072489 CC Reg AgP
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CITY OF SHOREWOOD
REGULAR COUNCIL MEETING
MONDAY, JULY 24, 1989
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
AGENDA
1.
CONVENE COUNCIL MEETING
2.
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C. Approval of Agenda _ 'p{.f'.k- r 0/-4 &/d -0, - ,6. ~ -<fA
&Y~~.~ Vt'i-C~~ 1!.e~
APPROVAL OF MINUTES ~;J /?7~&I? ~ A
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A. Regular Council Meetlng - July 10, 1989
(Att.No.2A-Minutes)
A.
Pledge of Allegiance
B.
Roll Call
Mayor Haugen
Stover
Gagne
Brancel
Watten
3 .
CONSENT AGENDA
A. Temporary Sign Permit - Our Saviour Lutheran Church -
23290 State Highway 7
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,,'.)li;. Payment Voucher-S. E. Area
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J v .. 1J.' ,,fir &>
OSW~. I'1VPerroanent Appointment of
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(Att.No.3A-Application and
Staff Memo)
Elevated Water Tower-Project No.86-1D.
(Att.No.3B-Payment Voucher #11)
Building Inspector - Joe Pazandak
(Att.No.3C-Staff Memo)
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4. COMMISSION REPORTS
A. Planning Commission
B. Park Commission
1) Specs and Inspection for Freeman Park for backstop, line
fences, parking lots and warning track, irregation of
fields.
2) Silverwood Park playground equipment.
3) Contracting with George Haun.
4) Freeman Park - locked gate.
'5) Work Program - Freeman Park (see Haun's l~tter-attached)
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AGENDA - MONDAY, JULY 24, 1989
PAGE 2
5.
SETBACK VARIANCE /)t.()~r.- (to ~W-LtH ~<: y~ /& 1'/ 51'0
Applicant: Nicholas De~'7""M~A\4:;:'~'~z~
Location: 5360 Howards Point Road ~~.. 2
(Att.No.5-Staff Report)
6.
PRELIMINARY
PLAT 4 ~
~r(;~ /~ ~utt.I ~
Tom Kordonowy ~ (4, ~~ /U./'Y'$/h?
6100 Apple Road
(Att.No.6-Staff
Applicant:
Location:
Report)
7.
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8.
REQUEST TO WAIVE SURVEY
Applicant: Robert Whelan
Location: 5910 Cathcart Drive
(Att.No.8-Staff Memo & Request)
9. APPEAL "NOTICE TO REMOVE" - JUNK ORDINANCE - WILDA GOGGANS
26960 WEST 62nd STREET
(Att.No.9-Notice to Remove
91)-'17l~Y~r...~ffU- &~/f}r- and Applicant Request)
10. 1989 HENNEPIN COUNTY GRANT APPLICATION AMENDMENT FOR SOURCE. '\'~
SEPARATED RECYCLABLES ~~.
A. Recycling Budgets.
11. 1990 PROPOSED PROPERTY TAX LEVY
(Att.No.IOA-Resolutions)
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(Att.No,ll-Staff Memo "nd to'l//"
Resolution) ~ .
12. STAFF REPORTS
A. Attorney's Report
1. Latterner Zoning Violation Update.
(Att.No.12A-1-Legal Correspon-
dence)
-2. Police Building Lease - Effects of PaY-Orf.
(Att.No.12A-2-Attorney's
Letter, February 2, 1989)
3. Outdoor Sales Ordinance.
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AGENDA - MONDAY, JULY 24, 1989
PAGE 3
12. STAFF REPORTS
B. Engineer's Report
1. Glen Road Drainage Update.
2.
C. Planner's Report
1. Marcus Development Update.
2. Planning Commission Vacancy.
(Att.NO.12C-2-Applicant
Letters)
3. Schedule Public Hearing - State Highway 7/01d Market
Road Intersection - August 15, 1989.
D. Administrator's Report
1. Fireproof File.
2. Eurasian Milfoil Inspections.
3. Animal Control Service.
4. City Position on Property Tax Reform.
(Att.No.12D-4-Memo)
5. Hennepin County Railway Right-of-Way Trail Improvements
6. Announcements:
a} Salary Survey - Elected Officials.
b} 1989 Stanton Survey.
E. Public Works Director's Report
1. Replacement of Water Tank in Truck.
2. Tennis Court Resurfacing Recommendations.
3. Ivy Lane Drainage.
13. COUNCIL REPORTS
A. Mayor's Report
..
1.
2.
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AGENDA - MONDAY, JULY 24, 1989
PAGE 4
13. COUNCIL REPORTS - Continue
B. Council Reports
1.
2.
3.
4.
14. APPROVAL OF CLAIMS AND ADJOURNMENT
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CITY OF SHOREWOOD
REGULAR COUNCIL MEETING
MONDAY, JULY 10, 1989
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
CALL TO ORDER
The Regular Council meeting of the Shorewood City Council was
called to order at 7:30 P.M., July 10, 1989, in the Council Chambers
by Mayor Haugen.
PLEDGE OF ALLEGIANCE
Mayor Haugen opened the Regular Council meeting with the Pledge of
Allegiance.
ROLL CALL
Present: Mayor Haugen, Councilmembers Brancel, Watten, Stover and
- Gagne.
Staff: Attorney Froberg, Engineer Norton, Administrator Whittaker,
and Clerk Kennelly. Absent: Planner Nielsen.
APPROVAL OF AGENDA
Administrator Whittaker asked that agenda items 12D-l and 3, be heard
following item ID to obtain information from Chief Young on those
items. Council accepted the amended agenda.
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APPROVAL OF MINUTES
Gagne moved, Stover seconded, to approve the minutes of the Regular
Council meeting of June 26, 1989, as written. Motion carried - 5 ayes.
CONSENT AGENDA
Stover moved, seconded by Brancel, to approve Resolution No.52-89 on the
consent agenda.
Support Hennepin County for Use of
CDBG Discretionary Account for
Housing Rehabilitation - Year XV
Resolution No.52-89
A Resolution supporting Hennepin County in their application for USe
of the 1989 Urban Hennepin County CDBG County-wlde disc~etionary
account for housing rehabilitation in the City of Shorewood, Year xv.
Motion carried - 5 ayes.
PLANNING COMMISSION
..
No Planning Commission meeting was held to report on.
PARK COMMISSION REPORT
Commissioner Jim Andrus reported on the June 27, Park Commission meeting
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MINUTES - MONDAY~LY 10, 1989
PAGE 3
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VACATING DRAINAGE AND UTILITY
EASEMENT LOTS 3, 4, & 5, BLOCK 1 -
TONKAWOOD ESTATES - Continue
RESOLUTION NO.53-89
utilities currently exist in the easements. Haugen closed the public
hearing after receiving no further comments at 8:05 P.M.
Gagne moved, seconded by Stover, to adopt Resolution No.53-89, "A
Resolution vacating certain drainage and utility easements" on Lots 3,
4 and 5, Block 1, Tonkawood Estates. Motion carried - 5 ayes.
MARILYNWOOD 2nd ADDITION - FINAL PLAT
RESOLUTION NO.54-89
Mr. Gerald Kelsch, representing K & H Builders and Developers, re-
quested final plat approval of Marilynwood 2nd Addition.
Mayor Haugen read the seven conditions for approval as listed in the
Planner's report of July 6, 1989. Mr. Kelsch stated that he was in
agreement with all the conditions.
Stover moved, seconded by Gagne, to adopt Resolution No.54-89,
solution approving the final plat of Marilynwood 2nd Addition.
carried - 5 ayes by roll call vote.
"A Re-
Motion
SWEETWATER AT NEAR MOUNTAIN - 4th ADDITION
RESOLUTION NO.55-89
Stover questioned the traffic control plan required by the Engineer.
Norton explained that the plan will assure that Near Mountain project
signage complies with MnDOT regulations. Mike Pflaum, of the Near
Mountain Development, agreed to submit and comply with the traffic plan.
Stover moved, seconded by Gagne, to adopt Resolution No.55-89, "A Re-
solution approving the final plat for Sweetwater at Near Mountain 4th
Addition." Motion carried - 5 ayes.
UPDATE OF LATTERNER ZONING VIOLATION APPEAL
James Latterner reported that the court has appointed a conservator on
his mother's behalf. The next court date is set for December 29, 1989.
The court appointed conservator is Mary E. Christiansen.
Attorney Froberg has spoken to Mr. Jim Westfall, Attorney for the
Latterner's, and has discussed the zoning violation. Froberg wanted to
relay the information to the conservator. Gagne recommended a two
week delay to get information from the conservator. Council deferred
action until July 24, 1989, Council meeting.
WATERFORD HOMEOWNERS ASSOCIATION CONCERNS
The Water ford Homeowners Association met to discuss the proposed
Waterford 3rd Phase and the opening of an intersection on Old Market
Road and Highway 7. Mr. Stuart Finney spoke on behalf of the homeowners.
He said the developers did not show buyers plans for an intersection at
the extension of Old Market Road. Mr. Finney asked for better communi-
cation with the staff and Council as residents had not had an opportunit:
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MINUTES - MONDAY.LY 10, 1989
PAGE 4
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WATERFORD HOMEOWNERS ASSOCIATION CONCERNS - Continue
to respond to the plan previously. Gagne stated that a public hearing
will be scheduled in August and all information on the project should
be available. Watten asked how the State would be involved in the
final decision. The State approved the location and plans developed
by the developer and the City in the Highway Corridor Plan. Attorney
Froberg asked Mr. Finney if he has seen the development agreementfor=
the W~terford project. Mr. Finney has seen the homeowners agreement
by-laws but he does not recall seeing a development agreement. He was
not even aware that a water tower was to be installed. Froberg stat~
ed that the title company work done upon purchase of property should
have noted the development agreement. Mr. Finney obtained his infor-
mation from Rick Lang of Steiner & Koppelman when he purchased his
home.
Notices of the hearing will be sent to affected residents, when schedule
RECONSIDERATION OF INCIDENTAL USE OF PUBLIC RIGHT-OF-WAY PERMIT -
GARDENDALE ROAD
Mr. Beal's realtor, Mr. Robert Scott, asked the Council to reconsider
their request for incidental use of right-of-way on Gardendale Road to
clear a path to Beal's rear lot so he could show it to prospective
buyers.
Mayor Haugen suggested that the City authorize the Public Works Depart-
ment to clear a walking path to Beal'slot. Mrs. Beal requested a
path wide enough to drive a garden tractor or 4-wheel drive'vehicle in
to clean up their lot. The Beal's wanted the permit so they may clear
a 5' wide path on the right-of-way.
Mr. Doherty would like a clarification as to what the Beals intend to
do. He also offered the use of his driveway as partial access. Mrs.
Beal wanted a written agreement from the Doherty's. Froberg stated
that the City should not get involved in any agreement on private pro-
perty.
Gagne moved, seconded by Brancel, to reconsider the action on the in-
cidental use permit taken by Council on June 26, 1989. Motion carried -
5 ayes.
Council directed the Engineer and Public Works Director to determine a
5' path area that will result in the removal of the fewest trees and
shrubs. The 5' path will be marked after the 3D' right-of-way has been
surveyed and marked by Mr. Beal. The Engineer and Public Works Direc-
tor will supervise the clearing of the path, permitting no grading,
and the removal of debris by the Beal's. Stover encouraged an agree-
ment to use the Doherty's driveway, but staff will mark a 5' path
along the entire right-of-way.
Brancelmoved, seconded by Gagne, to grant an incidental use permit to
Jim Beal to clear a 5' path in the undeveloped Gardendale Road right-
of-way subject to the following conditions:
1. the applicants have the right-of-way staked by a Registered
Land Surveyor;
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MINUTES - MONDAY,tlbLY 10, 1989
PAGE 5
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RECONSIDERATION OF INCIDENTAL USE OF PUBLIC RIGHT-OF-WAY PERMIT-
GARDENDALE ROAD - Continue
2. the location of the 5' path to be cleared is to be approved by
the Public Works Director and City Engineer;
3. the path should avoid larger trees to the extent possible;
4. the applicant give the City and the neighbors at least 24 hours
notice before starting the work; complete the work with 2 wee~s
authorization to proceed; and schedule completion of the work
for no more than 2 consecutive days within that two-week period;
5. the Public Works Director supervise the work;
6. the applicant clear out the debris from clearing;
7. the City's time be billed to Jim Beal at the loaded labor rate;
8. the path be used only for pedestrian and garden tractor access;
and;
9. the owner at the time a Building Permit is requested, submit a
plan for grading and drainage to the City Engineer before a
permanent driveway is constructed.
Motion carried - 5 ayes.
COUNCIL BREAK: 9:25 P.M. - 9:32 P.M.
MIDWEST ANIMAL SERVICES - CONTRACT CANCELLED
The Animal Control contract has been cancelled by Midwest Animal Ser-
vices effective July 29, 1989. Whittaker will be meeting with area
Administrators and the Police Chief to discuss this problem. Haugen
suggested he also talk to the Cities of Chanhassen and Mound regarding
their service.
TOWING CONTRACT PROPOSAL
Haugen suggested that Shorewood have a contract with a towing company
to enforce the new Abandoned Vehicle Ordinance. Chief Young said he
prefers using one towing company for all cities as it causes less con-
fusion for the police department. The Department uses Milt Anderson
towing and has had no complaints. He said a contract might result in
higher fees as the bidding company would have to get an average rate
rather than a charge based on time of day, distance and conditions. The
rates might also be higher as they are few bidders in the area.
Council supports one towing company being hired by the police depart-
ment for all cities as the Chief outlined.
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MINUTES - MONDAY, JULY 10, 1989
PAGE 6
STAFF REPORTS
Enqineer's Report
Award Bid - Street Project No.89-1
Resolution No.56-89
Bids were received and opened at 11:30 a.m., July 7, 1989, at City
Hall for the Street Overlay Project No.89-1. Engineer Norton
recommended acceptance of the bids and awarding the contract to the
lowest bidder, Hardrives, Inc., in the amount of $112,344.
Watten moved, seconded by Gagne, to award the bid as recommended to
Hardrives, Inc. , in the amount of $112,344. Motion carried -
5 ayes by roll call vote.
Award Bid - Sewer Televisinq and
Rehabilitation - Project No.89-2
Bids were received and opened at 11:00 a.m. on July 7, 1989, at
City Hall for Project No. 89-2 Sewer Televising and Rehabilitation.
Engineer Norton recommended acceptance of bids and awarding the
contract to the lowest bidder, visu-Sewer Clean & Seal, Inc., in
the amount of $24,606.90.
Resolution No.57-89
Gagne moved, seconded by Brancel, to adopt Resolution No.57-89,
awarding the contract to Visu-Sewer Clean & Seal Inc. in the amount
of $24,606.90. Motion carried - 5 ayes by roll call vote.
Accept Quotation - Strawberry Lane Curbing
Norton has obtained two quotations for the installation of curb and
gutter on Strawberry Lane across from the Strawberry Lane across
from the Shorewood Oaks project. He recommended acceptance of the
quote received from Widmer Bros. in the amount of $3,700.
Gagne moved, seconded by Stover, to award the Strawberry Lane pro-
ject to Widmer Bros., at a cost of $3,700, to be charged to Pro-
ject No.87-1 - Shorewood Oaks. Motion carried - 5 ayes.
Glen Road Drainage Update
Norton read his letter, dated May 22, 1989, to Jim Mahady of
Hickok and Assoc. referring to updated topography maps. He asked
Mr. Mahady to review and respond. To date, no response has been
received nor has Norton been able to get a response by telephone.
Rascop stated that Hickok and Assoc. has been newly acquired by
Montgomery Company and the LMCD has also had problems in communi-
cating. Council directed staff to contact the parent company and
copy the local company in an effort to get a response.
Attorney's Report
Wetland Ordinance - Amendment
Ordinance No. 217
Attorney Froberg explained that the Ordinan~e is designed to regulate
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MINUTES - MONDAY'~ULY 10, 1989
PAGE 7
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STAFF REPORTS
Attorney's Report
Wetland Ordinance - Amendment- Continue
Ordinance No.217
the transfer of groundwater to wetlands. He said the State "owns"
and controls groundwater; so, the City can only control where it's
put. He also said he changed "groundwater" to "underground water
source" to clarify that definition.
Haugen asked the Council if the City should sell water to supplement
wetlands. The Council agreed the City should not. The City should
let the water rise and fall with the natural cycle.
Watten moved, seconded by Brancel, to waive the 2nd reading of the
Ordinance and adopt Ordinance No.217, "An Ordinance amending Chapter
1102 of the Shorewood City Code relating to Wetland Develonment.
Motion carried and Ordinance adopted - 5 ayes by roll call vote.
Goose Round-Up Project
The Goose Project collected 29 adult geese at Christmas Lake and
160 on Timber Lane. Mr. Cooper expects to collect more geese on
Timber Lane and about 160 on Enchanted Island this week. Attorney
Froberg will acknowledge this work and provide for 2 more years at
$3,000 each year, in the contract he is reviewing.
Appraisal of Value - Easements on
Wedgewood Drive
Resolution No.58-89
Froberg stated that a hearing will be set for July 13, 1989, to
appoint commissioners to review the easement sites on Wedgewood
Road for appraisals. Froberg requested adoption of Resolution
No.58-89 setting values of the needed easements for Wedgewood Road.
Gagne moved, seconded by Brancel, to adopt Resolution No.58-89, "A
Resolution approving the appraisal of value for certain easements in
Wedgewood Drive", owned by Bach~, Woolridge, and Farrel/Holy and
Kinsy. Resolution adopted by roll call vote - 5 ayes.
Administrator's Report
Ivy Lane Drainaqe Update
Whittaker and Zdrazil will meet with Michael Lindelien on July 14,
1989, to discuss the drainage across their property onto Ivy Lane.
Animal Control
A meeting is scheduled for July 20th for area administrators to dis-
cuss alternatives for animal control. Midwest Animal Control has
cancelled their contract for the lake area.
Milfoil Inspection of Christmas Lake
Christmas Lake has been inspected and found clear of the Eurasian
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MINUTES - MONDA~ULY 10, 1989
PAGE 8
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STAFF REPORTS
Administrator's Report
Milfoil Inspection of Christmas Lake - Continue
Milfoil. No treatment is necessary at this time. Stover under-
stood that repeat inspections are to be done. Whittaker will re-
port on this.
Swimminq at Lake Access
Haugen questioned the City's liability for swimmers at the access.
The Council directed staff to check with the DNR and have a "no
swimming allowed" signs posted.
Purchase of Fire Proof File
Whittaker asked to purchase a 4 drawer fire proof file at a cost of
$1,039.50. He suggested taking the funds from the micro filming
budget. Brancel directed him to check for a water proof and fire
proof cabinet.
COUNCIL REPORTS
Recyclinq Buckets
The County will only reimburse the City for the cost of recycling con-
tainers that are made from recycled material. Watten stated that only
the black buckets are made from recycled material and cost $2.00 each.
The reimbursement contract to the County will be amended to include the
buckets and the increased cost of the new recycling contract.
Munitech Contract
Stover would like the Munitech contract cost compared to cost of a new
person in Public Works.
MAYOR'S REPORT
Business Records Corp is holding a meeting on July 26, 1989, to offer
a review of governmental software.
The A.M.M. is holding a meeting at the Hopkins House on July 20th, at
7:00 a.m., to set goals for 1990.
A lake-area Mayor's meeting will be held at the Shorewood City Hall on
July 19th, at 7:30 p.m., to discuss the future of the LMCD.
A public hearing of the Regional Transit Board will be held on July 20t~
at 7:00 'p.m., at Champlin City Hall. ~
Police Bui1dinq Lease Discussion
Haugen asked how the prepayment of the police building lease by one
city would affect the remaining "joint powers cities" lease payments.
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MINUTES - MONDAy,~LY 10, 1989
PAGE 9
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COUNCIL REPORTS
Police Building Lease Discussion - Continue
A new schedule of payments would have to be drawn up to reallocate
the balance owing among the remaining cities. Froberg will obtain
further information and report back to the Council.
Froberg has not received an amended lease agreement.
Council directed Whittaker to check on the Railway Authority dis-
cussion regarding placement of rock on the trail line.
The Council would like a recommendation on what hours Freeman Park
should be open to the public.
Rascop asked the Council to review the LMCD budget for comment. The
Council will respond on the budget during the scheduled City budget
meeting on July 17, 1989, at 7:30 p.m.
Employee salary plan was also tabled for decision at the budget meet-
ing on July 17, 1989.
APPROVAL OF CLAIMS AND ADJOURNMENT
Watt en moved, seconded by Stover, to adjourn the regularly scheduled
meeting of Monday, July 10, 1989, at 10:52 P.M., subject to approval
of claims for payment. Motion carried - 5 ayes.
GENERAL & LIQUOR FUNDS - Acct No. 00-00166-02
Checks # 2605-2685
General
$ 151,700.33
Liquor
$ 74,274.66
Payroll Checklist:
Checks #203201-203232
Total
$ 10,423.77
$ 162,124.10
$
2,963.02
$ 77,237.68
RESPE~TFULLY SUBMITTED,
Jan Haugen, Mayor
Sandra L. Kennelly
City Clerk
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~ECK APPROVAL LISTING ~
PURPOSE
CHECK NO. TO WHOM ISSUED
CHECKS ISSUED SINCE JULY 6, 1989
2605
2606
2607
2608
2609
2610
2611
2612
2613
2614
2615
2616
2617
2618
2619
2620
2621
2622
2623
2624
2625
2626
2627
2628
2629
2630
2631
2632
2633
2634
2635
2636
2637
2638
2639
2640
2641
2642
2643
2644
2645
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(@ )
(G)
(G)
(G)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
CHILD SUPPORT ENFORCEMENT PAYROLL DEDUCTION
CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS
AFSCME LOCAL #224 UNION DUES
ICMA RETIREMENT TRUST PAYROLL DEDUCTIONS
PUBLIC EMPLOYEES RETIREMENT ASN.PERA DEDUCTIONS
PHYSICIAN HEALTH PLAN OF MN EMPLOYEE HEALTH INSURANCE
MEDCENTER HEALTH PLAN EMPLOYEE HEALTH INSURANCE
GROUP HEALTH INC. EMPLOYEE HEALTH INSURANCE
MINNESOTA MUTUAL LIFE EMPLOYEE INSURANCE
COMMERCIAL LIFE INSURANCE CO. EMPLOYEE LIFE INSURANCE
COMMISSIONER OF REVENUE STATE TAXES WITHHELD
THE BANK EXCELSIOR FED, FICA, MEDICARE WITHHELD
PUBLIC EMPLOYEES RETIREMENT ASN PERA DEDUCTIONS
AIR REFRIGERATION WALK-IN COOLER INSPECTION
EAST SIDE BEVERAGE COMPANY BEER PURCHASES
FRANCK'S TRUCKING LIQUOR AND WINE PURCHASES
GRIGGS, COOPER AND COMPANY LIQUOR/WlNE/MISC PURCHASES
MN MUNICIPAL BEVERAGE ASSOC. 1989-90 MEMBERSHIP DUES
NORTH STAR ICE MISC. PURCHASES
QUALITY WINE AND SPIRITS CO. WINE PURCHASES
THORPE DISTRIBUTING CO. BEER PURCHASES
WEEKLY NEWS, INC. ADVERTISING
FROBERG AND PENBERTHY, P.A. JUNE ATTORNEY FEES
MR. DAVID MODROW ESCROW REFUND
US PO[TMASTER WATER AND SEWER POSTAGE
EXCELO BAKERY MAYOR MEETING REFRESHMENTS
BELLBOY CORPORATION LIQUOR PURCHASES
BOYD HOUSER CANDY & TOBACCO CO CIG AND SUPPLIES PURCHASES
COCA COLA BOTTLING COMPANY POP PURCHASES
DAY DISTRIBUTING COMPANY BEER PURCHASES
GRIGGS, COOPER AND COMPANY LIQ/WINE/MISC PURCHASES
JOHNSON BROTHERS WHOLESALE LIQUOR AND WINE PURCHASES
MARK VII BEER AND MISC PURCHASES
MINNETONKA GLASS & MIRROR INSTALL INSULATED UNIT
MINNESOTA SUBURBAN PURLICATIONS ADVERTISING
NORTHERN STATE POWER COMPANY UTILITIES
ED PHILLIPS AND SONS LIQUOR AND WINE PURCHASES
PEPSI-COLA COMPANY POP PURCHASES
POGREBA DISTRIBUTING INC. BEER AND MISC PURCHASES
QUALITY WINE AND SPIRITS LIQ/WINE/MISC PURCHASES
WASTE MANAGEMENT WASTE REMOVAL
TOTAL LIQUOR
TOTAL GENERAL
TOTAL CHECKS ISSUED
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AMOUNT
$ 165.00
37.00
100.80
468.08
36.00
3,501.00
389.10
254.70
250.56
34.20
784.62
4,721.21
1,363.50
132.50
14,188.30
472.20
1,812.71
310.00
620.10
500.39
13 ~523 .10
240.00
4,890.00
1,000.00
258.40
6.57
3,451. 04
1,711.27
887.60
6,431. 30
7,388.89
3,767.35
10,303.25
180.00
204.00
399.92
2,065.91
508.10
4,085.30
990.43
101.00
74,274.66
18,260.74
92,535.40
,
~CHECK APPROVAL LISTING ~
CHECK NO. TO WHOM ISSUED
CHECKS FOR COUNCIL APPROVAL
2646
2647
2648
2649
2650
2651
2652
2653
2654
2655
2656
2657
2658
2659
2660
2661
2662
2663
2664
2665
2666
2667
2668
2669
2670
2671
2672
2673
2674
2675
2676
2677
2678
2679
2680
2681
2682
2683
2684
2685
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
ABDO, ABDO, AND EICK
ACRO-MINNESOTA
AIRSIGNAL, INC.
AMERICAN NATIONAL BANK
S.H. BARTLETT
BRYAN ROCK PRODUCTS
SUSAN CHERMAK
COMMERCIAL ASPHALT COMPANY
COMMERS CONDITIONED WATER
CONTECH CONSTRUCTION PRODUCTS
CITY OF EXCELSIOR
FEED-RITE CONTROLS, INC.
JIM HATCH SALES COMPANY
GEORGE HAUN
HENNEPIN COUNTY TREASURER
HENNEPIN COUNTY TREASURER
METRO AREA MANAGEMENT ASSOC.
METRO WASTE CONTROL COMMISSION
METRO WASTE CONTROL COMMISSION
METRO SALES INC.
MIDWEST ANIMAL CONTROL
MINNEGASCO
COMMISSIONER OF TRANSPORTATION
MINNESOTA SUBURBAN PUBLICATIONS
WM MUELLER AND SONS
NAVARRE TRUE VALUE
NORWEST BANK MINNESOTA
NORTHERN STATES POWER COMPANY
NORTHERN STATES POWER COMPANY
JOSEPH PAZANDAK
PEPSI-COLA COMPANY
ALAN ROLEK
SHOREWOOD TREE SERVICE
SO LAKE MTKA PUBLIC SAFETY DEPT
SUBURBAN STUMP GRINDING
TONKA AUTO AND BODY SUPPLY
US WEST COMMUNCIATIONS
WASTE MANAGEMENT
WATER PRODUCTS
WOODLAKE SANITATION
-2-
PURPOSE
AUDIT SERVICES $
OFFICE SUPPLIES
BEEPER-PUBLIC WORKS
INTEREST ON GO BOND 4-1-87
MlRAFI-N.BALLFIELD/FREEMAN PARK
ROCK FOR ROADS AND PARKS
COFFEE POTS
ROCK FOR ROADS
WATER SOFTNER RENT FOR JULY
CULVERTS-SMITHTOWN AND CAJED RDS
NOXIOUS WEEDS NOTICE
CHLORINE AND DEMURRAGE
BATTERIES AND LUTE RAKE
PARK CONSULTATION
LICENSE FEE
JUNE POSTAGE
MAMA MEETING LUNCH-L. WHITTAKER
SEWER SERVICES FOR AUGUST
JUNE SAC CHARGES
DELIVERY OF OIL FOR COPIER
ANIMAL CONTROL BILLING/JUNE
UTILITIES
TRAFFIC SIGNAL REPAIR
PUBLISHING
FILL SAND-FREEMAN PARK
PARTS FOR OIL DISTRIBUTOR
INTEREST AND FEES
UTILITIES-STREET LIGHTS
UTILITIES
MILEAGE AND PHOTO FINISHING
POP PURCHASES FOR CITY HALL
TUITION REIMBURSEMENT
REMOVE-HAUL LIMB/PUMP HOUSE
JUNE BOOKING FEE/AUG BUDGET
GRIND STUMP/SMITHTOWN ROAD
SUPPLIES FOR TRUCK #37
UTILITIES
WASTE REMOVAL
METERS AND HORNS FOR RESALE
DUMPING FEE/SHOPPING CENTER
TOTAL CHECKS FOR APPROVAL
TOTAL CHECK APPROVAL ~IST
AMOUNT
345.00
225.28
9.18
21,447.50
534.00
2,047.14-
29.62
4,699.38
22.50
645.26
8.59
1,440.29
96.42
2,700.00
84.00
7.80
10.00
21 ,841. 07
9,083.25
20.00
1,147.80
61. 50
66.84
100.95
658.96
17.70
31,408.75
1,554.22
2,293.54
61.01
115.50
150.00
575.00
29,334.80
80.00
14.28
38.60
150.00
190.86
123.00
133,439.59
225,974.99
4ItHECK APPROVAL LISTING .
,.
CHECK NO. TO WHOM ISSUED HOURS AMOUNT
JULY 19, 1989 PAYROLL REGISTER
203201 VOID $
203202 (G) LARRY WHITTAKER 80 REG HOURS 913.89
203203 (G) SANDRA KENNELLY 80 REG HOURS 745.73
203204 (G) SUSAN NICCUM 80 REG HOURS 475.57
203205 (G) ANNE LATTER 68 REG HOURS 366.38
203206 (G) ALAN ROLEK 80 REG HOURS 812.02
203207 (G) WENDY DAVIS 80 REG HOURS 520.03
203208 (G) BRADLEY NIELSEN 80 REG HOURS 853.35
203209 (G) PATRICIA HELGESEN 64 REG HOURS 509.79
203210 (G) JOSEPH PAZANDAK 80 REG HOURS 740.86
203211 (G) CHARLES DAVIS 80 REG HOURS 402.80
203212 (G) DENNIS JOHNSON 80 REG HOURS 667.42
203213 (G) DANIEL RANDALL 80 REG HOURS 686.95
203214 (G) HOWARD STARK 80 REG HOURS 573.97
203215 (G) RALPH WEHLE 80 REG HOURS 523.15
203216 (G) DONALD ZDRAZIL 80 REG HOURS 849.93
203217 (G) JOSEPH LUGOWSKI 84 REG HOURS 1.5 OT 709.40
203218 (G) TODD LATTERNER 64 REG HOURS 72.53
203219 (L) RUSSELL MARRON 36 REG HOURS 184.96
203220 (L) CHRISTOPHER SCHMID 80 REG HOURS 417.00
203221 (L) JOHN THOMPSON 34 REG HOURS 166.72
203222 (L) MICHAEL KOEBENSKY 21 REG HOURS 107.62
203223 (L) BRIAN JAKEL 37.5 REG HOURS 176.21
203224 (L) MARK KARSTEN 31 REG HOURS 150.00
203225 (L) WILLIAM JOSEPHSON 80 REG HOURS 577 . 54
203226 (L) SUSAN LATTERNER 36 REG HOURS 160.77
203227 (L) DEAN YOUNG 80 REG HOURS 551.95
203228 VOID
203229 (L) SCOTT BARTLETT 35 REG HOURS 166.13
203230 (L) DAVID PETERSON 17 REG HOURS 77 .39
203231 (L) DANIEL HAASKEN 19.5 REG HOURS 99.93
203232 (L) DOUGLAS FULLER 32 REG HOURS 126.72
TOTAL LIQUOR 2,963.02
TOTAL GENERAL 10,423.77
TOTAL PAYROLL 13,386.79
-3-
.
.
"
MAYOR
Jan Haugen
COUNCI L
Kristi Stover
Robert Gagne
Barb Brancel
Vern Watten
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: BRAD NIELSEN
DATE: 19 JULY 1989
RE: OUR SAVIOUR'S LUTHERAN CHURCH
FILE NO.: 405 (Sign Permits)
The Church has requested a temporary sign permit for their property located at
23290 State Highway 7. They propose to erect a 4' x 8' temporary portable
billboard.
Section 1201.03 Subd. 11 c. (4) of the City code provides for the use of
temporary signs twice within any 12 month period. seven days at a time and no
larger than 32 square feet in area. Our records indicate that the Church was
last issued a temporary sign permit for 15 August 1988. Consequently they can
have one more seven day permit prior to 15 August 1989. after which they may be
issued one additional seven day permit. They propose to use two permits back
to back for fourteen days between 8 August and 21 August.
The sign must be located five feet from any property line. can not be lit. and
can not obstruct visibility for automobiles entering or exiting the site.
BJN:ph
cc: Larry Whittaker
Glenn Froberg
Connie Beck
..
A Residential Community on Lake Minnetonka's South Shore
c0/J
,
.
err
Schelen
Mayeron&
Associates, Inc.
2021 East Hennepin Avenue
Minneapolis. MN 55413
612-331-8660
FAX 331-3806
.
Engineers
Surveyors
Planners
Ju I y 19 I 1989
City of Shor~ood
5755 Country Club Road
Shor~ood, Minnesota 55331
Re : Southeast Area Elevated Water Storage Tank
Pedestal Supported Spheriod and Appurtenant Work
Project No. 86-lD
OSH C~. No. 3707.40
City Council:
Enclosed are four (4) copies of Construction Payment Voucher No. lIon the above referenced project in the amount of
. 5000.00.
Please make payment in amount of $
at your eari iest convenience.
5000.00 to CBI Na-Con, Inc., 24137 - I11th Street, Plainfield, III inois 60544
Very truly yours,
ORR-SCHELEN-MAYERON
&: ASSOCIATES, INC. 77
~-f J/;;t.~
Ja~es P. Norton,P.E.
Project Engineer
JPN:RGD
Enclosures :
cc : eBI Na-Con, Inc.
Equal opportunity Employer
3b
,
.
C~STRUCTI~ PAYNENT VOUCHER .
Esti~at@ Vouch@r No.
11
Dah
July 19, 1989
For P@riod Ending
June 30, 1989
Proj@ct N~ber 86-lD
------------------------------------------------------------------------------------------------------
Class of Work
El@vat@d Wat@r Storag@ Tank P@d@stial Support@d Spheriod
------------------------------------------------------------------------------------------------------
For
and Appurt@nant Work To : CBI Ha-Con, Inc.
______________________________________________________ 24137 - Illth Street
Southeast Area Plainfield, Illinois 60544
______________________________________________________ (815) 436-9800
City of Shor~ood, H@nnepin County, Minnesota
locat i on
------------------------------------------------------
A. Original Contract ~ount
s
463100.00
------------------------
B. Total Additions
s
4730.00 C.O. 12
------------------------
C. Total Deductions
s
1600.00 C.O. 111
------------------------
D. Total Funds Enc~b@r@d
s
466230.00
------------------------
E. Total Value of Work C@rtifi@d to Dat@
s
469230.00
------------------------
F. l@ss R@tained Perc@ntage
x
s
3461.00
------------------------
6. less Total Pr@vious Pa~ents
s
460769.00
------------------------
H. Approved for Pa~@nt, This Report
s
5000.00
------------------------
I. Total Pa~ents Including This Voucher
s
465769.00
------------------------
J. Balance Carried Fo~ard
s
461.00
------------------------
APPRl1JAlS
ORR-SCHElEN-MAYER~ & ASSOCIATES, INC.
--------------------------------------
Pursuant to our field observation, as perfor~ed in accordance ~ith our contract, ~e hereby certify that the ~aterials
ar@ satisfactory and the ~ork properly performed in accordance.~ith the plans and specifications and that the total
~ork is _____::_________1. c~~leted as Of____________~~~~_~~~_::~:______. We he~'.b' '.'....nd P''L:)t~~.,.
Sign@d 1________________________________________ Signed: _ __~________t:~_~~-~-------~ _____
Construction Observer
------------------------------------------------------------------------------------------------------------------------
This is to certify that to the best of ~y kn~ledge, infor~ation, and belief, the quantities and values of work
certified herein is a fair a~proxi~ate esti~ate for th@ period covered by this vouch@r.
Contractor
CBI Ha-Con, Inc.
Signed By
------------------------------------------------
------------------------------------
Date I
Tith
------------------------------------
------------------------------------------------
..
------------------------------------------------
------------------------------------------------------------
City of Shor~ood Approved for Payment
Voucher ------------------------------------ ------------------------------------------------
Chechd By I Authorized Re~resentative
------------------------------------
Date
------------------------------------------------
Dah
------------------------------------
Pag@ 1 of 3
3707.40
Estimate Voucher NO.______~~____________~
Date: July 19, 1989
-----------------------------------
Southeast Area Eleuated Water Storage Tank
P,destial Supported Spheriod and Appurtenant Work
Project No. 86-10
for the
City of Shor~ood, Hennepin County, Minn,sota
Contract Date :
Work Completed:
con.or :
Work Started
Completion Date:
CBI Na-Con, Inc.
24137-111th Street
Plainfield, Illinois 60544
(815) 436-9800
Item
No.
Work Comp lehd
Contract This Aiount Total to Oat,
Quantity Unit Unit Price Total Price Nonth This Honth Quantity Total Price
Hm
-----------------------------------------------------------------------------------------------------------------------------------
Schedule "A"
1) Excauation and Embankment 8orr~ Material
2105.2 Granular Borr~ Bedding
2105.2 General Imported Fill
2105.2 Topsoil Borr~
600 C.Y.
2200 C.Y.
300 C.Y.
12.00 7200.00
8.00 17600.00
11.00 3300.00
. ..... ................. ..... ....... .,...f
Total for Item No.1
2) - Aggregate Base
2211.2 Class 5, 1001. Crushed
160 C.Y. 10.00
lotal for Item No.2 ..............................,.........$
3)
2331
2341
2357
BitWlinous Pauing
Bituminous Paument (Base)
Bituminous Surface
Bituminous Tack Coat
34 Tons
17 Tons
10 Gal.
25.00
150.00
25.00
Total for Itm No.3.........................................
4) Concrete Curbing
2531.2 B618 Concrete Curb & or Valley Gutter
450 LF.
2.50
iotal for It", No.4. II... II.. II II.... .,.. ,..... II...... '" ,$
5) - Turf Estabishment
2575.2 Seeded Area
2575.2 Sodding Area
2700 S.Y.
400 S.Y.
.40
3.00
Total for Itm No.5 ........................................$
6) - Water Hains
2611.2 16" DIP Class 50
2611.2 12" DIP Class 50
110 L.F.
80 L. F .
40.00
25.00
lotal for Itell No.6 ..,...,.".....",.".""................
7) - Wat,r Nain Values & Fittings (Buried)
2611.2 16" Butterfly Value
2611.2 12" Gate Value
2611.2 Hydrant C/W Value & L,ad
2611.2 All Other Fittings
1
2
1
2000
2500.00
1200.00
1500.00
1.75
lotal for Itlll No.7 ........................................$
28100.00
1600.00
1600.00
850.00
2550.00
250.00
3650.00
1125.00
1125.00
1080.00
1200.00
22BO.00
4400.00
2000.00
6400.00
2500.00
2400.00
1500.00
3500.00
------------
9900.00
SA) - 500,000 &al. Single P,destial Spheroid CIW Foundation,
Electrial and All Other Appurtenant Work not Itrmized
Abov, LlDp SIn 1 472245.00 472245.00
Total for Itrm No.SA .......................................f 472245.00
Page 2 of 3
3707.40
0.00 0.00
0.00 0.00
0.00 0.00
------------ ------------
f 0.00 f 0.00
0.00 0.00
------------ ------------
f 0.00 f 0.00
0.00 59 1475.00
0.00 32 4800.00
0.00 15 375.00
------------ ------------
f 0.00 f 6650.00
0.00 0.00
------------ ------------
f 0.00 f 0.00
0.00 0.00
0.00 0.00
------------ ------------
$ 0.00 $ 0.00
0.00 0.00
0.00 0.00
------------ ------------
f 0.00 f 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
----------- ----------
f 0.00 f 0.00
0.00 0.00
---------- ------------
f 0.00 t 0.00
.
.
.
Estimatt Vouchtr No. 11
--------------------
Date :
Ju I y 19, 1989
----------------------------------
Southeast Area Eltvattd Wattr Storage Tank
Ptdestial Supporttd Spheriod and Appurttnant Work
Projtct No. 86-10
for the
City 0; Shor~ood, Hennepin County, Hinntsota
Item
No.
-----------------------------------------------------------------------------------------------------------------------------------
Item
Work Ccnphted
Contract This Mount Total to Oat!
Quantity Unit Unit Price Total Prict Honth This Honth Quantity Total Price
88) - 400,000 Gal. Single Pedestial Spheroid C/W Foundation,
Electrial and All Othtr Appurtenant Work not Itemized
Above Lmp SUII 1 L.S.
410045.00
Foundat ion 123881 .00 0.00 1 123881.00
Electrical 10159.00 0.00 1 10159.00
Material 176591.00 0.00 1 176591.00
Tank Construction 120382.00 0.00 1 120382.00
Paint 32087.00 0.00 1 32087.00
------------ ------------ ------------
Total for Schedule 'A' (Itells 1 thru 7 Inclusive Itell 88) .......$ 463100.00 S 0.00 S 463100.00
Change Order No.1 DEDUCT 1600.00> { 1600.00>
Change Order No.2 4730.00 4730.00
Over run !tm No.3 3000.00
------------ ------------ ------------
Total I........,....................,.........~ 466230.00 S 0.00 S 469230.00
Pag' 3 of 3
3707.40
,
.
Change Order No.
-------------------------
Date :
Ju I y 19, 1989
-----------------------------------
Southeast Area Elevated Water Storage Tank
Pedestial Supported Spheriod and Appurtenant Work
Project No. 86-10
for the
City of Shore~ood, Hennepin County, Minnesota
It ell
Ho.
!tell
-----------------------------------------------------------------------------------------------------------------------------------
(1600.00>
1) - Delete the obstruction light/beacon on
the ne~ 400,000 gal. elevated tank.
Page 1 oi 1
3707.40
contr.r :
CBI Ha-Con, Inc.
24137-111th Street
Plainfield, Illinois
(815) 436-9800
60544
Work COIIp1eted
Contract This /Dount Total to Dab
Quantity Unit Unit Price Total Price Honth This Month Quantity Total Price
~ ',.
Change Order No. 2
.
-------------------------
Date :
Ju I y 19, 1989
-----------------------------------
Southeast Area Elevated Water Storage 1ank
Pedestial Supported Spheriod and Appurtenant Work
Project No. 86-10
for the
City of Shorewood, Hennepin County, Minnesota
!tell
No.
It en
-----------------------------------------------------------------------------------------------------------------------------------
1>
Re-paint the dark blue portion of the
tower ~ith the light blue color, all
paint, labor, freight and appurtenant
~ork included in the lunp sun price.
Page 1 of 1
3707.40
cont.r :
CBI Ha-Con, Inc.
24137-111th Street
Plainfield, Illinois
(81S) 436-9800
60544
Work Coop Ie ted
Contract This Mount 10tal to Date
Quantity Unit Unit Price Total Price Month This Honth Quantity Total PrLce
1 loS.
4730.00
4730.00
""- ---"
.
.
Shorewood - Freeman Park Project
Work Program
6/22/89
Met with Phil Tipka of OSM. Went over project with Phil. Reviewed grade shots
taken by Jim Norton and Phi 1 Tipka of subcuts to be done on three infields.
Also discussed rolling the entire project area with a vibrator-roller. Widmar
Construction moved their equipment in and started working on the southwest
field. Time: 3 hrs.
6/23/89
Met with Phil Tipka at Freeman Park project. Also met with Russ Widmar of
Widmar Construction Co. to discuss their work the previous day on the southwest
field. They are to continue subcutting of the infield. Widmar Construction
is hauling the excess material to the trail area around Freeman Park. I also
discussed with Don Zdrazil, the Public Works Director, about the possibility
of mowing the complete park area, thus making the rolling of the entire project
much easier. The entire project area was rolled and vibrated by Widmar Construct-
ion. Also checked the subgrade on the southwest field to make sure Widmar
was meeting the subgrade cuts that were allocated for this field. Total time:
8 hrs.
6/26/89
Check drainage patterns on Freeman Park with Don Zdrazil, Public Works Director.
Took photos of the H" rainfall. Met with Russ Widmar and determined it was
too wet to work. Talked to Phil Tipka by phone and told him that conqitions
were too wet to work and would start the next day. Time: 3 hrs.
6/27/89
Widmar Construction subcutting the southwest field. The subsoil seems to
be suitable for construction of an infield. Subcutting at a 1 ft. grade on
all checkpoints of the infield. Material taken from this subcut area will
be used for berming purposes along the parking lot of the project area. Time:
8 hrs.
6/28/89
Rain overnight prevented any work in the project area on this date.
6/29/89
Met with Widmar Construction at
field, cutting it ft. at all
for stabilizing the.. outfield area
along the- parking lot. General
hrs.
7:00 a.m. Started to subcut the southwest
checkpoints. Subbase material is suitable
on the southwest field. Also used for berming
field supervision of the pfoject. Time: 5
6/30/89
Met with Don Zdrazil at St. Louis Park Public \~orks shop. Picked up a 'p~li!
Lj .0--5
.
.
grader. Hauled the grader to the Freeman Park site to blade the southeast
and southwest fields to put finish subcut and approximate finish grade on
these two fields. Widmar Construction working the trail area and building
berms along the parking lot and the southeast field. General field supervision.
Time: 9 hrs.
711/89
Met with the Park Commission and Don Zdrazil, Public Works Director. Discussed
the total Freeman Park project with commission members. Gave progress report
and what needed to be done to comp 1 ete the Freeman Park project in the ball fi e 1 d .,
areas. Also discussed future plans for Freeman Park such as fencing, irrigation,
lighting. Also discussed the possibility of moving the skating rink and hockey
rink areas from the present park site as planned on their master plan to
a new site up closer to the parking area in Freeman Park. This was discussed
by the commission members and will be taken up at one of their future meetings.
The general consensus of the Park Commission was that the park was progressing at
a good rate and that the progress being made is adequate at this time. 1
also mentioned to the Park Commission that a revision of the present master
plan for Freeman Park should be reviewed and that any changes should be made
bringing the master plan up to date with the work that has been done in the
spring and summer of 1989. They felt this was a good idea and will bring
this up at a future meeting. The consensus of the commission was to proceed
to finish the ballfield projects as soon as possible. 1 also mentioned that
the overseeding and fine grading of the infields was due to be done yet this
summer and early fall, and 1 made the statement the ballfields would be playable
in the spring or early summer of 1990. Time: 4 hrs.
7/5/89
Widmar Construction started subcutting the north field. They encountered
some bad subsoil at all levels. At a 1 ft. subcut, the soil was very unstable
and of a plastic nature. 1 had a meeting with Don Zdrazil, Public Works Director,
and Phil Tipka concerning these conditions. It was decided to contact Larry
Whittaker, City Administrator, and Jim Norton, engineer from OSM, and make
a decision based on the poor soil conditions. After a meeting with the above
mentioned individuals, a decision was made to install a fabric liner to stablize
the subsoil. The name of the material we will be using for the stablization
is Mirafi. This material was ordered, 2 rolls ea 600 sq. yds. and will be
used for the soil stablization problem. 1 also suggested that rather than
using agricultural lime or infield mix to build up the additional subsoil
cut that we use sand. 175 tons of sand was ordered to be used for the addit i ana 1
sub cut on this infield. It was also noted that there was a lack of agricultural
lime material available for this site from the original project. Time: 9
hrs.
7/6/89
Widmar Construction subcut 1/2 of the north field, moved the infield mix
material to the other half, subcut to approximately 18" using sand to build
up the additional subcut and to adjust the grade, installed !J1e fabric liner
before installing the sand. The sand was placed on top of the fabric liner
and covered. Time: 8 hrs.
-2-
.
.
717/89
Widmar Construction subcut the other half of the infield. Encountered very
poor soil conditions; removed approximately 2 ft. of poor material. There
was trapped water under this portion of the infield, forming a very plastic
like surface which would unable to be worked without using the stablization
materi a 1. Subcut the materi a 1, added sand to bri ng it up to subgrade, i nsta 11 i ng
the fabric liner before the sand was applied. Then took the agricultural
materi a 1 or the i nfi e 1 d mi x and placed it over the top of the sand materi a 1,
pushing the grade material to cover 1/2 of the infield. Time: 9 hrs.
7/8/89
Went to the park site and determi ned it was too wet to work. Call ed Wi dmar
Construction and cancelled the infield material to be delivered on this date.
Talked to Russ Widmar and agreed to finish the project as early as possible
next week. Time: 2 hrs.
7 111/89
Shorewood public works employees cutting, dragging and filling the south
field of the outfield area. It was determined that the area where the water
1 i ne had been i nsta 11 ed comi ng from the entrance to the Freeman Park area
across the southwest field should be subcut, material filled in and then
bladed, dragged and reseeded. This area was extremely rough and the depressions
were of such severity that the cutting, fi 11 i ng and gradi ng process needed
to be done. Th is was done duri ng the 7/12 work i ng peri od and prepared for
seeding of this site. Time: 3 hrs.
7/12/89
Widmar Construction building berms on the southeast field and along the parking
lot. Also dragging the trail area. Shorewood public works personnel seeding
the southwest outfield area and working the new seed areas. Time: 4 hrs.
7/13/89
Met with Park Superi ntendent of St. Loui s Park to arrange for use of the
pull grader for Tuesday, July 18 to put finished grades on all fields. Widmar
Construction installing infield mix on the north diamond. Set grade for this
diamond for finished grade. Worked with Widmar on setting the grade. Also
checked the grade elevation from home plate to the outfield meeting the 1.2
1.5 requirement for this area. Shorewood public works personnel working on
berm areas. Time: 7 hrs. field supervision.
7/14/89
~.l
Met Shorewood personnel at St. Louis Park public works site to pick up ~
grader and take to Freeman Park. Graded a 11 i nfi e 1 d areas for fi ni shed grade
on all sites. Also met with Don Zdrazi 1 about what work had to be done and
what seeding should be done during the next 2-week period. Also discussed
with Don the type of seed to be used in the berming areas and th~ areas adjacent
to the i~fields. Supervised grading operation on all infield areas. Time:
8 hrs.
-3-
-3-
~q'fr \ - qO n~~
ill x. 3'0 Ve.v n~
= diD ()
>l~~B~wV
___co_....
J_r/
.
.
.
MAYOR
Jan Haugen
COUNCI L
Kristi Stover
Robert Gagne
Barb Brancel
Vern Watten
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236
MEMORANDUM
TO: PLANNING COMMISSION, MAYOR AND CITY COUNCIL
FROM: BRAD NIELSEN
DATE: 2 JULY 1989
RE: DENNIS, NICHOLAS - SETBACK VARIANCE
FILE NO.: 405 t89.19)
BACKGROUND
Mr. Nicholas Dennis recently completed a new home at 5360 Howard's Point Road
(see Site Location map - Attachment 1). As explained in his request letter,
dated 5 June 1989 (Attachment 2), the concrete patio on the rear side of the
house was mistakenly constructed five feet too close to the lake.
Consequently, Mr. Dennis has requested a setback variance which would allow
him to leave the patio in its current location.
The property is located in the R-1A, Single-Family Residential District and
contains approximately 41,852 square feet in area. The property is also
subject to the requirements of the "S", Shoreland District. The setback
requirement from Lake Minnetonka is 50 feet from the ordinary high water mark
(929.4 elevation). As illustrated on Exhibit B of the applicant's request
letter, the southerly end of the patio encroaches into the required setback
area by approximately 4.7 feet.
ANALYSIS/RECOMMENDATION
Under normal circumstances, the applicant's variance request would not be
justified, innocent mistake or not. However, the location of homes on both
sides of his sheds different light on'the matter. Section 1201.26 Subd. 5
a. (3) specifically recognizes situations where adjoining structures are
closer to. the shoreline than setbacks allow. ·
A Residential Community on Lake Minnetonka's South Shore
5
.
.
Re: Dennis, Nicholas
Setback variance
2 July 1989
The house on the south side of Mr. Dennis is approximately 18 feet from the
lake, with a deck that actually extends over the lake. A much larger house
on the north side of the subject property is approximately 20 feet from the
lake with a deck approximately eight feet from the shoreline. Considering
the proximity of these structures to the lake, Mr. Dennis' patio seems
relatively insignificant. It is also worth noting that, aside from the
patio, the house was designed to comply with setbacks which form a
triangular-shaped buildable area.
Mr. Dennis has demonstrated a willingness to make amends for the setback
error. According to the Public Works Director, Mr. Dennis is willing to
grant a drainage easement along the south end of his property which will
resolve a recently identified drainage problem.
Based upon the preceding it is recommended that the applicant's request be
granted and his escrow deposit be returned.
BJN:ph
cc: Larry Whittaker
Glenn Froberg
Jim Norton
Nicholas Dennis
Jim Mahady
.
- 2 -
ENCHANTED ISLAND
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ATTACHMENT 1
Site Location
Dennis Setback variance
.
.
June 5, 1989
Planning Commission
City of Shorewood
5755 Country Club Road
Shorewood, Minnesota 55331
SUBJECT: Mr. and Mrs. Nicholas J. Dennis Setback Variance Request
Dear Commission Members:
The purpose of this letter is to seek an after-the-fact variance to the
50-foot setback from the normal high water mark standard contained in City
Ordinance 1201.26 Subdivision 5(a)(3). This ordinance describes the minimum
lot and setback requirements for various land use classifications, in this
case, a general development classification. The following paragraphs will
describe the sequence of events which occurred to cause this request and the
prompt actions taken to respond to City concerns about the project.
My wife and I purchased the property located at 5360 HowardsPoint Road in
August of 1987. We engaged an architect, Smuckler Corporation, to design a
single family residence and provide construction management services. The
house design was completed in June of 1988 and received a City building permit
in July of 1988. A photocopy of a boundary survey of the Dennis residence
approved by the City is shown in Exhibit A attached to this letter. A close
examination of Exhibit A shows the concrete patio attached to the rear of the
house.
We are seeking this setback variance request because a slight portion of the
concrete patio was constructed closer than the required 50-foot setback from
the lake. The patio was constructed in early November 1988. During a noon
visit to the site, I spoke with the foreman of the concrete company who was
the only workman on-site. I asked him about a quantity of reinforcing steel
bars (rebar) left on-site which had been used for other portions of the house
and what would become of them. He replied that the rebars were not needed for
further construction, but suggested that it could be included to add extra
reinforcement to the patio. Without consulting building plans, we then laid
out the general shape of the patio and he completed pouring the patio. The
existing shape and dimension of the patio are shown in Exhibit B (a photocopy
of an amended site survey) and in Exhibit C (photocopies of photographs of the
rear of the house). I would like to emphasize that the patio area was
constructed in an effort to use extra building materials and not to
intentionally circumvent City ordinances. I take full responsibility for this
violation of the City's setback requirement.
.
ATTACHMENT 2
Applicant's Request Letter
Dated 5 June 1989
.
.
City of Shorewood
June 1, 1989
Page Two
We were first informed of the setback issue on May 16, 1989 when I spoke with
City staff about obtaining an occupancy permit. The setback violation was
discussed and City staff refused to issue the permit. This caused us great
concern because we had just completed final arrangements for financing the
home, had sold our previous house, and were in the process of moving in.
After subsequent discussions with City staff and personal appeals to several
City Council members, we were allowed to occupy the house. Our occupation of
the house was predicated on the posting of a cash surety in the amount of
$1,800 or roughly Ii times the cost of altering the existing concrete patio to
bring it into conformance with the City setback ordinanc~. Exhibit D is a
photocopy of the estimated cost of the patio alteration. This patio is
basically one solid piece of 6-inch thick aggregate concrete with steel
reinforcement bars within it.
We feel our setback variance request is justified on the basis of its
conformance to the special conditions of City Ordinance 1201.26
Subdivision 5(a)(3) which states: "*Setback requirements from the normal high
water mark shall not apply to piers and docks. Where development exists on
both sides of a proposed building site, building setbacks may be altered to
more closely conform to adjacent building setbacks." Exhibit A clearly shows
that the two existing structures on both sides of our lot (the Kehoe and
Holmes residences) do not meet the 50-foot setback standard. Thus, we request
the variance request be granted because it will not diminish or impair
established property values within the neighborhood nor will it confe~ to us
any special privilege not already enjoyed by our neighbors on either side.
Four letters requested from our surrounding neighbors stating that they
have no objection if the City grants us a variance for our project are
included as Exhibits E-H.
In summary, we would like to state again it was not our intention to
circumvent applicable City ordinances. We feel we have demonstrated our
prompt response to City concerns by performing the property survey and by the
posting of a cash surety. We also feel we have addressed how our request
conforms to the.special conditions of the minimum lot and setback requirements
and the condition governing consideration of variance requests. Based on the
foregoing analysis, we respectful'ly request the Planning Commission grant the
after-the-fact setback variance request.
~
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Ni~ 0 and Pamela Dennis
5' Howards Point Road
Shorewood, Minnesota 55331
.
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Exhibit D
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Exhibit E'
5380 h~war~. Point Roau
Shorewoo~, Mn. 55331
May 31, 19811
City of Shorewoo~
Shorcwood, Mn. 55331
Attl rlanuing Commissi.on
ReI Vari.anc~~'
"1'0 Whorn It. ~iay Concerns
It has been brought to my attenti.:Ju that a varia ace problem
exist.s au. the uew structure situated. north of my property,
aka 5360 Howards Point. R.oad.
.Please let this letter serve as a statement of non-objection.
Fro:n my observation the Oemlis family will be an asset. to
our nei~b.borhoou. as well as to t.he Ciot,! of Shorewooc.1.
~. \~rel;Y I
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RJ. - J. KenoCl
. 06/01,'89
~~
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RANDY CURTIS
.
May 30, 19'89
TO THE CITY O~ SHOREWOOO:
My wIfe and I have Inspected the cement patle
en the rear of Mr'-'" Dennis' home.
We have absolutely no objectIon to the city
Issuing Mr. DennIs the variance that he Is
requesting.
Q
Fred R. "Randy" Curtis
Cu r tIs
007
Exhibit F
5375 Howard's Point Road · Shorevvood, Minnesota 55331 · (612) 470-0659
. 06/01/ 89 ~37: 11
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Exhibit G
.
DANIEL L HUIat
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MAYOR
Jan Haugen
COUNCIL
Kristi Stover
Robert Gagne
Barb Brancel
Vern Watten
\"
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236
MEMORANDUM
TO: PLANNING COMMISSION, M..O\YOR AND CITY COUNCIL
FROM: BRAD NIELSEN
DATE: 2 JULY 1989
RE: KORDONOWY ADDITION - PRELIMINARY PLAT
FILE NO.: 405 (89.20)
BACKGROUND
Mr. Thomas Kordonowy requests preliminary plat approval to divide his
property, located at 6100 Apple Road (see Site Location map - Exhibit A,
attached), into four lots. The property is zoned R-1C, Single-Family
Residential and consists of two parcels totaling 11.98 acres in area.
Approximately 3.57 acres of that is designated wetland.
As can be seen on Exhibit B Mr. Kordonowy proposes one large lot, on which
his present home is located, to be accessed from Apple Road. The three
remaining lots abut Brackett's Road (Lot 1 abuts both Brackett's and Apple).
Following are proposed lot sizes with and without the wetland areas:
Gros s Area Net Area
Lot 1 67,750 sq. ft. 51,000 sq. ft.
Lot 2 70,870 sq. ft. 55,300 sq. ft.
Lot 3 76,800 sq. ft. 47,500 sq. ft.
Lot 4 306,735 sq. ft. 213,000 sq. ft.
ANALYSIS/RECOMMENDATION
Upon review of the proposed plat and the requirements of Shorewood's zoning
and subdivision regulations the following should be considered:
A. Lot Sizes. All lots exceed the minimum requirements of the.R-1C zoning
district, even once the wetland areas have been deducted.
A Residential Community on Lake Minnetonka's South Shore
(a
.,
Re: Kordonowy, Thoma.
Preliminary Plat
2 July 1989
.
B. Lot Configuration. The proposed lot configurations have created pockets
of dry ground which do not relate well to the buildable areas of Lots 1
and 2. As shown on Exhibit C, the northwest corner of Lot 1 would be
more usable if combined with Lot 2. Similarly, the southeast corner of
Lot 2 would be more usable with Lot 1.
It is recommended that the lot line between those two lots be realigned
as shown on Exhibit C.
C. Street R.O.W. Brackett's Road varies in width from 25 to 50 feet. The
final plat should provide additional right-of-way as shown on Exhibit C.
D. Drainage and Utility Easements. The final plat should show drainage and
utility easements, 10 feet along each side of each rear and side lot
line.
The designated wetland area can either be set aside as an outlot or by
easement. If the wetland is protected by easement, the City should
require that no structure be located within 40 feet of it.
Based on the preceding it is recommended that the preliminary plat be
approved subject to the following:
1. The lot line between Lots 1 and 2 should be realigned as shown on Exhibit
C.
2. The final plat should provide additional r.o.w. for Brackett's Road.
3. Drainage and utility easements should be provided on the final plat.
4. The City Engineer should determine whether soil tests should be required
for Lots 1-3. As part of the final plat a detailed grading plan, showing
building pad elevations, should be reviewed by the City Engineer.
5. A final plat must be submitted within six months of preliminary plat
approval.
,
6. Up-to-date (within 30 days) title op~n~ons must be submitted for both
parcels at the time the final plat is submitted.
7. When a final plat is submitted the applicant must advise the City Clerk
as to how he wants sewer equalization charges spread against the lots.
8. Park dedication fees for this plat total $1500 (credit is allowed for the
lot with the existing house).
cc: Larry Whittaker
Glenn .Froberg
Jim Norton
Thomas Kordonowy
.
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Exhibit A
SITE LOCATION
Kordonowy Addition
Preliminary Plat
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RECOMMENDED CHANGES
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.
.
Recommendations
For
City of Shorewood, Minnesota
$1 ,095,000
General Obligation Improvement Bonds, Series 1989A
Study No. 3535
SPRINGSTED Incorporated
July 17, 1989
7
.
SPRINGSTED
.
.
..
PUBLIC FINANCE ADVISORS
85 East Seventh Place, Suite 100
Saint Paul, Minnesota 55101.2143
612.223.3000
FAX: 612.223.3002
July 17, 1989
Mayor Jan Haugen
Members, City Council
Mr. Larry Whittaker, Administrator
City Hall
5755 Country Club Road
Shorewood, MN 55331
Re: Recommendations for the Issuance of $1 ,095,000 General Obligation Improvement
Bonds, Series 1989A
We respectfully request your consideration of our recommendations for the issuance of
these bonds according to the terms and conditions set forth in the attached proposed
"Official Terms of Offering." These bonds are being issued to refinance the $1,450,000
General Obligation Temporary Improvement Bonds, Series 1987A (the "Series 1987A
Bonds").
There are two courses of action available to the City for the refinancing of the Series 1987 A
Bonds. The first is to roll-over the Series 1987A Bonds into temporary bonds one more time
as permitted by Section 475.61, Minnesota Statutes. However, based on the strong market
conditions and lower interest rates at this time, we recommend the second course of action;
to refinance the Series 1987 A Bonds into long-term definitive bonds.
The proposed composition of the issue is as follows:
Outstanding Principal of the Series 1987 A Bonds
Accrued Interest (7/1/89 to 1/1190)
Less: Available Cash (prepaid assessments)
Net Required Refinancing
Plus: Issuance Costs
Plus: Allowance for Discount Bidding
Total Bond Issue
$1 ,450,000
38,425
(429.150)
$1 ,059,275
19,300
16.425
$1 ,095,000
The bonds will be repaid from the remaining special assessments to be collected from the
Shorewood Oaks project, totaling approximately $1 ,025,000. The original assessments for
Shorewood Oaks were filed in the fall of 1987. Appendix I is our estimate of the remaining
assessment income. The City estimates the current outstanding special assessment
principal from Shorewood Oaks to be $1 ,025,000 to $1 ,050,000. Thus, the assessment
income projected in Appendix I is a conservative estimate, helping to offset prepayments or
delinquencies of assessments which might occur.
Indiana Office:
251 North Illinois Street, Suite 1510
Indianapolis, Indiana 46204.1942
317,237.3636
Fax: 317.237.3639
Wisconsin Office:
500 Elm Grove Road, Suite 101
Elm Grove, Wisconsin 53122.0037
414.782.8222
Fax: 414.782.2904
City of Shorewood, MiAsota
July 17,1989 _
.
Appendix II is our projected cash flow for this bond issue. Column 1 is the year in which the
assessments are filed and Column 2 is the year in which the principal is repaid on
February 1. Each levy cycle will include the interest due on August 1 in the year of
collection, and the principal and interest due on February 1 of the year following collection.
The principal repayment is shown in Column 3, and the interest rates we project on those
annual installments are shown in Column 4. Column 5 is the extension of those interest
rates to reflect the actual dollar interest cost. Column 6 is the total annual debt service,
followed by the statutory requirement that the City provide for debt service an amount equal
to 105% of the actual prOject costs in Column 7. The 5% overlevy is required in order to
protect the City and the bondholders in the event 1 00% of assessments are not received
when scheduled. Column 8 is the projected assessment income developed in Appendix I.
This income is subtracted from total debt service in Column 7 to give a net requirement or
tax levy of the City as shown in Column 9, or a cumulative surplus as shown in Column 10.
Although the total projected assessment income in Column 8 is less than 105% of the total
principal and interest requirement shown in Column 7 in two of the levy years, the
assessment income is actually greater than the debt service on the bonds as shown in
Column 6. Therefore, assessment income is expected to be sufficient to pay all debt service
on the bonds and a general tax levy is not anticipated. All of the numbers in Appendix II are
subject to chang~ based upon interest rates received at the time of sale.
We recommend these bonds be dated October 1, 1989, and mature each February 1 from
1990-2003. The first payment on these bonds will be a principal and interest payment due
February 1, 1990, and will be payable from the 1989 second-half collection of assessments
together with surplus first-half 1989 collections. The interest payment due August 1, 1990
will be payable from the first-half collections of assessments received in 1990. This payment
sequence will continue throughout the life of the issue.
We recommend the bonds maturing on or after February 1, 1997, be subject to payment in
advance of the stated maturity on February 1, 1996 and on any day thereafter at a price of
par and accrued interest. This call feature will permit the City to refund the bonds as early as
1996 and/or prepay a portion of the bonds should substantial prepayment of assessments
be received. With the inclusion of the allowance for discount bidding, we do not feel this call
feature will impair the marketability of these bonds.
We are recommending the City request a rating on this issue from Moody's Investors Service.
The rating expense is estimated to be $4,000 and will be billed directly to ,the City. The costs
can be paid from proceeds of the bonds as those costs are included in the costs of
issuance.
The City does anticipate issuing additional bonds during 1989 of a tax-exempt nature. If the
total amount of all tax-exempt bonds issued by the City in 1989 exceeds $5,000,000 and all
bond proceeds are not expended within six months of the date of issue, then the City would
be subject to the arbitrage reporting and rebate requirements under the Tax Reform Act of
1986.
The Act also stipulates certain additional requirements for jurisdictions issuing in excess of
$10 million of tax-exempt bonds in a year. The City does not expect to issue in excess of
$10 million and, therefore, these bonds would be "qualified" bonds under the Act, making
them more attractive to banks and improving the interest rate to be received.
Page 2
City of Shorewood, Mi.sota
July 17, 1989
.
We are recommending that the bonds be offered for sale on Monday, August 28, with bids
to be received by the City Administrator or his designee in the offices of Springsted
Incorporated at 11:00 A.M. The bids will be opened and tabulated at our offices and verified
for accuracy. They will be presented to the City Council for consideration at 7:30 P.M. that
same evening. Bond proceeds will be available to the City shortly after October 1.
At your request we have also examined the feasibility of defeasance of the following City
issues:
$415,000 General Obligation Sewer Improvement Bonds of 1971
$2,300,000 General Obligation Sewer Improvement Bonds, Series 1972A
$1 ,600,000 General Obligation Sewer Improvement Bonds, Series 1972B
$80,000 General Obligation Water Improvement Bonds of 1973
The City currently has $1,080,700 in available debt service funds for the above mentioned
issues. Based upon current market prices of government securities, the total investment
required by the City to defease the issues will be approximately $814,371, as shown in
Appendix'" and IV. The actual amount will depend upon market prices at the time of
purchase. As a result of the defeasance, the City will essentially "free-up" approximately
$266,300 in excess debt service funds that can be redesignated or reassigned by the City for
other purposes.
Respectfully submitted,
~Jt,~
SPRINGSTED Incorporated
mmr
Page 3
.
.
APPENDIX I
City of Shorewood, Minnesota
$1,095,000 G.O. Improvement
Bonds, Series 1989A
Prepared July 12, 1989
By SPRINGSTED Incorporated
PROJECTED ASSESSMENT INCOME
Filing Date: 7/ 1/1989
Filing Collect Interest
Year Year Principal @ 8.750% Total
----- ------- --------- -------- -----
1988 1989 37,000 45,212a 82,212
1989 1990 76,000 86,450 162,450
1990 1991 76,000 79,800 155,800
1991 1992 76,000 73,150 149,150
1992 1993 76,000 66,500 142,500
1993 1994 76,000 59,850 135,850
1994 1995 76,000 53,200 129,200
1995 1996 76,000 46,550 122,550
1996 1997 76,000 39,900 115,900
1997 1998 76,000 33,250 109,250
1998 1999 76,000 26,600 102,600
1999 2000 76,000 19,950 95,950
2000 2001 76,000 13,300 89,300
2001 2002 76,000 6,650 82,650
TOTALS 1,025,000 650,362 1,675,362
a) Includes interest from filing
date to 12/31/1989.
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Page 5
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.
APPENDIX III
City of Shorewood, Minnesota
Defeasance of G.O. Improvement
Bonds of 1971, 1972A, 1972B, & 1973
Prepared: 07/13/89
By SPRINGSTED Incorporated
Settlement Date: 08/01/89
Total Total Cash
Date Principal Interest Payments Receipts Balance
829.37
11/01/89 90,000.00 9,675.00 99,675.00 100,108.13 1,262.50
12/01/89 25,000.00 12,795.00 37,795.00 38,311.25 1,778.75
01/01/90 275.00 275.00 411.25 1,915.00
05/01/90 7,290.00 7,290.00 11,761.25 6,386.25
06/01/90 130,000.00 12,170.00 142,170.00 137,536.25 1,752.50
07/01/90 5,000.00 275.00 5,275.00 7,411.25 3,888.75
11/01/90 90,000.00 7,290.00 97,290.00 96,761.25 3,360.00
12/01/90 25,000.00 8,530.00 33,530.00 32,661. 25 2,491.25
01/01/91 137.50 137.50 157.50 2,511.25
05/01/91 4,860.00 4,860.00 8,255.00 5,906.25
06/01/91 130,000.00 7,905.00 137,905.00 136,773.75 4,775.00
07/01/91 5,000.00 137.50 5,137.50 4,157.50 3,795.00
11/01/91 90,000.00 4,860.00 94,860.00 98,255.00 7,190.00
12/01/91 25,000.00 4,265.00 29,265.00 26,305.00 4,230.00
01/01/92 0.00 0.00 4,230.00
05/01/92 2,430.00 2,430.00 4,340.00 6,140.00
06/01/92 130,000.00 3,640.00 133,640.00 135,590.00 8,090.00
07/01/92 0.00 0.00 8,090.00
11/01/92 90,000.00 2,430.00 92,430.00 84,340.00 0.00
Totals 835,000.00 88,965.00 923,965.00 923,135.63
Total Securities Cost....: 799,280.00
Accrued Interest.........: 14,262.36
Beginning Cash in Escrow.: 829.37
------------
Total Investment Required: 814,371. 73
------------
------------
Page 6
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.
OFFICIAL TERMS OF OFFERING
$1,095,000
CITY OF SHOREWOOD, MINNESOTA
GENERAL OBUGATION IMPROVEMENT BONDS, SERIES 1989A
Sealed bids for the Bonds will be received by the City or its designee on Monday,
August 28, 1989, until 11:00 A.M., Central Time, at the offices of SPRINGSTED Incorporated,
85 East Seventh Place, Suite 100, Saint Paul, Minnesota after which time they will be opened
and tabulated. Consideration for award of the Bonds will be by the City Council at 7:30 P.M.,
Central Time, of the same day.
DETAILS OF THE BONDS
The Bonds will be dated October 1, 1989, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing February 1, 1990. Interest
will be computed on the basis of a 360-day year of twelve 30-day months and will be rounded
pursuant to rules of the MSRB. The Bonds will be issued in the denomination of $5,000 each,
or in integral multiples thereof, as requested by the purchaser, and fully registered as to
principal and interest. Principal will be payable at the main corporate office of the registrar and
interest on each Bond will be payable by check or draft of the registrar mailed to the registered
holder thereof at the holder's address as it appears on the books of the registrar as of the close
of business on the 15th day of the immediately preceding month.
The Bonds will mature February 1 in the years and amounts as follows:
1990 $55,000
1991. $85,000
1992 $85,000
1993 $85,000
1994 $85,000
1995 $80,000
1996 $80,000
1997 $80,000
1998 $80,000
1999 $80,000
OPTIONAL REDEMPTION
2000 $75,000
2001 $75,000
2002 $75,000
2003 $75,000
The City may elect on February 1, 1996, and on any day thereafter, to prepay Bonds due on or
after February 1, 1997. Redemption may be in whole or in part and if in part, in inverse order
of maturity and within a maturity by lot as selected by the registrar. All prepayments shall be at
a price of par and accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition the City will pledge
special assessments levied against benefited properties. The proceeds will be used to
refinance the City's $1,450,000 General Obligation Temporary Improvement Bonds, Series
1987A, dated July 1, 1987.
TYPE OF BID
Bids shall be for not less than $1 ,078,575 and accrued interest on the total principal amount of
the Bonds, and shall be accompanied by a certified or cashier's check in the amount of
$10,950, payable to the order of the City. No bid will be considered for which said check has
not been received. The City will deposit the check of the purchaser, the amount of which will
Page 8
.
.
be deducted at settlement and no interest will accrue to the purchaser. In the event the
purchaser fails to comply with the accepted bid, said amount will be retained by the City. No
bid can be withdrawn after the time set for receiving bids unless the meeting of the City
scheduled for award of the bids is adjourned, recessed, or continued to another date without
award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of
1 %. Rates must be in ascending order. No conditional bid will be accepted.
AWARD
The Bonds will be awarded to the bidder offering the lowest dollar interest cost to be
determined by the deduction of the premium, if any, from, or the addition of any amount less
than par, to the total dollar interest on the Bonds from their date to their final scheduled
maturity. The City's computation of the total net dollar interest cost of each bid, in accordance
with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any bid or of matters
relating to the receipt of bids and award of the Bonds, (ii) reject all bids without cause, and,
(iii) reject any bid which the City determines to have failed to comply with the terms herein.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by. the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be
subject to receipt by the purchaser of an approving legal opinion of Wurst, Pearson, Larson,
Underwood and Mertz of Minneapolis, Minnesota, which opinion will be printed on the Bonds,
and of customary closing papers, including a no-litigation certificate. On the date of settlement
payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at
the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as
compliance with the terms of payment for the Bonds shall have been made impossible by
action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by
the City by reasons of the purchaser's non-compliance with said terms for payment.
OFFICIAL STATEMENT
Underwriters may obtain a copy of the Official Statement by request to the City's Financial
Advisor prior to the bid opening. The purchaser will be provided with 50 copies of the Official
Statement.
Dated July 24, 1989
BY ORDER OF THE CITY COUNCIL
Isl Sandra Kennelly
Clerk
Page 9
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Statutes, Chapter 429.
(b) The outstanding bonds are subject to being called
on January 1, 1990, and can be financed in the
following manner:
Outstanding Principal, 1987A Bonds
Accrued Interest 7-1-89 to 1-1-90
Less: Available Cash (Prepaid
Assessments)
$1,450,000
38,425
(429,150)
Net Required Refinancing
Plus Issuance Costs
Allowance for Discount Bidding
$1,059,275
19,300
16,425
$1,095,000
Total Bond Issue
(c) That it is necessary and expedient to the sound
financial management of the affairs of the Ci ty to
issue $1,095,000 General Obligation Improvement
Bonds, Series 1989A (the "Bonds"), to provide
financing for the Improvements and the
refinancing of the temporary improvement bonds,
which Bonds shall be fully registered.
2. In order to provide financing for the Improvements,. the City
shall issue and sell Bonds in the amount of $1,078,575; in order to provide
in part the additional interest required to market the Bonds at this time,
addi tional Bonds shall be issued in the amount of $16,425. Any excess of
the purchase price of the Bonds over the sum of $1,078,575 shall be credited
to the debt service fund for the Bonds for the purpose of paying interest
first coming due on the Bonds. The Bonds shall be issued and sold in
accordance with the terms of the Official Notice of Sale which is attached
hereto and marked Exhibit A.
3. The City Clerk is authorized and directed to advertise the
Bonds for sale in accordance with the attached notice of sale and, if
publication is made, to cause the abbreviated notice of sale attached
hereto as Exhibit B to be published in the manner required by law. Sealed
bids shall be received until 11:00 a.m. on August 28, 1989. The City
Council shall meet on Monday, August 28, 1989, at 7: 30 p.m. for the purpose
of considering the bids on the Bonds and taking any other appropriate
action.
The motion for the adoption of the foregoing resolution was duly
seconded by Member
following voted in favor thereof:
and upon vote being taken thereon, the
and the following voted against:
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whereupon said resolution was declared duly passed and adopted.
Approved and signed this ____ day of
Mayor
Attest:
City Clerk
.
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, 1989.
.
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STATE OF MINNESOTA
COUNTY OF HENNEPIN
CITY OF SHOREWOOD
I, the undersigned, being the duly qualified and acting City Clerk
of the Ci ty of Shorewood, Minnesota, do hereby certify that I have carefully
compared the attached and foregoing extract of minutes of a regular meeting
of the Ci ty Council of said City held on July 24, 1989, with the or iginal
thereof on file in my office and the same is a full, true and complete
transcr ipt thereof, insofar as the same relates to the issuance and sale of
$1,095,000 General Obligation Improvement Bonds, Ser ies 1989A of the Ci ty.
WITNESS My hand as such Clerk and the corporate seal of the City
this day of , 1989.
City Clerk
City of Shorewood
( SEAL)
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Exhibit A
OFFICIAL TERMS OF OFFERING
$1,095,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1989A
CITY OF SHOREM>OD
HENNEPIN COUNTY, MINNESOTA
Sealed bids for the Bonds will be received by the City or its designee on
Monday, August 28,1989, until 11:00 a.m., Central Time, at the offices of
SPRINGSTED Incorporated, 85 East Seventh Place, Suite 100, Saint Paul,
Minnesota after which time they will be opened and tabulated.
Consideration for award of the Bonds will be by the City Council at 7:30
p.m., Central Time, of the same day.
DETAILS OF THE BONDS
The Bonds will be dated October 1, 1989, as the date of or iginal issue, and
will bear interest payable on February 1 and August 1 of each year,
commencing February 1, 1990. Interest will be computed on the basis of a
360-day year of twelve 30-day months and will be rounded pursuant to rules
of the MSRB. The Bonds will be issued in the denomination of $5,000 each,
or in integral multiples thereof, as requested by the purchaser, and fully
registered as to pr incipal and interest. Pr incipal will be payable at the
main corporate office of the registrar and interest on each Bond will be
payable by check or draft of the registrar mailed to the registered holder
thereof at the holder's address as it appears 'on the books of the registrar
as of the close of business on the 15th day of the immediately preceding
month.
The Bonds will mature February 1 in the years and amounts as follows:
1990 $55,000 1995 $80,000 2000 $75,000
1991 85,000 1996 80,000 2001 75,000
1992 85,000 1997 80,000 2002 75,000
1993 85,000 1998 80,000 2003 75,000
1994 85,000 1999 80,000
OPTIONAL REDEMPTION
The Ci ty may elect on February 1, 1996, and on any day thereafter, to prepay
Bonds due on or after February 1,1997. Redemption may be in whole or in
part, in inverse order of matur i ty by lot as selected by the registrar. All
prepayments shall be at the price of par and accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will
pledge its full faith and credit and power to levy direct general ad valorem
taxes. In addition the City will pledge special assessments levied
against benefited properties. The proceeds will be used to refinance the
City's $1,450,000 General Obligation Temporary Improvement Bonds, Series
1987A, dated July 1, 1987.
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TYPE OF BID
Bids shall be for not less than $1,078,575 and accrued interest on the total
principal amount of the Bonds, and shall be accompanied by a certified or
cashier's check in the amount of $10,950, payable to the order of the Ci ty.
No bid will be considered for which said check has not been received. The
Ci ty will deposit the check of the purchaser, the amount of which will be
deducted at settlement and no interest will accrue to the purchaser. In
the event the purchaser fails to comply with the accepted bid, said amount
will be retained by the Ci ty. No bid can be wi thdrawn after the time set for'
receiving bids unless the meeting of the city scheduled for award of the
bids is adjourned, recessed, or continued to another date wi thout award of
the Bonds having been made. Rates shall be in integral multiples of 5/100
or 1/8 of 1%. Rates must be in ascending order. No condi tional bid will be
accepted.
AWARD
The Bonds wi 11 be awarded to the bidder offer ing the lowes t dollar interes t
cost to be determined by the deduction of the premium, if any, from, or the
addi tion of any amount less than par, to the total dollar interest on the
Bonds from their date to their final scheduled maturity. The City's
computation of the total net dollar interest cost of each bid, in accordance
with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive
informali ties of any bid or of matters relating to the receipt of bids and
award of the Bonds, (i i) reject all bids without cause,~ and, (ii i) reject
any bid which the City determines to have failed to comply with the terms
herein.
REGISTRAR
The Ci ty will name the registrar which shall be subject to applicable SEC
regulations. The City will pay for the services of the registrar.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be
pr inted on the Bonds, but nei ther the failure to pr int such numbers on any
Bond nor any error with respect thereto will constitute cause for failure or
refusal by the purchaser to accept delivery of the Bonds. The CUSIP
Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be
deli vered wi thout cost to the purchaser at a place mutually satisfactory to
the City and the purchaser. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Wurst, Pearson, Larson,
Underwood and Mertz of Minneapolis, Minnesota, which opinion will be
printed on the Bonds, and of customary closing papers, including a no-
litigation certificate. On the date of settlement payment for the Bonds
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shall be made in federal, or equivalent, funds which shall be received at
the offices of the City or its designee not later than 12:00 Noon, Central
Time. Except as compliance with the terms of payment for the Bonds shall
have been made impossible by action of the City, or its agents, the
purchaser shall be liable to the City for any loss suffered by the Ci ty by
reasons of the purchaser's non-compliance with said terms for payment.
OFFICIAL STATEMENT
Underwriters may obtain a copy of the Official Statement by request to the
Ci ty' s Financial Advisor pr ior to the bid opening. The purchaser will be
provided with 50 copies of the Official Statement.
Dated July 24, 1989
BY ORDER OF THE CITY COUNCIL
Sandra Kennelly
Clerk
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Exhibit B
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NO'l'ICE OF SALE
$1,095,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1989A
CITY OF SHOREWOOD
HENNEPIN COUNTY, MINNESOTA
These bonds will be offered on Monday, August 28, 1989. Bids will
be received until 11:00 a.m. at the offices of SPRINGSTED Incorporated, 85
East Seventh Place, Suite 100, Saint Paul, Minnesota, and the bids will be
considered by the City Council at the City Hall in the City of Shorewood at
7:30 p.m. on said date. Dated October 1, 1989, the bonds will mature on
February 1 in the years and amounts as follows: .
Year Amount Year Amount Year Amount
1990 $55,000 1995 $80,000 2000 $75,000
1991 85,000 1996 80,000 2001 75,000
1992 85,000 1997 80,000 2002 75,000
1993 85,000 1998 80,000 2003 75,000
'1994 85,000 1999 80,000
Bonds maturing after February 1, 1996, will be subject to redemption and
prepayment at the option of the City and in whole or in part, in inverse
order of maturities and by lot assigned in proportion to their principal
amount, within any maturity, on February 1,1996, and any interest payment
date thereafter at a price equal to the principal amount thereof to be
redeemed plus accrued interest to the date of redemption.
The Ci ty will appoint a Bond Registrar, Transfer Agent and Paying
Agent. Interest will be payable on each February- 1 and August 1,
commencing February 1, 1990, to the registered owners of the Bonds
appear ing of record in the bond register as of the 15th day of the
immediately preceding month. An unqualified legal opinion will be
furnished by Messrs. Wurst, Pearson, Larson, Underwood, and Mertz, of
Minneapolis, Minnesota. The purpose of the Improvement Bonds is to
finance var ious public improvements in the Ci ty. The var ious improvements
will be paid from special assessments and general funds of the Ci ty. No bid
of less than $1,078,575 will be considered.
Bidders should be aware that the Official Notice of Sale to be
published in the Official Statement for the Bonds may contain additional
bidding terms and information relative to the issue. In the event of a
var iance between statements in this Notice of Sale and said Official Notice
of Sale, the provisions of the latter shall control.
Dated July 24, 1989
BY ORDER OF THE CITY COUNCIL
Sandra Kennelly
City Clerk
Shorewood, Minnesota
.
Further information may be obtained from and bids shall~be delivered to:
SPRINGSTED Incorporated
Public Finance Advisors
85 East Seventh Place, Suite 100
Saint Paul, MN 55101-2143
(612) 223-3000
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MAYOR
Jan Haugen
COUNCI L
Kristi Stover
Robert Gagne
Barb Brancel
Vern Watten
~.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236
MEHORANDUM
TO: MAYOR AlID CITY COUNCIL
FROM: BRAD NIELSEN
DATE: 17 JULY 1989
RE: WHELAlJ VARIANCE - APPEAL OF SURVEY REQUIREMENT
FILE NO.: 405 (89.24)
Mr. Robert Whelan, 5910 Cathcart Drive, recently replaced a portion of his
fence before realizing he needed a permit to do so. Upon applying for a permit
after the fact he was told that the new fence does not comply with the height
requirements of Shorewood's Zoning Ordinance. Mr. Whelan's fence is six feet
high and extends beyond the front of his house to the street r.o.w. The
Ordinance requires that fences be no higher than four feet when located from a
point at 50 percent the depth of the structure toward the street.
Rather than lower the height of the fence, Mr. Whelan has decided to apply for
a variance, the public hearing for which is scheduled for 5 September. He
objects, however, to having to provide a survey pursuant to Section 1201.05
Subd. 6 of the Ordinance. His reasons are explained in the attached letter.
Since staff does not have the authority to waive this requirement, Mr. Whelan's
appeal is scheduled for review by the Council next Monday night.
BJN:ph
cc: Larry Whittaker
Glenn Froberg
Robert Whelan
A Residential Community on Lake Minnetonka's South Shore
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This letter is to request a waiver of the su
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TO WHOM IT MAY CONCERN:
a variance. The following are my reasons for rec
1. Our lot is Torrens property and, theref
a survey already on file with Hennepin
2. We have four neighbors bordering our lot, and there
are no lot line questions or disputes with any of them.
3. The Afton Meadows development area was plotted in the
'60's, and at that time the utility poles were installed
on the lot lines. Our entire 792 ft. of fence is within
these boundaries.
4. Cost My wife is currently unemployed, and the cost
of a survey would cause a severe financial hardship.
Attached is a statement from the neighbor located closest to
the fence.
iliJ- qf~~
Robert T. Whelan
.
.
July 6, 1989
TO WHOM IT MAY CONCERN:
I do not object to the location or height of the replacement fence that
was re-installed on the property of Robert T. Whelan. This fence has been in
the exlstln~ location for 21 years.
~~
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Todd Ladwig
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ROBERT
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MAYOR
Jan Haugen
COUNCI L
Kristi Stover
Robert Gagne
Barb Brancel
Vern Watten
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331 . (612) 474-3236
DATE: 16 June 1989
TO: Edzell Goggans
26960 West 62nd Street
Shorewood, MN 55331
PROPERTY LOCATION: 26960 West 62nd Street
PROPERTY IDENTIFICATION NO.: P.I.N. 32-117-23-33-0024
NOTICE TO REMOVE
Offensive and Unhealthy Substances
NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced
property which is in violation of Chapter SOl, Section 501.01 of the Shorewood
City Code, a copy of which Section is enclosed. The offensive matter to be
removed from the property includes the following:
Inoperable vehicles and equipment:
Plymouth Vol are, yellow
Dodge Aspen, yellow
Ford Pickup, green
Chev Monte Carlo, maroon
VW Bus, maroon
VW Bus, green
Three-wheeler, red
Three snowmobiles
Riding lawnmower, red
License Plate No. EVU 963
License Plate No. EPV 400
License Plate No. none
License Plate No. 681 AQR
License Plate No. ENZ 167
License Plate No. KJ 3482
inoperable
inoperable
inoperable
Tabs June '89
Tabs Apr '89
Tabs Mar '89
Tabs Mar '83
Tabs Apr '77
Other debris: pallets, plywood, brush, batteries, tires,
engines, car parts, bike parts. Also, barbed wire fence on back
of property is prohibited and subject to immediate removal.
A Residential Community on Lake Minnetonka's South Shore
.
.
RESOLUTION NO.
A RESOLUTION APPROVING 1989 HENNEPIN COUNTY GRANT APPLICATION
FOR SOURCE SEPARATED RECYCLABLES AND YARD WASTE PROGRAMS
WHEREAS, the Shorewood City Council has reviewed the attached 1989 amended
Hennepin County Grant Application for Source Separated Recyclables
and Yard Waste Programs: and
WHEREAS, the City agrees to provide the services to residents that are out-
lined in the application; and
WHEREAS, the City anticipates abating more than 10% from its waste stream
in 1989 and therefore is requesting a reimbursement from Hennepin
County of 80%; and
WHEREAS, the total program costs are projected to be $51,900.00 and the
City will request reimbursement in the amount of $41,520.00.
NOW, THEREFORE, BE IT RESOLVED by the Shorewood City Council that the
attached 1989 Hennepin County Grant Application for Source Separated Re-
cyclables and Yard Waste Programs is hereby approved.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of
July, 1989.
Jan Haugen, Mayor
ATTEST:
Sandra L. Kennelly, City Clerk
/tJ/I
.,.;
MEMO
TO:
FROM:
DATE:
.
.
MAYOR
Jan Haugen
COUNCI L
Kristi Stover
Robert Gagne
Barb Brancel
Vern Watten
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474.3236
MAYOR AND CITY COUNCIL
ALAN ROLEK, FINANCE DIRECTOR
JULY 20, 1989
SUBJECT: 1990 PROPERTY TAX LEVY
In accordance with state law regarding Truth in Taxation, I recommend that
the City Council adopt the attached resolution approving the City's
proposed 1990 budget and preliminary property tax levy. This is necessary
in order to comply with the August 1 certification date.
Current Minnesota Statutes regarding Truth in Taxation state that the city
shall certify its 1989/90 Property Tax Levy and 1990 Proposed Budget to
the County Auditor by August 1, a date which almost everyone, including
legislators, agree is unreasonable. The Omnibus Tax Bill, which was
vetoed by Governor Perpich, would have relaxed this deadline to September
15. The Minnesota Department of Revenue, realizing the unworkable nature
of the current law, has revised the levy certification date to October 1;
however, questions have been raised whether the Department of Revenue has
the authority to change this date. The League of Minnesota Cities has
recommended that, if at all possible, cities should try to comply with
current law. It has also recommended that we qualify our levy
certification with a statement that if the laws change as a result of a
special session of the legislature, the city may revise its proposed
budget and levy. The attached resolution includes such a statement.
Because the City Council has reviewed the proposed 1990 General Fund
Budget and Property Tax Levy and has indicated its agreement with them, I
recommend that the resoLution be adopted to allow certification of the
budget and levy by the August 1 deadline. A letter, which restates the
City Council's intention to revise the budget and levy in the event of a
change in the law, will accompany the certification.
If you have any questions regarding the matters listed abo~e, please
contact me prior the July 24 meeting.
cc: Larry Whittaker
A Residential Community on Lake Minnetonka's South Shore
II
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RESOLUTION NO.
RESOLUTION APPROVING THE 1990 PROPOSED
GENERAL FUND BUDGET AND THE 1989 PRELIMINARY
PROPERTY TAX LEVY COLLECTIBLE IN 1990
WHEREAS. staff has presented the proposed General Fund Budget for 1990.
and.
WHEREAS. the City Council and Financial Advisory Board have met to review
the budget.
NOW. THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood
that the 1990 proposed General Fund Budg,et is hereby approved at
a total amount of $2.086.671. A preliminary amount of $1.521.071
will be raised by tax upon the taxable property in the City of
Shor~Nood for the following purposes:
General Purposes
G.O. Water Revenue Bonds
Total Property Tax Levy
$1.503.947
17.125
1.521.072
ALSO RESOLVED that. in the event a special session of the Minnesota
Legislature be called by Governor Rudy Perpich for reasons of
adopting and enacting new property tax legislation. the City
Council. upon reviewing such legislation. may revise the 1990
General Fund Budget and 1989 Property Tax Levy. payable in 1990.
to comply with the new legislation.
Adopted by the City Council of the City of Shorewood this 24th day of
July. 1989.
Janice M. Haugen
Mayor
Sandra L. Kennelly
Ci ty CIa rk
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FROBERG & PENBERTHY, P.A.
A TTORNEYS A T LA W
Glenn Froberg
James G. Penberthy
Paul B. Ahern
July 18, 1989
17736 Excelsior Boulevard
Minnetonka, Minnesota 55345
(612) 474-8877
Mary E. Christenson, Esq.
James W. Buckley & Associates
3918 IDS Center
80 South Eighth Street
Minneapolis, Minnesota 55402
Rei Conservatorship of Jean Dagne Latterner
Dear Ms. Christenson:
Pursuant to our telephone conversation today, I am enclosing a copy of the
notice sent to Mrs. Latterner concerning removal from her property of
certain items of personal property.
Our immediate concern is the removal of the boat trailers and boat
cradles. Action should also be taken to remove the 12' x 16' accessory'
building temporarily being stored on the property.
Please call me should you wish to discuss this matter further. Otherwise,
we will expect compliance with this notice by July 25, 1989.
Very truly yours,
FROBERG & PENBERTHY, P.A.
Glenn Froberg
Attorneys for the City of Shorewood
G F I mbw
Enclosure
CCI Larry Whittaker
Brad Nielsen
/2/1- /
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JUL 1 9
1989
.JAMES w. eUCt<l.EY
MARY E. CHRISTENSON
LAW OF"F"ICES
JAMES W. BUCKLEY & ASSOCIATES
A PROF'ESSIONAL ASSOCIATION
3918 IDS CENTER
eo SOUTH EIGHTH STREET
MINNEAPOLIS, MINNESOTA 55402
TELEPHONE
(612) 333.7135
July 18, 1989
Shorewood Yacht Club
600 West Lake Street
Excelsior, MN 55331
Re: Conservatorship of:
Jean Dagne Latterner
Our File No. 4003.010
Dear Sir or Madam:
Please be advised that I have been appointed by the Probate Court
of Hennepin County to be conservator of the estate of Jean Dagne
Latterner.
In my capacity as conservator of the estate of Mrs. Latterner, I
have been contacted by the City Attorney for the City of
Shorewood, Mr. Glenn Froberg, regarding violations of City
Ordinances involving Mrs. Latterner's vacant land located on
Smithtown Road.
The City Council of the City of Shorewood has ordered removal of
boat trailers and cradles located on this vacant land by July 25,
1989.
I have been advised by Mrs. Latterner's family that the boat
cradles and trailers were placed upon the property by Shorewood
Yacht Club. The City Attorney has advised me that if the boat
trailers and cradles have not been removed by July 25, they will
be removed by the City. Violation of the ordinance is a
misdemeanor. As conservator of Mrs. Latterner's est~te, I am
hereby demanding that Shorewood Yacht Club remove the boat
trailers and cradles stored on Mrs. Latterner's property by July
25, 1989. I am under the impression that Shorewood Yacht Club
has paid some amount of rent for the privileges of using Mrs.
Latterner's property. Inasmuch as Mrs. Latterner is an
incapacitated person and under conservatorship, any agreement she
may have made is void. I am willing to discuss reimbursement of
a prorated amount of any rental compensation to Shore~ood Yacht
Club once the boat trailers and cradles have been removed.
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Shorewood Yacht Club
July 18, 1989
Page 2
.
Any further communication regarding this matter should be
addressed to me.
HEC/msd
cc: James Latterner
Charles Latterner
Victor Seiler, Esq.
Jennifer Anderson, Esq.
Glenn Froberg
Sincerely,
Mary E. Christenson
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FROBERG & PENBERTHY, P.A.
ATTORNEYS AT LAW
Glenn Froberg
James G. Penberthy
Paul B. Ahern
17736 Excelsior Boulevard
Minnetonka, Minnesota 55345
(612) 474-8877
February 9, 1989
TO:
Mayor and City Council
FROM:
Glenn Froberg
RE:
SLMPSD Building Lease with the City of Excelsior
The Coordinating Committee of the South Lake Minnetonka Public Safety
Department has entered into a "net lease" agreement with the City of
Excelsior for the use of the new police building located near Highway 7.
The lease operates much in the nature of a "contract for deed" with the
"contract balance" being the cost of construction of the building. The
Coordinating Committee will make monthly "rental" payments to Excelsior of
$3,200.00, with a part of each payment being first applied to interest on
the "unpaid balance" and the rest of the payment being allocated to the
reduction of principal. Interest is at 7%, and it is anticipated that it
will take approximately twenty years to payoff the "contract" if payments
are made according to the proposed "amortization schedule." The
Coordinating Committee may "pre-pay" the contract at any time without
penalty, thus avoiding future interest charges of 7%. When the contract
is "paid off", the committee will not get the usual "warranty deed", but
instead be permitted to continue leasing the building for one dollar a
year.
If any member city represented by the Coordinating Committee wishes to
withdraw from the agreement, it will be "refunded" all of its "principal"
payments made to Excelsior by Excelsior in monthly payments made over the .
same period of time the member city made its payments into Excelsior
(while a party to the Joint Powers Agreement). The member city will also
receive interest at the rate of 7% of its principal balance during the
period in which the refund payments are being made to it.
The City of Greenwood wishes to modify the pre-payment clause in the
"contract" to provide for an individual member city to pre-pay its
individual share of the contract balance and thus avoid future interest
charges. The language submitted by the ~reenwood City Attorney
contemplates that the individual city would be allowed to "pay up" its
share of the principal balance on the basis of "the principal mone.hly
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Mayor and City Council
February 9, 1989
Page 2
rental payments as computed and assigned to them in the amortization
schedule." Actually, however, the amortization schedule only pertains
to payments of principal and interest by the Coordinating Committee as a
whole. The individual share of each of the member cities is allocated by
the provisions of the Joint Powers Agreement, which sets the conditions
for figuring each party's percentage contribution toward the SLMPSD each
year over the period of the agreement. This contribution figure is based
upon two factors - Formula and Demand.
The Formula factor is a simple allocation between the cities, attributing
45% to Shorewood, 28% to Excelsior, 18% to Tonka Bay, and 9% to Greenwood.
The Demand factor is a much more complicated allocation, based upon five
year averages of "demand data."
In 1989, the contribution is determined 60% on the basis of Formula and
40% on the basis of Demand. In 1992 and thereafter, the contribution is
determined 100% on the basis of Demand. Therefore, it is impossible to
determine at this point just exactly what a particular City's contribution
to the Excelsior lease agreement will amount to over the twenty years of
the lease, and correspondingly, impossible to determine how much would be
required for it to pay up its "principal share" of the lease.
Furthermore, if the total monthly rental payments due the lessor are not
reduced in amount at the time a prepayment is made, each of the
non-prepaying members of the lessee will be required to pay a larger share
of the total rental payment each month. Depending upon current interest
rates at the time, this larger monthly payment could have some financial
effect on the non-prepaying cities.
In order to solve this dilemma and still satisfy Greenwood's request for
individual prepayment privileges, I propose language such as the following
be added to the existing language of the lease agreement:
"An individual city within the membership of the Lessee shall
have the right to individually prepay at any time without penalty
its share of the total principal monthly rental payments, as such
share may be determined by the Joint Powers Agreement from time
to time. Such prepayment shall be applied to the monthly rental
payments according to the amortization schedule then in effect"
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Mayor and City Council
February 9, 1989
Page 3
"between Lessor and Lessee. Said city shall thereupon be
relieved of any future obligation to pay its share of monthly
rental payments to the extent of the application of said
prepayment, it being understood that said relief shall extend to
both the principal and interest portions of said city's share of
the monthly rental payments. Upon prepayment by an individual
city, Lessor shall prepare a new amortization schedule reflecting
reduced monthly rental payments due Lessor as a result of said
prepayment. The length of the contract period of the lease shall
remain constant, and not be affected by a partial prepayment of
the lease."
It would appear that the addition of this prov1s1on would have no adverse
effect on the non-prepaying cities, inasmuch as they would continue to
make their same contributions of principal and interest toward the monthly
rental total, which would have been reduced as a result of the prepayment
by the prepaying city.
G. F.
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ORDINI\NCE NO.
AN ORDINANCE NIENDING CHAPTER 503 OF THE SHOREWOOD CITY CODE
RELATING TO ABANDONED HOTOR VEHICLES
THE CITY COUNCIL OF THE CITY OF SHORErlOOD, HINNESOTA, ORDAINS:
Section 1. City Code Section 503.02, Subd. 1, is hereby amended to read
as follows:
"Subd. 1. ABANDONED VEHICLE: A vehicle, as defined herein,
that has remained for a period of more than four (4) hours
on public property illegally or lacking vital component
parts, or has remained for a period of more than four (4)
hours on. private property without consent of the person in
control of such property or in an inopp.rable condition such
that it has no substantial, potential further use
consistent with its usual functions, unless it is kept in
an enclosed garage or storage building. It shall include a
vehicle which is in a wrecked, junked or partially
dismantled condition. It shall also mean a motor vehicle
voluntarily surrendered by its owner.to the City or a vehicle
offered for sale by its owner parked on public property."
Section 2. This Ordinance shall be in full force and effect from and
after its passage and publication.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood, ~linnesota,
this day of , 1989.
Jan Haugen, Hayor
. ATTEST:
Sandra L. Kennelly, City Clerk
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June 5, 1989
5690 Old Market Road
Shorewood, Minnesota 55331
Mr. Larry Whitaker
city Administrator
City of Shorewood
c/o City Hall
5755 Country Club Road
Shorewood, Minnesota 55331
Dear Sir:
It has come to my attention that there is or there will be
a vacancy on the Shorewood Planning commission. As a
concerned citizen with a desire to be involved and better
informed concerning local issues, I would like to nominate
myself for consideration to fill that vacancy. As a
resident of Waterford, I can bring the perspective of the
Eastern portion of Shorewood, an area I believe to be
experiencing the greatest level of growth in Shorewood.
Thank you for your consideration. I look forward to your
early reply.
ver:;; ;;L
~ B. Dean
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EDUCATION
EXPERIENCE
1987-1988
1987-1988
1986
1985-1986
1984-1985
1983-1984
1982-1983
ADDITIONAL
DATA
REFERENCES
.
.
DAVE PITNEY
12-7 Willow Bridge Drive
Durham, NC 27707
(919) 493-0437
UNIVERSITY OF NORTH CAROLINA Chapel Hill, NC
Master of Business Administration degree expected May, 1988. Marketing and
Finance concentration. Small Business Assistance Program, Consulting Club.
CLARK UNIVERSITY Worcester, MA
Bachelor of Arts degree in Geography awarded May, 1982. Internship: Prepared
feaSibility study of inter-city commuter rail service for Regional Transit Authority.
Small Business and Technology Development Center Raleigh, NC
Consultant. Prepared new business plans and proposed solutions to ongoing
business problems for a diversified client base. Supervised consulting team which
prepared feasibility study for state agency considering the re-opening of a marina.
Developed innovative computer program to analyze information on companies
receiving government contracts.
University of North Carolina School of Business Administration Chapel Hill, NC
Supervisor, Microcomputer Hardware Support. Responsible for ensuring that all
microcomputer systems in the business school operated properly. Duties included
diagnosis, repair and arranging for vendor service. Installed local area network.
Supervised graduate student.
The Rideshare Company Hartford, CT
Consultant. Performed study on vehicle leasing options and improved administra-
tion of state owned fleet of 65 vehicles.
Chrysler Corporation, Vanpool Services, Incorporated Detroit, MI
Manager, Washington, DC. Managed independent office providing commuter
transportation services with fleet of 200 vehicles. Responsible for profit margins,
customer service and monthly reports. Consistently operated within budgets
including AIR of $1.8 million and AlP of $400,000 (yearly). Marketing responsibilities
included writing sales brochure, sales presentations, and developing new markets.
Hired, trained and supervised professional and clerical staff of 3.
Manager, Hartford, CT. Managed fleet of 100 vehicles. Successfully opened new
market providing turn-key transportation services to social service agencies.
Established excellent working relationships with companies sponsoring office.
Supervised professional staff.
Assistant Manager, Hartford, CT. Developed innovative computerized billing system
using off-the-shelf software package. Extensive client interaction.
Bristol Development Authority Bristol, CT
Analyst. Assisted in administration of CDBG grant of $300,000/year for housing
rehabilitation program.
Software Packages: Lotus and utilities, Word Processing, Systat, dBase III.
Financed 100% of graduate and undergraduate education. ..
Available upon request.
JUN -, 1989
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STEVEN J. DZURAK
19570 Vine Ridge Road
Shorewood, Minnesota 55331
May 31, 1989
Mr. Brad Nielsen
City of Shorewood
5755 Country Club Road
Shorewood, Minnesota 55331
Dear Mr. Nielsen:
As I indicated in our recent telephone conversation, I am inter-
ested in being appointed to the open position on the City of
Shorewood Planning Commission. Enclosed is a copy of my resume
in support of my application for that position.
Please call me at 344-9204 (office) or 470-1871 (home) if you
need further information from me or would like to schedule a time
for me to be interviewed by the City Council.
veQ r:~~J~
STlJ,,~ DZURAK
Enclosure
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STEVEN J. DZURAK
19570 Vine Ridge Road
Shorewood, Minnesota 55331
Home: (612) 470-1871
Office: (612) 344-9204
OBJECTIVE:
A position on the City of Shorewood Planning Commission.
PERSONAL
STATEMENT:
As the City of Shorewood continues to grow, its development
must be planned to best serve the needs of its residents. I
believe that my experience as an attorney and CPA would help
me to analyze proposals and information brought before the
Planning Commission, and thereby help the City Council to
execute its development policies for the City of Shorewood.
BAR ADMISSIONS:
All Minnesota and Wisconsin state and federal courts,
and U.S. Tax Court.
OTHER LICENSES:
Certified Public Accountant (Minnesota, Wisconsin)
PROFESSIONAL BACKGROUND:
MAHONEY, WALLING & KELLEY PROFESSIONAL ASSOCIATION, 1987 - present
Attorney
Responsible for consulting, planning and drafting in the areas of bus-
iness acquisitions, securities, employee benefits and general business
practice.
O'CONNOR & HANNAN, 1985-1987
Attorney
Responsible for consulting, planning and drafting in the areas of pension
and profit sharing plans, individual taxation, taxation of corporations
and shareholders, and general corporate practice. Represented clients
undergoing IRS and Minnesota Department of Revenue audits.
PETRIE, STOCKING, MEIXNER & ZEISIG, S.C., 1983-1985
Attorney
Responsible for planning and drafting in the areas of pension and profit
sharing plans, individual and corporate taxation, trusts and wills,
probate, and general corporate law. Represented clients undergoing IRS
and Wisconsin Department of Revenue audits.
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STEVEN DZURAK
Page two
ARTHUR YOUNG & COMPANY. 1981-1983
Tax Accountant
Responsible for planning in the areas of individual and corporate taxa-
tion. Represented clients undergoing IRS and Wisconsin Department of
Revenue audits.
EDUCATIONAL BACKGROUND:
University of Wisconsin Law School
Degree:
Honors:
Juris Doctor. 1981
Book Award for Civil Procedure. Dean's List
University of Chicago Economics Department
Degree:
Area:
Master of Arts, 1979
Economics of Antitrust and Regulation
Marquette University
Degree:
Majors:
Honors:
Bachelor of Arts, 1977
Accounting and Economics
Honors Program Degree, Economics Department Outstanding
Senior Award, Alpha Signa Nu (Treasurer), Beta Alpha Psi,
Beta Gamma Sigma.
PROFESSIONAL ACTIVITIES AND ORGANIZATIONS:
Editorial Board: Wisconsin Bar TAXNEWS (quarterly publication of Tax Section)
(1983-1986)
Editorial Board: Milwaukee Lawyer (quarterly publication of Milwaukee Bar
Association) (1984-1986)
Minnesota Bar Association, Wisconsin Bar
Minnesota Society of Certified Public Accountants
COMMUNITY ACTIVITIES:
Board of Directors, Covington Vine Ridge Homeowners' Association, Inc.
.
MAYOR
Jan Haugen
COUNCI L
Kristi Stover
Robert Gagne
Barb Brancel
Vern Watten
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236
MEMO
TO:
FR:
DT:
The City Council
Larry Whittaker
June 20, 1989
PROPERTY TAX REFORM
RE:
Item # 12.D. 4 was put on the Agenda to give the Council an
opportunity to advise the Mayor and I of your concerns and
convictions on the Property Tax system - so that we can take
those ideas to the Governor's Hearing on July 25, 1989. There-
fore, these thoughts are...little more than a random collection
of ideas I have had - over the years - on property taxes. Please
consider them for their heuristic value.
1. Property taxes have become excessive for many home and business
owners - especially in the Metro area.
2. No one gets - or should pay for - over $10,000 in local govenn-
ment services -- although many of our residents are paying property
taxes in excess of that.
3. The State should consider a cap on property taxes,- even if
it's something outrageous like 1.5 times the average costs of ser-
vices to anyone average resident.
4. The property tax should not be used to REDISTRIBUTE INCOME -
as the system of setting Assessed valuation, Levy Limits, State
Aids, Homestead and transition credits and Circuit Breaker aids
does.
5. State mandated programs should be paid for by the State - and
Eederal ones by the Federal government.
6. Cities should be able to decide what level of basic services
like street maintenance, snow-plowing, water & sewer service, parks,
and recreation, and public safety (police, fire, animal control)
they want and use the property tax for those services only.
6. The more personalized services should be paid for through user
fees (building permits, dog licenses, actual water and sewer use,
platting) .
7. Where property taxes - for basic services - still place a bur-
den on a resident, the State should provide subsidtes to them~as
it does for those burdened by the costs of a minimum, standard o~
living - i.e. housing or income subsidies, AFDC, housing (food)
stamps...not by artificially manipulating market values and tax
levies...which have little relationship to ability to payor ser-
vice needs.
8. Property taxes should be limited to paying for services that
property creats (like roads, police and fire protection.)
A Residential Community on Lake Minnetonka's South Snore
Okay? Now, it's your turn.
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IVY LANE DRAINAGE
DON ZDRAZIL - SUPERVISION
5 HRS X 20.00
168.00
159.50
320.00
264.00
150.00
120.00
40.00
$ L181.50
100.00
$ L 281. 50
RIP RAP - 3--6- ROCK
24T X $7T
HAULING WITH CITY TRUCK AND DRIVER 5 HRS X $31.90
BOBCAT WITH OPERATOR
8 HRS X $40.00
8 HRS X $33.00
BACKHOE WITH OPERATOR
10 YDS BLK DIRT TO RESTORE YD
DELIVERED PRICE
LABOR
8 HRS X $15.00
25 LBS GRASS SEED
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CITY OF SHOREWOOD POLICY
/".J
. PERSONAL PROPERTY OFFERED "FOR SALE"
1. Automobiles, motorcycles, trailers, parked on private property, etc.
a. Verify parked over four (4) hours;
b. Verify parked without owner's permission (should have letter
from property owner);
c. Tag each day of violation;
d. Contact property owner and require him to have vehicle towed.
2. Automobiles, motorcycles, trailers, etc., parked on public property.
a. Tag immediately;
b. Police have vehicle towed after tagging.
3.
Outdoor sales t2 Afi:t~/)Cl~~;';~lt:ai' ~r~~:.~;C;~<->
a.
Building OffiCi~ will notify :~nt~:do ,cease and desist;
C! bs~" t Lt.", Y!<.Aj I 0.Uij. CC c.;;. }..(....
Uniformed police officer ",will .lnteFF1:1pt-vendor and investigate
b.
circumstances;
c. Owner of property will be contacted for authorization to remove
offending vendor pursuant to trespass statute.
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CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY. 18 JULY 1989
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
M I NUT E S
CALL TO ORDER
Chair Schultz called the meeting to order at 7:36 P.M.
ROLL CALL
Present: Chair Schultz; Commissioners Leslie. Spellman. Benson. Mason. Bongaards;
Council Liaison Stover; Planner Nielsen; Planning Asst. Helgesen.
Absent: None.
APPROVAL OF MINUTES
Leslie moved. seconded by Bongaards to approve the minutes of 6 June 1989 as written.
Motion carried unanimously.
7:30 P.M. PUBLIC HEARING - SETBACK VARIANCE
Nicholas Dennis - 5360 Howard's Point Road
Mr. Dennis recently completed a new home at 5360 Howard's Point ~oad. where a concrete
patio on the rear side of the house was mistakenly constructed five feet too close to the
.lake. Mr. Dennis is requesting approval of a setback variance which would allow him to
leave the patio in its current location. He has been required to submit an escrow
deposit to ensure compliance with the setback should he fail to receive approval.
Planner Nielsen explained that the patio edge is 45.3 feet from the ordinary high water
mark of Lake Minnetonka. Homes adjacent on both sides of the Dennis property have decks
as close as the lakeshore itself.
Public portion of the public hearing opened at 7:38 P.M.
Mr. Dennis said he has talked to all of his neighbors. and they have submitted letters of
support of the request.
Public portion of the public hearing closed at 7:41 P.M.
Spellman moved. seconded by Bongaards to recommend to Council approval of the setback
variance and refund of the escrow deposit. Motion carried unanimously.
Schultz asked how the patio ended up in the setback. Mr. Dennis said the contractor had
extra material left over and was instructed to use it up without adequate attention to
the approved plan.
This item will be on the Council agenda of 24 July 1989.
Minutes
Planning Commission Meeting
18 July 1989
7:45 P.M. PUBLIC HEARING - PRELIMINARY PLAT - KORDONOWY ADDITION
Thomas Kordonowy - 6100 Apple Road
Mr. Kordonowy is requesting preliminary plat approval to divide his property into four
lots. His property is located in the R-IC zoning district and consists of 11.98 acres,
approximately 3.57 acres of which is designated wetland. He is proposing one large lot
for his present home to be accessed from Apple Road, and three remaining lots to abut
Brackett1s Road. All proposed lots meet or exceed the zoning and subdivision
requirements even after the designated wetland has been deducted from the square footage.
Public portion of the public hearing opened at 7:48 P.M.
Nielsen said the wetland area can be platted as an Outlot or covered by a conservation
easement, at the developer's choice. The easement option should require a 40 foot
setback from the easement. He said that for practical purposes, City staff would prefer
the Outlot option, if the choice was available. An Outlot would be deeded over to the
City.
Mr. Kordonowy said he will choose to place an easement over the wetland rather than
dedicate any land to the City. He said that he is selling his property and moving out of
Shorewood due to excessive t~~es. He said he hopes the City will make some attempt at
reducing property taxes. He stated that he has no disagreement with any of the other
Planner's recommendations.
Don Huntington, 21990 Brackett's Road, said he is concerned about drainage being able to
get to and from the wetland area once the lots are developed. He sees a potential
flooding problem.
Nielsen said this issue will be addressed by the City Engineer and building pad
elevations will be determined. Schultz suggested that the Engineer specifically look at
the drainage pattern of the area and potential flooding as part of his review.
Public portion of the public hearing closed at 8:12 P.M.
Leslie moved, seconded by Spellman to recommend to Council approval of the preliminary
plat subject to the Planner's recommendations, with the additional requirement that the
wetlands be platted as an Outlot and deeded to the City.
Mr. Kordonowy objected to the additional requirement, especially since he has already
closed the sale of the property with a certain amount of acres (including wetlands).
Deeding the outlot to the City would reduce the amount of acres.
Schultz said that would be an economic consideration and the Ordinance prohibits that
from being a valid issue on its own for hardship.
Kordonowy said he doesn't see how the City is benefitted any better by Outlot than
easement anyway.
- 2 -
Minutes
Planning Commission Meeting
18 July 1989
Leslie amended the motion to recommend to Council approval of the preliminary plat
subject to the requirement of a conservation easement over the designated wetlands with a
40 foot setback from same, and also subject to the Planner's recommendations:
1. The lot line between Lots 1 and 2 should be realigned as shown on Exhibit C of the
Planner's report dated 2 July 1989.
2. The final plat should provide additional r.o.w. for Brackett's Road.
3. Drainage and utility easements should be provided on the final plat.
4. The City Engineer should determine whether soil tests should be required for Lots
1-3. As part of the final plat a detailed grading plan, showing building pad
elevations, should be reviewed by the City Engineer. The Engineer should also review
site and area drainage as it affects Lots 1-3.
5. A final plat must be submitted within six months of preliminary plat approval.
6. Up-to-date (within 30 days) title opinions must be submitted for both parcels at the
time the final plat is submitted.
7. When a final plat is submitted the applicant must advise the City Clerk as to how he
wants sewer equalization charges spread against the lots.
8. Park dedication fees for this plat total $1500 (credit is allowed for the lot with
the existing house).
Schultz said he would prefer to require an Outlot over the wetlands if the City has the
option.
Motion carried by roll call vote - 5 ayes - 1 nay (Schultz).
This item will appear on the Council agenda of 24 July 1989.
DISCUSSION OF SENIOR HOUSING
Planner Nielsen said Mr. Mike Wiley was scheduled to appear to discuss a plan for senior
housing, but was unable to attend tonight's meeting. He will appear on 1 August.
MATTERS FROM THE FLOOR
None.
REPORTS
Nielsen said he is planning to schedule a public hearing for the Wate~ford 3rd Phase
(with intersection) proposal before the Planning Commission on 22 August 1989. The
meeting will be held at the Minnewashta School gymnasium due to the anticipated number of
people. Planning Commissioners said they had no conflict with that date.
- 3 -
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Minutes
Planning Commission Meeting
18 July 1989
Reports. continued:
Council Liaison Stover said that at their 10 July meeting. the Council heard comment and
opinion from the Waterford residents regarding the proposed Waterford 3rd phase and
intersection.
Stover also reported on other action taken at that meeting.
ADJOURNMENT
Leslie moved. seconded by Spellman to adjourn the meeting at 9:30 P.M. Motion carried
unanimously.
Respectfully submitted.
Patti Helgesen
Planning Assist.
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SHOREWOOD
MEMO: DATE: 7"'2.0.~i
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CITY OF SHORE WOOD
~ PARK COMMISSION MEETING
JULY 11, 1989
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 PM
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-----
MINUTES
)
CALL TO ORDER
Chairman Laberee called the meeting to order at 7:00 PM.
ROLL CALL
Present: Commissioners Vogel, Lindstrom, Andrus, Christensen (late),
Chairman Laberee; and Deputy Clerk Niccum
Absent: Commissioners Weatherly and wilson
APPROVAL OF MINUTES
Vogel moved, Lindstrom seconded, to approve the minutes as corrected -
Forgotten: The Park Commission respectfully requests that the Council
give serious consideration to the fact that with development going on in
the Park system, the Park Budget must increase to meet the current needs.
Motion carried - 4/0.
FREEMAN PARK
The Park Commission is quite pleased with the progress.
BMX TRACK
Lindstrom moved, Andrus seconded, to recommend to Council that the Public
Works Department clean up the BMX Track due to safety conditions. Motion
carried - 4/0.
MANOR PARK WARMING HOUSE
TEMPORARY STRUCTURE
CUP REQUEST
Lindstrom moved, Andrus seconded, to ask Planner Nielsen to draw up
the necessary paperwork according to his requirements so the matter
can be scheduled for the September 5 Planning Commission meeting and
the September 11 Council meeting. Sue is to ask him and provide
material needed. Motion carried - 4/0.
FREEMAN PARK
Berm - West side of Paul Krueger Property - 6015 Bur1wood Court
There was discussion during Spring Clean up about the fact that the
area used for Spring Clean up backed right up to Mr. Krueger's
property. Public Works Director Zdrazil suggested a berm.
Laberee moved, Andrus seconded, to recommend to Council that a berm
be installed by the City Crew at their convenience running north and
south along the ;gstern property line of 6015 Burlwood Court. They
ask that it be a small berm with a 3 to 1 slope and not over 5' above
the existing elevation. They wish to have it done if appropriate
fill - to be determined by Don Zdrazil - becomes available. Motion
carried - 4/0.
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PARK COMMISSION MEETING
JULY 11, 1989
Page two
FREEMAN PARK - continued
Shorewood Oaks Outlots
Lindstrom moved, Laberee seconded, to recommend to Council that
both outlots going from Shorewood Oaks into Freeman Park be cleared
and covered with wood chips by the Public Works crew, that signage
beerec~d to indicate accesses and also to specify "no motorized
vehicles"; and that proper use of posts or boulders be provided
to curtail the use of motorized vehicles. Motion carried - 4/0.
Commissioner Christensen arrived.
Irrigation of Fields
Laberee moved, Vogel seconded, to recommend to Council to get a
recommendation from George Haun regarding irrigation of the 3
softball fields and the football/soccer field including preliminary
cost estimates.
Fencing of Three Softball Fields
Laberee moved, Andrus seconded, to recommend to Council that George
Haun prepare fencing specifications on the 3 softball fields and
the parking lot bollards, and that site supervision be included
for the amount of $500. They ask that the specifications ask
for bids on both black vinyl and galvinized fencing. (Fencing
to include entire ballfields). Motion carried - 5/0.
Warning Track around the three softball fields
Lindstrom moved, Christensen seconded, to recommend to Council
that they ask for George Haun's recommendation on installation
of a warning track on the three softball fields. Motion carried
5/0.
aGates. at entrances
Andrus informed the Commission that there had been discussion
regarding opening the "gates" during the day. The Commission
discussed the issue and decided they choose to keep the entrances
secured until the fields are fenced. The reason for this decision
is to prevent vandalism to the new fields.
SILVERWOOD PARK
Chairman Laberee met with 7-8 residents of Covington Vine Ridge
just before the Park meeting. He made it clear that the people
present at the meeting did not necessarily agree with the letter
that the Commission had previously received from the people of that
area. He said about half of them wanted it kept natural and the
other half wanted a ballfield. He feels that the Commission should
"custom make" a questionaire and send it to the people of that area.
He also feels that the approved park plan should be scrapped and
we should start over. He said they went to the top of the hill
where the playground equipment is scheduled to be built. He said
it is not a good place for playground equipment, its too wooded
and uneven. He recommended putting playground equipment to the
southeast of the parking lot in the area where fill has already
been dumped and leveled. This would put it close to the tennis
courts. He also recommended that a path be graded along Covington
Road so the children would not have to walk on the road. He said
"
PARK COMMISSION MEETING
JULY 11, 1989
Page three
SILVERWOOD PARK - continued
there is a natural area to do this without much work. He said picnic
tables could be placed around the playground equipment.
Lindstrom moved, Christensen seconded, to recommend to Council that
if there is money available to install playground equipment between
the tennis courts and the parking lot in Silverwood Park. They also
ask that George Baun's recommendation on playground equipment be
requested. Motion carried - 5/0.
PARK CAPITAL IMPROVEMENT PLAN
The Commission worked on the revision of the PClP.
REQUEST TO LEGION POST 1259 FOR AID IN PARK SYSTEM
The Park Commission drafted a list of priority items to be sent to the
American Legion along with a letter requesting a donation.
DISTRIBUTION OF DUTIES
The Park Commission reviewed the chart and redistributed the duties to the
Commissioners.
REPORTS
Andrus reported on the City Council meeting.
FINANCIAL REPORT
Niccum stated that there is a $51,000 balance in PClP at this time.
ADJOURNMENT
Lindstrom moved, Vogel seconded, to adjourn at 10:15 PM. Motion carried
unanimously.
RESPECTFULLY SUBMITTED,
Sue Niccum
Park Assistant
. "
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ROUTING - REQUEST
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The City Council
Larry Whittaker
August 3, 1989
RE: FINANCING PUBLIC IMPROVEMENTS
As I discussed "assessment policies" with the Department Heads and Jim,
it became more and more clear that, FIRST, we need a public improvement
policy. The Staff agreed...that we need to define the magnitude of the
issues and the limitations of funding altermatives before we can adopt
realistic assessment policies.
We need to define the level of street improvement and maintenance - really
design standards. We need to reexamine and agree on the extension of
the water system so that we can assess the alternatives for solving
problems in the system.
We have to decide if there will be a Surface Water Management Plan or
remedial improvements to solve drainage problems. We need to approve
a CIP for the park system so that we know what resources we have within
the General Fund for other capital imporvements. And, we need to look
at alternatives before we construct any new public buildings (i.e. salt/
sand building or garage).
To help us organize this discussion,. we developed this list of ma;or
projects, a very ball-park cost, the current funding program and...
alternative funding mechanisms. I hope this will generate agreement
on an approach to a public improvement policy, a CIP, and a plan to
finance it.
As you look through it, I think it would be helpful to keep in mind
some of these assumptions, funds, and budget considerations:
1. We have budgeted $150,000 for contingencies and capital
improvements for 1990;
2. The bond defeasance will free up just over $100,000 per year
for four years (if you use the balance of those dollars to keep
up the payments on the other sewer bonds);
3. With MSA funds, you will have something over $450,000 per
year for street improvements - $200,000 in budget,$250,000 MSA;
4. You have less than $50,000 in the Park reserve;
5. The Water fund is running a deficit of over $25,000 per year.
A Residential Community on Lake Minnetonka's South Shore
(
Memo, Financing Public Improvements
August 3, 1989
Page two
PAST /
BALL-PARK CURRENT
COSTS FUNDING
MAJOR PROJECTS
DRAINAGE
Glen Road $100,000
Timber Lane no est.
Cathcart "
Riveria Lane Overflow "
STREETS
Patch & Seal coating
Overlays
*
Rebuilding-Timber Ln. 200,000
Collectors
Eureka no est.
Smithtown 115,000*
Manor Rd. no est.
Co. Club/Yellowstone"
Covington/Vine HiUIL500, 00~1
Hwy, 7 Intersects.1500,00~
SEWER SYSTEM - maintenance
5 lift stations 40,000*in
Gen. Fund
Gen. Fund
-
FUNIDING
OPTIONS
Special Taxing District
Assessment
Gen. Fund
G.O. Bonds
Gen. Fund
Gen. Fund-
Assessments
MSA
MSA Bonds
G.O. Bonds
(~~r. (Tax Increment Fin.)
1Gen. Fund
Sewer Budget - User fees are adequate
BUILDINGS
Salt/sand
Garage/land
"
"
60,000* Gen. Fund1
500,000 )
WATER SYSTEM
Storage at Amesbury
or watermain under 7 150,000-
or high maintenance 500,000
Iron Removal,SE 500,000
Storage, west area 500,000
PARKS CIP
1,800,000
TOTAL LISTED, unfunded 4,750,000
* Already budgeted for
Gen.
FUn} _
-
Dedication fees
)Gen. Fund
lG.O. Bonds
fIF
User fees
Assessments
Gen. Fund
)User Fees, Gen. Fund
(Assessments
\Dedication fees-275,000
Gen. Fund
User fees
G.O. Bond -Referendum
..
Memo, Financing Public Improvements
August 3, 1989
Page three
Current funding levels may support the Street and Sewer maintenance
programs. However, it seems clear that new policies will need to be
developed to deal with drainage, buildings, water system and parks.
After looking at the alternatives, the staff suggest the following:
1. Major drainage projects will probably have to be funded with
Special taxing districts - over the subwatershed served. Lot area
and frontage assessments are generally not defensable. The General
Fund could not support many such improvements without higher levies.
2. The level of street maintenance and improvement will dictate
alternatives we have to consider. In other words, we have to decide
what our design standards will be to come up with a budget. The
MSA plan will come up with costs for MSA streets. The Hwy. 7 im-
provements and Vine Hill rearrangement could be financed with TIF.
3. Although we should have enough for a salt/sand building with
the $15,000 we put away each year, we will not have enough for
land or other buildings you may feel we need.
4. The water system - especially the badger well - is not paying
for itself. There is inadequate supply in Amesbury, Badger, and
Boulder Bridge for fire demand. The fund is $275,000 in debt and
rates are among the highest in the area. Current policy discourages
additional mains, laterals and hook-ups. We have lots of storage
In the tower; but, the water has a high iron content and it would
not be cost-effective to extend the service across Hwy. 7 under
current policy - to serve Amesbury or the homes between it and the
tower.
Major repair and improvement costs - as well as equipment re-
placement-have been financed by the General Fund while only 25%
of the residents benefit.
5. The Park program is very underfunded - if the CIP means any-
thing. Park ,:dedication fees will dry up as the City becomes
fully developed. User fees generally cover maintenance only - if
that. A G.O~ Bond might be a very hard sell in today's tax en-
vironment. The Park Plan(s) need to be reassessed as we approach
full development.
And, as we discussed at the budget meeting, we have a 'window" of
about five years when we will continue to have higher revenues from
Building Permits, Park Dedication fees, and the defeased bonds. After
that, revenues will probably stabilize at a lower level unless we act
to finance and support a higher level of improvement and service soon.
In summary, we need more direction to develop a CIP and financing
for it.
We look forward to your comments and direction.
Thanks!
~~