Loading...
022492 CC Reg AgP '. E , I ~ .. CITY OF SHOREWOOD CITY COUNCIL MEETING/WORK SESSION MONDAY, FEBRUARY 24, 1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. AGENDA 1. 7:00 P.M. - CONVENE REGULAR CITY COUNCIL MEETING A. Pledge of Allegiance B. Roll Call Mayor Brancel Gagne stover Daugherty Lewis C. Review Agenda 2. APPROVAL OF MINUTES A. City Council Meeting - February 10, 1992 (Att.No.2A-Minutes) 1 . . 3. CONSENT AGENDA - Motion to A~Drove Consent Aqenda and Adoot Resolutions Therein A. Motion to Adopt a Resolution Approving Refuse Collector's License (Att.No.3A-Resolution) Motion to Adopt a Resolution Making Appointments (Att.No.3B-Resolution) C. Motion to Adopt a Resolution Approving Development Stage Plans-Gideon's Cove P.U.D. (Att.No.3C-Proposed Resolution) B. D. Motion to Approve Application for Tree Planting Program Grant 1992 (SBA) (Att.No.3D-Planner) E. Motion to Adopt a Resolution Approving - 1992 BUdget Amendments for City Engineer (Att.No.3E-Finance Director's Memo and Resolution) 4 . ADJOURNMENT OF THE REGULAR CITY COUNCIL MEETING SUBJECT TO THE APPROVAL OF CLAIMS (Attachment - Claims) CITY COUNCIL AGENDA - FEBRUARY 24, 1992 PAGE TWO THE CITY COUNCIL WILL RECONVENE IN A WORK SESSION FORMAT. NOTE: No Action will be taken at the Work Session. 1. IDENTIFY AND PRIORITIZE ISSUES FACING THE CITY COUNCIL - 1992 (Attachment) . 2 . ADJOURNMENT JCH.al 2/19/92 . . . EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL AGENDA MONDAY, FEBRUARY 24, 1992 AGENDA ITEM 3A - This resolution issues licenses to 12 refuse haulers within the City of Shorewood. AGENDA ITEM 3B - The resolution makes appointments to the Planning and Park Commissions and the Senior Housing and Services Task Force. The Task .Force still needs a seventh member to be appointed. AGENDA ITEM 3C - This resolution was requested by the City Council and is a "findings of fact" which approves the development stage plans for Gideon's Cove P.U.D. The Planning commission has asked to review the final plan especially the protective covenants and will do so and present it then to the City Council as a packages within six months. AGENDA ITEM 3D - This action will be a motion to approve an application for up to $5,000 in Small Business Administration Grant funds for tree planting within the City of Shorewood. Our planting program would include the Public Works facility, City Hall and Badger Park sites. . AGENDA ITEM 3E - This resolution is necessary to reallocate funds within the 1992 Budget as a result of not hiring a city staff engineer. There is a memorandum of explanation enclosed. If anything is unclear in the memo or the resolution please call before the City Council meeting. AGENDA ITEM 4 ;... The City Council will adj ourn their regular meeting, take a short break and set up tables for a round table discussion format. The City Council is asked to review the packet of material prepared for the work session enclosed. Also please bring along your copy of the 1992 Board Member Manual supplied to you several months ago. Finally please review the "Staff Consensus on Issues Facing the City in 1992" which is Attachment E. You are asked to add to this list of issues on the third page and jot down any comments you might have. Attachment B is an outline for the work session. There is room at the bottom of the second page of Attachment C for you to add any accomplishments during 1991 which we may have left off the list. JCH.al 2/21/92 CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, FEBRUARY 10. 1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 M I NUT E S 1. CALL TO ORDER A. PLEDGE OF ALLEGIANCE B. ROLL CALL Present: Mayor Brancel, Councilmembers Gagne, Daugherty and Lewis, City Administrator Hurm, City Attorney Sellergren, City Engineer Dresel, City Finance Director Rolek and City Planner Nielsen. . Absent: Councilmember Stover C. REVIEW AGENDA Mayor Brancel asked that the Resolution Approving a Set Back Variance for Richard Kowalsky be included in the Consent Agenda, item 3A. Gagne moved. Daugherty seconded to approve the Agenda as amended. Motion carried - 4/0 2. APPROVAL OF MINUTES A. City Council Meeting/Work Session - January 27. 1992 . Daugherty moved, Gagne seconded to approve the City Council Meeting/Work Session Minutes of January 27, 1992. Motion carried - 4/0 3. CONSENT AGENDA Gagne moved. Lewis seconded to approve the Consent Agenda and Adopt the Resolutions Therein: A. To Adopt RESOLUTION NO. 12-92 "A Resolution Proclaiming Volunteers of America Week." B. A Motion to Approve a Lease Agreement with Ryan Properties for the Shorewood Liquor Store. C. To Adopt RESOLUTION NO. 13-92 "A Resolution Designating "No Parking" on a Portion of Howards Point Road." 1 REGULAR CITY COUNCIL MINUTES FEBRUARY 10. 1992 - PAGE 2 D. To Adopt RESOLUTION NO. 14-92 "A Resolution Approving Engineering Services for the Rehabilitation of Lift Stations No.7 and 11." E. To Adopt RESOLUTION NO. 15-92 "A Resolution Approving a Set Eack Variance for Richard Kowalsky at 5740 Christmas Lake Point." Motion carried - 4/0 4. COMMISSION REPORTS: A. Planning Commission Councilmember Gagne reported that the Planning Commission items are on the Agenda. . B. Park Commission Jim Andrus, Park Commission Liaison. reported that no action items were discussed at the last Park Commission meeting. He said the Park Commission reviewed the results of the phone survey and found there was a more favorable response than expected toward the proposed Park Referendum. Andrus said the Commission decided to discuss further the choice of Park Planner. 5. SET DATE FOR PUELIC HEARING TO CONSIDER VACATING A PORTION OF GARDENDALE ROAD . Applicant: Location: Thomas Doherty Gardendale Road at Manor Road The Council set the date for this Public Hearing on March 9. 1992 at 7:15 P.M. Gagne moved, Daugherty seconded to adopt RESOLUTION NO. 16-92 "A Resolution setting the date for the Public Hearing to Consider Vacating a Portion of Gardendale Road for March 9, 1992 at 7:15 P.M." Motion carried - 4/0. 6. SITE PLAN REVIEW/SIGN PERMIT - FLOORS OF MINNETONKA Applicant: Location: Richard Johnson 5660 County Road 19 Planner Nielsen presented Johnson's application. He said the property at 5660 County Rd. 19 has been vacant for 3 to 4 years. ...."1 L REGULAR CITY COUNCIL MINUTES FEBRUARY 10. 1992 - PAGE 3 He said Mr. Johnson proposes to open a retail carpet store on the site which is a permitted use of the property. Nielsen said the biggest problem is the parking on site. Mr. Johnson proposes to curb, stripe and resurface the parking lot and provide 11 parking spaces. He recommended Johnson put UP a letter of credit for the work and provide bids. Nielsen recommended approval subject to the conditions stated in his January 30th memo. Gagne added the Planning Commission had recommended approval and stated the proposed use of the site will be an improvement. Nielsen said Johnson has provided a slgnage plan. . Gagne moved. Lewis seconded to approve the certi-ficate of occupancy for Richard Johnson at 5660 County Rd. 19 subject to the Planner's conditions in his January 30th memo. Motion carried - 4/0 Gagne moved. Daugherty seconded to approve the signage request per the Planner's recommendations. Motion carried - 4/0 7. DEVELOPMENT STAGE APPROVAL - GIDEON'S COVE P.U.D. Applicant: Location: Boyer Construction Co. Lawtonka Drive . Nielsen stated that in September 1991 the City Council approved the Concept Stage Plan for Gideon's Cove. The issue of the dock rights attached to two of the units was discussed separately by the City Council and the applicant's request to expand the docks was denied. Nielsen stated the conditions for approval of the Development Stage Plan: 1. The preservation of the trees on the site. He said 50 trees have been identified for preservation and 15 more can be transplanted. 2. Building Setbacks - The buildings must be 20 feet from the right-of-way and there must be 20 feet between structures. 3. Dock rights - Nielsen said the Boyers have asked for the dock rights to be assigned to two of the westerly units which will be more expensive. It is also recommended that there be "No Parking" on the peninsula or on Timber Lane between Lawtonka Drive and Lot 9, Timber Lane Addition. REGULAR CITY COUNCIL MINUTES FEBRUARY 10. 1992 - PAGE 4 4. Utilities - The developer proposes to relocate an existing sewer. This may require a hearing to vacate any previous underlying easements. 5. Park Dedication Fees - The original Lawtonka Plat paid fees for six units, an additional five units must be paid for. Nielsen recommended approval of the Development Stage Plan subject to the conditions stated in his memo of January 31. 1992. Gagne said the Planning Commission agreed with the recommendation and the denial of the dock rights. However. the Planning Commission asked that they be allowed to review the Protective Covenants prior to City Council approval. Councilmember Lewis asked if the existing buildings ,on the peninsula . will be left in place. Nielsen said they will be left in place. . Lewis asked if the existing docks will be kept In their current condition. Nielsen said technically the developer cannot rebuild the docks as they are nonconforming uses of the property but this will have to be addressed in the final plan. City Attorney Sellergren said he should have a decision on the docks before a P.U.D. agreement is drafted. Nielsen asked the Council's preference for the dock expansion. The Council agreed to allow the docks to be maintained and repaired but not extended beyond the minimum requirements of the LMCD. Lewis moved, Gagne seconded to approve the Development Stage Plan for . Gideon's Cove with dock rights approved as "grandfathered". Motion carried - 4/0 8. PROPOSED ORDINANCE AMENDING CHAPTER 1201.19 - R. C. RESIDENTIAL COMMERCIAL DISTRICT Applicant: Location: Bill Norman R-C Zoning District Nielsen said the land in question is the site of the former Gideon estate which was zoned R-4. Multiple Family and later changed to R-C, Residential/Commercial. The house has most recently been used as an office building. Nielsen said Mr. Norman has moved to Arizona and would like the site changed to single family residential while he is gone. .!+ REGULAR CITY COUNCIL MINUTES FEBRUARY 10. 1992 - PAGE 5 He said the Planning Commission did not approve Norman's request because they considered the single family designation inappropriate in the R-C district. Nielsen said he has had no response from Mr. Norman regarding his proposa I . Mayor Brancel said that changing this one area to single family within an R-C district could set a precedent. Gagne moved. Daugherty seconded to deny the request for a Zoning Amendment for single family designation in a R-C district. Motion carried - 4/0 .9. RESOLUTION NO. 17-92 RESOLUTION APPROVING AN AGREEMENT FOR ENGINEERING SERVICES FOR A REVISION TO THE CITY'S SEWER ACCESS CHARGE Hurm said he did an analysis of the sewer access charge but will need information from OSM to complete the revision. He said the expense will be charged to the sewer fund. Lewis moved. Gagne seconded to adopt RESOLUTION NO. 17-92 itA Resolution Approving an Agreement for Engineering Services for a Revision to the City's Sewer Access Charge." Motion carried - 4/0 RESOLUTION NO. 10. A RESOLUTION INITIATING CONDEMNATION PROCEEDINGS FOR THE ACQUISITIONS OF RIGHT-OF-WAY FOR THE CHURCH ROAD PROJECT. . City Engineer Dresel said this project is one year old. He said the City received bids with the idea that the neighbors would donate the land for the right-of-way. He said there is one hold out. He said a letter was sent to the resident in January and . he cannot come to an agreement with him. Dresel said he has tried to avoid condemnation to keep the cost of the project down but there may be other condemnations. Gagne and Hurm indicated the City has already invested a lot of money in this project. Gagne moved. Daugherty seconded to adopt RESOLUTION NO. 18-92 itA Resolution Relating to Finding of Public Purpose of the Acquisition of Easements and Right-of-Way for Street and Watermain Improvements for Church Road." Motion carried - 4/0 Dresel said he has been In contact with the contractor. The contractor has verbally agreed to the same contract but Dresel said he would like the authority to rebid the project. ~ ::J REGULAR CITY COUNCIL MINUTES FEBRUARY 10. 1992 - PAGE 6 Hurm and Sellergren said the first bid will have to be formallY rejected before new bids can be taken. 11. MATTERS FROM THE FLOOR There were no matters from the floor. 12. STAFF REPORTS: A. ATTORNEY'S REPORT Sellergren said he received a call from Mr. Doherty's attorney regarding the street vacation on Gardendale Road. The attorney indicated there is a title problem with the property to be deeded to the City. . Sellergren stated he told the attorn~y the land swap will be contingent upon a clear title to the property. B. ENGINEER'S REPORT There was no Engineer's Report. C. PLANNING DIRECTOR'S REPORT There was no Planning Director's Report. D. ADMINISTRATOR'S REPORT 1. Board of Review Date . Hurm reported the date for the Board of Review is May 13. 1992 at 7:0 P.M. 2. Preliminary 1991 Budget Report Hurm explained that Finance Director Rolek prepared a memo explaining the 4th quarter 1991 Financial Statement. Rolek explained the process of transferring surplus funds unused in 1990 to the 1991 General Fund Budget. Hurm said this allocates the funds to the proper areas. He said he is pleased with the results and asked the Council to review the statement and call with questions. Hurm said the shortfall in funds results before property taxes are paid and the one million in reserve is needed at that time. 3. Establish CDBG Program Year XVIII Hearing Date REGULAR CITY COUNCIL MINUTES FEBRUARY 10. 1992 - PAGE 7 Hurm said the Public Hearing will be March 9. 1992 at 7:30 P.M. Hurm said about $23,000 will be available. Usually $5,000 to $6000 is given to the Senior Citizen Center and the rest is used for housing rehabilitation. He said some of the money might be used to provide handicap access to the City Hall and Public Works Department. 4. National Primary Drinking Water Regulations-Control of Lead and Copper in Medium-Size Water Systems. . Hurm informed the Council that the City received a memo from the Department of Health requiring the Cities with medium size water systems to control lead and copper levels in the water. They must comply with this regulation by 1992. Hurm said he wrote a letter to the County asking that the City be reclassified as a small system because only part of the City has a municipal water system. He explained that. if the City is not reclassified as a small system. a great deal of money could be expended to test for lead and copper levels. He said he will bring the matter to the Council's attention when he receives a reply. 5. Commission and Task Force Applicants . Hurm said there will be meeting with the applicants for the Commission vacancies on Feb. 19. 1992. He ~aid only five people have applied for the Senior Housing Task Force and he would like to accept these residents without interviews. Hurm asked if the Council wished to interview the current Park and Planning Commission members as well as new applicants. The Council agreed with Hurm's requests. 6. Report on Knutson Services. Inc. Recycling Mark Heieren of Knutson Recycling reported recycling on system. He said the recycling markets have stabilized somewhat in the past months. He asked the City to become educators and possibly lobbyists for the recycling industry. / REGULAR CITY COUNCIL MINUTES FEBRUARY 10. 1992 - PAGE 8 Heieren said recycling cannot continue if there are not secondary markets for the products. He said there are 3 to 4 critical areas at this time which have a huge supply and soft demand. At the present time, there is zero tolerance for glass and plastic and aluminum revenue are down. He said the recycling industry needs concrete solutions for markets and must educate the public. Daugherty asked for more information on markets and for potential markets. Heieren said newspaper is now being used for animal bedding. Gagne asked if the City has agreed to try to purchase recycled material. Hurm said we are. . Gagne agreed that markets should be developed but said if recycling is discontinued people will not use it again. Lewis said, if the cost to develop new markets IS too high, there will be no new markets. Hurm asked Heieren how the City can educate and lobby. Heieren said Cities should have a cohesive policy for recycling. He advised the City to ask residents to hold back recycling of rigid plastic, remove bottle caps, clean . cans and separate glossies from newspaper. Lewis asked if sorting is done manually or if there is new technology available. Heieren said sorting is done manually but automatic sorters for plastic are COmIng. He invited the Council to visit the recycling facility. Hurm stated the City has a revenue sharing agreement with Knutson and received no revenue in December. He also indicated there are problems with improper recycling of products at the drop off sites. 13. COUNCIL REPORTS. A. MAYOR BRANCEL 8 REGULAR CITY COUNCIL MINUTES FEBRUARY 10. 1992 - PAGE 9 1. 1992 Hennepin County Fair Brancel asked the Council if they wished to contribute to the 1992 Hennepin County Fair. She said the City has contributed $50.00 in past years. Brance! moved. Gagne seconded to approve a $50.00 donation to the Hennepin County Fair. Motion carried - 4/0. 2. Resident Letter Regarding Safety in S.E. Area of the City. . Brancel said she received a letter from Ann Christian regarding installation of sidewalks and bicycle lanes on Old Market and Covington roads. Lewis asked if anyone has answered the letter. Nielsen said he talked with Christian before the letter was sent. Ann Christian reiterated her requests to the Council and stated that her concerns were due to the opening of Old Market Road. B. COUNC I LMEMBER GAGNE . Gagne asked about the water system in the S. E. Area. Dresel said it will be 60 to 90 days before the system is flushed. Lewis asked if Associated Consultants tested the system. Dresel said Bob Polson is doing the testing, Dresel said he has received some phone calls and advises the residents to continue their iron removal systems for 60 to 90 days. Gagne said. since the bonding has passed in the Minnetonka School District. the Council should discuss running the watermain along Strawberry Lane from Minnewashta School. Dresel said OSM is the mechanical advisor to the School District and their plans are to install a water tower on the site. Gagne said the City should look into City garbage pick-up. C . COUNC I LMEMBER STOVER Stover was absent. D. COUNC I LMEMBER LEWI S Lewis had no report. E. COUNCILMEMBER DAUGHERTY Daugherty had no report. 9 REGULAR CITY COUNCIL MINUTES FEBRUARY 10. 1992 - PAGE 10 13. ADJOURNMENT SUBJECT TO THE PAYMENT OF CLAIMS Lewis moved. Gagne seconded to adjourn the meeting at 8:30 P.M. Motion carried - 4/0 GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since January 27, 1992 Check No. 8382-8476 LIQUOR . GENERAL $ 23,577.17 TOTAL CHECKS ISSUED $ 222,003.80 $245,580.97 Checks for Council approval Checks No. 8477-8506 TOTAL CHECKS FOR APPROVAL $ 49,278.69 TOTAL CHECK APPROVAL LIST $ 294,859.66 . CHECK REGISTER FOR JANUARY 28, 1992 PAYROLL Checks no. 205860/205902 LIQUOR GENERAL $ 15,729.45 TOTAL CHECKS ISSUED $ 19,043.75 $ 3,314.30 :1.0 REGULAR CITY COUNCIL MINUTES FEBRUARY 10. 1992 - PAGE 11 RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary CITY ADMINISTRATOR JAMES HURM . . MAYOR BARBARA BRANCEL 11 RESOLUTION NO. -92 Address RESOLUTION APPROVING REFUSE COLLECTOR'S LICENSE WHEREAS, the Shorewood City Code section 507.05 provides for the annual licensing of refuse collectors in the City; and WHEREAS, said section provides that an applicant shall complete an application and fulfill certain requirements concerning insurance coverage and pay licensing fee; and WHEREAS, the following applicant has satisfactorily completed this application and fulfilled the requirements for the issuance of a Refuse Collector's License. NOW, THEREFORE, BE IT RESOLVED by the city Council of the City of Shorewood as follows: 1. That a Refuse Collector's License be issued for a term of one year, from January 1, 1992 to December 31, 1992 , to the following applicant: . Applicant Firm Name Frank G. Blackowiak, Jr. Blackowiak & Son Gary Lano Chaska Sanitation william J. Wrede Gopher State Trucking Haugen's Haulers Sanitation Inc. Nitti Disposal Inc Kevin Haugen George A. Nitti Sharon Trulson Quality Waste Control Inc. Randy's Sanitation Randy Roskowiak . Russell W. Leistiko R&W Roll-Off Service/Sanitation waconia Sanitation Randy Peitz Jeffrey T. Glewwe Waste Management John J. Zuccaro Westonka Sanitation Jamie W. Phenow Woodlake sanitary Service 1195 Sunnyfield Rd N. Mound, MN 55364 731 victoria Drive Chaska, MN 55318 5830 Echo Road Excelsior, MN 55331 Rt. 3 Box SAIO Buffalo, MN 55313 3291 Terminal Drive Eagan, MN 55121 1901 W. 144th st Burnsville, MN 55337 2480 Babock Blvd Delano, MN 55328 5525 County Road 50 Carver, MN 55315 P.O. Box 196 Waconia, MN 55387 12448 Pennsylvania Av Savage, MN 55378 P.O. Box 94 Navarre, MN 55392 4000 Hamel Road Hamel, MN 55340 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of Februarv, 1992. ATTEST: Barbara J. Brancel, Mayor - James C. Hurm, City Administrator 3A Jennifer McCarty Karen Mast Jim Wilson thru 1994 thru 1994 thru 1994 RESOLUTION NO. -92 A RESOLUTION MAKING APPOINTMENTS WHEREAS, the City of Shorewood has advertised for Shorewood citizens to apply to serve on various city Commissions; and WHEREAS, the City Council has completed a review and selection procedure for appointment to said commissions. . NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of Shorewood hereby makes the following appointment to commissions effective immediately: Park Commission: Member Term said appointments completes the seven member Park Commission which consists of the following additional members: Member Term Gordon Lindstrom thru 1992 steve Dzurak thru 1992 Mark Laberee thru 1993 . Jim Andrus thru 1993 Planning Commission: Member Term Janet Leslie thru 1994 Bruce Benson thru 1994 Deborah Ayn Panas-Borkon thru 1994 said appointments completes the seven member Planning commission which consists of the following additional members: Member Term Doug Malam Jack Hansen James Schultz Kirk Rosenberger thru 1992 thru 1992 thru 1993 thru 1993 30 . Planning commission: Chairperson Bruce Benson Vice Chairperson Janet Leslie BE IT FURTHER RESOLVED that at the request of Bill Maddy his name is withdrawn from those appointed by motion to the Senior Housing and Services Task Force on November 25, 1991 and that the following two year appointments are made to said seven member Task Force effective immediately: Cyrus Zulgar, Barbara H. Keffer, Phyllis Lovrien, Jack Barnum, Shirley Barnum, John T. Neal and BE IT FURTHER RESOLVED that the City council hereby makes the following position appointments for the year 1992: Park Commission: chairperson Jim wilson Vice Chairperson Steve Dzurak Senior Housing and Services Task Force: Chairperson and V ice Chairperson shall be made by City Council motion at a future meeting. BE IT FINALLY RESOLVED that the designated City Council Liaisons for 1992 shall be as follows: Park Commission Dan Lewis Planning commission Kristie Stover Senior Housing and Services Task Force Bob Gagne ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th . day of February, 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm city Administrator RESOLUTION NO. ~V~~r A RESOLUTION APPROVING A "DEVELOPMENT STAGE PLAN AND PRELIMINARY PLAT FOR GIDEON'S COVE P.U.D. WHEREAS, the City Council of the City of Shorewood (City) approved a Concept Plan for "Gideon's Cove" on 9 September 1991 (Resolution No. 102-91); and WHEREAS, Boyer Building Corporation (Developer) has now submitted its request for Development Stage Plan and Preliminary Plat approval for-said P.U.D. to include 12 dwelling units (six, two-unit buildings); and WHEREAS, the Developer's request has been reviewed by the City Planner, and his recommendations have been duly set forth in a Memorandum to the Planning Commission, dated 31 January 1992, which Memorandum is on file at City Hall; and . WHEREAS, the matter was considered by the City Council at its regular meeting of 10 February 1992, at which time the Planning Commission recommendations were reviewed, and reports were received from the City staff; and WHEREAS, after due discussion and deliberation and after consideration of the reports, comments, and recommendations of the City staff, and the Planning Commission, the City Council voted to approve the Development Stage Plan and Preliminary Plat for Gideon's Cove, and directed the City staff to prepare Findings of Fact in accordance therewith, to be presented at the next meeting. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: . FINDINGS OF FACT 1. That the density of the proposed P. U.D. is within the guidelines of the Shorewood Comprehensive Plan. 2. That the Development Stage Plan is consistent with the previously approved Concept Plan for the P. U.D. 3. "That the Developer has prepared an inventory of trees on the site and has modified his plans to address the City's concerns regarding building setbacks, spacing of buildings and preservation of existing site vegetation. 4. That the Developer proposes to assign the dock rights on the peninsula to two of the new units. 5. That the Developer proposes that the peninsula, except for docking rights, will be owned, used and maintained by the homeowner's association. jC CONCLUSION That the Developer's request for Development Stage approval for six, two-family dwellings (12 units) and the Preliminary Plat submitted therewith are hereby approved, subject to the following conditions and restrictions: 1. A Final Plan and Final Plat must be submitted by the Developer by 24 August 1992. 2. The Final Plan must provide the following building setbacks: front - 20 feet rear - 40 feet side yard abutting Timber Lane - 35 feet between buildings - 20 feet 3. Prior to construction, the Developer will mark all trees to be saved and transplanted for inspection by City staff. . 4. The Developer's fmalgrading plan must include measures for protecting trees. 5. Protective covenants for the P. U.D. must include provisions prohibiting parking on the peninsula portion of the site. 6. The existing docks will be allowed to remain as nonconforming structures, subject to the provisions of Section 1201.03 Subd. 1 of the City Code. Said docks shall also be subject to the requirements of the Lake Minnetonka Conservation District and shall be limited to exclusive use by two units within the plat. 7. Prior to release of the Final Plat the applicant must pay park dedication fees for five units. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of February, 1992. Barbara J. Brance1, Mayor ATTEST: James C. Hurm, City Administrator/Clerk Hennepin ~~TrnT~@LJ~ ~DEPARTMENT OF NATURAL RESOURCES SMALL BUSINESS ADMINISTRATION (SBA) NATURAL RESOURCES DEVELOPMENT PROGRAM COMMUNITY TREE PLANTING Application for Grant Assistance MUNICIPALITY City of Shorewood CClJNTY CONTACT PERSOIl James C Hurm Administrator TELEPHONE NUMBER (612) 474 3236 ADDRESS (No. & Street, RFD, loX NO.) 5755 Country Club Road CITY, STATE & ZIP CODE Shorewood MN 55331 1. Project Objective (ute PUrpolC aDd objcctiYe): In rail of 1991 the City began work on a new Public Works site located at 24200 Smithtown Road, which is anticipated to be completed in 1992. The site requires considerable landscaping due to its proximity to ~esidential development. The existing Public Works facilities are located adjacent to the City Hall and Badger Park at 5755 Country Club Road. The first element of the project is to complete a salt/sand storage building and eliminate the outdoor salt pile adjacent to City Hall. This enables the City Hall parking .t to be reconstructed, including landscaping with approximately 14 trees of varying ecies. Objective: Aesthetic improvement and screening for City Hall/Badger Park parking areas. shade for parking lot areas and provision of Shade trees for Badger Park. The second element of this project is to landscape the new Public Works site. Approximately 42 trees will be needed during the spring and fall of 1992. Objective: Aesthetic improvement of the highly visible site. buffering adjacent to residential uses, shade for parking areas and energy conservation. The final element of the Public Works relocation project is to demolish the existing Public Works garage. after which 14 additional trees will be required to complete the landscaping of Badger Field. Objective: Aesthetic improvement of Badger Park. buffer residential property from existing commercial development. (continue on reverse side) 2. Project Cost: $ $ $ 12,000 7,000 - 0 - (Total Cost) . (Local Unit Share (Cash)) (In-kind Contributions) (Over) 3D Grant Amount Requested $ I 5.000 I (Muat not be IIr.ater that 5~ of proJeet coat; lll8XillUlllran APPLICATION FOR GRANT ASSISTANCE (Continued) 3. Project Description (including location or trees, number or trees to be planted, type species, size and age ortrees and vicinity maps showing planting sites: (Attac:h supporting docUllentatlon if necessary) City Hall/Badger Park - Twenty-eight trees will be planted in and adjoining the park and City Hall parking areas. The City and Park Planners will identify specific locations and species based upon the concept plan shown on Exhibits AI. attached. New Public Works Site - Forty-two trees will be planted, primarily along the east side of the site as shown on Exhibit A2. attached. The project architect will confer with the City Planner as to site planning and planting decisions. 4. Personnel Involved: (List persomel with their qualifications, experience and supervision responsibilities) Site design, species and location selections will be done by the City Planner, and Park Planner, with the assistance of the Public Works facilities architect. Supervision of installation and maintenance will be the responsibility of the Public Works Director. Names and resumes will be provided under separate cover. . Planting Standards: (Specify site selection, site preparation, planting stock selection and eire, dates of planting and maintenance schedule). Exhibit E, attached. I certify this information is valid and factual as desaibed in this application and that all costs are eligible under the SBA and DNR tree planting program.. .. ....................... .. ...."....,......... . ... .. ......... ....... ..... ...... .......... ......... .................... .................... .................... ....... ............ .,." ............. . . . . . . . . . . . . - . . . . I,/VvW C I~v v~ (Signature or community oMdal) :ilUffi.JiNftoF ..... ........................................................... ................................................ ..... -. ............. ............-.. . . .....-..-...... ..... .... n ..... ..,................. ........-.._"........... .-......,........-.... ...... ........-... ..-.............. ....................................~~Foi~i!l~':;;rmi.... ... ...sooWi\l:f.i<i::iM .. . ...:.... ....: .:.:.: ';':':-:':-.';';':-:': :-:':-:-.' '..:-....' ....,...:... -':'.'~ -:. -:'.':".':': .:-......:.:-:-..:-... . . . . . . . . '.' . . '. . -..... - . . '.' . . . , . . . . . . . .><>.............st. pAlJt;;..MlIDiESOTA551552~"> City Administrator ("Itt1e) : ,:::::::::::::::::::::::::::::::::::::::::::::::::::::.::::..'::::~::::::::::: ::::':::::'.':.::: ::::: :::-::: :::::: ... ......::.;...:.;-:-::-:-:...:-:-:.:.:-:-:-:.:-:-:.:.:.:.:-:.:-:-:-:.:-:.:-:-:.:.;.:-:-:.:.:-::.:-:. ......................................'.................--....................-.... ......-,.. . -,'...'...'-....-...'.... ....-.-.....--. ." .............."... ........ ..... -. ," .... .... ...,... -. ,... ...................-..................... ......-.... ............. ........... ..........-... .~...-....... ..,.. ................... ...... ....... ............. ...............,. . ....--... ........... Date: 25 February 1992 STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES SMALL BUSINESS ADMINISTRATION (SBA) NATURAL RESOURCES DEVELOPMENT PROGRAM COMMUNITY TREE PLANTING CITY OF SHOREWOOD ADDENDUM TO APPLICATION TUESDAY, 25 FEBRUARY 1992 PAGE 3 OF 6 . 6 (a) 1. The City has a Tree Maintenance Department under the direction of the Director of Public Works and Forrester. The 1992 budget is $25,267. 2. City Code, Chapter 504, is entitled Tree Diseases. It relates to eradication of tree disease, creation of a Forrester position, and adoption of the Shade Tree Program rules and regulations. 3. The budget for the Tree Maintenance Department (see #1) is well beyond $2 per capita. The program applied for in this application is over and above this amount which is budgeted annually. . 4. Arbor Day has been observed in the past. The City will tie in an observance of Arbor Day in 1992 with the implementation of this grant program. ~~ . J ~ .:.:~~ .._~ l~~-- " , : G \ ------.. .) t \ t \ . ;----1-------- ~ ~ ~u ~ --1 '~'''''''k..J; ~,~ ;'l~> - C't) -- __ \.!r / ' ..... <( '" ~~ ... ~ --------~ ",,~ /:~ ~ \\ ~ dl.f' . El'1 ------< g:tV ~ ~=:t}; ~3 " E. ~ .. ~~.; ":::.. I U.~::~ ~~~'-l '- llJ'.' :'.'~ .. .. .~~-f;.:t1~~._... :-''':'''''::';'4'':':' .. [ "~~"";"""'~"~l~... !:!.o ~f--/ 4 '-1 ~ " . . ."~ . ~. .< Ii. . 11' , . ... _ =- ~ ~ :~~ 'i':;;:, :: . \-1- I! .., '.' Q ~ QO ~.~..~. 88 I.., ~U:: ~ r:- ,,:'.-. ,'.~. ...' .... \L U. 9 ' . /.'.;. ~ ~ "'~ -,.,:,,-:, . .~ l;! i ~ . <. ~ /: .. .,... .,.. ..' .~. ....... . u) . -.:J .. j ~ ~ . :- ';:JI\ ~ iif--~--~ \i O. ti"~8-,~J~ / ~ ,( t .... ". . . r. >-. \ J . '. . ...~, . .. ....' ::! I. ....., .... " ~. :"".,.4" ,f .. ~;'l';1; -m ill / 1 " "" ~II ~,j',.. [E iJ'-: ~ ~ 1\/11:'. ~ :!l , I: -- ~: i l=PIl ~ ,I' J ~ " ~. 2, ~ '... "-..#..... ; I~:' ., ; t,~' . " ~ ~ pOOH qnl:J J{dJU.no:J ~ \i ~~ ~ W ~ ..0 '~. .!]t~~?i l ~\ \/)~iG\ >'1. ~ '.Z ~) -<( I1i ~ ~~ \J ~ %~' ~ ~ ~ ~~ 8~ ~~ ~ ido\ ~:i -~1O Q.tO ~_. _"...__.._ -:::::.~,. __no _]~ ~ ~ i~ ~ $ :~ ~ ~ _ ~.- -0 0. ~ ~ ~ 5:? =: J I' _ \f) ii -:::: J...~J'~ ~~ M \1- -'Il --..... ~L+- ~~ '--- - Pt"(" \.. ~'i' t"\d\r''1 6~L(, fi~\d LM~(.~P\A" ~h,b,t \ . .l"i . " . 1 {:. L i\ , .. l: \.: l '1: . , \; ," " .' /... / .-. / :;" ( \ '.. ~ 1 ,I , I ! ~ I I. " , . ~ ; . I '1 ! ! i' . , . , ' ~ il @S~i ~!lmI 1/ ~1 ~(Q) " llih!J @S , : ~~:: @ ',; ~F;I; [@~'II '[lliJJ ;!; d~; 51!lm1 . ~~ 2b@, ~@S F~ r==J ~ I ~ 1=:::1 ! " . ! , A-I . i',i ' \"'1 I' , ~ '\ .! i . . ; I ~ . f _ _ i . I : I . I ! ; I I. . i . . +- Orf\A<"4!,J,.\~ ~."AA.::~:+~~~"~ l1Mti'jS +o~~h' bit ^-;z., Ode-rl'l\il\t do '"''1 ~ .. . -.. ~ . liT ..e~~ ~f~ Il'-~ i~ u! ",,,.. ~!ta 1 ~ ii! I :t~l ~ ~~oe ~ ! l ..!. ~!~ ,j! hf .1 to 't .J j ~ ~. ~ ; ~ ~ .~ ~ f>=~ ~ a ~ .fili- it ~i~ .il; ~~ .. t%:s ~ t <i . -~ t II-r ~ ~i", ., di i h Y \ r \ i ,L ~ ~ :si: 'a; *~ ~f ~ ~~ .,,~.; ,;:-li'il i~~ :t~ "'(" ~,. Q "" t. ,_lie il ~1; J~! ! ( \ I 1) _ . i'- c.",- ,,'.-,- -., .-- ' ~~' i~; ~~~ in ~ ~lli id4'.~ !i!r;.~ !ftlg lot~~ i "'mt~ _It h ~! ,!! l~ i~ I ':r~ t~ Y U ~~ t,h ~\ HI H'J :\, ~ -.: ::l .0 ~ "C .! -a .0 .0 ::l ... .r:. - = " .... t - o o ... cd :a :l .02 ..--- \ \ --, "- '. & - ,'" -- .' - ..... " -- ,\.~.-L~--_..- -..... -....... - - -_.. ..... ~ h', b.,t f, .. 4i~ >;'11 \l.l$ .0 ::l ... .r:. III .0 ~ .0 "C C ,ell C 3= o ... ... C) c Cii~ - . c u o . Co) ~ MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMO TO: FROM: MAYOR AND COUNCILMEMBERS AL. ROLEK V!?--:. FEBRUARY 18, 1992 . DATE: RE: AMENDMENTS TO THE 1992 BUDGET - CITY ENGINEER The decision by the City Council on January 27 to delay the . addition of a City Engineer posJ tion to the city staff makes it necessary for the Council to pass a resolution amending the 1992 General Fund budget. The amendments are shown on the accompanying budget amendment resolution. . The original City Engineer budget is being amended to consolidate expenditures budgeted in various line items (ie: salaries, FICA, PERA, supplies, etc.) into the Engineering line item. The portion of the budget for secretarial salary and benefits is being transferred to the Park and Recreation Department. Because part of the City Engineer budget was being funded through transfers from other funds, the budget in the transfers area has been reduced by $29,753. Therefore, the net affect on the total General Fund Budget is a $29,753 reduction, from $2,388,391 to $2,358,638. It should be noted that this is not $29,753 which will be "saved". The City will spend it directly from capital project funds rather than transfer it to the General Fund. I recommend that the City Council amend the 1992 General Fund budget as listed on the accompanying resolution. Should you have any questions relative to these amendments, please contact me prior to the meeting on Monday night. 3[ A Residential Community on Lake Minnetonka's South Shore RESOLUTION NO. -92 A RESOLUTION AMENDING THE 1992 GENERAL FUND BUDGET - CITY ENGINEER WHEREAS, the Shorewood city Council included expenditures in its 1992 General Fund budget for the addition of a City Engineer position, and, WHEREAS, the ci ty Council has taken subsequent action delaying the addition of a City Engineer position to a date beyond 1992, and, WHEREAS, the City Council has ordered the amendment of its General Fund budget to reflect this action, NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of Shorewood that the 1992 General Fund Budget is hereby amended as follows: Expenditures Purpose City Engineer Salary Part-time Salaries FICA PERA Health Insurance General Supplies Engineering-contractual Communication Travel, Conferences, Schools printing/Publishing SUbscriptions/Memberships Machinery/Equipment Furniture/Equipment Park Salaries FICA PERA Health Insurance Net Expenditure Budget Revenues Transfers from other funds Account Number 10-6101 10-6103 10-6106 10-6107 10-6108 10-6126 10-6133 10-6136 10-6137 10-6138 10-6152 10-6162 10-6165 10-6901 10-6906 10-6907 10-6908 Amendments 10-4887 original Budqet $ 48,525 6,000 4,171 2,173 4,500 300 3,000 700 2,500 400 200 2,000 1,500 44,153 4,974 2,000 4,990 64,753 Amended Budqet $ -0- -0- -0- -0- -0- -0- 37,401 -0- -0- -0- -0- -0- -0- 50,678 5,473 2,291 6,490 35,000 Difference. $ (48,525) ( 6,000) ( 4,171) ( 2,173) ( 4,500) ( 300) 34,401 ( 700) ( 2,500) ( 400) ( 200) ( 2,000) ( 1,500) 6,525 499 291. 1,500 $ (29,753) (29,753) -0- Beginning General Fund Budget $2,388,391 Plus: Net Budget Adjustments (29,753) Amended General Fund Budget $2,358,638 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of February, 1992. Attest: Barbara Brancel, Mayor James C. Hurm, City Administrator/Clerk CK NO AMOUNT PURPOSE CHECKS ISSUED SINCE FEBRUARY 7, 1992 8507 8508 (G) 8509 (G) 8510 (G) 8511 (G) 8512 (G) 8513 (G) 8514 (G) 8515 (L) 8516 (G) 8517 (L) 8518 (L) 6519 (L) ~520 (L) 8521 (L) 8522 (L) 8523 (L) 8524 (L) 8525 (L) 8526 (L) 8527 (L) 8528 (L) 8529 (L) 8530 (G) 8531 (G) 8532 8533 (G) 8534 (G) .-8535-37 W8538 (G) 8539 (G) 8540 (G) 8541 (G) 8542 (G) 8543 (G) 8544 (G) 8545 (G) 8546 (G) 8547 (G) 8548 (G) 8549 (G) 8550 (G) 8551 (G) 8552 (G) 8553 (G) 8554 (G) 8555 (G) 8556 (G) 8557 (G) 8558 (G) TO WHOM ISSUED CHECK APPROVAL LIST FOR FEBRUARY 24, 1992 COUNCIL MEETING void Medcenters Health Plan Medica Choice Group Health Inc. League of MN cities MN Mutual Life Commercial Life Ins. MN Public Empr Labor Relations Associates Northern States Power James/Carolyn Rogers Bellboy Corporation Boyd Houser Candy/Tob. Midwest Coca-Cola East Side Beverage Co. Griggs, Cooper and Co. Ken Jarcho Ins. Agcy Johnson Brothers Liquor Mark VII Distributors MN Bar Supply Ed Phillips and Sons Quality Wine/Spirits Thorpe Distributing Waste Management Franklin Internat. Inst. James Hurm Void Joseph Pazandak Mann Made Products Void First State Bank Commisso of Revenue PERA ICMA Retirement Trust City cty Credit Union AFSCME Local #224 Child support Enforce. County of Anoka Airsignal, Inc. Albinson American Linen Supply Harold Dircks Feed-Rite Controls Fina Fleet Fueling Jim Hatch Sales Timothy Heiland Hennepin cty Fair Hennepin cty Treasurer Hennepin cty Treasurer League of MN cities Metro Waste Control (CONTINUED NEXT PAGE) Feb health insurance Feb health insurance Feb health insurance Feb dental insurance Feb disability insurance Feb life insurance 1992 membership dues utilities Recycling award Liquor purchases Mise and supplies purch. Mise purchases Beer/mise purchases Liquor/wine purchases Balance on liq liability Liquor/wine purchases Beer/mise purchases Mise/supplies purchases Liquor/wine purchases Liquor/wine purchases Beer/mise purchases utilities Office supplies Mileage Mileage/city hall renov. supp. Reissue of ck 8286-lost in mail Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Beeper services Planning supplies Laundry services Council meeting taping Demurrage charge Gasoline purchases Public works supplies Parks mileage 1992 contribution Homestead supplies S/A service charge 1992 membership dues Jan SAC charges -1- 909.50 4,231.80 1,070.28 422.01 85.50 51. 33 125.00 294.18 50.00 3,701.14 2,536.41 366.30 8,122.80 3,093.03 1,238.00 1,997.04 5,107.99 89.90 360.76 1,415.75 10,482.05 15.00 84.65 81. 76 121. 55 903.83 6,052.04 944.14 1,882.32 616.28 95.00 126.70 89.10 110.59 9.58 75.86 389.05 85.00 30.00 414.77 138.80 14.28 50.00 759.34 67.25 2,142.00 2,772.00 CK NO TO WHOM ISSUED CHECK APPROVAL LIST FOR FEBRUARY 24, 1992 COUNCIL MEETING PURPOSE AMOUNT CHECKS ISSUED SINCE FEBRUARY 7. 1992 8559 8560 8561 8562 8563 8564 8565 8566 8567 8568 8569 8570 8571 8572 8573 8574 8575 8576 (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) City of Minnetonka Wm Mueller and Sons National Camera Exchg Navarre True Value Bradley Nielsen Northern States Power PERA Registrar-Govt Trng Sunwood Inn/Conv Ctr SuperAmerica Tonka Auto/Body Supply Twin City Water Testing Day Distributing Johnson Brothers Liquor Pepsi-Cola Company Ed Phillips and Sons Pogreba Distributing Quality Wine/spirits Fourth quarter water Sand for ice control Bulb for overhd projector Public works supplies Section 125 reimbursement Utilities Payroll deductions Conference registration-Latter 1 Conf lodging-Latter Gasoline purchases Vehicle maint supplies Jan water testing Beer/mise purchases Liquor/wine purchases Mise purchases Liquor/wine purchases Beer/mise purchases Liquor/wine purchases 727.59 845.22 26.79 192.44 140.00 764.53 80.00 110.00 173.94 -629.13 21. 75 20.00 6,542.56. 1,813.17 322.92 1,547.78 3,204.35 1.292.95 TOTAL GENERAL 29,026.88 TOTAL LIQUOR 53.249.90 TOTAL CHECKS ISSUED 82.276.78 . -2- CK NO AMOUNT CHECKS FOR COUNCIL APPROVAL TO WHOM ISSUED CHECK APPROVAL LIST FOR FEBRUARY 24, 1992 COUNCIL MEETING 8577 8578 8579 8580 8581 8582 8583 8584 8585 8586 8587 8588 8589 .590 591 8592 8593 8594 8595 8596 8597 8598 8599 8600 8601 8602 8603 . void American Bank Earl F. Andersen/Assoc. Artworks C & K Seed Inc. Commers Condit. Water Crosstown OCS Rolf E.A. Erickson Ingman Laboratories KAR Products Knutson Services HC Mayer and Sons Midwest Business Prod. MN Suburban Publications City of Mtka Beach Munitech, Inc. Personnel Decisions Katie Snyder So Lk Mtka Pub Safety Sterling Codifiers Technical Reproductions Toll Company City of Tonka Bay Van Doren Hazard StIngs Vessco, Inc. Waldor Pump Ziegler, Inc. PURPOSE 9/1/1980 bond interest Street signs Planning supplies Grass seed-parks Water cooler rental Coffee and paper products March assessing fee Testing supplies/services Shop supplies Recycling services-Jan Vehicle maint supplies Office supplies Publishing Recycling bags March contract payment Comp worth services Council/planning corom minutes March contract payment Code book codifications Map reductions Welding supplies Water usage Park planning services PW maint supplies Lift station repair Vehicle repair supplies TOTAL CHECKS FOR APPROVAL TOTAL CHECK APPROVAL LIST -3- 2,750.00 383.20 19.95 2,340.00 22.50 126.50 2,950.00 147.00 224.89 4,167.10 200.20 179.65 435.77 47.96 6,200.00 220:00 200.00 31,398.82 428.23 72.24 9.14 30.60 680.63 90.58 1,232.44 21. 56 54,578.96 136,855.74 CK NO AMOUNT PURPOSE CHECKS ISSUED SINCE FEBRUARY 7, 1992 8507 8508 (G) 8509 (G) 8510 (G) 8511 (G) 8512 (G) 8513 (G) 8514 (G) 8515 (L) 8516 (G) 8517 (L) 8518 (L) .19 (L) . 20 (L) 8521 (L) 8522 (L) 8523 (L) 8524 (L) 8525 (L) 8526 (L) 8527 (L) 8528 (L) 8529 (L) 8530 (G) 8531 (G) 8532 8533 (G) 8534 (G) ~35-37 .38 (G) 8539 (G) 8540 (G) 8541 (G) 8542 (G) 8543 (G) 8544 (G) 8545 (G) 8546 (G) 8547 (G) 8548 (G) 8549 (G) 8550 (G) 8551 (G) 8552 (G) 8553 (G) 8554 (G) 8555 (G) 8556 (G) 8557 (G) 8558 (G) TO WHOM ISSUED CHECK APPROVAL LIST FOR FEBRUARY 24, 1992 COUNCIL MEETING Void Medcenters Health Plan Medica Choice Group Health Inc. League of MN cities MN Mutual Life Commercial Life Ins. MN Public Empr Labor Relations Associates Northern states Power James/Carolyn Rogers Bellboy Corporation Boyd Houser Candy/Tob. Midwest Coca-Cola East side Beverage Co. Griggs, Cooper and Co. Ken Jarcho Ins. Agcy Johnson Brothers Liquor Mark VII Distributors MN Bar Supply Ed Phillips and Sons Quality Wine/Spirits Thorpe Distributing Waste Management Franklin Internat. Inst. James Hurm Void Joseph Pazandak Mann Made Products Void First State Bank Commisso of Revenue PERA ICMA Retirement Trust City cty Credit Union AFSCME Local #224 Child Support Enforce. County of Anoka Airsignal, Inc. . Albinson American Linen Supply Harold Dircks Feed-Rite Controls Fina Fleet Fueling Jim Hatch Sales Timothy Heiland Hennepin cty Fair Hennepin cty Treasurer Hennepin cty Treasurer League of MN cities Metro Waste Control (CONTINUED NEXT PAGE) Feb health insurance Feb health insurance Feb health insurance Feb dental insurance Feb disability insurance Feb life insurance 1992 membership dues utilities Recycling award Liquor purchases Mise and supplies purch. Mise purchases Beer/mise purchases Liquor/wine purchases Balance on liq liability Liquor/wine purchases Beer/mise purchases Mise/supplies purchases Liquor/wine purchases Liquor/wine purchases Beer/mise purchases utilities Office supplies Mileage Mileage/city hall renov. supp. Reissue of ck 8286-lost in mail Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Beeper services Planning supplies Laundry services Council meeting taping Demurrage charge Gasoline purchases Public works supplies Parks mileage 1992 contribution Homestead supplies S/A service charge 1992 membership dues Jan SAC charges -1- 909.50 4,231.80 1,070.28 422.01 85.50 51.33 125.00 294.18 50.00 3,701.14 2,536.41 366.30 8,122.80 3,093.03 1,238.00 1,997.04 5,107.99 89.90 360.76 1,415.75 10,482.05 15.00 84.65 81.76. 121. 55 903.83 6,052.04 944.14 1,882.32 616.28 95.00 126.70 89.10 110.59 9.58 75.86 389.05 85.00 30.00 414.77 138.80 14.28 50.00 759.34 67.25 2,142.00 2,772.00 CK NO TO WHOM ISSUED CHECK APPROVAL LIST FOR FEBRUARY 24, 1992 COUNCIL MEETING PURPOSE AMOUNT CHECKS ISSUED SINCE FEBRUARY 7, 1992 8559 (G) 8560 (G) 8561 (G) 8562 (G) 8563 (G) 8564 (G) 8565 (G) 8566 (G) 8567 (G) 8568 (G) 8569 (G) 8570 (G) 8571 (L) 8572 (L) 8573 (L) 8574 (L) 8575 (L) 8576 (L) City of Minnetonka Wm Mueller and Sons National Camera Exchg Navarre True Value Bradley Nielsen Northern States Power PERA Registrar-Govt Trng Sunwood Inn/Conv Ctr SuperAmerica Tonka AutO/Body Supply Twin City Water Testing Day Distributing Johnson Brothers Liquor Pepsi-Cola Company Ed Phillips and Sons Pogreba Distributing Quality Wine/Spirits Fourth quarter water Sand for ice control Bulb for overhd projector Public works supplies Section 125 reimbursement utilities Payroll deductions Conference registration-Latter Conf lOdging-Latter Gasoline purchases Vehicle maint supplies Jan water testing Beer/mise purchases Liquor/wine purchases Mise purchases Liquor/wine purchases Beer/mise purchases Liquor/wine purchases 727.59 845.22 26.79 192.44 140.00 764.53 80.00 110.00 173.94 629.13 21. 75 20.00 6,542.5. 1,813.1 322.92 1,547.78 3,204.35 1.292.95 TOTAL GENERAL 29,026.88 TOTAL LIQUOR 53.249.90 TOTAL CHECKS ISSUED 82.276.7. -2- CK NO AMOUNT CHECKS FOR COUNCIL APPROVAL TO WHOM ISSUED CHECK APPROVAL LIST FOR FEBRUARY 24, 1992 COUNCIL MEETING 8577 8578 8579 8580 8581 8582 8583 8584 8585 8586 8587 8588 8589 .90 91 8592 8593 8594 8595 8596 8597 8598 8599 8600 8601 8602 8603 . Void American Bank Earl F. Andersen/Assoc. Artworks C & K Seed Inc. Commers Condit. Water Crosstown OCS Rolf E.A. Erickson Ingman Laboratories KAR Products Knutson Services He Mayer and Sons Midwest Business Prod. MN Suburban Publications City of Mtka Beach Munitech, Inc. Personnel Decisions Katie Snyder So Lk Mtka Pub Safety Sterling Codifiers Technical Reproductions Toll Company City of Tonka Bay Van Doren Hazard StIngs Vessco, Inc. Waldor Pump Ziegler, Inc. PURPOSE 9/1/1980 bond interest Street signs Planning supplies Grass seed-parks Water cooler rental Coffee and paper products March assessing fee Testing supplies/services Shop supplies Recycling services-Jan Vehicle maint supplies Office supplies Publishing Recycling bags March contract payment Comp worth services Council/planning corom minutes March contract payment Code book codifications Map reductions Welding supplies Water usage Park planning services PW maint supplies Lift station repair Vehicle repair supplies TOTAL CHECKS FOR APPROVAL TOTAL CHECK APPROVAL LIST -3- 2,750.00 383.20 19.95 2,340.00 22.50 126.50 2,950.00 147.00 224.89 4,167.10 200.20 179.65 435.77 47.96 6,200.00 220:00 200.00 31,398.82 428.23 72.24 9.14 30.60 680.63 90.58 1,232.44 21. 56 54,578.96 136,855.74 MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: Mayor and city council ~ FROM: James C. Hurm, City Administrator DATE: February 20, 1992 RE: Council Work Session - Monday, February 24, 1992 ee enclosed memorandum entitled city council Work Calendar (Attachment A) describes the three phases in the annual City council work schedule. They are Phase 1 - Planning and Evaluation - from December thru March; Phase 2 - Programming, which includes Capital Improvement Programming, - from April thru July; Phase 3 - Budgeting from August thru November. This work session is intended to accomplish much of the Phase 1 work which is identifying and prioritizing issues to be addressed in the coming year. A second memorandum entitled Setting an Annual Work Agenda (Attachment B) lists four items which should be accomplished during this Phase 1. We should review accomplishments, Council Procedures, and Statement of Purpose and Values. Ensuing years following the update of the comprehensive plan we would also need to review the comprehensive plan executive summary to keep current as to what it says to identify potential amendments and to refocus a vision for the city. The fourth item describes a procedure to identify and ~ioritize issues for the coming year. ~closed please find a partial list of City accomplishments for the year 1991 (Attachment C). Please add to this list and bring it along to the work session. Also enclosed please find copies of the Statement of Pur~ose and Proposed Values (Attachment D). Each member of the city council is asked to bring along their copy of the 1992 Board Member Manual supplied in December of 1991. The Mayor intends to ask each member of the council to review the manual and come up with one or two ideas which may be worth implementing in Shorewood. The Comprehensive Plan Executive Summary will be reviewed every year hereafter. Please find enclosed two pages of the staff consensus on issues facing the City in 1992. You are asked to add to that list on the blank sheet attached and brinq your list alonq to the work session (Attachment E). JCH.al (priority) A Residential Community on Lake Minnetonka's South Shore PHASE 1. Planning CITY COUNCIL WORK CALENDAR December, January, February, March . Evaluations . Review Work Agenda of Previous Year. . Review the Comprehensive Plan Executive Summary; Refocusing a Vision for the City. ... . . Review Council Procedures, City Statement of Purpose and Values. . Identify and Prioritize Issues for the Next 12 to 24 Months. PHASE 2. Programming April, May, June, July . Five Year Capital Improvement Program (CIP) Review Based on Phase 1 Priorities. . Changes to Comprehensive Plan Based on Phase 1 Review. . PHASE 3. Budgeting August, September, October, November . Operating Budget - Based on Phase 1 and 2 Decisions. . Capital Improvement Budget - Based on CIP. JCH.al 2/20/92 (packet) ATTACHMENT A . ITEMS TO BE DISCUSSED AT THE FEBRUARY 24, 1992 WORK SESSION SETTING AN ANNUAL WORK AGENDA 1. List of accomplishments in 1991. 2. Review City Council Procedures; City statement of Purpose and Values. . City Council rates identified issues on a scale of 1 to 5 - from 1 (not urgent/not important) to 5 (urgent/important), on an individual basis...then come to a Council concensus. . Review and adjust, keeping in mind time constraints. JCH.al 2/20/92 (packet) ATTACHMENT B FEBRUARY 24, 1992 COUNCIL WORK SESSION PARTIAL LIST OF CITY OF SHOREWOOD'S ACCOMPLISHMENTS IN THE YEAR 1991 . Addressed the issue of private sprinkler in City right of way. . Initiated the building of the Salt/Storage facility. . Initiated the design on the new Public Works facility. . Completed a five year CIP process. . Met Administratively with Tonka Bay and Excelsior to initiate discussions on additional ways of working together. . Initiated monthly breakfast meetings with Lake Minnetonka Area Managers and Administrators. ~. Improved Council meeting efficiency by expanding consent calendar. . Reorganized and cleaned up the office filing system. . Implemented an efficient project 'file system. . Information flow to and from the Park Commission has improved. . Completed a consulting engineer selection process. . Completed a City attorney selection process. . Completed office reorganization. . Completed AFSCME contract negotiations. ~ . Hired a new joint prosecuting attorney. . Installed gutters and built a retaining wall to the rear of City Hall. . Successfully completed a pay equity plan. . Installed Agenda/Notice Board -Entry. . Senior Center volunteers have begun labeling newsletters-saving staff time~ . Building on going network of City Clerks. . Repaired Badger Park warming house. . Completed two sewer lift stations. . Initiated annual water meter reading system. . Fully computerized financial functions of City. ATTACHMENT C Page Two - List of Accomplishments - 1991 Established a municipal fee ordinance. e. e. . . Implemented a study of the City water system. . Completed a study of senior housing needs. . Constructed S.E. area water treatment plant. Approved plans for Hwy 7 intersection at Christmas Lake Road. Initiated construction of intersection at Hwy 7 and Old Market Road. . . . Adopted a street light policy Adopted a mailbox replacement policy. Initiated Shady Hills drainage project. . . Completed pine Bend watermain extension. . Initiated Church Road Improvement project. . Transplanted trees to City Hall property. . Completed Park master plans. . Initiated citywide trail plan. Established Park User Fees. . . Initiated Snow Patrol. Completed conversion of BMX track to little league field by Tonka Mens Club. . . . . . . . ATTACHMENT C SHOREWOOD CITY VALUES January, 1992 The Shorewood city Council, in its governing roll, is responsible for setting policies for the City, which are implemented by the Administrator and City employees. Furthermore,the Administrator, employees, and city commissions propose overall goals, specific objectives, service levels, and action plans for Council consideration and direction. This "team" makes decisions and acts based on a strong set of values~ The team values are: . A strong sense of commitment to the city and its statement of Purpose. . . Open, democratic government, enhanced by an informed populace. . Responsiveness to the needs and desires of the ci tizens; public service. . Fair and equal interpretation and enforcement of city Codes. . A reputation for dependability and integrity. . Teamwork and action oriented problem solving (acting rather than reacting). . Striving for improved productivity and efficiency through new technology and innovation. . . Employee selection by merit. . Professional development. . Respect for city employees who, with fair treatment, proper training, and a willingness to let them excel, will take pride in association with the City and serve the people well. . The provision of accurate, timely information to the City council, thru proper channels, so the best possible decisions can be made. . Adherence to professional, ethical standards of conduct. JCH.al ATTACHMENT D CITY OF SHOREWOOD This statement is a point of reference for all decisions and actions of Shorewood City Officials and Employees. Our PurDose: to provide a value in municipal services, to assure compliance with community laws and standards, and to keep citizens informed of those services, laws and standards. . Our Goal: to serve our purpose in such an efficient, friendly manner that residents feel good about being citizens of the Shorewood community. Our Exoectations: to accomplish our goal we must serve in an impartial fashion; be open, accurate, patient and courteous; and take pride in the job we do. Let us know when we don't meet our expectations! . 10/21/91 JCH.al ATTACHMENT D 1. 2. 3 . 4. 5. .. 7. 8. 9. 10. 11. 12. 13. .4. 15. 16. 17. 18. 19. 20. 21. 22. STAFF CON CENSUS ISSUES FACING THE CITY IN 1992 Prepare for Park Referendum Prepare a Park Plan - C (begin implementation) Park Land Inventory Update Job Descriptions Establish an Evaluation/Bonus Pay System Fill Public Works Foreman position Update Pay Equity Job Profiles Update Comprehensive Plan Review and Update CIP -MSA designations and designs -Surface Water Management Program - establish drainage districts and utility -Special Assessment Policy for Street Improvements -Complete Public Works Facility -Final Plans for City Hall Parking Area -Water Review Alternatives and Establish Focused Policies Establish city Policy Manual and Procedures Improve Disaster Prepare~ness Loss of Recycling Markets/City Drop-Off Center Consider Municipal Contracting for Garbage Service Develop an Orientation Program for New council and Commission Members Pursue Joint Efforts with Neighboring Municipa- lities Rental Housing Code ATTACHMENT E Issues Facing the City in 1992 Page Two. 23. 24. 25. 26. .7. 28. 29. 30. 31. 32. 33. 34. .5. 36. 37. 38. 39. 40. 41. Metro Concern for Residential Zoning/Fiscal Disparities Review Hennepin County Paramedic Responses within Shorewood Safety Plan - Parade of Homes Computerize: Property Records, Building Permit/Tracking and Clerks Index Sewer Equalization Charge Ordinance - Update SLMPSD Contract ends December 31, 1992 Request Hennepin County Study for County Road 19 and Country Club Road Intersection Update Flood Plain Regulations Update Shore land Management Regulations Review Access Restrictions - Christmas Lake Elderly Housing Challenge MWCC Regarding Sewer Charges Finalize Church Road Project/Condemnation Review Code Book - Repeal/Replace Outdated Ordinances Review Effectiveness of Utility Maintenance Practices Consider a Snow Emergency Parking Ban Ordinance RFP - Banks Change in Budget Format to Tie Expenditures to Council policies and Goals Compliance with Americans with Disabilities Act ATTACHMENT E Page Three - Issues 1992 ISSUES 42. 43. 44. 45. 46. .7. 48. 49. 50. 51. 52. 53. 54. 55. .6. 57. 58. 59. 60. 61. 62. 63. 64. 65. ATTACHMENT E CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, FEBRUARY 11, 1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. . M I NUT E S CALL TO ORDER Chairman Andrus called the meeting to order at 7:00 p.m. ROLL CALL Present: Chairman Andrus, Commissioners Lindstrom, Vogel, Christensen, Dzurak, and Wilson; Park Secretary Niccum; Council Liaison Lewis and Administrator Hurm Absent: Commissioner Laberee APPROVAL OF MINUTES Christensen moved, Wilson seconded, to approve the minutes of Tuesday, January 28, 1992, as corrected. . Changed date in APPROVAL OF MINUTES from August 13, 1991 to January 28, 1992. Motion carried - 6/0. REVIEW OF REFERENDUM QUESTIONNAIRE RESULTS Administrator Hurm reviewed the questionnaire with the Park Commission. He said the questionnaire results were just returned and there were some corrections to be made, on question #8 three answers were to have been tabulated and only two were done; questions #9 and #10 were omitted. He went over the results with the Commission. Questions #1, #3 and #5 were cross checked with question #7 in the survey results. Hurm asked if the Commission would like any additional information. The Commission requested that questions #6, #9 and #10 also be cross checked with question #7. They would like to know how much the people that voted for the referendum would be willing to pay. Andrus said he thought the Commission should zero in on setting a referendum date. Lindstrom said he would like to hear the philosophy of the individual Councilmembers, their personal feelings, because enthusiasm would be needed from all people involved. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, FEBRUARY 11, 1992 - Page two REVIEW OF QUESTIONNAIRE RESULTS - continued Lewis and Hurm both said they didn't get the impression that any of the Councilmembers were against the referendum. Lewis said it is a community improvement, and he didn't think the Council would vote against it if it's what the people want. He also said that educating people about the parks is important. Hurm said a referendum gives the residents the opportunity to make the choice on additional taxes for parks instead of it being a Council decision. DISCUSSION OF FIRST DRAFT OF PARK CAPITAL IMPROVEMENT PLAN C Hurm went through Park Capital Improvement Plan C with the Commission. He pofnted out that grading and pond excavation was planned for one year for Silverwood Park so that the ground would have time to settle before additional work was done. He explained that the entrance work on Freeman Park was scheduled for 1996 because MnDOT plans on working on Highway 7 in 1995-96 and this will work in with the entrance. He said it is important to continue to gather public imput on how people feel about the referendum. It is important to get people to participate. Hethen asked the Commission for their comments. Christensen questioned the $25,000 figure for. the Manor Park warming house. Hurm said the figure came from Planner Nielsen. Christensen said $25,000 was not enough because of all the items the Commission had been told the City required, such as handicap facilities, water, sewer, and bathrooms. Lindstrom said he considers the Manor Park warming house a low priority item, that there are so many more important things to be done. Most of the Commission agreed with him. Hurm said he will meet with Nielsen later to go over the cost factor of the warming house. Hurm reminded the Commission that the plan can be reviewed each year, and changes made. Lewis said the plan calls for twice as much General Fund money as was originally requested. He said it would be up to the Commission to talk to the Council and convince them that this is feasible. Hurm said that the items that are scheduled for 1992 and 1993 were the same in both Plan B and Plan C. The Commission asked Hurm what they should do if they want to get started with 1992 plans. He said they would have to request the Park Planner to submit a proposal for the plans and specs to grade and do the pond excavation at Silverwood Park. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, FEBRUARY 11, 1992 - paqe three DISCUSSION - PARK CAPITAL IMPROVEMENT PLAN C - continued Christensen suggested doing the relocation of Cathcart Park ballfield ($36,000) and parking lot ($12,000) instead. Hurm will talk to the Minnewashta Church informally to see what plans they have, and how it will affect the park. The Commission discussed the letter received from the S.E. area neighbors when the original Silverwood park plans were revealed, indicating they wanted the park all done at one time. Hurm said they could "not do anything" this year, leave the money where it is, and do it all next year if they so desired. Andrus wondered if it would be feasible to do all of Silverwood Park in one year. Dzurak said at the time the letter was written people thought the pond was going to be filled in...one truckload at a time...over a period of years. He said he didn't think it would be unreasonable to use a two year time period. Andrus said playground equipment for that area has been mentioned several times. Lindstrom said maybe Plan C should be moved around so that everything could be done in Silverwood. Wilson said the City would have to start moving right now if they want to accomplish whats. planned for Silverwood in 1992, it could be graded, then seeded in August. A Commissioner asked if the Army Corps of Engineers would require a public hearing regarding the fill in a wetland area. The Park Planner will discuss this later. CONSIDERATION OF PARK PLANNER The Commissioners individually expressed their opinions as to who they preferred, and why. Several said it was a difficult decision to make. They mentioned engineering services, referendum expertise, and presentation. Wilson moved, Dzurak seconded, that the city maintain it's contract wi th Van Doren Hazard Stallings. After discussing the issue further, the Commission made the decision to table the matter until all 7 Commissioners are present. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, FEBRUARY 11, 1992 - Page four COMPREHENSIVE PLAN UPDATE - PARK AND OPEN SPACE PROCESS Hurm said Planner Nielsen will be coming to the first Park Commission meeting in March. At that time the Commission will be presented with notebooks containing parts of the Comprehensive Plan relative to Parks. The Commission can then add relevant material to their notebooks as they receive it. PRELIMINARY 1991 YEAR END PARK DEPARTMENT BUDGET REPORT Hurm said the 1991 Park Budget looks fine for 1991. The auditor will go over it in a month or two. The Park Commission will then be able to review 1991 and 1992 budgets. MATTERS FROM THE FLOOR Freeman Park - Tonka Menls Club Field #3 - Outlet request Hurm reported that Gary Dressel of Tonka Little League, wishes to put an outlet adjacent to the ballfield so they can use a pitching machine, starting in April. Dressel presented Hurm with an estimate from an electrician, who also included an estimate for running electricity to the large steel box because no electical was connected to it. Niccum said she talked to Latterner last week and he plans to do the work as soon as weather permits it. picnic Tables Niccum reported that Public Works Director Zdrazil said 5 new picnic tables are ready and will be placed in the parks in the Spring. Chanhassen Trail Link Niccum reported that she had been contacted by Todd Hoffman of the Chanhassen Parks and Rec Department. He wanted to know if the City of Shorewood would be interested in expanding their trail system to meet with Chanhassen's trail system in the S. E. corner of Shorewood. The Lundgren development that continues south at the end of Sweetwater Curve will have a park in it, and they would extend a trail to our border. Niccum talked to Planner Nielsen, who said the area is wetland with an easement. The part where the trail would go is where the water drains out of a large outlot (Outlot A) into Silver Lake. Nielsen contacted Sellergren, our City Attorney, who said the development agreement did not prevent a trail in this area. Park Planner Chamberlain went to the site and looked the si tuation over. He then sent a memo (see attached) . SHOREWOOD PARK COMMISSION MINUTES TUESDAY, FEBRUARY 11, 1992 - Page five Lindstrom added some history, saying that in 1978-79 the Park Commission recommended a trail along silver Lake. The Shorewood Council voted it down 4-1. Chanhassen went ahead with the improvements they wanted, as a result they received a lot more from Lundgren than Shorewood did. Extension of "Hiking and Biking Trail" Dzurak told the Commission that he had been informed that the City of Greenwood is going to finish part of their trail, and Excelsior is planning to finish part of theirs. He said the main problem appears to be the Greenwood bridge. Referendum Action Plan Dzurak informed the Commission that he will be working on a detailed action plan for the referendum. ADJOURNHENT Lindstrom 10:08PM. moved, Wilson seconded, to Motion carried - unanimous. adjourn the meeting at RESPECTFULLY SUBMITTED Susan A. Niccum Park Secretary (/0<< 4 L \) lq Ll"l, 1t~JVl/c,.{I to-, I I ,1 / ITEMS TO BE DISCUSSED AT THE Ji'EBRtmRY 24, l.!nZ WORK SESSION SETTING AN ANNUAL WORK AGENDA 1. List of accomplishments in 1991. 2. Review city council Procedures; city statement of Purpose and Values. 3. Review Comprehensive Plan Executive Summary to: keep current, identify potential amendments, refocus a vision for the city. 4. Identify and prioritize issues to be addressed over a twelve to twenty-four month period. . City council expand on the list of issues compiled by staff p,nd Ll.l.8 eammisEligno aHa pre3Cl'lt:oci-ey the--s't:aU. . Staff input on issues added by the City council (staff time involvement) . . City council rates identified issues on a scale of 1 to 5 - from 1 (not urgent/not important) to 5 (urgent/important), on an individual basis...then come to a Council concensus. . Review and adjust, keeping in mind time constraints. JCH.al 2/20/92 (packet) ATTACHMENT B January, 1992 SHOREWOOD CITY VALUES The Shorewood City Council, in its governing roll, is responsible for setting policies for the City, which are implemented by the Administrator and city employees. Furthermore, the Administrator, employees, and City Commissions propose overall goals, specific objectives, service ievels, and action plans for Council consideration and direction. This "team" makes decisions and acts based on a strong set of values~ The team values are: . A strong sense of commitment to the City and its statement of Purpose. . Open, democratic government, enhanced by an informed populace. . Responsiveness to the needs and desires of the citizens; public service. . Fair and equal interpretation and enforcement of City Codes. . A reputation for dependability and integrity. . Teamwork and action oriented problem solving (acting rather than reacting). . Striving for improved productivity and efficiency through new technology and innovation. . Employee selection by merit. . Professional development. . Respect for City employees who, with fair treatment, proper training, and a willingness to let them excel, will take pride in association with the City and serve the people well. . The provision of accurate, timely information to the city council, thru proper channels, so the best possible decisions . can be made. . Adherence to professional, ethical standards of conduct. JCH.al ATTACHMENT D CITY OF SHOREWOOD This statement is a point of reference for all decisions and actions of Shorewood City Officials and Employees. Our purnose: to provide a value in municipal services, to assure compliance with community laws and standards, and to keep citizens informed of those services, laws and standards. Our Goal: to serve our purpose in such an efficient, friendly manner that residents feel good about being citizens of the Shorewood community. Our EXlJectations: to accomplish our goal we must serve in an impartial fashion; be open, accurate, patient and courteous; and take pride in the job we do. Let us know when we don't meet our expectations! 10/21/91 JCH.al ATTACHMENT D FEBRUARY 24, 1992 COUNCIL WORK SESSION PARTIAL LIST OF CITY OF SHOREWOOD'S ACCOMPLISHMENTS IN THE YEAR 1991 . Addressed the issue of private sprinkler in city right of way. . Initiated the building of the Salt/Storage facility. . Initiated the design on the new Public Works facility. . Completed a five year CIP process. . Met Administratively with Tonka Bay and Excelsior to initiate discussions on additional ways of working together. . Initiated monthly breakfast meetings with Lake Minnetonka Area Managers and Administrators. . Improved Council meeting efficiency by expanding consent calendar. . Reorganized and cleaned up the office filing system. . Implemented an efficient project file system. . Information flow to and from the Park Commission has improved. . Completed a consulting engineer selection process. . Completed a City attorney selection process. . Completed office reorganization. . Completed AFSCME contract negotiations. . Hired a new joint prosecuting attorney. . Installed gutters and built a retaining wall to the rear of City Hall. . successfully completed a pay equity plan. . Installed Agenda/Notice Board - Entry. . Senior Center volunteers have begun labeling newsletters-saving staff time~ . Building on going network of City Clerks. . Repaired Badger Park warming house. . Completed two sewer lift stations. . Initiated annual water meter reading system. . Fully computerized financial functions of City. ATTACHMENT C Page Two - List of Accomplishments - 1991 . Established a municipal fee ordinance. . Implemented a study of the City water system. . Completed a study of senior housing needs. . Constructed S.E. area water treatment plant. . Approved plans for Hwy 7 intersection at Christmas Lake Road. . Initiated construction of intersection at Hwy 7 and Old Market Road. . Adopted a street light policy . Adopted a mailbox replacement policy. . Initiated Shady Hills drainage project. . Completed pine Bend watermain extension. . Initiated Church Road Improvement project. . Transplanted trees to city Hall property. . Completed Park master plans. . Initiated citywide trail plan. . Established Park User Fees. . Initiated Snow Patrol. . Completed conversion of BMX track to little league field by Tonka Mens Club. . . . . . . . ATTACHMENT C ITEMS TO BE. DISCUSSED AT THE FEBRUARY 24, 1992 WORK SESSION SETTING AN ANNUAL WORK AGENDA 1. List of accomplishments in 1991. 2. Review city council Procedures; city statement of Purpose and Values. 3. Review Comprehensive Plan Executive Summary to: keep current, identify potential amendments, refocus a vision for the city. 4. Identify and prioritize issues to be addressed over a twelve to twenty-four month period. . city council expand on the list of issues compiled by staff and the Commissions and presented by the staff. . Staff input on issues added by the city council (staff time involvement). . city council rates identified issues on a scale of 1 to 5 - from 1 (not urgent/not important) to 5 (urgent/important), on an individual basis...then come to a council concensus. . Review and adjust, keeping in mind time constraints. JCH.al 2/20/92 (packet) ATTACHMENT B PARTIAL LIST OF CITY OF SHOREWOOD'S ACCOMPLISHMENTS IN THE YEAR 1992 . Completed Public Works facility . Completed salt/sand storage building . Sold and began removal old Public Works building . Revised and improved CIP process . Initiated a new operating budget format based on objectives and information . Updated job descriptions . Filled foreman position (grievance continues) . Initiated Comprehensive Plan review . Initiated commission openings being advertised with interviews held . Established storm drainage utility . Special task force reported on street reconstruction financing . Closed recycling drop off center . Began challenges of MWCC charges . Entered into a five year Police Agreement . Senior Housing Task Force initiated inquiries to developers . Received proposals for banking services . Improved newsletter format . Creation of a task force to recommend location of a senior center . Improvements to city Hall offices, kitchen and coat closet . Submitted Comparable Worth plan (which has since been accepted) . Initial phase of Silverwood Park . . . . . . . . (file:a:prioritz.93) Page Three - Issues 1992 ISSUES 42. 43. 44. 45. 46. 17. 48. 49. 50. 51- 52. 53. 54. 55. ;.>6. 57. 58. 59. 60. 61- 62. 63. 64. 65. ATTACHMENT E MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 DATE: February 20, 1992 J MEMO TO: Mayor and City Council FROM: James C. Hurm, City Administrator RE: Council Work Session - Monday, February 24, 1992 .e enclosed memorandum entitled City council Work Calendar (Attachment A) describes the three phases in the annual city council work schedule. They are Phase 1 - Planning and Evaluation - from December thru March; Phase 2 - Programming, which includes Capital Improvement programming, - from April thru July; Phase 3 - Budgeting from August thru November. This work session is intended to accomplish much of the Phase 1 work which is identifying and prioritizing issues to be addressed in the coming year. A second memorandum entitled setting an Annual Work Agenda (Attachment B) lists four items which should be accomplished during this Phase 1. We should review accomplishments, Council Procedures, and Statement of Purpose and Values. Ensuing years following the update of the comprehensive plan we would also need to review the comprehensive plan executive summary to keep current as to what it says to identify potential amendments and to refocus a vision for the City. The fourth item describes a procedure to identify and .prioritize issues for the coming year. . ~nclosed please find a partial list of city accomplishments for the year 1991 (Attachment C). Please add to this list and bring it along to the work session. Also enclosed please find copies of the Statement of Purpose and Proposed Values (Attachment D). Each member of the city Council is asked to bring along their copy of the 1992 Board Member Manual supplied in December of 1991. The Mayor intends to ask each member of the council to review the manual and come up with one or two ideas which may be worth implementing in Shorewood. The Comprehensive Plan Executive summary will be reviewed every year hereafter. Please find enclosed two pages of the staff consensus on issues facing the City in 1992. You are asked to add to that list on the blank sheet attached and brinq your list alonq to the work session (Attachment E). JCH.al (priority) A Residential Community on Lake Minnetonka's South Shore STAFF CONCENSUS ISSUES FACING THE CITY IN 1992 1. Prepare for Park Referendum 2. Prepare a Park Plan - C (begin implementation) 3. Park Land Inventory 4. Update Job Descriptions 5. Establish an Evaluation/Bonus Pay System ~. Fill Public Works Foreman position 7. Update Pay Equity Job Profiles 8. Update Comprehensive Plan 9. Review and Update CIP 10. -MSA designations and designs 11. -Surface Water Management Program - establish drainage districts and utility 12. -Special Assessment Policy for Street Improvements 13. -Complete Public Works Facility ~4. -Final Plans for city Hall Parking Area 15. -Water Review Alternatives and Establish Focused policies 16. Establish City Policy Manual and Procedures 17. Improve Disaster Prepare~ness 18. Loss of Recycling Markets/City Drop-Off Center 19. Consider Municipal Contracting for Garbage Service 20. Develop an Orientation Program for New council and Commission Members 21. Pursue Joint Efforts with Neighboring Municipa- lities 22. Rental Housing Code ATTACHMENT E Issues Facing the city in 1992 Page Two 23. Metro Concern for Residential Zoning/Fiscal Disparities 24. Review Hennepin County Paramedic Responses within Shorewood 25. Safety Plan- Parade of Homes 26. Computerize: Property Records, Building Permit/Tracking and Clerks Index ~7. Sewer Equalization Charge Ordinance - Update 28. SLMPSD Contract ends December 31, 1992 29. Request Hennepin County Study for County Road 19 and country Club Road Intersection 30. Update Flood Plain Regulations 31. Update Shore land Management Regulations 32. Review Access Restrictions - Christmas Lake 33. Elderly Housing 34. Challenge MWCC Regarding Sewer Charges 35. Finalize Church Road project/condemnation 36. Review Code Book - Repeal/Replace Outdated Ordinances 37. Review Effectiveness of Utility Maintenance Practices 38. Consider a Snow Emergency Parking Ban Ordinance 39. RFP - Banks 40. Change in Budget Format to Tie Expenditures to Council Policies and Goals 41. Compliance with Americans with Disabilities Act ATTACHMENT E FEBRUARY 24, 1992 COUNCIL WORK SESSION PARTIAL LIST OF CITY OF SHOREWOOD'S ACCOMPLISHMENTS IN THE YEAR 1991 . Addressed the issue of private sprinkler in. city right of way. . Initiated the building of the salt/storage facility. . Initiated the design on the new Public Works facility. . Completed a five year CIP process. . Met Administratively with Tonka Bay and Excelsior to initiate discussions on additional ways of working together. . Initiated monthly breakfast meetings with Lake Minnetonka Area Managers and Administrators. . Improved Council meeting efficiency by expanding consent calendar. . Reorganized and cleaned up the office filing system. . Implemented an efficient project 'file system. . Information flow to and from the Park commission has improved. . Completed a consulting engineer selection process. . Completed a city attorney selection process. . Completed office reorganization. . Completed AFSCME contract negotiations. . Hired a new joint prosecuting attorney. . Installed gutters and built a retaining wall to ~e rear of City Hall. . Successfully completed a pay equity plan. . Installed Agenda/Notice Board - Entry. . Senior Center volunteers have begun labeling newsletters-saving staff time~ . Building on going network of city Clerks. . Repaired Badger Park warming house. . Completed two sewer lift stations. . Initiated annual water meter reading system. . Fully computerized financial functions qt city. ATTAcmmNT C MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne' Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMO TO: Brad Nielsen, Al Rolek, Joel Dresel, Don Zdrazil and Anne Latter DATE: February 5, 1992 ..~ FROM: ~Ja1l\~:", C.,;.~~.~". C,.t>y Admininratq:- RE: Project Prioritization Attached is a list of issues and problems we have identified as staff. On that list, in the first column catagorize each as follows: High Impact Low Impact High Council Control 1 A 1 B Low Council Control 2 A 2 B Use an (*) to identify mandated items. Then, in the second column, estimate staff time in a scale of 1 to 10 as follows: 1 - almost no staff effort 10 - major~ndertaking - all but fulL,time staff effort Please fill out the form and bring it to the February 10th Staff meeting. We will come to a concansus at that meeting. JCH.al Attachment A Residential Community on Lake Minnetonka's South Shore "~C? CIlY OF SHOREWOOD CITY COUNCIL ISSUE PRIORITY RATING February 24, 1992 Hiqhest Priority Groupinqs Priority Ratinq 5 and 4+ Time Involvement (1) Ratinq Newsletter format update........................................ 2 complete Public Works facility.................................. 3 RFP- Banks...................................................... 3 special Assessment Policy for street improvements............... 5 )ater-review alternatives and establish focused policies........ L 20 Priority Ratinq 4 SLMPSD contract ends December 31, 1992.......................... 1 Pursue joint efforts with neighboring municipalities............ 2 Finalize Church Road project................................. . . . 2 Challenge MWCC regarding sewer charges.......................... 2 Cons ider investment manager..................................... 3 Elder I y Hous ing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Change in budget format to tie expenditures to council policies and goals............................................ 4 Review and update CIP........................................... 5 MSA designations and designs.................................... 5 ,,~Computerize: Property Records, Building Permit/Tracking and Clerks Index........................ eo. . . . . . . . . . . . . . . . . . . . . . . . . . 7 , - Upda te Comprehens i ve Plan....................................... 10 45 Mid Ranqe Priority Grouoinqs Priority Ratinq 4- and 3+ Review Hennepin County Paramedic responses within Shorewood..... 1 Review access restrictions-Christmas Lake....................... 1 Loss of recycling markets/city drop-off center.................. 2 Rental hous ing code............................................. 2 Establish an evaluation/bonus pay system........................ i- 10 (1) Range 1 = least time involvement to 10 = most time involvement ( * ) Mandated Page 1 of 2 Page Two - List of Accomplishments - 1991 . Established a municipal fee ordinance. . Implemented a study of the City water system. . Completed a study of senior housing needs. . Constructed S.E. area water treatment plant. . Approved plans for Hwy 7 intersection at Christmas Lake Road. . Initiated construction of intersection at Hwy 7 and Old Market Road. . Adopted a street light policy . Adopted a mailbox replacement policy. . Initiated Shady Hills drainage project. . Completed pine Bend watermain extension. . Initiated Church Road Improvement project. . Transplanted trees. to City Hall property. . Completed Park master plans. . Initiated Citywide trail p~an. . Established Park User Fees. . Initiated Snow Patrol. . Completed conversion of BMX track to little league field by Tonka Mens Club. . . . . . . . ATTACHMENT C CIlY OF SHOREWOOD CITY COUNCIL ISSUE PRIORIlY RATING February 24, 1992 Hiqhest priority Groucinqs Priority Ratinq 5 and 4+ Time Involvement (1) Ratinq Newsletter format update........................................ 2 Complete Public Works facility.................................. 3 RFP- Banks...................................................... 3 special Assessment Policy for street improvements............... 5 .later-review alternatives and establish focused policies........ L 20 Priority Rating 4 SLMPSD contract ends December 31, 1992.......................... 1 Pursue joint efforts with neighboring municipalities............ 2 F ina 1 i z e Church Road pro j ect. . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . 2 Challenge MWCC regarding sewer charges.......................... 2 Consider investment manager..................................... 3 Elderly Housing................................................. 4 Change in budget format to tie expenditures to council policies and goals......................................... . . . 4 ~~,,:LeYi ClIlCl tl~dClte <:][]?.......................................... 5 MSA designations and designs.................................... 5 ,~Computerize: Property Records, Building Permit/Tracking and Clerks Index........................ _,. . . . . . . . . . . . . . . . . . . . . . . . . . 7 Update Comprehensive Plan....................................... 10 45 Mid Ranqe Priority Groucinqs Priority Ratinq 4- and 3+ Review Hennepin County Paramedic responses within Shorewood..... 1 Review access restrictions-Christmas Lake....................... 1 Loss of recycling markets/city drop-off center.................. 2 Ren ta 1 hous ing code............................................. 2 Establish an evaluation/bonus pay system........................ 1- 10 (1) Ranqe 1 = least time involvement to 10 = most time involvement (*) Mandated Page 1 of 2 ... Mid Ranqe Priority GrouDinqs Priority Ratina 3 Time Invol vernent ( 1 ) Ratinq Final plans for city Hall parking area................ '. . . . . . .. . . 2 Prepare a Park Plan C (begin implementation).................... 3 Consider municipal contracting for garbage service.............. 3 Prepare for Park referendum.......................~.....:....... 6 Surface Water Management Program - establish drainage districts and stormwater utility......".................................. L 21 Third Ranqe Priority GrouDinqs Priority Ratinq 3- *Fill Public Works Foreman position............................. 2 Establish City Policy Manual and Procedures..................... 3 Review Code Book-Repeal/Replace Outdated Ordinances............. 3 *Update Shore land Management Regulations........................ 4 Jpdate Pay Equity Job Profiles................... ~.............. .2.- 17 Priority Ratinq 2+ Safety Plan - Parade of Homes................................... 1 Review Hennepin County Paramedic responses within Shorewood..... 1 Consider a snow emergency parking ban ordinance................. 1 *Compliance with Americans with Disabilities Act................ 2 Review effectieness of utility maintenance practices............ 2 Sewer equalization charge ordinance - update.................... 1- 10 Priority Ratina 2 and 1+ Park land inventory........................'..................... 1 ,-;:'-~etro concern for residential zoning/fiscal disparities.......... 1 <.Jevelc;>p ~n orientation program for new council and Com.m~ss~on members...................................... . . . . . . . 2 Update Flood Plain Regulations........................ ... . .. . .. . 3 Update job descriptions......................................... 4 Improve disaster preparedness................................... 1- 12 TOTAL 135 (1) Ranqe 1 = least time involvement to 10 = most time involvement ( * ) Mandated Page 2 of2 JCH/al 2/28/92 (priority)