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111891 CC Sp AgP 1. ROLL CALL ~- . RLE COPY MAYOR Barb Brancel COUNCl L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 NOTICE SPECIAL CITY COUNCIL MEETING Minnewashta Elementary School Multi-purpose Room/Gym 26350 smithtown Road Monday, November 18, 1991 7:30 P.M. Lewis Mayor Brancel Gagne stover Daugherty Review Agenda 2. CAPITAL IMPROVEMENT PROGRAM (Att.No.2-Capital Improvement Program) 3 . ADJOURNMENT 11/14/191 JCH.al A Residential Community on Lake Minnetonka's South Shore .j .. .. CITY OF SHOREWOOD Capital Improvement Program 1992 - 1996 II 14 November, 1991 I. II. , III. IV. TABLE OF CONTENTS PAGE 1 2 3-32 3-4 5-6 7-8 9-10 11 12 13-23 24-32 24 25 26 27 28 29 30-32 33-38 34-38 38 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Capital Improvement Plan. ................... A Capital Improvement Narrative ........... Water . . . . . . . . . . . . . . . . . . . . . . . . . Streets ........................ Drainage . . . . . . . . . . . . . . . . . . . . . . . Sanitary Sewer .................. ~ Public Facilities . . . . . . . . . . . . . . . . . . Equipment ..................... Parks ......................... Project Schedules ................ Water . . . . . . . . . . . . . . . . . . . . . . . . . Streets ........................ Drainage . . ... . . . . . . . . . . . . . . . . . . . Sanitary Sewer .................. Public Facilities. ................. Equipment ..................... Parks ......................... Capital Finance Plan ........................ A Funding Source Summary .......... B. Capital Improvement Budget . . . . . . . . APPENDIX I. II. m. IV. V. VI. B. Public Improvement Process MSA Design Standards MSA Proposed Street Section/Width Equipment Replacement Schedule Maps - Planned Park Improvements Trail Map ."..... ...._,...._.,._~',...._~~ . _,_._,,, .",.,,,,~.._~.,.,,,,.~._..~.~...., .'__~'~""__ . '_...~'.~n"'-~ ....-_.~""-_"'.~"...,..,.,..,..,.,~"""'...,.- INTRODUCTION "\ This Capital Improvement Program (CIP) is a coordinated schedule of municipal capital projects, improvements and purchases for the years 1992 through 1996. Furthermore, it is a Capital Improvement Finance Plan. It identifies sources of revenue to pay for the planned capital project improvements and purchases. There are two main sections to this program document, the Capital Improvement Plan and the Finance Plan. The first section is the Capital Improvement Plan. It consists of the capital improvement narrative which explains each capital expenditure by function, and identifies objectives and. policy considerations by function; and the capital improvement project schedule which lists expenditures by year over the five year period. The second section, the Finance Plan, consists of a Funding Source Summary, which traces all expenditures and revenues into and out of each of the various funds, and tracks fund balances during each capital. improvement fiscal year; and Capital Improvement Budget, which authorizes projects and purchases budgeted in the first year of the Program, 1992. . This document is a result of a series of City Council work sessions and public information meetings. It is the direction the City will take over the next five years and beyond in undertaking and financing capital improvements. With thi~ Capital Improvement Program the City Council is integrating the City's physical needs with financial resources. It is important to recognize that needs, resources, and projections change over the years. Therefore, it needs to be a fluid program, with review and update each year. Each project which is identified in this program must be approved by the City Council under normal processes. A typical project public improvement process is charted in Appendix I. . The Municipal State Aid (MSA) design standards are included as Appendix II and the MSA route list of proposed street section and widths is included as Appendix III. An equipment replacement schedule identifying necessary funding through the year 2010 is Appendix IV. Appendix V consists of maps of the five City parks as proposed in the Park Master Plan. Finally a preliminary trail map is included as Appendix VI. 1 ,. II CAPITAL IMPROVEMENT PLAN The first section of the Capital Improvement Plan identifies objectives and pplicy considerations, in narrative form by function: water, streets, drain~ge, sanitary sewer, public facilities, equipment, and parks. The second section is a series of charts which layout the project schedules for each of the functional areas. The affect of these project expenditures will be illustrated in the Capital Finance Plan of this document. . 2 CAPITAL IMPROVEMENT NARRATIVE WATER OBJECTIVE 11 1) Determine a clear course of action for the future of the water system(s) in the City. POLICY CONSIDERATIONS 1) Determine the physical parameters of current water system expansion and consider restricting hook-ups and expansion in the future. 2) Should any future expansion be designed to be consistent with the overall system plan? 3) Consider making system modifications to make the existing equipment more efficient and viable. 4) Consider divesting of all City owned water systems. DISCUSSION Introduction - At the November 4, 1991 Water Informational Meeting, much of the public input centered around the possibility of doing something other than a full city-wide system to make the existing system more viable. Toward that end, we have outlined below the five separate service areas along with some ideas of what could be done to help the system run more economically, other than a complete City-wide system. Without a City-wide system, there will be a need to set up some criteria for future water petitions. For example, if a contractor wants to extend the City water into a new subdivision, do we allow such an expansion of our system? If we do, does the City pay for the trunk or is the developer responsible for all needed improvements? . Another issue that needs to be addressed is the timing of any proposed water extensions. If a roadway has just recently been constructed, do we allow the road to be torn-up for watermain extensions, even if petitioned? For example, in 1990 we overlaid Howards Point Road and subsequently received a petition for water extension in the Pine Bend area. To supply water to Pine Bend, it was necessary to dig up a newly constructed portion along Howards Point Road. Obviously, this is not a desirable situation, and perhaps a policy for a minimum time period after overlay or reconstruction should be considered. 3 Southeast Area Water System - The sautheast service area is the mast aperatianally viable. With a 400,000 gallan elevated starage tank and a cannectian to. Minnetanka's water system, a water autage is unlikely. Water treatment far iran remaval is currently under canstructian and is scheduled far campletian in late 1991. Since this system is cannected to. bath Minnetanka's and Chanhassen's water systems, Sharewaad may wish to. cansider selling the "client base" ar even the entire system to. ane af the two. cities. This wauld have the disadvantage, hawever, af "stranding" the Amesbury system. , Amesbury Water System - From an engineering standpaint, the best alternative wauld be to. cannect this system to. the sautheast area. This wauld give the Amesbury residents the benefit of treated water and a backup in case af pawer autage. The Amesbury wells wauld, in such a case, be used as a backup to. the sautheast well. The drawback to. such a cannectian is that there wauld be very few additianal residents haaked up with the extensian, and the cannectian wauld be castly. A feasibility repart and cast estimate wauld need to. be prepared to. determine the ecanamic feasibility af such a cannectian. A lawer cast - but less desirable - aptian wauld be to. utilize the smaller submersible pump as the main well, with the expensive vertical turbine being used anly under high demand times. This wauld have the benefit af putting the majarity af the wear-and -tear an a smaller, less expensive matar. Badger Field Service Area -This system serves the City Hall and surrounding area. There is a current cannectian to. Tanka Bay and it may be desirable to. sell the client base to. them. Again, a cost analysis wauld have to. be dane to. determine if this is ecanamically desirable. Woodhaven Service Area - This is a stand-alane hydropneumatic system lacated in the Apple Raad area af Sharewaad. There is no. cannectian to. any ather city . ar system. The mast attractive aptian fram a City standpaint may be to. have the current users take the system as a cammunity well to. be aperated and maintained privately. This, af caurse, depends upan the willingness af the affected residents to. do. sa. Boulder Bridge Service Area - The two. wells and hydrapneumatic system lacated in the Baulder Bridge Subdivisian supply the majarity af the users an the western end af the City. One aptian for this system wauld be to. install a water tawer far just the existing users. Such a tawer wauld probably cast in the neighbarhaad af $150,000 to. $400,000, depending upan the number af future haak-ups allawed. Anather alternative wauld be to. haak-up to. the City af Chanhassen, and sell the client base and system to. them. Such a haak-up wauld entail the installatian af appraximately 1,200 feet af pipe sautherly to. the City barder. >> 4 STREETS OBJECTIVES 1) Development of a systematic approach to roadway maintenance and reconstruction. 2) Further refinement of. our Municipal State Aid System.. POLICY CONSIDERATIONS 1) Adoption of a standard section (width, curb & gutter, etc.) for reconstruction of existing roadways. 2) Adoption of section to be used along the various MSA routes. 3) Consideration of an assessment policy to be used for all street reconstruction. DISCUSSION The need for safe, well-maintained streets has been recognized as important by the City of Shorewood, as well as by the travelling public in general. In past years, approximately $200,000.00 has been ear-marked from the general fund for street repair and upgrading. This was, in most cases, spent on asphalt overlays of existing roadways rather than reconstruction with proper drainage and cross- section. Public Works and Engineering believe that it may not be economically advisable to continue this practice. Proper drainage and subgrade of a roadway are essential to long pavement life and are left uncorrected with a simple overlay. In 1992 more economical ways of determining whether an existing roadway needs a simple overlay or complete reconstruction will be investigated. . In 1990, Shorewood became a part of the Municipal State Aid System, and therefore eligible for State funding fora portion of the major roadways in the City. Currently, and for the foreseeable future, the amount budgeted is at about $250,000.00 per year with an additional $13,000.00 available for maintenance. There is a substantial penalty for not using the funds on a timely basis. Construction funds from MSA may not be used for local utility improvements (Le. water mains) or for bike trails. They can, however, be used for storm sewer (in the roadway), sidewalks (5' wide max.), and must utilize curb and gutter. A copy of the design standards from the State Aid Manual is attached as Appendix ll. Street planning should incorporate trail plans as adopted by the City Council. The current proposed trail route is shown in Appendix VI. 5 Over the next five years about 1,225,000 can be spent on MSA routes. About $1,125,000 is scheduled to be set aside for other local streets. Partially because of the lack of good road base and of proper drainage away from road surfaces, needs are anticipated to surpass these anticipated funding sources. To stretch these dollars the City Council should consider a. policy of charging property owners for a portion of reconstruction costs. The basic question is, should a property owner, once a street is built and paid for, never again have a financial responsibility to pay for a portion of reconstruction of that street? . It is a common practice for Cities to special assess for street reconstruction, including those parcels along the State Aid System. Typically, a set unit price or front foot charge is used, and applied equally along both MSA and non- MSA routes. The assessment charges along the MSA routes are used to pay for the cost of noneligible items (such as sidewalks wider than 5'), and to help defray the cost of reconstruction along non- MSA routes. Such an assessment policy should be established, if desired, prior to the reconstruction of roadways within the City. Because the MSA system allows varying street widths, the Council should use 1992 to establish the proposed construction sections of the various MSA routes. In addition, some adjustment in MSA route designations may be warranted. A copy of the existing MSA routes with their proposed construction widths is attached, Appendix IT!. . .. "' 6 DRAINAGE OBJECTIVES . 1) Solve existing private flooding problems. 2) Improve the quality of water runoff to the lake through detention. 3) Control the quantity of water runoff to the lake. - Would help recharge aquifers. - Would help control lake levels. - Would decrease erosion and sediment to the lake. 4) Direct water from street surfaces which saves street maintenance dollars. 5) Minimize legal and administrative time and costs by combining projects resulting in economies of scale and preventing redundancy. POLICY CONSIDERATIONS 1) Determine who is responsible to pay for installation and replacement of driveway culverts. 2) Establishment of Special Drainage Districts under Section 444 of State Statutes which allows district wide ad valorem taxes to pay for drainage projects. 3) Establishment of a City wide Drainage Utility District which would allow a special City wide charge for drainage improvements. DISCUSSION The City's overall goal in this portion of the CIP is to improve stormwater management in Shorewood. Stormwater management is usually considered a very localized problem. But when viewed in a larger context of meeting the objectives listed above, stormwater management is of City wide concern. How should stormwater management projects and general maintenance be funded? There are four (4) basic ways of funding drainage improvements: . From General Funds from the property tax levy. . Special Assessment to property owners. 7 . Establishing a special utility district under Section 444 of the State Statutes which would allow a district-wide ad valorem tax to pay for improvements such as Shady Hills. . Establishment of a Shorewood/Lake Minnetonka Drainage District which would allow a special drainage charge on each property through the utility billing system. .' The Shorewood storm drainage program calls for a combination of these funding sources so that regular maintenance and improvement projects can be undertaken over the years to meet our objectives. A City-wide Shorewood/Lake Minnetonka Drainage Utility District is to be established with an approximately $15 dollars per year added onto utility bills for each property. $40,000 would be taken in for drainage improvements. Of that, $20,000 could be spent on annual maintenance projects, and $20,000 could go toward capital improvement projects. Sixteen Watershed Districts are to be established. These districts are identified in the 1975 Comprehensive Stormwater Study. Specific drainage improvements could be undertaken within each of those districts. Those improvement projects would be paid for as follows: 70% special taxing district revenue from property within that Watershed District, 20% from the General Fund and 10% would come from the Utility Drainage Utility District charges ($20,000 as identified in the previous paragraph). A stormwater management project costing $100,000 would therefore be funded as follows: $ 10,000 $ 20,000 $ 70.000 $100,000 City General Funds City wide Utility District charges Watershed District -localized special ad valorem taxes 8 SANITARY SEWER OBJECTIVES . 1) Improvement of the economic efficiency of our sanitary system. 2) Reduction of clearwater Inflow and Infiltration for economic and environmental reasons. POLICY CONSIDERATIONS ~ 1) Selection of two Lift Stations per year for rehabilitation. 2) Direction to staff to continue investigation of causes for 1/1 and monitoring of systems for locations of areas with high rate of 1/1. 3) Increased regulation and policing of sump pump discharge to sanitary system. DISCUSSION Shorewood's Sanitary Sewer System The operation and maintenance of the sanitary sewer is a City responsibility necessary to protect the public health. The existing system covers nearly all property within the City limits and includes varying sizes and types of gravity sewer along with 18 lift stations to transport sewage where gravity flow is not possible. The system can be divided into roughly two categories, the older, original portions constructed by the City in the early 1970's and the newer portions constructed as a part of (relatively) recent development. As the older portions of the system are nearing 20 years old, recent expenditures have focused on the maintenance and cleaning of the older gravity lines combined with the rehabilitation of lift stations. Maintenance has consisted of flushing, televising and sealing to prevent the inflow and infiltration (1/1) of clear (ground and rain) water into the system. Rehabilitation of the lift stations consists primarily of conversion to modem systems and the replacement of warn parts. 9 Rehabilitation of two (2) Lift Stations per year The existing lift stations are nearing the end of their economic life, and an existing plan is in place and funded to provide for the rehabilitation of two lift stations per year to prevent having to work on them under. an .emergency situation. ,. A majority of the lift stations are of an older "can" design, and require two people to be present during routine maintenance for safety reasons. These can be updated to more easily operated submersible units. in conjunction with the replacemMlt of W9m parts, giving the added benefit of reduced maintenance and operating costs. The two stations slated for rehabilitation are chosen one year early based on operating characteristics. - Inflow and Infiltration (1/1) Control I 1/1 reduction is desirable from both an economic and environmental standpoint. Reducing the amount of clearwater in the sanitary system should reduce the charges levied by the Metropolitan Waste Control Commission (MWCC) and reduce the operating time of the lift stations. Data from the MWCC and lift station run times will be analyzed yearly to determine what, if any, benefit is being realized by the City. This investigation has been identified as an operational cost, and will therefore be funded through the operations budget rather than as a capital expenditure. Sanitary Sewer System Rate Study The system for charging for sanitary sewer connections in the City has not been updated since the system was installed in the early 70's. In addition, the formula for charging new users is complicated and needs to be updated. The primary purpose of a rate study is to be certain that current rates will adequately cover maintenance, repair, rehabilitation, and other operating costs to keep the system safe and functional for the future. In addition, the information gathered will provide the necessary data necessary to charge for actual use, rather than on completely estimated values. This item has been identified and budgeted for in the operating budget and is not considered a Capital Improvement. Sanitary Sewer System Extensions The existing trunk sewer system is adequate to serve the anticipated development over the next five years. Any local extensions are anticipated to be paid for either through development or assessment at the time of petition. 10 . .._._.~ 'H_r'__~. ~..<..~~_..~,;~_..~..,..>_..>,.._~.. PUBLIC FACILITIES OBJECTIVES '. 1) Relocation of the public works garage to a new building which totally meets City Code. 2) Provide an enclosed area for the storage of road salt. POLICY CONSIDERATIONS 1) Final facility plan and budget needs to be determined upon completion of the needs assessment by the Architects. 2) The construction bid process must be followed and construction contract awarded. 3) Plans need to be finalized on the new configuration of the City Hall/Badger Park site without the Public Works facility. DISCUSSION The City has contracted for Engineering and Architectural services for the new facility, for construction of the salt storage building and for site grading. Funds have been set aside over the years for development of the facility north and east of its current locations. The new garage is scheduled to be completed in 1992. During 1992 plans should also be finalized on the disposition of the current City garage building and on the reconfiguration of the City Hall/Badger Park/Parking lot area. 11 EQUIPMENT OBJECTIVE Maintain a schedule of equipment purchases and replacement which maintains an economical public works fleet which meets the Cities needs. .' POLICY CONSIDERATION 1) Establishment of a carefully defined Capital Reserve Fund. 2) Consider using five year equipment certificates to purchase equipment in years that needs exceed available equipment replacement funds. DISCUSSION Funds will be set aside each year as identified in the equipment replacement schedule. For the years that funding needs are greater than funds available the City can use unappropriated capital reserves, if available, or equipment certificates to purchase the equipment. Those funds could then be repaid pver a period of time with General Funds. 12 PARK OBJECTIVES '. 1) Provide neighborhood park facilities adequate to serve the needs of the surrounding residential population. 2) Provide .community park facilities adequate to serve both the active and passive recreational interests of Shorewood's residents. Such facilities should also be used to supply Shorewood's share of _fields for area-wide organized athletic programs. 3) Provide park facilities which can be considered the center of Shorewood community life. POLICY CONSIDERATION 1) If one of the funding components of the Park Plan becomes unavailable (donations or City funding) or if the referendum on borrowing for park improvement fails to receive voter approval, what will the "fall back" position be? 2) Is the City prepared to support it investments in park facilities with increased expenditure in maintenance efforts? DISCUSSION This Park Capital Improvement Plan has been developed by the Park Commission. During year 1991 the Commission presented an initial plan, and held a series of public information meetings on the plan and. on the proposed bond referendum. The consistent public reaction was concern for cost. The Commission then went back to the drawing board to come up with a revised plan to make the needed improvements to Shorewood's Parks while keeping the affect on property taxes minimal. This revised plan attempts to accomplish this in four ways: . . . . . Undertake improvements over a longer period of time Involve the private sector Plan a longer term bond issue (increase from 10 to 20 years) Focus on improvements to current park land rather than on land acquisition. The plan schedules improvement over a 10 year period and consists of three elements: 13 Element I . Projects Funded by Referendum Chart I lists projects which are considered basic and should be done in an initial phase in 1992 and 1993 with borrowed funds. This borrowing would need to be approved in a referendum election. The estimated bond issue would be $967,000. The Finance Department calculates the annual tax impact to be as follows: .' Annual Tax For Property Market Value Referendum $ 75,000 150,000 250,000 350,000 $ 19.35 38.70 64.50 90.30 Element II . Projects Funded by Groups and Donations Specific projects have been identified in Chart IT which can be funded by civic groups and donations. Organizations and businesses will need to be educated.on the scope and purpose of this program and solicited for. their financial participation. $86,700 in such projects are identified by park and by priority over a ten year period. Such private sector involvement will help with public education on the bond referendum. Element III . Projects Funded by the City Three attached charts explain the annual financial involvement of the City which would be required beyond the referendum: The first chart lists projects by park. It is not planned to finance these projects from bond proceeds, nor do we anticipate funding them from outside sources. The second chart lists these projects by year, 1994 - 2001. The third chart projects park dedication fees to be received over the next 10 years, and plots and the planned expenditures from the second chart. The result shows a projected general fund contribution of $15,000 in 1992 and 1993, and $22,500 each year thereafter. These contributions will be necessary to complete this program. . 14 Maps of the planned park improvements are attached for reference as Appendix v. '" It should be further noted that the Park Commission is currently developing a Trail Plan. The latest map of designated trails is included as Appendix VI. 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Z 0 Z t!) ~ ~ ~ ~ 0 .~ ::t: < ~ ~ ~ ~ ~ ~ H Z H Z ::> 0 CIl 0 H 0 0 CIlO H H CIl 0 Q/ 8 H < 0 Ql 8H ES < Z CIlU ~ H H 8 U ~ HH 8 0 < t!) ~ H 0 ~ < t!)~H 0 0 H ~ ~HZ ZO ~g~ 8 Z H ~o Z :> 8 8 8 P::; P::;HH OZ 0 H ~S CIlH~< < < <<~ HP OH~ ~ H < P::;~O~' Z ~ ~< 80 :r:~ 8 ~ 0 ~<:r: 0 U8U <P::; CIlt CIlOZ t!) H:r:H~ Z>t <Otll:2:; >t I I ~ :2:; 8UCIl~ ~:J P::;~U 0 ~S~~ ~:J ~~P::;U ~ I >t ~ <H< o H < H OH ~ I 0 8 :::~~ H~ :r: ~ ~ HH8~ ~~ ~ :r:~ I Q .- III CAPITAL FINANCE PLAN ! This portion of the Capital Improvement Program traces the affect of the scheduled projects on the various funds of the City and on the direct property tax levy for those projects. The City recognizes the importance of maintaining a reasonable funding level for public improvements, equipment, and depreciation of current City assets. This plan calls for a little over 1 % increase in property tax levy dollars for capital improvements annually for 1993 through 1996. This increase is intended to somewhat maintain efforts in current dollar value over the years. The first chart of the Funding Source Summary projects the property tax levy.for capital improvements through 1996 and identifies expenditures by type of improvement. The Capital Reserve Balance (last column) are funds not designated for a particular purpose at this time. The remaining charts in this section project the affect of expenditures planned in this document on the various capital funds. Anticipated revenues, including interest income, are also included. Therefore, the net affect on proposed capital improvements on the various capital fund balances is shown as projected year end fund balances. Building a reasonable Capital Reserve fund balance is an essential element in the financial stability of the City. It can be an important factor in maintaining and imIJroving our good bond rating. In addition, such a reserve can serve as a sound financial resource. It can serve as a depreciation fund for City Assets. In addition it can allow for short term or interim internal borrowing for projects or equipment. This can reduce the cost of borrowing by allowing for combined bond sales at the most advantageous time. The Capital Reserve Fund Chart (on page 36) projects the growth of this fund balance. The last portion of the Capital Finance Plan is a proposed 1992 Capital Improvement Budget. It adopts, as a budget, the projects identified in this document for the year 1992 and authorizes purchases and preliminary project expenses up to and including feasibility study for those projects. This budget needs to be adopted by the City Council in an action separate from acceptance of this plan. 33 CITY OF SHOREWOOD FUNDING SOURCE SUMMARY ! GENERAL FUND CAPITAL APPROPRIATIONS ---------~~------~----------------- ** ** ** CAPITAL PARK EQUIPMENT STREET STORM PUBLIC CAPITAL YEAR LEVY * CAPITAL REPLACEMT RESERVE DRAINAGE FACILITIES RESERVE -----------------------~------------------------~------------------------ 1992 . 380,000 o - 0 200,000 0 180,000 0 1993 384,950 30,000 60,000 200,000 38,400 15,000 41,550 1994 390,049 22,500 63,600 200,000 0 15,000 88,949 1995 395,300 22,500 67,400 200,000 10,200 15,000 80,200 1996 400,709 22,500 71,500 200,000 0 15,000 91,709 * INCLUDES $200,000/YEAR FOR STREET RESERVE, $15,000/YEAR FOR CITY HALL IMPROVEMENTS, AND $165,000 FOR GENERAL CAPITAL IMPROVEMENTS. THE GENERAL CAPITAL IMPROVEMENTS AMOUNT IS INCREASED BY 3% EACH YEAR. ** FUNDS FOR THESE PURPOSES HELD IN THE CAPITAL RESERVE FUND UNTIL PROJECTS ARE ORDERED AND MONEY IS APPROPRIATED. A summary of General Fund capital levies is shown above. The Capital Levy is budgeted in the General Fund as transfers to the various capital improvement funds. The amount for general capital improvements is increased by 3% each year. The amounts in the Storm Drainage, Public Facilities and Capital Reserve Fund columns are held in the Capital Reserve Fund until specific projects are ordered by the city council, at which time the appropriate amount is transfered to the proper capital improvement fund. 34 CITY OF SHOREWOOD FUNDING SOURCE SUMMARY PARK CAPITAL FUND BALANCE YEAR 1/1 REVENUES/ PROJECT ADDITIONS EXPENSES INTEREST INCOME BALANCE 12/31 ----------------------------------------------------- 1992 ~0,017 25,000 0 2,751 57,768 1993 57,768 55,000 0 5,638 118,406 1994 .118,406 45,000 81,100 4,115 86,422 1995 86,422 45,000 33,200 4,911 103,133 1996 103,133 40,.000 42,000 5,057 106,189 The Park Capital Improvement Fund is established to finance improvements in the City's park system. Revenues are derived from park dedication fees from land subdivisions within the -City and from budgeted transfers from the General Fund. Expenditures shown are for improvements funded from these sources. Fund balances will be allocated to future park improvements. EQUIPMENT REPLACEMENT FUND -------------------------- BALANCE YEAR 1/1 REVENUES/PROJECT ADDITIONS EXPENSES INTEREST INCOME BALANCE 12/31 -----------------~----------------------------------- 1992 105,000 0 33,178 3,591 75,413 1993 75,413 60,000 27,214 5,410 113,609 1994 113,609 63 , 600 11,035 8,309 174,483 1995 174,483 67,400 208,606 1,664 34,941 1996 34,941 249,250 208,861 3,766 79,096 The Equipment Replacement Fund is established to finance the replacement of depreciated public works equipment. Sources of revenue are mainly budgeted transfers from the General Fundi however, the sale of Equipment Debt certificates is anticipated for 1996. Expenditures amounts are as shown in the Equipment Replacement Schedule. 35 CITY OF SHOREWOOD FUNDING SOURCE SUMMARY STREET RESERVE FUND BALANCE YEAR 1/1 REVENUES/ PROJECT ADDITIONS EXPENSES INTEREST INCOME BALANCE 12/31 ----------------------------------------------------- 1992 125,000 200,000 0 6,245 331,245 1993 331,245 200,000 275,000 16,557 272,802 1994 272,802 200,000 450,000 13,635 36,437 1995 36,437 200,000 0 1,817 238,254 1996 238,254 200,000 400,000 11,908 50,161 The City budgets funds for the repair and replacement of local city streets. The Street Reserve Fund is established as a reservoir for these funds. A balance of $125,000 of unused funds is carried over from 1991 to 1992. Revenues are budgeted transfers from the General Fund and expenditures are as shown in the streets & Highways schedule for local streets. Fund balances are allocated to future local street improvements. CAPITAL RESERVE FUND BALANCE YEAR 1/1 REVENUES/ PROJECT ADDITIONS EXPENSES INTEREST INCOME BALANCE 12/31 ------~-------------------------~-------------------- 1992 746,712 290,000 1,046,712 18,668 8,668 1993 8,668 116,950 53,400 433 72,651 1994 72,651 103,949 15,000 3,633 165,232 1995 165,232 105,400 25,200 8,262 253,694 1996 253,694 106,709 15,000 12,685 358,087 The Capital Reserve Fund is established as a repository for funds for anticipated future projects which have not been formally ordered by the City Council. These projects include storm drainage, public facilities, and city hall improvement projects, and others as may be identified. Funds are transfered to the proper capital project fund, once established. The expenditures shown are anticipated in the next five years. Fund balances are allocated to future capital improvement projects as specified by the City Council and may be used as identified in the introduction to the capital Finance Plan. 36 CITY OF SHOREWOOD FUNDING SOURCE SUMMARY MUNICIPAL STATE AID STREET FUND BALANCE YEAR 1./1. REVENUES/ ADDITIONS PROJECT EXPENSES BALANCE 1.2/31. ----------------------------------------------------- 1.992 266,066 250,000 51.6,066 1.993 51.6,066 250,000 725,000 41.,066 1.994 41.,066 250,000 291.,066 1.995 291.,066 250,000 500,000 41.,066 1.996 41.,066 250,000 291.,066 The State of Minnesota allocates funds to cities over 5,000 in population to improve designated municipal state aid streets. The mileage of city streets designated as MSA streets is according to a ratio established by the state. Annual allocations for this purpose are made by the State according to a formula which considers a city's population and it~ need for funding for MSA streets. It is anticipated that the city's annual MSA allocation for the next five years will be as shown above. Expenditures shown above are as listed in the Municipal state Aid section of the streets & Highways schedule. STORM DRAINAGE UTILITY YEAR BALANCE UTIL. FEE 1./1 REVENUES EXPENSES FOR MAINT EXPENSES FOR PROJECTS INTEREST INCOME BALANCE 12/31 ---------------------------------------------------------------- 1992 0 20,000 20,000 0 0 0 1993 0 ~40, 000 20,000 19,200 40 840 1994 840 40,000 20,000- 0 1,042 21,042 1995 21,042 40,000 20,000 5,100 1,797 16,697 . 1996 16,697 40,000 20,000 0 1.,835 21,835 ~ The Storm Drainage Utility is established to finance maintenance of the City's storm sewer system, and to fund future drainage projects. Revenues are derived from a utility charge to all properties within the City. The City anticipates that 50% of annual revenues will be used to maintain the system, and 50% will be available for drainage projects. The amount shown for projects is as listed on the Storm Drainage Schedule. 37 11/15/91 SAMPLE ~ A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT BUDGET FOR THE YEAR 1992 WHEREAS, the Shorewood City Council wishes to carefully plan and coordinate City public capital purchases and projects over a five year period matching physical needs with financial resources, and WHEREAS, the City Council has adopted a Capital Improvement Program for the years 1992 through 1996 for this purpose following City Council work sessions, public information meetings, and a public hearing before the Planning Commission; and WHEREAS, it is the intention of the City Council to have the first year of the five year Capital Improvement Program document serve as the capital budget for year 1992. NOW, THEREFORE BE IT RESOLVED that the City Council hereby adopts those purchases and projects identified to be made in the year 1992 in the Project Schedule section of the 1992-1996 Capital Improvement Program as its 1992 Capital Improvement Budget. BE IT FURTHER RESOLVED that the adoption of said budget authorizes purchases, and preliminary project expenditures up to and including feasibility study for those projects identified to be undertaken in the year 1992. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this _ day of , 1991. Barbara J. Brancel, Mayor ATfEST: James C. Hurm City Administrator 38 CITY OF SHOREWOOD PUBLIC IMPROVEMENT PROCESS FOR SPECIAL ASSESSMENT PROJECTS STAFF ACTIVITIESjTASKS Prepare/Update Capital Improvement Program & Budget or comment on petitioned project Feasibility report; prepare cost estimate, project budget, and schedule; determine benerited area and proposed assessments assessments Mail hearing notices; prepare engineering agreement Prepare plans & specs Take bids, compare with estimates Prepare & execute contract; initiate & administrate construction; prepare final assessment roll I" Prepare & mail hearing "I notices . certify assessment to County Auditor >0 o \ Recommend Resolution . ecOmmend! Reso\Ut\on -- ~Re Qmmend Appendix I CITY COUNCIL-DECISIONS Modify/approve capital Improvement Program & or Budg~t, or Resolution declaring adequacy of petition, and Resolution ordering preparation of feasibility report Accept Report and call calling f~r hearing Hold public hearing on the proposed project; order the improvement and preparation of plans; approve engineering agreement Approve plans and order advertisement for bids Accept bid and authorize contract Accept work & call for final hearing on proposed assessments Hold final assessment public hearing and Adopt assessment roll September 30, 1988 STATE AID MANUAL Appendix II Tab. C 5..892.210 -\ " URBAN STATE-AID STREETS, 30 MPH DESIGN SPEED ... TOTAL WIDTH IN FEET With Median Undivided, with With 4 ft. Median No. of Undivided No Parking Lanes Thru No Parking Parallel Parking Lanes and Two Parallel Lanes Density Lanes 4 it. 141t. One Side Both Sides Parking Lanes Median Median . 2 Low 28 34- 40 (Collector) High 32 36 . 44 4 Low -44 50 60 56 - 64 70 (Collector) High 50 54 64 60 68 74 - 2 Low 36 38 48 (Arterial) 4 Low 50 54 64 60 68 74 (Arterial) High 52 58 68 62 72 80 . 6 (Arterial) High 76 82 92 86 96 104 NOTE: All urban design roadways must be a minimum nine-ton structural design. New and rehabilitated bridges must have a curb to curb width equal to the required street width. HS-20 loading required. Where design speed is 40 mph or less, pro..ide two-foot clearanc~ from face of curb to fIxed objects. URBAN ROADWAY CLASSIFICATION Classification Facility Function Design , Character Low to Moderate operating speeds Projected ADT Range Collector (low density) Serves as feeder facility from neighborhood aDd local streets to the collett or/arterial network. Also serves access for business and residential development. 200-3,000 ADT Collector Collects traffic from local and feeder streets and Moderate operating 1,000-7,000 ADT " (high density) speed provides access connects with arterials. Can serve local business districts. and traffic mobility. ". - . Arterial Serves intra-community traveL Augments high Some access control 5,000-10,000 ADT (low density) density arterial system. with emphasis on traffic mobility ~rterial Forms backbone of urban network. Provides for thru traf. 8,000 ADT -' fie and turning move- (high density) Serves as through facility. ments. May provide and up J divided roadway and ....., access control -- ", ,- .. 4. 5. -:: Appendix III MUNICIPAL STATE AID STREET SYSTEM PROPOSED STREET SECTIONfWlDTH 1. smithtown Road & Country Club Road 32' Roadway 6'- 8' Sidewalk/Bike Path 2. - Covington Road 36' Roadway 6' Sidewalk . . 3. 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