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012792 CC WS Ag P II SCA A, CITY OF SHOREWOOD COUNCIL CHAMBERS CITY COUNCIL MEETING /WORK SESSION 5755 COUNTRY CLUB ROAD MONDAY, JANUARY 27, 1992 7:00 P.M. AGENDA 1. 7:00 P.M. - CONVENE REGULAR CITY COUNCIL MEETING A. Pledge of Allegiance B. Roll Call Daugherty Lewis Mayor Brancel Gagne Stover C. Review Agenda 2. APPROVAL OF MINUTES A. City Council Executive Session - January 13, 1992 (Att.No.2A- Minutes) B. City Council Regular Meeting - January 13, 1992 (Att.No.2B- Minutes) 3. CONSENT AGENDA - Motion to Approve Consent Agenda and Adopt Resolutions Therein A. Pay Request - A & K Construction - Water Treatment Plant for Southeast Area Well #7 (Att.No. 3A - Pay Request) B. Motion to Adopt a Resolution Adopting General Records Retention Schedule (Att. No. 3B - Resolution) C. Motion to Adopt a Resolution Accepting a Variance from MnDOT on Old Market Road (Att. No. 3C - Engineer's Memo, Resolution) D. Motion to Adopt a Resolution Approving Amendments to the 1991 Budget (Att. No. 3D - Finance Director's Memo, Resolution) E. Motion to Adopt a Resolution Specifying an Old Market Road On- Street Bike Lane (Att.No.3E- Engineer's Memo, Resolution) (, EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL AGENDA HONDAY, JANUARY 27, 1992 AGENDA ITEM 3A - This is a pay request for the Water Treatment Plant totaling $7,674.31. AGENDA ITEM 3B - This resolution readopts the General Records Retention Schedule which the City had adopted in 1981. It clarifies that the City can reuse audio and video tapes after a three month period. . AGENDA ITEM 3C - This is follow up paper work to our State Aid Fund request for the Old Market Road intersection. We now have to accept the variance which we had requested and MnDOT has approved. This resolution does so. AGENDA ITEM 3D - This is a budget adjusting resolution for the year 1991. This actually makes the adjustments that had been authorized previously by the City Council during the year 1991. This actual line item transfers will be made with this resolution. .. AGENDA ITEMS 3E AND 3F - These two resolutions are necessary to make sure that all State laws and regulations are followed in designating a portion of Old Market Road as an official bike lane and designating a safe speed limit of 25 mph on a portion of Old Market Road. With the discussion held at the last Council meeting Public Works will simply continue posting Covington Road to Vine Hill Road as 25 mph as well. AGENDA ITEM 3G - This is a motion to approve a sign permit for the Hilltop Family Restaurant, 527 Water Street. The proposal is consistent with Shorewood's signage requirements and approval of the permit is recommended. AGENDA ITEM 4 - In September of 1990 the city council granted final plat approval for this 11 - lot subdivision, located on the west side of Strawberry Lane, approximatelY 400 feet south of Smithtown Road. At that time the developer was unable to provide the letter of credit for the project, and was therefore unable to record the plat with the County. After 30 days the approval expired. In November 1991 the Council reapproved a preliminary plat for the project after the developer posted a letter of credit to ensure that the project could go forward. The final plat is consistent with the preliminary plat and has not changed from the first approval. The development agreement has been updated to reflect current ownership of the property, and current park dedication and sewer equalization charges. ! " . EXECUTIVE SUMMARY - JANUARY 27, 1992 Page Two AGENDA ITEM 5 - This is a resolution amending the 1992 budget. These adjustments are required due to actions taken by the city council at its last meeting. There are however, several adjustments which would allow clerks indexing software and planning database software which had been budgeted for purchase in 1991 to be purchased in 1992. A separate memorandum explains and justifies these adjustments. AGENDA ITEM 6 - Al Rolek, Joel Dresel and myself have done additional work in analyzing consulting engineering services. The spreadsheet is enclosed in the packet. Al though I feel the proposal will significantly improve efficiency and, in fact, be cost effective (in most years), it is important to make such changes with significant City Council support. I am recommending that the proposal be set aside and reanalyzed over the next one to two years. In the meantime, I will make a major effort to reduce consulting engineering fees. Please review the related memorandum attached to the packet. AGENDA ITEM 7 - The ad in the local newspaper for commission and Task Force members makes the deacUine for application noon on Wednesday, January 29, 1992. The way the ad was printed in the paper I feel could cause some confusion. It makes it sound as though you have to be 55 years of age to apply. Of course that restriction is only for the Senior Task Force members. We have asked the paper to write a small article clarifying this point. The council should pick a date during the first week in February for interviews so that appointments can be made at the regular Council meeting on February lOth. . WORK SESSION . We have estimated that the time that the city Council will be meeting jointly with the planning Commission to be 7:30 pm. At that time we will adjourn the regular Council meeting to reconvene into work session format at tables in front of the dais. The Council will then discuss with the staff and Planning commission the proposed schedule for updating the city's Comprehensive Plan. JCH.al 1/24/92 . . CITY OF SHOREWOOO CITY COUNCIL EXECUTIVE SESSION MONDAY, JANUARY 13, 1992 CONFERENCE ROOM 5755 COUNTRY CLUB ROAD PAGE 1 MINUTES The Executive Session was called to order at 7:00 p.m., by Mayor Brancel, to discuss the Public Works Union Contract. Roll Call: Present: Mayor Brancel, Councilmembers Lewis, Daugherty, Gagne, Stover, and Administrator Hurm. Administrator Hurm distributed the proposed 1992-1993 contract with AFSCME Local 224. All proposed changes were reviewed. He requested the Council accept the contract at the regular council meeting. . There being no further business the Mayor adjourned the meeting at 7:10 p.m. RESPECTFULLY SUBMITTED, Barbara Brancel, Mayor James C. Hurm city Administrator c{A CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. JANUARY 13. 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 M I NUT E S 6:45 P.M. - EXECUTIVE SESSION - CONFERENCE ROOM - UNION CONTRACT 1. CALL TO ORDER Mayor Brancel called the meeting to order at 7:15 P.M. A. PLEDGE OF ALLEGIANCE B. ROLL CALL . Present: Mayor Brancel, Councilmembers Gagne, Stover, Daugherty and Lewis, City Administrator Hurm, City Attorney Sellergren, City Engineer Dresel, City Finance Director Rolek and City Planner Nielsen. C. REVIEW AGENDA Daugherty moved. Gagne seconded to approve the agenda with the following changes: 1. Planner Nielsen asked that item No.7 be postponed. 2. City Administrator Hurm asked that item No. 13 be moved up to No.7. . 3. Mayor Brancel asked that item No. 15 be discussed along with item No.3 as item 3-A. Motion carried - 5/0 2. APPROVAL OF MINUTES A. City Council Executive Session - November 25, 1991 Gagne moved. Lewis seconded to approve the City Council Executive Session minutes of November 25. 1991, Motion carried - 5/0 B. City Council Regular Meeting - November 25, 1991 Gagne moved. Stover seconded to approve the Regular City Council minutes of November 25. 1991 with the following correction: :l. 02~ REGULAR CITY COUNCIL MINUTES JANUARY 13. 1991 - PAGE 2 1. Pg. 3. first line; Stover s~id the Council discussion should be held in J~nuary so that ~ny recommend~tions the Task Force h~ve c~n be reviewed ~nd ~cted upon by J~n. 13. Motion carried - 5/0 C. City Council Meeting - December 9. 1991 G~gne moved. Daugherty seconded to approve the Regular City Council minutes of December 9. 1991 with the followin~ correction: 1. Pg. 12 - Council Reports - Councilmember Stover - last line. "They are now concentrating on an inventory of water sources. Motion carried - 5/0 . RESOLUTION NO. 1-92 3. TO ADOPT A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD FOR THE YEAR 1994. Mayor Brancel read the Resolution making the 1992 appointments. Gagne moved. Daugherty seconded to adopt R:E:SOLUTION NO. 1-9.2 "A Resolution Making Appointments to Cert~in Offices and Positions within the City of Shorewood for the Year 1992. with the following additions: . South Lake Minnetonka Public Safety Commission: Mayor Brancel Official Depository: First State Bank of New Germany is appointed temporarily, however. the City will be asking for RFP'e from the three ~rea banks. Motion carried - 5/0 Brancel also read the Shorewood City Council Commitments document which has been signed by all 5 members of the City Council. 3-A DISCUSSION ON LENGTH OF TERM FOR PARK AND PLANNING COMMISSIONS Councilmember Stover referred to the January 8. 1992 memo from Administrator Hurm regarding Planning and Park Commission terms of office. She referenced the last line of the Selection of Planning Commission Members. "Commissioners would tnen be chosen based on this written questionnaire and oral interviews, on how well the City Council feels they reflect the Council's views and philosophy." Stover said the Planning Commission should not be a political body. She said a good Planning Commission should not be tied to the Councilor to the Council's philosophy. The memo stated the Council has the authority to remove a member for cause. Stover said the Council should realize the Planning 2 REGULAR CITY COUNCIL MINUTES JANUARY 13, 1991 - PAGE 3 Commission members are all volunteers and it is a slap in the face to limit their terms. She said the Planning Commission thinks area representation from a broad area is an advantage. Stover stated there are seven Planning Commission members, at the present time, two of those members have served less than one month, one less than one year, one has resigned and one is moving. She said the remaining two members have such longevity on the Commission that they will be affected by the proposed term 1 imi t . Councilmember Gagne added that it took him six months to figure out the workings of the Planning Commission, when he served on it and he said the Council should leave the Planning Commission terms as IS. ~ Councilmember Daugherty agreed with Stover's assessment of the Planning Commission members as hard working volunteers who are valuable for their experience. However, he said, every three years, the Council should ask for open reappointments including the current Planning Commission member. In this way, the Council can see who is interested in the position. Mayor Brancel agreed with Daugherty. Councilmember Lewis said he did not look at the change in terms as getting rid of experienced members but allowing new people to become involved in the Planning Commission. . Stover said the Council has asked Planning Commission members to reapply every year and has always had the discretion to appoint anyone they wish. She objects to the questionnaire requiring a potential Planning Commission member's views and philosophy to reflect the Council's. Stover said the Islands need separate representation on the Planning Commission. She said a topic was discussed at the last Planning Commission meeting which was directly related to the Islands. Stover told the Council that the Planning Commission members become liaisons to the community. Many residents feel they can discuss their concerns with the Commissioners. The Planning Commissioners consider the consequences of their decisions on a City wide basis as well as their own area. She said the population of Shorewood has shifted and perhaps the areas should be redefined. Brancel asked for direction from the Council. Lewis thought an area specific requirement desirable but not a requirement. Daugherty said the City is still small enough that there aren't a lot of issues to be debated. He does not want to turn down an -, ..... REGULAR CITY COUNCIL MINUTES JANUARY 13, 1991 - PAGE 4 applicant with planning experience because they do not live in the right area. Gagne said he wants to stick with the area representation. Brancel said she is against area representation except for the Islands. Lewis said he will vote for the most qualified individual and the specific area will not take precedence. The Council agreed to request applicants for the expired seats on Park and Planning Commissions seats and require the current Commissioner to reapply . The Council agreed to continue the area requirement. Hurm asked if they wanted any specific qualifications. The Council agreed to just require a letter from each applicant. He said the City will advertise the positions in the newspaper and return with applicants in about 3 to 4 weeks. Lewis reiterated that they are changing this policy to allow more interested residents to apply and not to force any current members off the Planning Commission. 4. CONSENT AGENDA RESOLUTION 2-92 RESOLUTION 3-92 RESQLUTtON 4-92 . Gagne moved, Lewis seconded to Approve the Consent Agenda and Adopt the Resolutions Therein: A. A Motion Approving Multiple Dock Licenses Applicants: Boulder Bridge Farm Minnetonka Portable Dred~ing Co. Art and Carol Rossber~ B. To Adopt RESOLUTION NO. 2-92 "A Resolution Approving Sale of Tax-Forfeited Property" Location: Lot 24, Block 4 Minnetonka Manor C. To Adopt RESOLUTION NO. 3-92 "A Resolution Approving Change Order No. 1 and Supplementary Agreements No. 1 and 2 - Old Market Road - City Project 91-4" D. Motion approving Pay Voucher No.4 - Old Market Road - City Project 91-4 E. To Adopt RESOLUTION NO. 4-92 "A Resolution Establishing the Contribution Toward Employee Insurance Premiums for 1992" F. A Motion to Approve the AFSCME Local 224 Union Contract 4 REGULAR CITY COUNCIL MINUTES JANUARY 13, 1991 - PAGE 5 G. A Motion To Approve Employment Agreement with the Shorewood City Administrator Motion carried - 5/0 5. COMMISSION REPORTS: A. Planning Commission Council Liaison Stover reported that the Planning Commission recommended reappointing Chairman Bruce Benson. Vice~Chairman David Pitney resigned in 1991 and the Commission recommended appointing Janet Leslie as Vice~Chairman. . Stover said there was an informal discussion with the Upper Lake Minnetonka Yacht Club regarding their proposal to build a club house on their property. She said their property is zoned for a 75' lakefront setback. The City Planner believes this is an error because all other setbacks on the Lake are 50' and he will ask for a Public Hearing in February to change the setback. She said the Kowalsky Variance. which is on the Council agenda. was recommended for approval by the Planning Commission. The proposed Ordinance Amending Chapter 1201.19 of the City Code. which has been postponed was recommended for denial. . B. Park Commission Park Commission Liaison Dzurak reported the following: 1. The Park Trail Plan is 95% completed. 2. The Park Commission will be conducting a phone survey to determine resident attitude toward the parks. trails and Park bond referendum. This survey should be completed in about 2 to 4 weeks. 3. Mark Koegler has left Van Doren. Hallard & Stallings. Van Doren has made a presentation to the Park Commission to keep the appointment as Park Planner. Koegler will also be making a presentation. 4. The horsepower limitation for the boat launch on Christmas Lake will expire on Dec. 31, 1992. Dzurak stated there is nothing the Park Commission can do unless directed by the City Council. 5. The Park Commission voted to recommend the Council reappoint Ken Vogel. Gordon Christenson and Jim Wilson. They voted Jim Wilson as Chairman and Steve Dzurak as Vice~Chairman. 5 REGULAR CITY COUNCIL MINUTES JANUARY 13. 1991 - PAGE 6 Councilmember Gagne asked Administrator Hurm to write the Christmas Lake Homeowners Association advising them of the expiration of the motor limitation. Stover asked if the City has any control over the motor limitation or if the DNR has the only jurisdiction. Planner Nielsen said it is unusual for restrictions to be placed on people launching boats on a lake and not on the entire lake. He said the DNR has make it clear that any new restrictions will apply to all the lake. LMCD Representative Bob Rascop said the City will have to work with Chanhassen if they want to put their own Ordinance in place and the Ordinance must work for all people on the lake. . City Attorney Sellergren agreed. He said a Lake Surface Zoning Ordinance can be established with Chanhassen. however. it must be equal for all residents. A MOTION DIRECTING STAFF TO PREPARE FINDINGS OF FACT - SETBACK VARIANCE 6. Applicant: Location: Richard Kowalsky 5740 Christmas Lake Point Nielsen presented the Kowalsky request. He explained that the Kowalsky house is located entirely within the 75-foot setback from Christmas Lake. Consequently. any structural alteration to the home requires a variance. . The Kowalskys propose to lower the floor elevations of various rooms in the bottom level of the home so that the rooms comply with building code requirements. This work will all be done within the existing footprint of the home. Nielsen said they will be adding additional bedrooms for their family. The applicant also proposes to enclose the area under the deck on the north end of the house to be used as a two car garage. The Kowalskys' proposal is consistent with the Zoning Ordinance which provides that alterations may be made to nonconforming structures as long as the nonconformity is not increased. Nielsen stated the Planning Commission recommended the applicants request be granted subject to the conditions stated in his memo of January 2, 1992. Stover moved. Gagne seconded to approve the preparation of Findings of Fact for a Variance to Expand a Nonconforming Structure/Setback Variance subject to the Planner's recommendations. , o REGULAR CITY COUNCIL MINUTES JANUARY 13, 1991 - PAGE 7 Motion carried - 5/0 7. AN ORDINANCE AMENDING CHAPTER 902 OF THE SHOREWOOD CITY COD~ ADOPTING ANNUAL METER READINGS Administrator Hurm stated the changes in the amended Ordinance include the change of date to May 20, 1993 after which the resident is responsible for reporting any difference in meter readings. A rate charge of $5.00 was established for not reporting the difference. Daugherty moved. Gagne seconded to adopt ORDINANCE NO. 249 ltAn Ordinance Amending Chapter 902 of the Shorewood City Code Adopting Annual Meter Readingslt . . Motion carried - 5/0 8. PROPOSED ORDINANCE APPROVING THE SCHEDU~E OF MUNICIP~L F~ES 1992 Hurm presented the Ordinance establishing municipal fees for 1992. He said this Ordinance will incorporate all fees into one location. The $5.00 water rate charge and sewer charge will be incorporated into this Ordinance. Stover asked if the fee for the Final Plat (subdivision) is based on what it costs the City and if it applies to one lot subdivision. . Nielsen said a Final Plat fee would apply to a division resulting in more than three lots. This fee attempts to recover the City's cost. Brancel said the Council needs to direct the Staff to include the $5.00 water fee and the sewer and water rate charges. The Council agreed. Lewis moved. Gagne seconded to approve an Ordinance Amending or Establishing City License, Permit, Service Charges and Miscellaneous Fees. Motion carried - 5/0 9. PRESENTATION OF FINAL REPORT - RESEARCH QUIK - SHOREWOOD SURVEY ON MUNICIPAL WATER Judith Marshik of Research Quik passed out errata sheets to the Council. She said two errors have been detected. On page 4, the figures were transposed. A table error on page 6 was detected. ,/ REGULAR CITY COUNCIL MINUTES JANUARY 13, 1991 - PAGE 8 Marshik reported that 200 citizens were surveyed on Municipal Water and 138 households were interviewed. The error in the survey is between 4 & 7%. She said there was a statistical difference in response between well users and city water users. There was more support from current City water users. She asked the analyst to do one more test for affluence and there was a correlation between those who support a municipal system and higher income. A significant difference was detected between those who are recent residents and those who are older residents. Recent residents tended to support the system. . She said there was no difference in opinion by zones. A major investment in a well made no statistical difference in their opinion. She said a change in the City wide system of water is not broadly supported. She said 43% supported the change and 54% opposed with a 7% error. The major reason given for opposition to the system was the overall cost of the system and there were comments on increased taxes. Those who supported the changes in the water system felt the water quality would increase and there would be a financially stable system in the long run. . Many residents already treated their water, (93% softened their water and 33% treated for iron). She said the issues were complex. Many citizens were confused. They were told to call the City. The City has a tradition of opposition to a City water system. Marshik listed some of the objections to the water system: 1. Many residents objected to the Capital Cost. 2. Residents were concerned about low and fixed income citizens. 3. Citizens thought the conversion period should be longer. 4. They asked for different financing arrangements. Marshik's final comment concerned the two distinct markets in the City. One has a City background and one has a rural background. Twenty-five percent of the respondents have relocated to Shorewood in the past five years. Brancel asked if there were any questions. Gagne commended Marshik for her work on the survey. 8 REGULAR CITY COUNCIL MINUTES JANUARY 13. 1991 - PAGE 9 10. LMCD - ZEBRA MUSSEL - ROa~RT RASCOP Rascop said he would like the City's recommendation regarding the LMCD'S Zebra Mussel plan. Brancel said they have not had the information long enough to reach a consensus. Rascop asked the City to write a letter of objection to the DNR regarding snowmobile lettering. He said snowmobile license numbers have always appeared in 3 inch black letters. The DNR proposes to replace this with smaller lettering. He said this type of lettering will make it impossible to stop violators. . Daugherty asked why the DNR was changing the lettering. Rascop read the letter from the DNR and stated that snowmobile dealers were asking for the change in lettering, not the police departments. Stover moved, Gagne seconded to direct the City Administrator to draft a letter to the DNR asking them to continue the use of 3 inch black lettering for snowmobile licenses. Motion carried - 5/0. REVIEW SNOWMOBILE ORDINANCE (ORDINANCE 245) AND APPROVE LETTER OF UNDERSTANDING 11. . JOHN HODGDON. SOUTH LAKE PUBLIC SAFETY said they have nine volunteers for the Snow Patrol. He said officers have been working the trails this winter. There have been a minimum number of complaints. Gagne said there has been pressure to shut down the snowmobiling. He said he has had many phone calls. Brancel said the Council has agreed to the Snow Patrol. Hodgdon said the Police Dept. will investigate the volunteers and train them. He said the training will be in what not to do. Lewis agreed to start the patrol with nine volunteers. He said a question in the water survey asked whether residents wanted the trail used by snowmobilers. He said 37.5% were for snowmobiles and 54% opposed. Stover asked if the phrase "on the way home after 2:00" can be eliminated from the Ordinance. Hodgdon said there are not enough officers to apprehend people at 2:00 in the morning. He said they can snowmobile on Lake Minnetonka and Carver County after 2:00 A.M. Hodgedon said the law must be reasonable. He said the City is getting to the point of putting a time limit on snowmobiling, then they should stop it altogether. 9 REGULAR CITY COUNCIL MINUTES JANUARY 13, 1991 - PAGE 10 Gagne moved, stover seconded to approve the Letter Of Understanding with the Shorewood Snow Patrol. Motion carried - 5/0. Brancel said a copy can be obtained at City Hall. 12. DISCUSSION ON $ORENSON SIGNAGE REQU~ST Applicant: Location: John Sorenson Vine Hill Road . Mr. Sorenson asked the City to install bright orange markers on the speed signs on Vine Hi 11 Road. Hodgdon said the Police Department has no objection to the markers. He said the only objection to the markers is that their effectiveness is lost when many people request them. They also fade. Hodgdon said the City can install larger speed signs. Gagne asked if speeders are a frequent problem on Vine Hill Road. Hodgdon said he does not have figures available, but there are many speed complaints on the road and a lot of time is spent there. Stover asked if Minnetonka will have to cooperate in this. Hodgdon said they do cooperate. Lewis said the markers will draw the attention of drivers on Vine Hill Road. The Council agreed to install the markers. . Lewis moved, Gagne seconded to add orange markers on speed signs on Vine Hill Road and advise the City of Minnetonka of the markers. Motion carried - 5/0 14. ACTION ON RECOMMENDATIONS OF THE TRANSPORTATION TASK FORCE FOR STUDYING TRAFFIC CONTROL ON OLD MARKET ROAD James Berdahl, Old Market Road Task Force presented the final recommendations of the Task Force. 1. Based on information provided by Staff, Task Force withdraws recommendation to close Old Market Road South of water Tower. 2. Reduce speed along Old Market Road/Covington to 25 MPH. 3. Install stop signs at Old Market Road/Waterford Place intersection. 10 REGULAR CITY COUNCIL MINUTES JANUARY 13. 1991 - PAGE 11 4. Install Children Crossing signs at strategic locations along Old Market Road/Covington. 5. Revise Compo Plan for Covington/Vine Hill intersection to maintain current "TfI configuration. Stover said Exhibit C indicates No Left Turn from Covington onto Vine Hill Road. She asked why. Berdahl said the Task Force would like to maintain the current "T" configuration. . Lewis said recommendation * 1 was originally tied to the Vine Hill Road reconstruction. He said MnDot was quick to respond to this idea. He said MnDot will not reconstruct Vine Hill until 1993-94. He encouraged the City to recommend MnDot not drop the Vine Hill reconstruction. Lewis sai.d a lot of effort was expended by Task Force members and these recommendations are tamed down. He said the safety of the neighbors was their main consideration. Lewis also encouraged the Council to include Task Force members early in a project. Hodgdon said the State must approve a 25 MPH speed limit. He said if a bike path is placed on the road the speed limit can be reduced. Lewis said he has seen many 25 MPH speed limits in Minnetonka. Hodgdon said 30 MPH is the legal limit. Stover asked what would happen if the City put up 25 MPH signs. Hodgdon said they will be enforced at 30. . Stover said the bike path could be dangerous but it would legalize a 25 MPH sign. Berdahl said, if the City installs bike paths, they should be done by the time Old Market Road is opened. BREAK - 9:10 TO 9:25 Stover stated the City should install 25 MPH speed signs on Old Market Road/Covington Road and later install a bike path to make them legal. Lewis moved. Gagne seconded to adopt the recommendations of the Old Market Road Task Force and add an on street bicycle path on Old Market Road. Motion carried - 5/0 Lewis said the bicycle path may affect the Silverwood Park wetland area. Hurm said the trail will be on the street. Lewis asked if Covington Road will be as wide a road as Old Market. Hurm said the Council decides the width of roads within the City. Lewis asked Engineer Dresel if Covington will encroach on the Silverwood wetland. 11 REGULAR CITY COUNCIL MINUTES JANUARY 13. 1991 - PAGE 12 Dresel said the wetland is regulated. Sellergren said currently there is no distinction between the right to fill or not fill. However, the wetland bill is currently being rewritten. Lewis said this matter should be directed to the Park Commission. Brancel asked if the Council had an oplnlon on "No Parking" on Old Market Road. Nielsen said "No Parking" on Old Market should gO hand in hand with the bicycle path. Daugherty stated within 30 to 60 days after Old Market Road is opened the City should obtain help from the Task Force. Lewis agreed the area neighbors should have additional input. ~ 16. DISCUSSION. ON CITY STAFF ENGINEERING POSITION Brancel said the Council had already voted to hire a City Engineer. Daugherty and Gagne disagreed. Brancel asked Sellergren for an OPlnlon. She said there was a 3/2 vote at the budget hearing to budget money to hire a City Engineer but not to post the position until the Council agrees it is warranted. Gagne said any prospective Engineer should be told he is against hiring a City Engineer because it is too expensive. Stover agreed with Gagne. ~ Sellergren said there is money in the budget for an Engineer but the Council has not agreed to hire one yet. Lewis said the City has spent over $100,000 per year for the past three years for Engineering services. A budget of $73,000 for a City Engineer is considerably less. Stover said the Engineer is just part of the cost. A consulting Engineer will still be needed. Hurm reviewed his memo of January 10, 1992 regarding the Staff Engineering position. Hurm stated the position is intended to improve efficiency of the City operation and any cost savings are "icing on the cake". Hurm worked closely with Public Works Director Zdrazil to create the job description. He said it is important to note that the position title will be Engineer/ Assistant Public Works Director, so that there will be an easy transition upon the retirement of Zdrazi I . Gagne said the Staff used the three highest construction years in Shorewood, 89,90,91 to justify this Engineering position. He said the expenditure for an Engineer, at this time, is excessive. 12 REGULAR CITY COUNCIL MINUTES JANUARY 13. 1991 - PAGE 13 Stover said the total budget for the position is $75.000 with $42 to $48.000 as Engineer salary. She agreed with the combination of Engineering and Public Works and that an Engineer may be needed some day. The position of Staff Engineer Was discussed at a time when it was thought the City would be installing City water. Since that will not occur. the position is not justified. Lewis said the City will be complete in a few years and he questioned the need for a consulting Engineer at a high hourlY rate. He does not believe the discussion of the position was tied to City water installation and said the position is merited. . Daugherty said he agreed to hire an Engineer with the proviso that the position would be reviewed before an Engineer was hired. He asked Engineer Dresel if he is involved in a lot of detail work with the City and asked how this would impact him. Dresel said a Staff Engineer would make his job easier. He said he makes two to three calls a day which he does not bill. Daugherty said the City should analyze other years for Engineering cost such as 1985 or 1986 and do a full year analysis of 1990 and 1991. Hurm said that would be a lot of work. Finance Director Rolek said 1985 - 1991 were peak building years and the Council may wish to look at years prior to 1985. in which there was less activity. Lewis insisted the Staff consider today's figures because the City has new needs and new building. It is a new City. . Daugherty did not agree with Lewis' argument and said the City will not continue to develop at the same rate. He wanted to feel the position makes sense. Dresel said he could develop a break down of Staff Engineering jobs and Consulting Engineering jobs. Hurm said the Staff could reanalYZe 1991 and one other year and run the comparisons Dresel suggested. Gagne said he is totally against a Staff Engineering position. Lewis said he wants a unanimous decision. Daugherty asked Stover what she wants analyzed. Stover said she would like to see the comparisons Dresel suggested. Brancel suggested the Council discuss the Engineering position at their last meeting in January. Daugherty agreed and wanted the discussion resolved at that meeting. . -~ .i .~:f REGULAR CITY COUNCIL MINUTES JANUARY 13. 1991 - PAGE 14 17 . MATTERS FROM THE FLOOR There were no matters from the floor. 18. STAFF ~EPORTS: A. ATTORNEY'S REPORT No report. B. ENGINEER'S REPORT No report. . C. PLANNING DIRECTOR'S REPORT No report. D. ADMINISTRATOR'S REPORT 1. City Policy - Video Taping Hurm suggested Executive Sessions and Council Work Sessions should not be video taped. He said no formal Council decisions are made at Work Sessions and the round table format for discussion is not compatible with television broadcast requirements. Stover asked how many works sessions and how many Council meetings are proposed. . Hurm said the second meeting of the month could be a work session. The meeting could still have a Consent Agenda and Council actions. That part would be taped. Brancel and Gagne thought all meetings should be taped. Brancel said she had initiated the taping of all meetings however. if it is the will of the Council she will agree to only tape regular Council meetings. Lewis moved. Daugherty seconded to adopt the Council taping Policy as follows: It is the Policy of the City of Shorewood that all regular and special City Council meetings shall be video recorded for broadcasting on the local access cable television channel. Exceptions: 14 REGULAR CITY COUNCIL MINUTES JANUARY 13. 1991 - PAGE 15 Although proper audio recording/written minutes will be kept. video recordings for broadcasting will not be made of the following: 1. Executive Sessions and personnel related special meetings because of the nature of the meeting material. 2. Council work sessions intended for "round table" discussion (with no Council decisions made) because the round table format and volumes of written material is not compatible with television broadcast production requirements. Motion carried - 5/0 . 2. LMCIT Property/Casualty Dividend The 1991 dividend payment is $18. 829.00 3. Water Treatment Plant Hurm said the water treatment plant will be put into service January 14, 1991. Hurm said Noel Vogen did not expect any problems. 4. Other Hurm said the sales manager for Knutson Co. will talk to the Council at a February meeting regarding problems in the recycling industry. . 19. COUNCIL REPORTS. A. MAYOR ERANCEL 1. 1992 Council Work Plan Brancel reiterated that the first meeting of the month will be a regular Council meeting and the second meeting will be a work study session. B. COUNCILMEMEER GAGNE No report. C. COUNC I LMEMEER STOVER No report. 1 !:") . . REGULAR CITY COUNCIL MINUTES JANUARY 13. 1991 - PAGE 16 D. COUNC I LMEMBER LEWI S No report. E. COUNC I LMEMBER DAUGHERTY No report. 20. ADJOURNMENT SUEJECT TO THE PAYMENT OF CLAIMS Gagne moved. Daugherty seconded to adjourn the meeting at 10:38 P.M. Motion carried - 5/0 GENERAL AND LIQUOR FUNDS- ACCOUNT NUMBER 00-00166-02 Checks issued since December 10. 1991 Check No. 8104-8258 LIQUOR $ 125,214.82 TOTAL CHECKS ISSUED Checks for Council approval Checks No. 8259-8308 CHECK REGISTER FOR DECEMBER 20. 1991 PAYROLL Checks no. 205722/205729 LIQUOR CHECK REGISTER FOR DECEMBER 16. 1991 PAYROLL Checks No. 205730/205766 16 GENERAL $220,593.41 $345.808.23 TOTAL CHECKS FOR APPROVAL $ 154,750.15 TOTAL CHECK APPROVAL LIST $500,558.38 GENERAL TOTAL CHECKS ISSUED $ 9,562.71 REGULAR CITY COUNCIL MINUTES JANUARY 13. 1991 - PAGE 17 LIQUOR $3,266.86 CHECK REGISTER FOR JANUARY 1. 1992 PAYROLL Checks No. 205767/205814 LIQUOR . $3,545.69 . RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary CITY ADMINISTRATOR JAMES HURM .1 -., J. , G~RAL $13,215.85 TOTAL CHECKS ISSUED $16,438.89 GENERAL $15,438.89 TOTAL CHECKS ISSUED $18,984.58 MAYOR BARBARA BRANCEL ASSOCIATED CONSULTANTS [blb'iT'iTlb!ID @ [F 'iTOO~~~~O'iT'iT~[L ENGINEERS, INC. 3131 Fern brook Lane North \992 MINNEAPOLIS. MINNESOTA 55447 JAN \ i DATE I JOB NO. 1-16-92 91458 (612) 559.5511 ATTENTION RE, TO City of Shorewood 5755 Country club Road Shorewood, MN 55331 > WE ARE SENDING YOU IX Attached 0 Under separate cover via the following items: 0 Shop drawings 0 Prints 0 Plans 0 Samples 0 Specifications 0 Copy of letter 0 Change order 0 alES DATE NO. DESCRIPTION 3 1/13/92 Progress Payment Request #6 for A & K Const. THESE ARE TRANSMITTED as checked below: . 0 For approval 0 Approved as submitted 0 Resubmit_copies for approval 0 For your use 0 Approved as noted 0 Submit_copies for distribution > 0 As requested 0 Returned for corrections 0 Return_corrected prints 0 For review and comment 0 Reviewed as noted 0 Reviewed . no notes 0 FOR BIDS DUE 19 0 PRINTS RETURNED AFTER LOAN TO US REMARKS ,~ COpy TO 3A SIGNED: fZr"& I L/(IOP~) PRODUCT2.o.3 /M<if!lJ Inc.. _ 11& 01471 If enclosures are not as noted. kindly notify us at once. 'J Noel Vogen . . PROGR~SS PAYMENT REQUEST Contractor: A & K Construction 9038 - 110th Street North Stillwater, .MN 55082 Date: January 13 , 1991 Project Estimate No.: 91458 No.:-i Owner or Purchaser: City of Shorewood 5755 Country Club Road Shorewood, MN 55331 From December 7 ~ 1991 To January 10, 1992 DETAILED ESTIMATE WORK DESCRIPTION UNIT PRICE VALUE COMPo TOTAL COST % COMPo WORK See attached $337,000.00 99% $333,150.00 original contract Cost $337,000.00 Approved Contract Amendments: No. No. No. $337,000.00 SUMMARY Value of completed work and materials stored . Less retained percentage (5%) .... Net amount due including this estimate . . . . Less estimate previously approved: $333,150.00 . $ 16,657.50 . $316,492.50 No. 1 8-14-91 $46,180.21 No. 6 12-6-91 No. 2 9-16-91 25,993.19 No. 7 No. 3 10-10-91 18,641.28 No. 8 No. 4 11-11-91 175,182.75 No. 9 No. 5 No .10 42,820.26 Contractor: BY: Date: Date: January 13, 1992 P'.LZ11 ltti~: 1 T,HJI,'- 5 : Ai '* ~ 0 NV~3 ~:; ~Al :11' r .,.. ,.. ~~J (, ~ , CCST BREAXDcmt tMEeT. 1 01' 2 'HUT. I:STtMA TE FOR PARTIAL PAYMENT NUM8ER r::'V-::: (;) _~I?..EATMENT ?LANT...lCZLS ..1~'lELL_l7 FOR CIT!: OF 5HORE\'lCOD. ~orA ('TtM NO. FOR THE PERIOD. ~1"l~l\''''''''.1" 0, ,C01 _ TO r:n;:TAIL!!:O ESTIM....TE ~e~~mb~r A. 1991 . INCL. WORK PERFORMEO TO OATtI: NO, 0,. UN'Tt UN'''!' ,""lca CONT'UCT AMOUNT -----...-.....-- ,. , .... --...-- -..-.-.--... Dl:lICI.,"T10N ~. 4. 5. f. , 7. ~. 9. 10, ll. 12. 13. 14. 15. lA, 17. 19, 1. 20. 21. 22. 2'3. 24. 2; . 2~. 27. 2~. Bond ~ IMurance Demolition Eld~, ExC8~. & Back Fil Concrete Work ~..Jleonr:r Work D2.mpproof1n~ Pree~st rioor Slab Pree~st Roof S~b Rcofin~ ~ Sheet Metal C e,rpent r:9' Door & Hardware Caulk1n~ P&intin~ M1ee. r.fetale, Ladder, at1n~ Bileo RAtch Landse8pin~ Louvftrs & D8mper~ Retrlnin~ Will Tonka Filter & Aaces80 es Filter Medill Raul, Set & Load lilte Filter V~lvesf 'lowmet ,Are~tor) race Pipin?, Chemical eed ) U.G. Pipe, Fittin~! &. lves A.bove ;:rotmd Pi-pe, 'it n~ & Va 8 Air op9rated Sludp,e P Recycling; Pump Two ( 2) S urn-p! Elect ri cRl Total Contract Amo~t To.~1 A-oun+ Billed , "t,.i e ~~ ~ 5,977.00 4,000.00 6,900.00 37,375.00 11,~5~.OO 1,150.00 1.,600.00 4,600.00 5,390.00 1,380.00 1,100.00 /1~0. CO ~,116.00 1,150.00 1,43S.00 A,500.00 1,100.00 "',500.00 115,762.00 a,389.00 6,600,00 NO. UNIT' AMOUNT ."nNao %c:o/oO" -...-- 5 . <n7 . nn 1 (j(' 4.C'lOC'l.OCl ,1"'" ...... ,\ t. .9(')0.(".(\ 1~(" 17.17'1.0(1 1("1(', 1l.2~~.ro 1~(' 1 .150, 0('1 1('1(\ 4.~OO.OO IC'I" 4. ~OO. (1<1 ' "',.. :.,\ I S.100.(,() 10r 1.1PO,r.o 10(') Q9<:.(1n ...'" '-". M.O. ('.0 lrr 1.1~0.('l0 10r. 1.l.&.'3~.("\O 10('1 5.9'10.00 .,C' 1,lC',o. on 1("(': 5.200.("\("\ ~(' 115.7f.2.r.o 10\' p. t ;~. nn 1(':('" ~,~oo.o(') lce 45',4~9. 00 10(' 11,000.00 1('0 21.A91.7n Olj 1.54(').00 100 1,54("). ("\0 10e' !.J.(1.00 1('('" 11.30<1.00 cC: 45,4139.00 11,000.00 2J,04~.00 1,540,00 1,540,00 440.00 14,000.00 $337,000.00 12 S . (171. 7<1 , ~ 11111' DEC- ~-91 THU 1~:~4 ACK COHST~UCTION F>.IO::': STATUS OF CONTRACT Original Contract Amount Extras approved to date Credits approved to dat~ N~t amount of Contract this dat<." $3':17 ...ono. ~ ~ Certifi.cate of the Contractor or bis duly Authori%ed Repr~ent:ltive 10 tnf best of my knowledge and belief, 1 certify that all items. units. quantities and prices of work a.nd material shown on the facl" of ~hf!et!l No._ _ 1 an" ...2... ... _of this Periodic:..'\1 Estimate 3rt! correct; that aU work has heen en..1o<"'d ,nd ......i.l. oupplicd in lull """anian., wid. the lerm> and _dill= 01 tlte ."",p..dinl =",,<tlon ",n- tract documents between Citv 9f Shor~~Od. MN ' (Owner) and A & l Construction, Inc. ' cbte'" tl~J., 19~ and aU authorized changes thereto: that the Eollowing is lL'true and cornet statement OCflntra<: 3:ccount up to, and including, the last day of the period covered by this estimate, and that no put of the fit tal amou dUe" has been received. .\ . ) Authori'%ed Represent3ti '" / .... John 'Ii. Aderman PrA~; Q""nt, D"t- De~A,"~~'" /.. I ~ C)C)1 (a) . (b) Total amount earned....... ... ... .. . ., . ... .. . . .. ............ .... . ... . ..$ 325.071.70 ke~ned. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . $ 1~ ,2$:3.59 ( e) T ota' e:lrn~d less retained percentage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . $ ( d) Total previously approved...:.......................................... $ ,OP'.8].~.ll 265.997.43 (e) Amount due this ~timate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ . 42,820.6R Appoved as to quantitiel41.r..d estimate due: Superintendent of Construction - ----...--- Architect Supervising Engineer P.101 ft(i;;~:2 /if; !io;/L AV;;GC;:;JT?~"ON COST EREAKDGm . ~ l,.(, e<1,u~JltM lay M~I t- ESTIMATE FOR PARTIAL PAYMENT NUMBER srI (~) /-/O'<1z.... aHen 1 01' 2 IHU::-. ...l:1';T~_ IF..E!IcZm _eLA.W: r~ S...L....AP..iA....JiEUdI..7. F~ CJ1'! OY. SHcmillCOO. Mnlll!SOfA FOR THE PERIOO..._ T'\~l"fIlO,.,...... "', , 001 __TO OETAILED ESTIMATE --...-- ... .-.-.......---- TeM NO. \ o&ac:'U"TION -. ....... .... ..-. ..-----... ;.e 1. 1.. 5. f.... 7. A, 9, 10. 11, 12. 13. ll&. 15. 1(,. ~. 20. 21. 22. 21. 214. 25. 2~. 27. 2A. .f,"".,...". 1 C\ 1 C:O? NO. or UNITa I,/NIT "Rlet CONT,....CT "'''OUNT Eond ~ InsUTMce Demolition Bld~. F~c~v. & BACk Fil Concrete Work }'.Asonry Work Oampproofinp: Precast Floor Slab ?rec~st Roof SlAb Roofin" ~ Sheet Met~l C8I"pentr:r Door " Hardware Caulkin~ Pdntin~ rUse. Het 81!. Ladder, G loo&t 1n$lt Sileo HAtch ~dSCApin~ Louvers & D~rs RetllLinin~ WAll Tonka Filter & Aceessor:es rilter ~fed ill Haul, Set & !.cad ri1tez Filter Vlllves, F1owmetE'". Are"tor ) F~ce Pip1n~, Chem1c&1 ~eed ) U.C. Pipe, Fittin~s &V~ves . Abo'fa :rround Pipe, ritt~nF,e & V,.111'98 Air oper~ted SludF,9 Pua~ Recyc1ina Pu.":'\p T-..ro ( 2) 5 ump~ E1'!ctr~ePl1 Total Contr~ct Amo~nt 1'(')1,,1 Sl:':lOCn" r-111ed: 5,977.00 k,OCO.OO 6,900.00 37,;75.00 11,25A.OO 1,150.00 4,6 CO. 00 k,llOO.co 5.390.00 1,;80.00 1,100.00 hllO. CO h,U6.00 1,150.00 1,439.00 1-1,500.00 1,100.00 1,,500.00 115,762.00 a,3S9.CO 6,600.00 45,4A9.oo 11,000.00 23 , 04~ . 00 1,540.00 1,540.00 410. CO 14,000.00 $:337,000.00 , INCl.. WORK ~~RFORMED TO OATE NO. UNIT1I ~MOUNT IARM CO '!Ie COM. ............... r.; 9"" .("('\ :..rf""' . , ~,('\('('I.(,\0 lr,~ I .9('C".('\() 1~('I , '7, ,.., r! . ()("\ l~'\,", 11. ?:;~ . ('11"\ ~.r'n l,l~('l.I"l('\ 1\'0 4, t (1(\. ('lO ' ~~ -' ", 4J.('I(I.('.('I 10(": r; ,1<;0. ('I(~ "'! I"\t'" -'....., l,'~('l.('\() l~r 1.10('.00 ltr ,./..('\. ('I~ :eo I. , 11t . no 1,~('\ 1,150.00 1('(' 1,4,p.no ' "'.... -\,..;\. S,CI)0.00 '7("\ l,1co.(i1"l 1(":('l ;,20('.('1(') ~("\ 115.71-2.('\0 101"l f2. 1~9 J\(') .,(v.\ -\,,~\,. . to, 'no. 00 1"" ~, \,.' J.S,4~9.m 1"'''' , .. 11,000.00 ! \'<"\ ?,.Ok.".()('\ 100 1.%0.('\('\ 1("('\ 1. %:".('I("l 1('\(1 J.J..0.00 1("('1 14.CO('\.l'o 1~(') ~1, .1 S(L ('10 JAN-1.12l-92 FRI 1.12l 1.3 A~K CONS~P.UCTION F".I2l=: STATUS OF CONTRACT Original Contract Amoun~ $.1'37,OOCLOO Extras approved to date Credits approved to date Net amount of Contract this date To the best o( my knowledge and beliel, I certify that an item., units, quantities and prices of work and material ahown .n ,h. I.... of 510.... No. _ 1 .nd..- 2 _01 Ihb P.riodie31 Estimat. .... eo......: that all work !>os beeo performed and m:Ltcrials ~upplied in fun a.ecordan~ with the terms and conditions of the corresponding eONtruction con. Certificate of the Contractor or his duly Authqrized Reo~entative tract documents between and A. ~ 11: Construct. ion , Inc. ' datet' , JunA .IJ.., 19--31, and .U authorized ("hanlt~s thereto: that the following is a 'trUe and correct statement of the contr:lct account up to, and induding, the last day of the period covered by this cstUm.tc, and that no p3rt of the "total amount duelt has been received. Citv ~f Shorew'Ood. MN , (Owner) Authorized Representativ- ntl- John H. Aderman Pr-,~1 r1p.nt. D.- .TlIIl"m"M'. 1Q ~ 1 c;c;~ (el Amount due thi! eJtimate...............................................$ :rr.3, 150.00 If. /,;7.50 '1~,492. ;0 3 ~ . ~l~ . 19 7,~7L..'31 .(1) Total arT\ount e2med. ......... ....................................... ,.$ (b) Retained.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . $ (c) T ota! e3m~d less rewned percentage. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .~ (d) Total previou!ly approved.............................................. $ Appoved u to qU3ntiQe.s and e5tim3te due: .. --- .---- -... Superintendent of Construction Architect Supervising Engineer RESOLUTION NO. -92 A RESOLUTION ADOPTING GENERAL aECORDS RETENTION SCHEDULE WHEREAS, Minnesota statutes 138.17 requires the approval of the Attorney General, state AUditor, and Director of the Minnesota Historical Society before any officer or agency of the State or any county, city, town, SChool district, municipal subdivision or corporation, or any other public authority or political entity within the State can dispose of records; and WHEREAS, the City of Shorewood first adopted the Records Retention Schedule developed by the Municipal Clerks and Finance Officers Association of Minnesota with the passage of Resolution 67-81; and . WHEREAS, the Minnesota Department of Administration and a task force made up of city officials from around the State have developed a general records retention schedule for cities approved by the Attorney General, State Auditor, and Director of the Minnesota Historical Society; and WHEREAS, the city has received clarification from the Minnesota Department of Administration, Information policy Office .that audio and video recording tapes of meetings may be erased for reuse after formal approval of written minutes; . NOW, THEREFORE BE IT RESOLVED that the Shorewood city council does hereby adopt said general records retention schedule; BE IT FURTHER RESOLVED that said schedule is hereby amended as follows: except as otherwise required by law (MS 471.705, Subd. 1A requires tapes of meeting to discuss labor negotiations strategies to be preserved for two (2) years after the contract is signed), the city shall preserve audio and video recordings of meetings for at least three months, but in any case, until after formal approval of written minutes; BE IT FURTHER RESOLVED that a copy of this resolution be submitted along with the Notification of Adoption of city General Records Retention Schedule form to the Government Records Archivist. ADOPTED BY THE CITY COUNCIL, of the City of Shorewood, Hennepin County, State of Minnesota, this 27th day of January, 1992. BarbaraJ. Brancel, Mayor ATTEST James C. Hurm, City Administrator 3f?J 1/'- ! / / '7 / '..../ . " r;;;r >-om:: mCl:>:DO-!<n . 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" ... /.... 10'4 lit )'.... = o "l:t ,", d ~ "'tOct ~( i ~ /~g=i 3 r:g · }!!. ...S' gE!: ;; 10 :a a."' :" JI.O ::N C I <'en :;U1 '" .... ;-0 - 3 ~ o co :;JJ ~ ,~ ~Q t1 ~ ';) d. ='l !".-, ~ (j) .5 <':) o;-~ a.'" ~o ~.~ ~-~ (.1);- ~f/I ~~ " :::: ~.:r ~;:; ~ to :: 3' -3 c <~ .~ ~ . , ~'j '2.. N \-;N \. :2iR.' tf"c+ I "4 ~.~ '0 '- I"' l.O.f I CI) "~/ ~i g:- .'.". ... ! II ~ i ! I j~gl l ':)) ."'} 1~ ; ~. ;:; 21 ~ S , 3. ..... :;; \0 " eo .--:-lJI ., , a d . It 'fig I't Clt ~ tit a .~ I t:I '" Cot at t:I \() o ::;,;. ..-. :~ i :~i :: j " I ~! , C .r o o (J> ":0 -::0 '.:.;, $ p.. ~ n ;: 1 I "\i~ 11i.!~ ;i j~lg 1~ fl A il ! i~l ~.. i~U' I~ . !~ "o-!t:r !;) -:\), ...:..". 'g' 1'-' ;. A! i-i~l 10' ! (J) I:; gt :~I?O 1 - t:;.) ... :~ 1~1 r- ....~ l8. C '''!W' ".. ;;; ;'f' 1':; ,.. ';-,0>> Q~ ;9: ~?~f i ~i f.~ ,;~~~ 'VI Vt 'W W . ;~ Im~~z! ___ "): ~ 1-:1 'i j . 9..\ It? I . 'I" - LJ ;'. 'x:..... '. ; \".:- ! I , ~ c . . 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 Engineers Architects Planners Surveyors Memorandum TO: Shorewood. Mayor and City Council A:f/v' Joel Dresel, P.E., LS., City Engineer .)P January 22, 1992 Resolution Accepting Variance - Old Market Road - City Project 91-4 FROM: DATE: SUBJECT: Attached please find a Resolution accepting the granted variance. As you will recall, this variance was necessary to prevent a technicality from tying up our State Aid Funds on this project. The Variance Committee granted this variance essentially without comment. On January 14, 1992, I received a letter from Darryl Durgin officially granting the variance and requesting a Resolution indemnifying the State of Minnesota. I have attached a copy of this letter for your reference. It is my understanding that MnDOT generally requires this indemnification to protect them from lower design standards that are usually requested in an official variance. As our variance does not compromise any design standard, we believe that this is, again, simply a techni~ty. /cmw o 122cos.rav 3~ RESOLUTION NO. .92 RESOLUTION ACCEPTING VARIANCE. OLD MARKET ROAD CITY PROJECT NO. 91-4 WHEREAS, the City of Shorewood requested by resolution a variance from the requirement that only those projects for which plans are approved by the State Aid Engineer prior to the award of contract may be funded with State Aid Funds and; . WHEREAS, this request for variance was heard before the Variance Committee on January 8, 1992 and; WHEREAS, the Variance Committee granted the requested variance and; WHEREAS, the variance is conditional upon receipt of a resolution by the Shorewood City Council indemnifying the State of Minnesota from actions arising from the granting of this variance. NOW, rnEREFORE, BE IT RESOL YED that: A The City Council of Shorewood hereby indemnifies, saves, and holds harmless the State of Minnesota and all its agents and employees of and from any and all claims, demands, actions, or causes of actions of any nature or character arising out of, or by reason of, in any manner the use of State Aid Funds for a reconstruction project on M.S.AS. 111, Old Market Road, SAP 216-111-01 in any other manner as in accordance with Minnesota Rule 8820.2800 and further agrees to defend at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising as a result of the granting of this variance. . A'ITEST: . James C. Hurm, City Administrator/Oerk Barbara Brancel, Mayor . . f(~\~NEiSo~ ~~, ~ ~ <<'1- 4- )- OF Tfl.~~ January 14, 1992 Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 Joel A. Dresel Shorewood City Engineer Orr Schelen Mayeron & ASsoc. 2021 East Hennepin Avenue Minneapolis, MN 55413 RECEi\IED Orr-Schelen-Mayewn & ,~SSOC. COMM ~t .- ,., JA~l 10 1992 In reply refer to: Request for Variance S.A.P. 216-111-01 CITY OF SHOREWOOD ~t:,T{i:7::'r-.:\~:.s.t,~"'"'' \,,,:::::1;<; ~~~~M ? '. ~ . ~ " i r : f,7' " .......--{~._,-_.(_..._.t----., { .It i ~ ./' ! ~ , -r-t--- --..---, ~ ~ f .. ~....---..:.... . .." .'" - .-" ....~...._.-...__...............- Dear Mr. Dresel: Upon the advice of a variance Committee appointed expressly for the purpose of recommending to me the validity of the City of Shorewood's request for a variance from the requirement that . only those proj ects for which plans are approved by the state Aid Engineer prior to the award of contract are eligible for state-aid construction funds; I hereby GRANT the variance. The variance is conditional upon receipt of a resolution by the City Council of Shorewood that indemnifies, saves, and holds harmless the state of Minnesota and all its agents and employees of and from any and all claims, demands, action, or causes of actions of any nature or character arising out of or by reason of, in any manner, the use of state aid funds for a reconstruction project on MSAS 111, Old Market Road, (SAP 216- 111-01) in any other manner than as in accordance with Minnesota Rule 8820.2800 and further agrees to defend at their sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising as a result of the granting of this variance. Q~ Darryl Durgin Deputy commissioner An Equal Opportunity Emp/o.I'('r MAYOR Barb Brancel COUNCIl. Kristi Stover Bob Gagne Rob Daugherty Daniel l.ewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMO FROM: MAYOR AND COUNCILMEMBERS AL ROLEK ~/~ TO: . DATE: JANUARY 22, 1992 RE: AMENDMENTS TO THE 1991 BUDGET The staff customarily recommends amendments to the annual budget to formalize expenditures and budgetary shifts which have been authorized by the city council throughout the year. Attached for your consideration is a listing of these items for 1991. These amendments are in addition to the budget amendments for salary adjustments and fund transfers that were authorized by the Council in Deeember. The amendments will increase the total budget by $16,593, which will be supported by General Fund reserves. The total budget will go from $2,286,003 to $2,302,596. . I recommend that the City council approve the resolution amending the 1991 General Operating Fund budget as listed on the attached resolution. If you should have any questions relating to this recommendation, please contact me prior to the meeting on Monday night. 3D A Residential Community on Lake Minnetonka's South Shore RESOLUTION NO. -92 A RESOLUTION AMENDING THE 1991 GENERAL OPERATING FUND BUDGET WHEREAS, the Shorewood City council has authorized certain expenditures during 1991, and, WHEREAS, such expenditures were not included within the adopted 1991 General Operating Fund Budget, and, WHEREAS, it has been the practice of the City Council to amend the budgets for such expenditures, NOW, THEREFORE, BE IT RESOLVED by the city Council of the city of 'orewood that the 1991 General operating Fund Budget is hereby amended as llows: Expenditures Account original Amended Purpose Number Budqet Budqet Difference Senior Housing Needs Assessment 10-51353 Christmas Lake Milfoil Inspection 10-5135 $ 6,840 $10,600 $ 3,760 Moving Expenses - J. Hurm 10-5243 -0- 2,500 2,500 Severance Pay 10-5201 54,225 63,500 9,275 UnemploYment Compensation 10-5205 -0- 5,220 5,220 UnemploYment Compensation 10-5305 -0- 6,760 6,720 Severance Pay 10-5310 -0- 28,200 28,200 Office Temporaries 10-5335 1,500 11,000 9,500 Badger Park warming House Repair 10-6963 5,000 8,150 3,150 contingency 10-7143 51,772 -0- (51.772) Net Expenditure Budget Amendments $ 16,593 .venues General Fund Reserve -0- 16,593 16.593 -0- Beginning General Fund Budget $2,286,003 Plus: Net Budget Adjustments 16.593 Ending General Fund Budget $2,302,596 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of January, 1992. Barbara Brancel, Mayor Attest: James C. Hurm, City Administrator/Clerk . . 'iIt.~: ~~elen ~', Mayeron & .... .: Associates, Inc. 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Memorandum Engineers Architects Planners Surveyors TO: FROM: DATE: SUBJECT: Shorewood Mayor aIld City COUDCU / tV Joel Dresel, P.E., LS., City Eugineer ./Y""' JaIluary 22, 1m Designating Old Market Road as all Omcial Bike Lane Attached please find a Resolution designating a portion of Old Market Road as an official bicycle lane. The passage of this Resolution, along with proper marking and signing along the roadway will be necessary prior to the designation of a safe speed limit of 25 mph. We have reviewed the suitability of Old Market Road between Covington Road and Brom's Blvd. for bike traffic. Based on the Minnesota Department of Transportation's "Bike-Way Design Manual", the addition of bike lanes to a 36 foot-wide road would render a service level of fair to poor rank. In addition, the "Bike-Way Design Manual'! recommends bike lane widths of 8 fee\ with travel in the same direction as adjacent motor vehicle traffic. The designation of two 8 foot-wide bike paths would leave only 10 foot lanes for the traffic on Old Market Road, which we believe to be insufficient. Therefore, we recommend the designation of two 6 foot-wide bicycle paths adjacent to the outer curb lines on Old Market Road from Covington Road to Brom's Blvd. As we do have sufficient right-of-way to provide for an off-roadway bike path and sidewalk, we feel that the ultimate solution should be to move the bike path out of the traveled roadway. However, given the facts that we do not currently have sufficient funds to construct off-roadway bike paths and that bicyclists may very well be using Old Market Road, we believe that the designation of Old Market Road as a bike lane will provide an added margin of safety in the interim. /cmw 0122cos.m&c Enclosure c: Ron Bray, OSM 3E . . RESOLtJ'l'ION NO. -92 RESOLUTION DESIGNATING A PORTION OF OLD MARKET ROAD AS AN OFFICIAL BICYCLE LANE WHEREAS, the City of Shorewood is desirous of providing a safe path for bicycle travel along Old Market Road and: WHEREAS, there is currently insufficient funding available for a separate, off-street bicycle path and: WHEREAS, Minnesota Statutes Chapter 160.263 allows for the development and designation of portions of roadways as bicycle lanes. NOW, THEREFORE, BE IT RESOLVED that: 1. Pursuant to M.S. 160.263, the City of Shorewood hereby designates the outer six (6) feet of each lane of Old Market Road from Covington Road to Brom' s Bl vd. as a Bicycle Lane: 2. Pursuant to M.S. 160.263, Subd. 3, the City of Shorewood hereby directs the city Engineer to prepare a report for marking and s~gning of the bikeway in conformance with the Minnesota Manual on Uniform Traffic Control Devices, and directs the Public Works Department to erect and construct such markings and signs in accordance with such report. ATTEST: James C. Hurm, City Administrator/Clerk Barbara Brancel, Mayor . . RESOLUTION NO. ~92 RESOLUTION DESIGNATING A SAFE SPEED LIMIT OF 25 MILES PER HOUR ON A PORTION OF OLD MARKET ROAD WHEREAS, the City of Shorewood is desirous of providing a safe path for bicycle travel along Old Market Road and; WHEREAS, there is currently insufficient funding available for a separate, off-street bicycle path and; WHEREAS, Minnesota Statutes Chapter 160.263, subd. 4 allows for the designation of a safe speed along an established bike lane and; WHEREAS, the City of Shorewood has designated a portion of Old Market Road as a bike lane. NOW, THEREFORE, BE IT RESOLVED that: 1. Pursuant to M.S. 160.263, subd.4 the City of Shorewood hereby designates a safe speed of 25 miles per hour on that part of Old Market Road from covington Road 'to Brom I s Blvd.. 2. Pursuant to M.S. 160.263, subd. 4, the designated safe speed shall become effective upon the erection of the appropriate signs. ATTEST: James C. Hurm, City Administrator/Clerk Barbara Brancel, Mayor 3F " MAYOR Barb Brancel COUNCIL Knst; Stover BOb GagM Rob Daugherty Daniel Lewis . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 23 January 1992 RE: Sign Permit - 22920 State Highway 7 FILE NO.: 405 (Sign Permits) SignArt Co. Inc. has applied for a sign permit on behalf of the Hilltop Family Restaurant, which proposes to locate at 22920 State Highway 7 (formerly Country Kitchen). They propose to use the existing pylon sign located on the south end of the property and simply replace the sign face as shown on Exhibit A, attached. . Shorewood's sign regulations allow up to three signs per site, with an aggregate area of no more than 10 percent of the area of the building silhouette, as viewed from the street. In this case they are allowed to count the Highway 7 elevation as well as the Water Street elevation. The building silhouettes total 1596 square feet, resulting in 160 square feet of allowable signage. The applicant proposes "a total of 117 square feet of signage, including the message board. According to the applicant, no additional signage is proposed at this time. The proposal is consistent with Shorewood' s signage requirements and approval of the permit is recommended. BJN:ph cc: Jim Hurrn Kim Arnold 3G A Residential Community on Lake Minnetonka'sSouth Shore ... .:'.' ... '. ... ALL e~ ~ tiafJz.. . el- ~-_. -- .- .--. !, . ,.// ( t// ! i I L e -,- 3' , ,. ,'- , " ..... I' -.' \:.> ...... -""" . ' : -,...,../ -" /' "i " I ! \ ., . '=--- -...-'- - --. .. _. ... '--' - -------.. --.-....-' .----.--_..~ , . j j ) ,3 J-I/.JE /1 A- (::, b?} .'-/. C ;.-:- . ..-.....-'-'---' '--.-..-. -~._.. . .. _.- ....------ ._~. - . .-...-- --------.-...- . ;( !;: .' ~!; . :' !'\ : 'I I,; . I i,' I : I ---- --.- -...... ---.......-- I ....... .'. '-...--- -- ,II 1\ . I; r I I I I I , Ii : .: " Ii. ~ ; \ g' \ . -~ _:.:~~;;.;;.:i::::-:: . '_..;:~.- '. =------ -- ' ......... J I i : . ! . , I ' , I i I I I. .. _.~'..i ~ i I -\i 'j I . 'I \ ' ."--- '. "'- ...... -1 " ,'"", i ........J t i I J' II Ii , '{I I -r- - l {p' /21 ..... , . _.--'- A. ~h~b.,t ~ RESOLUTION NO. A RESOLUTION APPROVING THE FINAL PLAT OF SHOREWOOD SUBURBAN ESTATES WHEREAS, the final plat of Shorewood Suburban Estates has been submitted in the manner required for the platting of land under the Shorewood City Code and under Chapter 462 of Minnesota Statutes, and all. proceedings have been duly had thereunder; and WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the regulations and requirements of the laws of the State of Minnesota and the City Code of the City of Shorewood. . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the plat of Shorewood Suburban Estates is hereby approved. 2. That the approval is specifically conditioned upon the terms and conditions contained in the Development Agreement attached hereto and made a. part thereof. 3. That the Mayor and City Administrator/Clerk are authorized to ex.ecute the Certificate of Approval for the plat and the said Development Agreement on behalf of the City Council. 4. . That this final plat shall be filed and recorded within 30 days of the date of this Resolution. . BE IT FURTHER RESOLVED, that the ex.ecution of the Certificate upon said plat by the Mayor and City Administrator/Clerk shall be conclusive, showing a proper compliance therewith by the subdivider and City officials and shall entitle such plat to be placed on record forthwith without further formality, all in compliance with Minnesota Statutes and the Shorewood City Code. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of January, 1992. BARBARA J. BRANCEL, Mayor ATTEST: JAMES C. HURM City Administrator/Clerk tA . . '2. ^ \ C,co N Q p""-- J~ CITY OF SHOREWOOD RESIDENTIAL SUBDIVISION DEVELOPMENT AGREEMENT SHOREWOOD SUBURBAN ESTATES THIS AGREEMENT, made this ____ day of , 1992, by and between the CITY OF SHOREWOOD, a Minnesota municipal corporation, hereinafter referred to as the "City", and CITYWIDE DEVELOPMENT, INC., a Minnesota Corporation, hereinafter referred to as the "Developer." WHEREAS, the Developer is the fee owner in certain lands described in Exhibit A, attached hereto and made a part hereof, which lands are hereinafter referred to as the "Subject . Property"; and WHEREAS, the Developer has made application under the City Subdivision Ordinance for City Council approval of a single- family residential development plat of the subject property, said plat to contain approximately 11.38 acres divided into 11 lots, and to be known as SHOREW'OOD SUBURBAN ESTATES, and WHEREAS, the City Council by its resolutions passed on August 13, 1990, has approved the preliminary plat of the subject property; and WHEREAS, the Developer has now submitted its final plat for the development of the subject property, which plat is attached hereto and made a part hereof as Exhibit B; and WHEREAS, the the Developer has made application to the City to be allowed at Developer's expense to construct all surfaced streets, curbs, gutters, required landscaping, storm sewer and surface water drainage facilities, street signs, sanitary sewer facilities and underground electric, gas and telephone service lines to all lots within the plat approved by the City, all of the foregoing hereinafter sometimes referred to as improvements. NOW, THEREFORE, in consideration of the foregoing premises and acceptance by the City of the final plat of SHOREWOOD SUBURBAN ESTATES, the City and the Developer agree as follows: 1.) Imvrovements Installed bV Developer - Developer agrees at its expense to construct, install and perform all work and furnish all materials and equipment in connection with the installation of the following improvements: . . (01) Street grading, stabilizing and bituminous surfacing; (02) Concrete surmountable curbs and gutters; (03) Sanitary sewer mains; (04) Storm sewer and surface water drainage facilities; (05) Street name signs and traffic control signs; (06) Required landscaping. It is understood that underground utility lines, including gas, electric, and telephone, shall be installed by the respective private utility companies pursuant to separate agreements with the Developer. 2.) Pre-construction Meeting - Prior to the commencement of construction, Developer or its engineer shall arrange for a pre- construction meeting to be held at Shorewood City Hall. Such meeting shall be coordinated with the City Engineer and shall include all appropriate parties specified by the City Engineer. 3.) Standards of Construction - Developer agrees that all of the improvements set forth in paragraph 1 above, shall equal or exceed City standards, shall be constructed and installed in accordance with engineering plans and specifications approved by the City Engineer and the requirements of applicable City ordinances and standards, and that all of said work shall be subject to final inspection and approval by the City Engineer. 4.) Materials and Labor - All of the materials to be employed in the making of said improvements and all of the work performed in connection therewith shall be of uniformly good and workmanlike quality, shall equal or exceed City standards and specifications, and shall be subject to the inspection and approval of the City. In case any materials or labor supplied shall be rejected by the City as defective or unsuitable, then such rejected materials shall be removed and replaced with approved materials, and rejected labor shall be done anew to the satisfaction and approval of the City at the cost and expense of Developer. 5.) Schedule of Work - The Developer shall submit a written schedule in the form of a bar chart indicating the proposed progress schedule and order of completion of work covered by this Agreement. It is understood and agreed that the work shall ~e performed in one phase to be completed by 31 Julv 1992. It ~s further understood and agreed that the existing out-build~ng on lot 5 will be removed by Developer within 6 months and pr~or to conveyance of the lot. Upon receipt of written notice from the Developer of the existence of causes over which the Developer has no control, which will delay the completion of the work, the City, at its discretion, may extend the dates specified for completion. 2. . 6.) Streets. ,Sanitarv Sewer and. Storm Sewer Facilities. (01) ~lans ax;.d S1;'ecificat:i,.ons. The Develope:t' agrees t,o cause ~ts eng~neers to prepare all plans and specifications necessary for the installation of sanitary sewer, storm sewer and surface water drainage facilities in said plat, and streets, curb and gutter and watermains within and outside of the plat, street identification signs and traffic control signs, said plans and specifications to be subject to the final approval of the City Engineer. (02) As-Built Plan. Within sixty (60) days after the completion of construction, Developer shall cause its engineer to prepare and file with the City a full set of "as- built" plans, including a mylar original and two (2) black line prints, showing the installation of the foregoing facilities within the plat. Failure to file said "as-built" plans within said sixty (60) day period shall suspend the issuance of building permits for any further construction within the plat. (03) Easements. Developer, at its expense, shall acquire all easements from abutting property owners necessary to the installation of the sanitary sewer, storm sewer, surface water drainage facilities and watermains within the plat, and thereafter promptly assign said easements to the City. (04) pre-existinq Drain Tile. All preexisting drain tile disturbed by Developer during construction shall be restored by Developer. . (OS) Metropolitan Waste Control Commission (MWCC). The plat contemplates a sanitary sewer lateral line to tap into the MWCC sewer line located in Strawberry Lane at Strawberry Court. Developer shall obtain all necessary permits from MWCC for such tap. 7.) Stakinq, $urveying and Inspection - It is agreed that the Developer, through his engineer, shall provide for all staking and surveying for the above-described improvements. In order to ensure that the completed improvements conform to the approved plans and specifications, the City will provide for resident inspection. 8. ) Grading, Drainage. and Erosion Cc;mtrol - Developer, at its expense, shall provide grading, drainage and erosion control plans to be reviewed and approved by the City Engineer. Said plans shall provide for temporary dams, earthwork or such other devices and practices, including seeding of graded .areas, as necessary, to prevent the washing, flooding, sedimentation a~d erosion of lands and streets within and outside the plat dur~ng all phases of construction. Developer shall keep all streets within the plat free of all dirt and debris resulting fr?m construction therein by the Developer, its agents or ass~gn~es. 3 . . . 9.) Street Siqns - Developer, at its expense, shall prov~ae standard city street identification signs and traffic control signs in accordance with the Minnesota Manual on'Uniform Traffic Control Devices. 10.) Access to Residences - Developer shall provide reasona~le access, including temporary grading and graveling, to all res~dences under construction in the plat until the streets are accepted by the City. 11.) Occupancy Permits - The occupancy of any new structure on any lot within said plat shall be prohibited by the City until the streets shall have been graded and surfaced with class 5-100% crushed material and municipal sanitary sewer lines shall have been installed and are available to serve the lot for which occupancy has been requested. 12.) Final Inspection - Upon completion of the improvements set forth in paragraph 1 above, the City Engineer, the contractor, and the Developer's engineer will make a final inspection of the work. When the City Engineer is satisfied that all work is~completed in accordance .with the approved plans and specifications, and the Developer's engineer has submitted a written statement attesting to same, the City Engineer shall recommend that the improvements be accepted by the City. 13.) Conveyance of Im~rovements - Upon completion of the installation by Developer and approval by the City Engineer of the improvements set forth in paragraph 1 above, the Developer shall convey said improvements to the City free of all liens and encumbrances and with warranty of title, which shall include copies of all lien waivers. Should the Developer fail to so convey said improvements, the same shall become the property of the City without further notice or action on the part of either party hereto, other than acceptance by the City. 14.) Replacement - All work and materials performed and furnished hereunder by the Developer, its agents and subcontractors, found by the City to be defective within one year after acceptance by the City, shall be replaced by Developer at Developer's sole expense. Within a period of thirty (30) days prior to the expiration of the said one-year period, Developer shall perform a televised inspection of all sanitary sewer lines within the plat and provide the City with a VHS videotape thereof. 15.) Restoration of Streets. Public Facilities and Private prooerties- The Developer shall restore all City streets and other public facilities and any private properties disturbed or damaged as a result of Developer's construction activities, including sod with necessary black dirt, bituminous replacement, curb replacement, and all other items disturbed during construction. 4. . . 16.) Reimbursement of Costs - The Developer shall reimburse the City for all costs, including reasonable engineering legal plannin~ and,administrative expen~es incurred by the City in ' connect~on w~th all matters relat~ng to the administration and enforcement of the within Agreement and the performance thereof by the Developer. Such reimbursement of cOSts shall be made within thirty (30) days of the date of mailing of the City'S notice of costs to the address set forth in paragraph 23 below. All costs charged to the Developer shall be itemized identifying person, task, time, date, and at-cost rate. 17.) Claims for Work - The Developer or its contractor shall do no work or furnish no materials not covered by th~plans and specifications and special conditions of this Agreement, for which reimbursement is expected from the City, unless such work is first ordered in writing by the City Engineer as provided in., the specifications. Any such work or materials which may be done or furnished by the contractor without such written order first being obtained shall be at its own risk, cost and expense. 18.) Letter of Credit - For the purpose of assuring and guaranteeing to the City that the improvements to be constructed, installed and furnished by the Developer as set forth in paragraph 1 above, shall be constructed, installed and furnished according to the terms of this Agreement, and to ensure that the Developer shall pay all claims for work done and materials and supplies furnished for the performance of this Agreement, the Developer agrees to furnish to the City either a cash deposit or an irrevocable letter of credit approved by the City in an amount equal to 150% of the total cost of said improvements estimated by the Developer's engineer and approved by the City Engineer. Said depQsit or letter of credit shall remain in effect for a period of one year following the completion of the required improvements. The said deposit or letter of credit may be reduced in amount at the discretion of the City upon acceptance by the City of the various individual improvements but in no event shall such letter of credit be reduced to an amount less than 100% of the total cost of said improvements. At such time as all of the improvements have been accepted by the City, such letter of credit may be replaced by a maintenance bond. 19.) Liability Insurance - The Developer shall take out and maintain during the life of this agreement public liability and property, damage insurance covering personal injury, including death, and claims for property damage which may arise out of the Developer'S work or the work of their subcontractors, or by one directly or indirectly employed by any of them. ,This insuran~e policy shall be a single limit public liability ~nsurance pol~cy in the amount of $1,000,000.00. The City shall be named as additional insured on said policy and the Developer shall file a copy of the insurance coverage with the City. Prior to commencement of construction of the improvements described in paragraph 1 above, the Developers shall file with 5 . the City a certificate of such insurance as will protect the Developer, his contractors and suocontractors from claims arising under the workers' compensation laws of the State of Minnesota. 20.) Laws,Ordinances. Regulations and Permits - Developer shall comply with all laws, ordinances, and regulations of all regulatory Oodies having jurisdiction of the Suoject Property and shall secure all permits that may be required by the City of Shorewood, the State of Minnesota, the Minnehaha Creek Watershed District, and the Metropolitan Waste Control Commission before commencing development of the plat. . 21.) S~wer Assessments - The original assessments against the property for sanitary sewer are in the amount of $4677.00, of which S -0- remains unpaid. Developer acknowledges that as a newly platted development of 11 lots, additional sums may be assessed against the property as equalization charges pursuant to Shorewood City Code. Developer agrees to accept and pay all such charges to the City in accordance withShorewood City Code, together with all previous assessments against the property, provided full credit is given to the Developer for all prior payments made by the Developer or its predecessor on account of said assessments. A schedule of such charges is set forth in Exhibit C, attached hereto and made a part hereof. 22.) Park Fund Payment - Developer shall, at the time that final plat is approved, make a cash payment to the City in the sum of $8250.00 for the Park Fund. . 23. ) Notices - All notices,. certificates and other communications hereunder shall be sufficiently given and shall be deemed given when mailed by certified mail, return receipt requested, postage prepaid, with proper address as indicated below. The City and the Developer by written notice given by one to the other, may designate any address or addresses to which notices, certificates or other communications to them shall be sent when required as contemplated by this Agreement. Unless otherwise provided by the respective parties, all notices, certificates and communications to each of them shall be addressed as follows: To the City: CITY OF SHOREWOOD .5755 Country Club Road Shorewood, Minnesota 55331 NORTH SUBURBAN DEVELOPMENT, INC. P.O~ Box 34004 Blaine, MN 55434 24.) Proof of Title - Developer shall furnish a title ooinion or title insurance commitment addressed to the City guaranteeing that Developer in fact has a legal right to become fee owner of the property upon exercise of certain rights and to enter upon the same for the purpose of developing the property. To the Developer: 6 . Developer agrees that in the event Developer's ownership in the property should change in any fashion, except for the normal process of marketing lots, prior to the completion of the project and the fulfillment of the requirements of this Agreement, Developer shall forthwith notify the City of such change in ownership. Developer further agrees that all dedicated streets and utility easements provided to City shall be free and clear of all liens and encumbrances. . 25.) Disclaimer by ~ity - It is understood and agreed that the City, the City Council, and the agents and employees of the City shall not be personally liable or responsible in any manner to the Developer, the Developer's contractors or subcontractors, materialmen, laborers, or any other person, firm or corporation whomsoever, for any debt, claim, demand, damages, actions or causes of action of any kind or character arising out of or by . reason of the execution of this Agreement or the performance and completion of the work and improvements hereunder; and that the Developer will save the City, the City Council, and the agents and employees of the City harmless from any and all claims, damages, demands, actions or causes of action arising therefrom and the costs, disbursements, and expenses of defending the same. 26.) Declaration of Covenants. Conditions and Restrictions - Developer shall provide a copy of the Declaration of Covenants, Conditions and Restrictions, which Declaration shall include the City as a signatory thereto, for review and approval by the City prior to recording. Such Declaration shall provide that the owners of Lots 1 and 11 shall be responsible for the maintenance of the drainage ponds located thereon, and that such ponds may not be fenced in or enclosed. 27.) Duration of Aqreement - This Agreement shall remain in effect until one year following the City's acceptance of the improvements. . 28.) Remedies Uoon Default - (01) Assessments. In the event the Developer shall default in the performance of any of the covenants and agreements herein contained and such default shall not have been cured within thirty (30) days after receipt by the Developer of written notice thereof, the City, if it so elects, may cause any of the improvements described in paragraph 1 above to be constructed and installed or may take action to cure such other default and may cause the entire cost thereof, including all reasonable engineering, legal and administrative expense incurred by the City to be recovered as a special assessment under Minnesota Statutes ~hapter 429, in which case the Developer agrees to pay the ent7re amounc of such assessment within thirty (30) days after ~ts '_ adoption. Developer further agrees that in the even~ o~ ~~s failure to pay in full any such special assessment,w7th~~ the time prescribed herein, the City shall have a spec~f~c l~en 7. on all of Developer's real property within the Subject Property for any amount so unpaid, and the City shall have the right to foreclose said lien in the manner prescribed for the foreclosure of mechanic's liens under the laws of the State of Minnesota. In the event of an emergency, as determined by the City Engineer, the notice requirements to the Developer prescribed by Minnesota Statutes Chapter 429 shall be and hereby are waived in their entirety, and the Developer shall reimburse the City for any expense incurred by the City in remedying the conditions creating the emergency. (02) Performance Guaranty. In addition to the foregoing, the City may also institute legal action against the Developer or utilize any cash deposit made or letter of credit delivered hereunder, to collect, pay, or reimburse the" City for: . (a) The cost of completing the construction of the improvements described in paragraph 1 above. (b) The cost of curing any other default by the Developer in the performance of any of the covenants and agreements contained herein. (c) The cost of reasonable engineering, legal and administrative expenses incurred by the City in enforcing and administering this Agreement. . (03) Leqal Proceedinqs. In addition to the foregoing, the City may institute any proper action or proceeding at law or at equity to abate violations of this Agreement, or to prevent use or occupancy of the proposed dwellings. 29.) Headinqs - Headings at the beginning of paragraphs hereof are for convenience of reference, shall not be considered a part of the text of this Agreement, and shall not influence its construction. 30.) Sev~rability - In the event any provisions of this Agreement shall be held invalid, illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof, and the remaining provisions shall not in any way be affected or impaired thereby. 31.) Execution of Counter~arts - This Agreement may be, simultaneously executed in several counterparts, e~ch of wh~ch shall be an original, and all of which shall const~tute but one and the same instrument. 32.) Construction - This Agreement shall be construed in accordance with the laws of the State of Minnesota. 8 . 33.). Successors and Assigns - It is agreed by and betwe.en the part~es hereto that the Agreement herein contained shall be binding upon and inure to the benefit of their respective legal representatives, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have caused these presents to be execu~ed on the day and year first above written. CITYWIDE DEVELOPMENT, INC CITY OF SHOREWOOD By: By: Barbara J. Brancel Its: Mayor Andrew P. Kociscak Its: President ATTEST: . James C. Hurm City Administrator/Clerk STATE OF MINNESOTA ss. COUNTY OF HENNEPIN On this day of , 1992, before me, a Notary Public within and for said CO'l,1nty, personally appeared/Barbara Brancel and James C. Hurm, to me personally known, who, being each by me duly sworn, did say that they are respectively the Mayor and city administrator/clerk of the municipal corporation named in the foregoing instrument, and that said instrument was signed and sealed on behalf of said corporation by authority of its City Council, and said Barbara Brancel .and James C. Hurm acknowledged said instrument to be the free act and deed of said corporation. . Notary Public STATE OF MINNESOTA ss. COUNTY OF HENNEPIN On this ____ day of , 1992, before me, within and for said County, personally appeared Andrew P. Kociscak, on behalf of CITYWIDE DEVELOPMENT, INC., who is its president, described in and who executed the foregoing instrument and acknowledged that he executed the same as his free act and deed. Notary Public ATTY:NO 9. . . ATTY:NO EXHIBIT A LEGAL DESCRIPTION OF SUBJECT PROPERTY Outlot A, WESTLAWN TWO, Except that part lying West of the southerly extension of the west line of Lot 1, Block 1, said Addition. And That part of Outlot A, WESTLAWN TWO, lying West of the southerly extension of the west line of Lot 1, Block 1, said Addition. EXIIIBIT 13 • PLAT SIIOREWOOD SUBURBAN ESTATES • • o i = "" I 0 ° 1!. •f 111.•. ' - -- 6.' `l L r^ DRAINAGE O UTILITY ELSE ME: NT n \. ••A 1 1 1% / - k a � ^ C 1 b r• ° s 1• 1 e 1 0 t o -_ za1,,, i. x : 1 a 1 r , l*. `f I.. Z n 1 :.1 r i , y : . a ..: 8 T e 8 - ,. 'I 1•1 ' » o 7.1 ali rr • , __ ,. - •l nom 5 1„' �I 1 I�, a1f • 4 •• . 2. , •" 2 ..• 1 1 � _ _ - _ _ . _ ...........-•-• . bo _ —_ bp 1 q _ 1 ' . !!mo o L y :. g �•—° �. J - e 1 S } I 6 Y1 1 ' 0 t z it g, 8 1 `I • a 3 . .1 - q ' ' 1 ^Pi$. L -- ^ //) • I 1.. ; . 11 it f l g 111 I L - - -- ' 6, :3 I s � . ' _ J 71: o { a ^ I z 1. ` cli � ...0. • !f • • 1' i fr I ir.: - - -- \r. t • . . - is J�'• e • 1 1 y t� a Q J 1 p v ' M J II j � 8 SS "1 ^ 7 l :: t 8 8 I to ,.-.....r.: - 1 - 1 _ a : `.. _. i Y I , ice,._ : 1 1 t• ! • - 1 - --- 41"". n00•,.r'to' t - - u .. / i / . n I I - 8 .. �, ° - 1 V , / 0 / d �C �_, 1 t 1 1O I / l l ' I l / l l 1 ;.. A _ 8 • I� i / N /a t , l' r ''e000- I l \ ' rP 7. a l a C ,• 1 w ,. tr I t 91.' S '.Ca I . g :, $ E 1 • 81 . u '• / : 8 p B 8 1 ^ ° O A // s 'iC. i 3 1 to o -i- •_.' • _ \ •A OO \ ' 22•)0 Itt00 _ !/ . / ` __ __ 14 25 500 .• — __ ` - P, � - I r• (�'• i .I,�,:n _.T' ,�� I r - - - .i r r/ ` o© e _ 1 - r l z Z 0. • A \ 11 off � �� I . .. ° — _ . . original Assessments: Equalization Cost: 11 lots x $400.00 o unit credit EXHIBIT C SEWER EQUALIZATION CHARGE SHOREWOOD SUBURBAN ESTATES == $4400.00 -1000.00 $3400.00 Interest Charge (7% x 20 years) $4760.00 Total Additional Equalization Charge $8160.00 C'":~'~'-' .; -:::"\ " arr . ., , ,4~ . '.,' . ,. 5che.... " .' ,;_::~f.l. Mayeron& . . 11 ~ Assooates, me. 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 Engmeers Surveyors Planners Memorandum January 23, ~992 To: Brad Nielsen, city Planner ,~~~v From: Joel Dresel, city Engineer' / Re: Shorewood suburban Estates It is our understanding that the proposed construction on the referenced site will be identical to that which was reviewed in July of 1990. At that time, a number of items were addressed that . were apparently incorporated into the final plan design. However, the project was started without final acceptance and subsequently stopped for other reasons. The final plat has now come up for approval, and we have confirmed with the developer's Surveyor that the Plat conforms to the approved Preliminary Plat and that the drainage easements shown ;vill be double checked to conform with the high water level. of the proposed ponds. At this time, we recommend approval of the final plat, subject to the approval of the final construction plans by the City Engineer. As the plans were prepared with city input, this should not be a major hurdle, "and will ensure that the items that were addressed in 1990 are incorporated into the plans. . A-B MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474.3236 MEMO FROM: MAYOR AND COUNCILMEMBERS //) ,,) AL ROLEK {/t:-- JANUARY 22, 1992 TO: . DATE: RE: AMENDMENTS TO THE 1992 BUDGET Due to actions taken by the city council on January 13, it is necessary for the council to pass a resolution amending the 1992 General Fund budget. These amendments are shown on the accompanying budget amendment resolution. . In addition to these amendments, it is necessary to amend the budget for planning and clerical computer software. This software was budgeted and planned for purchase in 1991. However, due to time and information limitations at that time, it was not ordered in that year. The information which was lacking has since been obtained, and it is necessary to amend the 1992 budget to carry over these amounts from 1991 to allow staff to order the software. Due to the new information, the cost of the planning software has increased by $1,700, which requires an additional budget amendment. This increase is explained in a memo by the Planning Director. The amendments for salaries, insurance, and the additional amount for software, which totals $7,636, is proposed to be taken from contingency. The amount for planning and clerical computer software to be brought forward from 1991 is $7,200 . The net affect of the amendments increases the total original General Fund Budget of $2,381,191 by $7,200, to $2,388,391. I recommend that the city council amend the 1992 General Fund budget as listed on the accompanying resolution. Should you have any questions relative to these amendments, please contact me prior to the meeting on Monday night. 5 A Residential Community on Lake Minnetonka's South Shore RESOLUTiON NO. -92 A RESOLUTION AMENDiNG THE 1992 GENERAL FUND BUDGET WHEREAS, the Shorewood City Council has authorized certain expenditures during 1992, and, WHEREAS, such expenditures were not included within the adopted 1992 General Fund Budget, and, WHEREAS, it has been the practice of the city council to amend the budgets for such expenditures, NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Shorewood that the 1992 General Fund Budget is hereby amended as follows: Amenditures ~urpose Salary Increase Salary Increase Salary Increase Health Insurance Increase Health Insurance Increase Health Insurance Increase Health Insurance Increase Health Insurance Increase Health Insurance Increase Health Insurance Increase Health Insurance Increase Health Insurance Increase Health Insurance Increase Clerks Indexing Software .lanning Database Software ontingency Net Expenditure Budget Revenues General Fund Reserve Account Number 10-5201 10-5206 10-5207 10-5208 10-5308 10-5408 10-5608 10-6008 10-6208 10-6308 10-6408 10-6808 10-6908 10-5363 10-5663 10-7143 Amendments original Budqet $ 69,719 5,333 3,123 6,734 3,156 5,251 4,735 4,948 8,129 6,472 1,295 1,032 4,550 -0- -0- 49,192 155,000 Amended Budqet $ 71,446 5,465 3,200 7,294 3,396 5,731 5,135 5,348 8,809 7,032 1,415 1,152 4,990 1,200 7,700 41,556 162,200 D1fference $ 1,727 132 77 560 240 480 400 400 680 560 120 120 440 1,200 7,700 (7.636) $ 7,200 7.200 -0- Beginning General Fund Budget $2,381,191 Plus: Net Budget Adjustments 7~200 Amended General Fund Budget $2,388,391 ADOPTED BY THE CiTY COUNCIL OF THE CiTY OF SHOREWOOD this 27th day of January, 1992. Attest: Barbara Brancel, Mayor James C. Hurm, City Administrator/clerk MAYOR Sarn Brancel COUNCI L Knsti Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474.3236 MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 22 January 1992 RE: Computer Software - Planning and Protective Inspections FILE NO.: 405 (Computer) Based upon the plan which was done in 1989-90, money has been budgeted for 1991 and 92 to purchase GIS software for the Planning and Protective Inspections departments. This included a parcel data base program for Planning and a building permit/tracking program for Protective Inspections. . As you are aware our computer system has the ability to use two different operating systems, DOS and Unix. The DOS operating system allows staff to work on individual P.C.s at each desk, while the Unix system ties each P.C. to a central system. It is our understanding that more and more software is being developed for Unix and that it will be, in the 90's, the standard operating system that DOS has been in the 80's. At the time we budgeted for GIS software, a Unix version was not available. Just prior to ordering the DOS version, we asked about the status of their Unix software. It is now available, but costs a little more ($1700) than the DOS programs. The advantage of purchasing the Unix software now is that it enables other departments to access the parcel data system, not just the Planning Department. This will be extremely useful for researching special assessments, preparing mailing lists, etc. Havina discussed this situation the staff aarees that spending an additional S 1700 now would I:) . ,I:) avoid the necessity of converting from DOS to Unix at some later date. Doing it later could cost between $3700 to $4700 (based on today's prices). A Residential Community on Lake Minnetonka's South Shore . . Re: Computer Software - Planning & Protective Insp. 22 January 1992 While we regret having to request a change to the budget, we feel that money will be saved in the long run. The Finance Director explains, in a separate report, how the budget could be amended. If you have any questions relative to this matter, please do not hesitate to contact me prior to Monday night's meeting. BJN:ph cc: Jim Hurm AI Rolek - 2 - MAYOR Ba(b Brancel COUNCIL Kristi StOver Bob Gagne Rob Oa\Jgherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOO. MINNESOTA 55331 . 1612} 474-3236 MEMO TO: Mayor and City council FROM: James C. Hurm, City Administrator 1\ \ %1\......,,/ . I I \ 1 : . I \I . DATE: January 24, 1992 RE: Staff City Engineer position Attached is an analysis of Consulting Engineering fees for the years 1991, 1990 and 1986. For the last two years Joel Dresel estimated the amount of work which could have been done by a staff city Engineer and thereby save consulting fees. The savings is estimated to be $77,200 of $262,800 in 1991; and $53,500 of $99,500 in 1990. When Old Market Road is removed from the 1991 equation the staff City Engineer would have done 58% of the work. He/she would have done 54% in 1990. Joel did not review 1986 because he was not here then. These figures do not include savings in a number of additional areas: . . Revenue from "pass thru" charges (see page 2 of the analysis) . This chart shows what the actual pass thru charges were that went ~o OSM, and what the City would charge for these services (our rate would likely be only two-thirds of what a private firm would charge). Actual Pass Thru Likely city Revenue 1990 $ 6,165 $21,813 $ 4.110 $14.542 1991 . Design costs are usually 7% to 10% of construction. The staff City Engineer (at least until the position evolves into Public Works Director) should design one or two small projects, thereby saving that 7% to 10% of project construction costs. . A staff City Engineer's goal would be to cut the current cost of inspection ($54/hour) in half. Inspection is often 4% to 5% of project cost. ~ A Residential Community on Lake Minnetonka's South Shore Memo to Council - staff City Engineer January 24, 1992 . Some park related consulting fees could be saved (ie. over $1,000 for little league field and irregation pump ~ouse project management in 1991). . Some City Engineering services could be neighbors (ie. Excelsior) at a reasonable revenue for Shorewood. contracted to cost, creating . More time could be spent on attempting to reduce Sewer Commission charges. . . More time could be spent acquiring all possible MSA funds through thorough needs analysis and familiarity with MnDOT. . More cost effective time could be spent on timely responses to inquires from the public, City council, Public Works and staff. Conclusion . None of the three years analyzed were "slow" years. Therefore, one cannot conclude that a staff City Engineer would be cost effective even in "slow" years. Remember, however, that my request for a staff engineer was not based on assured cost savings. It was based on what I perceived to be a need... to more efficiently and effectively provide engineering services in a manner which more completely meets our needs. The proposal has merit and is likely to have even more merit in the future. However, because it is important to have more than a simple majority of the City council in favor of such a staff change, I am requesting the City council delay consideration of the position for one to two years. In the meantime, I ask the council to work with me on a goal of lowering consulting fees. A separate memorandum addresses this issue. JCH.al -0 ()3 ,>- -< = -< ,.,. ,- V> ~......" I =' ;:I'.' ::... ~ <_..:r> <-I. 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MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Dal.lgherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 . (612) 474-3236 MEMO TO: Mayor and City Council Pf.t;...I.'..j , t : - Ii L ! FROM: James c. Hurm, City Administrator DATE: January 24, 1992 Controlling Consulting Costs .' , RE: Considerations in lowering ConSUlting Engineering costs: . Joel Dresel has volunteered to do a report for the City making specific recommendations on how we can cut consulting engineering costs. I will work with Joel on this and begin implementing recommendations immediately. . The consulting engineering contract is being held up pending a decision on the staff City Engineer. The contract can now be rewritten incorporating ways to save, such as the obvious charge to changing per hour with a not-to-exceed for projects rather than the obvious percent of total. . Before authorizing engineering for any project work the City Council should approve at least a Letter of Understanding with a "not-to-exceed amount" and specify where the expense should be charged to. . Consulting engineering office hours will be reduced. citizens and staff will be advised to meet with the Engineer on Mondays from 1:00 to 3:00 pm. Staff meetings will be changed to 3:00 pm those Monday afternoons. NOTE: Although we will minimize general consulting engineering services as much as possible, their involvement in CIP planning and the resul ting program development ( ie. water, drainage, MSA, special assessment issues) may require additional budget allocations. This activity helps the city gain a clear focus, a direction and can save consulting fees in the future. JCH.al A Residential Community on Lake Minnetonka's South Shore . . MAYOR Barb Brancel COUNCI L Krtst; Stover Bob Gagne ROb DaughertY Danoel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOO. MINNESOTA 55331 · (612) 474-3236 MEMO TO: Mayor and city council . ffL /.,j / I /' I' I. I'. FROM: J~mes C. Hurm, City Administrator DATE: January 23, 1992 RE: January 27, 1992 - Work Session The following is a proposed schedule for City council work sessions for 1992. All but the August 3rd work session on the 1993 operating budget are scheduled for the second regular meeting night of the month. Unforeseen proposals or circumstances might require other meeting nights. It is the Councils prerogative to set the schedule as we go. January 27 -Meet jointly with the Planning Commission to review the work plan for updating the Comprehensive Plan. Who will do what, when? .What does the City council expect of the Planning commission? Staff? Itself? February 24 - This work session is not directly related to the Comprehensive Plan update. Rather the city council will develop a list of issues and problems facing the city (with input from the Planning and Park commissions, and staff) and come to a concensus as to which issues and problems should be focused on in 1992...Set priorities for the city. March 23 - Meet jointly with Planning commission, Park commission and staff on goals and objectives for the Comprehensive Plan process and for top priority issues identified in February. April 27 - CIP (1993-1997) Begin work on issues identified in our current CIP: . Water - develop and review alternatives . Review City Hall area plan (post-Public Works Improvements) . Surface drainage utility proposal . MSA roads - begin process of review . Special assessments - review alternatives for street recon- struction BRING YOUR CIP! t ",. ,; k . '2 c. .x:" '\..H -[.; . It:. A Residential Community on Lake Minnetonka's South Shore . . rZ Memo to Council - Schedule 1992 May 26 - Meet jointing with Planning Commission - Comprehensive Plan review: . Review POlicy Plans for transportation and community facilities . continue review of MSA system June 22 - CIP - continue analyzing issues identified in the current CIP. Direct staff based on policies being developed in the comprehensive Plan Review. July 27 - Meet jointly with Planning Commission: . . Land Use Policy Plan . Review Environmental Policies . Review Transportation and community Facilities Plans with emphasis on CIP projects August 3 - (First Monday) This is a proposed special work session on the 1993 Operating Budget. AUgust 24 - CIP - Concensus on direction for the 1993-1997 CIP document. september 28 - Meet jointly with Planning Commission: . Finalize Transportation Plan . Review Community Facilities Plan to-date . Review Environmental Plan to-date . Review Land Use Plan to-date . October 26 - Review final draft of 1993-1997 CIP document. November 23 - Meet jointly with Planning Commission: . Finalize Land Use Plan . Finalize Environmental Plan . Review Community Facilities Plan to-date cc: Planning commission Park commission JCH/al CK NO CHECK APPROVAL LIST FOR JANUARY 27, 1992 COUNCIL MEETING TO WHOM ISSUED PURPOSE CHECKS ISSUED SINCE JANUARY 10, 1992 8309 (G) 8310 8311 (G) 8312 (G) 8313 (G) 8314 (G) 8315 (G) 8316 (G) 8317 (L) 8318 (L) 8319 (L) .20 (L) 21 (L) 8322 (G) 8323-25 8326 (G) 8327 (G) 8328 (G) 8329 (G) 8330 (G) 8331 (G) 8332 (G) 8333 (G) 8334 (G) 8335 (G) 8336 (G) 8337 (G) .38 (G) 39 (G) 40 (G) 8341 (G) 8342 (L) 8343 (G) 8344 ) L) 8345 (L) 8346 (L) 8347 (L) 8348 (L) 8349 (L) 8350 (L) 8351 (G) 8352 (G) 8353 (G) 8354 8355 (G) 8356 (G) 8357 (L) 8358 (L) 8359 (L) US Postmaster Void Tim Heiland Metro Waste Control MN State Treasurer Sensible Land Use Coal. Ms. Evalina Kleis Wallace/Lufern Mortenson Griggs, cooper and Co. Johnson Brothers Liquor MN Department-Safety Ed Phillips and Sons Quality Wine/Spirits Waste Management Void PERA ICMA Retirement Trust City cty credit Union Child Support Enforce. Anoka cty Supp/Collec. Medica Choice League of MN cities Tim Heiland James Hurm League of MN cities State Treasurer-MPCA MN Pollution Control MN Str Superintendents Bradley Nielsen Joseph Pazandak Petty Cash Star Tribune Howard/Nancy Strauss Bellboy Corporation Flaherty's Happy TYme Griggs, Cooper and Co. Johnson Brothers Liquor MN Bar Supply Ed Phillips and Sons Quality Wine/Spirits Hardrives, Inc. Commissioner of Revenue First State Bank Void Wendy Davis Susan Niccum Bellboy Corporation Boyd Houser Candy/Tobac. Midwest Coca-Cola CONTINUED NEXT PAGE Utility billing postage Parks mileage December SAC charges Fourth qtr bldg surcharge 1992 membership dues Recycling award Recycling award Liquor and wine purchases Wine purchases Liquor purchasing license Wine purchases Liquor purchases Waste removal services Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions January health insurance Warming house insurance Parks mileage Moving expense reimburse. public official books Lugowski sewer certication Lugowski-sewer school 1992 membership dues Sec 125 reimbursement Mileage and film processing Petty cash reimbursement Advertising Recycling award Liquor purchases Misc purchases Liquor, wine & misc purch Liquor and wine purchases Misc and supplies purchases Liquor and wine purchases Liquor and wine purchases PaYment voucher #4 Payroll deductions Payroll deductions Sec 125 reimbursement Sec 125 reimbursement Liquor purchases Misc and supplies purchases Misc purchases -1- AM;OUNT 387.02 9.62 1,930.50 665.96 75.00 25.00 50.00 409.85 519.24 12.00 904.65 696.07 268.00 1,868.00 595.07 95.00 89.10 110.59 4,231.80 140.00 13.72 89.09 137.25 15.00 70.00 25.00 140.00 64.94 29.64 604.80 25.00 3,019.11 108.00 2,957.54 362.22 251. 38 1,552.92 1,132.41 35,287.60 914.23 5,927.73 133.34 237.65 1,634.01 2,547.07 596.00 CK NO OVAL LIST FOR JANUARY 27, 1992 COUNCIL H~ETING ~j WHOM ISSUED PURPOSE CHECKS ISSUED SINCE JANUARY 10. 1992 (CONTINUED) 8360 (L) 8361 (L) 8362 (L) 8363 (L) 8364 (L) 8365 (L) 8366 (L) 8367 (L) 8368 (L) 8369 (L) 8370 (L) 8371 (L) 8372 (L) 8373 (L) 8374 (L) 8375 (L) 8376 (L) 8377-78 8379 (G) 8380 (G) 8381 (G) Copier Alternatives Day Distributing East Side Beverage Co. Griggs, Cooper and Co. Honeywell Protection Hoops Trucking Johnson Brothers Liquor Mark VII Distributors MN Bar Supply MN victoria oil Co. National Guardian Secure North Star Ice Pepsi-Cola Company Ed Phillips and Sons Pogreba Distributing Quality Wine/Spirits Thorpe Distributing Void Mn Department of Revenue Internal Revenue Svc Commissioner of Revenue Copier maint contract Beer and misc purchases Beer and misc purchasess Liquor, wine & misc purch Security system Liquor and wine purchases Liquor and wine purchases Beer and misc purchases Misc and supplies purchases Utilities-fuel oil Security system Misc purchases Misc purchases Wine purchases Beer and misc purchases Liquor, wine & misc purch Beer and misc purchases Balance due on tax withheld Balance due on tax withheld December sales tax TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED -2- ~9t1'NT 30.00 7,694.96 9,758.95 3,377.51 84.25 408.10 566.71 7,926.12 148.65 97.20 294.84 151.20. 521.23 375.10 3,606.75 1,933.55 21,353.55 38.89 245.48 13.236.93 53,935.22 88.872.87 142.80.8.09. CK NO CHECK APPROVAL LIST FOR JANUARY 27, 1992 COUNCIL MEETING CHECKS FOR COUNCIL APPROVAL TO WHOM ISSUED 8382 8383 8384 8385 8386 8387 8388 8389 8390 8391 8392 a393 ~94 8395 8396 8397 8398 8399 8400 8401 8402 8403 8404 8405 8406 8407 Ai08 ~409 8410 8411 8412 8413 8414 8415 8416 8417 8418 8419 8420 8421 8422 8423 8424 8425 8426 void American Engineering Earl F. Andersen-Assoc. Applied Graphics Bryan Rock Cargill Salt Division City of Chanhassen Cooper and Associates Crad-Mel Enterprises Crosstown OCS Dispatch Communications EOS Architecture Rolf E.A. Erickson Gopher State One-Call Griff co, Inc. IIMC Larkin, Hoffman... M-V Gas Co. MAMA Metro Waste Control Midwest Business Prod. Midwest Mailing Systems Minnegasco, Inc. Dept of Transportation MN GFOA Mtka Public Schools Munitech, Inc. Northern States Power Olson Chain & Cable Co. Padgett-Thompson PC Express precision Computer Sys. PERA Research Quik Schuster Equipment Co. Katie Snyder SLMPSD Stewart Lumber Company City of Tonka Bay Twin City Water Clinic US West communications Van Doren Hazard.. Vaughn Display victoria Repair/Mfg~ Water Products PURPOSE PW Facility svcs Street signs Newsletter printing Street supplies Street supplies Animal control svcs-Dec Transcriber equipment Pressure washer supplies Coffee and paper supplies Radio repair PW Facilities svcs Assessing fee and supplies One call services Vehicle repair supplies 1992 membership-Latter, Niccum Dee legal fees general 4,532.66 develop. 150.00 Utilities Lunch meeting~Hurm Contract payment Office supplies Postage machine supplies Utilities State inspections-Old Mkt Rd 1992 membership dues~Rolek 1992 Comm Ed Program Contract payment utilities Vehicle maint supplies Newsletter seminar-VonFeldt computer equipment Computer updates Gagne additional PERA Parks research Vehicle maint supplies Planning commission minutes Feb cont. paym/Oct-Dec ot City hall renovations supplies Lift station #2 utilities Dee monthly water testing Phone services Park planning services City hall flags Shop repair supplies Hydrant repair parts TOTAL CHECKS FOR APPROVAL TOTAL CHECK APROVAL LIST -3- AMOUNT 466.75 82.95 686.93 229.63 1,608.82 1,000.75 313.00 58.00 219.50 189.00 1,830.00 3,080.98 12.50 70.01 100.00 4,682.66 " 123.50 15.00 31,389.00 312.75 30.50 1,100.04 274.69 15.00 2,090.00 6,200.00 2,242.54 69.10 125.00 41. 40 19.00 30.93 133.18 100.64 250.00 32,319.67 240.82 305.74 20.00 820.08 704.00 79.56 24.35 150.88 93.858.85 236.666.94 CHECK APPROVAL LIST FOR JANUARY 27, 1992 COUNCIL MEETING CK NO TO WHOM ISSUED HOURS AMOUNT CHECK REGISTER FOR JANUARY 14. 1992 PAYROLL 205815 Void 205816 (L) Scott Bartlett 28 reg hours 148.94 205817 (G) Randie Berg 78 reg hours 335.17 205818 (G) Matthew Chapman 56 reg hours 258.58 205819 (G) Eric Chiles 17 reg hours 86.34 205820 (G) Jeff Chiles 37.5 reg hours 162.85 205821 (G) Charles Davis 80 reg hours 564.71 205822 (G) Wendy Davis 80 reg hours 759.06 205823 (L) Kevin Foss 17.5 reg hours 92.12 205824 (L) Cory Frederick 29.5 reg hours 147.11 205825 (L) John Fruth ],8.5 reg hours 85.73 205826 (L) Jerry Harmsen 18 reg hours 89.76 205827 (G) Timothy Heiland 37.25 reg hours 206.40. 205828 (G) Patricia Helgesen 80 reg hours 766.89 205829 (L) Rachel Huppert 21.5 reg hours 107.22 205830 (G) James Hurm 80 reg hours 1,427.83 205831 (L) Brian Jakel 29 reg hours 147.41 205832 (G) Dennis Johnson 80 reg hours 728.41 205833 (L) Martin Jones 32 reg hours 153.18 205834 (L) William Josephson 80 reg hours 602.99 205835 (L) Mark Karsten 30.25 reg hours 152.52 ~05836 (G) Douglas Koerting 34 reg hours 131.79 205837 (G) Jason Koerting 30.5 reg hours 119.30 205838 (G) Anne Latter 80 reg hours 775.81 205839 (L) Susan Latterner 44 reg hours 209.42 205840 (G) Joseph Lugowski 80 reg hours-2 OT 755.65 205841 (L) Robert Lynch 10 reg hours 52.64 205842 (L) Russell Marron 38.5 reg hours 198.51 205843 (G) Lawrence Niccum 80 reg hours 651.35. 205844 (G) Susan Niccum 80 reg hours 630.00 205845 (G) Brent Nicolle 41.5 reg hours 165.96 205846 (G) Bradley Nielsen 80 reg hours 918.07 205847 (G) Joseph Pazandak 80 reg hours 933.06 205848 (G) Joseph Prehall 41 reg hours 164.07 205849 (G) Daniel Randall 80 reg hours-20T 764.68 205850 (L) Brian Roerick 7.25 reg hours 38.17 205851 (G) Alan Rolek 80 reg hours 1,042.15 205852 (L) Brian Rosenberger 23.5 reg hours 123.71 205853 (L) Christopher Schmid 80 reg hours 378.40 205854 (L) Craig Scholle 10.75 reg hours 54.22 205855 (G) Howard Stark 80 reg hours 633.37 205856 (G) Beverly Von Feldt 80 reg hours 462.30 205857 (G) Ralph Wehle 80 reg hours 588.15 205858 (L) Dean Young 80 reg hours 591. 95 205859 (G) Donald Zdrazil 80 reg hours 1.133.45 TOTAL GENERAL 15,165.40 TOTAL LIQUOR 3.374.00 TOTAL PAYROLL 18.539.40 -4- CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 14, 1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chairman Andrus called the meeting to order at 7:00 p.m. ROLL CALL Present: Chairman Andrus, Commissioners Lindstrom, vogel, Dzurak and Christensen; Park secretary Niccum; Council Liaison Lewis: Chamberlain and Harri, Park planner's; and Administrator Hurm Absent: Commissioners Wilson and Laberee APPROVAL OF MINUTES Lindstrom moved, Dzurak seconded, to Tuesday, December 10, 1991, as written. abstain - Christensen. approve the minutes of Motion carried - 4/0 - 1 REVIEW OF CITY-WIDE TRAIL PLAN Lewis, Council Liaison, pointed out to the Commission that at the Council meeting of Monday, January 13, 1992, the Council made the decision to stripe Old Market Road as a bike path in order to control the speed limit on said road. Lewis also mentioned the future widening of Covington Road. The Commission expressed concern over this, questioning whether it would have an effect on the amount of fill allowed to complete their park plan for Silverwood Park. Dzurak said the amount of fill allowed is important because if it changes, the tennis courts may have to be moved. Dzurak asked how wide the existing road is, and how wide Old Market Road is. Lewis 'said the paved surface of Old Market Road is approximately 36' wide and the paved surface of Covington Road, in the area of the park, is approximately 20' wide. Lewis said if the road is widened it would probably be widened toward the park as the City already owns the land. Christensen said he thought the road and the park would be two separate projects. Harri said only 10,000 square feet of fill will be allowed no matter how many projects are involved. He said if the trail was dipped down toward the park, on a lower level, less fill could be used. The Commission filled Chamberlain and Harri in on a previous decision, stating that the Commission wanted the trail on Covington Road separate from the road for safety reasons. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 1992 - Page 2 Christensen said we should work with MnDOT while they are building the road so the park comes out as well as it can. Chamberlain said the City should get the revised trail plan and the park plan to MnDOT soon. some revisions were made to the trail plan. with the change of running a bike path on-street up Old Market Road, the commission still wants another segment of the trail to remain on Covington Road in order to be able to continue on to Radisson Road. They also discussed the trail segment running from silverwood park to State Highway 7 and the trail portion around the covington vine Ridge wetland area. Dzurak said it was mostly under water, and ~ They also discussed MSA requirements of concrete surfacing. Chamberlain said if the City used a bituminous surface, it would cost the City $450.000, if they went with concrete the total cost would be $635,000, the city cost would be $233,000, the rest would be paid by MSA funds. Harri said you have to consider lifetime costs, bituminous usually lasts about 15 years, while concrete lasts about 40 years. He said you generally figure about 2% of the total cost of the trails for maintenance, this includes snow removal and weed removal. Christensen and Lindstrom felt off- street trails of concrete were safer. This lays out some options for Council consideration. Hurm asked the Commission if they wanted to hold a Public Information meeting. Chamberlain said they could present maps and comment sheets in an informal open house meeting. Harri said Planner Nielsen said new City maps were coming this month and he would like to use these updated maps. Christensen suggested putting the trail map in the newsletter. The Commission decided on Tuesday, Karch 3, as a trigger date to get the information in to the newspapers, and Tuesday, Karch 24, as the date for the informational meeting. The meeting will be held from 3:00 PM - 5:00 PM and 7:00 PM to 9:00PM. Hurm said the city is working on location of all city property, and whether any will be available for sale. SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 14, 1992 - Page three Chamberlain and Harri said Spring and early Summer are the most favorable bidding time. REVIEW OF AND TRA.INING SESSION OF. REFERENnUX QUESTIONNAIRE Administrator Hurm went through the questionnaire with the Commission, and reviewed the questioning procedure. He asked each Commissioner to complete approximately 20 questionnaires by January 22. CHAIRMANlVICE CHAIRMAN - COUNCIL DECISION TO DELAY NEW APPOINTMENTS Hurm explained that the City Council has decided to advertise any year-end openings on the Park and Planning Commissions in order to give all interested parties in the City an opportunity to apply. They also ask that Commissioners that are up for reappointment write letters to the Council stating their reasons for seeking reappointment. The Council will then meet with. all interested parties and make appointments. IDENTIFY ISSUES AND PROBLEMS TO BE ADDRESSED IN 1992 Administrator Hurm said he thought it would be helpful to discuss 4 things: a flow chart Showing staff support to the Park Commission; a goals/work plan; a Comprehensive Plan Update; and identification of the 1992 issues and problems. He reviewed drafts of the flow chart showing staff support and a Park Commission Goals Plan, and gave copies to the Commission for review. He also presented them with page 29 of the Comprehensive Plan and a blank list of Issues or Problems facing the Shorewood City Council in 1992 for them to complete (without priority) and return by Friday, February 14. He said the Commission would have to go back to the Comp Plan to see if the site plans agree with the comp Plan. Christensen said the Commission has used the Comp Plan as a guide. Hurm said the City Planner will be available to work with the Commission in March. Dzurak asked Hurm how much money the Park Commission has to work with in 1992. Hurm said none. MATTERS FROM THE" FLOOR 1992 Liaisons to city Council See attached sheet - keep for your information Water Survey - Trail Plan Question Lindstrom said the Park Commission was not consulted on the question presented on the survey, and he felt it was ~ SHOREWOOD PARR COMMISSION MINUTES TUESDAY, JANUARY 14, 1992 - Page four biased. Hurm said the Commission was not consulted because the Councilmembers were individually consulted and one of them evidently requested the question. Lewis said he was surprised at the question. snQW Patrol Hurm brought the Park commission up-to-date on the progress. He said the Snow Patrol is ready to go into effect. All that remains to be done is a training session by the SLMPSD. He explained that a four-page letter of understanding...to be attached to the ordinance...will be signed by SLMPSD, the Southshore Snowmobile Association, and the City of Shorewood. Manor Park Vandalism Niccum reported that the trailer/warming house at Manor Park was vandalized. . Someone cut the window with a glass cutter, tore the phone loose from the pole and ruined the phone, damaged both doors with a crow bar, and stole the fire extinguisher... which was used to vandalize two cars. Property offer - 25805 Eureka Way Hurm explained that a piece of property had been offered for sale to the City as an extension to Freeman Park. City staff reviewed the offer and recommend against it. The Park Commission agreed with staff. signs - No Glass Allowed The Commission recommended that Zdrazil choose sign size and colors. Snyder Property across from Freeman Park - Eureka Entrance Niccum said she had talked to Mrs. Snyder, who wondered about the road location, and its original proposed location, and mentioned how dusty it gets. commission discussed possible paving of the entrance and a portion of the road. ADJOURNMENT Dzurak moved, Lindstrom seconded, to adjourn Tuesday, January 14, 1992, at 10:40 PM. unanimously. the meeting of Motion carried RESPECTFULLY SUBMITTED, Susan A. Niccum, Park Secretary " 1992 PARK COMMI~SIONERS SCHEDULE LIAISONS TO CI1Y COUNCIL JANUARY DZURAK FEBRUARY ANDRUS APRIL MAY ANDRUS CHRISTENSEN JULY LABEREE AUGUST DZURAK OCTOBER LINDSTROM NOVEMBER VOGEL MARCH VOGEL JUNE LABEREE SEPTEMBER CHRISTENSEN DECEMBER LINDSTROM CHRISTENSEN DZURAK JANUARY AUGUST APRIL SEPTEMBER LINDSTROM VOGEL OCTOBER DECEMBER MARCH NOVEMBER .CHAIRMAN WILL FILL IN IF NECESSARY LABEREE JUNE JULY ANDRUS FEBRUARY MAY