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.
MINUTES - MONDAY, OCTOBER 23, 1989
PAGE # 2
.
APPROVAL OF MINUTES
Brancel moved, Gagne seconded, to approve the minutes of the
Regular council meeting of October 9, 1989, as amended on page 13
and page 15.
Motion carried - 5/0.
RESOLUTIONS 86-89,87-89
Gagne moved, Stover seconded, to adopt Resolution No. 86-89 and
-Resolution No. 87-89 and to approve items C, D, and E on the
consent agenda:
CONSENT AGENDA
A. Resolution No. 86-89 - "A Resolution Making Appointments To
certain Offices and positions" - which appoints Laurence
Whittaker to the position of city Administrator/Clerk,
appoints Alan Rolek to the position of Finance
Director/Treasurer, appoints Sandra L. Kennelly to the
position of Deputy Clerk, and appoints Sue Niccum to the
position of Assistant Clerk and Administrative Assistant for
Parks.
B. Resolution No. 87-89 - "A Resolution to Reduce Letter of
Credit Ms. Nancy strickland Balogh - Strawberry Fields
Letter of Credit currently held at the Bank of wayzata.
C.
Permanent Appointment
Administrator/Clerk.
D. PaYment Voucher No. 1 and final paYment for the Curb and
Gutter on Strawberry Lane/Shorewood Oaks Project.
Laurence E. Whittaker as City
E. PaYment Voucher No. 1 - Sewer Televising and Rehabilitation
- Project No. 89-2.
Motion carried - 5/0.
COMMISSION REPORT
A. Park Commission - Commissioner Angela Weatherly reported on
the October 18 Park Commission meeting. Work on the
fencing in Freeman Park would begin on October 23rd and be
finished by November 4, 1989. When completed, there should
be signs posted welcoming the public to Freeman Park.
There has been dumping on the Hennepin County Railway
Authority Right-Of-Way trail. She suggested signs be posted
at the beginning of the trail stating that it was illegal to
dump and fines would be imposed. councilman Gagne and
2
.
MINUTES - MONDAY, -OCTOBER 23, 1989
PAGE # 3
.
Councilman Watten also witnessed dumping on the trail.
Attorney Froberg said charges could be filed against the
offenders. councilman Gagne suggested that barriers be
placed at the beginning of the trail, but spaced far enough
apart in order to let snowmobiles through. However, staff
noted, the grooming machine and other maintenance equipment,
which operate during the winter months, would not fit
between the barriers.
silverwood Park questionaire has been completed and approved
and is scheduled to go out as soon as the site plan is done.
B. Planning Commission - Councilwoman stover said there was no
meeting held to report on.
PUBLIC HEARING - 7:45 p.m.
VACATION OF DRAINAGE AND UTILITY EASEMENTS
AND SIMPLE SUBDIVISION/LOT COMBINATION
Rose Christian - 5905 Howards Point Roadj
5830 Brentridge Drive
Mayor Haugen opened the public hearing at 7:45 p.m. to hear a
request by Ms. Rose Christian to purchase approximately the
southerly 150 feet of the lot located at 5830 Brentridge Drive
and combine it with her property located at 5905 Howard's Point
Road. Ms. Christian said the property needed to be maintained
properly. Stover questioned if we were approving both issues.
Haugen closed the public hearing after receiving no further
comments at 7:47 p.m.
RESOLu~ION NO.88-89
Gagne moved, seconded by Brancel to approve Resolution No. 88-89
_ "A Resolution By The city Council Of The city Of Shorewood To
Vacate A Certain Drainage And Utility Easement", on Lot 8, Block
1, Brentridge.
Motion carried - 5jO.
SIMPLE SUBDIVISION AND LOT COMBINATION
RESOLUTION NO.89-89
Gagne moved, seconded by Watten to adopt Resolution No. 89-89-
"A Resolution Approving Subdivision And Combination Of Real
Property" for Rose Christian of 5905 Howards Point Road with 5830
Brentridge Drive, subject to the six recommendations noted on the
planners report dated 27September1989, on file at City Hall.
Motion carried - 5/0, by roll call vote.
3
/ .
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MINUTES - MONDAY, OCTOBER 23, 1989
PAGE # 4
CEDAR HEIGHTS - FINAL PLAT
RESOLUTION NO.90-89
Mr. Kelly Bosworth requested approval of the final plat for Cedar
Heights. He stated that the lots are served by a private road
and maintenance will be the responsibility of the homeowners
association.
Attorney Froberg said we have the Development Contract drafted by
the city of Chanhassen. Forthcoming will be the required Letters
of Credit. Also forthcoming are the declarations of covenants
and homeowner's association by-laws.
Froberg proposed changes in the Residential Subdivision
Development Agreement for Cedar Heights as noted on page 1, item
1 Engineer will have to determine in the future. On page 2,
first sentence, prior to an application for a building permit the
developer shall provide the City with evidence that all required
fees for sewer and water hookup have been paid to the City of
Chanhassen. Paragraph 5, schedule of work should read June 30,
1990. On page 5, line 5 the words should be added "or an
agreement providing alternative security".
On page 6, the address for Kelly Bosworth should read 24000
Highway 7, Shorewood, MN 55331.
Brancel moved, seconded by stover, to adopt Resolution No. 90-89
"A Resolution approving the final plat of Cedar Heights", subject
to the conditions stated and entered into the development
agreement prepared by Attorney Froberg.
Motion carried - 5/0, by roll call vote.
C.U.P. - CELLULAR ONE TELEPHONE COMPANY
Watt en moved, seconded by Gagne, to table this discussion for no
more than 90 days.
Motion carried - 5/0.
REQUEST FOR STREET VACATION Resolution No.91-89
Bill and Kristi Stover - Sunset Lane
Councilmember stover excused herself as the following request is
for her and her husband.
As stated in a letter dated October 19, 1989, Kristi Stover
requests that the City vacate a 16 foot wide strip of Sunset
Lane, a platted but undeveloped street adjoining the south side
of her property. This will allow an addition to be built on the
south side of her home. Since the lot is a corner lot in the R-
1A zoning district, it requires a 50 foot setback from Sunset
4
.
MINUTES - MONDAY, OCTOBER 23, 1989
PAGE # 5
.
Lane as well as West Lane. Vacating this 16 foot strip will
provide the space necessary to avoid a variance request.
Mayor Haugen stated that 33 ft. had previously been vacated for
an adiacent landowner. There was some concern if a road was
going-to be built there.
Gagne moved, seconded by Brancel, to adopt Resolution No. 91-89
calling for a public hearing on November 13, 1989 (time to be
set at a later date) to vacate a portion of a public street.
Motion carried - 4/0.
Absent - Stover.
MATTERS FROM THE FLOOR - 8:00 p.m.
Mayor Haugen opened the floor at 8:00 p.m. to public matters.
Mary Dahl made a request to
on Saturday, October 28th.
overflow parking of 15-20
Hall, 5755 Country Club Road.
stover moved, seconded by Gagne to allow the Dahl's to hold their
3rd annual Halloween party and to allow them to use the city Hall
parking lot for overflow parking.
hold her 3rd annual Halloween Party
She requested permission to allow
cars in the parking lot of the City
Motion carried - 5/0.
Mary Dahl also expressed her concerns about the problems with
trucks hauling on Country Club Road. Haugen suggested the Police
be notified to patrol this area better. Public Works Director,
Zdrazil, questioned if this could be enforced. There must be
designated truck routes before city can enforce this. The trucks
are within current doad limits.
councilman Gagne said he had received a petition signed by the
residents on Rivera Lane requesting striping on Lake Linden
Drive. Pubic Works Director Zdrazil said they were still
resurfacing. Finance Director Al Rolek will find out about
striping Lake Linden, Smithtown and Vinehill, and where the money
would come from. Zdrazil wondered if we needed estimates.
Planner Nielsen and Engineer Norton will prepare plans for the
areas to be striped. Norton said it could involve signs for no
passing zones and wondered if it was possible for solid lines to
be drawn down the middle of the street. Nielsen said a previous
staff report had been done. Stover suggested the same sequence
be followed. The center line striping is the immediate issue.
Mrs Ken Vogl spoke regarding the problems that are being faced on
Old Excelsior Blvd. Obstructions are blocking the view around
the curve and people are parking on the other side. Zdrazil
5
.
MINUTES - MONDAY, OCTOBER- 23, 1989
PAGE # 6
.
wondered about no parking signs.
by the next meeting.
A recommendation will be made
Mayor Haugen closed matters on the floor at 8:19 p.m. after no
further discussions.
STAFF REPORTS
Planners Report - No report.
Finance Director's Report -
Section 125, Cafeteria Benefit Plan with
on health care reimbursement account and a
on dependent care account.
a $1,000.00 limit
$5,000.00 limit
Rolek discussed the
plan would allow an
insurance premiums,
with pre-tax dollars
Flexible Spending Account (FSA). This
employee to pay medical and dental
and medical and dependent care expenses
through payroll deductions.
Gagne commented and publicly thanked Bob Snyder, a member of
the Financial Advisory Board, for preparing the plan.
Rolek said the health care reimbursement account should be
limited to $1,000.00 for each employee. The only liability
to the City would be if an employee was terminated. Only
full-time permanent employees would be allowed to enter into
the plan. This excludes part-time employees who work less
than 32 hours per week. The limit for dependent care would
be $5,000.00. Stover commented that the cost would not be a
risk because such costs as day-care expenses were already
predetermined. Mayor Haugen questioned the possibility of
an employee not using the medical portion of the money due
to non-illness. Rolek said the money would be lost and the
plan could not be used as a savings account. Stover
commented that employees should be counseled on the risks
and limits of the plan. It was noted that the choice to
join the plan was totally voluntary because if the money was
not used, it would be lost. Haugen questioned the
possibility of banking extra money. Rolek said that is not
a possibility. An employee can only enter the plan at the
beginning of the plan year. If an employee tried the plan
for the year, and at the beginning of the next year found
that he did not benefit from the plan, he would not be
required to join for the upcoming year. Rolek also noted a
provision in the plan that if, for some reason the Council
found that the plan was not working, the plan could be
canceled.
Stover moved, seconded by Gagne, to offer the plan to city
employees starting January 1, 1990, with Finance Director
6
.
MINUTES - MONDAY, OCTOBER 23, 1989
PAGE # 7
.
Rolek administering the plan, with the following limits:
$1,000 maximum per plan year for health care, $5,000 for
dependent care, must be a permanent full-time employee with
a 32 hour minimum work week requirement to be eligible.
If any employee leaves emploYment for any reason while
participating in the plan, ~ne unpaid portion of the
employees declared contribution would be taken out of the
last paycheck.
Motion carried - 5/0.
Final Budget Hearing -
Finance Director Rolek advised the Council of changes in
State tax laws. The State said, in essence, the City would
be losing all of its state aid. This will amount to lost
aids of over $248,000. Part of this amount is the LGA
(Local Government Aid) and the remainder will come from the
new HACA Aid (Homestead and Agricultural Credit Aid). This
will cause the city's tax rate to increase. However, what
is being taken from the city would be given to the schools
and the school districts would lower their levies
proportionately. All the area cities will be losing this
aid. Rolek said a preliminary levy has to be certified by
November 15th and the final levy has to be certified by
December 28th.
Mayor Haugen suggested that November 20th be used as an
informational session prior to the budget hearing. She also
noted that the Study meeting for the Council was set for
November 6th and it could be discussed on this date.
Brancel moved, seconded by stover, to call a Final Budget
Hearing November, 27, 1989. If necessary, a continuation
date of December 11, 1989 was set.
Motion carried - 5/0.
Computer Needs -
Rolek updated the Council on the consultants assessment of
current computer needs for the city. Several meetings had
been held and the City is ready to prepare a Request for
Proposals. The consultant determined that the City should
go with a bid process, but reserve the right to turn down
any bids receivedv Current estimates are
very rough but are around $70,000, which could be stretched
over several years. Mayor Haugen questioned if it could be
used with anything else the city currently has. It was not
determined at this point. This will be determined in the
bid process. Gagne met with Jim Olds of Excelsior and
7
.
MINUTES - MONDAY, OCTOBER 23, 1989
PAGE # 8
.
discussed computerization. The possibility of a central
svstem was discussed and was determined that it should be
c~nsidered. Excelsior is currently looking for new
Software. Brancel said the problem would be where the
system should be housed. Watt en suggested investigating
other cities and maybe "join forces". Rolek said no formal
proposal has been prepared yet.
Rolek said he had authorization from the Council to expend
up to $2,000 for a computer consultant but would like to
extend that amount to $3,500. Total expenses paid for
consultation to date are $1,700. The $3,500 amount is for
consultation through the acquisition of a system. Another
10-12 hours consulting time may be warranted for the
implementation of the system.
Stover moved, seconded by Watten, to authorize expenditures
of up to a $3,500.00 for the computer consultant.
Motion carried - 5/0.
STAFF REPORTS
Engineer's Report -
Glen Road Drainage Update
Engineer Norton reported on a meeting that he attended,
along with Bob Gagne and Larry Whittaker, and met with Woody
Love and Jim Mahady who explained that Phase 1 of the work
on Glen Road drainage was finished. There was some
difference of opinion as to where phase 1 ended and phase 2
began. They feel that they have completed phase 1. Norton
feels that phase 1 is not complete. Additional funds of
approximately $3,500-5,000 are needed to complete the
feasibility report. Norton summarized the costs to date:
$5,000 for the original feasibility report and $11,000 for
new topographical surveys to correct the report.
Gagne moved, seconded by Watten, to table this discussion on
Glen Road drainage to next months meeting when a firm cost
would be available.
Motion carried - 5/0.
Amesbury Well Pump Motor Repair -
Norton explained the bills for the repair of the motor on
the Amesbury Well need to be paid and recommended that E. H.
Renner be paid for the work.
8
.
MINUTES - MONDAY, OCTOBER 23, 1989
PAGE # 9
.
Gagne moved, seconded by Watten, to pay the E.H. Renner
Bill.
Motion carried - 5/0.
Timber Lane Drainage/Erosion Control -
Norton reported that Braun Engineering had examined the
soils from Timber Lane and recommended that the embankment
be monitored for horizontal and vertical movement over the
next several months.
COUNCIL BREAK 9:29 p.m. - 9:37 p.m.
S.E. Area Water System Improvement -
Deferred until Attorney Froberg's report.
Repair of 9 Manholes Identified by Visu-Sewer -
Norton reported
and suggested the
completed with
identified to be
that $45,000 was budgeted for city repairs
the Southwest corner of Shorewood be
the rema1n1ng money budgeted. The areas
repaired are as follows:
Afton Meadows
smithtown Road
Boulder Bridge Area
Gagne moved, seconded by Brancel, to repair the manholes and
continue televising area sewers until the budgeted amount of
$45,000.000 is expended.
Motion carried - 5/0.
Attorney's Report -
Golden Anderson Check Valve - S.E. Area Water Tower
It was determined, after consultation with Engineer Norton,
that the warranty for the Golden Anderson Electric Check
Valve would not apply because the valve did not fail due to
manufacture defects. The warranty limits recovery to
situations where the valve is not subjected to "conditions
of misuse, abuse or accident". Norton recommends that a
replacement software package (consisting of a-rings, rubber
cups and gaskets) be purchased for a cost of $1,600 the
cost for the gasket on the well pump base is $1,500, for a
total cost of approximately $3,100. Repairs will need to be
made and the well will need to be shut down for 1 1/2 - 2
9
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MINUTES - MONDAY, OCTOBER 23, 1989
PAGE # 10
.
days. The adjacent communities will be contacted in the
case water has to be borrowed. Norton will talk to
Minnetonka and Chanhassen.
Gagne moved, seconded by Stover to authorize these items
and the repairs not to exceed $3,100.00
Motion carried - 5/0.
Chanhassen veterinary Hospital Contract -
Attorney Froberg reported
(effective until 1-1-90)
determined as follows:
that the Impoundment agreement
was in place. Prices are
$ 8.25 per day - boarding
$15.00 disposal
These fees will be charged to the animal owners.
Findings of Fact -
For Heights of st. Alban's Bay
Applicant Eugene Erickson had applied to the council for the
rezoning the Heights of st. Alban's Bay. Attorney Froberg
was requested at the October 9, 1989 meeting to prepare a
resolution containing Findings of Fact denying the
application.
Resolution No.92-90
Mayor Haugen read the proposed Resolution to the public.
Brancel moved, seconded by Watten, to adopt Resolution No.
92-90 "A Resolution Denying A zoning Ordinance Amendment
For Heights of st. Alban's Bay".
Motion carried - 5/0 by roll call.
STAFF REPORTS
Administrator's Report -
Whittaker brought up the discussion regarding the letter to
CBI that should have been discussed in the Engineer's
report. This pertained to the erosion at the base of the
water tower. Norton stated that letters had been sent to
CBI regarding their responsibility regarding the problem.
CBI was not in agreement but they did look into it. To
date, they still have not done anything to correct the
situation. Mayor Haugen said we would resolve it by taking
the money out of their retainer. Norton said they were
10
.
MINUTES - MONDAY, OCTOBER 23, 1989
PAGE # 11
.
aware of this.
Gagne moved, seconded by stover, to instruct the City
Attorney to write a letter informing CBI that the money
would be taken out of the retainer if they did not repair
the erosion by a certain date.
Motion carried - 5/0.
Census -
Whittaker said the Census was now complete and we were
waiting for the final certification. Initial count was
5,606. Public notification will be printed in the Newspaper
seeking out anyone who may have been missed.
Executive Session - Labor Strategy
Whittaker requested an Executive Session be held tonight to
discuss labor negotiation strategy. The first bargaining
session is scheduled for tomorrow. He also requested that
a workshop be held November 6th to talk about the budget and
other miscellaneous items.
stover moved, Seconded by Gagne, to have a workshop meeting
on November 6, 1989 at 7:30 p.m. to discuss questions raised
at the public hearing on the budget.
Motion carried - 5/0.
Announcements -
Bob Rascop, Representative to the Lake Minnetonka
Conservation District, reported on the milfoil harvesting
that had been done to date. The harvesting boats are being
stored in Watertown for the winter. Bob also notified the
Council of the public hearing scheduled for October 25,
1989, at 7:30 p.m., regarding watercraft safety.
COUNCIL REPORTS
Councilman Watten reminded the Council about the public
hearing being held on October 24, 1989, regarding the
intersection of Old Market Road and Highway 7. He also
commented on some rather disturbing letters that he had
received about this issue. Mayor Haugen also reported
rece1v1ng several calls. Mayor Haugen told all members of
the Council to send their letters to Brad Nielsen so they
can be itemized for public record. Stover said the public
11
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.
MINUTES - MONDAY, OCTOBER 23, 1989
PAGE # 12
portion is closed and the
written public comments.
deliberate on the matter.
Planning Commission had taken
Now, the commission will
widening of Wedgewood Road -
Gagne questioned if a road crew could start the cutting
process. Froberg said that would be all right as long as
they stayed within the easements.
MAYOR'S REPORT
Mayor Haugen read her agenda for upcoming meetings and
events and commented on a very informative Mayors meeting
she had attended regarding Code of Ethics in city
Government. She instructed the staff to copy the handouts
from that meeting for the council.
APPROVAL FOR ADJOURNMENT
Gagne moved, seconded by Brancel, to adjourn the Regular
council meeting at 10:45 p.m., on Monday, October 23, 1989
to Executive Session, subject to payment of the claims.
GENERAL & LIQUOR FUNDS - Acct. No. 00-00166-02
General
Liquor
Checks #3097-3178
payroll Checklist:
Checks #203413-3457
$105,453.16
$33,924.83
Total
$ 14,214.51
$119,667.67
$ 2,925.05
$36,849.88
RESPECTFULLY SUBMITTED,
Jan Haugen, Mayor
Anita Mackey, Recording Secretary
Laurence E. Whittaker
City Admin1stratorjClerk
12
--."""-:;.': ~_.. :""""'~-"--:'---'" ...:.........~.-..'..----
CHECK NO.
CHECK APPROVAL~STING FOR NOVEMBER 13, 1989 CO~L MEETING
TO WHOM ISSUED PURPOSE
CHECKS ISUUED SINCE OCTOBER 24, 1989
3179
3180
3181
3182
3183
3184
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3191
3192
3193
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3195
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3197
3198
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3200
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3210
3211
3212
3213
3214
3215
3216
3217
3218
3219
3220
3221
3222
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SANDRA KENNELLY
COMMISSIONER OF REVENUE
COMMISSIONER OF REVENUE
COMMISSIONER OF REVENUE
~~L-&~RIC~JN BOTTLING CORP.
BELLBOY CORPO~~TION
BOYD HOUSER CANDY AND TOB.
GRIGGS, COOPER AND COMPANY
JOHNSON BROTHERS LIQUOR CO.
MINNEGASCO
NORTHERN STATES POWER CO.
ED PHILLIPS AND SONS
QUALITY WINE AND SPIRITS CO.
WASTE MANAGEMENT - SAVAGE
GRIGGS, COOPER AND COMPANY
HONETIiELL PROTECTIONS SERVo
JOHNSON BROTHERS LIQUOR CO.
ED PHILLIPS AND SONS
POGREBA DISTRIBTING COMPANY
QUALITY WINE AND SPIRITS CO.
HOKANSON PLUMBING
PETTY CASH
MINNESOTA TITLES
LMCIT INSURANCE TRUST
COMMISSIONER OF REVENUE
THE BANK EXCELSIOR
ICMA RETIREMENT TRUST
PUB. EMP. RETI RE}ffi NT ASSOC.
CITY COUNTY CREDIT UNION
CHILD SUPPORT ENFORCEMENT
AT & T
BELLBOY CORPORATION
GRIGGS, COOPER AND COMPANY
JOHNSON BROTHERS LIQUOR CO.
MINNEGASCO
MINNESOTA BAR SUPPLY, INC.
NATIONAL GUARDIAN
HARRY NIEMELA
ED PHILLIPS AND SONS
QUALITY WINE AND SPIRITS CO.
RYAN PROPERTIES
US WEST COMMUNICATIONS
VISU-SEWER CLEAN & SEAL, INC.
KEN JARCHOINSURANCE AGCY.
(CONTINED NEXT PAGE)
REIMBURSEMENT FOR HEALTH INS. $
SEPTEMBER 1989 SALES TAX
SEPTEMBER 1989 FUEL TAX
LICENSE RENEWAL (FUEL)
POP PURCHASES
LIQUOR PURCHASES
CIG. PURCHASES AND SUPPLIES
LIQUOR, WINE AND MISC. PURCHASES
WINE PURCHASES
UTILITIES
UTILITIES
LIQUOR AND WINE PURCHASES
LIQUOR AND WINE PURCHASES
WASTE REMOVAL
LIQUOR, WIlffi AND MISC. PURCHASES
CHECKED AFA PANEL-STORE II
LIQUOR AND WINE PURCHASES
LIQUOR AND WINE PURCHASES
BEER AND MISC. PURCHASES
WINE PURCHASES
RETURN OF WATER METER
MISC. EXPENSES
ASSESSMENT FEE REFUND
EMPLOYEE DENTAL INSURANCE 10 & 11/89
PAYROLL STATE TAX WITHHELD
FEDERAL, FICA, MEDICARE WITHHOLD IN
PAYROLL DEDUCTIONS
PAYROLL DEDUCTIONS
PAYROLL DEDUCTIONS
PAYROLL DEDUCTIONS
UTILITIES
LIQUOR PURCHASES
LIQUOR, WINE AND MISC. PURCHASES
LIQUOR AND WINE PURCHASES
UTILITIES
MISC. PURCHASES AND SUPPLIES
MAINTENANCE CONTRACT-LIQUOR I
NOVEMBER RENT FOR STORE I
LIQUOR AND WINE PURCHASES
WINE PURCHASES
NOVEMBER RENT STORE II
UTILITIES AND ADVERTISING
SANITARY SEWER REHABILITATION
LIQUOR LIABILITY 11/1/89-11/1/90
-1-
AHOUNT
38.80
8,575.75
77.50
10.00
46.00
4,620.26
2,131.68
3,166.99
6.18
41. 08
276.94
448.39
512.57
92.00
4,364.59
25.00
564.27
869.37
1,667.85
296.58
125.00
14.27
15.00
663.48
816.79
4,823.27
468.08
1,467.54
37.00
165.00
3.90
2,462.07
4,340.09
4,782.63
111.00
153.40
187.52
1,292.00
1,858.38
989.72
1,922.58
212.27
8,416.85
6,423.00
CHECK NO.
CHECK APPROVWSTING FOR NOVEMBER 13, 1989 C.CIL MEETING
TO 'iffiOM ISSUED PURPOSE
AMOUNT
CHECKS ISSUED SINCE OCTOBER 24, 1989 (CONT.)
3223 (G)
3224 (G)
3225 (1)
3226 (1)
3227 (L)
3228 (L)
3229 (1)
3230 (G)
3231 (G)
3232 (G)
3233 (G)
3234 (G)
3235 (G)
3236 (G)
3237 (G)
WIDHER, INC.
E.H. RENNER AND SONS
BELLBOY CORPORATION
GRIGGS, COOPER A~v COMPANY
JOHNSON BROTHERS LIQUOR CO.
NORTHERN STATES POWER CO.
QUALITY WINE AND SPIRITS CO.
COMMISSIONER OF REVENUE
THE BANK EXCELSIOR
COMMISSIONER OF REVENUE
ICMA RETIREMENT TRUST
AFSCME LOCAL #224
CITY COUNTY CREDITY UNION
CHILD SUPPORT ENFORCEMENT
PUB. EMP. RETIREMENT ASSOC.
PAY}lliNT VOUCHER 1 AND FINAL $
REPAIR OF AHESBURY ~~LL
LIQUOR PURCHASES
LIQUOR, WINE AND MISC. PURC~~SES
'iHNE PURCP.ASES
UTILITIES
LIQUOR AND WINE PURCHASES
OCTOBER 1989 FUEL TAX
FED, FICA, MEDICARE WITHHOLDING
PAYROLL STATE TAX WITHHELD
PAYROLL DEDUCTIONS
PAYROLL UNION DUES DEDUCTIONS
PAYROLL DEDUCTIONS
PAYROLL DEDUCTIONS
PAYROLL DEDUCTIONS
TOTAL GENERAL
TOTAL LIQUOR
TOTAL CHECKS ISSUED
-2-
3,700.00
4,343.30
3,369.28
6,708.53
385.51
299.29
942.89
33.70
4,851. 04
821.48
468.08
100.80
37.00
165.00
1,472.18
41,706.91
55.573.81
97,280.72
CHECK APPR~ LISTING FOR NOVEMBER 13, 198411bUNCIL MEETING
CHECK NO.
TO wnOH ISSUED
M-lOUNT
UTILITIES $ 5.12
PHONE RENTAL 8.83
OFFICE SUPPLIES 346.09
BEEPER FOR PUBLIC WORKS 9.00
SALT FOR ICE CONTROL 2,631.76
VELLu~-PLANNING 10.65
LL\UNDRY SERVICES FOR CITY HALL/PW 403.08
PAYING AGENT FEES 110.00
PLANNING SUPPLIES 29.81
AMM MEETING-ADMIN/MAYOR 40.00
3/4 MINUS RED (CL 2) PW ROCK 110.05
RESURFACE TENNIS COURTS-MANOR PARK 2,410.00
ANIMAL PATROL SERVICES FOR SEPT. '89 510.00
AIR FILTERS-PULIC WORKS 17.30
SHOP/AUTO SUPPLIES 61.39
HOT MIX AND TACK OIL 4,458.97
COFFEE, CUPS, AND PAPER TOWELS 124.50
TAPING OF 2 COUNCIL MEETINGS 100.00
OCTOBER 1989 ATTORNEY'S FEES 4,307.17
DEVELOPMENTAL 900.00
ON-GOING 20.00
PARKS 20.00
PROSECUTIONS 1,290.00
GENERAL 1,020.00
DISBURSMENTS 247.17
LITIGATIONS 560.00
F~TAINER 250.00
ASSOC.PUBL. PENSION/BENEFIT NEWS SUB.
TORO HANDMOWER BELT
PARK CONSULTING FEES
TREASURER PRISONER EXPENSE
MAINTENANCE AGREEMENT
11/1/89-90 BUSINESS MACH. POLICY
UNIV. JOINT/CUTTING EDGE
COMPUTER SERVICES FOR AUGUST
DIESEL FUEL, PUMP NOZZLE:, GEARLUBE
OCTOBER 1989 SAC CHARGES
TACK OIL AND HOT MIX
UTILITIES
BUILDING PERMIT SURCHARGE
PUBLISHING
3RD QUARTER WATER BILLING
DELIVERED SAND FOR ICE CONTROL
NOVEMBER SERVICES
FEES AND EXPENSE-G.O. BOND 12/1/71
UTILITIES
PAYING AGENT FEES
CHECKS FOR COUNCIL APPROVAL
3238
AT & T
3239
AT & T
3240
3241
3242
32L&.3
3244
3245
3246
3247
3248
3249
3250
3251
3252
3253
3254
3255
3256
ACRO MINNESOTA
AIRSIGNAL
AKZO SALT INC.
ALBINSON SERVICES, INC.
&'1ERI CP..N LINEN
AMERICAN NATIONAL BANK
ARTWORKS
ASSOC. OF METRO. MUNICIP.
BRYAN ROCK
C & H CONSTRUCTION
CITY OF CHANHASSEN
CHANHASSEN LAWN AND SPORT
CKt..SKA PARTS SERVICE
COMMERCIAL ASPHALT
CROSSTOWN-OCS, INC
HAROLD DIRCKS
FROBERG & PENBERTHY,P.A.
3257
3258
3259
3260
3261
3262
3263
3264
3265
3266
3267
3268
3269
3270
3271
3272
3273
3274
3275
3276
GOV. FINANCE OFFICERS
HANCE HARDWARE
GEORGE, R. HAUN
HENNEPIN COUNTY
IBM CORPORATION
KEN JARCHO INSURANCE AGCY
LONG LAKE FORD TRACTOR
MATTHIAS, ROEBKE & EBERT
HC MAYER AND SONS
METRO WASTE CONTROL COM.
MIDWEST ASPKL\LT
MINNEGASCO
STATE TREASURER
MINN. SUBURBAN PUBLICATIONS
CITY OF MINNETONKA
WILLIAM MUELLER & SONS
MUNITECH, INC.
NATIONAL CITY BANK
NORTHERN STATES POWER CO.
NORWEST BANK MINNESOTA
(CONTINUED NEXT PAGE)
PURPOSE
-3-
30.00
9.99
900.00
276.75
16.72
250.00
44.04
774.00
566.47
4,554.00
577 .41
56.95
1,546.96
309.39
828.37
2,074.23
4,917.00
166.50
1,468.34
200.00
CHECK APP~ LISTING FOR NOVEMBER 13, 19~OUNCIL MEETING
CHECK NO.
TO vlHOH ISSUED
A}IQUNT
CHECKS FOR COUNCIL APPROVAL (CONT.)
3277
ORR, SCHELEN, MAYERON
AND ASSOCIATES
'3278
3279
3280
3281
3282
3283
3284
3285
3286
3287
3288
3289
3290
3291
3292
3293
3294
3295
3296
3297
3298
3299
JOSEPH PAZANDAK
ALAN ROLEK
SMALL BUSINESS CLEANING
TARPS, INC.
TONKA AUTO AND BODY SUPPLY
TONKA FORD
TONKA PRINTING
US VlEST COMMUNICATIONS
WASTE MANAGEMENT - SAVAGE
WATER PRODUCTS, INC.
WIDMER, INC.
WIDMER, INC.
WOODLAKE SANITARY LANDFILL
COMMISSo WILLIAM H CAMPBELL
COMMISSo MICHAEL O'TOOLE
COMMISSo ISRAEL MIRVISS
LLOYD/LENORA BACHE
RICHARD/RAE WOOLDRIDGE
T.FARRELL/J. HOLY
T.FARRELL/J. HOLY
GARY A. THOMPSON, ESQ.
GARY A. THOMPSON, ESQ.
PURPOSE
SPET. 1989
3,021.96
4,358.81
75.38
962.61
386.24
807.76
946.82
ENGINEERING FEES FOR
DEVELOPHENTAL
ON-GOING
K. RANNOW
STREET PROJ.
SW OAKS
SAN. SEVlER
GENERAL
MILEAGE FOR OCTOBER
TUITION REIMBURSMENT
JANITORIAL SERVICES FOR CITY HALL
8' X 10' TARP - PUBLIC WORKS
HEADLIGHT SWITCH-#4 '85 FORD
FUEL, OIL AND FLUD - PUB. WORKS
RECYCLING BIN LOGO,ENVS, LETTERHEAD
UTILITIES
RECYCLING SERVICES FOR OCTOBER
CLAMPS/HORNS/SWIVELS FOR RESALE
PAYMENT VOUCHER 4 AND FINAL-87-5
PARK IMPROVEMENTS
DUMPING FOR SHOREWOOD SHOP. CTR.
CONDEMNATION-VlEDGEWOOD EASEMENT
CONDEMNATION-VlEDGEWOOD EASEMENT
CONDEMNATION-VlEDGEWOOD EASEMENT
VlEDGEWOOD EASEMENT PAYOFF
VlEDGEWOOD EASEMENT PAYOFF
VlEDGEWOOD EASEMENT PAYOFF
VlEDGEWOOD EASEMENT PAYOFF-APP.FEE
VlEDGEWOOD EASEMENT PAYOFF
~~DGEWOOD EASEMENT PAYOFV-APP.FEE
TOTAL CHECKS FOR APPROVAL
TOTAL CHECK APPROVAL LIST
-4-
$ 10,559.58
112.06
120.00
220.00
53.32
11. 38
40.14
487.38
707.97
3,610.00
259.45
256.87
8,062.50
42.95
1,017.23
1,220.16
1,198.00
6,000.00
3,050.00
2,200.00
500.00
2,875.00
500.00
78,364.88
175,645.60
CHECK APPROV.STING FOR NOVEMBER 13, 1989 ~.IL ~mETING
CHECK NO. TO WHOM ISSUED HOURS ANOUNT
PAYROLL REGISTER FOR OCTOBER 24, 1989 PAYROLL
203458 VOID
203459 (G) LAURENCE WHITTAKER 80 REG HOURS $ 897.19
203460 (G) SANDRA KENNELLY 80 REG HOURS 737.28
203461 (G) SUSAN NICCUM 80 REG HOURS 526.84
203462 (G) ANNE LATTER 69.5 REG HOURS 444.56
203463 (G) ALAN ROLEK 80 REG HOURS 904.31
203464 (G) W'E~"'DY DAVIS 80 REG HOURS 542.95
203465 (G) BRADLEY NIELSEN 80 REG HOURS 892.19
203466 (G) PATRICIA HELGESEN 64 REG HOURS 574.27
203467 (G) JOSEPH PAZANDAK 80 REG HOURS 796.68
203468 (G) CHARLES DAVIS 80 REG HOURS 402.80
203469 (G) DENNIS JOHNSON 80 REG HOURS 667.42
203470 (G) DANIEL RANDALL 82 REG HOURS 698.67
203471 (G) HOWARD STARK 82 REG HOURS 589.56
203472 (G) RALPH WEHLE 80 REG HOURS 539.95
203473 (G) DONALD ZDRAZIL 80 REG HOURS 938.25
203474 (G) JOSEPH LUGOWSKI 80 REG HOURS 662.21
203475 (L) RUSSELL MARRON 62.5 REG HOURS 302.10
203476 (L) CHRISOPHER SCHMID 80 REG HOURS 417.08
203477 (L) JOHN THOMPSON 38 REG HOURS 184.10
203478 (L) MICHAEL KOEBENSKY 19 REG HOURS 97.37
203479 (L) BRIAN JAKEL 34.5 REG HOURS 164.12
203480 (L) MARK KARSTEN 15.5 REG HOURS 79.43
203481 (L) WILLIAN JOSEPHSON 80 REG HOURS 577 .54
203482 (L) SUSAN LATTERNER 29.5 REG HOURS 136.41
203483 (L) DEAN YOUNG 80 REG HOURS 551. 95
203484 (L) SCOTT BENNYHOFF 26 REG HOURS 122.45
203485 (L) SCOTT BARTLETT 55.5 REG HOURS 248.81
203486 (L) DOUGLAS FULLER 25.75 REG HOURS 112.67
203487 (L) MICHAEL FONTAINE 21 REG HOURS 107.62
203488 (L) JOHN JOSEPHSON 6 REG HOURS 32.52
203489 VOID
203490 VOID
TOTAL GENERAL 10,815.13
TOTAL LIQUOR 3 , 134. 17
TOTAL PAYROLL 13,949.30
-5-
CHECK APPROVWISTING FOR NOVEMBER 13, 1989 911J~IL MEETING
CHECK NO. TO WHON ISSUED HOURS AHOUNT
PAYROLL REGISTER FOR NOVEMBER 7, 1989 PAYROLL
203491 VOID
203492 (G) LEONARD WATTEN COUNCIL $ 147.82
203493 (G) JANICE HAUGEN :MAYOR 177 . 30
203494 (G) BARBARA BRANCEL COUNCIL 147.82
203495 (G) ROBERT GAGNE COUNCIL 150.00
203496 (G) KRISTI STOVER COUNCIL 150.00
203497 (G) LAURENCE WHITTAKER 80 REG HOURS 905.54
203498 (G) SANDRA KENNELLY 80 REG HOURS 756.68
203499 (G) SUSAN NICCUN 80 REG HOURS 526.84
203500 (G) ANNE LATTER 80 REG HOURS 505.40
203501 (G) ALAN ROLEK 80 REG HOURS 904.31
203502 (G) WNEDY DAVIS 80 REG HOURS 542.95
203503 (G) BRADLEY NIELSEN 80 REG HOURS 892.19
203504 (G) PATRICIA HELGESEN 64 REG HOURS 574.27
203505 (G) ANITA :MACKEY 1 COUNCIL NEETING 98.55
203506 (G) JOSEPH PAZANDAK 80 REG HOURS 796.68
203507 (G) CHARLES DAVIS 80 REG HOURS 386.00
203508 (G) DENNIS JOHNSON 80 REG HOURS 650.62
203509 (G) DANIEL RANDALL 79.5 REG HOURS 662.99
203510 (G) HOWARD STARK 82 REG HOURS 572.76
203511 (G) RALPH WEHLE 82 REG HOURS 555.06
203512 (G) DONALD ZDRAZ IL 80 REG HOURS 928.24
203513 (G) JOSEPH LUGOWSKI 80 REG HOURS 645.41
203514 (L) RUSSELL :MARRON 34 REG HOURS 176.13
203515 (L) CHRISTOPHER SCHMID 80 REG HOURS 417.08
203516 (L) JOHN THONPSON 35.5 REG HOURS 173.24
203517 (L) MICHAEL KOEBENSKY 28 REG HOURS 137.91
203518 (L) BRIAN JAKEL 41 REG HOURS 190.33
203519 (L) :MARK KARSTEN 62.5 REG HOURS 277 .03
203520 (L) WILLIAM JOSEPHSON 80 REG HOURS 577 . 54
203521 (L) SUSAN LATTERNER 32.5 REG HOURS 147.65
203522 (L) DEAN YOUNG 80 REG HOURS 551.95
203523 (L) SCOTT BENNYHOFF 17.5 REG HOURS 84.95
203524 (L) SCOTT BARTLETT 35 REG HOURS 166.13
203525 (L) NICHAEL FONTAINE 19 REG HOURS 97.37
TOTAL GENERAL 11,677.43
TOTAL LIQUOR ?,QQ7 11
TOTAL PAYROLL 14,674.74
-6-
. ..
RESOLUTION NO. 94-89
A RESOLUTION TO VACATE A PORTION
OF A PUBLIC STREET
WHEREAS, Notice of Public Hearing on the proposed vacation of a
portion of a public street in the City of Shorewood, Hennepin County,
~Unnesota, was published in the Excelsior and Shorewood edition of the
SAILOR NEWSPAPERS on the 25th day of October and the 1st day of November,
1989; and
WHEREAS, said Notice of Public Hearing was posted in three (3)
locations in the City of Shorewood; and
WHEREAS, the Council of the City of Shorewood has heard all
interested parties on the question of vacation at a Public Hearing on the
13th day of November, 1989, in the Council Chambers at the City Hall, and
the Council has determined that vacation would be beneficial to the public
interest.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood that in accordance with Minnesota Statutes, a portion of a
public street in the City of Shorewood hereinafter described, is hereby
vacated:
T he north 16 feet of that part of Lake
William Road (now known as Sunset Lane) which
lies southerly of and adjacent to Lot 13,
Holtmere Lake Minnetonka, Minnesota according
to the record plat thereof on file in the
office of the County Recorder, Hennepin
County, Minnesota.
BE IT FURTHER RESOLVED, that the City Clerk is directed to notify
the County Offices in accordance with Minnesota Statutes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
13th day of November, 1989.
Jan Haugen, Mayor
ATTEST:
Laurence Whittaker, Administrator / Clerk
Roll Call Vote:
A yes -
Nays -
4
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, 24 OCTOBER 1989
MINNEWASHTA ELEM SCHOOL
26350 SMITHTOWN ROAD
7:30 P.M.
M I NUT E S
CALL TO ORDER
Chair Schultz called the meeting to order at 7:35 P.M.
ROLL CALL
Present: Chair Schultz; Commissioners Benson; Leslie; Spellman; Bongaards; Pitney;
Council Liaison Stover; Planner Nielsen; Planning Asst. Helgesen;
Administrator Whittaker; Engineers Norton and Morast; Attorney Froberg;
Finance Director Rolek.
Absent: Commissioner Mason (excused).
APPROVAL OF MINUTES
Leslie moved, seconded by Bongaards to approve the minutes of 3 October 1989 as written.
Motion carried unanimously.
WATERFORD 3RD PHASE P. U . D . - DEVELOPMENT STAGE APPROVAL - CONTINUED FROM 12 SEPTEMBER 1989
Sherman-Boosalis Interests, Inc. - 20095 State Highway 7
Chair Schultz reminded those present that the public portion of this public hearing had
been closed at the meeting of 12 September, and the purpose of this continued portion of
the hearing is for Planning Commission discussion. He said they will discuss the four
subject areas as outlined in the Planner's Report dated 23 August 1989. Those subjects
are land use; streets and traffic circulation; general design; and park dedication.
Land Use:
Planner Nielsen said there are two primary land use issues: the gas station/convenience
store proposal; and the design of the commercial strip. He said the focus should be on
whether these issues reflect the intent of the original concept approvals. One concern
regarding the commercial development is whether parking should be closer to the highway,
or buildings closer to the highway with the parking behind them. If parking is placed
closer to the highway then more landscaping should be added to buffer the view from the
north side of the highway.
He said a third issue is the reduction in the residential units proposed. The original
concept plan proposed 144 units. The current plan proposes 54 residential units.
However, the developer will still pay the full amount of assessments and park dedication
fees based on the original figures.
Leslie said she is surprised to see a gas station proposal in light of the original intent
to keep the commercial portion low-intensity. Spellman agreed that a gas station is not
low-intensity and such a use would draw non-local traffic to the site.
George Sherman (developer) said that a gas station was not among the list of excluded land
uses in 1984. He said he feels the gas station/convenience store will serve the immediate
2-3 mile area neighborhood. It can be designed to reflect the character of the
surrounding neighborhood. He has three interested tenants, two of which are willing to
discuss the restrictions necessary to make it strictly neighborhood convenience.
Minutes
Planning Commission Meeting
24 October 1989
Leslie asked how much interest they have had in the retail space. Mr. Sherman said about
60% so far - three inquiries on the day care operation (letters of intent), and they have
a letter of intent for the back facility. G.T. Mork (developer's realtor), said that
there is identified interest on about 15,000 square feet of the retail space so far, and
approximately 8,000 square feet would be signed today if terms were nailed down.
Schultz referred to problems with the most recent gas station built in Shorewood, and
said typical concerns are usually lighting and signage. Sherman said that a corporate
user would be better than an individual owner or franchise with limited finances. He
further stated that gas stations can fit in with residential communities if controlled in
regard to architecture, lighting, signage and hours of operation. He said the gas
station allows them to build lower density in the residential portion of their proposal.
Leslie questioned the amount of green space being proposed as viewed from the highway.
Sherman explained the commercial layout and pointed out that no variances to setbacks are
being requested. He said that they are exceeding the parking requirements and also
allowing for future expansion of Highway 7. They are proposing deeper setbacks for the
parking area with a berm between the service road and the highway.
Pitney asked how many gas pumps are proposed. Sherman said two pump islands with two
pumps per island.
Mr. Sherman said the twinhomes will have the capacity for 2-1/2 to 3 stall garages and
excess off-street parking space. He said the Homeowner's covenants and restrictions can
limit additional storage space per unit, including outdoor storage.
Spellman moved to recommend to Council approval of the land use portion of the P.ll.D. as
proposed. Motion died for lack of a second.
Leslie moved, seconded by Spellman to recommend to Council approval of the land use
portion of the P.ll.D. excluding the gas station.
Benson said hours of operation should be limited to 7:00 A.M. to 10:00 P.M. for any of
the commercial operations. Signs should be no higher than buildings.
Schultz said there need to be restrictions on accessory buildings and outdoor storage of
boats, etc. for the residential area.
Leslie amended her motion to include above conditions.
Motion carried unanimously by roll call vote - 6 ayes.
Spellman seconded amendment.
Streets and Traffic Circulation:
Planner Nielsen said the Police Chief and Fire Marshall
comments regarding the intersection as proposed as well
were both asked to render their
as the alternatives suggested.
Rick Young, S.L.M.P.S.D. Chief, commented that he is concerned about additional traffic
being added to Covington and Radisson Roads. Emergency service will be slowed somewhat
using any of the alternatives. He felt the original design was well thought out and
works better than any of the alternatives.
- 2 -
Minutes
Planning Commission Meeting
24 October 1989
Joe Wallin, Fire Marshall, prefers the proposed intersection. It is safer to go through
a controlled intersection and a geometric design is better for maneuverability. He would
be concerned about response time with the alternative plans - even three minutes is a
"tremendous" amount of time to lose.
Planner Nielsen said MNDOT has plans to upgrade the intersections at Vine Hill and
Christmas Lake Roads by 1992. The City Council is withholding their consent of the Vine
Hill Road intersection improvement revision until Old Market Road is decided. Bob Morast
of O.S.M. Engineers said the purpose for upgrading these intersections is for safety, not
capacity. He said with the reduction in residential density for the area taken into'
account, the updated traffic count figure is approximately 5,200 trips per day. This
figure still requires the intersection and collector street for the area.
Schultz asked if existing slip ramps would be eliminated. Nielsen said MNDOT's intent is
to eliminate all slip ramps in the vicinity if the intersection is developed. If the
intersection does not get built, there will probably be no changes.
Bongaards asked if there is
Old Market Road potential.
no traffic counts available
any existing street in Shorewood that would compare to the
Morast said Smithtown Road is a collector street, but he has
for comparison.
Morast pointed out that the State Commissioner of Highways determines speed limits for
all public streets. Cities may only request speed studies by the State. Nielsen said
that the speed limit for Old Market Road would be posted at the standard for all
residential streets - 30 M.P.H.
Benson said he has seen an increase in traffic coming from the east along Radisson Road,
an extremely poor route.
Pitney asked how the intersection would be financed. Administrator Whittaker said that
financing is not normally discussed at this phase of development, however, internal
improvements are typically financed by developer. Extraordinary improvements or
improvements outside the project can be financed with T.I.F. Feasibility studies must be
done first. Costs are not known at this time, but the developer feels T.I.F. is the most
appropriate. If T.I.F. turns out to be inadequate, alternative methods such as special
assessment, state aid, or general fund would be explored.
Spellman moved, seconded by Leslie to recommend to Council approval of the street use
portion of the proposal.
Bongaards said she would like to see the intersection approval tied into financial
feasibility of same.
Schultz explained that he felt this is such a difficult decision due to all of its
complexities. He has received numerous letters from residents both pro and con. The
current proposal has been planned for a long time. He said traffic must be accepted as a
fact of life, and transportation affects more than just one neighborhood within the
community.
Bongaards said her heart and her head are in two different places on this issue. She
said she feels bad for those who did buy their homes without previous knowledge of the
plans for the area.
Motion carried unanimously by roll call vote - 6 ayes.
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Minutes
Planning commission Meeting
24 October 1989
General Design:
Spellman moved, seconded by Bongaards to recommend to Council approval of the general
design portion of the proposal. Motion carried unanimously by roll call vote - 6 ayes.
Park Dedication:
Benson moved, seconded by Spellman to recommend to Council approval of the park
dedication fees as originally proposed - $78,500. Motion carried unanimously by roll
call vote - 6 ayes.
These items will be on the Council agenda of 13 November 1989. That Council meeting is
planned to be held at the Minnewashta Elementary School.
MATTERS FROM THE FLOOR
None
REPORTS
Council Liaison Stover reported on the action taken by the Council on Planning Commission
items from their meeting of 3 October 1989.
ADJOURNMENT
Pitney moved, seconded by Bongaards to adjourn the meeting at 9:43 P.M. Motion carried
unanimously.
Respectfully submitted:
Patti Helgesen
Planning Assistant
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