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081291 CC WS AgP ~ eCITYOF e SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 NOTICE CITY COUNCIL MEETING/WORK SESSION MONDAY, AUGUST 12, 1991 The City council will meet at 7:30 pm, Monday, August 12, 1991 in the council Chambers, City Hall. 1. ROLL CALL stover Daugherty Lewis Mayor Brancel Gagne 2. REVIEW AGENBA 3. APPROVAL OF MINUTES A. City Council Work Session - July 17, 1991 (Att.No.3A-Minutes) B. Regular City Council Meeting - July 22, 1991 (Att.No.3B-Minutes) C. Special City Council Meeting - July 31, 1991 (Att.No.3C-Minutes) 4. CONSENT AGENDA A. Approve Charity Event and Temporary Sign Permit Applicant: Location: Shorewood Finamart 24365 smithtown Road (Att.No.4A-1-Request Letter, Att.No.4A-2-Planner's Report) Approval of Request For proposal for Prosecutor (Att.No.4B-proposal) 5. WORK SESSION ON THE 1992-1996 CAPITAL IMPROVEMENT PROGRAM (CIP) ./ B. A. Streets B. Drainage C. Convene Discussion on all CIP Elements 6. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.No.6-Claims) al 8/5/91 -1- .~-.""I ,..... \, , ,... CITY OF SHOREWOOD CITY COUNCIL WORK SESSION WEDNESDAY, JULY 17, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 6:30 PM MINUTES Mayor Brancel called the work session to order at 6:30 pm. Roll Call All members of the City Council were present and at 7:45pm Councilman Daugherty left the meeting the remainder of the interviews were video taped with the permission of the applicants. The following firms were interviewed: Froberg and Ahern Larkin Hoffman Daly & Lindgren - Rider Bennett Holmes & Graven Chartered Following the interviews there was a consensus among the Councilmembers present that the video tape would not leave the City Hall and that the Council would meet again to make a decision on July 31, 1991 with a backup date of July 30. Stover moved to adjourn the meeting seconded by Gagne. The motion passed unanimously the meeting was adjourned at 9:45 pm. RESPECTFULLY SUBMITTED Barbara Brancel, Mayor James C. Hurm City Administrator 3A .CITY OF SHOREWOOD ... 'REGULAR CITY COUNCIL MEE~G MONDAY. JULY 22. 1991 COUNCI~AMBERS 5755 C~RY CLUB ROAD PAGE 1 M I NUT E S 1. CALL TO ORDER Mayor Brancel called the meeting to order at 7:00 P.M. A. PLEDGE OF ALLEGIANCE B. ROLL CALL Present: Mayor Brancel. Councilmernbers Gagne. Stover. Daugherty and Lewis. City Administrator Hurrn. City Attorney Froberg. City Engineer Dresel. City Finance Director Rolek and City Planner Nielsen. C. REVIEW AGENDA Daugherty moved. Gagne seconded to approve the agenda with the following corrections: Item * 8 should be Beverly Janson not Glen. Item * 15 was withdrawn. Councilmernber Gagne said he would like to discuss the item. Motion carried - 5/0 2. APPROVAL OF MINUTES A. City Council Meeting/Work Session - July 8. 1991 Gagne moved. Stover seconded. to approve the Clty Council Meeting/Work Session Minutes of July 8. 1991. Motion carried - 5/0 / 3. CONSENT AGENDA RESOLUTION NO. 71-21 Gagne moved. Stover seconded. to approve the following Consent Agenda: A. Proposed Resolution Setting Hearing on Proposed Assessment for Delinquent Sewer and Water Utility Charges. and City Clean-Up Charges. B. Final Payment for 1990 Street Improvement Project <*90-1) Mayor Brancel said the hearing for item A will be Sept. 9. 1991 at 7:00 P.M. Motion carried ~ 5/0 3B 1 REGULAR CITY COUNCIL MI~S JULY 22, 1991 - PAGE 2 . 4. COMMISSION REPORTS: A. Planning Commission Gagne said he attended the Planning Commission meeting and agenda items 7 and 15 were discussed at the meeting. B. Park Commission 1. Park Capital Improvement Program Administrator Hurm said the Council will receive a report on the Park Capital Improvement program at the next City Council meeting. . 5. REVIEW OF RESOLUTION NO. 42-91 APPROVING PRELIMINARY PLAT JOHNSON'S FIRST ADDITION Attorney Froberg referred to paragraph 8 of Resolution 42-91, approving the preliminary plat for Johnson's First Addition. He said there is no statutory authority that allows the City to delegate it's authority to a third party to grant approval when acting as an architectural review board. Froberg and City Planner Nielsen met with the Waterford neighbors and they were under the impression that the Johnson lots were included in the Waterford covenants and that there is an agreement between Mr. Johnson and Trivesco to that effect. Froberg said the City has seen no agreement between Johnson and Trivesco, and if there is one, it would be a private matter between Johnson and Trivesco. Planner Nielsen said one of the 'neighbors asked if the discussion could be tabled until the residents can locate the agreement between Johnson and Trivesco. Lewis' moved, Daugherty seconded, to table reconsideration of the resolution to the meeting of Aug. 26 to allow the residents of Waterford Circle to obtain necessary documents to support their claims that the Johnson lots are part of Waterford. Motion carried - 5/0 RESOLUTION NO. 68-91 6. PROPOSED RESOLUTION DENYING SUBDIVISION/LOT WIDTH VARIANCE Applicant: Location: A. J. Meldahl 6180 Cathcart Drive ~ ~ ~ REGULAR CITY COUNCIL MI~ES JULY 22. 1991 - PAGE 3 . Stover moved. Gagne seconded to adopt RESOLUTION NO. 68-91 "A Resolution Denying Subdivision/Lot Width Variances to A. J. Meldahl." Motion carried - 5/0 7. SETBACK VARIANCE - MOTION TO PREPARE FINDINGS Applicant: Location: Kevin and Gerri Kuester 5885 Christmas Lake Road Stover moved. Daugherty seconded. to direct the attorney to prepare findings of fact approving a front yard setback variance for a sidewalk at 5885 Christmas Lake Road. Motion carried - 5/0 8. SIGN PERMI1 Applicant: Location: BeverlY Janson 19285 State Highway 7 GLEN JANSON spoke on behalf of his wife Beverly Janson. He said he rebuilt the sign in the same location it has been for many years and was given verbal approval by a person at City Hall. Janson said many other local businesses have signs in the R.O.W. Councilmember Daugherty asked him if he would have a problem relocating the sign. Janson said he would have to destroy the sign to relocate it because it is set in concrete. He asked if the sign could remain in place until the new road construction begins. Councilmember Stover said the Planner's report indicated that Mn/Dot does not allow signs within it's R.O.W. ' Brancel and Gagne indicated they will not override Mn/Dot. Gagne'moved. Stover seconded. to issue a sign permit to Beverly Janson subject to relocation of the sign from the Mn/Dot right-of-way to her property at 19285 State Hwv. 7. Motion carried - 5/0 9. ORDINANCE AMENDING CHAPTER 1201 OF THE SHOREWOOD CITY CODE (DEFINING STREETS) - FIRST READING Froberg presented a proposed Ordinance amendment to the Council for a first reading. He stated the Ordinance has been modified to include public and private R.O.W. in the definition of streets. He said the final copy of the Ordinance will be presented to the Council for action at the next City Council meeting. - ~ ~ : REGULAR CITY COUNCIL MIaS JULY 22, 1991 - PAGE 4 . ORDINANCE NO. 240 10. AN ORDINANCE ESTABLISHING A FEE FOR SPECIAL PERMIT TO INSTALL UNDERGROUND SPRINKLER IN RIGHT-OF-WAY. Stover moved, Lewis seconded to adopt ORDINANCE NO. 240 "An Ordinance Establishing a Fee for Special Permit to Install Underground Sprinkler in Right-of-Way." Motion carried - 5/0 Administrator Hurm said this ordinance will apply to all private properties and some common areas in the City. RESOLUTION NO. 72-91 - 11. PROPOSED RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT CHURCH ROAD IMPROVEMENTS - Engineer Dresel recommended awarding the bid to Widmer Construction because they were the low bidder at $103.500. Gagne moved, Daugherty seconded to adopt RESOLUTION NO. 72-91 "A Resolution Accepting Bid and Awarding Contract for Church Road Improvements to Widmer Construction." Motion carried - 5/0 RESOLUTION NO. 73-91 12. PROPOSED RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PINE BEND WATERMAIN EXTENSION. Dresel presented the schedule for the Pine Bend project. Bid advertisement - Aug. 19 Award Bid - Aug. 26 Council Meeting -Construction - Sept. to Oct. Gagne moved. Stover seconded to adopt RESOLUTION NO. 73-91 "A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Pine Bend Watermain Extension." Motion carried - 5/0 RESOLUTION NO. 74-91 13. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR SALT/SAND STORAGE BUILDING 4 REGULAR CITY COUNCIL MI~S JULY 22, 1991 - PAGE 5 . Dresel explained that the salt/sand shed will be a three sided lean-to. It will have wood siding and asphalt flooring and measure 44 I x 44 I . Nielsen said the building meets all zoning requirements. Daugherty asked Dresel if the shed meets EPA standards. Dresel said the shed will meet the EPA requirements to prevent runoff. The bids will be received until 11:00 A. M.Aug. 23, 1991 and a the contract will be awarded at the Aug. 26, 1991 City Council meeting. Gagne moved, Stover seconded to adopt RESOLUTION NO. 74-91 "A Resolution Approving Plans and Specifications arid Ordering Advertisement for Bids for a Salt/Sand Storage Building." Motion carried - 5/0 RESOLUTION NO. 75-91 14. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR SITE GRADING OF SMITHTOWN ROAD PUBLIC WORKS SITE. Bids will be received until 10:30 A. M. Aug. 19, 1991 and will be awarding at the Aug. 26, 1991 City Council meeting. Gagne moved, Stover seconded, to adopt RESOLUTION NO. 75-91 "A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Site Grading of Smithtown Road Public Works Site." Motion carried - 5/0 15. P.U.D. CONCEPT STAGE APPROVAL - GIDEON'S COVE Applicant: Location: John Blumentritt Lawtonka Drive .'WITHDRAWN Gagne informed the Council that the Planning Commission recommended denial of this concept plan because the density is too high. He said part of the property has a peninsula and the City has had problems in the past with residents wanting to install docks on it. He said one dock is grandfathered but no more will be allowed. Stover said the previous plat approval for this parcel stipulated that the peninsula be attached to one lot. Froberg said the City code provides that a dock can only be installed on land where the principal dwelling is located. 5 .." .' REGULAR CITY COUNCIL MI~ES JULY 22. 1991 - PAGE 6 . RESOLUTION NO. 76-91 16. RESOLUTION ESTABLISHING AND COMBINING CERTAIN POSITIONS AND OFFICES WITHIN THE CITY OF SHOREWOOD AND AMENDING THE EMPLOYEE RELATIONSHIP POLICY . Hurm stated the positions to be established or redefined: 1. Executive Secretary/Deputy Clerk. 2. Assistant Deputy Clerk/Secretary for Public Works and Parks. 3. Secretary/Receptionist Stover moved. Gagne seconded. to adopt RESOLUTION NO. 76-91 "A Resolution Establishing and Combining Certain Positions and Offices Within the City of Shorewood and Amending the Employee Relationship Po 1 icy. II Motion carried - 5/0 RESOLUTION NO. 77-91 17. RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD The following appointments are proposed within the staff: 1. Anne Latter - Executive Secretary/Deputy Clerk 2. Susan Niccum - Assistant Deputy Clerk/Secretary for Public Works and Parks 3. Beverly Von Feldt - Secretary/Receptionist Lewis moved. Stover seconded. to adopt RESOLUTION NO. 77-91 "A Resolution Making Appointments to Certain Offices and Positions Within the City of Shorewood." Motion carried - 5/0 18. LMCD 1992 BUDGET Gagn~ move. Stover seconded to table the discussion of the 1992 LMCD budget until LMCD Representative Rascop is present. Motion carried - 5/0 19. 1992 ASSESSMENT CONTRACT - ROLF ERICKSON Councilmembers Lewis and Daugherty said the City should advertise for bids for this position. Stover said several years ago the City had a difficult time finding someone to assess a City this size and Erickson has done a good job. Hurm said Hennepin County would charge the City $42,600 for assessment. He talked to Erickson about some of the problems with 6 REGULAR CITY COUNCIL MI~S JULY 22. 1991 - PAGE 7 . last years assessment and he is confident they will be handled. Erickson did lower his fee somewhat in response ~o budget restraints. Stover moved. Gagne seconded to approve the 1992 assessment contract with Rolf Erickson. Motion carried - 5/0 20. 1992 POLICE DEPARTMENT BUDGET REQUEST Stover said the formula used for the calculations is now based mostly on demand for police service. Froberg said the present Police Contract will expire on Dec. 31. 1-992. Daugherty asked how this contract compares with other cities. Daugherty said an analysis should be done of the costs compared to other cities. Finance Director Rolek said the contract amounts are below average costs for police protection. Gagne moved. Stover seconded to approve the 1992 Police Department Budget. Motion carried - 5/0 21. STAFF REPORTS: A. ATTORNEY'S REP0RT 1. Report on Declaration of Covenants - Sweetwater at Near Mountain concerning the underground sprinkler systems in right-of-way. '~roberg said easements were given by residents to Lundgren Brothers for the installation of underground sprinkler systems. However. these easements did not involve public R.O.W. He said Sweetwater residents will be required to pay a fee for a permit if they install sprinkler systems in the public R.O.W. Gagne asked Froberg to inform the residents. Froberg said he will. B. ENGINEER'S REPORT 1. Report on State Highway 7 right turn lane into Freeman Park. Dresel said MnlDot plans to begin two right turn lanes on HwY. 7. One at Eureka Rd.. and HwY 7. and one a t Church Road and HwY. 7. 7 REGULAR CITY COUNCIL MI~S JULY 22. 1991 - PAGE 8 . He said he would write Mn/Dot to expedite the project. C. PLANNING DIRECTOR'S REPORT 1. Report on private encroachments on trail property from Silverwood Park to Highway 7. Nielsen said he are encroaching them at night. and wi 11 follow has not been ~ble to contact the residents who on the park trail. He said he will try to contact He will direct them to remove the trees and shrubs this with a letter. D. ADMINISTRATOR'S REPORT 1. Christmas Lake 1991 Eurasian Water Milfoil Inspection Hurm said the report from Lake Restoration. Inc.-indicates there is no Eurasian Milfoil in Christmas Lake. 2. Report on Stop Signs at Rustic Way/Idlewild Path and West Lane/Garden Lane Hurm said these stop signs would not be placed at these locations today. He does not recommend taking them down. He said the request does show that the placement of stop signs should be taken seriously and perhaps some guidelines should be established. Stover said the residents who requested these signs have moved. The new residents want them removed. Councilmember Lewis said the safety of neighborhoods should be considered not just the flow of traffic when making these decisions. Stover moved. Gagne seconded. to remove the Stop Sign at Idlewild Path and Rustic Way. Motiop carried - 5/0 3. Report on evacuation of City underground fuel tank Hurm said the diesel tank was removed. They found a small hole in the tank. The MPCA has been contacted to look a any potential environmental damage. He said there could be an expense involved in this but it is reimbursable through a State Fund. 4. Meeting Hurm said the July 29 study session on Capital Improvements is cancelled and he suggested Wednesday. Sept. 4, 1991 at 7:00 P.M. as an alternate date. 8 REGULAR CITY COUNCIL MI~ES JULY 22, 1991 PAGE 9 . 22. MATIERS FROM TIlE FLOOR. Daugherty said he had been contacted by Dennis Huber of 5885 Howards Point Road. Huber has to replace his well at a cost of $2500 - $3500. He said it will cost him $5100 to hookup to City water which is not far from his property. He would like the City to provide a mechanism for financing this amount. He is not claiming he has a hardship. Daugherty said there has been a lot of discussion about the City's water policy and this type of financing could be part of the po Ii cy. . Hurm said this would be a policy change. Froberg said the state statutes provide for assessment of connection charges but there is no provision in the City Code. Lewis moved, Gagne seconded to prepare an amendment to the Ordinance to revise the City Code to allow assessment of water hookup charges for a period of 10 years. Motion - withdrawn Lewis moved, Gagne seconded, to add the water connection charge for Dennis Huber to the Notice for Hearing on 1991 assessment for delinquent utility charges. Motion carried - 5/0 23. COUNCIL REPORTS. A. MAYOR BRANCEL 1. Report on discussions on purchasing land for the Public Works facility. Brancel said the negotiations with Mr. Bishop have been dropped. /2. Report on July 10, 1991 SLMPSD Coordinating Committee Meeting. Brancel said Greenwood has offered to pay part of the police expense for the July 4 fireworks. She will obtain the final cost figures for the fireworks and the Council will resume the discussion. B. COUNC I LMEMBER STOVER Stover asked if the recycling company can recycle magazines. Hurm will discuss this with the recycler. 9 .' REGULAR CITY COUNCIL MI~ES JULY 22, 1991 - PAGE 10 . C. COUNC I LMEMBER GAGNE Gagne asked Dresel if there will be a new intersection at Christmas Lake Rd. and HwY. 7. Dresel said MnlDot has dropped the project because of objections by Greenwood. D. COUNC I LMEMBER DAUGHERTY No report. E. COUNCILMEMBER LEWIS Lewis asked if all-the Trivesco partners had signed the Declaration of Covenants, Conditions and Restrictions. Brancel said they had.. Lewis also asked about the status of the Old Market Road intersection. Dresel said they expect final a~proval by the 1st or 2nd week of August and there will be more Special funds available than anticipated. Brancel said the interview tapes of engineering firms is available. Hurm also said he will have a memo, regarding the candidates, available on 7/23/91 for the Council members. 24. ADJOURNMENT SUBJECT TO THE PAYMENT OF CLAIMS Gagne moved, Stover seconded, to adjourn the meeting at 8:43 P.M. subject to the payment of claims. Motion carried - 5/0 GENE~~L AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since July 2, 1991 Check No. 7099-7144 LIQUOR $ 74,054.18 TOTAL CHECKS ISSUED GENERAL $ 21.519.11 $ 95,573.29 Checks for Council approval 10 .' : REGULAR CITY COUNCIL MI.S JULY 22, 1991 - PAGE 11 Checks No. 7145-7187 CHECK REGISTER FOR JULY 16. 1991 PAYROLL Checks no. 205293/205334 LIQUOR $-3,085.72 RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary .- . TOTAL CHECKS FOR APPROVAL $ 160,582.40 TOTAL CHECK APPROVAL LIST $256,155.69 GENERAL $13,480.52 TOTAL CHECKS ISSUED $16,566.24 CITY ADMINISTRATOR JAMES HURM ~ 11 - MAYOR BARBARA BRANCEL . . CITY OF SHOREWOOD SPECIAL CITY COUNCIL MEETING WEDNESDAY, JULY. 31, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES Mayor Brancel called the special city council meeting to order at 7:05 pm. 1. Roll Call Present: Mayor Brancel, Councilmembers Daugherty, Lewis, stover and Gagne and City Administrator James C. Hurm. 2 . Review and Consider Appointment to the posi tion of Ci ty Enqineer. Administrator Hurm reviewed for'the city Council the process undertaken in making a recommendation to the Council for the position of city Engineer. A special committee was established to review all of the fourteen applications, establish criteria, narrow the field of firms to be interviewed to three, conduct the interviews and make a recommendation based on a point rated system in accordance with the criteria selected early in the process. Members of the committee were Administrator Hurm, Planning Director Brad Nielsen, Public Works Director Don Zdrazil, Director of Operations and Maintenance Lloyd Pauley (City of Minnetonka), and City Administrator/Engineer Alan Orsen (City of Wayzata). The committee recommendated Joel Dresel of Orr Schelen Mayeron & Associates, Inc. (OSM) to be the City's Engineer. Following discussion Gagne moved, to authorize the Administrator to negotiate an agreement with OSM with the financial considerations outlined during this selection process with a cap on project fees and with a thirty day notice to end the agreement, seconded by Stover. The motion passed unanimously. , There was some discussion on the eventual need of an in-house engineer. OSM would need to be made aware that in some point the City is likely to consider an in-house engineer. 3. Review and Consider Appointment to the position of city Attornev. There was discussion among the members of the Council on the four firms that had been interviewed by the council for the position of City Attorney. It was noted that the personal attention for the City by our current Attorney Glenn Froberg has been very valuable. -1- 3C ".. . . city council Work Session Minutes - July 31, 1991 Page Two Daugherty moved, to re-interview the firm of Larkin, Hoffman, Daly & Lindgren, Ltd. to clarify several points specifically: meeting attendance, billing procedures, and the possibility of the City going with a separate outside prosecutor; seconded by Gagne. The motion passed 4-0 with Stover abstaining. The Council asked that a special meeting be set up for 7:00pm on August 12, 1991, to meet with representatives with that firm. The Capital Improvement Program work session will start immediately thereafter at 7:30pm. 4. Adjournment There being no further business the meeting was adjourned at 8:50 pm. RESPECTFULLY SUBMITTED Barbara Brancel, Mayor James C. 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Co rl \.-:,j CJ'S : ~u. n ZCH\ ~~ - fe+rl, \ SVIC~.($,SJ r - 45.:l- q Jb J ~Cl(\ Soce.f\SJn - store, r'1~'{\cI5e6- - l-f70 -()1-jq / t;ncl:r,d;~L~ r~2f. .ciPfreCIcJ~ :J;LAf +i~'y\e_ Clnd E-%of+ ,II (O('utde.fII15 +v Ie-I ll'::> fu\\ +hi~ cr,ufcTJ E:.()errt-. C ' J' I \{'t(efe J 'j c?~' \ 9 1~!7/i [l;2-U:Y('\ -yJ/t'J~ L- / / \.../ -" -_._-_.~-- .', .'. " . . MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 -MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 8 August 1991 RE: Shorewood Finamart - Temporary Sign Permit and Charitble Event FILE NO. 405 (Sign Permits) The management of the Finamart store located at 24365 Smithtown Road has requested approval to hold a charitable event on their property on Saturday, 24 August from 10:00 a.m. to 4:00 p.m. They propose a "car smash" to raise money for the Muscular Dystrophy Association. Their proposal is described in a request letter, dated 5 August. There are two issues which should be addressed by the Council: 1) the event itself; and 2) a temporary sign permit to advertise the event. The Finamart facility exists under a fairly specific conditional use permit, the conditions of which are listed on Exhibit A, attached. One of the main premises on which their c.u.p. was granted was that outdoor activities on the site would be significantly restricted. Although the "car smash" will occur outdoors, it is not considered to violate the intent of the c. u. p. for several reasons: 1. The proposed event benefits a charitable organization. 2. It is a one-time event scheduled for six hours on a Saturday. 3. It is not expected that large crowds will be drawn to the event at anyone time. Consequently, it is not anticipated to create a parking problem. It is worth remembering that the parking lot for the Dairy Queen building which has not been built to-date is currently underused. 4. Temporary signage for the event is within the allowable limits of the Zoning Ordinance. A Residential Community on Lake Minnetonka's South Shore 4A-2- ,., . . Shorewood Finamart Temporary Sign Permit 8 August 1991 The only issue which may be viewed as potentially negative is noise - from the car being hit or from occasional cheering from spectators (particularly if the vehicle is a Volkswagen!). This problem may be mitigated somewhat by the proposed limited hours. The Zoning Ordinance allows two temporary sign permits per year, per property, for seven -days at a time. The subject site has not had a temporary sign permit since 22 January 1990. The applicant proposes to erect a 4'x 8' portable billboard on the site, approximately one week prior to the event. The sign will announce only the event and will not be used for commercial purposes. Approval is recommended subject to the conditions that the sign not be animated in any way or include any type of flashing lights, and that it be located so as not to interfere with sight lines from the driveways to the property. Since the proposed signage is for a charitable cause, the City may wish to consider not counting it against the property's two allowable sign permits. If there are any questions relative to this matter, please do not hesitate to contact my office prior to the meeting. cc: Jim Hurm Glenn Froberg Kevin Zanker -2- . . .9... TI1at the proposed uses and requested variances will not adversely affect the general welfare, public health and safety of the ccmnuni ty. CXN:LUS ICNS 1. That Applicant's application for Conditional Use Pennits for Gas Station/Convenience/Service Center is hereby granted, subject to the following conditions: a. Site Plan. That the redevelopment of the Subject Property be pursued in accordance with the ~ite plan attached hereto and made a part hereof as Exhibit B. b. Surfacing. That site grading and drainage plans be sul::mi tted by App I icant and approved by the Ci ty Engineer. c. Perimeter Curbing. That all curbing be a miniII1lII1 six-inch (B612), continuous-poUred concrete curb. d. Lightip~. That a detailed lighting plan be submitted by the Applicant for approval by the City. e. Purr.p Islands. That a typical elevation of the purp island, showing the gas purrps and their location and protection be submitted by the Applicant for approval by the City. f. Screening. That the screening and landscaping plan be attached hereto and made _a part hereof as Exhibit C. g. Access. That the applicant obtain a driveway access pennit fran Hennepin Cormty for access on to Cotmty Highway 19 prior to issuance of a building permit. _ h. Signage. That a signage plan be submitted by the Applicant for approval by the City. i. Outdoor Storage or Display. That there will be no display or outdoor storage of tires or car parts. Vehicles waiting for parts shall not be stored for a period exceeding 48 hours. A " screened. trash enclosure shall be provided behind the buildings. j. Corrpliance. That the Applicant carply wi th the provisions contained in Shorewood City Code Section 1201.2, Subd. 4c. -3- &h~'o~t A.. . . 2. That Applicant's application for a Conditional Use Pennit for, a Car Wash is hereby granted, subject to Applicant's compliance with the provisions contained in Shorewood City Code Section 1201.21, Subd. 4b. 3. That Applicant's application for a Conditional Use Pennit for- a Fast,:"Food Restaurant is given conceptual approval only, due to the lack of details available concerning the proposed building, its potential drive-up features, and the associated parking arrangements. Final approval will be contingent upon the Applicant's sul:r.1itting to the City sufficiently detailed information as to the overall size and operation of the fast-food facility and its compliance with the Shorewood City Code. 4. That Applicant's application for a thirty-five (35) foot rear-yard set-back variance and a variance to relocate the free-standing billboard on the property are hereby granted, subject to applicant's conveying to the City an easement for roadway purposes over the westerly seventeen feet of the Subject Property, and subject to Applicant's rermval of the building-mounted billboard now located on the property. 5. That the approvals and grants herein are specifically conditioned upon the te~ and conditions contained in the Development Agreement attached hereto as Exhibit D. 6. That the I\1a.yor and Ci ty Clerk are hereby authorized to execute said Development .~eement on behalf of the City Council. 7. That this Resolution, together with the exhibits attached hereto, be filed and recorded with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of certification hereof. AIDPIED BY 'IRE CITI cx:u\CIL of the Ci ty of Shorewood this 24th day of May, 1988. Robert Rascop, Mayor ATIEST: Sandra L. Kennelly, City Clerk -4- .." ~ .." . . Dear The South Lake Minnetonka cities of Excelsior, Shorewood, and Tonka Bay are seeking the services of an individual to serve ona contractual basis as the Prosecuting Attorney. If you are interested, we invite you to submit a proposal fashioned after the enclosed RFP. At this time we are not certain how many cities will agree to hire a joint prosecutor; however, our respective City Councils have directed us to request proposals for such a position. If you have any questions on the RFP or the process involved please contact Greg Withers of the City of Excelsior. This will help simplify the process and produce answers with which we are all aware. Sincerely, James C. Hurm City Administrator City of Shorewood Gregory S. Withers City Manager City of Excelsior David Callister city Administrator CitT of Tonka Bay 48 ~ sout~ake Minnetonka cities ~ Request for Proposals City Prosecuting Attorney I. Introduction One or more of the following cities are seeking the services of an individual, who may be a member with a firm, to serve on a contractual basis as City Prosecuting Attorney. The Cities of Excelsior, Shorewood, and Tonka Bay have formed a j oint powers board and created the South Lake Minneton~a Public Safety Department to provide Pofice services to the respective jurisdictions. The cities are now investigating whether any benefits could be realized by having a.joint prosecutor. We are therefore requesting submission of proposals for the position. Proposals should be as specific as possible and address each of the follow~ng areas. They should be presented to the City of Excelsior, Gregory S. Withers, city Manager, 339 Third Street, Excelsior, 55331, by Noon, Friday, August 30, 1991. II. General Description of Services The cities are considering contracting for legal services in the area of Criminal Prosecution. Under State Law, the cities are charged with the responsibility of prosecution of all petty misdemeanors, misdemeanor, and some gross misdemeanor offenses committed within the corporate limits of the cities. This includes all such cases initiated by any law enforcement agency and citizen complaints. Therefore, the Prosecuting Attorney must: A. Provide advice, consultation and training where required, to the SLMPSD, and to all other departments of the cities in the interpretation-and enforcement of statutes and ,ordinances and inv~stigations of suspected violations, in connection with the prosecution of criminal cases. B. Prepare criminal complaints where facts warrant. C. Evaluate all cases where a plea of not guilty is entered. 1. Prosecute if warranted 2. Prepare pre-trial Rasmussen notice if required . 3. Seek a complete additional investigation if required 4. Plea bargain where advisable D. ~ . . Represent City in all pre-trial motions. Perform all needed legal research and prepare briefs when required or advisable. E. F. Appear at Arraignments Try all Court Cases G. ." . Request for Proposal city - Prosecuting Attorney Page 2 . H. Appear at all pre-trials and trial meetings in jury cases. I. Try all Jury Cases. J. Examine and evaluate whether a case should be appealed. K. Prepare appellate briefs and other necessary documents for all appeals and argue the case at oral arguments. L. Make monthly activity reports as requested to each City Manager/Administrator. III. ~ity Expenses - As an indication of past work loads and. financial considerations, the cities expenses for criminal prosecution-are shown for the past four years. Excelsior Shorewood Tonka Bay Population 2,500 5,612 1,500 1987 $20,400 25,269 12,147 1988 $21,000 20,207 5,700 IV. Case Load 19~ $21,000 22,931 10,968 1990 $21,000 21,948 11,173 since all cities have compensated their attorneys in different manners, they have therefore different records on the activities each has performed. Thus the best summary of activities available to us is from the SLMPSD. Since this is where the vast majority of the workload will be initiated it is a good indication of the attorney workload~ Type of citation Fail ,to Obey Sign or Signal Accident Reporting Violation DWI Over .10 Open Bottle Reckless or Careless Driving Speeding Driving Rules - Passing, Left of Center, One Way Turning, Change of Course, Signaling Right of Way Hitchhiking - Solicit Business - Bicycles Controlled Access - stop Sign Prohibited Stopping or Parking Parking - Method Littering Schqol Bus stop Arm Total No. Issued 1989 1990 137 157 3 3 209 191 275 314 87 66 31 31 2,626 2,715 47 57 150 141 27 12 4 10 80 67 220 266 5 2 1 4 14 12 Request for Proposal ~ city - Prosecuting Attorney - Page 3 Type of citation Unsafe Equipment - Headphones Lights to be Lit During Darkness Head Lamp violation Rear-Lamp violation Projecting Load, Slow Moving Veh. violation Lights on all Vehicles stop and Turn signals warning Lights Too Many Lights Brake Violation Horn Violation - Seat Belt violation Muffler Rear View Mirror- Windshield Violation Tires Bumpers - Wheel Flaps Registration Over width special Permit Violation Seasonal Weight Limitation conspiracy-Aid & Abet-Allow Illegal Operation Motorcycle, Motorbike Violation Parking - All Other Parking - Fire Lane Parking - Meter Parking - Overtime Voided citation Traffic & MV Violations - All Other Altered Drivers License Cancelled Drivers License Change of Domicile Expired Drivers License Instruction Permit Violation Limited Drivers License Violation No Corrective Lenses No Drivers License Revoked Drivers License Suspended Drivers License Violate Drivers License Restriction Abandon Motor Vehicle on PUblic/Private Prop. Excessive Acceleration/Spinning Tires No Insurance Small Amount of Marijuana in Motor Vehicle Possession of Drug Paraphernalia Non-Traffic Violations - All Other Assault Burning Curfew Disorderly Conduct Dog/Other Animal Violation False Identification False Information .,,! ~ Total No. Issued 1989 1990 12 .3 4 5 110 111 52 55 3 1 12 21 30 26 1 1 2 1 117 262 23 32 1 1 -4 _4 1 2 4 1 902 778 3 1 1 1 2 2 48 48 104 154 1 1,093 775 10 6 204 188 13 14 9 5 6 11 59 54 17 17 2 3 6 7 27 9 65 81 53 54 50 47 3 6 1 6 9 8 127 158 33 21 26 15 3 8 1 2 2 10 3 7 10 24 34 2 1 8 4 . . Request for Proposal city - Prosecuting Attorney Page 4 Fireworks Fishing Incorrigible Juvenile Indecent Conduct Liquor - Under 21 Liquor - Over 21 Littering Obstruct Legal Process Party violation Public Consumption Theft Motor Vehicle Accident - All Other Drugs-Sch. I Non-Narcotic Sale Marijuana Juvenile status - Alcohol Offender Liquor Violation - Other Total No. Issued 1989 1990 3 2 2 1 1 2 333 380 4 1 6 4 2 4 3 8 12 9 5 7 1 1 2 1 Tvpe of citation GRAND TOTAL city Tickets 1 % of Total Excelsior 497 32% Shorewood 799 52% Tonka Bay 238 16% TOTAL 1,534 7,597 7,520 court2 % of ~otal 60 34% 79 45% 36 21% Number of tickets issued January - April 1991 2 Number of pretrials, court trials, and jury trials scheduled August - October 1990 V. Type of Contract If the cities agree on a proposal, a contract for City Prosecuting Attorney Services will be signed between the individual selected and the individual cities participating in the joint search program. The individual named would then provide all the necessary legal services outlined unless unable to do so because of illness, vacation, schedule conflicts or other justifiable reasons. In the individuals absence another attorney can be assigned, with the consent of the City Council. It is contemplated the contract term will be for two years. It may be extended by the Council for any length of time following negotiations of the fees. Request for Proposal ~ city - Prosecuting Attorney _Page 5 ~ VI. Qualifications The cities are extremely interested in the ~alifications of the proposer. Proposals should state the qualifications of the individual, and if applicable, the qualifications of the firm which may support the individual (keep the two separate). The proposal should summarize the experience in prosecutions, particularly in Hennepin County, the length of various experiences, and the individuals educational background. We are also concerned with potential conflicts of interest. Please state what other government subdivisions you or your firm represents. Are there other possible conflicts which may arise? If you are selected as prosecuting attorney and a conflict does arise, will you represent the City as your first priority? - Also of interest is the office and support staff of the proposer. Where is, or will your office be located? What. size is it? Is there a complete library? Is there computer assisted research capability? How is research accomplished and by whom? What type and size of support staff exists, and what are their qualifications? What kind of. Word Processing capabilities do you have? Is there an in-office fax? How much and in what manner will a fee be services? How will a statement be presented? What will be .made to continue contacts with the Police Manager/Administrators, and City Councils. VII. Evaluation charged for arrangements Chief, City Proposals will be evaluated by a committee composed of City Manager/Administrators, Council Members, and the Police Chief. Items to be considered on the evaluation will be the experiences, education and training of the individual, th~ support and experience which could be provided by the individual firm, the verbal presentation made to the Committee, the individuals' office location et. al., and any potential conflicts of interest. " VIII. Proposals Ten (10) copies of the Proposal for city Prosecuting Attorney Services shall be submitted to Gregory s. Withers, city Manager of the City of Excelsior, 339 Third street, Excelsior, 55331, before 12:00 Noon on Friday, August 30, 1991. The Committee will review the proposals and may elect to interview one or more of the candidates. If it is decided to proceed, recommendations for selection will then have to be made to each City Council. It is anticipated the contract for service would be effective January 1992. All questions regarding details of the RFP or comments on the proposals shall be directed to Greg withers.. No contacts shall be made with other Council members, administrators or officials. ~osecutinq Attorney ~ - Evaluation Item Possible Pts. Actual pts. Office Location Cost Experience in 1) District Court 2) Appellate Court 3) Court Trials 4) Jury Trials 5) Other Education and Training Firm's Support & Experience Presentation / Interview Sub Total Conflicts of Interest (subtract) , 10 20 40 5 10 J2 100 (?) 100 pros~tinq Attorney Schedule ~ Discuss RFP Contents 6/06/90 Review Draft RFP 8/01/91 Council Approval of RFP 8/13/91 Distribute RFP 8/16/91 Receive Proposals 8/30/91 Committee Meets to Review 9/09/91 Council Considerations 11/12/91 Contract Drawn & Approved 12/17/91 RFP Distributed to: . . Patrick Ledray 10 Water street Excelsior, Mn 55331 Jim Penberthy 264 Water street Excelsior, MN 55331 Glen Froberg 17736 Excelsior Blvd. Minnetonka, MN 55345 Paul W. Rosenthal 7600 Bass Lake Road, suite 120 Minneapolis, MN 55428 Gregory Keller 3600 Shoreline Drive P. o. Box 73 Navarre, MN 55392 Ken Potts 17717 Highway 7 Minnetonka, MN 55345 Tom Barrett Popham, Haik, Schnob~ich, Kaufman 3300 Piper Jaffray Tower 222 Ninth street South Minneapolis, MN 55402 Desyl Peterson City of Minnetonka 14600 Minnetonka Boulevard Minnetonka, MN 55345 .." ." CK NO CHECK APPROVAL LI~NG FOR AUGUST 12, 1991 C~CIL MEETING TO WHOM ISSUED CHECKS ISSUED SINCE JULY 18, 1991 7190 (G) 7191 (G) 7192 (G) 7193 (G) 7194 (G) 7195 (G) 7196 (G) 7197 (G) 7198 (L) 7199 (L) 7200 (L) 7201 (L) 7202 (L) 7203 (L) 7204 (L) 7205 (L) 7206 (L) 7207 (L) 7208 (G) 7209 (G) 7210 (G) 7211 (L) 7212 (L) 7213 (L) 7214 (G) 7215 (G) 7216 (G) 7217 (G) 7218 (G) 7219 (G) 7220 (G) 7221 (G) 7222 (G) 7223 (G) 7224 (L) 7225 (L} 7226 (L) 7227 (L) 7228 (L) 7229 (L) 7230 (L) 7231 (L) 7232 (L) 7233 (G) Commissioner of Rev. PERA ICMA Retirement Trust City cty Credit Union Child Support Enforce. MN Dept of Health MN Dept of Health First State Bank Bellboy Corporation Griggs, Cooper and Co. Johnson Brothers Liquor Honeywell Proto Servo Hoops Trucking Minnegasco, Inc. Northern States Power Ed Phillips and Sons pogrega Distributing Quality Wine/spirits Construction Mortgage DMJ corporation League of MN cities Air Refrigeration Harry Niemela Ryan Properties commercial Aspnalt Kris Lorsung Metro Waste Control Com. Minnegasco, Inc. G Pederson, Treas,MCFOA MN UC Fund MN State Treasurer Mr. Arthur V. Nelson Northern States Power Susan Niccum Bellboy Corporation Griggs, Cooper and Co. Johnson Brothers Liquor MN Municipal Bev Assoc. National Guardian Ed Phillips and Sons Pogreba Distributing Quality Wine/Spirits Co. US West Communications Int'l Inst. of Mun. Clks (CONTINUED ON NEXT PAGE) PURPOSE AMOUNT Payroll deductions $ Payroll deductions Payroll deductions Payroll deductions Payroll deductions Water line testing-Church Road Water line testing-Old Mkt Road Payroll deductions Liquor purchases , Liquor, wine and misc. purch. Liquor and wine purchases Security system monitoring chg Liquor and wine purchases utilities utilities Liquor and wine purchases Beer and misc. purchases Liquor and wine purchases Return of escrow PaYment voucher #3 and final Balance due on wrap up session Reissue of check #6764-lost in mail August rent for store I August rent for store II Street supplies Refund of sewer bill overpaYment June SAC charges utilities Membership dues-A. Latter UnemploYment charges 2nd quarter bldg permit surchage Recycling award utilities Section 125 reimbursement Liquor purchases Liquor, wine and misc. purch. Liquor and wine purchases MMBA dues for 1991 Security system monitoring chg Liquor and wine purchases Beer and misc. purchases Liquor and wine purchases utilities/advertising IIMC dues for A. Latter -1- 873.04 1,647.13 557 . 50 45.00 178.20 150.00 150.00 4,940.19 2,583.59 4,337.47 3,252.69 79.50' 498.40 41. 08 421.49 - 1,776.53 1,183.55 1,287.20 12,000.00 10,095.75 10.00 271.00 1,564.00 2,115.00 1,156.98 52.60 8,366.00 89.21 25.00 6,228.00 3,667.00 50.00 334.80 425.00 2,383.24 4,841.52 1,857.14 350.00 275.55 615.51 1,115.55 2,686.47 227.97 55.00 ~0 CK NO . . CHECK APPROVAL LISTING FOR AUGUST 12, 1991 COUNCIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECK ISSUED (CONTINUED) 7234 7235 7236 7237 7238 7239 7240 7241 7242 7243 7244 7245 7246 7247 7248 7249 7250 7251 7252 7253 7254 7255 7256 7257 7258 7259 7260 7261 7262 7263 7264 (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) void commissioner of Rev. First State Bank PERA ICMA, Retirement Trust city cty Credit Union PERA Bradley Nielsen AT & T Air Refrigeration Bellboy Corporation Boyd Houser candy/Tob. GTE Sun Comm. Direot. Griggs, Cooper and Co. Johnson Brothers Liquor MN Bar Supply Northern States Power Ed Phillips and Sons Pogreba Distributing Quality Wine/Spirits Thorpe Distributing Co. Waste Management-Savage Commercial Asphalt Metro Waste Control Com. Medcenters Health Care Medica Group Health, Inc. League ,of MN cities Commercial Life Ins. Co. MN Mutual Life PERA / Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions payrdll deductions section 125 reimbursement utilities Cooler maint/repair Liquor purchases Misc. and supplies purchases Advertising Liquor, wine and misc. purchases Wine purchases Misc. and supplies purchases utilities Liquor and wine purchases Beer and misc. purchases Liquor and wine purchases Beer and misc. purchases utilities Steets supplies July SAC charges August health insurance August health insurance August health insurance August dental insurance August life insurance August disability insurance Employee additional life ins. TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED -2- 959.84 5,837.10 1,748.00 557 .50 45.00 80.00 140.00 1.90 487.00 . 3,702.35 2,613.06 923.40 5,437.74 1,653.46 85.41 524.11 2,281.10 1,207.90 780.35 22,993.40 10.00 2,296.43 5,792.00 477 .20 3,602.00 642.92 337.42 48.80 81. 00 42.00 73,783.61 76.465.63 150.249.24 CK NO CHECK APPROVAL LIJltNG FOR AUGUST 12, 1991 C01ltCIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS FOR COUNCIL APPROVAL 7265 7266 7267 7268 7269 7270 7271 7272 7273 7274 7275 7276 7277 7278 7279 7280 7281 7282 7283 7284 7285 7286 7287 7288 7289 7290 7291 7292 7293 7294 7295 7296 7297 7298 7299 7300 7301 7302 7303 7304 7305 7306 7307 7308 A & G Electric AT & T Airport Express Airsignal, Inc. A. Holzer Plbg/Htg All Steel Products Alternative Staffing American Linen Supply Aspen Equipment Co. Bauer Built Tire/Svc Bryan Rock Products Browning Ferris Indust. Cellular One Ctr-Energy/Urban Envir. City of Chanhassen Chapin Publishing Chaska Parts/Service Crosstown-OCS, Inc. Dartnell Corp. Detterman Wldg/Tank Svc Harold Dircks Rolf Erickson Elk River Concrete Prod. City of Excelsior City of Excelsior Feed-Rite Controls Froberg and Ahern, P.A. Gopher State One-Call Hance Hardware James Hurm Indenti-Graphics KAR Products ,. Knutson Services Lake Restoration Anne Latter League of MN cities Lyman Lumber MTI Distributing Co. Mahoney Home Services Midwest Asphalt Corp. Midwest Business Prod. MN Suburban Publications Mueller and Sons Minnetonka Schools (CONTINUED NEXT PAGE) Manor warming house servo $ utilities Senior housing tour Beeper services Restroom repair pts/labor Steel products-streets Temporary office employees Laundry services Ignition switch-veh maint. Replace loader tire - Rock-streets/parks/tank rem proj Satellite rental Cellular phone air time Postage-Energy Services mailing Animal control services-June Adv for binds-Church Rd proj Equipment supplies Coffee and paper towels-CH Nine to five bulletin Tank removal project Council meeting taping August assessing fee/supplies Maint. supplies-streets Signal light util/san sewer chg Second quarter water billing Chemicals June legal fees pros 2,892.50 general 2,300.00 retain. 250.00 One-call services Mower blade Mileage and meal expenses Park donation sign Shop supplies Recycling services June-July Christmas Lake inspection Clerk school expenses Annual dues-1991 Maintenance supplies Maintenance supplies Roadside weed spraying Tack oil~street supplies Office supplies Publishing Blacktop-street supplies Copier paper -3- 175.15 37.02 206.25 9.67 328.42 608.63 2,170.88 488.64 12.25 857.01 340.60 378.75 16.15 285.94 - 1,025.85 140.00 273.18 72.00 SO. 28 874.00 60.00 2,695.00 358.95 1,723.96 1,493.68 658.79 5,442.SO 30.00 14.99 98.90 35.49 226.88 8,290.00 673.00 145.31 3,315.00 54.55 21. 08 2,080.00 540.00 154.96 47.74 130.56 70.20 CH NO CHECK APPROVAL LI!ltNG FOR AUGUST 12, 1991 CO~CIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS FOR COUNCIL APPROVALCCONTINUED) 7309 7310 7311 7312 7313 7314 7315 7316 7317 7318 7319 7320' 7321 7322 7323 7324 7325 7326 7327 7328 7329 7330 7331 Munitech, Inc. Neenah Foundry Company Northern States Power Northern States Power Joseph Pazandak Pepsi-Cola company Redwing's Mobil Ruffridge Johnson Equip. Sagamore Publishing Inc. Katie Snyder SLMPSD Tonka Auto/Body Supply City, of Tonka Bay Tonka Printing Total Printing Services Twin City Stamp/Printing US West Communications Van Doren Hazard Stall. Waste Management Water Products Company witt Financial Wurst, Pearson, Larson- Ziegler, Inc. ? Water/sewer serv.-mtr repair parts Frames/grates-street supplies utilities-street lights utilities Mileage and film processing Pop machine rental Vehicle tire repair Vehicle maintenance supplies 'Park administration supplies Council/planning commission minutes Court OT April-June Vehicle maint supplies Second quarter utility billing Envelopes Inspection slips Name plate utilities Park planning services utilities Well repair parts Financial services Professional services-TIF Vehicle repair TOTAL CHECKS FOR APPROVAL TOTAL CHECK APPROVAL LIST -4- 6,310.00 559.00 1,788.95 2,202.82 94.83 10.00 10.50 185.57 12.45 200.00, 838.73 6.13 391.50 83.90 144.35 9.35 825.39 1,300.73 414.00 215.19 495.00 6,062.40 22.74 61.424.82 211. 674.06 .. CHECK APPROVAL LItltNG FOR AUGUST 12, 1991 CclCIL MEETING CK NO TO WHOM ISSUED HOURS AMOUNT CHECK REGISTER FOR JULY 30. 1991 PAYROLL 205335 Void 205336 (L) Scott Bartlett 26.5 reg hours $ 140.91 205337 (G) Charles Davis 80 reg hours 623.21 205338 (G) Wendy Davis 80 reg hours 641.57 205339 (L) Kevin Foss 3.5 reg hours 18.42 205340 (L) John Fruth 19.5 reg hours 89.41 205341 (G) Patricia Helgesen 80 reg hours 769.10 205342 (G) James Hurm 80 reg hours 1,419.48 205343 (G) Brian Jakel 35.5 reg hours 172.32 205344 (G) Dennis Johnson 80 reg hours 720.47 205345 (L) William Josephson 80 reg hours 612.39 205346 (L) Mark Karsten 29 reg hours 145.80 205347 (G) Anne Latter 80 reg hours-retro 1,173.63 205348 (L) Susan Latterner 36 reg hours 175.57 205349 (G) Todd Latterner 77.5 reg hours 571.01 205350 (G) Joseph Lugowski 80 reg hours 734.78 205351 (L) Robert Lynch 13.5 reg hours 71.06 205352 (L) Russell Marron 53 reg hours 246.24 205353 (G) Lawrence Niccum 80 reg hours 632.90 205354 (G) Susan Niccum 80 reg hours 594.95 205355 (G) Bradley Nielsen 80 reg hours 866.67 205356 (G) Joseph Pazandak 80 reg hours 844.57 205357 (L) David Peterson 22 reg hours 99.57 205358 (G) Daniel Randall 80 reg hours 729.63 205359 (L) Brian Roerick 7.5 reg hours 39.48 205360 (G) Alan Rolek 80 reg hours 957.43 205361 (L) Brian Rosenberger 13 reg hours 64.83 205362 (L) Christopher Schmid 80 reg hours 523.81 205363 (L) Craig Scholle 6 reg hours 31. 58 205364 (L) Erica Shaw 52.5 reg hours 223.61 205365 (L) Bret Spottke 10 reg hours 48.62 205366 (G) Howard Stark 82 reg hours 601.16 205367 (G) Ralph Wehle 80 reg hours 583.83 205368 (L) Dean Young 80 reg hours 590.93 205369 (G) Donald Zdrazil 80 reg hours 1.054.92 TOTAL GENERAL 13,519.31 ~ TOTAL LIQUOR 3.294.55 TOTAL PAYROLL 16.813.86 -5- CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY. JULY 30. 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 M I NUT E S CALL TO ORDER Chairman Benson called the meeting to order at 7:30 P.M. ROLL CALL Present: Planning Commission Chairman Benson. Commissioners Leslie. Bongaards. Spellman. Pitney. Schultz. Planner Nielsen. Council Liaison Stover and~Council- member Gagne. Absent: Commissioner Rosenberger Commissioner Pitney arrived at 7:43 P.M. APPROVAL OF MINUTES A. Planninq Commission Minutes - July 2. 1991 Leslie moved, Bongaards seconded, to approve the Planning Commission minutes of July 2, 1991. Motion carried - 5/0 1. STUDY SESSION - ELDERLY HOUSING Planner Nielsen presented his memo of July 2, 1991 regarding the Elderly Housing - Comprehensive Plan and Zoning Ordinance Amendments. The following issues were discussed: 1. Comprehensi ve PI an 2. Sr. Housing issues. 3. Goal or goals of elderly housing 4. Pol icy recommendat ions. 5. Zoning Ordinance amendments. 6. Senior Housing Commission. ISSUES Nielsen said the Senior Task Force Study ~ad identified the fact that there is limited housing available for the elderlY in Shorewood. There is only one 18 unit C1.partment building and no smaller or "step-down" housing, as recommended by the Study. He said the Study indicated that the elderly want to stay in the area and want affordable housing. 1 PLANNING COMMISSION MINUTES JULY 30, 1991 - PAGE 2 The Shorewood Zoning Codes already provide for a variety of housing needs. Nielsen said projects could be developed that will fit into the ~urrounding neighborhoods. GOALS E:dstinq Compo Plan: "Provide a full range of equal opportunity~ choice and accessibility to services for each individual in Shorewood." Proposed re: Elderly: "Provide housing opportunities and services to ensure that senior citizens can remain a part of the community." Nielsen said the Planning Commission or Elderly Housing Commission can redefine these goals. POLICIES Nielsen reviewed the policies stated in the July 2 memo. ZONING ORDINANCE AMENDMENTS The Housing Needs Study identified three types of housing +or the elderly: 1. Smaller units on smaller lots, either attached or detached. type of housing was most popular in the survey. Senior apartments. Care facilities. This ~ .L. ~ '-' . Nielsen said the R-3B district is currently the only district in Shorewood that can" accommodate elderly housing and there is no land zoned R-3B or proposed to be zoned R-3B. The current definition of elderly housing was changed by the Commission members: , "A public agency owned or controlled multiple-dwelling building with open occupancy Ii mi ted to persons over si :-:ty years of age." The Commission deleted" multiple-dwelling building" and substituted single family attached units. The members said "public agency owned or controlled" should be redefined according to the Federal Fair Housing Act. They also agreed that the occupancy should be limited to persons over sixty two years of age. - The Planning Commission discussed the possibility of allowing one spouse under 62 years of age but decided to leave the age limit at 62. The Federal Fair Housing Act states that persons under 62 must have specific services provided. 2 PLANNING COMMISSION MINUTES JULY 30, 1991 - PAGE 3 R-1A. SINGLE-FAMILY RESIDENTIAL The Planning Commission members agreed that elderly housing shouid be provided within existing zoning districts. They agreed that elderly housing should be: 1. By P.U.D. 2. Limited to 62 years of age ~. The caretaker should also be 62 years and occupancy should be defined according to the existing code. 4. The owner, association or agency must file a resume of occupancy of each building listing the number of tenants by age in each unit. 5. Many of the Commission members stated there should be two parking spaces per unit and possibly provide space for one garage per unit. Nielsen said most elderly housing units have only one parking space to keep the cost affordable. However, he said the City could provide incentives for developers to provide garages. 6. The density of the development in the Rl-A district shall not exceed 4 units per acre and 8 units in the Rl-C. However, the minimum parcel size should be 4 acres. R-3A. MULTIPLE-FAMILY RESIDENTIAL The Commission members agreed to provide for nursing homes in this district under C.U.P. They deleted the mention of group housing. However, group housing is covered under State guidelines. Nielsen asked the Commission if they wanted to recommend rezoning areas of the City to R-3A or R-3b. The Commission said that should wait until a daveloper makes a proposal. Nielsen said he will incorporate the Commission's recommendations into the Comprehensive Plan and Zoning Ordinances and present them at the August 6th Planning Commission meeting. He s~id a Public Hearing will have to be held to finalize these changes. SENIOR HOUSING AND SERVICES COMMISSION Nielsen said the staff suggested that the Senior Housing Committee be established as a separate Commission and include Senior services. Housing recommendations will be reviewed by the Planning Commission first. He presented five purposes of the Commission: 1. Incorporate the Policy Statements of the Senior Housing Needs Study. 2. Recommend amendments to the Senior Housing Section of the Compo Plan. ~ PLANNING COMMISSION MINUTES JULY 30, 1991 - PAGE 4 ~. Recommend p~oposals that come befo~e the Planning Commission ~elating to Senio~ Housing and Se~vices. 4. Repo~t on the affect of va~ious issues and policies on senio~ citizens as ~equested by the City Council. 5. Develop and ~ecommend a p~ocess to the City Council fo~ updating the housing needs of senio~ citizens. Commissione~s Pitney and Schultz said a Commission should not add~ess the needs of one specific g~oup. Council Liaison Stove~ s~id the g~oup should be a Task Fo~ce with specific tasks and goals. The Planning Commission ag~eed the senio~ g~oup should be the Senio~ Housing and Se~vices Task Fo~ce with items 1 th~ough 4 as it's goals. The~e will.be 7 membe~s who a~e ~esidents of Sho~ewood. The Council liaison will be Councilmembe~ Gagne, staff liaison will be Nielsen and the Planning Gommission liaison will be designated as needed. 2. MATTERS FROM THE FLOOR The~e we~e no matte~s f~Qm the floo~. ..:;. . REPORTS The~e were no ~epQrts. 4. ADJOURNMENT Schultz moved, Benson seconded, to adjourn the meeting at 9:50 P.M. Motion carried - 6/0 RESPECTFULLY SUBMITTED ? Katie Snyde~ Reco~ding Sec~eta~y 4 1. Roll Call :.',A ... w,.Jt , ~ . '. IL~ CITY OF SHOREWOOD MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 NOTICE CITY COUNCIL WORK SESSION MONDAY, AUGUST 19, 1991 7:00 pm Daugherty Lewis Mayor Brancel Gagne stover 2. Work Session on 1992 Municipal Operating Budget 3. Adjournment 8/15/91 al A Residential Community on Lake Minnetonka's South Shore