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031097 CC Reg AgP SC4W./tD CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 10, 1997 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:30 P.M. The City Council will meet at 7:00 p.m. in Work Session format to interview for the LMCD Representative position. The City Council will adjourn to Executive Session immediately following the regular portion of the meeting to discuss litigation matters with the City Attorney. AGENDA 1 . CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Dahlberg_ Stover _ McCarty _ O'Neill Garfunkel_ B. Review Agenda 2. APPROVAL OF MINUTES A. B. C. City Council Work Session Minutes February 19, 1997 (Att.-#2A Minutes) City Council Work Session Minutes February 20, 1997 (Att.-#2B Minutes) City Council Regular Meeting Minutes February 24, 1997 (Att.-#2C Minutes) City Council Work Session Minutes February 24, 1997 (Att.-#2D Minutes) .. D. 3 . CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: A. A Motion to Adopt a Job Desciption for a Communications Technician and Authorizing the Hiring of Part-time Person for This Position (Att.-#3A Proposed Job Description and Staff Memorandum) B . A Motion to Approve an Extension for the Filing of the Final Plat of Smithtown Woods (Att. #3B Planner's Memorandum) Applicant: Clint Carlson Location: 25895/25865 Smithtown Road C. A Motion to Adopt a Resolution Approving a Conditional Use Permit Approving an Accessory Space Over 1,200 Square Feet (Att.-#3C Proposed Resolution) Applicant: Mitch Jones Location: 24245 Wood Drive D. A Motion To Adopt A Resolution Making An Appointment - Representative To The Lake Minnetonka Conservation District (Att.-#3D Proposed Resolution) CITY COUNCIL AGENDA - MARCH 10, 1997 PAGE 2 OF 2 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5 . PARKS - Report by Representative A. Report on February 25, 1997 Park Commission Meeting (Att.-#5A Park Commission Minutes) B. A Motion Authorizing the Park Commission to Accept Proposals for Concessions in Freeman Park (Att.-#5B Proposed RFP) 6 . PLANNING - Report by Representative ~O~.tion to Adopt aRe solution Approving the Final Plan for Water's Edge P.U.D. ~O# tt.-#6 Proposed Resolution) r Applicant: William Blegens Location: 20295 Manor Road 7. PRESENTATION BY SOUTH TONKA SNOWMOBILE CLUB - DANA GEORGE AND ERIC JACOBSON, REGARDING MUL TI- USE OF THE LRT TRAIL 8. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION APPROVING THE PROPOSED EQUIPMENT SCHEDULE (Att.-#8 Proposed Resolution) 9. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION MAKING AMENDMENTS TO THE 1997 BUDGET AND AUTHORIZING THE PURCHASE OF PRODUCTION EQUIPMENT (Att.-#9 Proposed Resolution) 10. ADMINISTRATOR & STAFF REPORTS Staff Report on Development Monitoring 11. MAYOR & CITY COUNCIL REPORTS 12. ADJOURN TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF CLAIMS (Att.-#12) .. ~"i t;.~ " .-. v' ~ f . i>i -!. i . f . 1ft" t ~.; ~', ~.. .c;('!!'f~ -"1"1 '.'-"i';""'41 MAYOR Tom Dahlberg CITY OF SHOREWOOD COUNCIL Kristi Stover Jennifer McCarty Jerry O'Neill John Garfunkel 5755 COUNTRY CLUB. ROAD · SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cityhall@shorewood.state.net Executive Summary Shorewood City Council Meeting Monday, March 10, 1997 The City Council will convene in Work Session format at 7:00 p.m. in the conference room as City Hall to discuss Lake Minnetonka Conservation Commission (LMCD) matters with Shorewood's representative to the LMCD Bob Rascop. Agenda Item #3A: Several items on this agenda are relating to the Shorewood Communications Plan. This item adopts a Part-time Communications Technician job description and authorizes the hiring of Connie Bastyr for that position and her daughters to assist her in newsletter production such as copying, folding and collating. Agenda Item #3B: Mr. Clint Carlson has requested an extension of the deadline for submitting the final plat for his Smithtown Woods development, located at 25895 Smithtown Road. This project has been in various stages of the application process since late 1994. It is recommended that the applicant be granted an extension to no later than 31 July,by which he must submit all necessary items, including Watershed District approval. Failure to meet this extended deadline should result in voiding any previous approvals. It should also be understood that the plat will be subject to whatever fees are required at the time it is approved. Agenda Item #3C: Mitch Jones requests conditional use permit to have accessory space in excess of 1200 square feet on his property at 24245 Wood Drive. He proposes to build a new attached garage which, combined with an exisiting utility building, exceeds 1200 square feet in area. As directed by Council staff has prepared a findings of fact approving the C.U.P. Council approval requires a four-fifths vote. Agenda Item #3D: This resolution makes the appointment of Bob Rascop as Shorewood's representative to the Lake Minnetonka Conservation District through December 31. 1998. Agenda Item #5: Park Commissioner Sanoy Trettle is scheduled to be the Park representative in March. Agenda Item #5B: As reported in the past, the Park Commission would like to continue with the request for proposal (RFP) process for a concessionaire in the north end of Freeman Park. A motion by the City Council authorizing this process would be appropriate. Agenda Item #7: South Tonka Snowmobile Club representatives have asked to be allowed to give a presentation to the City Council. A Residential Community on Lake Minnetonka's South Shore Executive Summary - City Council Meeting of March 10, 1997 Page 2 of 2 Agenda Item #8: Our annual five (5) year Capital Improvement Program includes an equipment replacement schedule. Because this year's program has not yet been adopted, and because it is important to prepare for ordering snow removal equipment early in the year so we can be functional before snow flies next winter, we are asking the Council to approve the revised 20+ year Capital Equipment Replace Schedule. Actual purchases will have to be approved at later meetings. Agenda Item #9: Because we are beginning implementation of some of the elements of the Communications Plan, staff is bringing a resolution to the City Council making amendments to the 1997 budget, which we feel are necessary to pay for the expenditures realized in implementing the Communications Plan. Part of the Communications Plan is producing a monthly newsletter to residents. Staff analysis shows that purchasing a duplicator and folding machine will be a very cost effective way of producing the newsletters. The motion here is to adopt a resolution making amendments to the budget and authorizing the purchase of the production equipment. Following the regular portion of the meeting the Council will convene in Executive Session to discuss pending legal matters with the City Attorney. .. . CITY OF SHOREWOOD WORK SESSION MEETING WEDNESDA Y, FEBRUARY 19, 1997 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Mayor Dahlberg called the meeting to order at 7:14 p.m. DRAFT A. Roll Call Present: Mayor Dahlberg; Councilmembers Garfunkel, McCarty, O'Neill; Administrator Hurm; Planning Director Brad Nielsen; Engineer Larry Brown. Absent: Councilmember Stover. . 2. IDENTIFY AREAS IN THE COMPREHENSIVE PLAN TO BE REVIEWED AND UPDATED Community Facilities/Services Plan Councilmember O'Neill suggested developing an informational packet and holding town meetings with the residents relative to the water issue. . Mayor Dahlberg stated his objective would be to make participation in a city water system voluntary. Councilmember Garfunkel questioned the basis for the city proceeding with a citywide water system. Councilmember McCarty explained that city water has been in existence for approximately 20 years, although it was not citywide. Issues which were considered by the previous Council in arriving at their decision included the economics of hooking the entire system together, having five lift stations, the improved pressure due to the water tower, and avoiding a large number of wells being drilled for new developments. Councilmember McCarty expressed concern relative to the environmental implications of having a high number of wells drilled. She also expressed concern that decisions which are made today not leave the city in a poor position 20 years in the future. Councilmember McCarty inquired if the new councilmembers were considering rescinding assessments. Mayor Dahlberg responded this would be contemplated only if it were found to be fmancially feasible. Councilmember McCarty pointed out Mayor Dahlberg would have to recuse himself from that discussion since he would stand to benefit from the assessment being rescinded. Nielsen remarked the issues which lead to developing an overall water system included neighborhoods wanting water and the City having difficulty getting it to them as well as issues related to only a portion of a neighborhood wanting water and a new development coming into existence with the prospect of numerous new wells being drilled. Engineer Brown noted an annual health inspection is made of the municipal wells. The health department will be requesting improvements to the Amesbury well which would involve all of the piping in the well house being replaced. If the improvements are mandated, there would need to be a back up source of water. #d-,!t CITY COUNCIL WORK SESSION MINUTES FEBRUARY 19, 1997 - PAGE 2 Nielsen stated there is a physical plan for the location and size of pipes to be utilized. How to implement that plan would be dependent upon neighborhood demand. Councilmember O'Neill suggested distributing information to the various neighborhoods and obtaining feedback relative to their desire for municipal water service. Garfunkel did not feel municipal water to be an inherent right when a property owner already has water available. Mayor Dahlberg questioned if it would be fair to force participation in the water system when a property owner does not wish to participate, but his neighbor does. Mayor Dahlberg noted it may not be feasible on an individual basis. Councilmember O'Neill suggested obtaining information relative to the Amesbury interconnection in addition to distributing facts and figures to the residents and obtaining their feedback. Hurm noted the previous Council had also considered the condition of the roads and the cost involved with rebuilding roads when there could be more petitions for water forthcoming. In light of the current discussions, Hurm suggested in response to inquiries Brown is currently receiving relative to water, residents could be encouraged to bring their request before the Council. . Councilmember Garfunkel also raised the issue of property owners on Ridge Road being assessed a trunk charge even though they will not have service available for approximately 20 years. He did not feel residents should be required to prepay for a service they cannot receive. Mayor Dahlberg asked if the water system supports itself as it exists today. Hurm explained the system is self supporting. Everyone is charged the same cost although one system is more profitable than another. The overall system is considered to be one. Mayor Dahlberg inquired whether the system also covers the cost of future maintenance and repairs. Hurm explained it does not. The funds would come from the water system or they would be borrowed as has been done in the past. Councilmember Garfunkel felt the funds to cover the cost of future maintenance and repairs should be achieved through an increased monthly water charge. He felt the water system should be self supporting with the users who are included on it. Mayor Dahlberg stated any additions to the . system should also be self supporting. Hurm stated staff will come back to the Council with facts, figures and language from some of the previous policies relative to the water issue. Stormwater Management and Solid Waste Councilmember O'Neill spoke with a representative of Tonka Bay relative to doing a fly over. The cost would be reduced if other municipalities would be willing to participate. Councilmember O'Neill stated this needs to be dealt with now or it will have to be delayed until fall. Mayor Dahlberg noted Hennepin County residents have paid for a considerable amount of aerial photography and requested Brown look into this. Mayor Dahlberg suggested staff coordinate and communicate directly with other municipalities to inspire a systematic and well integrated approach to a stormwater management system. CITY COUNCIL WORK SESSION MINUTES FEBRUARY 19, 1997 - PAGE 3 Mayor Dahlberg stated the objective of the city is to execute a regional stormwater management plan and he will ask for a commitment of cooperation from the surrounding communities. With respect to the Glen Road project, Councilmember O'Neill stated he would like to see the assessments shared with Tonka Bay who also receives a benefit from the project. Brown stated the negative side to having a large retention pond located in Shorewood is that it would impact residents. The positive to this would be in a number of areas, the Glen Road project is tributary to neighboring communities. A regional plan is also a benefit in terms of working with the Watershed District. Mayor requested Brown consider the benefit to Shorewood and to the surrounding communities. If there is a clear benefit, the Council will discuss this issue and consult with surrounding communities relative to their cooperation. Hurm noted there is a $50,000 grant which could also be considered. . Mayor Dahlberg commented the goal is to develop a regional approach which would mean fewer ponds and more credit for everyone. Transportation Plan The Park Commission is reviewing this issue and will return to the Council with their recommendations. Mayor Dahlberg felt the Park Commission would make a good faith effort in this regard by including in their discussions those who .are concerned with safety as well as the property owners affected. Hurm reported it was the decision of Hennepin County that horses be prohibited from the trail. He noted Shorewood has control of the trail only during the winter season. 3. ADJOURNMENT . Hurm suggested the councilmembers observe the new street lights which have been installed on Powers Boulevard. They are a shoe box type light which directs the light downward. Garfunkel moved, McCarty seconded to adjourn the work session meeting at 9: 19 p.m. Motion passed 4/0. RESPECTFULL Y SUBMITTED, Cheryl WalIat, Recording Secretary TimeSaver Off Site Secretarial ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR CITY OF SHOREWOOD WORK SESSION MEETING THURSDA Y, FEBRUARY 20, 1997 MINUTES COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. 1. CONVENE CITY COUNCIL WORK SESSION DRAFT Mayor Dahlberg called the meeting to order at 7:10 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers O'Neill and Garfunkel; Administrator Hunn; and Deputy Clerk Naab Absent: Councilmember Stover and McCarty 2. REVIEW OF COMMUNICATIONS PLAN . Councilmember O'Neill went over the meeting at which the Planning Commission reviewed the Communications Plan. He suggested that once the plan was revised, only the portions pertaining to the Planning Commission be sent back to them. Administrator Hunn noted that a methodology for developing a strategic communications plan for each application, issue or proposal will be included in the communications strategy. This will include notification areas and methods, and timeframes. Councilmember O'Neill stated the Planning Commission members were uncomfortable about making reminder phone calls to residents adjacent to a proposed project. Hunn stated it may be more appropriate for staff to make the calls. Mayor Dahlberg felt that people really appreciate the effort made to infonn them of upcoming events that may affect them. He felt the Planning Commission should be more open to this type of communication effort. . Councilmember O'Neill explained the Planning Commission felt the City may have legal problems with having flexible notification areas. The Commission felt that it was important to treat all applicants the same, and since the applicant would bear the cost of additional mailings, this could become an issue. Councilmember O'Neill requested Hunn to review the issue with the City Attorney. Councilmembers reviewed the March newsletter which was just completed and ready for production. Councilmember Garfunkel suggested adding the Shoreline to the mailing label area. Mayor Dahlberg suggested adding a cartoon, perhaps called the "Shore-Bert". Other suggestions for a future issue included: Cable TV announcements, a City-wide party, Mayor's Coffee Club, Town Hall style meetings, and volunteers to help with a video production of City government. Section A - Introduction Hunn questioned the Council on the objective of the Communication Plan and the possibility of adding goals. The Council concurred this should be done. Councilmember O'Neill suggested the Council ask the Park Commission to reconsider organizing a City-wide party in Freeman Park. He suggested they start by calling other cities to find out what they do in the way of a city party. H:' ~B , . CITY COUNCIL WORK SESSION MINUTES FEBRUARY 20, 1997 - PAGE 2 Section B - Notices Hurm explained this section will be divided into two groups, projects initiated by the City and those initiated by residents. This should help to clarify the exact process. Some of the wording will also changed to reflect a more engaging attitude. Hurm referred to a handout on 1997 Newsletter Inserts. He explained these are planned brochures which will then become an insert in a newsletter. Councilmember O'Neill suggested sending the one on Citizen Participation out before summer. Section D - Feedback Forms Hurm announced that the first "Feedback" forms had been sent out to those obtaining a building permit during this past week. The forms are available at City Hall for anyone wishing to comment on a service provided by the City. Councilmember O'Neill suggested keeping the originals in the Conference Room to ensure the safe keeping. Section E - School/Citizenship Training Hurm asked the Council to comment on this section. He stated that it was his intent to begin with Homeowners' Associations to find out if there is any interest. He noted that this may not actually begin until 1998. Mayor Dahlberg suggested changing the title of this Section to "How City Government Works". He also offered to commit to one Saturday a month to meet with neighborhood residents to discuss whatever issues they would like. . Hurm suggested preparing a short video of City facilities and how the process works. This video could then be on loan to the different groups the Mayor may be meeting with. Mayor Dahlberg recessed the meeting at 8:27 p.m. and reconvened at 8:32 p.m. Section H - Media Development Naab explained the Cable Commission allows cities to "announce" events or meetings on their . channel. There is no cost for this service and it can be utilized as often as the city would like. Items to be announced would be similar to those items on the back of the newsletter. Section I - City Council's Involvement - Efforts Mayor Dahlberg stated it was his intent to hold "Town Hall" style meetings prior to the regular Council meetings on any issue facing the City. The format of these meetings would be more informal than the regular meetings, but would still entail allowing one person at a time to address the Councilor state their views. These meetings could be published in the newsletter in advance. Councilmember O'Neill thought that the Town Hall style meeting was to allow the Councilmembers to mingle with the public, one-on-one and discuss issues. He felt this would be more advantageous. Councilmember O'Neill felt that if at least two Councilmembers felt there was an issue to be discussed, this type of meeting could be called. . . CITY COUNCIL WORK SESSION MINUTES FEBRUARY 20, 1997 - PAGE 3 Councilmembers came to a consensus that the meetings would be held in a manner as described by Councilmember O'Neill. The fIrst of these meetings to be held on March 24 from 7:00 p.m. to 7:30 p.m. to discuss the Waterford liquor license proposal. Residents should be notifIed via the newsletter and mail. Naab suggested that following each of these Town Hall style meetings, Council give a verbal report of the meeting during the regular portion so that a written record can be maintained. Council concurred with this. Section IV - Staff Time and Cost Estimates Councilmember O'Neill stated the Planning Commission was concerned with the cost of the entire Communications Plan. Hurm reviewed the staff time and cost estimates prepared by staff. He noted that it is staff s recommendation at this time to redefIne staff priorities, making communications a much higher priority, in lieu of hiring additional personnel to coordinate the Communications Plan. Additional part-time help or consultant time may need to be used to cover all areas of the Plan. Using this strategy will help keep the cost of the entire plan to a minimum. Hurm explained that authority to hire is the Council's sole responsibility. He asked that the Council consider authorizing staff to hire temporary, part time and consultants as needed to help accomplish this plan in a timely fashion. He noted that he would keep the Council informed of any hires. Council concurred that this would be appropriate. Surveys Hurm questioned the Council as to what type of survey they would like to do regarding issues. Councilmember O'Neill stated the issues should include snowmobiles, water, development and Livable Communities Act. He noted their campaign promise to conduct a survey within the fIrst 100 days of offIce. Mayor Dahlberg felt an editorial should be written to explain to the public that work has begun on this process. He felt that a Simple Random Sample of the entire population of Shorewood should be conducted via telephone. He offered to prepare some questions for the Council to consider and revamp. He noted the most expensive part of this entire process would be the telemarketing cost which should be about $500/survey. Councilmember O'Neill noted that residents should be informed of the issue prior to the actual survey being conducted. Mayor Dahlberg noted that if the Council concentrates on the key issues at this point it would be best. A survey on snowmobiles and water should be the fIrst. A survey on development could be done near the end of the year. CITY COUNCIL WORK SESSION MINUTES FEBRUARY 20, 1997 - PAGE 4 3. ADJOURNMENT Councilmember O'Neill moved, Councilmember Garfunkel seconded to adjourn the work session meeting at 9:32 p.m. Motion passed 3/0. ATTEST: TOM MAYOR DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDA Y, FEBRUARY 24, 1997 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CONVENE CITY COUNCIL MEETING DRAFT 1. Mayor Dahlberg called the meeting to order at 7:32 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers McCarty, O'Neill and Garfunkel; City Attorney John Dean; City Administrator James Hurm; Planning Director Brad Nielsen; Engineer Larry Brown Absent: Councilmember Stover . B. Review Agenda The agenda was accepted as presented for February 24, 1997. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes February 10, 1997 The City Council Regular Meeting Minutes for February 10, 1997, were approved as amended: Page 2, correction of Dwayne Laurel's name to Dwayne Laurila; Page 3, last sentence to read "would oppose a hard liquor license" replacing "favor a license restricted to beer and wine;" Page 5, B. insert the name of the development, Watten Ponds; Page 6, second sentence change the word "ban" to "band" . . B . City Council Work Session Minutes February 11, 1997 The City Council Work Session Minutes February 11, 1997, were approved as amended: Page 1, top should be dated Tuesday, not Monday; Page 2, Paragraph 4 should refer to DNR, not Watershed District and 50 feet instead of 35 feet; Page 3, Paragraph 5, the last sentence after the word "although" should read, "it would be difficult to support this;" Page 4, A., Paragraph 4, delete last five words. 3. MATTERS FROM THE FLOOR There were none. 4 . PLANNIN G - Report by Representative Commissioner Turgeon reported on the matters considered and actions taken at the February 11, 1997, meeting of the Planning Commission (as detailed in the minutes of that meeting). IJ/J C rr ,J\ CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 24, 1997 - PAGE 2 A . Motion to Adopt A Resolution Regarding a Simple Subdivision Applicant: Dale Tondryk Location: 4990 Suburban Drive Mayor Dahlberg indicated that the subdivision application for two lots is totally compatible with the existing zoning of the property. Commissioner Turgeon noted the Planning Commission's recommendation for approval, subject to eight conditions. To date, the applicant has complied with the requested conditions. The applicant will submit a petition for assessment on the trunk water charge, rather than pay a $5,000 fee at this time. Should City policy change regarding trunk water line assessments, the Tondryks would request that this charge be abated. Councilmember Garfunkel asked when it is projected that water would be extended to their property. Nielsen stated that extension of the water line is not planned in the near future. O'Neill moved, McCarty seconded adoption of RESOLUTION NO. 97-11, "A . Resolution Approving Subdivision of Real Property for Dale and Elizabeth Tondryk." Motion passed 4/0. 5. PRESENTATION BY INGRID SCHAFF AND CONSIDERATION BY COUNCIL OF A REQUEST REGARDING MULTI-USES ON THE LIGHT RAIL TRAIL Ms. Schaff expressed serious concern about the safety of snowmobiles being allowed with pedestrians on the Light Rail Trail (LRT). When a police officer is present, snowmobile speeds decrease giving an illusion of safety. To keep officers on the trail is a financial burden on the City and offers questionable returns. According to a letter from former Mayor Bean, dated November 21, 1996, the City has a zero tolerance policy. Letters sent to snowmobilers, along with an article in the winter newsletter and a press release from Police Chief Young indicate that rules are rigorously enforced and infractions cannot be tolerated. From November 21, 1996 to February 16, 1997, 93 tickets were issued, 33 verbal warnings and 30 arrests made. The Snowmobile Activity Report indicates a group of five snowmobiles traveling 49 mph were stopped and given a . verbal warning because the violator could not be determined. All of the vehicles were 29 mph over the speed limit. She questioned why verbal warnings are given instead of tickets in this instance and several others where there was a clear violation of regulations. Councilmember O'Neill requested that information be obtained from Chief Young, as he shares Ms. Schaffs concerns that verbal and written warnings are not a policy of zero tolerance. Ms. Schaff further noted that the LRT has lost grant in aid funding because of the mixed use allowed with pedestrians and motorized vehicles. Ms. Schaff noted that the implementation program resulting from the City's task force on this issue is not being followed. Reports and officers' logs are not complete and available for review. In addition, tickets and warnings are entered into the computer as a car violation making accurate records of snowmobile violations impossible. Chief Young has indicated that this practice will be changed, and an attempt will be made to produce an accurate report by the end of the season. However, the same thing happened last year. Considering the money the City spent on the task force to develop an implementation plan, accurate and timely reports should be available. . . CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 24, 1997 - PAGE 3 Ms. Schaff reported that outside agencies are ready to help and can be incorporated into enforcement efforts. The City has only to write a letter to the Hennepin County Rangers, and they will issue citations on any violation on the Trail. The DNR can also help and is authorized to issue tickets for trespassing or DUI's. All the City has to do is advise the DNR of the City's ordinances, and DNR officers will hold violators until a police officer comes to issue a citation. Ms. Schaff expressed her concern that there is no accountability in record keeping. She feels there is a police attitude that is a barrier to information. She would like to see records of radar checks and violators identified. She feels that if residents are believed to whine too much, their name is written down and they are unfairly singled out. People are tired of making complaints because they do not see any change. She encouraged Councilmembers to review the verbatim reports included in the task force survey. Chief Young has indicated that there is a significant officer safety issue working with snowmobile violators who have been drinking and are in remote areas. The same applies to pedestrians when there is no officer present for protection. Based on the current enforcement record, the LRT is a danger for both snowmobilers and pedestrians. The task force did a good job, but snowmobiles should not be on the same trail as pedestrians. She requested that this issue be sent back to the Park Commission for review. Councilmember O'Neill noted that if snowmobiles are banned from the trail, there will be more problems when they are mixed with car traffic. Councilmember McCarty agreed that it is dangerous to walk on the trail, and the task force opposed a side trail of the plowed ridge for snowmobiles. She agreed with the task force and stated that if the county will not allow horses, snowmobiles should not be allowed. There are 6,000 residents in Shorewood at risk for 240 snowmobilers. She would like the Park Commission to review the issue again and for a solution to be implemented before next season. Mr. Woody Love stated that he has lived on the trail for over 20 years. The problems are ongoing and include vandalizing property, trespassing, and increasing snowmobile speeds of 50 and 60 mph. He noted that there will be an increase of use of the trail if it is connected to the Excelsior trail where snowmobiles are not allowed. He agreed with a Park Commission review. In five years he believes there will not be snowmobiles on the trail but does not want to wait for a tragedy to happen before those measures are taken. Mr. Bill Colopoulos, Chair of the Park Commission and Co-Chair of the Snowmobile Task Force, stated that the Park Commission will begin a review at the next meeting. Part of that review will be to ask Chief Young to address Ms. Schaffs questions. He believes that with 61 speeding tickets issued and 4 DUI's, there is more than enough data on which to act. It would be irresponsible to not take action. Snowmobiling is an optional recreation as opposed to car traffic. The trail should be further studied and the argument taken out of the hands of the Police Chief who feels the department cannot adequately enforce trail regulations. 6. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION AUTHORIZING THE ACCEPTANCE OF TAX FORFEIT PROPERTY Nielsen noted that a small strip of land on Lake William in the northeast part of town was forfeited to Hennepin County for unpaid taxes, and the County has turned it over to the City. The parcel is a good size, but most of it is under water and too narrow for recreational uses. It would be usable for road right-of-way and snow plowing maintenance purposes. McCarty moved, O'Neill seconded adoption of RESOLUTION NO. 97-12, "Application for Conveyance of Tax-Forfeit Lands for Public Purposes." Motion passed 4/0. CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 24, 1997 - PAGE 4 7. CONSIDERATION OF MOTIONS REGARDING T.H. 7/CHRISTMAS LAKE ROAD A. Motion to Adopt a Resolution Approving the Plans, Specifications and Estimates T.H. 7/Christmas Lake Road Brown explained that City approval is required for the plans and specifications for the intersection signals at T .H. 7 and Christmas Lake Road. Mayor Dahlberg asked the amount that will be funded by the City for this project. Brown responded that the project is 80 percent funded by federal money. The remainder is 50 percent funded by the state, leaving a contribution from the City in the amount of $8,370. The City plans to use Minnesota State Aid dollars for this project, not taxpayer dollars. Residents have requested that if the City gains funds from the transfer of title of the right-of-way from MnlDOT to the City, that money be used for additional landscaping. Mr. Brown recommended amending the resolution to include that condition. Mayor Dahlberg indicated that issue can be addressed without amending the resolution. . McCarty moved, Garfunkel seconded RESOLUTION NO. 97-13. "Approving Plans, Specifications and Estimate for State Trunk Highway 7 and Christmas Lake Road." The motion passed 4/0. B . A Motion to Adopt a Resolution Authorizing Execution of a Cooperative Signal Agreement for Signals at T .H. 7/Christmas Lake Road Brown stated that the Cooperative Agreement with MnlDOT indicates the City's responsibility for painting and maintenance of the signals. Councilmember O'Neill asked if there is any risk to the City should there be a disagreement on the need for maintenance. Nielsen explained that Mn/DOT does not question maintenance expenses because they want the City to handle it and not have to do the work themselves. . McCarty moved, Garfunkel seconded a motion to adopt RESOLUTION NO. 97- 14. "Authorizing Execution of a Cooperative Signal Agreement for Signals at T .H. 7/Christmas Lake Road." The motion passed 4/0. 8. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION MAKING AN APPOINTMENT - REPRESENTATIVE TO THE LAKE MINNETONKA CONSERVATION DISTRICT Mayor Dahlberg recommended that this item be tabled until the next meeting. O'Neill moved, McCarty seconded a motion to postpone item No. 8 to the next regular Council meeting on March 10, 1997, and invite Mr. Rascop to attend. The motion passed 4/0. 9. CONSIDERATION OF A MOTION TO ESTABLISH A DATE FOR SPRING CLEAN-UP CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 24, 1997 - PAGE 5 Garfunkel moved, McCarty seconded a motion to establish Saturday, May 17, 1997, as Spring Clean-Up Day in Shorewood. The motion passed 4/0. 10. ADMINISTRATION AND STAFF REPORTS Nielsen reported efforts to save trees during the demolition of buildings at the Watten Ponds project. The open area will be used for parking. Mayor Dahlberg noted a request from the Mound Fire Department for City participation in the purchase of a special camera that indicates hot spots in a fire. The Mound Fire Department serves island residents. Hurm noted that the cost of the camera is approximately $25,000. This camera is valuable in locating hot spots, persons in a burning structure and providing night vision. Spring Park has started raising funds for the purchase and has requested a contribution from Shorewood. It was the consensus of the Council to support a pro-rata contribution toward the purchase of the camera at the appropriate time. . Hurm announced that the annual Metropolitan Council Pre-Budget Breakfast Meeting will take place at Eden Prairie Center, Tuesday, March 4, 1997, at 7:45 a.m. The same meeting will also be held in Crystal and Cottage Grove on March 6 and 12, respectively. He encouraged Councilmembers to attend. 11. MAYOR AND CITY COUNCIL REPORTS Councilmember O'Neill requested that the Finance Department provide an itemization of check expenditures at the time checks need to be signed. Mayor Dahlberg reported a meeting with the Mayor of Excelsior. Many issues were discussed, including land use, NURP ponds, watershed district, Comprehensive Plan and Metropolitan Council housing requirements. He noted that regional ponding will be a priority issue for the City of Shorewood. . Councilmember O'Neill suggested cooperative efforts between the two Cities to take advantage of lower costs to both where possible, as there is a good communication between the two Councils. Hurm noted that the per ride subsidy for the Dial-A-Ride system is quite high. He stated that he will contact the MTC to negotiate more service for Shorewood and also seek cooperation from the Southwest Metro System. CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 24, 1997 - PAGE 6 12. ADJOURNMENT McCarty moved, Garfunkel seconded a motion to adjourn the meeting at 9: 00 p.m. to an executive session, subject to the approval of claims. The motion passed 4/0. City Attorney Dean explained that the executive session is to discuss a settlement offer in the litigation of Baker v. City of Shorewood. RESPECTFULLY SUBMITTED. Deanne Gueblaoui Recording Secretary TimeSaver Off Site Secretarial ATTEST: . TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD MONDA Y, FEBRUARY 24, 1997 DRAfT CONFERENCE ROOM EXECUTIVE SESSION 8:30 PM MINUTES EXECUTIVE SESSION 1. Mayor Dahlberg opened the meeting at 9:08 p.m. Present: Mayor Dahlberg; Councilmembers McCarty, O'Neill and Garfunkel; City Administrator Hurm; City Attorney Dean; League of Minnesota Cities Attorney Callies; City Engineer Brown; and Planning Director Nielsen. Absent: Councilmember Stover 2. DISCUSSION OF LITIGATION MATTERS A discussion was held on an offer by Mr. and Mrs. Lloyd Bache regarding the lawsuit they have fIled against the City. Attorney Paula Callies was given direction in responding to the settlement offer. 3. ADJOURN McCarty moved, O'Neill seconded, to adjourn the Executive Session at 10:53 p.m. Motion passed 4/0. RESPECTFULL Y SUBMITTED. James C. Hurm, City Administrator ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR J t.; $)~ . . To: Mayor and City Council A J James C. Hurm, City Administrator '1 V Teri Naab, Executive Secretary/Deputy Clerk March 5, 1997 From: Date: Re: Communications Technician A job description has been for the position of Communications Technician, which will help with the preparation and production of monthly newsletters and other communications related publications. Connie Bastyr had worked with the City as a secretary from May 24, 1995 to October 25, 1996, at which time she retired her position to pursue other interests. She was asked to consult with the City to do the production of the quarterly newsletter. Part of the Communications Plan, reviewed by City Council, includes monthly newsletters and the production of other publications. To best meet our needs, we felt it would be appropriate to rehire Connie on a part-time basis. The consultant agreement we had with her only allowed for production of the quarterly newsletter. Connie is available to work either at City Hall or her home, upon the direction of staff. She is very talented in this area and we feel she will be an asset to us in the coming months and years as we strengthen our communications commitment to residents. It is my recommendation to rehire Connie Bastyr as a Part-time Communications Technician. Connie was formerly at Step 3 of the Part-time Clerical Salary Range. I would recommend, based on her past performance and working knowledge of the position, that she be increased to Step 4 - $11.01 per hour. To help Connie in the fmal production (copying, folding and collating) of the newsletter, the City will hire her two daughters who are both in high school. We recommend that they be paid $6.50 per hour for this production work. :tt3A CITY OF SHOREWOOD Position Communications Technician Objective and Scope This position is responsible for a variety of communications related duties including: preparation and production of monthly newsletter and other communication publications as assigned. This is a part-time position requiring approximately 10 hours per week, depending upon hours needed to fulfIll job requirements. Relationship Reports to: Executive Secretary / Deputy Clerk Specific Responsibilities: . 1 . Responsible for Production of Monthly Newsletter a) Coordinates map - identifying projects, zoning and special interest items b) Edits copy; proofs for grammatical and spelling errors c) Arranges for photos to be taken and incorporated d) Prepares fmal draft for printing e) Coordinates production of final product, including copying, folding and collation of inserts or additional pages 2. a) b) . c) d) e) t) g) Performs Other Communications Related Assignments as Directed Designs and produces fliers, brochures and other informational pieces Redesign format of required notices (i.e. public hearings, project, etc.) Develop promotional ideas for the Shoreline voice mailbox Develop/utilize cable programming to promote City events Work with staff on communication plans for referendums, surveys, special projects Updates Community bulletin board at City Hall Assist City staff in preparing presentations Minimum Requirements. 1 . High school diploma or equivalent. Additional training preferred in journalism, graphic arts, or communications. 2. Working knowledge of municipal operations, procedures and functions. 3. Ability to coordinate activities with minimum supervision, and work independently. 4. Ability to utilize computer desk top publishing software. 5. Understanding of concepts of design. Communications Technician Page 2 of 2 5. Understanding of concepts of design. 6. Ability to communicate effectively, both verbally and in writing, using various formats. Physical Demands: 1 . While performing the duties of this job, the employee is regularly required to sit, talk, see and hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and to operate a variety of office equipment. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. 2. Employee must occasionally lift and/or move up to 25 pounds. 3 . Specific vision abilities required by job include close vision and the ability to adjust focus. 4. Specific hearing abilities required by job include to hear and understand people in person and on the telephone, and to be able to respond orally with appropriate information. . 5 . Considerable ability in fme motor skills required to operate keyboard 6. Considerable ability to understand computer operations. The physical demands described above represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: 1 . The on-site work environment is that of a typical office. Some work may be done at on off-site location at the direction of staff and consent of employee. 2. The noise level in the work environment is moderately noisy to very noisy on an occasional basis. . 3 . Office equipment typically operated includes computers and duplicating and folding equipment. The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Adopted by the Shorewood City Council on '" . MAYOR Tom Dahlberg CITY OF SHOREWOOD COUNCIL Kristi Stover Jennifer McCarty Jerry O'Neill John Garlunkel 5755 COUNTRY CLUB. ROAD · SHOREWOOD. MINNESOTA 5533H!927. (612) 474-3236 . FAX (612) 474-0128 . www.state.net/shorewood . cityhall@shorewood.state.net MEMORANDUM '. TO: FROM: DATE: RE: mE NO. Mayor and City Council Brad Nielsen 6 March 1997 Smithtown Woods - Request for Extension for Submission of Final Plat 405 (94.21) . Mr. Clint Carlson has requested an extension of the deadline for submitting the above- referenced plat. This project has been in various stages of the application process since late 1994. It is recommended that the applicant be granted an extension to no later than 31 July, by which he must submit all necessary items, including Watershed District approval. Failure to meet this extended deadline should result in voiding any previous approvals. It should also be understood that the plat will be subject to whatever fees are required at the time it is approved. cc: Jim Hurm Larry Brown John Dean Clint Carlson :lt3tJ A Residential Community on Lake Minnetonka's South Shore .. '. J ~tV ! 7 fer '1 7 o ( \. ~, [JrC<.d IJ;(./~AJ C to tJ ~f S4 Oh.~01J d ~7 J) Co '-UN 1~1- C{ C(" R C1 ~ , Sh air C-CNO, d I A ;vlL!. ~S-j'"3 ( !2e- : P ro. ;""';N~J /r",.; PlaT Ifl'r.J,f ~~:~-towu lJt).d~ D.<. ~ v- t1;( r'. ,/. ( /l/ (~ S-e,v ) ~ J) ~~ ~TI ~ .~~ ~ ~ i . ~ U;1 to ("...... .vtt.. s -r. ~ we s 10 S" "- J" "" .' f -p.r.-. -r1'W~ fJ /4' -fa"'- 0 t.{ V"' S"' ~ , K /l:J\..V,v WO<1ds S"'l h cl.v;s,'(jW. ("-..,)/C)... -f"". J' "........ ~ ...... ~. /~~\~ ~,~'\\~ \, /y\) " \ /iJe~~' '\\ "\ ....~ \.:: ~ \~':) ~ ~\ \. ")~ ~~/ "~ ~ . ~ \'~'\.P~ S {IV C-J). ....~ ()- .~~ C (;~t ~r (50 ~ )..0 2. I{ IV ,'w S'-l (d... ~ 0'1t , j1/fe.!. CC: (iNe. L....tCe../ A:A/N. 5'SY't ( (;j) ~-Y~-09 <;, S- ~ B r.:"1'.I ..J. 04 t~ j4./J ~ 5" ?C{ 5' )l1-t f~ TOW7V ~V'- d rs l,.OV""C. v.t erG d.1 ;t1; vlV, 5JJ.3( -tiJ 'f- 7 Y' - 0 7'/~ ,/ ., CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR ADDITIONAL ACCESSORY SPACE TO MITCHELL JONES . WHEREAS, Mitchell Jones (Applicant) is the owner of real property located at 24245 Wood Drive, in the City of Shorewood, County of Hennepin, legally described as: "Lot 12, Block 1, Club Terrace Addition, Hennepin County, Minnesota"; and WHEREAS, the Applicant has applied to the City for a Conditional Use Permit for the construction of an attached garage, the area of which, when added to the area of existing accessory space, will bring the accessory space on the property up to 1316 square feet; and WHEREAS, the Shorewood City Code requires a Conditional Use Permit for the construction of accessory space exceeding 1200 square feet; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 2 January 1997, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 7 January 1997, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request was considered by the City Council at their regular meeting on 27 January 1997, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. That the total proposed accessory space (1316 square feet) does not exceed the floor area above grade of the principal structure (2065 square feet). 2. That the total area of accessory space does not exceed 10% of the minimum lot area for the R-1C zoning district in which it is located (.10 x 20,000 square feet). 3 . That the design and materials of the proposed garage are consistent with the architectural character of the existing home. 4. That the proposed garage complies with all setback requirements for the R-1C district and does not adversely affect drainage patterns on the property. 3,L, . . . . CONCLUSION A. That the application of Mitchell Jones for a Conditional Use Permit as set forth herein above be and hereby is granted. B . That this approval is subject to the following: 1 . That the proposed garage will be used strictly for purposes of a residential nature. 2. That the Applicant is hereby advised that the City Code provides specific regulations relative to home occupations and any future use of the garage for other than allowable residential purposes would have to comply with such regulations. C. That the City Administrator/Clerk is hereby authorized and directed to provide the Applicant with a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of March, 1997. Tom Dahlberg, Mayor ATIEST: James C. Hurm City Administrator/Clerk - 2- . . CITY OF SHOREWOOD RESOLUTION NO. 97- A RESOLUTION MAKING THE APPOINTMENT OF LAKE MINNETONKA CONSERVATION DISTRICT REPRESENT A TIVE WHEREAS, the City of Shorewood has advertised for Shorewood citizens to apply to serve as the City's representative to the Lake Minnetonka Conservation District (LMCD); and WHEREAS, the City Council has completed a review and selection process for appointment to said position. NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of Shorewood hereby appoints Robert Rascop as Shorewood's representative to the LMCD. The term of this position is effective immediately through December 31, 1998. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of March 1997. Tom Dahlberg, Mayor ATTEST: James C. Hurm, City Administrator/Clerk 43D CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDA Y, FEBRUARY 25, 1997 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES DRAFT CALL TO ORDER 1. Chair Colopoulos called the meeting to order at 7:32 P.M. 2. ROLL CALL Present: Chair Colopoulos; Commissioners Puzak, Wilson, Trettel, Dallman, and Arnst; Council Liaison McCarty; Administrator Hurm. . Absent: Commissioner Bensman. Also Present: Police Chief Young and Officer Jeff Keller 3. REVIEW AGENDA Chair Colopoulos added "New Business" after item number 11. Colopoulos also referred to Jim Hurm's memo dated 2/25/97 regarding suggested meeting dates. The rationale for changing the regular Park Commission meetings from the 4th Tuesday to the 2nd Tuesday of each month would be to allow upcoming Park Commission agenda items to be included in the monthly newsletter. Wilson moved, Dallman seconded to add "New Business" agenda item; to accept the date changes of the regular Park Commission meetings; and accept the addition of work session meetings as outlined in Hurm's 2/25/97 memo. Motion carried unanimously. . 4 . APPROVAL OF MINUTES Commissioner Arnst requested two grammatical changes: page 2 ''yearend'' changed to "year- end"; and page 3 "we've got" to "we have". Puzak moved, Dallman seconded to approve the Minutes of January 28, 1997 as amended. Motion carried unanimously. Colopoulos would like to see the Park Commission minutes on the web site, if possible. 5 . MA TTERS FROM THE FLOOR George Harrison, 24710 Amlee Road, stated that he lives on the trail and loves snowmobiles. He has a strong concern, however, that mixing snowmobiles and pedestrians on the trail is dangerous. The number of accidents reinforces this concern. It is time for the City to put a stop to the combined usage of snowmobiles and pedestrians on the trail. #-5A " SHOREWOOD PARK COMMISSION MINUTES TUESDA Y, FEBRUARY 25, 1997 page 2 Kent Adams, 25170 Glen Road, said that the biggest issue is safety. He has observed daily the same situation as Mr. Harrison: the mixture of people, dogs, and snowmobiles on the trail. "It is not a question of "if' but "when" someone will get hurt". Duane Laurila, 5595 Eureka Road, stated he uses the trail every night to walk his dogs. Snowmobiles do not slow down even when he wears a reflective jacket. There is a safety problem. Ingrid Schaff, 25605 Smithtown Road, stated her concern about enforcement of the Snowmobile Ordinance, and the safety issue on the trail. Ms. Schaff quoted from a Memorandum dated 12/27/96 from Chief Young to Mayor Bean: "Another reason for working together is the officer safety factor. A single officer working snowmobile enforcement must often deal with large numbers of snowmobiles, late at night, in remote hard to get to locations, when many of the snowmobilers have been drinking. This represents a very significant officer safety issue." Ms. Schaff disagreed with the rationale or expense of an additional officer when . pedestrians may be alone and in danger from the snowmobilers as well. Also, the City is supposed to be practicing zero tolerance. According to Officer Keller's memo dated 1/28/97: 93 tickets were written; 40 written warnings; 33 verbal warnings; and 7 arrests. These total 173 citations. There should have been 173 tickets written under the zero tolerance policy. Tom Brown, 5570 Harding Lane, has been supportive of the City's efforts to bring snowmobilers into compliance, however efforts to curb speeding have been unsuccessful. He also agrees not to mix power machines with pedestrian traffic on the trail. 6. TRAIL PLAN REVIEW Chair Colopoulos tabled discussion until March 11, 1997. The Park Commission would like clear identification of goals from City Council regarding trail plan reviews including direction on how to employ the use of citizen work groups (neighborhood meetings) or citizen committees in the differing neighborhoods. Colopoulos listed the three priorities in the Trail Plan (March 1992): . 1) Develop the Chicago-Northwestern Railroad corridor as a regional trail 2) Develop trail corridors which link parks/open space with residential neighborhoods 3) Develop recreational trail "loops" within large parks/nature areas and around lakes and wetlands Administrator Hurm noted the additional handouts (Goal Statement of the Park Commission and the Transportation Section of the Comprehensive Plan) will be reviewed also during the March 11, 1997 work session. 7 . SNOWMOBILE ORDINANCE ENFORCEMENT REPORT Ginny Kolstad, Snowmobile Task Force Member, outlined key points of several documents for the Park Commissioners: Council Resolution 95-53 (Resolution Establishing Purpose and Objectives of Snowmobile Task Force); Policy Change Areas (listing 19 categories for snowmobile policy considerations); Snowmobile Task Force Final Recommendations; Implementation Plan Review (social impact, economic considerations, political opinion, and safety issues); and Data (to measure the effectiveness of the enforcement effort). SHOREWOOD PARK COMMISSION MINUTES TUESDAY, FEBRUARY 25,1997 page 3 Ms. Kolstad stated that the Council approved all recommendations of the Snowmobile Task Force except a side trail and the grooming of Freeman Park for cross country skiers. Councilmember McCarty stated that the reason Council did not approve the side trail was that several Councilmembers did not see any point in cleaning out brush to expose people living on the trail to more use of the trail and turning walkers and cross country skiers into second-class citizens. It was not the Council's intent to be unsafe. The issue before the Park Commission is to decide if snowmobiles should be allowed in the City and on the trail; whether alternatives should be considered such as a side trail; or whether snowmobiles should be banned in Shorewood. . Chief Young commented that a "zero tolerance" policy could still allow police officers to have some discretion privileges when dealing with any situation, and that enforcement contact is made when a violation is addressed. Chief Young will deliver an Activity Reports System (ARS) report to the City of Shorewood prior the Park Commission meeting on April 22, 1997. ARS reports are the "911" data. The Department of Natural Resources report (fax date: February 23, 1997) was passed out. Commissioner Trettel asked if snowmobiles were prohibited on the trail, would they go elsewhere and cause more problems? Officer Keller felt that they would still use the trail. Chair Colopoulos said that the data will be used to determine the safety of the trail. The Commission needs to determine how to analyze the data to ensure an objective analysis. George Harrison commented that the snowmobiles create a noise problem and the ground vibrates also. . Commissioner Wilson stated that Mr. Harrison has lived on the trail for 20 years, and after the train "noise", snowmobiles have been using the trail. Wilson referred back to the safety issue by saying that after the upgrading of the trail system (widening of the trail and compacted rock), increased usage created an unsafe recreational trail system. He questioned if that should have been done. Mayor Dahlberg responded to Mr. Harrison's noise comments in that we should not de- emphasize the noise/nuisance issue. Chair Colopoulos reiterated that the Commission would evaluate the snowmobile data during a work session on April 22, 1997; schedule a public hearing based on the [mdings of the Commission; and then make a recommendation to the City Council. 8. FREEMAN PARK CONCESSION TRAILER Todd Strot reported that Dan Kuzlik, Minnetonka Community Services, was supportive of Mr. Strot's efforts to rent a concession trailer from PEPSI for use at Freeman Park this summer. Mr. Strot's proposal went to the Minnetonka Community Services' New Programs Committee on February 24, 1997. The proposal was approved, and they were in favor of helping to seed ... SHOREWOOD PARK COMMISSION MINUTES TUESDAY, FEBRUARY 25,1997 page 4 this program. Following a meeting with PEPSI on March 5, 1997, a business plan will be reviewed by Minnetonka Community Services' Advisory Committee on March 13, 1997. Strot will return to the Park Commission on March 25, 1997 to report on Minnetonka Community Services' recommendations. Mr. Strot said that PEPSI figures approximately 75% of the people in attendance at an outdoor event will purchase "something". Mr. Strot and Mr. Kuzlik figured pop sales alone would net $5,200 profit from sales beginning early May through the end of July. Profits would be split between the Park Foundation and Minnetonka Community Services. Hurm suggested a communication with Minnetonka Community Services may be warranted regarding the "seeding" process. Would Minnetonka Community Services be willing to take a minimum profit, and apply the balance of the profits as "seed" money for the concession building? Commissioner Wilson suggested they continue with the Request For Proposal (RFP) process, . as a formal commitment from PEPSI has not been signed. Commissioner Puzak agreed, and would like to see proposals from organizations/entrepreneurs in this area working with students to create jobs of this nature. Commissioner Dallman does not want to stop the RFP process because the PEPSI concession trailer is only one option for this season. Dallman stated that the continuation of the RFP process would allow proposals from entrepreneurs who may be able to run a concession stand more efficiently or better managed than the PEPSI trailer. The Commission may gain broader knowledge of what would/would not sell at a concession trailer if a broader spectrum of items were offered for sale (possibly including sports equipment). Hurm questioned the purpose of the trailer. Is this being done to make money or to "wet appetites" to work together in building a permanent building? Hurm said that the RFP process could be completed prior the next regular meeting of the Commission (March 25, 1997). Strot's proposal with the PEPSI trailer would be considered along with the other bidders submitting an RFP. . 9 . PARK FESTIVAL Commissioner Trettel said attempts to fmd someone to orchestrate the Park Festival activities have failed and therefore the subject was tabled indefinitely at the last meeting. Hurm stated that the Council thought the festival was a good idea, and asked the Commission to continue to explore options of a City party. 10. ARBOR DAY Governor Carlson has proclaimed Friday, April 25, 1997 as Arbor Day. Arbor Month will be May, 1997. The Park Commission recommends observing Arbor Day on Saturday, April 26, 1997. " SHOREWOOD PARK COMMISSION MINUTES TUESDA Y, FEBRUARY 25, 1997 page 5 Administrator Hurm reported that a quote had been received for two different kinds of trees: Swamp White Oak 2" diameter/12' tall Autumn Blaze Maple 2 1/ " diameter/12' tall 2 $165 Delivered $165 Delivered $250 Planted $250 Planted Mr. Reutiman had expressed a desire to purcnase a tree for the planting ceremony for Arbor Day. Hurm contacted Mr. Reutiman regarding the tree information. Mr. Reutiman would like to purchase two maple trees for Freeman Park (at the $165 delivered rate). One tree could be planted near the Reutiman Way street sign. Public Works will prepare the holes and complete the planting process. 11. CITY COMMUNICATIONS PLAN . Administrator Hurm summarized the City's Communication Plan which was developed to increase the awareness and probability of citizen's early and frequent involvement in City projects. An example of increased communication with a project affecting a small group of citizens is the proposed light at Manor Park (west end). Commissioner Bensman offered to call these citizens informing them of the proposed light and discussion at the next regular Park Commission meeting on March 25, 1997. 12. NEW BUSINESS Chair Colopoulos reported that the Little League will be making a request to defer their fmancial commitment to the City. . 13 . ESTABLISH NEXT MEETING DATE A working session is set for Tuesday, March 11, 1997 at 7:30 P.M. 14. ADJOURN There being no further business, Trettel moved and Dallman seconded to adjourn the meeting. Motion passed unanimously and the meeting was adjourned at 10:01 P.M. RESPECTFULLY SUBMITTED, Wendy Anderson Parks Secretary CITY OF SHOREWOOD REQUEST FOR PROPOSALS FREEMAN PARK CONCESSIONAIRE The City of Shorewood is seeking proposals for a concessionaire within Freeman Park for the 1997 sports season. Area to be served: Freeman Park, which is located in the City of Shorewood The park has two (2) Little League Fields, one (1) Babe Ruth Field, three (3) softball fields, and four (4) to six (6) youth soccer fields. There is now a small concession stand in the south area run by Little League for the Little League fields. A concession stand is needed in the north section of the park to serve the softball and soccer fields. Water and electricity are available in the area. . CRITERIA TO BE MET Each of these items MUST be addressed in the Proposal: . Submit a business plan that includes a market study and a full description of a proposed operation with a list of food, beverage and other items that will be offered . Agree to share sales data with the City at the end of the season, including sales by food item and event . Operate the concession within the northern parking lot area of Freeman Park (Operation is to be limited to the northern end of Freeman Park) . Operate from facilities (provided by the vendor) that are temporary or mobile . Have appropriate experience and offer current references . Assume liability for all products and the concession stand . Agree to disperse a fixed minimum sum and a specific percentage of the profits to the Shorewood Park Foundation/City of Shorewood in return for the use of the site (be specific on fixed amount and percentage of profits) . Provide concessions for the park use season, approximately May 1 through September 30. Preferred hours are from 6:00 P.M. to dark on weekdays and on Saturdays, when the fields are scheduled for organized events. (Be specific on hours to be covered) . Designate whether providing the service for a portion of the season is acceptable . All food and health related licenses must be acquired by the vendor. . A certificate of insurance, naming the City as an additional insured in the amount of $500,000.00, and proof of worker's compensation must be provided to the City upon approval of a contract. No alcoholic beverages are allowed in the Park. The Proposer may be invited to present to the Park Commission the evening of March 25th. Please call 474-3236 if you have any other questions. Proposals and business plans must be received no later than March 19, 1997 at Noon. The City reserves the right to accept or reject any or all proposals. Return Proposals to: James C. Hurm, City Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 f5E CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, FEBRUARY 18, 1997 MINUTES CALL TO ORDER COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Chair Pisula called the meeting to order at 7:00 p.m. ROLL CALL Present: Chair Pisula; Commissioners Borkon, Champa, Foust, Kolstad, Lizee, and Turgeon; Council Liaison O'Neill; Planning Director Nielsen; Mayor Dahlberg and Administrator Hurm. STUDY SESSION . APPROV AL OF MINUTES Turgeon moved, Borkon seconded approving the February 4, 1997, Planning Commission Meeting Minutes as amended on Page 1, Item 1, add "Chair Borkon expressed concern the City does not have any control over landscape easements and felt it could be a problem at times for a buyer/seller who would be attempting to build or move a home." Motion passed 6/0. (Commissioner Foust abstained.) 1. INFORMAL DISCUSSION WITH MAYOR DAHLBERG Mayor Dahlberg commented on a meeting he had with Chair Pisula. He apologized to anyone who took umbrage to an editorial comment which he made. Mayor Dahlberg stated his belief staff, Council and the various commissions are open to exploring similar values. . Chair Pisula asked Mayor Dahlberg to list the values which he would like the Planning Commission to consider. Mayor Dahlberg felt the City to be dominated by a majority of people seeking a balance to the city. He explained the balance he refers to encompasses a village type atmosphere. Mayor Dahlberg stated he feels preservation is a major concern as well as high density . Commissioner Turgeon commented with respect to high density and subdivision of property, the City cannot prevent the subdivision of property. She noted there is a fine line between attempting to balance the village atmosphere and denying property owners their legal right to subdivide their property . Mayor Dahlberg felt the City could consider rezoning. He felt residents would be concerned with changes to the policy in which the City would rezone certain areas to accommodate higher density. Commissioner Borkon inquired whether spot zoning would be appropriate. Planning Director Nielsen stated it could raise legal issues since there is no clear definition of spot zoning. He felt it would be ill-advised in that it is contrary to the purpose of zoning. Commissioner Borkon also inquired whether the City could decide to stop further development. Nielsen did not feel this could be done without compensation to property owners who were denied the right to develop their property. ~ PLANNING COMMISSION MEETING MINUTES FEBRUARY 18, 1997 - PAGE 2 Commissioner Borkon raised a question relative to property owners redeveloping their property to a higher density. Nielsen stated this type of request would come before the Planning Commission and the Council for review and final approval or denial of the request. Mayor Dahlberg expressed concern there is no constitutional stability in Minnesota city government. He felt if that stability were present in the current system, a tradition could be established and institutionalized. Mayor Dahlberg did not feel that sort of stability to be present in Shorewood. Commissioner Borkon asked for Mayor Dahlberg to explain the constitutional stability he referred to. Mayor Dahlberg explained if city government were based more often on charter plans, the City could set the values resulting in a more conservative and stable government. Commissioner Champa felt the City lacks a strong sense of identity and stated he would like to see this change. Mayor Dahlberg felt some of the surrounding cities have a tradition and are stabilized in certain cultural and sociological senses. He noted Shorewood has several different cities in one. Council Liaison O'Neill commented there are State funds available to establish a commission to explore various ways to combine projects with other municipalities. . Commissioner Kolstad remarked the reality is that urbanization is here. It is in both Shorewood and the surrounding communities. Although we might have been able to impact this ten years ago, our primary challenge now is to manage the issues arising with this change, including dark streets and no sidewalks, while retaining those qualities we value to highly. to be the surrounding comrrRmities are becoming more developed and v/hile waRting to keep the important qualities, it must be realized the city is becoming more urbaR aRd she did not feel anything could be done to prevent this. Commissioner Kolstad commented there are issues other than zoning which need to be addressed. She stated there are ways to manage the zoning issues and still maintain the characteristics of the area. Commissioner Borkon inquired whether changing the zoning would be property tax driven. Nielsen stated values raise property taxes and when property taxes reach the point where a property owner cannot afford them, they are forced to either scale down the property or move out entirely. Commissioner Champa remarked the fact remains there are high density areas in Shorewood which still need to be addressed. He noted there may have to be sidewalks or street lights installed since . the issue has gone past the point of safety. Mayor Dahlberg commented the key to governing is to have the best understanding possible on the attitudes and values of the residents and that decisions being made be driven by the desires of the community . Chair Pisula recessed the meeting at 8:36 p.m. and reconvened at 8:45 p.m. (Commissioner Foust left at this time.) 2. DISCUSS COMMUNICATION PLAN Administrator Hurm explained the Council is currently reviewing the Communication Plan. In particular, further discussion will be held relative to appropriate input. Hurm felt the Commission should review the overall theme and pointed out there needs to be a very concise communication strategy. . . ~ PLANNING COMMISSION MEETING MINUTES FEBRUARY 18, 1997 - PAGE 3 Commissioner Kolstad questioned how to ensure positive input will be received as well as the negative. Hurm felt random telephone calls could be made although he expressed concern relative to the value of the data which would be received. Commissioner Turgeon felt in making telephone calls, the person being called should be informed of a particular meeting and eflCoaraged to attend. Commissioner Turgeon felt if making telephone calls is kept in the communication plan, the person being called should be informed of a particular meeting and encouraged to attend. The calls should be made by staff. Any questions can then be referred to the appropriate staff person. Commissioner Borkon felt prior to integrating the plan, a base line determination should be made in order to ascertain the effectiveness. Commissioner Turgeon remarked many new communications methods are being implemented and there has not been a base line survey to demonstrate what the approximately $42,000 per year expenditure is buying. Commissioner Kolstad felt there to be substantial merit to the ideas which will open up city government to the residents keeping them better informed and making information more accessible to them. In addition, the information is more accessible. She expressed concern with forcing feedback via telephone calls and surveys. Commissioner Borkon inquired whether incoming calls are categorized on a daily basis. She suggested once a call comes into a specific office, they could be broken down into areas of public interest and then a communication plan could be broken down to meet the needs of the public. Council Liaison O'Neill noted one goal is to obtain the involvement of the residents who are complaining. He stated he would like their participation at the beginning of a project rather than dealing with their complaints at the completion. Commissioner Borkon did not feel positive input would be received since citizen input is usually raised in the midst of controversy. Commissioner Lizee questioned at what point a resident would become involved earlier. Council Liaison O'Neill felt it would be at the Planning Commission level. Nielsen explained at the point where the City has plans and projects which are being initiated, the Council would like citizen input. Commissioner Borkon felt one of the goals would be the ability of the citizens to have input as well as power to alter or change things. They would communicate, give input, and then the Planning Commission and the City Council, if at all possible, would attempt to find a compromise. Commissioner Borkon suggested a mechanism the City could institute where citizens would have an obligation to attend City meetings. She suggested providing an incentive to gain citizen involvement such as a discount to their water bill. Commissioner Champa suggested distributing magnets with the City.telephone number. He also suggested a banner be placed on City Hall for a short period of time announcing the new telephone number. Commissioner Kolstad suggested a glass enclosed bulletin board which could be placed in such a way residents could drive up to it to read information rather than getting out of their car. PLANNING COMMISSION MEETING MINUTES FEBRUARY 18, 1997 - PAGE 4 Gaai:F Commissioner Borkon recommended groups of citizens meet with members of the Planning Commission and Planning Director Nielsen to allow them to arrive at a solution on their own which would be an answer to the issue being raised. The group would then present their recommendations to the Planning Commission. Commissioner Kolstad suggested an informational session prior to a Planning Commission vote session where residents could become better informed prior to the vote. Planning Director Nielsen explained the Planning Commission has had an unwritten policy when considering a controversial item, action has not always been taken on the night of the public hearing. Often times these matters are further continued for vote at a subsequent meeting. Commissioner Turgeon noted an explanation sent along with the legal notice of the public hearing allows two weeks for residents to contact the City relative to any concerns. If the concerns cannot be addressed, the Planning Commission has the option to further continue their consideration of a matter to a future meeting. Commissioner Turgeon cited Watten Ponds as an example. This project was continued many times due to concerns raised during the meeting which required further information gathering and the vote was postponed until the information was received. . Commissioner Champa felt Matters from the Floor should be moved to the first agenda item. It was his belief residents do not want to come to the meeting to wait for an extended period of time to be able to address the Councilor the Planning Commission. Nielsen expressed his concern noting that the people placed on the agenda have paid money and it would be unfair if people not on the agenda were given priority over those people following the appropriate review procedures. Councilmember O'Neill commented that this viewpoint offered a new perspective on the issue that had not been discussed at Council level. Commissioner Turgeon stated that there have been very few matters from the floor over the years and not enough to warrant the change. Commissioner Turgeon expressed concern with determining on an individual basis how far the notice area will extend relative to a particular issue. Commissioner Turgeon stated she felt the criteria for notification radius need to be established. The items can still be reviewed individually and expanded if necessary, but minimum guidelines must be in place in order to be fair to all applicants. Commissioner Borkon asked if the Planning Commission should address this Communication Plan in a more structured way. Administrator Hurm suggested the Commission make recommendations as it affects the Planning Commission. . Commissioner Kolstad asked what type of planning issues would be included in the newsletter. Commissioner Borkon suggested coming up with a list of items which relate to the Planning Commission and the relevant issues be further discussed at a future work session. 3. DISCUSS SNOWMOBILE ACCESS SITES Nielsen explained the Council has directed the Planning Commission to address the issue of snowmobile access sites to the lakes. He suggested providing a map of suggested sites to be reviewed by each of the commissioners and possibly visiting the sites. Commissioner Turgeon pointed out LMCD has recently developed a map which depicts all of the lake access points in addition to other points of interest. Commissioner Kolstad suggested establishing a criteria to include grade, proximity to houses, and traffic levels in reviewing the access sites. . . PLANNING COMMISSION MEETING MINUTES FEBRUARY 18, 1997 - PAGE 5 4. MATTERS FROM THE FLOOR - None 5. REPORTS Council Liaison O'Neill reported the Council has been discussing the Comprehensive Plan. The Council would like the Planning Commission to review the 50-foot setbacks for wetlands. He noted the Council does not want to encourage PUDs and cluster housing, however, in a situation where these options would be the favorable approach, they would be considered. Commissioner Lizee reported on the eel pout in Walker, Minnesota, and noted the DNR was very visible. 6. ADJOURNMENT Turgeon moved, Lizee seconded to adjourn the meeting at 10:18 p.m. Motion passed 6/0. RESPECTFULLY SUBMITTED, Cheryl Wallat Recording Secretary TimeSaver Off Site Secretarial NOTE: Corrections to minutes by the Planning Commission are shown as italics for additions and strikeouts for deletions. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474:0128 . www.state.netlshorewood · cityhall@shorewood.state.net MEMORANDUM TO: Mayor and City Council James Hurm, City Administrator ~6, Larry Brown, Director of Public Works J, ~ FROM: . DATE: March 3, 1997 RE: Consideration of a Motion to Adopt a Resolution Approving An Equipment Replacement Schedule Under normal circumstances the City Council would adopt the equipment schedule as part of the Five Year Capital Improvement Program (CIP). This year, approval of the CIP has been delayed to allow additional time for discussion and arialysis of the Comprehensive Plan and CIP. As part of the previous CIPs, it has been plannned to replace two of the 1987 dump trucks used by the Department of Public Works. These vehicles have met their service life, and are in need of replacement. If approved, the timeline for delivery of these trucks is approximately 8 to 9 months. Therefore, a truck ordered at the end of March will be ready for service in November or December. . Staff is suggesting that since the CIP and the equipment schedule have not been approved, the first step would be to review the equipment replacement schedule with the City Council. If approved, staff would be seeking authorization to proceed with the purchase of the two dump trucks at the regularly scheduled City Council meeting on March 24. Purchase of the trucks would be completed by utilizing the Minnesota Department of Transportation bids for the same trucks. This process of "joint powers" allows one governmental agency to order vehicles of the same type which was bid by another governmental agency. This program saves an enormous amount of time and money since the bidding process has been completed by the first agency. Attachment 1 is the revised equipment replacement schedule. Changes were made to reflect the purchases made during the 1996 year. In some cases, costs have been reduced by purchasing used equipment in some cases, or postponing equipment purchases that were not warranted due to an extended service life of a particular item. The true interest earned has also been adjusted to reflect a true balance on the account. At the close of 1996, the balance on the equipment fund is $75,240. !Fa A Residential Community on Lake Minnetonka's South Shore Mayor and City Council Equipment Replacement Schedule March 7, 1997 Page 2 of2 Attachment 2 is the previous version of the equipment schedule. Differences include a reduction in equipment expenditures from $209,475 to $189,888, or a change of $19,587. Approximately $14,000 of this is attributable to the postponement of replacement of item 7, 1977 Roller. This machine is not yet ready to be replaced. Staffis requesting approval of the revised equipment schedule. This will allow us to proceed with obtaining bid documents, and to perform an analysis of the best options such as leasing or direct purchase for the two dump trucks. A resolution accepting the equipment schedule is attached for your consideration. . . . EQUIPMENT REPLACEMENT SCHE. APPENDIX IV Rev 3131I7 UNIT /'CQ LIFE YROF 1ST. COST/ NO. DESCRIPTION DATE (YRS) REPLCMT BASIS 1986 1997 1998 1_ 2000 2001 2002 2003 ~ 2005 2006 2007 2008 200ll 2010 2011 2012 2013 '77 ROSCOE ROLLER 15 1_ 10,900 13,174 29,784 15 78 FMC JeTTER 15 1_ 13,000 14,822 35,522 21 '87 TRAIL KING TRAILER 20 2007 4,700 10,173 22 '87 FORD 555 BACKHOE 15 2002 45,000 72,781 28 '87 FORD L8000 DUMP 10 1997 80,000 72,515 129,883 29 '87 FORD L8000 DUMP 10 1997 80,000 72,515 129,883 31 '78 1200 CATERPILLER GRADER 20 1_ 134,825 153,495 32 '88 BEU1HLING ROLLER 15 2003 10,900 18,887 33 '88 FORD L8000 DUMP 10 1998 80,000 78,888 137,855 35 '88 FORD 3910 TRACTOR 15 2003 18,000 27,430 38 '88 MOBIL SWEEPER 10 1_ 112,000 143,482 258,955 38 '90 INGERSOLURAND AIR COMPRESSOR 15 2005 11,_ 22,345 40 '90 JOHN DEERE Mff 822 1997 4,700 5,880 8,541 12,843 41 'go TOPS TRAILER 20 2010 1,180 2,990 42 J/'CKSON TANDEM AXLE TRAILER 20 43 '91 MELROE BOBCAT 743 5 1986 13,995 9,973 21,354 28,578 38,241 44 '91 TORO GROUNOSMASTER 7 1998 14,995 19,210 28,885 43,432 45 '89 FORD WATER TRUCK 15 2007 18,000 38,754 48 TENNANT FLOOR SWEEPER 5>'92 10 2002 2,500 3,815 8,831 47 '92 FORD FI50 4X2 PICKUP 8/92 1999 10,000 12,811 19,283 28,984 '48 '93 TORO GROUNDSMASTER W/BROOM 3/93 2000 17,183 21,987 33,081 49 '93 FORD F350 & FLATBED 4193 15 2008 20,385 41,823 50 SPEED AWARENESS DISPLAY 12/93 10 ~ 12,205 18,822 51 TRAILER MOUNTED WATER PUMP 52 '94 FORD F350 DUMP 7194 5 1999 30,450 34,718 48,481 82,175 42"-48" WALK BEHIND MOWER 5>'95 15 2010 2,380 4,819 EDWARDS SIDE-MOUNT FLAIL MOWER 4195 15 2010 8,200 12,880 53 '95 FORD F350 4X4 PICKUP W/PLOW 8195 7 2002 22,700 29,081 43,727 54 '98 FORD LN8000 DUMP WIPLOW & SN 8/95 10 2005 80,500 92,311 55 '95 FORD F350 4X4 PICKUP W/PLOW 8/95 7 2002 22,700 29,081 4U27 88 '95 CAT !T28F LOADER 8/9$ 20 2015 145,452 57 '95 TORO GROUNOSMASTER 4195 7 2002 14.284 18,274 27,477 58 DOUBLE TRAILER 86 20 1_ 5,_ 5,864 59 SNOWMOBILE 12/98 10 2006 5,290 5,834 ANMJAl. TOTALS 189,888 183,883 239,558 47.529 21,987 21.354 153,030 48,117 73,824 143,841 47,_ 339,713 438,233 177,105 20,489 118,390 50,283 28,984 NOTES: 1. INFLATION ON EQUIPMENT COST SET AT 6% PER ANNUM 2. INTEREST ON CAPITAL FUND BALANCE IS Al 5% PER ANNUM (excepll996 which /epresents the true Interest earned In 1996) 3. REPLACEMENT COST IS AT 80% OF ACTUAL, ALLOWING FOR SALVAGE VALUE (EXCEPTING 1996 WHICH SHOWS TRUE SALVAGE VAlUE) 4, REPLACEMENT COST INCLUDES SALES TAX AT 8,50% 5. TO PROVIDE FOR LEVEL OR SLIGHTLY INCREASING LEVY, CAPITAl RESERVES ARE TO BE USED, WHEN AVAIlABLE COST/BASIS WAS SET IN 1991 FOR ALL EQUIPMENT PURCHASED BEFORE 1991, AND INFLATION IS CALCULATED FROM 1991 VALUE, FOR EQUIPMENT PURCHASED IN 1991 AND THEREAFTER INFLATION IS CALCULATED FROM DATE OF AOUISITION. ATTACHMENT 1 Funding Source Summary: The fOllowing funding source summary illustrates where dollars will come from to fund the project schedule. EQUIPMENT REPLACEMENT FUND CASH FLOW PROJECTIONS 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 BEGINNING BALANCE 126,843 75,240 23,152 392 932 60,789 170,613 155,463 253,803 333,689 350,898 472,230 305,807 37,665 27,452 183,211 309,097 460,889 GENERAL FUND 104,186 109,395 113,224 117,187 121,289 125,534 129,927 134,475 139,181 144,053 149,095 154,313 159,714 165,304 171,089 177,078 183,275 189,690 SANITARY SewER FUND 22,750 54,521 EQUIP CERTIINTERFUND LOAN 103,000 REPAYMT OF LOAN G 5% INT (69,150) (40,950) INTEREST INCOME - 5% 11,349 2,400 574 32 1,505 5,644 7,953 9,982 14,329 16,697 20,076 18,977 8,377 1,588 5,138 10,678 18,780 27,063 EQUIPMENT PURCHASES (189,888) (163,883) (239,558) (47,529) (21,987) (21,354) (153,030) (46,117) (73,624) (143,541) (47,839) (339,713) (436,233) (177,105) (20,469) (116,390) (50,263) (28,964) ENDING BALANCE 75,240 23,152 392 932 60,789 170,613 155,463 253,803 333,689 350,898 472,230 305,807 37,665 27,452 183,211 309,097 460,889 648,678 The Equipment Replacement Fund Is established lllflnanca the replacement of depreelated public works equipment. Source. of revenue are mainly budgeted transfers from the General Fund, Equlpmenl Debt Certlllcates or Intelfund loans may be used to cover short-term shortages In fund cash flow, Expendtture amounts are.. ahown In the Equipment Replacement Schedule, . . EQUIPMENT REPLACEMENT SCHEDULE APPENDIX IV Rev 9I3QI94 UNIT ACQ UFe YROF HlST. COSTI NO. DESCRIPTION DATE (YRS) REPLCM1BASIS 1995 1998 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 115 FORD F250 4X4 7 1995 18.000 17.170 25,817 38,819 77 ROSCOE ROl..lSR 15 1998 10,900 12.399 29,714 15 76 i'MC JETTER 15 1998 20.000 22.750 54.521 21 '87 TRAIL KING TRLR 20 2007 4.700 10.149 22 '87 FORD 555 llACI<HOe 15 2002 45,000 72.810 24 115 FORD L8000 DUMP 10 1995 60.000 84._ 115,308 25 '89 FORD WATER 1RUCK 15 2007 18.000 38,867 26 115 926 CAT LOADER 10 1_ 102,385 109.881 198,779 28 '87 FORD L8000 DUMP 10 1997 60.000 72.344 129.558 29 '87 FORD L8000 DUMP 10 1997 60.000 72.344 129.558 30 '8B FORD F250 OX4 7 1995 lB.OOO 17,170 25,817 38,819 31 78120GCATGRADeR 20 1998 134.625 153.135 32 '8B seuRHUNG ROlLeR 15 2003 10.900 18,&43 33 '8B FORD L8000 DUMP 10 1998 so.ooo 78,685 137,331 34 '8B TORO GRNOSMASTR 7 ,_ 17.500 18,779 26.237 42.458 35 '8B FORD 3910 TRACTR 15 2003 18,000 27,_ 36 '8B MOIlIL SWeePeR 10 1998 112.000 143.148 258,352 38 '90 IIR AlR COMP 15 2005 11,800 22.293 40 '90 J DEeRe AMI 822 7 1997 4.700 5.667 8,521 12.813 41 '90 TOPS TRAILER 20 2010 1.160 2.983 43 '91 MaROE BOBCAT 743 5 1998 13.995 15,919 21.303 28.509 38,151 .. '91 TORO GRNOSMASTR 7 1998 14.995 18,185 26,817 43.330 '92 FORD FI50 4X2 P1CKU 8192 7 1998 10.000 12.781 19,218 28.896 TENNANT FLOOR sweeP 5/92 10 2002 2.500 3.808 8,815 '93 FORD F450 . FLATBet 4183 15 20GB 20.385 41,528 '93 TORD GRNDSMASTR 3183 7 2000 14.783 18,_ 28,371 BROOM FOR TDRD (NEW, 2/94 7 1994 2.400 2.884 4.351 speED AWARENESS OISF 12/83 10 2004 12.205 18,578 94 FORD F350 DUMP 7184 5 1998 30.450 34.837 48.352 82.029 42"-48" WALK BEHIND MOWeR 15 1885 3.500 3.500 7,130 SlDE-MOUNT Fl.All. MOWeR 15 1995 8,300 9.300 18,845 ANNUAl TOTALS 240,188 204,203 150,356 238.998 47,417 21.762 21,303 158,26S 48,009 73,451 383.195 47,727 338,854 435,209 182.125 29,058 135,188 50,145 28.898 NOTE: 1. INFLATION ON EaUIPMENT COST SET AT 60/. PER ANNUM 2. INTEREST ON CAPITAl FUND BALANCE IS AT 5% PER ANNUM 3. REPLACEMENT COST IS AT 85% OF ACTUAl, ALlOWING FOR SALVAGE VALUE 4. TO PROVIDE FOR LEVEl OR SUGHTl Y INCREASING LEVY. CAPITAL RESERVES ARE TO BE USED, WHEN AVAILABLE - EQUIPMENT PURCHASED BEFORE 1991, AND ~LUE. FOR EQUIPMENT PURCHASED IN 1991 AND LCULATED FROM DATE OF AQUISITION. ATTACHMENT 2 I . . CITY OF SHOREWOOD RESOLUTION NO. 97- A RESOLUTION APPROVING A REVISED EQUIPMENT SCHEDULE WHEREAS, it is has been the practice of the City of Shorewood to schedule major equipment replacement expenditures as part of the Five Year Capital Improvement Program; and WHEREAS, the City Council is still in process of reviewing in detail the Five Year Capital Improvement Program; and WHEREAS, the Director of Public Works has prepared a separate schedule which outlines equipment replacement through the period of 1997 to the year 2013 and is attached as "Exhibit N'; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shore wood as follows: 1. That the City Council hereby accepts and approves the equipment replacement schedule dated revised March 4, 1997 such that funding be made available to proceed with equipment purchases for the 1997 period. 2. That said equipment schedule is to be incorporated into the Five Year Capital Improvement Program for the period of 1997 to 2000. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 10th day of March, 1997. Thomas Dahlberg, Mayor ATTEST: James C. Hurm, City Administrator . EQUlPMENl REPLACEMENT .CttEDULE . "PPENOlX 1\1 It.y 3/3181 UNIT ACQ lifE YROf 1ST. COSTI NO. DESCRIPTION DATE (YRS) REPLCMT BASIS lillO lii7 18i8 lii8 2000 2001 2002 2003 2004 2005 2006 2007 2008 200i 2010 2011 2012 2013 '77 ROSCOE ROLLER 15 ,_ 10,_ 13,174 N,784 15 'Ie FMC JETIER 15 181lO 13,000 14,822 35,522 21 '87 TRAIL KING TRAILER 20 2007 4,700 10.173 22 '87 fORD 555 BACKHOE 15 2002 45,000 72,781 28 '81 fORD L8000 DUMP 10 Illll7 110,000 72,515 IN,883 28 '81 fORD L8000 DUMP 10 lii7 110.000 72,515 12i,883 31 '7e 1200 CATERPlllER GRADER 20 181lO 134,025 153,485 3~ '88 BEumllNG ROLLER 15 2003 10,_ 18,887 33 '88 fORD L8000 DUMP 10 Illll8 110,000 7B,888 137,055 35 '88 fORD 3810 TRACTOR 15 2003 10,000 27,430 38 '88 MOBIL SWEEPER 10 lii8 112,000 143,402 250,i55 38 'iO INGERSOLUIWlD AIR COMPRESSOR 15 2008 11,0ll0 22,345 40 '00 JOHN DEERE AMT 022 7 Illll7 4,700 5,880 8,541 12,843 41 '00 TOPS TRAILER 20 2010 1,1ClO 2,m 42 JACKSON TANDEM AXLE TRAILER 20 43 '81 MELROE 80BCAT 743 5 lillO 13,llll5 i,i73 21,354 28,570 38,241 44 '81 TORO GROUlDSMASTER 7 1888 14,llll5 li,210 28,885 43,432 45 '88 fORD WATER TRUCK 15 2007 18,000 38,754 48 TENNANT fLOOR SWEEPER 5li2 10 2002 2,500 3,815 0.831 47 '&2 fORD F150 4X2 PICKUP 0Ii2 1898 10,000 12,811 18,283 20,llO4 48 '83 TORO GROUNDSMASTER WI8ROOM 3/ll3 2000 17,183 21,887 33,001 48 '83 fORD f350 & fLATBED 41113 15 2008 20,385 41.823 50 SPEED AWARENESS DISPLAY 121113 10 2004 12,205 18,822 51 TRAILER MOUNTED WATER PU.1P 52 '84 fORD f350 OUMP 71114 Illlli 30,450 34,718 40,481 82,175 4T.48- WALK BEttlND MOWER 5Ill5 15 2010 2,_ 4,118 EDWARDS SIDE.MOUNT flAIL MOWER 41115 15 2010 8,200 12.080 53 '85 fORD f350 4)(4 PICKUP WIPLOW 1Ill5 7 2002 22,700 28,001 43,727 54 '1lO fORD LN8000 DUMP WIPLOW & SN 1Ill5 10 2008 110,500 82,311 55 '85 fORD f350 4)(4 PICKUP WIPLOW 1Ill5 7 2002 22,700 N,ool 43,727 58 '85 CAT IT28f LOADER 0Ii5 20 2015 145,452 57 '85 TORO GROUlDSMASTER 41115 7 2002 14,204 18,214 27,471 58 DOUBLE TRAILER IlO 20 1_ 5,OllO 5,llO4 59 SNOWMOBILE 121llO 10 2006 5,_ 5,834 ANNUAL TOTALS 188,888 In,8n 238,558 47,528 21.i87 21,354 153,030 40,117 73,024 143,541 47,838 338,713 430,233 171,105 20,_ 110,_ 50,283 28,llO4 ~ 1. INflATION ON EQUIPMENT COST SET AT 6% PER ANNUM 2 INTEREST ON CAPITAL FUND BALANCE IS AT 5% PER ANNUM (except 1996 wlllch lep,e.enl8the lruelnlele.t e.,ned In 1996) 3. REPLACEMENT COST IS AT 80% OF ACTUAL, ALLOWING FOR SALVAGE VALUE (EXCEPTING 1996 WHICH SHOWS TRUE SALVAGE VALUE) 4. REPLACEMEtlT COST INCLUDES SAlES TAX AT 8.50% 5. TO PROVIDE FOR LEVEL OR SLIGHTLY INCREASING lEVY, CAPITAL RESERVES ARE TO BE USED, WHEN AVAIlABLE COST/BASIS WAS SET IN 1991 FOR AlL EQUIPMENT PURCHASED BEFORE 1991, AND INflATION IS CAlCULATED FROM Illlll VAlUE. FOR EQUIPMENT PURCHASED IN 1991 AND lllEREAFlER INFLATION IS CALCULATED FROM DATE OF AQUISITION. EXHIBIT A '" '" s: '" i '" ~ '" :8 .... '" <0 <0 g' ",' ..: ..; ..; :!! '" '" ... ... <0 '" .... on 0 '" '" ~ ~ .... .. <0 .. '" .... '" .. ~. ,.; :!!. g g :!! ... ~ ~ N ~ ~ ~ N 0 on <0 ,.; ..: i g 'i ~ :1 ~ 0 '" '" t:! ~ on .. N ... ~ ..: .0 ",' '" ~ :1 ~ i2 ~ !. '" on <0 ... ..... .0 ..: '" ~ '" ~ ... ... ... 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SHOREWOOD MAYOR Tom Dahlberg COUNCIL Kristi Stover Jennifer McCarty Jerry O'Neill John Garfunkel 5755 COUNTRY CLUB. ROAD" SHOREWOOD, MINNESOTA 55331-8927" (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood .cityhall@shorewood.state.net MEMO TO: FROM: DAlE: RE: Mayor and Councilmembers AI Rolek, Finance Director ell!---- March 6, 1997 Budget Amendments for Communications Plan . As you are aware, the new Communications Plan requires the expenditure of additional funds in order to carry out the various elements of the plan. Some of the expenditures have already been included in the adopted 1997 Budget, i.e. newsletters, part-time employees. Other expenditures have not been budgeted. ~.. It is necessary to amend the budget to reflect the estimated additional expenditures required by the plan. The following is a summary of the necessary budget amendments: Home Page Feedback Forms Item Additional Supplies Signage Development - Contractual Surveys - Contractual Additional Supplies Production Equipment Maintenance Classes/Seminars for residents Additional Supplies Additional Supplies Total Budget Amendments Amount $ 600 600 5,000 1,000 (1) 500 500 100 150 500 $8,950 Activity Notices . Newsletter Training Info Line - Shoreline Brochures Purchase of Duplicating and Folding Equipment for Newsletter $15,500 (2) (1) This is a net amount -- $1,000 was already budgeted for a survey consultant (2) The equipment will be purchased from the Public Facilities/Office Equipment Fund which is intended for such purposes. The Fund has an available balance of $119,152. As was explained above, some of the expenditures relating to the communications plan have already been included in the budget and require no amendments. Therefore, the foregoing list may not directly correspond to previously provided cost estimates. The Contingency budget will be used for the additional expenditures. A draft resolution approving the budget amendments and authorizing the purchase of office equipment is included in the packet for your consideration. Please call me if you have any questions relative to the amendments or the resolution. A Residential Community on Lake Minnetonka's South Shore ! q CITY OF SHOREWOOD RESOLUTION NO. 97- A RESOLUTION AMENDING THE 1997 GENERAL FUND BUDGET BUDGET AND AUTHORIZING EQUIPMENT PURCHASES FOR THE COMMUNICATIONS PLAN WHEREAS, the Shorewood City Council is developing a communications plan for 1997; and, WHEREAS, certain expenditures for office equipment, public notification, maintenance of an internet home page, brochures, training and other items are necessary to carry out the plan; and, . WHEREAS, such expenditures were not included within the adopted 1997 Budget; and, WHEREAS, it has been the practice of the City Council to amend the budget for such authorized expenditures. THEREFORE, BE IT RESOLVED by the City Council of Shorewood that the 1997 General Fund Budget is hereby amended as follows: EXPENDITURES DEPARTMENT Mayor and Council General Government Contingency ACTIVITY Support Services Supplies Support Services Net General Fund Budget Amendment ADOPlED BUDGET 22,900 16,550 37,185 AMENDED BUDGET 29,600 18,800 28,735 DIFFERENCE 6,700 2,250 (8,950) -0- . Beginning General Fund Budget Net Budget Amendments Amended General Fund Budget $2,633,291 -0- $2,633,291 BE IT FURTHER RESOLVED that the purchase of duplicating and folding machines is hereby authorized in an amount not to exceed $15,500.00, such amount to be paid from the Public Facilities/Office Equipment Capital Fund. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of March, 1997. Tom Dahlberg, Mayor ATTEST: James C. Hurm, City Administrator/Clerk To: Mayor and City Council \ James C. Hurm, City Administrator . ~ Teri Naab, Executive Secretary/Deputy Clerk ~()J From: Date: March 6, 1997 Re: Production Equipment . In an effort to find the most cost effective way to produce the monthly newsletter, staff has researched several options. In the past the newsletter has been printed by a professional service. We requested our current service and several others to quote the cost of printing a four (4) page newsletter. A cost analysis of the six (6) companies contacted is attached. The cost ranges from $333.72 to 639.36 per newsletter. The cost of the color masthead is only an estimate and could fluxuate greatly. The second option we considered was the purchase of a digital duplicator. This is a high speed copier, which produces masters therebe reducing the cost of production greatly. On average, the cost of a copy from a regular copier runs approximately $.25 per copy (including supplies, labor and maintenance). The cost of a copy from a duplicator (including supplies and maintenance) is approximately $.004 per copy. Also, the duplicator can print up to 130 copies per minute versus 40 on a copier. By our cost analysis (attached), it is estimated that the machine would pay for itself within two years based on a monthly newsletter or within five years based on a quarterly newsletter. If this were to be brought in house, a folding machine would also need to be acquired. We were able to identify a demo machine for sale for $1,750. . Three companies presented information on their duplicators. Staff visited the on-site locations, companies who currently use the machines at their businessnes, and had one company produce our last newsletter to see if the quality would hold up to our standards. Based on all the data collected, the final decision came down to the Ricoh 3800 and the Riso GR3750. The Riso machine is actually about $900 less than the Ricoh. However, the Ricoh computer interface is able to connect into our network, whereas the company selling the Riso machine has questions about the interface even working with our computer system. The City currently owns a Ricoh copier and from past experience, can be assured of outstanding service. While the cost of printing could actually be reduced by changing services to approximately what it would cost to print on the duplicator, keep in mind that the duplicator could be used to print stationary, envelopes, flyers, brochures, etc., all at a reduced cost, thereby further reducing the printing expenditures of the City. It is the recommendation of staff that the City Council authorize the purchase of a Ricoh 3800 from Metro Sales for $13,595 and a folding machine from Laden's for $1,864. Maintenance for both machines will be approximately $500 for a year. . 3/6/97 Analysis of Duplicators Quotes Contact: Recommended Machine: Costs Larry Brown, Coordinated Duplo 4035 Base $ 10,760.00 Features: up to 120 copies/minute Color Drum 1,095.00 Needs special paper (double the price) Computer Interface 3,995.00 All master rolls are 11 x17 Maintenance/atr 75.00 Up to 37,500 copies (.002lcopy thereafter) Supplies: Master Roll (220) 72.00 Ink Cartridge 23.00 Est cost/copy (includes Maintenance! supplies): 500 0.0032 . 1,000 0.00298 5,000 0.00265 10,000 0.00252 Contact: Recommended Machine: Costs: Brian Graves, Metro Sales Ricoh 3800 Base $ 9,660.00 Features: up to 120 copies/minute One Color Drum Included Master rolls come in 8.5x11 or 11x17 Second Color Drum 740.00 Computer Interface 2,365.00 Maintenance!l st Yr 294.00 (up to 150,000 copies) Supplies: Master Roll (550) 192.00 Ink Cartridge Blk 23.80 (1,000 cc) Ink Cartridge Color 16.25 (600 cc) Est cost/copy (includes Maintenance! supplies): 500 0.0043 1,000 0.00370 5,000 0.0033 . Contact: Recommended Machine: Costs: Dale S. Conant, Riso GR3750 Base $ 9,525.00 Stringer Business Systems Features: up to 130 copies/minute Includes 2 color drums Computer Interface 2,395.00 (150,000 MaintenanceIY r 300.00 copies) Supplies: Master Roll (200) 62.25 (11 x17) (200) 42.60 (8.5x11 ) Ink Cartridge Blk 32.95 (1,000 cc) Ink Cartridge Color 32.95 (1,000 ee) Est cost/copy (includes Maintenance! supplies): 500 0.0043 1,000 0.00380 5000 0.0034 9tnafJsis of 'Fofdif18 1Machines Qyotes Contact: Recommended Machine: Costs Brian Graves, Metro Duplo D-590L Features: 6 different speeds, 1 ream stackable, 45-130 sheets/min Larry Brown, CoordinateDuplo DF.520 Duplo D-590L Kirk, Liberty Duplo D-590 Kevin Laden, Laden's Duplo D-590L Martin Yale 959 Demo Model . 2,235.00 3,795.00 3,195.00 2,945.00 2,700.00 1,950.00 1,750.00 . DIGITAL DUPLICATOR I s 1: . -i: 1 f i ! :.& ~ A Digital Duplicator for Desktop Publishing t :; . ; i I 1 l I . . 11 "x17" . 400 dpi. Color. 120 ppm. PC & MAC Connectivity Off-Une Editing. Economical - .' .... ,\O~:P~m~n~ Pri~!!ng with Economy and. SpeeS . ':_';',~-~-A,;- ,: .. ~~"'''';'.r_~~_' JJt:..Jt -"....' ._"" _~ot. -c . '"': 4~' .i,.-,;..;~;;'ri. e Rlcohl?nportVT360Q.offers unprecedented Color . . ::":"j-" c:: f:.;!e:'::'/--~...... .. ~-"':_"'... -'",' -',~ .. '-'--"_"~:' :, -:.o',i.;,.- _-. ,~~_:- '_~-' - - _ _ 'l. : _ ,r . '''',versati 1- and outstanding resolution, combined with Colorful documents are easy to produce with. the ,user ..~"'..;.-' >..-~:)a'::'7'"',,,-,,_ .:>t"","\:-";" .. -....~..... -:"'-,":'.-.;( .. .,;:.'......,.,-.... _ .. - .. ,'..._..__.",' "'-"_..i_~'_ >}..:. . ..~" ~; high speeqand'ec?norny cbaracteristi~ of digital changeable snap-in drum' unit. In addition to blac!<;~, ;? ,,.< ",'l'i :;'1~2~~PCil.~~Ri!~~t~ng.~~~:,',~~\1 ~.k"~f(),.;~.:t .... sel~ from any of four ~d, blu~, gree~ and ~ro~~~2~-' . .-:i~"";;D;\l\Nhenconnecte~~hroughitsoptionarhlgh-speed optional color drums. Pnnt multi-color Jobs simply by:.:,"; ,. '. cc'coi1troil~r; to an 113M F&~rgOl'npatible or a Macintosh, running the stock to be printed two or more tirr!es througry' ....... .,the YT3600 offers animpo~alltnew desktop the duplicator using different colors consecytfy~.Iy. ...... . .... . ~~"'--' ','. -." . - '.--''''.-"'' --:~~-_;:"::,'_ ',', _'___~":1,,:>_-,>,>,.-': ,,' _::_,'~_: .P.~~II~~mg pnnterr:sou~~~"i{;~.'" Off-Line Editing;'~;;~:2$~ti.-~i'.';;c.:~~~& """,~i:':",,"'" .',. ~:-:.( An optional editing system for docum'ent editing right'''!'.;r,~t'' . High Resolution " ..',.... ...... .... at the platen employs easy-to- use qommand sheets. "::..,. Enhanced 400 dpiresolution deli~e':5 crisp looking Desl'gnate on the command sheet the areas you wish ~..... text and graphics. Switch selectable features, '''. including.,1ine and photo mode,.margin.erase, and a to edit. Up to four command sheets can be used per ., background correction,functi~~for colorbriginals add page to create reproductions that omit and merge to reproduction clarity;.';{.;-;Ll ...'~ text, graphics arid background patterns. Frequently .,e;';'}';.;.;i.'ii.'I;'.," ';. used command sheets can be saved for repeat use. 11"x17" Output.... .' ._ The VT3600 prints; on a ra/'l'ge of paper weights and. sizes up to t1~x.t!:..lt can Scan up to 12."x 17" j . - originalsonits 0'1.'(1 p!atell,.or receive up to 11" x 17" computer downloadf3dpage layouts via the optional , controller.'>",,'" ",;1''''( ...-.~. '.~ :F"#,':' Economical The VT3600 offers a lower cost per page than virtu- ally any copier and laser printer alternative. In fact, the longer the print. run per original the lower the per page cost On runs of. 300 or more, per page cost can be aslow as.004 cents -about one-tenth the cost of a typical laser printed page. Save More As You Print More! . Cost per duplicate 10.'~ 8 . ... 6 .'. 4"~~",,_ ~I. . ~ . "6.'M.~ 1 00' 200 300 Number of duplicates per original PC Connective Optional PC Connectivity with the high-speed Ricoh PCRIP-10 controller permits the VT3600 to print files from rBMand compatibles and Macintosh computers. The Ricoh controller provides Centronics parallel, Localtalk and RS232C interfaces and offers Post- Script compatibility with automatic hot port switching. Shadow-free Scanning The new VT3600 flatbed ,scanner permits originals to be scanned without shadows whether or not they are flat against the glass. Additionally, a shadow erase function permits the deletion of shadows that do not appear on the original even if the platen cover or optional ADF is left open. 'r,~-,,''''~'' Image Reduction and Enlargement The VT3600 can zoom the reproduction size of the original image down to 50 percent reduction or up to a 200 percent enlargement. For letter size, 81J2" x 11" page sizes, seven preset ratios are avail- able. Additionally, a combine two originals function permits a single-page duplicate to be made up from two different-size originals. With the Ricoh Priport VT3600 digital duplicator, a new age dawns for desktop publishing versatility, economy and speed. The VT3600 offers unsurpassed flexibility with off-line and optional on-line editing, high-speed output of crisp and colorlul text, graphics and halftones, all on up to 11" x 17" size stock. It's duplicating like you've never seen it before. ',n~ -<; ~ '"co.. i ~' , i " I 5 J Options .~C<"":,:--,'~._;-;..":""_-:!;:)-"'t<'...~{!;~.. "9~-_"'("_e'~""'~"~_ ADF (Automatic Document Feeder) Automatically feeds originals, including , even paste-ups Color Drum Create colored ink duplicates. Choose from user changeable red, blue, green or brown drum units. A special cost- saving drum is available for 81/2- x 11- size job. Tape Marker Type 20 Works with the preset memory and AOF to separates stacks of duplicates during an all automatic print run. Off-Line Editing Type 30 Provides various editing functions such as ouUining, graphic screening and shading through special command sheets PClMAC Computer ConnectIvity The Ricoh PCRIP-10 permits IBM and compatible and Macintosh computer connectivity for desktop publishing from virtually any word processing, publishing or spreadsheet software application. RICOH PRIPORT VT3600 DIGITAL DUPUCATOR Specifications Type: Fully integrated digital stencil duplicator Sheets; Max. 12"xl7" Max. 12.S8x17S Min. 3.S"xS8 Max. "L8 Drum 11.48x1S.2" Max. "S8 Drum 11.48x8" Adjustable: 60, 75, 90, 105, 120 sheets/min. 38 sec. 11x17 "L" Drum 25 sec. 8.Sx11 "58 Drum 400dpi Une mode/photo mode/sharpen mode By optional replacement drum: Red, blue, green, and brown Originals: Paper Size: Duplication Area: Copying Speed: First copy Time: Pixel Density: Image Modes: Color Copying: PRrpORT VT3600 with table ~ Ricoh believes in conserving the earth's precious resources. "=' This brochure is printed on recycled paper. Paper Weight: lS-110 Ibs. Paper Feed Table Capacity: 1,000 sheets Paper Delivery Table Capacity: 1,000 sheets Master Roll Capacity: 225 MastersIRolI ("L8 Drum) 370 Masters/Roll ("58 Drum) 50 with "L 8 Drum 90 with "58 Drum 120v, 60Hz, 4.1A 374W S2.4-x27Sx2S- (in use) 28-x27.s-x258 (in storage) Weight: 282 Ibs. Specifications and external appearance are subject to change without notice. The color(s) of the actual product may vslJ' f1r:Jm the color(s) shown in this brochure. . For particulars, please consult your salesperson. This product can be connected to computers to function as a high-$P8ed printer Master Disposal Capacity: Power Source: Power Consumption: Dimensions (WxDxH): Options PRIPORT OF Unit PRIPORT Color Drum VT3000 II-L PRIPORT Color Drum VT3000 11-5 PRIPORT Tape Marker Type 20 PRIPORT Off-Line Editing Type 30 PRIPORT Table VT3000 II PRIPORT Controller (PCRIP-10) Supplies PRIPORT Master VT-11-L PRIPORT Ink Black PRIPORT Ink Red, Blue. Green, Brown . Specifications and external appearance are subject to change without notice. II Ie 0 H' Ricoh Corporation, Five Dedrick Place, West Caldwell, NJ 07006, Phone: (201)882-2000 #CA-9406 Ricoh is a registered trademark of Ricoh Corporation. Ltd. All other trademarks are the property of their respective owners. @ Ricoh Corporation . CKNO 20364 20365 20366 20367 20368 20369 20370 20371 20372 20373 20374 20375 20376 20377 20378 20379 20380 20381 20382 20383 20384 20385 20386 20387 20388 20389 20390 20391 20392 20393 20394 20395 20396 20397 20398 20399 20400 20401 20402 20403 20404 . CHECK APPROVAL LISTING FOR MARCH 10, 1997 COUNCIL MEETING CHECKS ISSUED SINCE FEBRUARY 25, 1997 TO WHOM ISSUED PURFQ3E US POSTMASTER MARCH NEWSLETTER POSTAGE AT&T WIRELESS CELLULAR AIRTIME SENIOR COMMUNITY SERVICES SR. APPRECIATION BREAKFAST US WEST COMMUNICATIONs/ADVERTISING MIDWEST COCA-COLA MISC PURCHASES MARLIN'S TRUCKING L1QUORtWINE FREIGHT QUALITY WINE & SPIRITS L1QUORtWINE PURCHASES ?ERA. MARCH PERA LIFE INSURANCE MEDICA MARCH HEALTH INSURANCE HEAL THPARTNERS MARCH HEALTH INSURANCE LEAGUE OF MN CITIES MARCH DENTAL INSURANCE MINNESOTA MUTUAL LIFE MARCH SHORT TERM DIS. UNUM LIFE INSURANCE CO MARCH LIFE INSURANCE AFSCME COUNCIL 14 MARCH DELTA DENTAL DREW KRIESEL FEBRUARY JANITORIAL CITY OF TONKA BAY MARCH RENT-TB LIQUOR TOWLE REAL ESTATE COMPANY MARCH RENT-UQ II + BACK RENT ?ERA. RETIREMENT CONTRIBUTIONS ICMA RETIREMENT TRUST 457 DEFERREDCOMP CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS ANOKA CO SUPPORT/COLLECT CHILD SUPPORT -C. SCHMID AFSCME COUNCIL 14 MARCH UNION DUES MN DEPARTMENT OF REVENUE STATE TAX WITHHELD LAWRENCE BROWN MILEAG8WIRING SUPPLIES KATHLEEN HEBERT SEC 125 REIMB THERESA NAAB SEC 125 REIMB BRADLEY NIELSEN SEC 125 REIMB NORTHERN STATES POWER UTILITIES JERRY O'NEILL MILEAGE JOSEPH PAZANDAK MILEAGE WASTE MANAGEMENT MARCH WASTE REMOVAL SHOREWOOD VLG MERCH ASSO< EASTER/SPRING MALL PROMO BELLBOY CORP. L1QUOR/MISC PURCHASES BELLBOY BAR SUPPLY MISClSUPPL Y PURCHASES GRIFFIN COMPANIES MARCH RENT-L1Q I GRIGGS, COOPER & COMPANY L1QUORtWINEtMISC PURCHASES GETTMAN HOWIE INC MISC PURCHASES JOHNSON BROS LIQUOR CO L1QUORtWIN8BEER PURCHASES LAKE REGION VENDING MISC PURCHASES LEEF BROS MATS PAUSTIS WINE COMPANY WINE PURCHASES Page 1 AMOUNT $573.29 132.21 8.00 1,312.06 252.70 239.20 115.95 45.00 5,353.45 2,912.51 585.63 94.50 87.60 224.00 230.00 1,000.00 4,922.60 2,421.17 847.37 929.00 139.44 124.50 1,286.71 92.57 192.30 161. 70 100.00 3,028.82 28.36 82.97 188.27 100.00 3,695.09 87.72 6,901.00 7,064.13 53.60 10,278.19 1,044.15 26.20 545.00 . CKNO 20405 20406 20407 . CHECK APPROVAL LISTING FOR MARCH 10, 1997 COUNCIL MEETING CHECKS ISSUED SINCE FEBRUARY 25, 1997 TO WHOM ISSUED PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS THE WINE COMPANY PURFQ3E L1QUORtWINE PURCHASES L1QUOR/WINE/MISC PURCHASES WINE PURCHASES TOTAL CHECKS ISSUED Page 2 AMOUNT $4,750.30 1,600.80 419.12 CITY OF SHOREWOOD CHECK APPROVAL LIST FOR MAR. 10. 1997 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- _.------_._-----_._-~------- ------------.------------ -------- ----------- 20408 EARL F. ANDERSEN. INC. SIGNS-SEAMANS/NO PARKING TRAF CON 20409 AT&T LONG DISTAtK;E I,I.JATER DE 20410 B & J AUTOMOTIVE TIRE REPAIR ENGINEER 20411 BEST LOCKING SYSTEMS OF M PK BLDG MAINT PARKS 8( 20412 BIFFS, INC. PORTABLE TOILET RENTAL PARKS & 20413 BLIZZARD BLADE TF~UCK SUPPLIES ENGINEER 20414 BRAUN PUMP & CONTROLS SEWER REPAIR-BIRCH BLUFF SEWER DE 20415 C.H Cf~RF)ENTER L.UMBEF~ EQUIP t1A I NT .-PK TR(~IL.ER .416 CHAMPION AUTO STORE ~344 BF~AKE PARTS ENGINEER ENGINEER 20417 COORDINATED BUSINESS SYST TONER FOR COPIER GEN GOVT 20418 HARMON GLASS & GLAZING REPAIR WARM HOUSE WINDOW PARKS & 20419 ELLISON RECYCLING EQUIP. RECYCL.ING BINS + TAX RECYCLIN 20420 E-Z RECYCLING INC. FEB RECYCLING CONTRACT RECYCLIN 20421 FINA FL.EET FUELING FUEL CITY GAR 20422 FIF<STAF~ BOND FEES-93 GO BONDS BOND FEES-91 GO BONDS *** TOTAL FOR FIRSTAR -------- 175MOO 400.00 .423 FLAGS OVER f.)t1EFH CA , :n.1C 415.72 5.48 13.60 71.36 71.16 82.90 364.71 165.05 23" 3-' 152 _ 75 333,. .::.4 2,031.49 4,25S..00 428.96 225.00 FLAG FOR CITY HALL MUN BL.DG 43.00 20424 GEH CONSTRUCTION, INC SR CTR CONSTRUCTION CONT -------- 71,307.00 CONTINUING ED-J. HURM ADMIN 86.86 20425 HAMLINE UNIVEF<SITY 20426 HENNEPIN COUNTY TREASURER 97 PROP & TAX REC/FICHE GEN GOVT 20427 HOPKINS PARTS COMPANY EQUIP MAINT ENGT;':::::::::; 20428 INSTY-PRINTS SHIP NEWSLETTER MASTHEAD COUNCIL 20429 LANa EQUIPMENT, INC. EQUIP MAINT PARTS ENGINEER 20430 LEAGUE OF MN CITIES 97 DIR OF MN CITY OFFICI GEN GOVT 20431 MACQUEEN EQUIPMENT. INC. SWEEPER BROOM REPL.ACEMEN CITY GAR 20432 OFFICE DEPOT OFFICE SUPPLIES GEN GOVT 20433 MN SUN PUBLICATIONS LEGAL AD-REUTIMAN Page 3 96.41 .5,:+ ,~ "73 30.10 103.52 212.74 193.00 174.80 .5 .~::I ,. ~2 () CITY OF SHORE WOOD CHECK APPROVAL LIST FOR MAR. 10, 1997 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT_ AMOUNT -------- --------------_.~--------~ -.----------.---------.---- -------- ----------- 20434 MINNEGASCO UTIL.ITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTIL.ITIES UTILITIES *** TOTAL FOR MINNEGASCO 20435 NAVAF<RE TRUE VAL.UE SHOP SUPPLIES 70436 NORTHERN SHOP SUPPLIES .437 OFm, SCHELEN. t1f.WEFWi'.l/ASSOC DEC ENG-DEVELOPER REBILL DEC GENERAL ENGINEERING OMR/HWY 7 DEC ENG DEC BOULDER/BADER ENG DEC MINNEWASHTA TOWER EN DEe EUREKA RD ENG DEe SO LINK a.1G DEC SMITHTOWN ENG JAN ENG REBILL-SBA JAN GENEFU~L EHG JAN ENG-BLDR/BADGER WTR JAN ENG-MINNEWASHTA TOWR JAN ENG-SMITHTOWN SO LNK JAN ENG-SMITHTOWN RD *** TOTAL FOR ORR.SCHEL.EN.MAYERON/ .438 SHORE WOOD TRUE VALUE BLDG/EQUIP MAINT BL.DG/EQUIP t1AINT *** TOTAL FOR SHORE WOOD TRUE VALUE 20439 TEMPORARIES-TO-GO TEMP F<ECEPTIONIST 20440 TIME SAVER OFF SITE SEC COUNCIL MINUTES PL.AN COMM MINUTES *** TOTAL FOF< TIME SAVER OFF SITE WATER DE 239.43 WATER DE 139.45 lIQUOR 163.29 WATER DE 163.10 CITY GAR 1.032.37 PARKS & 138.75 MUN BLDG 289.57 LIQUOR 105.87 LIQUOR 159.37 2,431.20 CITY GAR 57.10 CITY GAR 33.64 2,138.50 211.50 1 . .107 ,. 00 3,700.00 4.941..6,3 63"-' M .S6 320_32 -------- 350..50 -------- 1,360.00 -------- 801.40 -------- 1~507~10 -------- 1,105.60 -------- 87.30 -------- 412..50 18.680.91 CITY GAR ENGINEER 44.03 19.12 24.91 GEN GOVT 460.00 GEH GOVT 368.25 PLANNIHG 121.25 489..50 150.00 20441 UNIVERSITY OF MINNESOTA TREE INSP CL.ASS-DAVIS/LU TREE MAr 420.68 20442 WESTONKA MECHANICAL CONi WATER HEATER + TAX *** TOTAL CHECKS FOR APPROVAL *** TOTAL CHECK APPROVAL LIST Page 4 MUN BLDG .103,939.51 168,216.69 C H E C K R E G I S T E R CHECK CHECK Ei"iPLOYEE Nf~ME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 3 04 97 80 '''''ENOY S. ANDERSON 211606 600.22 COM 3 04 97 101 SCOTT M. BARTLETT 21.1607 29.61 COM 3 04 97 1.1.0 CONNIE D. BASTYR 21.1608 1.39.04 COM 3 04 97 1.15 LAWRENCE A. BROWj--.l 21.1.609 1.433.13 COM 3 04 97 325 ANGELA M. COLE 211.610 323.37 COM 3 04 97 500 CHARLES S.. DAVIS 211.61.1. 747.75 COM 3 04 97 775 JAMES C. EAKINS 211.612 717.60 COM 3 04 97 870 KELLY 0 FLANAGAN 21.1613 44.74 I . COM 3 04 97 11.05 KERI ANNE GRAF 2.1161.4 28.86 COM 3 04 97 1.190 KI~ THLEEN A. HEBERT 211615 662.54 COt1 3 04 97 1400 PATRICIA R. HELGESEN 211616 617.45 COM 3 04 97 1415 SHAWN D. HEMPEL 211.617 197.87 COM 3 04 97 1550 JAMES C. HURM 211.618 1.748_30 COM 3 04 97 .1601 BRIAN D. JAKEL 211.61.9 74.81. COM 3 04 97 1.700 JEFFREY A. JENSEN 211620 .1002.67 COM 3 04 97 1.725 DOUGLAS G. JESSEN 211.62J. 20.77 . COM 3 04 97 .1800 DENNIS D. JOHNSON 21.1622 8.14.20 COM 3 04 97 1.810 JEROMY W. JOHNSON 21.1.623 21.65 COM 3 04 97 2100 'pJILLIAM ;= .. JOSEPHSOi'~ 21.1.624 . 632.94 COM 3 04 97 2500 SUSAN M. LATTERNER 21.1.625 642.68 COM 3 04 97 2550 PETER ItL LENZEN 211626 46.17 COt1 3 04 97 2800 .JOSEPH P. LUGOWSKI 21.1627 846.25 COM 3 04 97 2805 JASON R. LUND 211628 275.39 COM 3 04 97 2900 RUSSELL R. MARRON 21.1.629 32.35 COM 3 04 97 3000 THERESA L. NAAB 21.1.630 602.38 MAN .Z 04 97 31.00 LAWRENCE A. NICCUM 211.604 1.078.06 ~, COM 3 04 97 3400 BRADLEY J. NIELSEN 211631. 873.70 COM 3 04 97 3420 ROBIN r- O'MEARA 211632 52.53 v. COM 3 04 97 3500 JOSEPH E. PAZANDAK 21.1633 1086.47 COM 3 04 97 3580 CHRISTOPHER J_ POUNDER 211.634 754.61 COM 3 04 97 3600 DANIEL J. RANDALL 211635 942.19 COM 3 04 97 361.0 JON C. RATHKE 21.1636 54.74 . COM 3 04 97 3701 BR:r(~N M. ROERIc}~ 211.637 85.64 COM 3 04 97 3800 ~ILAN J. ROLEK 211.638 11.42.83 COM 3 04 97 3900 CHRISTOPHER E. SCHMID 211639 465.88 COM 3 04 97 391.0 R CONRAD SCHMID 211640 47.61. COM 3 04 97 41.90 DANA G. SHAW 211.641 14.1.41 COM 3 04 97 4577 PAMELA T. TURNQUIST 211642 666.01 COM 3 04 97 4600 BEVERLY J. YON FELDT 21.1.643 79.84 COM 3 04 97 4750 RALPH A. WEHLE 211644 655.91 ****TOTALS**** 20430 .. 17 Page 5