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112690 CC Reg AgP . ~, I t ~ .. '" CITY OF SHOREWOOD CITY COUNCIL MEETING MOHDAY,.NOVEMBER 26, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. .. AGE N D .A 1. CONVENE REGULAR CITY COUNCIL MEETING A. Pledge of Allegiance B. Roll Call Watten stover Brancel Mayor Haugen Gagne ~ C. Review Agenda 2. APPROVAL OF MINUTES oir~ ~ A. Election Canvass Meeting - November 8, 1990 (Att.No.2A-Minutes) B. Regular City Council Meeting - November 13, 1990- (Att.No.2B-Minutes) 3 . CONSENT AGENDA A. 4. COMMISSION REPORTS A. Park Commission 1. Use of Park Dedication Fees \ Payment Voucher NO.1, Showcase Landscape - for C{\6~ Freeman Irrigation in the amount of $32,195.45 (Att.No.4A-2-planners' Memo, Voucher No.1) 2. 3. Other B. Planning Commission 5. Update on Underaround Tank Removal (Att.No.5-Memo) ".,....,.._<..N_.__.:.___..,.~....___~<'._,......,.,._..-.._'...~........"e._Njo.~_,....._ ,... ".... J j. AGENDA, NOVEMBER 26, 1990 PAGE TWO PUBLIC HEARING on Prooosed 1991 Budqet (Att.No.6-Memo, Draft 1991 Budget) PUBLIC HEARING on the Feasibility of Constructinq Certain 5 ~ Imorovements to the ShadY Hills Drainag, System Ilf 0 (Att.No.7-Feasibility~ ~ ~ study) fA, rr I' . C.U.P. - Fillinq in Excess of 100 Cubic Yards ~--- 8:00PM-6. 9:00PM-7. 8. Applicant: Location: 9. (3/~ Duane Bartell 24155 Wood Drive (Att.No.8-Planners' Memo Engineer's Letter) Tad Shaw 5580 Shore ~4 Road 1~31 Aooeal Notice to Remove Applicant: Location: 10. David 25560 (Att.No.9-Planners' Letter /~Plicants Letter) Violatio~~;g J k -t:V 4~ !:L:i1[4~ Ryan t,) ( y- _ ~ o~ 6-v ~ ( I (11 Smithtown Road ~ (Kt.No.10-Planners' Letter Applicants Letter) Aooeal from Zoning Applicant: Location: 11. Appeal Notice to Remove Applicant: Location: ~ Keith Madonna 23885 Clover Lane (Att.No.11-Notice to Re- move, Applicants Letter) 12 . C. U. P. - Temoorary Warming House - Manor Park cr( () ~ 1 y. Applicant: City of Shorewood ~ Location: Manor Park (Att.No.12-Planners' Memo) Applicant: Location: 13. Reauest for Reduction of Escrow - Fox Run ~ / / / Fullerton Properties Fox Run West / (Att.NO.13-Applicants Letter, Engineers Letter) .... __"'F~"""".,,___~, ___...-: ~"__...._____....,,",____.",,.___.-.._~......-...._.~ AGENDA - NOVEMBER 26, 1990 PAGE THREE 14. 15. 16. 17. 18. 19. 20. Acceptance of Improvements -Sweetwater at Near Mountain. 4th A~dition .~ Applicant: Location: Lundgren Bros. Construction Sweetwater - 4th Addition (Att.No.14-Applicants Letter, Engineers Letter) Waterford III A. Review Amended Contract for Tax Increment Financing by and between the City of Shorewood and Sherman-Boosalis (Att.No.15-Revised Agree- ment) B. Review Amended Assessment Agreement between the City of Shorewood and Sherman-Boosalis Review Contract for 1990 Audit Services ~~~ ~~ (Att.No.16-Finance Direc- tors Memo) ~ Update on ProDosed Recvclinq Services for 1991 ~ ./ (Att.No.17-Memo) Review Alternatives for Church Road Im~rovementsand Confirm . the Public Hearinq on the Proposed Improvement for December 10. 1990 at 9:00 P.M. MATTERS FROM THE FLOOR 3~~f - L(V\.t!..); - STAFF REPORTS 7~~P~, A. Administrator's Re~ort ~, rJ %12-11 j8J sf.c. , 1. Annual Appreciation Party ~ Council Workshop with newly elected December 3, 1990, at 7:30 PM. 3. Contract for Assessing services, 1990-1gg1 \13~~- j)4 -- fL--thJ j1J~f, f.LJf~ . J I ::; u-J!-i. ~ 21. COUNCIL REPORTS 05 ~G~ -I~ A. Mavor Hauqen 22. B. Councilmembers ADJOURN THE MEETING SUBJECT TO PAYMENT OF THE CLAIMS (Att.NO.22-Claims) J)/er ~/.<-- ... CITY OF SHOREWOOD 4Il-. CANVASSING BOARD THURSDAY, NOV. 8, 1990 ...- -. "-'~~.~U~~~~B~~~B ROAD 6:00 P.M. M I NUT E S CALL TO ORDER The Shorewood City Council convened at 6:02 P.M. on Thursday, November 8, 1990, to review the local election results from the General Election held November 6, 1990. ROLL CALL Present: Mayor Haugen, Councilmembers Gagne, Brancel and Watten. (Stover absent) Staff: Deputy Clerk Kennelly RESOLUTION #125-90 CANVASS OF ELECTION The Council reviewed a "Resolution Accepting Local Election Results" for the local election held Tuesday, November 6, 1990, as presented by the Election Judges of all four Shorewood precincts. Gagne moved, seconded by Brancel, to adopt Resolution #125-90-"A Resolution Accepting Local Election Results." Motion carried 4 Ayes - 0 nays by Roll Call Vote. ADJOURNMENT Watten moved, seconded by Gagne, to adjourn the Canvassing Board for the 1990 Local Election at 6:10 P.M., Thursday, November 8, 1990. Motion carried unanimously. RESPECTFULLY SUBMITTED SANDRA L. KENNELLY DEPUTY CLERK MAYOR JAN HAUGEN cJf} " . . RESOLUTION NO. 125-90 A RESOLUTION ACCEPTING LOCAL ELECTION RESULTS WHEREAS, a general election was held on November 6, 1990, in Precincts 1, 2, 3, and 4 of the City of Shorewood: and WHEREAS, said election results are officially contained in the tabulation attached hereto and made a part hereof as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the tabulation of election results for the- general election held on November 6, 1990, as contained in the tabulation attached hereto as Exhibit A, is hereby approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of November, 1990. n ATTEST::~lM-( c:e . l0~~ Laurence E. Whittaker, Administrator/Clerk H ?JuUJCZt, I Haugen, M Roll Call Vote: Ayes: 4 (Stover absent) Nayes: 0 ~ . CANVASSING BOARD RESULTS for a city of Sh~ewood Election held Novetllr h in the County of Hennepin, state of Minnesota. , 19-90-' At an Election held in Precincts I, II, III, and IV, the following named persons or propositions received the number of votes as indicated below: OFFICE PCT I PCT II peT III PCT IV TOTAL VOTES MAYOR Jan Haugen 4')6 240 884 493 476 ?hh 5? 44 1848 1043 Barb Brancel COUNCIL Robert Daugherty ~7S 891 419 53 1738 Daniel Lewis 349 769 354 ?9 1501 ,Tim Andrus ?78 509 ?40 44 1080 Vern Watten 16? 301 ?06 36 705 Bill Haines 97 1~0 10S 14 346 TOTAL # OF PERSONS WHO VOTED PER PRECINCT 707 1~64 77S 106 29S2 REG. VOTERS PER PCT. q67 1871 1067 116 4021 # BALLOTS . COUNTED 707 1')64 77S 106 29'52 I, the undersigned Clerk of the City of Shorewood do hereby certify that all of the ballots cast at the GENERAL Election held on November 6 , 19~, were carefully and properly piled, checked and counted, and that the number of votes marked opposite the respective names of the candidates or propositions, correctly shows the numberof votes cast. The national flag was displayed on a suitable ~taff during all the hours of voting. signed: ~A'LU s:., w1P.t~ Date: tv~~ '"} /"171> Title: .~~ M ~ ~tt c~ city of Shorewood, MN \ CITY OF SHOREWOOD REGULAR CITY COUNCIrlIItETING TUESDAY, NOVEMBER 13, 1990 COUICIL CHAMBERS 57 COUNTRY CLUB ROAD PA 1 M I NUT E S CALL TO ORDER Mayor Haugen called the meeting to order at 7:30 P.M. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mayor Haugen, Councilmembers Gagne, Stover, Brancel and City Attorney Froberg, City Engineer Norton, City Administrator Whittaker arrived at 8:30 P.M. REVIEW AGENDA APPROVAL OF MINUTES A. REGULAR CITY COUNCIL MEETING - OCTOBER 22. 1990 Gagne moved, Stover seconded, to approve the Minutes of the October 22, 1990, City Council Meeting, with the following corrections. 1. Pg. 5. Councilmember Brancel wanted to know if the cost to install a masonry curb at the Badger Field Shelter was correct. The Council said it was correct. 2. Pg. 14. Senior Housing Task Force - Councilmember Stover said Councilmember Watten was appointed to the Task Force. Motion carried - 5/0. B. CITY COUNCIL WORKSHOP - OCTOBER 30. 1990 Gagne moved, Brancel seconded, to approve the Minutes of the October 30, 1990, City Council Workshop, with the following corrections: 1. P. 5 - 4th line from the bottom. Brancel said "the Council has told the residents they will look at a municipal system and they would continue to do so." 2. P. 1 - Correct the last line of Recycling RFP 1991. 3. P. 4 - Councilmember Stover asked if her request to have Finance Director Rolek obtain information regarding individual va well iron filtering had been done. Administrator Whittaker will look into this. Motion carried - 5/0 1 d0 CITY OF SHOREWOOD a REGULAR CITY COUNCI~ETING TUESDAY, NOVEMBER 13, 1990 CWIL CHAMBERS 5 COUNTRY CLUB ROAD PAGE 2 CONSENT AGENDA Gagne moved, Stover seconded, to remove item B from the Consent Agenda for discussion when the City Administrator arrived. Motion carried - 5/0. Gagne moved, Brancel seconded, to approve the following Consent Agenda: A. Approve the 1991 Budget for West Hennepin Human Services Motion carried - 5/0. COMMISSION REPORTS: A. Planning Commission Councilmember Stover said no Planning Commission meeting had been held. B. Park Commission Park Liaison Watten reported to the Park Commission the decisions of the City Council regarding the Parks. He also said that he had received samples of flooring for the Park warming houses. The Toughtex product must be glued to the floor and would cost $3200.87. The second type of flooring is from the Pawlings Corp. and is an interlocking, reversible flooring that does not need glue. This product would cost $4500. Watten recommend this product because of its flexibility. The Council would not have to order the first quality tile; the second quality would be just as good and would only have a slightly different color. Gagne said the Park Commission preferred the in~erlocking material. Watten moved, Gagne seconded, to purchase the flexible tile flooring from the Pawlings Corporation at a cost not to exceed $5000. Motion carried - 5/0. Watten said the Park Commission accepted the offer of the Shorewood Snowmobile Club to clean UP the Hiking and Biking Trail. The Council said they would discuss this when the Administrator arrived. APPEAL NOTICE TO REMOVE - WILDA GOGGANS APPLICANT: LOCATION: WILDA GOGGANS 26960 WEST 62ND STREET Councilmember Brancel said she had talked to Planner Nielsen about Mrs. Goggans. The City has removed material from her property once before and now there is more to clean-up. 2 CITY OF SHOREWOOD _ REGULAR CITY COUNCI~EETING TUESDAY. NOVEMBER 13. 1990 C.CILCHAMBERS 5 . COUNTRY CLUB ROAD PAGE 3 Haugen said the Council should give her until the end of November to clean-up the material as recommended by Nielsen. Gagne moved. Brancel seconded. to give Wilda Goggans until November 30. 1990 to remove offensive items and vehicles as listed by the City Planner in his October 19. 1990. letter. Motion carried - 5/0. REVIEW ALTERNATIVES AND COSTS FOR LIFT STATION REPAIRS AND AUTHORIZE THE CITY ENGINEER TO PREPARE PLANS AND SPECIFICATIONS. City Engineer Norton presented his cost estimate for the rehabilitation of lift stations 5 & 6. Norton told the Council these two stations have been identified by Munitech as needing the most immediate repair. They are wet well/dry well types, manufactured by Cant ex and installed in 1972. It will be necessary to completely replace these stations. Norton said there are two alternatives: 1. Replace the existing equipment with the same equipment. 2. Convert the stations to submersible types. Norton recommends the City convert the stations to submersible stations. The cost is higher but there are two reasons for considering the conversion. 1. Only one man will be needed to maintain the station. 2. They are safer because they can be operated from above ground. Stover asked why there was a difference in price between Station 5 and 6. Norton said Station 5 was originally designed to include flow from Enchanted Island, therefore, the pipe is 121-vs-9" for the rest of the City. However, the MWCC decided there should be no line under Lake Minnetonka and Enchanted Island has never been connected to this pipe. Gagne moved. Watten seconded. to authorize the City Engineer to prepare plans and specifications for replacing Lift Stations 5 & 6 with submersible stations. Motion carried - 5/0 Gagne, Haugen and Stover said the City has been budgeting for this replacement in the Sewer Fund. CONSIDER AN ORDINANCE RELATING TO THE ESTABL I SHMENT OF STORM SEWER IMPROVEMENT TAX DISTRICT NO. 2 - SHADY HILLS SUBWATERSHED ORDINANCE NO. 235 Gagne asked how far along the City was on this project. '-' CITY OF SHOREWOOD . REGULAR CITY COUNCI EETING TUESDAY, NOVEMBER 13, 1990 C.CIL CHAMBERS 5 COUNTRY CLUB ROAD PAGE 4 City Attorney Froberg said the Council held a hearing on the Ordinance establishing the Shady Hills Storm Sewer District on October 8. 1990 and tabled the matter. On October 30, 1990, the Council ordered a Public Hearing on the Feasibility of the Shady Hills Drainage project to be held on Nov. 26. 1990. Froberg said the Ordinance before them sets up the boundaries of the Taxing District. Brancel asked if the Taxing Districts have to be used once they are established. Froberg said they do not have to be used. This Ordinance merely sets up the boundaries of the district. Additional action is necessary by the Council before additional taxes can be levied within the district. Gagne moved, Brancel seconded to adopt ORDINANCE NO. 235 "An Ordinance Establishing Storm Sewer Improvement Tax District No.2, Shady Hills Subwatershed," and waive the second reading. Motion carried - 5/0 on a roll call vote. UPDATE ON THE FEASIBILITY REPORT. AND CONSIDERATION OF AN ORDINANCE RELATING TO THE ESTABLISHMENT OF STORM SEWER IMPROVEMENT TAX DISTRICT NO. 1 - GLEN ROAD ORDINANCE NO. 236 RESOLUTION NO. 125-90 SUBWATERSHED Engineer Norton said he and Mayor Haugen had discussed the Glen Road Project with the Minnehaha Creek Watershed District and they seemed receptive to the City's revised Feasibility Report. However. Jim Mahady of the Watershed District had contacted Norton and said he would be presenting the City's proposals to the District Board on Nov. 15th. Norton said the City will receive an order to proceed 30 days after the approval by the District Board. The Watershed District will also be charging $1500 for their services. Haugen said she had received no information from the Watershed District concerning this matter. Gagne asked if Norton had told the Watershed District they are driving Cities away from them with their delays. Haugen and Stover said the City should proceed without their approval. Norton said the City needs the Watershed District's approval. Stover asked about the payment of $1500. Norton said the money was for the computer analysis of the City's Feasibility Study. Gagne said the City originally asked the Watershed District for assistance because their computer had the necessary figures for the Feasibility Study. This payment will update the study. Gagne moved, Watten seconded, to authorize payment of $1500.00 to the Minnehaha Creek Watershed District for the update of the Glen Road Feasibility Study. Motion carried - 5/0 Councilmember Watten asked Norton the depth of ponds in the project. Norton said pond * 2 will be 4 ft. and pond * 3, 4 to 5 ft. 4 CITY OF SHOREWOOD . REGULAR CITY COUNCI EETING TUESDAY. NOVEMBER 13. 1990 C~IL CHAMBERS 5'" COUNTRY CLUB ROAD PAGE 5 Watten asked if there would be a danger to the public. considering these ponds are not fenced. Norton said the ponds will have a 4 to 1 slope and should be no more dangerous .than a natural pond. Froberg said the legal description of the District is not attached. However. it is within the area identified in Exhibit A as enclosed in the information for the Public Hearing. The proposed boundaries of the District were identified at that time but not all the properties in that area will be included in the tax district. Stover moved. Gagne seconded. to adopt ORDINANCE NO. 236 "An Ordinance Establishing Storm Sewer Improvement Tax District No.1. Glen Road and County Road 19 Subwatershed." and waive the 2nd reading. Motion carried - 5/0 on a roll call vote. Brancel moved. Gagne seconded. to adopt RESOLUTION NO. 125-90 II A Resolution rescheduling the Public Hearing on the updated Feasibility Report for Glen Road Drainage Improvements to January 28. 1991. at 8:00 P.M. Motion carried - 5/0. RESOLUTION CALLING A PUBLIC HEARING ON A RESOLUTION NO. 126-90 PROPOSED ORDINANCE RELATING TO THE ESTABLISHMENT OF STORM SEWER IMPROVEMENT TAX DISTRICT NO. 3 - GRANT LORENZ SUBWATERSHED - FOR MARCH 11. 1991 AT AT 8:00 P.M. Froberg said the Council should discuss the legal boundaries of the District. Norton said the project has grown considerably from the original concern. The taxing district map includes the areas that contribute to the problem. Watten asked Norton about the contribution of surface water vs ground water to the problem. He said a storm sewer must be considered or ground water will add to the problem. Stover asked if the preliminary map would be updated before the hearing. Haugen asked if there are developments that have completed their own water systems. She said they should not be taxed for another drainage project. Norton said Strawberry Fields does have ponding areas on the development but the overflow does go into Grant Lorenz. He said the City needs to formulate a policy regarding credits to developments that already have drainage systems. Gagne said the developments in this district should be responsible for part of this project because some of their water still drains into the Grant Lorenz area. 5 CITY OF SHOREWOOD .. REGULAR CITY COUNCI~EETING TUESDAY, NOVEMBER 13, 1990 C.CIL CHAMBERS 5 COUNTRY CLUE ROAD PAGE 6 Stover said the developments have not made the drainage problem worse. The residents of the area can let the City know if they want this project. . Gagne said there are people who have a problem and need to have it corrected. The Council needs to make a decision. Erancel wanted to know if the entire City map should be divided into Special Taxing Districts. instead of doing it piecemeal. Norton said there had been discussion at the Staff meeting to look upstream from Noble Road and the pipes that run under Edgewood Road to a lagoon and Lake Minnetonka. The Staff decided to use the areas that contribute to the Grant Lorenz problem. Stover wanted the reasoning to be consistent and fair for all residents. Erancel asked if there was enough area North of Edgewood Rd. to create a separate Taxing District. Norton said there is a sizable area. Watten moved. Gagne seconded. to adopt RESOLUTION NO. 126-90 "A Resolution calling for a Public Hearing on the Proposed Ordinance Relating to the Establishment of Storm Sewer Improvement Tax District No.3 Grant Lorenz Subwatershed, on March 11. 1991." Motion carried - 5/0 on a roll call vote. REVIEW PROPOSED CONTRACT FOR PREPARATION OF PLANS AND SPECIFICATIONS FOR WATER TREATMENT PLANT Froberg said there have been changes to the proposed contract with Associated Consultants Engineers. He said progress payments have been added and are outlined in the new contract. If the project is abandoned by the City. the Engineer is paid proportionally to the work performed. The Engineer's errors and omissions insurance has been reduced from $1 Mill. to $250.000. If the Engineer abandons the project. all fees paid by the City to the Engineer will be refunded to the City. Gagne said he does not want this contract to be any different than other City contracts. Froberg said the City normally has the Engineer prepare the assessment roll but Associated Engineers does not normally provide this service. Noel Vogen - He said he can provide this service but could not accurately determine his fee for this service and it is not included in the fixed fee stated in the proposed contract. Gagne said it has not be determined how this project will be funded. It could be funded with TIF money. in which case there will be no need 6 CITY OF SHOREWOOD ~ REGULAR CITY COUNCI~EETING TUESDAY, NOVEMBER 13, 1990 C.CIL CHAMBERS 5 COUNTRY CLUB ROAD PAGE 7 for assessment roll. Gagne also asked if Associated Consultant's references had been checked. Haugen said the City Administrator will inform him. Haugen asked Froberg if the contract had been shown to Associated Consultants prior to his estimate of a $40,000 fixed fee. Froberg and Vogen said no it had not. Froberg said the provision requiring the Engineer to prepare the assessment roll was left in the contract and the Council can make their decision. Haugen asked the Fill of the Council. Gagne said he is uneasy and has questions he wants to ask Whittaker. Watten asked if he wanted to check the Engineer's qualifications? Gagne said he wanted to inquire about the firm's prior projects. Watten thought the firm was already hired and the qualifications should have been checked a long time ago. Froberg said the plans and spec. were ordered subject to approval of an agreement with the Engineer. City Administrator Whittaker said he has seen reports on the quality of the treatment of one of the plants they designed. However, there have been no calls from other references. Mrs. Vogel - asked how the TIF money will be spent. Haugen said the money can be spent on public improvements within the district. Mrs. Vogel wanted to know lr it was a public improvement to treat the water when the water is already healthy drinking water. Haugen said the water is not clear. Watten said the Council has decided to treat the water. Froberg said water treatment is part of public improvements that may be partially financed with TIF money. Haugen said the money is not yet available. If an assessment is necessary, only the benefitted properties will be taxed. Stover asked Froberg why there is a reduction in the errors and omissions part of the contract from $1 Mill. to $250,000. Froberg said Associated Consultants does not have that much insurance. Haugen said $1 Mill. has always been in the City's contracts and she doesn't want to deviate. Gagne is bothered by this project and would rather wait. He wants to know what is happening with the Waterford Tnird Phase. Whittaker said he met with Sherman-Boosalis and they will close on the purchase of the property from Trivesco on Nov. 30, 1990. Trivesco will provide the letter of credit for the TIF bonds. The City is expending no money on the preparation of plans and specs. for the public improvements because they have not received a deposit or letter of credit from Sherman-Boosalis. He expects to have all signed agreements and money by Dec. 1, 1990. 7 CITY OF SHOREWOOD .. REGULAR CITY COUNCI~EETING TUESDAY. NOVEMBER 13, 1990 C.CIL CHAMBERS 5 COUNTRY CLUB ROAD PAGE 8 Gagne moved. Brancel seconded. to table the authorization for plans and specifications for the S. E. Area Water Treatment Facility until the Dec. 10. 1990 City Council meeting. Motion carried - 4/1 (Watten) Whittaker asked if the Council had addressed all their questions concerning the contract. Gagne wants Associated Consultant's references checked. Brancel and Haugen want the $1 Mill. errors and omissions insurance left in the contract. Froberg said the City has $600,000 tort liability limit insurance by Statute. Gagne said it would set a precedent. Vogen said he cannot afford a $1 Mill. insurance policy on a $40,000 fee. Froberg said the $1 Mill. errors and omissions figure was taken from the insurance provision in the current contract with the City Engineer. Whittaker said TIF will support only about one-half of the cost of the project. Whittaker said a policy on insurance has never been discussed. Haugen said $1 Mill. is on all contracts. Gagne asked Whittaker to review the other City contracts to see if $1 Mill. insurance is used. Stover asked who on the City staff would be assisting the Engineer with the assessment roll? Whittaker said the City Clerk or Finance Director would help. On a per user basis, it would not be hard to calculate the assessment roll. Vogen said it would be hard to figure the cost of the service before a method of payment is determined. Haugen said Vogen can give the City his hourly rate. Stover said there is a difference in the "benchmarks" provision In the contract. Vogen said it is the firm's policy to provide "benchmarks" to the contractors and they follow them rather than the Engineer laying-out the building. Watten asked about the retainage upon completion of the project. Froberg said In this contract there is a schedule of payments. The last payment IS not dispensed until all the work is completed to the satisfaction of the City. Watten said the City was in hurry to hire this firm and now it is checking references. He said this should have been done first. Vogel asked how long it would take to corrode the pipes with the amount of iron in the water. Vogen said there is sediment in the water but this is not corroding the pipes. 8 CITY OF SHOREWOOD . REGULAR CITY COUNC MEETING TUESDAY. NOVEMBER 13. 1990 _CIL CHAMBERS COUNTRY CLUB ROAD PAGE 9 Vogel asked why the City is doing this at the plant at a cost of $300,000? Why didn't the City know about the iron content in this well? Gagne said the Council agreed to treat this water problem. The City was told the water was healthy but the residents are saying it is not of decent quality. MATTERS FROM THE FLOOR Mayor Haugen asked three times for matters from the floor. There were none. STAFF REPORTS: A. CITY ENGINEER 1. Alternatives for T.H. 7 and Christmas Lake Road Intersection Norton reported that Mn/Dot has sent five new plans to the City for approval. ,All the proposals move Christmas Lake Road West. Alternatives 1-3 move Highway 7 South. Alternatives 4 & 5 move HwY. 7 North. The proposals that move HwY. 7 South will impact Radisson Road; many buildings will have to be taken down. Whittaker asked how these plans differ from the City's plan. Norton said the intersection has been moved West. Gagne said Greenwood doesn't want the boatworks or the Food N Fuel to be taken. He asked if the State has taken Greenwood's position into consideration. He also said the Council needs to decide what is best for Shorewood. Norton said the best solution for Shorewood would be to have the road moved North. He said * 4 would be the best proposal but the City should wait until the public hearing on Nov. 14, 1990. Stover asked if Shorewood can veto the proposals. Haugen said Mn/Dot cannot proceed without the approval of Greenwood and Shorewood. Whittaker said he thought they could proceed without the Cities' approval. Norton said Mn/Dot has told him they can but will not proceed without the approval of the two cities. B. CITY ATTORNEY 1. FINAL REPORT - Sign at Rapid Oil Chanqe Attorney Froberg reported that Naegele had taken down the sign at Rapid Oil Change. 2. Amendments to LMCD Enabling Act Froberg reported that the State Legislature has codified the LMCD Enabling Act of 1967. This does not change any major provisions of the Enabling Act, it simply puts it into codified form in State Statute. 9 CITY OF SHOREWOOD .. REGULAR CITY COUNCI~ETING TUESDAY. NOVEMBER 13. 1990 C.CIL CHAMBERS 5 COUNTRY CLUB ROAD PAGE 10 3. Excess Liability Options Froberg said the City must consider whether or not to waive the Statutory liability limit for purposes of it's umbrella coverage for excess liability of $1 Million. The State liability limit of $600,000 does not apply to Federal cases. Also, inverse condemnation cases cannot be limited to the $600,000 limit. Therefore, the City needs the umbrella policy. The umbrella coverage can be limited only to those cases in which our statutory liability does not apply. The City can save on the premium by not waiving our statutory liability limit of $600,000. Froberg advised not to waive the statutory limit but keep the umbrella for exclusions. Stover moved. Watten seconded to accept the excess liability coverage of $1 Million from the League of Minnesota Cities Insurance Trust and the City DOES NOT WAIVE the monetary limits on tort liability established by Minnesota Statutes 466.04. Motion carried - 5/0 C. CITY ADMINISTRATOR 1. Offer from Snowmobile Club to Clean Up Trail Whittaker said he has talked with Mr. Arndt concerning his complaints about the Snowmobile Club. He said the City should accept the club's help if it does not require supervision. Watten said the Park Commission recommended the City accept the offer. Haugen said the City had received two letters from residents stating that the Snowmobile Club does not clean-up the trail. Stover said a previous snowmobile club had offered to clean-up the trail and had cut branches along the trail. She does not object to this club cleaning litter but does not want them to do any tree trimming. Mike Ellis - President. Shorewood Snowmobile Club He said the club is newly reformed. Their intention is to clean-up the litter along the trail a couple of times during the year. Their purpose is similar to the Adopt-a-Highway program and they would like a sign at each end of the trail recognizing their help. Haugen said there are too many signs already. Brancel and Gagne did not object to the signs. Watten moved, Gagne seconded to accept the offer of the Shorewood Snowmobile Club to clean-up the Shorewood Hiking and Biking Trail. Motion carried - 5/0. 10 CITY OF SHOREWOOD . REGULAR CITY COUNCI EETING TUESDAY. NOVEMBER 13. 1990 C.C I L CHAMBERS 5 COUNTRY CLUB ROAD PAGE 11 Watten moved. Gagne seconded. to reject the proposal by the Shorewood Snowmobile Club to place signs on the Shorewood Trail recognizing their assistance. Motion carried - 3 Aye (Watten. Stover. Haugen) 2 Nay(Brancel & Gagne) Gagne said many of the resident's complaints concern the signs that are nailed to trees. He said these signs should be fixed to posts. Watten said signage should be left to the City. 2. LMC Office Space Whittaker said the League of Minnesota Cities is requesting more office space. He said the City has just finished paying additional dues each year to payoff the bonds on the current building. Whittaker said the League should consider adding on to the building. However. he would like the Council's input on the subject. Haugen said she has been to many meetings at the current building and the League is cramped for space because they have had to add additional staff. She said she would concur with adding on to the current space. Stover moved. Brancel seconded to recommend the League of Minnesota Cities add on to their current office building. Motion carried - 5/0. Haugen suggested the new City Council have a representative to the LMC. The Council needs to be aware of bills at the State Legislature that affect the City. She said she would be glad to help. 3. Podium Chairs The discussion was delayed until January. 4. Proposals for 1991 Recyclinq Contract Whittaker said the proposals have been received and the savings will amount to $.25 per household. He said the contract was worth doing jointly. The final proposal will be ready on Nov. 26th. 5. Metro Waste Control Whittaker said a proposal was received from Gene Franchette to become a watch dog at the MWCC. Gagne said the City is paying a lot for waste control and it might be worth trying this proposal. The Council felt the proposal was worth trying for one year. if the fee were reasonable. 11 CITY OF SHOREWOOD . REGULAR CITY COUNC MEETING TUESDAY, NOVEMBER 13, 1990 _CIL CHAMBERS COUNTRY CLUB ROAD PAGE 12 Gagne moved. Stover seconded, to indicate to Mr. Franchette that the City is interested in a one year trial of his proposal. subject to an exact cost figure. Motion carried - 5/0 CONSENT AGENDA B. Approve Payment Voucher No.1. Showcase Landscape for Freeman Park Irrigation in the amount of $32.195.45. Gagne asked Whittaker if the irrigation system has been inspected. Whittaker said Park Planner Koegler has inspected the work and has made a report to Finance Director Rolek. The City has retained 5% of the fee contingent upon completion of the project. Gagne would like a report in writing from the Park Planner. Gagne moved, Brancel seconded, to table the payment of $32,195.45 to Showcase Landscaping subject to a report by Park Planner Koegler. Motion carried - 5/0 APPRECIATION PARTY Whittaker said the City had an appreciation party for the voluntary commissions and staff last year at the Legion Club. The City will need to make reservations at this time. The party would tentatively be held on Friday. Dec. 14. 1990 from 4 to 7 P.M. Brancel said there was a very good turn out at the Legion Club. Watten moved, Stover seconded. to authorize up to $500. for the annual appreciation party and to investigate other sites for the party. Motion carried - 5/0. COUNCIL REPORTS. A. Mayor Haugen 1. Cross Country Ski Trails Haugen said a resident had asked that the Cross Country ski trail be marked at Freeman Park. She asked Watten to talk to the Park Commission at their Nov. 27th meeting. 2. Property Stakes Haugen said a resident of Shorewood Oaks had complained that a property stake had been taken while the area for the Little League Field was being graded. She asked Norton who was responsible for this. Norton said the contractor is responsible for returning the stake but it should really be installed by a surveyor. Whittaker said he would look into the problem. He thinks the City installed the stake when they installed the berm. 12 CITY OF SHOREWOOD . REGULAR CITY COUNCI EETING TUESDAY. NOVEMBER 13. 1990 C.CIL CHAMBERS 5 COUNTRY CLUB ROAD PAGE 13 3. Flags Haugen said the City of Rochester is hosting the LMC Annual Conference next summer and has requested a flag from each City. Since Shorewood does not have a flag. she thought they should purchase one. Whittaker said one 3 ft. x 5 ft. flag with the Shorewood logo would cost $65. if the City of Shorewood was added the cost would be $75. Watten moved. Gagne seconded. to authorize $150 for the purchase of two flags for the City. Motion carried - 4/1 (Gagne) Gagne said he would rather spend the money lighting the flag pole in front of the City. B. Councilmembers Watten - had no report Brancel - She said she had advised Finance Director Rolek and Planner Nielsen about a firm that could design a database for the City. Gagne - He said the Senior Housing Task Force would be meeting on Nov. 14. 1990 from 9 to 11 A.M. Gagne said the Task Force wanted to meet during the day. Wnittaker said two women had expressed interest in the Task Force and were given information. Mayor Haugen congratulated the new Mayor Barb Brancel and new Councilmembers Lewis and Dougherty. ADJOURNMENT SUBJECT TO THE PAYMENT OF CLAIMS Watten moved. Gagne seconded. to adjourn the meeting at 10:12 P.M. subject to the payment of claims. Motion carried - 5/0. GENERAL AND LIQUOR FUNDS - ACCOUNT NUMBER 00-00166-02 Checks issued since October 20. 1990 LIQUOR $59.325.88 GENERAL TOTAL CHECKS ISSUED $187.417.87 $246.743.75 Checks for Council approval 13 CITY OF SHOREWOOD ~ REGULAR CITY COUNCI~ETING TUESDAY. NOVEMBER 13. 1990 Checks No. 5597-5672 CHECK REGISTER FOR NOVEMBER 6. 1990 PAYROLL Checks no. 204574/204611 LIQUOR $3,105.53 CHECK REGISTER FOR OCTOBER 23, 1990 PAYROLL LIQUOR $3,247.16 RESPECTFULLY SUBMITTED Katie Snyder Recording Secretary ADMINISTRATOR/CLERK LAURENCE E. WHITTAKER 14 C.CIL CHAMBERS 5 COUNTRY CLUB ROAD PAGE 14 TOTAL CHECKS FOR APPROVAL $ 68.260.40 TOTAL CHECK APPROVAL LIST $315,004.15 GENERAL $12,204.83 TOTAL CHECKS ISSUED $15,310.36 GENERAL $11. 556.33 TOTAL CHECKS ISSUED $14,803.49 MAYOR JAN HAUGEN /' , f!:l o VanDoren . Haza rd Stallings, Inc. . NOV - 8 199) cc- Architects. Engineers. Planners November 6, 1990 Mr. Laurence E. Whittaker City Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Larry: Enclosed, please find a copy of the Contractor's Application for Payment #1 from Showcase Landscape and Irrigation for installation of the irrigation system in Freeman Park. The application represents a 90% completion of the project. We have verified that the quantities and amounts are correct and recommend payment of this application. Sincerely, Van Doren-Hazard-Stallings, Inc. ~~~ R. Mark Koegler Vice President RMK:dbm Ene. cc: Showcase Landscape and Irrigation FMPPMT 1. L 75 :#' 4A 2- 3030 Harbor Lane North, Bldg. II, Suite 104, Minneapolis Minnesota 55447-2175 (612) 553-1950 .~ . . CONTRACTOR'S APPLICATION FOR PAYMENT City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Percent Complete ONE (1l NINETY (90) % TO (OWner): Application No. Period from 9/19/90 to 10/23/90 FROM (Contractor) Application Date: October 29, 1990 Application Amount:$ 32,195.45 VIA (Engineer) Contract for: Freeman Park Improvements Improvement Project No. 90PK-1 Van Doren-Hazard-Stallings, Inc. 3030 Harbor Lane North Minneapolis, MN 55447 Contract Date: September 18, 1990 Original Contract Amount .......................$ 37,877.00 Change Order Summary C.O. No. Date Approved Additions Deductions Net Change by Change Orders.............................$ Contract Amount to Date.................................$ Total Completed to Date.................................$ Materials Stored........................................ $ Total Completed and 5tored..............................$ Retainage 5 %.......................................$ Total Earned less Retainage.............................$ Less Previous Payroents..................................$ Amount Due this Application.............................$ 0.00 37,877.00 34,089.30 0.00 34,089.30 1,893.85 32,195.45 0.00 32,195.45 ',"; ., FREEMAN. 515 AP-1 '. .' .. - . The under signed cont~tor hereby swears under pJIIRty of perjury that (1) all previous progress payments received from the~ER on account of work performed under the Contract referred to above have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with work covered by prior application for payment under said Contract, being Applications for PaYment numbered through -1- inclusive; and (2) all materials and equipment incorporated in said project or otherwise listed in or covered by this Application for PaYment are free and clea~~ al~iens, claims, security inte~e~ts and encumbrances. Dated /1&1.I?- 19 9tY S};4.vICCt>C , - -- Contractor County of State of ~~. (1~<1~~~ ~ By: - ~ ~ #c::/' Name and Title Before me this ~ ~ day of ~~~ , 19~, personally appeared ~\~ ~~~~o0 known to me, who being duly sworn did depose and say that he is the ~~~~~~ (Office) of the Contractor above mentioned; that he execu~ed the above Application for Payment and statement on behalf of said Contractor; and that all of the statements contain d therein are true, correct and complete. 8-"l\: ROBIN L DEYOUNG ==~ ~~ . . .-.......1.. My Commission Expires:~-~~~~ APPROVED FOR PAYMENT: Dated , 19_ By: CITY OF SHOREWOOD Dated ,19_ By: ENGINEER FREEMAN.S15 AP-2 . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Wanen CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 FROM: .CITY COUNCIL Don ZdraZil~trector of Public Works MEMO TO: DATE: November 20, 1990 SUBJECT: PROGRESS REPORT UPDATE ON UNDERGROUND TANK REMOVAL NOVEMBER 14, 1990: Public Works was informed by Wests ide Equipment they would be here on the 15th to remove the tanks. We checked each tank, at that time, for quantity in each. The 1000 gallon tank used by Public Works was not empty as we did not know when the tanks would be removed. Public Works purchased two tanks for the back of the pickups. The 4000 gallon tank thought to be empty was found to have over a thousand gallons of water and gas in it. Determan Welding and Tank Service Inc., was called to pump and dispose of contaminated liquid. This was done by afternoon the same day. Westside had called for utility locations and they were completed on the afternoon of the 14th. NSP was asked to disconnect Public Works electric service for the morning of the 15th as the power line was thought to layover the underground tanks. NOVEMBER 15, 1990: Public Works pumped gas into pickup tanks from the 1000 gallon. The 4000 gallons was empty. Wests ide Equipment started by removing the gas pumps and the island. NSP shut off electricity - Tom Green, Consultant with Applied Engineering, was here. Wests ide started removal of tanks. Wests ide began with the 1000 gallon tank. Public Works was unable to get this tank completely empty. Wests ide furnished a pump and emptied the tank into a 55 gallon barrel. Approximately 45 gallons was pumped into the barrel. When the tank was empty C02 was put into the tank. Excavation then started, blacktop chunks were loaded onto westside trucks. contaminated soil was lifted out of the area around the tanks and then moved to a pile near the City mailbox and salt sand pile. The 1000 gallon tank was removed A Residential Community on Lake Minnetonka's South Shore 5 . . MEMO/City Council November 20, ~990 Page Two first.. Tom Green photographed and measured the tank. It was loaded -into a Wests ide truck for disposal. The 4000 gallon tank was filled with water and also removed. Tom Green photographed and measured the tank. It was loaded onto Wests ides , trailer for disposal. Tom Green took soil samples and measured site for map of all things located on site. Sand was hauled in to fill the hole and was compacted by westside. Public Works put up fencing and flashers around the hole for over night safety. NOVEMBER 16, 1990: Fences and flashers were removed and Wests ide finished filling hole and compacting sand. westside put in crushed rock for blacktop base. Flashers were put back around blacktop edge for safety over the weekend. NOVEMBER 19, 1990: Public Works repaired blacktop surface. NOVEMBER 20, 1990: contaminated soil was relocated on top of new blacktop and covered for storage with plastic by Public Works. We are now waiting for a permit from PCA for final disposal of contaminated soil. . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancal Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMO TO: MAYOR, COUNCILMEMBERS, COUNCILMEMBERS-ELECT, MEMBERS OF THE FINANCIAL ADVISORY BOARD, RESIDENTS OF SHOREWOOD FROM: LARRY WHITTAKER, CITY ADMINISTRATOR ALAN ROLEK, FINANCE DIRECTOR DATE: NOVEMBER 21, 1990 RE: PROPOSED 1991 TAX LEVY AND GENERAL OPERATING FUND BUDGET, WATER FUND BUDGET AND SEWER FUND BUDGET Presented for your review is the proposed 1991 General Operating Fund, Water Fund and Sewer Fund Budgets. These budgets, upon adoption by the City Council, become the guide for the delivery of services to be provided to the residents of the city in the coming year. The budget anticipates the level of funding necessary for the City to provide these services. The preparation of budgets in the last few years has been quite a task. In addition to forecasting the City's needs, the staff has had to anticipate changes in the levy laws and state aids by the State Legislature, adopt Truth in Taxation requirements, and make projections for future capital improvement needs of the City. Last year, the State Legislature's shift of Local Government Aid from cities to school districts brought the City of Shorewood from receiving in excess of $166,000 in aid to zero. Additionally, after the 1990 budget was adopted and in effect, the Legislature further reduced state aids to the City in the amount of $25,710 for 1990, a real reduction in expected revenue which becomes a permanent reduction in city taxing ability. The Truth in Taxation law requires cities to certify a proposed levy by September 1 and does not allow that levy to be increased thereafter, yet the final tax levy and budget cannot be adopted until the middle of November. Many cities, Shorewood included, have submitted their maximum levies as a hedge against uncertainty in the intervening months, with the idea that the levy may be lowered at the time of final adoption. Lastly, the rapid rate of growth the City has experienced during the last few years has yielded the City with many new roads, sewer lines, water lines, etc., which must be maintained, and park land to develop. The need for new facilities A Residential Community on Lake Minnetonka's South Shore o . . MEMO 1991 Proposed Budget November 21, 1990 Page 2 for our Public Works departmen~ and equipment have grown along with the City and must be provided for in our projections. The proposed 1991 budget shows an increase of 9.6% over 1990. The level of property taxes to be levied for 1991 is 10.2% greater than in 1990. Offsetting this rather large percentage increase is an increase in total property value in the City for 1990 of 12.6%, which represents real growth in the number of single family residences, and adjustments in existing properties. The real effect on property taxes for a single residential lot range from a minimal increase to a small decrease in taxes. The effect on a $100,000 home and a $200,000 home are as follows: Property Taxes on a $100.000 Home 1990 1991 % Incr. / (Deer. ) Tax Capacity 1% of 1st 68,000 2% of next 32,000 Net Tax Capacity Times City Tax Rate City Taxes 680 640 1,320 x 20.299 $267.95 680 640 1,320 x20.456 $270.02 .77 Property Taxes on a $200.000 Home Tax Capacity 1% of 1st 68,000 2% of next 32,000 (42,000) 3% of next 100,000 (90,000) Net Tax Capacity Times City Tax Rate City Taxes _".c.c.~. ~,c.':').. -~".~'."~.._' . . .", 0tkJ J:--- \ 3':1Y)~/ '~'O x 20.299 $876.92 680 840 2.700 4,220 x 20.456 $863.24 (1.56) As you can see, this does not affect all properties the same way. This is due to the change in Tax Capacity Rates which increased the range from $100,000 to $110,000 at the 2% level. The major increases in the expenditure area of the budget for this year are salary increases, LMCD and other membership fees, postage, which goes to $.30 in 1991, clerk and planning software, animal patrolling, assessors contract, engineering, recycling, insurance, fire protection, police, materials for street maintenance, street lighting, parks and recreation, and capital improvements. In some cases, shifts have occurred from one department to another, such as salaries and other expenses, to reflect the true cost of operating the department. . . MEMO 1991 Proposed Budget November 21, 1990 Page 3 The single largest increase is in the area of capital improvements, which has a $63,112 increase. This is a factor of the growth of the city. This is also the area which, if the Council chooses, could be cut. If this were to be taken from the budget, the tax rate would be reduced by 1.822%. However, the Council should weigh future capital improvements against this action. Public Works facilities, street improvements, park development, etc., are expensive undertakings and would require several years of capital budgeting to build. The City is also at the whim of the Legislature in its ability to raise revenue. Therefore, such a step should be carefully considered. In approving these budgets, the city council is being responsive to the needs of the residents of the City, both now and into the future. We would, therefore, recommend the adoption of the 1991 General Operating Budget and Property Tax Levy, Water Fund Budget and Sewer Fund Budget. . . MAYOR Jan Haugen COUNCIL Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 UPDATE ON THE PROPOSED STORM SEWER IMPROVEMENTS - SHADY HILLS November 14, 1990 HISTORY: The City Council reviewed all of the concerns expressed at the Public Hearing on the Special Taxing District and: 1. Televised the storm sewer to assess the condition of the pipe - which verified the poor condition of the pipe and the need for replacement; 2. Reviewed the topographic maps for the subwatershed to de- termine more precisely what the boundary of the Special Taxing District should be; 3. Reaffirmed their decision that solutions to drainage problems must be financed through these Disctricts as there are not sufficient revenues in the General Fund to solve all the known drainage problems; 4. Established a policy that any parcel that was at least 50% (percent) in the subwatershed should be included in the Special Taxing District; and, 5. Adopted an Ordinance establishing the special Taxing District on November 13, 1990. PROCESS: The City must now hold a Public Hearing on the Feasibility of the project. The Notice of that hearing is included in this packet. That hearing will be held November 26, 1990, at 9:00 P.M. in the City Hall. Once the City Council is satisfied that the issues raised have been adequately addressed, the Council may order the City Engineer to prepare plans and specifications and take bids for construction of the project. FINANCING: If adopted as proposed, the "averaqe" parcel of property will be taxed approximately $1,061.00 - plus interest expense, if the costs A Residential Community on Lake Minnetonka's South Shore ::#=7 . . PAGE TWO SHADY HILLS are spread over more than one taxing year. If all the parcels outlined in this notice are taxed, the approximate tax per $1,000 of NET TAX CAPACITY would be $666.80. These values are approximate until the final bids for construction are in and the work is completed. Once these are known and the project is completed, a final PUBLIC HEARING will be held to present and discuss the final proposed tax on each parcel in the District. That HEARING will be held in late Spring. The final tax will, then, be certified to the County for collection over the period of years set by the City Council at that hearing. PROJECT AREA: A map of the project area is also in this packet. A complete list of the parcels proposed to be taxed is also enclosed. Your comments on District boundaries, the project and the method of paYment will be heard November 26th. If you have any additional questions or concerns or want to review the Feasibility Report, please contact the City Offices at 474-3236 or stop in the office at 5755 Country Club Road. Thank you. ~~, W~ Laurence E. Whittaker City Administrator LEW.al . CITY OF SHOREWOOD . NOTICE OF PUBLIC HEARING ON SHADY HILLS DRAINAGE SYSTEM NOTICE IS HEREBY GIVEN that the City Council of the City of Shorewood will hold a public hearing in the Council Chambers of the Shorewood City Hall, 5755 Country Club Road, Shorewood, Minnesota, at their regular meeting on November 26, 1990, at 9:00 p.m., or as soon thereafter as possible. T he purpose of the hearing is to consider the following described improvement: Shady Hills Drainage System, consisting of storm sewer systems and related facilities within the Shady Hills Subwatershed. Estimated cost of improvement is $35,000.00. Pursuant to Minnesota Statutes Chapters 429 and 444, the area proposed to be assessed for such improvement is that property within the area of the Shady Hills Subwatershed described as follows: (See legal description attached hereto as Exhibit n An) Written or oral comments relating to said improvement will be received at this meeting. Anyone having questions relative to this matter may contact Laurence E. Whittaker, City Administrator/Clerk, at 474-3236. City of Shorewood LAURENCE E. WHITTAKER City Administrator/Clerk Published in the SAILOR NEWSPAPER on. November 14 and November 21, 1990 (Two publications at least a week apart and the last at least three days prior to the hearing.) . . FEASIBILIlY REPORT AND ESTIMATE OF COST STORM SEWER IMPROVEMENTS SHADY HILLS ROAD CIlY OF SHOREWOOD, MINNESOTA PREPARED BY: ORR-SCHELEN-MAYERON & ASSOCIATES, INC. CONSULTING ENGINEERS/LAND SURVEYORS/PLANNERS 2021 EAST HENNEPIN AVENUE SOUTH MINNEAPOLIS, MINNESOTA OSM COMM. NO. 4590.08 . Q.. ,~u ~;~~~n& . ~ .wg. Assooates,Inc. 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors Planners October 3, 1990 Honorable Mayor and Council City of Shorewood 5755 County Oub Road Shorewood, MN 55331 Re: Feasibility Report and Estimate of Costs Storm Sewer Improvements Shady Hills Road City of Shorewood, Minnesota OSM Comm. No. 4590.08 Dear Mayor and Council: Transmitted herewith is the Feasibility Report on the above mentioned project. We would be glad to discuss this report with all interested parties at your convenience. Please give us a call if you have any questions. Respectfully, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. \ (J..- H "-- f. 71-4- cJ -- - , (~ James P. Norton, P.E. Associate /cmw 10/90-hm&c . . I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. J-~ -R 1/~ James P. Norton, P.E. Date: October 3, 1990 Reg No. 11606 1- . TABLE OF CONTENTS TITLE PAGE TRANSMITTAL LETTER CERTIFICATION TABLE OF CONTENTS I. GENERAL II. SCOPE III. BENEFITTED PROPERTY IV. EASEMENTS V. ESTIMATED COSTS VI. RECOMMENDATIONS . PAGE NO. 1 1 2 2 2 2 I' . . III. BENEFITTED PROPER1Y The properties benefitted by these improvements are as shaded on the attached Exhibit A IV. EASEMENTS This improvement will require easements from the Almquist property Lot 5, Block 2, and his neighbor Lot 6, Block 2. v. ESTIMATED COSTS The estimated project cost to accomplish what has been discussed is estimated to be $35,000. VI. RECOMMENDATIONS From an engineering standpoint, this project is feasible and can be consturcted as a separate project. 2 ,..._.._.____~........~._~..,,._..__...~.~.__...,~__.. "_~_'___ ........_,~~,.."._....._."..,,__.___,,__"'.....__^-..,.""'._'...r.. \ .>~I tI.~ i1: \ \ ~.f> '+ \ I , 0;.. I \ I \ I 6~D ] \ ~\ 0 - en ... -< C OJ 0 :E " :t:- en -f ~ :I: en m c 0 x ::xJ \ Ci) C :0 )> en (JJ m "" C :J: -t ~ 0 -< m 0 :xJ C n'~ ... 0 :I: co - 0 r- ... co .. r- OO if 0 en 0 i: C - z Z z 0 m en ~ 0 :xJ ... -< )> . ,... ... . .~-. J . -. . .t.;T . ...... . , ,~ , ...,. ~ l'A 8 ~ HI ... ~ Ul 18r.l m ~>< J>:I: ~- m - -t ~ E--- } " ~ ~ (@ -6 .... "5" .i'~' "--6- . .... (> .... .-. .... :... \.1 ....................,. .:.... 2637.2 r- ""'0 -.... ~11 Cl:, . .. ... ~ I RES ::-1 --=& , I I I ----------------.j -, -,. . ..... ..... ,.... ... N ,.... P. N N :f .... .... ...... Qi J ------------------- ------,-- .. ~ I~' 2650.06 RES .. '. . ....... , . r-------l~------- ~ . , . , , . , 'N '.'6 , , , . . . . '.- --'" ..- .., r- o .. ~ .... .' . , , . , . ,~ ..... ,0 , , , , , ~----.--}iOT-.-.-. , . , . "S ,.... ~ $ (7) , . . . 'it '(9( ~ ~'" ~~ -$ -a, 'U$, . -. . -tf. :::; ~ I~' ,: :..~ . , L N "-' 0 01 .... ~ ..... .... .1 - ~ 01'" -'" " :..-- rss -I' . I . ... C 27)------- > '(.::~_..t..._---_. : . {3~} ~ : ~IS : I , L....M~.~.~ {'3'3) ~ ("315) : : :. : ;- t . ' .NUV ~b .~~ l(;~( ----. , (',(1'.1 06 '-;'0 16:;S OSi1 i'IPL'3.j'lf'l. a} -. '\~\ "" ... t ..0';" ..' .~ . .. '". .., , " c '...~ fF'.' Vl (t. .Jj oJ' .. . ( 3) {.. } ~ ( 5> U~---. ,~) (~) .;, -0--.1 200- --'" ~ - >> Or awn 8)': RGD .. ..: Q\\\i:{.l.A ~ toirou ;, 1~l&!.O'ff. lao. ~ - WI e .......,.. . ~-..,.. ... ......... ..- . - '''~....... . .--. STORM SEWER TAX DISTRICT SHADY HILLS flC)lte nO- SHOREWOOD, MINHESOTA Oote: MOV.., "tlGn . " ....~. .." .. ...:'"" . :~'.'''~ .'. . ...-~ . !"~~~ ~~. EXHIBIT A The following parcels located In SHADY HIllS, according to the recorded plat thereof, HennepIn :,,:, County, Minnesota: .' ':~f;: , . TAXPAYeR NAME PARCEL J.D. NO. l&I aro< ," Randy A. Dohmen 25-117-23-44-0014 4 1 ~ '~::', James A & M. Clare Gaughan 25-117.24-44-0015 5 1 " Unda Scott & Susan Morgan 25-117-23~16 6 1 Thomas E. & Cynthia M. Heimer 25-117.23-44-0017 7 1 Martin & Nancy Zgraggen 25-117-23-44-0018 8 1 John R. & Toni M. Strand 25-117-23~52 9 1 and part of 10 1 Michael & Danielle McHugh 25-117-23-44-0053 part of 10 1 and part of 11 1 Daniel Hudson Johnson 25-117-23~S4 12 1 and SW'ly 25'of 11 1 Jay R. Paulson 25-117-23~23 13 1 Jeffrey P. Sweetser 25-117-23-44-0024 14 1 Lassie L Feichtinger 25-117-23-44-0025 15 1 John V. Egan 25-117-23~26 16 1 and E'ly 55' of 17 1 James & Elizabeth Robertson 25-117-23~27 18 1 and part of 17 1 Lome M. Chanin 25-117-23-44-0034 .,- 1 3 Brian Dedolph 25-117-23-44-0035 2 3 Mary M. Bloom 25-117-23-44-0036 3 3 Patrick R. Malmsten 25-117-23~7 4 3 Thomas J. Melcher 25-117-23~55 5 3 and S'ly 6' of 6 3 Charles Lodge and 25-117-23-44-0056 part of 6 3 Jody L Peterson-Lodge Raymond D. Anderson 25-117-23~~ 7 3 James W. & Julie L Simondet 25-117-23-44-0041 8 3 Mark D. Hugo 25-117-23~2 1 4 Dale & Anne Uphoff 25.117-23~~ 2 4 Robert A Vanden Branden 25-117-23~ 3 4 R.R. Johnson 25-117-23~ 8 4 ----.--------. . To~aih~rwilh Tract C, REGIcRED LAND SURVEY NO. 16Annep,n County, Minnesota, except that part of the north 63.5 feet lying westerly at the east 33.0 feet thereof. TAXPAYER NAME PARCEL 1.0. NO. 25-117-23-44-0059 .0 . ..... Burger Kii!9 Corp. .-'~' I." : ~t-. ... .-.- '. ,". Together with tho following parcel located In AUDITORS SUBDMSION NUMBER 141, Hennepin County, MInnesota: TAXPAYER NAME pARCel 1.0. tJo. 25--117-,23.41..0010 part of part of LOT 23 25 Edward F. Flaherty MEMORANDUM TO: FROM: DATE: RE: FILE NO: . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 Planning Commission, Mayor and City Council Brad Nielsen 16 November 1990 Barthel Construction - C.U.P. for Fill in Excess of 100 Cubic Yards 405 (90.26) Mr. Duane Barthel has requested a conditional use permit, pursuant to Section 1201.03 Subd.8 of the Shorewood City Code, to place more than 100 cubic yards on the property located at 24155 Wood Drive (see Site Location map - Exhibit A, attached). The applicant's proposed grading plan is shown on Exhibit B. Since this type of request is largely an engineering matter, the City Engineer has addressed the plan in a separate letter, dated 29 October 1990. Briefly, the applicant proposes to fill an existing depression on the site to create a level area for a front yard for a future home on the lot. As can be seen on Exhibit B the lot drops off from the cul-de-sac at the end of Wood Drive, easterly to Riviera Lane. He proposes to add up to 380 cubic yards to the building pad location and the southeast corner of the lot. The City Engineer was asked to review the request, particularly with respect to drainage. Although not mentioned in his letter, a 12-inch culvert has been required where the applicant proposes to build the new driveway. The Engineer advises us that drainage will not be adversely effected by the fill. Surface water will still pond on the site somewhat, although to a lesser degree. Positive drainage is provided to the south along Riviera Lane, ultimately flowing to the existing pond on the north side of Highway 7. Based on the City Engineer's review it is recommended that the c. u. p. be granted subject to the applicant planting seed or sod no later June of 1991, and subject to the applicant providing a minimum 12-inch culvert under the proposed driveway. cc: Larry Whittaker Jim Norton Glenn Froberg Duane Barthel Robert Daugherty Dan Lewis A ResidentialCommunity on Lake Minnetonka's South Shore g m.s f?,f.e.. L()V~+' OY\ " 6 ( 24) ) ( 2'3) ~ ... (24) .5 Ct' '-. ~- f' ~} i0~~:"~ : ,~'--'i (2&) __-1-- . __ I ._------;: ___l?P.:~___j 2OO~' ~. :.... 370.-5'3----:;:;------- :' 277.23 .' . : : :~ ::.....~:.?. lvi :, :~ 79 :: " I 1:;: ,.,: I I " :l :' :: " :, ., I I I , I I ~: -, I I "'--- I I I ~(Q) en .c: ~ .f2.21 .uo1 . . . , , , , , , , , . , ..... "$J " \ 31 }}~~riO_." '-"'",'S10' \~ , , , . -~~ . .' r'\. ' --./' .':1:l " . . 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"" ;. ~ ..- I,Z't --"'0 ---.......... . . ..._. 1\ d' ~~ fF .:.. - :i- .0 to' _-3' OJ ""'~- CD ~..= OJ ... ... ..... :s- .... (1) -- - ... -. 0 n 0 m l~ ::J -h .... (J) 0 .CD ,... -t ~ C 0 () r+ ..... -. 0 en :s - C :s ... n < a (1) ',< ~"/ -("'-..,. / ~ '- '- '- ......... 1r '" .... ~:;: C >- / q , '" 'f / / ~ / - _ J~ ~ 1;0:" 'd" ~ ..ro ~ ~ ~ ~ '" " ~ '- '1'r · J 0<> t C t I "- " ~ ...... oS' .... -- ti\t /\ ,.. ::;- l~. 00- $dol) .....~ .,. '- ~ - - -- ~ - -- -/{I;;tt-~et~__h- . ~ - ----........-- -- ---.... . .. :I: (I) ::s r- ::J (1) 0 "0 0 ... -- m ..... :s ~ 0 -0 m 0 0 - 0 c ::s (") :s Q. ..... " '< ... ..... ~ :J . :z o < ~ .]) .. <JJ IS) ~ (JJ ISl ~ o if) 3: 3: -0 r /j) '. 3: :z o 4J'o Cl :u J> ~ X n UJ o (.It n J> r l'1 % '" o .... (Il l'1 -i N It) o :z o <, p m .. <JJ IS) ~ (JJ lSl .l:>. o /j) 3: 3: -0 r /j) .. 3: :z -0 W Exhibit B PROPOSED GRADING PLAN Orr Schelen Mayeron& Associates, Ine. . OCT 2 9 1993 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors Planners October 29, 1990 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Attn: Mr. Brad Nielsen Re: Lot 1, Block 1 Oak P~!:d OSM Comm. No. 1744.00 Dear Brad: Mr. Don Zdrazil and I met the Developers for this proposed lot on the site, October 8, 1990. They showed us what they wanted to do, which was basically haul in more fill. Subsequently, they had Meyer-Rohlin, Inc. prepare a Certificate of Survey showing the proposed grading plan. We have reviewed the grading plan in conjunction with what we discussed and find it acceptable. With the amount of fill already hauled in, they exceed the threshold for a Conditional Use Permit (C.U.P). If you have any questions, please call me. Respectfully, ORR-SCHELEN-MA YERON & ASSOCIATES, INC. i:;~o~~ City Engineer /cmw 1O/90/cos.bn c: Mr. Duane Barthel, Barthel Construction Mr. Brian Spake, Meyer-Roblin, Inc. . . r'1"' f-~ MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagna Sarb Srancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 14 November 1990 Mr. Tad Shaw 5580 Shore Road Shorewood, MN 55331 ----.......--.... Re: Appeal "Notice to Remove" - 5580 Shore Road Dear Tad, We are in receipt of your letter requesting additional time to correct the violations listed in the notice sent to you on 25 October. Your appeal will be considered by the Shorewood City Council at its meeting on 26 November. Since this is later than the time which you requested, we can simply advise the Council that the matter has been resolved, assuming the vehicles have been licensed. I must remind you that the vehicles must also at least appear to be in operating condition (i. e., air in all tires, all body parts in place, etc.). Our follow-up inspection on 7 November confirms that the motor home and trailers have been licensed and are no longer in violation. Our experience suggests that vehicle title problems are not always quickly resolved. If you find that you need additional time, please notify me prior to the Council meeting on 26 November. Thank you for your cooperation to-date. If you have any questions relative to this matter, please do not hesitate to contact my office. Sincerely, CITY OF SHOREWOOD fJ /J "4~ / .' r- / Bradley ielsen Planning Director cc: Larry Whittaker Glenn Froberg ,~, .~:... " /~. .~ ~ . . - G1 A Residential Community on Lake Minnetonka's South Shore f, ,J . . NOV - 6 I . ~ November 5, 1990 "SI~A~ N(i)CK AGENCIES, INC. Mr. Bradley Nielson, Zoning Administrator City of Shorewood 5755 Country Club Lane Shorewood, MN 55331 NOTICE OF UNLICENSED VEHICLES Dear Brad: Your legal notice was received regarding the unlicensed vehitles on our residence premises. With two exceptions, all of the vehicles are properly licensed, as an inspection by your office will attest. In the two other cases, I will need added time to complete the licensing of the units. Explanation in each ca~e follows. 1964 TBird Convertible This car was purchased for my mother-in-law in 1964 by my father-in-law, and has always been in my wife's family. The last vehicle registration for this car was before titles were required for cars, and w~ have to title it in order to license it. The registrar will not take our word for ownership, but wants some documentation that in 1978 we were in title. (Side comment: they have copies of the 1978 registrations somewhere...why isn't it their responsibility?). There apprear to be two options available, find documentation in the estate papers for my wife's family, or get an affadavit signed by the dealer who sold the car originally to Dr. SEifert. Both avenues require more time. I think I have the best chance with the dealer, who is still in the Twin Cities, and was at the time of the sale a close friend of the family. I expect to have a temporary title within two weeks, which is the extension I ask for on this unit. DAVE HECTOR 443 UNION PLACE . JOE FE'LDMEIER P.O. BOX 438, EXCELSIOR, MN 55331 . TAD SHAW PHONE 612-474-0929 . . . . , .,. SI'I~:\':\I 1~(i)CK AGENCIES. INC. page 2 -+-+3 Vnion Place . ExcelsiOl~ MN 5533/ . (6/2) 474-0929 1964 TBird Hardtop I have discussed title to this car with the chief of South Shore Department. I do nothave ownership proof for this car. IT was abandoned by the owner at a dealership in St. Paul, and the dealership turned it over to David Voaklander of Dave's (now Four SEasons) Towing. He, knowing of the other Tbird, offered it to me f~r parts. I have never attempted to title it until now, as I considered it just that.......spare parts for the other car. Rick Young stated that there is a particular prucedure thac a dealer goes chrough in situations like this, but no one has ever offered any paperwork to me showing I have title. I don't know that a certificate from Dave would help register the unit, but I am asking that he provide me with at least that much documentation. If he will not, them I will ask him to remove the vehicle that he is storing on my premises, and see how that flies!!!!! That'll take another week to ten days. So, because of the unusual circumstances in these two units, I'm asking for an extension of two weeks,....November 20, 1990. Thanks for your understanding. Yours truly, . , 2 November 1990 . e' > I"" j -j., f..'.:,,;~ i . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Wan en -.II -==--~ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 Mr. David Ryan 25560 Smithtown Road Shorewood, 1m 55331 Re: Potential Zoning Violation - 25560 Smithtown Road Dear Mr. Ryan: Our office has received neighborhood complaints regarding the outdoor storage of boats and other items at the above-referenced property. This is to advise you of the regulations pertaining to such storage in the City of Shorewood. Only those boats, vehicles, equipment, etc. owned by a resident of the property in question may be stored on the property. Outdoor storage for someone other than a resident of the property (whether for compensation or not) is prohibited. 1. t } 2. Outdoor storage must take place only in the buildable area of the lot. In other words the items must meet setback requirements for the zoning district in which the property is located. For your property the setbacks are as follows: front - 35 feet from the street right-of-way (as opposed to paved surface), 10 feet from side lot lines, and 40 feet from the rear lot line. 3. There is a provision in the Code (attached) which allows for the storage of one boat or recreational vehicle to be stored in a required front yard, in an approved driveway and only if it is at least 15 feet from the paved surface of the street. I am also enclosing for your review a copy of the nuisance code for Shorewood. On approximately 15 November 1990 your property will be inspected for compliance with the nuisance and zoning codes. Any violations found to exist at that time will result in legal action by the City. It> A Residential Community on Lake Minnetonka's South Shore . .- Mr. David Ryan 2 November 1990 page two If you have any questions relative to this matter, please contact my office after 12 November. I will be out of town until then. CITY OF SHOREWOOD ).~ Bradley J. lelsen Planning Director cc: Larry Whittaker Glenn Froberg 1201.10 . . 1201.10 1201.10: R-IA, SINGLE-F AMIL Y RESIDENTIAL DISTRICT: Subd. 1. Purpose: The R-1A District is intended to provide a district which will allow suitable areas of the City to be retained and utilized for low density residential, open space and/or agricultural uses. Subd. 2. Permitted Uses: The following are permitted uses in an R-IA District: a. Public parks, playgrounds, recreational areas, wildlife areas and game refuges. b. Single-family detached dwellings. . c. Essential services not exceeding forty feet (40') in height. d. Single-family detached dwellings used as residential facilities, as defined by Section 1201.02 of this Ordinance, licensed by the State and serving six (6) or fewer persons. e. Single-family detached dwellings used as day care facilities, as defined by Section 1201.02 of this Ordinance, licensed by the State and serving. ten (10) or fewer persons. Subd. 3. Permitted Accessory Uses: The following are permitted accessory uses in an R-IA District: ~ a. Operation and storage of such vehicles, equipment and machinery which are incidental to permitted or conditional uses allowed in this District. b. The boarding or renting of rooms to not more than two (2) persons. c. Living quarters of persons employed on the premises, only when such quarters are part of the principal dwelling. .- d. Home occupations as regulated by Section 1201.03, subdivision 12 of this Ordinance. e. Storage or parking of recreational vehicles and equipment within the buildable area~of the lot. ----- ,- f. Noncommercial greenhouses and conservatories. g. Swimming pools, tennis courts and other recreational facilities which are operated for the enjoyment and convenience of the residents of the principal use and their guests. h. Tool houses, sheds and similar buildings for storage of domestic sup- plies and recreational equipment. 1201.01 . . 1201.02 Subd. 11. Repeal: Ordinances 8,15,22,31,43,50,61,69,77,94,99,104,106, 107,108,110,111,116,122,126,134,137,138,141,142,144, 145, 148, 149, 150, 151, 152, 153, 159, 160, 168, 171, 174 and 177 are hereby repealed and replaced by this Ordinance. '. . ( 1201.02: DEFINITIONS: r Subd. 1. ACCESSORY BUILDING or USE: A subordinate building or use, whether attached or detached, that is located upon the same lot on which the main building or use is situated and which is reasonably necessary and incidental to the conduct of the primary use of such building or main use. AGRICULTURAL LAND: Continuous acreage often (10) acres or more, primarily used for farming, dairying, pasturage, agriculture, horticulture, floriculture, viticulture, or animal or poultry husbandry. (.~ .... AP ARTMENT: A room or suite of rooms, located in a building- con- taining three (3) or more similar units, which is designed for, intended for, or occupied as a residence by a single family or an individual, and is equipped with cooking and sanitation facilities. (See Dwelling - Multiple- Family.) AQUIFER RECHARGE AREAS: All land surface areas which by nature of their surface and/or subsurface characteristics are determined to con- tribute to the replenishment of subsurface water supplies. AUTOMOBILE REPAIR - MAJOR: General repair, rebuilding or recon- ditioning of engines, motor vehicles or trailers; collision service, including body, frame or fender straightening or repair; painting; vehicle steam cleaning. AUTOMOBILE REPAIR - MINOR: Minor repairs, upholstering, replace- ment of parts and motor services to passenger automobiles and trucks not exceeding twelve thousand (12,000) pounds gross weight, but not in- cluding any operation specified under "Automobile Repair - Major". AUTOMOBILE WRECKING or JUNK YARD: Any place where two (2) or more vehicles not in running condition or not licensed, or parts of vehicles, are stored in the open and are not being restored to opera- tion or any land, building or structure used for wrecking or storing of such motor vehicles or parts thereof; and including any commercial salvag- ing and scavenging of any other goods, articles or merchandise. AWNING: A temporary hood or cover which projects from the wall of a building, and of a type which can be retracted, folded or collapsed against the face of a supporting building. Subd. 2. BALCONY: (See Deck.) 1201.03 .. . 1201.03 (7) For residential districts, one recreational vehicle or piece of equipment may be stored in required front yards; provided, that it is located within an approved driveway, it does not take up required park- ing space as provided in subdivision 5h of this Section, it is currently licens- ed and operable, and it is located no closer than fifteen feet (15') from the 'Qaved surface of the street. This provision shall only apply when there is no practical way to store the vehicle or equipment within the buildable area of the lot. r r d. "Where adjacent residential structures within the same block have front yard setbacks different from those required, the front yard minimum set- back shall be the average of the adjacent structures. If there is only one adjacent structure, the front yard minimum setback shall be the average of the required setback and the setback of the adjacent structure. In no case shall the required front yard setback exceed that required minimum established within the districts of this Ordinance. (~ ., Subd. 4. General Area and Building Size Regulati9ns: a. Purpose: This Section identifies general area and building size re- quirements and exceptions to general height requirements in each zoning district. b. Useable Open Space: Each multiple-family dwelling site shall contain at least five hundred (500) square feet of useable open space as defined in Section 1201.02 of this Ordinance for each dwelling unit contained thereon. c. Height: (1) The building height limits established herein for districts shall not apply to the following: (a) Belfries. (b) Chimneys or flues. (c) Church spires. (d) Cooling towers, mechanical and air conditioning equipment when screened from view. (e) Cupolas and domes which do not contain useable space. (f) Elevator penthouses. (g) Flagpoles. (h) Monuments. (i) Parapet walls extending not more than three feet (3') above the limiting height of the building. 501. 01 SECTION: 501.01: 501. 02: 501. 03: 501. 01: Subd. 1. Subd. 2. . .- SOL 01 CHAPTER 501 GENERAL HEALTH AND SAFETY PROVISIONS Offensive, Unhealthy Substances Storage of Motor Vehicle Fuels Open Burning OFFENSIVE, UNHEALTHY SUBSTANCES: Offensive, Unhealthy Substances Prohibited: No owner, agent or occupant of any privately owned lands or premises shall place upon or permit upon his premises any abandoned, discarded or unused objects or equipment such as nonoperative vehicles of all kinds, (1) motor vehicles not displaying a current state license, furniture, stoves, refrigerators, freezers, lumber, trash, debris, junk containers, machinery, implements, equipment which is no longer safely usable for the purpose for which they were manufactured, noxious weeds as defined in Minnesota Statutes, Section 18.171, fallen trees, fallen tree limbs, dead trees, dead tree limbs, garbage (except in authorized containers), ashes, yard cleanings or any other foul or unhealthy material. (Ord. 216, 6-12-89) Notice to Remove: When there exists on private property a condition which is in violation of Paragraph 501.01, a notice to remove the offensive matter shall be served by the city Councilor its agent upon the owner, agent or occupant. Such notice may be served personally or may be served by mail. In all cases where such owner is not in the city or cannot be found therein, then notice shall be sent to the last known address. Such notice shall describe the matter to be removed and require removal thereof within ten (10) days. The property owner may appeal said notice to the Shorewood City Council, provided that said appeal is submitted in writing to the City within ten (10) days following service of the notice. A hearing on the appeal shall be held before the Shorewood City Council at its next regularly scheduled meetings, and a determination made by the Council concerning the validity of the appeaL The time period required for removal of the offensive matter may be extended by the City Council if extraordinary or unusual conditions exists which reasonably preclude the property owner from complying within the prescribed time period. If no appeal to the notice is made by the property owner, and the offensive matter has not been removed at the end of ten (10) days following service of the notice, the City shall cause removal and ( 1) See also Chapter 503 of this Code. . . , '-JU!.A./ b:L J- . i'~/'YI J - .~ MAYOR Jan Haugen COUNCIL Kristi Stover Robert Gagne Barb Brancel Vern Wanen ,;,. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 14 November 1990 Mr. David Ryan 25560 Smithtown Road Shorewood, MN 55331 --.... Re: Zoning Violation Appeal :""'25560 Smithtown Road "":i '''------.---' Dear Mr. Ryan: We are in receipt of your letter requesting additional time to correct the zoning violation referenced in our 2 November letter. This is to advise you that your appeal will be scheduled for review by the Shorewood City Council at their meeting on 26 November. We will send you an agenda for that meeting on 23 November. If you have any further questions relative to this matter please do not hesitate to contact my office. CITY OF SHOREWOOD ~ft<-/t ~~-J Bradley Ll:n Planning Director cc: Larry Whittaker Glenn Froberg j' . k'C:- f t.t..: , ? A Residential Community on Lake Minnetonka's South Shore -,' ~ -.-- - - . .--...,...,.....---- : i ! i i . . , , : i , i i I ,1~~4!-4~-:/~~L ~~~/ . !i?J.-t-L ", ~ .I ~ ~AL.f17' J~d!t//',P y~..tY/' !iVrfr?/ ,1,,/ I'~~P~~~A#- . '!, 1?~/~/f"f!R~~~---JL/L/7'e : t!I ~.Y (1C.ff~~ bil ~ : 77 '/)1 )L'/~'- . . (7/'; / '.- /.- MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 DATE: 30 October 1990 TO: Keith Madonna 23885 Clover Lane Shorewood, MN 55331 PROPERTY LOCATION: 23885 Clover Lane PROPERTY IDENTIFICATION NO.: 34-117-23-23-0027 NOTICE TO REMOVE Offensive and Unhealthv Substances NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of which Section is enclosed. The offensive matter to be removed from the property includes the following: Unlicensed Vehicles: 1. Green Buick 886 EHY Aua' '90 o 2. Yamaha Motorcycle :MN 30-529 1988 Other violations: 2 batteries; old swimming pool (unfenced); car parts; TV parts; 2 old air conditioners; old table; approx. 2 cu. yds. of brush; hazardous tree over garage. II A Residential Community on Lake Minnetonka's South Shore . . Notice to Remove page two ~.....~ You are hereby required to remove the above-described matter and any other offensive matter located on the property and in violation of Chapter 501, Section 501.01 within ten (10) days from the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly scheduled meeting of the City Council. If you do not respond to this Notice within ten (10) days, the City shall take whatever action as may be necessary to have the offensive matter removed. The costs incurred by the City for such removal shall be charged to the property owner and become a lein against the property. *** PLEASE GIVE THIS MATTER YOUR IMl\1EDIA TE ATTENTION *** BY ORDER OF THE SHOREWOOD CITY COUNCIL \ , .\ ~ , . . . Keith D. Madonna 23885 Clover Lane Shorewood, Minnesota 55331 Property I.D. # 34-117-23-23-0027 Date: Thursday Nov.-8-1990 To: Shorewood City Council NOTICE TO APPEAL Notice to remove sub part "Swimming Pool" Notice is hereby given to schedule for appeal on removal of Swimming Pool, please reference letter sent from city of Shorewood dated Oct. 30, 1990. Would you please send written verification and include the date to appear before the city council. Thank You. ~ cIJ, 9lI ~?0' Keith D. Madonna . . r~7' I'" rU.v " MAYOR Jan Haugen COUNCIL Kristi Stover Robert Gagne Barb Brancel Vern Watten . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 14 November 1990 Mr. Keith Madonna 23885 Clover Lane Shorewood, MN 55331 .' . ----.... Re: Zoning Violation Appeal - 23885 Clover Lane '~------<'-' Dear Mr. Madonna: We are in receipt of your letter appealing the "notice to remove" which was sent to you on 30 October. This is to advise you that your appeal will be considered by the Shorewood City Council on 26 November. Prior to that meeting we need a letter from you explaining the basis for your appeal. Specifically, are you requesting additional time to correct the zoning violation, or are you disputing that a violation exists? If additional time is what you are requesting please specify how much time you need to comply. Your letter should be received in my office no later than 19 November in order for it to go in the Council's packet for the meeting. We will send you an agenda for that meeting on 23 November. If you have any questions relative to this matter, please do not hesitate to contact my office. CITY OF SHOREWOOD ~'h /t. Bradley J .~en Planning Director ~--/ cc: Larry Whittaker Glenn Froberg .'1 ; t4~~"/( C~ . A Residential Community on Lake Minnetonka's South Shore . . NOV , 9 19[1) Keith D. Madonna 23885 Clover Lane Shorewood, Minnesota 55331 Nov. 18, 1990 Shorewood City Council 5755 Country Club Road Shorewood, Minn. 55331 Re: Notice to remove Appeal- LD. # 34-117-23-23-0027 Dear Council: In response to Bradley Nielsen's letter of Nov. 14, 1990 requesting the bases for my appeal, please be advised that I am disputing that a violation exists. Thank You. %J1v 15, ~ od6AAvt Keith D. Madonna . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 21 November 1990 RE: Madonna, Keith - Appeal Notice to Remove FILE NO: Property: 23885 Clover Lane As you can see from the attached correspondence Mr. Madonna disputes that any violation exists with regard to the old above-ground swimming pool in his rear yard. Although we will have photographs available for your review at Monday night's meeting, you may wish to visit the site prior to the meeting in order to make a determination on Mr. Madonna's appeal. If you have any questions relative to this matter, please do not hesitate to contact me prior to the meeting. cc: Larry Whittaker Robert Daugherty Dan Lewis Keith Madonna A Residential Community on Lake Minnetonka's South Shore . . MAYOR Jan Haugen COUNCil Kristi Stover Robert Gegne Barb Brancal Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 16 November 1990 RE: Manor Park Warming House FILE NO: 405 (89.32) In September 1989 the City Council approved a conditional use permit to locate a temporary warming house at Manor Park. The staff report for that c.u.p., dated 31 August 1989, is attached for your review. The c.u.p. was granted for one year in order to monitor the level of activity at the skating rink to determine if a permanent shelter should be provided. Based upon neighborhood use the Park Commission has recommended that the shelter be brought back this season. Since the previous c.u.p. was for one year only it must be reprocessed before the shelter can be brought in. It should be noted that the Park Commission and City Council have not abandoned the idea of a permanent shelter. Shelters in all of the City parks will be a topic of consideration in a future bond referendum being studied by the Park Commission. In the mean time there is an apparent need to provide a shelter for neighborhood use this year. The 1989 staff report raises a number of issues, none of which has really changed. The recommendation at that time was to allow the use of a temporary shelter for three years, after which a decision should be made relative to a permanent building. This recommendation remains unchanged also, despite recent comments by the Council that the new c.u.p. should be for one additional year. A Residential Community on Lake Minnetonka's South Shore /c2 . . Re: Manor Park Warming House Conditional Use Permit 16 November 1990 The reason for suggesting more time is that even if a referendum were successful, a permanent building may not be available for next year. Extending the time period would avoid the need to reprocess another c.u.p. next year. cc: Larry Whittaker Glenn Froberg Sue Niccum Robert Daugherty Dan Lewis -2- Minutes Planning Commission Meeting 5 September 1989 . . Public portion of the public hearing opened at 8:30 P.M. Public portion of the public hearing closed at 8:30 P.M. without comment. Bongaards moved. seconded by Mason to recommend to Council that the shore1and alteration variance be denied. Motion carried unanimously by roll call vote - 4 ayes. I This item will be on the Council agenda of 11 September 1989. 8:15 P.M. PUBLIC HEARING - CONDITIONAL USE PERMIT - MANOR PARK TEMPORARY WARMING HOUSE City of Shorewood - N.E. quadrant of Manor Rd. and Suburban Dr. (Manor Park) The Shorewood Park Commission would like to locate a temporary warming house at Manor Park for three months out of the year (winter season). They propose to rent an 8' x 32' mobile building. They intend to monitor use of the temporary shelter to determine if a permanent building is warranted for this park. Planner Nielsen said that precedent setting is a concern. that this proposal should be viewed the same as private development. He said he does not have detailed analysis at this time as to how the facility complies with building code for egress and safety requirements. Public portion of the public hearing opened at 8:40 P.M. One area resident said that a woman who lives across from the Park told her that she believes the park would get used a lot more if a shelter were installed. Bob Boyer. Suburban Drive. said he agrees. The Park needs shelter and lighting. and asked if it would be staffed during the skating season. Gordon Lindstrom. Park Commissioner. said lighting could be placed on one side of the building to light the skating pond. and the shelter would be staffed. Bob Gagne. Council Liaison to Park Commission. noted that the Park Commission has reviewed this proposal extensively. A lot of work and thought has been put into this proj ect. Gordy Christianson. Park Commissioner. said many young children in the area need this shelter. The kids now have to sit in snow banks to change their skates in the winter. , Benson read aloud a letter submitted by Thomas and Charlotte Smith. 20540 Manor Road. who oppose any structure being placed in Manor Park. Public portion of the public hearing closed at 8:51 P.M. Mason said she is disappointed that the Park Commission didn't pursue construction of a permanent structure two years ago. Mr. Lindstrom said the City couldn't afford it at that time. Using a temporary shelter will establish the extent of the need for a permanent. more expensive shelter in this Park. Mason said if there is any need at all. a more attractive structure should be designed. Mason moved to recommend to Council that the C.U.P. request be denied. Motion died for 'V lack of a second. - 3 - t,.'!(h: b i * ~. \ Minutes Planning Commission Meeting 5 September 1989 . e ( Bongaards moved. seconded by Benson to recommend to Council approval of the C.U.P. for one (1) winter season during which time the amount of use be monitored. Benson commented that he feels the Park Commission is spending a lot of money that would be better spent toward a better. permanent building. Motion carried - 2 ayes (Bongaards. Benson) - 1 nay (Mason) 1 abstain (Pitney). This item will be on the Council agenda of 11 September 1989. Benson moved. seconded by Bon~aards to recommend that the Planning and Park Commissions and City Council hold a study session to determine a means of addressing park shelter buildings. due to the strong.need by the community for shelters at all parks. Motion carried unanimously. . . . 8:30 P.M. PUBLIC HEARING LOT AREA VARIANCE James Miller - 5860 Hillendale Road Mr. Miller is requesting a lot area variance to build a single-family dwelling on this property located in the R-IA zoning district. The lot contains 25.500 square feet of area which is substandard for the R-1A district. The variance is required because the lot does not contain at least 70 percent of the minimum required. The variance required amounts to 2500 square feet. Public portion of the public hearing opened at 9:13 P.M. Will Johnson. owner of adjacent lot. said he has concern about fill that was placed on this lot two years ago which apparently was contaminated from the gas station site it came from. He is also concerned about which direction the drainage will flow off of the lot. Will Kahl. owner of adjacent lot. said he supports the variance. although he also has concerns about contaminated soil. Planner Nielsen said that due to any fill having been placed on the lot. the soil will be subject to testing and. if contaminated. will be subject to removal. The lot being lower than the street. the drainage will be subject to the City Engineer's approval. Public portion of the public hearing closed at 9:24 P.M. Pitney asked if the driveway access is a concern due to the easement access on this lot. Nielsen said it may be a concern. the driveway plan will be required for the building permit application. Mason moved. seconded by Pitney to recommend to Council approval of the lot area variance. Motion carried unanimously. This item will be on the Council agenda of 11 September 1989. - 4 - ~h\b;t A.~ C.OlJt\c.~ \ MINUTES - MONDAY, eTEMBER 11, 1989 PAGE a- . PARK COMMISSION REPORT - Continue Authorize the Advertisement for Bids - Freeman Park Ballfield Fencing Gagne moved, seconded by Brance1, to accept the plans and specifications and authorize the advertisement for bids for the ballfield fencing, bid opening will be held at 11:30 A.M. on September 25, 1989. Motion carried - 4 ayes. Manor Park Warminq House CUP Resolution No.76-89 Stover reported on the public hearing held by the Planning Commission on the CUP for a temporary building to be used as a warming house in Manor Park. The Planning Commission recommend approval of the CUP for one year only. Gagne moved, seconded by Stover, to adopt Resolution No.76-89, approving the CUP for a temporary warming house for one-year subject to the con- dition set forth in the Planning Commission minutes. Motion carried- 4 ayes. COUNCIL REPORT Mayor's Report Intergovernmental Meeting of the LMCD Haugen reported on the discussion at the LMCD Intergovernmental meeting regarding the appointment of the representatives by the Cities to the LMCD. Some of the Mayors' would like the representatives to be appoint- ed for the same term as that of the Mayor. The mayors would also like to be able to recall a representative if they don't like the manner in which the City is being represented. Rascop felt the three-year term prevented a possible total turn over of all the representatives at one time. Rascop thought a recall would be possible for poor performance. However, Rascop said, Cities should not be able to recall a representa- tive simply for disagreeing with their directives. Representatives should act in the best interests of the Lake, as they see it. Regional breakfast meeting for City officials with the Met Council will be held at 7:30 A.M., Friday, September 22nd; Whittaker will attend. Transportation conference will be held on October 19 and 20, and Regional Transportation conference will be held on the 18th of October. The public hearing on Waterford 3rd Phase is scheduled for 7:30 P.M., September 12, at the Minnewashta School. Gagne asked what progress was being made on the recycling containers. Kennelly stated that she had to meet with the printer to obtain a camera ready copy for the logo, name and recycling sign to submit with the order. -8- e:..)C. ~ : b, -\- t> . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION, MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 31 AUGUST 1989 RE: MANOR PARK WARMING HOUSE - C.U.P. FILE NO.: 405 (89.32) BACKGROUND The Shorewood Park Commission proposes to locate a temporary warming house at Manor Park (see Site Location map - Exhibit A, attached). They propose to rent an 8' x 32' mobile building (see Exhibit B) for three months. Depending on its use, it is our understanding that they may wish to use the building for two years following, three months at a time. This proposal requires a conditional use permit, despite the temporary nature of the building. You may recall that the City considered a conditional use permit for a permanent building in May of 1987 (see staff report, dated 30 April 1987 - Attachment I, copied in yellow). After considerable discussion the Park Commission decided their capital improvements budget could not afford a permanent building designed and built to code. They intend to monitor use of the temporary shelter to determine if a permanent building is warranted for this park. The Park Commission proposes to locate the structure in the same spot as was proposed for the permanent building (see Exhibit C of Attachment I). Hopefully, members of the Park Commission will attend the public hearing on 5 September to answer questions. ANALYSIS/RECOMMENDATION The City Council has directed my departments to evaluate this request from zoning and building code perspectives. A Residential Community on Lake Minnetonka's South Shore Re: Manor Park Conditional Use 31 August 1989 .. Warm1ng House Permit . A. Zoning Requirements. Park buildings are regulated by Section 1201.10 Sub~. 4.a. of the City Code. Following is how the proposed shelter complies with that section. 1. Given the temporary nature of the shelter and the need to wheel it in and out of the park, screening and landscaping is not recommended at this time. At such time as a permanent shelter is built, a landscape plan should be prepared. 2. Consistency with Comprehensive Plan. As mentioned in the 1987 staff report, a shelter building is considered to be a typical element of a park and essential where winter activities are provided. Page 44 of Shorewood's Comprehensive Plan (see Exhibit C) contains policies relative to the construction of governmental buildings and facilities. It may be argued that the mobile shelter may be contrary to policy number 4. 3. Compatibility with Surrounding Uses. In recent years Shorewood has taken particular care to make its public buildings blend into the neighborhoods in which they are located. The best examples of this are the Boulder Bridge and southeast area pump houses. Worse examples are the Public Works garage and Badger pump house which predate Shorewood's Comprehensive Plan. While the proposed structure is not considered to be compatible with housing quality in the Manor Park area, the City may be willing to overlook this requirement if the structure is limited to only three months per year for three years. 4. Affect on Property Values. Several communities have been identified as having used portable shelter buildings. Presumably because they are temporary, the buildings do not detract from property values. It is possible that people view the portable shelters as being better than no shelter at all. 5. Construction Requirements. In addition to requirements of the State Building Code, Shorewood has adopted into the Zoning Ordinance criteria for the construction of buildings. With respect to residential areas, the requirements were adopted to discourage mobile homes and pole barns. As a technicality, governmental buildings are not specifically addressed. A general requirement for all buildings in residential districts is that sheet or corrugated steel or aluminum siding is prohibited for buildings over 120 square feet in floor area. The mobile shelter comes with corrugated aluminum siding. The brochures we have seen suggest that other types of siding may be available. - 2 - Re: Manor Park Conditional Use 31 August 1989 warmi'House Permit . B. Building Code Requirements. The Park Commission has expressed a degree of frustration in the past with building code requirements, particularly with respect to having plans prepared by a registered architect. Several times we have been asked why other cities get by with portable buildings, trailers, etc. for park shelters. The vendor has referred us to a number of cities for whom they have provided temporary park shelters. As of this writing it appears that in most cases the building departments have been side-stepped. Parks departments have wheeled the units in without building department input and building officials have apparently looked the other way. There is a provision in the Building Code which gives the Building Official discretion to issue permits for temporary "miscellaneous" structures. Depending on an evaluation currently being made by the Building Inspector, this approach may be used here. If certain basic life safety requirements can be met, we may be able to issue the permit from this office. If we are not comfortable with the code compliance of the unit, the City Council may have to issue the permit. There is apparently neighborhood demand for some type of shelter facility. The concerns raised herein may be mitigated by the public interest being served. While temporary use of the portable building may be acceptable, it is not recommended as a long term solution for the park. Assuming a reasonable amount of use of the facility during the trial period, it is recommended that the Park Commission reconsider a permanent, low-maintenance building. BJN:ph cc: Larry Whittaker Glenn Froberg Jim Norton Sue Niccum Park Commission - 3 - . ~:f1tl:J 18 .Sf 4 17 ----=- 18 ~~ .Z' 4-111 tj1....\;..~' 8 I J i"L'" ) '-, -g r<) ('J cc: ('oj (.J LL; Cj) -... tJor-t" ( " , r: LoO ' " Lot 69 Exhibi t A SITE LOCATION Manor Park T emporary Shel ter Buil ding .......... \ 0 i':;' ;", (... . ..::~ 'Y ~ "\ ,,~ -' .~ ~ ~ o o o N I '" ClI ~ ~ ~ ~ :il -0'" ... 62:- ~ <> .0 "'.!; 10 ~E"':> ClI ...5:l8Cl1>..c: ..c::g-o:O$2"E ~ .~~~.::g.....tO +-' ~~.j ffi~.8~~ Cl.V1Cc:<l~5:l~ .9 ~ .Q '" ::l..o 0"tJ ~ ClI ."!:::q~ ~ U V ... lO -E 15 x 0 .C ~ ~ OClla..", o"HC\c ~ >~ \.OM aJ Cltl coOcomcowinii'i .,-...---- -- NN~"-N -- '-""""-"........"'-""........ ................ ;:SON ~:;:,." Q,)( (/)CIO .., ~. T ^ . . N ,." CIO , ~ \,:, 1Il~ G.lC ~ .- C~ C III .as =EoCs 0 Rl .- +-' Q):J.,p 0 .- G.l.~C CCIOO~CVl LI. -0 Q) 0..10 .-E -::::; .5 .- .'1: cE ....~......+-'c G.l 0 III o..c..c u U ~ .5..2.5.;:: Ol Ol=> .- ~ -.: Q) ~ <( Ol Q):=i.Qj Q) :t ~ Q) 1- ~- ";'" >< ...... :I: 32 o -or--o(So:::wc > _ -0 c>- 0 .,p -0 '" Q) Ol> ~ c:::> C 0 ~ C 0 ~.5 ~ ... 10 ~._ > ~ 10 00 Q) = N 'W +-' .- > > .... x ~ Q) .- " IOu..", " Ol'-~ oU-o s:: Q) "co ~ N.- ";'" ~ :J ~ C Rl:I:U:i'::s;:~~a:::MU::OOIO ~DDDDDDOOD Exhibit B PROPOSED MOBILE BUILDING . . I 17. Park and open space facilities shall be planned and developed in cooperation and coordinated with similar services of surrounding communities, the school district, and the metropolitan area as a whole. [ 18. Studies on a periodic basis shall be undertaken to analyze the effective- ness and comprehensiveness of the community recreation program. These studies should serve as the basis for recreation open space planning and programming. I 19. Continual citizen participation in the planning, development and operation of recreational open space shall be maintained. I I Lakeshore Use I 1. Lake Minnetonka shall be considered a community recreational facility and appropriate actions shall be taken to permit utilization of the lake by all City residents. I 2. Regulations shall be formulated to ensure accessibility to Lake Minnetonka while at the same time minimizing any potential impact on surrounding uses. I 3. In order to protect and preserve the amenity provided by Lake Minnetonka, the City shall encourage uniform regulation and enforcement of lake use. I 1 . Cooperation and coordination shall be promoted and actively pursued between governmental units in the provision of public facil ities and servi ces . I I I Governmental Buil dings and Facit ities 2. The full util ization of investments in publ ic facil ities and services shall be achieved prior to making new publ ic investments. 3. Publ ic facil ities and services shall be located to the greatest extent possible so as to offer ease of access and minimal response time. . I 4. All public facilities shall be developed, improved and maintained according to the highest adopted standards of design and performance to serve as examples for private development. I I 5. All public buildings shall be designed and maintained to be resistant to person and property crime opportunity while maximizing public and city usabil ity. I ( ( Exhibit C EXCERPT - COMPREHENSIVE PLAN 44 . . ADDITIONAL COST INFORMATION PROPOSED WARMING HOUSE TRAILER Set-up/Take-down char~es Delivery..................$ 80. Pick up................... 80. Put up on blocks & level.. 60. Take down off blocks.. .... 60. This can be done by the Public Works Department, if you chose' to do it this way--drop the $280. charge. $ 280. Monthly Rent Rent. . . . . . . . . . . . . . . . . . . .. $ 150. per month (3 month maximum) Insurance The City must provide a certificate of insurance Liaibility $ 500,000. per person per occurrence Property Damage ....... $150/200 The City would cover this under current policy The current City insurance will not cover the trailer - with a value in the neighborhood of $8,100. - the cost to the City would be between $150-200 a season. Comprehensive Floor Coverin~ The City would have to provide some type of floor covering to protect the floor (i.e. carpeting, rubber matting, plywood).. Satellite Rent-3 months........... $ 150. Benches Public works would have to build some type of benches for the skaters to sit on. Access Ramp Public Works would have to build some type of platform & ramp to the doors.... ... Dama~e Deposit Deposit................ $ 150/250 possible Electricity Exhibit 0 ESTIMATED COST BREAKDOWN Telephone . ._".... !/ . fA;.. ..",i'. ". I. . ,. ."",; ~~ ,,^-J'i' , A ~:,I'.. t '-- CITY OF SHOREWOOD MAYOR Robert Ras<:Qp COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION, MAYOR AND CI'lY COUNCIL FROM: BRAD NIELSEN DATE: 30 APRIL 1987 RE: MANOR PARK WARMING ROO SE - C. U. P. FILE NO.: 405 (87.13) BACKGROUND The Shorewood Park Commission has prepared plans for a warming house/pavi1lion to be. located in Manor Park (see Site Location map ... Exhibit A, attached). Pursuant to Section 200.01 Subd. 4a. of the Shorewood Zoning Ordinance, a public hearing has been scheduled for the 5 May Planning Commission meeting to consider a conditional use permit for the facility. The proposed building measures 24' x 48' with half of it enclosed as a warming shelter and the other half open as a picnic pavillion. The building is surrounded by a concrete slab which covers a 34' x 58' area. Elevations of the proposed building are shown on Exhibit B, attached. As shown on Exhibit C the building is to be located 50 feet from the right-of-way of Manor Road and 35 feet from the east edge of the pond in the southwest comer of the park. ANALYSIS/RECOMMENDATION The proposed building is very residential in character and should be an amenity to the Manor Park neighborhood. Following is how the shelter complies with the criteria contained in Section 200.01 Subd. 4a. 1. Screening and Landscaping. Given the residential character of the proposed shelter, the need for screening is questionable. 'It is our understanding that the Park Camnission is currently preparing an overall landscape plan for Manor Park. -AttA" hMt.J"\t 1 A Residential Community on Lake Minnetonka's South Shore Re: Manor Park warm40use 30 April 1987 . 2. Consistency with Comprehensive Plan. A shelter building is con.sidered to be a typical element of a park. Construction of the shelter should enhance both winter and summer activities in the park. 3. Compatibility with Surrounding Uses. The residential character of the proposed building blends well into the single-family neighborhood in which it is located. 4. Affect on Property Values. The amenity provided by the shelter building should enhance property values in the surrounding area rather than detract from them. The proposed building is considered to be consistent with both the Shorewood Comprehensive Plan and Zoning Ordinance. It is therefore recanmended that the C.U.P. be favorably considered. BJN: ph cc: Dan Vogt Glenn Froberg Jim Norton Park Canmission - 2 - ~ r<) ('J ci ... r- 'f16CJ Ie ..Hi ~ .. - - --- . 17 . )'C.19 . t- LOT I 1 ... BLOCK I \I) WST.ALBANS~ N () LLi .' (j) -'. No r-t " ~ ,I " C' LoO I .. LOt 6' Exhibit A Sl TE LOCA'r10N ,...~ : Manor Pa k Sh ~~ ! r elter Build: ~~, ("'. -'-cA. '"Y "to . .{;:; -.r,,-.. '( 1\.. "," .,,~." \, I- .. U . ~ ~ ~l I .( L ~ ~. ~ ., . Jl~ i ~ ~- ~ ~ ~ .~ .. ~bl ,:) '1 ~ 'W'l . .. _....-. -z _ o ., ~ -: ~ . Ul J Wit- ,..l , ~U1 ~~ .... " ~\L ~ III ~ ~ r / .~ ~ C:,-; /1 _. ... I . ! - . . .:: I - -. . \ \ \~ ~! '\ .'~ "2 o l= ~ ~ J1 , W ~ Cl o 7.: ~\~ - , .'. " '<;:> I . .:1 ~I C\_ ~JI '.' 'J'.. f 11 1:1 .1. I I II I.' j I II! \ jl I I I ~.~...., .'.~' !'. ! 'fA . 0 .:-':l: . ;'1"= At '''. ..... .t~ :. . Clloa. '. . ;..~ ,.... . ......;. . ~...O' .. :: :0. .0 '1: D._ .~;E ::a::'tl~ 4 ....... . ,~~ .." . .... ~); ., . ..' .... -. ..... . .-' .. '. "11.;' . : r . :~".I. ! : ~ . i . , . I . ' I , I, I. I! d ~ I Exhibit B BUILDING ELEVATIONS ". '~" .... . . . ~ .. . l. g ca :E \.. Q) :!: 1 '0 Exhibit C BUILDING LOCATION .r . , . -. . '.. ... . ~::....'. .........'.. .~ ~..' ,,-.; .. ... .~. , . ",~'- :P, . . '\."... ~. "~< f:. ;.' ;..... . . . #':.' ~... . "r.ot;'~ '. '. ,-'. '~~;~i: . ;.;.:' ~= - :.; '}J~:': . .}:'~.;i~r~}'~~>~ ~ . .. , .~,(~t .. . .. . ~~ .~. ~ ; , .. .~-:--.:. . .:... . ::- . . . /. " .. ..:..' .:,<# ...... '.' ". --: '"" ,/:i~'~ ',::~.::>'{:~ '. ~ .., ..1 ". " ..", .., ... ~ ':t., :,~"",.~ c- .., '~~I . I L__.J .~; "- ... . t :.'_:, .:' s;.. '. f?, " f'2.AMt~... . ~'. .... ~.~ .;.~ .~ ~ .. , ~~~. .. ~ ~.- :! t.'ll~7"iJ! Ie, ".'- '., f~ .~: .!:..w~ .. .:i.~ I . '.~ ;; . . "" '. +.~. '~,.". t': . . - :" '.:' ~~'T~ "_y '. . of ~-~. ....:-.:: l'f '"J ''', -':. f,,:-; : ..jjt~.,G.. .... ..:~. ,'-"'i(.t;.:" '., . :~~:'~':.:.::" f4 K: l+;~' . ..,J:: .".."",;., .(. I~II I !-. .' "....'......;: ::'.. .: . .i,.'):.".: ~.. It}'~~'..'~~ .:.~;.,..:.... ~ :.~ ..,. . .,. . 'f-'" I, '. ," . .' '", '1~::~:';~":? -1-.~.~. :::~ '. ., (,~~ .;.....it' ~- ,FfOlr.- GriTIL , Filt.I'1....) ..-,,, . "':.:"" . ~~~~i~'~:'ff. ,,' :t;+.i~~::,;:J; , .' . . ;~ ., , ~ I . .{ 't; " . . ..... .. ~ t4t1.:", .... -~'. ..~/' .. .c.' ,. '. .-tt.-,! ~. ,~ ~~;~ ' ~~ t~~:. ~.~ ..-...fi .'~:'.:,.:.~... . .. 0:: ... ~. 1,1.(1.:.. .- : :'<'~~- -. ...~':..t"~. ".r-~~~!"\~ .;:' ~.;.' ~. . ,,;' .... !- :. ~~ ....:. ..j,.- ':-.;., ~.. .' .' ...~.,..... -- ""'ri" ,vJ,.;"" - ~ .,'. :'?'ii.o1:, .. .,J', ~. . '.~ !.....~';.._.,,--... , ;..Jr. Exhibit D FLOOR PLAN ','!it. . FUllERTON ~191~ Properties, Inc. Mailing Address: P. O. Box 30 Minneapolis, MN 55440-0030 608 2nd Ave. So., Suite 1100 Minneapolis, Minnesota 55402.1937 (612) 339-9611 October 18, 1990 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Attn: Brad Nielsen Dear Sir: Our subdivision Fox Run West is substantially complete, per our development agreement we will wait until next year to put the final lift on the asphalt on Rampart Court. As you are aware we made a cash escrow deposit with Chicago Title of $123,000 which was 150% of the estimated cost of completion. We have currently paid out of that escrow account $65,674.05 which should leave approximately $17-18,000 of work remaining to be accomplished. Based on $18,000 we believe that an escrow of $27,000 should be sufficient and request that you authorize a reduction of our escrow requirement to that amount or whatever amount the City deems appropriate. Sincerely, , i' g.)~/ ;J . .!I . fA40Z~ . W. Franks Vice President cc: Orr-Schelen-Mayerson & Associates Inc. Attn: Mr. James P. Norton 2021 E. Hennepin Ave. Minneapolis, MN 55413 13 I'lOV 21 "30 10: 08 OSM Mt-'LS, MN 1"".0:::: ; . O~U =& t WIa Assoda1eS, me. . Novao.ber 21, 1990 2021 East Hennepin Avenue Minneapolis. MN 55413 612-.3.31-8660 FAX 331-3806 Engineers Surveyors Planners City oI Shore"W'OOd 5755 Country Oub Road Shorewood, MN 55331 Attn; Mr. Larry Whittaker City AdJDmiwator Re: Fox Run West Developnlen.t OSM Comm. No. 1744.96 Dear Mr. Whittaker: We have received a letter from Mr. J.W. Franks, Vice President of Fullerton Properties, Inc., requesting a reduction in their cash escrow deposit with Chicago Title as a result of the work completed to date. Originally, a S123,OOO cash escrow was deposited with Chicago Title. This represented 150% of the original contract amount of $82,249. . To date, the tocal amount earned less retaiuage is $65,674.05. Mr. Franks is requesting a reduction in the cash escrow from $123,000 to rn,ooo. This represents 150% of the approximately $18,C()() worth of work remaining. We have inspected this project throughout its construction, and the work required to be installed this year has been cOnlpleted satisfactorily. The work remaining is the installation of the bituminous wear course. This will be done next year as described in the Development Agreement. Therefore, we recommend the cash escrow be reduced to $7:1,000 as req~ed. However, to guarantee the integrity of the work com.pleted to date a maintenance bond in the amount of the value of the work to date should be supplied by the Developer. Upon submission of a maintenance bond in the amount of $65,674.05, we recommend the cash escrow be reduced as stated above. If you ha~ any questions, please call. Respe<:tfully. ORR-scHELEN-MA YERON & ASSOCIA. TES, INC. d- p. J1~ James P. Norton, P.E. City EDgineer /cm.w 11/9<kos.lw c: Mr. Brad Nielson, City of Shorcwood Mr. Ai R.olek, City of Shorewood Mr. Don Zd:raizil, City of Shorewood Mr. Phil Tipka, Resident I.n$pector Mr. G1enD Froberg. City Attomey Mr. l.W. Franks, Fullerton Propenies Mr. William R. Engelhardt, William. R. Engelhardt Assoc, Ine. . 'G.-?-s I sUiy ~~ v~ .... ).. (:] -~" 0 ~ ~'.' 'j) LLJ CJ) . . SATHRE - BERGQUIST, INC. o ~ /0 '1t~-9s 150 SOUTH BROADWAY (612) 476-6000 WAYZATA, MN 55391 FAX 476-0104 '" $ ~~ ~\..~ October 22, 1990 OCT 2 3 1990 .;,~'t' Mr. Dan Vogt Administrator CITY OF SHOREWCOD 5755 Cmmtry Club Road Shorewood, Minnesota 55331 c .e-:';>. .:. ..,. .... )LV'^J L r IY'. v1 b {t ~ \3lo-l , RE: Sw'EETWATER AT NEAR r-DUNTAIN 4TH ADDITION Lundgren Bros. Construction, Inc. Dear Mr. Vogt: As of September 30, 1990 all of the site improvements at SWEETWATER AT NEAR OOUNTAIN 4TH ADDITION have been completed by the developer, including all si te grading, utili ty and street work. The utili ty portions of the work were accepted by the City. To the best of our knowledge the work has been completed in general confonnance with the plans and specifications for this project. At this time we respectfully request that the City of Shorewood accept the street portion of the improvements for public ownership and maintenance, subject to a guarantee period of one year. A bond from the contractor guaranteeing the work is enclosed. Please contact our office if you have any questions. Sincerely, SXrHRE-BERGQUIST, INC. (2I~(;~ <:/ Robert E. Payette, P.E. DAB/dm cc: Hr. Jim Norton, Orr-Schelen-Mayeron &. Associates, Inc. Hr. Mike Pflaum, L1..mdgren Bros. Construction, Inc. 1+ ., . . . .MAINTENANCE BOND Bond No ~ KNOW All. MEN BY THESE PRESENTS: That Midwest Asphalt Corporation Balboa Insurance Company a. Principal. o"..! 0 corporation orqaniz.ed under the law. ollhe Slale 01 California and Qulhoriud to do a surety business in Ihe Slate 01 Minnesota as Surety, are held and firmly bound unlo Ihe City of Shorewood in the sum c" Forty One Thousand Nine Hundred Thirty Six and 90/100's--------------------------------------($ 41,936.90 t. lawful money 01 the Unlled Slate. 01 America, for the paymenl 01 which sum well and truly to be made, we bind ourselves. our heirs, executors. adminislrators, successors and assiqns, jointly and severally, firmly by these prese,:!ls: SEALED with our seols and dated Ihi. November 12, 1990 WHEREAS, on lhe July 27, 1989 , the sai..! Midwest Asphalt Corporation a. conllac:tor, entered into a cOntract for Sweetwater 4th Addition f~thesumol One Hundred Fifty Two Thousand Four Hundred Twenty Nine and 40/100's------------ <, 152,429.40 ); and. WHEREAS. under the terms 01 the specilicaliona for said 'Work. the soin Midwest Asphalt Corporation i. required to qlye a bond for Forty One Thousand Nine Hundred Thirty Six and 90/100's--------------------------- ____________________________________...,_________________----------- ($ 41, 936. 9U ), to prolect the City of Shorewood againsl the result 01 faulty malerials or workmanship lor a period 01 one year Irom and alter the dale 01 the c:omplellol\ and acceptance 01 lIOme. namely. unul November 12, 1991 NOW. THEREFORE, lithe sai..! Midwest Asphalt Corporation .hall for a period 01 one year from and. afta' the dale 01 the completion and acceptance 01 JOllie by JOi..! City of Shorewood replace any and all delectl arisinq in said work whether resultinq lrom defeclive malenals or delective workmanship, then the above obllqallon to be void: otherwise 10 remain in lull lorce and effect. Midwest Asphalt Corporation /j(tz-l.11>. tJn'(f V; P. C!eAlSi Balboa Insurance Company in Fact By ~. -,~--~ -~."._....,,"'._.__...~-,.,-.._------.- . . COUNTY OF HENNEPIN ) ) ss. ) STATE OF MINNESOTA On this 12th day of November, 1990, before me personally came ROBERT J. VOGELPOHL to be known to be an Attorney-in-Fact of BALBOA INSURANCE COMPANY, the corporation described in the within instrument, and he acknowledged that he executed the within instrument as the act of the said BALBOA INSURANCE COMPANY in accordance with authority duly conferred upon him by said Company. /~'''~~'~'' JILL T. DANIELS-B~~S.?N ~ /...... II ..;-- NOTARY PUBLiC - MINr_c"O. A ,.. \~~i HENNEPIN COUNTY ".f~::l.1}' My CommiS6ion Cl(pires May 19.1095 . .' I. .,...J;iALJ>Ui\. J.1"03U~l"""''''''' ---.--- '. J)..49 MICHELSON D~IRVINE. CAUFORNlA 9%71>1606. . . 0.' 00 0' 0 .'.oG~~PO~OFArrO~ ... '. . lVrowAUMCI by Tnes~Present.s. "Ib.a1BALBOAffiSURANCE COMPANY.acorporati~orp.nized and existing under the laws of the Swc of California. ~ having its principal office in Irvine. Qnnge CountY. Csliforni1. does. by these presents make. constimtc: and appoint . . DEBORAH L; DENNIS . ROBERT E.. FLANDERS and ROBERT J. VOGELPOHL or Eden Prairie au! Sode or Minnesota .. uue au! lawfu1OA=mcy(s,","F><l. """ lua JX""< ud mthority b=by conI=<! in .. _ pIacc ud o<ssd." ex=&. acbwwl<dgc au! ddivct 0 .. ' ~ ~ and to bind the Company thereby as fully and to the same extent as if such bonds were signed by the President.. sealed with the corporate seal of the Com....y ud duly mcswl by Us S=wy. h"""" Dtifyio. snd "",lUmiDg.n IIW the Wd Anom'y( sj-h,.F am may do in the .,...hes. Said appoinunemis made under and by authority ofthefoRowing resolution adopted by the Board of Directors of the Balboa insurance Company at a meeting held on the Und day of March. 1962- -B ~ ItRDolved. that the President. any Vice-President. any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to appoint 8JlY one or more suitable tr....rsons as Attorney{ s}-in- F act to represent and act for and on behalf of the Company subject to the following provisions: . . -- 'S",,"," 1. Aaomey-in-F act. AMmey';'" F '" may be ,;ven full powe< end snthori.;. 'fo' snd io the name of and on behalf of the Comosny. ,~ execute. acknowledge and deliver. any and all bonds, recognizances. contraCts. agreements of indemnity and other conditional or oblip.tory un~:r- wm.. ud..." au!.n .otices end documeoU """""'"'. "'=- the ComOsny's Uahilby"'enn.nd.,. and any such msaumenu s. e,,,,,ued by ..." such A,...,..,..u.-F"", shall be b;.din, upoo the Co"","" os if s.goed by the fusidenl snd sealed and aaes<ed by the c""",.-a,e Seac:ury. " "In W"unas Whereof. Balboa Insurance: Comoany bas caused these presents to be signed by its Vice President and iu """"""" sca1lO be b= affa' day of J "aVa"" A.D_ 19 87 ~SURANC[ .. .~" Co /~ ~A ~ ~ ,. '1 2.000.000 - ANY AND .ALL BONDS ,<; On this Incorporated BALBOA INSURANCE COMPANY ':1! 4d ~ j;/ ~ 7J:. K. R. Huckabay By --- State of California Feb. 6. 1943 County of Orange ?4th day. of Fehrl1Ary K. A. GAllAway K. R. Huckabay Vice President . in th: year 1987 before me . a notary public. personally appeared . personally known to me to be the person who . on behalf of the corporation therein named and executed the within insuument as aCJ:now1edg=d ~_me that the corporation executed XL.. 8) OFFICIAL SEAL K A GALLAWAY NOTARY PUBUC - CALIFORNIA ORANGE COUNTY My CDlllIIl. lXPires MAR Z&. 1908 d~t:~ K. A. away . NoW}' Public L the""deu;gned S=wy of Balboa 1os= Company. ..",by oeUify thal "'e shove snd fo",go;.. h a fulL aue and "'=" copy of th, Ori..... Pow" or Auomey issued by Wd ComO"'" au! do h,mby lurth" oeUify IIW the soid ~owe' of ADOmey h still ;. fo= snd eiie,C And I do hell'bylurthe"enify lha,the Ccrtiiicarioo orthis pow"ofAMmey h si..cdsnd ,ealed hy facsimile unde' and by the snthori", ofth' foil"";". .....atioo adopwl by the Bosnl ofDUc= orth, BalbosJ=uaocc Como"" at a mccri08 duly called and held un th, 24'" of Mateh 1972. and tb.a.t said rcsolutiolI.has oot beeo amc:d::d or repealed: "RESOL YEn. that <he si..."..., orthe Se"""'" '" sny ",sislant S,,,,,wy of this C_nuion. sn~ the seal of C",!,o",,'o,,- ..,y be "'-.xed '" priD<ed by f=imilelO any """,,ate..' po,,", of Anomey of this ColpOnuion. and""" such on=d ,acsimile "go""'" snd so," snail oe valid wd binding upon this Corporation." Gf\-""EN under mv nand and th: seal of said Cc:::pany. at Irvin:. Calif0rni2.. this November .19 90 . 12th cia: oi 1/uIud/#- Secretary !...:01R1S6 . Q'~U ~~~n& ~ WI. Assoc!ates,Jnc. . November 20. 1990 City of Shorewood 5755 Country Oub Road Shorewood. MN 55331 Attn: Mr. Larry Whittaker City .Administrator 2021 E<lst Hennepin Avenue Minneapolis, :V1N 55413 61~-:m-8660 FAX 331.3&)6 Engineers Surveyors Planr.crs Re: Sweetwater at Near Mountain 4th Addition OSM Comm. No. 1744.23 Dear Mr. Whittaker: We have received a letter from the developers engineer, Sathre-Bergquist, Inc., requesting the City take over the streets in Sweetwater at Near Mountain 4th Addition for public ownership and maintenance. The utilities, sanitary sewer, watermain and stonn sewer were previously taken over for public ownership and maintenance. While the streets experienced some settlement earlier this year, they have been patched and brought up to grade. If any additional settlements occur, they will be covered for one year from the date of acceptance by the guarantee bond which has been supplied by the Contractor. Therefore, we recommend that the streets be accepted and taken over for public ownership and maintenance at the Council Meeting November 26, 1990. The one year guarantee period would run from that date. H you have any questions, please call me. Respectfully, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. r .p.1/~ James P. Norton, P.E. City Engineer /cmw 11/9Q..coslw c: Mr. Brad Nielsen, City of Shorewood Mr. AI Rolek, City of Shorewood Mr. Mike Pflaum.lundgren Bros. Const. Mr. Robert E. Payette, Sathre-Bergquist, Inc. Mr. Don Zdrazil, City of Shorewood Mr. Phil Tipka, Resident Inspector Mr. Glenn Frober~ Attorney . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Wanen CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: FROM: MAYOR AND COUNCILMEMBERS AL ROLEK at-- NOVEMBER 21, 1990 DATE: RE: 1990 AUDIT SERVICES We have received an engagement letter from Gary Groen, of Abdo, Abdo & Eick, for auditing services for 1990 (see attached). His firm has performed our annual audit for 1988 and 1989. As you will recall, their original proposal to the city covered three years of audit services. This will be the third year of the proposal. The cost for the audit, as outlined in the original proposal, will be $7,715. Abdo, Abdo & Eick has done an excellent job in the past two years. They have brought a number of items to the attention of the City Council which have made thousands of dollars available to the City, and have assisted the City staff in details which have resulted in clearing up our audit opinion. The audit staff has worked well with the City staff in carrying out the annual audit. There also seems to be a good comfort level between the firm and the City Council. with these things in mind, I would recommend the City Council move to engage Abdo, Abdo & Eick to perform the City'S 1990 annual audit. JI /& A Residential Community on Lake Minnetonka's South Shore . . tlJV -8 118) ABDO, ABDO & EICK CERTIFIED PUBLIC ACCOUNTANTS 1060 NORTHLAND PLAZA, 3800 WEST BOth STREET MINNEAPOLIS, MINNESOTA 55431 TELEPHONE 612-835-9090 FAX 612-896-3620 Member of American Institute of Certified Public Accountants Offices In: Bloomington Mankato Owatonna November 7, 1990 Mr. Al Rolek, Finance Director City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Al: Enclosed are two copies of the audit engagement letter for the year ended December 31, 1990. After if is approved, please return one signed copy to me. If you have any questions, please contact me. We appreciate the opportunity to be of continued service to the City. Sincerely, ABDO, ABDO & EICK Certified Public Accountants ~A.{oe~ . . . . ABDO, ABDO & EICK CERTIFIED PUBLIC ACCOUNTANTS 1060 NORTHLAND PLAZA, 3800 WEST BOth STREET MINNEAPOLIS, MINNESOTA 55431 TELEPHONE 612-835-9090 FAX 612-896-3620 Member of American Institute of Certified Public Accountants Offices In: Bloomington Mankato Owatonna November 7, 1990 Honorable Mayor and City Council City of Shorewood Shorewood, Minnesota This letter will confirm our understanding of the services we will provide for the City of Shorewood for the year ended December 31, 1990. We will audit the general purpose financial statements of the City as of and for the year ended December 31, 1990. Our audit will be made in accordance with generally accepted auditing standards and will include tests of the accounting records of the City of Shorewood and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control structure policies and procedures, the selection and application of accounting principles, and the safeguarding of assets. . . . Page Two ABoo, ABoo & EICK CERTIFIED PUBLIC ACCOUNTANTS Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. Our fees for these services will be based on the actual time spent at our standard hourly rates, plus travel and other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Based on our preliminary estimates, the fee should approximate $7,715 for 1990. The estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of continuing service to the city and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, ABDO, ABDO & EICK Certified Public Accountants i!:~ G~~n.~~ RESPONSE: This letter correctly sets forth the understanding of the City of Shorewood. By: Title: Date: . . MAYOR Jan Haugen COUNCIL Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO To: City Council From: Sandy Kennelly Date: Nov. 20, 1990 RE: Recycling Contract In an effort to reduce the cost of recycling for cities and Hennepin County, Carl Michaud, recycling coordinator for Hennepin County, solicited the inter- est of lake area cities to attempt to obtain a joint recycling contract. The premise was to grant a larger volume contract at a reduced rate. We began with fourteen cities and subsequently reduced to seven cities prior to bid proposal time. The representatives for the cities and county spoke with six potential con- tractors in an attempt to prepare a RFP. After the informational meetings with the contractors and a review of the current city recycling contract costs, we determined that it would not be beneficial for the West Hennepin County group of rural cities to participate in the bid proposals with the other lake area cities. Their current contract rates are very low in comparison to the more suburban cities and by continuing to participate in the bid proposal, their rate could increase. The RFP was then prepared by Hennepin County and sent to potential respondents. The cities included in the requests are Excelsior, Minnetonka Beach, Mound, Shorewood, Spring Park, Tonka Bay and Wayzata. Six bids were received for consideration by Nov 5, 1990. On Nov. 9th, we met to review the bid proposals and select a contractor. The group selected Knutson Services Inc., from Rosemount, Minnesota. Attached is a copy of the bid from Knutson Services. We have received a quotation of $1.70 per household per mouth for a weekly curbside collection, based upon a three year contract. As you will recall our contract currently with Waste Management is &$1.90 per household on a bi-weekly bases. I had received a proposed new contract rate for 1991 at $2.25 per household which would include plastics and cardboard. Our new contract will also include plastics and cardboard collected at curbside as well as at the drop off site. They will also provide office paper collection at City Hall and the drop off site. In addition to the good rate we have written in a provision for revenue sharing on the sale of the recycled materials. The City will receive a reimbursement of one-third of the revenue calulated from the "local spot market" price. This revenue sharing was not A Residential Community on Lake Minnetonka's South Shore if /7 page 2 Recycling Contract . . provided in either of our previous contracts. I have met extensively with Mark Heieren of Knutson Services to fine tone additional contract details specifically for Shorewood. I feel that the transition to a new recycling service will be very smooth for the City as well as it1s residents. Mr. Heieren has been most informative and very cooperative with all my questions and concerns. The basic contract format is being prepared by the staff in Wayzata and will be submitted to us for addition specifications negotiated for Shorewood. I expect to have a final contract available for your review and acceptance at your Council meeting of December 10, 1990. I am confident that you will be pleased with the final results of the joint city effort to obtain a good contract with a capable contractor and at a reasonable price. If you have any questions or would like addition information regarding this contract, please contact me at your convenience. {_.s.;rn. ce :' . ... /JD r.'; ~ f Sandra L. Kennelly, Deputy Clerk . . '-'~-.----------'-- .- - -.1 . l ' - r' r.-. - -'J REQUEST FOR PROPOSAL CURBWE RECYCLING COLLECTIOWERVICE Knutson Serv1ces 1s pleased to submlt tt)e recyc11ng proposal for the Hennep1n County commun1t1es of Excels1or, M1nnetonka Beach, Mound, Shorewood, Spring Park, Tonka Bay, and Wayzata. We are comm1tted to prov1d~ the highest quality level of service emphasizing professional1sm and safety. SCOPE OF SER V ICES 1. COLLECTION FROM SINGLE FAMILY THROUGH EIGHT -PLEX RESIDENTIAL UNITS Knutson Services will provide curbside collection of recyclables from single family through eight plexes utilizing the bins provided by each participating City. 2. MATERIALS TO BE COLLECTED Our personnel will provide collection of newspaper, clear, brown, and green glass, metal . cans, all plastic bottles, and corrugated cardboard. 3. COLLECTION FROM CITY BUILDINGS Knutson Services w111 implement a recycling program at all participating City buildings collecting the above materials including office paper::- 4. COllECTION FROM DROP-OFF CENTERS Drop off centers wlll be established in the cities of Excelsior, Shorewood, and W~ata. Equipment will be provided to collect newspaper, clear, brown, and green glass, metal cans, all plastic bottles, corrugated cardboard, and office paper. Collectlon services wlll be on a scheduled basis determined by need. 5. REPORTING REQUIREMENTS Knutson Services will follow the reporting requirements as outlined, supplying information to the respective cities and Hennepin County. 6. EQUIPMENT REQUIREMENTS Knutson Services will utilize new I specialized recycling equipment that projects a positive public image, be in compliance with laws and regulatlonsj and be readily Identified. All vehicles will be subject to Inspection by the CWes and Hennepin County. (See attached photograph) 7. MATERIAL VALUES AND AMOUNTS Knutson Services recognizes the impact of material resale. The response form indicates our willingness to share with the Cities the value of their materials based on preprocessed, local spot market pricing. 8. MARKET DEVELOPMENT Knutson. Services condones market development and supports the specification contingent that it does not create a contract shortfall with our secondary market. 7. ""1111 IW.V'I 'V" .......-- We are prepared to commence the recycHng services -January 1. 1 YYU. ana Will prUVlutl services for a thr.r five year perioo based upon the discretion of the Cities and Hennepin County. -. 0, 10. SUBMISSION REQUIREMENTS Knutson Services has completed the proposal response form. The attoched City maps IndIcate our Intentlon to provIde unInterrupted servIce based on exIstIng collection 0 dayS for each City. Any changes would be subject to advance City notification. ' "0 11. GENERAL CONDITIONS Knutson Services is prepared and capable of performing recycling collections as outlined. We are capable and willing to provide fQ1itional duties based upon individual City requirements. ~-..-7-- -- .-p -- PROPOSAL RESPONSE fORM COllECTIOeAY5 - WEEKLY , ., . 1 A. . Knutson Services will initiate recycling collections based on each City's current scheduled day( s). The estimated number of homes are based on Hennepin County participation stastics and shown in parenthesis. MONDAY- -TUESDAY- WEDNESDAY- THURSDAY- FRIDAY- Excelsior (280), Mound (645), Tonka Bay (360) Mound (645) Shorewood (970) Wayzata (475) Spring Park (80), Minnetonl<a Beach (135) It is our intent to provide uninterrupted, consistant services to the Communities. Route adjustments would be done with the consent of the Community and with proper, advance notification to its citizens. EQUIPMENT VEHICLE TYPE International International MODEL 4600 lP 4600 lP CAPACITY 23 yd Kann 23 yd Kann PERSONNEL One One DAYS OF USE Monday- Friday Monday/Wednesday (The enclosed photographs indicate the equivalent equipment to be utilized) 1 B. COLLECTION DAYS - EVERY OTHER WEEK MONDAY 1- Excelsior (280), Tonka Bay (360) TUESDAY 1- WEDNESDAY 1- Shorewood (485) THURSDAY 1- FRIDAY 1- Spring Park (80), Minnetonka Beach ( 135) MONDAY 2- Mound (645) TUESDAY 2- Mound (645) WEDNESDAY 2- Shorewood (485) THURSDAY 2- . W~ta (475) FRIDAY 2- If an every other week collection system was adopted by the Communities, we would assist in making a smooth and uncomplicated transition for this scheduling change. Through education, Knutson's would inform the citizens of the procedure and scheduled dates of collection. If changes were required. they would be done so only after consultation with the City and notification to residents. EQUIPMENT VEHICLE TYPE I nternat iona I MODEL 4600 LP CAPACITY 23 yd Kann PERSONNEL DAYS OF USE One Monday-Friday 2. IDENTIFY OPERATION LOCATION Address of sta. location: Knutson Services shop facllity . 14345 BiscayneAvenue Rosemount, Minnesota Address of recyclable material market location: Knutson Material Recovery Facility 2780 160th Street Rosemount, Minnesota . Estimated mileage and drive Ume from material drop location to home base: 1 mile - 5 minutes 3. MARKETS PRI MARY LOCAL,SPOT MATERIALS MARKETS QUANT I TV MARKET QUANT I TY Newspaper KMRF Unlimited Waldorf Unlimited Aluminum KMRF Unlimited Great Western Unlimited Bi-Metal KMRF Unlimited Great Western Unlimited Steel KMRF Un limited Great Western . Unlimited Glass KMRF Unlimited Anchor Unlimited Plastic Bottles KRMF Unlimited Great Western Unlimited Knutson Services has an unparalelled rapport established with the local, spot markets. This positive business relationship has been developed by adhering to their stringent requirements and consistantly delivering uncontaminated, sorted materials. Although the local markets have played an important role in Knutson Services past recycling endeavors, Knutson's Material Recovery Facility opens new opportunities for the marketing and brokerage of recycled products. Their markets will be locally, regionally, nationally, and perhaps, internationally. 4. MATERIAL SHARING - THE BENEFIT fRISK PROGRAM In view of the entire scope of solid waste management, we recognizes the importance of sharing the benefits and risks associated with material marketing. Our program incorporates the various scenarios of what may occur with the destination of these materials. POSITIVE MATERIAL VALUE DESTINATION POSITIVE MATERIAL VALUE refers to markets receiving the materials at either no charge or with a cash value return. \, Knutson Services proposes to share 1/3 of the material proceeds based upon a per product, i~) monthly weighted average utilizing value the unprocessed, local spot market price. Payment would be made monthly to the individual City based on the tonnages collected. If any extremely positive value added aaareGate market exists, a program would be instituted to share in those positive margins. NEGATIVE MATERIAL VALUE DESTINATION I NEGATIVE MATERIAL VALUE refers to the local, spot market receiving recycled materials for a "disposal" fee from the collector. " , If the material hasleoative value, that is, the unprocess'll spot markets requires payment for materi eceived,by utilizing KMRF I we will ass' e Cities with 1/3 of the associated costs. The c arges would be based on the monthly we ted average utilizing the unprocessed, local spot market fees. Charges would be sent monthly to the Individual C1ty based on the tonnages . NEGATIVE MATERIAL VALUE DESTINATION II NEGATIVE MATERIAL VALUE II refers to that no markets will receive recycled products and the sole recourse is incineration or landfill disposal. Knutson Services proposes that Hennepin County and the respective Cities would solely be t'esponstble for the costs Incurred with disposal. 5. CITY RETENTION OF 25~ OF NEWSPRINT The response to whether that effects Knutson Services adversely would need to be answered ves and .QQ. The development of products utilizing recycled materials (especially newsprint) is beneficial to all. We would agree to supply actual product contingent that the requested amount does not create a short-fall adversely effecting any contractual agreement with our primary market. Any retention of newsprint by the City would negate the benefit/risk program for newsprint as described in section 4. .. . 6. Price Information Option A o Weekly curbside collection of single-family throug~.eight-plex residential units. o Collection service at drop-off centers and city halls on as-needed basis, meaning. at least once monthly. Curbside City Hall Drop-off Total City Name $/HH IMO $/Month $/Month $/Year Excelsior S1.70 Ipclllded S4QO.OO Minnetonka Beach 1. 70 Tnr.lnc1p-d N/:n. Mound 1 _'70 Tnr"l"c1pd .N/:n. Shorewood , 1 _ 7'0 Tnr"111r!pd .1 qn nn Spring Park 1 _ 70 Tn,.l11r!pd N/:n Tonka Bay , 1 7n T'M,.-.l"r1t::)d M/:n Wayzata . 1.70 Tn,.ll1c1p-d .1QO 00 o Three-year contract. Option B o Curbside collection every other week of single-family through eight-plex residential units. o Collection service at drop-off centers and city halls on as-needed basis, meaning at least once monthly. o Three-year contract. City Name Curbside City Hall Drop-off $/HH /MO $/Month $/Month Excelsior Minnetonka Beach Mound Shorewood Spring Park Tanka Bay Wayzata Included S490.00 Included N/A Included' N/A Included 490.00 Included N/A Included N/A Included 490.00 S, . , r:; '1. 1 5 1 . 1 r:; 1. 15 1. 15 1.15 1.15 *Reviewed Annually october 23, 1990 Page 8 Total S/Year -' . . Option C o Weekl~ curbside collection of single-family through eight-plex residential units. o Collection service at drop-off centers and city halls on as-needed" basis, meaning at least once monthly. o Five-year contract~ Curbside City Hall Drop-off Total City Name $/HWMO $/Month $/Month $/Year Excelsior $1.65 Included $472.00 Minnetonka Beach 1..65 Included N/A Mound 1. 61) Tnr-l'1i1pd -N/~ Shorewood T ht; TTl("1"t'!pd 47? nn Spring Park , r:;t; Tn("lnt'!pd N/~ Tonka Bay 1 6'5 T1'"\("lnt'!pd N/A Wayzata 1 k? Ip("1"t'!pd 47? nn Option D .t}~,~:. o Curbside collection every other week of single-family through eight-plex residential units. o Collection service at drop-off centers and city halls on as-needed basis, meaning at least once monthly. o Five-year contract. Curbside City Hall Drop-off Total City Name $/HH/MO $/Month $/Month $/Year Excelsior 51'.10 Included $472.00 Minnetonka Beach 1.10 Included N/A Mound 1.10 Included N/A Shorewood -1.10 Included :472.00 Spring Park 1.10 Included N/A Tonka Bay 1.10 Included N/A Wayzata 1.10 Included 472.00 October 23, 1990 Page 9 . . TO: Laurence Wittaker, Shorewood City Administrator Shorewood Mayor and City Council FROM: Rolf Erickson, City Assessor 473-1844 DATE: August 6, 1990 RE: 1991 Assessment Contract (attached) Term of Contract: September 1, 1990 through August 31, 1991 Current Contract amount: $29,900.00 Requested amount for 1991 Assessment: $31,992.00 Monthly Fee: $2,666.00 This requested increase is based on the following two factors. 1) 4/, - inflation (increased cost of doing business) 2) 3/, (rounded) Increases in the number of requests for property reviews, and increases in the number of genreal phone calls and court cases. Please present this request to the City Council at the next meeting. If you have any questions or the Council requests my presence at a meeting please call. 1t e20A 3 . . CONTRACT FOR ASSESSING SERVICES This contract is made this first day of September, 1990, by and between the City of Shorewood, Hennepin County, Minnesota (hereinafter called the HMunicipal ityH) and Rolf E. A. Erickson 14520 12th Avenue North., Plymouth, MN 55447 (hereinafter called the HContractorH). The Contractor represents that he is a Certified and Licensed Minnesota Assessor under Chapter 273 of Minnesota Statutes and that he is a qual ified real estate appraiser. The Municipal ity represents that it is a separate Assessment District within the County of Hennepin and the State of Minnesota. ASSESSING SERVICES: The Municipal ity hereby contracts for and the Contractor hereby agrees to cooperate with officials of the Municipal ity and the County of Hennepin in performing 1991 assessment services. The Municipal ity agrees and acknowledges that the manner and the method used in the performance of the assessment duties will be under the control and direction of said Contractor. CONTRACT PRICE: In consideration of the services rendered by the Contractor, the Municipal ity shall pay to the Contractor at the above stated address, the sum of $31,992.00, payable in twelve (12) installments of $2,666.00, beginning on the last day of September, 1990 and ending on the last day of August, 1991. The following services are to be billed separately on a one time basis. NONE. FURNISHING OF EQUIPMENT: The contractor shall provide all transportation necessary for the performance of the services conrtracted for. The Municipal ity shall furnish and all equipment and suppl ies necessary for the performance of the services contracted for, including a current set of aerial photographs. . . ATTENDANCE AT COUNCIL MEETINGS: The Contractor shall attend the Local Board of Review Meeting on a date selected by the Municipal ity and not to exceed three other Municipal ity Council Meetings during the term of the contract. LEGAL STATUS: The parties agree that the Contractor is not required to maintain office hours, shall not receive retirement benefits, health insurance benefits, or any other fringe benefits offered to employees of the Municipal ity and shall, in all respects be deemed an independent Contractor. IN WITNESS WHEREOF, the Contractor and the Municipal ity have executed this Contract this day of , 1990. City of Shorewood (Municipal ity) by Rolf E. A. Erickson Contractor CHECK NO. CHECK APPRO. LISTING FOR NOVEMBER 26, 1990rCIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS ISSUED SINCE NOVEMBER 9, 1990 5673 5674 5675 5676 5677 5678 4679 5680 5681 5682 5683 5684 5685 5686 5687 5688 5689 5690 5691 5692 5693 5694 5695 5696 5697 5698 5699 5700 5701 5702 5703 5704 5705 5706 5707 5708 5709 5710 5711 5712 5713 (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (G) (L) (L) (L) (L) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) PATRICIA HELGESEN ADVANCE BELLBOY CORPORATION BOYD HOUSER CANDY/TOB. MIDWEST COCA-COLA DAY DISTRIBUTING CO. EAST SIDE BEVERAGE CO. GTE DIRECTORIES CORP. GRIGGS, COOPER AND CO. JOHNSON BROTHERS LIQUOR MARK VII DISTRIBUTORS MINNEGASCO, INC. MN BAR SUPPLY, INC. MN DEPT OF PUBLIC SAFETY NATIONAL GUARDIAN NARTH STAR ICE PEPSI-COLA COMPANY ED PHILLIPS AND SONS POGREBA DISTRIBUTING CO. QUALITY WINE/SPIRITS CO. THORPE DISTRIBUTING CO. WASTE MANAGEMENT-SAVAGE WEEKLY NEWS, INC. SUSAN NICCUM MARGARET BLANKE BELLBOY CORPORATION GRIGGS, COOPER AND CO. NORTHERN STATES POWER ED PHILLIPS AND SONS QUALITY WINE AND SPIRITS BISHOP COMPANIES BRADLEY NIELSEN TITLE INSURANCE CO.-MN. ON LAST LIST AS CHECK NO. HENN CTY SUPPORT/COLL. CHILD SUPPORT ENFORC. CITY COUNTY CREDIT UNION ICMA RETIREMENT TRUST PUB EMP RETIREMENT ASSOC COMMISSIONER OF REVENUE FIRST STATE BANK $ SECTION 125 DEPENDENT CARE REIMB.. LIGHT BULBS LIQUOR PURCHASES MISC. AND SUPPLIES PURCHASES MISC. PURCHASES BEER AND MISC. PURCHASES BEER AND MISC. PURCHASES ADVERTISING LIQUOR, WINE AND MISC. PURCHASES LIQUOR AND WINE PURCHASES BEER AND MISC. PURCHASES UTILITIES MISC. AND SUPPLIES PURCHASES RETAILERS CARD (BUYERS) FOR LIQUOR/WINE SECURITY SYSTEM MONITORING CHARGE MISC. PURCHASES MISC. PURCHASES LIQUOR AND WINE PURCHASES BEER AND MISC. PURCHASES LIQUOR AND WINE PURCHASES BEER AND MISC. PURCHASES UTILITIES ADVERTISING SECTION 125 HEALTH CARE REIMBURSEMENT WATER REFUND LIQUOR PURCHASES LIQUOR, WINE AND MISC. PURCHASES UTILITIES LIQUOR AND WINE PURCHASES LIQUOR, WINE AND MISC. PURCHASES REIMB. OF CANCELLED ASSESSMENT SEARCH SECTION 125 DEPENDENT CARE REIMBURSEMENT REIMB. OF OVER PAYMENT OF SPEC. ASSESSMENT 5651 PAYROLL DEDUCTIONS PAYROLL DEDUCTIONS PAYROLL DEDUCTIONS PAYROLL DEDUCTIONS PAYROLL DEDUCTIONS STATE TAX WITHHELD FED, FICA, MEDICARE WITHHOLDING TOTAL GENERAL TOTAL LIQUOR TOTAL CHECKS ISSUED 217.00 340.05 2,984.46 2,495.42 414.75 4,349.61 8,075.71 46.40 3,904.66 3,432.24 6,353.67 41. 08 149.40 12.00 275.55 218.46 249.78 1,248.02 3,468.00 1,269.26 10,728.80 55.00 256.00 1,000.00 223.44 503.66 6,939.46 279.31 462.12 965~15 15.00 130 . 00 603.75 187.65 165.00 45.00 543.46 1,729.19 935.01 5,576.96 11, 3 71.l~6 59,518.02 70,889.48 -1- ~ Z:z. _ ._._L._.._~~...,_.<__..,~~", _"'''.'_V~ __.__..'---.......----- CHECK APPR" LISTING FOR NOVEMBER 26, 199.0UNCIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECK NO. CHECKS FOR COUNCIL APPROVAL 5714 AMERICAN APPRAISAL ASSOC. APPRAISAL OF DESIGANTED ASSETS $ 1,348.00 5715 CITY OF CHANHASSEN ANIMAL CONTROL SERVICES FOR OCT. 983.25 5716 -COMMERS CONDITIONED WATER WATER COOLER RENTAL 22.50 5717 CROSSTOWN-OCS, INC. COFFE AND PAPER PRODUCTS FOR CITY HALL 102.50 5718 COMMERCIAL ASPHALT CO. HOT MIX FOR STREETS 652.51 5719 CITY OF EXCELSIOR THIRD QUARTER WATER CHARGE 2,472.57 5720 FEED-RITE CONTROLS DEMURRAGE CHARGE 30.00 5721 GOLDENWEST INSUST. SUPPLY CANVAS TARPS 142.86 5722 HENNEPIN COUNTY TREAS. PROP OWNERS LIST-PARK COMM PROJECT 65.00 5723 HENNEPIN COUNTY TREAS. POSTAGE 32.68 5724 INTER CITY MANAG. ASSOC. INVESTING IN OUR FUTURE MANUAL 17.80 5725 JM RESEARCH ASSOCIATES SENIOR HOUSING NEEDS ASSESSMENT-#3 1,100.00 5726 SANDRA KENNELLY ELECTION MILEAGE 38.64 5727 KEHOE OFFICE FURNISH. COMPUTER STAND-ADMINISTRATOR'S OFFICE 50.03 5728 METROPOLITAN WASTE CONT. OCTOBER SAC CHARGES 5,346.00 5729 METROPOLITAN WASTE CONT. SEWER SERVICES FOR DECEMBER 1990 22,793.64 5730 MIDWEST ASPHALT CORP. HOT MIX FOR STREETS 300.60 5731 MIDWEST BUSINESS PRODUCTS FAX PAPER-OFFICE SUPPLIES 31.01 5732 MINNEGASCO, INC. UTILITIES 328.81 5733 MN SUBURBAN PUBLICATIONS PUBLISHING 102.93 5734 NAVARRE AMOCO TIRE REPAIR-TRUCK #16 7.00 5735 SUSAN NICCUM FILM/MILEAGE/PHONE-PARKS,ANS MACH-CITYHALL 180.72 5736 NORTHERN STATES POWER UTILITIES 1,573.33 5737 JOSEPH PAZANDAK PROTECTIVE INSPECTIONS MILEAGE 50.30 5738 PEPSI-COLA COMPANY POP PURCHASES FOR CITY HALL 60.41 5739 7-HI WELDING 2 PICK-UP TANKS 394.00 5740 KATIE SNYDER COUNCIL MEETING MINUTES 100.00 5741 SO LK MTKA PUBLIC SAFETY DECEMBER CONTRACT 29,512.50 5742 SPRINGSTED FINANCIAL ADVISORY SERVICES 3,260.19 5743 TONKA FORD DOOR HANDLE-TRUCK #4 12.46 5744 TONKA PRINTING X'MAS LETTERHEAD AND ENVELOPES 8.00 5745 TOTAL PRINTING SERVICES CERTIFICATE OF OCCUPANCY NOTICES 43.00 5746 TWIN CITY STRIPING STRIPING OF MANOR ROAD 700.00 5747 US WEST COMMUNICATIONS UTILITIES 45.94 5748 VAN DOREN, HAZARD, PARK PLANNING CONSULTATION SERVICES 1,718.65 STALLINGS, INC. FOR OCTOBER 1990 5749 WALDOR PUMP PUMP RENTAL FOR CHRISTMAS LAKE POINT 620.00 5750 ZAHL EQUIPMENT PUMPS AND PRE-VENT 625.00 TOTAL CHECKS FOR APPROVAL TOTAL CHECK APPROVAL LIST -2- 74,872.83 145,762.31 " ._.,.~,..~,,,,,,--."..,,-~~-----~,,,,,._--,,,,-_.,,~,,,,,,,,,,.,,,,,,,"'.''-.!'''--~-''''' CHECK NO. CHECK APPRO. LISTING FOR NOVEMBER 26, 1990eUNCIL MEETING TO WHOM ISSUED HOURS AMOUNT PAYROLL REGISTER FOR NOVEMBER 20, 1990 PAYROLL 204612 VOID 204613 (L) SCOTT BARTLETT 36 REG HOURS $ 185.03 204614 (G) CHARLES DAVIS 80 REG HOURS 431.43 204615 (G) WENDY DAVIS 80 REG HOURS 621.12 204616 (G) CARMEN COUGHTY ELECTION JUDGE 44.35 204617 (G) LENORA BACHE ELECTION JUDGE 149.68 204618 (G) EDWIN BOLTMAN ELECTION JUDGE 164.09 204619 (G) LESSIE FEICHTINGER ELECTION JUDGE 80.94 204620 (G) KATHLEEN FRADETTE ELECTION JUDGE 94.24 204621 (G) LINDA GERMANN ELECTION JUDGE 28.83 204622 (G) SUZANNE GRAHN ELECTION JUDGE 192 .10 204623 (G) PATRICIA HANNUM ELECTION JUDGE 144.41 204624 (G) ANTHONY HEILAND ELECTION JUDGE 166.30 204625 (G) JOANNE HERMANN ELECTION JUDGE 213.43 204626 (G) NORMA HOGLE ELECTION JUDGE 90.91 204627 (G) ELVERA HOOPS ELECTION JUDGE 172.32 204628 (G) JUNE HOPP ELECTION JUDGE 107.96 204629 (G) LORRAINE JOHNSON ELECTION JUDGE 143.54 204630 (G) MARGARET JORHENSON ELECTION JUDGE 83.16 204631 (G) IRENE KRONNOLM ELECTION JUDGE 137.11 204632 (G) LUCINDA LARSON ELECTION JUDGE 31.04 204633 (G) ANN LEAVENWORTH ELECTION JUDGE 35.48 204634 (G) CONNIE MC CUSKEY ELECTION JUDGE 33.26 204635 (G) JUDY MC CUSKEY ELECTION JUDGE 39.91 204636 (G) MARY MESSICK ELECTION JUDGE 155.75 204637 (G) KAREN MIESEN ELECTION JUDGE 142.66 204638 (G) PATRICIA NIEMI ELECTION JUDGE 39.91 204639 (G) FAIL OFSTEHAGE ELECTION JUDGE 33.26 204640 (G) NANCY PETERSON ELECTION JUDGE 62.09 204641 (G) JEANNINE PICHA ELECTION JUDGE 164.48 204642 (G) MARY REUTlMAN ELECTION JUDGE 165.35 204643 (G) MARY SCHMITT ELECTION JUDGE 35.48 204644 (G) MARY ELLEN SCHUELKE ELECTION JUDGE 111. 98 204645 (G) CARMEL ITA SMITH ELECTION JUDGE 132.94 204646 (G) ELIZABETH SNYDER ELECTION JUDGE 55.43 204647 (G) KATHLEEN SNYDER ELECTION JUDGE 87.59 204648 (G) VIRGINIA SOULE ELECTION JUDGE 101. 01 204649 (G) MARY RITA SPELLMAN ELECTION JUDGE 167.87 204650 (G) BARBARA THIBAULT ELECTION JUDGE 97.56 204651 (G) ALICE VOSMEK ELECTION JUDGE 144.41 204652 (L) KEVIN FOSS 14.5 REG HOURS 77 .16 204653 (L) JOHN FRUTH 28.5 REG HOURS 128.81 204654 (G) PATRICIA HELGESEN 64 REG HOURS 595.05 204655 (L) BRIAN JAKEL 41.5 REG HOURS 186. 77 204656 (G) DENNIS JOHNSON 80 REG HOURS 506.40 CONTINUED ON NEXT PAGE -3- CHECK APPROV.ISTING FOR NOVEMBER 26, 1990 .CIL MEETING CHECK NO. TO WHOM ISSUED HOURS AMOUNT CHECK REGISTER FOR NOVEMBER 20, 1990 PAYROLL CONTINUED 204657 (L) JOHN JOSEPHSON 12 REG HOURS $ 65.04 204658 (L) WILLIAM JOSEPHSON 80 REG HOURS 597.97 204659 (L) MARK KARSTEN 55.5 REG HOURS 229.72 204660 (G) SANDRA KENNELLY 80 REG HOURS 756.19 204661 (G) ANNE LATTER 80 REG HOURS 529.84 204662 (L) SUSAN LATTERNER 35.5 REG HOURS-ELECTION JUDGE 218.17 204663 (G) JOSEPH LUGOWSKI 80 REG HOURS 696.45 204664 (L) RUSSELL MARRON 48 REG HOURS 233.49 204665 (L) KELLY MICHELSON 20 REG HOURS 93.21 204666 (G) LAWRENCE NICUUM 80 REG HOURS - . 5 OT 605.24 204667 (G) SUSAN NICCUM 80 REG HOURS 598.94 204668 (G) BRADLEY NIELSEN 80 REG HOURS 835.80 204669 (G) JOSEPH PAZANDAK 80 REG HOURS 813 . 40 204670 (G) DANIEL RANDALL 80 REG HOURS 702..30 204671 (G) ALAN ROLEK 80 REG HOURS 928.53 204672 (L) BRIAN ROSENBERGER 6 REG HOURS 29.56 204673 (L) CHRISTOPHER SCHMID 80 REG HOURS 477.67 204674 (L) CRAIG SCHOLLE 20 REG HOURS 93.21 204675 (G) HOWARD STARK 80 REG HOURS 560.72 204676 (G) RALPH WEHLE 80 REG HOURS -.5 OT 567.54 204677 (G) LAURENCE WHITTAKER 80 REG HOURS 1,032.10 204678 (L) DEAN YOUNG 80 REG HOURS 564.29 204679 (G) DONALD ZDRAZIL 80 REG HOURS 1,004.41 TOTAL GENERAL 15,636.29 TOTAL LIQUOR 3,180.10 TOTAL PAYROLL 18,816.39 -4- " " CITY OF SHOREWOOD PARK COHMISSION MEETING TUESDAY, NOVEMBER 27, 1990 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. M I NUT E S CALL TO ORDER Acting Chairman Andrus called the meeting to order at 7:00 p.m. ROLL CALL Present: Chairman Christensen (late), Commissioners Lindstrom, Vogel, Andrus, Laberee, Wilson and Dzurak (late); Administrative Assistant Niccum; Council Liaison Watten; Public Works Director Zdrazil; and Park Planner Koegler APPROVAL OF MINUTES Lindstrom moved, Laberee seconded, to Tuesday, November 27, 1990, as written. 4 ayes - 1 abstain (Andrus) approve the minutes Motion carried - of BADGER PARK SHELTER REPAIR UPDATE - By Jim Norton Jim Norton, City of Shorewood Engineer, displayed the plans for repairing the Badger warming house. He explained the codes to the Commission. He said the moisture problem has been caused by several things: 1) there are no rain gutters - this causes a splash problem as high as two feet on the outside of the building; 2) the parking lot slopes toward the building; and 3) its possible that in the winter snow has been pushed in the direction of the building. He said the exterior walls are rotting. Norton explained, in detail, exactly what would be done to correct the problem. This includes removal and reinstallation of the interior wood panels, sidewalk replacement, and sill repair. Public Works has experimented with removing the panels, it will be a time-consuming job, and they would rather have the contractor do it if the cost is reasonable. Norton said the project has been discussed with the city Attorney, because the cost is below $15,000, performance and bid bonds are not necessary. Watten asked for an approximate estimate. Norton said approximately $8,500. He said the work has to be completed by December 15, 1990. \ SHOREWOOD PARK COMMISSION MINUTES TUESDAY, NOVEMBER 27, 1990 - Page two Watten questioned why concrete instead of blocks. Norton said the block was hard to work with, there is not any working area. They don't want to jeopardize the trusses or the roof. Also - concrete is cleaner. Public Works Director Zdrazil said Joe Pazandak, the city Building Inspector, had told him the building would have to be heated for 7 days before the concrete could be poured, and this would involve covering the whole building with plastic. He strongly recommended waiting until Spring to do the project. Commissioner's Lindstrom and Wilson agreed with Zdrazil. Norton said there is a 3' overhang on the building, but no gutters. He recommended installing them. He also discussed the sidewalk, saying its possible that it may be blacktopped. Watten recommended installing a wood base around the interior walls. He said this would cover up any imperfections in the rubber flooring, and make it easier to install the flooring. Norton said the bids will be in soon. EXCELSIOR SLO PITCH LEAGUE DONATION Todd Strot, Director of the Excelsior Slo pitch League, presented the Park Commission with a check for $1000. He specified that they want the money used for playground equipment near the ballfields in Freeman Park. He said the City did a great job on Freeman Park. He said their purpose in holding the tournament was to raise money for the parks. They plan to hold a tournament for this purpose every year. He specifically thanked Sue Niccum, Don Zdrazil, and Dan Randall for making the tournament possible. He said they received a lot of compliments from people from other cities. He admired the City's desire to do the job right without cutting corners, and for putting in the irrigation--he said too many cities cut corners, and pay for it later. He also said they will be working with Community Services next year on scheduling. They will also be working with other Leagues, such as Co-Rec and Church Leagues. They have changed the name of the league to "South Shore Softball League", so that both Shorewood and Excelsior will be included. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, NOVEMBER 27, 1990 -Page three POSSIBLE PARKING PROBLEMS - FREEMAN PARK The Commission discussed the fact that if softball and soccer are going on at the same time - parking could be a problem, and more space may be needed. They discussed a volunteer in the parking lot to direct parking, or marking the big lot with posts and chains. Watten said if the map is to scale, the 3 lots will hold 250 cars. MARKING CROSS COUNTRY SKI TRAILS IN FREEMAN PARK Watt en suggested that the trails be marked for cross country skiing. Koegler said there is a small skier symbol that can be used. The Commission agreed to have Koegler locate the trails, and to use laminated signs. CONTINUED REFERENDUM DISCUSSION/MASTER PLANS - By Mark Koeqler The fill permits have been ordered for Silverwood Park, we should have them in 30-60 days. Mark will check the parking in Freeman Park. The Commission mentioned the Highway 7 entrance to Freeman Park, the turn lane is shallow, there are trees blocking the entrance, and the signage is not placed properly -- in general -- it is still difficult to see, and easy to miss turn off. The Commission discussed various locations for parking at Cathcart. Koegler will look into this. . Koegler needs more information regarding Manor Park. The Commission reviewed the current master plans. Koegler will have the changes discussed tonight on the master plans, and the trail plan will be worked on at the January 14 meeting. UPDATE OF CONSTRUCTION PROJECTS IN FREEMAN PARK The new Little League Field is sodded, the outfield is seeded, the irrigation system is installed and blown out for winter, and the holes for the fencing are dug. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, NOVEMBER 27, 1990 - Page four The irrigation on Lindstrom, Kelly, and Keeler fields has been tested and blown out, and the drinking fountain has been tested. The trenching areas will be rolled in the spring. There is a 2 yr. warranty. The other areas that needed repair have been seeded and top-dressed. MINNEWASHTA CHURCH PROPERTY TRAILS Zdrazil said the Commission should consider and decide whether they want blacktop or woodchips on the trails in the parks. He said the City of Minnetonka has gone to all blacktop. Chips have to be replaced every year. Minnetonka has said Shorewood can have all their woodchips. It was estimated that with blacktop approximately $6 a square yard, and 8' trail would cost $6 a lineal foot. Someone mentioned bike trails along the roads. Don said it was like comparing apples and oranges to try to compare the two. CATHCART HOCKEY RINK - PLAQUE TO ACKNOWLEDGE LEGION POST #259 ADJOURNMENT Lindstrom moved, Vogel seconded, to adjourn at 9:50 PM. Motion carried - 6/0. RESPECTFULLY SUBMITTED, Susan A. Niccum Park Administrative Assistant