051892 CC Sp WS AgP
CITY OF
SHOREWOOD
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Bob Gagne
Rob Daugherty
Daniel Lewis
5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236
,.
CITY OF SHOREWOOD
SPECIAL CITY COUNCIL WORK SESSION
MONDAY, MAY 18, 1992
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
AGENDA
1~ CONVENE CITY COUNCIL WORK SESSION MEETING
stover
Daugherty
Lewis
Mayor Brancel
Gagne
A.
Roll Call
B. Review Agenda
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2. 1993-1997 CAPITAL IMPROVEMENT PROGRAM DISCUSSION - EMPHASIS ON
STREETS AND WATER SYSTEM ISSUES
3 . ADJOURNMENT
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JCH.al
4/30/92
A Residential Community on Lake Minnetonka's South Shore
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MAY 14 '92 09: 06 OSM 1'1PLS 1 111'1
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OS;vL... ~len
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AsSociates, Ine.
2021 East Hennepin .I\venue
Minneapolis. MN 55413
612-33[.8660
FAX 331-3806
Engineers
Architects
Planners
Surveyors
May 13, 1992
Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Council Work Session Items
May 18, 1992 Meeting
Dear Mayor and Council Members:
Mr. Hunn has asked that we prepare a summary of some of the major issues with regard
to Streets, Assessments, and Water in Shorewood. This letter addresses these issues, and
the attached street sections and MSA needs rating provide the necessary background
information.
STREETS
The main questions that need to be aIlli"Wered are:
1) \Vhich streets need to be included in the ~1SA system, and should a revision be
made to our current system? The first column in the rating table (MSA Status)
summarizes what was discussed at the last council work session.
2) When should each of the streets be reconstructed? A proposed timetable was
presented at the last session, and the remainder of the Needs Rating table shows
the criteria used, along with the weighting staff gave the issue. For instance, we
gave a 50 percent weighting to the need for road repair, and only a 10 percent
weighting to whether or not the road bad an existing watermain.
Even though Covington and Cathcart came out first and second with the rating
system used, staff does not believe it is feasible to construct either roadway in the
near future. The intersection of Covington and Vine Hill is currently under
Comprehensive Plan review, and Cathcart is not currently on the MSA system.
3) What section (width) should be used on the various segments of the MSA system?
We have attached six scale drawings showing tbe various sections we have
discussed so far. The existing road section shown (light background) is an actual
cross-section taken along Smithtown road during the overlay project of a few years
ago.
Equ~i Oppor:'Joily Emplt;y",r
ITIH Y J... "::Jc. 10'::1; 10 ( I-l::'M MI-'L::', MN
P.2
:Mayor and City Council
May 14. 1992
Page 2
ASSESSMENTS
While there are many details to be worked out when starting an assessment policy from
scratch, staff feels that the larger question may be: Does the Council want to start
assessing for roadway reconstruction at all? We believe that there are currently
insufficient funds available to adequately take care of the streets in Shorewood. Also, if
MSA funds are going to be used, we have to find a way to fund the non-eligible items of
roadway reconstruction.
WATER
The major policy questions with regard to water are:
.
1) What do we do about watermains when reconstructing a street? We have been
delaying street repair in some areas due to this question. It seems the only course
available is to complete the road work with enough room in the boulevard for a
future watermain. This is possible. but it will inevitably require tree removal in
the boulevards. The council will have to have a strong policy for such a system to
work.
2) What do we do with developer requests to e.ltend the water system? Enlarging
the various systems is enticing from an economic standpoint. Howevert in those
areas with an incomplete system, it only leads to more dissatisfied customers
during a problem period.
The Council should also consider a policy for who pays for the various segments
of the extension. If the Developer makes the system available to other residents.
should he be liable for all of the costs? If the City picks up part of the tab, wbat
budget should be used for the money?
.
As always, please do not hesitate to call me at 378..(i370 with any questions.
Sincerely,
cc: James Hurm. City Administrator
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RESOLUTION NO.
DRAFT
ITEM #7 FROM 5/11/92 PACKET
_NOT PASSED AT TIlAT MEETIN'G
-::- ---
A RESOLUTION ESTABLISHING A
STREET SPECIAL ASSESSMENT TASK FORCE
WHEREAS, the Shorewood City Council desires to adopt a policy
for financing street reconstruction with consideration to the
following:
. At the time a new street is built the owner or developer
has the responsibility to pay for the improvements.
. Maintenance during the normal life of a street, including
simple overlays, is the responsibility of the City as a
whole.
.
At the time the City determines the street needs
reconstruction wi th correcti ve base and drainage work
adjacent property owners shall bear a portion of the cost
of a typical 24 foot urban cross-section street. Such
cost shall be established once each year by the City
Council estimate upon recommendation of the City
Engineer, and
.
WHEREAS, the City Council wishes to establish a Task Force to
develop a Street Reconstruction and Financing Policy and Ordinance
for presentation to the City council within six months of the first
meeting of the Task Force;
NOW THEREFORE BE IT RESOLVED by the city Council of the City
of Shorewood that a temporary Street Special Assessment Task Force
is created to operate within the following parameters:
.
PURPOSE:
The Task Force is created to investigate, make recommendations
on and prepare a draft policy and ordinance to present to the
City Council, regarding fair and equitable financing of street
reconstruction including sources from state aid funds, general
revenue and special assessments.
OBJECTIVES:
The Task Force shall address a full range of issues in their
report to the city Council related to establishing and
implementing street special assessment policies:
. Definition of "rebuilt street"
. Fair and equitable method and procedure of special
assessing.
. Percentage of cost to be specially assessed (amount of
assessment is not to exceed benefit).
. All streets, local and MSA designated are to be included.
TASK FORCE MAKE UP:
The Task Force shall be made up of the following voting
members:
. A City Council member
. A Planning Commission member
. Three Shorewood residents
The Finance Director and City Engineer shall be non-voting
members and provide staff support. The City Council shall
appoint the members and designate the chairperson by separate
resolution.
PROCEDURES:
Meetings shall be called by the Chair by requesting the City
Administrator to send a notice of the time and place of the
meeting and an agenda to the committee members. Notices will
be posted at regular locations and mailed to the press at
least 48 hours in advance of the meeting.
SUNSET:
The mission of the Task Force shall be completed and it shall
cease to exist following final report to the City Council,
within six (6) months of its first meeting, but not later than .
December 31, 1992.
PASSED AND ADOPTED BY THE CITY COUNCIL of the City of
Shorewood this 11th day of May 1992.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm
City Administrator/Clerk
MEMORANDUM
TO:
.
FROM:
DATE:
RE:
FILE NO.
CITY OF
SHOREWOOD
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Bob Gagne
Rob Daugherty
Daniel Lewis
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236
Mayor and City Council
Brad Nielsen
14 May 1992
Water Policy - Developer Reimbursement
CompO Plan - Policy Plan
Per the Council's request following is a brief summary of reimbursement agreements for past
developments where a developer constructed facilities capable of serving properties outside of
his project:
Boulder Bridge Farm - The developer installed two deep wells capable of serving
approximately 750 homes. The City reimbursed him $2000 plus interest for each hookup
outside of his plat, up to $92,000, for a period of 7 years, after which the agreement
expired.
.
Woodhaven II - The developer installed City water capable of serving 169 homes outside of
his plat. The City reimbursed him $415 plus interest, per hookup, for a period of seven
years.
Shorewood Oaks - The developer extended nearly one mile of trunk watermain to serve his
73 lots. In exchange the City waived the $4000 connection fees for his lots.
Brentridge - The developer installed a larger watermain than his project required, resulting
in a $2000 credit against the $4000 connection fee required by the City for each of his 24
lots.
Galpin Lake Woods - The developer extended approximately 1500 feet of watermain outside
of his plat to serve his 12 lots. The City agreed to waive the $4000 connection fee for his
lots, plus reimburse him $2000 for hookups outside of his plat, up to $8000. The agreement
extends to December, 1995. This is the most recent agreement we have. A copy is attached
as Exhibit A.
A Residential Community on Lake Minnetonka's South Shore
Water Policy
15 May 1992
Page 2
The City's official policy on water connection fees and . reimbursement is attached as Exhibit
B. Although this policy has not been officially amended, it is presumed that the GLW
agreement establishes some precedent.
cc: Jim Hurm
Joel Dresel
Tim Keane
Al Rolek
,--\
.
.
-2-
"It is understood that underground utility lines, including gas, electric,
and telephone, shall be installed by the respective private utility
cCXIpanies puxsuant to separate agreements. wi th the Developer.
2. IiVIPROVEMENIS INSTALLED BY DEVElOPER arrs IDE '!HE PLAT.
a. ~~tension of Bracketts Road. Developer agrees at its expense to
construct, install and perfonn all work and furnish all materials
and equipnen.t necessary to extend Bracketts Road in a westerly
direction fran its present point of tennination to the boundaries
of the plat. It is understood that such extension shall be
constructed entirely within the City right-of-way, and that the
Developer wi 11 obtain at its own expense all temporary or
permanent easements required fram adjoining property o\~ers
necessary to coo;>lete such extension.
b.
Extension of Mmicioal Watermain. Developer 8.::,O"l"ees at its
expense to construct, install.. and perform all work and furnish
all materials and equi~nt necessB-ry to extend the watennain
from the Woodhaven Well municipal water system to the Galpin Lake
Woods DeveI olXI1E!nt . Property owners wi thin the plat of Galpin
Lake Woods will not be assessed for said watermain and will not
pay the $4,000-.00 per lot hook-up charge to the City for
connection to the municipal water system. A property owner
outside of the plat of Galpin Lake Woods rnay make a direct
hook-up to the water.nain installed by Developer outside of said
plat upon payment to the City of the hook-up charge prescribed by
Shorewood City Code. Lpon collection of said charge, the City
shall thereupon remit the sum of $2,000.00 to the Developer so as
to allow the Developer to recover a portion of his cost in
constructing the watermain outside of the plat. The right of the
Developer to receive said remittances and the obligation of the
Citv to remit sarr.e shall be limited to direct connections to the
wat~rrnain by property mv.ners adjacent to the watennain and shall
cease upon either of the following events, whichever first
occurs:
.
.
(1) Such date as the Developer has received remittances
totalling the sum of $8,000.00.
(2) Decerrber 31, 1995."
-2-
[..)(",,\i,t ^
RESOURCE FILE
RESOLUI'ICN ro. 80-87 +>7(----,.,;:.." '/'~-i.-.-/
. r '-::Jt.f" - ..
A RESOLUI'ICN PIDVIDIID FCR A a::NNECI'ICN" CHABCIE- ,-.,... \-'v\.. '-./ '.-' . ;.
10 <XNNECl' 10 'mE SH:m.V.aD I.VIJNICIPAL WATER SYSTEM
WHEREAS, Shorewood Ordinance No. 74, Article IV, Section 1,
provides for the Ci ty to charge a property owner who wishes to connect with
the municipal water system "a. connection charge as determined by resolution
of the Ci ty Counci 1"; and
WHEREAS, the Council has made a determination of the amount to be
charged those property owners desiring to connect to the Shorewood Mmicipal
Water System.
1::UN, 'lliERERJRE, BE IT RESOLVED by the City Council of the City of
Shorewood that:
.
1. Except as set forth in paragraph 2 below, owners of
properties which have not been previously assessed for municipal water shall
pay a connection charge of $4,000.00 plus the cost of a water meter and remote
reader upon connecting to the Shorewood Municipal Water System.
2. Connection charges shall not be applicable to properties
located wi thin a plat served by the Shorewood Municipal Water System wherein
the costs of construction of the water system ser~ir~ the plat have been
previously paid in full.
3. Owners of properties subject to payment of the connection
charge set forth in paragraph 1 above who will incur costs for bringing water
service up to their property lines shall receive a dollar-for-dollar credit
against the connection charge for such costs up to a total credit of
$2,000.00.
.
4. Connect ion charges shall be in addi t ion to the permit fee
prescribed by ordinance and shall be paid to the City at the time the perrnit
is obtained.
AOOPI'ED BY '!HE CI'IY <XXJNCIL of the City of Shorewood this 22nd day of June ,
1987.
Robert Rascop, Mayor
ATI'EST:
Sandra L. Kennelly, City Clerk
e."h-,bit ~
APPENDIX
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MUNICIPAL STATE AID ROAD SYSTE...'J{
PROPOSED POLICY STATEMENT
April, ~992
Attached is a summary sheet of the state Aid System changes staff
has been researching. The summary shows existing and proposed
street widths, estimated traffic volumes, existing and proposed
roads on the system, and whether or not right of way acquisition is
anticipated.
STREET WIDTHS
The proposed roadway width is 32 feet, consisting of 12 foot wide
lanes with enough additional width to allow parking on one side if
the Council sees fit, and a 6 foot concrete walk. This "section"
should be eligible for state aid funds, with the following
exceptions:
1) There is a limit of 5 feet for concrete walks;
2) State aid will not pay for city utilities (i.e. water, sewer,
trunk storm sewer);
3) Some landscaping, and other miscellaneous items are also not
eligible.
The minimum width allowed by state aid is 28 feet (26 feet with a
hardship). A 28 foot wide road does not, however, allow for any
parking and leaves only two (2) feet on either side of the road for
pedestrian or bicycle travel. The wider 32 foot roadway can still
be posted for no parking (but keeps the option open), and allows a
safer width of 4 feet for driver maneuverability for any pedestrian
and bicycle traffic that may be on the road.
Old Market Road was constructed to a 36 foot width by the original
developer, and the 52 foot wide section next to Highway 7 includes
turning lanes. Building covington to a 32 foot width will not
allow for the extension of the existing on street bike route along
Old Market Road. A 36 foot wide street is minimum for on street
bike routes.
PROJECTED TRAFFIC
Projected average daily traffic (ADT) is shown as tabulated in the
MnDOT Needs inventory.. We have updated the ADT on Old Market Road
to conform with projections given in the Signal Justification
report. The ADT shown for Country Club Road reflects actual
traffic counts taken last fall.
SYSTEM CHANGES
One potential change to the system includes adding Galpin Lake
Road, Cathcart Road, and Vine Hill Road to the system. As we are
limited to about.9.3 miles of MSA roadway, this would necessitate
removing roadway from the current system. The addition of Vine
Hill Road will likely require a j oint powers agreement with
Minnetonka due to the shared right-of-way.
Candidates for system removal are Edgewood Road, 'Birch Bluff Road,
and those portions of Yellowstone east of Lake Linden Road and west.
of Country Club Road. These roads are more local in nature, but
removing them from the state aid system may be difficult; they help .
form a "continuous" route as required by the current rules. Should
the Council agree with the proposed route changes, a formal request
will have to be made to MnDOT.
COST ESTIMATES
The preliminary cost estimates given are based on a total project
cost of $135.00 per foot for the 32 foot sections anticipated.
Vine Hill Road was estimated at $235 per foot due to the
potentially extensive grading that will have to be done to reduce
the steep hills, and to extend the sight distances to state
standards.
Right of way (R/W) costs have been computed using 1/2 the roadway
length 30 feet wide at a rate of $1.00 per square foot. These
costs are being provided to show the relative magnitude of costs .
involved, and should not be used for detailed budgeting purposes.
It is especially important to understand that costs for anyone
given roadway can differ significantly from these preliminary
estimates.
PROPOSED FIVE YEAR CIP CHART
This chart is a recommended schedule of projects for the next five
years. It breaks projects into three phases: R/W acquisitions,
hearing/design' (10% of estimated project cost is used), and
construction. The first project is recommended because it should
be able to be done quickly. At the same time the City should be
acquiring right-of-way, holding hearings and designing .f~r the next
projects which are recommended based on pavement cond~t~on.
1CH.al (streets.msa)
.
.
ASSESSMENT POLICY INFORMATION
Staff has been considering the use of assessments to help pay for the reconstruction of
roadways in Shorewood. Eligibility for state aid funds (MSA) will greatly help from a
financial standpoint, with a current encumbrance of about $250,000 per year. When
added to the current general fund allocation of $200,000, there is now about $450,000
available yearly for street reconstruction and overlays. Given this amount of funding, the
question becomes one of how much, if any, should be assessed to benefitting residents.
MSA ROADS
Reconstruction (and maintenance) along MSA routes are largely paid for through the
state aid system that Shorewood is now a part of. However, MSA was never designed to
cover the complete cost of building a road. Also, there are some .remainder items that
the state will not pay for that need to be considered when the road is being built. These
items include adjusting City-owned utilities (sanitary manholes, water valves, etc), any
trunk drainage items placed in the roadway, and sidewalks over 5' in width. If no
assessments are made, the cost for these items will have to be taken from other sources
within the City.
LOCAL ROADS
Many cities eligible for state aid funds use assessments as a way of equalizing funding to
all residents. Without an overall assessment policy in place, those residents along a state
aid route would likely never need to pay for their road upgrade; those on local streets
could expect to pay all or part of a reconstruction project in front of their home.
Typically, a City will assess an equal amount along all reconstruction projects, with the
excess collected along state aid routes used to help reconstruct local roads.
A similar argument can be made with regard to that portion of roadwork paid for by the
general fund. Most of the roads in the newer subdivisions were paid for by residents in
that area through the lot price. If the general fund is used to rebuild older roads, some
residents could be paying for more than their share of the roadwork in the City. This
argument becomes less important when one realizes that all roads will eventually have to
be rebuilt.
Assuming that none of the $200,000 allocated from the general fund is used along state
aid routes or used for overlays, the City would be able to rebuild about 1/4 to 1/2 mile
of local roadway per year. With about 37 miles of local road in the city, this corresponds
to a rebuild every 70 to 140 years. Obviously, a road section can not be expecte~ t~ last
that long. Assessing 1/2 the cost would allow a rebuild every 35 to 40 y~az:;' This IS
realistic provided that the roadway is given proper maintenance and penodic overlays.
4/21/92
,,~
/". -:".:'.
;' '
WATER POLICY INFORMATION
Staff has been working on trying to come up with a coherent policy regarding the future
of water in the City of Shorewood. It appears that there is, quite simply, no one simple
answer. It appears impossible to halt further extensions due to the demand, but the
demand is insufficient to install a city-wide system. Therefore, we are forced to
investigate some intermediate measures to keep the existing system viable and operating.
Staff sees the following as some of the important issues that need to be looked at:
1) Definition of the probable limits of extensions to the existing systems. This would
entail looking at the physical characteristics of the systems and placing"limits on
pipe lengths, elevations, and locations. With this information, service areas can be
drawn, outside of which no extensions will be allowed.
2)
We have in the past required new extensions to comply with the Comprehensive
Water Plan. This policy should perhaps be reconsidered.
.
3) Individual system changes have been suggested to extend the service life of some
of the service areas involved. As a City-wide system is not imminent, perhaps
other efficiencies can be found within individual areas.
4) Investigation of the interest of other cities taking over parts of our system can be
looked at.
5) Most importantly, policies will have to be set regarding individual petitions and
requests for system extensions, along with policies for providing for future water
lines along proposed road construction routes.
.
4/22/92