Playground and beach scneduling services - Mtka Community Services Contracted weed control in parks Park utility and telephone charges Annual park newsletter Charges & Fees: Rental of portable toilets and Manor warming house Expenses for park referendum Capital Outlay: Resurface Cathcart tennis court, 5 new picnic tables, trail and easement signage for Freeman, Silverwood and S~lver Lake Transfers: Transfer to Park Capital Improvement Fund -44- f FUND: #10 DEPARTMENT: Parks & Recreation/Beaches DEPT # 69 ---------------------------------------------------------------------------------------- BUDGET ITEM Actual 1990 Actual Budget Jan-June 1991 1992(Amd) 1992 Annual Proposed Est-92 1993 Adopted 1993 ---------------------------------------------------------------------------------------- staffing 68,812 78,140 85,802 36,828 82,916 88,181 Supplies/Materials 16,333 14,872 20,850 15,189 22,850 22,650 Support Services 21,997 23,070 24,450 8,668 20,000 19,450 Charges & Fees 3,739 2,944 9,000 1,581 4,200 9,000 Capital outlay 5,000 25,205 14,750 1,447 10,525 6,550 Transfers 50,000 ======================================================================================= TOTAL 115,881 144,231 154,852 63,713 140,491 195,831 0 ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: Full time: Asst. Clerk Lt Equip Oper/Foreman .25 1.4 .25 1.6 Part time: Summer Winter (rinks) 2 9 2 10 -45- I FUND: General Capital Improvement 70 DEPARTMENT MISSION: DEPARTMENT: DEPT NO: OBJECTIVES: ------------------------------------------------------------------------------------------ Ic = City) D = Dept:) P = Program) HIGHLIGHTS/COMMENTS: Transfers: Transfer to Capital Reserve Fund for future capital improvements -46- ! FUND: #10 DEPARTMENT: Capital Improvement DEPT # 70 ---------------------------------------------------------------------------------------- BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted ITEM 1990 1991 1992(Amd) 1992 Est~92 1993 1993 ---------------------------------------------------------------------------------------- Staffing supplies/Materials support services Charges & Fees capital Outlay Transfers 100,000 163,112 165,000 165,000 101,600 ======================================================================================= TOTAL 100,000 163,112 165,000 o 165,000 101,600 o ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: -47- I FUND: DEPARTMENT: DEPT NO: General Contingency 71 DEPARTMENT MISSION: ------------------------------------------------------------------------------------------ OBJECTIVES: {c = City) D = Dept:) P = Program) HIGHLIGHTS/COMMENTS: Support Services: Council Contingency -48- l FUND: #10 DEPARTMENT: Contingency DEPT # 71 ----------------~----------------------------------------------------------------------- BUDGET ITEM Actual 1990 Actual Budget Jan-June 1991 1992(Amd) 1992 Annual Proposed Adopted Est-92 1993 1993 ---------------------------------------------------------------------------------------- Staffing Supplies/Materials Support Services Charges & Fees Capital Outlay Transfers 40,556 20,000 55,000 ---------=-----------=----=====---===================================================== -----TOTiL----------- ---- 0-- 0 40,556 0 20,000 55,000 0 ---------------------------------------------------------------------------------------- SERVICE INDICATORS: ---------------------------------------------------------------------------------------- COST INDICATORS: Expenditures Program Revenues Levy Dollars Other Dollars ---------------------------------------------------------------------------------------- STAFFING: -49- CITY OF SHOREWOOD PARK COMKISSION MEETING TUESDAY, JULY 14, 1992 BADGER WARMING HOUSE 5755 COUNTRY CLUB ROAD 7:00 P.M. M I NUT E S CALL TO ORDER Chairman Wilson called the meeting to order at 7:00 p.m. ROLL CALL Present: Chairman Wilson, Commissioners Lindstrom, Dzurak, Mast, and McCarty; Park Secretary Niccum; Council Liaison Lewis; Administrator Hurm; Absent: Commissioner Andrus (Out of town) and Commissioner Laberee APPROVAL OF MINUTES McCarty moved, Dzurak seconded, to approve the minutes of June 9, 1992 as amended. Motion carried - 5/0. Correction: Page 5 - addition.....Lindstrom said the League will allow the City to use their donation toward whatever the City wants to use it for. He said they originally donated for playground equipment in hopes that the other athletic associations and oivio oraanizations would follow suit...none did. The minutes of April 6 and April 14 are not yet available. POLICE DEPARTMENT COMMUNICATION ON .SNOW PATROL Chief Young of SLMPSD had written a letter to the Park Commission. He reminded the Commission that the Snopatrol is a city of Shorewood function and he has no supervisory or administrati ve responsibilities for them. He said the connection they have is to pass on complaints received. They do receive a follOW-Up report. He said in the past year very little snow fell after the Snopatrol was formed. Only one complaint was received, and it was a wetlands issue in the western area of Shorewood. The Snopatrol could not determine the violator due to lack of snow. They will check the area again next year. Young said he expected the SnoPatrol to be good for Shorewood. He said next year, after a full year of operation, more data will be available and an evaluation/report can be made. Bill Kullberg, past president of the State Snowmobile Association and current Trail Administrator of Southwest Trails; Mike Ellis, President of the Shorewood Snowmobile Club; and Doug Swanson, President of Southwest Trails Association, were present to bring the Commission up-to-date on what they have done and what they plan to do. Swanson said they followed up on last years complaint, and that he also talked to the DNR for more information. Kullberg said that the wetlands ordinance does not allow any motorized vehicles, not even emergency, and thought this should be brought to Planner Nielsen's attention. SHOREWOOD PARK COHKISSION MINUTES JULY 14, 1992 - Page two PARK TOUR REVIEW The Commission reviewed the list of identified needs. They asked that Silverwood be sprayed for poison ivy. They asked if the sign for Freeman field #3 has been ordered to replace the sign that was vandalized. Niccum said it has been ordered. The Commission expressed concern over the unfinished ends of the roof on the dugout at Field #3. Administrator Hurm has asked Gary Oresel to have a look at it to see if it can be cosmetically dressed up around the edges. CONSIDERATION OP PARK BOUNDARY AND TRAIL SURVEYS AND DISCUSSION OP FREEMAN PARK NEIGHBORING PROPERTIES Mark Koegler of Hoisington Group and Joel Oresel of OSM will submit a recommendation for accumulation of deeds and paperwork, head work, atty review, boundary survey, staking, topo, Silver Lake trail & access. Hurm said he was concerned about the fact that part of Little League field #1 is on Osha Property...Hurm will talk to the Oshas and see what can be done to remedy this situation. Gary Oresel of the Little League Association has inquired into the possibility of Little League fields on the Wagner property. This would give Freeman Park a Little League Complex with a place to hold tournaments. Hurm had stated that if this was to be done, it would have to be done by the Little League. Oresel understood this. Hurm will discuss the issue informally with the Wagners. Ozurak said this could bea tax write-off for the residents. He said the City could offer to do tax research for the residents. They could also offer to provide trees for a buffer between the proposed fields and the resident's property. Hurm said that if more land were available for a Little League complex the City could consider closing the Highway 7 entrance for safety reasons. He mentioned the possibility of a turnaround area, and said possibly the property bordering Highway 7 could be sold. The Commission discussed blacktopping the entrance on Eureka Road. Zdrazil said the cost would probably be in the neighborhood of $12,000. TRAIL ENTRANCES FROM SHOREWOOD OAKS TO FREEMAN PARK The Commission discussed how to mark the trails. They had some help locating the trail that runs between Field #1 and Field #2 from Michele Faber of 26040 Shorewood Oaks Orive who was present at the meeting. Michele lives right next to the trail. She knows where the markers are. Public works will install 6" x 6" wooden posts with "trail entrance" routed on them. SHORBWOOD PARK COMHISSION MINUTES JULY 14, 1992 - paqe three 1993 - 1997 PARK CAPITAL IMPROVEMENT PROGRAM Administrator Hurm said he had revised the plan due to a $50,000 change in figures. The items moved forward were previously identified by the Park Commission. Lindstrom mentioned that future lighting for the softball fields should be included. Mccarty moved, Mast seconded, to recommend to the Council that the workinq copy of the "5 Year Park capital Improvement proqram with Bond Referendum Alternate" (green) dated July 14, 1992 be approved. Motion carried - 5/0. Mast moved, Mccarty seconded, to recommend to the Council that the "Planned capital Improvements Plan C" (blue) dated February 21, 1992 be approved as an alternate if the referendum fails. Motion carried - 5/0. 1993 OPERATING BUDGET WORK SESSION - ESTABLISHING PRIORITIES The Commission reviewed the 1993 Operating Budget. McCarty moved, Mast seconded, to recommend the amended 1993 Park Budqet as follows: High Priority Items . . . Cathcart tennis court Mark silverwood park/Hiqhway 7 Trail Freeman Park Trail signaqe $ 3,000 400 1,000 Secondary Items . siqns "No Horses or Motorized Vehicles Allowed on Park Trails" Mark easement to silver Lake $ 500 400 . Motion carried - 5/0. The Commission feels the number of satellites in Freeman Park should be increased from 3 to 4. Skating rink manpower needs in Freeman and sil verwood Parks will not be known for some time. Some additional funds should be set aside. At this time the Commission also discussed using a Tree Trust crew to work on the trails in 1993, measuring the mileage on the Freeman Park trails, and woodchip storage. REFERENDUM ACTION PLAN REVIEW - JULY - SEPTEMBER ITEMS Dzurak said the recruiting should take place between August 1 - 31. The Commission felt it important to advise the Council of their intent and will talk to them individually. It was decided that each member of the Commission would solicit one committee member for the original committee. They also discussed holding an orientation for interested candidates. SHORBWOOD PARK COHHISSION MINUTES JULY 14, 1992 - paqe four HATTERS PROM THE PLOOR Information on Trail - July 9 letter to the editor Lindstrom asked that a letter to the editor regarding the "Hiking and Biking Trail" be sent to the Commissioners. silverwood Gradinq Dzurak said that he checked Silverwood Park for erosion after the two heavy rain storms we had, and it wasn't bad. Play Equipment The playground equipment in Minnetonka's covington Park was mentioned. staff will check on cost. silverwood Park Dzurak said some residents were upset at the tree removal. He also said they want the excavation, grading and dredging done this year. Zdrazil expressed concern over both areas used to enter the pond. He said they are way too steep. Preeman Park - Bleachers and Benches Lindstrom said the Southshore Softball League agreed to using the donated funds for bleachers and benches, but they would still like to see playground equipment installed. ADJOURNMENT McCarty moved, Lindstrom seconded, to adjourn the meeting at 10:00 PM. Motion carried 5/0. RESPECTFULLY SUBMITTED, Susan A. Niccum Park Secretary SOURCES: PUB WORKS/GEN FUND RESERVE TRANSFER FROM GENERAL FUND(l) PRE-1992 DEFEASANCE DEFEASANCE FUNDS RECVBLE HOUSE SALE MORTG BALLOON 1991 SALT/SAND STORAGE BAL INTEREST REVENUE @ 5.0% TOTAL REVENUES USES: TRANSFERS TO: EQUIPMENT REPLACEMENT FUND PARK CAPITAL IMP FUND (2) PUBLIC WORKS FACILITY FUND SALT/SAND & SITE DEVEL CITY HALL CAPITAL FUND OTHER PARK TRAILS FUND STREET REPLACEMENT FUND STORM DRAINAGE FUND TOTAL TRANSFERS RESERVE FUND ACCUM BAL CITY OF SHOREWooD CAPITAL RESERVE FUND PLAN AUGUST, 1992 DRAFT ===== 1992 1993 1994 1995 1996 1997 ------------------------------------------------------------ 263,000 522,000 370,000 381,100 392,533 404,309 416,438 443,712 110,000 22,000 91,600 75,000 50,000 3,848 2,994 2,631 2,200 1,701 ------------------------------------------------------------ 1,463,712 487,448 384,094 395,164 406,509 418,139 o o 850,000 147,800 60,000 50,000 63,600 50,000 67,400 50,000 71,500 50,000 75,800 50,000 45,000 91,600 (3)15 000 15,000 15,000 15,000 15,000 250,000 260:000 270,000 280,000 290,000 10,000 10,000 10,000 10,000 10,000 ------------------------------------------------------------ 1,309,800 521,600 398,600 412,400 426,500 440,800 153,912 119,760 105,254 88,018 68,028 45,367 (4) 312,000 (1) AMOUNTS ARE AS FOLLOWS: 1992 STREET RESERVE 200,000 1993 STREET RESERVE 250,000 CITY HALL IMPS 15,000 STORM DRAINAGE 10,000 CAPITAL IMPROVEMENTS 165,000 PARKS 50,000 , 91 STREET RESERVE 112 , 000 EQUIPMENT 60,000 '89/90 CITY HALL IMP 30,000 ----------- ----------- 522,000 370,000 TRANSFERS FROM GENERAL FUND INCREASE AT 3% ANNUALLY FROM 1994 ON IF PARK REFERENDUM IS SUCCESSFUL, THIS AMOUNT COULD BE REDUCED TO $30,000 IN 1993 AND -0- THEREAFTER BALLOON PAYMENT ON SALE OF HOUSE - THESE FUNDS COULD BE DESIGNATED SPECIFICALLY FOR ITEMS IN 1993: - ADD TO CITY HALL AREA RENOVATION FUND - REMOVAL OF POLE BUILDINGS, INSTALL CURB ON NORTH SIDE AND AT PARK, ETC. - INITIATE TRAIL WORK - MANOR PARK PICNIC SHELTER/WARMING HOUSE OFFICE COPIER REPLACEMENT (4) THESE RESERVED FUNDS ARE FOR "ADVANCING" MONEY TO PROJECTS, DEPRECIATION OF BUILDINGS, AND POTENTIAL UNFUNDED FUTURE PROJECTS (2) (3) CAPRSRV1 ~ 0 U "SO Q) ~.'="' ~s. a ~ 8 Q) <' ~ .~ ~~ & ~ ~ 5.g '5 Q) ~ :$I "t:).~ 00 ~E ~ ~ ~ <+=< >. ,Q.,=", Q) . .0 ~s..~ @) .E M 'a~ e~ ~~ 9 .m::e ~a~ Q) . '="' 5 ~~ UQ) :~I .::1 -i"t:) ~-= .s U Q) >.5C" ~8 .i >.~ (l)e~ ~~ .E :a8~ Q)Q)1" "t:)d 5 ~~. i5 >.0 ~~ @>. U bQ~ ~ .~ ] .~.~ ~ o~ ~ [ 00 '=1 ~-5 Oto~ ri5~ Q,l Q) - "t:) ~~ ~ .B .$ ~tU>' ~ Q ....!:l. Q) - Z ~"t:) U -5 !:g~iE ~ .~~ d.C' ~i.~ .c:e::> V') ~~ (1)0 ~ .s U ,Q @ - "C @) (I) = @) =' @ ~ (I) o~ ~~ ~~ ~~ ~~ . E ~ ~ a... ~ ..... == ~ E ~ b.a ~ == ~ ~ ~ ~ ~ a... 0 ~ ..... ~ ~ ~ ~ . E Q ~ ..... ~ ~ Q Q ~ ~ Q ~ ~ ~ ~ .;0 ~ 8 "So Q) ~.'="' 08 l'!:l. ~ o U .....- Ou Q) ~.'="' ~s. - ~ 5rs;CI'J e Q) ?-<.oa Q) . '="' '" ~~(I)a c:l . $ cu=-5"t:) ~~~~ ~~~~ ~ ~~~ o~ 0 ri5 U to .~ ~.BS ~,~ ~~@ ~cu= (I)~.a- ~~i ~o~ g~ 8 ~. = ~ Q) ~=e (I)~bQ ~ ~.fl ~fa~ ~lo::' 0 00 ~~ U C. Q,l . ;;; - M i I s. ~ 5 ~ i ~jbQ -9 d 5 .;:;;1 .::1 i e- ~ ..... = U !:l. ~ .~ ~ ~ ~ ~ ~e u ~ N . ('f') ~ zs: Q) > .... MOO ~5 ~i e~ ~O Q)U -5.5 Q) ~9 !:g.$ ~~ .$ = "t:)~ ~Q) l~ ::>~ ~ MAYOR Barb Brancel COUN"CIL Krist! Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 575!) COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMO TO: Mayor and City Council ~ Proposed Survey FROM: James C. Hurm, City Administrator DATE: August 21, 1992 RE: Further Explanation of There are many kinds of surveys. For this memo we will break them down into three major types: I. Type: Purp<?se: User:\ Timing: II. Type: Purpose: user: Timing .: III. Type: Purpose: User: Timing: Opinion'l;;urvey on issues (ie:, Gallop POll1. Learn citizen opinions - political inp~t{.\ City Council during decision making process. When an issue is "hot" - before a decision is made. Need~ analysis (ie: market research). Learn if citizens feel certain programs add value to the city; learn citizen needs and pref~rences; give a better focus or direction to programs. City council and staff. In the beginning of the decision making processor during a program to re-direct:.'focus to better meet needs. Consumer satisfaction survey. A tool to analyze the ,effectiveness of oper~tions and programs; a "report card"; actual user/response and general impressions should be differentiated. Staff with results and analysis given to City council for their information. Duri~g or after the life of program or service - annual data is important to trac:k sati~faction trends. Please see sample questions of eash of these three types of surveys "attached". A Re~ential Community on Lake Minnetonka's South Shore The iongQinq survey beingproppsed is a "cu.stomer satist",ctiol1'" survey, Type III. The format shouJ.di be developed car~fullysO we get what we want - a measure ofc! tizen satisfaction with the various municipal services and programs, an annual ..report card", which traces trends and'. allows us to set measureable ..' "customer satisfaction" objectives. '. This type of survey ~. much, more meaningf~lwhen done. over. several years rather than i400king ) at., a one time "snap shot". . After theisurveyis taken, the City Council may want "follow-u~" information. This can "be handled ineJq>ensivelybYiapplying certain techniques. The Council may want Type IQr Type .II questions,; (included) in our Type IIIsatisfactiol1 survey. In th6se 'caseS! it is; important w~ keep the following in mind: ( ) . Survey brevityencouragesparticip~tion~' . Cost - open ended questions in particular will. add cost.. . Be careful not t() detract from the importanqeof. cOl1~inuity in identifying trend~. The fQcuS should be feedback on city operations. . The full Council must have control of content. It is important for us t;oknow how satisfied ;the citiZens. are with' the services .and programs we provide, and. as timeqoes on, if our efforts are impr~ving citizen satisfaction. JCH.al Attachments TYPE I OPINION SURVEY QUESTIONS From what you know about St. Louis Park, what effect do you think the following have on its image: (Circle one response for each item) Don't Positive Negative No Effect Effect Effect Know a. The way parks are maintained? p NE N OK b. The way business areas are landscaped? p NE N OK c. The number of trees located along the boulevards? p NE N OK d. The number of billboards in St. Louis Park? p NE N OK e. The appearance of signs on stores and businesses? p NE N OK f. Installing decorative street lamp poles rather than functional poles? p NE N OK g. Appearance of City facilities such as City Hall, the Recreation Center, and the fire stations? p NE N OK h. Appearance of City vehicles? p NE N OK 3. All in all, how would you rate Corvallis as a place in which to live --very poor, poor, good or very good? Very poor Poor .. . Good ..... Very good . DK/NA . . 4. Considering what you would like it to be, how or in what way or ways does Corvallis fall short as a place in which to live? Lacks cultural, social and recrea- tional opportunities; need more arts, theater; not enough social activi- ties for senior citizens, singles, or young people. . . . . . . . . . Commercial and business inade- q~ate; need better shopping; selec- tlons too limited; poor attitude of commercial establishments Not enough jobs; need more economic development. . . . . . . . . . . . .. TYPE II NEEDS ASSESSMENT SURVEY QUESTIONS 00 you think the City of St. Louis Park should make the following changes in the services it provides: (Circle one response for each item) v I'f - les on y I Yes ~ if it it does not No under any raises my taxes raise my taxes circumstance a. Establish an animal shelter for stray animals in St. Louis Park? YE YO NO b. Establish an impound lot in St. Louis Park for cars that are towed? YE YO NO c. Build a system of lanes for bicycles on City streets? YE YO NO d. Expand the trail system to conned City parks? YE YO NO e. Assist in developing neighborhood associations? YE YO NO f. Provide more senior housing? YE YO NO g; Educate school children more about crime prevention? YE YO NO h. Educate the public more about fire safety? YE YO NO i. Provide more indoor ice skating facilities? YE YO NO J. Provide mandatory inspection of all houses every 3 years? YE YO NO k. Provide voluntary inspection af houses at the owner's request? YE YO NO I. Require people to recycle? YE YO NO m. Encourage people to recycle? YE YO NO n. Provide monetary incentives to recycle such as lower rates on garbage pick-up? YE YO NO o. Increase housing rehabilitation services for low and moderate income households? YE YO NO 00 you think the City of St. Louis Park should establish an impound lot in St. Louis Park for cars~that are towed ~ if it raises your taxes, only if it does not raise your taxes, or do y~ think an impound lot should not be established under any circumstances? Yes even if it raises your taxes Yes only if it does not raise your taxes No not under any circumstances a. Establish an impound lot in St. Louis Park for cars that are towed? YE Should the City: b. Build a system of lanes for bicycles on City streets? YE c. Expand its fire prevention planning services for businesses? YE d. Expand its fire evacuation planning services for businesses? YE e. Expand the trail system to connect City parks? YE f. Assist in developing business district associations? YE g. Provide more senior housing? YE YO NO YO NO YO NO YO NO YO NO YO YO NO NO TYPE m SATISFACTION SURVEY QUESI10NS CITY OF ST. lOUIS PARK RESIDENT SURVEY Please indicate how satisfied you are with the following services that are currently provided by St. Louis Park: (Circle one response for each item) Very Dis- Very Dis- Satisfied Satisfied satisfied satisfied a. Physical condition of the streets? VS S D VD b. Snow removal? VS S 0 VD c. Street sweeping? VS S D VD d. Amount of street lighting? VS S D VO e. Parking restrictions during snow emergencies? VS S 0 VD f. Water pressure? VS S D VD g. Quality of water? VS S D VD h. Garbage pick-up? VS S 0 VD i. Police Department services? VS S D VO j. Crime prevention programs such as Operation Identification? VS S D VD k. Fire Department services? VS S 0 VD I. The number of trees along city streets? VS S D VD How satisfied are you with the following aspects of St. Louis Park: (Circle one response for each item) Very Dis- Very Dis- Don't Know! Satisfied Satisfied satisfied satisfied Haven't Used a. Recycling program? VS S 0 VD DKlHU b. Amount of time police take to respond to a call? VS S 0 VD DKlHU c. Amount of time firefighters take to respond to a call? ; VS S D VD oKlHU d. Amount of recreation equipment in parks? VS S D VD DKlHU e. Variety of recreation and leisure time programs? VS S D VO DKlHU f. The way housing inspections are done? VS 5 D VD DKlHU g. The way rental housing inspections are doner- VS S D VD DKlHU h. The courteousness of people who ,., work in City offices? VS S 0 VD DKlHU - 01. The competence of people who work in City offices? 0 VS S D VD DKlHU (Over) Not Don't Know/ Helpful Helpful Haven't Used H NH DK/HU H NH DK/HU H NH DK/HU H NH DK/HU H NH DK/HU H NH DK/HU H NH DK/HU H NH DK/HU H NH DK/HU H NH DK/HU How helpful are the following when you need information about a program or service provided by the City of S1. Louis Park or need to have a problem resolved by the City: (Circle one response for each item) a. The City Council? b. City administrative personnel such as the Assessor, City Clerk, and the City Manager? c. Inspection service personnel? d. Police personnel? e. Fire personnel? f. Public works personnel involved with utilities, snow removal, and engineering? g. Parks and recreation personnel? h. Planning and zoning personnel? i. The City newsletter, Park Perspective? J. Neighborhood m~etings on topics such as public works, city development, and inspections?