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072291 CC Reg AgP -, 11 h 'r c' -. ..,-" . . .. I' CITY OF SHOREWOOD CITY COUNCIL MEETING MONDAY, JULY 22, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 pm AGENDA 1. CONVENE REGULAR CITY COUNCIL MEETING C. Review Agenda Lewis Mayor Brancel- Gagne Stover Daugherty- A. Pledge of Allegiance B. Roll Call 2. APPROVAL OF MINUTES A. City council Meeting/work session - ~ulY 8, 1991 (Att# 2A - Minutes) 3. CONSENT AGENDA A. Proposed Resolution setting Hearing on proposed Assessment for Delinquent Sewer and Water utility Charges, and City Clean-up Charges (Att# 3A - proposed Resolution) B. Final Payment for 1990 Street Improvement project (#90-1) (Att# 3B - Engineer's Memo) 4. COMMISSION REPORTS A. Planning commission B. Park Commission 1. Park capital Improvement Program 5. REVIEW OF RESOLUTION APPROVING PRELIMINARY PLAT - JOHNSON'S FIRST ADDITION (Att# 5 - Resolution No. 42-91) ': j;' ~ ~ P", '. SHOREWOOD COUNCIL AGENDA MONDAY, JULY 22, 1991 Page two 6. PROPOSED RESOLUTION DENYING SUBDIVISION/LOT WIDTH VARIANCES Applicant: Location: A. J. Meldahl 6180 Cathcart Drive (Att# 6 - Proposed Resolution) 7. SETBACK VARIANCE - MOTION TO PREPARE FINDINGS Applicant: Location: Kevin and Gerri Kuester 5885 Christmas Lake Road (Att# 7 - Planner's Memo) 8. SIGN PERMIT Applicant: Location: Glen Janson 19285 State HIghway 7 (Att# 8 - Planner's Memo) 10. AN ORDINANCE ESTABLISHING A FEE FOR SPECIAL PERMIT TO INSTALL UNDERGROUND SPRINKLER IN RIGHT-OF-WAY (Att# 10 - proposed ordinance) 11. PROPOSED RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT CHURCH ROAD IMPROVEMENTS (Att# 11A - Bid Ta~ulation distri~ute at mtg) (Att# 11B - proposed Resolution) 12. PROPOSED RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PINE BEND WATERMAIN EXTENSION (Att# 12 - proposed Resolution) .r. SHOREWOOD COUNCIL AGENDA MONDAY, JULY 22, 1991 Page three 13. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR SALT/SAND STORAGE BUILDING (Att# 13 - Proposed Resolution) 14. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR SITE GRADING OF SMITHTOWN ROAD PUBLIC WORKS SITE (Att# 14 - Proposed Resolution) 15. P.U.D. - CONCEPT STAGE APPROVAL - GIDEON'S COVE Applicant: Location: John Blumentritt Lawtonka Drive (Att# 15A - Planner's Memo) (Att# 15B - Planner's Memo) 16. RESOLUTION ESTABLISHING AND COMBINING CERTAIN POSITIONS AND OFFICES WITHIN THE CITY OF SHOREWOOD AND AMENDING THE EMPLOYEE RELATIONSHIP POLICY (Att# 16 - Proposed Resolution) 17. RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD (Att# 17 - Proposed Resolution) 18. LMCD 1992 BUDGET (Att# 18 - Budget) 19. 1992 ASSESSMENT CONTRACT - ROLF ERICKSON (Att #19 - Contract) 20. 1992 POLICE DEPARTMENT BUDGET REOUEST (Att #20 - Contract) . SHOREWOOD COUNCIL AGENDA MONDAY, JULY 22, 1991 Page five 22. COUNCIL REPORTS A. Mavors Report 1. Report on Discussions on Purchasing Land for the Public Works Facility 2. Report on July 10, 1991 SLMPSD Coordinating Committee Meeting 23. MATTERS FROM THE FLOOR 24. ADJOURNMENT SUBJECT TO THE APPROVAL OF CLAIMS (Att# 23 - Claims) .' t, . EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL AGENDA JULY 22, 1991 AGENDA ITEM 3A - This annual resolution establishes 7:30 p.m. , Monday, September 9, 1991 as the Public Hearing time for all delinquent and special charges which are to be placed on this year's property tax bills. AGENDA ITEM 3B - The 1990 Street Overlay Project has now been completed to the satisfaction of the Engineer and Public Works Director. The Council motion will authorize final paYment. AGENDA ITEM 4B1 - The Council has received updated sheets for their Park capital Improvement Program. A video tape presentation is being prepared for the August 26th council meeting. There will be no formal presentation at the July 22nd meeting. AGENDA ITEM 5 - Several property owners near Johnson's First Addition attended a meeting with the city Administrator, the City Attorney, and Planning Director on July 18th. They are reviewing the situation and will be present at the council to convey their thoughts to the city council. AGENDA ITEM 6 - The following are among the conditions recommended for the approval of the subdivision and lot width variance request of A. J. Meldahl, 6180 Cathcart Drive: there must be a seventeen foot r.o.w. dedication along on 62nd Street, a ten foot drainage and utility easement must be accounted for on the rear and side lot lines, $1,500 in Park Dedication fees should be paid. The applicant should revise the survey to show lot widths of at least one hundred twenty feet. The Planning Director and Planning Commission have recommended denial of the requested width variance. AGENDA ITEM 7 - A request for setback variance for Kevin Kuester is recommended due to several very practical circumstances which I explained in my memo. Council action is to direct preparation of Findings of Fact. AGENDA ITEM 8 - Ms. Beverly Janson, the owner of the office building at 19285 State Highway 7, has applied for an after-the- fact sign permit for a freestanding pylon sign. While the sign complies with size requirements for the C-3 zoning district in which it is located, it was erected in the right-of-way for State Highway 7 by mistake. The Planning Director recommends approval of the permit subject to the sign being relocated on to the owner's property. AGENDA ITEM 9 - This ordinance is scheduled for a pubic hearing before the Planning Commission on August 6th. It is included on this agenda as a first reading only. As you can see by reviewing . . EXECUTIVE SUMMARY - JULY 22, 1991 - Page two AGENDA ITEM 9 - continuedthe ordinance, the effect of the change is to include private street in the definition of street in the zoning code. AGENDA ITEM 10 - This ordinance establishes a minimum fee of $20 for a permit to install a sprinkler system in the public right-of- way. This ordinance should be passed at this meeting. AGENDA ITEM 11 - Bids for the Church Road Improvements are being opened Friday at 11:00. The results will be shared with the City Council Monday evening. The enclosed resolution will have to be completed at the meeting when the low bidder and amount is known. AGENDA ITEM 12 - This is a required resolution to approve the plans and specifications and allow bids to be advertised for the pine Bend water main extension project. AGENDA ITEM 13 - The specific plans for a salt storage facility will be described at the meeting by the - City Engineer. The building is designed to cost under $70,000. The size, 40' x 40', will likely require about two purchases of sand and salt in a year. AGENDA ITEM 14 - In addition to the salt storage facility, grading will have to be done on the new Public Works site. These grading plans will be reviewed for the Council by the Engineer. They include a minimal amount of grading to accomodate the salt storage facili ty . These two resolutions approve the plans and specifications and allow advertisements for bids. AGENDA ITEM 15 - The developer has withdrawn his request. AGENDA ITEMS 16 AND 17 - These resolutions make the changes which were discussed at the personnel work session on July 8th. If any problems or questions have arisen since that date, please contact the Administrator before the city Council meeting concerning these items. AGENDA ITEM 18 - The Lake Minnetonka Conservation District 1992 Budget is enclosed. The result is an increase in Shorewood' s contribution of about 4% from the $16,287 to $16,937. AGENDA ITEM 19 - The 1992 contract for assessment services with Rolf Erickson is enclosed. The increase from nearly $32,000 to $35,400 is largely due to the increase in the number of parcels and complexities of Shorewood's properties. AGENDA ITEM 20 - Shorewood' s contribution to the South Lake Minnetonka Public Safety budget is increasing by 2.4% to $376,785.75. This proposed budget has been reviewed by the Administrators and by the Coordinating committee before being presented to the Councils for their consideration. . . CITY OF SHOREWOOD CITY COUNCIL MEETING/WORK SESSION MONDAY, JULY 8, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES 6:30 P.M. - WORK SESSION ON PERSONNEL MATTERS Mayor Brancel called this work session to order at 6:35 P.M. All members of the city council and Administrator Hurm were present. Administrator Hurm reviewed the proposed job .description changes for City administrative personnel. Following discussions there was a concensus of the Council that the job descriptions and various recommendations be adopted by the council at the July 22nd meeting. The work session was adjourned at 7:10 P.M. 1. CONVENE Mayor Brancel called the Special city Council meeting to order at 7:10 P.M.. ROLL CALL Present: Mayor Brancel, Councilmembers Stover, Gagne, Lewis, Daugherty, city Administrator Hurm, Attorney Froberg, Engineer Dresel and Public Works Director Zdrazil. REVIEW AGENDA The agenda was approved as stated. 2. APPROVAL OF MINUTES A. Gagne moved, Lewis seconded to approve the minutes of the City council Work Session of June 19, 1991. Motion carried - 5/0 B. Gagne moved, Stover seconded to approve the minutes of the Regular City Council Meeting of June 24, 1991. Motion carried - 5/0 3. CONSENT AGENDA Administrator Hurm stated that the motion, under Item 3A, is that GWK Properties be given approval of an extension on the appeal of Notice to Remove to July 21, 1991, and the motion under Item 3E, is to set a Public Hearing to Amend the Zoning Ordinance for 8:00 P.M., at the Tuesday, August 6th Planning Commission meeting Stover moved, Gagne seconded, to approve the Consent Agenda. Motion carried - 5/0 -1- ATTACHMENT #2A - MINUTES . . CITY COUNCIL WORK SESSION/MEETING MINUTES MONDAY, JULY 8, 1991 - Page Two 4. REPORT ON PERSONNEL MATTERS WORK SESSION AND ACTION ON RECOMMENDATIONS Gagne moved, Lewis seconded to table Agenda Item 4 to the Regular City Council meeting of July 22, 1991. Motion carried - 5/0 5. 7:15 P.M.- CONVENE INTO WORK SESSION ON THE CAPITAL IMPROVEMENT PROGRAM REGARDING WATER POLICY AND PUBLIC- FACILITIES. City Administrator Hurm reviewed for the Council the site plans for the Public Works facility including plans for the facility being laid out entirely on the westerly parcel (Parcel A) and a layout utilizing both Parcels A and B. Mayor Brancel stated that she talked last week with the owner of Parcel B, who indicated that he would be willing to sell the property to the city for $235,000. The City would have to pay for all closing costs. It was explained that the original plan called for the facility be laid out on both Parcels A and B but when Parcel B was not available Parcel A was purchased and the project redesigned to fit on Parcel A. If Parcel B became available it would allow for much better landscaping and buffering, better entrance to the site, better general aesthetics, and would allow for expansion, including a site for a future compost area. There was significant discussion on the merits of ' purchasing Parcel B. The general consensus was the Mayor should again try to talk to the owner of the property stating that the City would be willing to pay the $235,000 with no strings attached and no contingencies. The City would pay up to $5,000 fees and taxes. The City prefers that the paYment be spread over a number of years with no interest. The 1990 appraisal done for the city valued the property at $210,000. Engineer Dresel stated that the savings associated with being able to use graded material on site rather than having to truck it off site which would be required if Parcel A alone is used would amount to about $30,000. Taking this into consideration a figure of $235,000 would be justified. Councilmen Daugherty and Lewis both indicated that the front portion of the easterly Parcel B is not utilized in either plan and could perhaps be sold in the future if that land is not needed. Councilman Lewis stated that he wants an understanding that the front third of the property can be sold at some point, if it is not needed, to reduce the costs of the project. The Mayor will talk again with the owner of Parcel B and report back to the Council. Administrator Hurm noted that the Excelsior Fire Department, on an informal basis, has indicated an interest in the possibility of utilizing the Public Works facility to keep one fire engine on an interm basis and on a more long term basis to incorporate a garage -2- .. . . CITY COUNCIL WORK SESSION/MEETING MINUTES JULY 8, 1991 - Page Three stall for an engine further to the west, perhaps along with work that is done near the Minnewashta School for a water tower. He further noted that the water plan calls for a water tower and treatment to be located on the west side of the city near the Minnewashta School. He reviewed a capital improvement finance plan for the Public Works facility indicating that the facility could be built in 1993 with funds on hand on sites A and B. The facility would be able to be built in 1992 if is built only on Parcel A. Finally he noted that some $30,000 has been set aside for the improvement of the City Hall parking lot and the City Hall itself following moving the sand and salt to the new facility. city Administrator Hurm reviewed for the Council a three page memorandum entitled "Discussion Outline - Water Facility Expansion Section, Capital Improvement Program". Reas,ons for improvement to the system were reviewed, basic philosophical questions were asked, including questions on assessment policy. One potential assessment scenerio was reviewed which included an estimated $275 per unit assessment for a new treatment plant construction, an estimated $450 per unit elevated storage and trunk watermain, and an estimated $3,675 for basic watermain construction. The Council will meet again for further discussions on the questions raised. In the interim they asked staff to further develop a unit assessment charge concept for review in the future. 6. ADJOURNMENT Lewis moved, Daugherty seconded, to adjourned the work session and meeting at 10:15 P.M. subject to the approval of claims. RESPECTFULLY SUBMITTED Barbara Brancel, Mayor James C. Hurm City Administrator all -3- . . RESOLUTION NO. RESOLUTION SETTING HEARING ON PROPOSED ASSESSMENT FOR DELINQUENT SEWER AND WATER UTILITY CHARGES AND CITY CLEAN-UP CHARGES WHEREAS, Shorewood City Code provides for delinquent sewer and water utility charges charges on the succeeding year tax rolls properties; and the city to place and City clean-up for the specified WHEREAS, the City Administrator/Clerk has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Shorewood as follows: 1. That a hearing shall be held on September 9, 1991, at 7:30 p.m., in the Council Chambers of the City Hall to pass upon such proposed assessments, and at such time and place all persons owning property affected by such assessments will be given an opportunity to be heard. 2. That the City Clerk is hereby directed to cause a notice of the hearing on the proposed assessments to be published once in the official newspaper at least two weeks prior to the hearing, and shall cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this day of 1991. Barbara J. Brancel, Mayor ATTEST: James C. Hurm city Administrator/Clerk ATT #3A - PROPOSED RES. CERTIFICATION UTIL. JUL 17 '91 11:43 OSM MPLS, MN ., P.2 ~-S\t~~ . 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 Engineers surveyors Planners July 17, 1991 City of Shorewood 5755 Country Club Road Shorewood, ftinnesota 55331 Re : STREET OVERLAY ANn APPURTENANT ~ORK PROJECT NO. 90 - 1 OS" eo... No. 4597 City Council : Enclosed are four 14l capi9$ oi Constrnction Pay tent Voucher No. ~ . Final on the referenced projact in the a.ount of , lO,09S.15. Pursuant to our professional opinion based upon observation, testing, analysis and other satpling techniques we perfarled, the construction was co.pleted in accordance with the plans and speCifications. Upon receipt of affidavit, state of Kinnesota For. IC-134, and also Receipt and Waiver of Lien Rights frat DKJ Corporation, please lake pay.ent to DKJ Corporation, 2392 Pioneer rrail, Halel, "no 55~40 at your earliest cDnvenience. Yery truly YDurs, DRR-SCHELEN-"AYERON & ASSDCIATES, INC. # O-fr<~ Jaaes P. NDrtoo,P.E. Project 'Engineer TPAl JPN:R&D Enclosures : c,: Dt\l CORPORATION ATT#3B - PAY 1991 PROJECT Equal oppomUlily Employe~ JUL 17 '91 11:43 OSM MPLS, MN P.3 Estilate Youcher No. ;S l Finill - CONSTRUCTION PAVltENT VOUCHER ~ Date July 17, 19111 For Period Ending ~ June 6, 1991 Proiect Mo. .0-1 ----------------------------------------------------------------------------------- Class of Wart : STREET OVERLAY AND APPURTENANT VORK --~----------------------~___________________w~________________________________________-.---_~_____ ----..........----------~----------.... To: DI!J CORPORATlOM 2392 Pioneer Trail Hilel, Mn. 5534~ location ~---------------------~------------------------. For CITY Of SUOREIIOOD, HENNEPIN COUNTY, ItlNMESOTA A. Original Contract Aaount $ 170,892.00 8. Total Additions $ 0.00 C. Total DeductiDDs $ 0.00 n. Total Funds Enculbered s 176,892.00 E. Total Value of Work Certified to Date F. less Retained Percentage X --..._-------- 6. Less TDtal Previous Pilyaents H. Total Payaents Including This Voucher I. 8alanc~ Carried Forward s 169,090.69 $ 0.00 $ 158,~4.94 $ lb9.Mtl.69 $ 7,801.31 J. A P PRO V E D fOR PAY K E H T, T HIS YOU C HER APPROVALS $ 10,095.75 ~=::=======:;=~~----~~~~~:::========::;---=.=-~~~~~=:==:=====:=~=--~~~~::===:=::=~:~~=--;;~~~~~::=:========= ORR-SCHElEM-ftAYEROM & ASSOCIATES, INC. Pursuant to our field observation, as perfor.ed in accordance .ith our cDntract, and based on our professional opinion, laterials are satisfactory and the work properly perforaed in accordance with the plans and specifications and that the :::::0";" is ____~OO_ I '"'p10tod e. of ~~~:____..____ ~::,:-:obf '.'.....4 P';..~~..,be,. - ------------------------ -~~--------------- Construction Observer --------------~~~------------------------~~------------------------~~--------------------------.-~~.-~-- This is to certify that tD the best of ,y too_ledge, inforlation, and belief, the quantities and values of Nork certified herein is a fair approxilate esti.ate for the period covtred by this voucher. COntractor: DMJ CQRPORATION Signed By Date : Title ------------------------------~--------------- =~,.-.~=~~---============-=====~ ~::=::::==========:=~~~--~~~~~:=========:::==~~-=--~., ~::::======::= City of VOUCMr Clleckid By : 5llcre.ood Approved for pay.eni --....--------------- Authorized Rlprl6entati~e Date Date ---...----------------- Page 1 of 2 4519. JUL 17 '91 11:44 OSM MPLS, MN P.4 Esti.~te VDucber No. 3 l Final . Contractor n~PDRATION ,. ----------- 239 Pioneer Trail Do te : July 17, 1991 Halel, "no 55340 ---~-----..-.. STREET OVERlAY AND APPURTENANT WORK PROJECT MO. 90 - 1 FOR THE CITY Of SHOREWOD, HEtlMEPIM COONTY, ttlNNESDTA Coatract Date : ~y 14, 1990 lIork Started July 17, 1990 Nork COlpleted : June 6, 1991 Co.pletion Date : Work Clllpleted lTEIl SPEC. HEll Contract THIS AftOUNT Total to Date NO. NO. DESCRIPTtOM QUANTITY UNIT UMIT PRICE TOTAL PRICE "ONTH THIS flQNTH QUANTITY TOTAl PRICE -------""'-----~------------...._---------.....-_------_-._-------------~------ 1. 2221.501 ASSRE6ATE SHOULDERIN6 sse TON 7.00 5,950.00 O.OG ~9.11 5,913.71 Cl 2 ( 100 1 CRUSHED) 2. 2341.508 NEAR CDURSE "IXTURE 4,650 TON 20.68 96,162.00 0.00 5,1&"9.65 106,908.:us (INCLUDING BITUMINOUSl 3. 2341. 508 PATCHINTG "lXIURE 1,000 TON 24.00 24,000.00 0.00 225.04 5,400.96 (INClUDINS BITUKINOUS) 4. nlY 11 MONNOVEN PAVING FABRIC 55,750 S.Y. 0.72 40,140.00 O.M 5~,750 40,140;00 5. 2357.502 BITU"INDUS "ATERIAl FOR 14,000 6Al. 0.00 0.00 0.00 0.00 TACK COAT 6. 2506.501 SliUCTURE ADJUST"ENT 79 EACH 100.00 7,900.00 0.00 76 7,600.~ 7. DIY II TOP SOIL SHOULDERIM6 100 C.Y. 12.00 1,200.00 0.00 120 1,440.00 8. DIV n SODl)IJ!6 1,100 S.Y. 1.40 1,540.00 1,234 1,727.60 1,234 1,727.60 ~-------------------~-----------------~----------------------------------~~~------------------~~----------------~--------- TOTAl COST $ 176,892.00 . 1,727.60 $ 169,090.69 ----------- --------- ----------- ------------ ______w___ --------....- TOTAL COST $ 176,892.00 $ 1,727.60 $ 169,090.&9 PI~ 2 01 2 4579 ( . . . . J 5/7/91 ( RESOLUTION NO. 42-91 A RESOLUTION GRANTING PRELIMINARY PLAT APPROVAL FOR JOHNSON'S FIRST ADDITION WHEREAS, Ronald R. Johnson (Applicant) has an interest in certain land within the City of Shorewood and has applied to the Council for preliminary approval of a plat to be known as Johnson's First Addition; and WHEREAS, the Applicant's request has been reviewed by the City Planner and his recommendations have been duly set forth in a Memorandum to the Planning Commission, dated 28 March 1991, which Memorandum is on file at City Hall; and WHEREAS, a public hearing was held by the Shorewood Planning Commission on 2 April 1991, for which notice was duly published and all adjacent property owners duly notified, the minutes of which meeting are on file at City Hall. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood: That the Applicant request for preliminary plat approval of Johnson's First Addition is hereby granted. That such approval is subject to the recommendations set forth in the City Planner's Memorandum dated 28 March 1991 and the recommendations set forth in the minutes of he Planning Commission meeting of 2 April 1991 as follows: 1. Front setbacks for the three lots shall be maintained at 35 feet. 2. The resubdivision sketch submitted by the applicant shall be used as a guide for future development of the property and all future divisions shall through the use of formal plats. No development shall be permitted on Outlot A prior to the time it is replatted. 3. At such time as the northwest corner of the property is platted, the applicant shall dedicate the designated wetland portion of the property or provide a drainage and conservation easement over it to the City for protection of the wetland area. 4. Drainage and utility easements 10 feet in width on each side of each side and rear lot line line shall be provided to the City. ATT #5 - RES. #42-91 JOHNSON PRE PLAT . . . ,. , 5. Prior to final plat approval, the developer shall provide a detailed grading plan for the three residential lots. Grading and drainage shall be subject to review and approval by the City Engineer and the Watershed District. 6. The homes built on Lots 1-3 shall be designed to fit the sites. 7. The applicant shall pay park dedication fees totaling $2,250. 8. The applicant shall submit to the City a final plat wthin six months of preliminary plat approval, and shall include as part of the final plat, proposed covenants and restrictions for review and approval by the City. Such covenants and restrictions shall be the same as the Declaration of Covenants, Conditions, Restrictions and Reservations for Waterford. ADOPTED BY THE April, 1991. CITY COUNCIL OF? CITY OF SHO~WOOD this 22d day of- /74v!?tt-tq-1;/!;Pi2116-f!/) Barbara J (r'nce1, May-?r ,/ ~TEST: -\ . I l\.i.tl C, ifjJ1A-Y'! , es C. Hurm jCity Administrator/Clerk Roll Call Vote: Ayes - Brancel, Daugherty, Lewis, Stover, Gagne Nays - 0 ~ ? . . 7/11/91 RESOLUTION NO. A RESOLUTION DENYING SUBDIVISION/LOT WIDTH VARIANCES TO A. J. MELDAHL WHEREAS. A. J. Meldahl (Applicant) owns an interest in certain land located at 6180 Cathcart Drive in the City of Shorewood; and WHEREAS. Applicant desires to subdivide said land into three lots, two of which lots would not comply with the~ minimum width requirements of the Shorewood Zoning Code. and Applicant has therefore made application for variances; and WHEREAS. a public hearing was held an~ the application reviewed by the Planning Commission on 4 June 1991. and after due deliberation. the Planning Commission recommended denial of the requested variances; and WHEREAS, Applicant appeared before the City Council at their regular meeting held on 24 June 1991 and submitted additional material concerning the application for consideration by the Council; and WHEREAS, the City Council has reviewed the material submitted by Applicant, the recommendations of the Planning Commission, the memorandums and reports of the City Planning Director. and the relevant criteria required for granting variances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. That Applicant's land is located in an R-1A zoning district which requires a minimum lot width of 120 feet. 2. That Applicant's proposed subdivision of the land into three lots results in one lot having a width of over 140 feet. a second lot having a width of only 116.2 feet, thereby requiring a variance of 3.8 feet. and the third lot having a width of only 115.2 feet. thereby requiring a variance of 4.8 feet. ATT #6 - RES. DENIAL MELDAHL , \ . . 3. That Applicant's land is of such size and configuration that a subdivision into three lots can be made whereby all three lots will have widths of 120 feet or more, thus obviating the need for variances. 4. That Applicant states that a division of the property in a manner other than that proposed would result in additional cost for survey work and refinancing. CONCLUSIONS 1. That Applicant's additional cost in causing the subdivision to comply with the zoning requirements of the code cannot in itself constitute undue hardship if reasonable use for the land exists. 2. That Applicant's land can be put to a reasonable use under the conditions imposed by the Shorewpod Zoning Code. 3. That Applicant has not met the criteria for the grant of a variance under Section 1201.05 of the Shorewood City Code and has not established an undue hardship as defined by Minn. Stat. Section 462.357, Subd. 6(2). 4. That Applicant's request for the variances set forth above are hereby denied. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of July, 1991. Barbara J. Brancel, Mayor ATTEST: James C. Hurm City Administrator/Clerk . . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMORANDUM: TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 27 June 1991 RE: Kuester, Kevin - Setback Variance FILE NO. 405 (91.12) BACKGROUND Kevin and Gerri Kuester are building a new home at 5885 Christmas Lake Road (see Site Location map - Exhibit A, attached). Part of their site and landscaping plans include a circular walkway which extends into the front yard setback area approximately 14.5 feet (see Exhibit B and C). Their walkway is six feet wide, two feet more than what is normally allowed for sidewalks. In a letter, dated 3 June 1991 (Exhibit D), they explain their request for a variance. An additional letter of support from the applicant's builder is attached as Exhibit E. The property is zoned R-1A, Single-Family Residential and contains 35,380 square feet of area. It is also subject to the requirements of the S, Shoreland (overlay) District. The area of the proposed encroachment is approximately 270 square feet. As noted in the applicant's request letter, approximately one half of the walkway is elevated as much as 30 inches to bridge a drainage swale in front of the house. ANALYSIS/RECOMMENDATION While aesthetics are not a basis for granting variances, there are several factors which support the granting of the request. First, the configuration of the subject property results in extraordinary setback areas. As can be seen on Exhibit B, the buildable area for this property is relatively small for a lot of its size. ~, - A Residential Community on Lake Minnetonka's South Shore #7 . . Re: Kuester, Kevin Setback variance 27 June 1991 Exhibit C illustrates that moving the house back on the lot (closer to the lake) is precluded by the 40 percent slope of the northeast portion of the site. Considering the severe slope and the lot configuration mentioned above, the applicant should be commended for designing a house that fits so well into the site. The walkway is designed to go around and over the drainage swale in front of the house. The applicant's point of not wanting to step the walkway down into the swale and then step it back up to the house is well taken. Aside from being undesirable, freezing runoff in the winter could pose safety problems. The total area of the encroachment is approximately 270 square feet, 180 of which would be allowable without a variance. The 90 square foot difference is less than what would be used for an additional parking stall which would be allowed by -the current code. Also, with respect to impervious surface (one of the purposes of setback requirements), the proposed driveway is substantially narrower than what the Zoning Ordinance allows. Finally, the additional width of the walkway will avoid the necessity of a guardrail along the raised portion. Whereas the walkway is blocked from view by the house and garage and the grade separation from the road, a guardrail, if necessary would be more visible. Based upon the preceding, it is recommended that the variance be granted as proposed. It is further recommended that the City review its requirements for allowable encroachments in the front yard setback area. Some suggestions for modification to the current code will be presented at future meetings. cc: Jim Hurm Glenn Forberg Kevin and Gerri Kuester Steve Bruce - 2 - ~: -.' I CHRISTMAS LAKE I. I ':" r' / I I . ~D~th I I ! / /j -- J"~ , tl:: ZOO # ( 23) <$" c c --.. -1150 (4) ._. e. .: ::~:. .::: : '.' ::.... >., -'\ --). ( 27) :~ 1161 <t> , , .............1 '- ~ (26) ''(:-J _ (8) I , I : 165 , I I , '--:~ , , , , , ',~~ c''!' (21) ", 5 " 6.. ,......~ ~ 2ge. Ii D "'1 DETAIL SCALE. '313 - 162 '" 1804 : ...:. :., ,- : :,..; (5) : c:: I ~ ~ ....... ..... ........ ....... ..~Q7.. ............... .......!.... I <'-: I (24)--'?~: "..... -? - - .~~-> ......... 568. I .......it.e (29) le5 -~ Exhibit - A SITE LOCATION Kuester setback variance ( 7) .~:. '':! ~I I ~I I I I I II II II " " II II II II II II II II ~I; ~II ~II ltll If 1/ II II i ~II {II ~II ~ .'i I '!!II II II II II II II II ~II ~II ..J II II II i 'I ~~ ~ ).J.,"' ~ ~ V~~ ~ II ~~ II II II I'{ II II II II II VlII ~II ~II ~" ~II :t.1I VII II II II II II II II II II II II II ,II II II ~ ... ~ .. .. ~ .. : ~ . ~ " ~ . . " .. '" .. ~ I ..:.. . v 1''' :"-:,,),:.::1' . . I~\ ",,, r" ." ,:;-> ':""L. ~ .J".. ~<-- ~4.....,o ~"'", M~"'~."l)E!.<.. ~" .... A' J' -;,... s1h ~... OQ 'f& 5'Q.QO"'~ ... . S , "'::~ :~ ~ \ .:t. \\ ~~ \\ \ ~\ ~ '---- ~~ '- ~ . ~ ~-!t~~-- ~ ~. ~ ;,'.: ~~t: \'" . ~ \~ ~\. ~ ~~ \~ ",,- ~\ .r. ~ AI, ~~ '\.~d......... , "'c>- "\...~ ~ ~~ '\. ....0 o. ..;,~\ '\. <, .... . <~ " . "'->.~ '.::: ~ ~~ .~~.,..~ ", "\-'~, ..6 '~~ ")'1.:.0....'" '.. ,\ ~ .~ ~ "'4, ~ -)0 ~ ?~ ~ '" ~ ',:, '\. ~ ~ " ~5 ~J.'\ "- ~~ //~ " H ..../' ~ ~~/ ~ \ \\ '- . ~\...s '\ / \ .,,\ / '\ ..~<. .~ ~ . ~ ~ ~ \ . " ~ q .. '" ~ ... ~ o () '^ ~ N / / f"",j I ~ I I ... i 1 '~\ :'=?\ o;\~ _,:,:,:),:~ ~~ ,..,,/- ,t' I ~... _~ -- "... I ~v _ \.... I \>.../ . r-' 0, . ~~... ~, - - - - - - - - Sl)." - - _ _ _ _ _ ~~:: ~". ~ . \\ \ \ \ \\ \ ~ '^ .. ~ > ~... ..., ::. , ""\ \'\ 'I> ~\ ~~ :,,~ '~ , , ~, ~ \ ..;..\ ...... o~. ~'_~ ,;...... , \ '" . o o o~ ()~ o' o ~ \ \ \ \ '> f::::::1 I "'~~. ~ 9 :.~., ~i r.: ... ':i~ ~. ~ ,,'to . u lb .." o . 't. 0 ," "c; " ,fc,~ LOt:. .") 0 ~4 .. '!l en. ~'V~ ~ ~ ~ I" ~ e~ ~~ ':.~~J " ~ h__ '-, ____ Sl:U . __"__ ..~ ~~ N"'$I'''''~1 ,FD.t1JA_"'S. N 'O.od (JOI! 5D.D PISC.. 1 Exhibit B PROPERTY SURVEY ---~~ \ ~, ,."~ ~"\ L-a.~V < ~~~'~"" \ " \~ '\. '\. ,', " ' \ '., " '.' '\ '-,' " " r , : \'\'\\ ' "\\" '-, ';" ",,- '" '& ' ,,'''-,'-.\'- ,,"- ~ \\ ~'\\ \, \" \ ~"'" \, I. \" -\ \"" \"~ ' ; ,-' ~ ' <~\~, '-2:~~'\"-'~ t ~\ '" ~, "',,",, '\" }: \ \ \, ,,-', ' \,,, '\ ~ " " , ," ,," \ ".'\.' , \ ~ '\\ \>' ,,~\~, O~"~\~\\ , \.~ '.. \ '\\ :. , \ " . '\ \ '. , "-, \\ \. \ ' \ \ '\ \. \ \ \ \ 0,\ ~ '\'~ i ) \ ,~\', ,:' 1 , ,/ ~:;~<'J \: , 1 ~. ...,~ ' , . ' ........ . '- \. f) \ '~, v '. ~", ' ", -'. '.,',' " o y " .' /:), ~ " ' ','. ' \ \\ I \, \ " \ II" , \ \ '. , \ \ \ \ ~ < p . ~ .,. ~ ~ 1- '3 ~ T : ~ ~ " j: ~ J(/ ~ .... ~ ~ ~ V oS ::;: ~ ~ .. ~ ...: - ..~ \ \ $s <; >. "l ~ \~ \, .\ . : :tL.oi: -,. '. . '...' " Exhibit C SITE PLAN . .,~. .i.. . . Gerd & Kevin Kuester 5885 Christmas Lake Road Shore wood, MN 55331 June 3, 1991 Brad Nielson Planning Commissioner 5755 Country Club Road Shorewood, MN 55331 RE: Request for Variance in the walk width for the Kuester home on 5885 Christmas Lake Road (Tract A, Registered Land Survey No. 471) Dear Brad: We have designed a "Iawn walk" that is six feet in width thus over the 4 feet allowance of the existing ordinance. (see attached plan). It is our request that the City of Shorewood Planning Commission review the following reasons for request. 1. Proper Drainage The lawn walk that is designed is partially above grade(less than 30" above grade) to allow drainage to continue through a natural swale in the front yard without the water crossing the walk. This existing swale has a very sharp grade definition that shouldn't be modified because of major trees in the area. The walk is designed to bridge this swale because it would be most aesthetically correct, could be walked upon securely on a level surface, and would eliminate drainage across the walking surface. 2. Safety We understand that we can design an alternate and excavate to grade level which would meet ~ode. That plan would require4-5 additional descending steps at the driveway junction to the walkway, and ascending steps to the front step. One could argue that if the walkway were at ground level the safety factor would only necessitate a four foot walk, however, to create .:~ Exhibit D REQUEST LETTER . . down steps only to encounter up steps again is not a desirable option for us, given that we would now introduce steps that could potentially allow for difficult passage for children and partially disabled adults, which are included in our immediate and extended family. 3.Protection of the existing trees Doing the type of excavation mentioned above would likely damage or cause the loss of major trees in the area of the proposed walkway. ( see letter by Stephen Bruce.) Lastly. while we totally understand that a four foot walk is not an impossibility it is important to note that this walk is designed and intended only with considerations paid not only to aesthetics. but also safety and comfort for the walkers. maximum the health of the trees. and keeping our home and walk dry and free from water drainage. The walk was designed without a rail in keeping with the simplicity of the design. which is completely out of the view of any neighbor or anyone passing by. It was never intended as a patio or recreation area. We would appreciate your help in granting this variance that we feel is in the best interest of all and negatively impacts no one. '~Z~&t(~ } Kevin & Gwi Kuester Ene: Plans Stephen Bruce letter Application Public Hearing Mail List Application fee - $75.00 . STEPHENBRUCE . & co A1fA NY Hay 17, 1991 Mr. Brad Nielson City of Shorewood 5755 Country club Rd Shorewood, Mn. 55331 Dear Brad, As you are aware, the Architect for the Kuester Residence has designed a "lawn walk" that is partially above grade (less than 30" above grade) to allow drainage to continue through a natural swale in the front y~rd without the water crossing the walk. This existing swale has very sharp grade definition that shouldn't be modified because of major trees in the area. The walk was designed to bridge thlS swale because that would be the most pleasing to the eye, would be most pleasing to walk on holding the walk surface level, and would eliminate drainage across the walking surface. Because the walkway is elevated without a rail, the desired width is 6 feet so that a person walking feels secure and has safe margins from the sides. Appealing another point strictly on aesthetic design, when a home has a frontal aspect of 140 feet of length with 30 feet of height, and an entry door system 10 feet wide and 10 feet high, a 6 foot wide lawn walk probably has a more reasonable proportion than a 4 foot wide lawn walk. Obviously a lawn walk could be designed on grade at 4 foot width. The owner is applying for a variance to handle a specific case with better design, functionally and aesthetically. I would expect that the intent of the sidewalk width ordinance is to prevent virtual "patios" from being built within the setback. A study of this design doesn't suggest that the designer was trying to create an outside recreation surface. In summary, I feel strongly that this variance should be allowed because good quality in design serves everyone, the owner, the architect, the neighbors, the community and of course the builder. If the material arguments against the design aren't as compelling as those for it, I would appreciate your help in making it possible. /" Th~I)~,'i~~? "'-:-=-'.~~_/ ./-.:.,--. /~: Steve Bru ,. 539 La Exhibit E BUILDER'S LETTER . . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 18 July 1991 RE: Sign Permit - 19285 State Highway 7 FILE NO. Sign Permits Ms. Beverly Janson, owner of the office building at the above-referenced property, has requested an after-the-fact permit to erect a freestanding sign in front of their building. The sign replaces a sign which was blown down by the wind several months ago. The sign measures 7'x 22' and contains 154 square feet of area. Based on the size of her building, she is allowed to have 163 square feet of signage. The sign is approximately nine feet high. There is also a insurance company banner which measures 1.5'x 1.5' on the front of the building. Even with the wall sign the site only has 156.25 square feet of signage. Although the sign is within the height and area requirements for the C- 3 zoning district, it was mistakenly erected within the Highway 7 right-of-way. The Zoning Code prohibits signs, other than traffic signs, within public r.o.w. In discussing this with a r.o.w. engineer at MNDOT, they do not allow business signs in state r.o.w., eliminating any potential for a variance in this case. It is recommended that the sign permit be issued, subject to the sign being relocated on to the owner's site. cc: Jim Hurm Glenn Froberg Beverly Janson ATT #8- PLANNER ~ JANSON A Residential Community on Lake Minnetonka's South Shore .. , . . 7/1/91 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1201 OF THE SHOREWOOD CITY CODE RELATING TO ZONING REGULATIONS THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: Section 1: Section 1201.02, Subd. 19, of the Shorewood City Code is hereby amended by substituting the following definition in place of the existing definition of "Street." "STREET: ~~ga.t.-€)~Wa~ A public right-of-way or private way serving three or more properties. whether designated as a street. highway. thoroughfare. parkway. throughway. road. avenue. lane; place or however otherwise designated. which is used. or can be used for travel." Section 2: Section 1201.10 Subd. 5.d. of the Shorewood City Code is hereby amended to read as follows: "d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 50 feet Not less than 50 feet Not less than 10 feet on each side nor less than 50 feet on a side yard abutting a -pub-He-ri:ghe-~~ street" Section 3: Section 1201.11 Subd. 5.d. of the Shorewood City Code is hereby amended to read as follows: "d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 40 feet Not less than 40 feet Not less than 10 feet on each side nor less than 40 feet on a side yard abutting a -pub"t:tc- 1: igtrt::---uf"~ street" Section 4: Section 1201.12 Subd. 5.d. of the Shorewood City Code is hereby amended to read as follows: "d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 35 feet Not less than 40 feet Not less than 10 feet on each side nor less than 35 feet on a side yard abutting a -pub-li:'c'" L .i.~L "of->mY' street" ATT #9 - RES. AMEND 1201 , . . Section 5: Section 1201.13 Subd. S.d. of the Shorewood City Code is hereby amended to read as follows: "d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 30 feet Not less than 3S feet Not less than 10 feet on each side nor less than 30 feet on a side yard abutting a pttbli:e-righe-or-wtty street" Section 6: Section 1201.14 Subd. S.d. of the Shorewood City Code is hereby amended to read as follows: "d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 30 feet Not less than 40 feet Not less than 10 feet on each side nor less than 3S feet on a side yard abutting a pubttc-rtght-of-way street" :: Section 7: Section 1201.15 Subd. S.d. of the Shorewood City Code is hereby amended to read as follows: "d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 30 feet Not less than 30 feet Not less than 10 feet on each side nor less than 30 feet on a side yard abutting a pubttc-rtght-of-way street" Section 8: Section 1201.16 Subd. S.d. of the Shorewood City Code is hereby amended to read as follows: "d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 30 feet Not less than 3S feet Not less than 10 feet on each side nor less than 30 feet on a side yard abutting a pobiic-right-of-way street" Section 9: Section 1201.17 Subd. S.d. of the Shorewood City Code is hereby amended to read as follows: "d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 30 feet Not less than 30 feet Not less than IS feet on each side nor less than 30 feet on a side yard abutting a pobiic-right-of-way street" . . Section 10: Section 1201.22 Subd. S.d. of the Shorewood City Code is hereby amended to read as follows: "d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 30 feet Not less than 30 feet Not less than 15 feet on each side nor less than 30 feet on a side yard abutting a ~ .L .i.!:;hL ~-way- street" Section 11: Section 1201.23 Subd. S.d. of the Shorewood City Code is hereby amended to read as follows: "d. Setbacks: (1) Front yard (2) Rear yard (3) Side yard Not less than 30 feet Not less than 30 feet Not less than 20 feet on each side nor less than 30 feet on a side yard abutting a ~-mllYoTwaY street" Section 12: This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, this day of , 1991. Barbara J. Brancel, Mayor ATTEST: J~es C. Hurm C ty Administrator/Clerk . . 7/16/91 ORDINANCE NO. AN ORDINANCE ESTABLISHING A FEE FOR SPECIAL PERMIT TO INSTALL UNDERGROUND SPRINKLER IN RIGHT-OF-WAY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA' does ordain: Section 1. Authority. The Council is authorized by Section 901.02, Subd. 2.d. of the Shorewood City Code to establish by ordinance a fee for a permit to install an underground sprinkler system within the public right-of-way. Section 2. Establishment of fee. There is hereby established a fee of $20.00 for a special permit to install an underground sprinkler system within the public right-of-way. Section 3. Effective Date. This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of July, 1991. BARBARA J. BRANCEL, Mayor ATTEST: JAMES C. HURM City Administrator/Clerk ATT #10 - RES. SPRINKLER R.O.W. . . 7/15/91 RESOLUTION NO. A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR CHURCH ROAD IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for local improvements designated as Church Road Improvements, Project No. , bids were received, opened on 19 July 1991, and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit Ai and WHEREAS, the City Council has determined that is the lowest responsible bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a contract with in the name of the City of Shorewood, Project No. , according to the plans and specifications therefor approved by the City Council on file in the office of the City Clerk. 2. That the City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and next lowest bidder, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of July 1991. Barbara J. Brancel, Mayor ATTEST: James C. Hurm City Administrator/Clerk ATT #11 - RES. CHURCH RD. IMP. . . 7/15/91 RESOLUTION NO. A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PINE BEND WATERMAIN EXTENSION WHEREAS, pursuant to Resolution No. 43-91, adopted by the City Council on the 22nd day of April, 1991, the City Engineer has prepared plans and specifications for the construction of a local improvement known as Pine Bend Watermain Extension; and WHEREAS, the City Engineer has presented such plans and specifications to the City Council for approval. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That such plans and specifications, copies of which are attached hereto and made a part hereof, are hereby approved. 2. That the City Clerk shall prepare and cause to be inserted in the official newspaper and in "Construction Bulletin" an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for one day, shall specify the work to be done, shall state that bids will be received by the Clerk until a.m., on , 1991, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk, will then be tabulated, and will be considered by the Council at ____ p.m. on , 1991, in the Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five per cent (5%) of the amount of such bid. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of July, 1991. Barbara J. Brancel, Mayor ATTEST: James C. Hurm City Administrator/Clerk ATT #12 - RES. PINE BEND WATER . . 7/16/91 RESOLUTION NO. A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR A SALT/SAND STORAGE BUILDING WHEREAS, the City Engineer has prepared plans and specifications for the construction of a salt/sand storage building; and WHEREAS, the City Engineer has presented such plans and specifications to the City Council for approval. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That such plans and specifications, copies of which are attached hereto and made a part hereof, are hereby approved. 2. That the City Clerk shall prepare and cause to be inserted in the official newspaper and in "Construction Bulletin" an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for one day, shall specify the work to be done, shall state that bids will be received by the Clerk until a.m., on , 1991, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk, will then be tabulated, and will be considered by the Council at p.m. on , 1991, in the Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five per cent (5%) of the amount of such bid. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of July, 1991. Barbara J. Brancel, Mayor ATTEST: James C. Hurm City Administrator/Clerk ATT 4113 - RES. SALT/SAND BLDG . . 7/16/91 RESOLUTION NO. A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR SITE GRADING OF SMITHTOWN ROAD PUBLIC WORKS SITE WHEREAS, the City Engineer has prepared plans and specifications for the site grading of the Smithtown Road public works site; and WHEREAS, the City Engineer has presented such plans and specifications to the City Council for approval. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That such plans and specifications, copies of which are attached hereto and made a part hereof, are hereby approved. 2. That the City Clerk shall prepare and cause to be inserted in the official newspaper and in "Construction Bulletin" an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for one day, shall specify the work to be done, shall state that bids will be received by the Clerk until a.m., on , 1991, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk, will then be tabulated, and will be considered by the Council at p.m. on , 1991, in the Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five per cent (5%) of the amount of such bid. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of July, 1991. Barbara J. Brancel, Mayor ATTEST: James C. Hurm City Administrator/Clerk ATT 1114 - RES. GRADE P.W. SITE . . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 18 July 1991 RE: Gideon's Cove P.D.D. - Concept Stage FILE NO: 405 (91.05) At their 2 July meeting the Planning Commission recommended to deny Boyer Building Corporation's request for concept approval of a 14-unit P.D.D. The developer has decided that he does not want to go to the City Council with a negative recommendation from the Planning Commission, so he has withdrawn his request at this time. He has indicated that he will reapply with a plan showing fewer units. A new hearing will likely be scheduled for the September Planning Commission meeting. cc: Jim Hurm Glenn Froberg Joel Dresel Planning Commission ATTACHMENT 115 - P.U.D. GIDEON1S COVE A Residential Community on Lake Minnetonka's South Shore . . ~ 7/16/91 RESOLUTION NO. A RESOLUTION ESTABLISHING AND COMBINING CERTAIN POSITIONS AND OFFICES WITHIN THE CITY OF SHOREWOOD AND AMENDING THE'EMPLOYEE RELATIONSHIP POLICY WHEREAS, pursuant to Minn. Stat. Sec. 412.111, the City Council of the City of Shorewood desires to create the position of Executive Secretary to facilitate the proper' management and operation of city affairs; and WHEREAS, pursuant to Minn. Stat. Ch. 412, the City Council has previously established the office of Deputy Clerk; and WHEREAS, the council has reviewed the proposed duties of the position of Executive Secretary and the duties of the office of Deputy Clerk and wishes to combine these duties and establish a new position entitled Executive Secretary/Deputy Clerk; and WHEREAS, the council desires to create the position of Assistant Deputy Clerk/Secretary for Public Works and Parks, for the purpose of further facilitating the proper management and operation of city affairs; and WHEREAS, the council desires to redefine the duties of the position of Secretary/Receptionist. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the position of Executive Secretary/Deputy Clerk is hereby established and the Employee Relationnship Policy of the City of Shorewood is hereby amended by deleting the position of Deputy City Clerk and adding the position of Executive Secretary/Deputy Clerk to include the job description attached hereto as Exhibit 1. ATT #16 - RES COMBINE POSITIONS AMEND E.R. POLICY . . 2. That the position of Assistant Deputy Clerk/Secretary for Public Works and Parks is hereby established and the Employee Relationship Policy of the City of Shorewood is hereby amended by deleting the position of Assistant Clerk and Administrative Assistant for Parks and adding the position of Assistant Deputy Clerk/Secretary for Public Works and Parks to include the job description attached hereto as Exhibit 2. 3. That the position of Secretary/Receptionist is hereby redefined by amending the Employee Relationship Policy of the City of Shorewood to include the job description attached hereto as Exhibit 3. 4. That Subdivision 1: Organizational Chart - City of Shorewood shall be amended to incoporate the changes and- modifications set forth above. 5. That said establishment and combination of offices and positions shall be effective as follows: Executive Secretary/Deputy Clerk Assistant Deputy Clerk/Secretary for Public Works and Parks Secretary/Receptionist June 1, 1991 July 22, 1991 July 22, 1991 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of July, 1991. BARBARA J. BRANCEL, Mayor ATTEST: JAMES C. HURM City Administrator/Clerk . . position Executive secretary/Deputy Clerk Ob4ective and Scope Shall have all powers, duties and responsibilities of the Clerk under the direction of the City Administrator/Clerk. Shall perform a wide variety of secretarial, administrative and general office management duties. Is responsible for the efficient day to day operation of the city office under the direction of the Administrator. Serves as the Administrator's executive secretary. Relationship Reports to: City AdministratorjClerk supervises: Secretary jReceptionist, Assistant to the Deputy Clerk, and any part-time office personnel. Specific Responsibilities 1. Shall perform the duties of the city Clerk. A. Oversee the recording, transcribing, and distribution of all City Council meeting minutes. B. Keep the official Minute Book, the official copies of all city council Resolutions and Ordinances, the City Code, and other official records of the City, including deeds, easements, leases, contracts and agreements. C. Coordinate the preparation of the City council agenda; prepare and distribute council packets to council, Staff all Commissions and others as necessary. ( D. Keep the oaths of office of each municipal officer. E. Maintain the archives of the city and the record reten- tion system (including microfilming, indexing and assign- ment to fire proof files or storage). F. Comply with the State statutes and local Ordinances re- garding legal notices placed in newspapers for public notification. G. Keep the official records of all city contracts and Grants (e.g. Fire, police, Water and Sewer, and Animal control and veterinary, etc.). H. Administer all licenses and general permits, including waste haulers, dogs, docks, false alarms, horses, liquor ancL beer. EXHIBIT 1 . . Executive Secretary/Deputy Clerk Page Two I. supervises the Assistant to the Deputy Clerk in the administration of elections (primary and general) of the city. J. Performs miscellaneous duties such as notary public, codifying of ordinances (working with the city attorney) , and certifications of documents. 2. Perform executive Administrator. secretarial duties for the'" city A. Transcribe memos and correspondence. Assist with the follow up after City Co~ncil meetings. B. Keep track of all schedules and appointments for the Administrator. C. Assist the Administrator with the preparation of filing state and Federal and County Grant applications, agree- ments, contracts and/or reports (Recycling Grants, Solid Waste, CDBG). D. May be assigned special proj ects Administrator on occasion. by the city 3. supervise Secretary Receptionist and Assistant to the Deputy Clerk and administrative office help. Responsible for: A. The efficient operation of the office including filing and records retention. B. Training C. Budgeting for office needs. D. Purchasing office supplies and equipment. E. Scheduling for office breaks and time off. F. Delegation of assignments to assure timely production of needed work. / . . Executive Secretary/Deputy Clerk Page Three Requirements: 1. Education - high school graduate, with a minimum of three years experience in municipal service. Associate degree or equivalent is preferred. 2. Completion of the States Municipal Clerks certification school within three years after assuming the Deputy Clerk's position. 3. Knowledge of municipal office operations and filing systems. 4. Administer the City Clerks duties in a sound businesslike manner which commands the respect of the public as well as other city personnel. 5. Ability to handle public contact with tact and effectiveness. 6. Ability to maintain accurate and up to date records and com- plete reports. 7. Must be a proficient typist with speed accuracy and good spelling and punctuation. 8. Should be a self starter being able to compose routine answers to correspondence. 9. Previous experience with word processing and computer equipment is required. 10. Ability to work effectively and harmonously with others under a minimum of supervision with varying demands. 11. Some shorthand skills are desired. 12. Must become familiar with all aspects of the administrative office duties to be able to fill in and work load adjust- ments are required. . . position Assistant to the Deputy Clerk/secretary for Public Works and Parks Oblective and Scope Performs administrative duties under the direction of and in the absence of the Deputy Clerk. Responsibilities include a variety of activities including secretarial assistance for Public Works and the Park commission. Relationship Reports to: Executive Secretary/Deputy Clerk specific Responsibilities ,- 1. Assist the Deputy Clerk in performing his/her duties and assist the Administrator/Clerk in performing said duties in the absence of the Deputy Clerk. A. In the absence of a recording secretary to the City Council, take minutes for the meetings. B. Administration of all elections, including training, hiring of judges, organizing polling sites and all maintenance of files. Should be familiar with election laws and regulations. C. Responsible for keeping property files with accurate up to date records and assist in general filing when needed. 2. Secretary for Public Works A. Types letters, memorandums and reports for the Public Works Director. B. Schedules appointments of Public Works Director and Engineer. C. Answers and relays all Gopher State One Calls. D. Provides secretarial and filing support. E. Assists Public Works Director in Public Works and Park budget preparation. EXHIBIT 2 . . Assistant to the Deputy Clerk/Secretary for Public Works and Parks Page Two 3. Secretary for Parks A. Keeps Administrator, Public Works Director and Park Planner informed of all park projects and proposals before the Park Commission, and assists with facts and figures for budget preparation. B. Keeps records and files on all Park projects and proposals and maintains city Park related policies and procedures. = C. Prepares and distributes Park commlssion agendas and packets. D. Recording Secretary for the Parks commission, provides Commission secretarial support and meeting follow up. E. Does timely reports to the commission keeping them in- formed of all park related projects and proposals. F. Coordinates with the Public Works Director on the staffing for ice rink warming houses and summer activi- ties. G. Answers general public inquires on Park and Recreational matters and writes letters, and articles relating to Parks. 4. Assists with the answering of telephones and be knowledgeable with the front desk responsibilities for fill-in during breaks and absences. 5. Performs other duties as directed by the Deputy Clerk. . . Assistant to the Deputy Clerk/Secretary for Public Works and Parks Page Three Reauirements: ~. Education - high school graduate, with a minimum of--three years experience in municipal service. Some schooling beyond high school is preferred. 2. Completion of the States Municipal Clerks certification school when scheduling permits. . 3. Knowledge of municipal office operations and filing systems. - 4. Ability to handle public contact with tact and effectiveness. 5. Ability to maintain accurate and up to date records and com- plete reports. 6. Must be a proficient typist with speed accuracy and good spelling and punctuation. 7. Should be a self starter being able to compose routine answers to correspondence. 8. Previous experience with word processing and computer equipment is required. 9. Ability to work effectively and harmonously with others under a minimum of supervision with varying demands. ~o. Some shorthand skills are desired. ~~. Must become familiar with all aspects of the administrative office duties to be able to fill in and work load adjust- ments are required. ~ . . position secretary/Receptionist Obiective and Scope To perform secretarial, clerical and general front-desk duties. To receive telephone calls and visitors in a pleasant and businesslike manner and to refer items which this position is not responsible for to the proper city personnel. Relationship Reports to: Executive Secretary/Deputy Clerk Specific Responsibilities 1. Provides secretarial and general clerical assistance~ 2. Types letters, memorandums, technical reports, meeting agendas, meeting notices, and other materials from machine dictation and copy. - 3. Proofreads, photocopies, and distributes materials upon completion. 4. Performs filing duties as required. 5. Assists with preparations for city council and other ad- visory body meetings as directed. 6. Assists with issuance of various city licenses and permits. When appropriate, issues various city licenses and permits (i.e. dog licenses). 7. Processes in-coming and out-going mail on a daily basis. 8. Answers incoming telephone calls and refers callers to proper person or department. 9. Receives visitors and assists or refers them to proper source of assistance. 10. Receipts incoming funds, balances receipts and petty cash at the end of each day, performs daily deposit of receipted funds. 11. Receives complaints and directs to proper person or depart- ment. 12. Coordinates the preparation and production of City newsletter under the direction of the Administrator. EXHIBIT 3 ,-' . . , /' / secretary/Receptionist ~. Page Two ~3. Process homestead applications, cards and reports. Make appointments for the public to meet with the Assessor and Board of Review. ~4. Performs other duties and assumes responsibilities as apparent or as assigned. Reauirements ~. Education - High School graduate plus completion of a', vocational training program in secretarial and/or recep- tionist skills. 2. Must have some office experience includIng experience in public contact. 3. Must be a proficient typist with speed accuracy and good spelling and punctuation. 4. Should be a self starter being able to compose routine answers to correspondence. 5. previous experience with word processing and computer equipment is required. 6. Ability to work effectively and harmonously with others under a minimum of supervision with varying demands. 7. Must become familiar with all aspects of general office duties. 8. Should have outstanding grooming and deportment. . . 7/17/91 RESOLUTION NO. A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD WHEREAS, the City Council, by Resolution No. , adopted on July 22, 1991, established and combined certain positions and offices within the City of Shorewood; and WHEREASr the Council desires to make appointments to fill said positions and offices. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That Anne Latter is hereby appointed to the position of Executive Secretary/Deputy Clerk effective June 1, 1991 at an annual salary of $25,145.00. 2. That Susan Niccum is hereby appointed to the position of Assistant Deputy Clerk/Secretary for Public Works and Parks effective July 22, 1991 at an annual salary of $24,145.00. 3. That Beverly Von Feldt is hereby appointed to the position of Secretary/Receptionist effective September 3, 1991 at an annual salary of $16,894.00. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of July, 1991. BARBARA J. BRANCEL, Mayor ATTEST: JAMES C. HURM City Administrator/Clerk ATT #17 - APPTS OFFICES/POSITION . . LAKE MTNNETONKA CONSERVATION DISTRICT July 3, 1991 FROM: ~~~~~r ~~~~C~~:t~~~~~ator > )8\~ ~'=~~rt~ Executive Director Gene st.rommLrV vf1LDY TO: SUBJECT: Edited Cover Letter Accompanying 1991 Budget Edited 1992 Budget The minimum time between the June 26 adoption and June 28 mailing of the 1991 LMCD Budget resulted in some minor information corrections we wish to make at this time before the budget already provided you is sent to your mayors and council members. It is possible that you may have already made distribution, in which case you may merely keep the attached for your additional information. If not, please destroy the previously provided copies and substitute the copies being provided at this time. There is no change in the budget itself. except the word "Adopted" is inserted in place of "Proposed" under the 1992 budget column. The accompanying cover letter has been edited to include the 1991 Budget comparisons for the items in which budget changes were incorporated from the Preliminary Review Draft provided May 2 8 . The "Ad j- ~~ " co 1 u m n has be e n e 1 i m i n ate d due t 0 spa c e limitations. It is a simple procedure of dividing the budget item being compared by the adopted budget figure to determine any percentage change a person may wish to identify. You will again note that the Community Administrative Levy amount was reduced to a 3.2% increase over the 1991 budget, compared to over 5% in the proposed budget. Salary adjustments were reduced to 4% compared to the proposed 5%. Over-all Administrative expenses were reduced to a 4.4% l.ncrease. Should you wish LMCD representation at a City Council review of the adopted budget, please contact your Board member and/or the executive director. Thank you again for your processing of this budget data. xxx ATT #18 - LMCD BUDGET . . LAKE MINNETONKA CONSERVATION DISTRICT June 28, 1991 TO: Member Municipalities FROM: Treasurer Jan Boswinke1 SUBJECT: 1992 LMCD BUDGET Your LMCD Board of Directors 1S pleased to enclose its 1992 annual budget adopted at its regular meeting June 26, 1991. Advance copies of a preliminary discussion budget draft were submitted a month in advance to all municipalities May 31. As a result of this advance budget draft distribution, municipal response has been received and given full consideration. Particular discussion centered over the future funding of the Eurasian water milfoil weed control program and its budget. The Board reconsidered its earlier position on private contributions. It recognizes that income source as a continuing potential. The reductiQn in city contributions lS being made up by private contributions. The board further expects greater private contributions are available than budgeted, but will hold them as potential back-up to any other agency budgeted shortfall. It intends to make every effort to secure the required agency financial backing, particularly from Hennepin County, ~N DNR and possibly other new agencies. Again, city support in this regard will be key to its success. Changes which have been incorporated are: 1991 REVENUE: Budget LMCD Communities Admn Levy 103,825 Eurasian Water Milfoil Program: City Contributions State & Regional Agencies Private ,Solicitation 1992 Proposed 109,422 60.000 102,000 85,000 80,000 170,000 -0- DISBURSE~lENTS : Salaries Employer Benefit Contributions Printing Legal Notices TOTAL ADMINTSTRA'rlON TOTAL ADMIN. & CONSULTING 100,500 14.800 1,500 500 l55.fl25 226,825 105.400 17,400 2,000 3,000 1 (, If . 7 3 0 250,422 1992 Adopted 107,230 63,000 170,000 17,000 104,500 17,000 1,800 2,700 162,930 248,230 . . LMCD Budget Transmittal, 6/28/91, P. 2 Hennepin Parks, while not recognized in the actual dollar portion of the budget, contributes significant in-kind support by providing its new weed harvester, operator, fuel and all operating maintenance and depreciation for the 1991 operation, comparable support provided in 1990. In the event public agency response falls short of the budgeted $170,000, the weed harvest program will be re- evaluated. This will be determined in advance of the 1992 program start in close coordination with member cities. The LMCD Board understands that several cities are willing to step up to the need to fund the 1992 Eurasian water milfoil weed control program over and above the same allowance budgeted for 1991. It respectfully encourages those cities willing to make this additional volunteer contribution to advise LMCD of its intent at an early date. Distribution of expenses, provided in the preliminary draft 6/18/91, were found to be distributed incorrectly due to a misunderstanding by using Assessed Market Value. The correct distribution is based upon Net Tax Capacity, which is the percent of property market value. This value varies among properties such as residential, commercial and industrial. It results in a revised amount for each city. We do point out that Net Tax Capacity was the distribution used in the 1991 budget. The attached excerpt of the MN Laws governing LMCD's budget, funding and expense distribution is attached. LMCD Chair Dave Cochran joins with thp entire Bonrd in thanking each city council for its thouglltful review of the District's fundi~g requirements. xxx LAK~NNETONKA CONSERVATION D~RICT :l;; , 1992 Administrative Budg~ 1990 1990 1991 1992 REVENUE Budget Actual Budget Adopted LMCD Communities Admn Levy 89,490 89,490 103,825 107,230 EW Milfoil Program: City Contributions 60,000 60,000 63,000 63,000 Other Public Agencies 115,000 83,550 102,000 170,000 Private Solicitation 50,000 49,912 85,000 17,000 Court Fines 40,000 40,706 35,000 38,000 Licenses & Permits 80,000 76,338 65,000 85.000 Interest 10,000 13,257 8,000 8,000 Shoreland Rules, DNR Agreement -0- -0- 45,000 20,000 1 Shore land Rules, DNR Admn/Cons. -0- -0- 15,000 10,000 1 TOTAL GENERAL FUND REVENUE 444,490 413,253 521,825 518,230 1 (Carry-over from 1991 Shoreland Grant Agreement to be spent in 1992) DISBURSEMENTS Administration Personnel Services Salaries Employer Benefit Contr. TOTAL PERSONNEL SERVICES 84,060 13,810 97,870 84,965 13,934 98,899 100,500 14,800 115,300 104,500 17,000 121,500 .., ... 2 (Proportionate increase, plus one expense underestimated for '91) Contractual Services Office Lease Utilities, Janitorial Record~r, Temp Secy, Acctg TOTAL CONTRACT SERVICES 4,11+0 1,080 9,810 15,050 4,130 1,386 7 ,/,1,8 12,964 9,600 1,500 6.575 17,675 10,130 3 -0- 4 5,550 5 15,680 3 (Lease subject t~ 4.5% annual increase) 4 (Items nON included ill new office lease) 5 (Eliminated temp lake inspector, outside a~ctg for quarterly reports, now done in-house; audit done by outside contractor) Office & Administrative Office, General Supplies 2,900 4,668 3,075 3,500 Telephone 1,400 1,430 1,475 2,350 6 Po.s tage 1,900 3,100 2,280 4,000 7 Printing 1,500 1,675 1,500 1,800 Legal Notices 1,000 2,270 500 2,700 8 Maintenance, Office Equip 1,500 933 3,400 1,700 9 Subscriptions, Memberships 2JO 25 210 200 Insurance, Bonds 3,500 5,024 5,050 5,200 Mileage, Expenses, Training 1,300 1,704 2,360 2,300 TOTAL ,OFFICE & ADfoiN . 15,2]0 20,829 ]9,850 23,750 -1- 6 (Add third .Ae for FAX and increased ane service demands) 7 (Anticipate Wremail communications w1lll!!lri increased fees; underestimated 1991 budget) 8 (Anticipate more code amendments, public hearing notices for variances, new dock licenses: underestimated 1991 budget) 9 (Over-estimated computer maintenance costs in 1991 budget) 1990 1990 1991 1992 Budget Actual Budget Adopted Capital Outlay Furniture, Equip. 2,500 2,914 3,000 2,000 10 TOTAL CAPITAL OUTLAY 2,500 2,914 3,000 2,000 10 (Provision for m1nor equipment upgrades) TOTAL ADMINISTRATION 130,630 135,606 155,825 162,930 ------ ------- ------- ------- ------ ------- ------- ------- Legal Legal Services 18,000 15,493 20,000 18,000 Prosecution 13,500 25,443 20,000 25,000 11 Process Service 1,400 42 500 .300 TOTAL LEGAL 32,900 40,978 If 0 ,500 43,300 11 (Prosecution underestimated in 1991 budget, expense related to revenue) Consulting Services Long Term Management Plan 42,960 34,813 -0- -0- 12 Shore land Rules Consultant -0- 270 12,500 10,000 13 TOTAL CONSULTING SVC 42,960 35,083 12,500 10,000 12 (Consul ting service completp as )\jallagement Plan adopted in 1991) 13 (Carryover from 1991 Shoreland Grant Agreement consulting service to be spent in 1992) Lake Data Collection/Publication Aerial Survey Lake Use Study Wetland Inventory Mapping Public Information Public Access Use Studies TOTAL COMMITTEES 14 (Aerial survey to return of normal -0- -0- -0- 12,000 14 -0- -0- -0- 1,500 15,000 2,083 5,000 3,000' 5,000 -0- 4,000 4,000 20,000 2,083 9,000 20,500 be re-instituted on every-other year basis with water levels, estimating cost comparable to '8&) Contingency At approx. 5% of Admn Disb. TOTAL CONTINGENCY 12,900 12,900 1,077 1,077 9,000 9,000 11,500 11,500 TOTAL ADMIN. DISBURSEMENT 239,390 214,827 226,825 248,230 _'l_ . 1990 199_ 1991 1992 Budget Actua . Budget Adopted Eurasian Water Milfoil (EWM) Weed Harvesting Program Barge Service -0- -0- 114,000 114,000 Trucking 62,400 54,400 32,000 32,000 Personnel 68,175 65,284 45,000 45,000 Admn, UC Ins, FICA 39,170 49,769 31,000 31,000 14 Operation Supplies 25,355 21,260 16,000 16,000 Contingency 10,000 -0- 12,000 12,000 TOTAL EWM DISBURSEMENTS 205,100 190,713 250,000 250,000 14 (Adjusted 1991 and 1992 item to delete $13,000 111 admn salary chargeback to EWM budget) Shore land Rules Shoreland Rules City Grant Agreement Reimbursement -0- -0- 45,000 20,000 TOTAL SHORELAND REIMB -0- -0- t.5,000 20,000 15 15 (Carry over to 1992 budget) TOTAL COMBINED DISBURSEMENT 44t.,490 405,5t.O 521,825 518,230 ------- ------- ------- ------- ------- ------- ------- ------- 6/28/91 - 3 - Deephaven Excelsior Greenwood Minnetonka Mtka. Beach Minnetrista Mound Orono Shorewood Spring Park Tonka Bay Victoria Wayzata Woodland Totals Less Mtka. Balance for 13 cities 6/28/91 . . LAKE MINNETONKA CONSERVATION DISTRICT 1992 Budget Distribution of Expense NET TAX CAPACITY 6,303,113 2,538,336 1,247,268 67,249,959 1,728,106 5,367,482 7,148,129 14,378,759 8,070,339 1,913.039 2,909,857 2,362.547 8.816:260 2,097,909 132,131,103 ( 67,249,959) 64,881,144 % OF TOTAL NET TAX CAPACITY 7.78 3.13 1. 54 20.00 2.13 6.62 8.82 17.72 9.95 2.36 3.59 2 . 9 1 10.87 2.58 100.00 4 ADMIN SHARE OF $107,230 8,343 3,356 1,651 21,446 2,284 7,099 9,458 19,001 10.669 2.531 3,850 3.120 11,656 2,766 107,230 EWM SHARE OF $63,000 4,901 1.972 970 12,600 1,342 4.171 5,557 11,164 6.268 1.487 2.262 1.833 6.848 1.625 63,000 TOTAL SHARE OF $170,230 13,244 5,328 2,621 34,046 3,626 11,270 15,015 30,165 16,937 4.018 6,112 4,953 18,504 4,391 170,230 . -- TO: Jim Hurm, Shorewood City Administrator FROM: Rolf Erickson, City Assessor 473-1844 DATE: July 8, 1991 RE: 1992 Assessment Contract (attached) Term of Contract: September 1, 1991 through August 31, 1992 Current Contract amount: $31,99.2.00 Requested amount for 1992 Assessment: $35,4.00.00 Monthly Fee: $2,950.00 - The requested increase is based on the increasing complexity and amount of properties in the City of Shorewood. My fee, based on charges to other similar municipalities that I serve as Assessor, should be $39,800.00 (excepting law changes and inflation). I realize the current financial situatuion of the City and will raise my contract requests in increments. Please present this request to the City Council at the next meeting. If you have any questions or the Council requests my presence at a meeting please call. ATT #19 - ASSESSMENT CONTRACT - . ".. . . Page Two Shorewood Assessing Contract ATTENDANCE AT COUNCIL MEETINGS: The Contractor shall attend the local board of review meeting on a date selected by the Municipality and the Contractor and not to exceed three other Municipality council meetings during the term of the contract. LEGAL STATUS: The parties agree that the contractor is not required to maintain office hours, shall not receive retirement benefits, health insurance benefits, or any other fringe benefits offered to employees of the Municipality and shall, in all respects be deemed an independent contractor. IN WITNESS WHEREOF, the Contractor and tne Municipality have executed this Contract this day of , City of Shorewood (Municipality) by Rolf E. A. Erickson Contractor \ SOUTH LAKE MINNE~NKA PUBUC SAFETY !..ARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 RICHARD A. YOUNG Chief of Police (612) 474-3261 HEMOB~HD!!M Date: City Administrators Chief YOu~~' July 11, 199~U To: From: Subject: 1992 Police Department Budget Request Enclosed is the 1992 budget for this department as recommended by the Coordinating Committee to the city councils- for their approval. I have included two copies, one for you and one for the Mayor. Please remember that the Joint Powers Agreement requires approval by your city council by September 1st, or the budget remains at 1991 levels. This would, of course, be disastrous for the department and require a layoff of personnel. I will be happy to appear at the council meeting where the budget will be discussed. If you feel this would be advantageous, please let me know the date and time of the meeting and I will plan to attend. I believe I have made all of the changes discussed at the meeti~g. If you find any I did not make, please contact me. Serving SOUIh lAke MitIMIonkil Communities of Excelsior, Greenwo ATT #20 - POLICE BUDGET REQUES1 " . . SOUTH LAKE MINNETONKA ~"(" L4~ .~~ ~~ ~ ~~ ,.... 'a t\f"ETO~ ,. . "'C fIo~ . 1992 BUDGET REQUEST Coordinating Committee Recommendation . . SOUTH LAKE HINNETONKA PUBLIC SAFETY DEPARTMENT 1992 BUDGET Coordinating Committee Recommendations 23 - Travel, Conferences & Schools 24 - Maintenance 27 - Care of Persons 28 - Cleaning & Waste Removal 30 - Office Supplies 33 - Motor Fuels 37 - Uniforms 39 - General Supplies 40 - Rent $599,700 28,600 37,150 2,500 14,500 3,000 13,100 5,000 12,000 10 - Salaries 11 - Salaries - overtime 12 - Salaries - parttime 13 - Professional Services 20 - Communications 21 - Printing & Publishing 22 - Utilities 100 41 - Insurance 4,000 3,500 17,000 4,500 6,250 40,650 58,050 550 43 - Subcriptions & Memberships 45 - Pensions & Benefits 126,250 TOTAL 9,200 1,000 5,000 . 29,000 1,020,600 48 - Special Projects 51 - Building Expense 52 - Furniture & Equipment 53 - Vehicles . INCOME State Aid (Must be Used for Pensions) Transfer From Contingency Interest Park Patrol Court Overtime Civil Defense Training Sale of Vehicles Accident Reports Fingerprints Photocopies Report Copies Miscellaneous TOTAL GRAND TOTAL CITY BUDGET % Excelsior Greenwood Shorewood Tonka Bay $899,250 899,250 899,250 899,250 .327 .089 .419 .165 . (57,500) (20,000) (12,000) (10,500) (6,000) (4,000) (5,750) (3,000) (500) (100) (200) (800) (1,000) (121,350) 899,250 TOTAL SHARE 294,054.75 80,033.25 376,785.75 148,376.25 . . SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT 10-Salaries $599,700 11-Salaries Overtime $28,600 12-Salaries Part Time $37,150 13-professional Services $2,500 20-Communications $14,500 21-Printing & Publishing $3,000 BUDGET NARRATIVE FOR 1992 The department has not started union negotia- tions for 1992. There are several officers progressing through step increases and several officers are due for longevity increases. The budgeted amount represents a 3% increase, as directed by the Coordinating Committee. - This category includes all holiday overtime and regular overtime. It also includes court overtime. The revenue for court overtime is shown under anticipated income. July 4th is not included. This line item covers part time secretarial help to assist the Administrative Clerk. With increased mandatory state requirements and the increase in calls, much additional work is required in the office. The part time positions are essential to accomplish the necessary and required job tasks. There are two of these positions. This category also includes the Excelsior Park Patrol and a revenue is shown under anticipated income. This account covers the audit required by state statutes, physical and psychological exams and all legal services that are required by the department. Negotiations should be completed before the budget year begins and go for two years, therefore a decrease is budgeted in this category. This account covers all costs associated with necessary radio communications equipment required by the department. We have not yet received the costs from Hennepin County for 1992. This section covers all correspondence and necessary report keeping functions. Expected expenses in this category include stationery, envelopes, report forms, warning citations, legal and professional publications. No increase is requested. 22-Utilities $13,100 23-Travel, Conferences & Schools $5,000 24-Maintenance $12,000 . . This account covers all utilities. Rate increases are expected. This account covers all departmental training programs. The cost of training is expensive; however, Ii tigation is much more so. It is imperative that we continue to provide the best possible training for our personnel. No increase is requested. Funds disbursed from this category provide for the maintenance of departmental equipment. All automotive repairs, along with o~fice equipment and departmental radio service, are covered in this classification. Radar units require scheduled calibration and are paid for from this account. Maintenance contracts on the typewri ters , copy machine and computers are in this category. 1991 vehicle maintenance costs have been very low. Assuming we continue with the vehicle replacemE;!nt program, this rate should continue, therefore there is a decrease in this line item. 27-Care of Persons This account covers care of prisoners. No $100 increase is requested for this line item. 28-Cleaning and Waste Removal $4,000 30-0ffice Supplies $3,500 33-Motor Fuels $17,000 37-Uniforms $4,500 39-General Supplies $6,250 This category covers all janitorial services and waste removal. No increase is requested in this line item. This section covers all necessary office supplies for maintaining the operation. No increase is requested for this line item. This portion of the budget covers all fuels and lubricants for the department's vehicles. A slight increase is requested for this line item due to increased gasoline costs. This line item covers replacement of the required uniform for all department personnel. No increase is requested for this line item. This category includes all items of a general nature required by the department. It includes ammunition, tires, first aid supplies, small tools, vehicle supplies and any and all items required for the general operation of the department. No increase is requested for this line item. '. 40-Rent $40,650 41-Insurance $58,050 43-Subscriptions & Memberships $550 45-pensions & Benefits $126,250 This is $57,500. . . This i tern covers the rent of the building. Also in this category are rents for the state CRT, Postage Meter, etc. A slight decrease is made in this line item. Covered in this section is the insurance protection for: worker's compensation, general liability, automobile, professional liability and umbrella liability. Rates have stabilized and a slight decrease is anticipated, based upon 1991 rates. This area includes subscriptions to profess- ional and legal journals. Memberships in- area and national professional organizations are also taken from this category. No increase is requested for this line item. This line item is for hospital and life insurance, PERA, Social Security. The expected State Aid funding is shown as a revenue item. Projects This section covers the required cash match for the federal drug enforcement grant administered through the state. This is the Southwest Metro Task Force made up of eight police agencies in this area. It also covers the departments fee to use CornerHouse, a child abuse center. 48-Special $9,200 51-Building Expenses $1,000 52-Furniture & Equipment $5,000 53-Vehicles $29,000 This category covers any and all necessary expenditures for building repair. This line item of the budget is used for replacement and purchase of furniture and equipment. A major expense will be to upgrade our computer software to the new state and federal required reporting formats. Two new (replacement) vehicles are required. This also includes the expenses involved in preparing the new car for police service. 1990 1991 1991 1992 ACTUAL PROJECTED BUDGET REQUESTED 558,515.13 583,200.00 583,200.00 599,700.00 23,453.92 28,600.00 28,600.00 28,600.00 28,099.60 35,000.00 35,000.00 37,150.00 2,870.00 5,000.00 5,000.00 2,500.00 11,962.84 13,500.00 13,500.00.14,500.00 3,422.71 3,000.00 3,000.00 3,000.00 10,165.78 12,480.00 12,480.00' 13,100.00 . EXPENSES BUDGET ITEM 10 Salaries 11 Salaries - overtime 12 Salaries - parttime 13 Professional Services 20 Communications 21 Printing & Publishing 22 Utilities 23 Travel, Conferences & Schools 4,746.22 24 Maintenance 14,100.28 27 Care of Persons 144.69 28 Cleaning & Waste Removal 3,421.96 30 Office Supplies 3,373.50 33 Motor Fuels 13,006.62 37 Uniforms 3,986.98 38 General Supplies 6,709.66 40 Rent 41,073.35 41 Insurance 42,099.98 43 Subscriptions & Memberships 447.40 5,000.00 12,000.00 100.00 4,000.00 3,500.00 16,000.00 6,000.00 6,250.00 41,000.00 c 57,000.00 550.00 . 5,000.00 15,000.00 100.00 4,000.00 3,500.00 16,000.00 4,500.00 6,250.00 41,000.00 57,000.00 550.00 5,000.00 12,000.00 100.00 4,000.00 3,500.00 17,000.00 4,500.00 6,250.00 40,650.00 58,050.00 550.00 45 Pensions & Benefits 49,108.71* 62,200.00* 62,200.00* 126,250.00* 48 Special Projects 51 Building Expense 52 Furniture & Equipment 53 Vehicles 4,740.85 250.77 2,008.58 34,679.88 13,265.00 54 Transfer to Contingency 9,000.00 1,000.00 6,000.00 29,000.00 0.00 5,000.00 1,000.00 10,000.00 29,000.00 0.00 9,200.00 1,000.00 5,000.00 29,000.00 0.00 TOTALS 875,654.41 939,380.00 940,880.001,020,600.00 .' . . INCOME BUDGET ITEM 1990 1991 1991 1992 ACTUAL PROJECTED BUDGET REQUESTED State Aid 0.00 0.00 0.00 (57,500.00) Transfer from Contingency 4,022.44 (20,000.00) (25,000.00) (20,000.00) Interest (14,361.37) (12,000.00) (12,000.00) .. (12,000.00) Park Patrol (6,362.75) (10,500.00) (10,500.00) (10,500.00) Court Overtime (5,552.16) (6,000.00) (6,000.00) (6,000.00) Civil Defense (4,000.00) (4,000.00) (4,000.00) (4,000.00) Training (6,440.00) (6,500.00) (6,500.00) (5,750.00) Sale of Vehicles (7,001.43) (5,500.00) (3,000.00) (3,000.00) Accident Reports (443.00) (600.00) (600.00) (500.00) Fingerprints (110.00) (100.00) (100.00) (100.00) Photocopies (242.70) (200.00) (200.00) (200.00) Report Copies (895.50) (800.00) (700.00) (800.00) Miscellaneous (928.96) (400.00) (0.00) (1,000.00) Drug Program (2,000.98) (500.00) (0.00) (0.00) TOTALS (44,316.41) (67,100.00) (68,600.00)(121,350.00) Net to Cities (44,316.41) (67,100.00) (68,600.00) 899,250.00 NOTE: This estimate of 1991 projected budget fxgures was done on: July 11, 1991 Q)S' M Orr i , . ~~" Schelen , ," " Mayer~n & AssocIates, Ine. .-ast Hennepin Avenue apolis. MN 5541.3 612-.331-8660 FAX.331-.3806 Engineers Surveyors Planners . Memorandum H ;, ICCI ".._t TO: FROM: DATE: SUBJECT: Mr. James Hurm, City Administrator/Clerk, City of Shorewood Joel Dresel, P.E., L.S., OSM & Associates, Inc. ./ June 26, 1991 -----r -e U Right Turn Lane into Freeman Park 3 0 " Pursuant to our telephone conversation this morning, I have researched the current status and plans. for a right turn lane into Freeman Park. This turn lane is one of several that was identified as a potential safety hazard along Trunk Highway 7. MnDOT has, over the last several years, been doing road striping and general maintenance to alleviate some of the these safety hazards. ' On May 7, 1990 Larry McKenzie and Bud Dickson from ~OT told the Shorewood Council that if the striping did not solve the problems they would send out a maintenance crew to put in additional turn lanes. Since that time, MnDOT has received numerous complaints and has secured $75,000 for right turn lane construction. With this amount of funding, MnDOT originally determined they could construct three right turn lanes, and identified the intersections of Church Road, Eureka Avenue, and Wood Drive as the most needed turn lanes. Upon completion of the preliminary plans, it was found that only two right turn lanes could be constructed with the available funding, and they have decided on the intersections at Church Road and Eureka Avenue as the most needy. Construction on these two right turn lanes is expected to cost approximately $55,000, and construction is scheduled to begin the week of July 22, 1991. We have also contacted Mark Benson, MnDOT Preliminary Design Engineer for the District. Mr. Benson stated tbat this entire section of Trunk Highway 7 is currently under study for complete reconstructed in 1995 or 1996. " In the mean time, it may not be economically feasible to construct additional right turn lanes only to go through and reconstruct the entire section in the near future. It would appear that at this time the most likely course of action would be to continue working with MnDOT to secure the funding for the reconstruction of Trunk Highway 7 in this section, and to try to speed the entire process up. If you have any questions, please do not hesitate to ask. jcmw 06j91-cos.jh c: Ron Bray , Brad Nielsen ATT #21Bl - ENG RPT RT TURN LN ( . n F! ') 1 \ 99 ': CHRISTMAS LAKE 1991 . EURASIAN WATERMILFOIL INSPECTION Lake Restoration, Inc. June 12, 1991 ATT 11D1 - MILFOIL . e On June 11, 1991, Lake Restoration Inc. performed a lakewide inspection of Christmas Lake in Hennepin County. The purpose of the inspection was to determine if Eurasian Watermilfoil was present in the lake. The inspection found many native aquatic plants including Myriophyllum exalbescens (native watermilfoil). The inspection did not find Myriophyllum spicatum (Eurasian watermilfoil). This inspection consisted of a minimum of 20 samples per acre in the access area and a minimum of 10-samples per acre in the littoral area of the rest of the lake. The sample findings were noted and are included in this report. Samples were noted on depth maps and on property line maps to aid location of Eurasian watermilfoil for treatment if found. The predominate species were Potamogeton richardsonii (Claspingleaf pondweed), Potamogeton amplifolius (Largeleaf pondweed), Myriophyllum exalbescens (Native watermilfoil), and Ceratophyllum demersum (Coontail). The criteria to determine the type of watermilfoil is as follows: Native watermilfoil - The purple-brown stems are leafy and glabrous; they may be either simple or branching. Leaves are verticillate, in groups of 3,4, or 5. One to three centimeters long, they are deeply dissected into 6 to eleven pairs of narrow segments from a central axis following the midrib. The weed is entirely submersed except for the floral spike. The spike is 2 to 10 em long, terminal and nearly bare. There are 8 stamens; anthers are oblong and 1.2 to 1.8 mm long. The flowers have 4 petals. . . Eurasian watermilfoil - Its stems vary in color; they are long and somewhat branched. They sometimes form mats at the surface. Each node produces roots, particulary when touching the soil. Leaves are whorled in groups of 3 and 4, usually more than 1 cm apart on the stem. Simple pinnate, the leaves are finely dissected with 10 to 16 segments per side. The slim, terminal spikes originate in the axils of the leaflike bracts. Leafless themselves, they bear flowers usually in whorls of 4. While the upper bracts are usually shorter than the flowers or the fruits, the lower bracts are longer. The spikes, which rise 5 to 10 cm above.the surface, submerge after pollination. (Pennwalt Corporation, Philadelphia; c. 1985) The described inspection provided a thorough examination of the lake. Samples of the findings were brought back to the offices of Lake Restoration for reinspection. Reinspection of the samples show that the original determination of no Eurasian watermilfoil was accurate. These samples are temporarily stored at Lake Restoration. The following pages include a map showing areas of the lake that were inspected and a summary of the sample findings. This inspection was conducted by Lake Restoration, Inc. Based on the inspection we believe there is no evidence of Eurasian watermilfoil in Christmas Lake. . . CHRISTMAS LAKE SAMPLE FINDINGS FA = FILMENTOUS ALGAE WM WW EL VL BC = BUTTERCUP CL BC CU WW FA LL = LARGELEAF PONDWEED WW FA CL = CLASPINGLEAF PONDWEED CU BC WW NL = NARROWLEAF POND WEED FA CH EL = ELODEA SG CH CT = COONTAIL SG CH NL WM = NATIVE WATERMILFOIL WM CU CU = CURLYLEAF POND WEED VL EL FA VL = VALLISNERIA VL EL CH = CHARA LL CU BC CL RB = ROBBINS PONDWEED WM NL CL LL FP = FLOATINGLEAF PONDWEED BC CU EL RB WW = CANADIAN WATER WEED NL CU CT CL NL CH WM VL WM NL CL CL CL WM CL WW NL CL SG WM CL CL CT WM CL NL VL CL WW CL CT NL WW WM BC CU NL EL SG EL WM CU NL WM NL NL SG EL CH BC BC CU CL NL WW CT BC LL CL CH BC CU NL CU BC NL WW CT SG FP CH VL SG FA VL CL LL CT CH CU CH FA WW EL CH FA SG WW FA VL CH BC SG WW CU FA BC NL CL FA CH CU EL FP CH CL WM NL VL BC CT NL CU CL CU BC CL NL WM NL CL FA WW CT CL CL RB.NL WW NL WM CL CL WM NL CL NL WW WM CL WW CT CL CL CU BC WW NL WM NL CU NL CL CT CH FA SG BC CU CU BC CL NL SG CH LL CL CH FA CH SG CU SG FA FA CH CD SG BC BC CL CD BC CD NL CT CL WM WW FA NL CL WM WW . EL NL CL CU CL NL LL CL CT WW CL NL WM CL CT RB CL BC WM CL NL CU CT CL CU SG FP CH RB CL CL CT CH FA CL WM WM CL BC CU CL WM CU WM NL BC WM BC NL WM NL FP BC NL WW FA CU BC FA WM CL CT NL CH SG FA CU SG CU CH CU BC VL CH FA CH FA SG CH BC SG FA CU CH VL FP CH SG FA BC " ~~ . -- . NOT FOR NAVAGATlON o -:.- -l.ft r- >~ /tm /(T1 :' -:::::. -:;::. :::::: - :::: - -:::. - -. ~ -. 2 - == -;::; ::: - - ~= rn= nl_ flJ'"O = )> ;:: Z _ ~~~ - - - - - - - - C:::::::O ::J: :0 - en :r-l m3: Z)> I\J ~ en C1I ~ r- ~Z:t> ~()" ~C'OOm en. .- ~ .$ - ~III/ ",; - " " ...... ~ '" (/) '" 01 ~ ~ .~m .::::"- ""Q ...... ..... 'SOUTH LAKE ~ONKA PUBUC SAFE...AEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 RICHARD A YOUNG Chief of Police (612) 474-3261 ;ME;MORANYU;M To: Jim Hurm From: ATTENTION CITY COUNCIL Date: July Subject: Stop Signs ENGINEER JOEL DRESEL AND PUBLIC WORKS DIRECTOR DON ZDRAZIL CONCUR WITH CHIEF YOUNG. I am told by Lt. Hodgdon that both of the stop signs have been in place for some time. He says that when they were installed, it was at the request of the neighborhood residents. By todays standards, I doubt if there is any accident data or large volume traffic counts that would support these locations. The intersection of Rustic Way and Idlewild has been shaped so that there is not a liT" intersection. Idlewild is curved into the intersection to virtually make it and the continuation of Rustic Way a through street and also the main thoroughfare. Therefore, any stop sign would be placed as it is now. There may be some justification for this location because of a slight slight distance problem of because of a slight grade on Idlewild making i~~~_~Q:t::e difficult to stop on winter roads. The stop sign at Garden Road and West Lane would, if a stop sign is necessary anywhere, be logically placed on the dead end portion of West Lane. However, as I mentioned before, the stop sign was placed at the request of the neighborhood residents. The police department has no recommendation on what should be done with the current stop signs. If they were requests for new stop signs, it would be our opinion that accident and traffic volumes do not support the location of any stop signs at those locations. The normal right of way rules should be sufficient to govern the traffic at those intersections. Serving South Lake MinnetonkJl Co11l11lW'lities of Excelsior, Greenwo ATT #21D2 - STOP SIGNS CK NO . . CHECK APPROVAL LISTING FOR JULY 22, 1991 COUNCIL MEETING TO WHOM ISSUED CHECKS ISSUED SINCE JULY 3. 1991 7099 7100 7101 7102 7103 7104 7105 7106 7107 7108 7109 7110 7111 7112 7113 7114 7115 7116 7117 7118 7119 7120 7121 7122 7123 7124 7125 7126 7127 7128 7129 7130 7131 7132 7133 7134 7135 7136 7137 7138 7139 7140 7141 7142 7143 7144 (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (G) (G) (G) (G) (G) US Postmaster First State Bank Medica Choice Medcenters Health Care Group Health Inc. League of MN cities MN Mutual Life Ins. Co. Commercial Life Ins. Larry and Lynn Johnson Advance Lighting, Inc. Bellboy Corporation Boyd Houser Candy/Tob. Midwest Coca-Cola Co. Day Distributing Co. Griggs, Cooper and Co. Johnson Brothers Liquor Mark VII Distributors North Star Ice Ed Phillips and Sons Quality Wine/Spirits Weekly News, Inc. Commissioner of Revenue PERA AFSCME Local #224 ICMA Retirement Trust City cty Credit Union Child Support Enforce. Government Training Srv. Steven and Jodie Grady Chicago Title Ins. Co. Susan Niccum Bellboy Corporation Copier Alternatives East Side Bev. Company Griggs, Cooper and Co. Johnson Brothers Liquor Pepsi-Cola Company Pogreba Distributing Co. Quality Wine/Spirits Co. Thorpe Distributing Co. Messenger Excavating Thompson Plumbing Corp. Bradley Nielsen MN GFOA Northern States Power Midwest Asphalt PURPOSE Postage for utility bills $ Payroll deductions Health insurance for July Health insurance for July Health insurance for July Dental insurance for July Ace/sick. insurance for July Life insurance for July Recycling award Lights maintenance Liquor purchases Misc. and supplies purch. Misc. purchases Beer and misc. purchases Liquor, wine and misc. purch. Wine purchase~ Beer and misc. purchases Misc. purchases Wine purchases Liquor, wine and misc. purch. Advertising Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Seminar registration-Hurm, Rolek Refund on building permit Refund on overpaid sewer bill section 125 reimbursement Liquor purchases Maintenance contract-copier Beer and misc. purchases Liquor, wine and misc. purch. Liquor and wine purchases Misc. purchases Beer and misc. purchases Liquor and wine purchases Beer and misc. purchases Diesel fuel tank removal Plumbing permit refund section 125 reimbursement Conference registration-Rolek utilities Street supplies-tack oil TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED -1- ATT 412/4 - CLAIMS AMOUNT 360.36 5,232.38 4,282.00 477.20 642.92 381.14 81.00 =n.=n 75.00 78.65 4,362.71 2,427.33 856.91 5,258.86 4,493.16 425.71 11,711.40 819.18 295.18 1,224.07 256.00 879 .22 1,655.03 126.70 557 .=n 45.00 178.20 28).00 25.=n 72.00 288.11 1,304.68 30.00 11,887.30 5,087.16 1,709.09 351.53 2,016.95 1,009.01 18,449.30 2,767.50 91.30 140.00 140.00 1,760.55 950.00 21,519.11 74.054.18 95.573.29 CK NO CHECK APPROVAL L~ING FOR JULY 22, 1991 CO~L MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS 7145 7146 7147 7148 7149 7150 7151 7152 7153 7154 7155 7156 7157 7158 7159 7160 7161 7162 7163 7164 7165 7166 7167 7168 7169 7170 7171 7172 7173 7174 7175 7176 7177 7178 7179 7180 7181 7182 7183 7184 7185 7186 7187 FOR COUNCIL APPROVAL Abel Heating Airsignal, Inc. Alternative Staffing American Linen supply American National Bank Boyer Ford Browning-Ferris Indust. CH carpenter Lumber Commercial Asphalt Commers Conditioned Wtr Fabrico, Inc. Feedrite Controls, Inc. Fina Fleet Fueling Froberg and Ahern, P.A. GAB Business Services Gopher State One-Call Paul Helgesen Henn cty Treasurer Johnson Liedle-Bakken Maust Tire Recyclers Metro Sales, Inc. Metro Waste Control Midwest Business Prod. MN Suburban Public. City of Minnetonka Navarre Amoco Navarre True Value Northern Hydraulics Norwest Bank MN Orr, Schelen, Mayeron and Associates Joseph Pazandak Pepsi-Cola Company Power Brake Enterprises Pro Propeller Services Road Machinery & Sup. Shorewood Tree Servo Katie Snyder SLMPSD Timberwall Landscaping Tonka Auto and Body US West Communications victoria Repair-MFG Water Products Company A/C repair-Badger Beeper services Temporary office help Laundry services Interest on bonds-4/87 & 10/89 Vehicle maintenance supplies Satellite rental picnic table boards Street supplies' Water cooler rental File cabinet divider tracks . Chemicals and demurrage charge Unleaded and diesel fuel purch. June legal services general 2,300.00 develop. 160.00 on-going 40.00 prosecutions 1,608.75 retainer 250.00 Insurance deductible ~.oo One call services ~.oo City hall janitorial services ~2.oo Prisoner expense for May 1,531.50 Church road appraisal servo ffn.OO City clean up services 2~.00 copier maintenance contract 1,804.00 August contract payment 25,593.00 Office supplies ~.ffi PUbliShing m.m Second quarter water 9.B.~ Tire repair-mower ro.oo Maintenance supplies-pks,garage 1TI.~ Slow moving vehicle emblem 5.~ fees/interest-12/84 & 8/86 bonds 27,121.25 March engineering services 8,583.98 bldg permit 109.35 sewer 782.06 general 7,692.57 prot insp mileage/film process. Pop purchases for city hall Vehicle maint. supplies Welding services Maintenance supplies Brush hauling services Minutes and mileage August contract payment Posts for Freeman Park Maintenance supplies utilities Aluminum tUbing Tank removal project supplies TOTAL CHECKS FOR APPROVAL TOTAL CHECK APPROVAL LIST -2- $ llD.W 9.67 1,420.10 4OJ.W 48,506.25 25.00 516.~ 124.00 2,199.60 ~.5) 65.00 1,875.40 920.20 4,358.75 73.20 80.55 27.85 5.00 65.16 200.00 2fB.76 30,675.18 ~.5) ~.67 213.44 ro.oo 545.22 160.647.56 256.220.85 . . . CHECK APPROVAL LISTING FOR JULY 22, 1991 COUNCIL MEETING CK NO TO WHOM ISSUED HOURS AMOUNT CHECK REGISTER FOR JULY 16, 1991 PAYROLL 205293 (G) Anne Latter 80 reg hours $ 556.75 205294 (L) Dean Young 80 reg hours 565.51 205295 Void 205296 (L) Scott Bartlett 28.5 reg hours 143.37 205297 (G) Barbara Brancel Mayor 187.10 205298 (G) Robert Daugherty Council 140.32 205299 (G) Charles Davis 82 reg hours 461. 80 205300 (G) Wendy Davis 80 reg hours 641. 57 205301 (L) Kevin Foss 6 reg hours 29.92 205302 (L) John Fruth 21 reg hours 91.01 205303 (G) Robert Gagne Council 142.50 205304 (G) Patricia Helgesen 80 reg hours 769.10 205305 (G) James Hurm 80 reg hours 1,419.48 205306 (L) Brian Jakel 34.5 reg hours 161. 21 205307 (G) Dennis Johnson 82 reg hours 737.26 205308 (L) William Josephson 80 ,_ reg hours 612 . 39 205309 (L) Mark Karsten 13.5 reg hours 67.81 205310 (L) Susan Latterner 27.5 reg hours 135.27 205311 (G) Todd Latterner 72 reg hours 533.36 205312 (G) Daniel Lewis Council 140.32 205313 (G) Joseph Lugowski 80 reg hours 734.78 205314 (L) Robert Lynch 13 reg hours 64.83 205315 Void 205316 (G) Lawrence Niccum 82 reg hours 645.47 205317 (G) Susan Niccum 80 reg hours-1 O.T. 606.81 205318 (G) Bradley Nielsen 80 reg hours 866.67 205319 (G) Joseph Pazandak 80 reg hours 844.57 205320 (L) David Peterson 31 reg hours 129.53 205321 (G) Daniel Randall 80 reg hours 729.63 205322 (L) Brian Roerick 7 reg hours 34.91 205323 (G) Alan Rolek 80 reg hours 957.42 205324 (L) Brian Rosenberger 22 reg hours 101. 58 205325 (L) Christopher Schmid 80 reg hours 478.88 205326 (L) craig Scholle 11 reg hours 52.48 205327 (L) Erica Shaw 36.5 reg hours 150.73 205328 (L) Bret Spottke 18 reg hours 74.30 205329 (G) Howard Stark 80 reg hours 584.37 205330 (G) Kristi Stover Council 142.50 205331 (G) Ralph Wehle 80 reg hours 583.83 205332 Void 205333 (G) Donald Zdrazil 80 reg hours 1,054.91 205334 (L) Russell Marron 42 reg hours 191.99 TOTAL GENERAL 13,480.52 TOTAL LIQUOR 3.085.72 TOTAL PAYROLL 16.566.24 -3- CITY OF SHOREWOOD JOINT WORKSHOP PARK COMMISSION/CITY COUNCIL PARK CAPITAL IMPROVEMENT PROGRAM TUESDAY, JULY 9, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. M I NUT E S CALL TO ORDER Chairman Andrus called the meeting to order at 7:15 p.m. ROLL CALL Present: Chairman Andrus, Commissioners Lindstrom, . Vogel, Christensen, Dzurak, and Wilson; Mayor Brancel; Councilmembers Stover, Daugherty and Lewis; Administrator Hurm; Public Works Director Zdrazil, and; Administrative Assistant Niccum. Absent: Park Commissioner Laberee; Councilmember Gagne, and; Park Planner Koegler APPROVAL OF MINUTES Vogel moved, Lindstrom seconded, to approve the minutes of Tuesday, June 25, 1991, as corrected. Paqe two - Motion in center of paqe - 2. delete $1,000 !n~wMI@Mg&RBwSgnM&ngmlg%w for dugouts Page five - "Freeman Park - Left turn lane Change Left to E&&.MM, both in title and article Motion carried - 3 ayes - 2 abstain due to absence at last meeting. CATHCART WARMING HOUSE Niccum reported that Mr. Paul Cullen, 7515 1st Avenue South, Richfield, MN 55423 (869-4615), had written a letter to the city. Cathcart warming house was originally used by his family as a summer home for many years, and he is interested in repurchasing and restoring the building if it is going to be disposed of. The Commission suggested Niccum contact Cullen informing him we had received his letter, do plan on disposing of the building eventually, and that it would be a good idea to check with the City every two years or so in case there is a change in personnel. SHOREWOOD JOINT PARK COMMISSION/COUNCIL STUDY SESSION PARK CAPITAL IMPROVEMENT PLAN TUESDAY, JULY 9, 1991 - Page two VOLUNTEER FOR GARDEN CLUB Niccum reported that Joanne Champion, 22150 Bracketts Road, Shorewood, has volunteered to cultivate and maintain her own little flower garden. She is a volunteer at a downtown shelter so does' not have time to take on more than this. Public Works Director Zdrazil mentioned the garden at Manor Park. Niccum will check with the League of Women Voters to see if they still plan on doing any maintenance on that garden. - Wilson and Vogel expressed an interest in this area. The Commission suggested asking Koegler for planting locations in conjunction with the landscape plan. They also suggested using the newsletter again to ask for volunteers. PARK CAPITAL IMPROVEMENT PLAN ci ty Administrator James Hurm presented a cutback proposal to improve the parks. No park land acquisition and no citywide trail system are included in this plan. He said at the neighborhood meetings held regarding the referendum people were in favor of the improvements in the parks but did not want their taxes increased by a $2,000,000 referendum. He explained a 20 year plan that had three elements: projects funded by referendum with an estimated bond issue of $967,000; projects funded by groups and donations identified by park and priority over a ten year period in the amount of $ 7 5, 700; and proj ects funded by the City wi th a projected general fund contribution of $15,000 in 1992 and 1993, and $22,500 each year thereafter. Hurm said it is important that businesses, civic groups, and volunteers become involved in order to be successful. The annual tax impact, calculated by Finance Director Rolek, would be $38.70 on a $150,000 home and $64.50 on a $250,000 home. Park Chairman Andrus thanked Hurm for his presentation. Councilmember Daugherty asked what would be in the proposed multiuse building for Freeman Park. He thought a nice multiuse building could be built for around $100,000 and the roads might not have to be paved. These items may save several hundred thousand dollars. He also asked if the assessment could be done at a flat rate per household instead of being based on valuation. Administrator Hurm said he didn't think it could be done that way but he will check on it and report back. SHOREWOOD JOINT PARK COMMISSION/COUNCIL STUDY SESSION PARK CAPITAL IMPROVEMENT PLAN TUESDAY, JULY 9, 1991 - Page three Daugherty also mentioned the possibility of borrowing to do the city projects up front and paying it off with park dedication fees and general funds later. Councilmember Lewis said someone has to get behind the effort, some group or organization. He has concerns for the success of a Spring referendum. Hurm said the key is public education. Mayor Brancel suggested a questionnaire in the newsletter with a comment area so residents could mail back their comments. She also suggested advertising, and having neighborhood committee ~eads. Councilmember Stover said the school calls people, sends invitations, and does slide shows. Dzurak felt the sports organizations were apathetic. Christensen felt they offered support as sports leaders but as residents they didn't want the tax increase. Lindstrom pointed out that the City's share of the property tax bill is only 17 percent. The percentage the City spends on parks is ohnly about 1% of the tax bill. He felt education regarding this information should take place. Daugherty said there are a lot of ways to raise money if people are interested. He also said he was curious regarding why so much money is being spent in Freeman Park, it is in the western part of Shorewood, not centralized. He said his inclination would be to put as much emphasis on other parks as on Freeman. The Commissioners explained that one of the reasons for the expense in Freeman Park is because Freeman is the City's "community Park" while the other parks are "Neighborhood Parks". They also told Daugherty that Silverwood Park was on their list of priorities for finishing in 1990, as was relocation of the ballfield in Cathcart Park, but the funds were not available so the work was not accomplished. Daugherty asked if the road cost in Freeman park couldn't be knocked down in cost, he said other parks in the area did not have paved roads. If they are not paved, would there be too much of a dust problem? Have there been many complaints? Stover asked what happened to the trail plan? Why wasn't it included in the referendum? Dzurak told her that the estimated cost for the citywide trail system would be an addition $2,000,000. He added that referendums on trails were not doing well at this time according to Park Planner Koegler. SHOREWOOD JOINT PARK COMMISSION/COUNCIL STUDY SESSION PARK CAPITAL IMPROVEMENT PLAN TUESDAY, JULY 9, 1991 - Page four stover asked if two separate questions could be asked on the referendum ballot? The answer was yes. Andrus said Freeman Park is basically the "Commons" of Shorewood. He also said a campaign committee is important. Vogel said he thought letting the residents know what the future plans of Shorewood are is important. He suggested providing coaches with handouts, and that handouts go out with mailings. Brancel and stover liked the PCIP concept. Daugherty also liked it, he said he was more accustomed to small neighborhood parks. He felt the referendum had a better chance of succeeding if it was in the $600,000 - 750,000 range. Christensen said he thinks it is the word "referendum" that scares people, not the amount. stover said she would like to see a referendum take place. Brancel agreed, but she said the timing is crucial and asked if the budget cuts would create a problem. Lewis said it is important to keep looking for a volunteer network. Daugherty suggested contacting the Sailor, letters to the editor by interested residents, and publishing city maps. Councilmembers also mentioned talking to Jennifer at Triax regarding T.V. time, display booths at the Shorewood Shopping Center, having the newpapers present at the Council presentation, and organized meetings. Hurm said if the referendum fails, the city would just have to restructure the Park Capital Improvement Plan. The concensus of the majority of the Council present was that they liked the PClP concept, and were willing consider a referendum. ADJOURNMENT Vogel moved, Lindstrom seconded, to adjourn the meeting at 9:40PM. Motion carried - 6/0. RESPECTFULLY SUBMITTED Susan A. Niccum