060892 CC Reg AgP
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CITY OJ' SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDAY, JUNE 8, 1992
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
f'
'.
PRESENTATION TO FORMER PARK COMMISSIONERS VOGEL AND CHRISTENSEN
AGENDA
1. CONVENE CITY COUNCIL MEETING
A.
Roll Call
Lewis
Mayor Brancel
Gagne
stover
Daugherty
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session/Meeting - April 27, 1992
(Att.No.2A-Minutes)
B. Special City Council Work Session - May 18, 1992
(Att.No.2B-Minutes)
C. Continuation Board of Review Meeting - May 26, 1992
(Att.No.2C-Minutes)
D. City Council Meeting - May 26, 1992
(Att.No.2D-Minutes)
3. CONSENT AGENDA - Motion to Al'l'rove Items on Consent Aaenda and
AdoDt Resolutions Therein
A. A Motion to Approve Payment Voucher No. 7 - A & K
Construction, Inc.- S.E. Water Treatment Plant
(Att.No.3A-Voucher)
B. A Motion Approving Working Foreman Job Description
(Att.No.3B-Job Description)
C. A Motion Approving Change Order No. 1 Rochon
Corporation Regarding Weight Bearing Capacity of Public
Works Building
(Att.No.3C-Engineers Memo)
D. A Motion Approving Changes to the Public Works Street
Construction
(Att.No.3D-Engineers Memo)
4. PARK
5. PLANNING
A. Report on the June 2 Waterford III Public Hearing.
6. MOTION DIRECTING STAFF TO PREPARE A RESOLUTION APPROVING
PRELIMINARY PLAT - SPRUCE HILL
Applicant: Paul Kelley
Location: 25110 Yellowstone Trail
(Att.No.6-Planner's Memo)
CITY COUNCIL AGENDA - MONDAY, JUNE 8, 1992
PAGE TWO
7. APPEAL NOTICE TO REMOVE
Appellant: David Ryan
Location: 25560 smithtown Road
(Att.No.7-Planner's Memo)
8. A RESOLUTION MAKING APPOINTMENTS TO THE STREET RECONSTRUCTION
FINANCING TASK FORCE
(Att.No.8-Resolution)
9. A RESOLUTION COMMENDING THE LEAGUE OF WOMEN VOTERS FOR YEARS
OF LEADERSHIP AND ACTION IN PROMOTING RECYCLING IN SHOREWOOD
(Att.No.9-Resolution)
10. CONSIDER RESIDENTS REOUEST FOR DEVELOPMENT BLOCK GATHERING
Applicant: Karen Sonnichsen
Location: Harding Acres Development
5695 Harding Avenue
(Att.No.10-Residents Letter)
11. A MOTION TO ADOPT A RESOLUTION TO ACCEPT WOOD DUCK CIRCLE
(Att.No.11-Engineers Memo and Resolution)
12. MATTERS FROM THE FLOOR
13. STAFF REPORTS
A. Attorney's Report
B. Engineer's Report
C. Planner's Report
D. Administrator's Report
1. 1992 Spring Cleanup
(Att.No.13D-1-Memo)
2. Meter Reading Cards
(Att.No.13D-2-Memo)
14. COUNCIL REPORTS
A. Mayor Brancel
B. Councilmembers
15. ADJOURNMENT SUBJECT TO APPROVAL OF CLAIMS
(Attachment - Claims)
JCH.al
6/4/92
MONDAY, JUNE 8, 1992
If-
EXECUTIVE SUMMARY
SHOREWOOD CITY COUNCIL MEETING AGENDA
6:15 D.m.
Please make an effort to be at silverwood Park at 6:15 pm for the
ground breaking ceremony. This will just take a few minutes. We
will take a photograph for the newspaper then we will head to City
Hall where finger sandwiches and light refre.shments will be
available. This will be a short reception for former Park
Commissioners Vogel and Christensen. We will then present plaques
to them at the beginning of the City Council meeting at 7:00 pm.
.'
AGENDA ITEM 3A - With the approval of this payment request all but
$2,000 will have been paid to the contractor for the water
treatment plant. Engineer Noel Vogen recommends payment.
AGENDA ITEM 3B - We have authorized a Working Foreman position for
the Public Works department. We will go through a process of
written examination and oral interview to select one of our Public
Works employees to be the Working Foreman. Don Zdrazil and I have
worked very closely together in developing this job description.
It is important that the job description be accepted at this
meeting; so if there are any concerns or questions please call me
before the meeting.
AGENDA ITEM 3C - This is a change order of $3,500 with Rochon Corp
to alter the weight bearing capacity in the bay areas of the Public
Works facility so that a crane can be added at any time.
AGENDA ITEM 3D - The April, 1992 Public Works updated budget
included $30,000 for dirt removal. At this point the engineer
states that it now seems clear that up to $20,000 will need to be
spent to remove dirt from the road up to the Public Works facility.
The motion would be to authorize and approve the appropriate change
order. A change order can not be prepared at this point because
the exact amount is not known. Keep in mind that this is less than
the amount that had been set aside in the budget.
AGENDA ITEM 5 - The Water ford Phase III consideration was tabled
until the next Planning Commission meeting. A report can be given
on the public input.
AGENDA ITEM 6 - The City Council will consider directing the staff
to prepare a resolution approving the preliminary plat for Spruce
Hill, 25110 Yellowstone Trail. The preliminary plat is recommended
for approval subject to ten items which are listed on page three of
the attached memorandum.
.
. ..
..
AGENDA ITEM 7 - This is an appeal on a "Notice to Remove" by David
Ryan, 25560 Smithtown Road. Precedence suggests that a 30 day
extension to compliance be allowed assuming substantial progress is
made. A follow up inspection will be made Monday before the City
Council meeting.
AGENDA ITEM 8 - This resolution is necessary to make appointments
to the street Reconstruction Financing Task Force. When the City
Council decides on the final list of names they can be added to the
resolution so it can be passed.
AGENDA ITEM 9 This is a resolution offering the City's
appreciation to the South Tonka League of Women Voters for their
many years of involvement in the issue of recycling in Shorewood.
AGENDA ITEM 10 - This is a request to block off the southern most
cul-de-sac of Harding Avenue for a neighborhood gathering on
Sunday, June 28th. The Police Chief, Fire Chief and Public Works
Director do not have a problem. A motion approving the blocking of
the street by the City Council would be necessary.
AGENDA ITEM 11 - The issue of the City accepting Wood Duck Circle
as a City street has been before the City Council over the last
twelve years. Even if the entire street had been completed twelve
years ago and dedicated to the City the City would be spending some
money on improving the street at this point. Therefore, the staff
recommends accepting $12,000 from the developer which is
approximately the amount of his responsibility for over-laying the
entire street. This then would be added to an amount of up to
$10,000 of regular City reconstruction funds to do additional base
work on the north end and improve the street to the level of our
current standards. Administration worked with Planning, Public
Works and Engineering in developing this reasonable compromise. We
recommend passage of this resolution.
I.
.
JCH.al
6/5/92
CITY OF SHOREWOOD
SPECIAL CITY COUNCIL WORK SESSION
MONDAY, MAY 18, 1992
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
PAGE 1
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
In the absence of Mayor Brancel, the work session was called to order by Councilmember
Daugherty at 7:08 p.m.
A ROll.. CAll..
Present:
Councilmembers Daugherty, Gagne, Lewis and Stover. Also present were
Administrator Hurm, Engineer Dresel, Planning Director Nielsen, Finance
Director/Treasurer Rolek and Public Works Director Zdrazil.
.
Absent:
Mayor Brancel.
B. REVIEW AGENDA
The Agenda was unanimously approved.
2. 1993-1997 CAPITAL IMPROVEMENT PROGRAM DISCUSSION - EMPHASIS
ON STREETS AND WATER SYSTEM ISSUES
.
Mr. Hurm stated that in response to the Council's request made at its May 18, 1992,
meeting, the staff has prepared a summary addressing the issues regarding Streets,
Assessments, and Water in Shorewood. He referred the Council to Engineer Dresel's letter
of May 13, 1992 and its attachments and to Planning Director Nielsen's May 14, 1992
summary memorandum "Water Policy-Developer Reimbursement."
Policy questions to be addressed are: STREETS: 1) Which streets need to be included in
the MSA system, and should a revision be made to our current system?, 2) When should
each of the streets be reconstructed?, and 3) What section (width) should be used on the
various segments of the MSA system? ASSESSMENTS: 1) Does the Council want to start
assessing for roadway reconstruction at all? WATER: 1) What do we do about water mains
when reconstructing a street? 2) What do we do with developer requests to extend the water
system? 3) Who pays for various segments of the extension? If developer makes systems
available to other residents, should he be liable for all costs? 4) If City pays part of cost,
what funds should be used?
Mr. Dresel reviewed the MSA Needs Ranking, May 12,1992 (Roadway ~ummary) attached
to his 5-13-92 letter. He noted that according to his review, current rankings/ratings place
Covington Road, Cathcart Road and Eureka Road North as first, second, and third
priorities, respectively, for reconstruction.
1
:Lb
SPECIAL CITY COUNCIL WORK SESSION
MAY 18, 1992 - PAGE 2
Mr. Dresel reviewed Sheet Nos. 1A through 3B attached to his 5-13-92 letter. These
drawings compared 28', 32' and 36' Face to Face Road Sections.
Messrs. Dresel and Hurm showed a videotape of examples of Shorewood roadways of
various widths.
Mr. Hurm explained that the purpose of this work session is to obtain the Council's general
guidance on these issues and questions for decision making for 1993 and beyond.
During discussion, the Council expressed the following views and concerns:
- Stover pointed out that for community acceptance it is important that whichever road
is selected for priority reconstruction/improvement, a fair and defensible rationale/policy
for selection be defined, particularly if resident assessments will be used to finance this
work.
- Gagne indicated that the potential construction of a Byerly's store be taken into
consideration to facilitate its access and the safe movement of related traffic.
.
- Lewis expressed concern about the impact of potential additional traffic on streets that
are currently considered residential streets.
- Daugherty questioned the ability of the City to finance the reconstruction of streets
without some assessment of residents noting that MSA funds can only be used for
qualifying streets. He also pointed out that maintenance of the streets must also be
continued during any reconstruction schedule.
- Stover suggested that most residents would not want wider streets in the City but that
in selected areas sidewalks would be desirable for pedestrian safety.
.
- Lewis was not convinced that assessment was the way to finance reconstruction
because of the fairness issue. He pointed out that an increase in funding from the General
Fund might be justified in that the roads are used by all residents thus all residents
benefit from reconstruction.
Other points considered were: .
- Bonds could be used for financing
- Any removal of trees be carefully considered
- Install curbs and gutters only on roadways that require them for proper drainage
- City streets are 20 years old and a realistic plan and schedule for their reconstruction
and maintenance should be developed
- MSA funds need to be spent or they will be lost
- MSA funds may be used to acquire any needed right-of-ways this should begin soon
- Reconstruction of roadways must take into account the provisions of the City's
Transportation Policies which are part of the Comprehensive Plan review process
2
SPECIAL CITY COUNCll. WORK SESSION
MAY 18,1992 - PAGE 3
- It is prudent that reconstruction and/or street repair allow for future installation of future
water mains where appropriate
- It was recognized that there is some urgency in decision making on the street issue so
that plans, if any, for 1993 work can move forward expeditiously.
It was the consensus of the Council that a Street Task Force be established It's charge
would be to study and develop a policy/guideline statement for the financing of
reconstruction of the City's streets over the next 5-10 years for the Council's consideration
at its work session in August 1992.
The composition of the Task Force shall include:
.
A City Councilmember - liaison (non-voting)
A Planning Commission member - liaison (non-voting)
Three Shorewood residents
City Finance Director - nonvoting
City Engineer - nonvoting
Staff was directed to prepare a Resolution establishing the Task Force for the Council's
action at its next regularly scheduled meeting.
The work session recessed at 8:45 p.m.
Councilmember Daugherty reconvened the session at 9:00p.m.
Daugherty reviewed the issues regarding policy parameters for water extensions and
connections as it relates to developers. He noted that currently a variety of reimbursement
agreements exist between the City and developers whose constructed facilities are capable
of serving properties outside of those projects. In general, the agreements permit some
. reimbursement or waiver of fees to such developers.
During discussion, Councilmembers expressed the following concerns and views:
- Gagne suggested a policy for assessing residents for hookups based on a fee schedule
be designed to encourage hookups as soon as available rather than at sometime in the
future and that the assessments be made on an equitable basis.
- Lewis suggested that a policy assessing residents for hookups based on a fee
schedule could include a surcharge for improvements in the water system and an
additional tower.
- Gagne suggested that additional assessments for the General Fund may be more
acceptable to residents than a water assessment fee.
- Daugherty suggested that the residential policy could set an up-front initial fire hydrant fee
but that actual water hookup could be deferred to a future date at which time the
remaining costs would be assessed.
3
SPECIAL CITY COUNCIL WORK SESSION
MAY 18, 1992 - PAGE 4
Following discussion, it was the Council's consensus that Administrator Hurm and staff
develop a basic City Water Policy for the Council's review. The Policy should be designed
to include continuing to assess developers on a case by case basis and an equitable formula-
based assessment of benefitting residents, with a view to justification of a water revenue
source for the City.
ADJOURNMENT
It was moved by Stover, seconded by Lewis to adjourn the Special City Council Work
Session at 10:04 p.rn.
Motion Passed 5/0.
RESPECfFULL Y SUBMr.".'ED,
Arlene H. Bergfalk
Northern Counties Secretarial Services
A TIEST:
JAMES C. 1flJRM, City Administrator
.
ROBERT DAUGHERTY, Acting Mayor
.
4
CITY OF SHOREWOOD
BOARD OF REVIEW
TUESDAY, MAY 26, 1992 7:00 P.M.
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
PAGE 1
MINUTES
1. CONTINUATION OF THE BOARD OF REVIEW FROM MAY 13. 1992
The Board of Review was called to order at 7:02 p.m. by Mayor Brancel.
A ROIL CAlL
Present:
Mayor Brancel, Councilmembers Daugherty, Gagne, Lewis and Stover;
Assessors Erickson and Wilde, and Administrator Hurm.
.
B. BOARD OF REVIEW
The Council considered the Assessor's recommendations to the appeals made at the Board's
May 13, 1992 meeting, as follows:
NAME
.
Dodson, Sue
McNutt-Platzer, M.E.
Druar, Deb
Danser, Pamela
Donnis, John
Ciaccio, Peter
Pike, Ellis
Crown Life
PID NO.
CHANGE IN ASSESSMENT
25-117-23-44-0029
36-117-23-12-0035
31-117-23-14-0030
35-117-23-42-0004
33-117 - 23-12-0030
33-117-23-13-0026
33-117-23-31-0003
34-117-23-33-0024
No change.
Reduce to $525,000.
Reduce to $179,200.
No change.
Reduced to $300.
No change.
No change.
No change.
Stover moved, BranceI seconded to approve all the recommendations made by Assessor
Erickson on the resident current valuation appeals made at the May 11, 1992 Board of
Review meeting.
Motion failed 2/3. Daugherty, Gagne and Lewis voted nay.
Mr. Peter Ciaccio, 5655 Christopher Road, PID No. 33-117-23-13-0026, told the Board that
his assessment has increased 10 per cent over the past two .years. He felt this was an
unacceptable increase relative to comparable properties.
Gagne moved, Lewis seconded to approve the current valuation with no change for Peter
Ciaccio, 5655 Christopher Road, PID No. 33-17-23-13-0026.
Motion passed 5/0.
1
-Z[
CITY OF SHOREWOOD BOARD OF REVIEW
MAY 26, 1992 - PAGE 2
Daugherty moved, Gagne seconded to reduce the current valuation for Mary Ellen McNutt-
Platzer, 19765 Muirfield Circle, PID No. 36-117-23-12-0035, from $583,700 to $525,000.
Motion passed 3/2. Brancel and Stover voted nay.
Mr. Ellis Pike, 5810 Club Lane, PID No. 33-117-23-31-0003, indicated that his residence is
nearly 100 years old. He felt that the increased valuation since 1991 from $92,100 to $94,700
is on the high side. He stated that an independent professional appraisal made in December
1991 set the value at $90,000.
Mr. Erickson reviewed the generally accepted State standards for assessment.
Gagne moved, Daugherty seconded to approve the current valuation with no change for
Ellis Pike, 5810 Oub Lane, PID No. 33-117-23-31-0003.
.
Motion passed 5/0.
Mayor Brancel reviewed the remaining appeals and the Assessor's recommendations for
each.
Stover moved, Gagne seconded to approve the recommendations for current valuations as
presented by the Assessor with the revisions noted above.
Motion passed 5/0.
Lewis moved, Stover seconded to add the changes in current valuations to the list to be
submitted to the County Board for its action.
Motion passed 5/0.
.
The meeting of the Board of Review closed at 7:45 p.m.
Respectfully submitted,
Arlene H. Bergfalk
Recording Secretary
Northern Counties Secretarial Services
.2
CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
TUESDAY, MAY 26, 1992 7:30 P.M.
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
PAGE 1
MINUTES
1. CONVENE CITY COUNCIL MEETING
The meeting was called to order by Mayor Brancel at 7:50 p.rn.
PLEDGE OF ALLEGIANCE
A ROLL CALL
Present:
Mayor Brancel and Councilmembers Daugherty, Gagne, Lewis and Stover.
Also present were Administrator Hurm, Attorney Keane, Finance Director
Rolek, Planner Nielsen and Ronald Bray representing Engineer Dresel.
.
Absent:
None.
B. REVIEW AGENDA
Mr. Hurm noted the removal of Item 2.A and a correction to item 2.C. Board of Review
meeting minutes should be dated May 13, 1992.
Gagne moved, Daugherty seconded to approve the current Agenda as corrected.
Motion passed 5/0.
2. APPROVAL OF MINUTES
.
Stover noted a correction to the Council's May 11, 1992 meeting minutes: On page 8, B.,
line 2, change the word "easements" to "assessments."
Gagne moved, Stover seconded to approve the City Council Minutes of May 11, 1992, as
corrected, and of the Board of Review meeting Minutes of May 13, 1992.
Motion passed 5/0.
3. CONSENT AGENDA
Mayor Brancel read the Consent Agenda.
Lewis moved, Daugherty seconded to approve the Consent Agenda and to adopt the
Resolutions and Motions contained therein:
A To Approve a Contract for Recording Secretary
3
~D
REGUlAR CITY COUNCIL MINUTES
MAY 26, 1992 - PAGE 4
B. To Approve a Temporary Sign Permit
Applicant: Shorewood Finamart
Location: 24365 Smith town Road
C. To Adopt RESOLUTION NO. 49-22, "Accepting Findings of Fact -
Approving a C.U.P. - Joseph Peters-20455 Manor Road."
E. To Adopt a RESOLUTION NO. 50-92. "Approving Plans and
Specifications and Ordering Advertisements for Bids for Lift Station
Modifications to Lift Station No.7 and 11 and Appurtenant Works."
Motion passed 4/1. Stover voted nay.
4.
PARK - Report on May 19 meeting
.
A Update on Park Plans
Mr. Hurm reported that the Park Commission met on May 12 and 19, 1992. It continues to
review the park capital improvement plans in preparation for the park referendum.
Mr. Hurm presented optional plans being considered for Cathcart Park which is, located in
the City of Chanhassen. The Commission recommends that the Park not be split and that
it remain at its present location. The Commission is considering plans for reconfiguration
of the recreation facilities. A parking lot within the Park is also being considered.
Gagne moved, Stover seconded to approve not splitting the Park by W. 62nd street.
Motion passed 5/0.
.
5. PLANNING - Report on May 19 meeting.
Stover reported on the Planning Commission's meeting of May 19, 1992. The Commission
continues to review the Transportation Policies of the Comprehensive Plan and the
Community Facilities policies. She noted that a public hearing will be conducted at the
Minnewashta School at 7 p.m.,.Tuesday, June 2, 1992 on the Waterford ill proposal.
6. RESOLUTION ADOPTING FINDINGS OF FACf DENYING A REZONING
FROM R-IC TO lrR AND VARIANCES - UPPER LAKE MINNETONKA
YACHT CLUB
This resolution was directed by the Council's action at its May 18 meeting to deny a
rezoning request from the Upper Lake Minnetonka Yacht Club (ULMYC).
Mr. Robert Hegstrom, 27820 Island View Road, representing the ULMYC, requested that
the Council table its action for 60 days on the findings of fact to deny the rezoning request.
4
REGUlAR CITY COUNCll.. MINUTES
MAY 26, 1992 - PAGE 5
He stated this would allow ULMYC to adequately review the findings of fact and pursue
alternatives to the findings. He noted ULMYC has retained expert assistance in addressing
the variances.
Lewis indicated he did not oppose allowing ULMYC additional review time even though
the outcome might be the same.
Gagne and Stover noted that the quality of the road is a significant reason not to approve
the rezoning and the upgrading of the road is not feasible at the present time.
Mr. Hegstrom stated that by reducing the number of available slips, the ULMYC can also
reduce the traffic on the road.
.
Lewis moved, Gagne seconded to approve tabling action on a Resolution Adopting Findings
of Fact Denying a Rezoning from R1C-L-R and Variances - Upper Lake Minnetonka Yacht
Dub, until the July 13, 1992 Council meeting.
Motion passed 5/0.
7. A RESOLUTION APPROVING FINAL PIAT AND DEVELOPMENT
AGREEMENT - GIDEON COVE
Mr. Nielsen noted some mutually agreed upon modifications to the Development
Agreement. The Council posed no objections to the described changes.
Mr. Keane confirmed that the proposed use of docks and their relationship to the
homeowners in the development are consistent with the guidelines of the LMCD.
. Mr. Hurm assured the Council that if the final copy of the Protective Covenants is not
consistent with the modifications reported at this meeting, the matters will be referred back
to the Council for it's further consideration.
Gagne moved, Daugherty seconded to approve RESOLUTION NO. 51-22, "Approving Final
Plat and Development Agreement - Gideon Cove. II .
Motion passed 5/0.
8. AN ORDINANCE REZONING FROM R-IC to P.U.D.- GIDEON COVE
Stover moved, Gagne seconded to approve ORDINANCE NO. 257. "Amending Section
1201.09 of the Shorewood City Code."
Motion passed 5/0.
5
REGUlAR CITY COUNCIL MINUTES
MAY 26, 1992 - PAGE 6
9. FEASffiILITY STUDY FOR IMPROVEMENTS OF UIAC LANE. CITY OF
CHANHASSEN
Mr. Hurm referred to the Feasibility Study and noted that no assessment will be made by
Chanhassen to the City or to the residents of Shorewood for this proposed improvement of
lilac Lane. He recommended that the Engineer work with the affected residents and the
City of Chanhassen. Shorewood will have to approve plans.
Mr. Marc Simcox, 21600 lilac Lane, cited, what he believes to be, inaccuracies in the
Feasibility Study. He pointed out that questions arise from a number of issues that are not
addressed in the study such as wetlands, trees, construction traffic and drainage problems.
He also noted that the majority of the construction work will occur in the City of
Shorewood. He suggested that City representatives . attend the June 8 public hearing
scheduled by Chanhassen.
.
Mayor Brancel thanked Mr. Simcox for his comments.
Mr. Hurm stated that the Engineer will attend the June 8 public hearing on behalf of the
City.
10. A RESOLUTION AWARDING THE CONTRACf FOR GRADING -
SILVERWOOD PARK
Mr. Max Daubenberger, a representative from Van Doren Hazards Stallings, reported that
the low bidder, Doboszenski & Sons, Inc., Loretto, MN, met the requirements of the
specifications for the contract. He recommended awarding the bid to Doboszenski & Sons,
Inc.
Lewis indicated that surrounding residents are concerned about the removal of trees .
associated with this project.
Mr. Daubenberger stated that trees scheduled for removal must be marked prior to removal.
Mr. Hurm indicated the Park Commission will review the trees marked for removal with a
view to saving as many trees as possible within the parameters of the grading project.
Daugherty expressed concern with the plans, if any, and the funds available for completion
of all aspects of the park. He felt strongly that these plans be in place and sufficient funds
be allocated for final improvements and completion of all aspects of the park immediately
following the grading.
Stover noted that the Council only authorized funds for the excavation and grading to take
place this year. She also pointed out that the timing of the Council's budget process would
not easily allow designation of additional funds to Silverwood Park at this time.
6
REGUlAR CITY COUNCIL MINUTES
MAY 26,1992 - PAGE 7
Lewis said the overriding factor is the budget and that a favorable result on the planned
Park referendum would greatly help the situation. In addition, he said the Park Commission
has developed priorities for Park improvements.
Daugherty moved, Brancel seconded to approve Resolution No. 52-92 "Accepting Bid and
Awarding Contract for Grading Silverwood Park" amended to direct the Oty to use the next
funds allocated toward Park improvement to the completion of Silverwood Park prior to
spending any funds on any other Park.
Motion failed 1/4. Brancel, Gagne, Lewis and Stover voted nay.
Lewis moved, Gagne seconded to approve that when making future capital improvement
plans, the Oty give the highest priority to completion of Silverwood Park.
. Motion withdrawn by Lewis; seconded withdrawn by Gagne.
.
Gagne moved, Stover seconded to approve RESOLUTION NO. 52-22, "Accepting Bid and
Awarding Contract for Grading Silverwood Park."
Motion passed 4/1. Daugherty voted nay.
11. CONSIDER AN APPEAL TO A NOTICE TO REMOVE
Appellant:
Location:
J ames Keefer
20925 Forest Drive
Lewis moved, Daugherty seconded to approve a 3D-day extension to James Keefer to comply
with an April 27, 1992 "Notice to Remove."
Motion passed 5/0.
12. CONSIDER AN APPEAL TO A NOTICE TO REMOVE
Appellant:
Location:
Phobe Harrington
23870 Elder Turn
Lewis moved, Daugherty seconded to approve a 3D-day extension to Phobe Harrington to
comply with a May 7, 1992 "Notice to Remove."
Motion passed 5/0.
7
REGULAR CITY COUNCIL MINUTES
MAY 26,1992 - PAGE 8
13. A RESOLUTION APPROVING A SUPPLEMENTAL AGREEMENT wrrn:
MNDOT - OLD MARKET ROAD
Mr. Bray briefly reviewed a supplemental agreement for $362,169.82 with the Minnesota
Department of Transportation for improvements at Old Market Road.
Mr. Hurm noted that execution of this agreement will transfer maintenance of the frontage
road to the City from the State.
Stover moved, Lewis seconded to approve RESOLUTION NO. 53-92, "Accepting
Agreement No. 68779 Between the State of Minnesota Department of Transportation and
the Oty of Shorewood."
Motion passed 5/0.
14. A RESOLUTION ESTABLISHING A STREET RECONS1RUCflON
FINANCING TASK FORCE
.
Mr. Hurm briefly reviewed the revised Resolution as directed by the Council at its last
meeting. The revisions include a more specific title for the Task Force and a clearer
description of its objectives. He asked for the Council's suggestions for naming residents to
serve on the Task Force.
Stover moved, Lewis seconded to approve RESOLUTION NO. 54-92. "Establishine a Street
Reconstruction Financing Task Force."
Motion passed 5/0.
.
15. MATTERS FROM THE FLOOR
Mayor Brancel called for matters from the floor.
Mr. Robert Rascop, Enchanted Island, questioned why they were given more time. He also
asked for a copy of the Findings of Fact. He also questioned the recent cutting down of
trees on streets near his residence.
Staff will investigate the tree-cutting.
16. STAFF REPORTS
A Attorney's Report - No Report
8
REGUlAR CITY COUNCIL MINUTES
MAY 26, 1992 - PAGE 9
B. Engineer:s Report
1. 1992 Construction Project Schedule - No Report
No report.
C. Planner's Report
Mr. Nielsen noted the Waterford III Public Hearing will be June 2, 1992 at Minnewashta
School and reported that the Traffic Study will be available at the June 2 meeting.
D. Administrator's Report - No Report
. 17. COUNCIL REPORTS
The Mayor nor the Councilmembers had reports.
Mr. Rolek reminded the Councilmembers to submit the paperwork to him regarding the
revocation privilege under P.E.R.A.
18. ADJOURNMENT SUBJECf TO APPROVAL OF CLAIMS
Gagne moved, Stover seconded to adjourn the City Council meeting at 9:45 p.m. subject to
approval of claims.
Motion passed 5/0.
. RESPECTFULLY SUBMrt.t'.ED,
Arlene H. Bergfalk
Northern Counties Secretarial Services
ATfEST:
BARBARA J. BRANCEL, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
9
.
.
'.
PROGRESS PAYMENT REQUEST
Contractor:
A & K Construction, Inc.
9038 - 110th Street North
Stillwater, MN 55082
Date: May 22
Project
No.: 91458
, 1992
Estimate
No. : 7
From
Owner or Purchaser:
City of Shorewood
5755 Country Club Road
Shorewood, MN 55361
To Retainaqe Reduction
DETAILED ESTIMATE
WORK DESCRIPTION
VALUE COMPo
TOTAL COST % COMP. WORK
UNIT PRICE
See Attached
$337,000.00
99%
$333,150.00
Original Contract Cost $337,000.00
Approved Contract Amendments:
No.
No.
No.
$337,000.00
SUMMARY
Value of completed work and materials stored .
Less retained percentage (5%) . . . .
Net amount due including this estimate . . . .
Less estimate previously approved:
. $333,150.00
. $ 2,000.00
$331,150.00
No. 1 8-14-91 $ 46,180.21 No. 6 1-13-92
No. 2 9-16-91 $ 25,993.19 No. 7
No. 3 10-10-91 $ 18,641.28 No. 8
No. 4 11-11-91 $175,182.75 No. 9
No. 5 12-6-91 $ 42,820.26 No.10
$ 7,674.31
Total Previous Estimates. $316,492.00
Net Amount Due this Estimate . $ 14,658.00
Contractor:
AS;~~~ONSULTANTS
E1W{7;
w. Vogen, P.E.
BY:
Date:
Date:
May 22, 1992
3A
PUBLIC WORKS FOREMAN POSITION SCHEDULE
3B
June 9, 1992
NOTICE
City of Shorewood - Internal Posting Only
.
Working Foreman Position
The City of Shorewood is seeking
applications from itls Public Works
employees for this position. Duties are as
described in the attached job description.
Application forms must be received by the
Director of Public Works no later than 3:30
p.m Monday, June 15, 1992. Written
exams and interviews will be scheduled for
Tuesday, June 16, 1992 after working
hours.
.
Don Zdrazil
Director of Public Works
Position: Workinq Foreman
Obieotive and SooDe
The Public Works Department is responsible for a high level of
maintenance of City property at the most favorable cost. The
Working Foreman assigns and supervises the work of subordinates as
well as performs public works maintenance activities and performs
related work as required by the Director. The foreman performs the
duties of the Director in the Director's absence.
Relationship
Reports to:
Supervises:
Director of Public Works
Public Works crews
SDeoifio ResDonsibilities
.
Assists and follows directions of the Director of Public Works
in the operation of the department.
B. Works along side crews, performing normal tasks and operating
all types of public works equipment as necessary.
A.
C. Maintains high performance standards at all times through
diligent performance of his/her duties as a supervisor.
D. Assures that the work schedule set forth by the Director of
Public Works is fulfilled in an effective manner.
E. Defines and clearly delegates work assignments and provides on
the job training for each employee as needed.
F.
.
Informs the Director of Public Works on observations and
recommendations regarding department operations.
G. Maintains safe working practices through frequent observation
of work crews as a means of preventing accidents; knows and
maintains department guidelines for safe operation of
equipment and vehicles; instructs department personnel in safe
operation of machinery and vehicles; advises on risk
management practices; responsible for department adherence to
safety guidelines and manufacturers manuals.
H. Effectively utilizes the full work potential of assigned
personnel at the most favorable payroll costs.
I. Ensures preventive maintenance on City equipment is completed
on a regular basis and thorough records kept.
J. Maintains good public relations through courteous treatment of
the public.
Position: Public Works Working Foreman
Page Two
K. In emergencies maintain public health and safety by efficient
and quick elimination of possible hazards.
L. Shall be available at all hours during emergency conditions
such as severe rainstorms and during snow removal and ice
control operations and any other duties assigned by the
Director of Public Works.
M. Must be available for stand-by duty during the week on a
rotating basis and will perform work on Saturday-Sunday and
holidays as required.
N.
Instructs seasonal employees in safe operation of equipment
and proper performance of assigned duties.
o. Coordinates activities with and monitor Public Works
contractors.
'.
ReQ11irements:
1. Education - high school graduate.
2. Minimum of five years experience in public works or related
field preferred.
3. Class B commercial drivers license.
4.
Must obtain - Class C water system certificate within one
year.
5.
Meet minimum requirement of the Labor/Operator position.
.
6. Ability to handle public contact in a courteous and tactful
manner.
7. Ability to work effectively and harmonously with others under
a minimum of supervision with varying demands.
8. Be able to handle and maintain accurate and up-to-date records
and complete reports.
9. Be able to operate with a m~n~mum of supervision and make
responsible decisions on hiS/her own initiative.
. '_':'1 J4' '32 15: 13 OSt'l r"lPLS., ~1t'l
OS;\\. Orr
. '. Sdlelen
'. " Mayer~:m &
AssocIates, Inc.
2021 .~St H.=~nepin /\\'enue
Minne<lpolis, MN 55'113
612-.:n 1-l:l66i)
F.A.X 331 .'1li()6
Enginttrs
Architects
planners
Surveyors
June 4, 1992
.
Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Change -Order No. 1
Public Works Facility
OSM Comm. No. 4860.01
Dear Mayor and Council Members:
.
Mr. Hunn has requested that we review the Cha.1'lge Order request for structural
modificatioDS to the new building required for an overhead crane. The Change Order is
wrinen in the amount of $3500.00 ror the strucrural modifications only. Tnis change was
anticipated and included in the budget for the project as presented to the Council. The
Change Order form appears to be appropriate, and is on file at City Hall for your
inspection if desired. We recommend approval of the Change Order.
Sincerely,
ORR-SCHELEN-MAYERON
& ASSOCIATES, INC.
Joel A. Dresel, P.E.,LS.
City Engineer
Eq:i:1l ni)ro!'tu/!l~:~' r.::r".r-';{.lyt.:t
P .~
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;'';; 1J4 . '32 :5: 14 C,'3i'1 ~;PL;:. "
F.3
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... . .. ... ~~~':'I""
June 4, 1992
2021 E<ls~ Hennepin Av(;nIJ~
MmnC:;'ipolis, MN 5541~)
612-331-8660
fAX 331-3806
Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Engineers
Architects
Planners
Surveyors
- -
Re: Public Works site
Street Construction Update
CSM Comm. No. 4860.01
Dear Mayor and Council Members:
We received word yesterday that the entry road into the new site
was deteriorating under construction traffic, and subsequently
had a soil engineer inspect the project. Essentially, the
subgrade soils in the roadway area are softer than expected and
have a fairly high moisture content. Our fear is that the
roadway will not have sufficient strength for the anticipated
truck travel. The soil engineerls verbal recommendation was to
sub-cut the roadway two feet, and replace the exported soil with
an imported granular material to avoid future problems.
Detailed cost estimates have not been performed, but such a "fix"
could r~n as high as $20,000.00, mostly for trucking out soil (of
which we already have an excess). In anticipation of such a
problem, we had itemized more than this amount for unforeseen
earthwork and contingencies in the budget previously presented to
the Council.
Even though we have the budgeted funds,. We would obviously like
~o e~~lora mora cost effective sOlutions. Unfortunately, the
schedule for ~~e new building dictates that we complete the work
this coming week, which doesn't allow enough time to come before
the Council again for approval.
At ~~is time, we would like the Council's approval to proceed
with our analysis and solution, with an Ifafter-the-factl' change
or purchase order.
sincere.ly,
ORR-SCHELEN-MAYERON
& ASSOCIATES, INC.
#-
Joel A. Dresel, P.E.,L.S.
City Engineer
'2\.i~~I.lt Orrt':tuni:y t::.'ip!t)Yt:r
3D
'..\
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Bob Gagne
Rob Daugherty
Daniel Lewis
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
31 May 1992
RE:
Spruce Hill - Preliminary Plat
FILE NO.:
405 (92.11)
BACKGROUND
Mr. Paul Kelley owns approximately 7.5 acres of land at 25110 Yellowstone Trail (see Site
Location map - Exhibit A, attached). He proposes to divide the property into seven,
single-family residential lots as shown on Exhibit B.
.
The property is presently occupied by a home and three outbuildings. It is zoned R-1A,
Single-Family Residential, as is all of the property surrounding it.
ANALYSIS/RECOMMENDATION
Upon review of the proposed plat and the zoning and subdivision requirements of
Shorewood's ordinances, following is how the subdivision complies with City requirements:
A. Lot Size. Although the preliminary plat shows all lots to be 40,000 square feet or
larger, calculations suggest that at least two of the lots (Lots 1 and 4) are slightly less
in area. The discrepancies are considered slight, however, and it appears that some
of the lots are slightly larger than 40,000 square feet in area. It is recommended that
the applicant's surveyor provide exact lot areas with a final plat, demonstrating that
the lots average no less than 40,000 square feet.
A Residential Community on Lake MinnetQnka's South Shore
b
Re: Spruce Hill
Preliminary Plat
31 May 1992
The buildable area of Lot 7 presents some concern. Although 55 feet of depth is
adequate to build a house, it is somewhat limiting. It appears that the depth of the
. buildable area could possibly b'e enhanced if the street was shortened and ,the cul-de-
sac shifted to the east. Such a modification should result ill slightly lower
improvement costs also.' A
.
Also, relative to' buildable area, the setbacks for Lots 2 and 6 should be corrected.
The northerly boundary of Lot 2 constitutes the rear of that lot, while the west side of
the lot i,s a side yard. This results in more usable buildable area for the lot. The
northerly lot line for Lot 6 is also a rear yard with a 50 foot setback. The proper
- setbacks for all the lots are shown on Exhibit C.
B.
Proposed Street. Spruce Court complies with the width and cul-de-sac diameter
requirements of Shorewood's Subdivision Ordinance.
The existing grade at'the south end of the proposed street is approximately 10
- percent. The detailed grading plan to be provided with the final plat should achieve a"
maximum street grade of six percent.
The construction plans for the street should also attempt to create as near to a 90
degree intersection with Yellowstone Trail as possible.\ Plans for the street will be
subject to review and approval by the City Engineer. ( .
.
It should be realized that the road in its proposed location can serve future
development to the east. At least one additionallpt can be created on the parcel to
the east, and more if the road is extended.
C.
Grading, Drainage and Utilities. Plans for these items are submitted with the final
plat. Preliminary plat approval should, therefore, be conditioned upon the City
Engineer's review and approval. One determination to be made is whether or not on-
site ponding will be required. The detailed grading plan must also show proposed
building pad elevations.
D.
Existing House. The developer proposes to build a new driveway to serve the
existing house. This should be shown on the detailed grading plan.
The developer has been advised that the outbuildings must be removed or moved onto
Lot 1, in compliance with zoning requirements.
- 2 -
....
Re: Spruce Hill
Preliminary Plat
31 May 1992
Based upon the preceding analysis it is recommended that the preliminary plat be approved
subject to the following: \
1. The final plat must be submitted within six months of the Council's approval of the
. preliminary plat. At that time the developer must submit an up-to-date title opinion
for review by the City Attorney.
-
2. The [mal plat should include lot sizes. The lots should average no less than 40,000
square feet in area.
e(
3. The developer should consider. shortening the street to increase the buildable depth of
Lot 7.
4. Plans and specifications for the street, grading, drainage and utilities shall be subject
to the approval of the City Engineer.
5. Street plans should be designed with a maximum grade of six percent, and intersect
with Yellowstone Trail as near to 90 degrees as possible.
6. A detailed grading plan showing building pad elevations must be provided with the
[mal plat. The grading plan should also show the new driveway for the existing
house.
e
7. The outbuildings must be removed or moved onto Lot 1 in compliance with
applicable zoning requirements.
8. Upon approval of a final plat the developer must pay $4500 in park dedication Iees
($750 x 6; credit is given for the existing house).
9. Upon approval of a final plat the developer must pay $6000 in local sanitary sewer
availability charges ($1000 x 6; credit is given for the existing house).
10. Upon receipt of the final plat, staff shall prepare a standard development agreement
for the project.
BJN:ph
cc:
Jim Hurm
Tim Keane
Joel Dresel
Paul Kelley
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SITE LOCATION
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PRELIMINARY PLAT
Spruce Hill
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Exhibit C
REOUIRED SETBACKS
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Bob Gagne
Rob Daugherty
Daniel Lewis
-
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236
MEMORANDUM
.
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
4 June 1992
RE:
Ryan, David - Appeal Notice to Remove
FILE NO.
Property - 25560 Smithtown Road
Mr. David Ryan requests additional time to comply with the "Notice to Remove" which he
received from this office (Exhibit A). A follow-up inspection will be made Monday
afternoon to determine what progress has been made, and the status of the violations will be
reported at the meeting.
. Past precedent suggests a 30 day extension for compliance (assuming progress is substantial).
cc: Jim Hurm
Tim Keane
Mr. David Ryan
Joe Pazandak
7
A Residential Community on Lake Minnetonka's South Shore
MAYOR
Baro arancel
COW"CI L
Krlstl Stover
800 Gagne
ROb Daugherty
Daniel L~wls
CITY OF
SHOREWO,OD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331 . (612) 474-3236
DATE:
15 May 1992
TO:
David N. Ryan
P.O. Box 42
Excelsior, MN 55331
.
PROPERTY LOCATION: 25560 Smithtown Road
PROPERTY IDENTIFICATION NO.: 33-117-23-23-0004
NOTICE TO REMOVE
Offensive and Unhealthy Substances
NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property
which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of
which Section is enclosed. The offensive matter to be removed from the property includes,
. but is not limited to the following:
UNLICENSED A1~/OR INOPERABLE VEffiCLES A1~ EQUIPl\'lE1'IT:
Yellow Elan Snowmobile - no motor, no current license
OTHER VIOLATIONS:
Approx. 1 cu. yd. lumber and building material; approx. 25 cu. yds. misc. debris,
including but not limited to brush, logs, old ladder, tire, pipes, etc.
You are hereby required to remove the above-described matter and any other offensive
matter located on the property and in violation of Chapter 501, Section 501.01 within ten
(10) days from the date hereof. In the alternative, you may file a written notice of appeal at
the Shorewood City Hall within ten (10) days, in which case your appeal will be set for
hearing at the next regularly scheduled meeting of the City 'Council.
A Residential Community on Lake Minnetonka's South Shore
.
.
If you do not respond to this Notice within ten (10) days, the City shall take whatever action
as may be necessary to have the offensive matter removed. The costs incurred by the City
for such removal shall be charged to the property owner and become a lein against the
property .
cc: occupant - 25560 Smithtown Road
*** PLEASE GIVE THIS MATTER YOUR Il\IIMEDIATE ATTENTION ***
BY ORDER OF THE SHOREWOOD CITY COUNCIL
.
.
RESOLUTION NO. -92
A RESOLUTION MAKING APPOINTMENTS TO THE STREET
RECONSTRUCTION FINANCING TASK FORCE
WHEREAS, the City Council, with the passage of Resolution No.
54-92 has established a street Reconstruction Task Force; and
WHEREAS, said Resolution states that membership and the
chairmanship shall be established by separate resolutions.
NOW, THERE BE IT RESOLVED THAT the Committee shall be made up
as follows:
Kristi stover, City Council Liaison
Robert Bean, Planning Commission Liaison
Chairperson
Member
Member
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD this 8th day of June, 1992.
Barbara J. Brancel, Mayor
ATTEST:
.
James C. Hurm
City Administrator
~
.
.
RESOLUTiON NO. -92
A RESOLUTiON OF COMMENDATiON FOR THE
SOUTH TONKA LEAGUE OF WOMEN VOTERS
WHEREAS, the South Tonka League of Women Voters has undertaken
educational efforts over. the last several decades to inform
Shorewood area residents on the merits of recycling; and
WHEREAS, members of "the League" lead by example in initiating
and manning the recycling dropoff center beginning in July, 1983 at
the Shorewood.Shopping Center; and
WHEREAS, "the League" championed recycling awareness by
involving the Boy Scouts, City officials and other groups in their
recycling efforts; and
WHEREAS, wi th the success of the ci tys curbside recycling
program the City/League of Women voters Recycling Dropoff Center
has been discontinued after nearly nine years of success.
NOW THEREFORE BE iT RESOLVED BY THE SHOREWOOD City Council
that the South Tonka League of Women Voters is hereby recognized
and commended for its many years of dedicated service and
leadership in bringing successful recycling efforts to the City of
Shorewood.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm
City Administrator
q
. .
.
.
May 27,1992
Shorewood City Council
5755 Country Club RoaQ
Shorewood, MN 55331
Dear Council members:
We, the residents of the Harding Acres developement would
like to have a neighborhood gathering on Sunday, June 28,1992
from 4PM to 8PM. We request your permission to block-off
and use the southern most cul-de-sac of Harding Lane for
this purpose. Also, we have chosen Sunday, July 12, 1992 as
an alternate date in case of rain on June 28th.
We eagerly await your response. Thank you for your attention
to this matter.
Sincerely,
;(~~~)
Karen Sonnichsen
5695 Harding Ave.
Shorewood, MN 55331
470-6708
IQ
SOUTH LAKE MINNETONKA TEL No.612-474-4477
~'/Z'7..'''il:Z 17114 3 1il2 4i"'1 \.'11213
Jun 1,92 10:13 No.OOl P.02
CITY - SHOREWOOD P.01
"
DA'l'!B 5/29/92
REOUES~ F9R lNPUT
TO: (~-~~~2~ Chi'~;.;')Ublic Works Di.rectol.&, Pire Chief
l<'HOM: James C. Hurm, City Administra to);'
Input RequGsted for:
June B - Ci ty Council moeti~l9
PleaSe Reply by:
June,,4th
411 ~$~U~ (Problem Definition) :
^ttached street closure request - write co~nents on this form.
1. RECOMMENDATION:
~ f' f 1'.>>.) \J A. L
a. DISCUSSION OF OPTIONS:
f\)CN~
.
3.
FISCAL AND
STAFt)'ACT'
~o~E.
~\ \c..., Q ~ 1Eb
A~iniptrator Comment:
.
.
.
DATE: 5/29/92 REQUEST FOR INPUT
TO: Police Chief, Public Works Director, Fire Chief
FROM: James C. Hurm, City Administrator
Input Requested for: June 8 - City Council meeting
Please Reply by:
June 4th
ISSUE (Problem Definition) :
Attached street closure request - write comments on this form.
.
1.
RECOMMENDATION:
fi-\,D ~ N.ElGtKBo~\-\ool7 4~ntttz..IN~ Tb ~~ ftN-t.
t.~\~Gc or- Hi\'Wlt{C, \...~~~ GI.\\...-9t-?~ ,H-ol-\\.-t/ NoT cA4~6"
A~YPF-013L.-€"\'1.~ 1=012- ~\~ ~
DISCUSSION OF OPTIONS: '
2.
3. FISCAL AND STAFF IMPACT:
/7
ckJ t)1!11Ud/c,JLA11J sty! C( L
/ Sift?~~J1re Ii Jl __' ~at;e
! ,; t Cf&-e:~ Y( tuL4u./~~y)J
l Title)
Administrator Comment:
.
.
JUI'J 04'92 12: 58 051'1 1'1PL5, 1'11l
P.2
June 4, ~992
QSM' Orr
" Schelen
, . ". Mayer~>n &.
, AsSocIates, Inc.
2021 E.::t~t Hennepin Avunue
~.linneapolis. MN 55413
612-33!-S660
FAX 331-3806
Mayor and City Council
city of Shorewood
5755 Country Club Road
'Shorewood, MN 55331
F.ngiIltcrs
ArchicectS
Planners
Surveyors
Re: Wood Duck CirCle.
City_Acceptance
OSM Comm. No. 4590.35
Dear Mayor and Council Members:
The City has previously requested that Mr. James Dutcher - the
Developer of the area containing the roadway known as Wood duck
Circle - complete the street in accordance with City Code and the
Development Agreement of' May 28, 1980. _!t has-'been the city's
position that the street could not be accepted until it was
completely finished as originally intended. However, due to the
span-Of time over which this project has been- developed, there
has been considerable confusion over what remaining work on the
road is the responsibility of the Developer. This report details
some of the background involved, delineates the costs, and states
staff's recommendation.
BACKGRO'CDID
The plat for this project was originally signed in December of
1979, with construction starting in 1980. It is our
understanding that Mr. Dutcher built the road in stages as he ,
sold housing units. This "staging" is evidenced in the field by
the condition of the roadway surface. The road~ay built first
(the north end) is in much worse shape than the most recent work.
After the final section of roadway was paved in 1989, the
question of City acceptance was raised. In 1990, core samples of
the existing surface were taken, and it was determined that about
1-1/2" of additional mix'was needed to meet the requirements of
the agreements of 1980.
However, because the oldest section of road is now 12 years old,
and because the design requirements were not as stringent in 1980
as they are now, both Public Works and Engineering feel that a
simple overlay will not result in an adequate road. At least the
north 200 feet should be reconstructed, and drainage in some
other portions of the road w~llbe adversely affected by the
addition of another lift of asphalt.
COSTS
Mr. Dutcher has fo~~arded quotes from contractors estimating that
the cost of a simple overlay with minor patching and appurtenant
r::q\,.l~1 Cp~';.:r:~~r.;ry ~r.;~;...;~..=~
I I
JUi'l 04' 92 12: 59 OSM 1'1PLS, I'll'!
P.3
Mayor and City Council
June 4, 1992
paqe 2
items would be about $~2,000.We bel.i.eve this to_be_an adequate
amount for that extent of work.
The cost of reconstructing the north 200 feet --would be about
$10,000, including a full depth bituminous section and proper
drainage.
ttECOHHENDATION
We recommend that the City accept Wood Duck Circle subject to the .-
receipt of $12,000.00 from the Developer as payment for the
completion of the terms in the original agreement. This money
should be budgeted toward the upgrade of Wood Duck Circle:-to a
serviceable level. At least the north 200 feet of reconstruction
and minor patching should be done yet this year to give the
residents a passable._ roadway.
Please call me at 378-6370. with any questions you may have.
Sincerely,
ORR-SCHELEN-MAYERON
& ASSOCIATES, INC.
p~
Joel A. Dresel, P.E.,L.S.
city Enqin~er
.
;Uil CD4 .' '32 13: 00 OSM 1'1PLS, t'11'1 ~ . 4
RESOLUTION NO. -92
A RESOLUTiON ACCEPTING IMPROVEMENTS IN
WilD DUCK 3RD ADDITION
WHEREAS, on May 28, 1980 the City of Shorewood (City) entered into an
agreement with the Developer of a development known as Wild Duck 3rd Addition;and
WHEREAS, portions of said agreement and, City Code provided for the
construction of Streets, Storm Sewers, Sanitary Sewers, and Watermain within the
development; and
.
WHEREAS, all improvements except the street known as Wood Duck Circle have
been previously accepted by the City; and
WHEREAS, the Developer is obligated by said agreement to provide an additional _.
bituminous overlay on Wood Duck Circle; and
WHEREAS, said overlay has an .estimated construction cost of $12,000.00; and
WHEREAS, the City is desirous of performing additional construction on the street
prior to, or instead of, said overlay; and
WHEREAS, the Developer has requested that the City accept said street, and has
offered to pay the City the saij $12,000.00 in lieu of performing the actual overlay.
.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood that the City hereby accepts the improvements of Wood Duck Circle, subject
to the following:
1) Receipt of $12,000.00 from the Developer.
2) That Developer provide lien waivers from all contractorsj subcontractors,
and materialmen involved with the project.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota this 8th
day of June. 1992.
-
ATTEST:
James c. Hurm
City Administrator
Barbara J. Brancel
Mayor
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Bob Gagne
Rob Daugherty
Daniel Lewis
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 . (612) 474-3236
MEMO
TO:
FROM:
MAYOR, COUNCILMEMBERS AND ADMINISTRATOR
AL ROLEKaL...
.J
DATE:
JUNE 4, 1992
.
RE:
1992 CITY CLEAN-UP CHARGES ~
The City Clean-up seemed to. work well again this year. The curb-
side pickup went well with a few exceptions. The contractor missed
a couple of streets on Saturday which were picked up on Monday.
The costs of the. clean-up were a bit higher due to higher volumes
and higher dumping charges. A comparison of 1991 to 1992 volumes
charges, and cost per household are as follows:
1991 1992
VOLUMES
Yard Waste 70.00 cubic yards 69.41 tons
. Household trash 22.78 tons 38.24 tons
Tires 500
253 approx.
Appliances 63 69
CHARGES
PiCk-up and dumping $6,479 $ 9,060
Tires 261 750
Appliances 331 414
Labor 468 943
Total Charges $7,539 $11,167
Revenues - Drop-offs 1,469 1,662
Battery Sale 123 198
Total Revenues $1,592 $ 1,860
Net charges to be billed $5,947 $ 9,307
Cost per household $ 2.85 $ 4.05
A Residential Community on Lake Minnetonka's South Shore
/3 D-I
MEMO
SPRING CLEAN-UP
JUNE 4, 1.992
PAGE 2
The cost per household increased by $1..20 in 1.992. This seems
reasonable considering the additional volume, and is still far
under the $1.0.00 per household ceiling the Council set for city
clean-up charges. The clean-up charge will be included in the 2nd
quarter utility billing.
If you have any questions regarding the clean-up or the costs,
please call me.
.
.
.
MAYOR
Barb Brancel
COUNCIL
Kristi Stover
Bob Gagne
Rob Daugherty
Daniel Lewis
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236
MEMO
TO:
MAYOR, COUNCILMEMBERS AND ADMINISTRATOR
AL ROLEK (lA-
FROM:
DATE:
JUNE 4, 1992
.
RE:
STATUS OF 1992 METER READING CARDS
Per Council direction, staff mailed meter reading cards to all city
water customers on April 29, 1992. The cards were also mailed to
metered sewer customers. Customers were to list on the card the
readings of their inside and outside meters and return the card to
the City by May 20.
As of May 20, we received 599 responses, a 76.0% rate of return.
We have received 60 more cards to date, making the total returned
659, a return rate 83.6%. The accounts of. customers who did not
return their cards by May 20 will be assessed a $5.00 penalty on
the next utility billing.
.
Of the cards received, approximately 15% required calibration of
the two meters. Munitech is calib~ating the meters for the city.
We are very pleased with the response to the meter reading cards
and feel that this program should be continued in ensuing years.
A Residential Community on Lake Minnetonka's South Shore
/?J D'1.
CK NO
TO WHOM ISSUED
CHECK APPROVAL LIST FOR JUNE 8, 1992 COUNCIL MEETING
PURPOSE
AMOUNT
CHECKS ISSUED SINCE MAY 21. 1992
9205
9206
9207
9208
9209
9210
9211
9212
9213
9214
9215
9216
9217
tj218
219
220
9221
9222
9223
9224
9225
9226
9227
9228
9229
9230
9231
9232
9233
9234
.235
236
9237
9238
9239
9240
9241
9242
9243
9244
9245
9246
9247
9248
9249
9250
9251
9252
9253
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(L)
(G)
(L)
(L)
(L)
(L)
(L)
(L)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
Munimetrix Systems Corp
Void
First State Bank
Commissioner of Rev
PERA
ICMA Retirement Trust
City cty Credit Union
Child Support Enforcmt
Anoka cty Spt/Collect.
Commercial Asphalt
Anne Latter
Mn City Mgmt Assoc.
Minnegasco, Inc.
Susan Niccum
Northern States Power
Northern States Power
US West Communications
Bellboy Corporation
Mr/Mrs Robert Leslie
Griggs, Cooper and Co.
Hoops 'I'rucking
Johnson Brothers Liquor
Mn Bar Supply
Ed Phillips and Sons
Quality Wine/Spirits
Alan Rolek
Sam's Club
Jim Easter Plumbing
Joseph Pazandak
Sam's Club
Montgomery Wards
Void
First state Bank
Commissioner of Revenue
Pera
ICMA Retirement Trust
ci ty ct:y Credit Union
AFSCME Local #224
Child Support Enforcemt
Anoka cty Spt/Collect.
Pera
Medcent:ers Health Plan
Medica Choice
Group Health, Inc.
League of Mn cities
Mn Mutual Life
Commercial Life Ins.
Wendy Davis
Bradley Nielsen
continued next page
Clerks indexing software
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Street supplies
Mileage
1992 fees
Utilities
Sec 125 reimbursement
Street light utilities
utilities
Telephone services
Liquor purchases
Recycling award
Liquor,wine,misc purchases
Liquor and wine purchases
Liquor and wine purchases
Misc and supplies purchases
Wine purchases
Liquor and wine purchases
Airfare-GFOA Natl Conf
Office supplies/equipment
Plumbing svcs-city hall
City hall bldg supplies
City hall supplies
city hall furniture
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
June health insurance
June health insurance
June health insurance
June dental insurance
June life insurance
June disability insurance
Sec 125 reimbursement
Sec 125 reimbursement
-1-
1,852.50
5,549.81
919.64
1,895.80
616.28
145.00
89.10
110.59
137.60
26.88
55.00
494.19
146.06
1,717.32
1,347.07
174.81
1,826.75
50.00
5,000.32
441. 00
740.95
162.20
179.90
3,604.70
232.00
279.23
110.00
80.47
226.53
383.49
5,566.39
916.44
1,885.96
616.28
145.00
131. 60
89.10
110.59
65.00
909.50
4,058.50
1,070.28
403.00
85.50
49.63
66.67
140.00
CK NO
TO WHOM ISSUED
CHECK APPROVAL LIST FOR JUNE 8, 1992 COUNCIL MEETING
AMOUNT
CHECKS ISSUED SINCE MAY 21. 1992 (Continued)
PURPOSE
9254 (G)
9255 (G)
9256 (G)
9257 (G)
9258 (G)
9259 (G)
9260 (G)
9261 (L)
9262 (L)
9263 (L)
9264 (L)
9265 (L)
9266 (L)
9267 (L)
9268 (L)
9269 (L)
9270 (L)
9271 (L)
9272
9273 (G)
Northern States Power
Northern States Power
Joseph Pazandak
Pera
Skill Path, Inc.
US West Communications
Waste Management-Savage
Bureau of A.T.F.
Bellboy Corporation
Griggs, Cooper and Co.
Johnson Brothers Liquor
Mn Bar Supply
Mn Municipal Bev Assoc.
Harry Niemela
Ed Phillips and Sons
Quality Wine/Spirits
Ryan Properties
Wine Merchants
Void
AFSCME Council 14
Installation-elec svc pw site
utilities
Mileage
Payroll deductions
Seminar registration-S Niccum
Telephone service/advertising
Waste removal
1992-1993 fees
Liquor purchases
Liquor,wine,misc purchases
Liquor and wine purchases
Misc and supplies purchases
1992 fees
June rent for store I
Liquor and wine purchases
Liquor,wine,misc purchases
June rent for store II
Wine purchases
June Delta Dental
Total General
Total Liquor
Total Checks Issued
-2-
3,709.00
625.77
60.42
42.00
99.00
645.79
.227.00
500.00
2,159.69
2,991. 85
5,235.01
186.05
360.00
1,564.00.
6,908.62
1,580.93
2,200.00
83.00
224.00
38,581. 79
35.724.97
74.306.76
.
DATE 06/04/92 TIME ~2:43 CITY OF SHOREWOOD COUNCIL REPORT
CHECKS FOR APPROVAL
JUNE 6, ~992 COUNCIL MTG
CHECKlt
VENDOR NAME
DESCRIPTION
DEPT.
AMOUNT
9275 ABEL HEATING, INC. A/C MAINTENANCE MUN BLDG 54.00
9276 ALL STEEL PRODUCTS CO. STREET SUPPLIES STREETS 220.75
9277 EARL F. ANDERSON & ASSOC. STREET SIGNS TRAF CON 320.93
9278 ASSURED OFFICE SYSTEMS CITY HALL JANITORIAL SVC MUN BLDG 295.00
9279 BARTON-ASCHMAN ASSOC. INC TRAFFIC STUDY -------- 1,822.~7
9280 BROWNING-FERRIS INDUS. SATELLITE RENTAL PARKS & 336.75
9281 BROWNING-FERRIS INDUST. SPRING CLEANUP SVCS RECYCLIN 9,45~.88
. 9282 BRYAN ROCK PRODUCTS, INC. ROCK SUPPLIES
ROCK SUPPLIES
*** TOTAL FOR BRYAN ROCK PRODUCTS,
PARKS & 5,669.95
STREETS 33.16
5,703.~~
9283 CARVER HEATING & AC, INC. A/C UNIT CITY HALL
MUN BLDG
9284 CHANHASSEN-CITY OF
ANIMAL CONTROL FOR APRIL PROT INS
~,170.00
967.00
9285 CHASKA PARTS SERVICE VEHICLE MAINT SUPPLIES
VEHICLE MAINT SUPPLIES
*** TOTAL FOR CHASKA PARTS SERVICE
PUB WKS
CITY GAR
87.27
8~.93
5.34
9286 COMMERCIAL ASPHALT CO.
STREET SUPPLIES
STREETS
9287 CROSSTOWN-OCS, INC.
COFFEE
MUN BLDG
9288 CUSTOM WOOD PRODUCTS
~ 9289 DALE GREEN COMPANY(THE)
9290 HAROLD DIRCKS
CUPBOARDS/SHELVES CH
MUN BLDG
BLACK DIRT-PARKS
PARKS &
COUNCIL MEETING TAPING
COUNCIL
9291 ELECTRONIC DOOR-LIFT, INC DOOR REPAIR-STORAGE SLDG CITY GAR
9292 ELLISON EQUIPMENT COMPANY RECYCLING SINS
RECYCLIN
9293 FEED-RITE CONTROLS, INC. CHEMICALS
WATER DE
9294 FINANCIAL PRODUCTS CORP. TAPE CLEANING KIT
FINANCE
9295 GROSS OFFICE SUPPPLY OFFICE FURNITURE
PROJECTS
982.40
~64.50
2,090.00
328.00
120.00
97.00
3,550.00
~,123.96
38.24
2,778.76
9296 HANCE HARDWARE, INC. MAINTENANCE SUPPLIES CITY GAR 7.07
MAINTENANCE SUPPLIES PARKS & 4.86
*** TOTAL FOR HANCE HARDWARE, INC. 11.93
9297 HENNEPIN COUNTY TREASURER APRIL PRISONER EXPENSE POLICE P 82.50
9298 J.R'S APPLIANCE DISPOSAL SPRING CLEANUP RECYCLIN 414.00
DATE 06/04/92 TIME l2:43
CITY OF SHORE WOOD
COUNCIL REPORT
CHECKS FOR APPROVAL
JUNE 6, 1992 COUNCIL MTG
CHECK~ VENDOR NAME DESCRIPTION OEPT. AMOUNT
-------- -----~------------------- ------------------------ -------- ------------
9299 LARKIN, HOFFMAN, DALY... APRIL LEGAL FEES
APRIL LEGAL FEES
APRIL LEGAL FEES
APRIL LEGAL FEES
APRIL LEGAL FEES
*** TOTAL FOR LARKIN, HOFFMAN,
9300 MTI DISTRIBUTING COMPANY MAINT SUPPLIES
MAINT SUPPLIES
LAWN MOWER
*** TOTAL FOR MTI DISTRIBUTING
930l METRO SALES, INC.
COPIER SUPPLIES
9302 MIDWEST ASPHALT CORP.
STREET SUPPLIES
9303 COMMISSIONER OF TRANSPORT TEST/INSPECTION SVCS
-------- 504.00
-------- 324.00
PROF SER l,605.40
PROJECTS 450.00
PROJECTS 857.0l
DAL 3,740.4l
PUB WKS l85.29
PARKS & l6.44
PROJECTS 632.56
COM 834.29
GEN GOVT
409.45
STREETS
570..
PROJECTS
32.l9
9304 MN SUBURBAN PUBLICATIONS PUBLISHING --------
PUBLISHING --------
PUBLISHING GEN GOVT
*** TOTAL FOR MN SUBURBAN PUBLICAT 90.08
19.43
52.56
18.09
9305 NEENAH FOUNDRY COMPANY
STREET SUPPLIES
STREETS
231.00
9306 NORTHERN COUNTIES SEC SVC COUNCIL MEETING MINUTES COUNCIL 245.25
PLANNING COMMISS MINUTES PLANNING l09.50.
*** TOTAL FOR NORTHERN COUNTIES SE 354.75
9307 ORR,SCHELEN,MAYERON/ASSOC APR ENG-DEVELOPMENTAL
APR ENG-ON GOING
APR ENG-BLDG PERMITS
APRIL ENG-GENERAL
APR ENG'-PW SITE
APR ENG-OLD MKT ROAD
APR ENG-CHURCH ROAD
APR ENG-LIFT STATIONS
*** TOTAL FOR ORR,SCHELEN,MAYERON/
9308 POMMER COMPANY, INC.
PARKS COMMISS PLAQUES
9309 POTTS, KENNETH N.
MAY PROSECUTING FEE
-------- 49l.63
======== ~~~:;~
PROF SER 7,344.40
PROJECTS 447.57
PROJECTS l4,30l.34
PROJECTS 292.50
SEWER DE 4,206.75
28,034.82
PARKS &
84.28
PROF SER
l,458.33
9310 SHOREWOOD TREE SERVICE
PROPERTY CLEAN UP-FOREST SANIT/WA
545.00
4l.80
93ll SHORE WOOD TRUE VALUE
CITY HALL BLDG SUPPLIES MUN BLDG
340.40
9312 SUBURBAN TIRE CO., INC.
BOB CAT TIRES PUB WKS
9313 TOLL COMPANY
WELDING SUPPLIES
WELDING EQUIPMENT
*** TOTAL FOR TOLL COMPANY
9314 TONKA AUTO AND BODY SUPP VEHICLE MAINT SUPPLIES
PUB WKS 76.95
PROJECTS 2,143.00
2,2l9.95
CITY GAR
lO.10
DATE 06/04/92 TIME l2:43
CITY OF SHOREWOOD
COUNCIL REPORT
CHECKS FOR APPROVAL
JUNE 6. 1992 COUNCIL MTG
CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT
VEHICLE MAINT SUPPLIES PUB WKS 3.72
*** TOTAL FOR TONKA AUTO AND BODY l3.82
9315 TONK A FORD VEHICLE MAINT SUPPLIES PUB WKS 3l.6l
9316 TWIN CITY STAMP AND PRINT NAMEPLATES PLANNING 7.60
NAMEPLATES PARKS & l7.80
NAMEPLATES MUN BLOG 5.l0
*** TOTAL FOR TWIN CITY STAMP AND 30.50
9317 UNITOG RENTAL SERVICES UNIFORM LAUNDRY SERVICES CITY GAR 344.68
.
9318 VAN DOREN. HAZARD. STALLI PARK PLANNING SVCS
PARK PLANNING SVCS
*** TOTAL FOR VAN DOREN. HAZARD, S
PARKS & l,609.00-
PROJECTS 2.222.25
6l3.25
9319 WATER PRODUCTS CO.
WTR MTRS AND ACCESSORIES WATER DE
2.073.04
9320 WITT FINANCIAL
FINANCIAL SERVICES
FINANCE
l05.88
932l WOODLAKE SANITATION LANDF PROP CLEANUP-FOREST DR
SANIT/WA
53.l3
9322 ZIEGLER. INC.
VEHICLE MAINT SUPPLIES
PUB WKS
48l.l9
*** Total checks for approval
74,944.00
*** Total check approval list
149,250.76
.
-5-
CHECK APPROVAL LIST FOR JUNE 8, 1992 COUNCIL MEETING
CK NO
TO WHOM ISSUED
HOURS
AMOUNT
CHECK REGISTER FOR JUNE 2, 1992 PAYROLL
206247-206252 Void
206253 (L) Scott Bartlett 13.0 reg hours 72.03
206254 (G) Barbara Brancel Mayor 187.10
206255 (G) Robert Daugherty Council 140.32
206256 (G) Charles Davis 80.0 reg hours 535.45
206257 (G) Wendy Davis 80.0 reg hours 773.66
206258 (L) Cory Frederick 43.5 reg hours 216.45
206259 (L) John Fruth 21.25 reg hours 108.10
206260 (G) Robert Gagne Council 142.50
206261 (G) patricia Helgesen 80.0 reg hours 681.78
206262 (G) James Hurm 80.0 reg hours 1,493.60
206263 (L) Brian Jakel 58.0 reg hours 272.37
206264 (G) Dennis Johnson 80.0 reg hours 716.44
206265 (L) Martin Jones 19.0 reg hours 94.75 .
206266 (L) William Josephson 80.0 reg hours 629.07
206267 (L) Mark Karsten 24.75 reg hours 130.63
206268 (G) Mary Beth Knopik 16.0 temp hours 88.66
206269 (G) Anne Latter 80.0 reg hours 793.34
206270 (L) Susan Latterner 24.0 reg hours 126.89
206271 (G) Daniel Lewis Council 140.32
206272 (G) Joseph Lugowski 84.0 reg hours 701.20
206273 (L) Russell Marron 39.0 reg hours 209.16
206274 (L) Kelly McKasy 30.5 reg hours 134.65
206275 (G) Lawrence Niccum 80.0 reg hours 668.91
206276 (G) Susan Niccum 80.0 reg hours 654.72
206277 (G) Bradley Nielsen 80.0 reg hours 937.92
206278 (G) Joseph Pazandak 80.0 reg hours 960.45
206279 (G) Daniel Randall 80.0 reg hours 726.78
206280 (L) Juliet RObideaux 14.0 reg hours 68.27
206281 (L) Brian Roerick 13.0 reg hours 66.99 .
206282 (G) Alan Rolek 80.0 reg hours 1,060.02
206283 (L) Brian Rosenberger 24.5 reg hours 118.90
206284 (L) Christopher Schmid 80.0 reg hours 385.04
206285 (G) Howard Stark 80.0 reg hours 619.87
206286 (L) John Stolley 18.0 reg hours 83.11
206287 (G) Kristi Stover Council 138.52
206288 (G) Beverly Von Feldt 80.0 reg hours 533.64
206289 (G) Ralph Wehle 80.0 reg hours 576.17
206290 (L) Dean Young 80.0 reg hours 588.59
206291 (G) Donald Zdrazil 80.0 reg hours 1.153.43
Total general 14,424.80
Total liquor 3.305.00
Total payroll 17.729.80
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CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, MAY 19, 1992
BADGER WARMING HOUSE
5755 COUNTRY CLUB ROAD
7:00 P.M.
M I NUT E S
CALL TO ORDER
Acting Chairman Dzurak called the meeting to order at 7:16 p.m.
ROLL CALL
Present: Chairman Wilson (7:22), Commissioners Lindstrom, Laberee,
Dzurak, Mast, and McCarty (8:45); Park Secretary Niccum;
Council Liaison Lewis; Administrator Hurm; Park Planner
Bruce Chamberlain; Public Works Director Don Zdrazil;
and Jim Jones of Community Services
Absent: Commissioner Andrus (Out of town)
REVIEW 1991 AND 1992 BUDGET REPORTS
Administrator Hurm reviewed the 1991 and 1992 Budget Reports with
the Commission. He explained that the work done by Public Works
and Secretary Niccum is charged to the salaries line item. He said
that over the past three years the park budget has increased every
year while the public works budget has remained the same. He
figured out a cost per acre for park maintenance by deleting
certain items (i.e. beaches, rinks, CIP) from the budget. He came
up with an estimate of between $1,500 and $1,600 per acre per year.
Tennis Courts were discussed. Zdrazil will check the tennis court
at Manor to see what shape it is in, and call the contractor again
if there is still a problem. Jim Jones from Community Services was
present and Administrator Hurm asked his advice on contractors.
Jones will check into it. Zdrazil asked how long a tennis court
should last, he said ours haven't been resurfaced for 15 years.
Jones said he didn't think the ones at the school had been done for
10 years. Badger and Cathcart are designated to be resurfaced this
year. A decision was made to hold off on resurfacing the Cathcart
tennis court for a year to see how Badger holds up after it is
resurfaced.
Dzurak asked if asbuilts are available for the irrigation systems.
Zdrazil was unaware of any.
Zdrazil questioned the cost of breakaway basketball hoops. Laberee
and Dzurak felt that if they are replaced at least 6 times a year,
plus labor, that would amount to the same cost. The Commission
asked Zdrazil to check with other communities to see what they use.
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SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, MAY 19, 1992 - Page two
The Commission discussed how to mark trails in Freeman Park.
Administrator Hurm said a plan has to be formed. He suggested
picking a couple volunteers from the Park Commission. Mast and
Lindstrom offered to work on a plan. Mast asked when it should be
done. Hurm said as soon as possible.
REVIEW AND UPDATE PARK SITE PLANS
Administrator Hurm said he invited Jim Jones to the meeting because
he should be kept up to date on what's going on in the City. He
said Jones has a lot of knowledge that the City can benefit from.
Hurm and Jones had discussed Mr. Jones helping with "needs
analysis" sessions over the next few months to help us determine
what facilities should be planned for. This would present a better
idea of current needs, future hopes, and allow for growth. Two
examples Hurm mentioned were hockey rinks ($3,000 a year for
salaries) and football fields. Jones has offered to gather
together a group of key people from different major athletic
organizations, a member of the Park Commission, Administrator Hurm,
Public Works Director Zdrazil, and whoever else would be
beneficial, to do a "needs analysis" . Hurm asked the Park
Commission how they felt about this. They thought it was a
excellent idea. Hurm said this way they could find out what the
school plans to build in the future. It was also mentioned that a
lot of young women are coming into the programs, and this will
create some growth. Jones was requested to set up appropriate
meetings.
Drinkinq fountains - Jones said you could either get the type
of fountain that you can use to fill a pail, or put in hand
pumps. He said the Minneapolis parks still have a lot of hand
pumps.
Parkinq Lots/Road-Freeman - Laberee and Dzurak felt that
asphal t was necessary, that way the parking lot could be
striped.
Shelter buildings - Wilson questioned the $25,000 figure.
Hurm said it originated from a plan done for the Commission.
Updated cost estimates will be presented to the Commission
later.
Basketball courts - discussion took place on whether these are
really necessary in all the parks. There was a concensus that
they could be taken out of Park plans.
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, HAY 19, 1992 - Page three
CATHCART PARK POTENTIAL REALIGNMENT
Park Planner Bruce Chamberlain presented the Commission with two
plans that had been worked out by Mark Koegler, Mr. Hurm and
himself, showing how the Little League Field, along with parking
and playground equipment, could be placed on the current
Minnewashta Church property. The Commission reviewed both plans,
showing a preference for plan A due to the alignment of the Little
League Field.
Administrator Hurm said the Park Commission should indicate a
preference so the church will know where they stand.
Laberee asked about the cost factor. Hurm said with using Plan A
or B the savings to the City on the PCIP would probably be between
$40,000-$60,000, less than originally thought, because the City
would have to purchase the additional piece of land. He said the
City could ask the church if they would do the grading for the
ballfield. He said when he did meet with the church, they seemed
to have a real concern regarding dollars. Therefore, if our
requirements are too high, the church may not be interested.
.-
Mast and Laberee felt the City should talk to the City of
Chanhassen first. Lindstrom said it appears that the assessment
charges are the main concern. Hurm said we had communicated with
the City of Chanhassen first. Chanhassen and the Shorewood city
Council indicated we should be talking with the Church. He hopes
Chanhassen will pick up future special assessments. Council
Liaison Lewis said if we could work out a deal with Chanhassen on
assessments, we would still want a contribution from them, for at
least maintenance. He said he thinks it is wrong to spend money on
a park in another City when the money could be spent somewhere else
in Shorewood.
-A
MaCarty asked Park Planner Chamberlain which plan he thought was
best. Chamberlain pointed out the fencing on plans A and B showing
how it directed people to a crosswalk, which would be the only
place to cross between the parks. He said any of the plans would
work. Laberee said he is concerned about the safety factor.
Lindstrom pointed out that with either plan, A or B, there is no
shelter and no free skating rink.
III
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SHOREWOOD PARR COMMISSION MINUTES
TUESDAY, KAY 19, 1992 - Page four
MATTERS FROM THE FLOOR
silverwood Park Storm Sewer Dzurak mentioned that he
recently found out that a storm sewer was installed in the
pond area during the development of the area, that there used
to be standing water there. He wondered if the storm sewer
were raised, would it help keep water in the pond and could it
result in less grading. Hurm said the bids are being opened
tomorrow. Chamberlain said the storm sewer probably could not
be raised because it would affect the whole drainage system.
Bleachers - Public Works Director Zdrazil said that the
bleachers are moved back and forth twice a year from the
football field at Badger Park to the ballfields at Freeman
Park. He said they are cumbersome, one of the crew hurt their
back, and it is damaging the bleachers to move them. He
requested that bleachers be purchased for Freeman so the old
ones can stay at the football field. Hurm asked Lindstrom to
check with the Southshore Men's Softball Club to see if they
would consider using their donation designated for playground
equipment to purchase bleachers.
I
Bids - Silverwood Park Gradinq and Excavation - Administrator
Hurm informed the Commission that bids will be opened tomorrow
morning at 10:00 PM-in the City Council Chambers.
Meetinq of Tuesday, June 9, 1992 - this meeting will also
begin at 6:30 PM. Silverwood, Manor and Badger Parks will be
toured. The Regular meeting will begin in the Chambers at
8:00 PM.
'.
ADJOURNMENT
Laberee moved, Lindstrom seconded, to adjourn the meeting at 10:30
PM. Motion carried unanimously.
RESPECTFULLY SUBMITTED,
Susan A. Niccum
Park Secretary
C:\MlNUTES.PK\920519
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MAYOR
Barb Brancel
CO UNCI L
Kristi Stover
Bob Gagne
Rob Daugherty
Daniel Lewis
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236
MEMO TO: Mayor and Councilmembers
FROM: James C. Hurm, city Administrator
DATE: June 5, 1992
RE: Silverwood Park Ground Breaking Ceremony
5755 Covington Road
REMINDER
Please be at Silverwood Park on Monday, June 8 at 6:15 p.m. for the
ground breaking ceremony. The regular City council meeting will be
as scheduled at City Hall at 7:00 p.m.
Light refreshments will be served at city Hall prior to the council
meeting.
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JCH.al
A Residential Community on Lake Minnetonka's South Shore