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011392 CC Reg AgP .. . . . CITY OF SHOREWOOD CITY COUNCIL MEETING MONDAY, JANUARY 13, 1992 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:15 P.M. 6:45 P.M. - EXECUTIVE SESSION - CONFERENCE ROOM - UNION CONTRACT AGENDA 1. 7:15 P.M. - CONVENE REGULAR CITY COUNCIL MEETING A. Pledge of Allegiance B. Roll Call stover Daugherty Lewis .Mayor Brancel Gagne C. Review Agenda 2. APPROVAL OF MINUTES A. City Council Executive session - November 25, 1991 (Att.No.2A-Minutes) B. City Council Regular Meeting - November 25,1991 (Att.No.2B-Minutes) C. City Council Meeting - December 9, 1991 (Att.No.2C-Minutes) 3 . . TO APPROVE A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD.FORTHE YEAR 1992 (Att.No.3-Resolution) 4. CONSENT AGENDA - Motion to ADDrove Consent Aqenda and Adopt Resolutions Therein A. A Motion Approving Multiple Dock Licenses Boulder Bridge Farm Minnetonka portable Dredging Co. Art and Carol Rossberg (Att.No.4A-Planner's Memo) B. A Motion to Adopt a Resolution Approving Sale of Tax- Forfeited Property Applicants: Location: Lot 24, Block 4 MinnetonkaManor (Att.NO.4B-Planner's Memo and 4B-Proposed Resolution) COUNCIL AGENDA - JANUARY 13, 1992 PAGE TWO 4. CONSENT AGENDA - Motion to Approve Consent Agenda and Adopt Resolutions Therein - continued C. Motion to Adopt a Resolution Approving Change Order No.1 and supplementary Agreements No. 1 and 2 - Old Market Road - city Project 91-4 (Att.No.4C-Budget Update Summary, Change Order No. 1 and supplementary Agreement Nos. 1 and 2, Resolution) D. Motion Approving Pay Voucher No. 4 - Old Market Road - city project 91-4 (Att.No.4D-Engineer's Letter, Pay Voucher) E. Motion to Adopt a Resolution Establishing the contribution Toward Employee Insura~ce Premiums for 1992 (Att.No.4E-Resolution) F. A Motion to Approve the AFSCME Local 224 Union Contract G. A Motion to Approve Employment Agreement with the Shorewood city Administrator 5. COMMISSION REPORT A. Planning Commission B. Park Commission 6. A MOTION DIRECTING STAFF TO PREPARE FINDINGS OF FACT - SETBACK VARIANCE Applicant: Richard Kowalsky Location: 5740 Christmas Lake point (Att.No.6-Planner's Memo) 7. A PROPOSED ORDINANCE AMENDING CHAPTER 1201.19 RESIDENTIAL - COMMERCIAL DISTRICT R-C. Applicant: Bill Norman Location: R-C zoning District (Att.No.7-Planner's Memo) 8. PROPOSED ORDINANCE APPROVING THE SCHEDULE OF MUNICIPAL FEES 1992 (Att.No.8-proposed Ordinance and Finance Director's Memo) COUNCIL AGENDA - JANUARY 13, 1992 PAGE FOUR 18. STAFF REPORTS - CONTINUED D. city Administrator 1. city policies 2. LMCIT property/Casualty Dividend (Att.No.18D-2-LMC Letter) 19. COUNCIL REPORTS A. Mayor Brancel 1. 1992 Council Work Plan 20. ADJOURNMENT SUBJECT TO APPROVAL OF CLAIMS (Attacnment Claims List) JCH.al 1/8/92 MEMO TO: FROM: ~ \ DATE: RE: CITY OF SHOREWOOD MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 Mayor and Council members Anne P. Latter, Deputy Clerk January 8, 1992 Council Packet Item 9 - Presentation of. Final Report Research Quik, Inc. - Survey on Municipal Water Please bring with you to the City Council meeting your copy of: A Study of the Support of Shorewood Property Owners for a Proposed City-Wide Water System - November 21 , 1991 (by Research Quik, Inc.). r . Thank you for your cooperation. A Residential Community on Lake Minnetonka's South Shore EXECUTIVE SUMMARY 11 SHOREWOOD CITY COUNCIL AGENDA MONDAY, JANUARY 13, 1992 Please note that the Executive Session will be held at 6:45 p~ in the Conference RoOm. At that time a summary of the proposed two year agreement with AFSCME Chapter 14 Local 224 will be available and we will review it together. It is very similar to what we discussed previously. The local unit has approved the tentative agreement. The reqular city council meeting will begin at 7: 15 pm. . AGENDA ITEM 3 - Please carefully review the resolution making appointments to certain offices. If there are any problems or questions please call Mayor Brancel before the meeting. Please note that the resolution states the City Council will establish a new system of appointing Planning and Park Commission members in early 1992 and until that time those commissions should remain as constituted in December of 1991. . AGENDA ITEM 4A - This is a motion approving multiple dock licenses. The only applicant which does not meet Shorewood Zoning Code is the Rossberg property located at 5465 Howards Point Road which is "grandfathered in". The Planning commission recommends approval. AGENDA ITEM 4B - This resolution approves the sale at public auction of tax forfeited property on Forest Drive. The staff finds no public purpose for the subject parcel. AGENDA ITEM 4C & D - The material in the packet on these two items are combined. You will find material explaining item D a motion approving Pay Voucher No.4, in the amount of $35,287.60 to Hardrives, Inc., on the Old Market Road intersection project. You will also find backup material on Change Order NO.1, in the amount of $11,413 and Supplementary Agreements No. 1 & 2 which are explained in detail in a cover memorandum by Joel Dresel. The resolution approving these items under agenda item C is attached. AGENDA ITEM 4E - Is a resolution bringing the non contract City employees into compliance with the contract employees regarding the City contribution toward the various employee insurances. The amount in 1992 is $270 per month. AGENDA ITEM 4F - will be discussed in Executive Session before the meeting. This item is a motion approving the AFSCME Local 224 Union Contract. If we run into any problems in the Executi ve Session this item would have to be pulled off the consent agenda. AGENDA ITEM 4G - This is a simple motion to approve the employment agreement with the Shorewood City Administrator. AGENDA ITEM 6 - This is a motion directing staff to prepare findings of fact regarding a setback variance at 5740 Christmas Lake Point. The recommendation is for granting approval of the variance subject to three recommendations in the Planner's memo of January 2, 1992. AGENDA ITEM 7 - The Council should consider whether or not a single family use should be allowed in a residential/commercial zone, and if so, should the code be changed to allow a conditional use for this purpose. The Planner's memo of January 3 explains the issue in detail. AGENDA ITEM 8 - This ordinance combines all of the City fees and charges into one place in the City Code. For your convenience, we have marked in hand writing on the right column what the current charge for fee is so that you can see any proposed changes. Staff will be available at the meeting to discuss these proposed changes. It might be helpful to call staff on Monday with any questions before the meeting if possible. In the future only changes to this section of the code would need to be published. AGENDA ITEM 9 - Judy Marshik had been scheduled to make the final presentation of the Shorewood survey on municipal water at the last city Council meeting. She came down with the flu and was unable to attend. She will make that presentation at this Council meeting. PLEASE BRING YOUR COPY OF HER FINAL REPORT. . AGENDA ITEM 10 - This week I attended a meeting with Eugene Strommen, Executive Director of the LMCD. Mr. Strommen stated that a study committee of LMCD has found the initial proposal to be unworkable. However, the materials requested at the last Council meeting are enclosed. A representative from LMCD has been invited to attend and discuss the issue. . AGENDA ITEM 11 - Chief Young's memorandum of January 4 is enclosed explaing the current status of the snow patrol. I have worked with the Police Chief in drafting a four page Letter of Understanding with the Southwest Trail Association. This document is intended to layout the responsibilities of the City, Police Department and the Trail Association (Snow Patrol). We ask that you review and approve this Letter of Understanding. AGENDA ITEM 12 - This is a citizen request to place orange strips over the 30 MPH speed signs on Vine Hill Road. The Police Chief in his memorandum, dated January 3, points out that these strips are intended to be effective on a temporary basis such as during construction periods. Another option which could be considered would be to install larger 30 MPH speed signs on each end. We would have to work with the City of Minnetonka on the south end. AGENDA ITEM 13 - This is the second draft of an ordinance requiring City water customers to annually report their indoor and outdoor water meter readings. Changes recommended at the last Council meeting are have been incorporated. . AGENDA ITEM 14 - Included in the packet are memorandums from Joel Dresel on restricted traffic signage and Planner Brad Nielsen on design of the intersection of Covington Road and Vine Hill Road, as well as the five final recommendations of the Transportation Task Force on traffic control on Old Market Road. NOTE: I have learned that a flyer has been distributed in the southeast area advisinq residents that this is on the city council aqenda and encouraqinq them to attend. If there is a crowd the Council miqht want to take this item out of order and put it earlier on the aqenda. AGENDA ITEM 15 - This is in relation to the resolution (item 3), making appointments. The attached memorandum discusses options in making appointments to the Planning and Park Commission. Council needs to give direction to staff so the proper ordinances and policies can be drafted. AGENDA ITEM 16 - Much of the enclosed material regarding the proposed staff City Engineer position has been distributed to the Council previously. The cover memorandum from Don Zdrazil and myself summarizes the key reasons why we feel this position would significantly improve the efficiency of City operations. staff support is covered in the 1992 budget. Realignment of administrative personnel will allow for the secretary for Public Works and Parks to spend half her time as support staff for public works and engineering. Keep in mind that any secretarial support provided through a consulting firm is charged at about two and one- half times our costs. The cost analysis justifies the position, however, even if the cost analysis had indicated there would be some additional new costs to the city, because of the efficiencies involved, we would have recommended the position. The action would be for the City Administrator to begin the hiring process for a staff city Engineer. AGENDA ITEM 18D-1 - The attached proposed video taping policy should be reviewed and considered carefully by the City council. For practical reasons it states that executive sessions, personnel related special meetings, and Council work sessions intended for round table discussions would not be video recorded and broadcasts. citizens interested in the topics of the work sessions could attend meetings, listen to the audio tape available for a three month period at City Hall, or read the written minutes. Jim Schlinder from the Cable Commission staff concurs that such work sessions are very difficult to logistically cover. . JCH.al CITY OF SHOREWOOD EXECUTIVE SESSION CITY COUNCIL MONDAY, NOVEMBER 25, 1991 CONFERENCE ROOM 5755 COUNTRY CLUB ROAD 6:30 p.m. MINUTES - EXECUTIVE SESSION . The Executive Session, a discussion with the City Attorney on pending litigation, was called to order at 6:45 p.m. Roll Call: Present: Mayor Brancel, Councilmembers Gagne, Stover, Lewis also present Attorney Dave sellergren, Administrator James C. Hurm, Planning Director Brad Nielsen. Absent: Councilmember Daugherty Attorney Dave Sellergren offered his opinion on three pending or potential law suits regarding the City of Shorewood. . ADJOURNMENT: There being no further business the Mayor adjourned the meeting at 7:10 p.m. RESPECTFULLY SUBMITTED Barbara J. Brancel, Mayor James C. Hurm City Administrator/Clerk /'~ CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. NOVEMBER 25. 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 M I NUT E S 1. CALL TO ORDER Mayor Brancel called the meeting to order at 7:13 P.M. A. PLEDGE OF ALLEGIANCE B. ROLL CALL . Present: Mayor Brancel, Councilmembers Gagne, Stover, and Lewis, City Administrator Hurm, City Attorney Sellergren, City Engineer Norton, City Finance Director Rolek and City Planner Nielsen. Absent: Councilmember Daugherty C. REVIEW AGENDA . Councilmember Lewis asked that Item # 9 - Action on Recommendations of the Transportation Task Force for Studying Traffic Control on Old Market Road, be tabled. He said the Task Force is in receipt of additional information from different agencies and they should have time to discuss the information and present their recommendations. Mayor Brancel stated that Item # 4-A-1 - Input on Old Market Road intersection from Highway 7 from Radisson Road residents, should also be tabled. Gagne asked when this would be discussed. City Administrator Hurm suggested the Council hold it's December meeting on Dec. 16th rather than the 9th. He said the Transportation Task Force is meeting on Dec. 10th and moving the meeting date would give them time to review the new information. Gagne said he wanted to keep the meeting on Dec. 9th. Lewis asked if the Transportation Task Force meeting can be rescheduled. Hurm said the Dec. 10th date was set by the Chairman and if they can meet to discuss the information before the ninth they can report to the Council on the 9th or at their Jan. 13th meeting .' Stover said she does not want to hold the discussion of the Old Market Road intersection any later than Jan. 13. She said the residents of Radission Road want to form a task force and want to have their concerns heard. She said they should be given the same material that the current Transportation Task Force receives. Brancel said the Radisson Rd. residents have not asked to become a Task Force. Stover said the Radisson Road residents would like to 1 ~8 REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 2 become a task force in the same manner the first task force was established. however. without any funding. Brancel and Lewis stated the Transportation Task Force was established by the Council and has a statement of purpose. Stover said she does not want the input from the Radisson Road residents tabled. Lewis said the discussion is under the Planning Commission Report and asked if this topic was directed to the Planning Commission by the Council. Stover said it was not. Lewis said the discussion by the Radisson Road residents is unrelated to the Old Market Road Task Force. Gagne said the Radisson Rd. residents are the other side of this issue and they are angry that the Council has not followed through . with Old Market Road. seven years after the Council said they would put in a road. Lewis stated that the Old Market Road Task Force was established for the issue of safety of the Old Market Road neighborhood. The recommendations of the Task Force were made without the current information and the Council should give the Task Force the courtesy of allowing them to review the new information and make revised recommendations. Brancel asked the Council to vote on tabling the two discussions. She said the Radisson Rd. residents should come before the Council and present their request to become a task force. Stover said she would like the opportunity to present their request to the Council and would not like the discussion tabled. Gagne said this is a delaying tactic and wants the issue decided. He said whatever date is established for the discussion he would like a full Council in attendance to make a decision on the matter. . Lewis said Old Market Road is under construction and has been delayed by weather. He said the Task Force made preliminary recommendations to delay opening the road. He said these recommendations may be altered by the new information which will be presented to the Task Force. Brancel said the discussion should be tabled to the Dec. 9, 1991 meeting. Lewis moved. Brancel seconded to approve the Agenda with the following corrections: 1. Lewis asked that item * 9 be tabled until the Transportation Task Force can discuss new material presented to them. 2. Brancel asked that Planning Commission item 4A-1. input from Radisson Road residents be tabled. and that the discussion is held no later than the Dec. 9th Council meeting, provided the staff can review the information. 2 REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 3 Motion failed - 2/2 (Stover. Gagne) Stover said the discussion should be held in January so that any recommendations the Task Force have can be reviewed and acted upon by Jan. 13. Lewis said he is assuming Hurm can reschedule the Task Force meeting date to an earlier date so the information can be reviewed by the Task Force. Stover said a decision on the recommendations cannot be made on the same date the information is presented. . Lewis moved. Gagne seconded to adopt the Agenda with the following corrections: 1. Lewis asked that item * 9 be tabled until the Transportation Task Force can discuss new material presented to them. 2. Brancel asked that Planning Commission item 4A-1. input from Radisson Road residents be tabled. these items are to be tabled until the Jan. 13. 1992 meeting. Motion carried - 4/0 2. APPROVAL OF MINUTES A. City Council Meeting- October 28. 1991 Stover moved. Lewis seconded to approve the City Council Minutes of October 28. 1991. . Motion carried - 4/0 B. 6:30 P. M. - Special City Council Meeting - November 4. 1991 Stover moved. Lewis seconded to approve the Special City Council Minutes of Nov. 4. 1991. Motion carried - 3/1 (Gagne abstain) C. Special City Council Information Meeting - November 4. 1991 Gagne moved. Stover seconded to approve the Special City Council Minutes of Nov. 4. 1991. Motion carried - 4/0 D. Special City Council Meeting - November 12. 1991 Gagne moved. Stover seconded to approve the Special City Council Minutes of Nov. 12. 1991. Motion carried - 4/0 REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 4 3. CONSENT AGENDA RESOLUTION NO. 116-91 RESOLUTION NO. 117-91 RESOLUTION NO. 118-91 RESOLUTION NO. 119-91 RESOLUTION NO. 120-91 A. Motion to Approve Payment Request A & K Construction - Water Treatment Plant for S. E. Area. B. Motion to Adopt RESOLUTION No. 116-91 "A Resolution Approving the Preliminary Plat Shorewood Suburban Estates" Applicant: North Suburban Development Co-Jack Menkveld ~ Location: West of Strawberry Lane, 420 ft. so. of Smithtown Road C. Motion to Direct Staff to Prepare Findings of Fact approving a Conditional Use Permit - Temporary Park Shelter Building Applicant: Shorewood Park Commission Location: Manor Park D. Motion to Adopt RESOLUTION NO 117-91 "A Resolution Naming an Appointee to the Planning Commission Vacancy - Jack Hansen" E. Motion to Adopt RESOLUTION NO. 118-91 "A Resolution Naming an Appointee to the Planning Commission Vacancy - Douglas Malam" F. Motion to Adopt the Position Description for a Joint Prosecuting Attorney . G. Motion to Adopt RESOLUTION NO 119-91 "A Resolution Appointing Kenneth N. Potts as the Joint Prosecuting Attorney" H. Motion to Accept the Letter of Agreement for a Joint Prosecuting Attorney I. Motion to Approve RESOLUTION NO. 120-91 "A Resolution Requesting Variance from State Aid Operations Rule. Chapter 8820.2800" J. Motion to Approve Payment Voucher No. 2 - City Project No. 91 - Old Market Road. K. Motion to Approve Payment Voucher No. 1 - City Project No. 91 - Lift Station Repair L. Motion to Approve Payment Voucher No. 1 - City Project No. 91 - Lift Station Repair M. Motion to Approve Payment Voucher No. 1 - City Project No. 91 - Shady Hills Storm Sewer Repair 4 REGULAR CITY COUNCIL MINUTES NOVEMBER 25, 1991 - PAGE 5 N. Motion to Approve Payment Voucher No. 1 - City Project No. 91-61 - Public Works Site Grading O. Motion to Approve Payment Voucher No. 1 - City Project No. 91- Salt/Sand Storage Building Stover moved, Gagne seconded to approve the Consent Agenda. Motion carried 4/0. 4. COMMISSION REPORTS: A. Planning Commission . 1. Input on Old Market Road Intersection from Highway 7 from Radission Road residents. Stover said the Radisson Road residents did not want to make recommendations on Old Market Road but want the opportunity to add recommendations on the traffic situation on Radisson Road. 2. Report on Capital Improvement Program - Public Hearing Stover said the CIP was formally presented at the Public Hearing on Nov. 19th. and not many residents attended. The Planning Commission voted to table their recommendations to the Dec. 3, 1991 meeting to allow time for them to review the information. . B. Park Commission There was no report. Finance Director, Rolek presented the 1992 budget. Rolek said the budget will increase 4.2% in 1992. However, there will be no increase in the tax levy. He said the levy will actually decline, marginally. Rolek said the biggest change is in the street budget. Many projects were held over from 1991. He said property taxes fund three-fourths of the City budget. Gagne commented that 16.5% of the budget is allocated for the Police Department and Rolek added that 24% of the budget is ~ J REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 6 allocated to public safety (police, fire, animal patrol and building inspection). Rolek said the legislature altered the way the taxable value 1S calculated and the City's tax rate actually dropped. Rolek said State Aid to local governments has been declining and in 1990, the local government aid to Shorewood was eliminated and shifted to the School District. Rolek broke down the expenditure of the tax dollar 1n 1991 vs 1992. 1991 1992 City $.17.9 City $.16.1 County $.26.4 County $.27.5 School $.48.0 School $.51.6 Other $ .7 ther $ .5 . Rolek said the City has done a lot of work on the Capital Improvement Program. He said public information meetings have been held and the plan is the beginning of a well thought out program. The CIP takes the money that has been set aside for Capital Improvements and shows where and how the dollars will be spent. He invited the public to review the CIP plan at City Hall. Rolek said a new item 1n the budget is a City Engineer. He said the Staff thinks a Staff Engineer will be more efficient and will save tax dollars. . THE HEARING WAS OPENED TO THE PUBLIC AT 7:52 P.M. THERE WAS NO PUBLIC COMMENT AND THE HEARING WAS CLOSED. Gagne asked if the budget is available at City Hall. Hurm said it 1S. Stover said the position of City Engineer was discussed when there was a possibility that municipal water would be installed. Because municipal water will not be installed, she feels a Staff Engineer is not justified. Stover said she does not think a staff Engineer will save money and asked for an explanation of the costs. Hurm said a memo was distributed at the last City Council meeting detailing the cost of a Staff Engineer vs a full time Consulting Engineer. Stover asked which items are pass-through and Gagne asked the percentage of projects that are pass through. Hurm said City projects are not pass-through and referred them to the previously prepared staff memo on the subject. 6 REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 7 Stover referred to the $75.633 budget for a Staff Engineer and said this does not reflect the total engineering cost for the City because a Consulting Engineer will still be needed for large projects. She said the Council should put this decision on hold. . Lewis said comparatives were made between outside everyday costs of engineering services and the cost and efficiency of having a Staff Engineer. He said a lot of thought was put into the costs involved in a Staff Engineer and how the current engineering service is used. Brancel said there was a lot of justification in the memo and it has already been approved. Gagne said a lot of things were assumed when the subject was discussed and part of that was the installation of City water. He said the City should continue with the current engineering services. Lewis asked Hurm to review the reasons and justifications for the Engineering position. . Hurm said municipal water was not a reason for proposing the Staff Engineer. He said the City has been spending, annually, well over $100.000 for Engineering services. He said the City can save some money with an in house Engineer but even if money is not saved the needs justify the P0sition. The Public Works director may retire after a number of years. and these positions may be combined. The Engineer will be more available for consultation with staff and residents. He said the numbers surprised him when the analysis was done and feels that any likely cost savings are "icing on the cake." Brancel said the Engineer can be left in the budget and then ask the Administrator not to advertise the position. Lewis said an Engineer should be looked at as a long term item. If it won't cost additional funds it should be considered because the everyday workings of the City require an engineer. Gagne said it should be left in and discussed. Stover said it has been her experience that if an item 1S left 1n the budget it will be spent. Lewis said he does not approve of all items in the budget, but they are needed. The Council voted to have an Engineer in the budget and it deserves to be left in. Hurm said he will not advertise the position until the Council agrees to hire an Engineer. Gagne moved. Lewis seconded to adopt RESOLUTION NO. 121-91 "A Resolution Adopting the 1992 General. Water. Sewer and Recycling Fund Budgets and Approving the 1991 Property Tax Levy Collectible in 1992." Motion carried - 3/1 (Stover) ./ REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 8 RESOLUTION NO. 122-91 6. A RESOLUTION ESTABLISHING SEWER SERVICE RATES FOR RESIDENTIAL AND NONRESIDENTIAL PREMISES. Rolek said the Staff proposes to increase the sewer rate $5.00 per quarter per residential connection and corresponding increases for commercial users. He said the rates have remained the same, at $49.75 per quarter. since 1988 and the sewer fund is operating at a loss. He said costs have increased from the Metropolitan Waste Control Commission. Brancel asked Rolek how Shorewood compares to other cities. He said the City is high. There have been costs incurred for repair . and replacement of lift stations. These repairs are part of the sewer fund costs. Gagne said the Council has had a discussion every year to confront the MWCC regarding their charges to Shorewood. Rolek said the City budgets for the replacement of equipment and these are in an Enterprise Funds. These funds are intended to make a profit. The funds operate a paper loss but have a marginal cash flow increase. However, the revenue is not sufficient to meet expenses. Gagne moved. Lewis seconded to adopt RESOLUTION NO. 122-91 "A Resolution Establishing Sewer Service Rates for Residential and NONRESIDENTIAL Premises," Motion carried - 4/0. . 7. APPEAL TO ZONING VIOLATION Applicant: Boyd Wittman Location: 5540 Teal Circle Planner Nielsen stated that Mr. Wittman has a boat stored on his property and is asking for an extension of time until Dec. 15. 1991 to remove the boat. Nielsen recommended granting the extension. Gagne moved, Lewis seconded to approve an extension of time to Dec. 15, 1991 for Mr. Boyd Wittman to remove a boat on his property. Motion carried - 4/0 8. APPEAL NOTICE TO REMOVE Applicant: John Chambers Location: 24560 Smithtown Road EJ REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 9 Nielsen said the City has previously removed material from Mr. Chambers property. Nielsen added Public Works Director Zdrazil said he did not quote $100 to remove the Pickup Topper on Chambers property. Gagne said the City should deny Mr. Chambers request for an extension because this has happened before. Gagne moved. Lewis seconded to deny the request of Mr. John Chambers for an extension of time on a Notice to Remove. Motion carried - 4/0. ~ 9. ACTION ON RECOMMENDATIONS OF THE TRANSPORTATION TASK FORCE FOR STUDYING TRAFFIC CONTROL ON OLD MARKET ROAD Discussion was tabled. 10. MOTION TO APPROVE A CONTRACT WITH MUNITECH FOR SEWER/WATER MAINTENANCE Hurm said Munitech was the only company to bid on the contract. He said he contacted Excelsior. Chanhassen and Minnetonka concerning the contract. however. they were not interested in 1992. He said the contract is basically the same as 1991 with a $400 increase because of the new iron removal system. Hurm said paragraphs K & L were added to the contract and they are as follows: . K. To inform the Director of Public Works or designated person immediately upon knowledge of an emergency or unusual situation and keep them informed for the duration of that situation. L. To perform operation and maintenance functions at the water treatment facility according to the Operation and Maintenance Manual (0 & M) provided by the City. Hurm said verifying the accuracy of the meter readings has been a problem that Munitech has been working on. He said Munitech would charge an extra $9600 to physically compare the inside and outside meter readings. Hurm said the City can send cards to residents to read their own meters and inform residents that these cards must be returned. Stover asked if a card is considered an official reading. Hurm said this reading is the homeowners responsibility to return to the City. Gagne asked if Hurm discussed the blown pipes which resulted in damage to four basements. with Munitech. Hurm said Munitech said n 7 REGULAR CITY COUNCIL MINUTES NOVEMEER 25. 1991 - PAGE 10 they did not follow any different procedures when backflushing area hydrants. Lewis moved. Gagne seconded to approve the Water and Sewer System Maintenance Contract for 1992 with Munitech. Inc. Motion carried - 4/0 Hurm said he will return with a proposal to the Council for residential meter reading. He said this contract does not include meter verification. Upon Council direction, the second version will give residents two cycles with special notification before any unvarified meter problem becomes the property owners full responsiblity. 11. MATTERS FROM THE FLOOR JOHN ASKINS - 19385 SHADY HILLS RD. . Asked to form a Transportation Task Force with some of his neighbors to study the safety and traffic conditions in the neighborhoods adjacent to Old Market Road. Askins asked when the Shady Hills Drainage Project will be completed. Engineer Norton said the project will be completed in the spring because of the early snow. Askins said he has been pleased with the work so far. Askins also inquired about the exact cost of the City Engineer and where he can obtain the information. Hurm said he could provide him with the information. . Lewis said there was a mention at this meeting of $100,000 . engineering expenses last year and $76,000 is proposed for next year. He asked who will audit the water meter cards. Hurm said there will be an advantage for the homeowner to verity the inside and outside meter readings. Rolek said just because the meters don't match does not mean they are faulty. Askins asked about the Task Force. Hurm said the Staff will need direction from the Council to draft a resolution giving specific direction and length of time. The current Transportation Task Force will be disbanded on Dec. 31, 1991. Brancel asked him if he is asking to form a task force for Shady Hills. Askins said he would ask for representation from Shady Hills and Radisson Rd. neighborhoods. Brancel asked him if this task force will be tied to the opening of Old Market Road. Askins said there will probably be no need for a task force if Old Market Road is opened on time. Lewis asked what he considered on time. 10 REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 11 Askins said he is concerned that when Vine Hill is closed for construction. Old Market road is open to receive the additional traffic. Brancel said Askins and other residents are jumping the gun in requesting another task force. She said the Council has not accepted the Task Force recommendations and with new input from government agencies, the recommendations may be quite different. . Askins said he wants the Council to have input from all citizens for the safety of the entire area, so the Council can make an adequate decision. Lewis said there is a Comprehensive Plan to address traffic problems. Nielsen said two groups have asked to form task forces. He said Transportation and Public Facilities are top priorities in the Compo Plan. The Planning Commission will be reviewing these issues at the next few meetings. Nielsen said the City should not only look at individual streets but take an area wide view of the problem. He said task forces may be needed but with a broader scope. Gagne said the Council must decide on January 13, 1992 about this Old Market Road issue. Stover said the people who are asking to be a task force are looking at a broader area than one road and are living with this traffic problem every day. She said whether Old Market Road is opened or not they have legitimate needs. The residents feel a Task Force will make them legitimate. . Stover moved. to pass a resolution authorizing a Task Force with specific tasks to offer input for safety solutions in the area between Christmas Lake Road and Vine Hill Road that is not covered by a previous task force. Motion failed - no second Lewis said the initial intent of the Transportation Task Force was to study ways to be sure the Old Market Road neighborhood remains safe. He said the road will change dramatically when the road is opened to HwY. 7. He said he is tired of the continual running down of the individuals who are on the Task Force. He said the City should show sorne interest in the people of that area. Stover said the Task Force is not the only group that is concerned about the safety of their road. Lewis said a complete study can be done through the Compo Plan. and he is against the City attitude that the Task Force is not concerned about area residents. He said the City seems to be more concerned about the other area residents than it is about providing relief to the people who are directly affected. Stover said she cannot understand why he can't see that other residents have safety problems on their roads that are equal to the problems on 1 J ._ 1 REGULAR CITY COUNCIL MINUTES NOVEMEER 25. 1991 - PAGE 12 Old Market Road. because their road have been taking the traffic from Old Market Road. Lewis said the Council will not acknowledge that the Transportation Task Force was appointed to study the safety conditions at the Old Market Road intersection. He said there are now other individuals who want to be part of this process. Lewis said the Council should let this Task Force do its job. Gagne said he is being made to look like a "bad gUY" because he will not approve the Task Force recommendations. He said he would have approved most of the recommendations, however, the first one was to delay the opening of Old Market Road. He said he will not vote to delay the opening of Old Market Road because he is committed to other residents to build a road. Lewis said this discussion has been tabled. . Stover said she is not suggesting a task force to study the Compo Plan.; the Planning Commission is doing that. She said she would like the same consideration for other neighborhoods that Old Market Road has received. Lewis said the Council has not acted on anything yet. Brancel told Askins the Council will not act on a Matter from the FloQr at a current Council meeting. She said she remembered Askins asked to form a Task Force in January of this year to offer input to the Council. She told him request to form a Task Force but heard nothing about it until the Transportation Task Force made it's recommendations. Askins said he applied to be included in the current Transportation Task Force and was shrugged off. Lewis told Askins the Task Force was created to address safety issues on Old Market Road and they wanted members who are closest to the problem. He asked Askins to let the situation take it's course. 12. STAFF REPORTS; A. ATTORNEY'S REPORT . 1. Report on Combination Beer/Wine License - Proposed Ordinance (Country Kitchen) City Attorney Sellergren submitted an Ordinance Authorizing the Issuance of On-Sale Intoxicating Malt Liquor/Wine Licenses. Sellergren said there was an inquiry regarding the possibility of reopening a restaurant at the old site of the Country Kitchen. Stover moved. Gagne seconded to accept the first reading of An Ordinance Amending Chapter 403 of the Shorewood City Code Authorizing Issuance of On-Sale Intoxicating Malt Liquor/Wine Licenses. Motion carried - 4/0. 12 REGULAR CITY COUNCIL MINUTES NOVEMBER 25, 1991 - PAGE 13 Sellergren said the language of this Ordinance parallels the State Statute. BREAK 9:10 - 9:15 B. ENGINEER'S REPORT There was no report. C. PLANNING DIRECTOR'S REPORT . Nielsen updated the Council on the Glen Road Project. He said the discussion of the matter had been turned over to the residents. Brian Maghan has led this group and has stated the neighbors have not made any progress in their discussion. They asked for more time from the Council. Gagne and Brancel said there should be no more time given and the matter should be brought back before the Council. Hurm said the Glen Road Project has been identified in the ClP to be done in 1993. Nielsen said he will advise the residents that the project will be discussed as part of the ClP and there will be no extension of time. Brancel said the staff can meet with the neighborhood. D. ADMINISTRATOR'S REPORT . 1. City Policy Hurm said the staff has drafted a policy for providing salt and sand barrels on private roads (upon payment of a fee). Gagne moved, Stover seconded to approve the City policy for providing (upon payment of a fee) Salt/Sand Barrels for Private Roads. Motion carried - 4/0 2. December City Newsletter Hurm said any articles for the December newsletter should be at City Hall by Dec. 2nd. 3. Dec. 9th meeting. Hurm suggested moving the last December meeting date from the 9th to the 16th because he is working on a Compo Worth Plan to present to the Council. and because there will be five weeks between meetings. The Council agreed to keep the meeting on Dec. 9th. !~ REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 14 13. COUNCIL REPORTS. A. MAYOR BRANCEL 1. Discussion on Joint Powers Agreement for Police Services Brancel said the contract runs for twenty years. Gagne said if the funding terms are the same. he has no problem with the 20 year contract. Brancel and Stover thought 10 years sufficient. However. Brancel said the Police Dept. wanted 20 years. Lewis thought the contract should be for 10 years and then renewable. . Hurm said the final draft of the contract will be discussed in January. 2. Letter from Osha Brancel said she received a letter from Robert and Margaret Osha regarding City expenditures and taxes. She showed the letter to other Council members. 3. Establish a Procedure for Selecting the Senior Housing Task Force Brancel asked the Council how they wanted to choose members for the Task Force. Lewis asked how long the City will continue to take applications. Gagne said the two current applicants were members of the original Task Force and there is one new applicant. Gagne said there have been inquires from people who have been involved politically 'in the City. Lewis said the selection should be based on the individual's willingness to contribute to the City. Brancel asked if the Council wanted to screen the applicants or just accept them. . Gagne moved. Lewis seconded to accept the applications of Bill Maddy. Cyrus Zulgad and Barbara H. Keffer for positions on the Senior Housing Task Force. Motion carried - 4/0 Gagne addressed the audience and asked for residents to apply for positions to this Task Force. B. COUNC I LMEMBER GAGNE No report. 14 . . REGULAR CITY COUNCIL MINUTES NOVEMBER 25, 1991 - PAGE 15 C . COUNC I LMEMBER STOVER No report. D. COUNC I LMEMBER LEWI S Lewis asked how the water treatment project is proceeding. Rolek said the completion date is the end of November and it is almost done. Hurm said he will talk to the Engineer. 14. ADJOURNMENT SUBJECT TO THE PAYMENT OF CLAIMS Gagne moved, Stover seconded to adjourn the meeting at 9:40 P.M. Motion carried - 4/0 GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since October 25, 1991 Check No. 7847/7955 LIQUOR GENERAL $ 118,248.26 $98,517.80 TOTAL CHECKS ISSUED $216,766.06 Checks for Council approval Checks No. 7957-8004 TOTAL CHECKS FOR APPROVAL $ 128,417.53 TOTAL CHECK APPROVAL LIST $345,183.59 CHECK REGISTER FOR NOVEMBER 5, 1991 PAYROLL Checks no. 205601/205640 LIQUOR GENERAL $14,735.19 TOTAL CHECKS ISSUED $18,050.87 $3,315.68 CHECK REGISTER FOR NOVEMBER 18, 1991 PAYROLL Checks No. 205641/205679 1 L":" ....! REGULAR CITY COUNCIL MINUTES NOVEMBER 25, 1991 - PAGE 16 LIQUOR $3,137.04 RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary CITY ADMINISTRATOR JAMES C. HURM 1.6 GENERAL $12,946.75 TOTAL CHECKS ISSUED $16,083.77 MAYOR BARBARA BRANCEL . . CITY OF 8HOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, DECEMBER 9, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 M I NUT E S 1. CALL TO ORDER A. PLEDGE OF ALLEGIANCE B. ROLL CALL Present: Mayor Brancel, Councilmembers Gagne, Stover, Daugherty and Lewis, City Administrator Hurm, City Attorney Sellergren, City Engineer Dresel, City Finance Director ~ Rolek and City Planner Nielsen. Absent: Mayor Brancel introduced Cub Scouts from Pack 460. C. REVIEW AGENDA Stover moved, Gagne seconded to approve the Agenda with the following deletions: Brancel asked that item 2 B and item 6 be removed and items 6 A - 1991 Transfer of Funds and 6 B - PaYment Request for A & K Construction. Motion carried - 5/0 . 2. APPROVAL OF MINUTES A. City Council Meeting - November 18, 1991 Gagne moved, Stover seconded to approve the City Council Meeting Minutes of November 18, 1991. Motion carried - 5/0 3. CONSENT AGENDA RESOLUTION NO. 123-91 Stover moved, Daugherty seconded to approve the Consent Agenda and Adopt the Resolutions Therein: A. Motion to Approve RESOLUTION NO. 123-91 "A Resolution Adopting a C.U.P. for Temporary Park Shelter Building - Manor Park" B. Motion to Approve a Pay Request - Hardrives, Inc. - Old Market Road Motion carried - 5/0 cL~ 1 REGULAR CITY COUNCIL MINUTES DECEMBER 9. 1991 - PAGE 2 4. COMMISSION REPORTS: A. Planning Commission Council Liaison Stover reported that the Planning Commission had continued their review of the Capital Improvement Program. They recommended approval subject to annual review by the Planning Commission and City Council. The Commissioners also said the Park section of the CIP is not their area. Stover said the Commission said the CIP should be reviewed with the Compo Plan to be sure they coincide. B. Park Commission . Council Liaison Lewis reported there was no Park Commission report. 5. INTRODUCTION OF JOINT PROSECUTING ATTORNEY KENNETH N. POTTS Mayor Brancel welcomed Kenneth N. Potts as the City's Prosecuting Attorney. Potts thanked the Mayor and Council and said he will be starting January 2, 1992. Councilmember Daugherty asked Potts to explain his position to the Cub Scouts in the audience. Potts said he prosecutes all misdemeanor and gross misdemeanor charges for the City and all Ordinance violations. He said these cases are tried before a jury. He said he does not prosecute. felony murder charges. Brancel explained Potts will also be the prosecuting attorney for Tonka Bay and Excelsior. 6. A. 1991 TRANSFER OF FUNDS RESOLUTION NO. 124-91 Finance Director Rolek explained the following fund transfers: $25,000 $105,000 $338,112 $67,600 $8,000 $12,000 from from from from from from Liquor Fund to General Fund to General Fund to General Fund to Water Fund to Water Fund to General Fund Equipment Replacement Fund Salt/Sand/Pub.W. to Pine Bend Water Imp. Fund Pine Bend Water Imp. Fund Old Market Rd/HwY 7 Imp.Fd. Gagne moved. Lewis seconded to adopt RESOLUTION NO. 124-91 IIA Resolution Authorizing the Transfer of Funds. II Motion carried - 5/0 2 REGULAR CITY COUNCIL MINUTES DECEMBER 9. 1991 - PAGE 3 ~ PAYMENT REQUEST A & K CONSTRUCTION Noel Vogen. Associated Consultants Engineers. Inc. explained that the treatment facility is nearly completed. He said there are some small items to be completed and the commissioning phase will be started and completed by Christmas. The plant will be shut down. drained and painted inside. Vogen said the landscaping was not able to be finished this year because of the early snow and will be finished in the spring. . Councilmember Gagne asked when the area residents can expect treated water. Vogen explained the system will be online the second week in January. however, it will be several weeks before the treated water will work through the system. Stover asked how long before a house can anticipate their system will be free of rust. Vogen said it can be a couple of months and there may be some rust particles for up to one year. Stover asked if the system can be flushed to speed up the process. Vogen said they will not empty the tower for two reasons: the City will lose fire protection during that time and it can upset the iron oxide content of the water which causes it to turn red. . City Engineer Dresel said he received several calls from residents inquiring when they can remove their water treatment devices. He advised the residents to wait two to three months. Vogen concurred with that estimate. Lewis moved. Gagne seconded to approve Payment Request No. 5 in the amount of $42.820.26 to A & K Construction. Inc. Motion carried - 5/0 7. PROPOSED ORDINANCE AMENDING CHAPTER 902 OF THE SHOREWOOD CITY CODE ADOPTING ANNUAL METER READINGS - FIRST READING Rolek stated the Council had discussed mailing cards to residents to read their meters. The discussion was initiated when the Munitech contract was reviewed. Munitech indicated theY would charge $9600 to physically read the City's meters. Rolek said the proposed Ordinance amendment would provide for mailing cards to residents before May 1 and ask them to be returned by May 20. A late fee would be added after May 20, which is to be fixed by the Council. He said the City will adjust any meters out of calibration in excess of 10,000 gallons. The City charges $1.43 per 1000 gal. of water. REGULAR CITY COUNCIL MINUTES DECEMBER 9, 1991 - PAGE 4 Rolek explained there will be a one year grace period in which the City will match up the meters. After May 1 of 1993, the reading will be the resident's responsibility. Stover asked what will happen if there is a malfunction of the meter. Rolek said the meter can be tested. Stover asked if the City will refund a difference in favor of the resident. Rolek said they will use the inside meter reading and refunds are provided for in another section of the Ordinance. Lewis asked if there is a prOVISIon for a reminder notice to residents. Rolek said it is not in this amendment, a late fee will be added to the utility bill. City Attorney Sellergren said a reminder notice can be done administratively but is not included in the code. . Stover asked how residents will know about the amendment and the grace period. Rolek said the City will publish information in the newspaper and the City newsletter. Hurm suggested they change the due date from May 1 to May 20, 1993 to allow one full year to adjust to the card and send a reminder notice to residents that do not respond. He said after that date the return of the card becomes the resident's responsibility. Rolek said the amendment to the Ordinance is being done to avoid overcharging residents and it is in their best interest. Stove moved, Gagne seconded to accept the first reading of An . Ordinance Amending Chapter 902 of the Shorewood City Code Adopting Annual Meter Readings with the date change to May 20, 1993. Motion carried - 4/1 (Gagne) Gagne said he would like to have the meters physically read once a year. Daugherty asked if the City could spot check about 5% of the meters once a year. Hurm and Rolek said this can be done. however, it will be costly. Stover said the City can review the percentage of cards returned by residents and then reconsider the Ordinance. 8. ORDINANCE AMENDING CHAPTER 403 OF ORDINANCE NO. 248 THE SHOREWOOD CITY CODE AUTHORIZING ISSUANCE OF ON-SALE INTOXICATING MALT LIQUOR/WINE LICENSE Stover moved, Gagne seconded to approve the second reading of ORDINANCE NO. 248 "An Ordinance Amending Chapter 403 of the Shorewood City Code Authorizing Issuance of On-Sale Intoxicating Malt Liquor/Wine Licenses". 4 REGULAR CITY COUNCIL MINUTES DECEMBER 9, 1991 - PAGE 5 Motion carried - 5/0 Daugherty asked the reason for the change in the Ordinance. Stover said this Ordinance allows wine and malt liquor to be sold on sale in the City. She said their is an application pending for a license at the site of the old Country Kitchen. 9. A MOTION ADOPTING THE 1992-1996 CAPITAL IMPROVEMENT PROGRAM . Brancel said the City has held Public Hearings on the Capital Improvement Program. If residents have not attended one of the hearings they can obtain a copy of the Plan at the City Hall. Stover asked about the annual review process. Hurm said the Planning Commission was concerned about the review process. He said the CIP and Comprehensive Plan will be tied together. The Planning Commission will review them. He said the CIP is a physical as well as financial plan. The Council will have work sessions to review the CIP to be sure it is consistent with the Compo Plan. There will be no Public Hearing. Stover said the public can have input at the Planning Commission meeting and the Council meeting. Hurm said the Council has directed that all Council meetings be televised. . Stover asked what time of year the CIP will be reviewed. Hurm said in 1992 the review will be ongoing but thereafter, it will be reviewed during the budget process. Lewis asked Hurm if the Council is approving the project schedule detailed in the Plan. Hurm explained the Council will adopt the Plan, with the first motion and then pass a Resolution adopting the CIP budget for 1992. Daugherty moved, Lewis seconded to adopt the 1992-1996 Capital Improvement Program. Motion carried - 5/0 10. A RESOLUTION ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR THE YEAR 1992 RESOLUTION NO. 125-91 Daugherty moved, Gagne seconded to adopt RESOLUTION NO. 125-91 "A Resolution Adopting a Capital Improvement Budget for the Year 1992." Motion carried - 5/0 on a roll call vote. c::- .._1 REGULAR CITY COUNCIL MINUTES DECEMBER 9. 1991 - PAGE 6 11. PROPOSED PUELIC WORKS FACILITY: A. Report on Needs Assessment Nicholas Ruehl and Gordy Metcalf of EOS Architecture presented the preliminary recommendation for the Shorewood Public Works Facility. Ruehl informed the Council that they had talked to the staff concerning the needs for the facility. One of the primary questions was whether the needs will drive the project or if there is a specific budget amount. He said the salt/sand storage site grading has already been started. . Metcalf said he has been very pleased with the cooperation of the City staff and OSM. He said Public Works Director Zdradzil was especially helpful. He said there has been a conflict between the wants and needs of the City. He said this conceptual plan presents basic needs. One new stall for a dump truck was added and provision was made to add additional parking stalls in the future. Ruehl said an inventory of all equipment was taken and they calculated the amount of storage space needed as well as providing for maneuvering the equipment. Ruehl showed the site plan for the building and explained there is room provided for additional expansion. The total square footage of the building is 16.428 Sq. ft. The building has two main doors with adequate room for maneuvering the equipment. He said each stall has room for storing . equipment attachments. E. Review of Project Budget Ruehl said the cost of the project exceeds the funds available. He said the Council must decide if the building should be reduced or if additional funds can be obtained. Ruehl asked Zdradzil if he wished to comment. He did not. Gagne asked Hurm how the City will finance the additional expense of the project. Hurm said the project is almost at budget if funds are not needed but we have to anticipate some contingencies will arise requiring funding. He said the City can bid out the project and if the bid comes in good. there won't be much need for a contingency. However, if the bid is $50,000 to $100,000 over estimate then the Council can decide how to proceed. Lewis asked Ruehl how $100,000 can be cut from the budget. Ruehl said it will be hard without cutting the square footage of the bUilding. 6 REGULAR CITY COUNCIL MINUTES DECEMBER 9. 1991 - PAGE 7 Lewis asked him if the outside of the building could be changed or a different material used. Ruehl said they plan to use precast plank which is durable for long term use. however. they can use concrete block which would save money. He said the center drive aisle could be a logical cut but the space is needed to maneuver equipment. . Stover asked if there are any other ways to cut the project. Ruehl said a detention pond was added to the project at a cost estimate of $45.000. He said the site development costs of this project are high. Ruehl stated that the building is greater in size and scope than originally intended because the needs are greater than anticipated. Hurm stated the City had not anticipated a detention pond in the project. Stover said the building has been needed for so long that the City should go ahead. Ruehl stated the bid climate is the greatest variable in a project. He expects the climate to be good. Daugherty asked if there are other design variations from the open space building. such as double parking. Ruehl said they designed that kind of building in Waconia. He said · the drive through design is much more efficient. Gagne agreed with him. . Stover asked what action will be needed. Hurm said the Council should direct EOS to prepare plans and specifications for bid and then come back to the Council to explain the preliminary dollars needed. Stover asked Ruehl the best time for bidding. He said January or February is best but the plans and specifications will not be ready until March. which is still a good time for bidding. C. Motion Directing the Architect to Proceed with Plans and Specifications. Stove moved. Gagne seconded to authorize the preparation of plans and specifications by EOS Architecture for the Public Works Facility. with the provision they return to the Council with interim progress reports. Lewis said some projects have come in high recently and asked if the Council wants some contingency plan for scaling down. Stover said they can wait for the bid and then consider scaling down. Ruehl said the contractor bids are good for 30 days and they can I REGULAR CITY COUNCIL MINUTES DECEMBER 9. 1991 - PAGE 8 be rejected. He said they will be returning to provide interim progress reports while the plans are prepared. Motion carried - 5/0 12. COMPARABLE WORTH/PAY EQUITY PLAN: RESOLUTION NO. 126-91 RESOLUTION NO. 127-91 ~~SO~LJT~ON NO. 128-9l Hurm said this Comparable Worth/Pay Equity Plan will bring the City in compliance with State law. He said funds were included in the 1991 budget and some job descriptions have been changed. Hurm explained that the 1991 Pay Equity Plan must be reported to . the State by the end of the year. Hurm said the Pay Equity Plan is required by State Statute. Daugherty asked how confident Hurm is that this brings the City into compliance with State Statute. Hurm stated he hopes the City will be in compliance. The final regulations have not been established by the State so it is difficult to be certain. Daugherty asked what are the affects long term of this Statute. Will this Statute have the affect of raising salaries among municipalities that adopt the plan. Hurm explained there is a difference between comparing salaries. between cities and comparable worth/pay equity. He said there are traditionally female positions that are underpaid and these salaries will rise. He said this is the intent of the law. . Stover said the Stanton Report is used by cities to base salary adjustments. She said the City can use the State study of municipal job ranking and the City has to rank it's job description comparably. Stover said this process started at least six years ago and the State has changed it's guidelines many times. She said Hurm has done a good job with this plan. Lewis agreed and said it is amazing the State has the ability to mandate what the market can't. Stove moved. Gagne seconded to adopt RESOLUTION NO. 126-91 IIA Resolution Adopting a Pay Equity Plan for the City of Shorewood as Required by State Statute. II 'Motion carried - 5/0 Lewis moved. Stover seconded to adopt RESOLUTION NO. 127-91 lOA Resolution Adjusting 1991 Salaries and Amending Corresponding General Fund Budget Line Items.1I Motion carried - 5/0 d REGULAR CITY COUNCIL MINUTES DECEMBER 9. 1991 - PAGE 9 Stover moved. Lewis seconded to adopt RESOLUTION NO. 128-91 "A Resolution Adjusting 1992 Salaries and Amending Corresponding General Fund Budget Line Items." Motion carried - 5/0 13. MATTERS FROM THE FLOOR Bob Rascop - LMCD Representative reported on the LMCD plan to prevent the introduction of the Zebra Mussel into Lake Minnetonka. . He said there was a lot of discussion about the mussel at the last LMCD meeting. The information presented indicated the mussel attaches to boats and objects in the water and can have devastating consequences in the lake. Rascop said the DNR. Homeowner's Associations and the LMCD want to institute measures to prevent the introduction of the mussel into Lake Minnetonka. He said the LMCD will not proceed with these regulations unless they have the support of all 14 cities in the LMCD. Rascop detailed the proposed regulations and said fishing groups have already indicated they are opposed to them. He said the DNR is opposed to a fee and certificate for entrance onto the lake. They also expect marinas to oppose them. The proposed rules are as follows: 1. Maintain a limited number of high quality public and private accesses. closing remaining accesses. . 2. Attend operating accesses up to 24 hours daily. depending upon the access. season and weather. Operating accesses will be closed during unattended periods. 3. Authorize licensed marinas and car washes to operate a user-fee supported total boat cleaning service. from which a "certificate" will be issued for all boats entering the lake from an attended operating access. 4. Boats with "certificates" are allowed lake entry at attended- operating accesses. subject to an access fee for entry verification and departure inspection for Eurasian water milfoil contamination. Dealer- certified new boats exempt at first launch with proof of purchase. 5. Restrict live bait use in the lake to bait from certified zebra mussel and EWM free sources. 6. Greatly increase the number of available boat rentals of all types. 7. Increase the number of short term storage rental slips on the lake. Rascop said the LMCD thinks if these regulations are not enforced. the mussel will enter the lake. 9 REGULAR CITY COUNCIL MINUTES DECEMBER 9. 1991 - PAGE 10 Lewis asked Rascop how the LMCD will obtain the necessary funds. Rascop said they will need 1/4 million to 2 million and this can probably be generated by the fees charged for cleaning the boats. Lewis said the outcry will be great if the LMCD cuts access points to the Lake. Rascop said these measures are necessary to keep the mussel out of the lake. He said the Zebra mussel is capable of killing the fish in the Lake. Lewis said the people who pay taxes to Hennepin County to keep the Lake open will object. He stated the LMCD is becoming as large an organization as the DNR. Stover asked Rascop if the DNR is participating in this effort. the DNR does not have the funds available. .. He sald Gagne asked if any cities have approved the plan. Rascop said Mound. Victoria. Greenwood and Woodland have approved the plan. Stover asked if he needed a response soon. Rascop said the next LMCD meeting will be the 4th Wednesday in January. Brancel and Hurm said the plan can be discussed at the January meeting. Daugherty asked if more information can be sent to the city concerning the Zebra mussel. Rascop said he is hoping other cities. such as Minneapolis. will get . involved. Rascop said there is a meeting with the assistance committee of the Metro. Council regarding the Shoreline Plan and there have been many positive comments. The Metro Council will pass on the plan at their Dec. 16th meeting. The LMCD is waiting for comments from DNR before a final draft is completed. 14. STAFF REPORTS: A. ATTORNEY'S REPORT There was no report. B. ENGINEER'S REPORT There was no report. 10 C. . . D. REGULAR CITY COUNCIL MINUTES DECEMBER 9. 1991 - PAGE 11 PLANNING DIRECTOR'S REPORT Nielsen reported on the Metropolitan Council's Water Supply Plan for Action. He said the Met. Council was directed by the Legislature to develop both a short and long term regional water supply plan. The report suggests individual governments address water supply in their Comprehensive Plans. There has been discussion that the water supply situation be treated the same as other Metro. Area system such as the MWCC. Nielsen said there is validity in addressing a regional water supply. however, Shorewood should be concerned about specifics. Nielsen said the Plan addresses conservation of water and a need for a reliable source of water to the central cities in drought as well as non-drought years. They are concerned that major cities will drill deep wells into the aquifer which can draw down the water supply. He said the Association of Metropolitan Municipalities raises a number of concerns with the Plan. 1 . The idea of Council too Financing systems. water becoming a Metro. System gIves the Met. much control the Plan proposes a water surcharge on municipal 2. Nielsen told the Councilmembers the report will be available to them if they want further information. He also said the Met. Council will hold a public hearing on Dec. 12, 1991 at 4:00 P. M. regarding this issue. ADMINISTRATOR'S REPORT 1. Presidential Primary Hurm said there has been discussion about repealing the Presidential Primary in Minnesota because the cost of the Primary has been passed on to the cities. Gagne said he disagrees with this because a Primary allows more citizen input into the process. Daugherty said the State is imposing additional charges on cities. Brancel said the resolution calls for the State to fund the primary. Stover said she has a problem with the State mandating without providing the funding. She said the Council should delete parts of the resolution that are not the City's responsibility. 1 1 REGULAR CITY COUNCIL MINUTES DECEMBER 9, 1991 - PAGE 12 Stover moved, Lewis seconded to adopt RESOLUTION NO. 129-91 "A Resolution Calling for Repeal of Presidential Primary," with the following amendments: 1. Accept paragraphs one and two. 2. Delete paragraphs 3 - 8. 3. Accept paragraph 9. 4. Accept paragraph 10 up to "the primary" and delete the rest of the sentence. Motion carried - 4/1 (Gagne) 15. COUNCIL REPORTS. A. MAYOR BRANCEL . Brancel informed the Council of the change in billing at Triax Cablevision. She said the franchise tax will be listed as a separate item on the bill. She said 5% of the bill is given to the Lake Minnetonka Cable Commission. She said the new LMCC Administrator is Jim Daniels who has several years of experience with another cable company. B. COUNCILMEMBER GAGNE He had no report but mentioned the new cable administrator should straighten out Channel 6. Brancel said the station needs to be amplified and they are working on it. C. COUNCILMEMBER STOVER . Stover said she had an opportunity to talk with the Chairwoman of the Metropolitan Council. She said the Met. Council has no way to enforce the water supply plan. There has been a lot of input to the plan and it has been downgraded considerably. They are now concentrating on enforcement. D. COUNCILMEMBER LEWIS Lewis had no report. E. COUNC I LMEMBER DAUGHERTY Daugherty had no report. 16. ADJOURNMENT SUBJECT TO THE PAYMENT OF CLAIMS Stover moved, Gagne seconded to adjourn the meeting at 9:00 P.M. Motion carried - 5/0 1 ~::' . . REGULAR CITY COUNCIL MINUTES DECEMBER 9. 1991 - PAGE 13 GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since November 22, 1991 Check No. 8005-8064 LIQUOR $ 23,213.97 TOTAL CHECKS ISSUED Checks for Council approval Checks No. 8066-8103 CHECK REGISTER FOR DECEMBER 3. 1991 PAYROLL Checks no. 205680/205721 LIQUOR $3,392.11 RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary CITY ADMINISTRATOR JAMES C. HURM 1_<" "_.1 GENERAL $ 801, 226.96 $824.440.93 TOTAL CHECKS FOR APPROVAL $ 154,009.48 TOTAL CHECK APPROVAL LIST $ 978,450.44 GENERAL $15.373.41 TOTAL CHECKS ISSUED $18,765.52 MAYOR BARBARA BRANCEL RESOLUTION NO. ____-92 A RESOLUTION HAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD FOR THE YEAR 1992 WHEREAS, it has been the policy of the Shorewood city council to make annual appointments to fill certain offices and positions within the city government at the beginning of each year. NOW, THEREFORE, BE IT RESOLVED by the City council of the City of Shorewood as follows: 1. That the following persons are appointed to the following offices and positions for the year 1992: Acting Mayor - Rob Daugherty . council Representatives to: a. Park commission: Councilmember Dan Lewis b. Planning Commission Liaison: councilmember Kristi stover c. Liquor stores: councilmembers K. stover and R. Daugherty d. Minnehaha Creek Watershed District: Councilmember Bob Gagne e. Lake Minnetonka Cable commission: Mayor Brancel f. Regional Transit Board: councilmember Rob Daugherty g. Association of Metro Municipalities: Mayor Brancel h. Minnetonka Community services: council.ember Bob Gagne i. Senior Housing and Services Task Force: councilmember Bob Gagne . Representatives to Affiliated organizations: a. Lake Minnetonka Conservation District: Robert Rascop Term expires sept, 1994 b. Lake Minnetonka Cable commission: Dean Johnson City Attorney - David Sellergren, Larkin, Hoffman, Daly , Lendgren Ltd. City Prosecutor - Kenneth N. Potts City Engineer - Joel Dresel, Orr, Schelen, Mayeron , Assoc, Inc. Health Officer: civil Defense Director: SLMPSD police Chief Richard Young 3 . . Page Two - Appointments 1992 Official Depositories: First state Bank of New Germany and other Depositures as necessary Official Newspaper - Sailor Newspaper planning and Park commissions - The city council will establish a new system of appointing Planning and Park commission members in early 1992, until that time the Commissions shall remain as constituted in December, 1991. Weed Inspector - Mayor Brancel Assistant Weed Inspector - Dennis Johnson 2. That the Blanket Bond (Official Bonds) is approved. 3. Change city council regular meeting date Monday, May 25, 1992 to Tuesday, May 26, 1992 - Memorial Day holiday. 4. That such appointments shall take effect on the date hereof and shall continue for the remainder of the year or until such time as a successor is appointed by the city council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of January 1992. ATTEST: Barbara J. Brancel, Mayor James C. Hurm, City Administrator SHOREWOOD CITY COUNCILMEKBER COMMITMENTS I, as a member of the Shorewood city Council, recognizing the important responsibility I am undertaking serving as a member of the City council of the City of Shorewood, hereby personally pledge to carry out in a trustworthy and diligent manner all the duties and obligations inherent in my role as Councilmember. MY ROLE . I acknowledge that my primary role as a Councilmember is (1) to contribute to the defining of Shorewoods mission and governing the fulfillment of that mission, and (2) to carry out the functions of the office of City Councilmember. My role as Councilmember will focus on the development of broad policies that govern the implementation of institutional plans and purposes. This role is separate and distinct from the role of the Administrator to whom is delegated the determining of the means of implementation. MY COMMITMENT As a member of the City Council I will: 1. Represent the interest of all people served by the City, and not favor special interest inside or outside of this public organization. 2. Not use my service on this Council for my own personal advantage or for the advantage of my friends or supporters. Keep confidential information confidential. . 3. 4. Approach all Council issues with an open mind. make the best decisions for everyone involved. Prepare to 5. Do nothing to violate the trust in those who elected me or to the Councilor to those we serve. 6. Focus my efforts on the mission of the city and not on my personal goals. 7. Never exercise authority as a Councilmember except when acting in a meeting with the full Councilor as I am delegated by the Council. 8. Establish as a high priority my attendance at all meetings of the Council and Commissions on which I serve. 9. Come prepared to contribute to the discussion of issues and business to be addressed at scheduled meetings, having read the agenda and all background support material relevant to the 10. Represent Shorewood in a positive and supportative manner at all times and all places. 11. Observe the parliamentary procedures outlined in Roberts Rules of Order and display courteous conduct at all meetings. 12. Refrain from intruding in administrative issues that are the responsibility of management, except to monitor the results of actions taken. 13. Avoid conflict of interest between my position as a Councilmember and my professional life by carefully complying with the Citys Code of Ethics (Section 105.04). If such a conflict does arise, I will declare that conflict before the Council, and refrain from voting on matters of which I have a conflict. . 14. Support in a positive manner all act~ons taken by the City Council even when I am in a minority position on such actions. 15. Agree to serve as a liaison on a least one Commission and an affiliated organization. As a Council liaison I will: eAttend all meetings. eMake reports of all meetings to the City Council at their next regularly scheduled meeting. 16. Participate in an annual strategic planing session, Council self-evaluation programs, and whenever possible attend Council development workshops, seminars, and other educational events that enhance my skills as a Councilmember. . '\ MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM . TO: Mayor and City Council FROM: Brad Niels~ DATE: 9 January 1992 RE: Multiple Dock Licenses FILE NO. Central - Licenses . The L.M.C.D has asked the City to certify that the properties included on the attached licenses comply with Shorewood zoning requirements. Historically the City Council has chosen to review these licenses. Two of the properties under consideration comply with Shorewood zoning requirements, the Minnetonka Portable Dredging Company and the Boulder Bridge Farm P. U.D.u The Rossberg property located at 5465 Howards Point Road is a nonconforming use which is "grandfathered in". This will be noted in our. response to the L.M.C.D. There are likely to be two other licenses at some later date. The Shorewood Yacht Club and the Upper Lake Minnetonka Yacht Club have not yet submitted license applications. If you have any questions relative to this matter, please do not hesitate to contact my office. cc: Jim Hurm A Residential Community on Lake Minnetonka's South Shore 4A BOARD MEMBERS David H. CocIIran. ChaIr Greenwood Allert O. FMler. VIce Chair D88p/Iaven Douglaa Babcoc:K. Secretary Spring Park Jan Boswinke~ Tr&lISurer Minnetonka Beach David BartOlI Vk:torla M8IYin Bjoriln Tonka Bay Scoll Carison Mlnnetrlata . N. Gralhwol Excelalor I8n L Hu" Orono' Thomaa Martlnaon Wayzata Robert K. PlHabury Minilatonka Robert Raacop Shorewood Thomaa W. Re.e Mound Robert E. Slocum Woodland . LAKE MINNETONKA CONSERVATION DISTRICT 900 EAST WA YlATA BOULEVARD. SUITE 160 WA YlATA, MINNESOTA 55391 TELEPHONE 612/473-7033 EUGENE R. STRO....EN. EXECUTIVE DIRECTOR December 13, 1991 City of Shorewood c/o James Hurm, Admin. 5755 Country Club Road Shorewood, MN 55331 Dear Mr. Hurm, The Lake Minnetonka Conservation District has received an application for a Multiple Dock and Mooring Area license as described on the attached certificate. It is the policy of the LMCD that all dock license applications be referred to the appropriate city for review, and that a certificate indicating compliance with local regulations be received from the city before final action of the District on the application. If a certificate, or a request for delay of certificate issuance for any reason, is not received from the city within 45 days of this mailed notice, the District will proceed with consideration of the application. Please execute the it to this office so on the application. enclosed certificate and return that prompt action may be taken Sincerely, Rachel Thibault Administrative Technician RT:jlm enc Boulder Bridge Farm Minnetonka Portable_Dredging Company Art & Carol Rossberg . . MUNICIPAL CERTIFICATION FOR MULTIPLE DOCK LICENSE APPROVAL FOR 1992 Section 1.06, Subd. 11 of the Lake Minnetonka Conservation District (LMCD) Code provides: Compliance with other laws. The issuance of a license or permit by the district does not relieve any person from the responsibility of obtaining required licenses, permits or other permission from any federal, state, municipal, county or other governmental agency having jurisdiction over the Lake. LMCD hereby advises its member municipality that the following person/firm/organization has applied for a new/renewal license for a multiple dock and/or mooring area. Art & Carol Rossberg 5935 Christmas Lake Road, Shorewood 55331 Name and Address of Applicant 5465 Rowards Point Road Location of Docks 6 Slips and/or Moorings -0- ************************************************************ I certify that the above license applicant has met the zoning ordinance and any other city permit or license requirements of the city of Shorewood for the facility described for 1992. Authorized Signature Date . ,- .. ' I . ~ g J..:::. ~ Z/ ~ "(" -...J I I . L ca'1aY I CJ) ,... 63 00' I S 90'00'00" E Fence on Line A.F. ROSSBERG I 5465 HOWARDS POINT RD. SOUTH UPPER LAKE 115 RECEIVED I SEP ~ 1991 / I I_.M.C.D. Sc.aJe. I~ = 50' I I tJ 1 / I I / I / I I /3 wSL( /I .. 10 - q I I&- I / 10.5' Fence on Line o If) '<t to o N o n /f:!91 - ~ ]) o o C'l o ..- o o C'l N 28.00' ,+ . . MUNICIPAL CERTIFICATION FOR MULTIPLE DOCK LICENSE APPROVAL FOR 1992 Section 1.06, Subd. 11 of the La~e Minnetonka Conservation District (LMCD) Code provides: Compliance with other laws. The issuance of a license or permit by the district does not relieve any person from the responsibility of obtaining required licenses, permits or other permission from any federal, state, municipal, county or other governmental agency having jurisdiction over the Lake. LMCD hereby advises its member municipality that the following person/firm/organization has applied for a new/renewal license for a multiple dock and/or mooring area. Minnetonka Portable Dredging Company William E. Niccum, President, 500 West Lake St, Excelsior 55331 Name and Address of Applicant Same Location of Docks 15 -0- Moorings Slips and/or ************************************************************ I certify that the above license applicant has met the zoning ordinance and any other city permit or license requirements of the city of Shorewood for the facility described for 1992. Authorized Signature Date I'~~ . c .c~ .:~= . . .. . ." ~~ ~ . '" . . ".c . "." . , :> ... ;,~...: ... . 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Ai CI'.o .. .. g ~..... 0)0.0.... 0"- o Ai .. .. ... ... .a_ " &.Z Z ~c .... 0 '0. .. oJ 0 p.c .. Go.v. It" .- .."...c: ... eJ:g~D ......u.oc ."G~"- ~Ui" .. .. .." J:.. ..... ""IIuS'::: ~. ... . .:>;':~~ ~ 8.. > .. :.~;;:~ u.....Q . liCoCO:s_.c. tAl Ai... WI 0_ ;;; :. .-----.-.- .. .. ~ ~ ICf'1I- /5 1991./S g !T' ,- ., > o z 11 Q il~ " 1 . \ i! " . ... ~ ~ .; , . , I . I ~ . . MUNICIPAL CERTIFICATION FOR MULTIFLE DOCK LICENSE APPROVAL FOR 1992 Section 1.06, Subd. 11 of the Lake Minnetonka Conservation District (LMCD) Code provides: Compliance with other laws. The issuance of a license or permit by the district does not relieve any person from the responsibility of obtaining required licenses, permits or other permission from any federal, state, municipal, county or other governmental agency having jurisdiction over the Lake. LMCD hereby advises its member municipality that the following per~on/firm/organization has applied for a new/renewal license for a multiple dock and/or mooring area. Boulder Bridge Farm Thomas B. Wartman 80 W. 78th St. Chanhassen, MN 55317 Name and Address of Applicant Outlot A of 28124 Boulder Bridge Drive Location of Docks 40 -0- Moorings Slips and/or ************************************************************ I certify that the above license applicant has met the zoning ordinance and any other city permit or license requirements of the city of Shorewood for the facility described for 1992. Authorized Signature Date " f oW....,..; . ,'/-. " \ ," "-- .' ,',f' , " r . ,,'. . ..'. ", " -, 'l''''' d.\,:-( l'1'<'f1!:-lt-M V \\-\ t.- _ .q.'ittl~\"'\ .' - ~ - - -----: t\O~ PI:'2:-- - - - - {_ 2,,, w S" ~ 2- 'f-,j' II . ~ '0 If\ ,..... tJ.. r- \ll 5~ ,. I'Z~ ,~ n ~ ~ Z ~ ~t 0 0 ~ ~ N . ~ - ~ ~~. ~ ~ . r- ;E' .~ , .:l~ ,001 . ~~E -: N .. ~ tl ,-vt PO' I .. ' I ;l. T. ~~ '5~ ~~ 9 ~ .- d 1ft' - " iJ C":l ~ 11 1'7- I()~ g: .J. Iflr"- I" b r::::I: I 9gq ~ 10...'1;) .19-90" 101.) . ......K~\D't-\ ~~-< ~\~~-- ~~-~ MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: Jim Hurm and Anne Latter . FROM: Brad Nielsen DATE: 16 December 1991 RE: Lot 24, Block 4, Minnetonka Manor P.I.N.26-117-23-14-0014 FILE NO. Central - Tax Forfeited Property The above-referenced property has gone tax forfeit. Although the lot meets zoning requirements for width and area, Forest Drive needs to be extended approximately 100+ feet in order to serve the lot. In this regard topography may present a problem - it's likely that extension of the street would make more sense if the property to the east were also being . developed. Since there is no apparent public purpose for Shorewood to keep the property, I recommend that the property be approved for sale at public auction. Attached is a proposed resolution which can be placed on the 13 January 1992 Council agenda. Let me know if you have any questions relative to this matter. cc: Mayor and City Council Dave Sellergren A Residential Community on Lake Minnetonka's South Shore ~B ). 421).28; EAST ". I/h? .._______,_ .... vl/L"N :: ..,: 197.09'; --203.62--7"1,", <r' ~ t IF IE r;t ~ ~ ~ <<) IF rrJ'/::Ii \ 't;. ~ :'t g. 10) \ . . ~I- \ ~',' <?) . ' ..} r\ ~\ ;'\ ....\ 0:..\ ~.\ '~J"c1! \ " ~'" \ ~ ~( ~ ~<$ ,----~--_. I I I , I I I I 20: , I (66) : I I I ....... '''7 .....0-: I I I /46. '3 4~, oCl 5 ~I 35 ~, 18 $!' 19 (75) ~h I" = z,lJIJ I 0> ,.: .... ~ II"l .." ai .... '" \ " 532.5 ( II) 6 (B) 7 ....~""'~.... STORM SEWER DISTRICT BOUNDARY SCHOOL DISTRICT BOUNDARY HENNEP HJ COUNTY BUREAU OF PUBL I r'\r-nAnTllr~IT "r r . . RESOLUTION NO. A RESOLUTION APPROVING THE SALE OF A CERTAIN PARCEL OF TAX-FORFEITED LAND WHEREAS, the City Council of the City of Shorewood has received from the County of Hennepin a list of non conservation land which became the property of the State of Minnesota for nonpayment of real estate taxes; and WHEREAS, the City does not desire to acquire the subject parcel of land for public purposes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. land; and That the City of Shorewood has no public purpose for the subject parcel of 2. That the following parcel of land is approved for sale at public auction, pursuant to M.S. 282.01: Lot 24, Block 4, Minnetonka Manor P.I.N. 26-117-23-14-0014 ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 13th day of January, 1992. Barbara 1. Brancel, Mayor ATTEST: James C. Hurm, City Administrator/Clerk Orr Schelen Mayeron & Associates, Inc. 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Engineers Architects Planners Surveyors January 6, 1992 Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 . Re: Old Market Road Project Update OSM Project No. 4705.01 Dear Mayor and Council Members: As you are aware, the majority of the construction work at the referenced site has been halted due to the early winter this year. The majority of the utility and road work has been completed, with the exception of asphalt paving on Brom's Blvd. and Old Market Road. We were, fortunately, able to finish the base course widening of Trunk Highway 7, eliminating construction on this busy highway through the winter months. . At this time, we are tying up the loose ends for the winter months. Attached are Supplementary Agreements 1 and 2, and Change Order No.1 for miscellaneous changes, deletions and additions made to the project during this past fall. The. Supplementary Agreements are essentially 100% paid through either State Aid or the Special Agreement Funds, while the items in the Change Order were non-eligible items that the City is responsible for. We have attached a copy of the Agreements and Change Order along with a budget update to let you know where we are in terms of total expenditures versus total revenue expected. Currently, we are expecting a roughly $65,000 budget excess in this project, including a reduced contingency of 5 %. This should be a fairly conservative budget, given the fact that the project is roughly 70% complete and it is unlikely that we would run into $50,000 in contingency expenditures at this point. Also, while it has not been agreed to as yet, we are anticipating additional State Project Funds for engineering reimbursement on the eligible portions of this project. Lit Equal Opportunity Employer I., ,'~'~ 'C Mayor and City Council January 6, 1992 Page 2 While there may be some minor work performed over the winter, it is likely that this project will not begin in ernest again until late April. At that time, the construction work will begin and be completed by June 1, 1992, weather permitting. If you have any questions, please give me a call at 378-6370. Sincerely, ORR-SCHELEN-MA YERON & ASSOCIATES, INC. ~u Joel Dresel, P.E., L.S. City Engineer /cmw 0106cos.m&c Enclosure ~~...-t"._~( . . . . OLD MARKET ROAD BUDGET UPDATE JANUARY 2, 1992 EXPENDITURES Base Construction Contract Supplementary Agreement #1 Supplementary Agreement #2 Change Order #1 5% Contingency Legal Bonding Administration Plans & Specs Construction Admin.jObs. Construction Staking MnDOT Plant Inspection Materials Testing TOTAL ESTIMATED EXPENDITURES REVENUE SOURCES Bond Agreement MNDOT State Aid State Aid Eligible Engineerin MNDOT Special Agreement Water Fund (From Hook-Up fees TOTAL ESTIMATED REVENUE NET BUDGET EXCESS (DEFICIT) $1,044,616 $3,100 $1,631 $11,413 $53,038 $24,405 $33,544 $24,180 $69,000 $65,000 $50,000 $5,000 $10,000 $1,394,927 $920,000 $139,318 $22,291 $360,000 $18,000 $1,459,609 $64,682 O. )5" M. Orr . ' ',' Schelen ..... . . \; Mayer~n& Associates, Inc. 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 Change Order Engineers Surveyors Planners Change Order No.1 Project: Old Market Road Project No. 91-4 Owners: City of Shorewood Date of Issuance: January 13, 1992 5755 Country Club Road Shorewood, MN 55331 Contractor: Hardrives, Inc. Engineer: Orr-Schelen-Mayeron 9724 10th Avenue North & Associates, Ine. Plymouth, MN 55441 Contract For: Street, Storm Sewer, OSM Comm. No. 4705.01 Watermain, Signals and Appurtenant Work You are directed to make the following changes in the Contract Documents: Description: Summary of Miscellaneous items to date. Purpose of Change Order: Additional work required due to site conditions. Attachments: (List documents supporting change) Exhibit "A" - Item Summary CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price Original Contract Time $1,044,615.70 Partial by November 1, 1991 Entire by June 1, 1992 Previous Change Orders No. to No. Net Change from Previous Change Orders - - $ 0.00 None Contract Price Prior to this Change Order Contract Time Prior to this Change Order $1,044,615.70 Same Net Increase (decrease) of this Change Order Net Increase (decrease) of Change Order $ 11,413.00 Deletion of partial reg. . Contract Price w / all Approved Change Orders Contract Time with Approved Change Orders $1,056,028.70 Completion by June 1, 1992 :;~o~ 4~~~~, Approved By: :/ Joel Dresel, L.S., P .E. Hardrives, Inc. Approved Approved Date of Council Action By: By: Joel Dresel, L.S., P .E. Jim Hurm, City Engineer City Administrator . . September 17, 1991 September 25, 1991 September 26, 1991 October 10, 1991 . October 14, 1991 October 18, 1991 October 23, 1991 October 25, 1991 October 30, 1991 evember 20,1991 ITEM SUMMARY EXHIBIT "A" Existing 3~-inch RCP at Catch Basin Manhole 31-1 had bad joints. Removal and relay of two pipes with 4-inch joint gaps Grade change at Catch Basin 18-1 Grade change at Catch Basins 18-3 Cut and lower existing 12-inch DIP at Catch Basin 22-2 . Fix leak on existing 12-inch stub from water tower when testing new main Turn top on sanitary structures allowing adjustment outside of curb line Reconstruct and adjust various catch basins Install extra drain in retaining wall Install hydrant extensions Extra cost to supply bituminous pavement after plant shut-down - 1,116 ton @ $2 per ton $ 821.00 396.00 396.00 2,376.00 1,188.00 440.00 1,303.00 600.00 1,661.00 2.232.00 Total $11,413.00 ;4-03 {5/5l:l) .~ INNESOTA DEPARTMENT OF TRANSPORTATION / SUPPLEMENTAL AGREEMENT Supp. to Contract No. No. 1 1 2 Sheet _ of-:......- ,ctor: Federal Project: State Funds State Project No.: HSA 216-111-01 S.P. 2706-184 Hardrives, Inc. Idress: Location: At Junction of Old Market Road and Trunk Highway 7 in Shorewood 9724 10th Avenue North Plymouth, MN 55441 10. NO'1 F.Y. .\ Account 1.0. DeptJDiv. I Sequence No. \ su;x \ Object \ Vendor I T:e I Amount rchase Terms 1 Asset No. C.CD.1 I C.CD.2 \ C.~D.3 I C.CD.4 I C.CO.S OOONET TYPE OF MO ( ) M1 ( ) Dated Number Entered by TRANSACTION: A44 ( , ) M5 ( ) M6 ( ) Dated Number Entered by. is contract is amended as follows: WHEREAS: The plan provides for among other things, grading, bituminous surfacing, traffic signal systems, storm sewer, watermain and turf establishment; Review of the plan for construction of the traffic signal system by MnDOr's Director of Traffic Engineering recommended changes to the design of the system, and The Engineer, after review of those recommendations, incorporated them into the current signal plan, and The Contractor has agreed to provide the change in work as requested by the Engineer. . WHEREAS: WHEREAS: WHEREAS: NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: 5. The Contractor change Pole Nos. 2 and 3 to Type P100 poles from the current Type P90 poles at an increase cost of $2,490 ($1.245 each) and provide Type P100 pole foundations at an increased cost of $122 ($61 each). The Contractor will provide 4 steel LD covers for Handholes 6, 7, 10 and 11 instead of 4 concrete at an increased cost of $122 each for a total of $488. The Contractor has agreed that the negotiated prices above include a 6.5% sales tax and a 15% markup as provided in the contract provisions of MnDOT Specification 1806. The contract time will not be revised except as may be provided under the Contract Provisions.of MnDOT Specification 1806. The Contractor shall not make claim of any kind or character, whatsoever, for any other costs or expenses which he may have incurred. or which he may hereafter incur in performing the work and furnishing the materials covered by this Agreement. . 1. 2. 3. 4. By By Approved as to form and execution Dated3#-. ~$. ~~ Dated C?j?!9/ f~1n~ APPROVED: Commissioner of Administration APPROVED: Commisisoner of Finance Original Contract Dated District Engineer Dated Dated Assistant Anorney General Dated Agency Head Original to State Auditor - Copy to Agency .~,(/'"''---''' -SUPPLEMENTAL AGREEMENT No. - .,. Sheet -2- of --2- .... / Federal Project: State Project No;: Hardrives, Inc. State Funds MSA 216-111-01 S.P. 2706-184 dctor: Address: 9724 10th Avenue North Plymouth, MN 55441 Location: At Junction of Old Market Road and Trunk Highway 7 in Shorewood Pro. No. Account 1.0. DeptJDiv. C.CD.2 C.CD.S C.CD.1 TRANSACTION: M4 ( ) M5 ( ) M6 ( ) Dated Number Entered by Entered by TYPE OF MO ( M1 ( Dated Number This contract is amended as follows: . ESTIMATE OF COST Neaotiated Prices Change Poles 2 and 3 to Type P100 @ 2 each Change Type P90 foundations to Type P100 @ 2 each Provide 4 steel LD covers versus concrete @ 4 each $ 2,490.00 122.00 488.00 Net Increase - 2565.511 Full i. Act. Cont, System - Lump Sum Distribution: MSA 216-11-01 @ 33.33% S.P. 2706-184 @ 66.67% $ 3.100.00 . By By Approved as to form and execution Dated ~ Dated ~ Dated APPROVED: Commissioner of Administration APPROVED: Commisisoner of Finance Original Contract District Engineer Dated Dated Assistant Anomey General Dated Agency Head I I 1 Original to State Auditor - Copy to Agency - - .-0--- .----- _.~ --- - ---...-- -- -- . / MI~Nt;wv ~" -~'~-~PLEMENTAL AGREEMENT No. L. Shea.t _ or~ J" Slale proj&Ct No.: !.1SA 216-111-01 S'.P. 2706-184 aclOr: Federal Proj&Ct: state Funds Hardrives, Inc. Localion: At Junction of Old Market Road and Trunk Highway 7 in Shorewood ess: 9724 lOth Avenue North Plymouth, MN 55441 . 1'10,\ F.Y. \ Account 1.0. rChaSe Terms1 Asset No. OOONET \ OeptJOiv. \ su;x \ Obj&Ct 1 C.CO.3 T Vendor \ C.COA \ T~ 1 Amount 1 C.CO.5 C.CO.1 rYPE OF MO ( ) M1 ( ) Dated Number Entered by '- Entered by I RANSACTION: M4 ( ) A45 ( ) M6 ( ) Dated Number is contract is amended as follows: WHEREAS: NOW, THEREFORE, IT IS HEREBY MjJTUALL Y AGREED AND UNDERSTOOD TIlA T: The plan pro\-ides for among other things, grading, bituminous surfacing, traffic signal systems, storm sewer, watermain and turf establishment; Further re\-iew \lrith NSP for the source of power (S.O.P) has resulted in NSP recommending that the traffic signal controller be relocated to the southeast quadrant of the Old Market Road intersection, and The Engineer, after review of those recommendations,. incorporate~ them into the current signal plan, and . . The Contractor has agreed to pro\ide the change in work as requested by the Engineer. . WHEREAS: WHEREAS: WHEREAS: 6. The Cootractor shall relocate the 5O",;ce equipment and traffic control cabinet from the northerly location to the southeast quadrant of Old Market Road and T.H. 7. The Contractor shall provide additional signal cable and conduits as shown in the re\>ised plan. The Contractor has agreed upon the negotiated prices listed in this Supplemental Agreement. A 10% markllP has been added to the net increase for the prime contractor as provided in the Contract Provisions of MnDOT Specification 1904. The contract time will nnt be re,ised cx<<pt as may be provided under lbe Contract Pro,isions nf MnDOT Specification 1806. The Contractor shall not make claim of any kind or character, whatsoever, for any other costs or expenses whkh he may have ;"curred, or which he may here,",er ineur in performing lbe work and furnishing the materials covered by this Agreement. . 1. 2. 3. 4. 5. APPROVED: APPROVED: Commissioner of Commisisoner of Administration Finance ! By By Dater! Dater! Original Contract Dated /2-3-'1/ R-.d.. t. S"7 Project Engineer Approved as to form and execution Dated Contrac:lOf Dated District Engineer Assistant AnOlney General Dated AQ8ncy Head Original to State Auditor - Copy to Agency ~ -- - --'- -- -_.--------~. -------------. - - ----.-- ---- -.. ---_.~_.- ---, .-.--- - ,.... ,..--" ---.-.---' _..,~ /S~.o3 (5/88) . MINNESOTA DEPARTMENT OF TRANSPORTl.TION ~/ .. SUPPLEMENTAL AGREEMENT No. 2 Federal Project: rotractor: state Funds Hardrives, Inc. Location: Joress: ~"S\UPP;.}o Contract No. .JJ...4 ---;( 2 2 Sheet_ of_ Slate Project No.: 11SA. 216,..111-01 S.P. 2706-184 9724 lOth Avenue North plymouth, MN 55441 At Junction of Old Market Road and Trunk Highway 7 in Shorewood Account 1.0. DeptJOi". C.CO.' C.CO.2 TYPE OF MO ( M1 ( Dated Number Entered by '- iRANSACTION: A44 ( ) A45 ( ) M6 ( ). Da!ed Number ct is amended as follows: ESTIMATE OF COST Decrease: 0565.603 0565.603 0565.603 4" Rigid Steel Conduit 3jC #U Cable 3/C #14 Cable 100 L.F. @ $ 14.08 = 220 L.F. @ $ 0.73 = 779 L.F. @ S 0.50 = Total Decrease Increase: . 0565.602 0565.603 0565.603 0565.603 0565.603 Steel LD Handhole Cover 3" Rigid Steel Conduit UjC #U Cable 3jC #21J Cable 1jC #8 Wire 1 Each @ $122.00 = 210 L.F. @ $ U.06 = 248 L.F. @ $ 1.95 = 149 L.F. @ S 0.81 = 406 L.F. @ $ 0.45 = Total Increase Net Increase 10% Markup Net Increase. 2565.511 Full T. Act. Cont. System. Lump Sum Distribution MSA 216-111-01 @ 3333% S.P. 2706-184 @ 66.67% C.CO.S Entered by $1,408.00 160.60 389.50 $1.958.10 S 122.00 $2,532.60 '483.60 121J.69 182.70 $~441.59 $1,483.49 148.35 $1.631.84 APPROVED: APPROVED: Original Contract Commissioner of Commisisoner of Dated 12.~3-'11 Administration Finance Approved as to form Dated J.J. -1./- 9/ By By and execution Dated Dat~d Daterl Oislric1 Engine.et Assistant Anom., G.n..ral Dated j..~1>C)' H..d Original to State Auditor - Copy to Agency _ .___ ._______.___1""""_---.-----.--- . - -.---- -..----- - .----..---- - . ---. -.--.-- .- RESOLUTION NO. -92 RESOLUTION APPROVING SUPPLEMENTARY AGREEMENTS NOS. 1 & 2 AND CHANGE ORDER NO.1, OLD MARKET ROAD, CITY PROJECT 91-4 WHEREAS, required by described in project and; certain changes in the construction plans were the Minnesota Department of Transportation, as Supplementary Agreement numbers 1 and 2 for said WHEREAS, miscellaneous field changes were required during the construction phase, of the project due to site conditions as described in Change Order Number 1 and; WHEREAS, these changes were made for the benefit of the project by the Contractor under the Supervision of the City Engineer; NOW, THEREFORE, BE IT RESOLVED that: 1. The City of Shorewood hereby approves Supplementary Agreements 1 and 2, and Change Order Number 1 for city Project 91-4. ATTEST: James C. Hurm, City Administrator/Clerk Barbara Brancel, Mayor . . . January 1, 1992 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Orr Schelen Mayeron & Associates, Inc. 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 . Old Market Road Intersection City Project 91-4, OSM Comm. No. 4705.01 Pay Voucher No.4 Re: Dear Mayor and City Council: Engineers Architects Planners Surveyors Enclosed please find Construction Payment Voucher No.4 on the referenced project in the amount of $ 35,287.60 Please make payment in the amount of $ 35,287.60 to Hardrives, Inc. - 9724 10th Ave. No., Plymouth, MN 55441 at your earliest convenience. Sincerely, ORR-SCHELEN-MA YERON & ASSOCIATES, INC. AU Joel A. Dresel, P.E., L.S. City Engineer Enclosure jjad 1009pay1.let c: Hardrive, Inc. Equal Opportunity Employer 4D 4 January I, 1992 Old Market Road Intersection 91-4 4705.01 City of Shorewood, MN TO: HARDRIVES, INC. 972410THAVE. NO. PLYMOUTH, MN 55441 omGINALCONTImCTAMOUN~ $1,044,615.70 TOTAL ADDITIONS: $16,144.84 TOTAL DEDUCTIONS: $0.00 . . TOTAL FUNDS ENCUMBERED: $1,060,760.54 TOTAL VALUE OF WORK CERTIFIED TO DATE: $733,439.77 . LESS RETAINED PERCENTAGE: 5 % $36,671.99 . LESS TOTAL PREVIOUS PAYMENTS: $661,480.18 TOTAL PAYMENTS INCLUDING THIS VOUCHER: $696,767.78 ENCUMBERED FUNDS CARRIED FORWARD: $363,992.76 APPROVED FOR PAYMENT THIS VOUCHER: $35,287.60 ORR-SCHELEN-MAYERON & ASSOCIATES, INC. Pursuant to our field observation, as performed in accordance with our contract, we hereby certify that the materials are satisfactory and the work properly performed in accordance with the plans and specifications and that the total ork is 70 % completed as of January 1,1992. We hereby recommend payment of t . vouc r. Signed: .@,~ 7/PKA ~ ::r/!O Signed: Construction Observer . This is to certify that to the best of my knowledge, information, and belief, the quantities and values of work. certified herein is a fair approximate value for the period covered by this voucher. CONTImCTOR: Hardrives, Inc. SIGNED BY: DATE: TITLE: CITY OF SHOREWOOD APPROVED: DATE: TITLE: . . " .. ?" 1 RESOLUTION NO. ESTABLISHING A RATE OF THE CITYS CONTRIBUTION TOWARD THE MONTHLY INSURANCE PREMIMUM FOR CITY EMPLOYEES WHEREAS, the cost of health and other insurances for City employees has been increasing significantly over the past years; and WHEREAS, health insurance approximately 18% for 1992. premiums increasing are NOW, THEREFORE BE IT RESOLVED, that for city employees not covered by EmplOYment Agreements, section 13 Employee Insurance, Subd. 1, Benefits, of the Employee Relationship POlicy, is hereby amended to read as follows: "If the employee so desires, the city will pay the monthly premium for regular and probationary full-time employees and their dependants for up to a maximum of $270 of insurance at the level of benefits currently provided..." BE IT FURTHER RESOLVED, that this resolution shall take effect retroactive to January 1, 1992. ADOPTED BY THE CITY COUNCIL, of the City of Shorewood this day of , 1992. Barbara J. Brancel, Mayor ATTEST: James C. Hurm City Administrator LjE <" MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM:, Brad Nielsen DATE: 2 January 1992 RE: Kowalsky(Richard - Variance to Expand a Nonconforming Structure/Setback Variance FILE NO.: 405 (91.20) . BACKGROUND . Richard and Deborah Kowalsky propose to remodel their home, located at 5740 Chris_tmas Lake Point (see Site Location map - Exhibit A, attached). As can be seen on the applicant's survey (Exhibit B), the structure is located entirely within the 75-foot setback from Christmas Lake. Consequently, any structural alteration to the home requires a vanance. The property is zoned R-1A, Single-Family Residential and contains approximately 27,1.31 square feet of area. The lot is only 93 feet at its widest point, tapering to less than 50 feet on its north end. The lot drops approximately 20 feet in elevation from east to west. The work proposed by the applicant'is all within the existing footprint of the home (see Exhibit C). The applicant's builder proposes to lower the floor elevations of various rooms in the bottom level of the home so that the rooms comply with building code requirements. The applicant also proposes to enclose the area under the deck on the north end of the house to be used as a two-car garage. Presently there is no garage on the site. The applicant's request is explained in more detail in his request letter, dated 15 November 1991 (Exhibit D). A Residential Community on Lake Minnetonka's South Shore ~ . . .' ANALYSIS/RECOMMENDATION \" ' The applicant's proposal converts approximately 1172 square feet of storage space into habitable space without changing the bulk of the building. This brings the total area of the home to 3167 square feet. This is considered to be consistent with the Zoning Ordinance which provides that alterations may be made to nonconforming structures as long as the J nonconformity is not increased. Given the configuration and topography of the site, the proposed location for the two-car garage has the least amount of impact on the site. No additional impervious surface is necessary and no significant site grading is required. One thing-the Planning Commission may wish to require as a condition of approval is enhanced landscaping along the west side of the proposed garage, to mitigate the effect of the additional wall space. Based upon the preceding, it is recommended that the applicant's request be granted subject to the following: 1. Prior to construction, the applicant must stake construction limits and provide erosion control, no closer than 20 feet from the ordinary high water mark. 2. No spoil material from the excavation may be placed within 20 feet of the lake. Placement, if any, of the spoil material must be consistent with Section 1201.26 Subd. 7.b. of the Zoning Ordinance. 3. Consider requiring additional landscaping along the west wall of the proposed garage. BJN:ph cc: Jim,Hurm Dave Sellergren Richard and Deborah Kowalsky Curtis Ostrom - 2 - ... r- . . I 26 g . "\of'th N..t to iUk. c c o t. SI o 1'/1' iI' I ,'I" i', ~ ~i Vt: "" %' on "" 0:: Ii! d ~ . 0= 0:: 6~bjt.Clt ~~~~ ",: ~ ~! .,. ~\ 22) ~~~ t~~~~ ori Ol .. lie Exhibit A SITE LOCATION Kowalsky - variances --- l' ----- . . ... No('t~ ) r .:0 ./) -1 '7 ~ ):::;> JI .:::r> "^ r---r-J ~ . ~ " -, . , . ~ \",; \. .:,. .. "\ A,_ I ,- ,.., j I~!il 'r- ~ t.l''' I I , , , . \: F t o ~ .. .~ ,~ ::'!; ~. w Q) ~ III \e ~ !: ~ 'f ID ... Q VI S ~ \ " ,/ .. :r. " ill l- ii " 61~('~~"" rpO~~ J " ",d.e. (" A ((.,fL :. 2 '" " .. ';1 ~ e", \c1Ak(t, "t"(~ Exhibit B PROPERTY SURVEY ! i i :r-!~~i I i: . Ii ;1 I 1'-------- __ I Ir- -I~'il : ~l- ~~~I~l .~.'LJ~: ,..1 jl I .., I 1 I I i .~ ^lcr-'f4 I ?1 i .~! L. i.;.~: ., " :1 ~I . i ~ \-1 : ::1 'I' Ii ~I . 'I ,. I L)iji I 1:1 ": IiIIU'I~1 .~.~' ~I L. .-~I(f r--i , I L...--.. r-' "I ".,t .:>. :~~. '" I :":; 2~ ~..'. .1 _:a _~.- ~! .:..1 :1 t:: ~ \\ ..-. ;j "-.: ;, ~: ~l ~"..: ~; . ':,,:~, \\ ....~:..:.-.~~... , ~;-.:;.~~~ . "'-.,/ *-' ( , ; / ~ t )' /1:\ . ;.'''\ ~\j ~. ~ ~ \.... W I ~ \ ,/ "~ i \ ,,;~ i '.,,~ ) !'" 'J ';:r~\\ ~;~ ,:~ ~Iw ..~ ~~' ii ~~!. ~. ; '" ~ .... .J 1 o ! ., i_- -;j'i I, I I !- --; "; .L~ ~ ~---i...-1. i ~; '-, !. ~'.! I ~ \. ,. It t. \~?\ ~'. ' ~ i :ll 1;.1 :; ;1. " .. ! ~I . ,1 : -I ; ~I :!;\ 'li r='-- Ir-:~ 71L l;~ ~ ~ I!~llp' '-1-" ,j ~L -_..d- :'~t~ { . ~---- !!I 4 \ ~I ; , :1 7~,{ (~f ~ I : ii1 -: '" \ \ _0: ~ i ) I' I ,~: II" \ ~ V; I;:. I "'I' ~ - If. 11;i' ~ \ ~ ) y-- 'I'-l'~i ~n, ! II' '--;1.'111 ~Oq~J. t\~~ ~ I" i J~I diS iT ! - 0 ~.. ~ II .; ; '} ~~.' W. i; ;' -t,) ~ I i- 'I c.:-: .~C ~.i_., L~~. ~. / j ~ ~~~- I .' _ ">-11 ' i ' - ! i.~~ i i -~f'" - oo=:-::=:-~ . '" I ~ ~ iv I I I ~1 o():.- I: I c..:...:., Hr'.:. ~ ~; 1 f! ~ ~" !;' I o..~ i j ~i Ii i\ .. --, : ; ! !~j~ ~;~: 'I'I-!.~. . ~I,: _!.: [. ~_!, ;~.,~. I: Ii ~ "; l~: , , I ; 1 ,~~; .~ . .t~ = ~~::! ~~:: ~~J J ... i> ... Exhibit C LOWER LEVEL FLOOR PLAN :~ i ~ i : . ~ ~;, I~ I i~-----: -- ~.. .~{ :: r .1.:- :~ ~ ':: ~ :. ( " r~---~~- ~ (? ~ ..:...S:.....: ~' .. o .J ;;> ~ !.v. /J~. - I : J J iJ 11 1'1 I ........'../ ", t- ..'" ! ... '. ""'". l2 '.' \,~ ; . ,.~ ,,! ~ ~ ,~..;. ~ - , / : ..s 1""< i . \I J ~ ~ ">-J ~ I~ . Ii. ... -=r<' .~ s./- ~ c) .J. pl' .". '" i"j ii,: .1: i ill.~. ~5trnm & jnn 18845 Azure Road Deephaven, MN 55391 Curtis R. Ostrom Kathe Ann Ostrom (612) 476-8272 November 15, 1991 . Bradley J. Nielsen City of Shorewood 5755 Country Club Rd. Shorewood, MN 55331 Ret: Variance Application for 5740 Christmas Lake Pt. Rd. Dear Mr. Nielsen, I am acting on behalf of my clients, Richard and Deborah Kowalsky, 5740 Chrlstmas Lake Point Road, Shorewood. They have retained my services as a Design/Build company to finish two much needed bedrooms and bath within the lower walkout level of their home. . The preliminary design was brought to the Building Inspector and he is of the opinion that we could not expand this home. There 15 an eXlsting family room, service entry and utility room in this ,Jalkout level. There are two existing storage areas which ,Ie \Jish to make int:.o the bedroom/bath rooms. At the present time, the ceiling height in these storage rooms would not pass code. Therefore, we would have to lower the floor and add windows for natural light and egress in order to conform to code. We ~;ill no~ be expanding the house beyond the present foundation, only making use of existing interior space. The home has only one bedroom and Mr. & Mrs. Kowalsky are using a small office space as a nursery for their young son. With plans for expanding their family, it becomes imperative that they are granted permission to alter space usage to include the ~wo bedrooms and bath. The second part of the variance request involves enclosing an area under an existing declc for a garage. I feel that this woul~ come under the "hardship" clause as there is no enclosed garage on this property at the present time. Exhibit D APPLICANT'S REOUEST LETTER )esign - Construction - Remodel Residential - Commercial The variance application is for the Planning Commission January agenda. I will be out of town until December 5 and will miss the December meeting. This will also give me a chance to schedule a meeting with you when I return. My main question to discuss with you will be to determine whether a variance is even necessary since we are not increasing the footprint of the existing house. I look forward to visiting with you and resolving this question. · ~~':u Curtis R. Ostrom President cc: KOl;1al sky . . . FILE COpy DEe 2 3 1991 December 20, 1991 Mr. Brad Nielsen City Pl anner Shorewood City Hall 5755 Country Club Road Shorewood, MN 55331 RE: Rich Kowalsky variance 5740 Christmas Lake Point Dear Brad: Thanks for explaining the property changes requested by Rich Kowalsky. Please be advised that I see no problem in allowing the changes and additions that you described to me. Appreciate being informed. John Koepcke 5790 Christmas Lake Point Shorewood, MN 55331 474-0378 Home 941-1044 Hork 7402 washington avenue eden prairie, mn 55344 941.1044 . . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD- SHOREWOOD, MINNESOTA 55331 - (612) 474-3236 MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 3 January 1992 RE: Norman, William - Zoning Text Amendment to Allow Single-Family Dwellings in the R -C District FILE NO.: 405 (91.21) BACKGROUND . In the early 1980's the property located at 24590 Glen Road (see Site Location map - Exhibit A, attached) was rezoned from R-4, Multiple-Family Residential to R-C, Residential/Commercial, A conditional use permit was issued to use the old Peter Gideon home as office space for Spectronix, Inc., an electronIc engineering consulting business. Mr. William Norman has subsequently purchased the property and used it as offices fochis business. He is moving to Arizona for three years after which he proposes to resume use of the building as office space. In the meantime he wishes to rent the building out as a single- family home. The Zoning Ordinance as it is currently written does not allow single-family dwellings in the R-C District. Consequently, Mr. Norman has requested a zoning text amendment which would strike the single-family residentia.r' exception from the R-C provIsIons. I It should be noted that the building is still set up as a single-family dwelling, despite having been used as offices by two companies. It should also be mentioned that the owner explored the possibility of converting the building to a two-family dwelling, which is allowed in the R-C District. He chooses, however, to not alter the building for that use. Also, since he desires to resume using the building as office space, he does not want to request a rezoning toa district which allows single-family residential. A Residential Community on Lake Minnetonka's South Shore ANALYSIS/RECOMMENDATION A copy of the R-C District section of the City Code is attached for your review (Exhibit B). As stated in the purpose of that section, the district is intended as a transition between residential and commercial areas. In reviewing ordinances of other cities which use similar transitional zoning districts, some allow single-family residential use, others do not. As the applicant's request is reviewed it is useful to consider other sites in Shorewood which are currently zoned R-C. There are six: . 1. 5580 County Road 19 - vacant parcel just east of the apartment building 2. 24000 State Highway 7 - office building 3. 6140 Lake Linden Drive - office building (previously single-family residential) 4. 6120 Lake Linden Drive - vacant lot north of 6140 5. 23505 County Road 19 - commercial nursery with caretaker residence 6. 6000 Chaska Road - office building It must be realized that any change in the R-C District applies to all of the existing sites, as well as properties rezoned R-C in the future. Based upon the applicant's request, it could be concluded that a single;..family residence is an appropriate use in the R-C District. Analysis of the other R-C sites, however, suggests that some of them are simply not appropriate for single-family homes. For example, the site east of the apartments on County Road 19 and the Shorewood Nursery property are surrounded by uses other than single-family residential. . What this suggests is that if the City feels it is appropriate for single-family homes to be. located in the R-C District in certain. situations, then they may best be included under the conditional use section. Following is an example of how such an amendment might appear: "f. Single-family detached dwellings, provided that: (1) The site abuts property which is zoned for single-family detached dwellings. (2) The building is designed as a single-family detached dwelling. (3) The building shall meet all applicable fire and building codes." If the Planning Commission agrees with this approach, staff will prepare a formal ordinance amendment for the City Council. The applicant will then be directed to apply for a conditional use permit. cc: Jim Hurm Dave Sellergren William Norman -2- 519.6:~ 2 ""5"a'e 709.76 (49) ,.f)/' ~!UJID> ~!UJ~ID> ~(Q) ~~ 22 ,..: 2' :il (29) Ii! (213) ~ ~ (31) :~..~ m..~ 2' PART Of LOT 3 ~ 2 ( 49) II r----1Si-iS---- i :- :~ ON , , . I : ~ .; ~ 1 (~l .. o i 7 , i \U)~f ( 10) '" (II) i'll,Tel. ) ~),I l.:i I _ ....,,, :2 : ~ :",(9)~ I !I , " :. I -O<Jl;.::i 15. ",1)4 1).40. ~Ml~- ~.11....i_.~;..~ \~~..~~ ,1;lQ"'.~'61 _ " / ! :141. 5 6 R 6R , / 22: , ( 19) ( 16) 13 ~ (3) 24 ( 4) ....1.....22..... j. . I i : 35 R I I , , , , . o , ! 1~8) ;/. / l.. (32) ........lJa.a............. 91' , I ;-" ! ';" : 2~_~OO"-- ~ r:~;~~-l'~ ' , ' 'i:- ! (6) ! I.! : -.:~2..t'"--...--=:- ~10 I I . . I I I I I . ..: I : , , , I )/1 (4~) . ) 26 (12) 241.9' ~.,:,~.~ n..3':" "l6C.61 i54.6 ,gA..if ^)') >"" .,"", .............. " , . \.(/, '" /... c/' "- " ;") .'(1. " " <) Yi.", . ,'-C,." c rE~UfJ@ UfJ~U. @ '1 ~ (33) r~ (32)-fj .' r;i. /{~;' t I I , , , I : '6 ~ : .t !l' ::;:---1. '_ ~;; /... ......... ....., ~ 8 11;0 75 (' -' , g' OO(Q) .7 (17) .a r~~ ~ ~ OUTlOT I ~ ~ ~-- '9 ~ :ll ~ .; :l:: ................... ........ .............., ( 14) ~ L~' 50 ] &,ck~ 154.& ~ 74.J7 ~. ...M.!J b,t (4)A 1201.19: R-C, RESIDENTIAL/COMMERCIAL DISTRICT: . Subd. 1. Purpose: The R..C District is intended for a gradual transition between commercial and residential uses. More specifically t the R-C District is established to buffer residential uses from adjacent high intensity use areas by permitting residentially compatible service-oriented commercial uses and controlling those uses which can be compatible with residential areas given adequate control. Subd. 2. Permitted Uses: The following are permitted uses in an R-C District: a. All uses permitted in Residential Districts R-IA through R-2Bt except single-family residential dwellings. Subd. 3. Permitted Accessory Uses: The following are permitted accessory uses in an R-C District: a. All accessory uses allowed in the R-2B District. 1091 __._u ~h.,b,i b. 1201.19 1201.19 b. Parking and loading facilities subject to the provisions of Section 201.03, subdivision 5 and subdivision 6 of this Ordinance. c. Signs, as regulated in Section 1201.03, subdivision 11 of this Ordinance. Subd. 4. Conditional Uses: The following are conditional uses allowed in an R-C District: (Requires a conditional use permit based upon procedures set forth in and regulated by Section 1201.04 of this Ordinance.) a. All cpnditional permitted uses, subject to the same conditions as allowed in the R - 2B District. . b. Conservatories, art or music studios, nurseries, and nurseries with garden supply centers, provided that: (1) Adequate off-street parking shall be provided in compliance with Section 1201.03, subdivision 5g of this Ordinance. (2) Vehicular access shall create a minimum of traffic conflicts. (3) The use shall not have a predominant retail character. . (4) The site and related parking and service entrances shall be served by an arterial or collector street of sufficient capacity to accommodate the traffic which will be generated. (5) When abutting an R-1A through R-2C Residential District, a buffer area with screening and landscaping as provided in Section 1201.03, subdivision 2g of this Ordinance. c. Professional and business offices, medical and dental offices, provided that: (1) Adequate off-street parking shall be provided in compliance with Section 1201.03, subdivision 5 of this Ordinance. (2) Vehicular access shall create a minimum of traffic conflict. (3) The site and related parking and service entrances shall be served by an arterial or collector street of sufficient capacity to accommodate the traffic which will be generated. (4) When abutting an R-IA through R-2C Residential District, a buffer area with screening and landscaping as provided in Section 1201.03, subdivision 2g of this Ordinance. (Ord. 180, 5-19-86) . d. Residential or commercial planned unit development as regulated by Section 1201.06 of this Ordinance, provided that: (1) Land uses allowed in a planned unit development are limited to those land uses listed as permitted uses, permitted accessory uses and conditional uses in this Section. 1091 6z.. 1201.19 1201.19 . (2) The proposed development complies with the development agreement as required for planned unit developments, pursuant to Section 1201.25 of this Ordinance. (Ord. 208, 4-11-88) e. Nursing homes as defined in Section 1201.02 of this Ordinance, provided that: (1) Side yards are double the minimum requirements established for this District and are screened in compliance with Section 1201.03 Subd. 2g of this Code. (2) The site shall be served by an arterial or collector street of sufficient capacity to accommodate traffic which will be generated. (3) All signing and informational or visual communication devices shall be in compliance with Section 1201.03 Subd. 11 of this Code. ,.--- i / i (4) All State laws and statutes governing such use are strictly adhered to and all required permits are secured. (5) Adequate off-street parking is provided in compliance with Section 1201.03 Subd. 5 of this Code. . . (6) One off-street loading space in compliance with Section 1201.03 Subd. 6 of this Code is provided. (7) The provisions of Section 1201.04 Subd. 4d(I) of this Code have been considered and satisfactorily met. (Ord. 243, 9-9-91) Subd. 5. Lot Requirements and Setbacks: The following nnmmum requirements shall be observed in an R-C District subject to additional requirements, exceptions and modifications set forth in this Ordinance: a. . Lot area: (1) Two-family dwelling (2) All other b. Lot width c. Lot depth d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 20,000 square feet Not less than 15,000 square feet Not less than 100 feet Not less than 120 feet (4) Nonresidential use setback from R District boundary (5) Lakeshore Not less than 35 feet Not less than 40 feet Not less than 15 feet on each side nor less than. 35 feet on a side yard abutting a street Not less than 25 feet Not less than 100 feet Subd. 6. Building Requirements: 1091 fI, 1201.19 1201.19 a. Height: No structure shall exceed two and one-half (21/2) stories, or thirty five feet (35'), whichever is least Subd. 7. Lot Area Per Unit Requirement: Not less than ten thousand (10,000) square feet Subd. 8. Special District Provisions: a. Where a conditional use abuts an R-IA through R-2C District, buffer fences and/or planting screens shall be installed by the conditional use permit recipient according to provisions of Section 1201.03, subdivision 2g of this Ordinance should the Council determine that a need for a buffer exists. . b. Special use commercial activities shall be allowed to operate only between the hours of eight o'clock (8:00) A.M. and nine o'clock (9:00) P.M. in the R-C District c. All noise levels generated by activities in the R-C District must .conform to State standards. d. Signs shall comply with the requirements under Section 1201.03, subdivision 11 of this Ordinance, as well as the following additional nrovisions: 1201.19 1201.20 . (1) Business signs shall be limited to a total surface area of thirty six (36) square feet per each building or individual business use. Not more than two (2) individual signs may. be displayed per each principal use. (2) Illuminated signs shall not be permitted in the R-C District. (3) Freestanding signs not exceeding twenty (20) square feet and not higher than five feet (5 ') shall be permitted in the R-C District. e. Storage - Displays: With the exception of nursery stock, all materials, supplies, merchandise or other similar matter not on display for direct sale, rental or lease to the ultimate consumer or user shall be stored within a completely enclosed building within the R-C District, or within the confines of one hundred percent (100%) opaque wall or fence not less than five feet (5') high. f. The City Council or its designated representative shall evaluate the design elements of the conditional uses under the provisions of Section 1201.04 of this Ordinance. f,~ JAN 07 '92 08:49 LARKIN HOFFMAN BLMTN. P.2 ORDINANCE NO. -92 ,AN ORDINANCE AMENDING OR ESTABLISHING'CITY LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: Secti~n 1. The City Code of the City of Shorewoodis hereby amended by addinq Title 1300, ~iceQie. Parmit. Service Cho!.~qes anQ Mt8cAll~neouB ~~.~ to read" as follows I 1300.01 e 1300.02 ~~~poee: Fees and chargee by the City of Shorewood are established as set forth in other sections of the City" Code and as set forth in this Title 1300. If there is inconsistency between fees and charqes established in ,this Title 1300 and other sections of the City Code, the terms ~nd conditions set forth in Title 1300 sh~ll prevail. The City Council may amend this Title 1300 from time to time at its sole discretion by simple majority of all of its members. Establishmen~ of Fees and Charqes: Fees and charqes by the City of Shorewood are hereby established as set forth in Sohedule A. Each section of the City Codewhioh contains any such fee or charge is hereby ~mended to reflect the ~mount set forth In Schedule A. If this Title 1300 does not establish a fee or OhArger it shall remain AS stated in other sections of the City Code. SCHEDULE A CITY conE REFERENCE "'~~ C~'RGE /FEE . , DL.)) C/-l~k- eI. TYP~ OF CHARGE/FE~ Police/Fire- Alarm Permits $ 25.00 1st offense of year SA 50.00 2nd offense of year 1'1...... e::; 100.00 thereafter 601.06.1 Automatio Sprinkler Permit 903.09.1d 20.00 511rvre Boat Docks , Boat Storage 35.00 c;l. s: 00 Facility License 304.05 Intoxicating Liquor License 403.06.1 7,500.00 .5~c Wine License ... On-sale 403.06.1 1,000.00 S-oo. Cb Intoxicating Malt LiquorI 2,000.00 d/~ Wine License - On-sa"le 403.06.01 Liquor Special Club License 403.06.1 100.00, ~/'f'Y>zE Special Sunday License 403.06.1 200.00 S ,4-YY1.:Z g JAN 07 '92 08:49 LARKIN HOFFMAN BLMTN. Nonintoxicating Malt Liquor License - On-Bale Ncnintoxicatinq Malt Liquor License - Off-sale Ncnintoxicatinq Malt Liquor Temporary License. Oog Licenses Special Permit, more than 2 dogs Show Dog License 4Itxennel License .Horse Permit Animal Impound Fees 402.06.2a 402.06.2b 402.06.20 701.03.2 701.04.1 701.04.2 701.04.2 702.04 701.08.4 Street Excavation Permit 901.01.2b Gambling Lican8e 301.06.2 301. 06.1 Individual Sew4qe Disposal System Contractor License 506.05.5 . Master Plumber Registration Fee 904.08.1b(2) Sewer Connection Permit Refuse Hauler License ~ree Trimmers License Water Connection Permit Water Meter - 3/4 " Horn 1 " Horn Water Turn-on & Shut-off Fee Special Assessment Search 904.08.1:b(.2) 507.05.4 305.01 903.03.1a 9.03 . 0 3 . lb ( 2 ) 903.04 2. 300.00 50.00 25.00 5.00 1. 00 late fee 5.00 peJ:' cloq 5.00 50.00 25.00 P.3 3C5Z).JV ;2.~ 00 /0.&0 -4.00 /.00 (:<ro ~UO C';'(n-JGI L.- . ,/ 1>/ >fUUTlo;..J /;J-.oo 50.00 1st offense of year )4 100.00 2nd offense of year 150.00 thereafter ~ 50.00 100.00 Annual 25.00 Temporary 35.00 + 1,000.00 Bond 100.00 100.00 50.00 + 25.00/truck 30.00 25.00 80.00 20.00 160.00 40.00 25.00 15.00 .;Lo. dO 5";4 fYI e:- ~5":ov .5~,: .5 /-1-?"11 ~ 30.OD ~0l) 51'tfl12 SA- fl1~ /0.00 S f1(Yl e JAN 07 '92 08: 50 LARKIN HOFFMAt'l BU1nl. Mailed Minutes Mailed Agendas Copies Recycling Containers City Code Book Code Book Updates City Zoning Code . Election Filing Fee Spring Clean-up Feel 507.09.1 507.09.2 Up to Taxicab License 303.04 Park and Recreation Use Fees . Sk~~ing Rinke (per rinkt Unlighted Rink Lighted Rink 'I'ournamenta Socc8r(Feotball/BaBebal1/S9f~~all Fields , . Res ident Bae~ Fee Unlighted Field 20.00 per day Lighted Field 30.00 per day Tournament 50.00 per day Multi-Use Buildings Damage Deposit 100.00 Manor/Badger/ Cathcart/Silverwood 50.00 BasEl Fee Freeman 100.00 Base Fee Pionio Pavilions Manor/Badqer/Cathcart 25.00 Base Fee Freeman 50.00 Base Fee 3. P.4 I tJ c--zv 7,5 . 00 annual .25 per page/individual 35.00 annual I I~) .25 per paqe/individual~ .25 per page .~~~ 7.00 after 1st container ~..::' 50.00 Pro-rata cost 15.00 2.00 10.00 6.00 17.00 3.00 6.00 12.00 appliances large furni.ture tires w/o rims tires wjrims truck tires w/o 10.00 per vehicle 10.00 per hour 15.00 per hour 30.00 par day" salary attendant (per field Non-R~,ig=nt 60.00 per day 90.00 per day 150.00 per day 100.00 150.00 300.00 75.00 150.00 SAme $~ ~fhnC: SA- r1'1 t3' J:'ims N~ N E vJ N <""' G w \ ". ! JAN 07 '92 08:51 LARKIN HOFFMAN BLMTN. II. TYPE OF CHARGE/FEE . Zoning Amendments Conditional Use Permit Variances and Appeals (Residential) .Variances and Appeals (Nonresidential) 4ItPlannedUnit Development ~ REFERENCE ;J ~&J CH~RGE/FEE . 1201.04 Subd. l.a. $ 450.00 1201.04 Subd. 1.a.200.00 (Residential) 1201.05 Subd. 3.a. 300.00, plus (Nonresidential) 100.00 escrow 1201.05 Subd. 3.a. All: 150.QO, plua 150.00 escrow P.5 ~/Fe-V~ -- 5' /h'V1 J 5 ftr"r,z/ 3J?J .;flJ,; /IzP 0C1c>v1 / SO. JDj tVO E<;'(!~ All J 200.00, plus d<l7J. uO 150.00 escrow rJo <=~ 1201.25 Subd. 6.b.(2}(b) 650.00, plus 3S0.00'el!lcrow 1201.05 Subd. 3.a. Site Plan Review/Certificate 1201.07 Subd. 2 Subdivision (Metes and Bounda-3 lots or less) Subdivision (Preliminary Plat) Subdivision (Final Plat) a Park Dedication (Cash in _ (lieu of land) Comprehensive Plan Amendment 1203.03 Subd." loa. (2) 150.00 250.00, plus 100.00 8screw ~. oV No / es~ 5~ d-JD.UV t<J.:;; cs~ 250.00, plus 2S/1ot 5~1 plus 100.00 escrow I~ek.; SOOt 00 -, plus 25/1ot W _ plus 200.00 esorow 51 S~C Preapplic::ationt 2 0 0 '. 00 S ft Formal Application: ~ 800.00. ' ~ 1001.03 1002.02 Subd. 4.e. Per S.B.C. 200.00 escrow 4. Note I Base Fees are nonrefundable. Escrow deposits are to oover consulting engineer and attorney expenses. Applicants are informed that any City expenses not covered by these fees will be billed to them. Unused escrow fees will be returned to applicant upon written request. CQIlE. tJ G"J OL b REFERE~CE CHA~GE/FEE L~/~r 1202.03 Subd. 1.a.(2) 1202.03 Subd. 1.&.(2) 1202.07 7S0.aO/unit III. TYPE OF CHARGE/FEE, . Building Permit House Movinq Permit None Per 1988 State S~~ Buildinq Code (S.B.e.) ./ S/~L 6 JAN 07 '92 08:51 LARKI!'I HOFFtvlAN BLMTN. P.6 Mechanical Pe~mit State Building, 2% v~lue of work ! ~ vF;J~ Code (S.B.C. ) 20.00 min. 2-Q c;D 1"7 I .J Plumbing Permit S.B.e. 7.00/fixture I % iJ ~ .; ,lrt.-1Aii 20.00 min. ;yo.[j1) t1.1 ( ,J, Demolition permit S,B.C. 50.00. -113 S- Siqn permit 1201.03 Subd. 11. f ,. Per S.B.C. /' 20.00 .s ,ft7n (; Fence permit 1201.03 Subd. 2.f. 20.00 .sA/l1~ Grading!Fillinq Permit S.B.C. Per S.B.C. S~6 ~Home Occupation Permit 1201,03 Subd. 12.c. 10.00 (Limited) 5'+11-1<;; 200.00 (special) Irrigation System Permit 901. 02 Subd. 2.d. "20..00 S~~ R.O.W. Encroachment Permit 901. 02 Subd. 2.b. 20.00 ~aJ . Fee is waived when done in conjunction with a building permit or when burned by Fire Department. ~ection 2, This Ordinance shall he in full force and effect from and after its passaqe and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOO, MINNESOTA, this day of I 1992. " . Barbara J. Brancal, MAyor ATTEST. James C. liurm City Administrator/Clerk DCSIHISs 5, LAKE MINNETONKA CONSERVATION DISTRICT DEe I 6 1991 December 12, 1991 FROM: Executive Director Gene StrommeI TO: City Administrators SUBJECT: Resolution for State Legislative Support and a Draft Concept for Controls on Lake Minnetonka to Prevent the Introduction of Zebra Mussel ano' Spread of Eurasian Water Milfoil . Zebra Mussel and Eurasian Water Milfoil have received new attention this past month. Public concern is growing to prevent milfoil spread from infested lakes. Local concern has been expressed to keep Zebra Mussel out of Lake Minnetonka. Zebra Mussel has been identified 1n the Mis~issippi River as of August, 1991. The DNR believes it will be found in other areas of the river, as close as St. Paul. The St. Croix River is also susceptible to Zebra Mussel infestation. . A draft concept to prevent Zebra Mussel spread by controlling accesses to Lake Minnetonka was introduced for discussion to the LMCD Board at its 12/4/91 meeting. Board members have been asked to discuss this concept with an upcoming Council meeting, before LMCD's 1/11/92 Water Structures and Environment Committee meeting. (Some board members may have already talked to their Councils prior to this notice.) We ask that you familiarize yourself and Council members with the enclosed Subcommittee report as it relates to Zebra Mussel controls. A Zebra Mussel fact sheet is also enclosed. Given the MN DNR position and significant financial needs, it should be noted that funding such a proposal has yet to be determined. The Resolution also enclosed speaks to the prospect of securing state-wide funding for both exotic species. The state funding resolution, however, would likely not provide a~y funding for the 1992 boating season. The challenge, then, is to weigh the threat with alternative funding needs. The LMCD board approved a plan for LMCD staff to develop the concept and cost considerations for discussion in January. The board is vitally interested in city council feedback. Your LMCD board member is expected to make arrangements to appear before your council 011 this subject as well. Thank you for cooperating with your board member and LMCD. /u cc: LMCD Board Members Lake Minnetonka Conservation District Water Structures and Environment Committee D R AFT CON C E P T 11/18/91 PLAN OF ACTION TO PREVENT THE INTRODUCTION OF ZEBRA MUSSEL INTO, AND TO PREVENT THE SPREAD OF EURASIAN WATER MILFOIL OUT OF, LAKE MINNETONKA 1. Maintain a limited number of high quality public and private accesses, closing remaining accesses. . 2. Attend operating accesses up to 24 hours daily, depending upon the access, season and weather. Operating accesses will be closed during unattended periods. 3. Authorize licensed marinas and car washes to operate a user-fee supported total boat cleaning service, from which a "certificate" will be issued for all boats entering the lake from an attended operating access. 4. Boats with "certificates" are allowed lake entry at attended-operating accesses, subject to an access fee for entry verification and departure inspection for Eurasian water milfoil contamination. Dealer-certified new boats exempt at first launch with proof of purchase. . 5. Restrict live bait use in the lake to bait from certified zebra mussel and EWM free sources. 6. Greatly increase the number of available boat rentals of all types. 7. Increase the number of short term storage rental slips on the lake. 11/18/91 LAKE MINNETONKA CONSERVATION DISTRICT Subcommittee to Guide 1992 Planning for EWM Control, Spread Prevention, and Zebra Mussel Inspectipn Procedures for Lake Minnetonka Meeting Held: 3:30 pm, Monday, December 2, 1991 Present: EWM Task Force Chair Tom Reese, EWM Task Force Vice Chair Bert Foster, LMCD Chair Dave Cochran, John Barten, Hennepin Parks; Neal Castagne, LMLOA; Dick Osgood, Freshwater Foundation; Cliff Reep, Mtka Portable Dredging Tom Sak, MN DNR; Admn Technician Rachel Thibault, Exec. Dir. Gene Strommen -- LMCD. . Absent: Kevin Kretsch, Lake Restoration, Inc.; Rockvam, Marina Representative. Jerry INTRODUCTION. Reese thanked the participants for sharing their time and experience on the 1992 plans for LMCD's EWM Weed Harvesting Control program, as well as looking at what strategies would be appropriate to prevent the introduction of Zebra Mussel into Lake Minnetonka. . EXPERIENCE TO DATE. The 1989, '90 and' 91 weed harvesting programs and comparisons were reviewed by Strommen. The highest acreage year was 1990 at 1,347 acres. While some 1,800 acres were under permit for 1991, the high water levels resulted in considerably less EWM plant growth on the lake surface. Only 765 acres were harvested as a result. The introduction of the barge to receive harvested weeds dramatically reduced harvest travel time. However, the weed volume was less resulting in smaller daily barge loads that originally anticipated. The closing four weeks of the shortened season resulted in using shore off-load in lieu of the barge to reduce costs. FACTORS LIKELY TO INFLUENCE 1992 PLAN: A. High Water Levels, may cause a lag 1n growth 1n the deeper waters, with growth to move in to the previously exposed dry shore. Surface area matting could be reduced as growth lags due to deeper water. Heavy Snow Cover, could cause a weed winter kill 1n some areas. B. Controls at Accesses to Prevent Spread, a state-wide concern, 1S presumed to be accomplished in conjunction with state legislation needed to fund personnel and equipment to attend to watercraft inspections at accesses. The MN Lake Management Federation has appointed a Steering Committee to Subcommitte~ for 1992 EWM Control Program~lan, 12/2/91, P. 2 develop legislation to meet this concern. The LMCD executive director is serving on this Steering Committee. C. Herbicide Use to Control, Eradicate EWM, has been suggested for some lakes by various product suppliers Sonar, Garlon 3 and Bensulferon are recent products which have been suggested for eradication potential. Barten does not believe the certainty exists for Sonar, now in more prevalent use, to eradicate EWM. Sak has been supported by John Barco, CaE, in that fall applications of 2-4D may be more effective in EWM control. Sonar must be applied in early spring. Reese sees Bensulferon, or "Maranen",. by DuPont, being a more environmentally desirable herbicide. . Gary Pullman, a Dow-Elanco representative, has offered to discuss a pilot treatment for EWM on Lake Minnetonka. It was suggested he come in mid-January. Cochran concurs that LMCD has a duty to look into alternative treatment methods. Herbicide treatment of accesses, where needed, and removal of floating weeds was agreed a '92 necessity. It was also recommended other HIGH USE ACCESSES be identified for herbicide treatment in addition to the nine formal public and numerous marina accesses. . Treatment at these accesses would be negotiated. 1992 EWM CONTROL PROGRAM OPTIONS; 1) Conduct fully utilizing shore off-load, excluding use of the barge, eliminating harvest areas where travel distance to off-load point exceeds 1/4 hour unless a major priority. 2) Conduct fully utilizing barge for receiving harvested EWM comparable to 1991 program, taking into account barge supplier's advice of the need for a longer, 10 to 12 hour work day, suitable on a four day week. D. Zebra Mussel Presence and Infestation Potential was discussed. Growing concern for the potential infestation in Minnesota lakes was prompted by its discovery in the Mississippi River near LaCrosse, WI. Reese and other Task Force members brought together literature and experiences in other water bodies. Subcommittee for 19~2 EWM Control Program Plan, 12/2/91, P. 3 1) A draft concept II Plan of Action to Prevent . Introduction of Zebra Mussel into, and Prevent Spread of Eurasian Water Milfoil out of Lake Minnetonka", presented by Reese to the LMCD Water Structures and Environment Committee 11/16 was presented for discussion. Comments from the sub- committee members included: . . * Sak - The issue of fairness for boats using accesses vs. homeowners living on the lake must be factored into any plan. The DNR position recommends infestation control at the source. Any' cleaning programs at lake sites/accesses would require legislative approval. This is due primarily to the fee structure which could be prohibitive to frequent lake access users. Present DNR position on selected exotic species strategies will not support closing accesses on infested or uninfested water bodies. It also cannot support access fees at public water accesses for inspections, but it is open to other revenue sources -- in particular an increase in the watercraft registration fee. * Barten - Requiring a fee-supported inspection at accesses for boaters who know they have not been in Zebra Mussel infested waters will, in Barten's judgement, result in widespread objection to such a requirement as unnecessary and burdensome. Public resistance will be high. * Foster - Zebra Mussel may only be a matter of time before it reaches recreation lakes, in spite or the most conscientious inspection efforts and considering the complexity of boat cleansing procedures. Spread by waterfowl also appears to be a strong likelihood. In the event of a recreation lake being infested, changes in how boats are stored in the water and maintenance on docks and other water equipment will be added responsibilities for marinas and lakeshore residents. * Castagne - Problems with infrequently used boat motors stored in the lake being clogged by Zebra Mussel growth within the water chambers during even short term storage (a week or two) represents a major threat. Subcommittee for 1992 EWM Control Program Plan, 12/2/91, P. 4 CONCLUSIONS. While there is agreement that the spread of Zebra Mussel from infested waters to recreation lakes must be prevented, the most cost effective way to control it on a state-wide basis is at the source. Considering the extent of the Mississippi River, and some point the connecting St. Croix River, such control will be a challenge. The difficulties in limiting access to a given lake through its own independent inspection procedures has been pointed out in the previous discussion. Reese reiterated his desire to have the draft concept "fleshed out" with cost and other factors to determine its feasibility. He expects to present that idea to the LMCD board during its discussion of the draft concept 12/4. . ADJOURNMENT. There being no further business, the meeting was adjourned at 5:50 pm. For the committee, ~~..SiJ? ~-<0?;77<-e?/L/' Eu~ne R. Strommen Executive Director . BOARD MEMBERS David H. Cochran. ChaIr Greenwood Aber1 O. Foaler. V1ee Chalr Deephaven Douglas Babcock. Secnltary Spring Park JlUl Boewtnkel Treasurer Mlnnetonka Beach David Barto. Vlc10rla M_ln Bjortln Tonka Bay Scott Cartson Mlnnetrlsta C1 N. Gralhwol Excelsior lien l. Hurr Orono Thomu MartInson Warzala Robert K. PlUabury Mlnilelonka Robert Aucop Shorewood Thomas W.~. Mound Robert E. Slocum Woodland . LAKEMINNETONKA CONSERVATION DISTRICT 900 EAST WA VZA TA BOULEVARD, SUITE 160 WA YZATA. MINNESOTA 55391 TELEPHONE 612'473-7033 EUGENE R. STROMMEN, EXECUTIVE DIRECTOR December 12, 1991 The Honorable Gen Olson 6750 County Road 110 West Mound, MN 55364 Dear Senator Olson: The threat of exotics on Minnesota I s public waters has received your attention in recent legislative sessions. You responded to this growing problem by providing initial funding through a partial water- craft surcharge, and later extending that $2 surcharge to all water- craft. We thank you for providing these important funds. New information on exotics affecting public waters indicates that Zebra Mussel is now in the Mississippi River. The spiney water flea and Ruffe fish join Eurasian water milfoil and Zebra Mussel to threaten fishery resources as well as recreational values of our lakes. The Lake Minnetonka Conservation District (LMCD) recognizes the impact of these threats to all Minnesota's waters. The LMCD therefore adopted a resolution December 4 urging state-wide initiatives and accompanying multi-source funding to aggressively challenge these threats. The LMCD is also examining how it can be a more effective.agent to further meet these needs as it enters its fourth year of controlling Eurasian water milfoi!. Eurasian Water Milfoil Task Force Chair Tom Reese joins the entire LMCD board and task force in urging your support of legislation to address controlling the threat of exotics in Minnesota's water resources. Thank you for your active involvement toward this end. Sincerely, LAKE MINNETONKA CONSERVATION DISTRICT /s/ David H. Cochran David H. Cochran Chair enc: LMCD Resolution re Exotics Similar letter to other legislators: Sen. Renneke, Traub, Lessard, Berg, Dahl, Price Rep. Abrams, Bodahl, Knickerbocker, Smith, Munger, Battaglia, Kinkel c/enc: LMCD Municipalities LAKE MINNETONKA CONSERVATION DISTRICT RESOLUTION NO. 78 RESOLUTION RECOMMENDING STATE LEGISLATIVE ACTION TO PREVENT TRE SPREAD OF ZEBRA MUSSEL AND EURASIAN WATER MILFOIL THROUGH EXPANDED FUNDING, EDUCATION AND CONTROL WHEREAS Zebra Mussel and Eurasian water milfoil have been identified as aquatic threats to the recreational lakes . in the State of Minnesota, and WHEREAS Zebra Mussel has been positively identified as existing in the Mississippi River at LaCrosse,- WI, and potentially as close as St. Paul, and WHEREAS Lake Minnetonka has been infested with Eurasian water mi1foi1 since 1987, and WHEREAS Zebra Mussel is largely spread by larvae not visible to the unaided eye in wet areas of a boat and . possibly trailer equipment, and may also spread by larvae carried in live bait containers, either from bait provided from infested waters, or water added to bait, from invested waters, by persons using and saving bait for use in uninfested waters; and WHEREAS Eurasian water milfoil is largely spread by plant fragments carried on watercraft and trailers, and WHEREAS the widespread infestation of these exotics will be extraordinarily costly to private as well as public interests, LMCD Resolution No. 78 NOW, THEREFORE, BE IT RESOLVED that the Lake Minnetonka Conservation District urgently recommends implementation of an immediate state action plan to prevent the spread of Zebra Mussel and Eurasian water milfoil into Minnesota's uninfested waters considering the following: 1) Funding comprehensive public education, exotic control programs and inspection programs at all public and private accesses where infestation of Zebra Mussel or Eurasian water milfoil is known to exist, through multi-source funding mechanisms which . may include: a) Special levy authorization for all cities or counties and lake improvement districts. b) Additional watercraft license surcharge; c) Inspection fee at public and private commercial accesses. 2) Immediately expanding public education, advising . watercraft operators of the means by which Zebra Mussel and Eurasian water milfoil are spread; 3) Adopting stringent regulation prohibiting the taking of live bait from inf~sted waters for private or commercial use. Adopted by the Lake Minnetonka Conservation District Board of Directors this 4th day of December, 1991. L~~?~~ c-' - i_ ~tJ -<-(~ Chairman David Cochran Exec /.. f.c7:-r;r:J')-U1..- ) Director Eugene R. Strommen Vol. 10 No.1 Spring/Summer 1991 . Spring/Summer 1991 Ze'bra Mussels Introduction . "Biological pollutants" are organ- isms that cause impacts or changes that invariably become undesirable to man or harmful to the ecosystem. Unlike toxic chemical agents, biologi- cal pollutants magnify impacts by reproducing (often prolifically) and may spread of their 0"''11 volition. In a sense they partially meet the defini- tion of "weeds" - in the wrong place at the wrong Lime. The fresh water zebra mussel (Dreisscna polymorpha Pallas) quali- fies as a biological pollut.a.nl, already becoming an environmental concern in Ontario and the Great Lakes region, and threatening freshwater systems throughout North America. The object of this article is to review biological features of zebra mussels and to encourage awareness about Lhis new threat to fresh waters in North America. . Official Publication of the Association of Professional Biologists of British Columbia BioLine - A New 'Biological Pollutant Origins and Biological Characteristics characteristic altcrnating brown and cream or yellowish wavy banding of the shell lending the nan1C (see illus- tration). The shell is shaped like that of the edible marine mussel (My/flus cdulis) reaching a maximwn length of about 5 cm. The life history is charac- tcrized by a free-swimming veliger stage and production of strong and numerous byssal threads during adull stages. Byssal threads allow this mus- sel to attach to each other and in a wide range of habitats, without com- petition and in high densities. The yearling mussels may detach :rom the byssal threads, later producmg new byssal attachments in another loca- tion. Young mussels may migrate to deeper water to seek warmer water and escape ice scouring in winter (0 'Neill and MacNeill, 1989). Reproductive capacities of zebra mussels explain part of the reason for its successful and rapid spread. Adults continued on page 6 - Zebra mussels (described by Pallas in 1771 as Drcisscna polYnIorpha) were first recorded in the northern Caspian Sea and Ural River. By the early 1800's. British canals were invaded by zebra mussels and rapid spread was simuILaneously recorded in Germany, Holland and Denmark. Scandinavia and Switzerland reported its appearance in the 1940's and 1960's respectively and expansion through the Soviet Union continues to occur. Italy, Finland and now Canada and the Uniled States record its pres- ence. The publication by Mackie et aI. (1989) provides an excellent review of z.ebra mussel literature and is acknowledged as the main source of biological information presented here. The zebra mussel is a clistinctive, strongly byssale bivalve with the BioLine ... from page 5 are sexuaIIy mature by the second year (of a five year life span based on European observations) and each female produces 30.000 to 40.000 eggs per year. Egg development occurs between water temperatures from about 12'C to 24'C. The free swirruning larvae (veligers) have been recorded in Waters ranging from 16'C 10 about 25'C but larval gro\l."lh and development are suppressed at higher temperatures. Larvae may be present for periods of 2 to 8 months in the year, depending on climate and water temperatures, and each veliger may remain mobile for periods of about 8 to 21 days prior to settling (Anon. 1939). Settling and attachment may be successful on any solid, non-toxic substrate and about 12 byssal threads may ~e produced per day by adults. Atta.!=hment is unlikely in flows greater than 2.0 to 2.5 m/second. Growth rates are dependent on food supply and lemperature, and may be up 10 2 cm in the first year. Calcium is required for shell producLion and lev- els must exceed 10 mg/L in the water for good development. Life spans of individual mussels are recorded 10 range from 3 to 9 years. Zebra mus- sels are filler feeders (ingestion of parLicles up 10 450 l1rI1 in diameter is reported) and adults may filter up to about one litre of water per day. Zebra mussels are capable of anaerobic metabolism and may sur- vive 3 to 4 days in anaerobic condi- tions. Waste materials are accwnulat- ed into pseudofaeces which are eject- ed from the inhalant siphon. Zebra mussels may be found in waler depths up to 50 m, thriving in depths from 1 104m in warm. slow moving water. The minimum density of veligers approximates the upper thennocline depth in European lakes. PopulaLions have established in waters with wide ranges of trophic character- 6 Yol. 10 No. 1 . . Zebra Mussels (Dreisse::a pc!ymorpha) Photo courtesy of the Ontario Ministry of Natural Resources. istics from oligotrophic 10 eutrophic. with the gre:!lesl densities in lakes with large surface area. Densities cf up 10 700.000 adult lebra mussels/m:! have been recorded on a power pl::.nt intake in Lake Erie: colonies may build up 10 a Ihickne 5S of ].5 m (Anon. ] 99] ). Zebra mussels are subject to high mortalities during the vcliger stage and they are mOSI \'umerJble durt;-;g the settling phase. Fish. crayfish and walerfowl may conswne zebra mus- sels. but the impacts of predalors on European zebra mussel populations has been variable. Densities of mus- sels do nol appear to have been limit- ed by Ihese predalors in most loea- Lions. Parasites in zebra mussels have been documenled but have not signifi- cantly affected mussel populations. ~ ,. Spring/Summer 1991 Dispersal . Both veligers and young adults contribute to rapid spread of zebra mussels because of their mobility. Downstream drift may occur with floating objects with attached adults or post-veliger stages (e.g. on aquatic plants). Transport of vel.igers or adults by boats to upstream areas or overland to other watersheds guaran- tees more ex tensive spread. Distribution of zebra mussels may be facilitated by live bait transfers by anglers or shipments of fish eggs or young fish for fish culture. Dispersal over short distances by crayfish, tur- tles, birds and insects (or possibly by mammals such as muskrats) should not be discounted. Since zebra mus- sels are small and difficult to harvest, tlley are unlikely to be gathered by hwnans for food. Introduction of zebra mussels to Korth America is believed to have been about 1986, tllTough discharge of ballast water from a freight ship prob- ably originating from Europe. The first report of specimens (from Lake SI. Clair) was in June, 1988; by 1989 colonies of 30.000 individuals/m2 were found in Lake Erie (O'Neill and MacNeill. 1989). In 1990. all the Great Lakes were reported affected and zebra mussels had progressed about 100 kIn up the Erie Canal into New York State (Anon., 1991). Spread is expected soon to the Mississippi River system through the Chicago Diversion canal, to New England through the Erie Canal and into the Rideau- Trent-Severn system. Because of the volwne of recreational boating in this system, spread is likely to accelerate after zebra mussels become established here. . Impacts The main adverse impact of zebra mussels has been as biofouling agents, encrusting inside bores of pipes and water systems. and growirig on boats, navigation buoys, fish nets and traps. Water intakes, with flowing water bringing food, provide ideal habitat for zebra mussels. Their presence jeopardizes su'pply of water for domestic, agricultural, industrial and fire-fighting purposes. Flow volwnes and control structures and valves may be restricted by mussel populations and unpleasant tastes and odours are imparted to water supplies when zebra mussels die. Vv'hen established in pipe systems, corrosion of steel and cast iron pipes and fillirigs may be acceler- ated due to waste products from zebra mussels (O'Neill and MacNeill, 1989). ShelI accumulations from dead mussels also may interfere \\ith valves and screens and the sharp shells could become a beach hazard. Dieoff of zebra mussels in large numbers may cause aesthetic problems iri waterfront recreational areas. Coolirig systems in outboard and inboard boat motors, and in industrial and thermal power pro- ducing plants. may be clogged by zebra mussels. In 1990, Ontario Hydro spent over S 1 0 million on zebra mus- sel control (Anon. 1990). Ecological impacts of this biologi- cal pollutant are wide ranging, includ- ino' . dense zebra mussel populations may act to encourage parasites whose definitive hosts are valuable waterfowl or fish species, or possibly man (Combes and Le Brun, 1990) . because of the capacity to filter large amounts of water, plank- ton populations may be severe- ly reduced - in Lake Erie trans- parency increased 85 % and phytoplankton decreased 43 % from 1988 to 1989 (J. Leach, pers. comm.) . fish spawning beds on firm substrates may be colonized by mussels. reducing spawning BioLine success or survival . zebra mussels may encrust .crayfish and native mussel and clam species . because zebra mussel pseudo- faeces may bind nutrients in a fonn that slows recycling with- in the system, overall produc- tivity may be significantly reduced; in some places exten- sive accumulations of pseudo- faeces have encouraged growth of rooted aquatic macrophytes . populations of some species of fish (e.g. carp) and waterfowl may be encouraged by avail- ability of large numbers of zebra mussels. and in turn cause unwanted displacements and changes . with few natural predators and the capacity to occupy sites not normally colonized by other species. zebra mussels appear have few limits to development and perpetuation of large popu- lations. In addition to the above and addi- tional unpredictable problems. most practical control methods to reduce adverse impacts of zebra mussels also are likely to cause direct or indirect environmental effects. The capacity for zebra mussels to improve water transparency and convert organic compounds to less toxic materials may be advantageous in some circum- stances. Control Methods A wide range of biological, physi- cal and mechanical methods to conrrol zebra mussels have been tested or considered. No practical biocontrol agent has been documented but fine screens and mechanical scraping have been used in some situations. continued on page 8 or BioLine Vol. 10 No.1 ... from page 7 Treatments using chlorine and molluscicides and use of hot water (45'C to 55'C for at least 10 minutes) or pressure have been more extensive. Repetitive treatments, often several times each year, are required. Concern about excessive use of chlorine (including possible production of tri- halomethane compounds) and its dis- charge to the environment further complicates control. A number of chemicals (some natural products) are being researched to kill z.ebra mussels or for application as antifouling C03t- ings. Risks to British CoIulnbia Zebra mussels have not been reponed in British Colwnbia wat,ers, but no. systematic search has begun. E~ly'detection ",'ill be very difficult and the experience in the Great Lakes demonstrates Ulat Cont3inmem will be nC:JJly impossible if l11e initial popula- tions have reached reproductive age. How could z.ebra mussels get to western provinces and stales? At this time I am not aware of any national or international legislation or regulation to discourage eitl1er deliberate or acci- dental spread of zehra mussels. The present federal Canadian guidelines for discharge of bal(ast water by oceangoing vessels are not mandatory, Transport of recreational and commer- cial boats across Canada (or into British Columbia or otl1er provinces from ule Urtiled States) is Wlfegulated. Discharge of ballast water into fresh- water areas in Fraser Port, Puget Sound (and Lake Washington) and l11e Columbia River ports could repeat l11e Great Lakes experience. Even trans- port and dumping of an aquarium or bait container containing live veligers or adult zebra mussels could cause a rapid change in tl1e present distribu- tion picture. Boat hulls, anchors, outboard motors (including hidden parts of l11e cooling systems), scuba equipment and [Joatplane pontoons are places where zebra mussels may allach (or "British Columbia waters are at risk and the environ- mental and nuisance COlzse- quences of zebra mussel introduction are significant." veligers may survive). Transfer of zebra mussels by Lrailered boat (only a three day drive to British Columbia lakes from Ontario) appears to be ule most likely method of spread, since adult mussels may survive out of waler for up to two weeks in cool, wet weatl1et conditions (Anon. 1989). \Vet wells of most larger boats provide suitable locations for adults or veligers to survive in the shade and out of sight. British Colunlbia waters are at risk and l11e environmental and nuisance consequences of z.ebra mussel intro- duction are significant. There appear to be few natural characteristics limit- ing massive expansion of zebra mus- sels in many British Colwnbia lakes; conditions are especially favorable in watersheds draining the Rocky Mountains because of high calcium levels. The interlaced networks of rivers linking British Columbia lakes and reservoirs and widespread movement of boating equipment will ensure rapid spread from initial B. C. populations. During ] 980 and 1981, tl1e Eurasian water milfoil public information cam- paign (witl1 roadside check stations at coastal and interior British Colwnbia locations) inspected over 33.000 boats in summer months. Of these, 731 boats originated from provinces east of Alberta, representing 2.2 % of l11e tOlal (Dove and Taylor. 1982). Boaters .' '. "'<l originating from the U. S. and Alberta constituted over 3 % and 25 % respec- tively. These statistics indicate the high degree of boater mobility in \Vestern Canada. Since Ule water supplies of nearly half of the population of British Columbia originate in reservoirs, lakes and rivers, the presence of zebra mus- sels in these sources will increase costs to prolect quality and ensure uninterrupted delivery. Irrigation and drainage systems and pwnps also are likely to be affected. Hydro power is tl1e source of over 90 % of the provin-. cial electrical energy for domestic and industrial purposes. The structures, works, tunnels and pipes associated witl1 hydro power production are vul- nerable to effects of zebra mussels. Estimates of tl1e costs of coping witl1 zebra mussels in l11e eastern part of Nortl1 America range from S 5 to 10 billion. What Is Being Done? The present focus of research activity on zebra mussels in ;\'orth America is on tl1e Gre::!t Lakes, where. valuable research has been ongoing for several years. Some information from North America is beginning to appear in scientific publications but most literature now in print is based on European research. The main burden of Canadian work has been assumed by the Province of Ontario (!\.linistry of Natural Resources and Ontario Hydro) and their focus must be to control impacts and reduce spread within l11eir jurisdiction. Since the scope of the zebra mussel problem clearly is inter- national and interprovincial, a large role by federal agencies might have been expected. However, zebra mus- sels appear to be a low priority for federal agencies; small amounts of funding have been allocated recently to federal research on this problem at tl1e Burlington ?\TWRl laboratory. 8 'j',,: Spring/Summer 1991 BioLine Of even more concern to us .and our western neighbors is the absence of any federal initiatives or planning 10 help reduce spread beyond the Great Lakes. The International Joint Commission has addressed the ballast water problem and thete is growing pressure to prevent further ballast water introductions. U. S. agencies in the Great Lakes area and particularly the states of New York and Minnesota are establishing task forces to address this problem. Ontario is monitoring &ead of zebra mussels and coordi- ~g research on ecological impacts and control methods, as well as imple- menting a major public information campaign targeled at boaters. Rapid zebra mussel spread appears inevitable within eastern North America, particularly through the Mississippi drainage. However, reduc- tion of the rate of spread may be pos- sible and the time gained can be used to advantage to minimize'adverse impacts and develop new control mea- sures. The Province of Manitoba has ini- tiated a public education program to elP slow westward spread into anitoba by discouraging transport by boaters (Anon. 199 I). Also, Manitoba is anticipating the probable introduc- tion of zebra mussels by providing industries and municipal agencies \I.'h.ich are likely to be impacted with updated information about zebra mus- sels and current control methods. I am not aware of plans by other western provinces and neighboring United States to prepare for probable intro- duction of zebra mussels. Management of the present prob- lems caused by unwanted, exotic plants and animals is costly and many of their environmental impacts are dif- ficult to determine or quantify. The ballast water introduction of zebra mussels (and several other exotic species) into the Great Lakes probably was preventable, but regulatory agen- cies did not respond to earlier warn- ings. These agencies apparently lack the commitment, and possibly legisla- tive authority, manpower and funding resources, to curb or prevent new cases. The experience of the Water Quality Branch, B. C. Ministry of Environment, with the exotic aquatic plant Eurasian water milfoH, bas demonstrated the difficulty of contain- ing populations of this biological pol- lutant. However, preventive efforts, including intensive control of initial infestations, surveillance surveys and public information, have succeeded in reducing the raLe of spread (Ne'WTOth, 1990). No new Eurasian water milfoil populations were found in previously uninfested lakes in British Columbia in 1989 or 1990. Management of zebra mussels may be expected to be even more unpredictable and challeng- ing. In British Columbia, key agencies such as B. C. Hydro have been alerted about zebra mussels and the provincial Ministry of Environment has expressed concerns to federal agencies about possible spread LO western Canada. However, no clear policy or resource allocation has yet been deLer- mined LO address this issue. British Columbia has been subject 10 many other deliberate and accidental intro- ductions of biological pollutants; we may expect more in future. Acknowledgments I wish to thank Dr. J. Leach, Ontario Ministry of Natural Resources, and tbe coordinators of Zebra Mussel programs in Ontario and Manitoba and the New York StaLe Sea Grant Cooperative Extension for pro- viding material included in this sum- mary. References Anonymous, 1990. Zebra Mussel Wormer, Zebra Mussels-An Exotic Invader. Issue Number I, July 1990. Ontario Ministry of Natural Resources. 4 pp. Anooymous, 1991. Fact Sheet, Zebra Mussels. February, 1991. Manitoba Eovironmeot. 4 pp. Combes, C. and N. Le Brun. 1990. Invasions by parasites in continental Europe. IN: Biological Invasions in Europe and the Mediterranean Basin. (Eds.) F. d.i Castri et a1. pp 285-296. Kluwer Academic Publishers, The Netherlands. Dove, R. and B. Taylor. 1982. Studies on Aquatic Macrophytes, Part XXXVI. The .1981 Aquatic Plant Quarantine Project. B. C. Ministry of Environment. 54 pp. Mackie, G. L., W. N. Gibbons, B. \Y. Muncaster, and 1. M. Gray. 1989. The Zebra Mussel, Dreissena polymorpha: A Synthesis of European Experiences and a Preview for North America. Report prepared for Water Resources Branch, Ontario Ministry of Environment. 76 pp. plus 2 Appendices. Ne'WToth, P. R. 1990. Prevention of the Spread of Eurasian water miifoil. Proceedings, National Conference on Enhancing the States' Lake and Wetland Management Programs. Chicago, m. USEPA and NALMS. pp. 93-100. , O'Neill, C. R., Jr. and D. B. MacNeill. 1989. Dreissena polymorpha, An Unwelcome New Great Lakes Invader. Coastal Resources Fact Sheet, Date 11-1989. New York Sea Grant Extension Program. 10 pp. P. R. Newroth, Ph. D., R. P. Bio. Manager Littoral Resources Unit Water Quality Branch Ministry of Environment Victoria, B. C. 0 9 :. Zebra Mussel Alert The barnacle-like zebra mussel poses a multibillion_ I dollar Ihreat to industrial and public drinking water supplies and may become a costly nuisance to shippers, """,,,' ',,"m'Ki,' f."'m"" ,,,rem ,,'" ,"och.",,, I as well-far more costly in human terms than all pre- vious Great l1Ikes invaders combined. I Public assistance in reporting zehra mussel sigh,- ings at new locations is essential to help prevent its spread to OUr inland lakes and rivers! · Zebra mussels look like small clams with a yellowish and/or brownish "D"-shaped shell, usually with allernat- ing dark and light bands of color (thus the name "zebra"). · They Ciln grow up to two inches long, but most are under an inch long. Zebra mussels usually grow in clus- lers containing numerous individuals (see phOlo), and are generally found in shallow (6 to 30 feet deep), algae- rich water. · Zebra mussels are the ONLY freshwater mollusk that firmly a/taches itself 10 solid objects, including rocks, boat hulls, etc. . How to Identify It What to Do · Note the date and precise location where Ihe mussel or its shell(s) were found; · lake the mussel wilh you (several, if Possible) and store in rubbing alcohol (in any case, DON'T throw it back in the Waler), and · IMMEDIATELY call the Minnesola Department of Natural Resources, Ecological Services Section, 1-800- 652-9747 (ask for DNR), or call the Minnesota Sea Grant Extension office in Duluth, (218) 726-8106. ~ University of Wisconsin Sea Grantlnslitute . . . SOUTH LAKE MlNNETONKA PUBUC SAFElY DEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 RICHARD A. YOUNG Chief of Police (612) 474-3261 HEHORAND!!B JAN' 6 1992 To: James C. Hurm, City Administ1ato Richard Young, Police Chief I January 4, 1992 From: Date: Subject: Snow Patrol The Shorewood Snow Patrol organization is finally beginning to show some progress. I want to bring you up to date on the status and point out some concerns. The insurance binder was submitted in mid-December and appears to be as requested by the city. To this point I have received five names from the Southwest Trail Association of prospective members of the Snow Patrol. This concerns me because we agreed that 10 to 12 members should make up the Snow Patrol. I wonder if they are having trouble getting volunteers. Even if they manage to get volunteers now, will they really be that interested and diligent in performing the duties the city expects? We have concluded the background investigation of the five names submitted. This investigation, and future investigations, consisted only of computer criminal history checks through the National Crime Information Center and State of Minnesota, a drivers license computer check and a South Lake Minnetonka Public Safety Department computer check. It is our opinion that this should be sufficient. However, if the city prefers a more in depth investigation, we will certainly do it. I have received from William Kullberg a list of recommended policies for the Snow Patrol. Some of these I agreed with and some needed modification. As you know, you and I met and formulated some recommended understandings and rules, taking Mr. Kullberg's list into consideration and refining it with ideas of our own. This will be sent to Mr. Kullberg. Such a list of understandings and rules should not be considered as final or complete. Every possible situation can not be covered. Good common sense is always a requirement! This document should be constantly reviewed and modified as conditions and circumstances warrant. As I explained to you, I am extremely concerned with this department being perceived as being "in charge" of the Snow Patrol. { \ Serving South Lake MinnetonkJJ Communities of Excelsior, Greenwood, Shorewood and TonkJJ Bay For example, I have not taken it upon myself to see that the Snow Patrol gets the required safety vests, etc. I do not see that as our responsibility. We will work with them as much as possible but do not consider ourselves to be their contact with the City of Shorewood. They are an arm of the City of Shorewood, who must, by necessity, receive much of their information from us. I believe the Letter of Understanding drafted 1/3/92 sets out all of our responsibilities in dealing with the Snow Patrol. As far as this department is concerned, the Snow Patrol could organize, select a command structure, meet with us for a training session and begin operation as soon as they have sufficient members and the necessary equipment. . . LETTER OF UNDERSTANDING SHOREWOOD SNOW PATROL The following are understandings and rules agreed to by the City of Shorewood, South Lake Minnetonka Public Safety Department (SLMPSD) and the Southwest Trail Association. The citv of Shorewood: . Acknowledges the Southwest Trail Association as the administrator of a Snow Patrol program within the Shorewood City limits, as described in this Letter of Understanding . will publicize the Snow Patrol thru its City newsletter. . . City Council shall act as the final arbitrator on any conflicts between recommendations of SLMPSD and the Southwest Trail Association in their role as administrator of the Snow Patrol program. . City Council may, upon the recommendation of SLMPSD, require . Southwest Trail Association to remove any volunteer from the Snow Patrol roster. South Lake Minnetonka Public Safety Department (SLMPSDl: . Shall conduct a background check on all recommended Snow Patrol volunteers and make a recommendation on approval or denial to the Southwest Trail Association, which appoints the members to the Snow Patrol. . . Shall conduct training meetings with all Snow Patrol members. . Shall determine which complaints are to be investigated by the Snow Patrol and make all referrals. . Shall provide specifications for all warning tickets and equipment by the Snow Patrol. . Shall determine if repeat violations by individual will require the attention of a duty officer of SLMPSD. Southwest Trail Association. Snow Patrol: . The Southwest Trail Association shall organize, sponsor and administer the Shorewood Snow Patrol. . All members shall be volunteers and serve without compensation from the City of Shorewood or the SLMPSD. Page 1 of 4 . It the intent of the Southwest Trail Association to maintain an active list of ten to twelve members of this association on the active roster of the Snow Patrol. . Members of the Snow Patrol will be from the ci ty of Shorewood, if possible. If not, members will be from the area served by SLMPSD. If enough members still can not be found, membership will be open to all members of the Southwest Trail Association. . The Association will provide an updated list of active Snow Patrol members to SLMPSD and the City at all times. . Members of the patrol shall be identified by blaze orange reflective safety vest indicating Snow Patrol. . Automobiles, when used for Snow Patrol, shall be identified with a magnetic door sign indicating Snow Patrol. Automobiles may also be equipted with amber warning lights. . Trail patrols may be done by snowmobile. Motor vehicles may be used only at trails/street intersections. . Shorewood Snow Patrol/Southwest Trail Association photo ID cards are to be worn when on duty (provided by association). . The Snow Patrol must receive approval of SLMPSD and the City for the use of any equipment other than that equipment specifically authorized within this Letter of Understanding. . The patrol may only issue warnings, and only for snowmobile violations. . When on duty, members of the patrol shall communicate thru cellular telephone' if contact is necessary with SLMSPSD. . A duty schedule shall be provided to SLMPSD. . No member of the patrol shall identify themselves as a Snow Patrol member and attempt any Snow Patrol related duty unless regularly scheduled and on duty. . All Snow Patrol communications with SLMPSD will be thru duly authorized leaders of the Snow Patrol. . The Southwest Trail Association shall maintain liability insurance in the amount of at least $1,000,000, which list the City of Shorewood and SLMPSD named as additional insured. . Snow Patrol shall patrol and respond to complaints throughout the entire City of Shorewood. Page 2 of 4 . . . Snow Patrol shall concentrate on safety education and public relations, with enforcement as a last resort. . Members of patrol shall refrain from contacting SLMPSD except to issue citations, when warranted, or in case of a disturbance or other emergency. Members shall cooperate with officers of SLMPSD or any other duly authorized law enforcement agency. . All volunteer patrols shall be done in pairs, and must include only Snow Patrol members. . . All complaints must follow the normal Police Department Policy for proper identification. . All patrol responses to the door of homeowners/landowners is to be done during day light hours if possible. . Snow Patrol onsite inspections and responses must be preceded by telephone contact with the resident. . A written report to SLMPSD shall follow every onsite inspection. . A written warning ticket, as specified by SLMPSD, may be issued by the Snow Patrol to any snowmobiler violating a City Snowmobile Ordinance. . . All attempts should be made by the patrol to stay out of City parks, maintain proper speed limits on the trail or rights-of-way, and observe the City's trail curfew while on a snowmobile. . .Before becoming active Snow Patrol members, volunteers must attend a training meeting with SLMPSD. . No Snow Patrol volunteer shall serve in any capacity while under the influence of drugs or alcohol. . Snow Patrol volunteers shall not utilize weapons of any kind while on duty. Page 3 of 4 These understandings and rules may be amended from time to time by the City of Shorewood upon notice to Southwest Trail Association and SLMPSD. Southwest Trail Association Date South Lake Minnetonka Public Safety Department (SLMPSD) Date City of Shorewood, Mayor Date City of Shorewood City Administrator Date Page 4 of 4 . . . . 12-2:3-91 3rdd Neilsen City of Shorewocld lJnon calling Y0llr ()ffice ana SpCaj{ljlg with one of }'Ollr assistants. 1 was informed that any requests roncerning ~:3treet sigrl5 should be in ',..;ri tten form tCl the ci tv. Trl e n:<~ son :r elm "n i tin g t 11 i s 1 e t tel" i s '-Jeli..lei.FE: F:-pe~(tifl~f r)D \fine Hi 11 RCi,3.cl. o\!er Cr)rt("''21--!iS ()f I along wit.h neighbbrs ~re deep1y co[~c~rned over the Plo.(lblem and have met with the (~ity i~n a numbel- of occasions. 'Tf-n?- (" it.i es r.'~~:~rl(~ln::-:~e }-laE~ ~bepr! to instaJ.l additional speed limit signs and ask the p01ice to Y->t3. tY'(11 t I-Ie a }"--8a. trt()t-'8 fy'eCltle nt.l }r \.Vh i ] e t l~le~:; e e f f c)l'--t;3 'hct~'JP ~p~n aDDreciated. exreSSlve sreed is still ~ Drob}effi ,-,r, t"hp 1- (', ,3. ~J . \.vhat _ arn rj_r{).ri<)sj,n~f 18 b:r-'j..~(}-lt (1Y'ange rndr"k~e'!""s wh.} ("11 are rno.yy:elr::; attached to the top of each sDPed lImit sign. tne ;="1-'-'P ripsigned_ to drr~w the ati~en.tion 1-lcpef1.J 1 J. y- t11e'/' wj.l!. ()J)P~/ -t:1-1e ~3 ~_JrnJ.; (} f rn~)t () yo. i ;'_~~ t E~ tlle E~ tern :::..: }-~ ,-'; '.' "- ~ '.-... .:::"/-' J n a. \} r~ ~~ e e rl t.1-~ f'~ rna rlz e _Y";:1 ljf:; eel i rl (~C11. c1,~ r'l \1 a.). l e:) ,_;. i 1 (.J. E::~l en Prairie. lJ~A inst~n~P8 I:v~ seen them used 18 In 30 mph zones wi 1-.h nllrnerO\l~": homes <:1 1 c,ner t1-,'C [-C;;c:tdWdY I am (~urrently a Dolice officer with a neighboring f~ity and l1a\l-8 'gc'()cl clf~:3.1 c>f exper"ience i:i tY"i~lffir: f....llfcl}r'cement.. \^lrlen I ask people who I','e have stopped for speeding if they know ~"7ha.~ t.l1e sI)!~~ecl Ijrnit i21~ tl1e rn,:.)j()l-'tt-:/ Y't~r:)l}' .t~lCtt 1:11ey" '=lC;il1t. It is for this reason that I feel the bright mark0rs would ~lert motorists to the 30 mph l~mit 0D t,he r~oad and. the v~st maJorlt~! would do a better job l)f cf)mp]yillg Wlth the sp~Ad limit. Tl-ie r)1-(.~1)1:-::~rn .i.r_' ~J,':.~ttirl~f w()y::::e Et;-::: tJ-le ,:i..r"e,:t CC1rl1 ~Lr!_1J0~~; t.() tie dpvp}ogerl and !nore \'ehicles use Vine Hill R03d f~:'r t~er0 d,:':ti 1'/ Y-{)tlT8 in. l:tnd ()lJ.t elf th.e a:r"'ed.. p" s I :::~ tat e (1 e a. y' 1 j. e Y" I O. 1. I (I f i. t _:::: t l1 a t. 1';', :' r.;o I'~' n. t }-t P y- (~I d_ (1 d A e I) 1 \/" appr~(~iat~ the attention the [l(~llice have But even there efforts have not resulte~ . ~ , i~1'JFn Tlle pr{~'Di~m in \~ ;:3j(Jn5fi.cant y.t=::cl~~~.;...i()rl in. ~:~pe~:,(lj_!lg C,=-i.Y',~3 :=:~ i. Ci n ~~ rn(.J y' F -.-.'] 5_ :=' j 1"') J ~~ t I-I ::t t t.l-~ e T ',3.rn 'help i n(~T t }-i :~, t t.) '/ '1' . ., 1'0.:3_ V" -; 'rG T ;--t8 trl~ !.-.,,) ~~ n ~,..J 1, i 1. f)()llC~ 'I 1 ~: ,::. -t.~. q 1'-" r " c~ _~ '_.' '__. ~-!'~~rr!8el\Jes rnC1T~f:: clc'lsel)l v.l}-'l:,-'lJ \"/ill y-t~~~11.~t- in ~~)~:1fe1:'" r":.~r}di+-icln8 for pedpstria~3 alld !notorists dli)(p I f I:~::7. rt })e .- '. , r~, r ,:1 ,~~ :::: 7- 2~ T: :~1 : .!_ (' (:; T (-:1 \__r ':' 1,! ::-~ n(':?Y'nincr -r-i~i:-:=t rna.ti-(~~"'" :---, _L e-,~;=:"";, F;.;;...:::. ~ . . .t i.'-;::' Ai,.'; ,.'" ;-, 1. _ ("'j n ~n"::' '=: n\.r - l rt~8 !Jv ,} ,=:,lir~ ~3c) 1.'-.2 r::::~ ~~ t~ / lI~: .47 ("':._q;~"7 6. 5620 Virle Hill Road ~~}-1()Y-'8\,,;(=ji)cl. -'h:.-; ~5"331 -' , .>'1'. r'j' t. ."", . r-"'" . -...... (_..t<. -. '""C"......- . . SOUTH LAKE MINNETONKA PUBLIC SAFElY DEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 RICHARD A. YOUNG Chief of Police (612) 474-3261 - JAN-- 6 1992 H~MQRANDUH To: James C. Hurm, City Administrator From: Richard Young, Police Chie~ . Date: January 3, 1992 Subject: Request for Input This department has no objection to the request by Mr. John Sorenson for "Blaze Orange" markers atop speed limit signs on Vine Hill Road. I would caution against overuse of this, or any other sign. In this case, I would recommend only one or two, at the most, signs in each direction be so marked. Obviously, they should be at the beginning of the road in each direction. There may also be a consideration of other areas of the city also wanting such markings if it is done in this area. Again, the more they are used, the less effective they become. Perhaps the city might want to approve them on a temporary basis, say through the summer, and then remove them or reduce their number to one each direction. . Since the northbound side of the road is in Minnetonka, I would assume their approval would be necessary for that side of the road. My experience with these signs is that they are very viable when they are first installed and become increasingly less so with age. They lose_ their "brightness" which causes them to lose any effectiveness unless replaced on a periodic basis. I do not think they can be put up and forgotten. They will require attention to maintain any effective they may have. Serving South Lake Minnetonka CommuniJies of Excelsior, Greenwood, Shorewood and Tonka Bay '.~ '~_: (''C.1~ /';:' r'"'. -- '911'1 DATE: 12/30/91 REOUEST FOR INPUT TO: Rick Young >.-- Joel Dresel Don Zdrazil Brad Nielsen FROM: James C. Hurm, City Administrator Input Requested for: John Sorensen letter on Vine Hill ~pppa siqns for 1/13/92 Council meeting. Please Reply by: ISSUE (Problem Definition): . Resident wishes to bring attention ,to 30 MPH signs on Vine Hill Road (letter enclosed). 1. RECOMMENDATION: ~ ~ ~Of\a.-Q~. 2. DISCUSSION OF OPTIONS: . 3. FISCAL AND STAFF IMPACT: \ - ::, -"'\~ Date Administrator Comment: ~"" -v.,'iU"JL ffi-O C","tttU<u,J -.{J;# C/ff,c"..;;J4.~ju-;J: c#A ^<-. (,~~ "..;1& 4-4 {\':!- " v IU-'.J;t .-1. -h i; "::- r.l) t.v' , t :A r.A,J;1'/ ~::;;tt.v; C;fi~ >.-tV:r<L- ~v~'1 ' 11~~ )~l.-~,,\;\}v '.i.L(~'1v<1 / '':''\2 -L;v\ ,"_vi v\.(. '-" >'\A-t _ ~, v "".1 . I ~l<</U\ (ctit:L<-~(,M\i\vt" 4#- ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 902 OF THE SHOREWOOD CITY CODE ADOPTING ANNUAL METER READINGS THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: section 1. Chapter 902 of the Shorewood city Code is hereby amended by adding the following: . 902.08 Subd. 6 Calibration of Water Meter and Remote Reader: On or before the first of May each year, the city shall mail to each consumer a meter reading card. The consumer shall be responsible for recording the readings for the water meter and remote reader upon such card and shall return such card to the City on or before the 20th of May. Failure of the consumer to return such card to the city by the 2 oth of May will result in a late fee being assessed to the consumers account, such fee to be established by City Council resolution. The City shall analyze such cards and identify those which indicate a difference in excess of 10,000 gallons. The City shall calibrate water meters and remote readers which have a difference in excess of 10,000 gallons and shall inform the consumer of any difference in the readings and of the amount due thereon. From and after May 20, 1993, the consumer shall be responsible to pay for any and all differences in readings between the water meter and remote reader which indicate amounts due for water consumption. . section 2. This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL of the city of Shorewood, Minnesota this 13th day of January, 1992. Barbara Brancel, Mayor ATTEST: James C. Burm, City Administrator/Clerk /3 . . Q"'~" ,0;,\, 'L~" Orr " '<'. .'.' /~;, Schelen ....., .' ", ',: "tl/"/ MayeI'9n & , , . . " . Assoaates, Inc. 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 Memorandum Engineers Architects Planners Surveyors nEe 2 3 \99\ TO: FROM: DATE: SUBJECT: Mr. James Hurm, City Ad, ministrator, City of Shorewood ~ Joel Dresel, City Engineer, OSM & Associates, Inc. ~)o6v December 13, 1991 Restricted Traffic Signs - Old Market Road At the December 10, 1991 Task Force Meeting, it was requested that we investigate the applicability of traffic restrictive signage on Old Market Road south of the frontage road. As this road is currently a part of our State Aid System, we have done a search of the rules governing the placement of such signs. Chapter 8820.2700 Subp. 1C of the State Aid rules states, in effect, that the maintenance of regulatory and direction signs, markers, traffic control devices and protective structures shall be done in conformance with the current Manual on Uniform Traffic Control devices (MUTC). We have consulted the MUTC with regard to "local traffic only" signs and selective exclusion signs (Le. no entrance 7:00 to 9:00 a.m.). With regards to the "local traffic only" sign, Section 2B-40 states, "the local traffic only sign should be used where through traffic must be detoured to avoid a closing of the highway for construction or maintenance work, or for a temporary emergency some distance beyond where the highway is opened for traffic up to the point of closure." The MUTC lists several types of signs for selective exclusion of vehicles from a roadway, such as "no right turn" or "commercial vehicles excluded" signs. The "do not enter" sign, of course, excludes all vehicles from using the roadway at all times. The only time a movement restriction applying to certain periods only was with the use of "turn prohibition" signs (Le. no left turn 6:00 a.m to 9:00 a.m.) We can find no use of selective exclusion of vehicles from a roadway for a certain period of time, or any use with a "do not enter" for a certain time period. Based on the above, it appears that the use of a "do not enter", "road closed", or selective entry during certain hours of the day would be prohibited on a State Aid Route. It does appear, however, that restricting a turn onto the road during certain periods of the' day would be allowed, if warranted. /cmw 1213cos.jh {If ~ MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM . TO: Mayor and City Council FROM: Brad Nielsen DATE: 9 January 1992 RE: Transportation - Intersection of Covington Road and Vine Hill Road FILE NO. 405 (Transportation) . As you are aware the 1985 Comprehensive Plan amendment for the Waterford P.U.D. included a revised intersection where Covington Road meets Vine Hill Road (see Exhibits A and B, attached). During the public hearings on the third phase of Waterford, the City Council agreed that the intersection should be left in its current "T' configuration. It was also determined that Shorewood should work with Minnetonka on possible ways to reconstruct the intersection at Townline Road and Highway 101 so as to discourage its use by nonlocal traffic from shortcutting through the southeast area. Aniticipating that Minnetonka may be reluctant to restrict traffic at that location, the staff has attempted to explore other ways to discourage nonlocal traffic. One idea which was discussed by the Old Market Road Task Force was to make some portion of Covington Road one-way. The Task Force felt that cutting out either morning or afternoon traffic would be a vast improvement. The proposal presented potential enforcement problems, however, as well as access problems for residents living along the one-way section of the road. At the last Task Force meeting I presented a concept sketch for an intersection design which effectively eliminates nonlocal westbound traffic on Covington Road (see Exhibit C). The design allows eastbound traffic on Covington Road to travel south on Vine Hill Road, but not north. It allows southbound traffic on Vine Hill Road to travel south on V.H.R. or west on Covington. Northbound traffic on V.H.R. can continue north but cannot turn left to go west on Covington Road. A . Residential Community on Lake Minnetonka's South Shore - .- It was suggested to the Task Force that this concept be included in the Transportation section of the Comprehensive Plan. That way it would be presented to area residents at neighborhood meetings prior to formal adoption. The Task Force voted unanimously to recommend to the Council that the Concept Plan shown on Exhibit C be included in the Comprehensive Plan. If the Council has any questions reiative to this matter, please do not hesitate to contact me prior to Monday night's meeting. cc: Jim Hurrn Joel Dresel Jay Berdahl Planning Commission -2- ~ (27) .... : .... : :.... '" ~ '" ~ '!i :e , I..... ,,~ ........ ......: 1'!:IlI .7. (I) (2) (3) ( 4) ~ ( 5) 2 (6) m/] ~1 ,;:.. 0 ~"~'E ~ a ( 12) r. .: Ie" (11) 't:.:' - la1' , - t.sl)} - (7) - ~ ~ ~ll ,~~~-re'('" Itw' l . 1:' ~ . J (I)) ~ '<MOll' WE ,"". .........;..... :? ...... (6) IS" '" ~ ( 5) ~ ." ,. ~ Exhibit A rr II!: ~. -, l~ ( . \ ~c: :. COl'.. --.J. '!f ~ 7f}gf. '.... Of} C Q) t. c: .- -- > ~ ("''''i~~ l"ttr~"'t'IO" ~ l~"~4iti4'" - -.. ------ COvington R - - - - t."',.... .. Oad .~:.,~~~i!i,~:~;f~if0~iS,:~~~. " " ..... ...... ~"" "< .... "'" " / ~ "/ .... / ...... "-", ~"" , \. ... /- ~~ '~\ Prb~~AtOl\("U('A1'Wt~\ \ P,v- 14a~ Co~. f'A" \ \ A "'" "Atl\&.~t \ \, - ..... --- . \ \ \ \ \ \ \ \ \ \ ~ \ I I , I I I L-- Covington Rd. ~~~: ~;,. \ I \ I I \ I I Exhibit B -, I ~ r \ \[C , Co..., j ! "11l .... ----/ C I~ '9101/ Ct. :; --~-- . --~ - COVington Road ----- ---~, '~ , . , \ \ , \ .{ftr I L-- . ton Rd. Caving \ \ \ LJ · ,,;,.-.'" I J 0 LLft -r"t'(\ I Exhibit C JAN 7' 92 11: 1 1 . . 5. PAGE.002 FINAL RECOMMENDATIONS TO SHOREWOOD CITY COUNCIL RE: OLD MARKET ROAD 1. BASED ON INFORMATION PROVIDED BY STAFF, TASK FORCE WITHDRAWS RECOMMENDATION TO CLOSE OLD MARKET ROAD SOUTH OF WATER TOWER. 2. REDUCE SPEED ALONG OLD MARKET ROAD/COVINGTON TO 25 MPH. 3. INSTALL STOP SIGNS AT OLD MARKET ROAD/WATERFORD PLACE INTERSECTION. 4. INSTALL CHILDREN CROSSING SIGNS AT STRATEGIC LOCATIONS ALONG OLD MARKET ROAD/COVINGTON. REVISE COMP PLAN FOR COVINGTONNINEHILL INTERSECTION TO MAINTAIN CURRENT "T" CONFIGURATION. MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMO: Mayor and Councilmembers FROM: James C. Hurm, City Administrator ~f ill! I I v DATE: January 8, 1992 . RE: commission Terms - Issue Paper During the interview process for Planning Commission vacancies there was discussion, but no concensus on two items: 1) Should reappointments be made less automatic or even term limitations be adopted? and 2) Should the tradition of appointing Planning Commission members from specific areas of the City be continued, made more formal, or abandoned in favor of appointing the most "qualified" individual no matter where that person resides? COMMISSION "REAPPOINTMENTS"- Comments on Options . A mandatory term limit would in fact guarantee a turnover on the Commission. Example of such a limit would be: ". . . shall serve no more than two full terms." This wording would allow serving the remainder of a term if appointed mid-term because of a vacancy, plus two full terms. . . Members of the Planning Commission can be removed by the City Council for cause after a public hearing. Park Commission members may be removed at the pleasure of the City Council. Therefore it can be argued that a mandatory term limitation is not necessary and could in fact disrupt operations if two or three valuable, knowledgeable members came to their term limit at the same time. . An option to term limits would be to require that the City advertise each October for January openings in the local paper and City newsletter. Only those who send a letter ot interest and come to interview with the Council would be considered. This would include those up for reappointment. It would give the Council an opportunity to visit with each Commission member about the direction of the Commission at least every three years. In addition, it would "open up" the process by giving all citizens an opportunity to be Officially considered to serve. /5 A Residential Community on Lake Minnetonka's South Shore Page Two - Memo to City Council Commission Terms - Issue Paper SELECTION OF PLANNING COMMISSION MEMBERS- Comments on oDtions First it should be noted that Chapter 201, "Planning Commission'" of the City Code needs to be redrafted. The Appointment, Term of Office section simply states it consists of seven members who shall be appointed by the City Council. We will further develop the ordinance for Council consideration. . Perhaps the real question facing the City Council is how - to define a "qualified" individual. . Location of residence within the City may well be a valid criteria for selecting Planning Commission members. . . One interesting approach might be to develop a questionnaire designed to evaluate perspective applicants' attitudes toward community development, land use controls and regulations, and the role government should play in planning. Commissioners would then be chosen, based on this written questionnaire and oral interviews, on how well the City Council feels they reflect the Council's views and philosophy. Location of residence, then, could be considered a tie breaker. COUNCIL DECISION These are some staff thoughts. The next step is to form a Council consensus on the direction you would like to go. Staff can draft . proper ordinances for consideration at future meetings. JCH.al MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF " SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMO TO: Mayor and City Council ;91" . FROM: James C. Hurm, City Administrator Don Zdrazil, Director of Public Works DATE: January 10, 1992 RE: City staff Engineering Position . The position of staff City Engineeras recommended in October, 1991 and budgeted for the year 1992, is intended to improve the efficiency of our City operations. The conclusion that the position can be cost effective or even save money for the City, depending upon the circumstances of each of the future years, is considered to be "icing on the cake" . As Administrator and Director of Public Works, we have worked closely together in developing the jOb description which is attached with the attached memorandum of October 25, 1991. Even though consulting engineering will still be required for certain project design, .efficiency will be greatly improved by this proposal in the following ways: Cost Effective Accessibilitv to Enqineerinq Services will be Provided Because the Staff City Enqineer will be Responsible for: · Project design and management responsibility on all City projects including small public works and park projects. . Planning and cost estimating improvement programming and projects. for budgets, capital individual improvement · Consul tat ion with the Public Works Director on small projects (ie. drainage). · provision of technical counsel to the Director Public Works, City Administrator, City Council and all Department Heads on a daily basis. A Residential Community on Lake Minnetonka's South Shore /0 Page Two - Memo to Council Staff city Engineering position Greater Emohasis on I nterqovernmenta 1 Relations and Granstmanshio . Consistently working to strengthen our case to lower MWCC sewer charges. . MSA and other grant programs - acquire as much funding as possible for city projects. Better Oualitv Control and Enqineering Manaqement . Develop engineering standards for construction of the city's infras~ructure. . . Direct-and review consultant work to ensure city standards are met. . Review and assure follow-thru on city requirements on private developments. . Maintain efficient project and "as-built" filing systems. These are some of the areas that we feel the staff city Engineer proposal will result in much more efficient and-effective city operations. In addition, it is important to note that this position is intended to very efficiently and with a minimum of disfunction be incorporated into the position Engineer /public Works Director upon the retirement of _. Don Zdraz il in. the future. . We would like authorization of the council to begin the process of selecting the staff city Engineer with the intent of hiring someone in April 1992. JCH.DZ./al (packet 1/13/92) MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: Mayor and City Council FROM: James C. Hurm, City Administrator f/I- 1 II j V '.I I . DATE: October 25, 1991 RE: Engineering Services THE PROPOSAL . An analysis of Engineering services for the city has now been completed. It is my recommendation that a full time, staff, City Engineer be hired in January of 1992. Even when not including large projects such as Old Market Road or not considering any future large projects, the position can be fiscally justified. A staff City Engineer should be available on a daily basis at city Hall for planning, budgeting, easement acquisition, public assistance and relations, assisting staff and the City Council. Every hour a Consulting Engineer spends on these matters is charged to the City at a high hourly rate. The fiscal analysis, below, shows that an estimated $80,000 less would have been spent annually on consulting services over the last two years if a staff City Engineer were available. The proposed Engineer Budget for 1992 totals nearly $76,000. Either direction is expensive, however, a staff Engineer will give us greater control and flexibility. The attached four page job discription (Attachment I) concisely lists the tasks which this position would be responsible for. None of these tasks are taken from the Public Works Director I s job discription. Don Zdrazil has worked closely with me in developing the job discription and feels a staff Engineering position would improve efficiency. Although the position is completely seperate _ from the Public Works department the proposed job discription explains that it is our intention for the position "to gradually transform into an Engineer jPublic Works Director". This will provide for a smooth transition if Don were to pursue retirement in five years or so. A Residential Community on Lake Minnetonka's South Shore FISCAL ANALYSIS Even when not including the Old Market Road intersection project the City will have averaged over $9,300 per month for Engineering services during 1990 and 1991. (Refer Attachment II for a full engineering cost analysis). The following expenditures could be expected to be negated by hiring a full time Engineer: 1990 Engineering First 8 Months/1991 . Services Annualized (times 1. 5) ~ General 11,"643 25,896 Office Hours -0- 2,772 Bridge Inspection 1,116 1,161 ClP -0- 7.737 12,759 + 37,566 +2 = 25,162 Pass thru Charges Could be charged by the City rather than Consulting Engineering 21,813 8,450 8,450 (use low year) .samPles of Project Consulting Engineering Costs which could be saved: Salt Storage Church Road Badger Park Building Street Project Plans & Specs Shady Hills Drainage MSA Engineering Sewer Rehab & I&I Glen Road Drainage Studies Amesbury Pump Repair Review of State Intersection Grant Lorenz Drainage Prelim Estimated Annual Savings 1990 1991 First 8 Months 5,216 4,000 3,700 14,668 6,839 10,784 5,373 7,137 1,407 2,306 2.627 64,057 $ 4,900 1,014 105 14,668 * 3,064 2,905 363 1,569 174 70 - 0 - 28,832 -+- 2 = 46.444 $80,056 + * would have been spent if streets were done in 1991 -2- PROPOSED BUDGET The proposed budget (Attachment III) includes $42,000 starting salary for the Engineer. The estimated salary range for 1992 would be $42,000 to $48,000. This would be adjusted and finalized after the job discription is adopted and comparable worth study completed. The budget also includes one-fourth of the,Public Works and Park Secretary salaries. Sue Niccum's position would be split: one- fourth, engineering; one-fourth, public works; one-fourth, parks; and one-fourth, general. ~ The proposed budget is explained in detail in the enclosed attachment. It includes $6,225 for part-time assistance (ie. drafting, inspections, intern) and $3,000 for specialized engineering services. CONCLUSION The Engineering Department budget can be funded without an increase in tax levy. Attachment IV explains the budget transfers which would be necessary. 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FUND: ~10 General ~-Coae ~ ITEM ACTIVITY: Engineering DEPT ~ - --Actual ACtual Budget 1991 Jan-June -Annual- Proposeir~Adopfed ~--~- 1989 1990 1991 EST-91 1992 1992 ----------------------------------------------------------------------------------------------- PERSONAL SERVICES 01 02 03 06 07 __ __ 08 09 10 Regular Salaries O.T. Salaries .ParCTime Salaries FICA City Share PERA City Share .Ins. City Share Medicare City Share Other Hithhol d. 48,225 6,000- 4,148 2,160 4,500 ----------------------------------------------------------------------------------------------- o o o o o 65,033 o . Total _ SUPPLIES 20 Office.Supplies 21 Motor Fuel & Lube 22 Small Tools 23 Maint-Equipment 24 Maint~Buildings 26 General SupplIes 300 ----------------------------------------------------------------------------------------------- Total 0 0 0 0 0 300 0 OTHER SERVICES 30 Legal 31 Financial 32 Audit 33 Engineering 37,991 61,068 25,000 8,093 25,000 3,000 34 Planning 35 Contr act _ _ 36 Communication 700 37 Travel, Conf,Sch 2,500 38 Print/Publish 400 39 Utilities- Gas.jElec. 40 Improvements 41 lns.-Total 42 Debt Service 43 Misc. Services ----------------------------------------------------------------------------------------------- ----e 37,991 61,068 25,000 8,093 25,000 6,600 o Total OTHER CHARGES 50 Rental 52 Licenses-Taxes 53 Subscrip-Member 200 54 State Surchgs 55 Interest- . Intertund Loan 56 Allocated Expense from other Depts ----------------------------------------------------------------------------------------------- Total 0 0 0 0 0 200 .0 CAPITAL OUTLAY 60 Land 61 Bui lding-s 62 Machinery-Equip 2,000 63 Other Improve 64 Future 65 Furn & Fixtures 1,500 ----------------------------------------------------------------------------------------------- Total 0 0 0 0 0 3,500 0 TRAMSFERS 70 Permanent 71 ,Temporary 72 . Refund-Reimburse. ----------------------------------------------------------------------------------------------- Total o o o o o o ----------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------- TOTAL ACCOUNT 37,991 61,068 25,000 8,093 25,000 75,633 ....~ ..~.,,-., ~-,...."""'.....----,,_.-.-._,,-.-,.;.....~" '-,-" :IF o o Attachment rII . -. BUDGET COMMENTS: ENGINEERING DEPT # - ----~Code-#-- umu___ 01 Engineers Salary 1/4 Asst. Clerk Salary 03 Part-Time Salaries 26 Books & Materials 33 Engineering - General Contractual 36 Telephone - addition line needed 37 Conferences & Mileage 53- - Subscriptions&MGrnb.erships 62 Engineering equipment - Transit, etc. 05 Office Furnishings 42,000 6,225 ^. ___...... "":,,,,:,_,~".,.....,_.~,.",-._....---.. .., ,,___ _.__,^_",..'._ ,..J>,>.< .c~~:",-,""..,...-",c .' . 1992 BUDGET ADJUSTMENTS FOR IN-HOUSE CITY ENGINEER ORIGINAL ADJUSTED ACCT. NO. AMOUNT AMOUNT DIFFERENCE EXPENDITURE SHIFTS FROM OTHER DEPARTMENTS ASST CLERK SALARY 10-6901 $ 55,675 $ 49,447 $ 6,225 " " FICA 10-6906 5,855 5,379 476 " " PERA 10-6907 2,517 2,238 279 " " INSURANCE 10-6908 5,450 4,550 900 SUBTOTAL $ 7,880 EXPENDITURE THAT WILL NOT BE PAID TO CONSULTING ENGINEER CONSULT ENGR-GENERAL " "STRT IMP SUBTOTAL 10-5533 10-6363 25,000 325,000 -0- 312,000 TRANSFERS FROM OTHER FUNDS FOR ENGINEERING SERVICES WATER ] SEWER ] CAP PROJ ] 10-4887 SUBTOTAL o 29,753 TOTAL BUDGET CHANGES CITY ENG - ANNUAL BUDGET NET CHANGES RECAP: . 1992 GENERAL FUND PROPOSED REVENUES ADD: BUDGET ADJUSTMENT - INCREASE 1992 ADJUSTED GENERAL FUND REVENUES 1992 GENERAL FUND PROPOSED EXPENDITURES ADD: BUDGET ADJUSTMENT - CITY ENGINEER LESS: BUDGET ADJUSTMENT - DECREASES 1992 ADJUSTED GENERAL FUND EXPENDITURES 25,000 13,000 $ 38,000 29,753 $ 29,753 $ 75,633 (75,633) o $2,351,438 29,753 $2,381. 191 $2,351,438 75,633 ( 45,880) $2,381.191 Attachment IV position: City Engineer Ob;ective and Scope: As City Engineer this position plans, budgets, oversees, and in general manages all contracted Public Works improvement projects; assists and advises the various departments of the City in engineering and technical matters; and performs the duties and responsibilities of City Engineer as set forth in the City Code. Relationship: Reports to: City Administrator/Clerk . Supervises: Any person assigned to the engineering department. Specific Responsibilities: 1. Planning/Budgeting A. Coordinates the preparation of the annual 5-year capital improvement program under the direction of the City Administrator. B. Responsible for preparing and managing the engineering department annual operating budget. C. Responsible for implementation of the annual capital improvement budget. . . D. Develop, maintain, and administer engineering and design standards for public improvements. 2. Project Management Is responsible for project management of all City capital improvement projects (ie. drainage, parks, sanitary sewer, streets, buildings and water). A. Is responsible for the organization of all engineering and capital project files. B. Oversees and coordinates all consulting engineering services. . prepares, recommends, engineering services and oversees contracts for . reviews and approves bills for engineering services 1 of 4 Attachment I C. For each capital improvement project the engineer shall be responsible for: · project budget and cost estimates · schedules, memos, and correspondence · engineers preliminary report (feasibility report) · prepares hearing notices, advertisement for bids and addendums · produces or reviews project plans and specifications and makes recommendations to the City Council · prepares bid tabulations · functions as construction contract administrator . · responsible for project related applications and permits · responsible for letters of credit, security agreements, warranty bonds and insurance certificates · prepares and recommends approval of change orders · approves invoices and progress payments · identifies and prepares for the acquistion of required easements and r.o.w., including oversight of survey and preparation of legal description activities. · recommends project final acceptance to the City Council . and is responsible for all releases · prepares the special assessment report and certifies special assessment rolls to the City Clerk 3. Is responsible for the structural integrity of the City's infrastructure (ie. buildings, streets, bridges, utilities, etc). 4. Advise the Public Works department on ongoing Public Works matters in relation to engineering accountabilities. 5. Is responsible for quality control for public improvements undertaken by a private developer including developing design standards, review and approval of plans and specifications, inspecting and testing all improvements in preparation for preparation for recommending public acceptance by the City Council. . 2 of 4 . . 6. Is responsible for filing necessary reports, keeping proper records, and complying with all requirements in relation to the Municipal state Aid, (MSA) Highway program. 7. Is responsible for Park improvement project management. Works with the Park Planner on planning and designing functions, and the Administrator on project budgets. Attends Park Commission meetings, as necessary, as a staff resource. 8. Assists with planning and inspection issues relating to site improvements (ie. elevations, fill, drainage and utility hook up questions). 9. Reviews and comments on plats, rezoning, variances, conditional and special uses and other issues as requested in relation to engineering concerns. 10. Assist with health and safety issues (ie. traffic flow, signage, and parking) . 11. Ensures responsiveness to the public through effective relations with City residents. 12. Works with the Director of Public Works to assist the general public in solving problems related to streets, right-of-way, utilities, parking, drainage and all matters related to city owned facilities. 13. Is responsible for City refuse collection and recycling programs. 14. Acts as official representative of the city in meetings with the Metropolitan Council and other agencies from the state, County, Federal government and neighboring communities in matters relating to engineering. cooperate with private enterprise in matters affecting the City. 15. Respond to resident concerns and complaints relating to engineering accountabilities and keep affected residents informed throughout the improvement process. 16. Other matters as may be assigned by the city Administrator or City Council. 3 of 4 Requirements: 1. Bachelors Degree in Civil Engineering or equivalent background. 2. Registration as a professional engineer with the state of Minnesota. 3. Ability to manage a budget and have experience in project management. 4. Ability to handle public contact with tact and effectiveness. 5. Coordinate effectively with other departments. Because this position is intended to gradually transform into an Engineer/Director of Public Works, some experience in a Public Works supervisory capaci ty , wi th considerable demonstrated technical expertise in the public works field, and demonstrated skill in personnel management, planning and controlling the work of others is preferred. 7. Ability to deal effectively with a variety of audiences, including City Administrators, City Council Members, the public, contractors and suppliers, and officials from other jurisdictions. 6. . 8. Ability to utilize engineering tools, such as a transit and must be computer lit.erate. 9. Experience with, and working knowledge of, the statutory public improvement special assessment process. . 4 of 4 10/21/91 al.ENGJOBDE ,'/- /, F ' :' ! i .-+,. .J 1 .~"\...../. / / '-/" EXECUTIVE SUMMARY- PAGE THREE affirmative city council action. A short resolution simply adopting this policy is enclosed in the packet. If you have any questions or concerns on this policy please call me before the council meeting if possible. AGENDA ITEM 13A-1 and 13A-2 - .We ask that the Council think about how vacancies for the Planning commission and Senior Housing and Services Task Force will be filled. Two vacancies in the Planning commission should be filled immediately; and the Task Force position should be filled by the first of the year. . AGENDA ITEM 15D-4- Please carefully review the enclosed memorandum which details the proposal for a staff city Engineer. The bottom line is that is seems quite clear that operations couid run more efficiently, and we could be more responsive and timely, with a ci ty Engineer on the staff. Further it seems clear from the analysis, that it would result in no greater and perhaps less costs than the current method of consultant engineering. It needs to be clear that this position will not alleviate the need for-consulting engineering nor will the total costs- of engineering services be significantly different. with council concurrance the required 1992 Budget adjustments would be made and the engineering department budget would become part of the 1992 proposed city operating budget with no effect on the city property tax levy. . 10/25/91 JCH.al REGULAR CITY COUNCIL MINUTES OCTOBER 28, 1991 - PAGE 11 Gagne asked Engineer Dresel if the Pine Bend project is completed. Dresel said they are ready to connect the system and a letter will be sent to residents regarding connection. C. PLANNING DIRECTOR'S REPORT There was no Planner's report. D. ADMINISTRATOR'S REPORT 1 . AMM 1992 Legislative Policy . Hurm said the Association of Metropolitan Municipalities will hold it's legislative policy meeting on Nov. 7th. If any Councilmember is interested in attending, they can contact him for details. 2. City Policies Hurm said the Staff drew UP a Statement of Purpose for Shorewood City Offi~ials and Employees. Our Purpose: to provide a value in municipal services to assure compliance with community laws and standards, and to keep citizens informed of those services, laws and standards. Our Goal: to serve our purpose in such an efficient, friendly manner that residents feel good about being citizens of the Shorewood community. . Our Expectations: to accomplish our goal we must serve in an impartial fashion; be open, accurate, patient and courteous; and take pride in the job we do. Let us know when we don't meet our expectations! Lewis moved, Gagne seconded to approve the City of Shorewood Statement of Purpose. Motion carried - 5/0 3. Update on Public Works facility Hurm said OSM is doing the grading and utility worR on the project. 4. Update on 1992 Budget Staff Engineer Proposal Hurm said a study determined that a staff Engineer can be cost effective. The Engineer would not replace the consulting Engineer. He said 1 1 REGULAR CITY COUNCIL MINUTES OCTOBER 28. 1991 - PAGE 12 the Consulting Engineer would handle special projects. It would be advantageous to have an engineer at the City hall to handle problems. Daugherty asked if the budget can support this expenditure. Hurm said the figure he proposed is a conservative figure and their is a need for a staff Engineer. It can be included in the 1992 budget without increasing the property tax levy. Lewis asked if an engineer in the $42,000 to $48,000 range could handle the job. Hurm said the figure is not high but within range. Gagne said they should keep the consultant. Daugherty said he is not in favor of hiring someone in 4It 1991. Stover said the City should wait until there is more of a need. Brancel moved. Lewis seconded to add a Staff Engineer position to the 1992 budget. Motion carried 3/2 (Gagne. Stover) 5. Munitech Hurm said a pressure problem occurred in the S. E. Area during flushing. Some basements were flooded. Dresel said there have been other problems in that area. 4It He said if a valve is turned off too fast this can happen. Lewis asked if there is a problem with the system. Dresel said there are area of high and low elevation and there has to be careful operation of the valve. 16. COUNCIL REPORTS. A. MAYOR BRANCEL 1. Report of the October 16, 1991 - SLMPSD Coordinating Committee Meeting. Brancel said the 1992 SLMPSD contract has the same language as previous contracts but will be for a longer period of time. B . COUNC I LMEMEER GAGNE No report. 12 REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 6 allocated to public safety (police. fire. animal patrol and building inspection). Rolek said the legislature altered the way the taxable value is calculated and the City's tax rate actually dropped. Rolek said State Aid to local governments has been declining and in 1990. the local government aid to Shorewood was eliminated and shifted to the School District. Rolek broke down the expenditure of the tax dollar in 1991 vs 1992. 1991 1992 . City $.17.9 City $.16.1 County $.26.4 County $.27.5 School $.48.0 School $.51. 6 Other $ .7 ther $ .5 Rolek said the City has done a lot of work on the Capital Improvement Program. He said public information meetings have been held and the plan is the beginning of a well thought out program. The CIP takes the money that has been set aside for Capital Improvements and shows where and how the dollars will be spent. He invited the public to review the eIP plan at City Hall. . Rolek said a new item in the budget is a City Engineer. He said the Staff thinks a Staff Engineer will be more efficient and will save tax dollars. THE HEARING WAS OPENED TO THE PUBLIC AT 7:52 P.M. THERE" WAS NO PUBLIC COMMENT AND THE HEARING WAS CLOSED. Gagne asked if the budget is available at City Hall. Hurm said it 1S. Stover said the position of City Engineer was discussed when there was a possibility that municipal water would be installed. Because municipal water will not be installed. she feels a Staff Engineer is not justified. Stover said she does not think a staff Engineer will save money and asked for an explanation of the costs. Hurm said a memo was distributed at the last City Council meeting detailing the cost of a Staff Engineer vs a full time Consulting Engineer. Stover asked which items are pass-through and Gagne asked the percentage of projects that are pass through. Hurm said City projects are not pass-through and referred them to the previously prepared staff memo on the subject. b REGULAR CITY COUNCIL MINUTES NOVEMBER 25. 1991 - PAGE 7 Stover referred to the $75,633 budget for a Staff Engineer and said this does not reflect the total engineering cost for the City because a Consulting Engineer will still be needed for large projects. She said the Council should put this decision on hold. Lewis said comparatives were made between outside everyday costs of engineering services and the cost and efficiency of having a Staff Engineer. He said a lot of thought was put into the costs involved in a Staff Engineer and how the current engineering service is used. Brancel said there was a lot of justification in the memo and it has already been approved. Gagne said a lot of things were assumed when the subject was discussed and part of that was the installation of City water. He said the City should continue with the current engineering services. . Lewis asked Hurm to review the reasons and justifications for the Engineering position. Hurm said municipal water was not a reason for proposing the Staff Engineer. He said the City has been spending. annually. well over $100,000 for Engineering services. He said the City can save some money with an in house Engineer but even if money is not saved the needs justify the position. The Public Works director may retire after a number of years, and these positions may be combined. The Engineer will be more available for consultation with staff and residents. He said the numbers surprised him when the analysis was done and feels that any likely cost savings are "icing on the cake." Brancel said the Engineer can be left in the budget and then ask . the Administrator not to advertise the position. Lewis said an Engineer should be looked at as a long term item. If it won't cost additional funds it should be considered because the everyday workings of the City require an engineer. Gagne said it should be left in and discussed. Stover said it has been her experience that if an item is left in the budget it will be spent. Lewis said he does not approve of. all items in the budget. but they are needed. The Council voted to have an Engineer in the budget and it deserves to be left in. Hurm said he will not advertise the position until the Council agrees to hire an Engineer. Gagne moved. Lewis seconded to adopt RESOLUTION NO. 121-91 lOA Resolution Adopting the 1992 General. Water, Sewer and Recycling Fund Budgets and Approving the 1991 Property Tax Levy Collectible in 1992," Motion carried - 3/1 (Stover) . . League of Minnesota Cities 183 University Ave. East St. Paul, MN 55101-2526 (612) 227.5600 (FAX: 221-0986) .DEe I 7 1991 December 16, 1991 To: LMCIT member cities From: LMCIT Board of Trustees Re: LMCIT property i casualty dividend Enclosed is the check for your city's share of the $11,000,000 which the League of Minnesota Cities Insurance Trust is returning to the members of the property/casualty program for 1991. This is the fifth consecutive annual dividend, and brings the total to over $34 million returned to cities. In addition to this dividend, cities that have participated in LMCITs optional excess liability coverage (sometimes called the umbrella coverage) \\'ill also receive an additional distribution based on the premiums paid for that coverage. How is your city's share determined? The surplus that LMCIT has at anyone time is the cumulative result of all of the cities' premiums and losses since LMCIT began. Cities that have been members the longest, have contributed the most in premiums, and have had fewer losses have in effect contributed more to creating that surplus. The dividend formula is designed to return a proportionally greater share of the total funds to those cities. Each city's share IS proportionate to the difference between that city's total premiums for all years and the city's total incurred losses for all years of participation. As in the past, the formula also incorporates a "loss limiting factor" which tempers the effect of a single large "shock" loss on the ciry's dividend. \Virhout this kind of limiting factor, a small or mid-sizedcitv that had the misfortune to suffer a single catastrophically large loss could effectively be precluded from receiving any dividend for many' years. However, the LMCIT Board has modified that loss limit factor slightly for 1991. How does the formula work? The enclosed sheet shows the data used to calculate your city's dividend. All figures are as of May 31. The loss limiting factor works like this: On any single loss, only an amoun,t equal to the lesser of 1) the city's earned premium for that year; or 2) S100,000 IS counted. -- OVER -- ;gD-, LMCIT Member Cities Page 2 December 16, 1991 The "adjusted loss" figure shown on the sheet is the total of the city's losses, with individual losses limited that way. The adjusted loss figure is then subtracted for the city's total earned premiums. The remainder represents your city's contribution to the surplus. The same calculation is performed for each city. The remainder figures for all cities are totalled, and we then calculate each city's remainder as a percentage of that total. The city then receives that percentage of the total $11 million . dividend. The excess liability dividend About a third of LMCITs member cities participate in the optional excess liability coverage program. LMCIT passes most of the risk on this coverage on to a reinsurance company. LMCIT's contract with the reinsurer now provides for the reinsurer to return to LMCIT a portion its profits on this coverage. The profit-sharing arrangement applies to coverage going back to 1984. LMCIT recently received the first payment under this. program, and is passing those funds on to the participating citIes. For cities currently or formerly participating in the excess coverage program, the enclosed check also includes this amount. Each city's share is proportionate to the excess coverage premiums paid since 1984. Can we expect further dividends in the future? \Vhen we announced the dividend in early November, we also sent cities a memo discussing the many factors that go into determining whether LMCIT is able to return a dividend to member cities. Ultimately it depends on how cities' actual losses compare to the premiums and income from investments. The changes in rates and coverage which the Board has approved for the coming year also need to be taken into account. (The accompanying memo describes these changes in greater detail.) Despite these changes, the premiums and anticipated investment income still are designed to provide a substantial safety margin to assure that there is adequate funding even if losses are worse than expected. If cities continue their successful loss control efforts and are able to keep losses at or below past levels, that safety margin won't be needed for losses. If so, those funds will be available to be returned to the members. . LEAGUE OF MINNESOTA CITIES INSURANCE TRUST PROPERTY/CASUALTY 1991 PROFIT-SHARING EXCESS LIABILITY AT MAY 31, 1991 CITY OF: SHOREWOOD . GROSS EARNED PREMIUM $ $ 55,027 ADJUSTED LOSSES o MEMBERS DIVIDEND PERCENTAGE 0.005195836 DIVIDEND AMOUNT $ 825 No. 025279 MINNESOTA CITIES. TELEPHONE 16121227-5600 GUE' OF,TY AVE. E. . ST. PAUL, MN 55101 UNI AMOUNT INVOICE DATE 12/V:,/91 :325 . \)0 D IVD ';'1 12/16/91 1'3 (}04. OC , ,"-- ~ OFFICIAL RECEIPT No. 17461 :=:2'71. ( CASH 0 CHECK FU:\D ACCOUNl I A~IOU:--1T I /1// CITY OF SHOREWOOD 'NHIT1= _ T:", Por~01"'\ ~i":::::kin.., P~::wm?nt CANARV - To Fjn2r""'~ PINK - Ret~ined bv Cleri< AT MAY 31, 1991 LEAGUE OF MINNESOTA CITIES INSURANCE TRUST PROPERTY/CASUALTY 1991 DIVIDEND CALCULA nON CITY OF: SHOREWOOD . GROSS EARNED PREMIUM $ 199,130 ADJUSTED LOSSES $ 33,774 MEMBERS DIVIDEND PERCENTAGE 0.0016366958 J 1Jqf DIVIDEND AMOUNT $ 18,004 t qqD(y~~'0 ) . . . DRAFT MEMO: Mayor and City Council FROM: James C. Hurm, City Administrator DATE: January 9,1992 RE: Video Taping Policy City Policies the staff will be working on are in the areas of records retention and availability and open government. One area we would like direction on is which City Council meeting should be video recorded for cable television broadcast. - The following draft is for Council discussion: It is the Policy of the City of Shorewood that all regular and special City Council meetings shall be video recorded for broadcasting on the local access cable television channel. Exceptions Although proper audio recording/written minutes will be kept, video recodings for broadcasting will not be made of the following: . Executive Sessions and personnel related special meetings because of the nature of the meeting material. . Council work sessions intended for "round tablell discussion (with no Council decisions made) because the round table format and volumes of written material is not compatible with television broadcast production requirements. !1D~/ ((2)) CK NO CHECK APPROVAL LIST FOR JANUARY 13, 1992 COUNCIL MEETING TO WHOM ISSUED PURPOSE CHECKS ISSUED SINCE DECEMBER 10. 1991 8104-8106 8107 (G) 8108 (G) 8109 (G) 8110 (G) 8111 (G) 8112 (G) 8113 (L) 8114 (G) 8115 (G) al16 (G) W117 (L) 8118 (G) 8119 (G) 8120 (L) 8121 (L) 8122 (L) 8123 (L) 8124 (Ll 8125 (L) 8126 (L) 8127 (L) 8128 (L) 8129 (L) 8130 (L) 8131 (L) 8132 (L) A133 (L) ~134 (L) 8135 (L) 8136 (L) 8137 8138 (G) 8139 (G) 8140 (G) 8141 (G) 8142 8143 (G) 8144 (G) 8145 (G) 8146 (L) 8147 (L) 8148 (L) 8149 (L) 8150 (L) 8151 (L) 8152 (L) 8153 (L) 8154-8155 8156 (G) void A & K Construction Airsignal, Inc. American Linen Supply Hardrives, Inc. Economy Systems League of MN cities MN Suburban Publications Northern States Power Pepsi Cola Co. Daniel Randall Star Tribune Superamerica US West Communications Air Refrigeration Bellboy Corporation Boyd Houser Candy/Tob. Midwest Coca-Cola Day Distributing East Side Beverage Co. Griggs, Cooper and Co. Johnson Brothers Liquor Mark VII Distributing MN Bar Supply North Star Ice Pepsi-Cola Company Ed Phillips and Sons Pogreba Distributing Quality Wine/Spirits Thorpe Distributing Weekly News, Inc. void First State Bank Commissioner of Revenue PERA City cty Credit Union Void American National Bank Chaska Parts Service Bradley Nielsen Advance Lighting Bellboy Corporation Griggs, Cooper and Co. Hoops Trucking Johnson Brothers Liquor MN Victoria oil Co. Ed Phillips and Sons Quality Wine/Spirits Void Commissioner of Revenue CONTINUED NEXT PAGE Construction paYment Beeper services Laundry services Construction paYment Versa-link for gopher one call UnemploYment insurance Advertising utilities Pop machine rental Sec 125 reimbursement Advertising Gasoline purchases utilities Cooler maintenance Liquor purchases Misc and supplies purchases Misc purchases Beer and misc purchases Beer and misc purchases Liq, wine and misc purchases Liquor and wine purchases Beer and misc purchases Misc and supplies purchases Misc purchases Misc purchases Liquor and wine purchases Beer and misc purchases Liquor and wine purchases Beer and misc purchases Advertising Payroll deductions Payroll deductions Payroll deductions Payroll deductions Bond fees paYment Vehicle maint. supplies Sec 125 reimbursement Ceiling lights Liquor purchases Liq, wine and misc purchases Liquor and wine purchases Wine purchases utilities Liquor and wine purchases Liq, wine and misc purchases Payroll deductions -1- AMOUNT 42,820.26 9.58 391. 20 38,083.98 310.00 53,606.00 89.00 258.92 10.00 72.00 302.40 1,253.52 170.91 51.00 1,922.12 2,477.36 474.40 4,913.66 12,413.65 2,780.45 1,976.33 4,364.65 274.50 124.80 310.18 1,981.28 2,196.55 1,979.52 11,014.30 256.00 4,086.94 691.15 1,224.10 154.00 250.00 567.86 140.00 110.44 3,539.12 4,015.91 345.80 4,074.85 116.99 1,886.39 2,523.69 975.25 CK NO CHECK APPROVAL LIST FOR JANUARY 13, 1992 COUNCIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS ISSUED SINCE DECEMBER 10, 1991 (CONTINUED) 8157 8158 8159 8160 8161 8162 8163 8164 8165 8166 8167 8168 8169 8170 8171 8172 8173 8174 8175 8176 8177 8178 8179 8180 8181 8182 8183 8184 8185 8186 8187 8188 8189 8190 8191 8192 8193 8194 8195 8196 8197 8198 8199 8200 (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) PERA ICMA Retirement Trust city cty Credit Union Child Support Enforce. Petty Cash Void James Hurm Anne Latter Bradley Nielsen Alan Rolek First State Bank Commissioner of Revenue Bart and JeAn Chiotti Joann Fagen Void Earl F. Andersen-Assoc. Browning Ferris Indust. C.H. Carpenter Lumber Cargill Salt Division City of Chanhassen Commers Conditioned Wtr Harold Dircks Feed Rite Controls Fina Fleet Fueling Void Froberg and Ahern P.A. Gopher State One-Call Hennepin cty Treasurer Hennepin cty Treasurer James Hurm KAR Products Knutson Services Larkin, Hoffman... Legal Courier Services LYman Lumber Mann Made Products Metro. Area Mgment Assoc Midland Equipment Co. Midwest Business Prod. MN Cellular Telephone Minnegasco Wm Mueller and Sons Navarre True Value Northern States Power CONTINUED NEXT PAGE Payroll deductions Payroll deductions Payroll deductions Payroll deductions Petty cash reimbursement Mileage and luncheon mtgs Door prize reimbursement Mileage reimbursement Mileage and sec 125 reimburse. Payroll deductions November sales tax Recycling award App. party entertainment Street signs Satellite rental City hall shelves Salt for ice control Animal control Water cooler rental Council meeting taping Demurrage charge Gasoline purchases Legal services One call services Prisoner expense Truth in taxation services Section 125 reimbursement Shop supplies Recycling services Legal services Courier svc-comp worth Rinks supplies Vehicle maint supplies Luncheon meeting-Hurm/Latter Vehicle maint supplies Office supplies Cellular phone air time utilities Street supplies Maintenance supplies utilities -2- 1,885.28 597.50 55.00 89.10 57.44 73.66 32.00 87.00 209.07 5,989.29. 11,619.22 50.00 50.00 291.22 42.75 63.93 1,387.87 911.00 22.50 60.00 50.00 341.25 90.00 5.0. 652.92 301. 88 100.00 265.97 4,145.00 8,619.00 40.00 47.90 21. 60 30.00 120.00 157.79 15.14 1,048.57 1,607.78 97.46 768.50 CK NO CHECK APPROVAL LIST FOR JANUARY 13, 1992 COUNCIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS ISSUED SINCE DECEMBER 10. 1991 (CONTINUED) 8201 (G) 8202 .203 204 8205 8206 8207 8208 8209 8210 8211 8212 8213 8214 8215 8216 8217 8218 .8219 220 8221 8222 8223 8224 8225 8226 8227 8228 8229 8230 8231 8232 8233 82'34 8235 8236 8237 8238 8239 8240 8241 (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (G) (L) (L) (G) (L) (L) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) Orr, Schelen, Mayeron and Associates Joseph Pazandak R&W Rolloff Schuster Equip Co. st. Paul Stamp Works Katie Snyder Toll Company Tonka Auto/Supply Tonka Printing Twin City Water Testing US West Communication Van Doren-Hazard-Stlgs WMI Services Water Products X-Ergon Day timers Chester Yanik Bellboy Corporation Flaherty's Happy Tyme Griggs, Cooper and Co. Johnson Brothers Liquor MN Bar Supply Niemala, Harry Pepsi-Cola Co. Ed Phillips and Sons Wine Merchants Quality Wine/Spirits Void First State Bank Commissioner or Revenu PERA ICMA Retirement Trust City cty Credit Union AFSCME Local #224 PERA Medcenters Health Plan Group Health Inc. League of MN cities Minnesota Mutual Life Commercial Life Ins. Bradley Nielsen CONTINUED NEXT PAGE Engineering Fees general &391.32 pw bldg 1222.32 old mkt rd 9807.64 pine bend 418.50 shady hills 123.50 develop. 154.13 Mileage Yardwaste removal Vehicle maint supplies 1992 dog tags Council meeting minutes Welding supplies Vehicle maint supplies Newsletter printing Monthly water testing utilities Park planning service~ Manor hse rental/setup' Meter repair supplies vehicle maint supplies Office supplies Refund on bldg"perm.it Liquor purchases Misc purchases Liq, wine and misc purchases Wine purchases Misc and supplies purchases Jan rent for store I Misc purchases Liquor and wine purchases Wine purchases Liquor and wine purchases Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Employee additional life ins January health insurance January health insurance January dental insurance January disability ins. January life insurance Sec 125 reimbursement -3- 20,117.41 39.75 160.00 740.70 74.15 200.00 47.57 10.75 98.00 20.00 551. 08 1,075.25 495.00 412.04 165.98 127.47 61. 40 5,857.76 96.00 6,838.56 3,341. 72 244.20 1,564.00 80.55 2,257.47 67.00 3,779.70 6,130.76 990.47 1,799.73 557.50 125.00 126.70 84.00 909.50 1,070.28 422.01 85.50 50.50 140.00 CK NO CHECK APPROVAL LIST FOR JANUARY 13, 1992 COUNCIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS ISSUED SINCE DECEMBER 10. 1991 (CONTINUED) 8242 (G) 8243 (G) 8244 (G) 8245 (G) 8246 (G) 8247 (L) 8248 (L) 8249 (L) 8250 (L) 8251 (L) 8252 (L) 8253 (L) 8254 (L) 8255 (L) 8256 (G) 8257 (G) 8258 (G) Northern States Power Joseph Pazandak PERA Mr. Robert Huibregtse JMS Equities Bellboy corporation Griggs, Cooper and Co. Johnson Brothers Liquor MN Bar Supply Ed Phillips and Sons Quality Wine/Spirits Ryan Properties US West Communications Weekly News, Inc. Rolf E.A. Erickson Joseph Pazandak US Postmaster utilites Sec 125 reimbursement Council payroll deductions Water connection refund Water connection refund Liquor purchases Liq, wine and misc purchases Wine purchases Misc purchases Liquor and wine purchases Liq, wine and misc purchases January rent for store II Utilities and advertising Advertising Jan assessing fee/supplies Mileage Postage for newsletter TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED -4- 1,768.55 213.00 80.00 691.95 2,000.00 4,967.47 7,129.95 65.00 18.40 1,277.3. 6,883.7. 2,115.00 240.47 256.00 2,958.12 36.14 401.11 220,593.41 125.214.82 . 345.808.23 CHECK APPROVAL LIST FOR JANUARY 13, 1992 COUNCIL MEETING CK NO TO WHOM ISSUED CHECKS FOR APPROVAL 8259 8260 8261 8262 8263 8264 8265 8266 8267 8268 8269 8270 8271 .72 73 8274 8275 8276 8277 8279 8280 8281 8282 8283 8284 8285 ~86 87 288 8289 8290 8291 8292 8293 8294 8295 8296 8297 8298 8299 8300 8301 8302 8303 8304 8305 8306 8307 8308 Void A & G Electric Airsignal, Inc. Amercian Engineering American Linen Supply Earl F. Andersen/Assoc. Applied Engineering Assoc. of Metro. Munic. Browning-Ferris Chaska Parts Service Commers Conditioned Wtr Environmental Soils City of Excelsior Feed Rite Controls Fina Fleet Fueling Froberg and Ahern, P.A. Gov Finance Offcr Assoc. Griffco Hance Hardware Henn cty Treasurer Henn cty Treasurer Ingman Labratories Knutson Services Lk Mtka Consrv. Dist. Larkin, Hoffman... Life & Safety LYman Lumber Mr. Chips Mann Made Products Metro Area Mgment Assoc. Metro Waste Control Comm Commissioner of Trans. MN Suburban Publications Minnetonka Country Club Wm Mueller and Sons Munitech, Inc. Navarre True Value Northern States Power Orr, Schelen, Mayeron.. Pepsi Cola Company Pitney Bowes smith Office Equipment So Lk Mtka Public Safety SuperAmerica Tonka Auto & Body Supply Tonka Printing US West Communications Water Products Ziegler, Inc. PURPOSE Electrical services Beeper services Pine Bend services Laundry services Street signs Tank removal project 1992 Dues Satellite rental Vehicle maint supplies Water cooler rental Tank removal project Swr chg/trfc light/fire cont. Chemicals and demurrage chg Gasoline purchases Legal services Newsletters Vehicle maint supplies Maint supplies Postage Prisoner expense Testing svcs Recycling services 1992 Levy Notice Nov legal fees general 6206.70 old mkt rd 285.00 pine bend 100.00 Safety supplies Hockey rink supplies Stump grinding Trailer repair 1992 dues Contract paYment Old Mkt Rd inspections Publishing Appreciation dinner Sand for ice control Contract paYment Misc maint supplies utilities Church road services Pop machine rental postage machine rental Maint contract-computer equip. Contract paYm/civil def encode Gasoline purchases Vehicle maint supplies Newsletter envelope printing Utilities Meter repair supplies Plow repair parts TOTAL CHECKS FOR APPROVAL TOTAL CHECK APPROVAL LIST -5- AMOUNT 306.02 9.58 298.05 482.35 54.99 290.00 1,624.00 171. 46 25.46 22.50 3,484.00 24,469.48 988.79 384.27 30.00 90.00 19.26 51.79 14.25 726.00 55.00 4,145.00 16,937.00 6,591. 70 272.30 6.76 745.00 903.83 15.00 31,389.00 3,127.22 127.72 613.05 844.40 6,200.00 180.89 2,695.77 8,578.06 10.00 72.00 1,545.00 32,898.82 1,159.28 10.27 94.20 170.71 44.37 1.775.55 154.750.15 500.558.38 CK NO TO WHOM ISSUED HOURS CHECK REGISTER FOR DECEMBER 10, 1991 PAYROLL 205722 void 205723 (G) Wendy Davis Retro pay 205724 (G) Patricia Helgesen Retro pay 205725 (G) Anne Latter Retro pay 205726 (G) Bradley Nielsen Retro pay 205727 (G) Joseph Pazandak Retro pay 205728 (G) Alan Rolek Retro pay 205729 (G) Donald Zdrazil Retro pay AMOUNT CHECK APPROVAL LIST FOR JANUARY 13, 1992 COUNCIL MEETING 2,843.21 949.20 181. 92 1,878.77 1,005.25 1,504.62 1. 199.74 TOTAL PAYROLL 9,562.7. . -6- CHECK APPROVAL LIST FOR JANUARY 13, 1992 COUNCIL MEETING CK NO TO WHOM ISSUED HOURS AMOUNT CHECK REGISTER FOR DECEMBER 16. 1991 PAYROLL 205730-31 void 205732 (L) Scott Bartlett 23.5 reg hours 128.08 205733 (G) Charles Davis 80.0 reg hours-3 ot 571. 88 205734 (G) Wendy Davis 80.0 reg hours 786.46 205735 (L) Kevin Foss 7.0 reg hours 36.85 205736 (L) Cory Frederick 23.0 reg hours 114.70 205373 (L) John Fruth 16.5 reg hours 77.21 205738 (L) Jerry Harmsen 7.75 reg hours 38.65 205739 (G) Patricia Helgesen 80.0 reg hours 803.36 205740 (L) Rachel Huppert 22.5 reg hours 120.24 .05741 (G) James Hurm 80.0 reg hours 1,419.48 05742 (L) Brian Jakel 48.0 reg hours 223.32 205743 (L) Martin Jones 20.5 reg hours 102.23 205744 (L) William Josephson 80.0 reg hours 600.57 205745 (L) Mark Karsten 25.25 reg hours 130.49 205746 (G) Anne Latter 80.0 reg hours 756.06 205747 (L) Susan Lattener 37.5 reg hours 181. 69 205748 (G) Joseph Lugowski 80.0 reg hours-12 ot 827.33 205749 (L) Robert Lynch 6.5 reg hours 34.21 205750 (L) Russell Marron 34.0 reg hours 175.84 205751 (G) Lawrence Niccum 80.0 reg hours-6.5 ot 694.24 205752 (G) Susan Niccum 80.0 reg hours 594.95 205753 (G) Bradley Nielsen 80.0 reg hours 949.38 205754 (G) Joseph Pazandak 80.0 reg hours 881. 09 205755 (G) Daniel Randall 80.0 reg hours-19 ot 991.15 205756 (L) Brian Roerick 9.0 reg hours 46.71 ~5757 (G) Alan Rolek 80.0 reg hours 1,021.16 5758 (L) Brian Rosenberger 14.5 reg hours 76.33 05759 (L) Christopher Schmid 80.0 reg hours 523.81 205760 (L) Craig Scholle 13.5 reg hours 65.00 205761 (G) Howard Stark 80.0 reg hours-7.5 ot 678.16 205762 (G) Beverly Von Feldt 80.0 reg hours 450.96 205763 (G) Ralph Wehle 80.0 reg hours-2.5 ot 615.31 205764 (L) Dean Young 80.0 reg hours 590.93 205765 (G) Donald Zdrazil 80.0 reg hours 1,103.13 205766 (G) Randie Berg 5.5 reg hours 27.93 TOTAL GENERAL 13,215.85 TOTAL LIQUOR 3.266.86 TOTAL PAYROLL 16.438.89 -7- CHECK APPROVAL LIST FOR JANUARY 13, 1992 COUNCIL MEETING CK NO TO WHOM ISSUED HOURS CHECK REGISTER FOR JANUARY 1. 1992 PAYROLL 205767 (G) 205768 205769 (L) 205770 (G) 205771 (G) 205772 (G) 205773 (G) 205774 (G) 205775 (G) 205776 (G) 205777 (L) 205778 (L) 205779 (L) 205780 (G) 205781 (L) 205782 (G) 205783 (G) 205784 (L) 205785 (G) 205786 (L) 205787 (G) 205788 (L) 205789 (L) 205790 (L) 205791 (G) 205792 (G) 205793 (G) 205794 (L) 205795 (G) 205796 (G) 205797 (L) 205798 (L) 205799 (G) 205800 (G) 205801 (G) 205802 (G) 205803 (G) 205804 (G) 205805 (L) 205806 (G) 205807 (L) 205808 (L) 205809 (L) 205810 (G) 205811 (G) 205812 (G) 205813 (L) 205814 (G) Howard Stark Void Scott Bartlett Randie Berg Barbara Brancel Eric Chiles Jeff Chiles Robert Daugherty Charles Davis Wendy Davis Kevin Foss Cory Frederick John Fruth Robert Gagne Jerry Harmsen Timothy Heiland Patricia Helgesen Rachel Huppert James Hurm Brian Jakel Dennis Johnson Martin Jones William Josephson Mark Karsten Douglas Koerting Jason Koerting Anne Latter Susan Latterner Daniel Lewis Joseph Lugowski Robert Lynch Russell Marron Lawrence Niccum Susan Niccum Bradley Nielsen Joseph Pazandak Joseph Prehall Daniel Randall Brian Roerick Alan Rolek Brian Rosenberger Christopher Schmid Craig Scholle Kristi Stover Beverly Von Feldt Ralph Wehle Dean Young Donald Zdrazil 80.0 30.0 48.75 46.5 28.0 80.0 80.0 7.0 39.5 17.5 7.0 24.0 80.0 23.0 80.0 33.0 80.0 36.0 80.0 34.25 29.5 28.5 72.0 43.25 80.0 7.0 41. 0 80.0 80.0 80~0 80.0 15.0 80.0 6.5 80.0 31.5 80.0 12.75 80.0 82.0 80.0 80.0 -8- vacation hrs reg hours reg hours Mayor reg hours reg hours Council reg hours reg hours reg hours reg hours reg hours Council reg hourS reg hours reg hours reg hours reg hours reg hours reg hours-2 ot reg hours reg hours reg hours reg hours reg hours reg hours reg hours Council reg hours reg hours reg hours reg hours reg hours reg hours reg hours reg hours reg hours reg hours reg hours reg hours reg hours reg hours Council reg hours reg hours reg hours reg hours TOTAL GENERAL TOTAL LIQUOR TOTAL PAYROLL AMOUNT 614.74 157.05 219.93 187.10 211.09 128.51 140.32 643.32 834.93 36.85 196.99 81.56_ 142.5 34.91 132.98 813.56 114.70 1,451.20 163.27 762.69 168.25 602.30 168.38 115.61 112.04 687.06 206.02 140.32 719.2. 36.8 210.07 620.84 661.19 924.13 948.68 66.58 755.74 34.21 1,081.17 156.73 524.10 62.24 142.50 451.26 620.60 591.21 1.109.02 15,438.89 3.545.69 18.984.58 .. CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, DECEMBER 10, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. M I NUT E S CALL TO ORDER Chairman Andrus called the meeting to order at 7:00 p.m. ROLL CALL Present: Chairman Andrus" Commissioners Lindstrom, Vogel, Dzurak, Laberee, and Wilson; Park Secretary Niccum; Council Liaison Lewis and Administrator Hurm Absent: Commissioner Christensen APPROVAL OF MINUTES Lindstrom moved, Laberee seconded, Tuesday, August 13, 1991, as written. to approve the minutes of Motion carried - 6/0. CITYWIDE TRAIL PLAN Scott Harri and Bruce Chamberlain Stallings, Inc. were present. Harri, authored the trail report, aided in master plan. of Van Doren Hazard an engineer, said Bruce had planning, and worked on the Chamberlain passed out an amendment to the November Trail Plan, stating that there were two major changes made, the trail width was reduced from 8' to 6' and cost changes were made. The costs now include not only actual construction costs but also allow for legal, administrative, design and inspections fees, as well as an additional allowance for additional contingencies that could occur after a project is begun. Chamberlain discussed funding, stating that it would be most cost effective if the trails could be worked in along with the street improvement programs, this would also allow them to be stretched over a longer period of time. Commissioner Dzurak asked what trail priority would be. Chamberlain said the trails are not prioritized because they are involved with development. Chamberlain then asked the Commission what their feeling is regarding the trails. Laberee said he questioned if some of them will ever occur because of steep grades, he didn't think there was enough room to do switchbacks. Harri said that some areas of the trail can be designated "Non-handicap". ..,- SHOREWOOD PARK COMMISSION MINUTES TUESDAY, DECEMBER 10, 1992 - Page two Administrator Hurm said the City has not designated off-street trails at this time because they are a low priority. Dzurak said providing a trail along Covington Road is necessary for safety reasons. Hurm said there are MSA eligible trails, therefore some funding could be provided by the General Fund and some by MSA funding. Commissioner Vogel asked if the City would have to match the funding provided. Hurm said the City is eligible for funding for a 5' width, the City would be responsible for funding for additional width. commissioner Lindstrom said he felt safety was a high priority. Chamberlain suggested touching base with MnDOT and other cities. He said if the trail plan was adopted now it could be forwarded to MnDOT and other agencies so they could study it with the possibility of including it in their future planning. The Commission discussed the proposed Excelsior bridge and the Christmas Lake intersection area. Chairman Andrus asked what happened to he estimated $2,000,000 cost? Council Liaison Lewis said he thought that cost was based on either a 10' wide trail or separated trails.' Lewis also explained to the Commission that including the trail system under MSA funding would shorten the length of road that could be done. Harri said that there is very little cost for construction and excavation, the highest individual cost is for paving. The Commission and staff discussed the proposed referendum. Andrus said he had talked to Koegler. They felt spring was a bad time because of the school referendum and. the Presidential Primary.They felt tha Febgurary or March of 1993 would be a good time. Andrus suggested planning on a specific date...if the time is bad the referendum can be stopped. He said promoting parks is important. Lindstrom said he felt the Commission and staff should have a Plan B and a Plan C in case the referendum fails. Hurm agreed, he said you need a Plan B to start on in case of failure. Dzurak suggested doing a survey by calling residents to see what their attitude is toward a referendum. He felt a marketing expert should review the questions, then the Commission should do the calling. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, DECEMBER 10, 1992 - Page three Lindstrom said he has talked to a couple residents that want to see Silverwood Park done, and he would like to see this accomplished. He wants to stay with 1992, not wait another year. Laberee said if the school referendum fails, conditions could be worse next year. Dzurak didn't feel the meetings with the residents provided a lot of information. He said if the referendum was set for 1993, periodic telephone polls could be done. Lewis said the school referendum may not affect the park referendum, it all depends on whether people want to spend money on parks. The Commission discussed whether including the trail plan in the referendum was a positive or negative move. They also discussed the best time of the year to hold a referendum. Hurm told the Park Commission that it was important to approach the referendum realistically. He said there are already 4 elections scheduled for 1992. He also questioned the interest in helping with the referendum. The Commission would like the cost per household of how much it would cost to finish the parks, the trails, and the combination of the two. Also possible costs eventually on .a modified plan. RECOMMENDATION FOR 1992 CHAIRMAN RECOMMENDATION FOR 1992 VICE-CHAIRMAN -~ PARK PLANNER PRESENTATION - SCOTT HARRI/BRUCE CHAMBERLAIN - VAN DOREN - HAZARD - STALLING, INC. Scott Harri said that in February of 1990 he and Mark Koegler had been interviewed for the position of Park Planner for the City of Shorewood, at that time they agreed to provide planning services and implementation of an overall park plan in a cost efficient manner. He said they have enjoyed their professional relationship with the City and are still very interested in providing service to "'- SHOREWOOD PARK COMMISSION MINUTES TUESDAY, DECEMBER 10, 1992 - Page four the city. He aske~ if there was anything the firm had failed to accomplish, and if there were any questions or comments. Laberee said the Park Commission's relationship had been with Mark Koegler, and he asked who would be the liaison to the City? Harri said during the transition period both of them would be involved, then Chamberlain would become the liaison. Harri said he would assist Chamberlain and they would try to accomplish projects in a timely and speedy fashion. Harri is an engineer with 17 years of experience in the private factor who has worked in the park development and implementation of Freeman and Silverwood Parks. He has worked with the cities of Chanhassen and Champlin. Chamberlain, since January of 1991, has worked on the Park Plan and the landscape plan for the water treatment plant. He has done a lot of graphics on the master plans for the city of Chanhassen. He is the facilitator and liaison for the City of Mound on their downtown proj ect. He has taken the landscape architect program and has three years experience in master park planning and facilitating. Harri lives in Eden Prairie. Chamberlain lives in Minneapolis. Mrs. Vogel asked what Koegler had done. Harri said all three of them worked on Shorewood projects, Mark would orchestrate and who ever was best suited would do the work. Harri said there are six people in the office with 9-10 years of staff experience. Andrus said he felt two things were important, an engineering capability and knowledge of the bond referendum process. Harri said their firm is fully aware of various funding. He said Chamberlain is an expert in implementation and the work he has been doing is similar to referendum work. He said they could always bring in a consultant if necessary. MATTERS FROM THE FLOOR Presentation bv Koeqler Laberee said he fel t they owe it to Koegler, and to themselves, to hear a presentation from Koegler. Lindstrom and vogel made a point of stating agreement. Park Capital Improvement Plan - Request for price update Wilson expressed concern over whether the prices quoted are up to date. " SHOREWOOD PARK COMMISSION MINUTES TUESDAY, DECEMBER 10, 1992 - Page five MATTERS FROM THE FLOOR - Continued city Enqineer Hurm said the Council has budgeted for a staff engineer for early 1992. Christmas Lake Access Dzurak pointed out, for informational purposes, that when the Christmas Lake Access came into being, there was a 7 year contract among The Christmas Lake Association, The state of Minnesota by and through the Department of Natural Resources, the City of Shorewood, and Robert Fayfield governing horsepower on the lake. The contract reads that during a seven year period the City and the homeowners shall investigate and carefully consider surface water use regulations for Christmas Lake which, following the seven year period, shall be equally applied to all persons using the surface water of the lake, including residents riparian to Christmas Lake. If at the end of the seven year period, there has been no implementation of surface water use regulations, it is understood that the water access site shall be open to boat and motor use by the general public without restriction as to boat or motor size. The contract was adopted on January 27, 1986. This means that on December 31, 1992, the lake will be open without restrictions if no action is taken. Debris Storaqe in Freeman Park Laberee asked Administrator Hurm if there would be room on the new Public Works site for storage. Hurm said yes. Laberee said right now there are large dirt piles stored in Freeman Park and it makes the park look grubby. Freeman Park Entrance Laberee also said some thought should. be given to a different entrance for Freeman Park, right now it is extremely dangerous. The Commission agreed with Laberee I s statement and discussed various alternatives. Januarv Liaison Dzurak offered to be the Council liaison for January. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, DECEMBER 10, 1992 - Page six MATTERS FROM THE FLOOR - continued Park Commission Reappointment Recommendations to Council ADJOURNMENT Lindstrom moved, Laberee seconded, to adjourn the meeting at 9:40 PM. Motion carried unanimously. RESPECTFULLY SUBMITTED Susan A. Niccum Park Secretary .,y , .~