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111390 CC Reg AgP , . ~ ), t. CITY OF SHOREWOOD CITY COUNCIL WORKSHOP TUESDAY, NOVEMBER 13, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30P.M. AGENDA 1. CONVENE REGULAR CITY COUNCIL MEETING A. Pledge of Allegiance B. Roll Call .- Watt en stover Brancel Mayor Haugen Gagne C. Review Agenda 2. APPROVAL OF MINUTES A. Regular City Council Meeting - October 22, 1990 (Att. No.2A-Minutes) B. city Council Workshop - October 30, 1990 (Att.NO.2B-Minutes) 3. CONSENT AGENDA A. Approve the 1991 Budget for West Hennepin Human Services (Att.NO.3A-Budget) B. Approve Payment Voucher NO.1, Showcase Landscape for Freeman Park Irrigation in the amount of $32,195.45. (Att.NO.3B-voucher) 4. COMMISSION REPORTS A. Planning Commission B. Park Commission 5. APPEAL NOTICE TO REMOVE - WILDA GOGGANS Applicant: Wilda Goggans Location: 26960 West 62nd Street (Att.No.5-Planner's Memo) .. ~ ... AGENDA - TUESDAY, NOVEMBER 13, 1990 PAGE THREE 12. STAFF REPORTS - CONTINUED C. city Administrator 1. Offer from Snowmobile Club to Clean Up Trail 2. LMC Office Space (Att.No.12C-2-LMC Memo) 3. Podium Chairs 4. Proposals for 1991 Recycling Contract 13. COUNCIL REPORTS A. Mayor Haugen 1. City Flag B. Councilmembers 14. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.No. 14-Claims) '. .... . CITY OF SHOREWOOD . ~., REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 ..... CD. L CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 M I NUT E S CALL TO ORDER Mayor Haugen called the meeting to order at 7:20 P.M. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mayor Haugen, Councilmembers Gagne, Stover, Brancel and Watten, City Attorney Froberg, City Planner Nielsen, City Engineer Norton. 7:20 P.M. - REVIEW FOR COUNCIL A. Election Problems Sandy Kennelly told the City Council that there may be problems with the election machines if citizens use stickers on the ballots. The company which manufactures the voting machines has told the City that, if a sticker is adhered to the ballot, it will render the machine inoperable. The machine may not be able to be repaired and it will not be under warranty. The City will not be using the machines during the day. The election officials will duplicate any ballots that have stickers attached. The State has informed the election officials that they cannot tell citizens not to use the stickers, as this might imply they cannot vote for that candidate. Kennelly said the City will have to add extra people to assist with the counting. If one of the gubernatorial candidates steps aside, there will be a separate ballot. Haugen asked if the ballots with stickers would be invalid. Kennelly said a citizens may write in any candidate or use stickers but the stickers will not work in the machines. The ballot will be valid either way. The arrows on the ballots must be connected to be counted. The Governor and Lt. Governors names must both be written on the ballot. Kennelly informed the Council that there will be a separate ballot for judges. Gagne asked what would happen if there was a recount. Kennelly said there were being informed of new rules daily. Haugen said the citizens have to connect the arrows for the ballots to be scanned correctly; Stover asked if the judges can tell the citizens to do this. Kennelly said they can. Watten asked if the City pays for the elections. Kennelly said yes. 1 or/-J CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 . CO. L CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 2 B. Recycling Contract Update. Kennelly said she has been gathering information and attending meetings on joint recycling contracts for the lake area. An RFP is being written. There have been discussions with 5 to 6 different companies. It looks like there will be one contract for rural areas and one for cities around Lake Minnetonka. Stover asked if the current company could handle the job. Kennelly said they could and are being considered. Gagne expressed his appreciation to the residents who recycle. The Council had no other concerns about the joint RFP for the 1991 recycling contract. REVIEW AGENDA Watten moved, Gagne seconded, to approve the agenda with the following corrections: 1. Whittaker asked that item 5 be added to the Park Commission Report: Utility Building for the Irrigation Controls in Freeman Park. 2. Whittaker asked that t 9 A & B be cancelled because the petition was not received for Waterford III internal improvements. 3. Item 16 D, Whittaker will give the Public Works Director's Report. 4. Whittaker wanted to take time at the end of the meeting to discuss the Excelsior Comprehensive Plan. Motion carried - 5/0 APPROVAL OF MINUTES Brancel moved, Gagne seconded, to approve the City Council Minutes of October 8, 1990 subject to the following corrections: 1. P. 4 Under John Dennis, par. 2. Should read "gives". 2. P. 4.Under Arneson, last par. add: "if carbon monoxide is present. 3. P. 12, Mayor Haugen wanted to make sure the money amounts had commas. Motion carried - 4/1 (Stover abstained) CONSENT AGENDA Brancel moved, Stover seconded, to approve the following Consent Agenda. ~. .L CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 . COal L CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 3 RESOLUTION NO. 116-90 . A. Adopting RESOLUTION NO. 116-90 "A Resolution Appointing Election Judges for'the November 6. 1990. General Election." B. Approving the Annual Athletic Agreement with LMAA/TFA (football). C. Approving the Construction Payment Voucher No. 1 for $151.818.85 - Project 90-1 - Street Overlay and Appurtenant Work. RESOLUTION NO. 117-90 D. Approving RESOLUTION NO. 117-90 "A Resolution Approving a Construction Agreement for Freeman Park - irrigation and grading of Little League Field - with Tonka Menls Club." E. Approving the Lake Minnetonka Cable Communications 1991 Proposed Budget. RESOLUTION NO. 118-90 F. Adopting RESOLUTION NO. 118-90. "A Resolution Naming the Softball Fields in Freeman Park for Gordon Lindstrom. William F. Kelly and William Keeler." Haugen said the Freeman Park Ballfields will be dedicated to William F. Kelly for 25 years of service to the City. to William Keeler for starting the Park Commission. and to Gordon Lindstrom. for his long service as Park Commissioner. Motion carried - 5/0 on a roll call vote. COMMISSION REPORTS: A. PLANNING COMMISSION Councilmember Stover said the Planning Commission did not meet. At their last meeting they recommended there be no change in the zoning regulations for non-conforming use of property. B. PARK COMMISSION Councilmember Watten informed the Council that the Park Commission wished to express their gratitude for the additional funds to irrigate the Little League Fields at the South end of Freeman Park. 1. Manor Warming House Whittaker said the Park Commission recommended the City Council rent a temporary warming house for Manor Park with floor covering at a cost not to exceed $1000. He said there is a one year C.U.P for a temporary warming house which must be revised or extended. Planner Nielsen said the Council could do one of two things: ~ CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 . CO~IL CHA~ERS 5755 COUNTRY CLUB ROAD PAGE 4 a. Grant another C.U.P. with or without a time limit or b. Amend the Ordinance to allow temporary buildings for parks. Stover asked why permanent buildings have not been installed? Nielsen said that funds are not available at the present time but it is in a long range plan. Gagne said he visited the warming house at Manor Park last year and one neighbor said not to spend the money on a permanent building. He said the City should use a temporary building until the results of the referendum are known. Nielsen said the Planning Commission would have to hold a Public Hearing for a C.U.P.. Nov. 20. 1990. In discussion. the Council agreed to have the Planning Commission hold a public hearing on a one-year C.U.P. for a temporary warming house in Manor Park. Gagne moved, Brancel seconded, to purchase a phone for the Manor Park warming house. Motion carried - 5/0. 2. TRAIL PLAN Whittaker said the Park Commission recommends the Council accept the Park Planner Koegler's proposal to develop an overall City Trail Plan at a cost of $3500. Gagne felt the residents should be informed of the trail plan. Stover moved. Watten seconded. to authorize $3500 to Park Planner Koegler to complete the City Trail Plan. Motion carried - 5/0 Watten said there had been some discussion. at one time, of having a graphic showing the trails in Shorewood and displaying it in the Council Chambers. Haugen said it had been discussed but funds have not been appropriated for this. She asked the Administrator to find out what it would cost. 3. PARK PLANNER FOR REFERENDUM Haugen wondered if a referendum would be appropriate with the economic downturn many people are foreseeing. Gagne said there are many questions he wants the citizens to answer for the Council and a referendum is one way to do it. Stover said the conditions aren't optimum but the City can't wait until the conditions are exactly right. nor anticipate when they will be. Park Planner Koegler agreed and outlined the referendum process. 4 CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 . CO~L CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 5 Koegler said the City should start the promotion of the Parks in November. The effort should be grass roots starting with neighborhood meetings. He requested the Council fund the start-up work. One immediate need is to obtain color slides of all the parks. Stover asked him if he was still thinking of April as a date for the referendum? Koegler said he was thinking of April and the Park Commission is very enthusiastic. However. a dollar amount for the referendum has not been established. Gagne asked if the start-up funds could come from Park Dedication Fees? Whittaker said Contingency Funds can be used. The Park Dedication Fees are usually reserved for Capital Improvements and there is no reserve there now. Haugen said the Contingency Funds are usually set aside for emergencies. Gagne moved. Watten seconded. to authorize up to $7500 for the Park Planner to oversee the planning and preparations for the Park Referendum and to refund the funds from Park Dedication Fees when available. Motion carried - 5/0. 4. BADGER FIELD SHELTER Haugen said the current building at Badger Field was built by Park Commission volunteers and the Public Works Dept. It is a modular building on a concrete slab and the building is absorbing water. There are two options for repairing the building. a. Regrade the parking lot. so that it slopes away from the building. The cost would be about $17,600. b. Install a masonry curb to divert the water. The cost would be $12,225. Gagne asked about the value of the building. Watten said it was originally built for about $30 - $40,000. Whittaker said the Council could appropriate funds from the Capital Reserve. Stover asked how long it would take to make the repairs. Engineer Norton said it could be done this Fall. Stover moved. Brancel seconded. to authorize the City Engineers to have the repairs made to the Badger Field Shelter. at a cost not to exceed $12.225 subject to inspection of the slab to insure it can accept the additional masonry for the concrete curb. Motion carried - 5/0. Haugen said that Sue Niccum had researched flooring for park warming houses. She recommended a flooring that the Cities of Hopkins and St Louis Park have used in their skating shelters for 10 years. ~ CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 .- COJllhL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 6 Gagne moved. Stover seconded. to approve funds for flooring the Badger Park Warming house at a cost of approximately $3.000. Motion carried - 5/0. 5. UTILITY BUILDING Koegler explained to the Council that the above ground pumps at Freeman Park would require a 6x8 ft. utility building to protect them from vandalism. He said the building should be attractive because it will be a backdrop for the fountain and could later be incorporated into the permanent building. Whittaker also said the open pumps are an invitation for vandalism. A fence was proposed in the original plan. to save money and because a permanent shelter for skating and concession was planned for construction later. Haugen asked if there was a covering available for the pump or if a prefabricated building would work. Koegler said there was no cover available and a prefabricated building would not be strong enough. Koegler said the building would cost $1000-$1200 and the Public Works Dept. would install it. Watten asked if a wooden structure would work. Koegler said it would if it was built well. Watten said that wooden buildings are easily vandalized. He said it has been his experience that a masonry structure would last longer and prevent vandalism even though it would cost more than a wooden one. Watten moved. Gagne seconded. to install a 6x8 ft. masonry building at Freeman Park at a cost not to exceed $2000. Motion carried - 5/0. Gagne wondered when the next City Council meeting would occur. Whittaker said the meeting on Oct. 29. 1990 should be cancelled because the City Engineer cannot be present. The topics to be discussed will be Special Taxing District boundaries and the proposed water treatment plant for the S.E. Area. Both discussions will be more useful if the Engineer is present. PUBLIC HEARING ON THE VACATION OF A PORTION OF A PUBLIC STREET (SUMMIT AVENUE) RESOLUTION NO. 119-90 Mayor Haugen called the Public Hearing to order at 8:45 P.M. Mr. Larry Schmidt requested the City vacate 15 feet along Summit Ave. Mr. Ted Rix. a neighbor of Mr. Schmidt. stated he was in favor of the vacation. Haugen called three times for any further input from the audience and then closed the Public Hearing at 8:47 P.M. Nielsen and Norton had looked at the street and recommended the City maintain enough easement for utilities. 6 CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 . CO.I L CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 7 Stover moved. Watten seconded. to adopt RESOLUTION NO. 119-90 uA Resolution to Vacate a Portion of a Public Street. II subject to the City being granted the utility easement.1I Motion carried - 5/0 on a roll call vote. ORDINANCE NO. 233 - AMENDING SECTION 1102.03 OF THE SHOREWOOD CITY CODE - AMENDING THE WETLANDS MAP OF SHOREWOOD - REMOVING LOT 19: LINDEN PARK OUTLOT C. MARILYNWOOD ORDINANCE NO. 233 Haugen asked if there was any discussion on the amendment that was discussed at the last meeting. There was none. Gagne moved. Brancel seconded. to adopt ORDINANCE NO. 233. IIAn Ordinance Amending Section 1102.03 of the Shorewood City Code. II amending the wetlands map for Linden Park and Marilynwood. Motion carried - 5/0 on a roll call vote. Bob Rascop asked if the wetland could be restored. Haugen and Watten said it cannot; it was filled in 1976. HARDING ACRES SECOND ADDITION RELEASE LETTER OF CREDIT RESOLUTION NO. 120-90 Nielsen said the addition is done and the developer is gone. Western Bank wants the letter of credit released. He recommends the City ask for certain conditions before the letter is released. 1. Maintain a bond of $10,717.00 2. Obtain lien waivers from the General and Subcontractors. 3. Pay the City expenses of $3153.06 4. Pay City expenses of $169.82 for Street Signs. Haugen asked if the curbs were installed and if anything else was unfinished. Norton said the Addition has rolled blacktop curbs. The Contractor was told to restore and repair them. Watten asked Norton if he has accepted the curbs. Norton said that, from an Engineering standpoint, they have done a good job short of replacing them. Blacktop curbs just are not as durable as concrete curbs. Gagne and Haugen asked if they should be replaced. Norton said, if they wanted the curbs in the original condition, they should be replaced. This would cost up to $10.900 for the whole street and this type of curb will be easily damaged again. Nielsen said the money is not availabl~ in the letter of credit to do this nor does the Ordinance require it. CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 . CO~L CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 8 Stover moved. Gagne seconded. to adopt RESOLUTION NO. 120-90 "A Resolution Accepting Improvements and Releasing the Letter of Credit for Harding Acres Second Addition." subject to the conditions listed by the City Planner. Motion carried - 5/0 on a roll call vote. POLICY ON ABATEMENT OF WATER USE CHARGES Haugen explained that the water meters on some resident's houses were showing discrepancies between the inside and outside meters. Whittaker said the only meters with major discrepancies were those with stuck meters. He recommended the City policy should be to charge for two years or to the time of purchase for these meters. and credit the amount the resident paid in the last two years. Haugen asked who was responsible for monitoring these meters? Whittaker said it is Munitech's responsibility now. However. they were not instructed to monitor them until recently. Whittakersaid that Munitech has been instructed to check the inside meters once a year and replace defective meters and calibrate them with the outside reader. Whittaker said the staff reported the problems to Munitech. The previous computer system flagged 75% of the accounts; so it was hard to identify the problems. The current system is more efficient and discriminates more. Resident from the audience. The resident said a remote reader can still be read to determine the meter reading.. They should be calibrated together. but the remote can be used for a reading. BREAK - 9:20 - 9:27 Haugen said residents should have the meters read at the time of sale. Whittaker said Munitech has been directed to do that now. Whittaker also said that Munitech had only found three meters with large discrepancies after reading the inside meters. The problem was not as great as expected. The City Council agreed the City should have a policy to abate that part of current water bills which was added to customers' bills to cover the difference between the inside meter readings and the outside reader except in cases where the meter was stuck. Where the meter was stuck, the City should bill the customers for the difference between the amount paid over the last two years and the average use for all water customers over a normal two-year period or back to the point when a property changed hands if that is less than two years. Watten moved. Gagne seconded. to accept the Administrations's recommendations on Abatement of Water Use Charges for Discrepancies Between Outside Readers and Inside Meters and For Stuck Meters. Motion carried - 5/0 on a roll call vote. UPDATE ON ALTERNATIVES FOR GLEN ROAD DRAINAGE IMPROVEMENTS 8 CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 . COal L CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 9 A. Watershed District Report Haugen and Norton met with the officials of the Minnehaha Creek Watershed District. They asked if Pond 2 could be shallower to allow for a larger pond, less excavation and the retention of more trees. The pipe between ponds two and three would be enlarged from 12" to 15". The storage in pond three would be larger. Norton said the Watershed Dist. would walk the area and compute the figures. Stover asked how long this would take? Haugen said she would give them one week and then call them. Gagne said the Council needs the meeting on October 29th to decide on how to pay for drainage problem before having a hearing on this project. Stover and Haugen said the decision had already been made to use Special Taxing Districts. Gagne and Brancel said they thought the decision was not final. Watten said the minutes should be examined. Whittaker said the Council had decided taxing districts were the best way; but there has been much discussion since then. Haugen asked Gagne if he was changing his mind. Stover said she has no objection to reconsidering the subject. Gagne said said there the vote. workshop. there are problems with taxing districts. Haugen had been a 5/0 unanimous decision at the time of The Council agreed to discuss it further at a Whittaker said they could expedite the Glen Road process by updating the Feasibility Report and asking for a permit from the Watershed District. Brancel said, otherwise, the City would be in the position of waiting for the Watershed District to redesign the project again. B. Setting Boundaries for Taxing District Resident, Brian Maghan, 5670 Christopher Road He wants something decided before the election so people can vote appropriately. He said the taxing district amounts to condemnation of property and this is a discriminatory practice. He said the Glen Road drainage problem is the responsibility of the City Council for not dealing with the water problem. He stated that the proposed revised project seems better. He said the Council should deal with the hydrology issue up front as land develops.Haugen said the Council has done so in recent years. Maghan said the drainage problems should be funded through Capital Funds or a City-wide tax. Haugen said she has brought up levYing 1 mill for drainage problems. The City is trying to figure out ways to pay for the projects. l=i CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 . COU. L CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 10 Stover said. if the City approves taxing City-wide for drainage problems. those who have already paid will pay again. Maghan said there will be inverse condemnation suits against the City. He doesn't think it fair that he pay for the City's negligence. The City should be able to determine how each property benefits. The City did not require Ecoff to build a pond. Nielsen said the development of Christopher Road prompted this study. The Council decided to pursue this project at that time. If there is no drainage project. Mr. Ecoff will be required to build a pond. Deb Farrell - 24695 Glen Road She is concerned that a larger pond will back-up into the Livingston house and they would be right back where they started. Norton said there would be a larger pipe between pond 2 and 3; this will handle the overflow. A swale will also be used. Maghan asked if any cost estimates have been compiled. He also asked for a COpy of the Feasibility Study or a summary of the study. Whittaker said the Study is available for inspection at the City Hall. It should be available Nov. 9. 1990. Gagne moved. Stover seconded. to instruct the Engineer to update the Feasibility Report on Glen Road. Motion carried - 5/0. WATER TREATMENT PLANT ALTERNATIVES Stover moved. Gagne seconded. to table the water treatment discussion until the next meeting. Motion carried - 5/0. SHOREWOOD FINA MART - LANDSCAPING COMPLAINT LOCATION: 24365 SMITHTOWN ROAD COMPLAINT: RICHARD MORE Jim Heiland addressed the Council concerning the landscaping of the Fina Mart on HwY 19 and Country Club Rd. Mr. Heiland said the tree that was planted in the northeast corner of the Fina lot is obstructing the view of Tonka Motors. He thought the trees would only be two feet high and said that visibility is important to his business. Nielsen's report stated that the landscaping design was on the original site plan and Fina is completing the requirements. Gagne said that auto dealers are now required to berm their sites; he looked at the site and doesn't feel it blocks the sign. Neilsen said it would be difficult to move the tree; much of the rest of the site is blacktop. 'j (", CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 . coAL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 11 Heiland said the concerns he expressed when Fina Mart was planned had not been addressed. The Council said they had been addressed and the tree is part of the approved plan. ACCEPT BIDS AND AWARD CONTRACT FOR SEWER INSPECTION AND REHABILITATION RESOLUTION NO. 121-90 Norton said bids were received from three companies and Visu-Sewer was the low bid. He recommended they award the contract to Visu-Sewer. Gagne moved, Brancel seconded, to adopt RESOLUTION NO. 121-90. "A Resolution Awarding the Contract for Sewer Televising and Rehabilitation to Visu-Sewer Clean & Seal. Inc. in the amount of $25,555.95. Motion carried - 5/0 on a roll call vote. REPAIRS TO AMESBURY WELL PUMP Norton said the repairs to this pump have become an annual affair. The pump starts and stops. He has looked into a variable frequency drive. This drive regulates the pump speed based on the level of water demand, It keeps the pump from starting and stopping every time there is a demand. The Council has talked about connecting the water tower to this water system, which, would also solve this problem. He would like to look into the alternatives to solve this problem. Stover asked if this had been talked about before. Norton said they had discussed the problem but nothing was done. Gagne wanted to know about the cost of running a water pipe under HwY. 7 to the Amesbury Well. Gagne moved to obtain an estimate of the cost of the pipe to the Amesbury We 11 . Motion withdrawn due to no second. Whittaker said the City should avoid the cost of a major repair to the pump. Norton said he could ask for quotes on the project. Stover moved. Watten seconded, to authorize the City Engineer to prepare a report on the alternatives to solve the pump failures in the Amesbury Water System. Motion carried - 5/0 MA TIER FROM THE FLOOR Haugen asked three times for matter from the floor. There were none. STAFF REPORTS A. PLANNING DIRECTOR'S REPORT 11 CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 . CO.I L CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 12 1. Rental Housing Code Committee Nielsen said seven people are interested in being on the Rental Housing Code Committee. They are all landlords. Nielsen wanted to know how the City should be represented. Brancel said the landlords felt the Code was too stringent. She asked what they would come up with. Nielsen said they want nothing. Brancel and Gagne said they will have a Code. Nielsen said he thought the Code was adequate. Brancel said the landlords can comment on the Code and make recommendation for change but she does not want to start over with a new Code. Nielsen said the fees could be reduced as inspections are only required every 3 years. He felt the City should cover their expenses for enforcement of the Code. Nielsen asked if a Councilmember or Planning Commission member wanted to be on the committee. Haugen said Gagne and Brancel had the experience to do this. Haugen moved. Watten seconded. to appoint Councilmembers Gagne and Brancel to the Rental Housing Code Committee. Motion carried - 5/0. 2. Junk Boat Ordinance Nielsen said he went through the files and found six or seven junk boat complaints and most of these were nuisance complaints or zoning complaints. He will not ask for a change in the Ordinance and will handle these problems as nuisance problems. The Council agreed the Ordinance does not need to be amended. B. ATTORNEY'S REPORT 1. Update on Rapid Oil Change Sign Froberg said he is waiting to see if the sign comes down as promised. Lariat Corp.. the property owner. has told Naegele Company to take down the sign. Gagne said something should be done to the company if the sign is not down. such as a fine. Froberg said he will look into the City's alternatives for pursuing Naegele. Haugen asked if Naegele has been notified. Froberg said they had. 2. Review Amendment to City Code Requiring Sprinkling ORDINANCE NO. 234 Chapter 1305.6905 - Special Fire Suppression Systems; should be changed to read: "and abutting on a street. alley. right-of-way or easement in which there is located a municipal water trunk or lateral facility." 1:2 CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 . CO~IL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 13 Brancel moved. Stover seconded. to adopt ORDINANCE NO. 234 "An Ordinance Amending Section 1001.01 of the Shorewood City Building Code." adding the sprinkling standards to the Building Code. Motion carried - 5/0 on a roll call vote. C. ENGINEER'S REPORT 1. Status of Bracketts Road Norton said he talked to the developer last week and asked him when the blacktop would be in. He reminded him they had talked in the Spring and the developer had assured him the blacktop would be in this season. But, the developer cannot, now, do it this year. The Staff has agreed to give the developer notice by registered mail and if the job is not completed the City will do it. It should be done by June of 1991. Norton asked if this road has been plowed. Haugen said it has never been plowed by the City and should not be until the improvements have been accepted by the City. 2. Grant Lorenz Drainage Norton said the Grant Lorenz drainage project is proving to be more costly than anticipated. He will discuss the project on Oct. 30, 1990. D. PUBLIC WORKS DIRECTOR'S REPORT 1. Quotes for Underground Tank Removal Whittaker said the City has three quotes for the under- ground tank removal. They do not include the cost to clean up the soil. Zdrazil recommends using Westside, the low bidder. Stover asked if there are any further tests to determine if the tanks are leaking. What will happen if the City can prove the contamination was not caused by the City. Haugen said the City will know if the soil is contaminated when the tanks are removed. Whittaker said an independent consultant will observe the tank removal and determine where the soil contamination originated Brancel moved. Gagne seconded, to accept the proposal from Wests ide Equipment for $2950 for the removal of two underground tanks. Motion carried - 5/0. E. ADMINISTRATOR'S REPORT 1. Set the date for the Election Canvas 1~ CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 . CO~IL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 14 Watten moved. Gagne seconded. to set Thursday. Nov. 8. 1990 at 7:30 P.M. for the Election Canvas. Motion carried 5/0. 2. Appoint Senior Housing Task Force Gagne said the Senior Housing Task Force met and four people attended: Bob Reutiman. Bill Maddy. Bill Nilsen. Bob Gardner. as well as Judith Marshik Consultant. Gagne felt they should have more people involved. The next meeting is Nov. 14th during the day. He said the Council may not want to appoint anyone yet. Haugen said they should appoint the people who attended. Watten said he would like to be involved. Gagne moved. Brancel seconded. to appoint Bob Reutiman. Bill Maddy. Bill Nilsen and Bob Gardner to the Senior Housing Task Force. Motion carried 5/0. 3. RFP/Alternatives for Recycling in 1991 Already discussed. 4. Park Dedication Fees in S. E. Area and Silverwood Park Exp. Whittaker said Finance Director Rolek had summarized Park Dedication Fees and Silverwood Park Expenses for the Council. Whittaker recommended the Council send this report to the Park Commission and ask for their recommendations on the use of Park Dedication fees. The Council agreed. 5. Acquisition of Bishop Property Whittaker recommended the City stop efforts to purchase the Bishop property. Haugen asked what the City paid for the back 1/2 of the Cross property. Froberg said $150.000 for 5 1/2 acres. Gagne said the City has sufficient space for what the City needs now. Haugen said she would call Mr. Bishop. thank him, and tell him the City will not purchase the property at this time. 6. Policy on Charges for Agendas and Minutes vs Publishing Whittaker said too many people are asking for the agendas and minutes. He recommends the City provide agendas free of charge to all residents but charge non-residents $25.00 per year for agendas and charge everyone $100.00 per year for minutes. 14 CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 22, 1990 . COU~L CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 15 Gagne moved, Stover seconded to adopt the Administrator's recommendations for charges for Agendas and Minutes. Motion carried - 5/0 7. Water Meter System Whittaker said the City should review proposals for a new water meter system after considering proposals from Munitech and Excelsior for maintenance of the water and sewer systems in December. The Council agreed. 8. Joint Use Sanitary Sewer Rental Agreement Between Shorewood and Excelsior. Whittaker said it is not unreasonable for Excelsior to want payment for the Sanitary Sewer use and the rates were reasonable. Haugen said she has been irate for many years. She says the Metropolitan Waste Control Commission has been overcharging the City for years. Watten asked what the growth curve was for the City? Nielsen and Haugen said the population has not kept pace with MWCC projections. Haugen said the City should talk to the MWCC. Gagne said the MWCC will ask the City how much water it uses and this will determine the Sanitary Sewer rate. Whittaker said it took Excelsior two years to change the MWCC charges. He said the City should probably invest the money to fight the rates. Norton said Shorewood can determine their average water use and determine where excess sewer flows originate. Brancel moved, Watten seconded, to pay Excelsior $3703.68 for 1989 and $4,011.12 for 1990 for Sanitary Sewer use subject to an agreement with Excelsior on the maintenance of these shared lines, with Excelsior drafting the agreement. Motion carried - 5/0. Froberg said the City cannot charge residents for City Council Minutes unless they are published in the official newspaper. Watten moved, Stover seconded, to delete the section pertaining to charging Shorewood residents for City Council Minutes, from the previous motion. Motion carried - 5/0. 9. Preliminary Budget Approvals Under Truth in Taxation a. LMCD b. Cable Commission c. West Hennepin Human Services 15 CITY OF SHOREWOOD ~ REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 CO~IL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 16 d. SLMPSD Whittaker said that these agencies require approval of their budgets before the City approves their own budget. All these budgets should be subject to truth in taxation laws. The City should ask them to amend their by-laws. Bob Rascop. from the audience, said the City should take this matter up with the League of Minnesota Cities. Haugen asked Whittaker to call the League and the AMM. Whittaker asked the Council to tell him their concerns on the Excelsior Comprehensive Plan. The Staff thinks it is well done and he will have a summary for the next meeting. COUNCIL REPORTS A. Mayor Haugen None B. Councilmembers Watten asked when the house on Smithtown Road will be burned. He would like to see the trees saved. Nielsen said the burning is good practice for the fire department and will be done as soon as all title questions on the house are cleared. Stover said that on Nov. 14, 1990 from 5-7 P.M. at Excelsior School, there will be an open house concerning the changes proposed for HwY 7 and Christmas Lake Road intersection. ADJOURNMENT SUBJECT TO THE PAYMENT OF CLAIMS Watten moved. Stover seconded. to adjourn the meeting to Executive Session at 11:52 P.M. subject to the payment of claims. Motion carried - 5/0. GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since October 05, 1990 LIQUOR $37,172.54 GENERAL TOTAL CHECKS ISSUED $26,846.29 $64,018.93 Checks for Council approval Checks No. 5472-5519 TOTAL CHECKS FOR APPROVAL $151.955.69 iA CITY OF SHOREWOOD 4It REGULAR CITY COUNCIL MEETING MONDAY. OCTOBER 22. 1990 COt'IL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 17 TOTAL CHECK APPROVAL LIST $215.974.62 PAYROLL REGISTER FOR OCTOBER 10. 1990 PAYROLL Checks no. 204502/204539 LIQUOR $3.113.53 GENERAL $11.874.87 TOTAL CHECKS ISSUED $14,988.40 The Council reconvened at 12:32 A. M.. Gagne moved. Brancel seconded. to adjourn the Regular City Council Meeting at 12:32 A.M. Motion carried - 5/0. RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary MAYOR JAN HAUGEN ADMINISTRATOR/CLERK LAURENCE E. WHITTAKER 17 't I TY OF SHOREWOOD . CITY COUNCIL WORKSHOP MONDAY. OCTOBER 30. 1990 CecIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 1 M I NUT E S CALL TO ORDER Mayor Haugen called the meeting to order at 7:35 P.M. ROLL CALL Present: Mayor Haugen. Councilmembers Gagne. Stover. Watten. City Finance Director Rolek. City Engineer Norton and City Administrator Whittaker. Councilmember Brancel arrived at 8:00 P.M. RECYCLING - RFP 1991 Councilmember Watten asked about the compensation received by the recycling firms. Mayor Haugen said the firms are currently receiving no money for paper but have varying rates for other materials. They keep the money for the material they sell. Administrator Whittaker said the City is requesting proposals to see if the City rate is competitive with that for a joint contract. The County reimburses the City for 80% of the cost. The current cost per household is just over $2.00 per month. The County will require the City to pick-up additional types of material by January 1, 1991. Councilmember Stover said a pre-set goal must be reached. Councilmember Gagne said the City should continue to use the current recycler. if their price is lower. Stover asked when they would find out about the price. The proposals are due Nov. 5. 1990 and a meeting will be scheduled to review the proposals early in the week. WbIDve~ka5keaidftha~ fiIDdnty requires waste haulers to be licensed. WATER TREATMENT PLANT RESOLUTION NO. 122-90 A. ENGINEERING Haugen stated that when the City received the S. E. Area well it was a Capital Improvement. The City should be responsible for it. When the Waterford III development is built. the City will decide where the TIF money should be spent. She said some of the money should be used for a water treatment facility in the S.E. Area. That way. there may not be a need to increase taxes for the facility. Watten said the Council needs to decide whether each individual should provide their own iron removal or whether the City should install an iron removal at the well. Haugen said the City cannot afford to install such systems at all wells. Whittaker said the TIF funds can be used anywhere in the S.E. Area of the City. Phil Olson. Minnesota Water Quality Association Mr. Olson said he would like to see the figures that indicate a central plant uses less water in its filtering than individual 1 c26 CITY OF SHOREWOOD . CITY COUNCIL WORKSHOP MONDAY, OCTOBER 30. 1990 CeCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 2 systems. He said municipal systems must abide by a 10 State Standard. The water treated at the point of use is not used for lawns and other outside uses. But, City treated water will be used for everything. Gagne said the first decision should be whether to install a central plant or to continue with individual filtering. He said there were many vocal people attending the Public Hearing. Penny Vogel - from audience. Ms. Vogel asked if the plant would have the capacity to filter water for the entire area. She wondered about the use of water for pools. Haugen said many pools are filled by tankers, not from City water. Mike Pflaum - Lundgren Brothers. Mr. Pflaum said Lundgren Bros. built 200 houses in the S. E. Area. He has had few complaints about water quality. He asked the company's plumber if there were complaints. He said there were a few and he had installed in-house filters. The system was designed to last for 4 - 5 years with periodic bleeding to maintain it. Brancel arrived at 8:00 P.M. Mr. Pflaum said there would have been more people at the Public Hearing if the cost per house had been identified. He said there is a variation in housing prices in the area and some people would feel differently about this expense. Gary Capone Mr. Capone has 30 years in the Water Business and is a member of the Minnesota Water Quality Association. He said the point-of-use should be the point of treatment; what is treated today can change and the treatment and maintenance will also change. Once a municipal system is installed, the City is stuck with it. Capone said he could install an iron removal system for as little as $200 with a cost of UP to $1000.00 for a softening system. Stover asked if a person would have to purchase a new system every 5 years. Capone said the housing would last longer but the screen would have to be replaced for approximately $30.00. Whittaker asked how much the system would filter from 2 parts/million. Capone said it would reduce iron to .03 PPM. He said a person can rent filter systems and some automatic systems that can be more expensive. Watten asked about current attitudes toward receiving softened water at the house. Capone said it is controversial. Softened water would, then, be used for lawn sprinkling and fires. There is also an additional sodium content in softened water. Stover asked, if the aquifers are changing, would additional equipment be needed for filtering or would this be built into the original system? Capone said new canisters would be needed or more frequent flushing of the system would be necessary. Engineer Norton asked Olson and Capone if they represented the Point of Use Industry? Olson said no. 2 CITY OF SHOREWOOD .. CITY COUNCIL WORKSHOP MONDAY. OCTOBER 30. 1990 C.CIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 3 Norton explained that the Point of Use Industry is supported by the Water Softener Association. Haugen asked Norton, if the aquifer would change making more plant and equipment necessary? Norton said is is not likely that the iron content would rise from 1.9 PPM to 5 or 6 PPM. Noel Vogen. Associated Consultants Engineers. Inc. Vogen also said that it would be unlikely that the iron content would change that drastically. He also said that the 1000 GPM system would serve the entire S. E. area. Haugen asked if the well could also serve the Amesbury Area. Vogen said it is not able to handle the fire demand for the entire area. Norton said it could supply the area most of the time; except in times of fire or heavy summer sprinkling. If more water was needed. the Amesbury pump would come on. Whittaker said this would then dilute the softened water in the S. E. area. Watten asked if sediment builds up when the water is not moving in the well tank. Norton said the water is constantly moving in the tank but there will be some build-up. Vogen said a film develops when the water comes in contact with air. Olson asked if there is iron bacteria in the lines. Norton said no. Hank Christenson - from audience. Mr. Christenson said he has not come to previous meeting on this issue. However, he feels the residents need an answer. The Council is going nowhere on this topic. Haugen said the Council would like to collect as much information as possible on the subject. Penny Vogel Ms. Vogel asked who did the feasibility report? Haugen said Associated Consultants. Gagne said the Council has talked about this for a year. All of the Council members have treated and softened their own wells. The S. E. Area homes were taken off the Minnetonka water system, which has treatment, and put on the Shorewood system. This is when the problems started. B. FINANCING Stover said a municipal system would be expensive. She wants a system that will handle the problem efficiently. Christensen said he objects to dividing up City services among sections of the City. Haugen said that the treatment system is a Capital Improvement. The TIF money can be used for Capital Improvements. 3 CITY OF SHOREWOOD . CITY COUNCIL WORKSHOP MONDAY, OCTOBER 30, 1990 CeCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 4 Whittaker said that 1/2 the cost of the proposed plant would be paid for by TIF money, the other 1/2 would have to be funded by another source. Until there is a surplus of TIF money, another source of revenue would have to pay for the plant. Haugen said a water rate increase was suggested by some residents. However, Shorewood's water rate is already the highest in Hennepin County. She said that the rates could be lowered when the TIF money is available. Gagne said he would not like to raise the water rate for the entire City. HANK CHRISTIANSON Mr. Christianson said the City is paying $1 Million for an intersection at Old Market Road and the water pipes in Waterford are rotting. Haugen said the Council is still gathering information on the project. Stover said the Council has asked the Community, did a survey and held a Public Hearing. She said there are conflicts in the input the Council is receiving. She is concerned about the financial implications. Stover wants the Council to be fair and consistent to all citizens. She said the engineering opinions are somewhat the same but she wants to know about possible changes in the aquifer. Stover asked Finance Director Rolek to obtain information about iron filtering individually vs iron filtering at the well. Whittaker said the City has done surveys and come up with solutions. The residents are telling the Council that it costs them from $40 to $80 per month to filter their water. He said it is hard to imagine that residents didn't know about the proposed water treatment plant. At the Public Hearing, most of the people wanted a municipal system. He does not feel that more information needs to be obtained. Gagne said the Council has a Feasibility Report and should accept it. He won't dispute the facts with the Engineer. Whittaker said that if the cost of the project is not within the prices contained in the Feasibility Study, another Public Hearing should be held. RESIDENT FROM THE AUDIENCE A resident asked how long the engineering firm has been in business. He said the firm could not estimate high and still be in business. NEIL VOGEN OF ASSOCIATED CONSULTANTS Mr. Vogen said Associated Consultants has been in business since 1952. Brancel said the Council should either adopt this Feasibility Report or drop it. MIKE PFLAUM Mr. Pflaum asked the Council if it could be demonstrated that the canister system can handle the problem, will they consider the system? Vogan said this would not solve the problem in the mains. Whittaker said this system sounds too good to be true based on all the available information. 4 CITY OF SHOREWOOD . CITY COUNCIL WORKSHOP MONDAY, OCTOBER 30, 1990 CeCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 5 Christianson asked if Associated Consultants can evaluate other systems. PHIL OLSON Olson said that Engineer Norton mentioned the Point of Use organization. The Water Quality Association is also involved with the Point of Use organization. He said the City should make an objective decision and he would be glad to provide them with additional information. He said that 80% of the municipal well systems don't meet standards. Vogen said that his firm did a full spectrum analysis and iron was the only problem; that is not a health hazard. Christianson said the Council should call for bids for individual water treatment systems. Resident asked Capone to give the Council a proposal and then the Council can decide. Whittaker said, in order to call for bids, the City has to draw UP performance specifications and an have an independent firm test the systems. Haugen said the City has to abide by State rules. They must tell the water treatment industry the City is taking bids for a project. Watten asked if the City is obliged to clean UP a nuisance; it does provide safe water. He said each individual may be able to handle their own iron removal. Whittaker said the City often goes beyond the bare essentials. He said the Council should ask the Engineers who they would hire to evaluate the project. Norton said Vogen should have determined if a municipal system was the best way to solve the problem. Whittaker said Vogen was not asked to determine this. He was asked to assess the feasibility of a municipal system. Norton said Vogen can evaluate both systems. Vogen said that many people at the Public Hearing talked about the point of use system. Many of these people paid a lot of money for their systems and still want a municipal system. Stover said Shorewood has different water systems. She has a problem with providing a water treatment system for one area exclusively. Norton said this would set a precedent in the City. Haugen asked if the Council would like to vote on the Feasibility Study. Whittaker said the Council already had. Brancel said the Council could ask the Finance Committee to look into the funding of the project. Brancel moved, Gagne seconded, that the Council find that the Municipal Iron Removal/Water Treatment is necessary. Whittaker said that a performance based spec. would have to be established for the point of use organizations and that he is not sure it can be done for a project of this size. Brancel said the Council has told the residents they will look at a municipal system and they should continue to do so. Gagne said the City has 600 people on a water system and he considers this a municipal system. Motion carried 5/0 on a roll call vote. 5 CITY OF SHOREWOOD ~ CITY COUNCIL WORKSHOP MONDAY. OCTOBER 30. 1990 C~IL CHAMBERS 57~COUNTRY CLUB ROAD PAGE 6 Brancel moved. Gagne seconded. to adopt RESOLUTION NO. 122-90. "A Resolution Ordering Associated Consultants Engineers to prepare plans and specifications for the Water Treatment plant for the S. E. Area Water system. II subject to approval of a contract setting the fee. Motion carried - 3/2 (Stover. Watten) Stover said she is satisfied with Orr-Schelen as City Engineers and wants to see their cost estimate for plans and specifications. She wanted the motion changed. Brancel said she would not change the motion; the Council has already decided to use Associated Consultants. Watten said the Council used Associated Consultants based on their cost. Gagne said the City can reject all bids. if costs are not in line with those projected in the feasibility report. BREAK - 9:40-9:45 Gagne wanted to know how to finance the $40.000 for plans and specs. Rolek said that the Water Fund cannot finance the water treatmant plant. The City can use general funds and refund the money when the permanent financing is established. Watten said the City can put provisions tying the fee to reasonable bids in the contract before the contract is awarded to Associated Consultants. Gagne asked if this was done with other City projects. Whittaker said he has not done this in other cities. He said the Council should ask City Attorney Froberg for a determination. Whittaker said the money for the plans & specs. can come from Capital Improvements Funds which have been set aside for tank removal and public works Gagne asked Vogen if he can give a time frame for the bids. Vogen said the City can seek bids in January and take them in February 1991. Haugen asked Whittaker if there is money for this project. Whittaker said there is money but it is a matter of choice. The money has been tentatively set aside for a public works building and $200.000 for unforeseen soil treatment at the Public Works site. The contract should be voted on at the next meeting. A consultant will tell the City if the soil around the underground tanks is contaminated. The results should be known by Nov. 26. 1990. Haugen said the size and shape of the building concerns the residents around Silverwood Park and the Park Commission. Whittaker said the Park Commission was made aware of the size of the building. Ken Vogel - Park Commission Mr. Vogel said the Park Commission feels the addition of another building at Silverwood Park would detract from the Park. Whittaker said he has not had this opinion from other Park Commissioners. Haugen said the Council will wait for the Attorney's opinion on the contract for plans and specs. before a decision is made. Vogen said he has not worked under such conditions elsewhere. His fee has not been tied to the prices bid on a project. 6 CITY OF SHOREWOOD . CITY COUNCIL WORKSHOP MONDAY. OCTOBER 30. 1990 CeCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 7 FINANCING CAPITAL PROJECTS Whittaker said there has been a lot of feedback since the last meeting on financing drainage projects from the General Fund. There have been estimates of over $2 1/2 Million in drainage projects in the City. Capital Improvements in the Parks could cost 1 1/2 Mil. Gagne said that. as far as he is concerned. the Park Referendum will determine how much money will be spent on the Parks. Whittaker also said the cost for a Public Works Building could be $600.000. There is a street improvement fund; but it may not cover all improvements. The Council needs to decide which things are most essential and which things have a more specific benefit and can be financed in alternative ways. The $100.000 which was set aside last year for a Public Works Building. An additional $100.000 per year. over the next 5 years, will be needed to complete the building. There is $63,000 per year available within the City's levy limit. So. there is not a lot of money left in the General Fund. If these projects are financed out of the General Fund. many more people will want their drainage projects done. Stover said many developments have already paid to solve their water problems and may not approve of a City-wide tax to finance ddrainage improvements in other areas of the City. FINANCING SURFACE WATER DRAINAGE PROJECTS Haugen said she thought it was decided to use Special Taxing Districts to finance drainage projects. She wanted to know if the Council- members have changed their minds. Gagne said he has not changed his mind but he is open for discussion. Gagne said there is no problem now on Glen Road; but. there will be when the water levels return to normal. He wants to know how the City can prove benefit to each property. Whittaker said it is hard to prove benefit with drainage problems. Gagne asked what will happen when a future Council decides to finance these projects City-wide. Brancel asked what would happen if other problems occured in these districts. Whittaker said the Council could order additional projects in the same district after a 429 process. Whittaker also said these districts can only be used to solve drainage problems. He said that every time the Special Taxing Districts are used. the 429 process must be followed. The tax is based on the tax capacity of the property. There is some relation to benefit. The law has been in existence since 1973. A person can only be ln one Special Taxing District. Stover said the City will ultimately be divided into many taxing districts. She asked how the Council decides when to do a project. Whittaker said State law provides that if you do not have 35% of the people with frontage petitioning for a project. then you need a 4/5 vote of the Council to order the project. The current drainage problems were not petitioned. These projects will require 4/5 vote of the Council to order. 7 CITY OF SHOREWOOD ~ CITY COUNCIL WORKSHOP MONDAY. OCTOBER 30. 1990 C~IL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 8 Whittaker said there is also a City policy for petitions; at least 51% of the property owners must petition. Watten asked which areas of Shorewood are most susceptible to drainage problems. Norton said there is no specific part of town, there are many areas. Brancel said there were draintiles in the City. but many were destroyed when the City sewer was installed or new homes were built. Norton said the Shorewood Oaks - Strawberry Lane area has a high water table. Watten said the Special Taxing Districts will segment the City. He said the idea is not equitable. assessments for drainage should be spread throughout the City. Haugen said the Council must decide how to draw the boundaries of the districts. Gagne asked if the Council wants to be involved in every decision concerning the Taxing Districts. Watten said maybe the City should be divided into larger segments. such as wards. Stover said it is not defensible to tax an area for drainage problems they do not contribute to. Whittaker said the new developments have paid large amounts of money to solve drainage problems. Gagne can't agree with using the General Fund for drainage problems. Haugen said if there is no change in the Council's opinions, then there will be no change In the policy. DEBRA FARRELL Mrs. Farrell said these districts have already been defined as watershed districts. The Council is defining them for tax purposes. BOUNDARY POLICY Whittaker said that the City of Plymouth states that every parcel which is in the subwatershed boundary, no matter what percentage. is in the district 100%. Whittaker said that. in his opinion, if the majority of the covered surface of the lot is in the district. then the property is in the district 100%. Brancel asked if this is done by a topographical map. Norton said it is. Whittaker said the Council needs to make choices. He says it needs to be done and the boundaries are fairly obvious. Stover said they should define either the covered surface or lot area in the district but not both. Brancel moved. Gagne seconded. to adopt a policy that if 50% of a lot is in a subwatershed. then the whole property is in the Special Taxing District. Motion carried - 5/0 Whittaker said the Council should determine a date and time for the Public Hearing for Shady Hills. 8 CITY OF SHOREWOOD 4It. CITY COUNCIL WORKSHOP MONDAY. OCTOBER 30. 1990 C.IL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 9 RESOLUTION NO. 123-90 Watten moved. Stover seconded. to adopt RESOLUTION NO. 123-90 "A Resolution ordering a Public Hearing on the Feasibility of the Shady Hills Drainage Project on Nov. 26. 1990 at 9:00 P.M." Motion carried - 5/0 on a roll call vote. Gagne asked about the Glen Road project. Norton said he has heard nothing. Haugen said she will call the Watershed District. Gagne said the City should leave the Minnehaha Creek Watershed District out of any further drainage projects. Whittaker said the City should design the project and ask them for a permit rather than asking them to design the project. Whittaker said the proposals for boundaries will be ready on Nov. 13th. Rolek said there will be a budget hearing on Nov. 26th; so the Public Hearing on the Glen Road project will have to be on Dec. 10, 1990 at 8:00 P.M. RESOLUTION NO. 124-90 Gagne moved. Stover seconded. to adopt RESOLUTION NO. 124-90 "A RESOLUTION ordering a Public Hearing on the Feasibility of the Glen Road drainage project on Dec. 10, 1990 at 8:00 P.M." Motion carried - 5/0 on a roll call vote. Whittaker said the Council should establish the District for Shady Hills on Nov. 13th and the district for Glen Road on Nov. 26th. Norton said the taxing district that was published identifies a larger district than is going to be taxed. It needs to be clarified. Haugen asked if there were any further questions. Whittaker said the Council should reschedule the Public Hearing on the Church Road Feasibility Study. There has been no feedback from the residents. Watten moved. Gagne seconded. to reschedule the Public Hearing for the Church Road Feasibility Study to Dec. 10. 1990 at 9:00 P.M. Motion carried - 5/0 on a roll call vote. EXCELSIOR COMPREHENSIVE PLAN Stover moved, Watten seconded, to advise the Metropolitan Council that the City of Shorewood approves the Excelsior Comprehensive Plan Amendments. Motion carried - 5/0. CONSENT AGENDA Stover moved. Gagne seconded to approve the following Consent Agenda. 9 ~ ~C I TY OF SHOREWOOD . CITY COUNCIL WORKSHOP MONDAY. OCTOBER 30. 1990 CeCIL CHAMBERS 5755 COUNTRY CLUB ROAD PAGE 10 A. Temporary Sign Permit Applicant: Location: Mark Steine Shorewood Shopping Center. Motion carried 5/0. MN/DOT PLANS FOR T.H. 7/CHRISTMAS LAKE ROAD INTERSECTION Whittaker said the State has submitted 5 alternatives for the Christmas Lake Road/HwY 7 intersection. Norton said none of the alternatives are agreeable to Greenwood. Stover asked when the City can comment on the proposals. Whittaker said the State will hold a Public Hearing Nov. 14th. He would like to have Norton comment on the plans. ELECTION CANVAS Whittaker asked if the Council wants to meet earlier on Nov. 8 for the election canvas. The Council said no. STOP WORK WATERFORD III PLANS Whittaker said there has been no deposit for Engineering fees from Sherman-Boosalis yet. The staff said that no work should start until the funds are deposited and he had ordered OSM to stop work on the plans & specs. He said a Spring construction start may not be possible without this deposit. Whittaker also advised the Council he would be late for the Nov. 13, 1990 meeting as he had a meeting at the MJHS at 7:00 P.M. ADJOURNMENT Brancel moved. Gagne seconded. to adjourn the meeting at 11:05 P.M. Motion carried - 5/0 RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary MAYOR JAN HAUGEN ADMINISTRATOR/CLERK LAURENCE E. WHITTAKER 10 L L lA..^.-. welt be....ep... buma.. ielu'eel - - west hennepin human services planning board 4100 vernon avenue south, st. louis park, minnesota 55416 920-5533 JUL 2 5 1990 1991 Funding Request to the City of Shorewood The West Hennepin Human Services Planning Board is requesting funding support from the City of Shorewood for its 1991 operating budget. Our request is for $ 1,279. at the rate of 22 cents per capita based on Metro Council 1989 population estimate of 5,815. We have appreciated the support of our member municipalities. It has been essential to us in order to be able to provide direct services such as energy assistance, emergency services, and energy conservation programs. In addition it allows us to plan and advocate for human service needs of the residents of our member cities and for services being provided on a decentralized basis in local communities. We also work to bring a fairer share of human service tax dollars back into our communities. We realize the squeeze on local units of government and are very appreciative of your continuing commitment to us. Enclosed is some background information about West Hennepin Human Services. If you need more specific information, please contact Marcy Shapiro or Bruce Larson of our staff. Thank you. 3ft - ---. . weut be nne pi n buman ielvlce' ~. . west hennepin human services planning board 4100 vernon avenue south, st. louis park, . minnesota 55416 920.5533 '.., \ WEST HENNEPIN HUMAN SERVICES PlANNING BOARD INIRODUCTION West Hennepin Human Services Planning Board (WHHS) acts mainly as a planning and coordinating agency through which citizens are a part of the decisionmaking process in delivering needed health and social services for the 219 square mile West Hennepin area. It provides education, consultation and technical assistance on issues pertaining to human service delivery systems. It provides linkages between governmental units, consumers and service providers; increases awareness of available human service resources; identifies and advocates for needed services and improvements of the existing services system; and assists others in the development of human services programs. WHHS also coordinates the delivery of services when there is no other agency to do it. Our work in the Emergency Services Program, the House Doctor/Project AIR/Home Energy Check-up Program, and the Energy Assistance Program are examples of this. We are working to promote programs such as the Community Energy Council programs that tie the needs of municipal efforts with those of human services. WHHS is the only agency providing these planning and coordinating services to the West Hennepin area. We rely heavily on the involvement of volunteers to maximize cost effectiveness and increase citizen involvement. We view ourselves as an advocate for the residents of our member cities. We work to make services more accessible on a decentralized basis and get a fair share of human tax service dollars back into our communities. This effort is critical for suburban residents to have equal opportunity and access to services as do their urban counterparts. We also work for the establishment of new or expanded services when a need is documented through our research and needs assessment process. PROGRAMS AND SERVICES Energy Assistance Program There are twenty-two decentralized intake sites operated by WHHS which area residents can apply for the Energy Assistance Program. During the 1989-1990 Energy Assistance Program, the following assistance was received by residents of Suburban Hennepin County through WHHS. * 3,990 Suburban Hennepin households (this is 11,223 individuals) applied for heating assistance from our program. * $1,145,665 of heating grants was distributed to Suburban Hennepin residents; $54,440 for crisis heating assistance and 55,526 for energy-related repair. '" . . Emergency Services WHHS received Hennepin County and Federal government funds for emergency food, shelter, clothing and transportation services. The program is delivered in cooperation with Interchurch Community Association, Interfaith Outreach, St. Louis Park Emergency Program and Westonka Community Action Network as well as Home Free Shelter, Sojourner Shelter and 12 area police departments. In 1989, a total of $108,393 served 3,438 West Hennepin residents with food, 444 with shelter and 923 with clothing and other needs. Energy Conservation Programs We provide the Project AIR/House Doctor (weatherization and audit program) and Home Energy Check-up Programs in 16 suburban cities. As part of these, we also have local Community Energy Councils to provide citizens advice to each program. This is funded by utilities and the State of Minnesota. Directory of Services We published our mini-directory of human services. 40,000 copies were printed through a donation from Twin West Chamber of Commerce Foundation. We publish two combination directories and how to guides: "Basic Tools: A Survival Skills Guide for the Unemployed and Underemployed" and "Home Sweet Home: A Guide to Help Find Affordable Housing." We also publish a directory for clients of our Energy Assistance Program and one for our Emergency Services Program. Information and Referral We do an average of about 100 information and referral calls per month. Mazebusters Mazebusters is an empowerment program for low income parents on AFDC in the West Hennepin Suburban area. It is funded by the McKnight Foundation as part of their Families in Poverty Initiative. Participants in the program, "Maze busters" are trained as peer counselors and information and referral specialists. their job is to assist low income people in accessing available services. Food Stamp Outreach This is a program funded by the State Department of Human Services which has as a goal to make food stamps more accessible to low income West Hennepin residents. Mazebuster volunteers reach out and let others in the community know about food stamps and how to apply. Suburban Headstart Task Force This task force has as its goal to make Head Start available to suburban Hennepin residents. Since its inception, the number of Head Start kids coming from the suburbs has doubl~d, and for many western Hennepin communities, services are being provided in a more accessIble way. . . Service Coordination We provide assistance to a number of service coordination groups including: Providers West, Emergency Service Providers, Mental Health Aftercare Providers, Westonka Community Action Network, West Metro Interagency Committee. Housing Advocacy Project This project which aims to make affordable housing a "front burner" issue in the suburbs. We are providing staff leadership to this joint project of the human service councils. It is funded by the Minneapolis Foundation. Legislative Agenda We have a legislative agenda of eight categories and provide extensive staff time to working on these issues. We work with and provide leadership to a number of coalitions on these issues. We provide staff assistance to a joint lobby task force of the three human service councils and CASH. Community Education Services WHHS conducts a variety of activities to inform the community of area human service needs, issues and availability. Specific activities include information and referral calls, letters of support (after careful evaluation), technical assistance to area agencies and presentations to area community groups on issues such as human service resources, legislation, emergency needs and our service priority reports. Accessibilitv of Services WHHS advocates with decision makers such as Hennepin County and the State of Minnesota to provide service in a decentralized format to the residents of the West Hennepin County. This effort is critical for suburban residents to have equal opportunity and access to services as do their urban counterparts. We also work for the establishment of new or expanded services when a need is documented through our research and needs assessment process. Examples of specific program development resulting from the efforts of WHHS include: Community Action for Suburban Hennepin (CASH) which has brought in $250,000 of federal and state anti-poverty funds; Bridge West which provides crisis housing for youth; West Hennepin Community center for Mentally Handicapped Citizens; Domestic Abuse Intervention projects in several West Hennepin Cities: the MEED State Jobs Program; the Project AIR and Home Energy Check-up energy conservation programs; four suburban residential treatment programs for chronically mentally ill people; a food co-op in St. Louis Park; County and Federal funding for Emergency Service Program; the suburban federally funded Energy Assistance Program; Senior Health screening programs; Metro West Coordinated Transportation Project; parenting education programs in a number of school districts; Parents Anonymous group; suburban detox programs; and decentralized county programs such as the Ridgedale Community Center. In addition, we have effectively advocated with Hennepin County for continued funding of programs such as Pyramid Mental Health Center. "- . . Community Social Services Act Process The Community Social Services Act Process varies from year-to-year depending upon the opportunities available for the gathering and analysis of data. The process by which the 1990 service priorities were formulated included the participation of hundreds of people. Specific activities included: * A review of local research Surveys on human service funding criteria and of youth service providers Analysis of social service use trend data in West Hennepin Presentation of findings, priorities and issues to the Hennepin County Community Services management team and United Way planning department Focus group interviews on: emergency service needs; child and family issues; jobs, income and self-sufficiency; and access to services; developmental disabilities, child care, physical disabilities, chemical health, senior services, mental health, group homes, unemployed citizens, and employment trends Monitoring the Hennepin County budget Release of two reports * * * * * * Technical Assistance We provide technical assistance to an average of 10-15 agencies and organizations per month. Advisory Committees We serve on a number of advisory committees to provide a link to area services. V olunteer Hours During 1989, 8,500 volunteer hours were donated to WHHS Area Energy Assistance, the Board of Directors and Citizen Participation Process. / ~ VanDoren . Hazard Stallings, Inc. . NOV - 8 1900 cc Q1 ~. Architects. Engineers. Planners November 6, 1990 Mr. Laurence E. Whittaker City Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Larry: Enclosed, please find a copy of the Contractor's Application for Payment #1 from Showcase Landscape and Irrigation for installation of the irrigation system in Freeman Park. The application represents a 90% completion of the project. We have verified that the quantities and amounts are correct and recommend payment of this application. Sincerely, Van Doren-Hazard-Stallings, Inc. ~~~ R. Mark Koegler Vice President RMK:dbm Enc. cc: Showcase Landscape and Irrigation FMPPMT 1. L 75 013 3030 Harbor Lane North, Bldg. II, Suite 104, Minneapolis Minnesota 55447-2175 (612) 553-1950 # . . CONTRACTOR'S APPLICATION FOR PAYMENT City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Percent Complete ONE (1) NINETY (90l % TO (OWner): Application No. Period from 9/19/90 to 10/23/90 FROM (Contractor) Application Date: October 29. 1990 Application Amount:$ 32.195.45 VIA (Engineer) Contract for: Freeman Park Improvements Improvement Project No. 90PK-1 Van Doren-Hazard-Stallings, Inc. 3030 Harbor Lane North Minneapolis, MN 55447 Contract Date: September 18. 1990 Original Contract Amount .......................$ 37.877.00 Change Order Summary C.O. No. Date Approved Additions Deductions Net Change by Change Orders.............................$ Contract Amount to Date.................................$ Total Completed to Date.................................$ Materials Stored......................................... $ Total Completed and Stored..............................$ Retainage 5 % . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ Total Earned less Retainage.............................$ Less Previous payroents..................................$ Amount Due this Application.............................$ 0.00 37.877.00 34.089.30 0.00 34.089.30 1.893.85 32.195.45 0.00 32.195.45 , -.e; ... FREEMAN.S15 AP-1 '. ..' '" - # The under signed cont.tor hereby - swears under pea. ty of perjury that (1) all previous progress~ayments received from the~ER on account of work performed under the Contract referred to above have heen applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with work covered by prior application for payment under said Contract, being Applications for Payment numbered through -1- inclusive; and (2) all materials and equipment incorporated in said project or otherwise listed in or covered by this Application for Payment are free and clea~~ al~iens, claims, security interests and encumbrances. Dated //.&u? 199tY SJ;4.v'CCt5C , - ....- Contractor County of State of ~/ 0~-1'-r"~~ ~ BY:-~---~~ Name and Title Before me this ~ ~ day of ~~~ , 19~, personally appeared ~\~ ~~~~o~ known to me, who being duly sworn did depose and say that he is the ~~~~~~ (Office) of the Contractor above mentioned; that he execu~ed the above Application for Payment and statement on behalf of said Contractor; and that all of the statements contain d therein are true, correct and complete. " ROBIN L DEYOUNG NarM'f1lt8JC. "EBarA HEhWEPIN COUNTY .., c.. . . , __ ......1. My Commission Expires:~-~-~~ APPROVED FOR PAYMENT: Dated , 19_ By: CITY OF SHOREWOOD Dated , 19_ By: ENGINEER FREEMAN.S15 AP-2 .' . . " MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 2 November 1990 RE: Appeal Notice to Remove - Wilda Goggans FILE NO: 405 (Nuisances) Ms. Wilda Goggans, 26960 West 62nd Street, has asked for additional time to comply with the attached "Notice to Remove". As you can see from the items crossed out on the notice, Ms. Goggans has made some effort to comply. You are reminded, however, that this property was cleaned up earlier this year and the expenses assessed against the property. It is suggested that the owner be given until the end of November to remove the offending items and vehicles. After that the City should remove them and charge the expense to the property owner. cc: Larry Whittaker Glenn Froberg Wilda Goggans A Residential Community on Lake Minnetonka's South Shore ~ . ;2 69~~ 6 :L ~7?1-rV. // c:5333/ tJ c/ ,;2-1 /'1 7Q ) OCT 2 6 19J1 ''\ J /" ~~7~ S7sO~ /~2fd // /7/~- ~ 2J'/~~~ J~ ~JU!P'aAu~ ~~a4/~~ J ---:rr- i-~~~ ~ ~. -.J~~~~. -!A-e-- cJ A ~ 2/~ . ~ &~Lb'-Ofi . ~ ~E;;7d~ c~~~P<~~~~- . A-uJ -u./--e- ~ ~ - ~ . ~P)/2J~~ .~ ~~c1~d;; i ~~~~~:,~. ,c(J~ - ~.'-Y' ~..~-~_. .~~ ~Zt/~~J~ ;~ aJJ?J~~d- ! ?~7 J . . ty'l. . lI'::: ..I 'J-~/~~t;~~ ...~ ~ ~k/~ ~r~~ ~. '2t/ ~ . t--~"'---_..~-----~--- .-. i t----~--. ---~--- ..-' .-.-~------,_. ---------_.-..._-,_.._------_.~.- ---...-..::..--_.-!-.. ---- ------r---...--.---.---- i ! ---_.._.__._------~-+---_._~.;.. , i ~------. --^_.,._.----_.--- ---~...- _. - ......-.-..-.--.--.. ----...--- \ ,~--._- . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Wanen CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 DATE: 19 October 1990 TO: Wilda Goggans 26960 West 62nd Street Shorewood, MN 55331 PROPERTY LOCATION: 26960 West 62nd Street PROPERTY IDENTIFICATION NO.: 32-117-23-33-0024 NOTICE TO REMOVE Offensive and Unhealthy Substances NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of which Section is enclosed. The offensive matter to be removed from the property includes the following: UNLICENSED AND/OR INOPERABLE VEHICLES: (S) Maroon Ford Escort cU081 CLT Jul '90 (f;?Tan Plymouth Volare 3. Maroon Plymgyt1:l ;BORt:l@YoiYe #NQL 758 Dee '90 (un Llu~b, 'ho engme) 4. GrceR vw- \!an- #~T-1\pril '77- 5. -Nu li",cu;:)c (1l() freRt f8RS 8L "uc~ll.e lremt) A Residential CommunitY on Lake Minnetonka's South Shore .. . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 DRAFT UPDATE ON THE PROPOSED STORM SEWER IMPROVEMENTS - SHADY HILLS November 7, 1990 HISTORY: The City Council reviewed all of the concerns expressed at the Public Hearing on the Special Taxing District and: 1. Televised the storm sewer to assess the condition of the pipe - which verified the poor condition of the pipe and the need for replacement; 2. Reviewed the topographic maps for the subwatershed to determine more precisely what the boundary of the Special Taxing District should be; 3. Reaffirmed their decision that solutions to drainage problems must be financed through these Districts as there are not sufficient revenues in the General Fund to solve all the known drainage problems; and, 4. Established a policy that any parcel that was at least 50% (percent) in the subwatershed should be include in the Special Taxing District. PROCESS: The City must now hold a Public Hearing on the Feasibility of the Project. The Notice of that hearing is included in this packet. That hearing will be held November 26, 1990, at 9:00 P.M. in the City Hall. Once the City Council is satisfied that the issues raised have been adequately addressed, the Council may adopt the Ordinance establishing the special Taxing District and the boundaries thereof; and, order the City Engineer to take bids for construction of the project. FINANCING: If adopted as proposed, the average parcel of property will be taxed approximately $1061.00 - plus interest expense, if the costs are spread over more than one taxing year. If all the parcels outlined in this notice are taxed, the approximate tax per $1,000 of NET TAX CAPACITY would be $666.80. These values are approximate until the final District boundary is established and the bids for construction are in. Once these are known and the project is completed, a final PUBLIC HEARING will be held to present and discuss the final proposed tax on each parcel A Residential Community on Lake Minnetonka's South Shore #1- . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Wanen CITY OF . SHOREWOOD r1c~55 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 That HEARING will be held in late spring. The final tax will, then, be certified to the County for collection over the period of years set by the City Council at that hearing. PROJECT AREA: A Map of the project area is also in this packet. A complete list of the parcels proposed to be taxed is also enclosed. Your comments on District boundaries, the project and the method of paYment will be heard November 26th. If you have any additional questions or concerns or want to review the Feasibility Report, please contact the city Offices at 474-3236 or stop in the Offices at 5755 Country Club Road. Thank you. Laurence E. Whittaker city Administrator A Residential Community on Lake Minnetonka's South Shore . . CITY OF SHOREWOOD NOTICE OF PUBLIC HEARING ON SHADY HILLS DRAINAGE SYSTEM NOTICE IS HEREBY GIVEN that the City Council of the City of Shorewood will hold a public hearing in the Council Chambers of the Shorewood City Hall, 5755 Country Club Road, Shorewood, Minnesota, at their regular meeting on November 26, 1990, at 9:00 p.m., or as soon thereafter as possible. T he purpose of the hearing is to consider the following described improvement: Shady Hills Drainage System, consisting of storm sewer systems and related facilities within the Shady Hills Subwatershed. Estimated cost of improvement is $35,000.00. Pursuant to Minnesota Statutes Chapters 429 and 444, the area proposed to be assessed for such improvement is that property within the area of the Shady Hills Subwatershed described as follows: (See legal description attached hereto as Exhibit n An) Written or oral comments relating to said improvement will be received at this meeting. Anyone having questions relative to this matter may contact Laurence E. Whittaker, City Administrator/Clerk, at 474-3236. City of Shorewood LAURENCE E. WHITTAKER City Administrator/Clerk Published in the SAILOR NEWSPAPER on November 14 and November 21, 1990 (Two publications at least a week apart and the last at least three days prior to the hearing.) .NOV 06 '90 17:57 ----. I'll)"" 06 '~0 16:38 05r1 l'lF'l.S,f'lf'i' ... ti ,.,,\ " . ....:.. J ..' .~ It ." "'. ...I 61 .. >> Or/'Jwn By: AGO . t, . ", (21) >- ~:a,._ (?5) \."........___.: ........-r' ".~ . : ;. lJ51 ~ i . 15 . .... I ~ :' _: {'53) : {')S} :.................._....1 : . . :. : , . .... . . . . . (l . .' , . ('~) {" } ~ ( S> v~-----. ( 57} (~) "' ~ ...............--.......~....- o 200 J ~ ~ -:: -L' -- .- Qft.Cl.l.. . erOll ;, A.:Z;:~&tl#lil. la.. ~. - e ......,.. . "'....... .... .......... .._ . --~lll~ . ~.. -_. STORM SEWER TAX DISTRICT SHADY HILLS SHOREWOOO, MIHHESOT A Oot.: MOV.., ..GGn Figure no. ~G:55 OSM MPLS,MN . .. EXHIBIT A The following parcels located In SHADY HILLS, accordlng to the recorded plat tl1ereofJ HennepIn :-c', County, Minnesota: "i,f::' TAXPAYeR NAME PARCEL 1.0. NO. l.QI B.DCK .' Randy A. Dohmen 2~117-~14 4 1 ~. :~~', James A. & M. Clare Gaughan 25-117-24-44-0015 5 1 .. Unda Scott & Susan Morgan 25.117-23~16 6 1 Thomas E. & Cynthia M. Heimer 25-117-23-44-0017 7 1 Martin & Nancy Zgraggen 25-117-23-44-0018 8 1 John R. & Toni M. Strand 25-117-23~52 9 1 and part of 10 1 Michael & Danielle McHugh 25-117-23-44-0053 part of 10 1 and part of 11 1 Daniel Hudson Johnson 25-117-23~54 12 1 and SW'ly 25'of 11 1 Jay R. Paulson 25-117-23~23 13 1 Jeffrey P. Sweetser 25-117-23~24 14 1 Lessie L Feichtinger 25-117-23-44-0025 15 1 John V. Egan 25-117-23~26 16 1 and E'ly 55' of 17 1 James & Elizabeth Robertson 25-117-23-44-0027 18 1 and part of 17 1 Lome M. Chanin 25-117.23~~ ,- 1 3 Brian Dedolph ~117-23~35 2 3 Mary M. Bloom 25-117-23~36 3 3 Patrick A. Malmsten 25-117-23~7 4 3 Thomas J. Melcher 25-117-23-44-0055 5 3 and S'ly 6' of 6 3 Charles Lodge and 25-117-23-44-0056 part of 6 3 Jody L Peterson-Lodge Raymond O. Anderson 25-117-23~~ 7 3 James W. & Julie L Simondet 25-117.23-44-0041 8 3 Mark D. Hugo 25-117-23~2 1 4 Date & Anne Uphoff 25.117-23-44~ 2 4 Robert A. Vanden Branden 25.117-23~ 3 4 R.R. Johnson 25-117-23~9 8 4 . . Together with Tract C, REGISTERED LAND SURVEY NO. 160, Hennepin County, Minnesota, except that part of the north 63.5 feet lying westerly of the east 33.0 feet thereof. ...~. . TAXPAYER NAME PARCElI.D. NO. 25-117-23-44-0059 ...... . Burger King Corp. :-:.:,~\~. Together with the following parcel located In AUDITORS SUBDIVISION NUMBER 141, Hennepin County, MInnesota: TAXPAYER NAME pA8ce~ I.D. NO. 25-117.23-41..Q010 part of part of LOT 23 25 Edward F. Flaherty . " . . r ORDINANCE NO. AN ORDINANCE ESTABLISHING STORM SEWER IMPROVEMENT TAX DISTRICT NO.2 SHADY HILLS SUBWATERSHED THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, does ordain: Section 1: Authority. The Council is authorized by Minnesota Statutes, Sections 444. 16 to 444.21, to establish by ordinance a storm sewer improvement tax district within which the Council may acquire, construct, reconstruct, extend, maintain, and otherwise improve storm sewer systems and related facilities and within which the Council may levy a tax on all taxable property therein to finance the cost of such improvements, including maintenance and the payment of principal and interest on obligations issued in making such improvements. Section 2: Establishment of District. There is hereby established Storm Sewer Improvement Tax District No.2, Shady Hills Subwatershed, the area of which lies within the following described boundary: (See legal description attached hereto as Exhibit "A") Section 3: Effective Date. This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this day of , 1990. Jan Haugen, Mayor ATTEST: Laurence E. Whittaker City Administrator/Clerk Jtl .~...__~_.__.-,..."._~,~____.___..______..c-_.__' . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Wanen CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: The City Council FR: Larry Whittaker DT: Nov. 8, 1990 RE: GLEN ROAD SUBWATERSHED The City Engineer developed the boundary for the Glen Road Special Taxing District using the same criteria established for Shady Hills...if 50% of the parcel is within the subwatershed, 100% of the parcel will be in the Special Taxing District. Jim noted that his firm will be field-checking a few areas before the final legal description of the District is attached; but, the Council should be able to ADOPT THE ORDINANCE establishing the Taxing District Nov. 13, 1990. The Watershed District has not sent us the revised Feasibility Study and Jim has not reviewed it; so, having the Public Hearing on the Feasibility of the Project may not be practical on December 10 - as planned. Therefore, I recommend the Council schedule review of the Feasiblity Study for Dec. 10 and CALL THE PUBLIC HEARING for the second meeting in January. You do not have a second meeting scheduled in December (because of Christmas week) and the first meeting in January is the Annual Organizational Meeting. Although this project has been long delayed, this delay will not really set back the improvement. Construction conditions will not vary much from December 10 to February 1. The improvement will probably have to be made in the Spring, anyway. If you are completely satisfied with the boundaries of the Taxing District and expect the Watershed District to return our plan intact, you could leave the Public Hearing Scheduled. However, Jim will not have revised costs for you until November 26 at the earliest; and, we would have to send notices of the hearing out be- fore you consider the final Feasiblity Report. #8 A Residential Community on Lake Minnetonka's South Shore . e ORDINANCE NO. AN ORDINANCE ESTABLISHING STORM SEWER IMPROVEMENT TAX DISTRICT NO.1 GLEN ROAD AND COUNTY ROAD 19 SUBWATERSHED THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, does ordain: Section 1: Authority. The Council is authorized by Minnesota statutes, Sections 444. 16 to 444.21, to establish by ordinance a storm sewer improvement tax district within which the Council may acquire, construct, reconstruct, extend, maintain, and otherwise improve storm sewer systems and related facilities and within which the Council may levy a tax on all taxable property therein to finance the cost of such improvements, including maintenance and the payment of principal and interest on obligations issued in making such improvements. Section 2: Establishment of District. There is hereby established Storm Sewer Improvement Tax District No.1, Glen Road and County Road 19 Subwatershed, the area of which lies within the following described boundary: (See legal description attached hereto as Exhibit" A ") Section 3: Effective Date. This ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this day of , 1990. Jan Haugen, Mayor ATTEST: Laurence E. Whittaker City Administrator/Clerk NOV 08 '90 13:15 0 SM MFLS,MN - .......- 0 o CD- ~~ o I I I~ . : . a = . ; . c.o lit ~. Ii ... r ~ >tcCOO i.. -"Q... = . -"C tr'"1 P . 0._ : .. 2....;- !=,.gtt _ If _ 106=!',,. . . - , g I . i st CI ! co '< o -. o ~ S' lQ ~ ,;; ~ ~ iQ i -tZ.... J'I] ):lit u) ". :i)(~Z go",~ ~~;D, z2Iin __,.0 Z ('):1 · i"~~ en ",- o K- ~ ~ <<.n '::i n i" .. 0 > " . ~ .. - . (D ? ... ~ j. .1 '. , ~.... ~ ~ II , :; ~ ;,;8 ~A . I - ... ..0' '. i': :.:." ~. ) ) ~.-~ E ..., . Cf ~. .~ ~... '-! ~- ~ y~ !.. . . "...... .....At, ...... .... ..........- ..... .......- ... ~ .l " .... ... .., 7. ~ 0 ~- rFl l S ~~"" H~O .,:;"" ~.., s " r: .\ IO~' :. '- ... ,Jill': ~ ..~~ " .. - .... io-. ~ . ~ - .~ .~... : i . ;. ..... \ t ..~ ........ !... .- ' ..., . ,'_: f. .. \ .~ _ -II $J?O~. \ ...-; ~ = ;. ~ ~ : , ;' ~ - . :. ., .......... . . - U' s @ to 63 r: ~~ ~ ~ ~ 1- i~ ~ .~Ip_.. . . .,; ~~..~.~I7{t)!JiJ . ~ ~-.~ ~ ~ ~ ~- - -- -- - - - -- ---... ~ .. ......... ..--........ .....-.. .... ............- -_.....~ - ~ Ii . - .... -'" .. .. =- .. .' M ~ ~ - .. - ~... OJ .. .. .- :; .. ~. " ~ ~'1 Z ~ -." 2~ -" .. ~.. .....-_.~_!. -- . -- ~~ i -'. ~.. .:. ,.. .. . .. e- .Co . .. - , .r .. ... , ~- i -. ;:::~ -i . . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancal Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMO TO: FR: DT: The City Council Larry Whittaker Nov. 8, 1990 RE: Item #9 - Hearing on Ordinance to Establish GRANT LORENZ Special Taxing District We are not quite as far long on this drainage problem as we are on the others. This is really the first step in the process: Calling the Public Hearing on the Ordinance to Establish the Special Taxing District. A PRELIMINARY map of the proposed District is attached to the RESOLUTION calling the Public Hearing. The city Engineer's October 4,1990, Preliminary Report is also attached. The PUBLIC HEARING on the Ordinance establishing the District could be scheduled December 10, 1990 - as shown in the Resolution - in the slot once reserved for the Feasiblity Hearing on Glen Road. If you do that, the final boundaries for the District could be reviewed Nov. 26. The Notice of the Hearing would go to everyone within the boundary of the Preliminary map. This would be fairly ambitious as you will be discussing the Feasibility Report on Glen Road and holding the public hearing on Church Road improvements that night - as well as any year-end business. Also, it is important to explain these proposed proj ects and previous Council actions to the incoming Council Members. There are many projects in process - and this may be a lot to absorb in a short time. Staff can be ready and get the notices out if you choose to proceed. A Residential Community on Lake Minnetonka's South Shore :tt\ . . RESOLUTION NO. A RESOLUTION CALLING PUBLIC HEARING ON PROPOSED ORDINANCE RELATING TO THE ESTABLISHMENT OF STORM SEWER IMPROVEMENT TAX DISTRICT NO.3 GRANT LORENZ SUBWATERSHED BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota, as follows: 1. Public Hearinq. This Council shall meet on Monday, December 10, 1990, at 8:00 p.m., or as soon thereafter as possible, to hold a public hearing on a proposed ordinance relating to the establishment of Storm Sewer Improvement Tax District No.3, to include the Grant Lorenz Subwatershed area, all pursuant to and in accordance t-vith Minnesota Statutes, Sections 444.16 to 444.21. 2. Notice of Hearinq. T he City Administrator/Clerk is authorized and directed to cause notice of the time, place and purpose of the hearing to be published for two successive weeks in the SAILOR newspaper, with the last notice to be published at least seven (7) days prior to the day of the hearing. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of November, 1990. Jan Haugen, Mayor ATTEST: Laurence E. Whittaker City Administrator/Clerk Roll Call Vote: A yes - Nays - NOV 08 '90 13:16 OSM MPLS,MN .3 t. I . ..... .. . ...:.i.'~:,'" .. It . '. .. .,.. " . ." \0 ~ III " ------'". _....IJIIfo..ao_ . .--- ,1 .,.~'. t . , ., I ~ -: . . . - -- .~..., ~. -tJ , ,'n .. ~, .;-+~ ~V ~~ GRANT LORENZ Oat.: 111t'to aK!:,.... .. .roa . . A:z.:t.~... I... I ........-w _ ___,__ . ......... ..__.. ___ _If,7'""I;_ ........ i Drowing Title STORM SEWER IMPROVEMEIU TAX DISTRICT SHOREWOOD, ... Convn. No. .6.... '14 Ora." By: - Sheet no. . Orr Schelen Mayeron & Associates, Ine. . 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors Planners TO: FROM: DATE: SUBJECT: City of Shorewood Q Q~ David D. Mitchell, P.E. and James P. Norton, P.E. October 4, 1990 Proposed Improvements of the Grant Lorenz Drainage Problem, ..... I. Discussion of Problem - A general overall look of the drainage ditch has shown a need for a number of improvements along the area. Problems that were found include silting in the ditch bottom itself, erosion along the banks, dense vegetation . in the ditch bottom and brush and trees falling into .the ditch bottom along with other debris including concrete blocks, metal barrels, etc. These problems create flow restrictions of the ditch causing destruction and encroachment on private property. A continuing escalation of these problems could in time cause severe inundations on private property and a deterioration in the aesthetic value of the ditch. It is therefore believed that a cleanup program should be implemented to curtail the continuation of these problems and to increase the flow capacity of the ditch. Another consideration that should not be overlooked, is the fact that areas upstream are currently being developed. The continuation of development upstream of Smithtown Road will eventually create a need for more flow capacity in the ditch. A cleaning effort at this time could help facilitate the increase in flow and also preserve the aesthetic value of the ditch. At the current time, heavy rainfalls cause the flooding at a number of homes along the ditch as well as flooding of the intersection of Noble Road and Grant Lorenz Road. It is suggested that along with the ditch cleaning program, a hydraulic review of the Comprehensive Stormwater Study be done to verify the required capacity of this ditch between Smithtown Road and the wetland area immediately north of Noble Road. II. Proposed, Improvements - Solutions and improvements to the ditch include the following: A Widening and reshaping the existing channel in a number of areas. B. General cleaning in the removal of silt and debris from the ditch bottom. C. The installation of erosion control measures. D. The installation of larger size culverts if required after analysis of the watershed area. . . E. Redirect drainage west of Grant Lorenz Road coming from the school site to flow along the west side of Grant Lorenz Road. The widening and/or reshaping of the ditch would involve approximately 900 feet in the area between Smithtown Road and Grant Lorenz Road. Also included in this ditch widening and reshaping would be the areas immediately north and south of Noble Road. The widening and reshaping of the ditch would involve the grading of a wider ditch bottom with more gradual side slopes to allow for the mowing of the ditch bottom during dry seasons. This would help to increase the capacity of the ditch during wet periods. .J'-' The general cleaning of the ditch would involve removal of silts and debris from the existing channel from the crossing under Grant Lorenz Road up to the area immediately south of Noble Road. The cleaning would involve approximately 1,000 . feet with an average width of 10 to 15 feet and the approximate removal of 1/2 to 1 foot of silting materials. This general cleaning would also include the removal of fallen trees and trees that are currently standing but in the danger of falling into the ditch if erosion were to continue. The installation of erosion control would include the placement of rip rap along strategic areas and the establishment of erosion control blankets with seeding in other areas of the ditch to limit the bank erosion during high flow periods. An approximate quantity of rip rap would be estimated to be between 250 and 350 cubic yards of rip rap placed with the filter blanket under the rip rap and approximately .5 acres of seeding with erosion control blanket. Another alternative for the control of erosion would be to install a series of overflow structures creating low velocity ponding areas during high flow periods. These structures could be designed such that they would drain the ditch relatively dry during low flow periods. This approach would require a more intense engineering effort and some additional construction efforts. It is assumed that the construction costs would be similar. Also proposed as improvements would be the installation of properly sized culverts under existing roads and driveways: It is not known if the existing culverts are incorrectly sized. It would require the performance of a watershed review to determine this. Culverts along the Grant Lorenz ditch should be sized to accommodate the flow of a 5 year event, in conformance with the Comprehensive Stormwater Study. IlL. Effects of the Improvements - The improvements discussed would: A Increase the flow capacity of the ditch. B. Increase the aesthetic value of the ditch. C. Decrease erosion and deterioration of the ditch banks. . . D. Decrease the potential for inundation of flood waters on private properties. IV. Cost of Improvements - Following is an itemized cost estimate to accomplish the above described improvements: Estimated Construction Cost: 40 hours of crew time (including backhoe, dozer, and trucks) @ $500.00jhr = Contingency 15 % $20,000.00 .- $10,500.00 $ 1.000.00 $31,500.00 $ 4.700.00 $36,200.00 300 cubic yards of rip rap delivery in-place with fabric underlined @ $35.00jc.y = .5 acre of seeding with erosion control blanket @ $2,000jper acre = Estimated Construction Cost: TOTAL CONSTRUCTION COST Estimated En~neerinl: Cost: Survey time for easement description $ 2,800.00 3 Days for field survey and office administration $ 3,000.00 Engineering time for development of plans & spec. $ 2,880.00 Engineering time for design of overflow structures and ponding areas $ 1,920.00 Inspectionj construction observation time $ 2.200.00 Estimated,Engineering Cost $12,800.00 Contingency 15% $ 1.900.00 Total Estimated Engineering Cost. $14,700.00 TOTAL PROJECT COST $50,900.00 jcmw 10 j90-grant.lor ~.. _._--~--- -- --"-'.--'--- -_.-._-~------_.-'-_. -----_.~._-_._~ . . . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: FR: DT: The City Council Larry Whittaker Nov. 8, 1990 RE: CONTRACT FOR PLANS AND SPECIFICATIONS for the S.E. AREA WATER TREATMENT PLANT The City Attorney redrafted the contract for Engineering Services for the Plans and Specifications for the Water Treatment Plant. However, Associated Consultants has not had an opportuni ty to review it and respond. I expect their comments tomorrow; and, I will send them to you under separate cover. In the course of discussions about this, however, I have learned that they will not consider payment for their services SUBJECT to construction bids being near their cost estimate. Mr. Vogen said they have never agreed to such terms in other contracts and the firm would not approve such terms now. He went on to say he remains confident that the bids will be reasonably close to his estimate and the treatment problems can be solved within his proposed cost frame. The proposed contract includes a FIXED FEE for ALL engineering services through COMPLETION of the plant. Mr. Vogen will also provide a Fixed Fee for PLANS AND SPECIFICATIONS ONLY so that you may contract for just that part now. This, too, is not how we normally operate. If a firm is hired to prepare Plans and Spec i- cations, they normally proceed to get Council approval of them and ask for authority to take bids. I recommend THIS CONTRACT include that much of the work, at least. Then, we will have bids to determine if they are reasonable and we should proceed. NOTES: 1. Chapter 429 only requires that Bids be REASONABLY close to the original cost estimate. We would not have to have another Feasibi- lity Study or Hearing if, say, the bids were within 10% of the estimate. 2. Mayor Haugen asked me to check references on the firm before the meeting. If my calls are returned, I will summarize those for you in tomorrow's mailing. If not, I will report Monday night. A Residential Community on Lake Minnetonka's South Shore ~ID . . AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT, made and entered into this day of , 1990, by and between the City of Shorewood, Minnesota, hereinafter referred to as the "City", and Associated Consultants Engineers, Inc., 3131 Fernbrook Lane North, Minneapolis, Minnesota 55447, an engineering firm, hereinafter referred to as the "Engineer". WITNESSETH: WHEREAS, the City now owns and operates a municipal water utility known as the Southeast Area Trunk Water System; and WHEREAS, the City desires to retain the Engineer for engineering services in connection herewith. NOW, T HEREFO RE, IT IS HEREB Y RESOLVED by and between the parties thereto that the City does hereby retain and employ said engineer to act for and represent the City in all matters involved in the anticipated improvement (Project No. 90380), consisting of the construction and installation of a water treatment plant, such Engineering Agreement to be subject to the following terms, conditions and stipulation to wit: The Engineer shall prepare complete, detailed working plans and specifications for the water treatment plant and submit such plans and specifications to the City Council for its approval. Copies of such plans and specifications shall be submitted to any other agency having regulatory jurisdiction to ensure the City's compliance with that agency's directives. The Engineer shall prepare the advertisement for construction bids, the Proposal Form, Form of Bid Bond, and all other documents necessary for the City to receive bids and award construction contracts. The Engineer shall be . . present when bids and proposals are opened, shall prepare a tabulation of bids for the City, and shall provide the City with such information as is required to judiciously award contracts. After the awards are made by the City, the Engineer shall prepare the Construction Agreement Form, the Performance and Payment Bond forms, and all other contract documents necessary to administer the construction work, and submit these to the City Attorney for his review and approval. The Engineer shall submit applications for permits required by any agency having regulatory jurisdiction of the improvement. All field tests which may be required in the analysis of soil conditions, water analyses and samples of construction material shall be paid for by the City. The Engineer will arrange for such tests. The Engineer agrees to furnish Observation Engineering Service. Such service is to provide for review and approval of manufacturer's drawings, hold necessary conferences with municipal officials, process and certify to the City all Contractor payment estimates, periodically observe construction and the installation work to insure compliance with plans and specifications and the satisfactory performance of all Contracts. The foregoing does not include resident engineering, which is not a requirement for this project. The Engineer shall be responsible for the completeness and accuracy of field surveys, design and calculations, and all other studies on which the plans and specifications are based. The Engineer shall correct at his own expense all errors or omissions as may be disclosed during the review of the plans. Errors in field surveys, designs, calculations and other studies disclosed during the construction period shall be corrected by the Engineer -2- . . who shall indemnify and hold harmless the City of any costs as may result from such errors. The Engineer shall furnish a field crew with adequate personnel, equipment and supplies necessary to stake out the work and provide the Contractor with line and grades for construction and to verify the correctness of the work as it progresses. Upon completion of the improvement, the Engineer shall submit a written report attesting to the satisfactory completion of the project and shall furnish the City with five (5) sets of the construction drawings and prints revised to show the "as constructed" conditions of the improvement. The Engineer shall prepare the assessment roll for the improvement with the assistance of the City Attorney and members of the City staff. This work shall include attendance at Council meetings and assessment hearings as may be necessary. The assessments will show the computer printout sheets in bound form and three (3) copies will be furnished to the City. It shall include an assessment map showing the area over which the assessment is levied or individual properties identified and cross-referenced with index numbers corresponding with the item numbers on the assessment roll. The roll shall contain all information required by the County Auditor and the City of Shorewood for each parcel. For Engineering Services, including Observation Engineering Service, the City agrees to pay the Engineer a fixed fee of $40,000.00. The Engineer shall be paid for engineering time expended during construction in amounts proportional to the total engineering time required for the project. In order to receive payment for services, the Engineer shall submit monthly invoices describing in detail the services that have been performed in -3- . . A detailed breakdown shall be furnished showing the distribution of charges to the project. The City shall pay the Engineer upon receipt of each monthly invoice. The Engineer hereby agrees to indemnify and hold harmless the City and all of its agents and employees from any and all claims, demands, actions or causes of actions of whatsoever nature and character arising out of or by reason of the negligent performance of any services by the Engineer hereunder. T he Engineer shall carry errors and omissions insurance with minimum limits of at least One Million Dollars ($1,000,000.00) and shall furnish the City a copy of the policy or a certificate of insurance issued by the insurance company. T he Engineer shall also carry general liability insurance and worker's compensation insurance to protect the City against damages. Should the City abandon this project before the Engineer has completed his work, the Engineer will be paid proportionately for that work and service which the Engineer has been authorized to do and which has been performed, and upon such abandonment, this Contract shall be terminated. Should the Engineer abandon this project prior to completion of the improvement, any fees paid by the City to the Engineer for engineering services shall be refunded to the City. Any notice required or permitted to be given under this Agreement will be sufficient if in writing and if sent by registered or certified mail or hand delivered to the parties at the addresses set forth below their respective names or at such places as the parties shall designate in writing by certified or registered mail: -4- . . Associated Consultants Engineers, Inc. 3131 Fernbrook Lane North Minneapolis, Minnesota 55447 City of Shorewood A ttn: City Administrator 5755 Country Club Road Shorewood, Minnesota 55331 This Agreement shall be binding upon and inure to the benefit of all of the parties hereto, their heirs, executors, administrators, permitted assigns and successors in interest. IN WITNESS WHEREOF, the Parties hereto have hereunto submitted their names as of the date first above written. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD SHOREWOOD, MN 55331 By: T itie : ATTEST: ASSOCIATED CONSULTANTS ENGINEERS, INC. 3131 FERNBROOK LAND NORTH MINNEAPOLIS, MN 55447 By: ATTEST: -5- CL ~ L. MINNETONKA CONSERVATION DI.CT LMCD MEMBER MUNICIPALITIES TO: FROM: David Cochran, Chairman DATE: October 30, 1990 SUBJ: LMCD Enabling Act The enabling act of the District, Laws 1967, Chapter 907 and Laws 1969, Chapter 272, have been repealed by Laws 1990, Chapter 371. This action of the 1990 legislature was taken as part of an over-all recodification of a number of laws of the state relating to water. After reviewing the matter, LMCD Attorney Charlie LeFevere reported that: "It is stated in the new law that it was not the intent of the authors to change the water law in the state of Minneosta, but rather simply to recodify it. This seems to have been the case with the LMCD Enabling Act which has been changed slightly as to form and organization, but which does not appear to have been changed as to substance." Until the 1990 statutes are published you may wish to refer to the attached copy of the new Act, found at Laws 1990, Chapter 391, Article 2, Sections 47-56. LeFevere suggests that if you need to refer to a section of the Enabling Act under the new statutes, refer to the number in bold faced brackets which will be the number when the laws are incorporated into the 1990 statute books (e.g., if you wish to refer to the definition of "Board" on the first page of the attached copy, you would refer to it as Minnesota Statutes Section 103B.60l, Subd. 2, rather than Laws of Minne- sota 1990, Chapter 391, Article 2, Section 47). att c/att:LMCD Directors Tt- \2-(32..- . , ~ , . ~ . , I I 1 405 .. LAWS of MINNESOTA for 1990 Ch. 391. Art. 2 LAKE MINNETONKA CONSERV A nON DISTRICT Sec. 47. 1103B.6011 DEFINITIONS. Subdivision 1: APPLICABILITY. The definitions in this section ~ 12 sections 47 12 56. Subd. b BOARD. "Board" ~ the Roverning board of the directors of the district. Subd. 1, DISTRICT. "District" ~ the Lake Minnetonka conservation district. Subd. ~ MUNICIPALlTI'. "Municipality" ~ the home rule charter Q! statutorY 9!Y of Minnetrista. Mound, Spring Park. Orono. Minnetonka Beach. Wayzata. Minnetonka. Woodland. Deephaven, Shorewood. Greenwood, Excelsi- QI. Tonka ~ or Victoria. IMN L 1967, c 907, see 1, 12) Sec. 48. 1103B.6051 DISTRICT. Subdivision 1: ESTABLISHMENT. The Lake Minnetonka conservation district established under Laws 1967, chapter 907, and Laws 1969, chapter 272, ~ ~ corporate and political body and ~ political subdivision of this state, and may ~ and be sued, ~ into contracts. and hold real and personal property for its purposes. IMN L 1967, e 907, see 6; MN L 1969, c 272. see 51 Subd. b DISTRICT IS AN EMPLOYER. The district ~ !!! employer within the definition of section 176.0 II. subdivision !Q. and ~ included in the provisions of chapter 176. IMN L 1967. c 907, see 9) Subd.1, DISTRICT IS PUBLIC CORPORATION. The district ~ ~ public corporation within the definition of section 466.01 and ~ included in the provi- sions of chapter 466. (MN L 1967, e 907, see 10) Subd. ~ DISSOLUTION. ~ district !!illY be dissolved Qy the decision of the governing bodies of three-Quarters of the municipalities ill the district. The decision of ~ ~ shall be made Qy the board of supervisors of the ~ (MN L 1967, e 907, see 111 Sec. 49. (103B.6111 BOARD. Subdivision 1: COMPOSITION. The district ~ governed Qy ~ board fQ.!!!: posed of members elected Qy the governing bodies of the municipalities included in the district. ~ municipality shall elect Q!l!: member. (MN L 1967, e 907, see 2, subd 2; MN L 1969. c 272, see 11 [Bracketed paragraph notes cite text sources I New language is indicated by underline, deletions by ~. . . , '.: I . Ch. 391, Art. 2 -,. LA WS of MINNESOTA for 1990 r I t ; 406 Subd. b TERM. The ~ of office. of each board member ~ three~a~ IMN L 1967, c 907, see 2, subd 21 Subd.! POWERS. Subject to the provisions Q[ chapters 97 A, 1030, 103S I03G, and .l!1. and the rules and re~ulations of the respective a~encies and RoverniOlt bodies vested with jurisdiction and authority under those chaPt~ the district has the followina powers: ill to reRulate the ~ of boats permitted to ~ the lake and set service fees: ill !Q reaulate. maintain. and police public beaches, public docks. and other public facilities for ~ to the lake within the territory of the municipalitie~ provided that ! municipality may supersede the district's action under !h.il clause Qy adoPtiOlt ill! ordinance specifically referrin~ !Q the district's action Qy ~ year after the district's action: ill to limit Qy rule the ~ of the lake !! various times and the ~ 2f various parts of the lake: ~ !Q reaulate the speed of boats Q!! the lake and the conduct of other activities Q!! the lake to ~ the safety of the public and the most ~eneral public use; ill to contract with other law enforcement a~encies to police the lake and its shore; !Q.l to reRulate the construction, installation, and maintenance of permanent and temporary docks and moorin~s consistent with federal and state law; ill to reRulate the construction and ~ of mechanical and chemical ~ of deicina the lake and to re~ulate mechanical and chemical ~ of removal of weeds and alaae from the lake; ill !Q re~ulate the construction. confiauration. size. location, and mainte- ~ of commercial marinas and their related facilities includina parkin~ areas and sanitary facilities. The reaulation shall be consistent with the applicable municipal buildina codes and zonina ordinances where the marinas ~ located; ill to contract with other ~overnmental bodies 12 perform !!!!y of the func- tions of the district; llQ} !Q undertake research to determine the condition and development of the lake and the water enterina it and to transmit their studies to the pollution control aaency and other interested authorities, and to develop! comprehensive proaram to eliminate pollution; !l1l to receive financial assistance from and ioin in projects Q[ ~ into contracts with federal and ~ a~encies for the study and treatment of pollution problems and demonstration proltfams related !Q them; and (Bracketed paragraph notes cite text sourcesl New language is indicated by underline. deletions by ~. , I i ~ J. . .' '. ~ . '. LAWS of MINNESOTA for 1990 Ch. 391. Art. 2 407 U1l 12 petition the board of man alters of! watershed district in which the ~ conservation district ~ located for improvements under article 1. section l$! bond ~.!!Q! required of the ~ conservation district. (MN L 1967, e 907, see 3; MN L 1969, e 272, see 2) ~ ~ BYLAWS AND BOARD PROCEDURES. The ~ shall adopt ! seal, bylaws for the reRulation of the affairs of the district, and ~ of ~ocedure 12 Itovem the board's actions that ~ consistent with law. (!\IN L 1967, e 907, see 7) Sec. 50. (103B.615( DISTRICT OFFICERS. Subdivision.L ELECTION AND TERMS. !!l The board shall ~ from its membership! chairperson 12 ~ for! period of ~ year and shall !ill! ~ ! secretary and! treasurer. ill The officers hold office !! the pleasure of the board. (MN L 1967, e 907, see 8, subel I) Subd. b COMPENSATION. The ~ ~ fix the compensation of the officers. (!\IN L 1967, e 907, see 8, subel I) Subd. 1. OTHER OFFICERS AND EMPLOYEES. The board may appoint other officers, altents, and employees who shall perform duties and receive fQ!!!: pensation as the board determines and ~ removable !! the pleasure of the ~ (MN L 1967, c 907, see 8, subd 4) Sec. 51. (103B.621) TREASURER. Subdivision 1. BOND. Before taking office, ~ treasurer shallltive bond to the district in an !!!!Q!!.!!.! 12 be determined Qy the board. (MN L 1967, e 907, see 8, subel 2) Subd. b DUTIES.!!l The treasurer shall receive and ~ responsible for all money of the district. The money of the ~ shall be considered public ~ ill The treasurer shall disburse the ~ of the district in accordance with rules of the board. (!\IN L 1967, e 907, see 8, subel 2) Subd.1. INVESTMENTS. ill}!f there ~ ~.!!Q! currently needed, the treasurer may invest the funds in treasury bonds, certificates of indebtedness, bonds or ~ of the United States of America, or bonds, ~ Q! certificates of indebtedness of the ~ of Minnesota. The bonds, certificates, Q! ~ ~ ~ Qy three years from the date of purchase. !f the board determines that invested funds ~ needed for 9:!.ill!!! purposes before the maturity dates of the bonds, certificates, or notes, the board shall notify the treasurer and the treasurer shall order the sale or ~ the bonds, certificates, or ~ into cash in the amount determined bv the board. - - - (Bracke(;d p;a~otes cite text sources( New language is indiCJlted by underline. deletions by ~. i.."'... :t 'I f: J I , I; C' I I !I . ! . 11 n c: ~ . .. . . r Ch. 391, Art. 2 ".- LAWS of MINNESOTA for 1990 408 ill The interest and profit ill! investments shall be credited to and constitute ! part of the funds of the district. (MN L 1967, e 907, see 8, subd 2f Subd. ~ FINANCIAL STATEMENT. The treasurer shall keep ~ account of the funds received and disbursed. At least ~ ! year M times desi~nated Qy the board, the treasurer must file! financial statement with the municipalities forming the district showi",~ in appropriate and identifiable ~roupin~s: ill the receipts and disbursements since the last approved financial ~ ment: ill the money ill! hand: ill the purposes for which the money of the district ~ appropriated: ffi ~ account of all bonds. certificates, or notes purchased and the funds from which they were purchased: and ill the interest and profit that has accrued from investments. (MN L 1967, e 907, see 8, subd 2) Subd. ~ COMPENSATION FOR CLERKS. The district may ~ to the treasurer compensation to cover hirin~ clerks to ~ out the treasurer's duties. (MN L 1967, e 907, see 8, subd 2J Sec. 52. (l03B.625) EXECUTIVE DIRECTOR. Subdivision.L APPOINTMENT. The board may appoint an executive director for the district. The executive director shall serve M the pleasure of the board and shall receive compensation as determined Qy the board. (MN L 1967, e 907, see 8, subd 3J Subd. b DUTIES AND POWERS. Under the supervision of the board. the executive director: ill ~ the executive and operatin~ officer of the district: ill ~ responsible for the operation, mana~ement, and promotion of all activities with which the district ~ char~ed and other duties prescribed Qy the board: and ill has the powers necessarily incident to the performance of the duties of the executive director and other powers ~ranted Qy the board. but without authority to incur liabilitv Q! make expenditures on behalf of the district without Reneral Q! specific directions Qy the board, !ll shown !!.y the bylaws Q! minutes of its meetin~s. (MN L 1967, e 907, see 8, subd 3) Sec. 53. (103B.631) PERFORMANCE OF DUTIES AND EXPENSES. Subdivision 1. DUTIES MAYBE PERFORMED BY MUNICIPAL (Bl'1lckeled pllI'lIgraph noles cite lext sourcesJ New language is Indicated by underline. deletions by 9fflIteettt. --L . .. 409 .. LAWS of MINNESOTA for 1990 Ch. 391, Art. 2 EMPLOYEES, The duties of the district may be executed Qy employees of the municipalities. (MN L 1967, c 907, see 41 Subd. b EXPENSES. The expenses of the district shall be borne bv the municipalities. The portion of the expenses of the district borne Qy each munic- ipality must be in proportion !Q its net ~ capacity {)rovided that the portion of W ~ municipality may not be .!!!.Q!:S than 20 percent of the total expense ill: ~ than $200. (MN L 1967, e 907, see 4; MN L 1969, e 272, see 31 Sec. 54. (103B.6351 FUNDING OF DISTRICT. Subdivision.1 BUDGET. The board must, Q!! ill: before Julv ! each year, prepare and submit ~ detailed budRet of the district's needs for the next calendar year to the RoverninR body of each municipality in the district with ~ statement of the proportion of the budRet to be provided Qy each municipality. The RoverninR body of each municipality in the district shall review the budRet and ~ board. upon notice from ~ municipality, must hear objections to the budRet. After the hearinR, the board may modify ill: amend the budRet. Notice must be Riven 1Q the municipalities of modifications ill: amendments.(MN L 1967, e 907, see 51 Subd. b MUNICIPAL FUNDING OF DISTRICT. !ill The RoverninR body ill: board of supervisors of each municipality in the district !!!!!ll provide the funds necessary to ~ its proportion of the total cost determined Qy the board. 1.Ql A municipalitv ~ raise the funds Qy !!!y ~ that the municipality has to raise funds. The municipalities may each levv ! ~ not 12 exceed .00242 -- percent of taxable market value Q!! the taxable property located in the district for fundinR the district. The 1m must be within all other limitations provided Qy law. {fl The funds must be deposited in the treasury of the district in amounts and ~ times as the treasurer of the district reQuires. (MN L 1967, e 907, see 5; MN L 1969, e 272, sec 41 Sec. 55. (1038.6411 REGULATIONS OF DISTRICT. Subdivision 1. AUTHORITY AND EFFECT. !ill The district may adopt rules and reRulations to effectuate the purpose of its establishment and the powers Rranted to the district. 1.Ql The rules and reRulations have the effect of ~ ordinance if declared Qy the board of directors of the district and stated in the rule ill: reRulation. {fl The rules and reRulations of the district ~ be enforced Qy the district Qy injunction in addition to penalties under this ~ (MN L 1969, c 272, see 61 Subd. b ADOPTION PROCEDURE. !ill A rule Q! reRulation must be suitably titled. [Bracketed paragraph notes cite text sourcesJ New language is indicated b)' underline. deletions by ~. ... .t~ t. r . .~ LA WS of MINNESOTA for 1990 410 Ch. 391. Art. 2 ill ~ rule ill reJlulation must be adopted Q.y ~ maiority vote of all of the members of the board of directors. The adopted rule ill reJlulation ~ be siJlned Q.y the chair. attested Q.y the secretary of the board. and published Q.!!9: ill an official newspaper. !f} Proof of publication ~ be attached 12 and filed with the rule or regulation. Each rule and regulation must be recorded in the rule and reJlulation book Q.y 20 days after its publication. Subd..1 PENALlY. ~ person who violates! rule ill regulation that has ~ force and effect of ill! ordinance ~ B.!:!.i!!Y of ~misdemeanor and subject to ! sentence of not ~ than 90 days plus costs ill ! fine of not ~ than $100 plus fQill:. (MN L 1969, e 272, see 6) Sec. 56. (103B.645) PROSECUTION OF VIOLATIONS. Subdivision.L COMPLAINT FOR VIOLATION. A prosecution for ~ violation of! rule ill regulation shall be brought in the ~ of the district upon complaint and warrant ~ in other criminal ~ !f the accused ~ arrested without ~ warrant. ~ written complaint shall be made. to which the accused shall be required !.Q plead. and ! ~ shall issue Q!! the complaint. The warrant and all other process in such ~ shall be directed for service to! police officer. ~ officer. marshal. constable. ill sheriff of ill!Y of the municipalities in the district. (MN L 1969, e 272, see 7) Subd. b COMPLAINT.!! ~ ~ sufficient pleading of the rules and reJlula- tions of the district 12 refer 12 them Q.y section and number ill chapter. or ill!Y other ~ that clearly reflects the rules and reJlulations that ill:!: the subject of the pleadinJl. The rules and reJlulations shall have the effect of general laws within the district and need not be given in evidence upon the trial of ill! action. Subd..1 APPEAL TO DISTRICT COURT. Appeals may be taken from the district court in the ~ ~ ~ from judJlments in civil actions. (MN L 1969, e 272, see 7( WHITE BEAR LAKE CONSERVATION DISTRICT Sec. 57. (103B.651) DEFINITIONS. Subdivision.L APPLICABILIlY. The definitions in this section !ll!I!!Y to sections 55 to 63. Subd. b BOARD. "Board" ~ the governinJl board of the district. Subd..1 DISTRICT. "District" means the White Bear lake conservation district. Subd. ~ MUNICIPALIlY. "Municipalitv" ~ the fill:: of White Bear Lake. the ~ of White Bear. the fill:: of Birchwood. the fill:: of Mahtomedi. or the fill:: of Dellwood. (MN L 1971, e 355, see 1) [Bracketed paragraph notes cite text sourcesl New language is indicated by underline. deletions by ~. --L- =- · KEN ]ARCHO AGENCY. 8933 L YNDALE A VENUE SOUTH MINNEAPOLIS. MINNESOTA 55420 PHONE (612) 884-2358 FAX (612) 884-6540 f1Yi~J~ 01' ~ &"ANCE A c.\. October 30, 1990 OCT 3 f 1900 Al Rolek CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331 RE: 11/1/90 to 11/1/91 Insurance Coverages Dear AI: Per our discussion of today, I am enclosing the Renewal Premium Summary and Binder that we have received from North Star Risk Services, Inc. indicating the breakdown of coverages and premiums charged for each. This will serve as your sixty (60) day binder and includes everything except the Umbrella. The only change on this will be the computer coverage which we are placing with Auto Owners Insurance Company per the enclosed binder at an annual premium of $309.00 with a $500.00 Deductible. The computer coverage is included in the North Star Risk Inland Marine premium figure, therefore, this amount will actually be $386.00 less, or $1,690.00. As we discussed, the Auto Owners policy does not include breakdown coverage. AI, as we discussed previously and also today, the Excess Liability quotation is also attached, and this year the League has changed the way this policy is offered. If you buy it with the Waiver of Immunity included the annual premium will be $11,641. 00 and if you buy it without, the annual premium will be $9,464.00. Last year you paid $11,793.00 for the Excess Liability coverage. I am also enclosing several cop~es of a memo from Peter Tritz regarding the new Excess Liability coverage, that in my opinion does a good job of explaining the advantages and disadvantages of purchasing or not purchasing the broader coverage. As we discussed, Will Personius, the underwriter at North Star Risk Services had indicated to me that most cites were /c2133 .~ . . City of Shorewood October 30, 1990 Page -2- purchasing the policy with the Waiver of Immunity included which is the broader coverage. We do need the LMCIT Excess Liability Coverage form completed which will indicate that you either waive or not waive the Minnesota Statute 466.04. Also, please fill in the date of the council meeting and sign the form as indicated. If possible, please try to place this on the agenda for the November 13th council meeing and return the completed form to us as soon ,as possible after the meeting. Al; if you have any questions or would like me to meet with you to further go through any of the above coverage I would be very pleased to do so. WE will 8et a final premium after the council has made its decision and will again break down the premiums as we have done in the past. Sincerely, f(~9~ Kenneth J. Jarcho KJJ:jee enclosure P.S. AS we hve discussed previously, the Excess Liability coverage does not cover over the Liquor Liability coverage. Also, the Excess Liability quote is at a $1,000,000. limit. The approximate additional annual premium to increase this limit to $2,000,000. would be $5,000. and if you are interested in increasing this please let us know. This policy will contain a special exclusion on child molestation. , --- ~ --- - ~ I ' . . 183 University Ave. East St. Paul, MN 55101.2526 (612) 227.5600 (FAX: 221.0986) League of Minnesota Cities December 1, 1989 To: LMCIT member cities From: Peter Tritz Re: New excess liability coverage options The League of Minnesota cities Insurance Trust now offers cities two options in purchasing excess liability coverage: _ L~CIT now makes it possible for cities to obtain excess coverage without waiving the statutory liability limit of $600,000 per occurrence. Under this option, the higher excess coverage limits would be available only for those claims which are not covered by the statutory limits. _ Alternately, cities may choose to waive the statutory liability limits to the extent of the excess liability coverage purchased. Under this option, the higher coverage limits would be available for all claims, including claims covered by ~~e statutory liability ,. '- _J..mJ..I..s. Cost The city's premium for excess coverage will be 15% lower if t~e city chooses not to waive the statutory monetary liability limits. In addition overall rate levels for excess coverage will be substan~ially below last year's levels. Backcrround L~C!T's basic liability coverage provides limits of $600,000 per occ~rrence. LMCIT also offers cities the option of an additional Sl million, $3 million, or $5 million of liability coverage limits. Since the statutes provide that cities and ci~y of:icials and employees can't be held liable for amounts over S600,000 per occurrence, city officials often ask why it would ever make sense to buy coverage limits higher than S600,000. There are four basic kinds of reasons why a city might choose to buy limits of coverage greater than the statutory liability limits. (~63 . . . First, the city is exposed to some kinds of liability to which the statutory limits either don't or might not apply. Some possible examples~re - liability under the federal civil rights acts certain types of liability that the city has assumed contractually, in an indemnification agreement for example - liability for actions in another state; e.g. by a city official attending a conference, or under a mutual aid agreement with a political subdivision across the border - liability for a zoning action under an Winverse condemnationw theory of law Second, the city may buy higher limits because the underlying coverage might not cover the full extent of the city's exposure within the statutory liability limits in all cases. LMCIT applies a $600,000 aggregate limit to the *products liability", the "limited pollution", and the optional *inverse condemnation" coverages. This is an additional limit, besides the $600,000 per occurrence limit that applies to all liability coverage. The annual limit is the maximum amount the policy will pay for this kind of liability, regardless of the number of occurrences. Thus, if part of the annual limit is used up in one occurrence, there may not be adequate coverage limits available if there is a second loss of that tl~e. Excess coverage can help protect against L~is risk. (Annual aggregate limits are very common in conventional commercial liability policies. Often the aggregate limit applies to all liability, rather than being restricted to only ce=tain coverages as LMCIT's is. A similar problem can occur in policies where defense costs are subject to the policy limit; with that type of policy and a $600,000 per occurrence limit, if you spend $50,000 on defense you wouldn't have enough limits to cover the city's full ex;Josure under the stat:.ute. LMCIT does ~ apply a limit to defense costs.) Third, the city may feel that the statutory limits aren't high enough to provide adequate compensation for very serious injuries, or for multiple parties. That is, the city might in effect say *We want to have at least a million dollars (or three million or five million, etc.) of coverage available, so that if we injure someone he won't go uncompensated if his injuries really do exceed the statutory limits." Finally, the city might be concerned whether the statutory liability limits will stand up in court. The statutory liability limits have been upheld in two recent Minnesota Supreme Court cases, so this is now less of a concern. However, it is always difficult to predict the future course of court decisions. . .. . . Thus, cities faced a dilemma: The city either had to buy coverage limits equal to the statutory limits and bear the risk of a larger claim that the statutory limits don't cover; or the city could buy additional protection against those claims, but by doing so expose itself to greater liability in the areas where the statutory limits do apply, thereby losing the benefit of those limits. LMCIT's new approach to excess coverage eliminates that dilemma. It is now possible for the city, if it wishes, to buy higher limits of coverage where that protection may be needed, without automatically waiving the statutory liability limits and losing their protection where those limits apply. What must the citv do? All LMCIT quotes for excess coverage will show the premiums for both options. The decision to waive or not to waive the statutory limits must be made by motion or resolution of the city council. A form to show the council's choice is enclosed with each quote. That form must be completed and returned to LMCIT. If the city indicates that it wishes to waive the liability limits, LMCIT will issue a special endorsement as part of the coverage document showing that the statutory liability limits are waived to the extent of the coverage purchased. . , ~ . . LMCIT EXCESS LIABILITY COVERAGE cities obtaining excess coverage from the League of Minnesota cities Insurance Trust must decide whether or not to waive the statutory liability limits to the extent of the excess coverage purchased. This decision must be made by the city council. CITIES PURCHASING EXCESS COVERAGE MUST COMPLETE AND RETURN THIS FORM TO LMCIT BEFORE THE EFFECTIVE DATE OF THE COVERAGE. For further information, refer to the accompanying memo. city officials may also want to discuss these issues with the city attorney. The city of accepts excess liability coverage limits of $ from the Lea~~e of Minnesota cities Insurance Trust. Check one: ___ The city DOES NOT WAIVE the monetary limits on tort liability established by Minnesota Statutes 466.04. - OR - ___ The city WAIVES the monetary limits on tort liability es~ablished by Minnesota Statutes 466.04, to the extent of the limits of the excess liability coverage obtained from the League of Minnesota cities Insurance Trust. Date of city council meeting: Signature: Position: Return this completed form to North Star Risk Services, 1401 West 76th St., Suite 500, Minneapolis, Mn. 55423. LAeK~ . . PARt. COMMISStJN MEB7NG Tl.Jf5r:A~ J 0 a-Ci3ER 2.3) I 9 go SHOREWOOD SNOWMOBILE CLUB - DONATION OF SERVICES Cindy Ellis appeared on behalf of the "Shorewood Snowmobile Club". They would like to donate their services to the City of Shorewood for fall and spring clean up of the Shorewood Trail. They will donate their time, personnel and the trash bags in an effort to keep the trail a valuable asset for all of Shorewood's residents; walkers, hikers, bikers, horseback riders and snowmobilers alike. They will clean the trail and bring the trash and debris to Shorewood's "Spring Clean-Up" collection point in the Spring. They will also bring it to a fall collection site designated by the city. Ellis said if the City accepts their services, it would be nice, but not necessary, if a sign, such as those used on highways, recognizing their group's efforts in keeping the trail clean, were posted, and it would be greatly appreciated. Dzurak moved, Vogel seconded, to recommend to the council that the offer made by the "Shorewood Snowmobile Club"clean up the entire "Hiking and Biking Trail" in the spring and the Fall be accepted contingent upon Public Works Director Zdrazil's approval; and that a letter be sent to them thanking them for their offer. Motion carried - 5/0. -tt- } J.. C \ . cc.~ ocr 29" League of Minnesota Cities 183 University Ave. East St. Paul, MN 55101.2526 (612) 227.5600 (FAX: 221.0986) October 29, 1990 To: Mayors, Man~a~s, Clerks From: Bob Benk~C President Re: LMC Office Space The League board wants to inform the membership concerning our continuing work on the question of office space needs at the League. We are also seeking members' views on this subject. The board will review this issue again at its November 14 meeting. Please contact a board member, staff member, or me with your views, or write to the League office. Why does the League need more space? We need more space to continue to provide high quality services to our members. Conference space and parking are in very short supply. Our staff is double-officed and jammed into very inefficient space. We have compressed office space even though the volume of files and materials have grown. We are, in short, bulging at the seams. We have tried to squeeze all the usable space out of our office building. We have economized by re-dividing, and subdividing offices, converted smaller conference space to office space, initiated a records management program, placed storage in the lunchroom, removed active files to storage areas, and we no longer lease space to private interests. More staff: One reason for needing more space is increased staff. Since 1980, our staff has more than doubled. We had 22 staff members in 1980 (full time equivalents). We now have 49. (See chart.) League staff growth has been predominently in special service areas, particularly the League's pooled self-insurance program. This is due to the success of these programs. cities rely on ~ I 2-C L . . Mayors, Managers, and Clerks Page 3 October 29, 1990 City officials need parking at the League office. It would be nearly impossible for members to find off-site parking. The hospital ramp doesn't have space. street parking is prohibited on University Avenue and parking on Jackson street is very limited in time and space. And, the state has every available space of off-street parking under contract within three blocks of the Capitol. Why is moving some staff unworkable? Sharing expertise: The League staff works as one unit. Each department uses staff expertise from several other departments. It is common to have attorneys from LMCIT consulting with research assistants about cities' concerns, or researchers talking with the legislative staff about issues. Our LMCIT administrator has a wealth of knowledge in areas other than insurance. Several departments are involved with consultations regarding investments and with administrative services. The League and LMCIT have studied the interconnectivity of the staff and found they use expertise and materials interchangably. Most important is the fact that all league services benefit from staff sharing experience and problems. Linked supervision affords all League programs economies. Sharing equipment/services: In addition to sharing staff expertise, we share the same computer system. All League research materials are indexed and searched on the system. Every department uses the data base. The research staff and LMCIT share the same law library and the research files are used extensively by both groups. Duplication of the research materials would be costly, probably $75,000. We also share a phone system and other office equipment and common administrative services. Duplication of these systems would be very expensive. Why is the League office so close to the Capitol? Proximity of the League office to the Capitol enables city officials visiting the Capitol to take advantage of the league's parking and staff assistance at the League. City officals often visit staff to be briefed before going to the Capitol to lobby. And, they can take care of other city business during the same trip. Although it is convenient for the staff to be close to the Capitol, it would not cause hardship if the office were further away. Being close to the Capitol gives the League visibility with the Legislature and state agencies. . . Mayors, Managers, and Clerks Page 5 October 29, 1990 space. This building was also one block from the Capitol. But, the owners decided that it was to their advantage to lease the space instead of selling it. Options the League is still considering: The two remaining options are under consideration. Both have merit. Both would meet LMC needs. Option 1 is the addition to the current building. st. Paul has approved the sale of the land adjacent to the LMC building. We have studied the site. An architect conducted a feasibility study which is complete. the study indicates that the land is buildable. Option 2 is the building of a new building at the corner of of Rice street and University Avenue. Michael Development Corporation is interested in a partnership arrangement to build a facility on that site. Each of these options would give the League about 30,000 usable square feet. This would be adequate for the future as well as current needs. It would provide space for affiliates wishing to co-locate with us. Several municipal groups have indicated an interest in having office space with the league. What will it cost? The LMC board is considering all possible funding options. While a financing plan hasn't been completed--and it is too early to present the details -- we hope that a combination of using building fund balances, borrowing, and perhaps, cooperative arrangements with LMCIT will be feasible. A 20,000 square foot addition to the present building will cost approximately $2 million. A final total cost would not be available until the project goes to bid. The initial proposal from Michael is $4.1 million for 30,000 square feet at Rice and Univeresity Avenue, including 101 parking spaces. This would have to be offset by selling the current building. One of the problems with this proposal is the disposition of the current building. The real estate market in st. Paul is depressed and the League may not realize its total investment in the building if it is sold. . . Staff I Services Growth 1980 VS. 1990 ES.l - - LMCIT 10 60 50 40 30 20 LMC General Services Special Services o LMC General Services LMCIT Special Services 18 0.1 6.5 27.75 14.8 6.75 Special Services Include: Noise control TIF technical advice COSG technical advice Personnel RC!-LG SpecIal Services Include: Personnel TI F research Property tax modeling CLEAR MAP (Municipal Amicus Program) RCLLG . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMO TO: FR: DT: The City Council Larry Whittaker Nov. 8, 1990 RE: ADMINISTRATOR'S REPORT 12.C.1. Snowmobile Club - Please see the excerpt from the Park Commission Minutes on the Club's offer to clean up the trails. At this point, I am somewhat concerned that the trail will be littered with signs if we put more up. We already have signs indicating the ci ty of Shorewood improved the trail. And, Hennepin County insisted we put up signs indicating that the trail was a future light rail transit corridor. I think we should accept the offer and note their efforts in the next Newsletter. C.2. LMC Office Expansion - Please review the LMC Memo on this and share any concerns or suggestions you may have with me Nov. 13. I think they should expand the Building WE just paid for - at the lower cost. (Note: All member cities paid extra "dues" for the current building. In fact, I think we just finished paying our share this year.) C.3. Podium Chairs - I will leave the catalogues at the front desk and put them on the podium before the meeting so that you can review them. I think the current podium chairs are adequate; but, other staff members - who do not have the same chairs - would like better chairs for the meetings; and, the Council budgeted for new Council chairs last year. If you prefer to let the new Council assess the styles, please let me know. C.4. Recycling Proposals - Sandy will be attending a meeting Friday (tomorrow) morning on the proposals we received for a joint recycling contract. so, we couldn't put a recommendation in the packet. We will include this with the Contract for Engineering Services tomorrow! Have a nice Holiday weekend. We will be celebrating with or for Veterans on Monday - as it is a Legal Holiday. The city Offices will be closed. So, please call me Friday or Tuesday if you want additional information before the meeting. Thanks! Larry A Residential Community on Lake Minnetonka's South Shore *12... . . . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: The city council FR: Larry Whittaker DT: Nov. 8, 1990 RE: November 13, 1990, City Council Agenda 3. A. Like the LMCD, Cable Commission and SLMPSD, West Hennepin Human Services needs ci ty approval of their Budget now - even though our final Budget has not been adopted. Their budget is very much in line with previous year's; so, I see no problem with this. B. The first payment on the Freeman Park irrigation is due. Park Planner Koegler recommends approval. The city is keeping a 5% retainage in line with our contract and policy. 6. ALTENATIVES FOR LIFT STATION REPAIRS - Please review the yellow report in your packets. I concur with the city Engineer's recommendation. Funds were budgeted for these improvements in 1990. NOTE: There are also reserves in the Sewer Enteprise Fund for im- provements to other lift stations next year. 7. SHADY HILLS TAXING DISTRICT - Please review the "Draft" Update on the Proposed Storm Sewer Improvements - Shady Hills. This summary will go with the Notice of the Public Hearing. I was careful to qualify the estimated tax increase as we will not know the exact amount for each parcel until the final Taxing District boundary is established and all the costs of the improve- ment are known. However, this does give property owners a fairly good idea of their share of the cost should you order the improve- ment. The Council action required to proceed is: Adoption of the Ordinance establishing the Special Taxing District. A Residential Community on Lake Minnetonka's South Shore / S2- Q/ CHECK NO. CHECK APPROV.STING FOR NOVEMBER 13, 1990 C.IL MEETING TO WHOM ISSUED PURPOSE CHECKS ISSUED SINCE OCTOBER 20, 1990 5520 5521 5522 5523 5524 5525 5526 5527 5528 5529 5530 5531 5532 5533 5534 5535 5536 5537 5538 5539 5540 5541 5542 5543 5544 5545 5546 5547 5548 5549 5550 5551 5552 5553 5554 5555 5556 5557 5558 5559 5560 5561 5562 5563 5564 (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G&L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) BELLBOY CORPORATION LIQUOR PURCHASES $ COPIER ALTERNATIVE COPIER MAINTENANCE CONTRACT FRANCK'S TRUCKING LIQUOR AND WINE PURCHASES GTE DIRECTORIES CORP. ADVERTISING GRIGGS, COOPER AND CO. LIQUOR, WINE AND MISC. PURCHASES JOHNSON BROTHERS LIQUOR LIQUOR AND WINE PURCHASES MN BAR SUPPLY, INC. MISC. AND SUPPLIES PURCHASES NORTHERN STATES POWER CO. UTILITIES PEPSI-COLA COMPANY MISC. PURCHASES ED PHILLIPS AND SONS LIQUOR AND WINE PURCHASES POGREBA DISTRIBUTING, INC BEER AND MISC. PURCHASES QUALITY WINE AND SPIRITS LIQUOR AND WINE PURCHASES BEST AND FLANAGAN LEGAL SERVICES-PUBLIC WORKS SITE GAB BUSINESS SERVICES DEDUCTIBLE ON BONACH CLAIM PUB EMP RETIREMENT ASSOC PERA PAYROLL DEDUCTIONS-LIFE INS. COMMERCIAL ASPHALT CO. ROCK FOR STREETS AT & T UTILITIES PIKE'S BUILDING MAINT. BALANCE ON JANITORIAL SERVICES FOR SEPT MR. GERALD KELSCH RETURN OF ESCROW PETTY CASH POSTAGE AND OFFICE SUPPLIES COMMISSIONER OF REVENUE SEPTEMBER SALES TAX PATRICIA HELGESEN SECTION 125 DEPENDENT CARE REIMBURSEMENT BRADLEY J. NIELSEN SECTION 125 DEPENDENT CARE REIMBURSEMENT GOVERNMENT TRAINING SERVo BUILDING CODE SEMINAR-NIELSEN & PAZANDAK MR. HOWARD J. STRAUSS WATER REFUND SUSAN AND JAY O'SHEA-ON LAST LIST AS CHECK # 5506 SiB $100.00 DMJ CORPORATION ST OVERLAY/APPUR WORK-VCHR #l;PROJ 90-1 CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS CHILD SUPPORT ENFORCEMENT PAYROLL DEDUCTIONS HENN CTY SUPPORT/COLLEC. PAYROLL DEDUCTIONS ICMA RETIREMENT TRUST PAYROLL DEDUCTIONS PUB EMP RETIREMENT ASSOC PAYROLL DEDUCTIONS COMMISSIONER OF REVENUE PAYROLL DEDUCTIONS FIRST STATE BANK PAYROLL DEDUCTIONS BELLBOY CORPORATION LIQUOR PURCHASES GRIGGS, COOPER AND CO. LIQUOR AND WINE PURCHASES HONEYWELL PROTECTION SER. SECURITY SYSTEM MONITORING CHARGE JOHNSON BROTHERS LIQUOR LIQUOR AND WINE PURCHASES MINNEGASCO, INC. UTILITIES MN BAR SUPPLY, INC. MISC. AND SUPPLIES PURCHASES HARRY NIEMELA NOVEMBER RENT FOR STORE I NORTHERN STATES POWER UTILITIES ED PHILLIPS AND SONS LIQUOR AND WINE PURCHASES QUALITY WINE AND SPIRITS LIQUOR AND WINE PRUCHASES RYAN PROPERTIES, INC. NOVEMBER RENT FOR STORE II CONTINUED ON NEXT PAGE -1- AMOUNT 6,326.94 35.00 320.60 46.40 6,938.54 2,611.65 222.15 298.89 302.45 2,680.29 1,167.20 1,612.49 1,145.80 250.00 27.00 3,259.52 56.83 55.00 3,360.00 27.50 8,756.78 224.00 130.00 40.00 400.26 151,818.85 45.00 165.00 187.65 543.46 1,688.75 888.07 5,256.51 2,806.75 2,794.82 75.00 2,654.61 132.08 99.30 1,428.00 349.28 1,401. 37 828.44 2,115.00 ~pi CHECK NO. CHECK APPROVal STING FOR NOVEMBER 13, 1990 .ClL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS ISSUED SINCE OCTOBER 20, 1990 5565 5566 5567 5568 5569 5570 5571 5572 5573 5574 5575 5576 5577 5578 5579 5580 5581 5582 5583 5584 5585 5586 5587 5588 5589 5590 5591 5592 5593 5594 5595 5596 (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) US WEST COMMUNICATIONS UTILITIES $ US POSTMASTER POSTAGE FOR NEWSLETTER MR. CHARLES FENNER RETURN OF ESCROW LEAGUE OF MN CITIES EMPLOYEE DENTAL INS. FOR NOVEMBER PHYSICIANS HEALTH PLAN EMPLOYEE HEALTH INSURANCE FOR NOVEMBER GROUP HEALTH, INC. EMPLOYEE HEALTH INSURANCE FOR NOVEMBER MEDCENTERS HEALTH CARE EMPLOYEE HEALTH INSURANCE FOR NOVEMBER COMMERCIAL LIFE INS. CO. EMPLOYEE LIFE INSURANCE FOR NOVEMBER MN MUTUAL LIFE EMPLOYEE ACCIDENT AND SICKNESS FOR NOV. PUB EMP RETIREMENT ASSOC PERA LIFE INSURANCE FOR DECEMBER NORWEST BANK MN, N.A. REIMBURSEMENT FOR DOUBLE FINAL PAYMENT HANCE HARDWARE REISSUE FOR CHECK NO. 4487 6/12/90 $10.17 BRADLEY J. NIELSEN SECTION 125 DEPENDENT CARE REIMBURSEMENT DANIEL J. RANDALL SECTION 125 HEALTH CARE REIMBURSEMENT BELLBOY CORPORATION LIQUOR PURCHASES FRANCK'S TRUCKING LIQUOR AND WINE PURCHASES GRIGGS, COOPER AND CO. LIQUOR, WINE AND MISC. PURCHASES JOHNSON BROTHERS LIQUOR WINE PURCHASES NORHTWEST TYPEWRITER EX. CASH REGISTER INK TAPES QUALITY WINE AND SPIRITS LIQUOR, WINE AND MISC. PURCHASES WASTE MANAGEMENT-SAVAGE UTILITIES REGISTRAR, DEPT-PROF DEV MPWA FALL CONFERENCE-D. ZDRAZIL HENNE IN COUNTY TREAS. SECOND HALF 1990 PROPERTY TAXES AFSCME LOCAL #224 PAYROLL DEDUCTIONS CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS CHILD SUPPORT ENFORCEMENT PAYROLL DEDUCTIONS HENN CTY SUPPORT/COLLEC. PAYROLL DEDUCTIONS COMMISSIONER OF REVENUE STATE TAX WITHHOLDING FIRST STATE BANK FED, FICA AND MEDICARE WITHHOLDING ICMA RETIREMENT TRUST PAYROLL DEDUCTIONS PUB EMP RETIREMENT ASSOC PAYROLL DEDUCTIONS PUB EMP RETIREMENT ASSOC PAYROLL DEDUCTIONS 227.05 262.81 2,000.00 381. 14 3,492.00 290.67 435.80 32.30 114.00 27.00 42.44 130.00 100.00 2,894.30 326.20 7,799.67 941.55 13.00 1,110.08 10.00 95.00 1,527.04 122.15 45.00 165.00 187.65 893.54 5,253.04 543.46 1,673.63 35.00 TOTAL GENERAL 187,417.87 TOTAL LIQUOR 59,325.88 TOTAL CHECKS ISSUED 246,743.75 -2- CHECK NO. CHECK APPROV.ISTING FOR NOVEMBER 13, 1990 .CIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS FOR COUNCIL APPROVAL 5597 5598 5599 5600 5601 5602 5603 5604 5605 5606 5607 5608 5609 5610 5611 5612 5613 5614 5615 5616 5617 5618 5619 5620 5621 5622 5623 5624 5625 5626 5627 5628 5629 5630 5631 5632 5633 5634 5635 5636 5637 5638 5639 5640 5641 5642 5643 AT & T UTILITIES $ AT & T UTILITIES ABLE HEATING, INC. BOILER SERVICEING AIRSIGNAL, INC. BEEPER SERVICES AMERICAN LINEN SUPPLY LAUNDRY SERVICES FOR OCTOBER EARL F. ANDERSEN & ASSOC STREET SIGNS ASSOC OF METRO MUNIC. AMM LEGISLATIVE POLICY ADOPTION MTG BRAUN ENGINEERING TESTING CHURCH ROAD CONSULTATION SERVICES BUSINESS RECORDS CORP. ELECTION SUPPLIES BRYAN ROCK PRODUCTS, INC. ROCK FOR STREETS C.H. CARPENTER LUMBER WOOD, STAPLES, SCREWS-CATHCART RINK CHASK PARTS SERVICE TAIL LIGHT LENSES-MOWER TRAILER COMMERCIAL ASPHALT CO. ROCK FOR STREETS COMMERS CONDITIONED WATER WATER COOLER RENTAL CROSSTOWN OCS, INC. COFFEE AND PAPER PRODUCTS-CITY HALL DMJ CORPORATION TACK COAT FOR MURRAY, CARDINAL, MANOR HAROLD DIRCKS COUNCIL MEETING TAPING ROLF E.A. ERICKSON NOVEMBER ASSESSING FEE EXIDE CORPORATION BATTERIES-VEHICLES FROBERG AND AHERN, P.A. OCTOBER LEGAL FEES DEVELOP. 520.00 ON-GOING 120.00 GENERAL 3,260.00 LITIGATIONS 160.00 PROSECUTIONS 2,242.50 RETAINER 250.00 GENERAL COMMUNICATIONS 2-WAY RADIO INSTALLATION GRAINGERS BALLASTS FOR CITY HALL GRIFFCO, INC. PW SHOP SUPPLIES GROSS OFFICE SUPPLIES COPIER LABELS HENNEPIN CTY TREASURER PRISONER EXPENSE FOR SEPTEMBER KEHOE OFFICE FURNISHINGS DESK AND FILE-ADMINISTRATORS OFFICE KEN JARCHO INSURCANCE AGC COMPUTER COVERAGE-LIQUOR LIABILITY LONG LAKE FORD TRACTOR BOWL FILTER-PUBLIC WORKS LOWELL'S STARTER FOR TRUCK #4 MTI DISTRIBUTING CO. PW SUPPLIES MAHONEY HOME SERVICES 1990 FALL PARK SPRAYING MATTHAIS, ROEBKE & EBERT COMPUTER SERVICES H.C. MAYER AND SONS DIESEL FUEL AND OIL METRO COUNCIL DATA CENTER DEVELOPMENT GUIDE SUMMARIES MIDWEST ASPHALT CORP. TACK OIL MIDWEST BUSINESS PRODUCTS OFFICE SUPPLIES MINNEGASCO, INC. UTILITIES MN STATE TREASURER BUILDING PERMIT SURCHARGE-THIRD QUARTER MN SUBURBAN PUBLICATIONS PUBLISHING CITY OF MINNETONKA THIRD QUARTER WATER CHARGE MINNETONKA PUBLIC SCHOOLS COPIER PAPER MOORE SIGN/LETTERHOUSE STREET SIGNS MOUND MEDICAL CLINIC L. NICCUM EMPLOYEMENT PHYSICAL WM MUELLER AND SONS STREET SAND FOR ICE CONTROL MUNITECH, INC. WATER AND SEWER SERVICES FOR NOVEMBER NATIONAL CITY BANK FEES ON G.O. SEWER IMP. 12/1/71 NAVARRE TRUE VALUE PUBLIC WORKS/CITY HALL SUPPLIES CONTINUED NEXT PAGE -3- 11. 36 27.19 49.00 9.00 466.37 1,682.18 20.00 999.20 98.63 540.90 8.46 4.34 2,951.72 22.50 232.50 1,962.50 100.00 2,666.00 187.20 6,552.50 294.35 50.74 100.36 25.32 1,648.75 1,420.00 7,983.00 3.83 55.02 33.45 650.00 1,189.00 1,008.00 90.00 684.00 306.50 40.65 2,331.15 179.56 866.35 68.41 160.00 57.00 500.57 4,917.00 215.00 206.20 CHECK NO. CHECK APPROV~STING FOR NOVEMBER 13, 1990 CeIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS FOR COUNCIL APPROVAL-CONTINUED 5644 5645 5646 5647 5648 5649 5650 5651 5652 5653 5654 5655 5656 5657 5658 5659 5660 5661 5662 5663 5664 5665 5666 5667 5668 5669 5670 5671 5672 RELAYS FOR #7 LIFT STATION UTILITIES - STREET LIGHTS UTILITIES MISC. ENGINEERING SERVICES NEWARK ELECTRONICS NORTHERN STATE POWER NORTHERN STATES POWER ORR, SCHELEN, MAYER AND ASSOCIATES JOSEPH PAZANDAK MILEAGE AND FILM AND PROCESSING PEPSI-COLA COMPANY POP MACHING RENTAL PIKE'S BUILDING MAINT. OCTOBER JANITORIAL SERVICES-CITY HALL POWER BRAKE ENTERPRISES TRUCK REPAIR SUPPLIES PRECISION COMPUTER SYSTEM PAYROLL APPLICATION SOFTWARE E.H. RENNER AND SONS AMESBURY WELL REPAIR REYNOLD'S WELDING SUPPLY OXYGEN TANK RENTAL ALAN ROLEK TUITION REIMBURSEMENT KATIE SNYDER COUNCIL MEETING MINUTES SO LK MTKA PUB SAFETY DEP SEPTEMBER BOOKING FEE & OT EXPENSES STERLING FENCE, INC. CHAIN LINK MESH-CATHCART RINK TONKA AUTO AND BODY SUPP. SHOP TRUCK SUPPLIES CITY OF TONKA BAY THIRD QUARTER 1990 WATER AND SEWER CHARGES TONKA FORD DEDUCTIBLE ON TRUCK #30 REPAIRS TONKA PRINTING CO. NEWSLETTER PRINTING TRI-STATE PUMP & CONTROL REPAIR CHRISTMAS LAKE PUMP US WEST COMMUNICATIONS UTILITIES VICTORIA REPAIR AND MFG. 2 X 4 HANGERS - CATHCART RINK VISU-SEWER CLEAN/SEAL SEWER REPAIR SERVICES WASTE MANGAMENT RECYCLING SERVICES FOR OCTOBER WASTE MANAGEMENT UTILITIES WATER PRODUCTS COMPANY WATER METERS AND SUPPLIES WEST SIDE REDI-MIX, INC. CONCRETE MIX YOUNGSTEDT'S INC. GASOLINE PURCHASES ZIEGLER, INC. SHOP SUPPLIES IN JUNE TOTAL CHECKS FOR APPROVAL TOTAL CHECK APPROVAL LIST -4- $ 193.99 1,796.68 1,358.42 1,527.37 115.46 10.00 220.00 348.52 3,800.00 3,321.57 4.03 181. 50 300.00 803.43 715.46 56.29 484.30 100.00 624.30 1,412.87 750.94 12.00 375.00 3,750.00 345.00 1,398.86 144.00 42.00 392 .65 68,260.40 315,004.15 CHECK. APPROV~STING FOR NOVEMBER 13, 1990 C.IL MEETING CHECK NO. TO WHOM ISSUED HOURS AMOUNT CHECK. REGISTER FOR NOVEMER 6, 1990 PAYROLL 204574 (G) BRADLEY NIELSEN 80 REG HOURS 204575 (G) DENNIS JOHNSON 80 REG HOURS 204576 VOID 204577 (L) SCOTT BARTLETT 46.5 REG HOURS 204578 (G) BARBAR BRANCEL COUNCIL 204579 (G) CHARLES DAVIS 80 REG HOURS 204580 (G) WENDY DAVIS 80 REG HOURS 204581 (L) KEVIN FOSS 11.5 REG HOURS 204582 (L) JOHN FRUTH 25 REG HOURS 204583 (G) ROBERT GAGNE COUNCIL 204584 (G) JANICE HAUGEN MAYOR 204585 (G) PATRICIA HELGESEN 64 REG HOURS 204586 (L) BRIAN JAKEL 39 REG HOURS 204587 VOID 204588 (L) WILLIAM JOSEPHSON 80 REG HOURS 204589 (L) MARK KARSTEN 52 REG HOURS 204590 (G) SANDRA KENNELLY 80 REG HOURS 204591 (G) ANNE LATTER 72 REG HOURS 204592 (L) SUSAN LATTERNER 36 REG HOURS 204593 (G) JOSEPH LUGOWSKI 82 REG HOURS 204594 (L) RUSSEL MARRON 37 REG HOURS 204595 (L) KELLY MICHELSON 20 REG HOURS 204596 (G) LAWRENCE NICCUM 82 REG HOURS 204597 (G) SUSAN NICCUM 80 REG HOURS 204598 (G) JOSEPH PAZANDAK 80 REG HOURS 204599 (G) DANIEL RANDALL 80 REG HOURS 204600 (L) BRIAN ROERICK 7 REG HOURS 204601 (G) ALAN ROLEK 80 REG HOURS 204602 (L) BRIAN RESENBERGER 19.5 REG HOURS 204603 (L) CHRISTOPHER SCHMID 80 REG HOURS 204604 (L) CRAIG SCHOLLER 19 REG HOURS 204605 (G) HOWARD STARK 80 REG HOURS 204606 (G) KRISTI STOVER COUNCIL 204607 (G) LEONARD WATTEN COUNCIL 204608 (G) RALPH WEHLE 80 REG HOURS 204609 (G) LAURENCE WHITTAKER 80 REG HOURS 204610 (L) DEAN YOUNG 80 REG HOURS 204611 (G) DONALD ZDRAZIL 80 REG HOURS TOTAL GENERAL TOTAL LIQUOR TOTAL PAYROLL -6- /' $ 835.80 488.95 231.45 147.82 413.98 621.10 61. 20 114.15 142.50 170.60 409.10 177.08 597.97 216.87 756.19 481.19 166.55 694.92 182.73 93.21 595.24 598.94 813 .40 684.85 37.25 928.53 96.09 477.67 89.02 543.27 150.00 147.82 544.12 1,032.10 564.29 1,004.41 12,204.83 3,105.53 15,310.36 CHECK APPROV.STING FOR NOVEMBER 13,1 990 C~IL MEETING CHECK NO. TO WHOM ISSUED HOURS AMOUNT CHECK REGISTER FOR OCTOBER 23 , 1990 PAYROLL 204540 VOID 204541 (L) SCOTT BARTLETT 33 REG HOURS $ 171.77 204542 (G) CHARLES DAVIS 82 REG HOURS 447.35 204543 (G) WENDY DAVIS 80 REG HOURS 621.11 204544 (L) KEVIN FOSS 7.5 REG HOURS 39.91 204545 (L) JOHN FRUTH 21 REG HOURS 97.40 204546 (G) PATRICIA HELGESEN 64 REG HOURS 409.10 204547 (L) BRIAN JAKEL 71 REG HOURS 301.13 204548 (G) DENNIS JOHNSON 80 REG HOURS 506.40 204549 (L) JOHN JOSEPHSON 12 REG HOURS 65.04 204550 (L) WILLIAM JOSEPHSON 80 REG HOURS 597.97 204551 (L) MARK KARSTEN 54.5 REG HOURS 226.05 204552 (G) SANDRA KENNELLY 80 REG HOURS 756.19 204553 (G) ANNE LATTER 72 REG HOURS 481.19 204554 (L) SUSAN LATTERNER 36 REG HOURS 166.55 204555 (G) JOSEPH LUGOWSKI 80 REG HOURS 696.45 204556 (L) RUSSEL MARRON 48 REG HOURS 233.49 204557 (L) KELLY MICHELSON 20 REG HOURS 93.21 204558 VOID 204559 (G) SUSAN NICCUM 80 REG HOURS 598.94 204560 (G) BRADLEY NIELSEN 80 REG HOURS 835.80 204561 (G) JOSEPH PAZANDAK 80 REG HOURS 813.40 204562 (G) DANIEL RANDALL 80 REG HOURS 702.30 204563 (L) BRIAN ROERICK 13 REG HOURS 63.90 204564 (G) ALAN ROLEK 80 REG HOURS 928.53 204565 (L) BRIAN ROSENBERGER 13 REG HOURS 64.06 204566 (L) CHRISTOPHER SCHMID 80 REG HOURS 453.28 204567 (L) CRAIG SCHOLLE 19.5 REG HOURS 91.12 204568 (G) HOWARD STARK 80 REG HOURS 560.72 204569 (G) RALPH WEHLE 80 REG HOURS 561.57 204570 (G) LAURENCE WHITTAKER 80 REG HOURS 1,032.10 204571 (L) DEAN YOUNG 80 REG HOURS 582.28 204572 (G) DONALD ZDRAZ IL 80 REG HOURS 1,004.41 204573 (G) LAWRENCE NICCUM 80 REG HOURS 600. 77 TOTAL GENERAL 11,556.33 TOTAL LIQUOR 3,247.16 TOTAL PAYROLL 14, 803.49 -5-