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040891 CC Reg AgP 4 CITY OF SHOREWOOD SHOREWOOD CITY HALL CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD MONDAY, APRIL 8, 1991 7:00 P.M. Note: There will be a brief workshop at 6:30 to view video presentations regarding pavement and sewers. AGENDA 1. CONVENE REGULAR CITY COUNCIL MEETING A. Pledge of Allegiance B. Roll Call Stover Daugherty Lewis Mayor Brancel Gagne C. Review Agenda 2. APPROVAL OF MINUTES A. Special City Council Meeting - March 4, 1991 (Adjourned Session Held on March 5, 1991) (Att. No. 2A - Minutes) B. Regular City Council Meeting - March 25, 1991 (Att. No. 2B - Minutes) 3. CONSENT AGENDA A. Request for Final Payment - Visu -Sewer (Att. No. 3A -1 - Engineer's Letter) (Att. No. 3A -2 - Proposed Resolution) B. Award Bid - Rehabilitation of Lift Stations No. 5 and No. 6 (Bid tabulation to be distributed at the meeting) (Att. No. 3B - Proposed Resolution) C. Donation - Hennepin County Fair (Att. No. 3C - Finance Director's Memo) 4. PARK COMMISSION REPORT CITY COUNCIL AGENDA APRIL 8, 1991 Page two 5. PLANNING COMMISSION REPORT 6. AMEND WATER TOWER SITE CONSTRUCTION AGREEMENT - CELLULAR ONE (Att. No. 6A - Engineer's Letter) (Att. No. 6B - Proposed Resolution) 7. SETBACK VARIANCE /VARIANCE TO EXPAND A NONCONFORMING USE Applicant: Herb Mason Location: 27010 Edgewood Road (Att. No. 7 - Planner's Memo) 8. PRELIMINARY PLAT - JOHNSON'S FIRST ADDITION Applicant: Ron Johnson Location: West side of Vine Hill Road, between Shady Hills and Waterford (Att. No. 8 - Planner's Memo) 9. PROPOSED SALT SHED - PRELIMINARY GRADING PLAN /AUTHORIZE SOIL BORINGS (Att. No. 9 - Engineer's Letter) 10. 8:00 PUBLIC HEARING - COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS (Att. No. 10A - Finance Director's Memo) (Att. No. 10B - Proposed Resolution) 11. EXTEND DEADLINE FOR FINAL PLAN SUBMISSION - WATERFORD THIRD PHASE (Att. No. 11 - Planner's Memo) 12. PROCLAMATION - INTERNATIONAL SPECIAL OLYMPICS WEEK: MAY 18- MAY 25 (Att. No. 12A - Request Letter) (Att. No. 12B - Proposed Resolution) 13. MATTERS FROM THE FLOOR l CITY COUNCIL AGENDA APRIL 8, 1991 Page three 14. STAFF REPORTS A. Attorney's Report 1. 2. B. Engineer's Report 1. 2. C. Planning Director's Report 1. Spring Cleanup 2. Joint Meeting - City Council, Planning Commission and Senior Housing Study Task Force (Att. No. 14C -2 - Planner's Memo) 15. COUNCIL REPORTS A. Mayor Brancel B. Councilmembers 16. EXECUTIVE SESSION - PENDING LITIGATION 17. ADJOURNMENT SUBJECT TO PAYMENT OF THE CLAIMS APPROVED (Att. No. 17 - Claims List) a s 7 O c C $ , 0 *1 V W ,- P4 ...4- 0 O Q $ .....- i I Z d 3 L cr) a (rte 1,,;.:1 d 4 . TA) l' %. . °i C a . . -. . EXECUTIVE SUMMARY SHOREWOOD CITY COUNCn.. AGENDA 8 APRIL 1991 Following are very brief summaries of the items listed on the above-referenced agenda. For more detail please refer to the individual staff reports contained in the Council information packet. Item 3A. Visu-sewer has completed the 1990 sewer televising/cleaning/repair authorized for City Project 90-1. The City Engineer has reviewed the data submitted, and recommends a final payment of $1031.44, which represents the final retainage of 5%. This fmal payment will bring the total to $20,628.72, as compared to the original contract amount of $25,555.95. The workshop scheduled for 6:30 will include a selected portion of the videotape from this project. jad Item 3B. The bid opening for this project is scheduled for Thursday, April 4, 1991. The bidders list and recommendation will be prepared for the meeting on Monday night. jad Item 3C. The City has been requested to contribute to the Hennepin County Fair. The Finance Director informs us that $50 was budgeted for this purpose for 1991. ajr Item 6. Cellular One has been unable to strictly comply with the requirements of Resolution 17-90 regarding the installation of antennas on the SE Area water storage tank. Specifically, they have not been able to obtain formal approval from the tank's designer, Chicago Bridge and Iron (CBI). Based on information from CBI and a review of the project, the Engineer is willing to accept the antenna construction with other safeguards and recommend an amendment to the resolution. jad Item 7. A gazebo was built at 27010 Edgewood Road without a building permit. Upon investigation it was found that there are currently two dwellings on the subject site, constituting a nonconforming use. Since the Zoning Ordinance prohibits the expansion of a nonconforming use, the owner applied for a variance to keep the structure. The Planning Commission recommended that the variance be denied. When the City Council reviewed the case they referred it back to the Planning Commission for review of the provisions which govern nonconforming uses. The Planning Commission reviewed the Code, determined that it was very important to control nonconforming uses, and recommended that it should not be changed. In addition to the recommendations of the Planning Commission and Planning Director, the City Attorney expresses serious concerns over the precedent which this case may set, and its effect on a similar case currently in litigation. bjn 1 . . Executive Summary 8 April 1991 Page two Item 8. Ron Johnson proposes to plat three lots which will front on Waterford Circle. Staff has stressed the importance of ensuring that homes built on these lots be consistent with the existing homes on the street. While the applicant agrees to conditions similar to the restrictions which exist for homes in Waterford, he objects to being subject to Waterford's architectural review committee. Understandably, residents on Waterford Circle want assurance that their property values will be protected. The Planning Commission recommends that the preliminary plat be approved, subject to a number of conditions, one of which is that the new lots be subject to the same covenants and restrictions that exist for Waterford. bjn Item 9. Preliminary grading plans have been previously prepared for the future Public Works Dept. site. These plans were prepared with a larger area involved than is currently available, and will need to be revised for a final plan. An excess of excavated soil is . probable with the limited site under consideration. Should the soil from this excavation be undesirable from an engineering standpoint, the cost of disposal could be high. To determine the soil type, it is estimated that $2000 will have to be spent for soil borings. jad Item 10. A public hearing is required to hear citizens' comments on the use of CDBG funds by the City of Shorewood. The City participates in the CDBG program through Hennepin County. All CDBG functions are administered through the County, and funds are distributed as designated by the City. The City has received a request for CDBG funding from the South shore Senior Center for $6,233, a 5% increase over 1990. The remainder of the City's $23,362 CDBG allotment, $17,129, is proposed to be designated for rehabilitation of private property for low- and moderate-income families. It is recommended that the City Council adopt a resolution, included in the packet, participating in the Hennepin County CDBG Program and designating its funds for the 1991 allotment as listed in the resolution. ajr Item 11. Trivesco has requested a six month extension for submitting the final plan for the third phase of Waterford. Although staff feels the request is warranted, the fmal plan must be submitted within the next 30 to 60 days in order for the project to proceed. bjn Item 12. The Excelsior Chamber of Commerce has requested that Shorewood proclaim May 18 - May 25 as International Special Olympics Week. Staff recommends that the Council adopt the resolution provided in the packet. bjn 2 ~ . . Executive Summary 8 April 1991 Page three Item 14C-1. Having determined that Freeman Park would not be used as a drop-off site for Shorewood's annual Spring Cleanup, the Council directed the staff to explore the possibility of a curbside pickup. Not having done this before, there are a number of issues which must be resolved by the Council (e.g. what items will be collected?, how will the cleanup be charged?, how long will it take to collect the entire city?, etc.). The Council will also be asked to consider rescheduling the cleanup to early Fall and using the new Public Works site for collection, assuming an access road can be graded in time. bjn Item 14C-2. The consultant to the Senior Housing Study Task Force suggests a joint meeting of the Council, the Task Force, and the Planning Commission to discuss informally the preliminary results of their study. Tuesday, 21 May has been suggested as the date for the meeting. bjn 3 . CITY OF SHOREWOOD REGULAR CITY COUNCIL ME~G MONDAY, MARCH 25, 1991 -~ COUNCIL CHAMBERS 5755 C.RY CLUB ROAD PAGE 1 M I NUT E S CALL TO ORDER Mayor Brancel called the meeting to order at 7:00 P.M. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mayor Brancel, Councilmembers, Stover, Daugherty and Lewis, City Attorney Froberg, Acting City Administrator Nielsen, City Engineer Dresel. Absent: Councilmember Gagne REVIEW AGENDA Daugherty moved, Stover seconded to approve the Agenda with the following corrections: 1. Nielsen asked that item 2A be postponed_CMar. 5th minutes) 2. Brancel added item 19 - an Executive Session to discuss the pending Kennelly litigation. Motion carried - 4/0 APPROVAL OF MINUTES A. Regular City Council Meeting - March 11, 1991 Stover moved, Lewis seconded, to approve the City Council Minutes of March 11, 1991. Motion carried - 4/0. CONSENT AGENDA Lewis moved, Stover seconded, to approve the following Consent Agenda: A. Approve Route - 11th Annual Easy Race B. Approve Payment Voucher No. 1 - Visu-Sewer Motion carried - 4/0 z.e> 1 . CITY OF SHOREWOOD REGULAR CITY COUNC I L ME.G MONDAY, MARCH 2~, 1991 COUNCIL CHAMBERS 5755 C~RY CLUB ROAD PAGE 2". PARK COMMISSION REPORT Park Commission Liaison Vogel said the Park Commission did not meet last week. PLANNING COMMISSION REPORT Planning Commission Liaison Stover said the Planning Commission did not meet. FINDINGS OF FACT - SIMPLE SUBDIVISION/ COMBINATION AND VARIANCE RESOLUTION NO. 28-91 APPLICANT: LOCATION: Minnetonka Country Club 24575 Smithtown Road Stover moved, Lewis seconded, to adopt RESOLUTION NO. 28-91 "A Resolution Approving the Subdivision and Combination of Real Property and Granting a Variance Therefore for Minnetonka Country Club. II Motion carried - 4/0 FINDINGS OF FACT - VARIANCE FOR TWO DWELLINGS ON ONE LOT RESOLUTION NO. 29-91 APPLICANT: LOCATION: Dennis Clark 20880 Radisson Road Stover moved, Daugherty seconded. to adopt RESOLUTION NO. 29-91 "A Resolution Approving a Variance for Two Dwellings on One Lot for Dennis Clark. II Motion carried - 4/0 FINDINGS OF FACT - C.U.P. TO ALLOW AGRICULTURAL USE IN THE R-1A ZONING DISTRICT. RESOLUTION NO. 30-91 APPLICANT: LOCATION: Cliff Brandhorst 27225 Smithtown Road Stover moved. Daugherty seconded. to adopt RESOLUTION NO. 30-91 "A Resolution Granting A Conditional Use Permit Providing for Agricultural Use in a Single-FamilY Residential District for Cliff Brandhorst. II Motion carried - 4/0. 2 . CITY OF SHOREWOOD REGULAR CITY COUNCIL ME~G MONDAY, MARCH 25, 1991 -.., COUNCIL CHAMBERS 5755 C~RY CLUB ROAD PAGE 3 UPDATED FEASIBILITY REPORT - GLEN ROAD DRAINAGE PROJECT RESOLUTION NO. 31-91 Acting City Administrator Nielsen informed the Council that the Engineer has updated the feasibility report for the Glen Road_drainage project.__He said the updated report makes better use of the topography of the site and will result in less site alteration. Nielsen said the Staff suggests the Council call another public hearing for all affected property owners. Stover moved, Lewis seconded to adopt RESOLUTION NO. 31-91 "A Resolution Accepting the Updated Feasibility Report for the Glen Road Drainage Project and calling a Public Hearing tor April 22, 1991." Motion carried - 4/0. S. E. AREA WATER TREATMENT PLANT A. Approve Plans and Specifications and Direct Notice to Bidders (Plans and Specifications Availabl~ for Review at City Hall) Noel Vogen. Associated Consultants. presented the plans for the S. E. Area Water Treatment Facility. He said the plant will be a 1000 GPM pressure filter system. The pipe will be expanded and the iron is oxidized and is then filtered. The water can be chlorinated at this point. There is a periodic backwash in the system. He consulted with the Park Commission and they suggested the building be redesigned to make it more obscure. The building will be dug into the hill and be constructed of rock face concrete block. Railings will be added to the retaining walls for safety. Lewis asked if there was any attempt to match the existing building. Vogen said they tried to make the building blend in with the surroundings. Lewis said the building is too large to be obscure and when Silverwood Park is developed the building will be very visible. Stover suggested they show the plans to the neighbors. RESIDENT - MRS. VOGEL asked who would pay for the sludge that is pumped into the sewer from the water treatment plant. Stover said the City pays. Brancel said there is no definite charge per gallon of water used. Nielsen said the sewer flow is estimated because not all residents are on City water. Vogel said she would like to see some figures indicating the increase in flow. Lewis asked Vogen is he could get the figures. Vogen said he would. 3 .CITY OF SHOREWOOD REGULAR CITY COUNCIL MEE1IMG MONDAY. MARCH 25. 1991 ~ COUNCIL CHAMBERS 5755 calliRY CLUB ROAD PAGE 4 ~ Lewis moved. Stover seconded. to table the discussion on the water treatment facility until the plans can be shown to the neighborhood and the construction and other matter discussed. Motion carried - 4/0. Nielsen asked if the City should send out notices. Lewis said the Staff should do that within 10 days and he would discuss the time and place with Nielsen. Vogen will be present to present the material. FEASIBILITY REPORT - PINE BEND WATERMAIN EXTENSION RESOLUTION NO. 32-91 Engineer Dresel estimated the cost at $4800 per household and that includes the use of some street funds. Stover moved. Daugherty seconded. to adopt RESOLUTION NO. 32-91 "A Resolution Receiving the Feasibility Report on the Pine Bend Watermain Extension and calling for a Public Hearing on April 22. 1991.11 Motion carried - 4/0 SHADY HILLS DRAINAGE PROJECT - PROPOSED LOT LINE ADJUSTMENT Nielsen said the residents of Shady Hills whose property abuts the drainage pipe wish to have the City approve a minor lot line adjustment in exchange for the necessary easements for the drainage project. The Staff proposes the City initiate the lot line adjustment and schedule it for review by the Planning Commission at their April 2nd meeting. Stover moved. Lewis seconded. to approve initiating the lot line adjustment for the Shady Hills Drainage Project and send the matter to the Planning Commission for review. Motion carried - 4/0 FREEMAN PARK PUMP HOUSE Nielsen the Staff had considered a new design for the roof of the Freeman Park pump house. The roof will be a standing seam. steel roof with a slight pitch. It will not look very different from the previous design but will keep the building within the $2000 established by the Council. 4 . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEEeG MONDAY, MARCH 20, 1991 COUNCIL CHAMBERS 0700 C~RY CLUB ROAD PAGE 0"'- CHURCH ROAD IMPROVEMENT PROJECT - R.O.W. ACQUISITION Nielsen said he and City Attorney Froberg met with Mr. Dale Johansen and Mr. Johansen agreed to sell his lot at the end of Church Road for $23.000 with the provision that the City be responsible for abandoning the well on the property. Nielsen said the State of Minnesota will require the well to be abandoned at a cost of $300 to $600. City Attorney Froberg said the seller has accepted the City's offer. He will provide a warranty deed. abstract of title. The seller will pay real estate taxes for_1991. He will payoff the balance on the current mortgage and will pay the filing fees. Daugherty asked how the value of the land was determined and if it was in line with values in the area. Froberg said a professional appraisal was obtained. Nielsen said the feasibility reported valued the lot at $24.000. Lewis asked if there will be any additional expense for the well abandonment and what is involved in abandoning the well. Nielsen said the pipe has to be pulled and the hole filled by a licensed well driller or supervised by one. Froberg said the City must obtain a permit from the State if the well is not sealed before the closing. Stover moved, Daugherty seconded. to approve the agreement to purchase the property of Dale Johansen and to set a closing date for the date the well is capped, providing the cost to the City for capping the well does not exceed $600. Motion carried - 4/0. STREET LIGHT REQUEST - WOOD DRIVE/HIGHWAY 7 Nielsen said NSP has informed the City that there is no power available to the location for the Street Light on HwY 7 and Wood Drive. He said the policy is to pay for the monthly electric bill for the light but not any other costs. The Council agreed to keep the current policy and to inform the petitioners that they must pay to have the power provided to the site. APPOINT JOE PAZANDAK BUILDING OFFICIAL RESOLUTION NO. 33-91 Nielsen said he has decided not to pursue recertification as a Building Official. He recommends the City appoint Joe Pazandak as Building Official for the City of Shorewood. He said Pazandak has a Class II certification. 5 . ,-.- ..,.,,~>-....~ ~~,--,,'-'''''''--''''------''''''''''''.-----'''''''''''''-'~''' . CITY OF SHOREWOOD REGULAR CITY COUNC I L MEF.'AG MONDAY. MARCH 25. 1991 -.., COUNCIL CHAMBERS 5755 C~Y CLUB ROAD PAGE 6""'--- Stover moved. Lewis seconded. to adopt RESOLUTION NO. 33-91 "A Resolution Appointing Joe Pazandak as Building Official for the City of Shorewood." Motion carried - 4/0. MATTERS FROM THE FLOOR. STAFF REPORTS: A . ATTORNEY I S REPORT Froberg said he had no report except what would be discussed in the Executive Session. B. ENGINEER'S REPORT Dresel said he has two tapes the Council might want to view. One tape was narrated by Mike Fairbourne and concerned pavements. The other tape was the sewer video. Brancel suggested the Council view the tapes 1/2 hr. prior to their next meeting. C. PLANNING DIRECTOR'S REPORT 'Nielsen said the RFPs for Engineer and Attorney will be due the week after the new Administrator takes office, about May 1. He said the new Administrator should be involved in the discussion. He asked the Council how they felt about this. Daugherty and Stover agreed with him. Brancel and Lewis did not think it was necessary to wait. COUNCIL REPORTS. A. MAYOR BRANCEL Brancel had no report. C. COUNC I LMEMBER STOVER Stover had no report D. COUNC I LMEMBER LEWI S Lewis reported on the Task Force for the Old Market Road. He would like to have Benschooft & Associates do a report on the intersection. Stover asked if a task force has been appointed. Lewis said Jim Berdahl has been appointed Chairman. 6 .CITY OF SHOREWOOD REGULAR CITY COUNCIL ME~ MONDAY, MARCH 25, 1991 -~ COUNC I L~AMBERS 5755 C RY CLUB ROAD PAGE 7 Lewis said no clear consensus was reached on who should be appointed. He said there have been volunteers. Stover said the Council usually appoints the people on a task force. Brancel asked for a list of people. Lewis said he does not want to delay the implementation of the task force. Brancel does not want to spend money for the task force until Trivesco actually starts the project. Daugherty said the project should include a study of the traffic problem in the entire area. Lewis said the Task Force goal should be to alleviate concern that Old Market Road will become a collector street. Lewis moved, Daugherty seconded, to approve $3000/$4000 budget to hire Benschooft & Associates to study the traffic conditions at Old Market Road contingent upon Trivesco purchasing the bonds for the Waterford III project. Motion carried - 4/0. E. COUNC I !.MEMBER DAUGHERTY Daugherty asked Brancel if there has been an meeting between the Police Dept. and the snowmobile group. Brancel said the meeting is set for April 10th. ADJOURNMENT The Council adjourned to Executive Session at 8:13 P.M. to discuss the pending Kennelly litigation. RECONVENE AFTER EXECUTIVE SESSION The Council was reconvened in open session at 9:20 P.M. ADJOURNMENT SUBJECT TO THE PAYMENT OF CLAIMS Daugherty moved, Stover seconded, to adjourn the meeting at 9:21 P.M. subject to the payment of claims. GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since March 6, 1991 LIQUOR $40,158.24 GENERAL TOTAL CHECKS ISSUED $ 24,676.48 $ 64,834.72 7 ~ CITY OF SHOREWOOD REGULAR CITY COUNCIL ME.G MONDAY, MARCH 2~, 1991 COUNCI~AMBERS 575~ C,.,!RY CLUB ROAD PAGE 8 Checks for Council approval Checks No. 6416-6458 TOTAL CHECKS FOR APPROVAL $122.585.22 TOTAL CHECK APPROVAL LIST $187.419.94 CHECK REGISTER FOR MARCH 12. 1991 PAYROLL Checks no. 204962/205000 LIQUOR $3,078.89 GENERAL $11,754.27 TOTAL CHECKS ISSUED $14,833.16 RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary MAYOR BARBARA BRANCEL ACTING CITY ADMINISTRATOR BRADLEY J. NIELSEN 8 " as'\l Orr SChelen Mayeron & AssOCiates,lnc. 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 . Engineers Surveyors Planners Apnl 2, 1991 City at Shorewood 5755 Country Club Rd. Shorewood, Hn. 55331 Re SEWER TELEVISiNG AND REHABILITATION PROJECT NO. 90-1 OSH Co... No. 4687 Ci ty Council Enclosed are four (4) ~apies of Construction Payment Voucher No. 2 & Final on the referenr,~a project in the alllount of $ 1,031.44. Pursu~nt to Bur professional opinioll based upon observation, te~ting, analysis and other sa.pling techniques lie perter'IEO, tne construction was completed in accordance lIi th the plans and sped fications. Upun receipt Df affidavit, State at Minnesota Form lC-134, and alsaReceipt and Waiver at llen Rights frol 'oJisu-Seli2r Clean & Seal,lnc.,please make payment to Visu..Se"er Cleln it Seal,inc.) 2649 Hedberq Dr.,!'!inneapolls, Mn. 55343 at your earliest convenience. V~(y truly yours, ORR-SCHElEN-MAYERON ~u Joel A. Dresel,P.E. Project Engineer JAD: HGn Enclosures cc: Visu-Sewer Clean it Seal, Inc. ~-\ Estimate Voucher No. 2 & Final . . CONSTRUCTION PAYMENT VOUCHER Date April 2, 1991 For Period Ending March 29, 1991 ----------------------------- ------------------------------------------ Project No. 90-1 -------------------------------------------------------------------------------------------------------- Class of Work SEWER TELEVISING AND REHABILITATION -------------------------------------------------------------------------------------------------------- -------------------------------------------------------- To: Visu-Sewer Clean & Seal, Inc. 2849 Hedberg Dr. -"inneapolis, "no 55343 Ph (612) 593-1907 Fax (612) 593-7622 Location -------------------------------------------------------- For CITY OF SHOREWOOD, HENNEPIN COUNTY, "INNESOTA -------------------------------------------------------- A. Original Contract Amount $ 25,555.95 ------------------------ B. Total Additions $ 0.00 ------------------------ C. Total Deductions $ 0.00 ------------------------ D. Total Funds Encumbered $ 25,555.95 ------------------------ E. Total Value of Work Certified to Date $ 20,628.72 ------------------------ F. Less Retained Percentage 7. $ 0.00 ------------------------ G. Less Total Previous Payments $ 19,597.28 ------------------------ H. Total Payments Including This Voucher $ 20,628.72 ------------------------ I. Balance Carried Forward $ 4,927.23 ------------------------ J. . A P PRO V E D FOR PAY MEN T, T HIS V 0 U C HER $ 1,031.44 ------------------------ APPROVALS ======================================================================================================================== ORR-SCHELEN-MAYERON & ASSOCIATES, iNC. Pursuant to our field observation, as performed in accordance with our contract, and based on our professional opinion, materials are satisfactory and the work properly performed in accordance with the plans and specifications and that the tot,l .ork is _:~~____ 1 co.pl,t,d ,s Of______~~::~_:::_::::_________ . oW' ~'r'bY r,co..,nd p,~ this vouch,r. Sign,d : _____________________________________ Slg"O :_~__~--- Construction Observer ------------------------------------------------------------------------------------------------------------------------ This is to certify that to the best of my knowledge, information, and belief, the quantities and values of work certified herein is a fair approximate estimate for the period covered by this voucher. Contractor Visu-Sewer Clean & Seal, Inc. Signed By ------------------------------------ ---------------------------------------------- Date : Ti tle ---------------------------------------- ---------------------------------------------- ======================================================================================================================== City of Voucher Checked By Shorewood Approved for payment --------------------------------------------- ------------------------------------ Authorized Representative ------------------------------------ Date --------------------------------------------- Date ------------------------------------ Page 1 of 2 4687 Estimate Voucher No. 2 & Final Date : April 2, 1991 ------------------------------- SE~ER TELEVISING AND REHABILITATION PROJECT NO. 90-1 for the CITY OF SHOREWOOD, HENNEPIN COUNTY, MINNESOTA Contract Date : October 24, 1991 Work Completed : March 29, 1991 ITEM NO. ITEM . ViSU-~ Clean & Seal, 2B49 Hedberg Dr. Minneapolis, Mn. 55343 Ph (612) 593-1907 Fax (612) 593-7622 Inc. Contract : Work Started : Nove.ber 12, 1991 Co.pletion Date: Decelber 15, 1991 Work Completed Contract This A.ount Total to Date 9UANTITY UNIT UNIT PRICE TOTAL PRICE Month This Amount 9uantity Total Price ----------------------------------------------------------------------~------------------------------------------------------- ~AIN LINE JET VACUUM CLEANING AND TELEVISION INSPECTION 1) B" Diameter Sewer 300 L.F. 0.45 135.00 0.00 300 135.00 2) 9" Diameter Sewer 13,650 L.F. 0.45 6,142.50 0.00 13425 6,041.25 3) 12" Diameter Sewer 915 L.F. 0.45 411. 75 0.00 915 411. 75 41 TEST B" JOINTS 40 Ea. 9.00 360.00 0.00 23 207.00 5) TEST 9" JOINTS 1,200 Ea. 9.07 10,884.00 0.00 1272 11,537.04 61 TEST 12" JOINTS 100 Ea. 9.10 910.00 0.00 102 928.20 71 SEAL B" JOINTS 20 Ea. 0.01 0.20 0.00 0.00 81 SEAL 9" JOINTS 600 Ea. 0.01 6.00 0.00 0.00 91 SEAL 12" JOINTS 50 Ea. 0.01 0.50 0.00 48 0.48 101 LATERAL TELEVISION INSPECTION 50 Ea. 1.00 50.00 0.00 0.00 111 MANHOLE INSPECTION 67 Ea. 18.00 1,206.00 0.00 76 1,368.00 '")' SEAL MANHOLE 15 Ea. 350.00 5,250.00 0.00 0.00 ....J ~ '! , RE-TELEVISION INSPECTION 2,000 L. F . 0.10 200.00 0.00 0.00 ...Wl ------------ ------------ ------------ ------------ ------------ ------------ TOTAL $ 25,555.95. $ 0.00 $ 20,628.72 Page 2 of 2 46B7.00 Estimate Voucher No. ~ A~. . L ~ ~lnal . . CONSTRUCTION PAYMENT VOUCHER Date April 2, 1991 For Period Ending March 29, 1991 ----------------------------- ------------------------------------------ Project No. 90-1 -------------------------------------------------------------------------------------------------------- Class of Work SEWER TELEVISING AND REHABILITATION -------------------------------------------------------------------------------------------------------- -------------------------------------------------------- To: Visu-Sewer Clean & Seal, Inc. 2849 Hedberg Dr. Minneapolis, Mn. 55343 Ph (612) 593-1907 Fax (612) 593-7622 Location -------------------------------------------------------- For CITY OF SHOREWQOD, HENNEPIN COUNTY, MINNESOTA -------------------------------------------------------- A. Original Contract Amount $ 25,555.95 ------------------------ B. Total Additions $ 0.00 C. Total Deductions $ 0.00 D; Total Funds Encu~bered $ 25,555.95 ------------------------ E. Total Value of Work Certified to Date $ 20,628.72 ------------------------ F. Less Retained Percentage i. $ 0.00 ------------------------ G. Less Total Previous Payments $ 19,597.28 ------------------------ H. Total Pay~ents Including This Voucher $ 20,628.72 ------------------------ I. Balance Carried Forward $ 4,927.23 ------------------------ J. A P PRO V E D F Q R PAY MEN T, T HIS V 0 U C HER $ 1,031.44 ------------------------ APPROVALS ======================================================================================================================== ORR-SCHELEN-"AYERON & ASSOCIATES, INC. Pursuant to our field observation, as performed in accordance with our contract, and based on our professional opinion, materials are satisfactory and the worK properly perfbrmed in accordance wlt~ the plans and specifications and that the lolal .orl is _~____ t co'pl.t.d as Of______~:~~~_~::_~::~_________ . w. h.,.by r.co...od pa~ Ihis VOUCO.', Sign.d : _______~~;:;;:;;;~;-;;;;;:;;--------- Sign.d :_~!--~--- ------------------------------------------------------------------------------------------------------------------------ This is to certify that to the best of :y ~nowiedge, information, and belief, the quantities and values of work certified herein is a fair approxilate estilate for the period covered by this voucher. Contractor Visu-Sewer Clean & Seal, ;nc. Signed By ------------------------------------ ---------------------------------------------- Date : Title ---------------------------------------- ---------------------------------------------- ======================================================================================================================== City of Shorewood Approved for ~ayment Voucher ------------------------------------ --------------------------------------------- Checked By Authorized Representative ------------------------------------ Jate Date --------------------------------------------- ------------------------------------ Page 1 of 2 4687 ;:timate Voucher No. 2 & Final uate : A~ril 2, 1991 S:~ER TELEVISING AND REHABILITATION PROJECT NO. 90-1 for the CITY OF SHOREWOOD, HENNEPIN COUNTY, MINNESOTA Contract Date : October 24, 1991 Work Completed : March 29, 1991 I TEl'! NO. ITEl'! . Contract: Visu~r Clean & Seal, Inc. 2849 Hedberg Dr. Minneapolis, Mn. 55343 Ph (612) 593-1907 Fax (612) 593-7622 Work Started : November 12, 1991 Completion Date: December 15, 1991 Work Completed Contract This Amount Total to Date QUANTITY UNIT UNIT PRICE TOTAL PRICE Month This Amount Quantity Total Price ~AIN LINE JET VACUUM CLEANING AND TELEVISION INSPECTION 1) 8B Diameter Sewer 300 L.F. 0.45 135.00 0.00 300 135.00 2) 9" Diaaeter Sewer 13,650 L.F. 0.45 6,142.50 0.00 13425 6,041.25 3) 12" Diameter Sewer 915 L.F. 0.45 411. 75 0.00 915 411.75 4) TEST 8B JOINTS 40 Ea. 9.00 360.00 0.00 23 207.00 5) TEST 9" JOINTS 1,200 Ea. 9.07 10,884.00 0.00 1272 11,537.04 6) TEST 12" JOINTS 100 Ea. 9.10 910.00 0.00 102 928.20 7\ SEAL 8" JOINTS 20 Ea. 0.01 0.20 0.00 0.00 , I 8) SEAL 9" JOiNTS 600 Ea. 0.01 6.00 0.00 0.00 Q) SEAL 12" JOINTS 50 Ea. 0.01 0.50 0.00 48 0.48 10) LATERAL TELEVISION INSPECTION SO Ea. 1.00 50.00 0.00 0.00 11) MANHOLE INSPECTION 67 Ea. 18.00 1,206.00 0.00 76 1,368.00 :2) SEAL MANHOLE 15 Ea. 350.00 5,250.00 0.00 0.00 :3) RE-TELEVISION INSPECTION 2,000 L.F. 0.10 200.00 0.00 0.00 ------------ ------------ ------------ ------------ ------------ ------------ TOTAL $ 25,555.95 $ 0.00 $ 20,628.72 Page 2 of 2 4687.00 T'" f Estimate Voucher No. . . 2 & Final CONSTRUCTION PAYMENT VOUCHER Date For Period Ending Harch 29, 1991 April 2, 1991 Project No. 90-1 -------------------------------------------------------------------------------------------------------- Class of Work SEWER TELEVISING AND REHABILITATION -------------------------------------------------------------------------------------------------------- Location To: Visu-Sewer Clean & Seal, Inc. 2849 Hedberg Dr. Minneapolis, Mn. 55343 Ph (012) 593-1907 Fax (012) 593-7022 For CITY OF SHOREWOOD, HENNEPIN COUNTY, MINNESOTA A. Original Contract Amount 25,555.95 $ B. Total Additions $ 0.00 C. Total Deductions 0.00 $ D. Total Funds Encumbered $ 25,555.95 E. Total Value of Work Certified to Date $ 20,028.72 F. Less Retained Percentage $ 0.00 7. 6. Less Total Previous Payments $ 19,597.28 H. Total Payments Including This Voucher 20,028.72 $ I. Balance Carried Forward 4,927.23 $ J. A P PRO V E D FOR PAY MEN T, T HIS V 0 U C HER $ 1,031.44 APPROVALS ============================================================================================================:::::::::::: ORR-SCHELEN-MAYERON & ASSOCIATES, INC. Pursuant to our field observation, as performed in accordance with our contract, and based on our professional opinion, materials are satisfactory and the work properly performed in accord~nce with the plans and specifications and that the tDtal 'Drk is _:~___ 1 cD.,l't" as Df______:::~_~::_::::_________ ' W, h,r,by r,cD..,n' 'a~ this vDuch,r, Sign,' : _______~;;;;;;~;;;~;;;;:;--------- Sign,d :_~-__~---- ------------------------------------------------------------------------------------------------------------------------ This is to certify that to the best of ay ~nowledge! information, and belief, the quantities and values of Mork certified herein is a fair approxilate estimate for the peri~d covered by this voucher. Contractor: Visu-Sewer Clean & Seal, Inc. Signed By ---------------------------------------------- Date : Title ---------------------------------------- ---------------------------------------------- ======================================================================================================================== City of Shorewood Approved for payment Voucher ------------------------------------ --------------------------------------------- Checked By : Authorized Representative ------------------------------------ ~ate Date --------------------------------------------- ------------------------------------ Page 1 of 2 4087 ~stioate Voucher No. 2 & Final Date: Aoril 2, 1991 SEriER TELEVISING AND REHABILITATION PROJECT NO. 90-1 for the CITY OF SHOREWOOD, HENNEPIN COUNTY, MINNESOTA Contract Date : October 24, 1991 Work Completed: March 29, 1991 ITEM NO. ITEM . Contract: Visu~r Clean & Seal, Inc. 2849 Hedberg Dr. Minneapolis, Mn. 55343 Ph (612) 593-1907 Fax (612) 593-7622 Work Started : November 12, 1991 Completion Date: December 15, 1991 Work Completed Contract This Amount Total to Date QUANTITY UNIT UNIT PRICE TOTAL PRICE Month This Amount Quantity Total Price ------------------------------------------------------------------------------------------------------------------------------ ~AIN LINE JET VACUUM CLEANING AND TELEVISION INSPECTION 1) 8" Diameter Sewer 300 L.F. 0.45 135.00 0.00 300 135.00 2) 9" Diameter Sewer 13,650 L.F. 0.45 6,142.50 0.00 13425 6,041.25 3) 12" Diameter Sewer 915 L.r. 0.45 411. 75 0.00 915 411. 75 4) TEST 8" JOINTS 40 Ea. 9.00 360.00 0.00 T 207.00 " 5) TEST 9" JOINTS 1,200 Ea. 9.07 10,884.00 0.00 1272 11,537.04 6) TEST 12" JOINTS 100 Ea. 9.10 910.00 0.00 102 928.20 7) SEAL 8" JOINTS 20 Ea. 0.01 0.20 0.00 0.00 8) SEAL 9" JOINTS 600 Ea. 0.01 6.00 0.00 0.00 9) SEAL 12" JOINTS 50 Ea. 0.01 0.50 0.00 48 0.48 10) LATERAL TELEVISION INSPECTION SO Ea. 1.00 50.00 0.00 0.00 11) MANHOLE INSPECTION 67 Ea. 18.00 t ,206.00 0.00 76 1,368.00 '" SEAL MANHOLE 15 Ea. 350.00 5,250.00 0.00 0.00 !~J 13) RE-TELEVISION INSPECTION 2,000 L.r. 0.10 200.00 0.00 0.00 ------------ ------------ ------------ ------------ ------------ ------------ TOTAL $ 25,555.95 $ 0.00 $ 20,628.72 Page 2 of 2 4687.00 " . . Estimate Voucher No. . . 2 & Final CONSTRUCTION PAYMENT VOUCHER Date April 2, 1991 For Period Ending March 29, 1991 ----------------------------- Project No. 90-1 -------------------------------------------------------------------------------------------------------- Class of Work SEWER TELEVISING AND REHABILITATION -------------------------------------------------------------------------------------------------------- Location To: .Visu-Sewer Clean & Seal, Inc. 2849 Hedberg Dr. Minneapolis, Mn. 55343 Ph (612) 593-1907 Fax (612) 593-7622 For CITY OF SHOREWOOD, HENNEPIN COUNTY, "INNESOTA A. Original Contract Amount $ 25,555.95 B. Total Additions $ 0.00 C. Total Deductions $ 0.00 D. Total Funds Encumbered $ 25,555.95 E. Total Value of Work Certified to Date $ 20,628.72 F. Less Retained Percentage I $ 0.00 G. Less Total Previous Payments $ 19,597.28 H. Total Payments Including This Voucher $ 20,628.72 I. Balance Carried Forward $ 4,927.23 J, A P PRO V E D FOR PAY MEN T, T HIS V 0 U C HER 1,031.44 $ APPROVALS ======================================================================================================================== ORR-SCHELEN-"AYERON & ASSOCIATES, INC. Pursuant to our field observation, as performed in accordance with our contract, and based on our professional opinion, materials are satisfactory and the work properly performed in accordance with the plans and specifications and that the t,ta! .,rk is _:~___ 1 c,.pleted as 'f______~::::_:::_::::_________ . We hereby rec"'e,d pa~ this v"cher. Sig,ed _____________________________________ Sig,ed :_~__~~____ Construction Observer This is to certify that to the best of IY knowledge, information, and belief, the quantities and values of NarK certified herein is a fair approxilate estilate for the period covered by this voucher. Contractor: Visu-Sewer Clean & Seal, Inc. Signed By Date : Title ======================================================================================================================== City of Shorewood Approved for payment Voucher ------------------------------------ --------------------------------------------- CheCked By Authorized Representative Date Date --------------------------------------------- Page 1 of 2 4687 . . Estimate Voucher No. 2 & Final Date : April 2, 1991 SEWER TELEVISING AND REHABILITATION PROJECT NO. 90-1 for the CITY OF SHOREWOOD, HENNEPIN COUNTY, MINNESOTA Contract Date : October 24, 1991 Work Coapleted : March 29, 1991 ITEI'! NO. ITEI'! . Vi~wer Clean & Seal, Inc. 2849 Hedberg Dr. Minneapolis, Mn. 55343 Ph (612) 593-1907 Fax (612) 593-7622 Contract : Work Started : November 12, 1991 Completion Date : December 1S, 1991 Work Completed Contract This Amount Total to Date QUANTITY UNIT UNIT PRICE TOTAL PRICE Month This Aaount Quantity Total Price ---------~--------------------------------------------~----------------------------------------------------------------------- MAIN LINE JET VACUUM CLEANING AND TELEVISION INSPECTION 1) 8" Diameter Sewer 300 L.F. 0.45 135.00 0.00 300 135.00 2) 9' Diameter Sewer 13,650 L.F. 0.45 6,142.50 0.00 13425 6,041.25 3) 12' Diaaeter Sewer 915 L.F. 0.45 411. 75 0.00 915 411.75 4) TEST 8' JOINTS 40 Ea. 9.00 360.00 0.00 23 207.00 5) TEST 9" JOINTS 1,200 Ea. 9.07 10,884.00 0.00 1272 11,537.04 b) TEST 12" JOINTS 100 Ea. 9.10 910.00 0.00 102 928.20 7) SEAL 8' JOINTS 20 Ea. 0.01 0.20 0.00 0.00 8) SEAL 9" JOINTS 600 Ea. 0.01 6.00 0.00 0.00 9) SEAL 12" JOINTS SO Ea. 0.01 0.50 0.00 48 0.48 10) LATERAL TELEVISION INSPECTION 50 Ea. 1.00 50.00 0.00 0.00 11) MANHOLE INSPECTION 67 Ea. 18.00 1,206.00 0.00 76 1,368.00 12} SEAL I'IANHOLE 15 Ea. 350.00 5,2~,O.00 0.00 0.00 13) RE-TELEVISION INSPECTION 2 ,000 L. F . o ill 200.00 0.00 0.00 .., ------------ ------------ ------------ .----------- ------------ ------------ TOTAL $ 25,555.95 $ 0.00 $ 20,628.72 Page 2 of 2 4687.00 APR 04 '91 11: 38 P.3/3 -. . RESOLUTION NO. A RESOLUTION ACCEPTING SEWER TELEVISING AND REHABILITATION WORK PROJECT 90-1 WHEREAS, on 22 October 1990, the City accepted the bid of Visu Service Clean & Seal, Inc. (the Contractor) and entered into an Agreement for certain sewer televising and rehabilitation designated as Project 90-1, and WHEREAS, said Agreement provided for' the Contractor to perform certain sewer televising and rehabilitation work in accordance with the plans and specifications prepared by the City Engineer; and WHEREAS, said work has now been completed by the Contractor, as further described in that certain memorandum of the City Engineer dated , attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of Shorewood as follows; 1. That the City hereby accepts from the Contractor the sewer televising and rehabilitation work desiqnated as Project 90-1. 2. That final payment be made to the Contractor upon receipt of Affidavit, State of Minnesota Form lC-134, and Receipt and waiver of Lien Rights from Visu Service Clean & Seal, Inc. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of April, 1991. Barbara J. Brancel, Mayor ATTEST; Bradley J. Nielsen Acting city Administrator/Clerk Roll Call Vote; Ayes - Nays - 3A-2- -. . RESOLUTION NO. A RESOLUTION ACCEPTING BID FOR MODIFICATIONS TO LIFT_. STATIONS NO.5 AND 6 PR OJEC T 91-3 WHEREAS, pursuant to an advertisement for bids for local improvements designated as Modifications to Lift Stations No. 5 and 6, Project 91-3, bids were received, opened on , and tabulated according to law, such tabulation is attached hereto and made a part hereof as Exhibit Ai and WHEREAS, the City Council has determined that is the lowest responsible bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a contract with in the name of the City of Shorewood, Project No. 91-3, according to the plans and specifications therefor approved by the City Council on file in the office of the City Clerk. 2. That the City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and next lowest bidder, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of April, 1991. Barbara J. B rancel, Mayor ATTEST: Bradley J. Nielsen Acting City Administrator/Clerk Roll Call Vote: A yes - Nays - 'oe '.. . . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: MAYOR AND COUNCILMEMBERS FROM: AL ROLEK DATE: APRIL 3, 1991 RE: CONTRIBUTION TO HENNEPIN COUNTY FAIR Each year for the past several years the Hennepin County Fair Board has requested a contribution from the City to be used towards operating costs for the County Fair. City Council has annually budgeted an amount as a contribution to the Hennepin County Fair. The Fair Board has once again requested a contribution from the City for the 1991 fair. The Council budgeted $50 in 1991 for this purpose. It is recommended that the City Council approve the contribution of $50 to the Hennepin county Fair for 1991. A Residential Community on Lake Minnetonka's South Shore 3C . . \ \ \ \~, / " /' '---~/ M4R 2 0 1991 21620 County Road 50 Corcoran, MN 55340 (612) 420-4546 March 18, 1991 TO: City Councils of Hennepin County FROM: Linda Mi10w, County Fair Secretary SUBJECT: Henn:?pin County "Glde Tyme" Fair We are planning the Hennepin County "Olde Tyme" Fair for July 25-28 at the Corcoran Lions Park, located at the crossroads of Bass Lake Road and Hwy. 101, in Corcoran. We are hoping for an even bigger and better (and definitely drier!) fair this year. The fair will again resemble an old fashioned county fair, with a rural setting featuring brightly striped tents, demolition derbies, moto-cross races, live entertainment, exciting midway rides, open class and 4H exhibits, animals, and much more. A competition between mayors of cities in Hennepin County is being planned, reminiscent of early fairs in the County, when mayors of the municipalities competed in a Jalopy Race. In order to have a successful fair, we really do need your support. Financially, last year was a disaster for us, with 12 inches of rain in one night drastically reducing attendance. We respectfully request a donation from your city to help support your citizens' County Fair. In addition, we request your cooperation in informing your citizens that, yes: Hennepin County does have a county fair! I am enclosing a release that I urge you to include in your city's newsletters, newspapers, utility billings, etc. Rep1ys may be made to Linda Mi1ow, 21620 County Corcoran, MN 420-2270 Secretary Road 50 55340 Thank you very much for your cooperation and support. with your help we can make the Hennepin County "Olde Tyme" Fair a huge success. , For immediate release . . HENNEPIN COUNTY FAIR PLANNING, SPACE RENTAL, BEGINS The Hennepin County "Olde Tyme" Fair will be held July 25 - 28 at the crossroads of Bass Lake Road and Hwy. 101 in Corcoran Lions Park, Corcoran. The fair is patterned after an old fashioned county fair, with a rural setting featuring brightly striped tents, live entertainment, demotion derbies, moto-cross races, exciting midway rides, open class and 4H exhibits, animals, and much more. Please note that Open class and 4H Entry Day is Wednesday" July 24th, the day before the fair opens! Individuals, businesses, and groups wishing to rent space at the fair should act now. There is space available inside the large tents and outside. Anyone wishing information on space rental may call Linda, 420-4546. The Hennepin County Fair is organized by a volunteer group, who is always looking for interested county residents to help out. If you would like to have fun working an hour or several days, if you are interested in exhibiting, or it you would just like further information on the fair, please call 420-4546. ,. &M Orr ",. Schelen , .,'" ' \ ,.. Mayeron& . Associates, Ine. . 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors Planners April 2, 1991 Mr. Brad Nielsen Acting City Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Water Tower Antennas Shorewood, Minnesota OSM Comm. No. 4490.00 Dear Mr. Nielsen: As you are aware, we sent a letter to Mr. Ted Broich of Cellular One Corporation on February 27, 1991 stating several conditions prior to our issuing a final occupancy permit for the antennas on the Shorewood water tower. These two conditions were: 1. A final inspection needed to be performed. 2. In accordance with the Resolution and Construction Agreement previously signed with Cellular One, we requested an approval letter from Chicago Bridge and Iron (CBI) stating that the proposed antenna changes posed no threat to the water tower itself. Since that time, Cellular One has attempted to gain this approval from CBI. However, it is becoming evident that CBI is unable to give such a letter for legal reasons. In a letter to Cellular One from CBI dated March 13, 1991, Mr. Steven Meier stated that AEC's proposed design and details were of good engineering practice, and suitable for the type of structure proposed. They further went on to state that the proposed modifications would not be detrimental to the tank or impair its function, assuming the modifications were properly installed. However, they fell short of giving full acceptance to the proposed plans. We have enclosed copies of both the February 27th and March 13th letters for your reference. Based on the letter from CBI and our review of the project, it is our recommendation that the City amend their Resolution to allow the acceptance of this project based on AEC's engineering design, provided that it is signed by an engineer registered in the State of ft,~ Equal Opportunity Employer . . Mr. Brad Nielsen April 2, 1991 Page 2 Minnesota. The status of the occupancy permit would then be contingent upon the final acceptance of these plans, a final inspection by OSM, and a letter from AEC stating that the final construction was in accordance with their plans and specifications. As always, if you have any further questions, please do not hesitate to call. Sincerely, ORR-SCHELEN-MA YERON & ASSOCIATES, INC. ~f!- City Engineer /cmw 04/91-cos.kn Enclosure c: Mr. Glen Froberg, City Attorney Mr. Ted Broich ~~ 1 2~~';: 1-: ~'7'Cl (.ELLLli...~Ir;:' C>~ ~E F - L::O T -.::-i 1 P-OC1.~ CO.2 f'lHF' 1 S . ':<1 10:27 . . t~ 1 3 M2rch 1 99 1 Chicago Bridge & Iron Technical Services Company 800 Jone Boulevard Oa" e(O.,~, iilinois 60522-7001 Mr. Ted Broich, Projee;t Manager Cellular One 2515 24th Avenue Minneapolis, MN 55406 3125721000 Tetell 82684 Telex 82688 FAX: 312572 7405 EZUNK 62858568 Re: Antenna Mounting N00102 Shorewood. MN Dear Ted. I received the historical inforrr.ation and AEC clrawings ycu forwarded to my attention regarding the amenna mounting on the Waterspt-Ieroid tank at Shorewood, MN As you requested, I have reviewed this information and concur with tv1. Wozn;"ik's findings in his l~tter of August 2, 1990 that AEC's proposed design and details are of good engineering practice and s.uitable for this type of structure : have discussed your request fOr a letter approvftl~l the drawings and calculations with our Management. As a matter of business policy, we cannot certify drawings or calculations made by another company. Based on our review of AEC's wmk, we would expect the proposed modifications will not be detrimental to the tank or impair it's function, assuming the modiftcations are properly installed I'm sure you can appreciate our position on assuming responsibility for another firm's work; even a firm as reputable as AEC Sincerely, # -zi; 7//-,-",:V Stephen W. Meier, PE SE Senior Engineer Civil StruCtures and Foundations Design \ . QS~. Orr , . . ,'J Schelen , , ;" k. Mayeron &. Assodatcs, Inc. . \~ \-- 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors Planners February 27, 1991 Mr. Ted Broich Cellular One 2515 24th Avenue Minneapolis, MN 55406 Re: Water Tower Antenna Site Shorewood, Minnesota OSM Comm. No. 4490.00 Dear Mr. Broich: v This letter will serve to summarize the status of the occupancy permit of the referenced antennas. A temporary occupancy permit was issued on December 26, 1990 with un expiration date of June 1, 1991. Issuance of the final permit is contingent upon approval by the City Engineer. To be able to grant our approval in conformance with City Resolution No. 17-90, several issues need to be addressed. . First, a final inspection will need to be performed. We suggest a combined inspection by ABC and city staff followed by a letter of substantial completion by AET. As we are already aware of a sodding problem from last fall, we recommend that this final inspection be performed in late spring. We will, however, leave the timing to your discretion. Secondly, in accordance with the above Resolution and the Construction Agreement, we have repeatedly requested an approval letter from Chicago Bridge and Iron (CBI) stating that the proposed antenna change poses no threat to the water tower itself. This information has been requested of Mr. Glen Gauger during several telephone conversations dating back to January 9, 1991. Though this is not the responsibility of the City, we contacted CBI on February 21, 1991 at the request of Mr. Gauger. We were informed by Mr. Steve Meier of CBI tbat Mr. Robert Wozniak, the previous project manager for the site, had retired and that it could be some time before CBI could analyze and report on the antenna installation. Mr. Meier suggested that since Mr. Wozniak was still consulting for CBI, perhaps Cellular One could contact Mr. Wozniak directly for the requested approval. v This information was relayed to Mr. Gauger by telephone on. February 22, 1991, at which time we agreed to write thi~ summary letter; The possibility of having AEC provide the approval letter instead of CBI was also discussed on February 22nd. We can understand Cellular One's desire to have ABC rather than CBI involved, as it appears it would save .. . . Mr. Ted Broich V Febraury 27, 1991 Page 2 considerable time. However, the city resolution specifically requires "approval from the tower manufacturer, Chicago Bridge and Iron". We do not deem it necessary to pursue alternate avenues until Cellular One has expended every effort to gain CBl's approval. Again, we suggest you contact CBI directly. If we can be of any further assistance, please do not hesitate to call. We look forward to the successful completion of this project. Sincerely, '0 ORR-SCHELEN-MA YERON & ASSOClA TES, INC. ~~ Joel D:esel, P.E. Project Engineer Icmw 02/91-tb c: Mr. Brad Nielsen, City of Shorewood Mr. Glen Gauger, Ulteig Engineering Mr. Jim Norton, OSM v .. . RESOLUTION NO. A RESOLUTION APPROVING AN AMENDMENT TO THE WATER TOWER ANTENNA SITE CONSTRUCTION AGREEMENT WHEREAS, the City Council of the City of Shorewood ("the City") by its Resolution No. 17-90 on February 26, 1990, approved a water tower antenna site construction agreement with A C C /McC A W Cellular of Minneapolis (the "Contractor") and authorized the Mayor and City Clerk to execute said Agreement on behalf of the City; and WHEREAS, such Agreement was duly executed by the Contractor and the City on March 1, 1990; and WHEREAS, the parties now wish to amend paragraph 3 of such Agreement to provide for a different Antenna Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Amendment attached hereto amending the Water Tower Construction Agreement, dated March 1, 1990, is hereby approved, subject only to approval by the the City Engineer. 2. That the Mayor and City Clerk are hereby authorized to execute said Amendment on behalf of the City Council. 3. That REsolution No. 66-90, passed by the City Council on 23 July 1990, entitled, "A Resolution Approving An Amendment to the Water Tower Antenna Site Construction Agreement", is hereby rescinded. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of April, 1991. Barbara J. B rancel, Mayor ATTEST: Bradley J. Nielsen Acting City Administrator/Clerk Roll Call Vote: A yes - Nays - ,"6 . . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474.3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 3 April 1991 RE: Mason, Herb - Setback Variance/Variance to Expand a Nonconforming Use FILE NO. 405 (89.34) In August of 1989 Mr. Herb Mason applied for an after-the-fact variance and building permit for.a gazebo built illegally on his property, located at 27010 Edgewood Road (see staff report attached, dated 26 September 1989, copied in yellow). When the City Council reviewed the request, they considered granting the variance subject to the applicant demolishing a nonconforming shed also located on the site. Rather than grant the variance, however, the Council referred the matter back to the Planning Commission for review of the Zoning Ordinance provisions pertaining to the expansion of nonconforming uses of property . The Planning Commission reviewed the Code and voted unanimously to leave the provisions as currently written. They recommend that it is extremely important to maintain control over the use of land in Shorewood, particularly in residential areas, and particularly with respect to nonconforming uses of land. Their position was reiterated at their 2 April meeting, at which they invited the new members of the Council to meet with the Commission to discuss zoning in general, and variances in particular . In addition to the recommendations of this office and the Planning Commission, the City Attorney has serious concerns regarding the precedent this case may have on a very similar one currently under litigation. His report will be sent under separate cover. A Residential Community on Lake Minnetonka's South Shore Re: Mason Variance 3 April 1991 Page two . . If you wish to discuss this matter prior to Monday night's meeting, please do not hesitate to contact me. cc: Glenn Froberg Herb Mason Planning Commission -2- ". . I:' r . r .- . MAYOR Jan Haugen COUNCIL Krist! Stover Robert Gagna Barb Brancal Yarn Watten CITY OF SHOREWOOD ~.. 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · MEMORANDUM TO: P~tING COMMISSION, MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 26 SEPTEMBER 1989 RE: MASON, HERBERT - SETBACK VARIANCE/VARIANCE TO EXPAND A NONCONFORMING USE FILE NO.: 405 (89.34) BACKGROUND Last month it was discovered that a 12' x 12' gazebo was being built, without ~ puilding permit, on property located at 27010 Edgewood Road (see Site Location map - Exhibit A, attached). When one of the owners, Mrs. Herbert Mason, came in to apply for a permit, she was advised that a permit could not be issued because the Zoning Ordinance prohibits the expansion of a nonconforming use of property. The use of the property is nonconforming because there are two single-family dwellings on one lot. Further complicating matters, the structure in question was built too close to the side lot line (see Exhibit B). Rather than remove the structure, Mr. Herbert Mason requests variances on behalf of his wife to allow the structure to remain. His request is explained in a letter, dated 6 September 1989 (see Exhibit C). The subject property is zoned R-1C, Single-Family Residential and is also subject to the requirements of the S, Shore land (overlay) District. As mentioned the site is occupied by two homes, plus a small accessory building located on the south end of the lot. As can be seen on Exhibit B,none of the buildings conform with the requirements of the R-1C district with regard to setbacks. The northerly house is eight feet too close to the lake and more than seven feet too close to the side lot line. The southerly house is only 5.7 feet from the side lot line and the shed is too close to both the front of the lot and side of the lot. The lot itself is substandard for the R-1C/S zoning district. It measures approximately 78' x 225' and contains 17,550 square feet of area. A Residential Community on Lake Minnetonka's South Shore "' .. r- ( . Re: Mason, Herbert Setback variance/variance expand nonconforming use 26 September 1989 to ANALYSIS/RECOMMENDATION A. Nonconforming Use vs. Nonconforming Structure. In reviewing this request it is important to recognize the distinction between nonconforming structures and a nonconforming use of property. Nonconforming structures are those which were built prior to existing size, height or setback requirements, which in one way or another do not comply with current dimensional requirements. All of the buildings on the property in question are examples of nonconforming structures in that they do not conform with current setback requirements. A nonconforming use is a land use or activity which is not allowed and is not considered acceptable in the district in which it is located. Section 1201.03 Subd. 2.c.(4) of the City Code specifically prohibits having more than one principal building on a lot. The subject site currently contains two principal buildings. Section 1201.03 Subd. 1 of the Code distinguishes nonconforming uses from nonconforming structures. "a. Purpose. It is the purpose of this Section to regulate nonconforming structures and uses and to specify those requirements, circumstances and conditions under which nonconforming structures and uses will be operated and maintained. The Zoning Ordinance establishes separate uses which are permitted in that district. It is necessary and consistent with the establishment of these districts that nonconforming structures and uses not be permitted to continue without restriction. Furthermore, it is the intent of this Section that all nonconforming uses shall be eventually brought into conformity. b. Any structure or use lawfully existing upon the effective date of this Ordinance shall not be enlarged, extended, or structurally altered, but may be continued at the size and in the manner of operation existing upon such date except as hereinafter specified or, subsequently amended.1I Although both nonconforming structures and uses are IIgrandfathered inll (allowed to be continued at the size and in the manner of operation existing at the time the zoning ordinance was adopted), the Code does allow nonconforming single-family homes to be expanded, provided the nonconformity is not increased. This provision does not extend to nonconforming uses (It... Furthermore, it is the intent of this Section that all nonconforming ~ shall be eventually brought into conformity.II). - 2 - .. ~ I , . Re: Mason, Herbert Setback variance/variance to expand a nonconforming use 26 September 1989 B. Variances. While the applicant's letter apologizes tor building without a permit, it does not explain how they can not make reasonable use of the property without the variances. In fact, given the existence of two homes on one lot, it can be stated that their use of the property is more than reasonable. Section 1201.05 Subd. 2.b.(4) states: "(4) Granting the variance requested will not confer on the applicant any special privilege that is denied by this Ordinance to other lands, structures, or buildings in the same district." Allowing the expansion or extension of a nonconforming use in this case would confer a special privilege on the applicant which has not been extended to others. There are several nonconforming uses which have been denied permits to expand in the past. Examples are: 1) enlargement' of two-family dwellings in single-family zoning districts; 2) expansions of nonconforming commercial uses (e.g. marinas); and 3) construction on nonconforming billboard sites. If unwarranted variances are granted, a new precedent is established which is not only contrary to the stated purpose of the Code, but could also diminish the City's control over nonconforming uses. I~'view of the preceding the variance is not recommended. It is suggested that the applicant be required to remove the structure no later than 15 November 1989. BJN: ph cc: Larry Whittaker Glenn Froberg Herbert Mason - 3 - ... -e1 -t" o~ -z.- ~ ~ K ~ ~ ~ , ~ ~ ...J ~ [ ::s '- ~ ':t: ~ _.-...:;;.~-.,:... .... - ; i ft"\ _ ;;-,~ N \J ... :::l -!lIW AI ~Y. .. - ....... q . ..J . . . --<( cn~ ~ . . . .1.-.--.. ib.t A - Exh ~ ON .__ . LOCATI SITE iance ....,..:___ ~ Maso~ ~~ ._ _. . " '-~~".l/:r .,.~ C fJ L E / II :: 3 a'/ -------."\..~---,.--"'--. _____...' ..-........-.............. ..._J' ......,....."......-. .____ .-.1'-""",. __..-.~.......~.'-".,;- '......... I (")' ., ~. '~'~--",-.... , ... , "- G;, ....'. '. "B'" "-..-, ,-'Dr, '," . .. . '. . .... I ,. , ~/- , .... ", - .. ,- =,.- '" . . ......., , _. . '.-:" ~.. -- . .. ., /\, I : l.._ /- -\." ,. ~ . ~ , . T"-l.. ~ ,:"=:.. C' . \J\ . . , . .<1, 1. · ..., (' l ',' .." r _ Ct ~ ~. Q. . V /.. ~ ~' ..~~ ~' I ... ~J. /6 ;,' I.' ~r" 'l,.. N'\ (\., ~. ()Q " -fID' C) Q\ (j\ '.... ~/~ ./ .. -;'P 1..r., .. . , " f").' . '... t2-oa..d - - ~d.~Q""'4:lOd r . ! ' , "'.- -- .... o 0t1%70/-C'9 1 I . ~~it'//Cr; I irZ;?17 l?1t?r7(.I': .'/~r) r>'7C-'7(,. '/1 I j t , 1 """""".Exhibit B .~o..,....'''...,r'.-~_.''"'. ... ."'"...._.. PROPERTY SURVEY Dashed lines indicate setbacks . ;,,_~..::..._.IIl....:.-._-- ..._, .v..>~.~!."'_...:......~~~:'"f: . ...... .. -.... ,~-.... .. eo - .:._; ".,'.-- (- ". r . September 6~ 1989 ," To: Planning Commission City Council City of Shorewood~ Minnesota Enclosed is an application for a variance for the construction of a gazabo styled screen porch. Mrs. Mason~ in preparation for a lawn reception for our daughter and son-in-Iaws recent marriage, went ahead with the construction of this porch without the knowledge of the requirement for a building permit. For this~ we are both sorry. I was unaware of the construction at the time. We have been separated for many years. Also enclosed is a plat showing property lines as well as all buildings on said property. Building plans are not to fancy but I hope they will be adequate. The mailing list of all owners for a radius of 500 feet is also enclosed along with all of their mailing addresses. Had I been involved with this structure~ I would have known to go for a permit, however; I would not have interpreted the need for more than the seventeen and one half feet that we have from our property line on the west to the structure. Also enclosed are letters from the six nearest homeowners expressing their feelings to the style and location of the gazabo. Please consider these letters in making your decision in this matter. The building is designed to tie into our deck off of the back door and is structured of like materials used in the exterior structure of the house. It's difficult to give an explanation for a need for a screen porch but a frequent visitor to Mrs. Mason's home is our son-in-law who has a severe allergy to bee stings. With her flowers around the property there are bees. I would like to request the planning commission and the council to consider a visit to the property to personally observe the location and elevation of the porch. Thank you for your consideration. Sincerely~ ;141~0t~ Exhibit C APPLICANT I S REQUEST LETTER Dated 6 September 1989 Herbert A. Mason ">:;:;\,,:..,,.;;~ ~.,:.J!i.'/:':~' ~ ,. -;'--";N,c,"';- "";:'-~r- . 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"_'_'_'" ._. , _ ._" .. ... ..... .__ ....____..._._...__ -*----- --_._~_..._------..._- Exhibit E-3 "., .. n --'. .. -- .. . . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob DaughertY Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 28 March 1991 RE: Johnson's First Addition - Preliminary Plat FILE NO.: 405 (91.07) BACKGROUND In July of 1988, the City approved a rezoning and preliminary plat for 20 acres of land located on the west side of Vine Hill Road, between Shady Hills and Waterford (see staff report, dated 27 June 1988, copied in yellow). The owner, Mr. Ron Johnson, did not seek fmal plat approval at that time for reasons stated in a letter from his attorney (Exhibit A, attached), dated 19 February 1991. Mr. Johnson's attorney now proposes alternative solutions to the two requirements with which they originally took exception, and requests preliminary plat approval. The proposed plat is the same as what was approved in 1988. The previous staff report serves as background for this request. ANALYSIS/RECOMMENDATION The applicant's attorney is concerned with two of the conditions of the preliminary plat which was approved in 1988: 1) dedication of wetlands; and 2) imposition of the Waterford protective covenants on Mr. Johnson's property. 1. Wetland Dedication. Much of Mr. Johnson's property is designated wetland area. The way the property is proposed to be platted (three lots, with the remainder of the property as an outlot) the wetland area is part of the outlot. There is precedent for A Residential Community on Lake Minnetonka's South Shore 8 . . Re: Johnson's 1st Addn. Preliminary Plat 28 March 1991 acquiring the wetland at such time as the outlot is replatted. This was done in the Near Mountain P.U.D. Wetlands were dedicated with each phase of platting. It is recommended that the wetland be dedicated at such time as the northwest corner of the site is platted. 2. Protective Covenants. Apparently the applicant does not object to covenants and restrictions similar to those which exist for Waterford. He does, however, object to being part of the Waterford Homeowner's Association and being subject to Waterford's Architectural Review Committee. To address the staff s and residents' concerns that homes built on the three lots be consistent in quality and character to those which exist on Waterford Circle, he has suggested two possible solutions: . a. An architectural review committee consisting of three independent architects, possibly professors of architecture from the University of Minnesota; or b. Have Shorewood's Planning Department review predetermined architectural controls prior to issuance of building permits for the three lots. Having discussed these alternatives with the City Attorney, it is not recommended that the City be involved in the architectural review committee. While an independent committee of design professionals is considered reasonable, the approval of the plat must establish a mechanism for requiring the future property owners to pay for the architectural review. As part of the final plat for this property, the applicant should be required to provide proposed covenants and restrictions, including criteria for architectural controls. As a final note, the applicant does not object to being subject to Waterford architectural control for future additions and improvements. Based upon the preceding it is recommended that the preliminary plat be approved subject to the following conditions: 1. Front setbacks for the three lots should be maintained at 35 feet. - 2 - . . Re: Johnson's 1 st Addn Preliminary Plat 28 March 1991 2. The resubdivision sketch should be used as a guide for future development of the property. Any future divisions should be done as formal plats. No development should be allowed on Outlot A unless it is replatted. 3. At such time as the northwest comer of the property is platted, the applicant must dedicate the designated wetland area, or a drainage and conservation easement over it, to the City for protection of the wetland. 4. Drainage and utility easements must be provided 10 feet on each side of each side and rear lot line. 5. Prior to final plat approval, the developer should provide a detailed grading plan for the three residential lots. Grading and drainage should be subject to the review and approval of the City Engineer and Watershed District. 6. The City should require that homes built on Lots 1-3 be engineered to fit the sites. 7. The applicant must pay park dedication fees totaling $2250. 8. The applicant must submit a final plat within six months of preliminary plat approval. As part of the final plat he must submit proposed covenants and restrictions, similar to Waterford's, for review and approval by the City. BJN:ph cc: Glenn Froberg Joel Dresel John Bonner III Jerry Kenline Randy Travalia - 3 - . f8~~ A PBOPESSIONAL AsSOGlATION L"iOOBPOBATED As JOIL"i F. BONNEB ill. P.A.. . JOHN F. BONNER 1889-1963 JOHN F. BONNER, JR., RETDlED JOHN F. BONNER m BRIAN R. M..uITENS M..um W. PEERY February 19, 1991 74:5 PAllK PLAOE OPPIOE CENTER :577:5 WAY'ZATA BOULEVARD ~LJS, MnrNESOTA :5:5416 TELZPIIONE (612) :542-8622 FAX (612) :542-1701 City of Shorewood Shorewood, MN 55331 RE: Subdivision application by Ron Johnson Dear Members of the City Council and City Planning Commission: I represent the applicant in conjunction with the above- referenced subdivision application. Mr. Johnson is a long time resident of the City of Shorewood. In 1988 an application for subdivision of this property was sub- mitted and approved. The subdivision which was proposed is iden- tical to the subdivision requested today. The City however, in conjunction with the prior application, imposed conditions regarding the portion of the wetlands outlot which I could not advise my client to accept. In addition, the City sought to impose requirements regarding architectural controls which I could not recommend. As a result, the plat was not filed and I have, over the past year or two discussed these issues with the City Planning Department. We now believe that we have agreement that the wetlands issue need not be addressed at this time. We also have proposed that the newly platted lots be subject to architectural controls which would permit the City of Shorewood by its Planning Department to determine whether or not the plans for a home to be built on a lot are architecturally compatab1e with existing housing in the Waterford development. However, after construction of the home we propose that the lot be subject to the same architectural control requirements which affect other lots in Waterford with respect to improvements. It is our hope that this information will be of assistance to you in considering my client's request. JFB:pg cc: Ronald R. Johnson ~ Exhibit A APPICANT'S ATTORNEY'S LEITER Dated 19 February 1991 ,/- I .. (' . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancal ADMINISTRATOR Daniel J..Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION. MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 27 JUNE 1988 RE: JOHNSON'S FIRST ADDITION - REZONING AND PRELIMINARY PLAT FILE NO.: 405 (88.21) BACKGROUND Mr. Ron Johnson has requested approval of a preliminary plat to subdivide approximately 20 acres of land which he owns on the west side of Vine Hill Road. between the Shady Hills area and the Waterford development (see Site Location map - Exhibit A. attached). He proposes to divide off three lots along the south edge of the site. leaving the remaining portion of the property as an outlot (see Exhibit B). Since the lots are smaller than the current R-lAzoning of the property allows. he has requested that the site be rezoned to R-1C. Single-family residential. Land use and zoning surrounding the site are as follows: north - single-family residential. zoned R-1C west and south - single-family residential. zoned P.U.D. east - single and multiple-family residential (Minnetonka). ISSUES AND ANALYSIS A. Comprehensive Plan. As in any rezoning. the a guide for evaluating development requests. for the area in which Mr. Johnson's property density residential (1-2 units per acre) ". Comprehensive Plan serves as The Proposed Land Use plan is located suggests "low The proposed lot sizes. which range from 25.000 square feet to 39.000 square feet in area are consistent with the Comprehensive Plan. A Residential Community on Lake Minnetonka's South Shore ( Re: Johnson's 1st Addn. Preliminary Plat 27 June 1988 .. r . B. Zonin~ Requirements. 1. Lot Area. The three residential lots being proposed as part of this plat are consistent with the minimum. lot size for the R-1C zoning district (20,000 square feet). Furthermore the lots are consistent with the lot sizes in Waterford and Shady Hills (lot sizes start at 20,000 square feet in area). 2. Lot Width and Depth. All lots meet or exceed the 100 foot width and 120 foot depth requirements of the R-1C district. 3. Setbacks. The applicant's plat shows building pads located 30 feet from the street. The R-1C district requires a 35 foot setback. While some variance may be justified due to the severe topography and depth of sanitary sewer, the developer's grading plan, to be submitted as part of the final plat, should strive to maintain the 35 foot minimum setback. C. Subdivision Requirements. There are two significant issues which should be addressed relative to subdivision requirements, 1) future development, and 2) designated wetland. 1. Future Development. Since the three lots represent only a small portion of the total site, the City must be concerned with how the remainder of the land might be developed in the future. At the request of this office the developer has prepared a resubdivision sketch (see Exhibit C) showing how the northwest corner of the property could be developed into four lots. Two additional lots are shown in the southeast corner of the site. While the two southeasterly lots can be served directly by Vine Hill Road, the four northwesterly lots require access through one or more vacant lots located in Shady Hills. The plan shown on Exhibit C requires acquisition of Lots 5, 6 and 7, Block 4, Shady Hills. It demonstrates the difficulty in developing the northwest corner of the property. The sketch also shows that the three lots will not impact future development of the property. 2. Designated Wetland. More than one half of the subject site is occupied by a designated wetland (see Exhibit D). This area should be shown on the preliminary plat and set aside as an outlot. separate from the buildable areas in the northwest and southeast corners of the property. Section 1102.06 of the City Code (Wetland Ordinance) requires that an easement be granted to the City over the designated wetland. - 2 - /~ r .. ( \ . Re: Johnson's 1st Addn. Preliminary Plat 27 June 1988 3. Grad;ng, Drainage and Utilities. Given the severe topography on Lots 1-3, it is recommended that a detailed grading plan be prepared prior to the final plat. The plan should show the proposed building pads and access drives and should demonstrate how the grading of "the three lots will tie into the adjoining lots in Waterford. Considering that the proposed building pads are 25 feet above the wetland area, drainage is not anticipated to be an issue. Nevertheless, drainage, as well as grading, must be subject to review and approval by the City Engineer and the Purgatory Creek Watershed District. Utilities are not anticipated to create a problem. The sewer in Waterford Place was constructed deep enough to accommodate the future lots. It appears that four service stubs have been provided for the property in question from Waterford Circle. 4. Park Dedication. Considering the proximity of the site to Silverwood Park, it is assumed that the City will require cash dedication in lieu of land. The total amount of park dedication fees for the three lots is $1500 ($500 per lot). D. Outlot C, Waterford. The plat depends upon the developer's acquisition of Outlot C from Trivesco. You may recall that the development agreement for Waterford requires Trivesco to convey Outlot C to the owner of the property to the north (Mr. Johnson) for an amount equal to three street and sewer assessments. Exhibit E contains an excerpt form the Waterford development agreement. While the agreement specifies the amount which can be charged for the outlot, it does not specify any other conditions which may be imposed. Since the other lots which have been developed on Waterford Circle .were subject to protective covenants and restrictions, it is assumed that Lots 1-3 of the Johnson First Addition will be subject to the same covenants. This should be encouraged by the City to preserve property values of homes already built on Waterford Circle. RECOMMENDATION Based upon the preceding analysis, the developer's proposal is considered to be consistent with Shorewood's Comprehensive Plan and development regulations. It is therefore recommended that the rezoning be approved. It is also recommended that the preliminary plat be approved subject to the following: 1. Front setbacks for the three lots should be maintained at 35 feet. 2. The resubdivision sketch should be used as a guide for future development of the property. Any future divisions should be done as formal plats. - 3 - ( .. r- . Re: Johnson's 1st Addn. Preliminary Plat 27 June 1988 3. The designated wetland located on the property should be set aside as an outlot. separate from the northwest and southeast COrners of the site. The applicant should be required to dedicate the outlot. or a drainage and conservation easement ,over it. to the City for protection-of the wetland. 4. Drainage and utility easements must be provided 10 feet on each side of each side and rear lot line. 5. Prior to final plat approval. the developer should provide a detailed grading plan for the three residential lots. Grading and drainage should be subject to the review and approval of the City Engineer and Watershed District. 6. The City should require that homes built on Lots 1-3 be engineered t() fit the sites. 7. The applicant must pay park dedication fees totaling $1500. 8. The three new lots should be subject to the same covenants and restrictions imposed on lots in Waterforq. BJN:ph cc: Dan Vogt Glenn Froberg Jim Nort on Ron Johnson Randy Travalia - 4 - ~q~. Ut n ..1 -- I ~_- 1-_.:Ii' . ~') 1"1 ... c __ .. t: u ~ ,. l) .,. .... '- ~ "! \ \ ~"\ .... JJo..th Ut IZ ,. It o. 7 l'.) /'" \,,)/ .7 1~lj i":" Exhibit A SITE LOCATION Johnson's First Addition - Rezoning and Preliminary Plat .....v ro 2: rJ. 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Multi-Family Units and commercial rates will be determined pursuant to the equalization ordinance in effect at the time of development. . . . , Payments for all local sewer. availabili ty':~c'ha:rges i~;each phase shall be assessed at the time the",final plat~:'is . ." for any given phase. 12. The City may in its discretion issue building permits. prior' to the completion of all the streets and utilities provided for herein, it being understood by the Developer that certificates of occupancy shall not be issued until utilities have been approved and accepted by the City. The City may, however, issue certificates of occupancy prior to the final acceptance of the street, providing all other utilities have been installed and accepted. . 13. The Developer shall provide copies of all covenants, easements, and restrictions and other documents relating to the project which shall be reviewed and approved by the City Attorney prior to the commencement of construction for Phase One. 14. The Developer shall provide copy of Articles of Incorpora- tion and By-Laws of the Homeowners Association for review and approval by the City prior to commencement of construction. The Homeowners Association need not invo+ve the owners of the single family lots if no common ownership of property is involved, except Developer shall make provisions for the permanent care and maintenance of any identifying monuments located at the entrance to the project. 15. The City, its agents and employees, shall not be personally liable or responsible in any manner to the Developer, the Developer's contractors or subcontractors, material men, laborers, or to any other person, firm, or corporation whomsoever, for any debt, claim, demand, damages, action, or causes of action or any kind of character arising out of or by reason of this agreement of the performance of the work and improvements hereunder; the Developer shall save the City, its agents, and employees harmless from any and all claims, damages, demands, actions, or causes of action arising therefrom and the costs, disbursements and expenses of defending the same, except for any work performed by the City. 16. Developers agree to hold Outlot C for the use of the property to the north to provide access to the property to the north and agree to sell Outlot C to the owners of the property to the north in the amount of.$60,OOO (representing three sewer and street assessments), plus accrued interest from the date of said sale. ~ ~ 17. Outlot E shall be subject to mainten:..J."1c.~ -.. Homeo'~ers' Association for the project. ^~ _. . , 't:"lO- ... ...Exhibit E , ~', ;,,~o:}~.....,.::-EXCERPT - WATERFORD DEVELOPMENT. . ?;~;~~:::':~ _,:-:o,:~:,::,~"AGREEMENT ".' I iQ......)S'M\ /. ~elen ': . '" '.' Mayeron & Assodates,lnc. - 202\ East Hennepin Avenue Minneapolis, MN 55413 612-33\-8660 FAX 33\-3806 Engineers Surveyors Planners April 3, 1991 Mr. Brad Nielsen Acting City Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Preliminary Grading Plans for a Salt/Sand Building OSM Comm. No. 4590.15 Dear Mr. Nielsen: As requested, we have reviewed the status of the referenced salt/sand storage building and site. We have previously prepared a preliminary grading plan based on the August 8, 1990 layout by the City Planning Department. This grading plan includes the adjoining parcel to the east (ultimate development), and needs only slight adjustment to obtain a balance of earthwork. However, it will need substantial adjustment to proceed with only the westerly half of the proposed project. With regards to the proposed building, we have received and reviewed a copy of MnDOT's "1989 Salt Handling Report". In addition, we have received the plans for a MnDOT building that they are using for their storage. These buildings are based on either 100 or 340 ton multiples for any ton storage required, with approximately 2,000 tons of storage required for the City of Shorewood. However, these MnDOT buildings are not permissible in Shorewood due to existing zoning regulations. Because these MnDOT buildings will not work, we have laid out a preliminary type and size building that is consistent with the existing zoning ordinances. At this time, it is our understanding that the City wishes to complete the grading for the westerly portion of the site. Modifying the existing plan would be fairly inexpensive, and construction bids are currently running on the low side. However, without the benefit of the lower area on the easterly portion of the site, we would probably generate an excess of soil. If this soil is granular in nature, it may be that the City could sell a portion of it. However, if it is not granular, it could be very difficult and costly for the City to dispose of it. To determine the type of material existing in this excavation area, we have obtained a cost estimate for soil borings in the amount of $2,000. These soil borings would be located to permit their use during the design of the salt/storage buildings. 4 Equal Opportunity Employer I . 1 III ... n 0 Ie ... '" ... 0 " z ... 0 . , ... ... ... ... 0 0 ,il,. ... I r . I' ----f 1- ---- , , -...-.--.---.--.---. -----/...... .::.---- ~--- -------' ; t . \ OXfo; L; I ~-~~ )..\ 6 .~ . !!ii'\.~ -' , : . ; 1 t l' (\ r C . r -i '1 ~l\ ai '1 ~ \ n :.t .2" . ....., , \,/ _t~~ ',: ~..:.t, ...;,:........ ';. , ,. .f 'n tl~ -b". ~.: ;, If. t . ;'.. ,J- , . ;' '\. 'W':" '".. .." '. ~ ~. i i . ~ t' I I \;l \ ~. t' t, ' r. . . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: MAYOR AND COUNCILMEMBERS FROM: AL ROLEK DATE: APRIL 2, 1991 RE: PUBLIC HEARING - ALLOCATION OF CDBG FUNDS The City of Shorewood participates in the Federal Community Development Block Grant Program through Hennepin County. The County actually receives the CDBG funds and distributes them as the City directs. The City must hold a public hearing on the allocation of these funds and pass a resolution agreeing to participate in the Urban Hennepin County CDBG Program and requesting CDBG funding for the programs proposed by the City. This year the City's portion of CDBG funds is $23,362.00. The funds are to be used for public purpose within the community, such as housing, neighborhood revitalization, public facilities, public services, etc., which benefit primarily low- and moderate-income persons and families. The City Council has allocated its CDBG fund in the past toward operations costs for the Southshore Senior Center, and for rehabilitation of private properties for low- and moderate-income families. Again, this year, the Southshore Senior Center has requested a contribution from the City's CDBG funds in the amount of $6,233. This is a five percent increase over last years contribution. The remainder of the CDBG funds, $17,129.00, would go towards private property revitalization. It is recommended that the City Council adopt the resolution approving participation in the Urban Hennepin County Community Development Block Grant Program and allocating CDBG funds for the purposes and amounts listed above. Copies of the resolution, requests for funding, and the request from Southshore Senior Center are attached. If you have any questions regarding the program, please call me. A Residential Community on Lake Minnetonka's South Shore IDA ... . REQUEST FOR FONDINGjYEAR. XVlI 1JRBAN HENNEPIN COUNTY CDBG PROGRAH ------------------------------------------------------------------------------ THIS SECTION tJILL BE COMPLETED BY HENNEPIN COUNTY National Objectives: Project Eligibility: / Hennepin County Date Citation ER Status: / Environmental Review-Specialist Date Status Project Number: / Financial Manager Date Number A. GENERAL INFORMATION 1. Community: SHORE WOOD SOUTHSHORE SENIOR CENTER ALAN J. ROLEK 2. Project Name: . .3. Contact Person: B. PROJECT DATA 1. Year XVII Grant Request $ 6,233.00 2. Is this request to fund an existing project? . X Yes No . 3. Leveraged Funds: Amount $ Source (To what extent does project leverage additional public or private funds/firm commitment?) 4. Location: Address (Attach map.) 441 OAK STREET, P. O. BOX 2, EXCELSIOR, MN Citywide _ ". . S. Description: (Describe the project in as much detail as possible. Provide a statement of anticipated results; what, if any alternative funding sources have been considered for the project; and for a multi- year project, describe the prog~am accomplishment~ to date.) The funds will be used toward the cont~nuation ~f.dafly operations at the Southshore Senior Center. It will be specified in the area of salaries for the administration of the center. The administrative responsibility for the fu~ding expenditure has been delegated to Hennepin County. . -.- 6. Implementation Schedule: (Identify the major project tasks to be performed during implementation and their timing.) Task Supplements a portion of the salary for the ddministration of the Southshore Senior Center Date (Month /Year) 7/1/91 to 6/30/92 7. Budget: (Specify total project budget by major project component-- i.e., administration, planning, construction, acquisition, direct grants, public service.) BUDGET SOURCE OF FUNDS Component CDBG Other CDBG (vr)/Other (identifv) Southshore Senior $ 6,233.00 $ -0- XVII / Center $ $ / $ $ / Project Budget $ 6,233.00 $ -0- Total $ 6,233.00 . .";,.:::-;" '-:,=..-~.-:-:- '. . REQUEST FOR FUNDINGfYEAR XVII URBAN HENNEPIN COtlHTY CDBG PROGRAH ------------------------------------------------------------------------------ THIS SECTION YILL BE COMPLETED BY HENNEPIN CO~ National Objectives: Project Eligibility: / Citation Hennepin County Date ER Status: / Status Environmenta~ Review. Specialist Date Project Number: / Number Financial Manager Date A. GENERAL INFORMATION 1. Community: SHOREvlOOD REHABILITATION OF SINGLE FAMILY HOMES 2. Project Name: 3. Contact Person: . . ALAN J. ROLEK B. PROJECT DATA 1. Year XVII Grant Request $17,129.00 2. Is this request to fund an existing project? . X Yes No 3. Leveraged Funds: Amount $ Source (To what extent does project leverage additional public or private funds/firm commitment?) 4. Location: Address (Attach map.) Citywide ~ ". . s. Description: (Describe the project in as much detail as possible. Provide a statement of anticipated results; what, if any alternative funding sources have been considered for the project; and for a multi- year project, describe the prog~am accomplishments to date.) The funds allocated for the rehabilitation of 'private homes will allow for the repairs anda needed energy corrections to enable some elderly and low inclome families to remain in and upgrade their older homes for the welfare of their families. Some structures may become unsuitable for occupancy without these . needed improvements. The City supports the continuation of added fundi ng for thi s purpose. In the past years, the City has seen these funds used to repair and save homes that otherwise would have become uninhabitable if not for the improvements made possible throug~ this program. The City of Shorewood has contracted with Hennepin County for the implementation of this project on their behalf. 6. Implementation Schedule: (Identify the major project tasks to be performed during implementation and their timing.) Task Rehabilitation of Single Family Homes Date (Month/Year) 7/1/91 to 6/30/92 7. Budget: (Specify total project budget by major project component-- i.e., administration, planning, construction, acquisition, direct grants, public service.) Com'Donent BUDGET CDBG Other SOURCE OF FUNDS CDBG (vr)/Other (identifv) $ -0- XVII / $ / $ / Rehab. of $ 17,129.00 Single Family Homei Project Budget $ $ 17,129.00 $ $ 17, 129.00 -0- Total .. . FEB I 9 10('\1 ""'-'I SENIOR COMMUNITY SERVICES 1600 South 2nd Street, Hopkins, Minnesota 55343 BOARD of DIRECTORS John Blaser President Alison Fuhr 1st Vice President Linda Stokes 2nd Vice President Daralyn Peifer Secretary Walter Levesque Treasurer Connie McCullough Past President Tom Tlcen Member-at-Large Bob Miller Member-at-Large Toni Anderson Karl Dansky Councllperson Robert DeGhetto Marty Gurltz Commissioner Tad Jude Leonard Kopp John Nelson Senator Gen Olson Carla Pavone Steve Rood Ryan Schroeder Russell Weinstein Benjamin F. Wlthhart Executive Director . A United Way Supported Agency 933-9311 February 14, 1991 Mayor Barbara Brancel and City Council Members CITY OF SHOREWOOD . 5755 Country Club Road Shorewood, MN. 55331 Dear Mayor Brancel and Council Members: Senior Community Services is requesting $6,233 for the 1991-92 fiscal year from the City of Shorewood to support the Southshore Senior Center. This amount reflects a 5% cost-of-Iiving increase. The City provided $5,936 for the past year through its share of County- wide Community Development Block Grant (CDBG Year XVI) funds. While we are aware that CDBG funds are tight this year, we hope that the City will be able to fully fund our request. In this time of tight budgets, we hope that you will continue to provide the resources necessary to support the Southshore Senior Center. If another city, or cities are not able to provide support at the level requested, an additional request may be made at a later time. If you have any questions, or if the City Council would like to have an informational presentation, please don't hesitate to let us know. On behalf of the seniors, who are the real beneficiaries of your funds, many thanks for your on-going support. Sincerely, ~~ Benjamin F. Withhart Executive Director c%:~K::- Center Director ... . RESOLUTION NO. -91 RESOLUTION APPROVING PROPOSED PROGRAM FOR YEAR XVII URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND AUTHORIZING ITS SUBMITTAL WHEREAS, the City of Shorewood, through execution of a Joint Cooperation Agreement with Hennepin County, is a cooperating unit in the Urban Hennepin County Communi ty Development Block Grant Program, and, WHEREAS, the city of Shorewood has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it, following a public hearing on April 8, 1991, to obtain the views of citizens on local and Urban Hennepin County housing and community development needs and the City's following proposed use of $ 23,362 from the Year XVII Urban Hennepin County Community Development Block Grant and $ -0- in program related income: Pro;ects Budqet Rehabilitation of Private Property $17,129.00 Total 6.233.00 $23,362.00 Southshore Senior Centers Operation NOW, THEREFORE, BE IT RESOLVED that the City council of Shorewood approves the proposed use of Year XVII Urban Hennepin County community Development Block Grant funds and program related income and authorizes submittal of the proposal to Hennepin County citizens Advisory Committee and for inclusion in the Year XVII Urban Hennepin County Community Development Block Grant Program Statement of Objectives and Projected Use of Funds. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of April, 1991. Barbara J. Brancel, Mayor ATTEST: Bradley J. Nielsen Acting City Administrator/Clerk Roll Call Vote: Ayes: Nays: ..' . . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD. 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 3 April 1991 RE: Waterford Third Phase - Final Plan FILE NO. 405 (89.03) Trivesco has requested an extension for submitting the final plan for the third phase of Waterford (see attached letter from Randy Travalia). Trivesco cites the Hare/Snyder lawsuit and the negotiations over the modifications to the T .I.F. Plan as reasons for not being able to file a final plan within six months of the development stage approval. In addition, they were not approved as a substitute developer for Sherman-Boosalis until December 1990. During this time the City directed the City Engineer to stop work on the plans for the Old Market Road intersection until negotiations were completed. Given the circumstances the request for a six month extension is considered reasonable, and allowable under the Zoning Ordinance. As a practical matter the final plan and P.D.D. agreement must be completed before 1 June in order for the project to proceed. cc: Glenn Froberg Joel Dresel Randy Travalia A Residential Community on Lake Minnetonka's South Shore II . . ROBERT H. MASON ~~~!..~. . March 7, 1991 Mr. Brad Neilsen Acting City Manager City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Mr. Neilsen: As you know, Waterford 3rd Addition was granted development stage approval late last year, when Sherman-Boosalis was to be the developer of this property. Inas- much as Sherman-Boosalis is no longer a party to this development plan, Trivesco has stepped in as the substitute developer. On December 27, 1990, the City Council approved Trivesco as the substitute developer, and voted to nodify the TIF plan advanced at that time. A law suit filed by Mr. Hare and Mr. Schneider, alleging a breach of the public hearing requirement in the TIF statute was filed at that same time. This resulted in a delay until late February, when the City had another public hearing, wherein the City approved the TIF modifications and approved Trivesco as the substitute developer. At that point in time, Trivesco advanced to the City, a good faith deposit of $99,000 so that the City may proceed with engineering drawings and bid specifications in order to develop a firm bid price for the proposed improvements. This bid format is to be accomplished by June 1, 1991. Given the time factors we have occasioned as a result of these delays, and because of the time needed to prepare bid plans and the like, Trivesco respectfully requests a six month extension of the development stage approval granted late last year by the City of Shorewood. Yours very truly, TRIVESCO ~a4W~ Randy W. Travalia, President Robert H. Mason, Inc., partner RT:kg CC: J. Steiner P. Steiner M. Jones 14201 EXCELSIOR BLVD. · MINNETONKA, MN 55345-4997 · 612-935.3486 I:B REA~ TOR <& l n:n historic ~Excelsior . . On the shores of Lake Minnetonka '-...~~---.....~~ .-..--- EXC8.SIOR AREA CHAMBER OF COMMERCE March 7, 1991 Mayor Barbara Brancel City of Shorewood 5755 Country Club Rd. Shorewood, MN 55331 , I ! 1 I I , Dear Mayor Brancel: Enclosed please find materials relating to the 1991 International Special Olympics Games in w"hich the communi ties in our area are participating. We have been paired with EI Salvador for the purpose of generating an enthusias- tic crowd of spectators at each of the events next July. We are now in the process of building a community awareness program regarding the Speci~l Olym~ pics and what it does for people who have mental retardation and the country of EI Salvador, including their 24 athletes v~o plan to compete in the 1991 Games. . l ~~ ; * ; } As part of our program we are requesting that~~"the'Vleek":6f"May~ 18tthrot:lghYMay?25 be dedicated to the 1991 Games and our partner country by each of the communi- ties in this area. We hope you and the Shorewood City Council will give ,- serious consideration to this request. < !-" ~) We hope to have a variety of activities going on during that week, including poster art created by area students and displayed in local businesses, Salva- doran art displays, music events, educational opportunities amd local restau- rants featuring Latin American foods. We see this as a time for much creativity as we work together to promote this exciting event. Thank you for considering our request. The committee members look fonYard to hearing from you regarding your decision. With best regards, Karen Swanson Community Programs Chairperson 474-5439(day) 474-2184 (evening) POST OFFICE BOX 32 . EXCELSIOR, MINNESOTA 55331 · PHONE (612) 474-6461 I 2. "A . . 1991 INTERNATIONAL SPECIAL OLYMPICS GAMES .FACT SHEET WHAT: The Eighth International Special Olympics Games for athletes with mental retardation-the largest sporting event in the world held in 1991 and the largest international multi-sport event ever held in Minnesota. . , . WHEN: July 19 - 27, 1991 WHERE: Minneapolis-Saint Paul Metropolitan Area WHO: 6,000 athletes from nearly 90 countries 2,000 coaches 10,000 family and friends 50,000 volunteers 25,000 to 50,000 spectators/participants per day CHAIRMAN OF THE BOARD: Irwin Jacobs, chairman of the board and chief executive officer, Jacobs Management Corporation EXECUTIVE DIRECTOR: Roy Smalley, former Minnesota Twins professional baseball player FUNDING: Contributions from <;orporations, foundations, service and veterans organizations, and individuals SPORTS: Aquatics (swimming & diving) Athletics (track & field) Basketball Bowling Cycling Equestrian Football (soccer) Gymnastics Powerlifting Roller Skating Softball Table Tennis Team Handball Tennis Volleyball 2/90 -18;.. . . "QUESTIONS AND ANSWERS- ABOUT THE 1991 INTERNATIONAL SPECIAL OLYMPICS GAMES What are the dates of the 1991 Games? -July 19 - 27, 1991 (Friday through the following Saturday) Where will the 1991 Games be held? - Minneapolis/St. Paul metropolitan area. - There will be 18 sports venues, all within a 30 mile radius of Minneapolis/St. Paul. How many official sports will there be? - 10 Aquatics Athletics (track &. field) Basketball Bowling Equestrian Football (soccer) Gymnastics Roller Skating Softball Volleyball How many demonstration sports will there be? - 5 Cycling Powerlifting Table Tennis Team Handball Tennis What facilities will be used? - Proposed world class facilities throughout the metro area are: .. · Football (soccer) at the National Sports Center in Blaine · Tennis at the 98th Street Racquet and Swim Club in Bloomington ~. ..Aquatics at the University of Minnesota Aquatics Center · Softball at Lac Lavon Park in BumsviUe -23=- . . · Cycling around Lake Harriet · Basketball at the College of St. Thomas · Gymnastics at the St. Paul Civic Center Where will the athletes be housed? - Augsburg College - Bethel C;ollege - College of St. Thomas - Macatester College - University of Minnesota When and where will opening and closing ceremonies be held? - The opening ceremonies will be held on Saturday, July 20, 1991 at the Hubert H. Humphrey Metrodome which seats 60,000. - The closing ceremonies will take place on Friday, July 26, 1991 at the Minnesota State Capital. A "i What is the 1991 Games budget? - S 16 million How does the 1991 Games budget compare with previous Game budgets? - The last International Summer Special Olympics Games in South Bend, Indiana, in 1987, are recorded to cost at least S 7 million. Why does it cost $16 million today and only $7 million in 1987? - We will have 40% more participants; experience inflation; and are holding the venues at multiple world-cIass athletic facilities. This requires more contracts with the various facilities; more transportation and security. The athletes will be staying at various campuses around the community which increases housing and food services. All of this will mean a more extensive communication system to 'ensure that everyone is kept informed of game and athlete information. -24- . . What is the theme for the 1991 Games? - "Winning Over The World" What Is the difference between the 1991 Games, Minnesota Special Olympics, and local groups of Special Olympics? - Local groups (called Areas) provide the year-round training programs and local competition. - State Chapters such as Minnesota Special Olympics, oversee the local programs, train the coaches for local programs, and put on state competitions, both Summer and Winter. They also select the athletes for the international games. - OUf group is responsible for producing the 1991 International Special Olympics Games (planning, financing and conducting). How was Minnesota chosen to host the International Special Olympic Games in 1991? -World-class facilities -History of corporate giving -Mild climate -History of volunteerism -Friendly and giving people -Site of: 1990 United States Olympic Festival 1991 U.S. Open Golf Championship 1992 NCAA Final Four Basketball Championships 1992 Super Bowl XXVI -25- 1 ,. 1991 Sports Aquatics Gymnastics Athletics Powerlifting . (Track and Field) Roller Skating Basketball Softball Bowling Table Tennis Cycling Team Handball Equestrian Tennis Football Volleyball (Soccer) WI~NING OVER- THE WORLD The 1991 International Special Olympics Games are Win- ning Over The World. From July 19th-27th, over 6,000 ath- letes with mental retardation, from nearly 90 nations will visit Minneapolis-Saint Paul. Minnesota, USA to participate in the 1991 International Special Olympics Games. This is the single largest sporting event in the world in 1991, and the largest multi-sport event ever held in Minnesota. Special Olympics Games are a celebration of courage and conviction in the true spirit of athletic competition. During the 1991 Games, Special Olympics athletes will par- ticipate in 15 sports at 20 different venues and be housed in live villages throughout the Minneapolis- Saint Paul area. It will be a memorable time for everyone involved as athletes, coaches and families from around the world have the rare opportunity to live together and share in each other's cul- tures. Minnesotans will open their community to this global cele- bration. "it-: Special Olympics Oath Let me win, But if I cannot win, Let me be brave in the attempt. Volunteers. . . Winning your Hearts In addition to the 500,000 volunteers who assist in the year-round training and preparation of athletes for local, na- tional and international competitions, over 30,000 volun- teers will give their time and their hearts to the 1991 Games. Organizations, groups, and individuals are coming forth as volunteers to support the Games. From the 80 committees that coordinate every aspect of the Games, to the thousands of volunteers that are needed behind the scenes, it is volun- teer support that will make the 1991 Games run smoothly. The exhilaration and pride that is felt by Special Olympics volunteers is best expressed in the reflection on the face of an athlete crossing a finish line, the tears of joy in the eyes of a parent, and in the warmth of an embrace between a coach and an athlete. The courage and spirit of Special Olympics athletes will win your heart. Spectator Support. . . It Means The World The athletes of the 1991 International Special Olynlpics Games will leave you with a new understanding of the true meaning of victory. As a spirited spectator. you'll share in the joy and applaud the talent and courage of athletes in an in- ternational competition that transcends all boundaries of ge- ography and nationality. Join us for the 1991 Games. It will be the experience of a lifetime. From the pageantry of the special events, to the ex- citement of athletic competition, the magic of the 1991 Games will touch you. It will also mean the world to these very special athletes. And chances are, you'll never look at life quite the same again. .-F.~o.' .",._~.-~ (199tS internatiBoal1 SPfCIAl1 OlYMPICS I ~ MINNEAPOLIS SAINT PAUL 1991 International Special Olympics Games 1010 South Seventh Street, Suite 430 Minneapolis, Minnesoca 55415 (612) 337-1991 '~P!MPPOM S::l!dwAIO le!~dS U! ~ledp!lled s~l~1 -L11e OOO'O~L ueLll ~lOW ^epo.L '~!l01!l1~1 s~lelS p~l!Un lnOj pue e!qwnloJ jO l::l!llS!O 's~lels O~ lie 'S~!llUnO::l 06 ^pe~u U! lS!X~ MOU swe180ld S::l!dwAIO le!~dS 'uO!leplel~l lelu~w L11!M Sl(npe pue U~lPI!L1::l 10j UO!l!l~dwO::l ::l!l~ILlle pue 8U!U!ell sllods punOl -le~^ jO uO!leZ!Ue810 ls~81el S,PPOM ~L11 S! s::l!dw^IO lep~ds 's::l!dw^IO lep~dS U! p~ledp!lled ~^ell UO!leplel~l lelu~w L11!M Sl(npe pue U~lPI!L1::l UO!Il!W ~uo ueLll ~lOW '8961 U! 8u!punoj Sl! ~::lU!S 's!seq ~P!M-PPOM e uo ..s::l!dw^IO.. ~sn 01 JOI ~L11 ^q p~Z!lOLll -ne UO!lez!ue81O ^IUO ~L11 S1 11 '~~ll!WWOJ ::l!dW^IO leUO!leUl~l -UI ~L11 ^q p~SlOpU~ pue P~Z!U80::l~1 ^lIePlJJo 5eM S::l!dW^IO lep -~S '8861 '~I ..\1enlq~d uO 'vsn 'S!OU!III '081:!::l!L1J U! 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UO!SS!W JnO '~l~ILlle S::l!dw^IO lep~dS 10j ^l!UnllOddo pue ^of jO ppOM e u~do 01 ~Z!S lie jO Slj!8 sp~u s~we!) 1661 ~L1.L '~j!ll!~L11 jO l::l~dse ^l~ OlU! 1~^0 S~!ll1:!::l L1::l!L1M ~8ew!-jl~S ~^!l!sod e Pl!nq pue ~::ll.l~P!jUO::l u!e8 ~l~ILlle ~s~L11 '~W!l~j!l e jO ^l!UnllOddo ~L11 ~l~ILlle S::l!dwAIO lep~ds ~^!8 Il!M ~we!) 1661 ~L11 i~ld~d s~IIUnO::l jO ^1!SOl~U~8 ~L11 L18nOlLl.L 'slenp!^!pu! pue sdn0l8 l~l~l -U! 'suo!lez!ue810 SUel~l~^ pue ~::l!^l~S 'slue18 'SUO!lepUnOj 'SUO!l -elodlO::l WOlj sUO!mq!llUO::l t\q p~punj ~le s~we!) 1661 ~L1.L SUlM. aUOtUaA3 . . . d!llSJosuodS APR 04 '91 11:37 P.2/3 .. . RESOLUTION 'NO. A RESOLUTION PROCLAIMING MAY 18 - 25 AS INTERNATIONAL SPECIAL OLYMPICS WEEK WHEREAS, the Eighth International Special Olympics Games for athletes with mental retardation -- the largest sporting event in the world held in 1991 and the largest international multi-sport event ever held in Minnesota - will be held July 19 through 27, 1991; and WHEREAS, over 6,000 athletes with mental retardation from nearly 90 countries will be competing in various events including swimming and diving, track and field, basketball, bowling, cycling, equestrian, football (soccer), gymnastics, powerlifting, rollerskating, softball, table tennis, team handball, tennis and volleyball; and WHEREAS, the Shorewood City Council desires to encourage those in the Shorewood community to support these events through the process of building a community awareness proqram regarding the Special Olympics and t-1hat it does for people who have mental 'retardation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the City of Shorewood endorses the 1991 International Special Olympics Games to be held in the Minneapolis/St. Paul metro area July 19 through 27, 1991. 2. That the City Council of the City of Shorewood hereby proclaims May 18 through May 25, 1991, as SPECIAL OLYMPICS WEEK. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of April 1991. Barbara J. Brancel, Mayor ATTEST: Bradley J. Nielsen Acting City Administrator/Clerk Roll Call Vote: A yes - Nays - . . MAYOR Barb Brancel COUNCI L Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 3 April 1991 RE: Joint Meeting - Council, Planning Commission and Senior Housing . Study Task Force FILE NO. 405 (Housing - Elderly) Judy Marshik, the consultant to the Senior Housing Study Task Force, has suggested that the City Council meet informally with the Task Force to discuss the preliminary draft of their housing study. Since any future elderly housing project is likely to require modifications to both the Comprehensive Plan and the Zoning Ordinance, I suggested that the meeting also include the Planning Commission. We suggest having the meeting on Tuesday, 21 May at 6:30 p.m. If acceptable to the Council we also suggest serving sandwiches to those who can make the meeting. This should be a good opportunity for the groups to meet and discuss elderly housing in Shorewood. If you have any questions relative to this matter, please call me. cc: Jim Hurm Planning Commission Senior Housing Study Task Force , 4c -2- A Residential Community on Lake Minnetonka's South Shore . . CHECK APPROVAL LISTING FOR APRIL 8, 1991 COUNCIL MEETING CK NO TO WHOM ISSUED ,. PURPOSE CHECK ISSUED SINC~ KARCH 18. 1991 AMOUNT 6459 6460 6461 6462 6463 6464 6465 6466 6467 6468 6469 6470 6471 6472 6473 6474 6475 ' 6476 6477 6478 6479 6480 6481 6482 6483 6484 6485 6486 6487 6488 6489 6490 6491 6492 6493 6494 6495 6496 6497 6498 6499 6500 6501 6502 Bellboy Corporation Griggs, Cooper Johnson Brothers Minnegasco, Inc. Pepsi-Cola Co. Ed Phillips and Sons Quality Wine/Spirits Commissioner of Rev. MN Department of Rev. Bellboy Corporation Griggs, Cooper Johnson Brothers MN Bar Supply Harry Niemela Northern States Power Ed Phillips and Sons Pogreba Distributing Commissioner of Rev. First State Bank PERA ICMA Retirement Trust City County Credit Union Child Support Enforc. . Bradley Nielsen Internal Rev. Service Gov Fin Officers Assoc. 1st State Bank/Waconia Hennepin Cty Treasurer Signet Homes, Inc. Hennepin Cty Treasurer Froberg and Ahern Visu-Sewer Clean/Seal Void Jeff Kakach Our Saviours Luth Church First Security Title Bellboy Corporation Griggs, Cooper Johnson Brothers Liquor Minnegasco, Inc. Ed Phillips and Sons Quality Wine/Spirits Ryan Properties US West Communications Liquor purchases $ 1,241.55 Liquor, wine and misc. 4,566.61 Liquor and wine purchases 3,520.92 Utilities ~.OO Misc. purchases 3n.74 Liquor and wine purchases UB.~ Liquor and wine purchases 1,230.00 February 1991 Sales Tax 7,237.80 February 1991 Fuel Tax 1~.~ Liquor purchases 2,151. 02 Liquor and wine purchases 1,904.12 Liquor and wine purchases 3U.~ Misc. and supplies purchases ~.W April rent for store I 1,428.00 Utilities ~.14 Liquor and wine purchases UB.33 Beer and misc. purchases 1,381.95 Payroll deductions 7~.~ Payroll deductions 4,679.98 Payroll deductions 1,665.86 Payroll deductions ~.oo Payroll deductions 00.00 Payroll deductions uo.oo Section 125 Dependent Care Reimb. 1~.00 Additional Fica payment W.~ GFOA conference reg/A. Rolek 245.00 Church Road - morg payoff 6,755.29 Church Road - 1991 taxes ~.~ Church Road - property purchase 16,046.59 Church Road - Deed tax/cons fee OO.~ Church Road - filing fee ffi.oo Payment voucher #l-Proj. 90-1 19,597.28 Sewer overpayment refund Water overpayment refund Sewer overpayment refund Liquor purchases Liquor, wine and misc. purch. Wine purchases Utilities Liquor and wine purchases liquor and wine purchases April rent for store II Utilities/Advertising 15.2> 751.00 ~.33 3,083.94 4,950.93 2,439.33 91.00 469.38 1,058.43 2,115.00 234.62 51,697.33 41.554.85 93.252.18 TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED -i- lp \'1 CK NO CHECK APPROVAL LI~G FOR APRIL 8, 1991 COUN~ MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS FOR COUNCIL APPROVAL 6503 6504 6505 6506 6507 6508 6509 6510 6511 6512 6513 6514 6515 6516 6517 6518 6519 6520 6521 6522 6523 6524 6525 6526 6527 6528 6529 6530 6531 6532 6533 6534 6535 6536 6537 6538 6539 6540 6541 US Postmaster AT & T American Linen Earl F Andersen/Assoc. Browning-Ferris Ind. Cellular One Chanhassen Lawn/Sport Chapin Publishing Chaska Parts Service Cleveland Cotton Prod. Davis Water Equip. Harold Dircks Rolf EA Erickson Excelsior Park Tavern Froberg and Ahern,P.A. Griffco, Inc. HC Mayer Henn Cty Treasurer Henn cty Treasurer Ken Jarcho Ins. Agcy Knutson Services Long Lake Ford Tractor Midwest Mailing Systems Minnegasco, Inc. Mn Conway Fire/Safety Commisso of Transpor. MN Suburban Publications Mtka Public Schools Munitech, Inc. Navarre Amoco Susan Niccum NSP NSP Orr, Schelen, Mayeron and Associates Joseph Pazandak Pepsi-Cola Co. Pitney Bowes Power Brake Enter. RES Water Well/Pump CONTINUED NEXT PAGE Postage for utility bills Utilities Laundry services tor March Street signs Satellite rental Air time for cellular phone Chainsaw parts-PW Publishing PW vehicle parts Degreaser-PW Repair clamp-Waterford pump Council meeting taping Assessing fee for April Appreciation dinner March legal fees develop on-going tif general prosecution litigation retainer Sweeper bearing Oil for Public works Prisoner expense for Feb. TIF Serivces Lottery bond - liquor stores Recycling services for March 3-pt snowblower Mailing machine contract Utilities Ck/repair fire extiguishers Relamping services Publishing Copier paper Water/sewer services for April PW tire repair Conference expenses/pk pics Street light utilities Utilities February engineering fees ongoing 279.00 general 3,277.02 sewer 1,262.81 Protective inspection mileage Pop machine rental Postage machine rental PW vehicle parts Well abandonment-Church Road 400.00 20.00 280.00 2,080.00 1,543.75 720.00 250.00 -2- $ 347.00 36.25 E.58 402.50 43.40 39.84 197.50 Z18.00 tB.Cfl 114.83 146.06 :lEO.OO 2,666.00 465.47 5,293.75 :J3.47 426.25 1,889.82 260.58 100.00 4,145.00 1,000.00 175.00 65.14 ')fjJ . 00 136.31 127 .32 93.00 5,800.00 8.00 102.79 1,674.21 1,027.42 4,818.83 58.13 10.00 84.00 96.02 :m.00 ,. ._ .<_....,._'.",.~.'_."..."._,.. ~"'_"._._._...".._w..>.".'''''"'',__ ....,.,;><"..." ..I.','''-',.~.".'-, CK NO CHECK APPROVAL LI~G FOR APRIL 8, 1991 CO~ MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS FOR COUNCIL APPROVAL(CONTINUED) 6542 6543 6544 6545 6546 6547 6548 6549 6550 6551 6552 6553 6554 Katie Snyder So Lk Mtka Public Safety Standard Spring Company Tonka Auto Tonka Ford Tonka Printing US West Communications Vessco, Inc. Victoria Repair/Mfg WMI Services of MN WMI Services of MN Water Products Co. Witt Financial Council/planning minutes Court ot and booking fees Truck #4 repair PW Vehicle parts Steering pump brackett Office supplies Utilities Parts for Woodhaven chlorine sys. Broom skid pads-PW Utilities Manor warming house removal Water meters/accessories Financial services TOTAL CHECKS FOR APPROVAL 400.00 842.95 322.73 34.76 17.10 218.00 513.87 46.46 92.00 21.7.00 60.00 709.59 20.63 36,44.63 TOTAL CHECK APPROVAL LIST 129,796.81 -3- CHECK APPROVAL LIS~NG FOR APRIL 8, 1991 COON. MEETING CHECK NO. TO WHOM ISSUED HOURS AMOUNT PAYROLL REGISTER FOR MARCH 26. 1991 PAYROLL 205001 VOID 205002 (L) Scott Bartlett 17.0 reg hours $ 95.49 205003 (G) Charles Davis 82.0 reg hours 474.50 205004 (G) Wendy Davis 80.0 reg hours 640.93 205005 (L) Kevin Foss 15.5 reg hours 82.49 205006 (L) John Fruth 38.0 reg hours 169.22 205007 (G) Patricia Helgesen 80.0 reg hours 768.60 205008 (L) Brian Jakel 49.0 reg hours 217.41 205009 (G) Dennis Johnson 80.0 reg hours 719.98 205010 (L) William Josephson 80.0 reg hours 600.56 205011 (L) Mark Karsten 47.0 reg hours 209.66 205012 (G) Anne Latter 56.0 reg hours 403.54 205013 (L) Susan Latterner 37.0 reg hours 172.10 205014 (G) Joseph Lugowski 82.0 reg hours 751.57 205015 (L) Robert Lynch 7.5 reg hours 39.91 205016 (L) Russell Marron 38.0 reg hours 189.02 205017 (L) Kelly Michelson 16.5 reg hours 79.20 205018 (G) Lawrence Niccum 80.0 reg hours 632.89 205019 (G) Susan Niccum 80.0 reg hours 587.26 205020 (G) Bradley Nielsen 80.0 reg hours 930.64 205021 (G) Joseph Pazandak 80.0 reg hours 844.08 205022 (G) Daniel Randall 80.0 reg hours 751.99 205023 (L) Brian Roerick 5.5 reg hours 29.27 205024 (G) Alan Rolek 80.0 reg hours 958.34 205025 (L) Brian Rosenberger 4.0 reg hours 19.71 205026 (L) Christopher Schmid 80.0 reg hours 478.87 205027 (L) Craig Scholle 30.5 reg hours 137.82 205028 (G) Howard Stark 80.0 reg hours 583.88 205029 (G) Ralph Wehle 80.0 reg hours 584.73 205030 (L) Dean Young 80.0 reg hours 565.50 205031 (G) Donald Zdrazil 80.0 reg hours 1.054.91 TOTAL GENERAL $10,687.84 TOTAL LIQUOR 3.086.23 TOTAL PAYROLL $13.774.07 -4- ~ CITY OF SHOREWOOD SPECIAL CITY COUNCIL MEETING MONDAY, MARCH 4, 1991 (ADJOURNED SESSION HELD ON MARCH 5, 1991) COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 CALL TO ORDER Mayor Brancel called the Adjourned Session of the Special City Council Meeting of March 4, 1991, to order at 5:40 p.m., on March 5, 1991. I ROLL CALL Present: Mayor Brancel, Councilmembers Stover, Gagne, Lewis and Daugherty, City Attorney Froberg, Acting City Administrator Nielsen and Finance Director Rolek. MODIFICATIONS TO WATERFORD T.I.F. PLAN (Continued from the March 4 Meeting) RESOLUTION NO. 23-91 RESOLUTION NO. 24-91 Jeremy Steiner and Randy Travalia appeared on behalf of Trivesco. Lewis moved, Daugherty seconded to adjourn to an executive session to discuss the pending litigation. Motion carried 5/0. RECONVENE SPECIAL MEETING Mayor Brancel reconvened the Special Council Meeting at 5:55 p.m. Mayor Brancel announced that Trivesco had agreed to reduce the interest rate on the proposed bond purchase from ten percent to nine percent. Stover moved, Gagne seconded to adopt RESOLUTION NO. 23-91 "Resolution Approving Contract for Tax Increment Finance Development By and Between the City of Shorewood, Minnesota, and Trivesco, a Minnesota General Partnership". Motion carried 4/1 (Lewis naye). Stover moved, Gagne seconded to adopt RESOLUTION NO. 24-91 "Resolution Approving Bond Purchase Agreement City of Shorewood Tax Increment Revenue Bonds - $920,000". Motion carried 4/1 (Lewis naye). f" ". CITY OF SHOREWOOD SPECIAL COUNCIL MEETING MARCH 4, 1991 (ADJOURNED SESSION HELD ON MARCH 5, 1991) COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 2 Gagne moved, Stover seconded to direct staff to continue with plans for the intersection, upon receipt of the $99,000 deposit from Trivesco. The Mayor then announced that the meeting would be moved to the conference room to interview candidates for the position of City Administrator. The following candidates were interviewed: Carmen Kaplan Mike Mornson Donald Levens Gagne moved, Stover seconded to adjourn the meeting to Wednesday, March 6, 1991 at 6:00 p.m. at which time the interview process would be continued. Motion carried 5/0. RESPECTFULLY SUBMITTED l. Bradley J. Nielsen Acting City Administrator -2- ~ . CITY OF SHOREWOOD PARK COMHISSION MEETING TUESDAY, MARCH 26, 1991 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chairman Andrus called the meeting to order at 7:00 p.m. ROLL CALL Present: Chairman Andrus, Commissioners Lindstrom, Vogel, Dzurak, Laberee, and Wilson; Administrative Assistant Niccum; Council Liaison Lewis and Park Planner Koegler Absent: Commissioner Christensen NEW POLICY REGARDING PARK COMMISSION MEETINGS Chairman Andrus said that he would like to see Park meetings take a little less time and proposed the following in order to accomplish this: 1. start the meetings on time 2. Hold discussion to the topic of discussion 3 . Limit "Matters from the Floor" discussion to 5 minutes per item 4. If a Commissioner wants to discuss an item, and it will take more than 5 minutes, call Sue by Wednesday morning before the meeting, and have the item put on the agenda. APPROVAL OF MINUTES Laberee moved, Vogel seconded, to approve the minutes of Tuesday, 1991, as written. Motion carried - 6/0. 1991 PRIORITIES Chairman Andrus had all the Commissioners contact him with their priority items for 1991, he then listed the 5 highest priorities: 1. CATHCART Ballfield/Parking 2. SILVERWOOD Grade/Soil boring/Pond 30 + 10M 40 + 8M 3. PARK PROMOTION 15M SHOREWOOD PARK COMMISSION MEETING TUESDAY, KARCH 26, 1991 - Page two 1991 PRIORITIES - continued 4 . FREEMAN PARK Wagner Property ? (25M) 5. FREEMAN PARK Tennis Courts 60M Total 188M commissioner's Comments: Laberee thought Silverwood would have more listed. He is in favor of re-evaluating Freeman tennis courts vs. Silverwood tennis courts. wilson had 1. and 2. reversed, he said he has heard more from the general public about playground equipment than tennis courts. He said he would rather complete Silverwood all at once, he likes to tackle one project and get it done before starting another. He said he supposed the work should be spread throughout the City. Dzurak mentioned playground equipment in both Freeman and Silverwood Parks. Lindstrom listed the Wagner property, Silverwood (pond, tennis court, and playground equipment), Cathcart, Freeman playground equipment, and irrigation of Freeman fields, Babe Ruth and old Little League field. Andrus said the City is either going to finish the parks, or not, either way the money is coming out of the taxpayer's pocket, the only difference being that if it takes 20 years to finish them, it will probably cost at least 4 times as much. vogel said we have to be realistic... where is the money coming from? Lewis said economic hardships are affecting the city right now, the City has cut their budget this year, and will probably have to cut it a lot more next year. The Park Commission cannot expect much of anything from the General Fund, $20,000 is a realistic figure. The rest will have to come from Park Dedication Funds. wilson said Hopkins passed a referendum last year by 100 votes, and it was because they included a senior building in their referendum. Dzurak asked Lewis if any of the TIF funding can be used for Silverwood Park. Lewis said we will have to wait until June 1 to see what is going to happen, even then, the entire development will have to be successful in order to create excess funding. '_ "~'_'~ ....,.-"""'.h._._..."""~..,,_.'-~_. _..:': ~"'-"- ,.;.,...:,,,,,,~.,._:.: SHOREWOOD PARK COMMISSION MINUTES TUESDAY, MARCH 26, 1991 - Page three Lewis and Koegler urged the Commission to work with Finance Director Rolek to set up a budget, and to promote it to the council, and to the Public. Lindstrom feels the Council should pursue consolidation with other cities, that it would cut down on a lot of expenses. ~WMmfI~S!EI!!~i!!.919Ii&gti .~[g~!l!!~~~~~il:!i~~M5.$9$ :!!!!!:~~~~~~!!~~~~~~E!BBSiEI PROMOTION OF PARKS Laberee said from the limited turnout at Referendum meetings, residents are ignorant regarding City parks. The Commission said they will promote Freeman Park first. Sue will do an article on Freeman Park in the upcoming newsletter. The Commission wants to feature a different park in every newsletter. Commissioners will write articles for other parks and present them to Sue so she will have them ready when they are needed. The Commission also feels that mentioning a future referendum in the articles is important. Dzurak Laberee Vogel Wilson Andrus Silverwood Park and Christmas Lake Access Cathcart Park Manor Park Crescent Beach and the "Hiking and Biking Trail" Badger Park The Commission asked Park Planner Koegler what are the best ways to promote the Park? Koegler mentioned newsletters, park plans, a matrix showing what sports are available in what parks. He asked why Shorewood does not have any type of annual celebration like other cities do. The Commission discussed what type of a promotional event they could have. They feel they can hold a small event with Bessie SHOREWOOD PARK COHKISSION MEETING TUESDAY, KARCH 26, 1991 - Page four Bingo, balloon rides, and Park Commissioners and Councilmembers present to sell Tee-shirts, explain ci ty maps, promote a City Garden Club, guided trail tours, and a suggestion booth asking for suggestions for an annual city celebration, and asking for volunteers. This promotional event would be held at the same time that the softball tournament is held, this way there will also be food and drink available. This would take place on Saturday, June 21, 1991. Andrus will check with other cities to see how they handle yearly celebrations, and successes and problems they've encountered. Vogel will talk to the Minnetonka Garden C+ub. Lindstrom will check on a balloon. Laberee will check on "Bessie" and with the scouts. (Scouts could direct parking and give trail tours). Ponies and contacting the "Lion's Club" were also discussed. wilson will talk to people about contributing trees. WAGNER PROPERTY Koegler reviewed his report wi th the Commission. He said they should also consider possibility of eventually purchasing the homes on each side of the Freeman Park Highway 7 entrance. This would be a definite benefit to Freeman Park. Niccum will discuss this with Nielsen, asking him to make a courtesy call to Wagner, and to ask the Council to direct the Planning Commission to investigate means of securing the Wagner property for eventual addition to Freeman Park. LAND ACOUISITION The Commission feels that land acquisition is a high priority item. They feel that there should be a separate fund for land purchase because you never know when a property will become available for purchase. FIRE LANES The Commission asked Niccum to get a map of the fire lanes. HATTERS FROM THE FLOOR Meeting reqardinq snowmobile control Commissioner Dzurak informed the Commission he cannot attend this meeting. Chairman Andrus will ask Christensen .,..,.,.,...~--.~-,.-.,,,,,,><-....",,,~.-,,...,,,---,--'~~- ..,..~,~.,,-,..,.----," SHOREWOOD PARK COMMISSION MEETING TUESDAY, KARCH 26, 1991 - Page 5 to attend the meeting instead. User Fees Dzurak feels the Commission should discuss "User Fees". Lindstrom said Todd Strot of the softball league said they would be willing to pay $10 a game. with two games per field, 3 fields, playing 3 nights a week, this would be $180 a week. In return they would like the fields dragged and chalked before each game. Lindstrom said he had talked to Zdrazil about this already, and Zdrazil didn't feel it would be a problem. Laberee said he felt that if the city did this for the softball league, they would also have to do it for soccer, football, and any other sport. He also felt that discussing, and aSking for user fees, did not mean the City would do more than they are doing now, that the idea of user fees was to benefit the city. The Commission asked Niccum to have Nielsen and Zdrazil discuss this. Budaet Dzurak also asked that the Commission start working on a budget, and that Niccum ask Finance Director Rolek to attend a working meeting when he feels the Commission should begin this process. Dugouts - Freeman Park Little Leaaue Fields Lindstrom said Jim Latterner, of the Tonka Men's Club, has volunteered the Men's Club's services to build two dugouts for the Little League fields at Freeman Park. It was suggested that he be asked to present drawings to the building inspector for approval before taking any action. Trails - Freeman Park Lindstrom said he and Christensen had marked the rest of the trail west of the storm sewer line so Zdrazil can have the crew finish it. Lindstrom said Christensen had suggested calling the creek "Cottonwood Creek" after the huge cottonwood tree that stands on the bank. The Commission felt the trails should have names and signs for the benefit of walkers. Freeman Park - Trees on storm Sewer Line never reD laced The Commission again discussed the fact that no trees had been replaced. They feel this was part of the agreement, SHOREWOOD PARK COMHISSIOH MINUTES TUESDAY, KARCH 26, 1991 - Page six and the jOb should have been done a long time ago. They are not talking about filling in the area, only curving it so it doesn't look like the strips where they put in the power lines up north. REPORTS The pumphouse at Freeman Park was approved at a cost of $2000. THURSDAY, APRIL 4, 1991 AT 7:00PM AT CITY HALL A MEETING WILL BE HELD ON THE SILVERWOOD PARK PUMPHOUSE. ANY OR ALL COMMISSIONERS ARE WELCOME TO ATTEND. ADJOURNMENT Vogel moved, Lindstrom seconded, to adjourn the meeting at 10:40PM. Motion carried unanimously. RESPECTFULLY SUBMITTED, Sue Niccum Assistant City Clerk Park Administrative Assistant OTHER POSSIBLE 1991 PROJECTS ~h'Y I} I 49/1)(' SILVERWOOD Picinic Facilities $2.SM ~- 2} I - 4 FREEMAN Fencing 16.SM 3} 1 - 4 FREEMAN Entrance 4.0M 4 ) I - 4 FREEMAN Play Equipment 30.0M S) I - 3 TRAILS Plan/Develop ? 6 ) I - 2 SILVERWOOD Play Equipment IS.OM 7) I - 2 FREEMAN Hockey Rink IO.OM 8) I - 2 BADGER Irrigation 20.0M PARK PROMOTION . 1) Booklet - maps and history 2) Flea Market/Craft/Food show 3) Farmer's Market 4) Flagpoles at Freeman - Park and City flags seen from Hwy. 5) Newletter for information and questionaire 6) Form Garden Club for entrances and wildflowers along trails 7) Food fair and carnival 8) Newspaper - information on parks 9) Bingo tent 10) Put up maps in parks 11) Walkathon to raise money for parks 12) Get school kids involved - poster contest or trash pickup 13) Get scouts and elderly involved 14) Newsletter - special article in each newsletter detaili.ng where and whats in and who uses each park. 15) Information on sewer bill and every mailing city does 16) Newspaper articles - particularly about existing ballfields. l7} Citywide celebration some weekend. Drawbacks are weather and lack of facilities in Freeman 18) Sponsor a tournament - soccer, softball 19) One article in each city newsletter 20) periodic articles in the Sailor 2l} Better entrance signs 22) Periodic use of utility bills to survey residents concerning the parks 23) Contest: DO YOU KNOW ANYTHING ABOUT SHOREWOOD PARKS? Get all the answers right and be put in a drawing for a City of Shorewood Tee Shirt. How many Parks does Shorewood have? Which is the largest Park? Which Park has walking trails? ETC. OTHER PRIORITIES FOR 1991 1) Make sure that all ~xisting items (ballparks, parking, e~c.) are in good shape and working order. 2) Playground Equipment - Identify cost and placement so that we can act if someone wants to support (pay for) a smaller item. 3) Signage - in all parks 4) Protection of all parks 5) Develop user fees for leagues ~) Prepare Budget - We need to become part of the budget process so that we can have some control (or at least input) over it. 7) Participate in the Shorewood committee that is trying to solve the snowmobile problem. 1) CATHCART 2) 'FREEMAN 3 ) BADGER 4) FREEMAN 1) ,FREEMAN 2) FREEMAN 3) FREEMAN 4) FREEMAN 5) FREEMAN 6) FREEMAN 7) FREEMAN 8) FREEMAN 1990 UNFINISHED ITEMS . Sign for Hockey Rink ,. "Legion Club" Sign 'for LL Field "Tonka Mens Club" Warming H~use Redo - (SC1+EDLLLS:>") Public Works to finish f~ld 5 and 6 MAINTENANCE/REPAIR AND M~ & Fix up BR and LL Fields ~~~~Install Dugouts at 2 LL Fields per~nati~ ~ by Tonka Mens Club ~Entrances from Shorewood Oaks - Install Woodchips on path, Plant trees, Install signs. ~ 7/2.L1..dS' .D?N SAID NO- DRA-)NAUE. Af2EA. Finish last segment of trail (marked but not cleared) and put in directional signs. , Finish ~ football and soccer fields ~ ~ &H4 add I-f.' topsoil annually for 3 years. 3/~ ~Plari.t shade trees in common area between ..\ ..,~~ 3 softball fields .(W/ISJN \NOCJ\JNEJON [)().I\JATDNS) ;~4-l Install Playground equipment using $1000 or~ donation from Softball League. Irriga te BR and LL fields.~' 1991 ~ Al.J?EADL{ HAS )N. BLlDliEi