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081092 CC Reg AgP . CITY OF SHOREWOOD r" REGULAR CITY COUNCIL MEETING MONDAY, AUGUST 10, 1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Daugherty Lewis Mayor Brancel Gagne stover B. Review Agenda 2. APPROVAL OF MINUTES 3 . CONSENT AGENDA - Motion to Approve Items on Consent Aaenda and AdoDt Resolutions Therein A. A Motion to Approve a Resolution for Grant Application - Eurasian Water Milfoil Control (Att.No.-Resolution)_ B. , AMotion to Adopt a Resolution Appointing Election Judges (Att.No.-Resolution) C. A Motion to Approve a Resolution Setting a Public Hearing for Assessment of Delinquent Charges (Att.No.-Resolution) 4 . PARK 5. PLANNING A. Report on Planning Commission Meeting - August 4, 1992 B. Update on Senior Housing and Services Task Force . Approval for Letter to Senior Housing Developers . Approval for Request for Proposal for Senior Housing Consultant Services (Att.No.5B-Planner's Memo) C. Conditional Use Permit and Setback Variances Applicant: Location: Minnewashta Elementary School 26350 smithtown Road (Att.No.5C-Planner's Memo dated 1 July 1992 and 30 July 1992) D. Conditional Use Permit and Lot width Variance Applicant: Michael Schaub Location: 5185 Shady Island Road (Att.No.5D-planner's Memo) E. C.U.P. to Allow Acessory Space Exceeding 1200 Sq. Ft. Applicant: John Sjovall Location: 5935 Galpin Lake Road (Att.No.5E-planner's Memo) .. ~ t '.11 .... .... .... '" f i< .." COUNCIL AGENDA - AUGUST 10, 1992. ." PAGE TWO 8:15 pm - PUBLIC HEARING- 6. CONSIDER A PURPOSED RESOLUTION REGARDING VACATION OF A PORTION OF A PUBLIC STREET - NOBLE ROAD CUL DE SAC (Att.No.6A-Planner's Report and 6B-Proposed Resolution) 7. A RESOLUTION TO APPROVE CONTRACT FOR JOINT AND COOPERATIVE POLICE SERVICES - SLMPSD (Att.No.7-Contract) 8. MATTERS FROM THE FLOOR 9. STAFF REPORTS: A. Attorney's Report B. Engineer's Report 1.. 1.992 Project Update C. Planner's Report 1.. Metropolitan Council Municipal Forecast Allocations 1.990 to 2020 2. Planning Commission Recommendation Regarding Orono Styrofoam Dock Ordinance D. Administrator's Report 1.. Report on and Consideration a Resolution Pertaining to a Senior Center Task Force (Att.No.9D-1.-Resolution and Senior Center History) 2. Residents Letter - Utility Penalty (Att.No.9D-2-Letter) 3. Review of Budget Process (Att.No.9D-3-Memo) 1.0. COUNCIL REPORTS A. Mayor Brancel B. Councilmembers 1.1.. ADJOURNMENT SUBJECT TO THE APPROVAL OF CLAIMS (Attachment Claims) JCH.al 8/06/92 EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL MEETING MONDAY, AUGUST 10, 1992 AGENDA ;f . AGENDA ITEM 3A - This is a resolution authorizing the City to submit a grant application on behalf of the Christmas Lake Homeowners Association. This grant will assist with efforts to eradicate milfoil which has just recently been discovered in Christmas Lake. There is an August 14th deadline for submission. AGENDA ITEM 3B - This resolution is required appointing election judges for the primary and general elections this fall. If there are any questions or problems with the resolution or list of judges please make" every attempt to contact me before the Council meeting. AGENDA ITEM 3C - This resolution is passed annually establishing a date for a public hearing regarding assessments for various City charges. We are suggesting 7:45 pm at our first regular Council meeting in September - Monday, September; 14, 1992. AGENDA ITEM 5B - The Senior Housing and Services Task Force is asking the ci ty Council to approve a letter to Senior Housing Developers enclosing a copy of our Senior Housing Needs Study, and encouraging them to consider a project in Shorewood. The Task Force is also asking for approval to send requests for proposals for Senior Housing Consultant services. The estimated cost is $6,000. If this money were intended to be spent yet in 1992 a budget resolution could be brought to the Council designating funds from contingency. AGENDA ITEM 5C - The Planning Commission recommends approval of a CUP and setback variance for Minnewashta Elementary School contingent upon compliance with staff recommendations listed in detail on the memorandum dated 30 July 1992. AGENDA ITEM 5D - The Planning Commission recommends approval of a CUP with lot width variance for 5185 Shady Island Road contingent upon compliance with staff recommendations. It should be noted that in conjunction, the Planning Commission accepted a petition from Shady Island residents to change Island zoning from R-1B to R- R-1C. This will be fully explained in detail by the Planner at our Council meeting. AGENDA ITEM 5E - The Planning commission recommends a CUP to allow accessory space exceeding 1200 sq. ft. at 5935 Galpin Lake Road contingent upon compliance with staff recommendations. Additional the Commission makes the permit contingent upon his correcting two decks which had been added without permit. AGENDA ITEM 6 - 8:15 PUBLIC HEARING - Staff recommends approval of this resolution regarding the vacation of the circular portion of a platted cul-de-sac on Noble Road. This is a thru street therefore a cul-de-sac would no longer be needed. . AGENDA ITEM 7 - Enclosed is a resolution which is necessary to approve a new five year agreement for Police Services. Also attached is a memorandum from the Police Chief describing the technical changes. The draft of the agreement enclosed has changes crossed out and new wording inserted in shaded print. AGENDA ITEM 90-1- - Several years ago Hennepin County and the Senior community Services Office were asked to assist in determining area Senior Center needs. A memorandum is enclosed from Ben withhart of the Senior community Services Office explaining the recommendation for a five South Lake Minnetonka community Senior Center Task Force. Also enclosed is a brief report relaying the history of our Southshore Senior Center. The resolution commits the City of Shorewood to participating in the Task Force. An appointment to the Task Force would be anticipated before the end of 1992. AGENDA ITEM 90-2- - A letter has been received from a resident requesting the City Council forgive a utility late charge. The letter of request and a memorandum explaining the circumstances are in the packet. AGENDA ITEM 9D-3- - The city Council in February set as a relatively high priority changing our budget format and tying the City budget more closely to Council policies and goals. Therefore we are developing a new budget format for your consideration. I would like an opportunity to spend about ten minutes with the Council reviewing the process and getting your input. Please review the memorandum enclosed in the packet before the meeting. . JCH.al 8/6/92 . CITY OF SHOREWOOD MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 . MEMO TO: Mayor and City Council ~ FROM: James C. Hurm, city Administrator DATE: eRE: August 5, 1992 Application for Eurasian Water Milfoil Control Program Grant for Christmas Lake The attached Resolution is necessary to apply for funds from a County Milfoil Control Program for the Christmas Lake Homeowners Association. Gerri Kuester, from the Association's Milfoil Committee has filled out the application and will be our contact and responsible person. Because Eurasian Milfoil has just been discovered in Christmas Lake our application should rank high in their grant review criteria (explained in the attached two page program discription). There is no cost to the City. JCH.al . Attachment cc: Gerri Kuester A Residential Community on Lake Minnetonka's South Shore 3A Hennepin County Eurasian Water Milfoil Control Program 1. Statement of Purpose The Hennepin County Board of Commissioners has provided the Hennepin Conservation District with funds to combat infestations of Eurasian Water Milfoil. These funds will be used to provide fmancial assistance to local governments and community groups in Hennepin County for milfoil control activities. The firSt application period for these funds is August 3 through August 14, 1992. Additional application periods may be established depending upon the number of applications received and the availability of funds. ll. How to Apply . Applicants must submit a grant application and supporting materials to the Hennepin Conservation District by August 14, 1992. Supporting materi~s include: a cover letter describing the existing conditions and the need for assistance; quotations for services, materials and other related cost estimates; anticipated start and completion dates for milfoil control activities; copies of DNR permits for the proposed activities!; names, addresses and telephone numbers of persons authorized to sign grant agreements and submit requests for reimbursements; and other materials related to project scope and anticipated outcomes the applicant feels will facilitate the review of the application. If advance payment of grant funds is requested, documentation describing why an advance is necessary must be submitted. ill. Eligible Milfoil Control Activities Eligible milfoil control activities include: . · Chemical treatments for milfoil control; · Harvesting of milfoil; and . Innovative or experimental methods of milfoil control as scientifically reviewed and accepted by the interagency Eurasian Water Milfoil Task Force. Application for grant funds may be made for eligible milfoil control activities scheduled from September 1, 1992 through August 31, 1993. Requests for-reimbursement for activities prior to September 1, 1992 will not be accepted. 1Copies of DNR permit applications may be submitted in lieu of the actual permit to facili~te the grant application process. No grant funds will be provided to a project that has not receIved the necessary DNR permits. ~ IV. Eligible Expenses Eligible expenses include expenditures for: · Personnel for equipment operation and delineation of infested areas; · Equipment; and · Commercial Vendors-Professional Services. Administrative costs are not an eligible expense. . V. Grant Review Criteria · Priority will be given to applications that are deemed to have a high probability of successfully controlling Eurasian Water Milfoil. · Priority will be given to grant applications that demonstrate a coordinated, cooperative effort between community organizations, the private sector and state and local governments. - . . Priority will be given to grant applications that have state and/or local matching funds. · Priority will be given to applications concerning water bodies that have exceptional value for public recreation and other related public uses. VI. Approval of Applications and Awarding of Grants The Hennepin Conservation District Board of Supervisors will approve applications and award grants to local governments and community organizations. VII. Grant Administration . Approved applicants will receive for signature a cost-share agreement specifying the terms and conditions of the grant. VII. Advance and Reimbursement Request Procedures Approved applicants shall submit a letter with supporting documentation to the Hennepin Conservation District requesting reimbursement for eligible project costs. Supporting documentation includes copies of bills, invoices, canceled checks, payroll registers and other documents related to eligible project costs. An advance payment may be requested. . . AUG-06-'92 FRI 10:58 ID:KUESTER GROUP ~641 P02 August 6, 1992 Jim Hurm City Manager City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Jim: Enclosed, as we discussed, is the application for the Hennepin Conservation District gram which offers funding for the treatment of Eurasian milfoil. They 'Would prefer that the official applicant be the City of Shorewood rather than our homeowners association. Christmas Lake has had two one acre treatments up to this point and will possibly need a third in August/September. We also, as referenced in the application have a fairly aggressive preventative program in place. As I mentioned, Jim, I will be more than willing to serve as the contact person for the logistics of managing this grant, should it be awarded. The enclosed application needs to arrive at the Hennepin Conservation District no later than AUl:ust 15. Thank you! The City of Shorewood has been tremendously supportive in the effort to eradica.te a.nd control the infestation of Eurasian milfoil in Christmas Lake. Please send to: Carolyn Dindorf Hennepin Conservation District 12450 Waynta Blvd. Suite 205 (jnetOnka. MN 55343 Si rely. uester Chairperson - Christmas Lake milEoil committee 338-6030 or 470-9083 . .. ~ . . AUG-06-'92 FRI 11:01 ID:KUESTER GROUP t:l641 P06 Grant Application for .. Eurasian Water Milfoi! Control Water Body . Christman Lake .1 Applicant's Name City of Shorewood Phone 474-3236 Phone W-338-6030 H-470-908 Contact Person Gerri Kuester Address 5885 Christmas Lake Ro~d Shorewood, MN 55331 I Estimate of Acreage Infested 1 acre. -- Proposed Activity Current and Proposed Activity Is: 1. Monitor programs at public acces: ......--- Chistmas Lake Association has hired monitors for the duration ~~- "" of May thru Sept. to inspect all incoming boats and trailers .--..-. .... for removal of Eurasian Milfoil, educate hoaters, etc. 2. Christmas Lake residents have formed an II adopt a shoreline~1 program where they inspect a designated area of the shoreline every 2-3 weeks. ,,,,,,-,---.- 3. We have proposed another 1 acre treatment for Eurasian Milfoil using Aqua Kleen 2. 4D. We have had two this season, to date. -v ~ _____.. 4. We also have proposed another lake-wide inspection conducted by Lake Restoration in September - currently the City of Shorewood funds two inspections annually. Additionally 3 access and bay area inspections have been performed. Project Cost: $ 2. 00 ~ noe including City of Sho-rewood' s funded inspections Amount Requested: $2.600 . . AUG-06-'92 FRI 11:01 ID:KUESTER GROUP ~641 P07 ~ ? ' ~ 9.' 9 4: J , I Z 9 -- 2: 6 1 2 <I? <I '" I ;;: ~ Does the waterbody have a pubUc access? Yes X No Description of Activity See Proposed Activity . PersonslY endor Perf'omting Work Lake Restoration, Hamel, MN ~ 1 I. ~ ::. H u 1< I:. '" u u L' ~. u.... .- Cooperating Agencies and Contributing Sponsors Type of Contribution Name City of Shorewood inspections only Signature of Applicant Amount $1,400 (approx Dat~ . . RESOLUTION NO. -92 A RESOLUTION APPROVING AN APPLICATION TO THE HENNEPIN COUNTY EURASIAN WATER KILFOIL PROGRAM FOR CHRISTMAS LAKE WHEREAS, the City of Shorewood and the Christmas Lake Homeowners Association have worked together in a Eurasian Water Milfoil inspection program; and WHEREAS, in 1992, for the first time, Eurasian Water Milfoil was discovered and treated in Christmas Lake; and WHEREAS, early detection and treatment is most effective in controlling Eurasian Water Milfoil; and WHEREAS, the Hennepin County Board of Commissioners has provided the Hennepin Conservation District with funds to combat infestations of Eurasian Water Milfoil. NOW, THEREFORE BE IT RESOLVED by the Shorewood City Council that the city of Shorewood hereby submits a grant application for the Hennepin County Eurasian Water Milfoil Control program, hereto attached and made a part of this resolution, for and on behalf of the Christmas Lake Homeowners Association. PASSED AND ADOPTED BY THE SHOREWOOD CITY COUNCIL this 10th day of August, 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm, City Administrator . . RESOLUTION NO. -92 A RESOLUTION APPOINTING 1992 PRIMARY AND GENERAL ELECTION JUDGES WHEREAS, the City Administrator/clerk has submitted for approval a list of election judges to officiate at the Primary Election on September 15, 1992; and the General Election on November 3, 1992; and WHEREAS, said list appears to be correct and complete in all respects. NOW, THEREFORE BE IT RESOLVED that the Shorewood city council hereby approves the list of election judges, attached hereto and made a part hereof as Exhibit A, to officiate at the 1992 Primary and General Elections. ADOPTED BY THE CITY COUNCIL of the city of Shorewood this 10th day of August, 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm, City Administrator 3B . . liST OF ELECTION JUDGES FOR COUNCIL APPROVAL Precinct I Precinct II Suzanne Gr~ Chair 5945 Eureka Road Jo Hermann, Chair 20765 Radisson Inn Road Irene Kronholm 23630 McLain Road Mary Schmitt 20725 Radisson Road Mary Reutiman 5965 Eureka Road Carmen Dougherty 20750 Garden Road Jeannine Picha 5930 Seamans Drive Susan Ryan 6100 McKinley Circle Mary Knopik 24930 Smithtown Road Norma Hogle 6025 Mill Street .' Lenore Bache 5535 Wedgewood Drive Nancy Peterson 21355 Christmas Lane Lorraine Johnson 5435 Eureka Road Karen Miesen 5570 Shore Road Sue Lattemer 25235 Smithtown Road Clifton Jordon 20665 Radison Inn Road Irene Chanin 5310 Shady Hills Circle Pat Hannum 5350 St. Albans Bay Road Dee Allar 5785 Echo Road June Hopp 20175 Manor Road Gail Finney 19710 Chartwell Hill Carol Ameling 6015 McF3IUeyPlace EXHIBIT A ~ Page Two - 1992 Election Judges for Council Approval Precinct III Precinct IV Elvera A Hoops Jeanne Englund, Co-Chair 26755 Smithtown Road 4545 Enchanted Point Mound MN 55364 Kay Johnson 5875 Cathcart Drive Barbara Thibault, Co-Chair 4565 Enchanted Point Edwin Boltman Mound MN 55364 5710 Grant Lorenz Road Unda Johnson Elaine Larson 4425 Highland Circle 27750 Woodside Road Mound MN 55364 Katy Snyder Carmelita Smith (Millie) 5985 Eureka Road 4345 Enchanted Drive . Denise Douglas White Karla Wacker 26410 Smithtown Road 4445 Enchanted Point Jill Majestic 5840 Eureka Road Judy McCuskey 5250 Howards Point Road Charlotte Hall 5510 Howards Point Road . EXHIBIT A . . . RESOLUTION NO. RESOLUTION SETTING A PUBLIC HEARING ON PROPOSED ASSESSMENT OF DELINQUENT SEWER AND WATER UTILITY CHARGES, CITY CLEAN-UP CHARGES AND PROPERTY CLEAN-UP CHARGES WHEREAS, Shorewood City Code provides for the City to place delinquent sewer and water utility charges, City clean-up charges and property clean-up charges on the succeeding year tax rolls for the specified properties, and, WHEREAS, the City Administrator/Clerk has notified the Council that such proposed assessment rolls have been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of Shorewood as follows: 1. That a public hearing shall be held on September 14, 1992 at 7:45 p.m., in the Council Chambers of the City Hall to pass upon such proposed assessments, and at such time and place all persons owning property affected by such assessments will be given an opportunity to be heard. 2. That the city Administrator/Clerk is hereby directed to cause a notice of the hearing on the proposed assessments to be published in the official newspaper at least two weeks prior to the hearing, and shall cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this lOth day of August, 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm City Administrator/Clerk 3~ MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen . DATE: 6 August 1992 RE: . Recommendations by Senior Housing and Services Task Force FILE NO.: 405 CPR: Housing-Elderly Having met four times, the Senior Housing and Services Task Force has determined that two initial recommendations should be made to the City Council. First, the Task Force agrees that Shorewood should get the word out to developers of elderly. housing projects that the City has determined that a need exists in this area for such housing and that the City is actively pursuing elderly housing development and inviting them to consider Shorewood for their projects. A draft letter to that effect will be forwarded under separate cover for the Council's review. . Secondly, the Task Force has determined that the City should hire a senior housing consultant to coordinate the development of an elderly housing project. The Task Force has met with one consultant, who has been very helpful, and who has submitted a proposal to provide such service to the City. The Task Force agrees that as a matter of practice the City should solicit proposals from more than one consultant. They recommend that the City Council direct staff to prepare a request for proposals (RFP) using the proposal from The Housing Alliance (attached), dated 3 August 1992 as a model for the RFP. While the letter involves minimal staff time and copying expense, the RFP has budgetary implications. The City Administrator will be prepared to discuss this at Monday night's meeting. If the Council has any questions on these recommendations, please do not hesitate to contact .me prior to Monday night. cc: Jim Hurm Al Rolek Tim Keane Planning Commission A Residential Community on Lake Minnetonka's South Shore 6E I . .... I .. . . IIJJ.. II' The Housing Alliance 400 Thresher Square Building 708 Third Street South Minneapolis, MN 55415 6121339-5542 r() ,O~,/ ",?:> ' - ~\o August 3, 1992 Senior Housing Task Force @ Brad Nielsen, City Planner City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Task Force Members, Mr. Elness, Mr. Taylor and I thank you for your attention and interest in our discussion of senior housing at your last meeting. It appeared to us that you are ready to move forward with a plan for housing; and we have some suggestions in that regard. You possibly realize that ultimately you may need to work with - a development coordinator to pull together all the elements of a housing package. If that is the case, your choices of methods of operation include the following: 1. Select a site yourselves, than advertise for proposals. 2. Select a coordinator now with whom you feel comfortable to help with the entire process. The drawback of the first choice is that you would need to choose a site without adequate information regarding the housing. The advantage of the second choice is that you would remain in control of the entire process. We would be happy to submit proposals in either case, but could be more helpful in working with you from the beginning to coordinate all elements of research, planning, design and management. For this reason we are including in this letter a proposal for your review at your next meeting. Again, thank you for your consideration. Sincerely, 1JlJi;;;wAt~ ~m Ja~ ~/ . . 'A . .. . . ... .., The Housing Alliance 400 Thresher Square Building 708 Third Street South Minneapolis, MN 55415 6121339-5542 August 3, 1992 n ,CC' , r:,' '" ~~ Senior Housing Task Force City of Shorewood 5755 Country Club Road ShorewoodJ MN 55331 Dear Task Force Members, Your committee was established by the City Council of the City of Shorewood in September of 1990; and you prepared a "Study of Senior Housing" in May of 1991. We believe you are now ready to move forward with specific proposals, and we are pleased to offer this proposal for consultingcservices to help you reach that objective. The Housing Alliance includes a team of professionals assisting communities and non-profit organizations in researching, developing, designing, constructing and managing various forms of housing and related facilities for seniors. Team members include professionals in research, planning, financing, architecture, marketing and management of senior housing facilities. The Housing Alliance and it's professional members have been involved with all aspects and types of senior housing development for many years; a sampling of projects in attached to this proposal, and a more comprehensive listing is available. The proposal is in two parts. Phase one is a Preliminary Proposal identifying the specific needs, program, site and project design to be provided to the City Council for it's approval. Phase two is a Development Project implementing the preliminary report, with final project plans, financing plan, site acquisition, construction and management plans. Approval of the Phase One report would authorize The Housing Alliance to proceed with a development agreement with the City of Shorewood. PROPOSAL FOR SENIOR HOUSING CONSULTING SERVICES The Housing Alliance proposes to assist the Senior Housing Task Force of the City of Shorewood in selection, research, 'development, financing, design and management of senior citizen housing. On behalf of and with the approval of the Task Force it will provide the following services: PRELIMINARY'PROPOSAL 1. Assemble a team of consultants including, as necessary, a project administrator, legal and financing consultants, architect, interiors, marketing and management consultants. . 2. .Coordinate the performance of the consultants with the Senior Housing Task Force, city staff and officials. 3. Evaluate senior housing needs with regard to congregate, cluster and assisted living housing types; and prepare a written report for the city considering site:clocations, project size, schematic plans, project budget and financing, and marketing and management. 4. Evaluate available sites and prepare recommendations. 5. Procure on behalf of and at the expense of the city, sucn additional reports, studies, etc., as required to fully inform the city of the feasibility of projected housing. 6. Provide preliminary cost estimates, operating schedules and pro-formas of the proposed project. 7. A time schedule of 60 - 90 days is anticipated to arrive a report to give to the city council. Consulting fee for Preliminary Proposal . . . . . . . . $6,000.00. (payable upon acceptance of report by city) . DEVELOPMENT PROJECT Upon approval of the Preliminary Proposal the City of Shorewood will enter into a contract with The Housing Alliance to arrange complete services in developing, designing, constructing and managing a senior citizen housing project as outlined in the Preliminary Proposal, including the following services: 1. Prepare contracts for architectural, interiors design, financing, leasing, management or other services required for a complete operating facility. 2. Coordinate final architectural design and construction documents and cost estimates. ,. , . 3. Assist in selection of construction managers, contractors, bidding and awarding of contracts for construction. 4. Assist the City in consideration of financing alternatives for the project and preparing applications to lenders and/or government agencies for construction and long-term financing. 5. Coordinate applications, presentations and requests to local governing, zoning and planning entities.to procure necessary approvals, licenses and permits for construction and operation. 6. Coordinate survey, soil tests , appraisal, and rel atedrea 1 estate work including legal assistance. 7. Review architectural and contractor services, and prepare monthly reports during the construction period. Compensation for this portion of the work shall be included in a Project Bedget, to be reviewed with the City of Shorewood prior to execution of the Development Contract. We would appreciate the opportunity to work with you in developing senior housing, and hope the above proposal sufficiently explains our services. We would be happy to discuss this with you/and answer any remaining questions you may have. Sincerely, . THE HOUSING ALLIANCE lIP/II fjil( 1.1 .11WillzA'1 VI' , am . I ..~ .., The Housing Alliance ASSISTING COMMUNITIES AND NON-PROFITS IN MEETING THEIR SENIOR HOUSING NEEDS . DEVELOPMENT RESEARCH FINANCING ARCHITECTURE CONSTRUCTION MARKETING MANAGEMENT . ,. A SAMPLING OF PROJECTS BY THE HOUSING ALLIANCE TEAM MEMBERS MINNESOTA MASONIC HOMES Bloomington, Mn Continuous Care Residential Community. 222 units. Master plan for renovation, addition, cluster homes. SUNRISE VILLAGE Wlllmar, MN Two buildings with 63 units of assisted living specially designed and built for a smaller community. WALKER ELDER SUITES Edina, MN Seventy-two elegant assisted dwelling units with many unique ammenlties and features. WINSOR PLAZA Lakevllle, MN.. ROSEWOOD ESTATE Rosevllle, MN HAVEN HOMES HEALTH CENTER Hastings, MN Comlortable 40-unlt seniors resldentlalfaciUty with dining and garage, tailored for a smaller community. Graceful colonlallnlluence In a 68-unit assisted living facDity with many ammenlties and features. Nursing home addition and remodeling, upgrading, an existing facUtly to current licensing standards. ST ANTHONY GREEN CONDOS Minneapolis, MN Forty market-rate condominiums for sale to seniors with underground garage, community spaces and services. . OAK WOODS OF EAGAN Eagan, MN A hillside village - 65 units of congregate living with community room, porch, and ammenit/es. DALA HOUSE APARTMENTS Mora, MN One story 24 unit senior citizens apartments with central courtyard and large community room financed by USDA Farmers Home Administration. HASKELL COURT West St. Paul, MN A 42-unlt congregate living building designed to fit In with an existing residential community. BRIGHTONDALE New Brighton, MN Beautiful 72-unit congregae living with full service dining, exercise, jacuzzi, lounges and chapel. LAKE SQUARE White Bear Lake, MN \ A three story, 90 unit, .U. shaped seniors hoUSing complex featuring a two story solarium/dining room. VILLA PARK CONDOS Rosevllle, MN Condominiums featuring congregate dining and a full complement of additional ammenities - 100 units. . ELDER HOMESTEAD Mlnnetonka, flIIN One of the nation's first free-standing Assisted living centers; 28 units designed with a residential atmosphere and elegant common areas. ..1;. .., The Housing Alliance 400 Thnlsher SquanI Bulkllng 708 Third Street South Minneapolis. MN 55415 6121339-5542 ....J MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 30 July 1992 RE: Minnewashta Elementary School Expansion - C.U.P. and Variances FILE NO.: 405 (92.13) Based upon the discussion at the 21 July Planning Commission meeting the School District architects have submitted the following information: . Exhibit A - Site and Landscaping Plan (Revised) Exhibit B - Comprehensive Site Plan Exhibit C - Agreement Letter, dated 27 July 1992 The engineers for the School District have also submitted more detail relative to how storm water will be handled via the old sewage treatment lagoon ..located on the north half of their site. Following is how their revised plans comply with previous staff recommendations: 1. The proposed site plan shows the easterly entrance to the site shifted approximately 25 feet to the east. This allows the turning radius for buses leaving the site to shift also. The result of changing the entry is to save six existing parking spaces on the west side of the site. It also increases the width of the parking area from eight spaces .to 16. The shift alters the kindergarten play area but does not eliminate it. 2. The parking spaces located within the Smithtown Road right-of-way have been eliminated. The parking arrangement has been redesigned to include a single tier of 16 90-degree parking spaces. The redesign allows the parking to be set back 15 feet from the Smithtown Road right-of-way~ A Residential Community on Lake Minnetonka's South Shore !5~ Re: Minnewashta Elementary School C.U.P. and Variances 30 July 1992 ) . ., ~- 3. ~ The letter from Tom Berge agrees~' on behalf of the School District that they will remove additional parking spaces at such time as Smithtown Road is upgraded. Given the redesign of the parking and their achievement of a 15 foot setback, it may not be necessary to remove any additional spaces in the future. , / 4. ( LandsCaping at the northeast corner of the building has been increased to include an -eight inch ash tree whic:h will be moved from the front of the site and seven. . /\ / Columnar Buckthorns, three of which will wrap around, the noI'ili:side of the addition. . 5. As Can be seen on Exhibit B,the revisM parking plan allows the School Districtto keep the existing ballfield north of the school. They' also show a proposed location for a future water tower west of the pond. . l' 6. The architect has .been asked to show on his site plan where a temporary construction road and access gate will be located on the site. This will be available for review at Tuesday night's meeting. 7. The revised drainage plans' and stormwater calculations are being reviewed by the City Engineer and the Minnehaha Creek Watershed District. 8. The revised site plan shows the trash dumpster located within a masonry enclosure at the southwest corner of the building. RECOMMENDATION . Although the School District is still interested in acquiring additional property to the west of the school, they now have a workable plan which does not depend. upon further acquisition. . If they are able to purchase more area, they may wish to revise their plans. If that occurs within the next six months, it is recommended to be handled simply as a modification to their C.U.P. Thereafter, any change should go back through the hearing process. It is recommended !hat the conditional use permit and setback variances be granted subject to the following: . a. Grading, drainage and erosion control plans are subject to the .recommendations of the City Engineer and Watershed District. b. Landscaping and site improvements must be completed:prior to occupancy of the school addition. . - 2 - " Re: Minnewashta Elementary School C.U.P. and Variances 30 July 1992 d. Construction'hours are limited to between 7:00 a.m. and 7:00 p.m. weekdays and 8:00a.m. to 6:00 p.m. on Saturdays~- The temporary construction road must be built and m3.intainedto control dust. When not being used for construction purposes, the construction road~gate shall be kept locked to prevent unauthorizea access to the undeveloped portions of the site. """--- c. e. ------- BJN:ph,__ '. c cc: Jim Hurm Joel Dresel Tim Keane Tom Berge John Rohrman . " , -~~-> -, - 3 - . . I , I I I ,) . ,- '-:!!.".-1 ,- -.-' { , , _______=_J I' . \ I I . I ~ \ I \ . I I I ! I I " ~WI'1 H"'1t/C. ~~ / I I I L__ .~.--' I .-.- / - - j::t ':--0- -====-:::.=.._.--;, / --.-' . -. ~ "YI'ni" ..~-:-:- ~ Ill' eLM .. Nott h. fo.lo t to ~ ,.(... IJmJMlIoloI>> r\J"'( #eI\ f ~fol~T~ ~._- n...y ...,""1fooIr ~ '21 . tIIl4 ~ GI'-' ~ +',..- .1'<l9r~~~_ . tJUloT-. 'fD'1IU'I . ... 1fQst.. a.'_ eL14 _ u._ '. t?1 f'Il''''~ g -_.-~.,-- - ---.- ..~.__. -- ... ~_ ---__0- L.- . ___ I!XIST~ cUlI..ot1oG eGn' "III!', ~, ... ~VI1l'I!I :::otI1 tI1~ <:a: _c:::r en ..... tI1...... t:j:> en @ :> S r' :> S en (') :> ::g Z o ~ r' :> Z _. +M11li~ ~ . . ') r: -->ITE~r' ~IN(!;, FLAN ~ . ':r'(""""-- P --= .. I I .....__ tr.",----,-" I . I .... ~~ .,.--~ ,."'" ~~ " .... ".~ l..-I '" .,..~ s.~~ .., ....... . . "'" .........-..... , , onv- HodcIl OlAIr, r A. - .- ....... -- -- - - - .- -- i Ii I -.. MINNEWASHTA ELEMENTARY SCIIOOL ADDITION /( REMODEUNG .......11. I! '='~ ZN~ ..J..NY-,l~ i 2 I ul ~ f dt z , /" '/ / ,/ -- -~---.< . \ ,( .l~ -. i I~~ ' ) i\ ~~~~ ~) 'f-.~-:.---/I I '- I /'.' " , I I \ \- \ 0-)-- ~ ,.! / ~ c ~ ~,l~ ~~~ IC~F ~ ~3\ -\:-? ~"15 -z ~!~ f~~ 1~1. ~r.~ ~tl i} , if ~ ;, z ~t 3 (L~ , lLl~ r-- </).:. \U /> :J\ ;3 :I ~ 8 Exhibit B COMPREHENSIVE SITE PLAN , . . July 27, 1992 r~LE COPY Minnetonka ~ Public Schools ~~ Learning Today for Success Tomorrow Mr. Brad Nielsen, City Planner City of Shorewood 5755 Country Club Road Shorewood, MN 55331 .--------------.--.------.. -.................. Re: Parking Minnewashta Elementary School ~- "----- ---,---.._----~.....- Dear Mr. Nielsen: Parking at Minnewashta School, most people will agree, is at a premium. We are aware the current right of way for Smithtown Road crosses the area now occupied by school parking. We are also aware that the Smithtown Road may be expanded at some point in the future. In consideration for retaining the existing parking configuration, with the exception of elimination of the seven spots on the edge of the parking lot bordering Smithtown Road, the Minnetonka School District stipulates that when Smithtown Road is expanded the district will reconfigure the existing parking to to accommodate the expansion of the road. ~~G Thomas H. Berg~ Director of Business Services cc: Board of Education Don Draayer, Supe.rintendent of Schools Thomas H. Berge, Director of Business Services ~~i~L 261 School Avenue, E, Exhibit C AGREEMENT LETTER - TOM BERGE Dated 27 July 1992 recycled :)aoer JUN 3 0 SKJERVOLD LAW OFFICE 11"'11""\"" it,.,;,_",- SUITE 210 SHOREWOOO PROPESSIONAI. CENTER 24000 HIGHWAY 7 SHOREWOOD, MINNESOTA 55331 (612) 474-0877 "'AU\. A. SK.JERVO\.O KRISTA!'"ER ERIK SK.Je:RVOI.O PAX NO. 474-1128 June 29, 1992 Planning Commission City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Minnewashta School Expansion . To The Above: This letter is in response to the Notice of Public Hearing which I received indicating that on Tuesday, July 7, 1992, the Commission is to take up the above-captioned matter. . Since I will be out of town on that day, I wish to make known to the Commission through this letter several concerns that I have. On June 23, 1992, I attended an informal meeting conducted by John Quiter and John Rohrman of Cunningham Architects, P.A., and Tom Berge of Minnetonka Schools. At that meeting I raised the issue of drainage and was assured that the runoff from the proposed black top playground was to be directed toward the west, away from my property which is located in the northeast corner of the subject property. An additional concern that I have is regarding screening of the improvements through landscaping, etc. The plan shown at the meeting did not indicate any landscaping or screening of the improvements on the east or northern boundaries of the school property. I would hope there would be some discussion of this matter and that the City would require a more detailed explanation as to the intention to screen the improvements. Very truly yours, KES: jcw i , " MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis -CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM -- TO: Planning Commission, -Mayor and City Council FROM: Brad Nielsen . DATE: 1 July 1992 RE: Minnewashta Elementary School- C.U.P. and Setback Variances FILE NO.: 405 (92.13) BACKGROUND Cunningham Architects, -representing the Minnetonka School District, has applied for a conditional use permit and setback variances to build an addition at the rear of the Minnewashta Elementary School, located at 26350 Smithtown Road (see Site Location map - Attachment I, attached). . The School District has assembled parcels of land totalling 21.37 acres. The school is "located on the easterly 6.4 acres of the site. The existing building contains 45,169 square feet of area, to which they propose to add 19,892 square feet for a total of 65,061 square feet. The survey of the school" property as it currently exists (Attachment II) reveals several areas where the school does not conform to Shorewood's zoning requirements. The building is only 14 feet from the east property line, where the Zoning Ordinance requires a 20 foot setback. Parking is located within two feet of the west lot line, where 10 feet is required. Parking in front of the school is only 13 feet from the front property line where 50 feet is required. The architect proposes to maintain the 14 foot side yard setback on the new addition (see Attachment III), citing reasons for a variance in Attachment IV, Exhibits B-D. The architect also proposes to reduce the front yard setback for the parking lot from 13 to eight feet. His justification for parking setbacks is included in Attachment IV, Exhibit E. A Residential Community on Lake Minnetonka's South Shore Re: Minnewashta Elementary School C.U.P. and Setback Variances 1 July 1992 ISSUES AND ANALYSIS Section 1201.10 Subd. 4.b. of the City Code sets forth the conditions for an elementary school located in a residential zoning district:' A. Side yards doubled. Due to the physical mass of school buildings, the Cod~ requires that side yard setbacks be twice as large as setbacks for residential uses. Buildings are required to be 20 feet from the property line and parking/circulation areas must be 10 feet from the lot line.- - . The Zoning Code allows nonconforming structures to be expanded~ pro~ided the. expansion complies with setbacks.. Ordinarily it would be suggested that the addition be jogged to comply with the Code. The architect's argument in Attachment IV B-D may, however, have merit, particularly with respect to visibility along the hallways. It is recommended that if this variance is to be granted, it should be required that a revised landscape plan be submitted showing enhanced landscaping along the east side of the building. While landscaping need not create a solid screen, it should be adequate to substantially soften the east elevation of the building. . The existing parking lot and driveway to the rear of the building are only two feet from the lot line. While this raises concerns about space for snow storage in the winter, and drainage, it would be very difficult to correct this nonconformity and still maintain access to the rear of the site. Thenew parking area in the rear does comply with setback requirements. What may help with existing drainage problems (referenced further herein) is the Code provision that requires perimeter curbing around parking and circulation areas. It should be noted that the School District is negotiating to purchase additional land along the west side of the site. As of thiS writing they do not have sufficient control of the property to apply for a division and combipation. Such an acquisition could eliminate this nonconformity. B. Screeningand landscaping. While screening'of the rear parking area is considered adequate, additional landscaping referenced in A. above is highly recommended. Proposed landscaping in front of the site is not considered adequate, due in part to the minimal front yard setback. It is recommended that the front yard setback be increased to more closely comply with the Code. This will provide a greater opportunity to enhance landscaping in front of the site. A revised landscape plan should include more plant materials, possibly a small berm, and a variety of plants 'to provide year-round screening and interest. - 2 - ~ Re: Minnewashta Elementary School C.D.P. and Setback Variances 1 July 1992 C. Parking. The architect has provided 63 parking spaces, although 16 of them are "located within the 50 foot setback area. His site plan actually reduces the front setback from 13 feet to eight feet. His justification for this variance is included in Attachment IV E. While this office agrees that parking is necessary in front of the building, it is recommended that some of it could be relocated to the rear of the building in order to more closely comply with setback requirements and to increase the area for required landscaping. "If the seven southernmost parking stalls were" . relocated, the front yard setback could be increased to 25 feet (still a 25 foot variance) and the parking layout could be redesigned so that the southerly aisle could be expanded to at least 13 feet rather than 10 feet as shown on the site plan. . .' , . Since the architect proposes a one-way circulation system, entry arid exit signs should be placed at the driveways. Additional signage should clearly indicate that additional parking is located to the rear of the building. . The number of spaces required for the school plus the addition is 41 (one space per classroom, plus one space per 50 students). The proposed 'site plan includes 63 spaces. D. Drainage. As indicated in a letter from the adjoining property owner (Attachment V), site drainage is a concern in the area in question. Drainage problems also exist on the east side of the site. The City Engineer will address this issue in his report, attached; . E. Trash Facilities. The 'site plan makes no provision for trash' facilities. The revised site plan should include either an enclosure for trash or an indication that trash will be handled indoors. RECOMMENDATION , , While it is understandable that ~he School District would want to maximize use of its existing facilities, it is unfortunate that so much seems to be squeezed onto this portion of their site, particularly in light, of how much property they own. It would be useful to know how they intend to use the westerly two parcels of the total site. . Based upon the preceding analysis it is recommended that the C. u. P. and variances be considered favorably with certain modifications made to their plans. The architect should be directed to submit a revised site plan including the following: 1. Landscaping and screening on the east side of the building and enhanced landscaping in front of the site. - 3 - Re: Minnewashta Elementary School C.U.P. and Setback Variances 1 July 1992 2. Perimeter curbing around all parking and circulation areas, consistent with Code requirements. ' 3. Reduce the front yard . setback variance to 25 feet. The seven spaces.removed should be relocated to the rear of the site. 4. The southernmost parking lot aisle should be widened to at least 13 feet. ' , /., 5. All parking spaces must be at least 9' x 20' in size. . 6. Proposed signage for parking lot circulation. 7. Drainage facilities as required by the City Engineer. 8. Trash handling facilities. Required improvements should. be completed prior to issuance of a certificate of occupancy for the addition. 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I',' " ,i, 'i:i:; , ~. '\'. :,', ',0 ~ Attachment I , . ;h I;'!'~', />1 ~ '1' .('." < ' , '<II', ',' , ' '1"; '. 't SITE LOCATION <~.>-,-""""" : ,', ,'.I',! ' ,1" ~", i' " '. , ,"', '1 .;, I" ,.... '.!I" , -, . Minnewashta Elementary School .. /.-....:..<> I/'~'I' I ~,.-l.,! ,', i.,; ;1'.;' '~I,' ,j .'" . '. \, . \L..?" '0' ;.~-_'i I/'! : IV ,'I e-..;<c'-:"--':, '.' '':''':'; ""'~/ \ /t~~ \~ \ ~. / \~l>- DR. I::::-! _/./ b -0 o .- ~ ~ ...... ~ ~ ~ ~ -< "l: -.J ....... ~ .... ~ a: ::::i '- z w CJ) CJ) <t :J: z----. <t :J: L) \. \. "\, GRAPHIC SCALE 'h-~ -- ~ ~ ~ - : ( III ra:r) J lDaIa . &0 It. J.LM. SET i>URSVANT TO . TORRENS CASE NO. 1641J. N 89031'16- E . ~4!3.83 . . lJo"+ "" . .u... 1 ._J .-- .- .-- .-.. .-.. . ~ -rtIf.lIs --'- . ....113 ..... ~).- ) ..... .'_57 l '1>.,- SANITARY $OIUt \ ^ I f\ I Y Y I 'l ^'Ir'\I'''i:>C' nUUl1 VI \......:: :)r:.-I~ I I L_[...l . Ot . Ot .[=< i:: ...1 \ - I I 1- r'\ :';uCU _J.l TOF .. rr, ,/ rr' ,/ ~- no::: "V ~ Q~ L.J (1' _!....J "'>rI 4- :) -,. .t:._ -,. .t:._ () _~:'L > ...,-, ~I C) fY' _!....J :) (/) ~~ (/) Q~ () 1-- C) :) <( ~ .., -'" - - --1---- :"" .., E 1/4 COR. SEe .., T. 117, R 2J _ (HENNEPIN COON Attachment II EXISTING SITE . No..t ~ ~\.- ve.-l'l- -( 'I E>d!T. e' ELH-1Q !)d&T, &' EU1-:() EXI&T. e' ELH ~ EXl&T. U' EU1-,o E>d!T. e' EU1-:O EXl&T. e' ELH 10 E>d!T. e' ELH-o EXl&T. U' EU1--5 EXI&TIM:S e.Al..l DI.It1alD .eu f3IlII1NOU& FlAYGRroO . " , . ,. 'C~O IIlELOCATED PUYGRroO ~ ." . ~. IIIE1..(:lC.llE : .=r~.! ~ '11M' 1 ..- o EX\$T,.a'BJ1b EXl5T, 'JIJ' E1.1() ~T. a' ELHp .. .. ~ LMC 1 1 1--- 1 1 Lac 1 ...... 1 1 , 1--- I I 1 J EXl&T. I : e:~~ rY~ l : (. '4' .. , f.. G)~I~~~DQCAPIN~.. ELAN Attachment III PROPOSED SITE PLAN ..U EXHIBITB MITNNEWASHTASCHOOLV~CEREQUEST I SIDE YARD SETBACK OF 14 FEET IN LIEU OF 20 FEET Narrative of Hardship: . The school district claims a hardship for locating the addition 20 feet away from the east property line rather than 14 feet away for the following reasons: 1. The existing east building face of the school is 244 feet long and is located .14 feet from the east property line. The addition to the rear of the school adds 80 feet in length to this face, and so this only continues an existing situation. 2. If the school were to move the addition 6 feet to the west, one result could be classrooms which are not the ideal or recommended sizes. The ideal size for effective teaching is a 30' x 30' classroom. To remove 6 feet of depth as shown in Exhibit "C" would result in classroom sizes of24' x 38', a disproportionate rectangle which hampers proper teaching. . 3. The other method of moving the addition 6 feet to the west would be to leave the classrooms the recommended proportions, but to jog the corridor 6 feet, as shown in Exhibit "D." This solution is not acceptable to the school district because a jog in the corridors prevents proper supervision and visual control of the corridors, thus leading to disruption and unruliness of the students. 4. Since this addition occurs in the rear yard of the school and is adjacent to the rear yard of the east adjoining property, the effect of continuing the existing situation for another 80 feet is a minor infraction. The new wall will be the same height as the existing wall, and will represent only 25% of the total wall when completed. Additional Justification: The typical setback required in this zoning is 10 feet. Although this use is a school, which automatically doubles the setback, the building is still one story. Therefore, the height is the same or less as what a residential structure could be. P:\91 \ 77\C\R060992.DOC Attachment IV APPLICANT'S VARIANCE REQUEST ~ ~ ~ ~ ...,.a 0.: c: l1) vi .. E u dJ l1) .... .- - U ..c::: UJ u E-o ..... <t: N ~ - C\ CO ....... ...,.a - E C\ ..0 ::r: ~ ....... rJ:J ..c::: \Q ~ >< 0.0 ~ r.tJ I:: .- I:: l1) =' c: u c: 0- ~ J . . A IT ACHMENT IV C ~ < $-4 ~ ~ +-' A c= ~ ..... 0 t,) 8 4.) ..... .- 0 ..c: " t,) ,. - 0 - , ~ < :N r-- e 0\ ~ - .- C:Q 0\ +-' - ~ ,- ..c:= :r: ..c: '0 bl) rJ:J ><: = ~ UJ .- ~ = ::s 0 U c= c= 0- . ~ I .Q s: I .- S ~ ~I.- '21~ AITACHMENT IV D EXHIBITE NUNNEWASHTASCHOOLV~CEREQUEST PARKING WITHIN TWO SETBACKS AT THE FRONT OF THE SCHOOL Narrative of Hardship: . 1. The existing parking is within the required setbacks at the front area of the school, at the south and. west property lines. To change this situation would be to remove parking. 2. The school site is very restricted on either side and the parking we are adding at the rear is,to be closed off with gates. Children will be active at the rear of * the school and the school does not want auto traffic conflicting with students during the day. Rear parking will be staff parking only because of this. 3. All vis.itor parking, bus loading and unloading, and parent drop-off is at the front area of the school. To remove parking in the front area to comply with setbacks would mean that visitors and parents dropping off or picking up children would have to park out on Smithtown Road. This would be a very dangerous situation. . 4. For reasons of not creating a frustrating and hazardous situation, we are proposing that the limits of the parking areas at the front area of the school be permitted to remain. P:\91 \ 77\C\R060992.DOC ATTACHMENT IV E .-~ 1 ~r~ ,"; '1 :t ~ .. '"'" <~ ...... ':""\ "'J" l''i;iU\.. .~ .. ..i "I ..: :J UU'4 .. I.~ . , ; .. "J> '. ..r.._... . , l / ..__.~~,..l-~...... /,.. J -_.....t. ... .. ,/ ' / ':"" ,;:.,f..fi. 'Y'i -:: . .:-) . I" ". May 18, 1992 26410 Smithtown Road Shorewood, MN 55331 Brad Niels-on City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Mr. Nielson, . As per your request during our recent phone convers~tion I have mailed you this diagram and description regarding the water drainage of Minnewashta Grade School onto the east side of our property. . There are three different places where the school is draining water onto our property. 1) The entire parking lot in front of the school is sloped in such a way that it drains to the west. There it is channeled bye em e n t cur bin g nor t h war d 1.... n t i 1 the C lJ r bin g end sap pro x - imately where the western most wing of the school is. The entire flowage then crosses ~nto our land approximately at the mid point of the western ~ing. It appears that a large part of the water which falls onto the school roof is also drained into the parking lot snd follows the same path. 2) At approximately the notth end of the playground there is a piece of 6 inch black plastic drainage tile which is directed at our property with its mouth some 3 feet from the property line. 37 Approximately 75 feet south of the black plastic drainage tile is a 12 inch metal culvert with its origin on school property, crossing under the fence-and opening up on our land. I would appreciate it if you would mark these problems on your appropriate plans or map to be addressed with the school so that they may be corrected. Sincerely TOm~ite Attachment V LETTER FROM ADJOINING PROPERTY OWNER Dated 18 May 1992 .. ~ .. ~~"- ?......~\c. \)tV\''''''S'- \1 \.< ). =r J 11'I A\:) I ~. ~ cP, ~ ~C(..o.fl'/ D - .,. 1i!:' _.' 1--; i -\~\-~~'T"" ~ .: -e-,~.~. ~--- ~~ ~ --_. -,_. .z)-.~l - -..-~.- ----. -.-- ------.----.-----sc ~L-.---.- .._-:---------- ,j -- \'-.. ,,~... -~--.. ~ ~~\6 -..-- .-----..-.. _~~c~_ ., 'I :10 -..._~~~ .... ; ':F- ---~ I~ ~ --J~- -_~ -< Ii I '()'--",- "-"C' --..-.- -. \~\V)(' C t .._.-. ._~....-..:.J. -. ~--- ..----.. Ii .. H il II " --0 ~^. -- .---~A\N:S_-\-C- -.~*E:: . <..v Ss-c_--..--.--- - -'-- . L -+1 ..- --0. i; .f -~ 'I I, ---.----. _.~ 1/ _.. --4----- Ii Ii :1 " . . ~.. .,~ S'V'v'\..\ '\'r\ ~0 ~~.r.:> _ .. . ',.~ :.~ .. : ...... . . ........ -j, ..:::..... of .. ..... L .. ~ ....~. . ..-._~ . . .... . ............~ ~. . I . ..- :. .. :> . '. .' .. ~ ...~~t ,~~..., ~ ~ I '~ .... f' ':... ..! .. . .., -. '.I. 'f", .;;II - ;." :. ~ .::.1 , , . . ';':'~". r .. ". . .. ... -.' , o. ..":._t' iiw ..... - ~ ~ ... t.:~. "'~ .", ,'j ~ ,.' !'. . .' ',~i.: .,~ . (, .-t_.. '. ~ .; ,~'r/ \. " ~~ "!-/ .; ... ........... '.' ~: " Attachment VI BUILDING ELEVATIONS . . July 2, 1992 Q)5': M' , Orr .' ',. ". '.' Schelen , " ",.' Mayeron & . ".,. Associates, Inc. 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Mr. Brad Nielsen, City Planner City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Engineers Architects Planners Surveyors Re: Minnewashta School Addition Preliminary Grading/Drainage Plan Review Dear Mr Nielsen: As requested, we have reviewed the Preliminary Grading and Drainage Plan dated June 1992 for the referenced site. At this time, we have the following general comments. The proposed project significantly increases the impermeable surface area of the site. It can be expected that this will increase the storm water runoff volume and rate. As neighbors to both the east and west of the site have experienced water problems in the past, we believe an alternative method of handling the stormwater must be found. One possibility is the use of the old pond located northwest of the existing school. It is our understanding that this pond is located on school property, and is available for their use. utilizing this pond would have the added advantage of treatment prior to discharge to wetland 27-904W. We recommend investigating a storm sewer system routed through this old pond. It is our understanding that the school system has previously agreed to siting a City water tower in the Minnewashta area. There may be alternative locations available, but this project will remove any possibility of building the tower on the high ground adjacent to the existing school building. We recommend investigating alternative water tower locations on school property prior to approval of this project. The proposed grading off the northwest corner of the parking area will require the removal of trees combined with a slightly steeper finished slope. As this is a formula for erosion problems, we recommend a turf establishment program that includes both seeding and wood fiber blankets. We look forward to working with you further on this project. Sincerely, ORR-SCHELEN-MAYERON &A~OC;rA,S., INC/ ~(~ Joel A. Dresel, P.E.,L.S. City Engineer Equal Opportunttv Empioyer . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Deniel Lewis CITY OF " SlIOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 , MEMORANDUM I "'.....--' \' "/' '-.... -'~"" TO: -." . Plannirig Commission . , FROM: Brad Nielsen ~-..,..-- DATE: 31 July 1992, j .~ RE: Schaub, Mike - Conditional Use Permit and Variances for Nonconforming Shoreland Lot FILE NO.: . 405 (92.16) BACKGROUND . Mike Schaub owns a lot at 5185 Shady Island Road (see Site Location map - Exhibit A, attached). Last April the house which had existed there burned down. In applying for a building permit to reconstruct the dwelling,'Mr. Schaub discovered that the lot does not meet the requirements for a buildable lot in the R-IB, Single-Family Residential zoning district. He now requests a conditional use permit to build on a substandard lakeshore lot and variances to the lot width and area requirements of the R-IB district (see Exhibit B). The subject property is 70 feet wide, 205 feet deep and contains 14,350 square feet of area. The proposed house is two and a half stories high .and contains 1758 square feet of area on ' two floors, plus a basement. A two car. garage is attached on the north side of the house. The proposed location of the house is shown on Exhibit C. Building elevations are shown - on Exhibits Dand E. The request is subject to the requirements of Section 1201.03 Subd. 1.g. (nonconforming structures destroyed), Section 1201.03 Subd. 2.c.(3) (nonconforming lots of record) and Section 1201.26 Subd. 5.b. (substandard lakeshorelots). . " A Residential Community on Lake Minnetonka's South Shore .!5,D Re: Schaub, Michael C.U.P.and Variances 31 July 1992 ISSUES AND' ANALYSIS . , " , ~ . A.- Development of Nonconforming Lots. The Zoning Ordinance prescribes what size lots need to be in order to be buildable, which varies from one zoning district to another. In this case the R-1B District requires thatlots be 30,000 square feet in area and)10 feet wide'atthe building line (Le.the front setbackline).The Ordinance also addreSses substandard lots which were developed pfior to the adoption of current requirements.- Section 1201.03Subd. 2.c.(3) sets forth criteria under which someOne can build ona - - nonconforming.lot of record. These, same criteria are reiterated in the Shoreland Management Regulations contained in Sect. 1201.26 Subd.5;b. Following is how the applicant's request relates to the City Code: . , .' h -tH-' ....' '. 'f 1. ) The 'owner does not own land on either side of the subject property. , \; 3. The Code requires that substandard lots have at least 70 percent of the required lot, area (30,000 sq. ft.)and width (110 feet) in order to be buildable. The existing lot contains approximately 14,350 square feet in, area - 48 percent of theR-IB I ~ requirement. It is 70 feet wide which is 64 percent of the required width. The applicant has requested variances to these' requirements. , 1.- \. , C',.',.,' .J The proposed site plan appears to meet the R-JB/S setback requirements: Front: 40 feet Side: : total 30 ~eet, no side less than! 10 feet Rear (lake): .! 50 feet The applicant's site plan should clearly illustrate that the proposed deck is at least 20 feet from the west property line. ' 4. The area of all structures (hous~,garage and deck footprint) is 2068 sq. ft. - approximately 14.5 percent of the lot area. Even when the driveway (640 sq~ft.) is taken into c;onsideration, the impervious surface..to lot area ratioGs only 19 percent. '. ' ~'., ;' ,.'. / B. Nonconforming Uses Destroyed..-Section 1201.03 Subd. 1.g. requires that wnen nonconforming structures are destroyed to 50 percent of their value, anyriew construction must meet all current zoning requirements. . This valuable zoning requirement has been tempered by an exception for single-family homes: , ~ 2. . "Exception: Single-family residential units may be rebuilt on nonconforming lots of record, provided that setbacks are complied with to the extent possible. " As pointed out in A.3. above, the proposed structure complies, or is capable of complying, with all setback requirements. - 2 - Re: Schaub, Michael C.U.P. and Variances 31 July 1992 C. Shady Island Zoning~ In 1985 the City adopted an updated zoning map which attempted to zone areas consistent with how they had been developed. Staff recommended at that time that Shady Island should be zoned R-1C, Single-Family Residential, which provides for 20,000 square foot lots, 100 feet wide. Island residents petitioned, however, to zone Shady Island R-1B. There apparently was some concern at the time that a certain site could possibly be divided into three lots instead of two. r,'- \ . Under R-1C zoning the applicant would notneed any variances. As mentioned at the time, there are other lots on the island which could experience the same difficulty if existing dwellings were ever destroyed. -...; It is our understanding that there.is now interest among Shady Island.residents in having the current zoning changed to R-1C. If such a petition is received, it is recommended that the request be favorably considered. . RECOMMENDATION Based upon the preceding the applicant's request is considered to be justified. Without the variances, he would be unable to make reasonable use of his property. Moreover, his plight is due to inappropriate zoning for the area in which he is located. Approval of the c.u.p. and variances is recommended subject to the following conditions: 1. No part of the proposed structure, including the deck, should be closer than 20 feet from the west side of the lot or 10 feet from the east side of the lot. . 2. Prior to any construction, construction limits and an erosion control barrier should be erected at the 50 foot setback line., Special precautions should be taken to protect the large oak tree located to the south of the proposed house. 3. The applicant should be aware that any variance granted is good for one year. BJN:ph cc: Jim Hurm Tim Keane Joel Dresel Mike Schaub - 3 - l . .~NA;gr l~l/J#I/;g, Nil IlIA CD /}f/ f! #lit ILAt%1f /If/rt%/J, No+ +Q J..k -"-.. . BAY '~~~'-" --....'",:::~ ':' ISLAND ! : I. 'I! ~; i l/ i . ~w'th. l &I~ lOGO' r--_ -Sv b je.d ~ ~t.(.. LAKE MINNETOA (I./PP€R LA/<E J ENCHANTED ISLAND -- EOGEWOOO. I '~ ! ~ H-- -~ , i L-- Exhibit A SITE LOCATION Schaub - C.U.P. and Variance June 30, 1992 . The Mayor The City Council The Planning Commission Mr. Brad Nielsen, City Planner Shorewood City Offices 5755 Country Club Road Shorewood, MN 55331 Mr. Nielsen, Mayor, Councilpersons and Commissioners: The Schaub family have been property owners on Shady Island in Shorewood for 34 years, since 1958. This April our homestead burned to the ground. We find our property is zoned R-1B and accordingly we need to apply for a conditional use permit and a variance to rebuild on our land according to ordinance 1201.3 sub-division 16. Accompanying this letter are our plans for construction. We will meet all setbacks as stated on the R-1B requirements. The exception is the width of the lot which is only 75 feet. . We respectfully request a variance and conditional use permit for our lot 24 on Shady Island subject to meeting all setbacks other than lot width. A denial will seriously affect the value of our property and prevent me from replacing my living quarters. Sincerely, Michael Schaub Exhibit B APPLICANT'S REOUEST LEITER Dated 30 June 1992 ~ ------- . . \ .. / .' " ",-; }",-) :'--' -' M i i1rle.forl j(1l Lake, Existinq Legal Description Lot 24, except the Easterly 5 feet thereof, "SHADY ISLAND, LAKE MINNE'l'ONKA, HENNEPIN COllN'.l'Y, HTNN." Exhibit C SITE PLAN This survey shows the location of the hOllnoClrics and topography on the r1hove descrihed proJ10.rty <lllc'l the 1:\"'0 ad joining houses. It docs not ur )Crt: t.o f;hol,.' <11 otl (' --=~: ~i;~ - ~- :-~::. - G.-; -=1' "I.' _:~:':'-:. . ~r, ~.... -~-- -- - ~_. _u_.__ _ ~. .-. :-::-.; -- -.-. ...-- I __.... _-.__. ~._. .---: "7)1~v ! t'~VL.. OF- -, I IlL II l,i~1' -- ~~,t f t~ ~\I 'f0; .e,j V"f/ . I ====I --=r -I I - ! I ~ i I; " l ~ I .. : t: " ---'----If - --I I c::=::.- - - i : -r-- -i, v l.-A.((L I ' k~~ \J1~w H~V 4";"!~ Exhibit D BUILDING ELEVATIONS - FRONT AND LAKE c: UJ mUJ CC: :)~ :c-... 0< tnc: 1110 ~m -U.! ~Q c: o LI.. W o Z W o C/) w c:r.: 1 . " B-. ~-_. .'1 l .-fj' . ~l,~~.~"'~,==-,,-=,>~ r::~~!. '! ~ I ~_._-u:_---- . " --"rl ;;1 . ""'"--" ,I ___ ~ ".--,-...- '--'rrU I --; "~-:c::-.._.~~, t~~:~tLJ C t"~=ll:i- ~ }: .. ~ I, -- ] .r /j .,{./ t'....,.... "'.\- ~~',' .Il ~'~' E.' =1, r-~i I' .. h''''----..-b E3 -~i~ Iii Ii I (, "I i Ii i Ii' . ill ~ ~' II I 1. .~ ,- ~ -" c \=- ~I~ '"~ \-.1-- ~tJ' ~ j ---1 ~ -~ :: !';U'~'8r~n ;1"!: ;;':; '" . 'ill' ," . I :. I' , II ' I I, . , " '< ,I I' I ,I Iii' !. I ':. ! ,J! !:l iii" j: Ii! , 11''4 i 1 \ ; I :1 .:!!, .; : I I '~~ I ! I i: 1 . I " .h";'__' .__.J~J...~1JJL I, ":-"'~ i ; ITITlITi . .'<110'-' - '~I i !"''''~-'' ''1.1 h "'''J I I ..! I ; '. , :1 ~J)~ ~ I.~ --d 'f~' \J' i-' ,~ +: I\-' ~ .!) ci-~ (- I ! I' , I I ! . I .. . 'L~ Exhibit E BUILDING ELEVATIONS - SIDES ' ,'-- MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 29 July 1992 . RE: Sjovall, John - C.U.P. for Accessory Space in Excess of 1200 Square Feet FILE NO.: 405 (92.14) BACKGROUND Mr. John Sjovall requests a conditional use permit, pursuant to Section 1201.03 Subd. 2.d.(4) of the City Code, to construct a three-car, detached garage on his property, located at 5935 Galpin Lake Road (see Site Location map - Exhibit A, attached). The garage, combined with existing accessory space, exceeds 1200 square feet. The subject property contains 41,727 square feet of area and is zoned R-1C, Single-Family Residential. The property is also subject to Shoreland Management Regulations. In . addition to his homesite, Mr. Sjovall also owns an adjoining vacant lot to the south. Besides his residence, the subject site is occupied by a nonconforming, two-story garage which extends over the lot line. The portion straddling the lot line is a corrugated steel, pole type structure. Following are the floor areas of existing and proposed buildings: House - first floor: 1732 sq. ft. second floor: 707 sq. ft. total: 2439 sq. ft. Existing Pumphouse: Existing Garage -first floor: -pole barn to be removed: -second floor: net total: 36 sq. ft. 996 sq. ft. -398 sq. ft. 260 sq. ft. 894 sq. ft. Proposed Garage - 26' x 32': 832 sq. ft. Total Proposed Accessory Space: 1726 sq. ft. A Residential Community on Lake Minnetonka's South Shore 5e. Re: Sjovall, John C.D.P. for Accessory Space 29 July 1992 ANALYSIS/RECOMMENDATION Following is how the applicant's request complies with Shorewood's zoning requirements: 1. The total accessory space (1726 sq. ft.) does not exceed the floor area above grade of the existing residence (2439 sq. ft.). 2. The total area does not exceed 10 percent of the mimmum lot size for the R-1C/S zoning district (.10 x 20,000 = 2000 sq. ft.). . 3. The proposed garage complies with all setback requirements. In addition, while removing the pole structure does not eliminate the nonconformity of the existing garage, it does improve its conformity. 4. The architectural character of the new garage is consistent with the character of the other buildings on the site. The applicant has agreed to remove the corrugated steel, pole structure, eliminating the construction material nonconformity. Although not specified, it is assumed that the siding on the garage will be the same as the other structures on the site. , Based upon the preceding analysis, it is recommended that the applicant's conditional use permit be granted subject to a requirement that the steel, pole structure on the south side of the existing garage be removed within six months of issuance of a building permit for the . new garage. BJN:ph cc: Jim Hurm . Tim Keane John Sjovall Joe Pazandak - 2 - ",'" ",'" ~'" ",,,,,,,,,, '" ",'" ",'" '" '" '" ",'" ,'" ",f' /::-- .. \....- '-">::: x--- ( 18) '-.) . 192 - - ~-~;~=-~--F ~~.~====~ 2-~ ~~.~.~.~.~.~.- .:. . (2'3)' --- ! _':~.~-, ( 19) I _.. ~-------r~--~-----_:~--:.=~-~---- T .r-:'" (20)-' 5('//- )) '..-.' t ----- ~ :~ ---------:~-:-::-~~-- I (21)~' ;/'f(" ......... ......... 404.5......... 1845 ~ ..p (25) '.:1.fJ. ~~.445.t ..~: " 179 ( 6) 'V79'00' Z7'" 30 2.9/ b C/' ~/..: L.../ ROAD ~....::....... "- 199 ( 13) ": , , I . , , -, "- ~.: ~: / ..,: .~.. t '- , I ; , , c.,/.- ~;~~ .....~ ,'~ Il6 d I "'d-, , ,/, I 61: ......" ( 17) ( ;) +~~y .etl CO PROPERT y OOOK l)' PAGE 1&1 .' ....... . _. e. " . :" ~;::::' .'. ...... '.' ~A~~ @A~ ~ ~ 00 r<fl'. \~<J>) ,~?-\~\. ,4 A\p~~ ~~~-( ~~:~~ '-{ (}T ""'-- _ c\ ~\::> j&c,,* ~'.i~ "'\ ..:::.-'/ , ::=.-/ / f'.. _ '-' ~/.:':~:,- ~ &1 ( 19) , .14 / .Ie.~........~ ........ t\;~ -, (2) : _--------! . <0: 9 :. ~:::r~.:~.;i5-r:"::3.1.7.~. .....-l-::... .......... ........... .~........... r "j~, \ 196.. 8:-' , : r..- ,./,,,!, I .,,' .' ' -,>' ,/-,-' g' , 1 &.\ (j(}r'~ (2)""": : r- ('31) \ \ q~ ! (3)~- ! ......... 40'3 12'....... .. ...../ ' , 9'5 I 1 ....:.1 i (35)' 1 ...... ...,;.-: .' \ _.. ,,,:"16.5;- ,198 ~ ~~'~~_, 90. - : t: \ ../.~ ..'"'... N _ ".'. OS. : wi \ (12) ~.....~-~-----:.d!~~~-!O \ _' 7~_ ;~ I ,_ ~ itD L__!.~..L__ d....J, @ : :.:J :< .~ - ~. ---------------iir----feo-----'-------- : ; -. 7' ~ :...... I~ ---T---I~.-8--i . 0' 0',(7/ ....:.. add .'/f'!"\ I 'J " I..' . "" t.. I " ~; ,7J ~-I ' -I, (16)": (l5)'-:~ .;/:\ I ,1....- .........',. 416 .........: ( 14)- ~.. '''rI6.2 , ' . 149.8 ....t. ; ......... 464 .......MURRAy ',' I I I I I , I I I , I I I I ,~1.cJ ,':~ ,'fi ,'~ ,~ , , , I , , ' . I ....~(b l ,/ . ' '. ' . , '. , " Gt~ tit; . : . . j . ~th lit . ~.-~ I 1 ......................-....................t..... .............--...... : I 1.................................- , ' I ' , ' , ' 1 ' , I : ~. - ; , 1 : : _, (40) ! (38) :! '0-" I I ,-~ I ' I I , I' , ' 10. : : : ~. , I I (4 I) ." &5 F-:--------i ! lie :~ :cJ _ : :________.J :~~A :: a.- t _..~ I · ! '-Y:.-.! : : \"-.1:; I I I , __ . ~I 1",' , I I , '42) I 'ei ::..,) \ : :~ (39) ,;~ " ., I ~ "oJ-,.t- t .- J"-_ I 1'-"-', -.'" i I _" ~ I I -: : \ ~ ~ : :~? .:j I.. ~ ... t '-../ I I . -. - : . : : : ,,,.'!l . , I I,.,. .' ....:...: ',' ... ,....) -,' _I:~-' on N .,--.-' ( 1 J) ~ ...~ ~ ~ ..: .. ....:.:. :.... . . .,.. ~ ... ( 24) ell I I I I ~: -, I ~ 1______LTp_____J ~' "" ,,' ~i I " .J>. d) ;; ~ ;; :: i ~_I -".-_' -_.? 5lO -:.. '. 'Y)1 Exhibit A SITE LOCATION Sjovall C.U,P. .... CERTIFICATE OF FOR. JOHN C. $JDVALL SURVEY '. II x 965.T . " OJ ,-, \, I !,.. ::i ~. .. ......- . .,- e... _ . "---- "I I ~ ! .;. ... '" ~ X96~ flf I SHEO Scale: 1" = 40' t-l. o Denotes iron monument .. \~ t Be&rfngs'shown are assumed. ~. 0 x ~ Denotes existing elevation ~ {o.ool denotes proposed .elevation Proposed garage elevation = 952.00 feet -+- = Denotes drainage .26..16.....- EAST I 'NCHMARK: SPIKE IN POWER POLE AT SOUTHWEsr CORNER OF FROPfRTr " ELEVATlON.9TT.70FEET N.G.V.O./929 hereby certify that this is a true and correct representation of a survey the boundaries of: Lot 3 and Lot 4, Block 1, Weyker Addition, according to the recorded plat thereof and situate in Hennepin County, Minnesota also shows the location of all visible encroachments, if any, from or on id land. As surveyed by me or under my direct supervision this 12th day June, 1992. ~ /7.J . ..z ~~~~ Her F. Lemire RLS Minnesota Reg. No. 13349 Area of Lot 3 Area of Lot 4 41,727.42 Sq.Ft. 0.96 Ac. 36,530.98 Sq.Ft. .84 Ac. Exhibit B SURVEY/SITE PLAN 7~gz w - i:l /1 /1 /!l ;i~.--~~. ill :I! ____ -- III ili It I 'I' --------------I:f- II, I' II ii, - --- --- -- "t j: :i( !, ~~ ~ ~.~ --~-~- - .----------- . . .~~ -~. - ~-_. . .. .~~a.".. .:.~ ,. - -... _. - i: ! "---;:~--- - ';: . --_. --- ------- -...ii------. 'i! Exhibit C APPLICANT'S REQUEST LETTER Dated 6 July 1992 ... ..... ~ ~ "- f ~ ~ '"'" .... ~ 1\ :::: ~~ ~ i f:--. - I I I ~ I I ~, ! ....'- I I '\. I I \. ~\ '- I I f\.~ I I ""'" x~ ! ..~ i '.0 ~~ I I I " I .~ I ~ I \ r V\ I I ~ i ~ I i '- " ; i "- , ~ "'~ , '""Ii ')(~ ':''l " ! ~~ I I t I ~ .~ -::< "' ""{ ~ . ~ ~~ ~ , ~ :: ~ ,i \r' \. \f) ... ~ ,~ ~~ 'Q. ~ \) tv) ~~ ~ ~ \!) "l ~ "'- ~ ~ ~ '- ~~ . ~ <:- ~~ :;loj 1.( ~~ ....[' 'V Exhibit D PROPOSED GARAGE - NORTH ELEVATION t .\ CITY OF SHOREWOOD MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 6 August 1992 RE: Partial Street Vacation - Noble Road FILE NO.: Streets - Noble Road In July the Council approved a final plat for an eleven-lot subdivision named Boulder Ridge Estates. Since the project extends Noble Road to the west/and includes a new temporary cul- de-sac, the existing cul-de-sac on Noble Road is no longer necessary. As a consequence, the developer has requested that the City vacate the circular portion of the existing cul-de-sac. The area proposed to be vacated is illustrated on Exhibit A, attached. . Staff recommends approval of the partial vacation subject to the resolution being recorded simultaneously with the Boulder Ridge Estates plat. If you have questions relative to this item, please do not hesitate to contact my office. BJN:ph cc: Jim Hurm Joel Dresel Tim Keane Ron Miller Jim Parker A Residential Community on Lake Minnetonka's South Shore (PA t..- / f' :1:-/ /' BOULDER RIDGE ES t~r>~r t.J: 1&' ,aI' R/Dc.;'E ,; :.J) l~.l i- ,- So W5!o'OO"L 4!o6,'1.6- .' toil ~"' ..l- ..." ..... ~.. z: \ r I I I.. j; F I I L 1'01."-, r I \ I I: \ I E \ I I 7: ~I . ;1-"~ {"i~ ~~. 6 .... if: 9':; , , ... .,.- \,' .-Jf1t1.~~ft.'"i-....." .9...54 . . "\ L,i , \ :.f.; Gt'%\f\ ~51-::: ,...0' :..... ,... ....... : .j , . ,=.0\' \, l /.'~"" . (,~:~':"6 '0> ..~< \:.... C:;}, ... t'):..... ': 't",. , , I N~\W -f-t ~O~~ t..u \ _de-..i ; 1 I.,.. :c .. , I ' f.., Q ~:; ~ ~ [ "" ,', /., ..'.. I . <::.// :::-=,1. 5 '::r ;:::! . .' ....1 t~~..... !'!.'!.C. II '00 '- 100 I ~ .IV'V"w-" sc......c. ,.. FI:Ii'.T -.. o J I . _~___ 1-_.1__ o OItHOT1!.li Ilt0N IooIOf'lUMEHT .CARINGS $HOWN ARIi'. 8A.1:O OM AM ...SSUMi:D OATUM KING ," M nET I" w'DT\I 4NO AC U"IS.. ."..."...... ~h'\b~t A RESOLUTION NO. A RESOLUTION TO VACATE A PORTION OF A PUBLIC STREET WHEREAS, Notice of Public Hearing on the proposed vacation of a portion of a public street in the City of Shorewood, Hennepin County, Minnesota, was published in the Excelsior and Shorewood Edition of the SAILOR NEWSPAPER on the 22nd and 29th day of July, 1992; and WHEREAS, said Notice of Public Hearing was posted in three (3) locations in the City of Shorewood; and . WHEREAS, the Council of the City of Shorewood has heard all interested parties on the question of vacation at a Public Hearing on the 10th day of August, 1992, in the Council Chambers at the City Hall, and the Council has determined that vacation would be beneficial to the public interest. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that in accordance with Minnesota Statutes, a portion of a public street in the City of Shorewood hereinafter described, is hereby vacated: "That part of Noble Road as platted in Oak: Ridge Estates Third Addition, Hennepin County, Minnesota which lies southerly from the following described curved line: . Commencing at the northeast comer of Lot 3, Block 2, Oak: Ridge Estates Third Addition; thence on an assumed bearing of West along the north line of said Lot 3 a distance of 109.02 feet to the point of beginning of the line to be described; thence on a tangential curve, concave to. the northeast, and having a central angle of 36 degrees 06 minutes 30 seconds and a radius of 192.33 feet, an arc distance of 121.21 feet to the northeast corner of Lot 1 of said Block 2 and there terminating." and "That part of Noble Road as platted in Oak Ridge Estates Third Addition, Hennepin County, Minnesota which lies northerly from the following described curved line: Commencing at the southeast comer of Lot 2, Block 1, Oak: Ridge Estates Third Addition, Hennepin County, Minnesota; thence on an assumed bearing _ ~ 'I' Y. . _.. .. - . - - - bB James C. Hurm, City Administrator/Clerk RESOLUTION NO. -92 A RESOLUTION APPROVING JOINT AND COOPERATIVE AGREEMENT RELATING TO THE EMPLOYMENT OF POLICE CHIEF AND POLICE OFFICERS SO AS TO PROVIDE FULL TIME POLICE PROTECTION FOR THE CITIES OF EXCELSIOR, TONKA BAY, GREENWOOD AND SHOREWOOD WHEREAS, the City Council has the responsibility for providing law enforcement within the City of Shorewood, to enforce the ordinances of the City and laws of the state of Minnesota; and WHEREAS, M.S.A. 471.59 provides that cities may enter into joint and cooperative agreements; and . WHEREAS, the cities of Excelsior, Tonka Bay, Greenwood and Shorewood wish to enter into a joint and cooperative agreement extending the life of existing joint police force, the South Lake Minnetonka Public Safety Department, through December 31, 1997. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood: 1. That the City of Shorewood enter into the j oint and cooperative agreement which" is attached hereto and made a part hereof as Exhibit A. 2. That the Mayor and City Administrator be instructed to sign all documents and do all acts which are necessary to effectuate this resolution. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 10th day of August, 1992. . Barbara J. Brancel, Mayor ATTEST: James C. Hurm, City Administrator 1 . . 41; " Dated: August 10, 1992 CERTIFICATION STATE OF MINNESOTA ) ) ss COUNTY OF HENNEPIN ) I, James C. Hurm, duly appointed City Administrator/Clerk of the city of Shorewood, Hennepin County, Minnesota, do hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by the Council of the city of Shorewood and is so recorded in the minutes of a meeting held on the 10th day of Auqust , 1992. James C. Hurm City Administrator/clerk SOUTH LAKE MlNNETONKA PUBLIC SAFETY DEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 RICHARD A. YOUNG Chief of Police (612) 474-3261 ~RMOBABDU~ . Date: Coordinating Committee City Manager/Administrators Richard Young, Police Chie~ July 30, 1992 0 To: From: Subject: Joint Powers Agreement As instructed at yesterdays Coordinating Committee meeting, I have prepared a new Joint Powers Agreement for the term of five years, demand formula. There are no other changes other that the updating or technical changes as explained in a previous memo and outlined below which reflect current practices. I have enclosed two documents. The first shows strikeouts and additions to the current document. The second is a clean copy incorporating the changes shown in the first document. The only change on the first page is the date from 1988 to 1993. The only change on the second page is the removal of a coma after Shorewood in the second line of Section 3. . The third page has a change on the forth line from shall to may appoint an alternate. This is to make the document consistent with the previous definition in Section 2 - b, which uses the word may instead of shall. Also on the third page in the second line of Subdivision 2 of Section 5 there are two changes. The first is merely to capitalize the word order in Roberts Rules of Order. The second eliminates the election of a secretary. To my knowledge we have never elected a secretary and even if we did there are no duties for such a position. In Section 6, Subdivision 7, it states we shall designate and appoint a clerk-treasurer, which is what we have done. There are no changes on page four. On page five, first paragraph, seventh line, the change is merely to capitalize the word chairman. Serving Sorah Lake MinnetonJaz C077l17lWJities of Excelsior, Greenwood, Shorewood and TonJaz Bay Also on page five, the entire portion of Subdivision 2 which dealt with the phasing in of the demand formula has been removed since this has been accomplished. On page six, Subdivision I, all dates have been changed. In the fourth line the word agreement has been capitalized. On the sixth line, the term secretary-treasurer was changed to clerk-treasurer. We do not have a secretary-treasurer under the authority of the Agreement. Also on page six, Subdivision 3, the word agreement was capitalized three times. There are no changes on page seven. On page eight, Subdivision 4, fifth line, the term Workman's Compensation is no longer appropriate and it is now called Worker's Compensation. ~ The last changes are in Section 10. In the first line the word agreement is capitalized. In the seventh line the term municipal court has been changed to district court. Municipal court no longer exists and all cases now go to district court. If you have any questions or note further minor changes, please contact me. ~ JOINT AND COOPERATIVE AGREEMENT RELATING TO THE EMPLOYMENT OF POLICE CHIEF & POLICE OFFICERS SO AS TO PROVIDE FULL-TIME POLICE PROTECTION FOR THE CITIES OF EXCELSIOR, GREENWOOD, SHOREWOOD AND TONKA BAY COMMENCING JANUARY 1', ~ mI.!!:!) :-xx:~:r;::$-;X-;-;$ The parties to this Agreement are municipalities of the State of Minnesota which have the responsibility for providing for law enforcement within their respective cities so as to enforce the ordinances of these cities and the laws of the State of Minnesota. This Agreement is made pursuant to Minnesota Statutes, Section 471.59. . Section 1 General Purpose The general purposes of this Agreement are to provide for the employment of a full-time chief of police to act on behalf of the parties to this Agreement, and to provide said person with such assistance in the form of police officers, equipment and supplies as may be necessary so as to provide the parties with law enforcement services in the discharge of the duties imposed upon said municipalities to protect the health and welfare of their citizens and property located within their cities. It is the opinion of the parties to this Agreement that joint action in employing and creating a joint police force to serve the four communities will result in a higher standard of police service, closer control of the police force by the municipalities it serves, and in the long run more efficiency and financial savings to the communities. . Section 2 Definition of Terms For the purpose of this Agreement, the terms in this section shall have the meanings given them. a. "Committee" means the organization created under this Agreement, the full name of which is the "Coordinating Committee for South Lake'Minnetonka Public Safety." b. "Committeeman" means a member of the committee. There shall be one committeeman from each governmental unit which is a party to this Agreement, which committeeman shall be the mayor of said governmental unit. An alternate may be appointed to serve when the mayor is unable to attend the meetings of the committee. 2 c. "Council" me~ans the governing body of the governmental unit which is a party to this Agreement. d. "Governmental unit" means a city or municipality. e. "Original party" means a governmental unit which elects to become one of the original parties to this Agreement. f. "Later party" means a governmental unit which enters into this Agreement at some time after the Coordinating Committee is originally constituted. . g. "Party" means governmental unit which enters into this Agreement. h. "SLMPSD" means the "South Lake Minnetonka Public Safety -Department", which shall be the name of the police force created hereunder. . i. "Demand" means the number of hours spent by officers while on duty in an individual city, or on matters originating out of an individual city. Hours spent by officers not attributable to anyone city shall be apportioned to all of the cities based upon their other demand. All hours shall be recorded and kept by each officer and shall be compiled by the chief of police on a monthly basis to determine the percentage of total police man hours attributable to the various cities. Officer time spent at the police station shall not be charged to the city in which the station is located unless the officer is specifically assigned to cases originating in that city. Section 3 Membership Parties to this Agreement are the City of Excelsior, the City of Greenwood, the City of ShorewoodT and the City of Tonka Bay. Any other governmental unit adjacent to anyone of said cities may become a later party to this Agreement upon consent of the parties to this Agreement. Section 4 Governing Body Subdivision 1. The committee, consisting of one committeeman from each party, shall be the governing body. Each committeeman shall have an equal voice in the affairs of the committee. . . 3 Subdivision 2. The person holding the office of mayor of a party to this Agreement shall be a committeemen and serve on the committee as representative of said party; an alternate committeeman ahall ~I be appointed by the council of each party from the members o-f..w...vsaid council to serve for a term of one calendar year and represent said party on the committee in the absence of the mayor; the committeeman and alternate shall serve without compensation from the committee. Subdivision 3. A majority of the committeemen shall constitute a quorum at meetings of the committee. Subdivision 4. A vacancy on the committee shall be filled by the council of the parties whose position on the committee is vacant. No committeeman shall be eligible to vote in behalf of his party during the time that such party is in default on any financial payment required to be paid under the terms of the Agreement nor shall the vote of such party be counted for the purposes of determining a quorum. Section 5 Execution of Agreement Meetings, Election of Officers Subdivision 1. Each party shall execute this Agreement through its proper officers by authority conferred by the governing body of the governmental unit. The clerk of such parties shall duly file an executed copy of this Agreement with the clerk of each of the other parties with a certified copy of the Resolution. Subdivision 2 . Business of the committee shall be conducted according to the Roberts Rules of order Sfdii and a Chairman ~ aecretary shall be elected. Regular meeftBgs of the committee shall be held once each quarter as follows: The second Wednesday of January, the second Wednesday of April, the second Wednesday of July, and the second Wednesday of October. The purpose of the regular meetings shall be to set budgets and review expenditures. Special meetings shall be at the call of any committeeman; notice of such a meeting shall be sent to the clerk of the parties to this Agreement and shall be mailed at least three days prior to the date of the meeting. Section 6 Powers and Duties of the Committee Subdivision 1. The powers and duties of the committee shall include the powers set forth in this section. . . 4 Subdivision 2. It shall establish qualifications and duties for the position of chief of police of the parties. Subdivision 3. It shall hire said person to act as chief of police for the parties at such salary and in accordance with such terms and conditions of employment as it shall determine. Subdivision 4. It shall provide office space, equipment and supplies as necessary to accomplish the duties and responsibilities of law enforcement within the boundaries of the parties. Subdivision 5. Upon recommendation of the chief of police, the committee shall approve the employment of such other persons to assist the chief of police as is required for the purpose of creating a full-time police force to enforce the ordinances and laws of the State of Minnesota wi thin the boundaries of the parties. Subdivision 6. It shall make a financial accounting and report to the parties at least twice each year. All of its books, reports and records shall be available for and open to examination by the parties at all reasonable times. Subdivision 7. It shall designate a deputy chairman from among the committeemen; it shall designate and appoint a clerk-treasurer to serve the committee who need not be a member of the committee. the the and Subdivision 8. It may accumulate reasonable reserve funds for purposes as herein provided and it may invest funds of committee not currently needed for its operations in a manner subject to the laws of Minnesota applicable to cities. Subdivision 9. It may collect monies from parties subject to this Agreement. It may recommend changes in this Agreement to the parties which shall be effective; however, only upon agreement of the governing bodies of all parties. Subdivision 10. It shall exercise general supervision over the law enforcement and standards of law enforcement for the parties. Subdivision 11. The committee shall have the authority to approve the recommendations of the chief of police to discipline or terminate employment and authority of any employee, sworn and non- sworn, all subject to and in accordance with the laws of the State of Minnesota. 5 Section 7 Financial Matters Subdivision 1. Except as otherwise provided herein, the committee funds may be expended by the committee in accordance with procedures established by law .for the expenditure of funds by Minnesota cities. Orders, checks and drafts shall be signed by at least two persons, who shall be designated by resolution of the committee, one of whom shall be the clerk-treasurer. Other legal instruments of the committee shall be executed by the chairman Alllfiml! as designated by the committee. During the absence or dIsabilrty of any of the officers designated to sign checks, drafts and other legal instruments, their alternates may execute the same as authorized by the committee. . Subdivision 2. The annual dollar contribution of each of the original parties toward payment of the cost of law enforcement in each of the budget years 1988, 1989, 1990, 1991 and 1992 shall be determined on the basis of a combination of Formula and DemandM -;.:-:- figureD ao follmm. ~ -l-9-S-9- ~ H9-l- 1992 and 80% Formula 60% Formula 10% Formula 20% Formula thereafter 20% 40% 60% 80% 100% Demand Demand Demand Demand Demand The Formula figureD for each year ohall be determined by mul tiplying tho appro.;ed budget for each year by the follmdng porcentageo for each of the reopeative partieo. . Cit}. of Shormmod 15% Cit}. of Enae10ior 28% City of Ton]ca Bay 18% City of Croemmod 9% The Demand figures for each year shall be determined by multiplying the approved budget for each year by the percentage of Demand of each of the parties as calculated from the records maintained by the chief of police. Demand will be based on a five year average of the parties, 'where five ycaro of data ic available. For 1988, demand chall be baccd upon 1986 data; for 1989, it chall be baced upon 1986 and 1987 data; eta.' The maximum annual budget shall be set by each city determining the number of dollars it proposes to pay for police protection. This figure shall be converted to percentage of budget contribution and the lowest total budget so computed shall thereupon be the established budget for the calendar year. If no determination is reached on budget matters by September 1st of each year, then the total budget amount shall continue at the previous year's level. . . 6 Section 8 Duration Subdivision 1. This Agreement shall take effect January 1, ~ ml[l:i~ and shall continue through December 31., ~ ~B~I;J or, the'reafter '.... from year to year. None of the part~~~.....shall wi"'fhdraw from this algreement prior to December 31, ~ m~i:~~l. Withdrawals on that date may be accomplished by the party flIYng notice with the cccrctary mWDI-treasurer of the committee by August 1 of that year, giving notIce of withdrawal as of the end of that year. In such case, financial obligations shall continue until the effective date of withdrawal. Subdivision 2. Cash assets and proceeds from non-cash assets held by the committee at the time of dissolution or withdrawal of any party to this Agreement shall be divided and distributed to the parties in proportion to the contributions made by the parties to the total cost of law enforcement during the period of this Agreement. If the cities can not agree with respect to the value of non-cash assets, two appraisers will be selected by the committee to appraise the non-cash assets. The two appraisers so selected will select a third appraiser. The values as determined by a majority of the appraisers shall be attributed to the non-cash assets in question. Subdivision 3. As an exception to the prov~s~on of subdivision 1, in the event the corporate existence of a party is terminated, or a party is consolidated with another municipality not a party to this algreement, then the obligations of such party hereunder shall cease .... as of the effective date of such termination or consolidation. If said effective date shall occur at a time other than the end of a budget year, the withdrawing party's financial obligation for the budget year in progress at the time of said effective date shall be pro-rated for such budget year as of said effective date. The withdrawal of a party under this subdivision shall not automatically terminate this algreement or the obligations of:the remaining parties. Following such a withdrawal the percentage of the approved budget payable by each of the rema~~ing parties for each ensuing budget year during the term of the a1greement shall be adjusted such that each party's percentage remaihs in the same proportion to that of the other remaining parties as originally established under Section 7 hereinabove; accordingly, the adjusted perc~ntage for each remaining party shall be calculated by dividing a party's percentage, as hereinabove set forth in Section 7, by the sum of the percentages of all remaining parties. In the event of withdrawal of a party under this subdivision the remaining parties will establish a new budget for the remainder of the year pursuant to the provisions of Section 7, Subd. 2 hereinabove. 7 Section 9 Officers and Employees Subdivision 1. The chief of police employed by the committee shall serve as chief of the parties hereto and he shall have the following duties and be investe~ with the following authority: 1. He shall be in full and complete charge of all personnel matters and employees of the department including sworn and non-sworn. 2 . He shall set and determining degree of service and standards of performance of police officers and non-sworn employees. . 3. He shall be in complete charge of all matters relating to law enforcement and to its administration, including assignment of duty and responsibilities to all employees. 4. He shall act for the committee in interviewing and considering applications for emploYment of all employees, and he shall make his recommendation to the committee of the person who in his judgment is best qualified to fill any emploYment vacancy. 5. He shall act for the committee in disciplining employees, sworn and non-sworn. . 6. He shall be the commi ttee I s representative on labor grievance matters, and he shall recommend to the committee all action which in his opinion is appropriate to be taken to discipline officers or to discharge officers. Such recommendations shall be in accordance with the laws of the State of Minnesota and outstanding contractual agreements governing the same. Subdivision 2.' The chief of police shall be responsible for developing from time to time new job description for various positions within the department he deems necessary for the efficient operation of the department. Subdivision 3. It shall be the duty and responsibility of the chief of police to communi9ate directly with the respective councils of the member cities in the event he deems it necessary to receive direction on any matter arising out of or involving the jurisdiction of any particular council. Subdivision 4. All police officers employed by the committee, including the chief of police, shall enforce and be provided authori ty to enforce the laws of the parties to this Agreement through proper action of the council of said parties. The committee shall assume all obligations with regard to Workman' 0 8 lilEfis111B Compensation, PERA, withholding tax, insurance, union negotrations, fringe benefits, Social Security and the like for all employees including the chief of police and all police officers assigned to assist him in the performance of law enforcement duties within the boundaries of the parties hereto. Section 10 Prosecution - Violation of Ordinances and Laws . The respective parties to this algreement shall be responsible for and pay the cost of all prose'cutions for violations occurring within their respective boundaries which are subject to prosecution by a party's municipal attorney, including expenses incurred by reason of police officers making their services available for court appearances in such prosecutions. All returns of fines from municipal aWiMliJ.iM court shall be the sole property of the party in whose jur1sdIct!on the offense occurred. . IN .WITNESS WHEREOF, the Cities of Excelsior, Greenwood, Shorewood and Tonka Bay have caused this Agreement to be executed in their behalf by their proper officers duly authorized by resolution of their respective city councils. 9 CITY OF SHOREWOOD By Mayor As to City of Shorewood Clerk Date CITY OF TONKA BAY . By Mayor As to City of Tonka Bay Clerk Date . SENIOR COMMUNITY SERVICES 1600 South 2nd Street, Hopkins, Minnesota 55343 BOARD of DIRECTORS Walter Levesque President Tom Ticen 1 st Vice President Bob Miller 2nd Vice President Linda Stokes .etarr Carla Pavone Treasurer John Blaser Past President Daralyn Peifer Member-at-Large Ryan Schroeder Member-at-Large Toni Anderson Karl Dansky Robert DeGhetto Alison Fuhr A-ty Guritz 'Wmmissioner Tad Jude Leonard Kopp Connie McCullough John Nelson Senator Gen Olson Steve Rood Russell Weinstein Bob Zagaros Benjamim F. Withhart Executive Director & C.E.O. . A United Way Supported Agency 933-9311 Fax 933-2101 Date: July 30, 1992 To: The Mayor and City Council From: Benjamin F. Withhart Re: Southshore Community/Senior Center The City Administrators from the Southshore communities of Deephaven, Excelsior, Greenwood, Shorewood and Tonka Bay, met recently with myself; JoAnn Kvern, Director of the Southshore Center; and Larry Blackstad, Senior Planner for Hennepin County's Office of Planning and Development, to discuss the feasibility of a joint project developing a Southshore Community/Senior Center. The consensus reached at the meeting was to recommend the development of a task force to work on this project as follows: 1. Ask each City Council to pass a resolution establishing a Joint Citizen Task Force to study the issue and to appoint a resident of their city to the Task Force. 2. Ask the Southshore Senior Center's Advisory Committee to appoint five active senior citizens to sit on the Task Force. This Advisory Committee is composed of senior citizen volunteers from each of the funding communities plus a representative from the Southshore Park Apartments. 3. A time line was developed as follows: a. Present this report to each City Council in August asking that the councils pass the enclosed resolution at their September meetings. b. City Councils'\:>point a representative from their city by January 1993. The Senior Center Advisory Committee appoint representatives by the same date. c. Task Force report to the City Councils by September 1993. 4. Identified are some of the duties of the Task Force which may include: a. Determine the need for a community/senior center b. Develop options c. Guide consensus d. Develop an action plan e. Report to each city council. qD,j RESOLUTION NO. -92 A RESOLUTION ESTABLISHING A JOINT CITIZEN TASK FORCE DEVELOPING A SOUTHSHORE COMMUNITY/SENIOR CENTER WHEREAS, the Southshore Senior Center was established in 1983 to meet the needs of the senior citizens of Shorewood; and WHEREAS, according to the most current population statistics, this segment of the population is on the increase; and WHEREAS, the Southshore Senior Center is located in temporary quarters at Mt. Cal vary Lutheran Church and is in need of a permanent location that will adequately meet the needs of the growing senior citizens population; and . WHEREAS, the City of Shorewood has financially supported the Southshore Senior Center for the past six years; and WHEREAS, many retired citizens of our community participate and benefit from the various services, inclUding dining, transportation, health screenings and recreational programs; and WHEREAS, the Southshore Senior Center is a valuable asset to our community; and WHEREAS, the Hennepin County Housing and Redevelopment Authority and Senior Community Services, a non-profit organization, have offered to assist in the planning process. NOW, THEREFORE BE IT RESOLVED that the city of Shorewood join in the formation of a Task Force to study the Senior Center location issue. This Task Force shall include one member appointed by each city Council joining in this action, and five members appointed by the Southshore Senior Center Advisory Board. The Task Force will expire no later than October 1, 1993. . ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 10th day of August, 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm, City Administrator . . HISTORY OF SOUTHSHORE SENIOR CENTER The leadership of the former Excelsior Area Senior Citizen Club approached the staff of Senior Community Services and requested the agency's help in establishing a Senior Citizen Center in Excelsior. The Metropolitan Council, through its role as the Area Agency on Aging had developed a regional service plan that identified Excelsior as a future location for a Multi-purpose Senior Center. Senior Community Services staff wrote a successful grant application to the Metropolitan Council and received first year start-up funding. Working with the director of Minnetonka Community Services, Senior Community Services received the free use of two classrooms for the center, located in the old Excelsior High School. Rent, utilities and custodial help were donated by the school district as were tables, chairs and desks. The Center also had use of additional class/meeting rooms and the gymnasium on a scheduled basis. The center opened in July 1983. Dining began in September 1983, using the school lunch program. No van was available at that time to provide transportation. The school lunches proved to be unpopular with seniors at the center. In the second year, staff negotiated with the VOA (Volunteers of America) to bring the congregate dining program to the center. Initially we were told that due to tightness of the federal grant for Congregate Dining, we could not start a new dining site. However, after Senior Community Services offered to pay staff costs and VOA for the food (a first for the Congregate Dining program) a site was opened. A commercial kitchen was installed, funded through Community Development Block Grant funds from a number of cities. The dining program began in 1984-85 with an average daily attendance averaging 39 people. 3,174 meals were served. Title III funding was available for three years b'efore the local cities were asked to support the center. Administrative funding is now received from the cities of Excelsior, Chanhassen, Deephaven, Shorewood, Tonka Bay and Greenwood. A van was borrowed from Mt. Calvary Church in 1984, with the center covering the operating expenses, with rides offered to the center. Some additional funding was successfully obtained and transportation expanded to include grocery shopping and some money used to help pay volunteers using their own cars, for bringing area residents to medical appointments. Senior Community Services now owns its own van - obtained through a federal grant program administered by MnDOT. Transportation has continued to increase with 917 one-way trips provided in 1984-85 to 5,000 one-way trips in 1990. In addition to the transportation and dining programs the center offers other services: . Volunteer Services Utilizing the expertise of the older adult is a prime objective of the senior center program. From 16 involved seniors in 1983, the center now has 60 retired people volunteering in one or more programs. Van drivers, program directors, receptionists, advisory board members, dining program volunteers, are some examples. Information & Referral The center acts not only as the focal point of activities for seniors but also as a referral, center for seniors and their adult children who are seeking information about aging and appropriate services. The center answers hundreds of requests for information from area residents. . Health Programs Blood pressure screening, flu immunizations, hearing and vision screenings are held regularly. Special programs on other health related topics are presented featuring community resources. Educational & Social Recreational ProQrams The center is a place to continue to widen ones intellectual and social horizons. A focal point of activities for older adults of our communities. The 1990 census data shows 1,900 people 60 and older in the communities of Deephaven, Excelsior, Greenwood, Shorewood and Tonka Bay. This figure is projected to grow. Center Space In 1988 the center was notified it would have to seek another space. In August 1990, it was moved to its current temporary location at Mt. Calvary Lutheran Church. Working on the space question, Senior Community Services has: a. Completed a human service market and site location analysis. Part of this survey included convening a meeting of community leaders at Excelsior City Hall to discuss needs (see attached survey report). . b. Met with city mayors and Larry Blackstad, Senior Planner of Hennepin County, resulting in the Southshore communities' requesting Hennepin County HRA provide assistance in analyzing possible sites for the cost and to study alternative financing mechanisms for development of the center. (see attached work plan). c. Staff, Ben With hart and Larry Blackstad met with Excelsior's Facilities Needs Task Force to discuss the center and financing possibilities for a new facility. What we believe should be done now is to convene a meeting of our Southshore cities' mayors and city managers to discuss the possibility of a joint powers agreement. The joint powers committee would identify a site and recommend a funding plan. . Funding Could Include: · Capital Campaign, a portion of the funds could be raised through a matching capital campaign conducted by Senior Community Services. · CDBG funding · General tax levy (limits removed) · Authorization of Hennepin County HRA to levy and sell bonds · Combination of the above · Other The exact funding mix should be determined by the joint powers committee. . . Location Taken from the center's study completed in 1990. · Optimally the senior center would be part of a community center designed to serve people of all ages. Certainly if a facility is built, it should be used by community groups evenings and weekends. · Near concentration of potential clients · . On road that is well-traveled and lighted. · Easy to locate site . Within walking distance of apartment buildings where seniors live. · In or near Excelsior. Physical Plant · Parking for at least 75 cars and two vans · Handicapped accessible/bathrooms · At least two class/meeting rooms (40x60' minimum) · Dining room capable of seating 200 · Office space for center coordinator and reception area large enough for a minimum of two desks · Commercial kitchen . . BARBARA C. THATCHER December 14, 1990 Benjamin Withhart Executive Director Senior Community Services 1600 Second Street South Hopkins, MN 55343 Dear Ben: Enclosed is the final report for the SouthShore Senior Center study previously conducted. I am pleased to hear that Larry Blacksted is continuing to assist in identifying financing alternatives. In interviews with seniors, community leaders and elected officials, all of them agreed that at a community facility including a senior center was needed for residents of the south shore of Lake Minnetonka and Chanhassen. The only major question was how to finance it. I enjoyed working with you and your staff while conducting this study. I hope that we have opportunities to work together again. While it was time for me to leave SCS's Board of Directors, I do miss being involved with all of you and the agency. Sincerely, ~ Barbara C. Thatcher 4611 Meadow Road Minneapolis, MN 929-3792 SENIOR COMMUNITY SERVICES SOUTHSHORE SENIOR CENTER STUDY INTRODUCTION In 1988, Senior Community Services management learned that the Minnetonka School District planned to reclaim space in Old Excelsior High School where its SouthShore Senior Center was located. Anticipating a forced move in four or five years, Senior Community Services decided to conduct a human service market and site location analysis. They contracted with Barbara Thatcher, an independent consultant, to work with agency staff to complete the survey. Specific goals of the study were: . 1. Substantiate the need for continuing a senior center to serve the residents of Excelsior, Tonka Bay, Chanhassen, Greenwood, Deephaven and Shorewood. 2. Identify optimal locations for a new senior center. 3. Develop a coalition of community leaders who are committed to building a new senior center. 4. Recommend financing alternatives for the new center. 5. Provide an actionable document that summarizes the findings and provides Senior Community Services management with a plan for relocating the SouthShore Senior Center. STUDY FINDINGS . Need for Senior Center Seniors active in the SouthShore Senior Center and community leaders in the six cities that partially fund the center, all agreed that a senior center is needed to serve residents living on the south shore of Lake Minnetonka and Chanhassen. Optimally, the senior center would be part of a community center to serve people of all ages. Today, these communities do not have any community facilities. Lyman Lodge, which closed in winter 1988-89, was the only large space available for community activities. In September 1988, the SouthShore Senior Center celebrated five years of growth. The center provided services in five areas: - Transportation: a van took seniors grocery shopping once a week and to a major shopping center once a month. Transportation to medical appointments was also available. SouthShore Senior Center, page 2 - Volunteer Services: the center served as a clearing house for volunteer opportunities, both at the center and in the community. - Health Programs: blood pressure screening, flu immunizations, hearing and vision screenings were held regularly. Special programs on other health related topics featuring community resources werg ~ presented. ~ - Information and Referral: the center acted as a referral center for seniors and their adult children who were seeking information about aging and appropriate services. - Participatory Activities: open three days a week, the center offered seniors congregate dining, physical fitness classes, art appreciation lectures, help with income taxes, quilting, cards, trips and other activities. . Sometimes, the center's most important function was to break the barrier of isolation many senior face. The center operated at capacity. Staff could not offer more activities or serve more people. Its two classroom-size space contributed by the Minnetonka School district prevented growth. In 1988, the center served an average of 50 people per day. Demographic data from the 1980 u.S. Census was not gathered ~ because the data was 10 years old and did not reflect the . ~construction of apartments in Excelsior designed especially for seniors. Elected officials, community leaders and seniors interviewed all believed that the population of seniors living around the south shore of Lake Minnetonka and in Chanhassen is rapidly growing. 1990 Census data should confirm this. 'v . Optimal Location In discussions with seniors and community leaders several criteria for optimal locations were identified. They included: - Near concentrations of potential clients. - On a road that is well traveled and lit. - Easy to locate site. - Within walking distance of apartment buildings where seniors live. - On the south shore of Lake Minnetonka, preferably north of Highway 7. - In or near Excelsior. In addition to criteria for location, those interviewed identified criteria for the physical plant and availability. Physical Plant - Parking for at least 75 cars and two vans. - Handicapped accessible. _ Handicapped bathrooms. _ At least two class/meeting rooms that can be joined together making one large room (40' x 60' minimum). _ A dining room capable of seating 200. _ Office space for center coordinator and reception area large enough for a minimum of two desks. Commercial kitchen. _ PreferablY, additional flexible space for complementary activities; for example, adult day care. \ \ t 1 I I i southShore Senior Center, page 3 Availability The space should be available year around, 8 a.m. to 4 p.m., Monday through Friday. . Coalition of Community Leaders In late 1988 and early 1989 when the initial phase of this study was conducted. Lyman Lodge, owned by the yWCA. closed. The Lodge, located on Lake Minnetonka, had served the YWCA and local residents as a camp and meeting facility. The land was ultimately sold to a developer. Community leaders upset by the sale of Lyman Lodge formed an ad hoc "Save Lyman Lodge" group. The goals of this group were to preserve Lyman Lodge as a community resource and save surrounding woods as a wild life preserve. ~ . Local residents spearheading the "Save Lyman Lodge" group asked Senior Community Services about its interest in relocating the southShore Senior Center to Lyman Lodge. After visiting Lyman Lodge and interviewing the previoUs director, Senior Community Services expressed an interest in discussing the possibility of relocating the southShore Senior Center there. However, the Lodge had problems: poor accessibility for handicapped, an antiquated kitchen that would not meet today's building codes and a multilevel floor plan. Yet, the Lodge had a spectacular setting, was a favorite place for many community residents, and was one of few community spaces readily available. In parallel with discussions with the "Save Lyman Lodge" group, Senior Community Services convened a meeting of community leaders at Excelsior City Hall. On April 5, 1989 more than twenty elected officials, community leaders, seniors and representatives of Senior Community Services met to discuss the possibility of relocating the southShore Senior Center. Those attending enthusiasticallY supported the need to provide a senior center. Also, they expressed the need for a community center to serve all residents of the south shore of Lake Minnetonka. However, the group's enthusiasm was coupled with a realistic understanding of local governments' ability to finance a new community center. Several key community leaders pledged to work further toward a new senior/community center. . . SouthShore Senior Center, page 4 Shortly after the April 5 meeting, one of the community leaders contacted Ben Withhart, Executive Director of Senior Community Services, informing him that the American Legion Post *259 in Shorewood was interested in discussing a potential partnership. Senior Community Services executives and the consultant met with American Legion Post leaders on several occasions. The Post wanted to expand its present building while investing a portion of its gambling proceeds in a community project. One proposal was for Senior Community Services to relocate the SouthShore Senior Center in a new wing of the existing building. Another i..~. idea was to purchase additional property, raze the current ~ American Legion building and build a new, more appropriatelY designed one. The goal for completing construction of an addition or new building was the mid-1990s. Both the American Legion Post leaders and Senior Community Services executives continued to pursue a partnership. Unfortunately in spring 1990, the Minnetonka School Board told the SouthShore Senior center that it must vacate its space in Old Excelsior High School by fall 1990. Clearly, this timeline did not meet the needs of the American Legion Post. Given a short time to relocate, the SouthShore Senior Center sought temporary space. In September 1990, the center relocated to Mount Calvary Lutheran Church on County Road 19 in Excelsior. While adequate, this interim space does not permit new programming or serving additional seniors. Also, seniors and staff must be extremely flexible to accommodate ongoing children's programs and occasional adult church functions. Financina Alternatives In discussions with community leaders and with officials of the American Legion Post, it became apparent that financing for a new senior or community center would require multiple partners. During discussions with the American Legion Post, Senior Community Services offered a significant financial commitment towards a new wing of the existing building or a new building. Senior Community Services was willing to invest capital in the building in consideration for financial support of operating expenses from the American Legion Post. Since these initial financing discussions were held, Senior Community Services has been forced to relocate its administrative offices from Eisenhower Community Center in Hopkins. The Hopkins School District reclaimed its space for classrooms. Senior Community Services is now located in temporary space in Hopkins, and the agency is launching a $700,000 capital campaign with a goal of financing a permanent building for its administrative offices and Seniors Serving Business prqgram. Senior Community Services continues to seek partners in financing a SouthShore Senior Center. southShore Senior Center, page 5 Options for South Shore Senior Center During the study, a list of options available to Senior Community Services' SouthShore Senior Center was developed. A summary of those options follows. 1. Move to existing space and remodel it. possible spaces included Lyman Lodge, Shorewood City Hall, the old Red Owl store in Excelsior and a building across the street from Excelsior City Hall that the city had vacated. None of these spaces proved viable. . 2. Construct a new space. A partnership with either the Minnetonka School District, American Legion Post *259, or one of the six cities that fund the South Shore Senior Center was suggested. These options were explored, and in 1989 neither the school district nor any of the cities felt the time was right to incur additional capital expenditures. The 1990 relocation timeline was too short for the American Legion. 3. Financing for either a remodel or new building. United Way of Minneapolis Area provides operating support for programs managed by its member agencies. It does not give capital. Monies may be available from Hennepin County through federally funded programs and, depending upon the political climate, local bonding certainly is a possibility. Proceeds from charitable gambling are another possible source of capital and/or operating expenses. Senior Community Services southShore Senior Center would consider a capital drive. In this drive, the agency would seek support from local businesses, individuals and Twin Cities foundations. ~ 4. In 1989, minimum cost estimates for a free standing building with at least two flexible rooms, additional space for adult day care, office and reception area, commercial kitchen and handicapped accessible bathrooms were $400,000 to $500,000 plus land and furnishings. These estimates would vary significantlY depending on what additional uses the building was designed to accommodate. CLOSING One of four major goals in Senior Community Services' 1990 long-range and strategic plan is locating an appropriate permanent facility for its SouthShore Senior Center. Agency executives continue to actively pursue partnerShips with community organizations, school districts and local units of government. A partnership with the American Legion Post in Shorewood remains a possibility. HRA HENNEPIN COUNTY HOUSING AND REDEVELOPMENT AUTHORITY A-23G8 Government Center Minneapolis. Minnesota 55487 612/348-4466 Date: June 6, 1991 Subject: Southshore Senior Center Ad Hoc Planning Group Larry Blackstad, Senior Plann~ 'ia6 May 30, 1991, Meeting Summary ~ To: From: . Background At the request of the mayors of Deephaven, Excelsior, Shorewood, and Tonka Bay, the Hennepin County HRA authorized staff to work with the communities and Senior Community Services to study the facility needs and evaluate alternative locations and financing mechanisms for development of a permanent location for the Southshore Senior Center. A copy of the work program for the study is attached. Meeting Summarv To initiate the planning study HRA staff convened a meeting of the administrators/managers of requesting communities and staff of Senior Community Services on May 30, 1991. HRA staff presented a work plan for the study. Senior Community staff reviewed the history of the Southshore in terms of locations and growth in the number of participants and program offerings. The city of Shorewood updated the Group on the Senior Housing Study and the city of Excelsior commented on their facility planning process. . Based on the work plan present HRA staff will complete the demographic profile and work with Senior Community Service staff to refine the center's programmatic space and site requirements, prior to the Ad Hoc Group's next meeting in late June. enclosure BOARD OF COMMISSIONERS Peter McLaughlin Randy Johnson John Keefe John E. Derus Tad Jude Judy Makowske Mark Andrew SOUTHSHORE SENIOR CENTER: ANALYSIS OF LOCATION AND PUBLIC FINANCING ALTERNATIVES FOR DEVELOPMENT OF A PROGRAM FACILITY BACKGROUND . The Souths hare Senior Center was established by Senior Community Services in 1981 to serve the social and human service needs of the growing senior population in the communities which comprise the south shore of Lake Minnetonka - Excelsior, Deephaven, Greenwood, Shorewood, and Tonka Bay. The Southshore area contains one of the highest concentrations of lower- income senior citizens in suburban Hennepin County. The Center, until mid-1990, was located in the old Excelsior High School, but due to the changing needs of the Minnetonka School District the Center was required to relocate. The Center is currently located in the lower level of the Mpunt Calvary Lutheran Church in Excelsior. In response to the need to establish a permanent location for the Center, the Southshore communities are requesting that the Hennepin County HRA provide assistance to their local efforts to analyze possible sites for the Center and to study alternative financing mechanisms for development of the facility. WORKPLAN FOR THE SOUTHSHORE SENIOR CENTER: ANALYSIS OF LOCATION AND PUBLIC FINANCING ALTERNATIVES A. Needs . 1. Demographic profile of the area's senior population 2. Programmatic requirements of the senior center B. Location l~ Define site requirements a. building b. parking c. accessibility 2. Identify/Analyze potential sites a. development restrictions b. zoning c. ownership C. Financing Alternatives 1. Public financing 2. Public/Private financing D. Operation of the Center 1. Financial support 2. Programmatic support . . July 6, 1992 Jur - 8 !r:,:? To the City of Shorewood, I spoke with Wendy of your office this morning, in regard to the service charge on my sewer bill. She told me to write to the council because she could not 'abate' the charge. I had brought my sewer payment to your office on Thursday evening, April 30th. (My daughter takes dancing lessons at Kay Marie and Carols on Thursdays at 6: 30). I had pushed the envelope through the doorslot so it was inside. I have done this in the past and had no problems. I received my July 1st bill and was very surprised to see a service charge on it. Please have this removed. I had my payment in on time. I do not understand why it was not credited until the 4th (according to Wendy), unless no one was there on Friday to credit bills. I don't know what happened in your office, but this error was not mine. Thank you. f -1 -D{~ / Sandra Conley 20740 Idlewild Shorewood, MN Path 55331 qtr2.. MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMO FROM: MAYOR AND COUNCILMEMBERS AL ROLEK aiL--- TO: DATE: AUGUST 5, 1992 RE: REQUEST FOR ABATEMENT. OF PENALTY ON UTILITY ACCOUNT, SANDRA CONLEY, 20740 IDLEWILD PATH .~ This item is on the agenda in response to a request by Ms. Conley for the abatement of a late penalty added to her utility account. Ms. Conley states in her letter that she slipped her payment into the entryway of city Hall after regular office hours on the evening of April 30. Our records show that the payment was not received until May 4, four days after the due date. . Our procedure for receiving utility payments is to stamp each payment stub with a date stamp on the day it is received. Payments made on accounts after office hours on the due date are routinely stamped with the due date when found the next morning, and the accounts are not penalized. Payments received after the due date are late and the accounts receive a penalty. Ms. Conley's payment stub was stamped for May 4, the day it was received. The difference between Ms. Conley's statement in her letter and the date on the payment stub cannot be explained beyond this. In examining the payment history on this account (attached), is one quarter in the past year which was delinquent, that the first quarter, 1991, which was due April 30, 1991. subsequent bills to this point have been paid on time.. It is my opinion that, given the procedures followed in receipting utility bills, it was correct to place a late penalty on this account and, further, that the penalty should not be abated. there being All This matter also brings about the question of when an account is considered delinquent. Perhaps, in light of this incident, the definition of delinquent should be if payment is received after regular office hours on the date due. This needs to be clarified by the city Council. If you have any further questions relative to this matter, please call me. A Residential Community on Lake Minnetonka's South Shore Presorted First Class U.S. POSTAGE PAID PERMIT NO. 128 . PLEASE RETURN THIS STUB WITH PAYMENT SANDRA L CONLEY 20740 IDLEWILD PATH SHOREWOOD, MN 55331 tItA'/, - 4 !cO? i.....""""_ . ~,-" .".. - Wednesday Aug 5, 1992 2:30:13pm ------_.~----------------------------------~----------------------------------- -------------."--------------------------.--------------------------------------- Account Number 0375207400 Location 20740 IDLEWILD PATH Name SANDRA L CI.,wrent Balance CONLEY 5M60 ------------------------------------------------------------------------------~ Date Type Amount Running Balance ------------------------------------------------------------------------------- 08/01/92 Penalty .12 5M60 07/29/92 Payment 59M05 5M48 07/01/92 Billing 59.05 64.53 05/04/92 Payment 54.75 5M48 05/01/92 Penalty 5.48 60.23 04/01/92 Billing 54.75 54.75 01/28/92 Payment 49.75 MOO 01/01/92 Billing 49M75 49M75 10/31/91 Payment 49.75 .00 10/01/91 Billing 49M75 49.75 07/15/91 Payment 52M60 .00 07/01/91 Billing 52.60 52.60 05/06/91 Payment 54.73 MOO ..- --- ~~ ~:~ ~~.:.- - _._--_._~=~:~~:- ----- - - - - -.- .-- _.__._~ ~~~._.- - --- ---- --- ~~~~:_- -- - ----- Next Account No. Starting Date Reverse Order? Y Name COPY to print screen location PRESS NEXT PAGE for more informati . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 FROM: Mayor and City Council James C. Hurm, City Admin~~.~ at r Al Rolek, Finance Directorc,~ August 6, 1992 MEMO TO: . RE: Review of Budget Process DATE: . In it's priority setting session last February the city council gave a very high priority to a "change in budget format to tie expenditures to council policies and goals." staff would like to present the 1993 budget to the Council in what we feel will be a more meaningful format than the traditional line-item budget. Budgeting should be more than an annual review of departmental budgets, line-item by line-item. ShorewoodJs process should help the Council determine three things: 1) what we want to do, 2) how we're going to get it done and paid for, and 3) have in fact accomplished it. The three elements of our proposed budget cycle are explained here in detail and a time-line action checklist is provided to better explain how the elements of the process fit together. A sample budget format is also attached. Recognizing it may take several years to fully accomplish a meaningful transition, we ask the Council for input on what is being presented at this time. JCH.a1 A Residential Community on Lake Minnetonka's South Shore qD-3 . . MONITORING AND EVALUATING (Determining if we have accomplished it) PLANNING ( etermining what we want to do) SHOREWOOD BUDGET CYCLE BUDGETING (Determining how we are going to get it done and paid for) ELEMENTS OF SHOREWOOD'S BUDGET CYCLE PLANNING . Input on needs and preferences from citizen survey. . city council review overall goals and set priorities. . Establish measurable objectives. . Develop historical data base. . Identify and "cost out" services and programs. . Make revenue and expenditure forecasts (single and multi year). . Identify person responsible for Coordinate budgeting with 5 Programming. each program. year Capital Improvement . . BUDGETING - FORMATION AND ADOPTION OF A FINANCE PLAN . Define departmental mission. . List measureable objectives. . Line-item budget is developed for monitoring and control purposes. . Line-item budget summary (explain plans for achieving results). . Service indicators - establish measures of current service and set future service objectives. . Cost indicators - attempt to measure property tax support for each department. . . Staffing - authorized personnel. . city Council work sessions and public hearing. . Adoption of 1 year Operating and Capital Budget along with 5 year capital Improvement Program. MONITORING AND EVALUATING . Comprehensive Annual Financial Report (audit) . Monthly line-item reports and timely year end projection . . Status Reports to the city Council on reaching prioritized objectives and on financial health of the City. . Evaluation of employees based on objective targets. . Annual citizen satisfaction survey. . Annual report to citizens reflecting services provided, costs for services and, satisfaction survey results. (8/5/92) JCH.al SHOREWOOD BUDGET CYCLE TJ:KE-LJ:NE AND ACTJ:ON CHECKLJ:ST STAI'll' CJ:TY COUNCIL JAN . Annual Report to citizens (Newsletter #1). . 4th Quarter Financial update. FEB Shaping Shorewood Worksession: . Review Comp Plan exec summary /refocus 0 f C i t Y vision. . Review Council Procedures, City Purpose and Values. . Identify and prioritize issues for next 12-24 months. . MAR . Approve changes to the budget and undertake other "action items" resulting from Shaping Shorewood Worksession. APR . Present annual financial report (audit). . 1st Quarter Financial update. MAY JUN . Report #1 to Council on reaching objectives. . citizens survey with third newsletter. . Mid year financial update. . Preparation for budget submittal to Council. . JUL AUG . Budget and five year program Worksessions. SEP . Report #2 to Council on reaching objectives. OCT . 3rd Quarter Financial update. . Five year Capital Improvement Program (CIP) final worksession. . Adopt five year CIP. NOV DEe . Review work agenda and give final report to Council on reaching objectives. . Completion of personnel evaluations. (8/5/92) JCH.al . Budget hearing - adoption. FUND DEPARTMENT MISSION: DEPARTMENT DEPT # objectives: (C = City) (D = Dept) (P = Program) . Highlights/Comments: . DEPARTMENT I Actua1 I Actua1 Budget rid Yr Yr End j prOPOSed! Adoptedi ~ 1990 I 1991 1992 1992 1992 Est 1993 1993 Budaet I I ! Staffing Supplies/Material i , I Support Services i I , I I i Charges & Fees I I Capital Outlay , I Transfers W- I I Service IndicatoJS: icatoJS: Expenditures = Program Revenues Levy Dollars Other Dollars Stalling (FIE) .. ~ CK NO CHECK APPROVAL LIST FOR AUGUST 10, 1992 COUNCIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS ISSUED SINCE AUGUST 3. 1992 9688 (G) 9689 (G) 9690 9691 (G) 9692 (G) 9693 (G) 9694 (G) 9695 (G) 9696 (G) 9697 (G) 9698 (G) 9699 (G) 9700 (L) ~701 (L) .702 (L) 9703 (L) 9704 (L) 9705 (L) . US Postmaster Henn cty Dist Court Void Anvary, Behrooz/Michele Mn GFOA Northern States Power Norwest Banks MN, P.A. Rivet, Ms. Jeannine M. Rochon Corporation Superamerica US West Waste Management Bellboy Corporation Griggs, Cooper and Co. Johnson Brothers Liquor Mn Bar and Supply, Inc. Mn Crown Distributing Ed Phillips and Sons Postage for machine Deposit-easement aquis. Recycling award Conf regist-A. Rolek utilities Bond fees on Ser A 12-84 Recycling award PaYment voucher #2 Gasoline purchases Telephone services Waste removal Liquor purchases Liquor and wine purchases Liquor and wine purchases Misc and supplies purchases Wine purchases Liquor,wine,misc purch. TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED -1- 750.00 30,350.00 25.00 150.00 2,534.66 200.00 25.00 44,977.75 722.86 120.07 283.00 3,180.61 5,077.20 5,127.61 385.14 58.00 2.514.62 80,138.34 16.343.18 96.481. 52 . DATE 08/06/92 TIME 01:09 CITY OF SHOREWOOD COUNCIL REPORT CHECK APPROVAL LIST FOR AUGUST 10, 1992 MEETING CHECK~ VENDOR NAME DESCR I PT I Oi'~ 9707 AIRSIGNAL, INC. BEEPER SERVICES 9708 ALL STEEL PRODUCTS CO. STREET SUPPLIES DEPT. AMOUNT 9.58 STREETS 393.29 236.00 CITY HALL JANITORIAL SVC MUN BLDG 9709 ASSURED OFFICE SYSTEMS 4,091.00 9710 BOLLING AND SONS, INC. SUB-CUT ROADjPKING AREA PROJECTS 438.35 9711 BROWNING-FERRIS INDUS. SATELLITE RENTAL PARKS & PROJECTS 8,895.16 9712 BRYAN ROCK PRODUCTS, INC. PUBLIC WORKS SITE ROCK 9713 CHAMPION AUTO STORE 1f344 NEW TRUCK SUPPLIES . 9714 COMMERCIAL ASPHALT CO. STREET SUPPLIES 9715 CONTECH CONSn;~UCT I m~ PROD ROAD SUPPLIES-PW' SITE 9716 FEED-RITE CONTROLS, INC. CHEMICALS 9717 FOX VALLEY SYSTEMS MAINT SUPPLIES MAINT SUPPLIES *** TOTAL FOR FOX VALLEY SYSTEMS 9718 FROG ISLAND BOOKSTORE OFFICE SUPPlES 9719 G. NEIL COMPANIES OFFICE SUPPLIES . 9720 HANCE HARDWARE, INC. MAINT SUPPLIES 11AINT SUPPLIES *** TOTAL FOR HANCE HARDWARE, INC. 9721 HENNEPIN COUNTY TREASURER JUNE PRISONER EXPENSE 9722 KNUTSON SERVICES, INC. RECYCLING SERVICES 9723 LAKE RESTORATION, INC. CHRISTMAS LK INSPECT. 9724 LARKIN, HOFFMAN, DALY... JUNE LEGAL-GENERAL JUNE LEGAL-CHURCH RD JUNE LEGAL-WATERFORD JUNE LEGAL-DEVELOPMENTAL *** TOTAL FOR LARKIN, HOFFMAN, DAL 9725 COMMISSIONER OF TRANSPORT OLD MKT RD INSPECTIONS RELAMPING SERVICES *** TOTAL FOR COMMISSIONER OF TRAN 9726 MN SUBURBAN PUBLICATIONS PUBLISHING 9727 MINNETONKA PUBLIC SCHOOLS PLANNING COMM MTG-OT 9728 WM. MUELLER & SONS, INC. PW SITE ROCK SW~PLIES -2- PROJECTS 117.13 STREETS 690.12 PROJECTS 1,878.66 ~JATER DE 1,409.87 WATER DE 29.89 SEWER DE 29.89 59.78 GEN GOVT 7.46 GEN GOVT 20.03 MUN BLDG 4.66 PUB WKS 66.23 70.89 POLICE P 284.7E. RECYCLIN 3,677.10 COUNCIL 683.00 PROF SER 3,416.00 PROJECTS 1,469.26 -------- 2~659N20 -------- 144.00 7,688.46 PROJECTS 2,010.97 TRAF CON 140.46 2,151.43 58.29 PLANNlt'.,!G 60.00 PROJECTS 12,095.59 DATE 08/06/92 TIME 01:09 CITY OF SHORE WOOD COUNCIL REPORT CHECK APPROVAL LIST FOR AUGUST 10. 1992 MEETING CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- --------------~--------- -------- ----------- 9729 NAVARRE AMOCO TIRE REPAIR PUB WKS 7.00 9730 t'-J,EEr-IAH FOUNDRY COMPANY STREET SUPPL.IES STREETS 253.47 973.1 NORTHERN COUNTIES SEC SVC COUNCIL MTG MINUTES-CHGS COUNCIL 42.00 9732 RIGS AND SQUADS ~J,EW TRUCK SUPPLIES PROJECTS 97.79 9733 SHORE WOOD TREE SERVICE TREE MAINTENANCE TREE MAl 50.1.2.5 9734 SO L.K MTKA PUB SAFETY DEP COURT OT/BOOKING FEES POLICE P 1.O3.5~37 . 9735 TONKA AUTO AND BODY SUPP VEHICLE MAINT SUPPLIES PUB WKS 25.8.1 9736 TONKA BAY-CITY OF 2ND QTR WATER 2ND QTR SEIpJER *** TOTAL FOR TONKA BAY-CITY OF 9737 TONKA SIGNCRAFTERS FREEMAN PK SIGNS/POSTS 9738 UNITOG RENTAL SERVICES UNIFORM SERVICES 9739 VICTORIA REPAIR AND MFG TUBING *** TOTAL CHECKS FOR APPROVAL *** TOTAL CHECK APPROVAL LIST . -3- WATER DE 621.85 SEWER DE 84.00 70.5.85 PARKS & 720.00 CITY GAR 416.46 PUB v~KS 10.00 48,830.94 145,312.46