040290 CC Study Session AgP
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CITY OF SHOREWOOD
CITY COUNCIL STUDY SESSION
MONDAY, APRIL 2, 1990
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
AGENDA
1. CUNVENE
A. Roll Call
Watten
Brancel
Stover
Gagne
Mayor Haugen
B. Minutes - February 26, March 12, March 19, 1990
(Att.No.1B-Minutes)
7:30PM. 2. PUBLIC HEARING - YEAR XVI CDBG FUNDS
(Att.No.2-Notice)
3. REVIEW APPLICATION FOR CDBG DISCRETIONARY FUNDS
4. LOTTERY TICKET SALES
5. WATER POLICY DISCUSSION
(Att.No.5-Memo)
6. REPORTS
MEETING REMINDERS:
April 9, 1990 - Regular Council Meeting
April 18, 1990 - Annual Board of Review
- Property Tax Valuation
April 23, 1990 - Regular Council Meeting
7. ADJOURNMENT
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-1-
· CITY OF SHOREWOOD
REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 26, 1990
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7 : 30 PI-I
M I NUT E S
CALL TO. ORDER
Mayor Haugen called the meeting to order at 7:30 PM.
PLEDGE OF ALLEGIANCE
11ayor opened the meeting with the pledge of allegiance.
ROLL CALL
Present:
Also
Present:
Mayor Haugen, Councilmembers Gagne, Brancel, and Watten
Attorney Froberg, Planner Nielsen, Engineer Frigaard;
AtiQiuistrator Ql1ittaker; and Assistant Clerk Niccum
REVIEW AGENDA
Gagne moved, Brancel seconded, to approve the agenda with the addition
of item l2A, a sign permit for Our Saviours Lutheran Church. l10tion
carried - 4/0.
APPROVAL OF MINUTES
Minutes of Monday, January 22, 1990
Brancel moved, Gagne seconded, to approve the minutes of Monday,
January 22, 1990, as written. Motion carried - 4/0.
Minutes of Workshop meetin~, Thursday, February 1, 1990
Brancel moved, Watten seconded, to approve the minutes of the Workshop
meeting of Thursday, February 1, 1990, as written. Motion carried - 4/0.
SPECIAL PRESENTATIONS
Girl Scout Troop #1375, and their leaders, Annie Paul and Lynne Marcy,
\vere present from Minnewashta. The girls told the Council a little bit
about \vhat they do, and presented Mayor Haugen wi th a proclamation
Mayor Haugen signed the proclamation and declared March 11-17 National
Girl Scout Week in Shorewood.
South Shore Senior Center representatives, Shirley Barnum, Lucy McDonald,
and Mary Bishop, were present to thank the City for their support. They
explained that they are starting their 7th year in the community, and
the activities that they have provided, and intend to provide.
Hayor Haugen asked them if they could please get a "call ing net\vork"
going to check on the area elderly, disabled, and anyone else who needs
this service.
Gagne asked if the Center was losing the use of the school? Barnum said
according to their representative with the School District, it stlould be
available for their use through 1990.
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REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 26, 1990
Page two
CONSENT AGENDA
Gagne moved, Brancel seconded, to approve:
installation of a street light at Shorewood Oaks Drive and State
High\/ay 7;
an extension of a right-af-way permit for Carrie Dorfman,
25845 Birch Bluff Road, until July 12, 1990; and
the route for the 10th annual Easy Race, to be held on May 6, 1990.
Motion carried - 4/0.
COMtIISSION REPORTS
Park Commission
Park Conmissioner Weatherly was present to give the Park Report.
Park Planner
Weatherly said that, with Council permission, the City sent Requests
for Proposal to several Park Planning firms. The Park Commission
was pleased by this because they felt they would be acquiring a
"spec ial i s t" in the park field. FouL' f i rras tvere then intervieVled.
Other than being able to do the job, which all top four firms could do,
the Commissioners were looking for a firm that showed a particular
interest in Shorewood on a long term basis; a good park philosophy;
experience/ability regarding different types of funding; competitive
pricing; the ability to do step by step planning; and a chemistry
that would create an easy working relationship with all involved.
Van Doren, Hazard, and Stallings was chosen for several reasons:
their reference checks were most favorable; they had the best oral
and written presentation \/hich showed attention to detail, ability to
follm/ directions, and ability to "read bet\veen the lines"; strong
experience; and the lowest price.
Mark Koegler of Van Doren, Hazard, and Stallings was present at the
meeting to answer any questions the Council wished to ask. He said
he had enjoyed meeting \'1i th the Park Commission and thought they could
have an excellent working relationship.
Watten moved, Gagne seconded, to authorize the Mayor to execute the
agreement for consulting services with Van Doren Hazard Stallings Inc.
as the City of Sborewooci's Park Planner. Motion carried - 4/0.
Gagne moved, Brancel seconded, to accept Van Doren Hazard Stallings'
proposal for the Silverwoocl Park Plan. Motion carried - 4/0.
Covington Vine Ridge - Trail Request
Weatherly told the Council that the Covington Vine Ridge Association
has expressed an interest in extending a trail system around the
wetlands area in Outlot A (36-117-23-14-0065), an outlot o~ned by the
Association. They have asked for City assistance in cutting the weeds
down and placing a wooden plank bridge over the stream. They would
also like Public Works Director Zdrazil to walk the trail to see if he
sees any areas of concern.
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REGULAR COUNCIL l-tEETING
MONDAY, FEBRUARY 26, 1990
Page three
COMMISSION REPORTS - continued
Park Commission
Covington Vine Ridge - Trail Request
Haugen asked if the proposed trail would infringe upon private
property? Weatherly said the back yards are fenced so you can tell
where the property lines are.
Haugen also asked if there was anything in the City Ordinance about
cutting into wetlands? Planner Nielsen said that a trail easement
was approved with the final plat. He also said the Army Corps of
Engineers had expressed concern in that area. He showed those present
a map and pointed out the proposed area.
Watten moved, Gagne seconded, to have the new Park Planner review
various projects that have been brought forward by the Park Commission,
and to make recommendations on these projects. ~lotion carried - 4/0.
Mr. Steven Dzurak, a member of the Covington Vine Ridge Association
Board of Directors, said he has contacted the DNR, Army Corps of
Engineers, and Purgatory Creek Watershed District. It appears that
if the only things done are cutting the grass and putting a plank
bridge across the stream, these three organizations will approve,
however, if the plans are to divert or fill the stream, or to use
woodchips or anything else on the trail, these agencies will have to
be contacted.
Plannin~ Commission
Planner Nielsen said the meeting did not take place due to lack of
quorum.
SIMPLE SUBDIVISION RESOLUTION
RESOLUTION NO. 15-90
Applicant:
Location:
Raymond Roust
5925 Mill Street
Mr. Roust was present. Planner Nielsen pointed out that because of the
drainage patterns in the area, the applicant is being required to provide
an easement larger than usual.
Gagne moved, Watten seconded, to adopt. Resolution No. 15-90 - "A
Resolution Approving Simple Subdivision of Real Property" - uhich
divides the property at 5925 Mill Street, zoned R-1C, Single Family
Residential, into one parcel containing the existing house consisting
of 26,953 square feet, and a new parcel containing 20,082 square feet;
approval contingent upon the Planner's 7 recommendations listed in
the Planner's Report of January 29, 1990. Motion carried by roll
call vote - 4/0. (Stover absent)
FINAL PLAT, KORDONOWY ADDITION RESOLUTION NO. 16-90
Applicant: Tom Kordonowy
Location: 6100 Apple Road
Mr. Kordonowy was present at the meeting.
Brancel moved, Gagne seconded, to adopt Resolution No. 16-90 - "A
Resolution Approving the Plat of the Kordonowy Addition" - contingent
upon the 4 Planner's recommendations in the Planner's Report of
February 22, 1990. Motion carried by roll call vote - 4/0 (Stover absent
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REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 26, 1990
Page four
CONDITIONAL USE PERMIT
CONSTRUCTION AGREEMENT,
LEASE - CELLULAR ONE ANTENNAE
ON S.E. AREA WATER TOWER
RESOLUTION NO. 17-90
Gagne asked if everything would be painted the same color? The
representative from Cellular One sai~~yes~
Haugen expressed concern over the holes for the antennas, saying nothing
must harm the uater tower. Attorney Froberg said CBI has presented
working drawings to Cellular One. They have employed a local contractor
who will install the antennas according to the agreement. Froberg also
said that the construction agreement specifies that the City Engineer
make a final inspection.
Brancel asked about landscaping. Planner Nielsen said a revised plan
has been submitted that places screening in the area she was concerned
about.
Attorney Froberg referred to several contract changes. He said he was
comfortable with the revisions. He also pointed out a paragraph change
that states the contractor cannot reassign the lease except to a parens
subsidiar~ or affiliate.
Gagne asked when they ~lould start? The Cellular One representative said
they will start the last part of June, 1990. It will take 30 days to
complete.
Gagne also asked Public Works Director Zdrazil if they could get to the
tower without problems. Zdrazil said yes.
Gagne moved, Brancel seconded, to adop,t:~ Resolution No. 17 -90 - "A
Resolution Granting a Conditional Use Permit to ACC/McCaw Cellular of
Minneapolis" - for the purpose of installing mobile telephone service
antennas (6) on the S.E. Area watertower. Motion carried by roll call
vote - 4/0 (Stover absent).
JUNK ORDINANCE APPEALS
Applicant:
Location:
Eccliasia Enterprise Inc. (Fred Shermanek)
5655/5665 Eureka Road
Mr. Shermanek was present to answer questions. He said he ~las having
problems because of the renters. He asked for six weeks extension.
Gagne moved, Brancel seconded, to extend the "Notice to Remove" for
30 days, until March 28, 1990. Motion carried - 3 ayes - 1 nay (Watten)
Watten felt you have to take into consideration that it takes time to
complete these projects, and it enhances the neighborhood when done.
Applicant:
Location:
Steven Pahl
24860 Smithtown Road
Steven Pahl ~las present to say that he has done everything he can at
this point. He said the air conditioner is operable and will be used
for central air. He said the excercise bike is operable. He has tried
to remove the concrete blocks but they are frozen into the ground at this
time.
Nielsen said they have .reduc'eel. debris from about 100 yards to 35. yards.
Brancel moved, Gagne seconded, to extend the "Notice to Remove" for
30 days, until March 28. 1990. Motion carried - 4/0.
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REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 26, 1990
Page five
JUNK ORDINANCE APPEALS - Steven Pahl - continued
Mr. Pahl asked if he could ask for another extension if the ground is
still frozen. Council said yes.
GEORGE SHERMAN - FINANCING TIF PLAN
}1r. Sherman was present. He referred to the letter sent to Planner
Nielsen on February 19, 1990. He said they are prepared to include
50% of the study cost within the development cost.
Gagne said he agrees with the Administrator's recommendations in his
February 22, 1990 memo to the Council.
Gagne moved, Brancel seconded, to have the City of Shorewood participate
in 50% of the cost of the TIF Plan study.
Watten mentioned the fact that the Legislature is in the process of
discussing TIF. He asked the Attorney if the City acted on the TIF now
if the TIF would be affected if the Legislature acted upon it later?
Attorney Froberg said the purpose of the TIF can be affected. No approval
is needed now. The bills proposed v1i]1 give the school district and the
Coun~~ a ve~9 over any.TIF a City pr<?poses. They__couhl, then ~e~Hle .
II the IlF came Ullucr the provIsIons of cae TIF statute. ih1S woula
mean the City would either have to modify the plan or go to a different
plan. The City would then be out the funds expended. Froberg said
generally August 1 is the date bills become effective but this cannot
be predicted.
Mayor Haugen explained the increased valuation during TIF, and how it
affects the school district, County, and the City.
Motion carried - 4/0.
SURVEY OF S.E. AREA WATER USERS-IRON REMOVAL
RESOLUTION NO. 18-90
102 surveys were returned. 308 were mailed. 71% believe we should study
iron removal, 24.5% believe we should study softening, and 67.6% believe
the vlater needs additional treatment. General comments referred to
color, rust, odor, stains, high iron/hard water, and suspended particles.
Three mentioned "Don't study it - do it!". Three said take the lmvest
bid for the study.
Engineer Frigaard of OS}1 and Noel Vogen and Gary Swanson of Associated
Consultants Inc. were present.
Gagne compared the $3,000, plus an additional $500 if a site study is
required, received from Associated Consultants Engineering Inc. with
the $12,000 estimate received from OSM. He and Brancel felt the lower
estimate should be accepted.
Engineer Frigaard from OSN said that he didn I t feel" apple'" v1ere being
compared to apples", that the estimate from OSM showed 4 times the
number of hours.
Noel Vogen of Associated Consultants Engineering Inc. referred to the
letter sent to the Council on January 26, 1990 stating that the only
items not covered were a possibility of using a higher loading filter
rate in the iron removal filter, because they have studied it and
have not recommended its use on other projects, and site selection.
They have added $500 for the site selection if it is requested.
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REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 26, 1990
Page six
SURVEY OF S.E. AREA WATER USERS - IRON REMOVAL (RESOLUTION NO. 18-90) conI
Administrator Whittaker explained that after the gap in prices was
discovered, each company's scope, minus all prices, was sent to the
other firm for comparison purposes of the scope of work. This way
each had the opportunity to change their scope or their price. Both
firms kept the same prices and scopes.
Watten moved, Haugen seconded for discussion purposes, to defer the
decision on who would be hired to do the S.E. Area Feasibility Study
until a full Council is present (Stover absent) and until OSH can
respond.
Watten asked if specs were laid out. Whittaker said no, but there had
been ample COIDL~ent at previous meetings regarding the information that
the Council wanted at this time.
Haugen mentioned that City Engineer Norton of aSM had given the City a
cost before. Whittaker said/when this was discusse~ it appeared that
neither the Council nor Norton seemed very comfortable with taking that
figure to neighborhood meetings and answering questions at this time.
Gary Swanson of Associated Consultants Engineering Inc. said that both
firms had submitted proposals, heard the price difference, and seen
each others work scope.
Motion failed - 1 aye (Watten) - 3 nayes by roll call vote.
RESOLUTION NO. 18-90
Braneel moved. Gagne seconded, to adopt Resolution No. 18-90 - "A
Resolution Ordering Preparation of a Feasibility Report on Water
Treatment Plant for the S.E. Area Trunk Water System" - which authorizes
Associated Consultants Engineering Inc. to prepare the feasibility
report, not to exceed a cost of $3.500. Motion carried by roll call
vote - 3 ayes - 1 nay (Watten).
LAKE MINNETONKA CONSERVATION DISTRICT
Bob Rascop, the LMCD representative, asked for 1/2 hour in March to
present the long-term management plan to the City. He said they need
it before April.
Rascop referred to a letter sent to the City from the LMCD on January 26,
and said he would answer any questions the Council had.
Gagne said the City had doubled their donation last year to handle
milfoil. He asked if they were asking for this again this year along
with the items mentioned in the le~ter - lake off-load points in
Shorewood, Compost/weed~disposal sites, and provision of City trucks
and drivers? He asked what was going on with milfoil?
Rascop said the LMCD Budget that was put together last year depended upon
funds from several sources, and now they are having problems with these
sources, so they are trying to get contributions. He said that Hennepin
County hadtaken 8 out of 9 of their compost sites away by buying them.
He said, last year,HennepL~ County provided trucks and drivers. This
year the only way this can happen is if Hennepin County has excess snow
removal funds. LMCD must pay for trucks and drivers if those funds are
used.
Rascop said Milfoil only grows in 8'-15' of water. It'll die in shallow
water.
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REGULAR COUNCIL ~mETING
MONDAY, FEBRUARY 26, 1990
Page seven
LAKE MINNETONKA CONSERVATION DISTRICT continued
Haugen suggested to Rascop that the LMCD support a "Cleanup Weekend",
a time for all property owners to clean up the lakeshore that is
normally under water. Rascop said it would be a problem because when
you try to get out there-the muck is up to your knees.
Rascop said the Lake MinnetonkCl has lost 14"-18" since last fall.
The LMCD is going to oppose two things: irrigation from the lake and
pumping into the lake from old tvells. It has been proven that Lake
Minnetonka is a recharge source for the Jordon Aquafier. The Aquafier
is also down at this time. All the sewer water goes directly into the
}1ississippi River and does not recharge the lake.
Watten told Rascop the City appreciates all the work ~e is doing.
Shoreland Management Grants
Bob Rascop explained that the DNR has given LMCD money to pay the
cities for writing a Shoreland Ordinance. If the city has other
lakes than Lake Minnetonka involved, it will pay up to $5000.
SIGN PERMIT - OUR SAVIOUR'S LUTHERAN CHURCH
Planner Nielsen said the church wishes to replace their existing sign
\lith a new and improved monument type sign. It will be 20 square feet
in size. This permanent sign meets the area and height requirements
required in the R-IA zonillgdistrict, and \lill be a vast improvement
over the existing sign.
Watten moved, Gagne seconded, to approve a sign permit for Our Saviour's
Lutheran Church, 23290 State Highway 7, for a 20 square foot sign in
front of the church. Motion carried - 4/0.
11A TTERS FRO~I TIIE FLOOR
None
STAFF REPORTS
ATTORNEY'S REPORT
3 Year Contract for Animal Control with City of Chanhassen
Attorney Froberg explained that the contract enclosed is for
reVietl. It has already been approved. If anyone has any questions,
call Attorney Froberg.
Building Lease - SLMPSD RESOLUTION NO. 19-90
Attorney Froberg said the building lease has now been revised to
include the language proposed by Shorewood regarding a city that
wants to pay up in advance. The other cities would continue to
pay the same amount they have been paying.
Gagne moved, Watten seconded, to adopt Resolution No. 19-90, "A
Resolution Approving a Lease Agreement between the City of Excelsior
and the Coordinating Committee for South Lake Minnetonka Public
Safety Department". Motion carried by roll call vote - 4/0 (Stover absen
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REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 26, 1990
Page eight
STAFF REPORTS - continued
PLANNER'S REPORT
l-linnetonka Portable Dredging - Parkinp; Lot Revision/Deadline Extension
Planner Nielsen said Minnetonka Portable Dredging has revised their
parking lot plan. This allows them to access the lot from the ~lest
end of the building, and prevencs damage by track type vehicles.
Watten moved, Gagne seconded, to approve the revision of the parking
lot, which allows access on the west end of the building, under the
C.U.P. to Minnetonka Portable Dredging. MOtion carried - 4/0.
Nielsen also explained that some of the legal requirements of the
C.D.P. are not completely resolved. He recommended an extension.
Watten moved, Gagne seconded, to extend Minnetonka Portable Dredging's
C.U.P. until May 14, 1990. Motion carried - 4/0.
Fina - Pollution Control
Planner Nielsen said the ventilation system was started up and they
had to shut it down the same day because of excess noise. They are
working ~lith an en~ineer and have made progress. The MNPCA has begun to
release Petra fund money to them. MNPCA requires that the owner
inst&~~ cest wells to monitor groundwater pollution.The wells are
about 35' deep and 4'1 in diameter. Fina has to file an application
with PCA to drill the well, and a short contract ~lith the City
saying that they viiI! cap the wells and abandon them according to the
well code. Planner Nielsen recommended signing the contract. He
said they will work with Public Works Director Zdrazil so the well
is placed so it will not interfere with City work.
Gagne moved, Watten seconded, to allow the Environmental Engineering
Firm that is doing the wells to put in the test wells, and to sign
a contract to that effect - and that the responsibility for abandon-
ment is the Finamart owner's responsibility. Motion carried - 4/0.
9:30pm - 9:35pm - Council Break
Schedule Public Hearing on Rental Housing Code
Planner Nielsen said he has to finalize a list of rental properties.
He will be putting something in the next newsletter. He asked the
Council who should hold the public hearing? The Council wants the
Planning Commission to hold the hearing. The Council will discuss
the rental housing code at their study session on March 5, 1990.
Public Works Site
Planner Nielsen said he and Public Works Director Zdrazil have been
looking at sites. They had narrowed it down to t~lO properties. The
owner of the property they are most interested in has offered to take
the property off the market for 4 months for $5000, if the City buys
the property, the $5000 will go toward the purchase.
Gagne moved, Brancel seconded, to have two adjoining sites, -that would
-forn one Public Works Site, appraised. The Council asks that the
report be completed by March 12, 1990. Motion carried - 4/0.
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REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 26, 1990
Page nine
STAFF REPORTS - continued
PLANNER'S REPORT - continued
Public Works Site - continued
Planner Nielsen said a developer had proposed buying the entire
property, building on the front, and selling the back to the City.
He said the developer had even mentioned building the Public Works
building and leasing it back to the City. After 15 years the City
would take over the building.
Nielsen said he would come back with t~lO proposals, one to include
the house and one acre, and one to exclude the house and one acre:
Watten showed concern over access. He asked if there would be any
chance of putting in an access by N.S.P. Planner Nielsen will check
into this.
Gagne would like a report on how the $5000 figure was figured out.
~aterford III - Environcental Assessment Worksheet Request
Planner Nieloen saicl a petition bas been received requestine au EAW
Ull U[lte'~fonl III. A l'epc.:::t on tbis \lill be given at the Narcb 12
aceting.
PUBLIC WORKS DIRECTOR'S REPORT
Authorization to Hire Additional Budgeted Employee
Public Works Director Zdrazil asked the Council to authorize the
hiring of a new employee for increased Park and Maintenance work.
Brancel moved, Watten seconded, to hire Larry Niccum at $9. 95/hr as a Lt.
Equipment Operator for the City of Shorewood. Motion carried - 4/0.
Hennepin County Restitution Program
Public Works Director Zdrazil said the Hennepin County Court Service
contacted hitl about providing a "Work Squad',' consisting of 8 juveniles'
under the supervision of a supervisor, to do odd jobs such as picking
rocks on ballfields, trash removal from ditches, and other jobs that
do not involve operating equipment. They will be available on Fridays
and Saturdays. Attorney Froberg has checked and they have their own
insurance.
Gagne moved, Brancel seconded, to participate in the Hennepin County
Restitution Program. Motion carried - 4/0.
ADMINISTRATOR'S REPORT
Spring Cleanup
Gagne suggested using a chipper and a couple of qualified men to chip
brush. Zdrazil felt this might be a problem due to noise, speed, and
matted material. Zdrazil is checking on a rental price. He said the
City tried a chipper once before and it didn't work out. Zdrazil will
report back to the Council. May 5th and 6th will be City Cleanup.
Clerks Conference
Gagne rnovecl, Watten seconded, to send Sue NicCCD and Sandra Keunelly
to the MCFOA Conference Harch 20-23. l1oti9D csrried - 4/0.
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REGULAR COUNCIL MEETING
FEBRUARY 26, 1990
Page ten
STAFF REPORTS - continued
ADMINISTRATOR'S REPORT - continued
Temporary Employee - Finance Department
Whittaker asked to keep Virginia Smith full time until Wendy Davis
returns from maternity leave.
Watten moved, Gagne seconded, to keep Virginia Smith full time until
Wendy Davis returns from maternity leave. Motion carried - 4/0.
Compostin~
Whittaker referred to the letter from Jerry Splinter of St. Louis Park,
and a conversation with Carl Michaud. He said the the County hasn't
made any effort to identify the needs the City is supposed to fill.
He asked for direction from the Council on how to proceed.
The Council discussed transfer stations, and inactive vs. active
compost sites.
Gagne suggested going slow and being very careful. Haugen suggested
talking to other cities.
Whittaker said he has already talked to neighboring cities, and most
of them don't have room for sites. He said Kirk McDonald, Tonka Bay's
Administrator, is working with the City of Minnetonka regarding a
central -transfer site in Minnetonka.
The Council asked Whittaker to keep working with other cities, and
to take things very cautiously.
Traffic Si~nal - Hi~hway 7 and County Road 19
Whittaker said the costs for this project would be approximately $1000
for installation of power, and about $300 a year for electric and
maintenance.
Gagne moved, Brancel seconded, to split the cost for installation
of power, electricity, and maintenance with the City of Excelsior,
so the signal can be installed this year. Motion carried - 4/0.
Gagne moved, Brancel seconded, that just in case Excelsior refuses
to pay their share, that the City of Shorewood pay the total cost
so the signal can be installed this year - this motion only to be
used if necessary. Motion carried - 3/1 (Watten).
Fire Marshall
Whittaker brought the Council up-to-date on how Excelsior is proceeding.
City Lo~o
No report.
COUNCIL REPORT
Watten reported that a Shorewood resident was having trouble with
Excelsior residents dumping on his property. Watten asked Attorney
Froberg if he was aware of this problem? Froberg said yes, he had
made some phone calls and talked to the Excelsior Mayor about it.
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REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 26, 1990
Page eleven
COUNCIL REPORT
Chanhassen Animal Wardens
Brancel complimented the animal \vardens on the way they rotated hours,
and the job they are doing.
Computer RFP's
Brancel commended Finance Director Rolek, Administrator Whittaker, and
anyone else that worked on putting the RFP together. She said they
did an excellent job and covered "all bases".
Christmas Lake Road/State Hi~hway 7 Intersection
Gagne mentioned the newspaper coverage regarding the proposal for the
intersection, and the reactions of Excelsior and Greenwood. He asked
what would happen if an agreement can't be reached. Rascop said you
take the problem to Met Council.
"Mayor1s Challen~e"
Haugen said there is going to be an "Earth Day" on April 22, 1990. She
said this is a good day to remove debris from the shoreline.
Article on Trees - Su~~estion for Ordinance
Haugen gave Planner Nielsen an article on trees. She suggested the
City try to come up with an Ordinance to keep developers from killing
trees.
Article of Interest - Home valuations since 1976
Haugen said the average house in Lake Minnetonka:
1976
1978
1980
1982
1984
1985
11:00
$50,000
$74,000
$105,000
$119,000
$130,000
$134,000
Rule
Gagne said he had read about another City in the paper that invokes the
11:00 Rule. He said he had asked Administrator Whittaker to find out
about it. The ruling is from the City of Plymouth. Gagne asked
Whittaker to pass copies to the Council. He would like to discuss it
at a later date.
ADJOURNMENT
Gagne moved, Brancel seconded, to approve the claims for payment and
adjourn the Regular Council meeting at 10:17 PM, and to further adjourn
to an Executive Session to discuss litigation. Motion carried - 4/0.
-11-
REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 26, 1990
Page twelve
General & Liquor Funds - Acct. No. 00-00166-02
(January 22, 1990)
General
Checks # 3598 - 3695
$ 387,409.28
Payroll Checklist:
Checks # 203680-203722
$ 13,199.33
Total
$ 400,608.61
(February 12, 1990)
General
Checks # 3696 - 3840
93,101. 44
$
Payroll Checklist:
Checks # 203723-203763
$
13,431.62
Total
$
106,533.06
(February 26, 1990)
General
Checks # 3841 - 3892
$
76,525.47
Payroll Checklist:
Checks # 203764-203855
$
13,741.90
Total
$
90,267.37
/
Liquor
$
54,829.38
$
2,815.93
$
57,645.31
Liquor
$
66,566.45
$
4,638.92
$
71,205.37
Liquor
$
27,790.67
$
2,997.67
$
30,788.34
EXECUTIVE SESSION CONVENED
Council entered the Executive Session at 10:25PM.
EXECUTIVE SESSION ADJOURNED
Council left the Executive Session at 11:27PM, and reconvened the
Regular Council meeting at 11:28PM.
REGULAR SESSION ADJOURNED
The Regular Session ended at 11:29PM.
RESPECTFULLY SUBMITTED, Susan Niccum, Assistant City Clerk
Laurence E. Whittaker
Administrator/City Clerk
Jan Haugen
Mayor
~ ~
RESOLUTION NO. -90
RESOLUTION APPROVING PROPOSED PROGRAM FOR YEAR XVI
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS AND AUTHORIZING ITS SUBMITTAL
WHEREAS, the City of Shorewood , through execution of a
Joint Cooperation Agreement with Hennepin County, is a cooperating unit in the
Urban Hennepin County Community Development Block Grant Program; and
WHEREAS, the City of Shorewood has developed a proposal
for the use of Urban Hennepin County CDBG funds made available to it, follow-
ing a public hearing on April 2, 1990 to obtain the views of c~t~zens
on local and Urban Hennepin County housing and community development'needs and
. the City's following proposed use of $ 20,896.00 from the Year XVI Urban
Hennepin County Community Development Block Grant and $' -0- in program
related income..
Projects
Budget
Rehabilitation of Private Property
$14,9~.00
South Shore Senior Centers Operation
$ 5,936.00
$20,896.00
(Total)
BE IT RESOLVED that the City Council of Shorewood
approves the proposed use of Year XVI Urban Hennepin County Community Develop-
ment Block Grant funds and program related income and authorizes submittal of
the proposal to Hennepin County for review by the Urban Hennepin County
Citizens Advisory Committee a~d for inclusion in the Year XVI Urban Hennepin
County Community Development Block Grant Program Statement of Objectives and
Projected Use of Funds.
Mayor
Date
Attest:
Clerk
~
REQUEST FOR FUNDlliGjYE.AR XVI
URBAN HENNEPIN COUNTY CDBG PROGRAM.
---------------------------------------------------------------------------~-~
THIS SECTION ~ILL BE COMPLETED BY HENNEPIN COUNTY
National Objectives:
Project Eligibility:
/
Dace
Cication
Hennepin Councy
ER Status:
/
Status
Environmencal Review Specialist
Dace
Proj ecC Number:
/
Number
Financial Manager
Dace
- - - - - - - - - - ... .. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _.- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
A. GENL~L INFORMATION
1. Community:
Shorewood
2. Project Name:
Rehabilitation of Single Family Homes
3. Contact Person:
Sandra L. Kennelly
B. PROJECT DATA
1. Year XVI Grant Request $ l4,9~.OO
2. Is this request to fund an existing project?
X Yes
No
3. Leveraged Funds: Amount $ Source
(To what extent does project leverage additional public or privace
funds/firm commitment?)
4. Location: Address
(Attach map.)
Citywide ~
II
REQUEST FOR. FOND IRe fYE.AR XVI
URBAN HENNEPIR COUNTY CDBG PROGRAM.
------------------------------------------------------------------------------
THIS SECTION ~ILL BE COMPLETED BY HENNEPIN COUNTY
National Objectives:
Project Eligibility:
/
Date
Citation
Hennepin County
ER Status:
/
S ta tus
Environmental Review Specialist
Date
Project Number:
/
Daca.
Number
Financial Manager
------------------------------------------------------------------------------
A. GENL~L INFORMATION
1. Community: City of Shorewood
2. Projecc Name:
South Shore Senior Center
3. Contact Person:
Sandra L. Kennelly
B. PROJECT DATA
1. Year XVI Grant Request $ 5,936.00
2. Is this request to fund an existing project?
X Yes
No
3. Leveraged Funds: Amount $ Source
(To what extent does project leverage additional public or private
funds/firm commitment?)
4. Location: Address 441 Oak St., P.O. Box 2, Excelsior. MnCitT~ide ---
(Attach map.)
5. Description: (Describe the project ~n as much detail as possible.
Provide a statement of anticipated results; ~hat, if any alternative
funding sources have been considered for the project; and for a multi-
year project, describe the program accomplishments to date.)
The funds will be used toward the continuation of daily operations
at the South Shore Senior Center. It will be specified in the area
of salaries for the administration of the center.
The administrative responsiblity for the funding expenditure has
been delegated to Hennepin County.
6. Implementation Schedule: (Identify the major project tasks to be
performed during implementation and their timing.)
Task
Date
(Month/Ye2.r~
Supplements a portion of the salary for the
Administration of the South Shore Senior
Center.
7/1/90-6/30/91
7. Budget: (Specify total project budget by major project component--
i.e., administration, planning, construction, acquisition, direct
grants, public service.)
Com"Oonent
BUDGET
CDBG Other
SOURCE OF FUNDS
CDBG (vr)/Other (identifv)
South Shore Senior Center $ 5.936.00 $ -0-
$ $
$ $
proj ect Budget $ 5,936.00 $
Total $ 5,936.00
XVI /
/
/
SENIOR COMMUNITY SERVICES
1600 South 2nd Street, Hopkins, Minnesota 55343
933-9311
March 1, 1990
BOARD of DIRECTORS
Connie McCullough
President
Mayor Jan Haugen and City Council Members
CI1Y OF SHOREWOOD
5755 Country Club Road
Shorewood, MN. 55331
Tom Ticen
1st Vice President
Alison Fuhr
2nd Vice President
Dear Mayor and Council Members:
Bob Miller
Member-at-Large
Senior Community Services is requesting $ 5,936 for
the 1990-91 fiscal year from the City of Shorewo'od to
support the Southshore Senior Center. This amount
reflects a 4% adjustment for inflation. The City
provided $ 5,708 for the past year through its share of
County-wide Community Development Block Grant (CDBG
Year XV) funds. While we are aware that CDBG funds are
decreasing this year, we hope that the City will be able
to fully fund our request.
Walter Levesque
Secretary
John Blaser
Treasurer
Merlyn "Doc" Meier
Past President
Leonard Kopp
Member-at-Large
Toni Anderson
Karl Dansky
Councilperson Robert DeGhetto
Commissioner Tad Jude
John Nelson
Senator Gen Olson
Carla Pavone
Daralyn Peifer
Jean Rifley
Steve Rood
Ryan Schroeder
Linda Stokes
In this time of tight budgets, we hope that you will
continue to provide the resources necessary to support
the Southshore Senior Center. If another city, or cities
are not able to provide support at the level requested, an
additional request may be made at a later time.
Benjamin F. Withhart
Executive Director
If you have any questions, or if the City Council would
like to have an informational presentation, please don't
hesitate to let me know. On behalf of the seniors, who
are the real beneficiaries of your funds, many thanks for
your on-going support.
.
~relQ
Ofl~~' /
;:L7:::nF:- ti!~
'6~~utive Director
ao a~~
dOAnn Kvern
Center Director
A United Way
Supported Agency
2
1990 URBAN HENNEPIN COUNTY CDBG PROGRAM DISCRETIONARY ACCOUNT
REQUEST FOR FUNDING
---------------------------------------------------------~--------------------
THIS SECTION WILL BE COMPLETED BY HENNEPIN COUNTY
National Objectives:
Proje~t Eligibility:
/
Date
Citation
Hennepin County
ER Status:
/
Date
Status
Environmental Review Specialist
Project Number:
/
Number
Financial Manager
Date
------- ---------- --- ----- ---- ------------------------ -- ----- -- ------... - - - -- -.. --
A. GENERAL INFORMATION
2. Project Name:
City of Shorewood
Rehabilitation of Single Family Homes
1. Community:
3. Contact Person:
Sandra L. Kennelly
B. PROJECT DATA
1. 1990 Discretionary Account Grant Request $14,887.00
2. Is this request to fund an existing project?
X Yes
No
3. Leveraged Funds: Amount $ Source
(To what extent does project leverage additional public or private
funds/firm commitment?)
4. Location: Address
(Attach map.)
Citywide..!-
5. Description: (Describe the project in as much detail as possible.
Provide a statement of anticipated results; what, if any alternative
funding sources have been considered for the project; and for a multi-
year project, describe the program accomplishments to date.)
The request for discretionary funds is equal to Year XV requested
for the Rehabilitation of Single Family Homes. These funds were
reallocated for a Special Census last year. The funds are greatly
needed in the area of restoration and energy needs for low income
home owners. Each year the City has used the funds allowed for
this rehabilitation and would like to make any additional funds
available for those home that may not have been able to receive
needed funds last year.
6. Implementation Schedule: (Identify the major project tasks to be
performed during implementation and their timing. NOTE: DISCRETION-
ARY FUNDS MUST BE EXPENDED WITHIN 12 MONTHS.)
Task
Date
(Month/Year)
Rehabilitation of Single Family Homes
7/1/90-6/30/91
7. Budget: (Specify total project budget by major project component--
i.e., administration, planning, construction, acquisition, direct
grants, publ~~ service.)
Component
BUDGET
CDBG Other
SOURCE OF FUNDS
CDBG (vr)/Other (identifv)
Rehab. of Single Family Hom~ 14,887.00 $ -0- XVI /
$ $ /
$ $ /
Project Budget $14.887.00 $
Total $ 14,887.00
JOHN H. CROSS
24250 SMITHTOWN ROAD
SHOREWOOD, MN 553391
612/470-9468
March 30, 1990
Mr. Brad Nielsen
Planner
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Dear Brad:
Last summer we had our 7~ acre parcel at 24250 Srnithtown Road on the market
for $369,000.00 through Barry Brotlund of Counselor Realty. We had already
turned down a bonafide written offer in 1987 of $284,000.00 with Edina
Realty, Wayzata.
We have spoken with an MAl Appraiser who indicates that he can substantiate
a $300,000.00 value for the total property.
To expedite a sale, we would cons;rtpr R proposal that was written as a 3
month option ($5,000.00 fee) to buy the entire proper tv for $290,000.00. If
Shorewood was only interested in the acreage (approximately 6 acres), the
price would be $190,000.00, conditional upon the remaining parcel and house
(see legal exhibit "A"),_being rezoned to C-3.
It must be noted that Shorewood could purchase another parcel on County Road
1119 which is 5.7 acres for $400,000.00, although it would require fill.
The Shorewood Comprehensive Plan calls for our parcel being high density
residential. I hope that your Appraiser reflects this fact in his valuation.
Further, the small wetland area on the north end of the property should be
included in the value. Recent Court decisions have judged such wet land
ordinances as a "taking" and owners should be compensated accordingly.
I would appreciate receiving more information at your earliest convenience,
as the house may be sold and we have two interested Developers in the acreage.
JHC/ j
Enc
Sincerely,
'-" '.---,~ ~. ~
John H. Cross
CITY OF SHOREWOOD
COUNCIL WORKSHOP
MONDAY, MARCH 19, 1990
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30PM
M I NUT E S
CALL TO ORDER
Mayor Haugen called the meeting to order at 7:30PM.
ROLL CALL
Present: Mayor Haugen, Councilmembers Gagne, Stover and Watten;
Administrator Whittaker; Attorney Froberg; Planner
Nielsen; Engineer Norton; Finance Director Rolek;
and Assistant Clerk Niccum
Absent: Councilmember Brancel
SIMPLE SUBDIVISION/LOT COMBINATION
RESOLUTION NO. 24-90
Planner Nielsen reviewed a subdivision and street vacation request which
had been approved in 1986 for Wallace King. That approval had been
contingent upon King acquiring a portion of Smith's property plus an
easement over Smith's property which is consistent with the location of
the traveled surface of Birch Bluff Road. Because of confusion regrading
surveying expenses, the matter was never completed. Also, in 1972 the
southwest corner of Smith's lot had been conveyed to the property owner
to the south of him due to the fact that the house on that southern
poece of property encroached onto Smith's lot. This was done without
City approval at that time. He requests ~pproval now. Smith has agreed
to grant an easement to the City for the paved surface of the street,
plus 10 feet along the south side of it.
Stover moved, Gagne seconded, to adopt Resolution No. 24-90 - "A
Resolution Approving Subdivision and Combination of Real Property".
Motion carried by roll call vote - 4/0.
REVIEW PROPOSED TIF PLAN FOR WATERFORD PHASE III RESOLUTION NO. 29-90
Bob Thistle and Brenda Krueger were present from Springsted Incorporated.
Thistle said the City is now at Step #4 in the TIF process. He also said
a public hearing must be held. The Planning Commission will review the
TIF plan and give a recommendation to the Council. The Council will then
hold the pgblic hearing.
Thistle, Krueger, and the Council went through the 2nd draft of the
"City of Shorewood Development Dirstrict Plan for Development District
No. 1 including Tax INcrement Financing Plan for Tax Increment Financing
District No.1".
Section 1.04. Statement of Goals
Administrator Whittaker said he thought it was important that the
Council make sure that the goals listed are the goals the Council wants.
Watten asked how many people would be in the multiple housing. The
answer was 54 units with 2.7 people per unit.
-1-
COUNCIL WORKSHOP
MONDAY, MARCH 19, 1990
Page two
TIF REVIEW
Haugen asked if the pipe that would run under Highway 7 was covered.
The answer was yes.
Subsection 1.07. Parcels to be Acquired in Whole or in Part within
Development District No. 1
Krueger said that 1.07. can be a~ended if the City wishes to add
more to the District at a later date.
Subsection 1.10. Rehabilitation
The Council debated on re~oving the second half of this paragraph -
"Owners of properties who purchase.. ...... ... . ... .. ... .available
fro~ federal, state or local services." Thistle and Krueger said
it does not apply now but they recon~ended leaving it in.
Finance Director Rolek said the City can use funds from TIF District
No.1 anywhere within Development District No.1.
Planner Nielsen said that all the improvements_that have been discussed
are included in Development District No.1.
Watten moved, Stover seconded, to change "Development District No. I"
to "Development District A".
Stover wondered i this change would create confusion.
'-',
Motion failed / 3/1 ) Watten)
7-
Stover moved, Watte' seconded, to change "Development District No. I"
to "Development District No. 1A".
Haugen asked Thistle if this change would create problems? He said
it could.
Motion was withdrawn by Stover and Watten.
Subsection 2.09. Estimated Public Costs
Haugen said the estimates "tvere done by Schoell and Madson, vlith minor
changes by Engineer Norton. ,... J.i. ~~
'/,11J1!: nlL~ !2.,;~
Mark Benson of MnDOT was also contacted. He found the ChFistmas
~ Intersection co~parable to the Old Market Road Intersection.
Gagne and Haugen asked if this includes enough money to cover all
expenses. Thistle said the figures shown present the "worst case
scenario" - this is if the City had to pay everything.
Thistle said all staff time was included under Administration.
Finance Director Rolek explained the tax capacity rate. He said this
is -w1.Jc1L. u;:,cJ Lo _ the mill rate.
It- (d~aen..ov,
Subsection 2.15 Fiscal Disparities Contribution.
The Council spent a long time discussing this paragraph and issue. The
Council "tlanted to know the impact this will have on the average tax
payer or the City's ability to finance all of the proposed improvements.
-2 -
COUNCIL WORKSHOP
MONDAY, MARCH 19, 1990
Page three
TIF REVIEW - continued
Thistle will return \vith anS\vers to questions. He recommended setting
the public hearing date, and to turn the TIF Plan over to tne
Planning Commission, the School District, and the County for revie\~.
Stover noved. Gagne seconded, to adopt Resolution No. 29-90 - "A
Resolution Setting a Public Hearing on Development District Program
for Development District No. 1 including Tax Increment Financing Plan
for Tax Increment Financing District No. 1 - the Public Hearing to
be Monday, April 23. 1990 at 8:00PM in the Council Chambers at the
Shorewood City Hall. 5755 Country Club Road. Shorewood. Minnesota;
notice of said hearing to be published in the newspaper. Motion
carried by roll call vote - 4/0 (Brancel absent).
RESOLUTION DENYING PETITION FOR A NEW EAW
FOR WATERFORD PHASE III
RESOLUTION NO. 25-90
Gagne moved. Watten seconded, to adopt Resolution No. 25-90 - "A
Resolution Denying a Petition for a New Environmental Assessment
Worksheet for Waterford P.il.D.". Motion carried by roll call vote -
4/0 (B~ancel absent).
TAX FORFEIT CEMETERY LOT
RESOLUTION NO. 26--90
Gagne coved, Watten seconded, that after acquisition by the City of
the parcel of Tax Forfeited land indentified as PIN 32-117-23-32-0002,
the City shall sell such parcel to the Woodside Cemetery Association
for the sum of $1.00 plus all costs incurred by tbe City in tbe
acqui3ition thereof, it being understood that the City shall rebate the
sewer assessment th~reon to include only the square footage charge-$392-
which the Association sball agree to pay to the City. Mot1on carr1ed
by roll call vote - 4/0.
Watten moved, Stover seconded, to ado!)t Resolution tlo. 26-90 - "A
Resolution Approving the Sale of Certain Parcels of Tax-Forfeited
land" - in order to give ownership to Woodside Ceaetery Association
for PIN 32-117-23-32-0002, a property that was the original cemetery
and has many existing graves on it. Motion carried by roll call vote-
4/0 (Brancel absent).
PERMISSION FOR AMERICAN LEGION TO PARK IN CITY HALL LOT MAY 5, 1990,
FOR StlELT FRY
Gagne moved, Watten seconded, to give permission for the American
Legion to use City Hall parking lot on May 5, 1990 for overflow
parking for their smelt fry. Hotion carried - 4/0.
VOLUNTEER RECOGNITION UEEK IN SnOREWOOD
RESOLUTION NO. 27-90
Haugen moved. "Watten seconded. to adopt Resolution No. 27-90 - itA
Resolution proclaiming the Week of April 22-28, 1990, Volunteer Week
in the City of Shorewood". t'lotion carried by roll call vote - 4/0.
-3-
COUNCIL WORKSHOP
MONDAY, ~UffiCH 19, 1990
Page four
CLEAN EARTH DAY
RESOLUTION NO. 28-90
Uatten moved, Gagne seconded, to adopt Resolution No. 28-90 - "A
Resolution proclaiming April 22, 1990 as Earth Day 1990" - and that
that day be set aside for public activities promoting preservation
of the global environment and launching the "Decade of Environment".
Motion carried by roll call vote - 4/0.
APPRECIATION EXPRESSED FOR CITY COMMISSIONS
The Council discussed how much they appreciated all the work done by
the City Commissions.
Council Break - 9:27PM - 9:32PM
RENTAL HOUSING CODE
ORDINANCE NO. 223
Gagne asked if the proposed rental housing code was taken from another
City? Planner Nielsen said it was a combination of the best of several
cities codes.
The Council reviewed the Rental Housing Code Draft page by page. Gagne
asked Planner Nielsen if he thought it was a good code and if it can
be enforced? Nielsen said if the City is going to get involved with
this, he thinks the code is well written and enforceable.
Grass length was discussed, and it \~as decided it was adequately covered
in the draft.
Gagne moved, Watten seconded, to adopt Ordinance No. 223 - "Rental
Housing Code", and to waive the 2nd reading. Motion carried by roll
call vote - 4/0 (Brancel absent).
Haugen said this should be sent to every rental unit in the City.
Planner Nielsen said he is putting together a list of units, he also
wants to put it in the newsletter.
Nielsen also explained the inspection cost and procedure. The charge
will be $35 for the initial inspection. Then there may be a follow-up
inspection. After that there will be an inspection every 3 years,
which will coincide with the changes in the building code; or if a
complaint is received; or if the property changes hands. A permit fee
of $35 will be charged yearly, or more often if the property changes
hands. As a beginning, people will be required to apply for a license
by June 1, 1990, inspections will be done by January 1, 1991, and the
license will be good for 1991.
PARK REPORT
Watten reported that the Park Commission has been talking to the
Tonka ~Hen' s Club regarding turning the Bi1X Track into a Little League
Field. Council would like more information regarding this. The Council
expressed a general \Jillingness to use the BMX Track area for a field.
Council discussed the duties of the Park Planner and the duties of the
City Engineer.
-4-
COUNCIL WORKSHOP
MONDAY, MARCH 19, 1990
Page five
PARK REPORT - continued
Watten expressed concern over how to make money for the Park Commission.
He mentioned Shorewood Logo T-shirts and sweatshirts. The Council will
think about it.
Gagne asked about painting the warming house at Cathcart. Whittaker
said the Public Works Department is going to paint.
SEMINAR - PROFESSIONAL PROQFREADING,EDITING AND WRITING SKILL
Haugen said she thought perhaps a couple of staff should attend this,
she had Sue and Anne in mind. It is $89, a one day session, and held
ei ther June 7 O'C June 29. Whi ttaker said Sue had asked about a time
management course. The Council left it up tQ" Whittaker.
WASTE MANAGEMENT ACT - HOST FEES
Haugen informed the Council that she had received a letter from
Sam Sivanich. The cities of Minneapolis and Elk River have contracted
with Larkin, Hoffman Daly and Lindgren to lobby State legislators to
amend the Waste Hanagement Act to instate "host fees" for solid \laste
facilities located in those cities. The rate would be $1 per cubic yare
Hennepin County is urging the cities to fight continuing pressures
to increase the tip fee which is presently $95/Ton.
Whittaker said, offering background information, that the County had
gone back and forth on the compost, especially. They \vere going to
manage the transfer stations or composting sites. Then they were going
to reimburse us out of the tipping fee already being charged. They
have not made any solid proposals or guarantees the~ are willing to
have a transfer station or compost site. He said this has a lot to
do with what has been done by Minneapolis and Elk River - they resented
the County collecting all the money and not giving it back.
Council directed Administrator Whittaker to decide what \-lould benefit
the City.
ADJOURNMENT
Watten moved, Gagne seconded, to approve the claims for payment and
adjourn the Council Workshop at lO:30PM. Motion carried unanimously.
General & Liquor funds - Acct. No. 00-00166-02
General
Liquor
Checks #4008-4053
Payroll Checklist:
Checks #203891-203926
$
82,730.03
$
38,642.89
$
12,150.41
94,880.44
$
$
2,933.43
41,576.32
Total
RESPECTFULLY SUBMITTED,
Susan Niccum
Assistant City Clerk
$
Larry E. Whittaker
Administrator/City Clerk
Jan Haugen
Hayor
183 University Ave. E., St. Paul, MN 55101-2526
CONTACT LEGISLATORS TO OPPOSE AID CUTS IN SENATE TAX BILL
cities should contact their state senators and representatives
immediately in opposition to the harsh, punitive cuts in city aid
and city spending proposed in the Senate omnibus tax bill, S.F.2540.
Even though the Senate tax bill will already have been passed by
the Senate when you receive this alert, it is important that you
contact your legislators so that they will pressure tax conferees
to lessen the aid cuts. .
Inform your legislators about what city services will have to be
cut as a result of the proposed aid and spending cuts. Urge your
legislators to tap a portion of the state's $550 million rainy day
reserve fund to avoid such cuts. Also tell your legislators not to
make any further restrictions this year in tax increment
financing.
SENATE TAX BILL MAKES DEEP CUTS IN CITY AID
--CITY LEVY LIMIT BASES ALSO CUT--
On March 28, the Senate Tax Committee completed work on its
version of the omnibus tax bill, S.F.2540. Senate floor
consideration is expected by Friday, March 30. House-Senate
conference committee action will begin the week of April 2. At
the brief hearings on S.F.2540, LMC President Millie MacLeod
(Moorhead City Councilmember) testified against the deep city aid
and harsh city spending cuts the bill contains. She warned that
those cuts would force reductions in basic city services and city
jobs. Instead of cutting city aid, MacLeod urged the committee to
use a portion of the state's rainy day reserve fund.
The Senate tax bill calls for $43 million in cuts in Pay '90 aid
to local governments. For cities, the Pay '90 cut would equal 2.11
percent of the combined levy plus aid base -- nearly $22 million
statewide cut in city aid. (In contrast, the House tax bill would
require a 0.6 percent, or $6.1 million, cut in Pay '90 city
revenue. )
The 2.11 percent reduction is both a permanent reduction in city
aid and a permanent reduction in the levy limit bases of cities
with populations over 2,500. The bill schedules even deeper aid
and levy base cuts for Pay '91. The bill would force cities which
_are cnrr~mt:ly nnder levv limits to reduce their spendinq by t:'hPL
amount of the aid cut. cities are specifically prohibited from
increasing thelr levies to make up for the aid cuts the bill
prescribes.
.,---..~...,-.:.,-----.-..-_....-------....-._~_--..--~-_._-"", .-....--.-. -- ...~.. ~_. ,
1990 AID CUTS OF $43 MILLION
The Senate aid cut of $43 million is achieved by reducing each
local government's -revenue base- by 2.11 percent. For cities, the
revenue base is defined as its Pay '90 levies plus Pay '90 LGA.
The aid reduction is first applied to LGA (payments in July and
December). If LGA is insufficient to absorb the cut, then
equalization aid, disparity reduction aid, and homestead and
agricultural credit aid (HACA) , in that order, would be cut. A
print-out of the LGA cuts for each city is included in cities
Bulletin #7 (March 30, 1990). The print-out shows only the LGA
cuts; an additional $1.6 million is cut from HACA.
The bill specifically requires that the total aid reduction
caused by the 2.11 percent cut be permanently subtracted from the
city's 1990 levy limit base. This translates the Pay '90 aid cut
into a permanent city spending reduction. The bill states: "It
is the intent of the legislature that the reduction in state aids
. . . be implemented as a equivalent and corresponding permanent
reduction in the cost of administration and operations at the
local level."
PAY '91 LGA CUT $30.7 MILLION
The Senate tax bill would require even deeper cuts in cities' Pay
'91 LGA. Under a complicated formula which includes the
elimination of the LGA grandfather provision, the Senate bill
would reduce Pay '91 LGA by $16.3 million below the Pay '90 LGA
levels. The bill freezes LGA at that lower level and eliminates
the Pay '91 LGA inflation increases of $14.4 million which are
scheduled under current law.
Both the $16.3 million cut in LGA levels and the suspension of
the $14.4 million in inflationary LGA increases are aid cuts that
will be used to permanently reduce cities' Pay '91 levy limit
bases. Not only will cities under levy limits be prohibited from
raising their levies to make up for the aid they lose, but they
will be penalized for future LGA increases (which they did not
receive) through permanent cuts in their levy limit bases. The
levy limit base cuts caused by the loss of Pay '91 inflationary
increases are punitive since these cuts represent a future loss of
property tax relief which is not part of cities' levy limit bases.
HACA REDUCITONS
The Senate bill scales back the cost-of-living adjustment in the
current Pay '91 HACA formula. Instead of a full inflation
adjustment, the Senate bill would provide an adjustment equal to
the rate of inflation minus 1.15 percent. This provision in
combination with class rate changes save the state $34 million in
Pay '91 HACA payments to cities, counties, and townships.
The bill would also reduce or eliminate disparity reduction aid
in Pay '91 for communities which have a combined local tax rate
below 100 percent.
183 ["nhers;t.\' Ave. E.. St. Paul. ~IN 55101 -2526
March 29, 1990
TO:
Mayors, Managers, and Clerks
FROM:
Joel Jamnik
RE:
Comparable Worth
House Tax Committee Moves to Remove Special Levy from Pay Equity Bill
The House Tax Committee considered and passed legislation dealing
with the local government pay equity act at a hearing Tuesday, March
27th. Prior to recommending passage, the Tax Committee approved an
amendment offered by Representative Ann Rest to remove a provision ...
in the bill which would have allowed local governments a special .
levy to raise tax money to pay for compensation adjustments to
female-dominated classes of employees. ;
The opposition to granting a special levy to pay for one of the most
expensive state mandates of the last decade was widespread and
included Republicans and Democrats and particularly the House
leaders. Speaker Bob Vanasek, Majority Leader Dee Long, and
Chairman Paul Ogren made their feelings quite clear that they
opposed the special levy language. Speaker Vanasek also referred to
a handout (a copy of which is enclosed) which showed how well city
managers and administrators were paid compared to state agency heads
and legislative leaders, as a rationale for supporting the bill.
Representative Steve Sviggum was one of the few legislators to speak
in defense of local governments. He and representatives of local
governments made it quite clear to committee members that without a
state appropriation for the mandate, and without a special levy, and
given reductions in state aid to cities for two straight years
(including this year's mid-year budget cuts), that some c::ities and
other local governments would find it difficult to implement pay
equity plans by the end of 1991, and almost impossible to do so
without strictly restraining salary adjustments or laying off other
employees.
(over)
Focus on city Reserves
It was evident that a majority of the committee had little or no
concern for local budgets and employees. Chairman Ogren indicated
that cities could tap their large cash reserves to pay their share
of the estimated $22 million needed for remaining jurisdictions to
achieve pay equity. He distributed a table (a copy of which is
enclosed) prepared by the state auditor that indicated that at the
end of 1987 cities had average total fund balances which were 47.7%
of current expenses, and general fund balances which were 34.7% of
operating expenses.
In short, the table demonstrated to Representative Ogren that cities
have a 30% to 50% cushion from which to draw funds to implement pay
equity and to absorb budget cuts. Not all committee members share
Chairman Ogren's apparent lack of understanding of government
finance. Some members recognize that since cities receive only
nontax and nonaid revenue from January through May (or June or July
depending on the whims of the state) and that paying for services
such as snow plowing might necessitate having money in hand at the
end of a fiscal year.
The bill now goes to the House floor.
laid over and the Senate bill was used
now goes to the floor. The Senate has
without a special levy provision.
The House file, H.F.1198, was
so S.F.488 is the bill which
already passed the bill, also
What You Should Do
Call your legislator and request they introduce. and support an
.. "amendmentcil"lowingaspeclal'levy for' pay equity and to oppose
passage of any bill which does not provide financial assistance or
a special levy. Inform them of the difficult choices that will have
to be made if they don't provide help and that they will be
accountable for any decisions local governments are forced to make.
Particularly, you should stress the issue of fund balances or
reserves. Legislators are using this bogus factor as the rationale
for aid cuts and elimination of special levies.
Our prospects for SUccess are slim, but we should be clearly on the
record regarding these legislative actions. Call me if you have any
questions.
'1). c). f.R. Joc.u.~
COSTS TO ACHIEVE EQUITY
These data are based on reports submitted by local governments to the
Department of Employee RelatiQns. These reports were submitted in 1988 and
were included in Pay Equity Analysis 100. Of these 20 reports, 12 had plans
that would be considered in compliance, and 8 had plans that would be
considered out of compliance.
Cost of Total Annual Percent of
Plans in Como11ance Como11ance payroll Payroll
1. Greater MN County $ 71,496 $ 2,622,384 2.7 %
2. Greater MN County 29,316 2,549,616 1.1 %
3. Greater MN County 42,036 2,551,980 1.6%
4. Greater MN County 87,000 5,060,621 1.1%
5. Suburban City 114,936 3,485,820 3.3 %
6. Suburban City 0 205, 116 0.0 %
1. Suburban City 23,040 838,428 2.1 %
8. Greater MN City .1,272 .2,196,216 0.1 %
9. Greater MN City 1,164 445,920 0.3 %
10. Greater MN City .18,456 .990,132 1.9%
11. Greater MN City 6,324 ..1,183,692 0.5 %
12. Greater MN City 10,224 371,172 2.8 %
6ote: 2'he ~Igures lIsted In -Cost o~ ComplIance- are the local governments'
est.1JDates of the amount needed to provIde pelV equ1 tv for female classes.
.Plans out of ComD1iance
13. Suburban City 66,732 5,493,240 1.2 %
14. Suburban City 27,744 2,980,980 0.9 %
.15. Suburban City 15 ,348 394,260 3.9 %
16. Suburban City 155,304 5,164,824 3.0 %
..
17. Greater MN City 19,320 851,292 2.3 %
18. Greater MN City 18,048 801,468 2.3 %
19. Greater HN City 26,412 1,344,984 2.0 %
20. Greater MN City 115,584 . 4,044,564 2.9 %
6ote: 2'he fjgures lIsted In -cost of ComplIance- are the department's
est.1JDates of the amount needed to ensure that female classes are not paId
consIstentlv below ~e classes.
Faith Zwemke
Pay Equity Coordinator
Department of Employee Relations
6121296-2653
March 14. 1990
Lj,
l).Q.E..Q.. d..oCM t-t
Pay for Selected City Managers and County Administrators
1989 Salary Survey
Metro Area
Hennepin County.. $89,600
Ramsey County..... BO,OOO
Washington County..BO,800
"1nneapol1s City...16,600......
Bloomington C1ty...B2.000
Edina C1ty.........1B,500
Burnsville City....69,200
Plymouth C1ty......19,500
Brooklyn Ctr C1ty..75,585
Fridley C1ty.......12,000
M1noetonka ctty..~~15.600
St. louis Pt. City 12,500
81a1ne City........13,000
Robb1nsdale C1ty...71,SOO
Golden Valley City BO.080
Richfield C1ty.....11,5l0
Greater Minnesota
Albert Lea C1ty....62,595
Austin C1ty........51.272
..ankato.City.......63.l29
..arshall.C1ty......S9.675
Hew Ulm City.......59.363
H. Mankato C1ty....55.860
Rochester C1ty.....72,71B
St. Cloud City.....58,020
'989 SalAries for Selected Minnesota State AQencv Heads
Finance..........$71,173
Public Safety.... 65.903
labor & Indus.. ..66.145
. Corrections...... 65,903
Human Rights... ..57,331
Veterans Affairs..53,034
~ _1I<lt,oviJ.6-~
Table 3.9: City Fund Balances, 1987
Tvoe of City
.J/a..lldOo.-t o-f
1\--f1n.n Doren
Average
Total Fund Balance.
as Percent of
Current Exoenses.
Average _
Genera! Fund Balance
as Percent of
Ooeratina Exoenses
Twin Cities Metro Area
Minneapolls-St. Paul
Suburbs
Outstate
Over 25,000
5,000-25,000
1,000-5,000
Under 1,000
All Citiesb
9.8% 3.3%
57.2 39.6
42.6 30.2
48.8 39.0
73.6 61.7
121.6 121.8
47.7% 34.7%
Source: State Auditor's Office.
~c1udes debt service.
~c1udes only 357 citie. that report on an accrual basis.
I
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