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081489 CC Reg AgP ~ i .. , CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, AUGUST 14, 1989 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. AGENDA 1. CONVENE COUNCIL MEETING A. Pledge of Allegiance / (f l'~~' ,/ v B. Roll Call Stover Gagne Brancel Watten Mayor Haugen C. Approval of Agenda 2. APPROVAL OF MINUTES A. Regular Council Meeting - July 24, 1989 (Att.No.2A-Minutes) 3. tJ ~~~ ~i,^ \\~~ CONSENT AGEN~A \ · ~ ~ A. ~ Approval of West Hennepin Human Services Budget (Att.No.3A-Request) B. Set Public Hearing to Assess Delinquent Public Utilities f"\...1. . f\\\",q~ (Att.No.3B-Notice of \fti'V\ ,v\'b "'\ Publication) ~, (;t( - f0 C. Payment Voucher - S.E. Area Pumphouse - Project No.86-1C (Att.No.3C-Payment Voucher No. D. Appointment to Planning Commission Member (Att.No.3D....Recommendation for Appointment) E. Street Light Request - Wood Duck Circle (Att.No.3E-Petition and Staff Report) F. Recertification of 1990 Budget and Levy (Att.No.3F-Memo) G. Permanent Appointment of Accounting Clerk Wendy Davis (Att.No.3G-Recommendation Moved Second Vote . -1- 7:45PM 5. ~ ~v. ~. '~ \}' ~\~\ 1 AGENDA - MONDAY, AUGUST 14, 1989 PAGE 2 4. COMMISSION REPORTS A. ~lanninq Commission 1. 2. B. Park Commission ... 1. Freeman Park Ballpark Fence 2. Cathcart Hockey Rink (Att.No.4B-1-Memo) 3. Hennepin County Rail Road Right-of-Way Trail Improvement 4. Letter to Council 5. Parks - Update Don Zdrazil 6. Snowmobile Ordinance Discussion (Att.No.4B-6-Southwest Trail Correspondence) PUBLIC HEARING ~s .,Kg.... Easements - Marilynwood 2~ddn (Att.No.5-Staff Report) Vacation of Utility and Drainage Appeal "Notice to Remove" - Zoning and Right-of-Way Violation Applicant: Location: Paul Thulin 26390 Noble Road (Att.No.6-Staff Report and Letter of Appeal) 7. Animal Contracts A. Pound Contract - Chanhassen Veterinary Hospital B. Patrol Contract (Att.No.7 - Memo and Draft Contract) J 8. Matters from the Floor 9. Staff Reports A. Attorney's Report 1. Outdoor- Sales Policy - 2nd Draft (Att.No.9A-1-2nd Draft) 2. Police Building Lease -2- 4 , AGENDA - MONDAY, AUGUST 14, 1989 PAGE 3 9. STAFF REPORT'S A. Attorney's Report - Continue 3. Setback Variance Resolution - Nicholas Dennis (Att.No.9A-3-Resolution) <~ ~ 4. P.E.R.A. Arrears - Bill Josephson B. Engineer's Report 1. Authorize the Preparation of Temporary Construction Ease- ments - Ivy Lane 2. Additions to the 1989 Street Project (Att.No.9B-2-Addition Street List) 3. Extension of Splash Block - S.E. Area Water Tower (Att.No.9B-3-Staff Report) 4. Update on Glen Road Drainage Project (Att.No.~B-4-Letter from Watershed District) 5. Birch Bluff Road Water Extensfon - Cost for Feasibility Study (Att.No.9B-5-Resident's Letter and Staff Report) C. Finance Director Report 1. D. Planner's Report 1. Marcus Development Update (Att.No.9D-1-Letters from PCA) 2. Set Public Hearing - Waterfor~ 3rd - September 12, 1989 Minnewashta School (Att.No.9D-2-Notice) 3. Request for Cellular One Antenna on S.E. Area Water ~ower (Att.No.9D-3-staff Report) E.-- --Publ:i:e-WorksDirector '::;--Report 1. Estimate Cost of Rock on Trai (Light Rail Authority) 2. Flag Lighting ) ~~~V)~~ .i f.. e.. AGENDA - MONDAY, AUGUST 14, 1989 PAGE 4 9. STAFF REPORTS - Continue F. Administrative Reports 1. Announcements 2. 10. COUNCIL REPORTS A. Mayor's Report 1. 2. B. Council Reports 1. 2. 3. 4. 5. 11. APPROVAL OF CLAIMS AND ADJOURNMENT -4- 1-----.... i1( -=._~ 7.. ~" 1 ~ .:~::tt: COcmCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. . ~,_ ~ .... ..,.. :....,.....:. -,,', .J CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, JULY 24, 1989 MINUTES CALL TO ORDER The Regular Council meeting of the Shorewood City Council was called to order at 7:30 P.M., July 24, 1989, in the Council Chambers by Mayor Haugen. PLEDGE OF ALLEGIANCE Mayor Haugen opened the Regular Council meeting with the Pledge of Allegiance. ~..< ".'- . ROLL CALL Present: Mayor Haugen, Councilmembers Watten, Stover and Gagne. Absent: Councilmember Brancel. Staff: Attorney Froberg, Engineer Norton, Planner Nielsen, Administrator Whittaker, Clerk Kennelly, Public Works Director Zdrazil and Finance Director Rolek. AMEND AGENDA Administrator Whittaker requested that Item 3B-payment Voucher be de- leted and Item 3C be moved to the Planner's report from the Consent Agenda. Matters from the floor be added to the agenda as Item 9A. Also add to the Planner's report - Set Public Hearing for vacation of utility and drainage Marilynwood - 2nd Addition. Watten moved, seconded by Gagne, to approve the agenda to include the amendments as requested. Motion carried - 4 ayes. APPROVAL OF MINUTES Gagne moved, Stover seconded, to approve the minutes of July 10, 1989, as written. Motion carried - 4 ayes. (Brancel - absent) CONSENT AGENDA Gagne moved, seconded agenda .'---77) 0 oJ( , TEMPORARY SIGN PERMIT by Stover, to approve the one item on the consent L// '<;/ ~". ;c "" - OUR SAVIOUR LUTHERAN CHURCH A request for two back to back 7-day temporary sign permits were grant- ed to Our Saviour Lutheran Church at 23290 State Highway 7. Staff stated that the request does comply with the sign Ordinance. Motion carried - 4 ayes. -1- dll MINUTES PAGE 2 MONDAY, fLY 24, 1989 . PLANNING COMMISSION REPORT The Planning Commission reviewed Items 5, 6, and 12 scheduled for this Council agenda. . Stover will refer to Planning Commissions recommenda- tions as Items 5, 6, and 12 are acted upon. SETBACK VARIANCE - 5360 HOWARDS POINT ROAD Mr. Nicholas Dennis, of 5360 Howards Point Road, requested a setback variance for a concrete patio that extends into the set back area. The patio has been installed and the encroachment was a mistake, stated Mr. Dennis. He has received verbal approval of the location from his neighbors. Stover reported that the Planning Commission unanimously approved the variance stating that the houses on either side of the Dennis' extend closer to the lake than he has requested. Mr. Dennis has also offered to grant a drainage easement on the south end of his property as needed to correct a drainage problem that exists. Stover moved, seconded by Watten, to authorize the Attorney to prepare findi~gs approving the set back variance at 5360 Howards Point Road to be presented at the next Council meeting (August 14, 1989) and to return the escrow deposit to Mr. Dennis. Motion carried - 4 ayes. Stover moved, seconded by Gagne, to authorize the Attorney to draw easement documents for a 20' easement to be executed by Mr. Dennis. Motion carried - 4 ayes. PARK COMMISSION REPORT Mr. Jim Andrus presented to the Council the Park Commissions report from their July 11, 1989, meeting. The Commission encourages the Council to consider an increase in the Park Budget to coincide with the added maintenance due to the develop- ment of the park system. The Commission wants the BMX track cleaned up. Public Works Director stated that the cement has been removed. The Commission is proceeding with their application for a C.U.P. for the use of a temporary warming house at Manor Park. They would like the Planner to assist them with their application. They want berms added and a path cleared and chipped from Shorewood Oaks into Freeman Park. Zdrazil will need additional fill and will have to wait for available chips. Park Commission asked for approval to have George Haun draft estimate costs to irrigate the ballfields, fence 3 ballfield~, and install a warning track on the softball field. The Council discussed the need for all of the improvements. They questioned whether the estimates were intended to be used as specifications in order to obtain bids. Norton stated that he previously prepared a cost per acre estimate for irrigation of Freeman Park. Watten expressed his concerns that only a certified person should be preparing specifications. Gagne would like -2- MINUTES - MONDAY~LY 24, 1989 PAGE 3 . PARK COMMISSION REPORT - Continue a joint meeting of the Park Commission and the Council scheduled to discuss the long range park plans. Stover moved to authorize up to $150.00 to contract with George Haun to prepare a recommendation for fencing, the warning track, and irrigation, seconded by Gagne. Motion carried - 3 ayes to 1 nay. The recommendations are not specifications and are not meant to be used for bidding. Mark Laberee met with area residents to tour Silverwood Park. The neighbors requested a path to access the park without using Covington Road. They also requested that the playground equipment be installed and suggested a location. Council wants to see a final park plan prior to any installation of improvement in Silverwood Park. Gagne supports holding a public meeting and inviting all neighboring residents to address the park plans. A mobile warming house is proposed for Manor Park until an adequate building can be afforded and completed. Watten requested additional information on the mobile dwelling. The public hearing for the temporary warming house, C.U.P., is schedul- ed for September 11, 1989. KORDONOWY ADDITION - PRELIMINARY PLAT RESOLUTION NO. 60.-89 Mr. Tom Kordonowy requested a four lot subdivision of his proper'~y at 6100 Apple Road. He has reviewed the Planner's 8 recommendations in his report dated July 2, 1989, and did agree to the recommended changes. The Planning Commission approved the subdivision in accordance with the plans received and subject to requiring a conservation easement over the wetland to be granted to the City. Item 4 of the Planner's report will "require" soil testing for Lots 1 through 3 and to have the Engineer review the effects of upstream drainage on Lots 1 through 3 prior to the final plat approval. Mr. Kordonowy referred to his previous plans to rebuild an existing barn on his property but stated that "the taxes are outrageous". Mayor Haugen reviewed the tax percentages towards the schools, County and City and informed him of a Governor Task Force on Taxation being held on Tuesday, July 25, 1989, at 2:00 P.M., at the Minneapolis Community College and encouraged his attendance. Gagne moved, seconded by Watten, to approve Resolution No.60-89' approving the preliminary plat for the Kordonowy Addition subject to the Planner's and Planning Commissions recommendations and requiring a conservation easement on the final plat. Resolution No.60-89 adopted by roll call vote - 4 ayes. Mr. Don Huntington asked who would be responsible for paying for the widening of Apple Road. Nielsen said that additional right-of-way has been asked for through the platting but no plan to widen the road was proposed. -3- MINUTES - MONDAyAllbLY 24, 1989 PAGE 4 . REFUNDING OF THE 1987 TEMPORARY IMPROVEMENT BONDS RESOLUTION NO.59-89 Jerry Shannon, representing Springsted Inc., presented a recommendation to Council to call the General Obligation Temporary Improvement Bonds, Series 1987A, on the February 1, 1990 (call date) and to provide de- finate financing of those bonds at this time. Bids would be scheduled to be opened at the Springsted office at 85 East Seventh Place, St. Paul, at 12:00 P.M., August 28, 1989 and would be presented to the Council at their regular meeting that evening. Springsted Inc. will prepare the official statement for the bond sale. A rating on the bonds would also be obtained from Moody's Investors Service. Gagne moved, seconded by Stover, to adopt Resolution No.59-89, providing for the issuance and sale of General Obligation Improvement Bonds and to authorize the publication of the notice of sale for the issuance of the bonds. Resolution No.59-89 adopted - 4 ayes by roll call vote. DEFEASANCE OF 1971-1972 A&B 1973 IMPROVEMENT BONDS Mr. Shannon reviewed with the Council the Defeasance of the 1971, 1972 A&B and the 1973 Improvement Bonds. He stated that, subject to market considerations, the cost of securities to defease the bonds would be $814,371.73. Defeasing the bonds would make approximately $266,300.00, that was previously allocated for debt retirement available for other purposes. He also stated that no further Council action was necessary on this matter. WAIVED SURVEY - ROBERT WHELAN Mr. Robert Whelan of 5910 Cathcart Drive asked the Council to waive the requirement for a survey for his variance request. Mr. Whelan re- placed portions of his fence without a permit being obtained by his contractor. A variance will be necessary in order to keep part of the existing 6' fence. The variance procedure requires a survey be sub- mitted. Mr. Whelan submitted a list of reasons for his request to waive the survey and has also obtained written approval for his fence from his adjoining neighbors. Stover moved, seconded by Gagne, to waive the requirement of a survey for his variance request. Motion carried - 4 ayes. APPEAL "NOTICE TO REMOVE"-JUNK ORDINANCE-26960 WEST 62nd STREET Ms. Wilda Goggans requested an extension of time to remove vehicles that are listed as violations in her "Notice to Remove". She stated that she doesn't have title cards for many of the vehicles listed in viola- tions. These vehicles are owned by Mr. Goggans and she is n~t able to locate him. Also, the snowmobiles, 3-wheeler and lawn mower have been removed or stored and she will remove all old wood. The barbed wire fence is not on her property. Attorney Froberg stated that the "Junk Ordinance" does provide for the City to remove items in violation if they are not removed within the -4- . MINUTES - MONDAY, JULY 24, 1989 PAGE 5 . APPEAL "NOTICE TO REMOVE"-JUNK ORDINANCE-26960 WEST 62nd STREET- Continue designated time allowed. The cost of removal can be assessed back to the property owner. A first class and certified "Notice to Remove" will be sent to Mr. Goggans post office box. Gagne moved, seconded by Watten, to grant a 14 day extension for the removal of all items listed in the "Notice to Remove", omitting the barbed wire fence. Motion carried - 4 ayes. MATTERS FROM THE FLOOR Reconsideration of Incidental Use of Public Right-of-Way Permit Gardendale Road Mayor Haugen requested that the Public Works Director make a recommenda- tion on the access over Gardendale Road. Zdrazil stated that a 12' path would be necessary in order to clear and remove the debris along the access. Haugen asked if there is a reasonable area to locate a 12' path that would not adversely affect the Doherty's house and limit the removal of trees. Nielsen requested more stakes be added along the right-of-way to clarify the location. Mr. Doherty did agree that adequate access width would be needed when a home was to be built, but doesn't agree with the need for a 121 cleared path at this time. Stover asked Froberg to what degree does the City have to approve grant- ing access on City right-of-way. The property owner has the right to petition the City to open the access for vehicular access. The City has the right to deem what is appropriate access. - Council discussed the option of trading land to acquire a better access. Doherty questioned the need for retaining walls along the path. Norton stated that grading work has not been allowed with this request. Mr. Beal stated that he has followed the rules to obtain a proper and safe access. Beal stated that the land is not safe to walk through at this time. The 5' path previously granted does not provide for an adequate width to clear the thick brush and trees. He stated that his survey stakes from last year disappeared and now bushes have appeared in that area. COUNCIL BREAK: 9:27 P.M. - 9:32 P.M. (tape changed) Haugen requested staff members to relate their recommendations as they may differ from each other. Norton said he has walked the property and has no concerns about the access as proposed. However, the sanitary sewer will have to be handled by a force main when the property is developed, and that main cannot meander through the right-of-way. A gravity main might be possible if it meandered through the property. -5- MINUTES - MONDAY~ULY 24, 1989 PAGE 6 . MATTERS FROM THE FLOOR Reconsideration of Incidental use of Public Right-of-Way Permit Gardendale Road - Continue Froberg said the City must allow access but has no responsibility to improve or maintain the right-of-way for access. If a permit for incidental use of the public, right-of-way - for access - is granted, the City should require the applicant to hold the City harmless for any liability caused by his use of that access. The right-of-way re- mains an unimproved access which is not ~en to the general public. Nielsen processed the request as an incide~tal use permit. The neighbor, wanted to review the request because of slopes and grading concerns. Nielsen understood the request was for clearing, he stated that his 4- wheel drive vehicle could access with just clearing being done. The Council had concerns about the right-of-way being within 6" of the Doherty's house as well as going through the area the Doherty's are using as their front yard. An agreement to use Doherty's driveway can only be encouraged. A land trade agreement could be considered if it improves the location. Whittaker referred to the 9 conditions listed in the Council meeting of July 10, 1989. Gagne moved to reconsider the previous approval of July 10, 1989, and approve the previous 9 cond~tions and to expand the path width in Item No.2 to 12' instead of 5', Haugen seconded to motion for discussion. Mr. Doherty questioned the discrepancy of 16' between two iron monu- ments and the surveying stakes. Council stated that challenging the survey would have to have been done by the property owners. Nielsen does not have a survey nor has one been supplied by Mr. Beal. Condi- tion 8 has been removed and a requirement to obtain a waiver from Beal holding the City harmless has been added. Beal questioned the 8 consecutive days due to the added width and the limited working hours from 8:00 am - 5:00 pm. Motion carried to include changes and additions to conditions listed in the July 10, 1989 Council minutes. 3 ayes to 1 nay (Stover) Staff to locate the 12' path. Beal to notify Zdrazil of scheduled work days. 1989 HENNEPIN COUNTY GRANT APPLICATION RESOLUTION NO.61-89 AMENDMENT FOR SOURCE SEPARATED RECYCLABLES An amended resolution was submitted for approval containing increased costs of recycling due to added contract expenses. Resolution No.61-89 requests a larger reimbursement from Hennepin County to compensate for the added expenses. Watten moved, seconded by Gagne, to adopt Resolution No.61-89 as sub- mitted. Resolution adopted by roll call vote - 4 ayes. -6- MINUTES - MONDAy,~LY 24, 1989 PAGE 7 . 1990 PROPOSED GENERAL FUND BUDGET AND 1989/1990 PRELIMINARY PROPERTY TAX LEVY COLLECTABLE IN 1990 RESOLUTION NO.62-89 Finance Director Rolek requested the Council _ adopt Resolution No.62-89 to comply with the State laws regarding "Truth in Taxation". The budget and levy will be certified by August 1, 1989 to comply with the law. If further changes in the law affect the levy, the City re- tains the right to revise its budget and levy. Gagne moved, seconded by Stover, to adopt Resolution No.62-89, approving the 1990 Proposed General Fund Budget and 1989 Preliminary Property Tax Levy, collectable in 1990. Resolution adopted by roll call vote - 4 ayes ATTORNEY'S REPORT Latterner Zoning Violation Update Attorney Froberg contacted Ms. Mary Christenson, the court appoint- ed conservator for Mrs. Latterner, regarding-her zoning violation notice. Ms. Christenson contacted Shorewood Yacht Club and in- formed them that their boat trailers and cradles are in violation of the Zoning Ordinance and must be removed. Ms. Christenson stated that her responsibility is to represent Mrs. Latterner's best interest and prevent her from being fined or served with a violation for a contract that she did not enter into. Christenson requested an extension of time to have the trailers and cradles removed, as the Yacht Club had no alternative. Mr. Vern Larson, property manager for the Shorewood Yacht Club and Marina,stated that he was not aware of the need to remove the 70 trailers and cradles until two weeks ago. The Marina has no al ternati ve site to relocate them. The relocation is very time mmuming and a difficult procedure. Larson asked the Council to consider allowing them to delay removal until the end of the boating season~ They begin removing boats after Labor Day and finish about October 15th. Stover inquired on the status of the accessory building and five fish houses. The houses are owned by family members and have been stored on the property prior to the establishment of the Ordinance. One of the five houses is on the property owned by Mrs. Latterner's daughter. The owner of the accessory building has been notified to remove the building and has agreed to remove it. Watt en moved, to remov~ the and the fish the property. seconded by Stover, to authorize an extension of time cradles and trailers at the end of the boating season houses by December 31, 1989, not to be returned to Motion carried - 4 ayes. -7- . MINUTES - MONDAY, JULY 24, 1989 PAGE 8 . ATTORNEY'S REPORT police Buildinq Lease Discussion Attorney Froberg has submitted an amendment to the SLMPSD Building Lease Agreement regarding the conditions for prepayment of the lease by a specific City. This revision would ensure that the remaining Cities, under the lease, would not have their payments adversely affected. The contract has not been returned nor has Greenwood responded to the amendment. (Amendment can be found in the Attorneys letter of February 9, 1989 - SLMPSD Building Lease wi th the City' of Excelsior)'. Abandoned Motor Vehicles - Amending Chapter 503 of Shorewood City Code (Outdoor Sales Ordinance) Ordinance No.218 Froberg submitted Ordinance No.218 amending Sec.l, Subd. 1 of City Code No.503.02. This amendment added "or a vehicle offered for sale by its owner parked on public property' to the Subd. 1 - Abandoned Vehicle. The vehicle designated "for sale", would be illegally parked after 4 or more hours on public property. Froberg met with Chief Young and established a policy to be follow- ed regarding violations of "personal property offered for sale". Nielsen wants the vehicles tagged that are on private property rather than make the property owner responsible for the removal. Nielsen recommended that the police request the probable violator to produce written permission from the property owner allowing him to sell his personal property at that location. Nielsen could re- tain on file letters from property owners that opposed the selling of personal property on their land. The use of any property for "outdoor sales" requires a C.D.P. Gagne moved, seconded by Stover, to approve the first reading, waiving the second reading, and adopt Ordinance No. 218 as sub- mitted. Motion carried - 4 ayes. Gagne moved to accept the policy on "personal property, offered for sale", Haugen seconded for discussion. Council took no further action on the policy submitted, second draft pending. ENGINEER'S REPORT Glen Road Drainaqe Norton spoke to Ron Quomback, an associate of Jim Mahady, regarding the status of watershed action on the Glen Road drainage project. He stated that a letter was forthcoming indicating the watersheds interpretation that the Glen Road drainage project is a_City project, not a watershed project. - Gagne stated that he would attend the next Watershed meeting to obtain an explanation of their position at this time. -8- MINUTES - MONDAy,~LY 24, 1989 PAGE 9 . PLANNER'S REPORT Set Public Hearinq Date - State Hiqhway 7/0ld Market Road Jay Hare, representing the Waterford Association, requested that the public hearing on the new proposed intersection be scheduled in September due to many area residents being on vacation in August. He also requested that the meeting be held in a location on the east side of the City. Council informed him that there was no facility available in their area to hold the meeting within the City limits. Nielsen stated that this hearing was discretionary and had no scheduling time restriction provided within the Ordinance. The City is responsible to the applicant to process the application in a reasonable amount of time. The Council agreed that the Planning Commission will hold the hear- ing and should reschedule the meeting for September 12 or 19. Notices of the meeting will be sent to the residents in the south- east area. COUNCIL BREAK: 11:35P.M. - 11:42 P.M. (tape change) Marcus Development Update The landscaping on the Fina Station property has begun and sign violations have been corrected. The Petro Board has reimbursed them for part of their expenses to date for the treatment of the contaminated soil. They are returning to the Board for consideration of additional reimbursements. The PCA has asked to do soil borings on the City property to determine the extent of the contamination. Council directed Marcus Development to replace the plastic covering the soil and thanked them for the landscaping work. Set Interviews for the Planninq Commission Vacancy Interviews for the Planning Commission vacancy will be held on Monday, August 7th, beginning at 7:30 P.M. The interviews will be followed by a Council policy setting session. Permanent Appointment of Buildinq Inspector Staff recommended the permanent appointment of Joe Pazandak as the Building Inspector. He has completed his six month probation. Nielsen stated that he has good working habits and a good rapport with the contractors and home owners. Gagne moved, seconded by Stover, to appoint Joe Pazandak as per- manent Building Inspector. Motion carried - 4 ayes. -9- MINUTES - MONDAy,~LY 24, 1989 PAGE 10 . PLANNER'S REPORT - Continue Set Public Hearinq for Utility and Drainaqe Vacation - Marilynwood "2nd Addition Gagne moved, seconded by Stover, to set a public hearing for August 14, 1989, to vacate and rededicate utility and drainage easements for the Marilynwood 2nd Addition. Motion carried - 4 ayes. ADMINISTRATIVE REPORTS Purchase of Fire Proof File Whittaker stated that the fire proof file is also water proof and rated for a 1 story fali,.cost $1,139. Eurasian Water Milfoil Inspection The second inspection for the Eurasian Water Milfoil in Christmas Lake was not included in the contract, a second inspection can be done for $634. The inspector recommends that a second inspection should be done in August. Gagne moved, seconded by Stover, to authorize the reinspection of Christmas Lake in August. Motion carried - 4 ayes. Animal Contract Update Whittaker has been unable to locate a City that would like to con- tract out _their animal patrolling services to Shorewood. Mound may be interested in contracting service from Shorewood if a service is established. A meeting will be held on July 26th, with the surrounding City's staff,to discuss alternatives. The Cities may be able to support thelr own animal patrol service. Council suggested that this per- son do only animal related services. Property Tax Reform Meeting Mayor Haugen and Administrator Whittaker will be attending the Governor's hearing to discuss Tax Reform Issues, on July 25, 1989. Council would like to see only property related services being paid for by property taxes. Haugen felt that State mandated services should be paid for by State sources. Hennepin County Liqht Rail Authority The City asked the Rail Authority for permission to place rock . along their right-of-way. They will not do the improvement nor wlll they formally authorize the City to do it; but they won't stop the improvement if it is being done by the City at City expense. Gagne will inform the Park Commission of their response. -10- . . MINUTES PAGE 11 MONDAY, JULY 24, 1989 ADMINISTRATIVE REPORT'S - Continue Announcements Survey's Available Whittaker has salary surveys for elected officials and the Stanton Reports available for review. Council requested copies of each. Approve the Sub Recipient Agreements for the CDBG and the Amendment to the Sub Recipient Agreement Resolution No.63-89 Whittaker requested that the Council approve Resolution No.63-89, and authorize the Mayor and Administrator to sign the Sub Recipient Agreement for Year XV CDBG Grant Funds. Gagne moved, seconded by Watten, to adopt Resolution No.63-89. Motion carried - 4 ayes by roll call vote. Recycling Containers Kennelly submitted information on types of recycling containers. She supported the purchase of a single large container that would hold separate bags or could be used if a co-mingle system is to be used. Council would like additional cost information submitted. West Suburban Mediation Board A representative of the Board offered to explain their services to the Council if they are interested. The Council has no interest in their service at this time. Public Works Report Authorize Purchase of Water Tank in Truck Zdrazil submitted a bid for the replacement of the water tank in- stallation on a truck. He has recommended acceptance of the lowest bidder from 7-Hi Welding in the amount of $3,912. Gagne moved, seconded by Stover, to authorize the purchase of the water tank, accepting the low bid of $3,912., and award to 7-Hi Welding. Motion carried - 4 ayes. Tennis Court Resurfacing Bid Zdrazil obtained 3 quotes on the resurfacing of Manor Park Tennis Courts. He recommends acceptance of a bid from C&H Construction in the amount of $2,410., that also includes the replacement of net poles. Gagne moved, seconded by Stover, to authorize the acceptance of the bid from C&H Construction in the amount of $2,410. Motion carried- 4 ayes. -11- MINUTES - MONDAy,~LY 24, 1989 PAGE 12 . Public Works Report - continue Ivy Lane Drainaqe Update Zdrazil and Whittaker reviewed the site with the owner, Michael Lindelien. The Lindelien's would be satisfied with additional rock being placed at the outlet of the drainage pipe. Because their house is currently "for sale", they would like the work postponed at this time. They requested that the City supply a written proof that the work will be done. The estimated cost of the work is $1,281. Council directed Whittaker to return to the Lindelien's and encourage them to allow the work to be completed at this time. Flaq Liqhting Estimates were received between $250. and $369., to light the City Hall flag pole. Council requested additional information on the lighting. Additional Road Repair Proposal Council directed staff to return with a proposal to do additional road repairs to expend the balance of the street repair budget. MAYOR'S REPORT Joint Mayor's Meeting A joint meeting of the area Mayor's was held at Shorewood City Hall on July 19, 1989. The Mayor's suggested the LMCD Board representative serve at the discretion of the Council for a term that coincides with the Mayor's. Haugen attended an AMM meeting on Tax Reform and notified all those who attended the local Board of Review meeting so they could also ex- press their concerns regarding increasing taxes. Haugen attended an interview for the position on the Regional Transit Board. She felt there were many very qualified people applying for this position. COUNCIL REPORT Goose Round-Up Complaint Stover received complaints from residents on the Islands regarding the goose round-up. Some residents were opposed to the round-up. Stover would like the Council to consider this complaint when scheduling future round-ups. - Reconsideration of "For Sale" Policy Stover moved, seconded by Gagne, to reconsider further discussion on the first draft of the "For Sale" Policy. Stover would like the Policy adopted if the police would agree tbthe following: -12- ... 4 ' .. MINUTES - MONDAyAllbLY 24, 1989 PAGE 13 . COUNCIL REPORT Reconsideration of "For Sale" Policy - Continue "if the police see and know this is a violation of the City Code, that they proceed to tag the violator without waiting for them to be notified by the City of this violation. If this is possible." Stover moved, seconded by Gagne, to approve the first draft of this Policy. Froberg will confer with the Police Chief on this change and return with a second draft. Motion carried - 3 ayes - 1 nay (Watten) Watten had concerns that the C.U.P. $300. fee, could be a financial hardship and could prohibit the sale of some producbs. Watten would like added police patrolling on Eureka Road due to the many speeders. Nielsen will check on rip rap placed next to and possibly on the fire lane at the extension of Grant Lorenz Road. APPROVAL OF CLAIMS AND ADJOURNMENT Watt en moved, seconded by Gagne, to adjourn the Regular Council meeting of Monday, July 24, 1989, at 12:43 A.M. subject to approval of claims for payment. Motion carried - 4 ayes. GENERAL & LIQUOR FUNDS - Acct No. 00-00166-02 Checks # 2686-2740 General $104.321.84 Liquor $ 70.400.83 Payroll Checklist: Checks # 203233-203275 $ 19.541.91 $123,863.75 $ 3.109.33 $ 73,510.16 Total RESPECTFULLY SUBMITTED, Jan Haugen, Mayor Sandra L. Kennelly City Clerk -13- MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: MAYOR AND COUNCILMEMBERS FROM : LARRY WHITTAKER AND ALAN ROLEK DATE: AUGUST 10, 1989 SUBJECT: CHANGING THE COLUMBU S DAY HOLIDAY It has been the policy in the past to close the City Hall for the Columbus Day holiday. State law permits the practice of substituting another holiday for the Columbus Day holiday. Many cities have done this, substituting the Friday after Thanksgiving for Columbus Day. The concensus of Shorewood employees is that the Friday after Thanksgiving would be a preferrable holiday to Columbus Day. There are several points to be made in favor of this change: 1. productivity is lost due to of returning for one day and then leaving again for two more days; 2. Many other government offices and business offices are closed the day after Thanksgiving, again adding to a productivity problem; 3. In making such a change, there would only be one shortened work week rather than two; 4. Columbus Day is becoming one of the lesser observed, minor holidays and more government and business offices are conducting normal business on this day; 5. In past years there has been very few calls or other public activity taking place on this day; 6. The change would serve as a moral booster for city employees. For these and other reasons, we feel that the Council should consider substituting the Friday after Thanksgiving for the Columbus Day holiday. ----Of course, employees would be on-call for emergencies, as always. A Residential Community on Lake Minnetonka's South Shore .:J CHECK NO. . . CHECK APPROVAL LISTING FOR AUGUST 14, 1989 COUNCIL MEETING TO WHOM ISSUED CHECKS ISSUED SINCE JULY 18,1989 2686 2687 2688 2689 2690 2691 2692 2693 2694 2695 2696 2697 2698 2699 2700 2701 2702 2703 2704 2705 2706 2707 2708 2709 2710 2711 2712 2713 2714 2715 2716 2717 2718 2719 2720 2721 2722 2723 2724 2725 (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (L) (G) (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (G) (G) (G) COMMISSIONER OF REVENUE COMMISSIONER OF REVENUE CHILD SUPPORT ENFORCEMENT CITY COUNTY CREDIT'.UNION COMMISSIONER OF REVENUE ICMA RETIREMENT TRUST THE BANK EXCELSIOR PUB. EMPLOYEES RETIREMENT ASSN. THE BANK EXCELSIOR TRACTOR SUPPLY DEPARTMENT OF ADMINISTRATION AD RESOURCES/PROMOTIONS, INC. BELLBOY CORPORATION GRIGGS,COOPER AND COMPANY MINNEGASCO MINNESOTA BAR SUPPLY, INC. NORTHERN STATES POWER COMPANY POGREBA DISTRIBUTING, INC. QUALITY WINE & SPIRITS CO 0._._ RYAN PROPERTIES US WEST COMMUNICATIONS THE WINE COMPANY CHASKA PARTS SERVICE VOID HARRY NIEMELA AMERICAN LEGION POST #259 MR. NICHOLAS DENNIS AT & T BELLBOY CORPORATION GRIGGS, COOPER AND COMPANY HONEYWELL PROTECTION SERVICES JOHNSON BROTHERS WHOLESALE MINNEGASCO NATIONAL GUARDIAN SECURITY SYSTEMS CORPORATION ED PHILLIPS AND SONS QUALITY WINE AND SPIRITS CO. CHILD SUPPORT ENFORCEMENT CITY COUNTY CREDIT UNION AFSCME LOCAL #224 ICMA RETIRMENT TRUST -1- PURPOSE JUNE 1989 FUEL TAX $ JUNE 1989 SALES TAX PAYROLL DEDUCTIONS PAYROLL DEDUCTIONS STATE TAXES WITHHELD PAYROLL DEDUCTIONS FED/FICA/MEDICARE DEDUCTIONS PAYROLL DEDUCTIONS SAFE DEPOSIT BOX RENT DISC BLADES-PUBLIC WORKS RETENTION SCHEDULES ADVERTISING LIQUOR AND MISC PURCHASES LIQUOR/WINE/MISC PURCHASES UTILITIES SUPPLIES/MISC PURCHASES UTILITIES BEER/MISC PURCHASES WINE PURHCASES AUGUST RENT/LIQUOR 11 UTILITIES AND ADVERTISING WINE PURCHASES SUPPLIES/PUBLIC WORKS AUGUST RENT/LIQUOR I COMP WORTH MEETING ESCROW REFUND UTILITIES LIQUOR PURCHASES LIQUOR/WINE/MISC PURCHASES SEC. SYSTEM MONITORING CHG. WINE PURCHASES UTILITIES SEC. SYSTEM MONITORING CHARGE LIQUOR/WINE PURCHASES LIQUOR/WINE PURCHASES PAYROLL DEDUCTIONS PAYROLL DEDUCTIONS PAYROLL DEDUCTIONS PAYROLL DEDUCTIONS CONTINUED NEXT PAGE AMOUNT 24.30 5,535.22 165.00 37.00 751.38 468.08 4,531.83 1,383.14 30.00 94.88 35.00 400.00 3,525.60 3,060.28 41.08 297.50 329.10 2,021.05 588.04 1,922.58 237.80 61.00 51.43 1,292.00 37.50 1,807.50 10.02 2,564.40 4,920.42 75.00 1,926.14 2.76 257.52 1,315.53 966.45 165.00 37.00 100.80 468.08 jJ . . CHECKS ISSUED SINCE JULY 18, 1989 (CONTINUED) PAGE 2 CHEC~ NO. TO WHOM ISSUED PURPOSE AMOUNT $ 2726 (G) 2727 (G) 2728 (G) 2729 (G) 2730 (L) 2731 (L) 2732 (L) 2733 (L) 2734 (L) 2735 (L) 2736 (L) 2737 (L) 2738 (L) 2739 (G) COMMISSIONER OF REVENUE THE BANK EXCELSIOR US POSTMASTER US WEST COMMUNICATIONS BOYD HOUSER EAST SIDE BEVERAGE COMPANY GRIGGS, COOPER AND COMPANY JOHNSON BROTHERS WHOLESALE MARK VII DISTRIBUTORS INC. NORTH STAR ICE NORTHERN STATES POWER COMPANY QUALITY WINE AND SPIRITS CO. THORPE DISTRIBUTING COMPANY BT VENTURES -2- STATE TAX WITHHELD FED/FICA/MEDICARE WITHHELD POSTAGE FOR POSTAGE METER UTILITIES CIG/SUPPLIES PURHCASES BEER/MISC PURCHASES LIQUOR/WINE/MISC PURCHASES LIQUOR/WINE PURCHASES BEER PURCHASES MISC. PURCHASES UTILITIES LIQUOR/WINE PURCHASS BEER PURHASES REFUND-OVERPAYMEKrOF 889.27 6,356.46 750.00 537.34 2,572.70 11,550.36 8,349.44 861.84 8,145.80 439.84 436.61 397.77 11 ,832.20 SEWER PER. 100.00 TOTAL LIQUOR TOTAL GENERAL TOTAL CHECK ISSUED 70,400.83 24,356.21 94,757.04 ~ CHECK NO. . . CHECK APPROVAL LISTING FOR AUGUST 14, 1989 COUNCIL MEETING TO WHOM ISSUED PURPOSE AMOUNT CHECKS FOR COUNCIL APPROVAL 2740 2741 2742 2743 2744 2745 2746 2747 2748 2749 2750 2751 2752 2753 2754 2755 2756 2757 2758 2759 2760 2761 2762 2763 2764 2765 2766 2767 2768 2769 2770 2771 2772 2773 2774 2775 2776 AT & T AT & T ACRO MINNESOTA AIRSIGNAL, INC. AMERICAN LINEN SUPPL CO. AMERICAN NATIONAL BANK-ST. PAUL AMERICAN PLANNING ASSOC. BAKER ELECTRIC BOYER TRUCKS BROWNING-FERRIS INDUSTRIES BRYAN ROCK PRODUCTS CHASKA PARTS SERVICE COMMERS COND. WATER COMPANY CONTECH CONSTRUCTION PRODUCTS JIM COOPER/CANADIAN GOOSE PROJ. COTTER CHARGE CARD CROSSTOWN OCS WENDY DAVIS HAROLD DIRCKS ROLF EA ERICKSON FEED-RITE CONTROLS, INC. FROBERG AND PENBERTHY FRONTIER ELECTRIC HR MANAGEMENT HANCE HARDWARE HENNEPIN COUNTY TREASURER HENNEPIN COUNTY TREASURER HENNEPIN COUNTY TREASURER KAR PRODUCTS KEHOE OFFICE FURNITURE, INC. LATTERNER EXCAVATING MTI DISTRIBUTING COMPANY MAHONEY HOME SERVICES MARQUETTE BANK MINNEAPOLIS MATTHIAS, ROEBKE & EBERT M-V GAS H.C. MAYER AND SONS, INC. UTILITIES UTILITIES OFFICE SUPPLIES BEEPER/PUBLIC WORKS LAUNDRY SERVICES-CH & PW INTEREST ON GO WATER REVENUE DEFEASANCE ESCROW-GO SEW. IMP. APA JOURNAL AND DUES RE-CONNECT AC BOX ON CITY HALL HUB SEAL PLUGS FOR #33-PW SATELLITES BALLFIELD MIX FILTERS-PUBLIC WORKS AUGUST WATER SOFTNER RENT CULVERT BANDS-SMITHTOWN-CAJED GOOSE REMOVAL RAKES-PUBLIC WORKS GARBAGE BAGS AND COFFEE MILEAGE TAPING OF COUNCIL MEETINGS JULY ASSESSING FEE DEMURRAGE AND CHEMICALS JULY ATTORNEY'S FEES DEVELOPMENTAL 240.00 ON-GOING 160.00 PROSECUTIONS 1,860.00 LITIGATION 640.00 GENERAL 1,500.00 RETAINER 250.00 DISBURSEMENTS 353.00 REPAIR ELEC.-WOODHAVEN WELL MEETINGS W/ADMIN., COUNCIL, STAFF GAS TANK CAP-WEED TRIMMER PRISONER EXPENSE JULY POSTAGE TAXES-SWEETWATER @ NR MTN SHOP SUPPLIES-PUBLIC WORKS ADMINISTRATOR'S CHAIRS PULL GRADER-PUBLIC WORKS TIE ROD ENDS FOR #34 PW ROADSIDE/PARK WEED SPRAYING PAYMENT FOR CORP. TRUST ACCTING/COMPUTER SERVICES M-V GAS CATHCART PARK DIESEL FUEL CONTINUED NEXT PAGE -3- $ 8.83 9.83 55.26 9.09 313.39 16,437.50 127.00 47.79 9.43 391.00 1,075.21 301.70 22.50 8.76 3,000.00 37.75 138.50 15.51 100.00 2,054.00 1,690.86 5,003.00 156.40 200.00 3.99 725.75 20.55 45.66 238.97 565.00 200.00 17.49 2,590.00 813.21 1,454.00 107.25 872.65 . cBECKS FOR COUNCIL APaAL CONTINUED CHECK NO. TO WHOM ISSUED $ 325.00 1,138.50 581.30 594.00 27.99 3,225.96 812.91 226.20 839.19 4,917.00 7.00 1,783.55 21,078.51 2777 2778 2779 2780 2781 2782 2783 2784 2785 2786 2787 2788 2789 METRO SALES INC. METRO. WASTE CONTROL COMMISSION MIDWEST ANIMAL SERVICES MIDWEST ASPHALT CORP. MINNEGASCO STATE TREASURER CITY OF MINNETONKA MINNETONKA PUBLIC SCHOOLS WM MUELLER AND SONS, INC. MUNITECH, INC. NAVARRE AMOCO NORTHERN STATES POWER COMPANY ORR, SCHELEN, MAYERON & ASSOC. 2790 2791 2792 2793 2794 2795 2796 2797 2798 2799 2800 2801 2802 2803 2804 2805 2806 2807 2808 JOE PAZANDAK PEPSI COLA COMPANY PERSONNEL DECISIONS, INC. PODANY'S OFFICE EQUIP. REDWINGS MOBILE SERVICE REYNOLD'S WELDING SUPPLY CO. SMALL BUSINESS CLEANING SO. LAKE MTKA PUBLIC SAFETY TIMBER PRODUCTS TONKA AUTO & BODY SUPPLY CITY OF TONKA BAY TONKAPRINTING TUCKER CO., INC. US WEST COMMUNICATIONS VIKING INDUSTRIAL CENTER WATER PRODUCTS CO. WISCONSIN SUPPLY CORP. ZACK'S INDUSTRIAL CLEANING SUP. ZEP MANUFACTURING CO. -4- . PURPOSE AMOUNT COPIER SUPPLIES SAC CHARGES FOR JULY ANIMAL CONTROL SERVICES/JULY TACK OIL-PUBLIC WORKS UTILITES BUILDING PERMIT SURCHARGE WATER BILLING 2ND QUARTER COPIER & COMPUTER PAPER FILL SAND AND HOT MIX MAINTENANCE SERVICES/AUGUST TIRE REPAIR-TRUCK #16 UTILITIES ENGINEERING FEES FOR JUNE GENERAL 13,770.82 SE AREA 200.20 SW OAKS 2,645.70 WATERFORD 150.75 ON-GOING 829.13 DEVELOPEMENTAL 3,481.91 MILEAGE, FILM AND DEVELOPING AUGUST POP MACHINE RENT ~ OF BASE CHARGE/COMP WORTH LOCK KIT-PUBLIC WORKS TIRE REPAIR/88 FORD PICKUP OXYGEN-PUBLIC WORKS JANITORIAL SERVICES-CITY HALL COURT OT AND UL GASOLINE MANOR PARK FENCE POSTS PARTS FOR TRUCK 4123 WATER BILLING FOR 2ND QUARTER ENVELOPES AND MEMO PADS STEEL POSTS-PUBLIC WORKS UTILITIES 5 MIN. ESCAPE CAPSULE FITTINGS REPAIR BOULDER BRIDGE CHLOR. PUMP ASPHALT REMOVER CLEANING COMPOUNDS 78.12 10.00 1,750.00 19.95 14.50 19.10 275.00 1,346.21 20.10 29.45 281.00 192 .10 761.00 172.24 250..Qj) 22.50 111.14 85.00 103.28 TOTAL CHECKS FOR APPROVAL 79,965.63 TOAL CHECK APPROVAL LIST 174,722.67 . . CHECK APPROVAL LISTING FOR AUGUST 14, 1989 COUNCIL MEETING CHECK NO. TO WHOM ISSUED PAYROLL REGISTER AUGUST 2, 1989 203233 VOID 203234 (G) SUSAN NICCUM 203235 (G) ANNE LATTER 203236 (G) ALAN ROLEK 203237 (G) BRADLEY NIELSEN 203238 (G) PATRICIA HELGESEN 203239 (G) DONAL ZDRAZIL 203240 VOID 203241 (G) LEONARD WATTEN 203242 (G) JANICE HAUGEN 203243 (G) BARBARA BRANCEL 203244 (G) ROBERT GAGNE 203245 (G) KRISTI STOVER 203246 (G) LAURENCE WHITTAKER 203247 (G) SANDRA KENNELLY 203248 (G) SUSAN NICCUM 203249 (G) ANNE LATTER 203250 (G) ALAN ROLEK 203251 (G) WENDY DAVIS 203252 (G) BRADLEY NIELSEN 203253 (G) PATRICIA HELGESEN 203254 (G) JOSEPH PAZANDAK 203255 (G) CHARLES DAVIS 203256 (G) DENNIS JOHNSON 203257 (G) DANIEL RANDALL 203258 (G) HOWARD STARK 203259 (G) RALPH WERLE 203260 (G) DONALD ZDRAZ IL 203261 (G) JOSEPH LUGOWSKI 203262 (G) TODD LATTERNER 203262 (L) RUSSELL MARRON 203264 (L) CHRISTOPHER SCHMIDT 203265 (L) JOHN THOMPSON 203266 (L) MICHAEL KOEBENSKY 203267 (L) BRIAN JAKEL 203268 (L) MARK KARSTEN 203269 (L) WILLIAM JOSEPHSON 203270 (L) SUSAN LATTERNER 203271 (L) DEAN YOUNG 203272 (L) SCOTT BARTLETT 203273 (LO DANIEL HAASKEN 203274 (L) DOUGLAS FULLER 203275 (L) MICHEAL FONTAINE HOURS AMOUNT RETRO PAY RETRO PAY RETRO PAY RETRO PAY RETRO PAY RETRO PAY COUNCIL PAY COUNCIL PAY COUNCIL PAY COUNCIL PAY COUNCIL PAY 80 REG HOURS 80 REG HOURS 80 REG HOURS/RETRO PAY 80 REG HOURS/RETRO PAY 80 REG HOURS/RETRO PAY 80 REG HOURS/14 OT 80 REG HOURS/RETRO PAY 63.25 REG HOURS/RETRO PAY 80 REG HOURS 80 REG HOURS 82 REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS/RETRO PAY REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS REG HOURS 80 80 80 80 80 48.5 80 46 43.5 25.5 32.5 80 24 80 43 14 45.5 12 TOTAL LIQUOR TOTAL GENERAL TOTAL PAYROLL -5- $ 1,168.78 1,461.59 456.26 995.02 1,739.36 1,533.96 147.82 177 . 30 147.82 150.00 150.00 913.89 745.73 617.72 574.90 1,032.52 634.52 956.66 668.71 777.75 386.00 665.71 685.24 557.17 523.15 938.25 645.41 90.67 240.22 417.08 218.86 200.41 127.83 156.05 577.54 115.80 551. 95 198.40 71. 74 176.45 57.00 3,109.33 19,541.91 22,651.24 ."~l . . ~C~r AUG - f 'i~ werle bennepln human lelulcel west hennepin human services planning board 4100 vernon avenue south, st. louis park, minnesota 55416 920-5533 1990 FUNDING REQUEST TO THE CITY OF SHOREWOOD The West Hennepin Human Services Planning Board is requesting funding support from the City of Shorewood for its 1990 operating budget. Our request is for $ 984.00 at the rate of $ .20 cents per capita based on 1987 Metropolitan Council population estimates. This is the same level of funding that we requested and that you funded in 1989. Enclosed is some background information about West Hennepin Human Services. If you need more specific information, please contact Marcy Shapiro or Bruce Larson of our staff. Thank you. SHOREWOOD TO: 'l'he City Council DATE: August 2, 1989 MEMO: FROM: Larry Whittaker RE: City's Commitment to this Service The City has been maklng an annual contribution to this organization. The rate was the same for 1989. I recommend the Council authorize us to con- tinue. This is in the Proposed 1990 Budget. Thanks, 31} ~ . . WCZlt bcznnczpln human lCZIVlcczl west hennepin human services planning board 41 00 vernon avenue south, st. louis park, minnesota 55416 920-5533 WEST HENNEPIN HUMAN SERVICES PLANNING BOARD INTRODUCTION West Hennepin Human Services Planning Board (WHHS) acts mainly as a planning and coordinating agency through which citizens are a part of the decisionmaking process in delivering needed health and social services for the 160 square mile West Hennepin area. It provides education, consultation and technical assistance on issues pertaining to human service delivery systems. It provides linkages between governmental units, consumers and service providers; increases awareness of available human service resources; identifies and advocates for needed services and improvements of the existing services system; and assists others in the development of human services programs. WHHS also coordinates the delivery of services when there is no other agency to do it. Our work in the Emergency Services Program, the House Doctor Program, and the Energy Assistance Program are examples of this. We are working to promote programs such as the House Doctor that tie the needs of municipal efforts with those of human services. WHHS is the only agency providing these planning and coordinating services to the West Hennepin area. We rely heavily on the involvement of volunteers to maximize cost effectiveness and increase citizen involvement. We view ourselves as an advocate for the residents of our member cities. We work to make services more accessible on a decentralized basis and get a fair share of human tax service dollars back into our communities. This effort is critical for suburban residents to have equal opportunity and access to services as do their urban counterparts. We also work for the establishment of new or expanded services when a need is documented through our research and needs assessment process. PROGRAMS AND SERVICES Enerqy Assistance Proqram There are twenty-two decentralized intake sites operated by WHHS which area residents can apply for the Energy Assistance Program. . I . . During the 1988-1989 Energy Assistance Program, the following assistance was received by residents of Suburban Hennepin County through WHHS. * 3,886 Suburban Hennepin households (this is 10,403 individuals) applied for heating assistance from our program. * $1,104,813 of heating grants was distributed to Suburban Hennepin residents. * In addition 124 households participated in Partners, a comprehensive, coordinated energy crisis program Emerqency Services WHHS received Hennepin County funds for emergency food, shelter, clothing and transportation services. The program is delivered in cooperation with Interchurch Community Association, Interfaith Outreach, st. Louis Park Emergency Program and Westonka Christian Services as well as Home Free Shelter, Sojourner Shelter and 12 area police departments. In 1988, a total of $90,912 served 4,058 West Hennepin residents with food, 256 with shelter and 1,265 with clothing. Enerqy Conservation Proqram We provide the Project AIR/House Doctor (weatherization and audit program) and Home Energy Check-up Programs in 11 suburban cities. As part of these, we also have four Community Energy Councils to provide input. This is funded by utilities and the State of Minnesota. We are in the process of adding five cities. Directory of Services We published our mini-directory of human services. 40,000 copies were printed through a donation from Twin West Chamber of Commerce Foundation. We publish two combination directories and how to guides: "Basic Tools: A Survival Skills Guide for the Unemployed and Underemployed" and "Home Sweet Home: A Guide to Help Find Affordable Housing." We also publish a directory for clients of our Energy Assistance Program and one for our Emergency Services Program. Information and Referral We do an average of about 100 information and referral calls per month. Community Health Annually we prepare a report on community health needs and provide advice to the Hennepin County Community Health Advisory Committee " . . Service Coordination We provide assistance to a number of service coordination groups including: Providers West, Emergency Service Providers, Mental Health Aftercare Providers, Westonka Coordination Group, West Hennepin Youth Service Providers. Housinq Advocacy Pro;ect We are in the planning stages of this project which aims to make affordable housing a "front burner" issue in the suburbs. We are providing staff leadership to this joint project of the human service councils. It is funded by the Minneapolis Foundation. Leqislative Aqenda We have a legislative agenda of nine categories and provide extensive staff time to working on these issues. We work with and provide leadership to a number of coalitions on these issues. We provide staff assistance to a joint lobby task force of the three human service councils and CASH. Community Education Services WHHS conducts a variety of activities to inform the community of area human service needs, issues and availability. Specific activities include information and referral calls, letters of support (after careful evaluation), technical assistance to area agencies and presentations to area community groups on issues such as human service resources, legislation, emergency needs and our service priority reports. Accessibility of Services WHHS advocates with decision makers such as Hennepin County and the State of Minnesota to provide service in a decentralized format to the residents of the West Hennepin County. This effort is critical for suburban residents to have equal opportunity and access to services as do their urban counterparts. We also work for the establishment of new or expanded services when a need is documented 'through our research and needs assessment process. Examples of specific program development resulting from the efforts of WHHS include: Community Action for Suburban Hennepin (CASH) which has brought in $250,000 of federal and state anti-poverty funds; Bridge West which provides crisis housing for youth; West Hennepin Community center for Mentally Handicapped Citizens; Domestic Abuse Intervention projects in several West Hennepin Cities: the MEED State Jobs Program; the Suburban House Doctor Program; four suburban residential treatment programs for chronically mentally ill people; a food co-op in st. Louis Park; County and Federal funding for Emergency Service Program; the suburban federally funded Energy Assistance Program; Senior Health screening programs; Metro West Coordinated Transportation Project; parenting education programs in a number of school districts; Parents Anonymous group; suburban detox programs; and decentralized county programs such as the Ridgedale Community Center. In addition, we have effectively advocated with Hennepin County for continued funding of programs such as Pyramid Mental Health Center. j' I. . . Community Social Services Act Process The Community Social Services Act Process varies from year-to-year depending upon the opportunities available for the gathering and analysis of data. The process by which the 1989 service priorities were formulated included the participation of 492 persons. Specific activities included: * * * * * A review of local research A survey of Energy Assistance Program participants Release of report "Economic & Social Trends in Hennepin County Analysis of social service use trend data in West Hennepin Presentation of findings, priorities and issues to the Hennepin County COmmunity Services management team and United Way planning department Focus group interviews on: emergency service needs; child and family issues; jobs, income and self-sufficiency; and access to services; developmental disabilities, child care, physical disabilities, chemical health and senior services Monitoring the Hennepin County budget release of two reports * * * Technical Assistance We provide technical assistance to an average of 10-15 agencies and organizations per month. Mental Health We have organized a Mental Health Advisory Committee which includes consumers, family members and providers. The group is focusing on bringing mental health services to the area to meet the needs of area residents. Advisory Committee We serve on a number of advisory committees to provide a link to area services. Hennepin County Task Force on Youth and Druqs This task force was created at the impetus of WHHS. We advocated with Commissioner Sivanich to start the task force and have maintained an active role in its implementation. Volunteer Hours During 1988, 8,000 volunteer hours were donated to WHHS Area Energy Assistance, the Board of Directors and Citizen Participation Process. 4 \$ ~' . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMO TO: MAYOR AND COUNCILMEMBERS FROM: ALAN ROLEK. FINANCE DIRECTOR wf--- DATE: AUGUST 9. 1989 SUBJECT: SETTING A PUBLIC HEARING FOR THE ASSESSMENT OF DELINQUENT WATER AND SEWER CHARGES It's that time of year. again. when we should be cleaning up our accounts and assessing water and sewer charges that are delinquent. It is recommended that a public hearing for the assessment of these charges be set for October ~ 1989. This should facilitate clearing up these delinquent accounts and. hopefully. induce residents to pay their accounts in full before the charges are assessed. ~ Although the assessment must. by law. be certified by Octo~he Hennepin County Auditor's office has agreed to allow us to certify on October 11. Setting the hearing on the date stated is necessitated by the 14 day publishing and notification requirements and the fact that penalties will not be assessed to the accounts until September 15. which will not leave sufficient time to comply with these requirements if the meeting were set for September 28. Therefore. in order to assess the delinquent charges to taxes payable in 1990. the public hearing must be held on October 10. A Residential Community on Lake Minnetonka's South Shore 313 'J . QlSM..Orr SChelen MaYeron& t\Siiodales. InC. 202\ East Hennepin Avenue MinneapoliS. MN 554\3 6\2-33\-861>0 FAX 33\-3806 . AUG - \ \989 EngineerS surveyors Planners ,,. July IB, 1989 JUl 2' .~ City of Shortwood 5755 Country Club Road Shor~ood, Minnesota 55331 Re : Southeast Area Pumphouse and Appurtenant Work Project No. eo-lC 091 Celli. No. 3707.50 Enclosed are four (4) copies of Construction Pa~ent Voucher No. 7 & Final on the referenced project in the ~vnt of . 12446.12. Pursuant to our field observation, as perforntd in accordance with our contract, we hereby certify that the uteriah are satisfactorYlnd the "ark properlY perfoMlfd in accordance with the plins and specifications. Upon receipt of affidavit, State of Minnesota FOMI 134, and also Receipt and Waiver of Lien Rights fral A' K Con'tructiOll,Inc, phue luke paYlHnt toA' K Construction, Inc., 9038-110tll St. No" Stil111f.tel', Minnesota 55082 at your el,.lest convenience. Ci ty Counc, 1 Very truly yours, ORR-SCHElEtH'AYERCIt l ASSOCIAUS, INC. ~P1~ J.., P. NattOft,P.E. Project EngiReer ~:R&O EllclOMrtl I ~"">w.i-_~,.~IJIii'~'''--'- ," <.~:.;...:~,~.~.:~.~::,::-;',;,':.;:..;"-,- '-;,.:...~&..~.~'- . . .....;,<?.. ./? ,. ..~.::~:::.::_='::~..~--;"~;"""'" - ~:), ~ cc : A . It Coeltruct iOt, Ilc. Equal opportunity Emp'loyer A & K CONSTRUCTION . General & Mechanical Contra rs 9038 110th St. N. STILLWATER, MN 55082 []J~lYlY[. [}" lYOO~~~1l1I DlYlY ~[b Jul 1 1989 JOB NO. 87-6-116 DATE (612) 426.1613 ATTENTION Citv Council RE, TO CITY OF SHOREWOOD p 5755 Country Club Road Shorewood. MN SS111 WE ARE SENDING YOU ~ Attached 0 Under separate cover via the following items: o Shop drawings o Copy of letter o Prints o Change order o Plans o o Samples o Specifications COPIES DATE NO. DESCRIPTION 1 1 IC-134 from A & K Construction Consent of Suret ent The above THESE ARE TRANSMITTED as checked below: 0 For approval 0 Approved as submitted 0 For your use 0 Approved as noted 0 As requested 0 Returned for corrections 0 For review and comment 0 0 FOR BIDS DUE 19 o Resubmit_copies for approval o Submit_copies for distribution o Return_corrected prints o PRINTS RETURNED AFTER LOAN TO US REMARKS PIlOlIUCI24Q.2 (Ni!!iiS( Inc.. ~ Mass. OWL If enclosures are not as noted, kindly not. COpy TO STATE OF COUNTY OF On this . Minnesota Dakota 27th. day of July ss: . in the year one thousand nine hundred and eighty nine , before me Jennine E. Kluender , a Notary Public in and for the said County and State, residing therein, duly commisioned and sworn, personally appeared Rita M. Mcquiston known to me to be the duly authorized Attorney-in-Fact of the TRANSAMERICA INSURANCE COMPANY the corporation whose name is affixed to the foregoing instrument; and duly acknowledged to me that he subscribed the name of the TRANSAMERICA INSURANCE COMPANY thereto as Surety and his own name as Attorney-in-Fact. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. 143 8 JENNINE E. KLUENDER ?"...., ""<: NOTARY PUBUC - MINNESOTA RAMSEY COUNTY My CommIsslon Expirall J:Ily SO. 1991 (/ "'~'''' ;.. IC-134 (Rev. 7/851 ~- ,~ , _! ,j . Minnesota Department of Revenue . , . Affidavit for Obtaining Final Settlement of Conttact with the State of -, Minnesota and any of its Political or Gove~nm'ental Subdivisions Name of contractor A & K CONSTRUCTION, INC. Business address ~('p". ~-"..' # Minnesota identification number (if none, read instructions) ~, _, 9') 59J'f) lc59.a lc I Area code and telephone number 9038 - 110th St. No. City, town or post office State Zip code Stillwater MN 550S2 Check the box which describes your involvement in this project (read definitions on other side) ~ Prime contractor 0 Contractor 0 Subcontractor (612 ) 426-1613 Project location S. E. Area Pumphouse, Shorewood MN Name of Minnesota governmental unit for which work was performed Project or contract number Period of contract (Month/Year) From 5-87 To 6-89 Amount still due Address of Minnesota governmental unit Total amount of contract $222 379.60 City, town or post office Did you payor supervise the payment of persons employed on this contract? []I Yes 0 No If yes, did you withhold Minnesota income tax from the wages of each employee as required by Minnesota Statute 290.92? 0 Yes 0 No Have you filed all required withholding returns and deposited Minnesota tax withheld with the Department of Revenue as required by Minnesota Statutes 290.92 and 290.977 [29 Yes Do you authorize the Department to inform the prime contractor upon it's request whether your form IC-134 has been certified? IX] Yes 0 No If you are a subcontractor, list your prime contractor's business name and address. Name: If you are a contractor or subcontractor, skip the next section of this form and sign below. If you are a prime contractor, fill in the names and addresses of all your subcontractors. If you need more space to list your subcontractors, attach a separate sheet. Also you must attach certified affidavits of your subcontractors and sign below. o No Name and address Name and address B1~dholm PO Box 326 Osseo MN 55369 Name and address Name and address Henkemeyer Paintin~ 1838 P1ainview Drive St. Cloud 1.ffi' 56301 Name and address E. H. Renner & Sons 15688 Jarvis St. Elk River, NN 55330 Name and address nalties of~riminal liability for willfully making a false statement, that the above statements are true and correct to the best of my t0f~ Certificate of Compliance with Minnesota Statutes 290.92 and 290.97 Based on the facts stated in the above affidavit and the facts in the files and records of the Department of Revenue, the above contractor/subcontractor has properly complied with all of the provisions of Minnesota Statute 290.92 relating to the withholding of income tax on wages paid to employees and Minnesota Statute 290.97 relating to contract services with the State of Minnesota or any of its governmental or political subdivisions. 9 B ~. _28\98 Date . Instructions . ..-.... Who should file? If you are a prime contractor, a contractor or a subcontractor who performed work on a project for the State of Minnesota or any of Minnesota's political or governmental subdivisions (counties, cities, school districts, etc.), you must file a completed Form IC-134 if you wish to receive final payment for the work you performed. Prime contractor. You are considered a prime contractor if you were awarded a contract to perform work but you subcontracted all or part of the work to other contractors. Contractor. You are considered a contractor if you were awarded a contract to perform work and you and/or your employees were the only persons who performed the work. Subcontractor. You are considered a subcontractor if a prime con- tractor hired you to perform all or part of the work on a contract. When to file If you are a subcontractor. file Form IC-134 when you have com- pleted your part of the project. If you are a prime contractor or contractor, file Form IC-134 when the entire project is completed. How to file Complete Form IC-134 and send two copies to the Minnesota De- partment of Revenue. A prime contractor must also attach a copy of each subcontractor's certified Form IC-134 to his/her Form IC-134. Form IC-134 is certified when it is completed and signed at the bot- tom by an authorized representative of the Department of Revenue. Prime contractor. If you and your subcontractors have complied with the withholding tax laws of Minnesota, the Department of Rev- enue will certify your affidavit and return one copy to you. It is neces- sary in submitting your Form IC-1 34 for certification that you attach certified copies of all your subcontractors Form IC-134's. Failure to do so will delay processing, certification and receipt of your final pay- ment. Take the certified copy to the governmental unit for which the work was performed in order to obtain final payment for the project. Contractor. If you have complied with the withholding tax laws of Minnesota. the Department of Revenue will certify your affidavit and return one copy to you. Take the certified copy to the governmental unit for which the work was performed in order to obtain final pay- ment for the project. Subcontractor. If you have complied with the withholding tax laws of Minnesota, the Department of Revenue will certify your affidavit and return one copy to you. Take the certified copy to the prime con- tractor for the project. He/she will have to attach a copy of your form lC-1 34 to his/her own Form IC-134 to obtain final payment for the entire project. Where to file Send the original and one copy of Form IC-134 to: Minnesota Withholding Mail Station 6525 St. Paul, MN 55146-6525 Minnesota Identification number You need a Minnesota tax identification number if you have employ- ees who do work in Minnesota. If you need a number but do not have one, you should file Form MBA, Application for Tax Identification Number. If you need Form MBA or any other tax forms or instruc- tions, write to: Minnesota Income Tax Forms. Room B-20, Centen- nial Office Building, St. Paul, Minnesota 55145 or call 297-3781 in the Twin City metropolitan area. Elsewhere in Minnesota, call toll- free: (800) 652-9094. If you do not need a Minnesota identification number because you have no employees (for example, you are a sole proprieter, a partner in a partnership or a shareholder in an S corporation), fill in your social security number in the space marked "Minnesota identification number" in the top right corner of Form IC-134. Explain why you do not need an identification number on a separate sheet and attach it to Form IC-134. Are you both a prime contractor and a subcontractor on the same project? It is possible for you to be considered both a subcontractor and a prime contractor on the same project. A subcontractor be- comes a prime contractor if he/she subcontracts all or part of his/her portion of the project to yet another contractor. In this case, com- plete and file one Form IC-134 as a subcontractor and one Form IC- 1 34 as a prime contractor. Use of information All information on this affidavit is private by state law. It cannot be given to others without your consent except to the Internal Revenue Service, to other states which guarantee the same privacy and to certain state or county agencies as provided by law. The information on this affidavit may also be compared with other information you may have furnished the Department of Revenue. All information on this affidavit. except your telephone number, is re- quired for identification and to verify that all income tax withholding requirements have been met. If you do not provide all requested in- formation, the Department of Revenue may refuse to certify this affi- davit and you will not be able to obtain final payment of your contract with the Minnesota governmental unit. We ask that you provide a telephone number wt')ere you can be reached during the work day so we can contact you quickly if we have a question about your affidavit. Information and assistance If you need help or additional information to complete this affidavit, call 296-3781 in the Twin City metropolitan area. Elsewhere in Min- nesota, call toll-free: (800) 652-9094. CONSENT OF SURETY COMPANY TO FINAL PAYMENT AlA DOCUMENT G707 . . OWNER ARCHITECT CONTRACTOR SURETY OTHER ~ o o JUl 28' '" PROJECT: (name, address) Southeast Area Pumphouse City of Shorewood, Minn. TO (Owner) I City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55424 I ARCHITECT'S PROJECT NO: 86-1C CONTRACT FOR: Southeast Area Pumphouse and appurtenant work L CONTRACTOR: -1 CONTRACT DATE: May 28, 1987 A & K Construction, Inc. Stillwater, Minnesota In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the (here insert name and address of Surety Company) Transamerica Insurance Company Los Angeles, California , SURETY COMPANY, on bond of (here insert name and address of Contractor) A & K Construction, Inc. 9038 1l0th. Street North , CONTRACTOR, Stillwater, Minnesota 55082 hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve the Surety Company of any of its obligations to (here insert name and address of Owner) City of Shorewood 5755 Country Club Road Shorewood, Minn. as set forth in the said Surety Company's bond. , OWNER, IN WITNESS WHEREOF, the Surety Company has hereunto set its hand this 27th. day of July 19 89 TRANSAMERICA INSURNCE COMPANY Surety Company Attest: (Seal): 77?~ RITA M. MCQUISTON, ATTORNEY-IN-FACT Title NOTE: This form is to be used as a companion document to AlA DOCUMENT G706, CONTRACTOR'S AFFIDAVIT OF PAYMENT OF DEBTS AND CLAIMS, Current Edition AlA DOCUMENT G707 . CONSENT OF SURETY COMPANY TO FINAL PAYMENT. APRil 1970 EDITION . AIA~ @ 1970. THE AMERICAN INSTITUTE OF ARCHITECTS, 173S NEW YORK AVE" NW, WASHINGTON, D.C. 20006 ONE PAGE . -' 'T' Transamanca. Insurance Services . . Transaaa Insurance Company A Slack C ny I Home Office: Los Angeles. California Power of Attorney KNOW ALL MEN BY THESE PRESENTS: That TRANSAMERICA INSURANCE COMPANY, a corporation of the State of California, does hereby make, consti- tute and appoint Duane C. Cooksey, John H. Glieden and Rita M. Mcquiston ************ ************************************************************************* of St. Paul, Minnesota ************************************************** its true and lawful Attorney(s)-in-Fact, with full power and authority, for and on behalf on the Company as surety, to execute and deliver and affix the seal of the Company thereto, if a seal is required, bonds, undertakings, recognizances or other written obligations in the nature thereof, as follows: Any and all bonds and undertakings, Unlimited in Amount, in any single instance, for or on behalf of this Company, in its business and in accordance with its charter ************************** ***************************************************************************** and to bind TRANSAMERICA INSURANCE COMPANY thereby, and all of the acts of said Attorney(s)-in-Fact, pursuant to these presents, are hereby ratified and confirmed. This appointment is made under and by authority of the following by-laws of the Company which by-laws are now in full force and effect. ARTICLE VII SECTION 30. All policies, bonds, undertakings, certificates of insurance, cover notes, recognizances, contracts of indemnity, endorsements, stipulations, waivers, consents of sureties, re-insurance acceptances or agreements, sureW and co-surety obligations and agreements, underwriting undertakings, and all other instruments pertaining to the insurance business of the Corporation, shall be validly executed when signed on behalf of the Corporation by the President, any Vice President or by any other officer, employee, agent or Attorney-in-Fact authorized to so sign by (i) the Board of Directors, (ii) the President, (Hi) and Vice President, or (iv) any other person empowered by the Board of Directors, the President or any Vice President to give such authorization; provided that all policies of insurance shall also bear the signature of a Secretary, which may be a facsimile, and unless manually signed by the President or a Vice President, a facsimile signature of the President. A facsimile signature of a former officer shall be of the same validity as that of an existing officer. The affixing of the corporate seal shall not be necessary to the valid execution of any instrument, but any person authorized to execute or attest such instrument may affix the Corporation's seal thereto. This Power of Attorney is signed and sealed by a facsimile under and by the authority of the following resolution adopted by the Board of Directo'rs of the Company at a meeting duly called and held on the 17th day of October 1963. "Resolved, That the signature of any officer authorized by the By-laws and the Company seal may be affixed by facsimile to any power of attorney or special power of attorney or certification of either given for the execu- tion of any bond undertaking, recognizance or other written obligation in the nature thereof; such signature and seal, when so used being hereby adopted by the Company as the original signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect as though manually affixed." IN WITNESS WHEREOF, TRANSAMERICA INSURANCE COMPANY has caused these presents to be signed by its proper officer and its corporate seal to hereunto affixed this 20th day of April ,19 89 I~~ ~~ ~I'''I..~\'' State of California ) ss County of ) On-this 20th day of April , 19 89 ,before me Doris D. Motherspaw, a Notary Public in and for the said County and State, residing therein, duly commissioned and sworn, personally appeared J.H. Tanner personally known to me (or proved to me on the basis of satisfactory evidence) to be a Vice President of TRANSAMERICA INSURANCE COM. PANY the corporation whose name is affixed to the foregoing instrument; and duly acknowledged to- me that he knows the seal of said Corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and-that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. By ~- U"H. Tanner, Vice President OFFICIAL SEAL DORIS D. MOTHERSPAW Notary Public-California LOS ANGELES COUNTY My Comm. Exp. May 7.1990 4tLP;fi 9f1d1~H~ 1719 E Doris D. Motherspaw, Notary Public (Continued) in and for the County of Los Angeles, California 10-88 . . L . . .. -#- ~uap!saJd a:l!^ ~ue~s!ss'V 'uewaaJ;j .~rM /'1'7'~{ tyY7 69 6l' ATnf JO Aep "HIn; S!4~ Auedwo3 p!es a4~ JO leas a4~ pax!ue pue aweu Aw paq!J:lsqns o~unBJa4 aA84 I JoaJa4M Auow!ua~ ul .a:IJoJ U! lI!~s aJB AauJou'V JO JSMOd PIBS U! 4UOJ ~as 'SJo~:laJ!O JO pJBOg a4~ JO uo!~nlosa~ a4~ pUB Auedwo:l a4~ JO 5MB,-Ag a4~ JO II^ al:lI~J'V JO m: uO!~:las ~B4~ AJ!ua:l Ja4unJ pUB 'a:IJoJ U! lI!~s S! pUB AdO:l ~:lBXa pUB anJ~ B s! 4UOJ ~as BJoJaq U!8Ja4 AauJou'V JO JaMod a4~ ~B4~ AJ!ua:l AqaJa4 op 'AUBdwo3 a:lUBJ nsu I e:l!JawBSueJl JO ~U8P!SBJd a:l!^ ~ue~s!ss'V 'UBWa8J;j .9. M 'I . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: FR: DT: The City Council Larry Whittaker August 10, 1989 RE: APPOINTMENT TO PLANNING COMMISSION At your workshop on August 7, 1989, you interviewed four candidates for the vacancy on the Commission and agreed that you would like to appoint Dave Pitney to the Commission. Glen advised me that this appointment should be made at a Regular City Council meeting. So, the action approved under Item 3. D. on the consent agenda will be: The appointment of Dave Pitney of 6025 Whitney Circle to the Planning Commissi.on to fill the unexpired term of Betsy Roberts which expires December 31,1989. Thanks! cfG~Y A Residential Community on Lake Minnetonka's South Shore 30 ~ . . " CITY OF SHOREWOOD MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Wanen 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 8 AUGUST 1989 RE: STREET LIGHT REQUEST - WILD DUCK 3RD ADDI TION FILE NO.: 405 (General) Our office has received a petition from residents of Wild Duck 3rd Addition (see Exhibit A) for street light installation. The proposed location for the requested light is shown on Exhibit B. The light is consistent with Shorewood's past policy for locating street lights. It is therefore recommended that approval be granted subject to a determination by N.S.P. as to whether the light should be located on the southeast or southwest corner of the intersection. If you have any questions relative to this matter, please contact me prior to Monday night's meeting. BJN:ph cc: Larry Whittaker George Hipp A Residential Community on Lake Minnetonka's South Shore ~L ------------------------------------------.--- . Page 1 of . -------------------------------------------------------------------------- June 27th 1989 George R. and Jeannette S. Hipp 5745 Wood Duck Circle Shorewood, ~N. 55331 (Wild-Duck 3rd Addition) Shorewood City Council 5755 Country Club Road Shorewood, MN 55331 1);;",4--..? - E/".c, 5" / 6"" ~ '--:.f c:J ? Attention Brad Nielsen This letter is in response to a phone conversation I had with Brad concerning the poorly lit intersection of #19 and Wood Duck Circle. This development has been completed for 2 years and the road has not been brought up to code for the City of Shorewood to accept it. I was under the impression that the road had to be completed in order for the residents to petition for a street light at the intersection. Brad told me that the city has the right-of-way on the road and the street light could be put in now. The intersection is located on an outside corner of highway #19, making it difficult see the intersection and check for clear traffic at the same time. An intersection 150 feet away is lit and this causes even more confusion. We, the undersigned would like a street light on the corner of #19 and Wood Duck Circle : signat \D~~ signature d te ~/~ql 81 date ~/J9) e~ , date > 7YS- WOoL:, I>~c./c. C/~c- street address ~?2-~ /Uh)].n. street address Cr IZ. , S7o? 7 S-70u tvlJlJd due! 1;. U u ~ street address , 071; 6.. street address 5"7J.() WuD~ (,i( t C,"rcJe street address - / ~ z:::-Jb~ LJ~c.J DcJ":~ c:.lr-C,,- street address ~~\b'\" A.. l . . -------------------------------------------------------------------------- Page 2 of 2 ----~-------------------------------------------------- r- ""~~9 date sc.:.~ ~ \,.\') ''\ street address 5(P~o Wo-odv b~Jc (ir: street address (;; - 2 7- f 7 date 56 GS' UJxO D::{c!( G 1<- street address ~7oo w~,-,J aqtL &~~ street address 5" 7 ~ 1 ~d{.Lc-t (tit... street address fL/ f.o ~d9 -?;'1 date &-~ 9-S1 date street address -ti r -5- & r;)... ih st,reet address ~ { \ ( r I date street address '~~bg(j ljj~/JJ!0 street address 0~ tf 0 (/[i~Duck G street address h'~f-J7 date t/ ;( 1, gC; date h~-,2 7-J7 date 6/~ date CL i / street address signature date S.f.zz. '1Jcld.c:Jw.:, l. C."h street address J f)' 2?5{iS <:: ,;J/"'-'w-r/ . ",,,,J street address '~_'.~ '2 :; 6 2 <) .5' (/Y1J llz'A,ry' ~ street address h;" (0 r~, \\J {(~(J tJ [,[,0)1'-.-/ street address r //) " , I... " ,,,", ~ (;? '-" v '" - c.a ? :,.,'c.-"-"<: street address E..-~h', b\+ p... - 2- street address vr/9c . signature ~\rr:/Y' ~vvL \ siqnat~rer (v ill;\x~~\ \' \\1 \J\ \\\~ \J \ -J- signature \~ U AI oee c" -/ /-i~ signature ;:> ?'a -~-GI date date / \ \ -\! \ date date - . .~' ,.~..:. . ,. .:.;"' ~; -a ~~ .... . '^ .~ '" ... . N .~ \ Jl .'.... I:: 4.1 i 'J @ ~~~b;t 1) .. . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Wanen CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474.3236 MEMO TO: MAYOR AND COUNCILMEMBERS FROM: ALAN ROLEK. FINANCE DIRECTOR CU- DATE: AUGUST 9. 1989 SUBJECT: RECERTIFICATION OF 1990 LEVY AND BUDGET The Truth in Taxation law passed in 1988 requires that cities recertify their 1990 levy and budget on August 15. An opinion from the State Attorney General's office obtained by the League of Minnesota Cities states that the calendar set forth for levy certification by the Department of Revenue which states October 1 as the date for certification of the city's levy is valid (See attachment). However. the LMC advises that those cities that have chosen to comply with the existing law may want to continue following the schedule of the law. including recertification on August 15. After this date. it is recommended that cities change to comply with the standards issued by the Department of Revenue. In view of the development stated above. I concur with the LMC and recommend that the Council approve recertification of the 1990 levy August 15 and then change to the Department of Revenue's calendar. on A Residential Community on Lake Minnetonka's South Shore 3F . . League of Minnesota Cities 183 University Ave. East St. Paul, MN 55101-2526 (612) 227-5600 (FAX: 221-0986) August 2, 1989 MEMORANDUM FROM: Mayors, Managers, Clerks and Finance Officers Donald A. Slater, Executive Direct~ Attorney General's Opinion on Trutn in Taxation Compliance TO: RE: The League received an opinion from the Minnesota Attorney General's office today asserting that the Commissioner of Revenue has the authority and discretion to define "substantial compliance" with the truth in taxation law. In the opinion of the Attorney General, the Revenue Department has the authority to issue truth in taxation standards that deviate from current truth in taxation law, Minn. stat. ~ 275.065 (1988). The Attorney General's opinion (attached) has made compliance with the Revenue Department's June 23 standards --instead of current law-- a somewhat safer route for cities. In fact, the opinion implies that to the extent a city deviates from the statutory truth in taxation provisions, failing to at least meet Revenue Department guidelines could result in a Revenue Department determination that the city has "failed to substantially comply with" truth in taxation provisions. In light of the Attorney General's opinion, we recommend the following: cities complying with existing law. cities that have chosen to comply with existing law (including certification of a proposed levy on August 1) may want to continue on the statutory truth in taxation schedule, including recertification on August 15. This continued compliance would not generate additional costs and would preserve a city's options in the case of a lawsuit or other new information. After August 15 and in the absence of a lawsuit or other information, we suggest that cities change to using the standards issued by the Revenue Department to avoid the expense and confusion of holding duplicative public hearings and notices. These standards require cities to certify a "proposed levy" on October 1, and for budget hearings to be held during the month of ~ . . . ~ October (rather than mid to late September), and require final levy certification by November 9. cities complying with Revenue Department standards. The Attorney General's opinion supports and strengthens the actions taken by cities who have chosen to comply with the standards issued by the Revenue Department on June 23. The League would advise continued compliance with these requirements. The Attorney General's opinion, of course does not rule out taxpayer lawsuits, nor is it necessarily binding on the courts. However, Attorney General's opinions are often viewed persuasively by the courts. This advice is offered to cities based on the current situation and the problems inherent with complying with the statutory truth in taxation process. If the Legislature is conv~ned in a special session, it is possible that changes would ,be made to existing law and the Revenue Department standards. This could require local governments to comply with a revised process of administering the truth in taxation requirements. If you have questions about which route your city should take in complying with truth in taxation, you may want to consult with your city attorney. If you have general questions regarding truth in taxation please call the League to discuss your situation. . . . " AUG - 4 1989 ST ATE OF 1\1INNES01'A Urr.c:1t OV TIUt A.,....o."'av O~~K.....L HUBERT H. Hl:MPHIU!\'. J11 AT'TOaNn Clr....U."f:. ST. PAl:L B8JB15 A.l)1)ltt&S UP1. \' TO: Atton"ty Or.NIAAL:S O"'IC~ TAX UnQAT'O~ ~IVlli101'i 10 IUY1~ 'MK p,.,\U MAlL. ''',,''CU: 0100 IT. 'A 1.11.. M~ UlHootllu ftl.l:PHO~t '.111 IN.;m Al.1i\l't 1, 1'8' Mr. James J. Thomson, Jr. New Brighton City Attorney teF.v.re, Lefler, X.nn.~y, O'8rien , E)taWI 2000 Firat Bank 'lace We.t Kinneapol!e, KN 55402 Dear Mr. Thomson: In your letter or 3uly 20, 1989, you leek our opinion concerning information an~ gu1~elln's which the Commlllloner of Revenue ha. provided cit1.. concerning the -Truth in Tlxation" provlaion. of Minn. Stat. 5 275.065 (1ge8). . AI you ob.erve In your letter it 11 impossible to comply with the .trict letter of the law providing for v.riou. .teps in the bU~geti~g/levy procell. failure to comply with the ~ruth in Taxation proviaions wou14, however, 8ubject the taxing authority to 1988 levy limit.. On June 23, 1989, the AN EQUAL OPPQ"TUNITY .MfI",ovt__ ....$ . . .. ~ ' ~... Mr. :ames J. ~bom8on, Jr. AugUlt 1, 1'89 'age 2 (Emphasis .~~e~.) It ii, in our opinion, w1thlh the authority of the Commissioner of Revenue to exerci.e hie discretion &1 to what conatitute. W1ubltantial compli.nce~ with the Truth in 'axaticn provll1ons. . w. have confirmed with the Department of _.venue that in provi~ing the June 23, 1989 informatIon to eitie. that the CommissIoner wal advising them In .~9anc. '1 to what he Would, 1n view o! the elre~.tances created by veto of the 19B9 OmnibuI Tax Bl11, deem .lub.tant!a1 compliance.- Xn other wor~., if . city doe. what he ha. IU99'lte~ .n~ a~her.. to the timetable he ha. let out, he ~111 clrti!y un~.r lub~1v1.ion 7 that the city is 1n compliance with the !ruth in ~ax.t1on provl.1ons even though the city bas not, for example, strictly complied with .ub~i9i.ion 1 of ..ction 276.065 which requires a taxing authority to a~opt . propo.t~ bu~get and certify the propol'~ tax on or before August 1. Since the Commission.r will certify lubltantial compliance, the city would not then bt l1mite~ to 1988 levy limit.. It i. our opinion that wert the Commi..loner to .0 exercise hi. ~iscretion an~ fin~ lub8tantial compliance for thole cities which ~o what he luggest. that h. wou14 not ~. abusing hi. diacretion. Were he to .0 exerei.. hi. ~i.c:.tion, .. he ha. indicated that he would, hia 4ec1.10n, in our opinion, wou14 be rattonal an4 lawful, and not arbitrary or caprlo1ou.. 'rlM Idw eCI Mr. Stanley G. Peaka: Gener.l Coun..l League o! Minnesota e1tie. . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancal Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: MAYOR AND COUNCILMEMBERS ALAN ROLEK, FINANCE DIRECTOR W<--- FROM: DATE: AUGUST 9, 1989 SUBJECT: PERMANENT APPOINTMENT OF WENDY DAVIS TO THE POSITION OF ACCOUNTING CLERK Wendy Davis' six month probationary period ends on August 15. I hereby recommend her permanent appointment to the Accounting Clerk position. Wendy has done an excellent job in her first six months in the Accounting Clerk's position. She has learned the job quickly and has been a willing and eager worker. She has shown the initiative to take on new tasks and responsibilities, and has been largely responsible for the Finance Dept.'s ability to take over the utility billing function. She is an excellent addition to our staff. I, therefore, highly recommend her permanent appointment. I further recommend, in accordance with the approved pay plan, that upon her permanent appointment Wendy's hourly wage be increased to $8.75. cc: Wendy Davis A Residential Community on Lake Minnetonka's South Shore 3a CITY OF SHOREWOOD PLANNING C~lliISSION MEETING TUESDAY. 1 AUGUST 1989 COUNCIL CHAMBERS 5755 COUNTRY CLUB RD 7:30 P.M. M I NUT E S The Planning Commission meeting scheduled for 1 August 1989 was cancelled due to lack of a quorum. The meeting was rescheduled to 15 August 1989. J-/~ . . Qt ~,~cLh' FREEMAN PARK BALLFIELD FENCES GEORGE HAUN 8/1/89 I (SUE NICCUM) CALLED GEORGE HAUN PER PARK COMMISSION REQUEST TO SEE IF HE WOULu DO SPECS FOR FENCE FOR $150. HE WILL DO WRITTEN SPECS, WORK WITH DON, AND GET ESTIMATES FOR THIS PRICE. HE ALSO AGREED WITH MARK LABEREE' S STATEMENT THAT TORO HAS THE BEST IRRIGATION SYSTEM, AND THAT IT IS A GOOD SIZED JOB AND TORO WOULD PROBABLY DO THE SPRINKLER LAYOUT FREE. GEORGE SAID HE HAS ABOUT 8 FIELDS IN ST. LOUIS PARK DONE BY TORO AND THEY OWE HIM A FAVOR SO HE WOULD BE GLAD TO TALK TO THEM. I- SUGGESTED HE CALL MARK. 8/2/89 EORGE HAUN AGAIN TO SEE WHAT HE WOULD CHARGE FOR SUPERVISION WHILE IE IS BEING INSTALLED. HE SAID THAT FOR A MAX OF ANOTHER $450 HE 'WOULD DO THE SPECS (THIS INCLUDES HAVING ONE OF THE ENGINEERS HE WORKED WITH DURING HIS CAREER AT ST. - LOUIS PARK DO THE DRAWINGS REQUIRED FOR THE SPECS), SUPERVISION OF INSTALLATION, ETC. THE TOTAL OF $600 OR LESS WILL JUST MEET HIS EXPENSES. HE HAS A SINCERE INTEREST IN THE CITY OF SHOREWOOD AND WANTS TO SEE THINGS FINISHED OFF IN THE BEST WAY POSSIBLE. HE WOULD PAY THE ENGINEER OUT OF THIS MONEY. THIS WOULD ALSO INCLUDE MEETING WITH THE FENCE PEOPLE AND HAVING THEM SHOW HIM SAMPLES OF MATERIALS THAT WOULD BE USED SO NO BELOW SPEC MATERIAL IS USED, THAT PROPER OTHER MATERIALS WOULD BE USED (I.E. CONCRETE). GEORGE HAS TALKED TO DON AND MARK. HE WILL CALL TORO. HAUN FIGURED THAT ALTHOUGH IT WILL COST APPROXIMATELY $600 FOR WHAT HE WILL DO, IT WILL SAVE THE CITY APPROXIMATELY $1000 ON SPECS AND IF TORO WILL DRAW UP THE IRRIGATION SYSTEM. ~g-I J.A , SOUTHWEST ~~~ i' t . . C.1( ~ 9~-fs... ,. Southwest Trail Association P.O. Box 9 Chanhassen, Minnesota 55317 June 26, 1989 Park Commission City of Shorewood 5755 Country Club Road Shorewood, MN. 55331 Dear Park Commission: In December 1988 the Southwest Trail Association made a commitment to the City of Shorewood to patrol the sno\vmobile traffic on the railroad corridor. A Sno- Patrol It/as formed in our organization. The purpose was to enforce the City's Snowmobile Ordinance regarding the curfew of 11:00 P.M. and the speed limit of 20 MPH on the trail. The following contains dates the SnoPatrol was working. Also, there is a general report and my personal comments on the effectiveness of this effort. Working dates of the SnoPatrol: December 17,18,19,23,30, 1988 January 7,13,15, 1989 February 4,24,25,27,28, 1989 March 7,10,11, 1989 There was an accumulation of 61~ man hours devoted strictly to the oatrolling of the Shorewood Trail. During this time 23 Warnings were given. The majority of these situations were for improper registration display and a verbal warning of the curfew. During the first 3 weekends, verbal warnings were given with the exception on January 7, 1989 when a young man from Excelsior was detained for driving an ATV (All-Terrain Vehicle) on the snowmobile trail. The police arrived shortly after 4:30 P.M. and issued the ticket. On January 15, 1989 at approxi- mately 6:00 P.M. a Yellow Taxi Cab. was issued a ticket and towed after driving down the snowmobile trail and getting stuck at Wedgewood and the trail. On Feb- ruary 4, 1989 a Minnetonka man was given 2 tickets for a curfew violation at 11:45 P.M. and for failure to display registration by the police. Trail usage was most noticable from late December to the 2nd week of January. From that point on with the exception of February 11, 1989 (a Charity Snow- mobile Event) snowmobile traffic became spotty at best. Most of the patrolling was done from 10:30 P.M. til 12:30 or 1:00 A.~1. from the Tonka Bay Inn on Hwy 19 to Cathcart Park with the majority being consentrated at Wedgewood and the trail. There were no citations given for speeding even though 4 Warnings were given. The effectiveness for that procedure was questionable from a legal stand po in t . · Since the December meeting with the full City Council, Southwest Trails has not lost a single STOP sign to vandalism this winter. The snowmobile trail system was effectively open from the December 26th snow storm until March 23rds melt 4,d-~ JII ..;;.. . . Park Commission Southwest Trail Association Report page 2 down with 450 temperatures and light rain. This reflects a total of 87 days that snow was on the trail. Realistically, the last 20 days were marginal and we stopoed patrolling on March 11, 1989. The SnoPatro1 also investigated 2 other complaints in the City. Early in the season a woman on Vine Hill Road, south of the Stratford Woods Complex complained about a snowmobile going across the front of her yard at the road. It was looked into and appeared to be an isolated incident. I was not able to reach the woman by phone after 3 attempts and no further problems were brought to my attention. There was also a complaint by a Eureka Way resident stating that snowmobile traffic was to fast crossing the road. New Stop signs not previously in place were set up and the trail was narrowed to slow the traffic prior to the road crossing. For your general information, most of the snowmobilers we questioned lived within a 1-2 mile area of the trail and used it as their way of getting to Lake Minne- tonka. Some of these people were from the Minnewashta neighborhoods directly across from Freeman and Cathcart Parks. Shorewood residents as in the case of a father and hi s four chil dren v-Ient back and forth repeatedly by our truck 'tJhi 1 e he pull ed a sleigh with his snowmobile. There was one set of bicycle tracks in the snow this season on the trail at Wedgewood and only one woman cross-country skiing that was noticed. Personal Comments I was somewhat amazed at how little traffic of any kind was on this trail after the past years of reporting of hundreds of snowmobiles traveling thru the City. In fact, I noticed the same local snowmobilers going back and forth on the trail rather than new riders coming into the area. Most of the people we stopped had been at the December meeting or had heard about it. In closing there are 2 observations that stick out in my mind. One is the 15 year old teenager riding back from the hockey rink adjacent to the City Hall. He's carrying his stick and skates on his snowmobile and going home. The other is that man with his four kids being pulled on a sleigh behind an old vintage Yamaha snow- mobile. All these people \'Jere enjoying winter and having fun right out of their backyards and onto the trail. This snowmobile issue has been growing since the 1985-86 winter season. Southwest Trails will continue with its SnoPatro1 and include the City of Shorewood under its liability coverage as long as this trail has a viable use for snowmobiler-s. I would hope the City Counci1~ insight would bring these events to a favorable conclusion. There are only a small number of people involved in this contest. We seem to relish debating each other 2 or 3 times a year, while the silent majority of people enjoying this trail avoid the politics all together. I will continue representing the State Snowmobile Association (MnUSA) and the Southwest Trail Association. If there are any questions or special meetings, please contact me. . 1~74d:, Bi 11 Ku11 berg d 1st Vice President Minnesota United Snowmobiler's Association (MnUSA) .-' . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD e SHOREWOOD, MINNESOTA 55331 e(612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 9 AUGUST 1989 RE: VACATION OF DRAINAGE AND UTILITY EASEMENTS - MARILYNWOOD 2ND ADDITION FILE NO.: 405 (89.04) Last month final plat approval was granted for Marilynwood 2nd Addition. As mentioned in the staff report for that request, it is necessary to vacate drainage and utility easements where the lot line between Lots 1 and 2 was being shifted. The developer's engineer suggested, and I agree, that the easiest and cleanest way to accomplish this is to vacate all the existing easements on the property and then rededicate them in the appropriate locations on the final plat. The plat which was approved in July (see Exhibit A) shows all easements in their proper locations. 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SHOREWOOD MEMO: DATE: ~"'IO-&1 TO: ~~ ,/DfL ~ c::.. tT'/ ~DVt-l"',-, FROM: ~D ~(~ ,M-+~h~t\t No. (p \.'-J~ \ \ ~ ~^+ UV'\J.e..,.- ~~ At'A,t.e Go..J.e.r . I o USE THIS SHEET WITH YOUR AGENDA PARK COMMISSION 1. Freeman Park Ballpark Fence Christensen moved, Wilson seconded, to recommend to Council that OSM write the specifications for the three fences using George Haun as a consultant; that the Park Commission and George Haun review the plans and specs before they go out; that Haun supervise and inspect the installation; and that the specs include "proof of product"--------6/0 2. Cathcart Hockey Rink Christensen moved, Lindstrom seconded, to recommend to Council that the Public Works Department build a new hockey rink in Cathcart Park just like the one built last year at Badger Park----------6/0 3. H~nnepin County Railroad R.O.W. Trail Improvements Vogel moved, Lindstrom seconded, to recommend to the Council that if the Council finds the cost to be acceptable, the entire section of corridor that lies within the City of Shorewood boundaries be covered with the limestone recommended by Public Works Director Zdrazil because to rock on the corridor at this time is too large and hazardous to walk on, and if the trail were walkable people would use it as it is safer than walking in the streets. -----6/0. 4. letter to Council---will be read 5. Done by Don 6. Snowmobile Ordinance Discussion Andrus moved, Wilson seconded, to inform the Council that they have reviewed the Ordinance and don't feel that any changes are-necessary, that they approve it as it is.----------6/0. OTHER Park Playgrounds - Sand Lindstrom moved, Andrus seconded, taht Public Works finish sanding around the playground equipment at the other parks when time and money are available.---6/0. SEE MINUTES ATrACBED CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, AUGUST 8, 1989 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM MINUTES CALL TO ORDER Chairman Laberee called the meeting to order at 7:00 PM. ROLL CALL Present: Chairman Laberee, Commissioners Christensen, Lindstrom, Vogel, Andrus, and Wilson; Administrator Whittaker; Council Liaison Gagne; and Park Staff Rep Niccum. Absent: Commissioner Weatherly APPROVAL OF MINUTES - . Lindstrom moved, Vogel seconded, to approve the minutes of Tuesday, July 11, 1989, as written. Motion carried - 6/0. Lindstrom moved, Christensen seconded, to approve the minutes of Tuesday, July 31, 1989, as written. Motion carried - 6/0. BOND REFERENDUM DISCUSSION/PARK CAPITAL IMPROVEMENT 5 YEAR PLAN R. Mark Koegler of Van Doren Hazard Stallings, Inc., a landscape architect, was present to give the Park Commission some answers. Koegler was Planning Director for the City of Chanhassen from 1979 to 1982. During this time a referendum passed for the City Hall/Fire Station. He now does park planning for the cities of Champlin, Mound and Chanhassen. Koegler said the fact that the City has a comprehensive plan and a 5 year parks capital improvement plan is the first step. He said people are more likely to vote positively for something if its what they really want. If neighborhood meetings were held to find out what the people in each area want in their parks first, then the plans could be drawn or updated. He said it is important to have a liaison between the Council and the Park Commission so the Council is aware of what's_going on. and can offer support. Koegler said various ways of raising money for parks are grants, tax increment financing, the general fund, and bonding. He said when planning a bond referendum it is important not to forget maintenance. It is important to form a Task Force made up of the Commission or the Commission and residents, that this would be the "core" group - the "sales" group. The task force would meet with neighborhoods and do mailings and promotion. He said the reason for the Task Force to be local is because they are familiar with the City and parks. He made it clear that it is a lot of hard work. He said a lot relates to "timing". The Commission asked him if his firm was hired what his job would be. He said his role could be anything from retainer and consultant to casual guidance. He said volunteer groups can do tremendous jobs, the more diverse the group, the more sucessful they will be. Laberee said he felt the chance of getting a referendum through were slim to none. Gagne disagreed, he felt the people would come through. The Commission asked what kind of timing they were talking about? Koegler said 6 months to a year. The Commission said a year sounded more feasible. -1- PARK COMMISSION MEETING TUESDAY, AUGUST 8, 1989 Page two BOND REFERENDUM DISCUSSION/PARK CAPITAL IMPROVEMENT 5 YEAR PLAN - continued Christensen asked: ~ho would do it? How much would it cost? How long would it take? Koegler said if they did it the bulk of their service would be holding a series of meetings with the Park Commission and the Council to determine their priorities, and formatting the printed material-this would not include printing costs. Christensen asked him what the approximate cost would be for doing the above. He gave an approximate estimate of $5000. Christensen had figured $12,000 and Gagne $10,000. Koegler cautioned the Commission that they had to remember to include legal counsel, bond counsel, and financial adviser as well. The Commission asked him what would happen if they didn't go for or pass the referendum. He said they would end up doing it :piecemea1". Andrus said that according to Planner Nielsen and Met Council the best scenario they can come up with is a maximum of $293,000 in 10 years. The 5 year Park Capital Improvement Plan calls for 1.25 million dollars at this point and it is not completed yet. The Commission asked Administrator Whittaker if he would recommend 3 or more companies to them that could orchestrate the project and come up with strategies. The Commission discussed the "Task Force". The idea of including former Park Commission members, athletic groups, and the American Legion was mentioned. SNOWMOBILE ORDINANCE REVIEW Staff explained that she had contacted the Council for feedback on complaints. She related the areas where complaints were given to one Council member. The other four did not get back to her with complaints. Police Chief Young said that during the 1988-89 season he had received a total of 1 complaint. The one complaint was March 2, 1989 in the Water ford area. Agendas were also sent to John Arnst and Bill Kullberg because they had requested notice of any action on the ordinance. Arnst stopped in the office to say he had plans and could not attend the meeting. He said the traffic on the corridor was about the same. Bill Kullberg was present along with Dave Hoby and Leroy Bite1en. Kullberg reviewed the actions taken by the Southwest Snowmobile Association last season including contact with the DNR, local police department, and Hennepin County Parks. He said that when they monitored the trail they were surprised to find it wasn't used as much as they thought it would be, and that perhaps the publicity on the City Ordinance had lead many people to use other trails. He said from what they could surmise the trail is used mostly by local people. When asked if the snowmobile use had decreased over the past 5 years he said it has actually increased. He said they are in the process of running a trail from the Minnesota Valley to the Luce Line and haven't had any problems. He also said there are now over 12,000 miles of trails in Minnesota for snowmobile use. Andrus moved, the Ordinance it as it is. Wilson seconded, to inform the Council that they have reviewed and don't feel that any changes are necessary, that they approve Motion carried - 6/0. CATHCART HOCKEY RINK The Commission discussed the serious safety problem regarding the fronposts that work themselves out of the ground each year and the damage they could do if a player impaled a throat or jaw on them. They realize-that Zdrazi1 has to pound them down but they work back up out of the ground and above the rink boards. PARK COMMISSION MEETING TUESDAY, AUGUST 8, 1989 Page three CATHCART HOCKEY RINK - Continued Christensen moved, L~ndstrom seconded, to recommend to Council that the Public Works Department build a new hockey rink in Cathcart Park just like the one built last year in Badger Park. Motion carried - 6/0. MATTERS FROM THE FLOOR Railroad Corridor - Rock Vogel moved, Lindstrom seconded, to recommend to the Council that if the Council finds the cost to be acceptable, the entire section of corridor that lies within the City of Shorewood boundaries be covered with the limestone recommended by Public Works Director Zdrazil because the rock on the corridor at this time is too large and hazardous to walk on, and if the trail were walkable people would use it as it is safer than walking in the streets. Public Works Does Wonderful Job! Christensen moved, Vogel seconded, that a letter commending the Public Works Department for all the work they have done in the parks and stating the improvements be written and read to the Council at the Council meeting and to the Public Works Crew. Motion carried - 6/0. Freeman Park - Fence Specifications Christensen moved, Wilson seconded, to recommend to Council that OSH write the specifications for the three fences using George Haun as a consultant; that the Park Commission and George Haun review the plans and specs before they go out; that Haun supervise and inspect the installation; and that the specs include "proof of prQduct". Motion carried - 6/0. Staff told the Commission that Haun had asked her to tell them that if they went with the galvinized fencing, according to the prices he received, they would be able to irrigate close to 2 fields with the difference in price. The Commission discussed this - Vogel moved, Wilson seconded, to recommend to Council that galvinized fencing be used because of the cost involved - The Commission then discussed it further and decided to get prices on both types of fencing from the specs and make their decision at that time. Vogel and Wilson withdrew the motion until a later date. Freeman Park Warning Track Lindstrom brought up the warning track saying he feels it is necessary for safety. He said he has strong feelings about this and cited injuries regarding people running into fences. One of the Commissioners said that Haun had advised against it and if he was being used for expert advice why is another opinion needed. Lindstrom is going to check with Carl Zieman of Excelsior to see what his opinion is. Park Playgrounds - Sand Lindstrom moved, Andrus seconded, that Public Works finish sanding around the playground equipment at the other parks when time and money are available. Motion carried - 6/0. PARK COMMISSION MEETING TUESDAY, AUGUST 8, 1989 Page four MATTERS FROM THE FLOOR - continued Forecast Public Artworks Staff reported that a couple months ago a letter was received, along with a questionaire, asking if the City would be interested in displaying artwork in the City. A letter was sent back to them stating that the Commission felt it sounded more like a commercial venture, our concern over resident safety and liability, and questioning if a sculpture was received, what would it be like? The letter also asked if playground equipment is ever done? Another letter was received from them saying they normally specialize in temporary installations, however they are willing to consider permanent works such as playground equipment. They said that for safety reasons special consideration must be put into such a design, and that liability insurance for a permanent installation would then be the responsibility of the owners. The Commission asked Sue to follow up on this. REPORTS Niccum reported that the City of Chanhassen sent a letter with a price quote for an additional $380. A return letter was sent authorizing the installation and it should be done soon. Gagne filled the Commission in on recycling bins. RESPECTFULLY SUBMITTED, Sue Niccum Park Staff Rep MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 August 11, 1989 ;('.\ \'. /2... 1. f!/) ,v~l ~ flJ I LP- This is an open letter to Public Works Director Zdrazil and the City Crew At the Park Commission meeting of Tuesday, August 8, 1989 a motion was made by the Park Commission that a letter be written to all of you thanking and commending you for the tremendous job you have done in the parks. Last year you built us a wonderful new hockey rink, this year the whole crew worked to finish Freeman Park doing_the final grading and seeding, moving the road, and many other things. In Cathcart Park you have filled in the old road and seeded it. In Manor Park you have relocated the volleyball court, relocated the playground equipment, and put sand around the playground equipment for safety. We're sure theres much more we forgot to mention, like working on the Freeman Park Trails and making sure Manor tennis court gets resurfaced. We didn't even get to mowing and watering the fields and all the other maintenance required. Then theres flooding the rinks and maintaining the ice all season. All we can say is we really appreciate you--and we would like to have the residents of Shorewood know how much you are doing to upgrade and maintain the parks for their benefit. I guess sometimes we expect too much from you because you have so much else to do---we don't mean to---but you are all we have! SO THANK YOU FROM ALL OF US................ The Shorewood Park Commission A Residential Community on Lake Minnetonka's South Shore . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMO TO: FR: DT: The City Council Larry Whittaker August 10, 1989 RE: Animal Control Contracts THE POUND Glen is discussing the contract with the Chanhassen Veterinary Hospital for impounding animals on an interim basis. I believe you all have a copy of the draft contract with my questions scribbled on it. Glen hopes to have resolution of those issues before your meeting on Monday. If not, I recommend: You approve the contract with the Chanhassen Veterinary Hospital for impound services subject to those negotiations. If all of the- terms cannot be changed right now, we would still have the same level of service we had under the Midwest contract - as this "draft" contract IS the contract Midwest had for impoundment. We can work on resolution of any further issues once a patrol service is agreed upon and a contract through that service is approved. PATROL The area Administrator's are meeting again Monday morning to assess the options we have for patrol and control of animals. It now looks as though we may have three options: A service through the SLMPSD - which coul1.d be ei ther a.. One part-time officer serving Shorewood, Excelsior, Tanka Bay, Greenwood and Victoria; OR, b. Two part-time officers serving those cities plus Mound. A contract with Mound; OR, A contract with Chanhassen Minnetonka would be interested in providing the service, also; but believes it could not effectively implement such a service for three months - which is not timely for us. I will not have all the facts and figures on the alternatives until Monday; so, I will have to report on it verbally at the meeting. However, it now looks promising, at least. A Residential Community on Lake Minnetonka's South Shore 7 . . SECOND DRAFT CITY OF SHOREWOOD POLICY PERSONAL PROPERTY OFFERED "FOR SALE" 1. Automobiles, motorcycles, trailers, parked on private property. a. City will verify that vehicle is parked without owner's permission (should have letter from property owner) ~ b. Police will verify that vehicle has been parked over four (4) hours ~ c. Police will tag vehicle for each day of violation: d. City will contact property owner and -require him to have vehicle towed. 2. Automobiles, motorcycles, trailers, etc., parked on public property. a. Police will tag vehicle immediately~ b. Police will have vehicle towed if not moved within 4 hours after tagging. 3. Outdoor sales prohibited by City Code. a. City Building Official will notify vendor to cease and desist: if vendor refuses to leave, Building Official will notify police. b. ~ police officer observing an outdoor vendor will question the vendor as to his permission to sell and, if not properly authorized, request him to leave. If vendor refuses to leave, officer will obtain pertinent information and prepare a report. c. If violation persists, owner of property will be contacted by City for authorization to remove offending vendor pursuant to trespass statute. tt -J- C~ ~{,L.-v'-..l'}jl. ~1}~ CJ;f - / A e RESOLUTION NO. A RESOLUTION GRANTING A SETBACK VARIANCE TO NICHOLAS DENNIS ~HEREAS, Nicholas Dennis (APplicant) is the owner of real property located at 5360 Howard's Point Road in the City of Shorewood, County of Hennepin, State of Minnesota, legally described in Exhibit A attached hereto and made a pax:t hereof; and WHEREAS, Applicant has constructed a single family dwelling on the property which includes a concrete patio on the lake side which encroaches approximately five feet into the setback area required by the Shorewood City Code; and WHEREAS, Applicant has applied for a variance to permit bim to keep the patio in its present location; and WHEREAS, a public hearing was held and the application reviewed by the Planning Commission on 18 July 1989. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT ( 1) T hat the subject property is located in R -lA Zoning District and is also subject to the requirements of the "s" Shoreland District. (2) That the Shorewood City Code requires a setback of 50 feet from the ordinary high water mark for construction in the Shoreland District. (3) That the Applicant;s concrete patio encroaches into the required setback area by approximatelY five feet. (4) That the house on the south side of APplicant's property . encroaches approximately 32 feet into the required setback area with a deck extending over the lake, and the house on the north side of Applicant's property encroaches approximately 30 feet into the required setback area with a deck extending to within eight feet of the shoreline. (5) That Section 1201.26 Subd. Sa. (3) of the Shorewood City Code specificallY recognizes and provides for situations where structures on properties adjoining the Applicant's property are closer to the shoreline than the setback requirement permits. 9/J-2, I /. . . Q')5"'-;\1.' Orr '.. ". _ Schelen Mayeron& Associates, Inc. AUG _ 9 1(':-., Iv,",v M E M 0 RAN DUM 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyurs PI..IIltlcrs TO: Shorewood City Council and Staff FROM: James P. Norton, Engineer DATE: August 8, 1989 SUBJECT: 1989 Shorewood City Street Project OSM Comm. No. 4371.00 The bid received from Hardrives, Inc. to do the 1989 Shorewood City Street Project of $112,344.00 was a little more than half the budgetted amount for street work. As a result, the Director of Public Works, Mr. Don Zdrazil, and I have reviewed additional streets requiring similar work that we'll ask the Contractor to do as well. Those streets are as follows: STREET NAME LENGTH CMILES) 0.455 0.072 0.129 0.068 0.081 COST/MllE* $56,000 56,000 56,000 56,000 56,000 TOTAL $25,480.00 4,032.00 7,224.00 3,808.00 4,536.00 $45,080.00 1. Minnetonka Drive 2. Clover Lane 3. Gillette Curve 4. Elder Turn 5. McLain Road TOTALS. . . . . . . . . .. 0.805 Miles *1 1/2 - 2" Bituminous Overlay with Geo-Fabric The street work proposed in the Minnetonka Drive, Gillette Curve area is very s i mil ar to the street work to be done on Smithtown Road. There wi 11 be an impermeable Geo-Fabric mat laid down overlayed with 1 1/2 - 211 of Bituminous Wear Course. The only change may be the boul evard restorat i on. In stead of us i ng shouldering rock, as is proposed for Smithtown, we may use black dirt. This is due to the fact that the yards come right up to the edge of the blacktop. Total street construction cost will now be approximately $160,000. With indirect costs added in the Total Project Cost will come closer to the Budgetted Amount. Although, there will probably still be some remaining balance that can be carried over for next year's budget. A Pre-Construction Meeting will be held on this project as soon as the Attorney is satisfied that the Contractor has submitted the proper Insurance Certificate, Performance Bond and Signed Contracts. Construction will begin shortly thereafter. JPN/cmw ~ ~ 08/89-68 C) cc: Mr. Larry Whittaker, Administrator Mr. Brad Nielsen, Planner Ms. Sandy Kennelly, Clerk Mr. Don Zdrazil, Director of Public Works Mr. Glenn Froberg, Attorney Eljual Opportunity Employer tfZ3 - ~ ri . . O\~=& ~ .'1. Associates, Inc. AUG 9 1(,(;"', - ["-)~.,I<';' 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 - Engineers Surveyors Planners August 8, 1989 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Attn: Mr. Larry Whittaker Administrator Re: S.E. Area Elevated Tower Project No. 86-10 OSM Comm. No. 3707.40 Dear Mr. Whittaker: At the Work Study Meeting Monday night August 7, 1989, it was noted that the tower overflowed again. This was discussed with a certain amount of frustration on everone's part. To understand why the tower overflows and why there is damage done each time it occurs requi res a revi ew of the history of the Waterford Projects. BACKGROUND: The Waterford area was intended to be served with water fo 11 owi ng the completion of 5 basic projects. They are as follows: PROJECT NO. COMM. NO. DESCRIPTION 1. 86-1A 3707.00 S.L Area Trunk Water Main 2. 86-18 3707.10 S. E. Area Deep Well 3. 86-1C 3707.50 S. E. Area Pumphouse 4. 86-10 3707.40 S. E. Area Elevated Tower 5. 86-1E 3707.60 S. E. Area Trunk Water Main The fi rst two major projects to be comp1 eted was the fi rst Trunk Water Main Project and the deep well. Initially, the Waterford area was served with water from the City of Minnetonka which required the trunk water main. An agreement was set up where Shorewood would be served with water for four years or when 90 units were served which ever occurred first. Development in the Waterford, Covington-Vine Ridge area occurred much faster than anticipated. While the deep well was finished by the end of 1986 it was not intended to take over the duties of supplying water until the pumphouse and elevated tower were complete. However, in the summer of 1987 it became apparent that 90 units would be served with water much sooner than anticipated. The decision was made to put the well into production with the use of a temporary pressure system utilizing a hydro- Equal Opportunity Employer tJ 13-~ . . City of Shorewood August 8, 1989 Page 2 pneumatic tank housed in a temporary building. This work was completed during the winter of '87 - 88. It was put into operation early in 1988, around mid February. The connecting valve to the Minnetonka System was closed. The temporary pumpi ng system supp 1 i ed water to all of the new developing homes throughout the summer of 1988. The weather was extremely hot and there was little rainfall. Consequently, the pump ran nearly constantly. However, the run cycle required starting and stopping the system every 3 minutes! This put a tremendous strain on the system, especially the pump, motor and electric operated check valve. Under normal operations the well pump may start and stop 4 to 5 times a day. Here it was starting and stopping 200-300 times per day! The piece of equipment that took the most abuse was the electric operated check valve. The elevated tower was finally finished and put into operation in the fall of '88, however, the damage had been done. Some of the system components had experi enced years of ope rat ion duri ng that one summer. Although, it did what it was asked to do and no one ever went without water. Since the elevated tower was put on 1 ine it has overflowed 3 times when erosion damage has occurred. The tower overflows when the electric-operated check valve malfunctions and the pump is allowed to keep runn i ng past the high water mark in the tower. When th is happens the tower overflows. Also a high water alarm goes off and the Auto- Dialer notifies Munitech of a malfunction. Munitech has done their best to keep the valve operating properly, however the valve has experienced the life expectancy on some of the parts already. This valve requires a major overhaul or possi bl e repl acement. The resul t of the abuse it withstood duri ng the summer of ' 88. Thi s is the reason why the tower overflows. Now, why is there damage done when it overflows? OVERFLOW DAMAGE When the tower was finished the Contractor, CBI Na-Con, a subsidiary of Chicago Bridge and Iron did not install the overflow pipe according to the plans. Instead, they installed it so it discharged water nearly parallel to the ground. When the tower first overflowed the water over shot the splash block and began eroding the bank 20 - 30' from the tower. A significant gulley developed. Public Works filled the gulley in, but the damage had been done. Whatever turf growth and ground cover was available was totally washed away. The sand backfill material provided no natural deterrant to any subsequent overflows. The tower overflowed one more time before CBI came out and put an elbow on the discharge to direct the flow to the splash block. Recently the tower overflowed again. The splash block dissipated the energy but without any grass cover or turf growth the hill washed away again. Possibly, even with the grass cover some erosion may have occurred. As a result, after inspecting the area with the Director of ~ublic Works, Mr. Don Zdrazil, we feel the only way to prevent this from occcurring again is to construct a large receiving catch basin manhole. Pipe from the manhole will be laid to the bottom of the hill with a flared end section and rip- . . City of Shorewood August 8, 1989 Page 3 rap installed. This will dissipate the energy of the overflowing water and conduct it properly to a day 1 ight di scharge at the bottom of the hill. If the Public Works Department does the work, as Don has mentioned, the cost could be $8,000 to $10,000. I recommend that the staff be directed to come back with a permanent solution and an updated cost estimate to do the work thats required. If you have any questions, please call. Respectfully, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. J- -P. 1~ James P. Norton, P.E. City Engineer/Project Manager JPN/cmw 08/89-68 cc: Mr. Don Zdrazil, City of Shorewood Mr. Phil Tipka, Resident Inspector ~\.\\AIfA ~ D \ \;'-i ~ED O\~ . _ .,., v- . WATERSHED BOUNDARY / MINNEHAHA CREEK WATERSHED DISTRICT P.O. Box 387. Wayzata, Minnesota 55391 Board of 1Ian8gers: James R. SpensIey, Pres. . Abert L Lehman . John E. Thomas Richard R. Miller' Robert D. Erickson. c. Woodrow Love' Clarkson Lindley M Illll(SOTA RIYER July 25, 1989 Mr. Jim Norton OSM, Inc. 2021 Hennepin Avenue East Minneapolis, Minnesota 55413 Dear Mr. Norton: The Board considered your request to have District staff perform additional engineering tasks using new topographic information not available at the time the Glen Road/County Road 19 Hydrologic Study was performed. The Managers indicated that they consider the preliminary study to be complete and that the additional work referred to in your letter would be best completed during the design phase. If you have any questions, please feel free to contact me or Jim Mahady at 473-4224. Sincerely, JAMES M. MONTGOMERY, CONSULTING ENGINEERS Engineers for the District ~J.~ Ronald S. Quanbeck, P.E. cc: Board L Smith RECEIVED Orr-Schillen-Mayeron & Assoc. COMM. # JUL 28 1989 Re'ld' C~;rl i I 1 L 1LJ- Lj ~ .~ . . Q~"'- ~~ 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 AVG 9 1(">0'." - !..;u':;;: Englllccrs Survcyors Planners August 8, 1989 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Attn: Mr. Larry Whittaker Administrator Re: Water Main Extension Request Birch Bluff Road Area Shorewood, Minnesota Dear Mr. Whittaker: Recently, the City received a request from Mr. and Mrs. Larry L. Muehlberg, 25700 Birch Bluff Road for the City to consider allowing them to be served with "Municipal" water from the City of Tonka Bay. As the Muehlberg's live some distance away from the Tonka Bay Line a review of the area and the preparation of a Feasibility Report is required. Some of the items a Feasibility Report would address are as follows: 1. Location and number of potential homes to be served. 2. Size and length of pipe required. 3. Location of pipe. 4. Amount of restoration required after construction. 5. Cost Estimate. 6. Volume and pressure availability from Tonka Bay's System. 7. Coordination and approval from Tonka Bay. 8. Coordination and approval from Shorewood. 9. Who would own, operate and maintain any pipeline that may be installed. 10. Fire protection capability. 11. Other Items. To accomplish all this work a thorough Feasibiltiy Report must be prepared. We would propose to do this work on an hourly basis in accordance with our contract for a cost not to exceed $1,000. If this meets with your approval and is acceptable ~o the potential recepients we are prepared to begin promptly. l4U~1 OpporlUnlly Employer 1/35 . City of Shorewood August 8, 1989 Page 2 . If you have any questions or require further information, please let me know. Respectfully, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. d- ~ 1/~ James P. Norton, P.E. Project Manager JPN/cmw 08/89-68 cc: Mr. Brad Nielsen, Planner Ms. Sandy Kennelly, City Clerk Mr. Don Zdrazil, Director of Public Works Mr. Glenn Froberg, Attorney . r .... - ./ l,t 't,\./ ~ "',,-.:. 1 ,/ C~' ~j,Js JUl I 9 iS8S July 17, 1989 . . Mr. Larr~ Whitaker city Adm1nistrator in City of Shorewood, Mn. Dear Mr. Whitaker: We recently purchased the home at 25700 Birch Bluff Road in Shorewood. Prior to our move to this address we lived in the cities of Plymouth, New Hope, and Minneapolis. We have grown very accustomed to the use of city water over the years. So naturally one of my biggest concerns in the purchase of this home was the fact that our sole source of water for household needs would be a private well. Since our move last fall we have run into some minor difficult- ies with our well. We have found that a 2" well does not meet with our needs for a family of 4. The cost of a new 4" well would not create any significant financial burden for us, but the quality of the water will not improve even though quantity of the supply would probably be resolved. We understand that the people of Shorewood have been offered city water on more than one occasion in the ~ast. We have no intention of pursuing that issue. However, 1t has come to our attention that three homes in Shorewood that border the Tonka Bay - Shorewood city line have Tonka Bay city water. We are interested in the possibility of purchasing water from Tonka Bay and would like to have information and guidelines before we proceed to contract for a new private well. We have talked with people in your city office, the Tonka Bay City Office, the Shorewood city engineer (Mr. Norton), and a private contractor. To this point everyone has been very positive about the possibility of accomodating our request for Tonka Bay water. Our last conversation was with Mr. Norton and at his suggestion we are looking to you for some answers and direction. Although we haven't talked to more than four of our neighbors, two of the families are very much interested in the idea of purchasing Tonka Bay water. They, too, are unhappy with the gualit~ of their well water. The other residents have lived 1n the1r homes for more than 20 years. One of them expressed little or no interest and the other was mildly interested but wanted more information. The contractor that I spoke to would be willing to provide a cost estimate of this project but he must know what will be required by the city of Shorewood. His questions are: 1) Will the City of Shorewood agree to allowing some of its residents to purchase Tonka Bay water if not all residents between our homes and the city lines agree to purcnase water? . . . 2) If those of us that are interested in permitted to have access, where would the a) Under the street? b) Along the berm? 3) Would a fire hydrant(s) be required? intervals? city water are pipeline run? If so, at what We also have some questions in the event that we are permit- ted to proceed with this project. 1) What requirement/obligation will we incur regarding future maintenance costs? 2) For those who might decline the access to city water now, will there be a means to compensate those of us who make a commitment to the project now? For example, if three or more of us share the cost of $ 10,000- $ 20,000 project, would the city(s) permit a resident that declines city water at this time access at a later date at minimal hookup fee without regard to our expense? Could we draft an agreement that any current resident that declines access now be required to compensate the ori9inal investors of the project if they purchase city water w1thin 5 or 10 years of the completion date? Any advice, information, or direction you can provide us will be greatly appreciated. We have spent several weeks looking- into this and we have a great deal of work ahead of us if we are able to proceed with this project, so we will appreciate a prompt response. If you wish to discuss this with me by phone I can be reached during the day at Prudential Insurance Company at 553-6036. Our home telephone number is 470-9214. Sincerely, Jwv-vo ;t~~() Larry L. and Margaret C. Muehlberg 25700 Birch Bluff Road Shorewood, Mn. 55331 August 1, 1989 · .~JtsY rvemesota Pollution cortrol Agerity , ~ 520 Lafayette Road, Saint Paul, Minnesota 55155 'PnOlJliAre:: Telephone (612) 296-6300 f./!:~~ e(!,;~ o,~\ V AUG - 3 jCRO a\JV,-", Hr. Daniel Viberg Dahl & Associates, Inc. 2303 Vycliff Street St. Paul, Hinnesota 55114 Dear Hr. Viberg: Re: Approval of Petroleum Contaminated Soil Treatment at Asphalt Concrete Plant Site: Shorewood Convenience Center Site IDt: LEAK00000643 Your application dated July 24, 1989, for treatment of 200 cubic yards of petroleum contaminated soil from the above-referenced site is hereby approved by staff of the Minnesota Pollution Control Agency (MPCA) subject to the following cond i ti ons : 1. Soils will be treated by the C.S. McCrossan Construction asphalt plant in Maple Grove, Minnesota. (Air Quality Permit No. 785A-86-0T-l) 2. Protection from both infiltration and runoff shall be provided to contaminated soils stored prior to treatment. 3. Soil treatment will be completed by August 15, 1989. 4. Treated soils shall be incorporated into asphalt or used as road base. 5. MPCA staff shall be notified by mail when soil treatment is completed. Failure to comply with the conditions of this approval may result in enforcement actions against either or both the generator of the contaminated soil or the facility operators. Failure to comply may also result in refusal by the MPCA to approve of similar applications for contaminated soil treatment by the facility or generator in the future. Please contact me at 612/296-7974, if you have questions about this approval or cannot meet any of the above conditions. Thank you. Sincerely, Asphalting Disposal Permission Granted r::/-~~' ~~ John R. Hoeger Project Leader Tanks and Spills Section Hazardous Vaste Division ~~ I{"A~ L uis Cham~ain. Supervisor Vaste Incineration Air Quality Division JRM:smm cc: Jonathan R. Elam, City Administrator-Clerk Bob Dongoske, C.S. McCrossan Construction Edward Monteleone, Hennepin County Department of Environment and Energy Regional Offices: Dul.uth. Brainerd · Detroit Lakes · Marshall. Rochester Equal Opportunity Employer Printed on Recycled Paper q,LJ-1 . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 10 August 1989 Mr. Jay Hare 5670 Old Market Road Shorewood. MN 55331 Mr. Stuart Finney 19710 Chartwell Hill Shorewood. MN 55331 Ms. Martha Snyder 19855 Chartwell Hill Shorewood. MN 55331 Mr. Harold Ness 19605 Vine Ridge Road Shorewood. MN 55331 Re: Public Hearing - Waterford 3rd Phase Dear Sirs and Madam: Based upon Jay Hare's request the Shorewood City Council agreed to delay the above-referenced public hearing to September. After discussion with the Planning Commission. it was decided that the hearing will be held on Tuesday. 12 September. A formal legal notice will be mailed to all residents south of Highway 7. between Christmas Lake and Vine Hill Road. in addition to anyone within 500 feet of the subject property. City staff will attempt to have pertinent staff reports available by 18 August. If you have any questions. please do not hesitate to call me at 474-3236. Sincerely. . 0uli!L )-~~~ Bradley ~ielsen City Planner/Building Official cc: Larry Whittaker Glenn Froberg Jim Norton George Sherman A Residential Community on Lake Minnetonka's South Shore q Ll :;z -.... . . MAYOR Jan Haugen COUNCI L Kristi Stover Robert Gagne Barb Brancel Vern Watten CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 10 AUGUST 1989 RE: CELLULAR ONE - PROPOSED USE OF WATER TOWER FOR MOBILE PHONE ANTENNAE FILE NO.: 405 (89.29) Representatives of Cellular One mobile phone company are interested in locating antennae for their system in the eastern portion of Shorewood. Shorewood's water tower is within their search area and they have asked that the City consider leasing them space on the water tower. While the system requires a conditional use permit. the applicants can not make application unless the City agrees to consider the use of the City's property. This report will not go into detail. but the following is what has been discussed between the applicants and staff: 1. The F.C.C. requires Cellular One and their competitor (U.S. West) to serve all parts of their service area. 2. There are gaps in their service area. along Highway 7 in Shorewood. 3. The monopole north of City Hall is owned by their competitor. 4. They have arrangements with other cities to use water towers for their antennae (i.e. St. Louis Park. Little Canada. Spring Lake Park). 5. Unlike the U.S. West antennae. the Cellular One antennae are small and inconspicuous. They feel that use of the water tower would be aesthetically superior to building a freestanding tower. 6. They propose to place six small antennae around the water tower tank. A cable connecting the antennae to a small equipment building would run inside the water tower column. The building for the equipment measures 12' x 28' and is 10 feet high. A Residential Community on Lake Minnetonka's South Shore C) .tJ, ..:1 . . Re: Cellular One Use of Water Tower 10 August 1989 7. In their arrangements with other cities they pay a much as $600 per month to lease the space. Mr. Donald Wong will be present at Monday night's meeting to present their request and answer questions. BJN:ph cc: Larry Whittaker Glenn Froberg Jim Norton Bryan Rogers/Donald Wong - 2 - August I, 1989 Ms. Kristi Stover 4755 West Lane Shorewood, MN 55331 Re: City of Shorewood Dear Ms. Stover: C/ As we discussed, this letter is intended to summarize two alternative expense formulas for retiring the debt incurred on the police property. So lit Account Amortization Under this alternative, the debt would be split between "unamortized" and "prepaid". If a City does not make a prepayment, its expense for police service would include a charge for amortizing the proportionate debt using the original duration and interest rate, e.g. 20 years at 7%. If a City does make a prepayment, its police service expense would include a credit based upon the remaining duration but at 0% interest. Without this 0% interest factor, it appears the bond issuer (Excelsior) could make a prepayment then defease that portion of the bond yet continue to receive 7% interest credit towards police expense. . This might be similar to Excelsior lending funds to the remaining Cities. Sinking Fund A much easier approach is establishing a sinking fund to retire the debt. A_ prepayment would be made to a custodian or trustee and held for the credit of that particular City. Periodic withdrawals would be made from each City's prepayment subaccount for their amortization payment. Each subaccount would be credited with interest. If a subaccount is diminished prior to the end of the original amortization period, that City would begin to have charges to its police expense. Alternatively, if a subaccount balance remains at the end of the amortization period, that City would be refunded its balance. Under this alternative, the formula which determines each City's police expense would not be affected by a prepayment, and no City would be able to manipulate the arrangement to their benefit and the detriment of the others. This approach keeps the process simple and easy for each Council to understand. Although each City is tax exempt, care should be taken that the trust also be tax exempt. I have not researched the matter, but perhaps the trust could be established pursuant to Internal Revenue Code Sec. 501(c)(25). Legal counsel should review this issue. I hope this information is of some value. Please feel free to call me at 370-9314 (work) or 474-7476 (home). Respectfully submitted, ft;e'''-U(tt0 Robert R. SnydeJ RRSjjmj de.. , '1~/ Cv-<-~~ ~' O-L/