061991 CC WS AgP
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
WEDNESDAY, JUNE 19, 1991
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A.
Roll Call
Stover
Daugherty
Lewis
Mayor Brancel
Gagne
2. PREPARE FOR CITY ENGINEER INTERVIEWS
3. PREPARE FOR LEGAL SERVICES INTERVIEWS
4. DISCUSSION ON CAPITAL IMPROVEMENT PROGRAM AND BUDGET FORMAT
5. PRELIMINARY DISCUSSION ON WATERMAIN POLICY
6. SCHEDULE OF WORK SESSIONS
7 . ADJOURNMENT
6/14/91
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Council Work Session - June 19, 1991
ITEM # 6
PROPOSED SCHEDULE OF PRESENTATION TO THE CITY COUNCIL OF THE
VARIOUS ELEMENTS OF THE CAPITAL IMPROVEMENT PROGRAM (CIP)
MONDAY, JULY 8
7:00 P.M. Cancell Regular Council Meeting
Water Policy - Public Facilities
TUESDAY, JULY 9
6:30 P.M. Personnel Matters (Conference Room)
7:30 P.M. Joint Meeting with Park Commission
on Park CIP
MONDAY, JULY 15
7:00 P.M. Sanitary Sewer - Water Continuation
MONDAY, JULY 29
7:00 P.M. Streets - Drainaqe
MONDAY, AUGUST 12
7:00 P.M. Cancel Regular Council Meeting
Equipment - Water and Other
Continuation
MONDAY, AUGUST 19
7:00 P.M. continuation
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ITEM # 5
JUNE 19, 1991 COUNCIL WORK SESSION
When considering a Special Assessment Policy the following should
be considered. When it comes to "who will pay" there are several
possible groups:
* those who are requesting municipal water only;
* those who receive benefit by being adjacent to the main but
do not request it nor intend to hook up;
* those served by that particular well - until interconnected;
* those on the municipal water system (tack onto water bill)
* the City as a whole (general taxes)
Now one has to ask who should pay for...
* pipe installed in intersections and other non-private
property;
* hydrants and valves;
* the additional cost of oversized mains needed along
"feeder" routes;
* unusually large lots;
* assessments of those already benefited (ie. corner lot
with main already assessed along one side).
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City Council Work Session
June 19, 1991
ITEM # 2
FORMAL ENGINEERING EVALUATION QUESTIONS
1. As our Engineering Consultant, outline your approach to the
public information - citizen involvement process. Please
indicate techniques that you have successfully used in the
past.
2. The Mayor is presiding over an assessment hearing for a water
project. To appease the angry property owners, he promised
a radical departure from the normal assessment procedure. The
crowd is happy with this solution. You're assisting at the
hearing and recognize that his promise is technically
impossible to carry out. What would you do?
3. You respond to a property owner's complaint about a cracked
driveway slab adjacent to one of your projects. When you
arrive at the site, you find that the owner has called in a
Council member. The Council member asks you what you're going
to do about the damage. How would you handle this situation?
4. Define the relationship you envision between yourself and the
City Administrator.
5. From what perspective do you approach preparing a feasibility
report, do you explore the issue from an engineering
perspective? Do you also examine it for financial
feasibility?
6. Does your firm provide a reduced charge rate for general,
City-initiated work (such as Capital Improvement Program
planning and staff meetings) vs. development driven projects?
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DRAFT LETTER- on Letterhead
ITEM # 3
Date Inserted
Name
Address
City, state Zip
Dear,
Your Firm has been chosen to be invited for an interview
Shorewood City engineering consultant selection process.
interview will be held at (insert time and date)
Shorewood City Council Chambers.
in the
Your
in the
The forty (40) minute interview will include:
5 Minutes - Set up and introductions
15 Minutes - Proposal presentation by your firm
20 Minutes - Questions and answers
Time limits will be closely adhered to.
There are several points to be made:
* Each of the five member Selection Committee has carefully
studied your written proposal. Please do not re-emphasize
this material.
* Let us know in advance if you will need special arrangements
for your presentation (i.e., blackboard, extension cord,
screen, etc.).
* Please limit your delegation to no more than three. Key
staff to Shorewood, such as the main engineer and construc-
tion manager must attend.
* The Committee will want you to be prepared to describe an
an example of a recent City Engineering effort, similar to
what you may be asked to undertake in Shorewood.
Please be prepared to be specific on charges for services.
* Base charge for attending City Council meetings.
* Will there be a charge for short telephone conferences?
* will the City be charged for travel time?
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* Hourly rate for non-project related work (i.e. planning,
staff meetings, etc.).
* Hourly rate to get a potential project through preliminary
report and hearing.
* Project/design engineering (beyond hearing) - to be done on
an hourly basis with a not to exceed cap ( % of
construction cost - at bid date). Percentage should be
delineated by project type (watermain, street
reconstruction,etc.).
Your interest and energies spent to date are greatly appreciated.
Good luck in our interview process.
Sincerely,
CITY OF SHOREWOOD
James C. Hurm
City Administrator
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ITEM # 3
DRAFT ATTORNEY QUESTIONS
1) How do you keep track of your legal opinions so they only have
to be researched once and can be referenced in the future?
2) Which statement most accurately describes your style...
- I'll never give an opinion at a Council meeting when I have
no opportunity to research the question.
- My job is to give my legal opinion when asked. I will do so
even "off the cuff" at a meeting when I have had no chance
to research the question.
3) The Mayor is presiding over an assessment hearing for a water
project. To appease the angry property owners, he promised a
radical departure from the normal assessment procedure. The
crowd is happy with this solution. You're assisting at the
hearing and recognize that his promise is procedurally
impossible to carry out. What would you do?
4) At a public hearing on a controversial project, a resident
alleging to be an attorney voices a different "legal opinion"
than the one you have rendered. What is your response?
5) In your opinion should violations of the City's zoning
regulations be prosecuted criminally or as civil matters?
Explain your choice.