032408 CC WS AgPCITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, MARCH 24, 2008
AGENDA
1.
CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
Following the Regular City Council
meeting
Mayor Lizee
Woodruff
Turgeon
Bailey
Wellens
2.
3.
4.
5.
6.
B. Review Agenda
COMPREHENSIVE PLAN -ROADWAY TEMPLATE (Att. -Planning Director's
memorandum)
GOALS AND PRIORITIES TIMELINE (Att. -Administrator's memorandum)
DISCUSSION REGARDING CITY SURVEY
OTHER
ADJOURN
.l i ~'
SHOREWOOD
5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236
FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
FROM: Brad Nielsen
James Landini
Larry Brown
DATE: 20 March 2008
RE: Comprehensive Plan -Street Standards
FILE NO. Comp Plan (Transportation Chapter)
One of the items listed in the Goals and Priorities for 2008 is "Develop Roadway
Project Templates". This wording is somewhat confusing in that the City already has
standard street templates as part of the Shorewood Department of Public Works
Standard Specifications and Detail Plates. For example, the standard roadway section
is shown on Exhibit A. In addition, the Transportation Chapter of the Shorewood
Comprehensive Plan allows a lesser standard in instances where existing substandard
streets are in need of reconstruction (see Exhibit B). The Plan states that the City will
reduce the standard pavement width, but no less than 20 feet, which is the
requirement of the Fire Code. Unfortunately, this plan was not implemented in a
proposed street reconstruction project that was studied last year. In that case,
residents objected to a~ widening of the street beyond the l8 feet that existed.
While this is largely an engineering issue, it also becomes a plaiming issue in that the
Comprehensive Plan is not being followed. If the City Council wishes to do
something different, the Plan should be amended accordingly. Given that we are in
the process of updating the Plan, this discussion is timely and has been scheduled for
a work session on Monday night.
It is important to state that staff still highly recommends the plan set forth in the
Transportation Chapter. In no way can we recommend going below the Fire Code
standard. The City Attorney advises that the City is exposing itself to potential
ib
j®Me PRINTED ON RECYCLED PAPER
Memorandum
Re: Street Standards -Comprehensive Plan
20 March 2008
serious liability in the event that something happens on a reconstructed road that does
not meet the minimum Fire Code Standard.
At Monday night's work session, staff will present the templates that currently exist
and point out some details that could be amended. At the same time we suggest that
some of the fntstration that led to this item being listed as a goaUpriority may have
more to do with process than design. The project in question dragged on for quite
some time, and at some expense, before ultimately being aborted. It is possible that
issues that ultimately killed the project could have been ferreted out earlier in the
process.
One of the things that needs to be made clear at the outset of any reconstruction
project is that the City is already reducing its standard to go down to 20 feet of width.
If residents simply do not accept that, the project can be dropped early on, without
spending a great deal of engineering time or expense. Of course, maintaining city
infrastructure is the Council's duty. Presumably, letting a road go that is in need of
reconstruction should not be an option.
Have a Happy Easter! We will discuss roads on Monday night.
Cc: Tim Keane
-2-
SOD WITH MIN.
4"TOPSOIL
(TYPICAL)
6"
14.33'
(C/L TO BACK OF CURB)
SURMOUNTABLE "S"
CURB & GUTTER
12.00'
~ ~ .-- 2.00
14.33'
(C/L TO BACK OF CURB)
SURMOUNTABLE "S"
CURB 8 GUTTER
28"wide (see detail)
12.00' S"
2.00 % --~
4" RIGID PERFORATED
PVC DRAIN TILE ENCASED
WITH GEOTEXTILE FABRIC
2" TYPE 41 BITUMINOUS WEARING COURSE
2357 BITUMINOUS TACK COAT
2" TYPE 31 BITUMINOUS NON-WEAR COURSE -
8" CLASS 5 AGGREGATE BASE (100 % CRUSHED ROCK)
24"SELECT GRANULAR MATERIAL
GEOTEXTILE FABRIC (TYPE V)
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5755 COUNTRY
CLUB RD.
SHOREWOOD
MN, 55331
952-474-3236
FAX 952-474-0128
City of Shorewood
TYPICAL URBAN SECTION
NO SCALE
Standard Detail
Detail No.
RDW-002
~, 0 ~
32-foot street use in areas where abutting properties are occupied or zoned for
two-family or multiple-family dwellings or on through streets
where on-street bicycle/pedestrian traffic is a factor
• if oil-street parking is allowed on both sides of street, consider
separated bicycle/pedestrian facilities
It should be noted that streets currently exist which are less than 24 feet in width. While
substandard streets may be maintained at their current design, in no case shall streets be
reconstructed at a width less than 20 feet. Substandard streets shall be evaluated based on their
use characteristics (i.e. land use intensity, on-street parking, bicycle/pedestrian traffic, etc.).
The City recognizes that it may not be feasible to reconstruct existing streets to the preceding
standards. A study prepared by a Street Reconstruction Financing Task Force recommends that
existing streets in need of reconstruction may be built to a lesser standard. Specifically, existing
streets may be rebuilt to their existing width (but not less than 20 feet). Curb and gutter will be
installed only where necessary for drainage purposes or where traffic dictates. Pages TR-20 and
TR-21 illustrate typical cross-sections for street reconstruction projects.
In the mid 1980's Shorewood adopted seasonal weight restrictions in an effort to reduce wear and
tear on City streets. These restrictions, however, were not extended to garbage trucks. The City
currently licenses 12 refuse haulers to operate within the community. Aside from having to
obtain a license, refuse haulers are basically unregulated. Since garbage trucks have been
identified as the single most damaging vehicle to city streets, serious consideration must be given
to establishing regulations that limit the extent of the damage. This topic is discussed in greater
detail in the Community Facilities/Services chapter of this Plan.
Collector Streets. Streets in Shorewood that are currently classified as collectors include
Minnetonka Boulevard in the Northeast corner of the City; Old Market Road/Covington Road
and the south end of Vine Hill Road in the southeast corner of the City; Galpin Lake Road south
of Highway 7; Eureka Road between Smithtown Road and Highway 7; and Smithtown Road. In
planning for Shorewood's circulation network it is recommended that two additional routes be
classified as collectors: 1) Country Club Road/Yellowstone Trail/Lake Linden Drive; and 2)
Vine Hill Road north of Covington Road.
Traffic levels on Country Club/Yellowstone/Lake Linden greatly exceed those that are
recommended for a local street. While it is not intended to encourage traffic to shortcut between
County Road 19 and Highway 7, it is important that the street be designed to safely carry the
existing traffic.
The Metropolitan Council has revised its Functional Classification system from previous years.
While to some extent it has become more complex (i.e. increased number of roadway
classifications), in Shorewood's case the system has been simplified. Currently, only Smithtown
Road and Galpin Lake Road are listed as major collectors. The collector designation has been
dropped for Eureka Road, Country Club Road/Yellowstone Trail/Lake Linden Drive,
Minnetonka Boulevard, Vine Hill Road and Old Market Road. Based on the volumes of traffic
on these streets and the way they function, they have been shown on Shorewood's Transportation
Plan as "minor collectors"
12/04 TR-19
~ 1
II'I'
SHOREWOOD
5755 COUNTRY CLUB ROAD ®SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236
FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
~~ /~~ ~'
FROM: Larry Brown, Acting City Administrator ~ ;~~ ~~'~
DATE: March 20, 2008
RE: Goals and Priorities for 2008-2009
On February 25, 2008, the City Council made motion that approved the goals and priorities for
2008 and portions of 2009. Attachment 1 is the report that was compiled for that meeting.
Council member Turgeon asked that a timeline be added to the outline, such that progress could be
tracked for various goals and priorities. Staff has compiled a best estimate of time frames for the
various projects. This charting has been included to this report as Attachment 2. Note that due to
the complexity of several of the Planning Department items, an additional chart has been included
as a separate item for the City Council's reference.
It is important to note that this has been done with the best estimates of time at this point. It is not a
matter of if the time lines will change, but when. Staff will keep the Council apprised of changes as
changes in schedule become evident.
I
em
to ~® PRINTED ON RECYCLED PAPER
s-°
CITY OF Z ~s _c'~.
SHOREWOOD
5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236
FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us
MEMORANDUM
TO: City Council
FROM: Craig Dawson
DATE: February 21, 2008
SUBJECT: Goals and Priorities for 2008-09.
Council and staff have identified items to be considered in the list of goals and priorities for April
2008-March 2009. These items were compiled after the January 14 work session. Afterward, staff
indicated its assessment of priority items, and thereafter Councilmembers individually identified the
level of priority of the items.
The items have been scored and are presented in two formats. In the first, the goals and priorities are
listed by from high to low scores. In the second, the scoring on the individual items have been
tabulated; the give an indication of the consensus or diversity of priority on given items.
There was some confusion in identifying the priority of completing items in the 2008 Capital
Improvement Program. Two councilmembers identified priority for the list as a whole, and two
identified priorities of individual projects. The estimate of the score, based on an attempt to blend the
rankings, would toward the upper end of the 2.25-2.50 range.
City Council Action:
The City Council should approve the 2008-09 Goals and Priorities.
is
s-«~ PRINTED ON RECYCLED PAPER
ATTACHMENT 1
CITY OF SHOREWOOD
GOALS AND PRIORITIES
APRIL 2008 -MARCH 2009
Highest Priorities (Score = 3.00)
1) City Hall renovation
2) Complete 2008 Comprehensive Plan update
3) Review/Implement recommendations for Planning District 6 (County Road 19 from
Excelsior to Tonka Bay city limits)
4) Transition of permitting responsibilities from Riley-Purgatory-Bluff Creek Watershed
District to City of Shorewood
5) Develop and implement water conservation plan
6) Southeast Water Tower rehabilitation project
7) Future of Liquor Fund (public/open forum in late April)
8) Open LaserFiche Weblinlc module for public access to City documents and records on
website.
• Provide easy-to-use instructions on Website
• Provide explanation on priorities on what to make available on Weblinlc
9) Prepare overall plan for LaserFiche/scanning on sequence of work to be done and
timeframes to accomplish it.
10) Southshore Center -future responsibilities for building; for activities and programming
High Priorities (Score = 2.75)
11) Tennis courts resolution (plan/decide to remove, repair, or renovate)
12) Monthly financial reporting packages for Council and departments with tabular and
graphical representations (which the new financial software should facilitate)
13) Develop roadway project "templates" and determine parameters for neighborhood design
preferences
Mediuara-I31igh Priorities (Score = 2.~0)
14) Create meaningful budget activity indicators and collect 2008 actual and prior data to use
in 2008 budgeting (e.g., winter road clearing)
15) Revamp performance assessment form of City Administrator (by March)
16) Complete all items for 2008 listed in CIP
APRIL 2008 -MARCH 2009 GOALS AND PRIORITIES
Page 2
Medium-Medium Priorities (Score = 2.25)
17) Plan for financial sustainability of 2008pavement maintenance efforts
18) Develop plan to complete conversion of water system to radio-read meters, and to
measure and report on the economic benefits of the conversion;
Establish the tracking of benefits accruing from radio-read water meters in order to have
metrics to establish 2009 revenue and expense budgets
19) RFPs for all professional consultant services; e.g., audit services (July), city attorney, etc.
20) Review motorboat complaints at Shorewood Yacht Club to SLMPD and City staff for
2008
21} Conduct a community survey (in May)
22) Develop auto-pay for utility bills; evaluate feasibility of credit/debit card transactions
{to occur after installation of thew utility billing module in financial system)
23) Review water rate structure, with attention to minimum charge (to be done in 2"d Qtr
2008}
Medium Priorities (Score = 2.00)
24) Review Engineering staffing levels for current and future workloads
(provide info on changes in annual costs for WSB's services since 2006 by June 2008)
25) Begin comparing Shorewood's performance against a set of comparable cities
26) Update master plan for Badger Parlc
27) Consultant (or other} report on if there are more effective ways to use space in Silverwood
Parlc
28) Review and update parking requirements in zoning chapter of City Code
29) Evaluate continuation of deer management/deer removal
30) Develop comprehensive Inflow/Infiltration (I/I) plan to evaluate Metropolitan Council
data and findings
31) Accomplish Shorewood/Tonlca Bay corporate boundary change in County Road 19/
Smithtown Road intersection area
I.,ess Priority (Score < 2.0®)
32) Depending on decisions regarding City Hall, raze or sell the house at 5795 Country Club
Road. (Score = 1.75)
Maior on-doing activities for 2008 (not for Qoal/priority list]
i) Conduct primary and general elections
ii) Stay atop of building permit/nuisance enforcement on foreclosed properties
iii) Road reconstruction project
GOALS & PRIORITIES, April 2008-March 2009
Tabulation of City Council's Ranking
Staff ranking on items as "High".or" Medium" also shown
(High = 3; Medium = 2; Lesser = 1; Blanlc = 0)
1) Develop comprehensive Inflow/Infiltration (I/I) plan to evaluate Metropolitan Council
data & findings.
High: 0 Mediuln:4 Lesser: 0 Staff: Medium Score: 2.00
2) Review/Implement recommendations for Planning District 6 (County Road 19 from
Excelsior to Tonka Bay city limits).
High: 4 Medium: 0 Lesser: 0 Staff: High (for Comp Plan} Score: 3.00
3) Open LaserFiche Weblink module for public access to City documents and records on
Website.
• Provide easy-to-use instructions on Website
• Provide explanation on priorities on what to make available on Weblink
High:4 Medium:0 Lesser:0 Staff: High Score: 3.00
4) Prepare overall plan for LaserFiche/scanning on sequence of work to be done and
timeframes to accomplish it.
High:4 Medium: 0 Lesser:0 Staff: High Score: 3.00
5} Accomplish Shorewood/Tonka Bay corporate boundary change in County Road 19/
Smithtown Road intersection area.
High:O Medium:4 Lesser:0 Staff: Medium Score: 2.00
6) Review water rate structure, with attention to minimum charge.
• Implementation would be in 2°d Qtr 2008, after installation of new utility billing
module.
High:l Medium:3 Lesser:0 Score: 2.25
7) Develop & implement water conservation plan.
High: 4 Medium: 0 Lesser: 0 Staff: High (mandate from DNR)Score: 3.00
8) Review & update parking requirements in zoning chapter of Code.
High:O Medium:4 Lesser:0 Staff: Medium Score: 2.00
9) Revamp performance assessment form of City Administrator (by March)
High:2 Medium:2 Lesser:0 Score: 2.50
GOALS & PRIORITIES, Apri12008-March 2009, following 01.28.08 Work Session
Tabulation of City Council's Ranking
Staff ranking on items as "High" or" Medium" also shown
{High = 3; Medium = 2; Lesser = 1; Blank = 0)
Page 2
10) Conduct a community survey (in May)
High:l Medium:3 Lesser: 0 Score: 2.25
11) City Hall renovation
High: 4 Medium: 0 Lesser: 0 Staff: High(est) Score: 3.00
12) RFPs for all professional/consultant services
e.g.,
~ audit services (July)
• city attorney
High:2 Medium:l Lesser:l Score: 2.25
13) Future of Liquor Fund (public/open forum in late April)
High:4 Medium: 0 Lesser: 0 Staff: High Score: 3.00
14) Southshore Center -future responsibilities for building; for activitie s & programming
High: 3 Medium: 1 Lesser:0 Staff: High Score: 2.75
15) Complete 2008 Comprehensive Plan update
• Design & conduct public participation plan
High: 4 Medium: 0 Lesser: 0 Staff: High (mandatory) Score: 3.00
16) Evaluate continuation of deer management/deer removal
High:O Medium:4 Lesser: 0 Staff: Medium Score: 2.00
17) Plan for financial sustainability of 2008 pavement maintenance efforts
High: 1 Medium: 3 Lesser: 0 Staff: Medium Score: 2.25
18) Transition of permitting responsibilities ofRiley-Purgatory-Bluff Cree k Watershed
District to City of Shorewood
High: 4 Medium: 0 Lesser: 0 Staff: High (mandatory) Score: 3.00
19) Southeast Water Tower rehabilitation project
High:4 Medium: 0 Lesser: 0 Staff: High Score: 3.00
• GOALS & PRIORITIES, Apri12008-March 2009
Tabulation of City Council's Ranking
Staff ranking on items as "High" or" Medium" also shown
(High = 3; Medium = 2; Lesser = l; Blank = 0)
Page 3
20) Develop plan to complete conversion of water system to radio-read meters, and to
measure & report on the economic benefits of the conversion; establish the tracking of
benefits accruing from radio-read water meters in order to have metrics to establish 2009
revenue and expense budgets
High: 1 Medium: 3 Lesser: Staff: Medium Score: 2.25
21) Develop roadway project "templates" and determine parameters for neighborhood design
preferences
High:2 Medium:2 Lesser: 0 Staff: High
Score: 2.50
22) Develop auto-pay for utility bills; evaluate feasibility of credit/debit card transactions
(to occur after installation of new utility billing module in financial system)
High: 1 Medium:3 Lesser:0
23) Complete items listed for 2008 in CIP
Score: 2.25
Staff: Council:
* Slurry overlay High H: 1
* Bituminous overlays High H: 1
* Bituminous sealcoating High H: 1
* Water meter radio-read (phase 2) High H: 1
* SE Area water tower High H: l; M: 1
* Amesbury lineshaft well -pull & inspect High H: 1
* Boulder Bridge Well # 2 -pull & inspect
* Woodhaven Well building demolition High H: 1
* Cathcart Park -repave trail; replace swing set M: 1
* Replace the two emergency sirens High H: 1
* City Hall renovation High H: 1
* Lift Station 12 rehabilitation - 5705 Christmas Lake Point High H: 1
* Lift Station 16 rehabilitation - 4915 Shady Island Road H: 1
* Lift Station 15 rehabilitation design - 4360 Enchanted Drive M: 1
* Stormwater management project(s) to be determined High H: 1
* Computer upgrades Medium M: 1
* Equipment/fleet acquisitions M: 1
High: 1 Medium: 0 Lesser: 1 Score: Various; estimate = 2.25-2.50
24) Review Engineering staffing levels for current and future workloads
• provide info on changes in annual costs for WSB services since 2006 by June 08
High:2 Medium: 1 Lesser: 0 Blank: 1 Staff: Med. Score: 2.00
f GOALS & PRIORITIES, April 2008-March 2009
Tabulation of City Council's Ranking
Staff ranking on items as "High" or" Medium" also shown
(High = 3; Medium = 2; Lesser = 1; Blank = 0)
Page 4
25) Create meaningful budget activity indicators and collect 2008 actual and prior to data to
use in 2009 budgeting (winter road clearing is a prime example of something that's
needed).
High:2 Mediuin:2 Lesser:0 Staff: Medium Score: 2.50
26) Begin comparing Shorewood's performance against a set of comparable cities.
High:l Medium:2 Lesser:l
Score: 2.00
27) Monthly financial reporting packages for Council and departments with tabular and
graphical representations (which should be done easily with the new financial package)
High:3 Medium:l Lesser:0
28) Update master plan for Badger Park
High:O Medium:4 Lesser:0
Score: 2.75
Staff: Medium Score: 2.00
29) Tennis courts resolution (plan/decide to remove, repair, or renovate)
High: 3 Medium: 1 Lesser:0 Staff: High Score: 2.75
30) Consultant (or other) report on if there are more effective ways to use Silverwood Park
space
High: 0 Medium:4 Lesser: 0 Staff: Medium Score: 2.00
31) Depending on decisions regarding City Hall, raze or sell the house at 5795 Country Club
Road.
High:l Medium:l Lesser:2 Score: 1.75
32) Review motorboat complaints at Shorewood Yacht Cltlb to SLMPD and City staff for
2008.
High: 1 Medium: 3 Lesser:0 Staff: Medium Score: 2.25
Maior on-going activities for 2008 (not for foal/priority list)
i) Conduct primary and general elections
ii) Stay atop of building permit/nuisance enforcement on foreclosed houses
iii) Road reconstruction project
If V OF SHOREWOOD - 2008 GOALS & PRIORITIES TIMELlNE
3/10/08 3/24/08 4/14/08 4/28/08 5/12/08 5/27/08 6/9/08 6/23/08 7/14/08 7/28/08 8/11/08 8/25/08 9/8/08 9/22/08 10/13/08 10/27/08 11/10/08 11/24/08 12/8/08 12/22/08
1 City Hall Renovation 3
43 Stormwater Management Plan and Projects 3
4 Transition of permitting responsibilities from RPBCWD to MCWD 3
40 Replace two outdoor emerqency warninq sirens 31 I
16 Complete items in 2008 CIP 2.5
19 RFP all professional consultant services 2.25
13 Develop roadway project templates 2.75
15 Revamp performance assessment form of City Administrator 2.5
3 Reviewllmplement recommendations fro Planninq District 6 3
2 Complete 2008 Comprehensive Plan Update 3 - - . - . . . . . .. - .; . . - -
6 Southeast Water Tower Rehabilitation project 3 ,- -- --- .- - - -
I -- --- - --
10 South shore Center 3
7 Future of Liquor Fund 3
5 Develop and Implement water conservation plan 3
8 Open LaserFiche Weblink 3
.397 Perpare overal plan for LaserFiche Scanning 3 .
Water meter Radio Read continuation 3
12 Monthly Financial reportinq 2.75
29 Evaluate continuation of Deer Management program 2 =-
".- ._.~.,. ~
'.
21 Conduct a community Survey 2.25
45 Equipment Fleet Acquisitions 2
11 Tennis Court Resolution 2.75 r I
33 Utility Billing Software Installation/Conversion 3
34 Roadway Slurry Application 3 I
.14 Budqet Activity Indicators 2.5 I
17 Plan for financial sustainability of 2008 pavement maintenance 2.25
36 Bituminous Sealcoat 3 I I
26 Update Master Plan for Badger Park 2
27 Consultant feasability on better utilization of Silverwood Park 2
42 LS#15 Rehabilitation desiqn 2
39 Woodhaven Well demolition 3
24 Review Enqineering Staffing levels 2
35 Bituminous Overlay 3
22 Develop utility electronic payment 2.25
38 SE Area Water Tower 2.75
18 Develop plan to complete radio read meters and track benefits 2.25
23 Review water utility billing rates 2.25
20 Review motoboat complaints at Shorewood Yacht Club 2.25
28 Review and Update Parking Requirements 2
30 Develop Comprehensive 1/1 plan 2
32 Decide Lonq Term plan for 5795 Country Club Rd 1.75
31 Accomplish boundary chanqe between Shorewood & Tonka Bay 2
44 Computer upgrades 2
25 Compare Shorewood's performance with other comparable commun 2 What is meant this? Staffing levels? Miles of street? Numbers of projects? Financial performance?
Finance
IClerk
Administrator
I=fUbliC Works
Planninq
Enqineerinq
Attachment #2
03/20/2008
.
.
.
.
Planning Commission Work Program 2008
.
18-Mar 1-Aor 15-Apr 6-May 20-May 3-Jun 17-Jun 1-Jul 15-Jul 5-Auq 19-Auq 2-Sep 16-Sep 7-0ct 21-0ct 4-Nov 18-Nov 2-Dec 16-Dec 31-Dec 2009
* * *
COMPREHENSIVE PLAN UPDATE
issue Identification ~
Planning District 6 Area Plan
Review/Update Goals and Policies ~I
PlanninQ Inventory .
Natural Resources Chapter Update li!
I I
Land Use Chapter Update ~
I
Transportation Chapter Update .
I
Community Facilities Chapter Update .
Planning District Area Plans
Public Information Meeting (Open House) ~
Public Hearing
Referral to Adjacent Communities =-:
Submittal to Metropolitan Council -
Formal Adoption ~
Publication ~
ZONING CODE
Review/Update Parking Requirements
Annual Variance Discussion
Monitor SYC Boat Complaints
LIQUOR STORE REGULATIONS - HOURS ~
FEE SCHEDULE - After-the-fact permits
~Planninl Commission ~Staff
* Meeting date subject to change
R Report or work product