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111488 CC Reg AgP . .. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, NOVEMBER 14, 1988 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. AGENDA ROLL CALL A. Pledge of Allegiance B. Roll Call 1. APPROVAL OF MINUTES A. Regular Council Meeting - October 24, 1988 (Att.No.lA-Minutes) B. Special Council Meeting - October 27, 1988 (Att.No.lB-Shady Island Bridqe Discussion Minutes) 2. MATTERS FROM THE FLOOR A. B. 3. COMMISSION REPORTS A. Planning Commission B. Park Commission 4. CONSENT AGENDA A. Acceptance of Local Election Results (Att.No.4A-Canvassing Election Resulta) B. Payment Vouchers ------1. Seal Coating and Overlay-Project No.88-l ~. S.E. Area Water Tank-Project No.86-lD . If 3. Watermain, Parking Lot and Ball Fields-Freeman park- Project No.88-2 4. Badger Field Watermain-Project No.88-3 (Att.No.4B-Requests for Payment) -1- . L " COUNCIL AGENDA MONDAY, NOVEMBER 14, 1988 PAGE 2 4. CONSENT AGENDA - Continued C. Home Energy Check-Up Program ~Att.No.4C-Resolution- Northern States Power- Agreement-Resolution-Minne- gasco-Agreement) D. Request for Letter of Credit Reduction Harding Acres, 2nd Addition (Att.No.4D-Staff Report) E. Acceptance of Improvements-Towne Addition (Att.No.4E-Engineers Report) F. Temporary Sign Permit-Shorewood Shopping Center (Att.No.4F-Staff Report) Moved Seconded Vote 5. AMESBURY RIGHT-OF-WAY MAINTENANCE (Att.No.5-Attorneys Correspondence) 6. C.U.P. TO EXCEED 1000 SQUARE FEET OF ACCESSORY SPACE Applicant: Randi and Lisa Gibbs Location: 5365 St. Albans Bay Road (Att.No.6-Staff Report) 7. SIMPLE SUBPIVISION AND LOT AREA VARIANCE Applicant: Alice Goethke Location: 6010 Apple Road (Att.No.7-Staff Report) 8. C.U.P. FOR MULTIPLE COMMERCIAL SIGNAGE Applicant: Marcus Development/Y.E.S. Location: 24365 Smithtown Road (Att.No.8-StafflfReport) 9. DEVELOPMENT STAGE APPROVAL-BAYWOOD SHOPS P.U.D. Applicant: Dick Dreher, Dreher and Associates Inc." Location: 5620 and 5660 Manitou Road (Att.No.9-Staff Report) -2- ,. '~ - . COUNCIL AGENDA - MONDAY, NOVEMBER 14, 1988 PAGE 3 ~ 10 . C. U . P ./P . U .0,. RESIDENTIAL ESTATE Applicant: TornKordonowy Location: 6100 Apple Road (Att.No.lO-Staff Report) -~l. FINAL PLAT-BOULDER BRIDGE 3rd ADDITION Applicant: Mike Jorgensen Location: 28070 and 28080 Boulder Bridge Drive (Att.No.ll-Letter of Request) ~12. REQUEST TO CONTINUE DEVELOPMENT-TOWNE ADDITION (Att.No.12-Staff Report) PETITION FOR NO PARKING SIGNS-MUIRFIELD CIRCLE (WATERFQROJ (Att.No.13~Petition) 13. STAFF REPORTS St,atus Report - Plehal-Crowley vs. Lake Minnetonka. Homes (Ridge Point Development) Loverien/Henney et al vs. City of Shorewood-Appeal 3. Engineers Report 1. Status Report-Shady Island Bridge Repair 2. Cost Estimate for Water - Covington Road (Att.No.14-B-1-Letter of Request) C. Planners Report 1. 2. , 1/ D. Administrative Reports 1. Status Report - Union Negotiations 2. -3- .,' { ~ CONSENT AGENDA MONDAY, NOVEMBER 14, 1988 PAGE 4 15. COUNCIL REPORTS A. Mayors Reports 1. Appointment of Staff Person - Shore land Manag~ment Sub-Committee-LMCD (Att.No.15-A-1-LMCD Request Letter) 2. B. Council Reports 1. 2. APPROVAL OF CLAIMS AND ADJOURNMENT . " -4- CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY. 1 NOVEMBER 1988 e . COUNCIL CHAMBERS 5755 COUNTRY CLUB RQAD 7:30 P.M. MINUTES CALL TO ORDER Chair Watten called the meeting to order at 7:34 P.M. ROLL CALL Present: Chair Watten; Commissioners Schultz. Spellman. Robertson. Leslie. and Benson; Council Liaison Stover; Planner Nielsen; Planning Assist. Helgesen. Absent: Commissioner Mason (excused). APPROVAL OF MINUTES Spellman moved. seconded by Robertson to approve the minutes of 4 October 1988 as written. Motion carried unanimously. 7:30 PUBLIC HEARING - C.U.P. TO EXCEED 1000 SQ. FT. OF ACCESSORY SPACE Randi and Lisa Gibbs - 5365 St. Alban's Bay Road Planner Nielsen reviewed his report. He said the Gibbs would like to create lower level accessory space by means of building an overhead garage door at the walk-out level at the rear of the house. This doubles the size of their garage space (total 1424 sq. ft.) by making it a two-story garage. The footprint size of the principal structure is 1200 sq. ft. They are requesting a variance to the C.U.P. criteria to exceed the footprint size of the house. Mr. Gibbs said he plans to store a car within the lower level space which he works on only as a hobby. Public portion of the public hearing opened at 7:38 P.M. Public portion of the public hearing closed at 7:38 P.M. without comment. Spellman moved. seconded by Benson to recommend to Council approval of the C.U.P. and variance. Schultz questioned why the Ordinance counts gross floor area of accessory space but only the footprint of the principal structure. Benson said it should compare footprint to footprint or gross area to gross area. Motion carried unanimously. This item will appear on the Council agenda of 14 November 1988. 7:45 P.M. PUBLIC HEARING - SIMPLE SUBDIVISION AND LOT AREA VARIANCE Alice Goethke - 6010 Apple Road Planner Nielsen reviewed his report. which recommends in favor of the lot area variance for the new lot. (3126 sq. ft. under the 20.000 sq. ft. requirement). due to the fact that avoidance of it would result in poor site design. or a "flag lot". He noted that the proposed subdivision will create two lots with an average of 20.000 sq. ft. . . Minutes Planning Commission Meeting 1 November 1988 Planner Nielsen said that building. parking and loading space meet the setback requirements except for three parking spaces and a trash enclosure at the northwest corner which abuts a residential district and must meet a 50 foot setback; and the parking and driveway area in the southwest corner which must meet a 5 foot setback. There is room within the site to accommodate correction of these items. The landscape plan should be combined into one. The number of plants from the plan approved by the County Engineer (he recommends elimination of some of the pine trees along Co. Rd. 19 for traffic visibility). should be combined with the species of plants from the plan originally submitted for approval to the City. Mr. Dreher said they plan to substitute ornamental trees for the pine trees. Signage is in compliance with the ordinance requirements. Chuck Habiger. project architect. said that they plan to eliminate the 14' x 20' freestanding sign initially proposed and instead display signage on the canopy of the fuel pumps to identify same. A plan for the canopy is not available at this time. Their drainage plan calls for a drainage collection pipe to carry run-off north along Co. Rd. 19 and then west along the north lot line to the ponding area behind the site. Mr. Dreher said that the Watershed District would not approve their proposed drainage plan due to the fact that the City has not formally adopted the Watershed District's recommendations for the Glen Road-Co. Rd. 19 drainage plan. Planner Nielsen said the staff is aware of this and will bring it to the Council's attention at its next meeting. Schultz asked about their plans for water supply. Mr. Habiger said they plan to use the existing well on the site. Leslie moved. seconded by Robertson to recommend to Council approval of the development stage plans subject to moving the trash enclosure and three parking spaces out of the 50 foot setback area in the northwest corner. and correcting the driveway and parking area at southwest corner to comply with the 5 foot setback. Motion carried unanimously. This item will appear on the Council agenda of 14 November 1988. 8:30 P.M. PUBLIC HEARING C.U.P./P.U.D. RESIDENTIAL ESTATE Tom Kordonowy - 6100 Apple Road Mr. Kordonowy has submitted an application for building permit to construct a stable and studio accessory building on his property. The proposed building measures 29' x 77.5' and contains 1929 sq. ft. on the first floor. and a second floor to be used as a hay loft and storage area containing 1344 sq. ft. of area. On the property there also exists an attached garage which contains l09S square feet. The principal structure "~ootprint" area contains 3229 sq. ft. with a gross area of 6491 sq. ft. The property contains approximately 4.56 acres of land. Since the proposed structure exceeds the maximum amount of accessory space allowed by the Zoning Ordinance and also the height requirements for accessory space. the request is being processed under the C.U.P./P.U.D. provisions of the ordinance for a residential estate. Due to the large size of the principal structure and the property. the proposed accessory building is not considered out of proportion for the residence. The C.U.P./P.U.D. provisions allow for a unique application in this case. Public portion of the public hearing opened at 9:49 P.M. - 3 - Minutes . Planning Commission Meeting 1 November 1988 . Mr. Kordonowy said that an old barn did exist on the property and was quite dilapidated. They wish to replace that barn with a new one no larger and more in character with the house. Public portion of the public hearing closed at 9:50 P.M. Spellman moved. seconded by Benson to recommend to Council approval of the concept and development stage C.U.P./P.U.D. Motion carried unanimously. This item will appear on the Council agenda of 28 November 1988. 8:45 P.M. PUBLIC HEARING - ZONING/SUBDIVISION ORDINANCE AMENDMENT - GERRYMANDERED LOT LINES As a result of two recent requests for subdivision of 1akeshore property (Tracey Addition and Noel Wood 2nd Addition) the Commission decided to study the issue of gerrymandered lot lines. especially on lakeshore property. In these recent cases. an attempt to divide the properties around existing homes. and create additional lakeshore lots at the same time. resulted in poor site design but technically met the requirements of the Ordinance. The Commission felt the City needs a tool to regulate this problem. Planner Nielsen reviewed a portion of the Noel Wood 2nd Addition staff report dated 27 September 1988. which contained discussion of irregular-shaped lots. That report suggested potential solutions for regulation of gerrymandered lot lines. Of the solutions suggested he said he would recommend consideration of the following: 1) Require a minimum width at the shoreline as well as at the front building line. such as 90% of required lot width at the shoreline. 2) Require the minimum width over more of the lot than just at the front building line (e.g. the minimum width must be maintained for some minimum portion of the depth of the lot. such as 40 feet). Schultz suggested a percentage of the lot. rather than a set distance such as 40 feet. Public portion of the public hearing opened at 10:06 P.M. Jim Bruce said that siting of structures can sometimes be as important as lot configuration. He suggested restricting buildable area to only that part of the lot which meets the minimum width. Mr. Bruce said he would be happy to contribute his time to further study of this issue. Planner Nielsen said lot lines should relate to topography. drainage patte~s. etc.. therefore they can not always be straight and parallel. ~ublic portion of the public hearing closed at 10:40 P.M. Planner Nielsen said that some of these design standards should be incorporated into the Comprehensive Plan at the least. so there is something to fall back on. Leslie moved. seconded by Benson to continue the public hearing to the study session meeting in January of 1989. Motion carried unanimously. - 4 - ~ ~ Minutes ~lanning Commission Meeting 1 November 1988 MATTERS FROM THE FLOOR Schultz reported that the sand pile in the City Hall parking lot is blocking needed lighting for safe parking lot circulation. l\EPORTS Council Liaison Stover said she would like to suggest that the Zoning Ordinance be studied and updated in regards to accessory space and house moving, and Councilwoman Brancel would like to consider a rental property ordinance. Stover said a joint study session with both the Council and Planning Commission is needed. uiscussed was the difference in viewpoints between the Planning Commission and City Council in regard to determining hardship for variance decisions. Planner Nielsen suggested that when great differences occur, the Council should refer the matter back to the Planning. Commissions with their considerations. Stover updated the Commission on the Glen Road Drainage issue. ADJOURNMENT Watten moved, seconded by Leslie to adjourn the meeting at 10:57 P.M. Motion carried unanimously. Respectfully submitted, Patricia Helgesen Planning Assistant ~ - 5 - , CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY. 1 NOVEMBER 1988 ... ~ ~..... '.'~.. . - .... ,. .,.., r-.'.......-...& ....-,. ~ .......~ " (,J:"'l" ~ !lit ....,...".....,.,-~ ..,~........~ .......-. !: COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CALL TO ORDER Chair Watten called the meeting to order at 7:34 P.M. ROLL CALL Present: Chair Watten; Commissioners Schultz. Spellman. Robertson. Leslie. and Benson; Council Liaison Stover; Planner Nielsen; Planning Assist. Helgesen. Absent: Commissioner Mason (excused). APPROVAL OF MINUTES Spellman moved. seconded by Robertson to approve the minutes of 4 October 1988 as written. Motion carried unanimously. 7:30 PUBLIC HEARING - C.U.P. TO EXCEED 1000 SQ. FT. OF ACCESSORY SPACE Randi and Lisa Gibbs - 5365 St. Alban I s Bay Road planner Nielsen reviewed his report. He said the Gibbs would like to create lower level accessory space by means of building an overhead garage door at the walk-out level at the rear of the house. This doubles the size of their garage space (total 1424 sq. ft.) by making it a two-story garage. The footprint size of the principal structure is 1200 sq. ft. They are requesting a variance to the C.U.P. criteria to exceed the footprint size of the house. Mr. Gibbs said he plans to store a car within the lower level space which he works on only as a hobby. Public portion of the public hearing opened at 7:38 P.M. Public portion of the public hearing closed at 7:38 P.M. without comment. Spellman moved. seconded by Benson to recommend to Council approval of the C.U.P. and variance. Schultz questioned why the Ordinance counts gross floor area of accessory space but only the footprint of the principal structure. Benson said it should compare footprint to footprint or gross area to gross area. Motion carried unanimously. This item will appear on the Council agenda of 14 November 1988. 7 :45 P.M. PUBLIC HEARING - SIMPLE SUBDIVISION AND LOT AREA VARIANCE Alice Goethke - 6010 Apple Road Planner Nielsen reviewed his report. which recommends in favor of the lot area variance for the new lot. (3126 sq. ft. under the 20.000 sq. ft. requirement). due to the fact that avoidance of it would result in poor site design. or a "flag lot". He noted that the proposed subdivision will create two lots with an average of 20.000 sq. ft. , . . Minutes Planning Commission Meeting 1 November 1988 Public portion of the public hearing opened at 7:48 P.M. Jeff Schoenwetter. representing Ms. Goethke. presented an illustration of what a "flag lot" would look like if that were the route they were to go in order to acquire the square feet necessary to meet the minimum lot size requirement. Public portion of the public hearing closed at 7:51 P.M. Leslie moved. seconded by Spellman to recommend to Council approval of the subdivision and lot area variance subject to the Planner's recommendations as set forth in his report dated 27 October 1988. Schultz asked if any restrictions or special approvals will apply to building on the substandard lot. Planner Nielsen said that it is a buildable lot because it meets at least 70% of the minimum lot size requirement. Motion carried unanimously. This item will appear on the Council agenda of 14 November 1988. 8:00 P.M. PUBLIC HEARING - C.U.P. FOR MULTIPLE COMMERCIAL SIGNAGE Marcus Development/Y.E.S. Properties - 24365 Smithtown Road Marcus Development is requesting a conditional use permit to allow multiple signage at the Shorewood Service/Convenience Center. The ordinance provides for multiple signage on sites occupied by two or more tenants. In this case there are three principal uses - Goodyear Service Center. Fina Gas/Carwash/Foodmart. and Dairy Queen. Planner Nielsen said the site is allowed one sign per use plus one freestanding sign. A "Fina" sign on the gas island canopy will have to be eliminated. the Footmart sign reduced. and "caswash exit" eliminated to bring the total signage within the allowable 10% of the gross silhouette of the buildings. Public portion of the public hearing opened at 8:27 P.M. Public portion of the public hearing closed at 8:27 P.M. without comment. Planner Nielsen confirmed that operational and directional signs are not counted. 339.5 square feet is the total signage area after adjustments. Schultz moved. seconded by Benson to recommend to Council approval of the C.U.P. subject to the Planner's recommendations as set forth in his report dated 26 October 1988. Motion carried unanimously. This item will appear on the Council agenda of 14 November 1988. DEVELOPMENT STAGE APPROVAL - BAYWOOD SHOPS P.U.D. Dick Dreher. Dreher and associates. Inc. - 5620 and 5660 Manitou Road In May of 1988 Dreher and Associates were granted concept stage approval for a commercial planned unit development. for construction of a Tom Thumb grocery store with fuel pumps. and an attached shopping center. The developer is now requesting development stage approval and has submitted more detailed plans for approval. - 2 - J . . Minutes Planning Commission Meeting 1 November 1988 Planner Nielsen said that building, parking and loading space meet the setback requirements except for three parking spaces and a trash enclosure at the northwest corner which abuts a residential district and must meet a 50 foot setback; and the parking and driveway area in the southwest corner which must meet a 5 foot setback. There is room within the site to accommodate correction of these items. The landscape plan should be combined into one. The number of plants from the plan approved by the County Engineer (he recommends elimination of some of the pine trees along Co. Rd. 19 for traffic visibility), should be combined with the species of plants from the plan originally submitted for approval to the City. Mr. Dreher said they plan to substitute ornamental trees for the pine trees. Signage is in compliance with the ordinance requirements. Chuck Habiger, project architect, said that they plan to eliminate the 14' x 20' freestanding sign initially proposed and instead display signage on the canopy of the fuel pumps to identify same. A plan for the canopy is not available at this time. Their drainage plan calls for a drainage collection pipe to carry run-off north along Co. Rd. 19 and then west along the north lot line to the ponding area behind the site. Mr. Dreher said that the Watershed District would not approve their proposed drainage plan due to the fact that the City has not formally adopted the Watershed District's recommendations for the Glen Road-Co. Rd. 19 drainage plan. Planner Nielsen said the staff is aware of this and will bring it to the Council's attention at its next meeting. Schultz asked about their plans for water supply. Mr. Habiger said they plan to use the existing well on the site. Leslie moved, seconded by Robertson to recommend to Council approval of the development stage plans subject to moving the trash enclosure and three parking spaces out of the 50 foot setback area in the northwest corner, and correcting the driveway and parking area at southwest corner to comply with the 5 foot setback. Motion carried unanimously. This item will appear on the Council agenda of 14 November 1988. 8:30 P.M. PUBLIC HEARING C.U.P./P.U.D. RESIDENTIAL ESTATE Tom Kordonowy - 6100 Apple Road Mr. Kordonowy has submitted an application for building permit to construct a stable and studio accessory building on his property. The proposed building measures 29' x 77.5' and contains 1929 sq. ft. on the first floor, and a second floor to be used as a hay loft and storage area containing 1344 sq. ft. of area. On the property there also exists an attached garage which contains 1095 square feet. The principal structure "1;,ootprintll area contains 3229 sq. ft. with a gross area of 6491 sq. ft. The property contains approximately 4.56 acres of land. Since the proposed structure exceeds the maximum amount of accessory space allowed by the Zoning Ordinance and also the height requirements for accessory space, the request is being processed under the C.U.P./P.U.D. provisions of the urdinance for a residential estate. Due to the large size of the principal structure and the property, the proposed accessory building is not considered out of proportion for the residence. The C.U.P./P.U.D. provisions allow for a unique application in this case. Public portion of the public hearing opened at 9:49P.M. - 3 - f, Minutes Planning Commission Meeting 1 November 1988 .. . Mr. Kordonowy said that an old barn did exist on the property and was quite dilapidated. They wish to replace that barn with a new one no larger and more in character with the house. Public portion of the public hearing closed at 9:50 P.M. Spellman moved. seconded by Benson to recommend to Council approval of the concept and development stage C.U.P./P.U.D. Motion carried unanimously. This item will appear on the Council agenda of 28 November 1988. 8:45 P.M. PUBLIC HEARING - ZONING/SUBDIVISION ORDINANCE AMENDMENT - GERRYMANDERED LOT LINES As a result of two recent requests for subdivision of 1akeshore property (Tracey Addition and Noel Wood 2nd Addition) the Commission decided to study the issue of gerrymandered lot lines. especially on lakeshore property. In these recent cases. an attempt to divide the properties around existing homes. and create additional lakeshore lots at the same time. resulted in poor site design but technically met the requirements of the Ordinance. The Commission felt the City needs a tool to regulate this problem. Planner Nielsen reviewed a portion of the Noel Wood 2nd Addition staff report dated 27 September 1988. which contained discussion of irregular-shaped lots. That report suggested potential solutions for regulation of gerrymandered lot lines. Of the solutions suggested he said he would recommend consideration of the following: 1) Require a minimum width at the shoreline as well as at the front building line. such as 90% of required lot width at the shoreline. 2) Require the minimum width over more of the lot than just at the front building line (e.g. the minimum width must be maintained for some minimum portion of the depth of the lot. such as 40 feet). Schultz suggested a percentage of the lot. rather than a set distance such as 40 feet. Public portion of the public hearing opened at 10:06 P.M. Jim Bruce said that siting of structures can sometimes be as important as lot configuration. He suggested restricting buildable area to only that part of the lot which meets the minimum width. Mr. Bruce said he would be happy to contribute his time to further study of this issue. Planner Nielsen said lot lines should relate to topography. drainage patte~s. etc.. therefore they can not always be straight and parallel. ~ub1ic portion of the public hearing closed at 10:40 P.M. Planner Nielsen said that some of these design standards should be incorporated into the Comprehensive Plan at the least. so there is something to fall back on. Leslie moved. seconded by Benson to continue the public hearing to the study session meeting in January of 1989. Motion carried unanimously. - 4 - 4. . . Minutes ~lanning Commission Meeting 1 November 1988 MATTERS FROM THE FLOOR Schultz reported that the sand pile in the City Hall parking lot is blocking needed lighting for safe parking lot circulation. l\EPORTS Council Liaison Stover said she would like to suggest that the Zoning Ordinance be studied and updated in regards to accessory space and house moving. and Councilwoman Brancel would like to consider a rental property ordinance. Stover said a joint study session with both the Council and Planning Commission is needed. uiscussed was the difference in viewpoints between the Planning Commission and City Council in regard to determining hardship for variance decisions. Planner Nielsen suggested that when great differences occur. the ~ouncil should refer the matter back to the Planning Commissions with their considerations. Stover updated the Commission on the Glen Road Drainage issue. ADJOURNMENT Watten moved. seconded by Leslie to adjourn the meeting at 10:57 P.M. Motion carried unanimously. Respectfully submitted. Patricia Helgesen Planning Assistant - 5 - ~ . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, OCTOBER 24, 1988 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CALL TO ORDER The Regular Council meeting of the Shorewood City Council was called to order at 7:30 P.M., Monday, October 24, 1988, in the Council Chambers by Mayor Rascop. PLEDGE OF ALLEGIANCE AND PRAYER Mayor Rascop opened the Regular Council meeting with the Pledge of Allegiance and a prayer. ROLL CALL Present: Mayor Rascop, Councilmembers Brancel, Haugen, Stover, and Gagne. Staff: Attorney Froberg, Engineer Norton, Administrator Vogt, Planner Nielsen and Clerk Kennelly. APPROVAL OF MINUTES Gagne moved, Haugen seconded, to approve the Regular minutes of October 11, 1988, as amended on pages 7 and 8. Motion carried - 5 ayes. Brancel disagreed with the Council's action regarding approval of variances at the last meeting when she was not in attendance. She felt the approvals were politically motivated and had no considera- tion for the Planning Commission and Planners recommendations and could set precedence for future variances. Haugen disputed and dis- agreed with Brancel's remarks. Gagne felt that he had reviewed the issues and worked hard to make his decisions. Haugen felt that the Council had disagreed with the Planning Commission and Planners re- commendations before and no comments regarding being politically motivated were made. Gagne moved, Brancel seconded, to approve the Special meeting on the Glen Road/County Road 19 Drainage Plan minutes of October 4, 1988, as written. Motion carried - 5 ayes. Brancel moved, seconded by Haugen to approve the minutes of the Finance Director Interview meeting as amended. Motion carried - 5 ayes. PARK COMMISSION REPORT Brancel reported on the Commissions discussion regarding the offer for additional property to add to Manor Park. -1- )fl . . MINUTES - MONDAY, OCTOBER 24, 1988 PAGE 2 PARK COMMISSION REPORT - Continued The Commission recommended that the improvements on the hockey rinks should be paid from the Park Capital Improvement fund. Brancel moved, seconded by Gagne to direct that the cost of repairs to the hockey rinks be paid for from the Park Capital Improvement fund. Motion carried - 5 ayes. Brancel moved, seconded by Gagne to approve the hiring of Jim Wilson, a tree mover for eight hours ($60.00) to transplant trees from Cathcart Park to Amesbury water line extension and other parks. The use of the BMX track was discussed. Gagne would like the use and responsibility of the track discussed at a joint Commission/Council meeting. The Commission also supported the Ordinance and will not allow picnic fires or over night camping in City parks. Haugen moved, seconded by Gagne to direct the Commission and staff to hire an architect in order to obtain signed plans for a warming house for Manor Park to be submitted to Council. Motion carried - 5 ayes. CONSENT AGENDA Acceptance of Street - Chestnut Ridge at Near Mountain 9th Addition Resolution No.131-88 Engineer Norton recommended acceptance of the streets in the Chestnut Ridge 9th Addition subject to receipt of a mainten- ance bond for one year from the developer. Acceptance of Street - McKinley Place 2nd Addition Resolution No.132-88 Engineer Norton recommended acceptance of the street improvement in McKinley Place 2nd Addition subject to a one year maintenance bond from the developer. Acceptance of Street - McKinley Place 3rd Addition Resolution No.133-88 Engineer Norton recommended that the City take over ownership and maintenance of the streets in the McKinley Place 3rd Addition subject to receipt of a one year maintenance bond from the developer. Acceptance of Utilities - Sweetwater at Near Mountain 2nd Addition Resolution No.134-88 Engineer Norton recommended acceptance of the sanitary sewer watermain and storm sewer within the Sweetwater at Near Moun- tain 2nd Addition plat, subject to receipt of a one year maintenance bond. -2- MINUTES - MONDAY~CTOBER 24, 1988 PAGE 3 . CONSENT AGENDA - Continued Renewal of City Insurance Resolution No.135-88 Administrator Vogt recommended renewal of the City insurance with North star Risk Services through the League of Minnesota Cities Insurance Trust, at a total annual premium of $69,045. Appointment of Finance Director Council approved the hiring of Alan Rolek as Finance Director at a starting salary of $30,000.00 as negotiated by~~he City's consultant Jim Brimeyer. Appointment of Election Judges Resolution No.136-88 Clerk Kennelly submitted a list of election judges for approval to officiate at the 1988 General Election. Haugen moved, seconded by Brancel to approve the items listed on the Consent Agenda. Motion carried and Resolutions adopted by Roll Call Vote - 5 ayes. '";. FINAL PLAT APPROVAL - TRACY ADDITION RESOLUTION NO.137-88 Mr. Jim Bruce and Mrs. Tracy were'present to request final plat approval for the Tracy Addition. Mr. Bruce discussed with Attorney Froberg the correction in the legal discription; Revisions have been made regarding the drainage and slope of the driveway in an effort to comply with the recommended slope. Mr. Bruce suggested that Engineer Norton and his engineer meet and come to an agreement on the grade and side slope for the driveway. Engineer Norton had concerns regarding the drainage and the existing retaining wall within the road right-of-way. Attorney Froberg requested a revised title opinion for a legal description conforming with the plat, provide necessary easements and a convenant regarding removal of the garage on the road righ-of-way. Gagne moved, seconded by Brancel to approve the final plat as recom- mended by the Planning Commission and the Planner and subject to the Attorneys requests and the Engineers approval. Motion carried- by Roll Call Vote - 5 ayes. KUEMPEL CHINE REQUEST TO REZONE 21195 MINNETONKA BOULEVARD Mrs. Audry McGregor was present to request the City to initiate re- zoning of her property at 21195 Minnetonka Boulevard from R-1D to R-C. Haugen stated that prior action had been a resolution not an Ordinance amendment. The previous approval did not contain all the lots within the Kuempel Chime ownership. -3- , J MINUTES - MONDAY~CTOBER 24, 1988 PAGE 4 . KUEMPEL CHIME-REQUEST TO REZONE-21195 MINNETONKA BOULEVARD-Continue Haugen moved, seconded by Gagne to direct the staff to proceed for the City with the rezoning request of the Kuempel Chime property. Motion carried - 5 ayes. Planner Nielsen stated that a public hearing will be held on December 6 by the Planning Commission. MOVING PERMIT - 26120 BIRCH BLUFF ROAD Mr. Leo Meloche and his house mover Mr. Stubbs, were present to re- quest a moving permit to move a house off of 26120 Birch Bluff Road. Engineer Norton reviewed the route down Birch Bluff Road to Edgewood Road to Howards Point Road south to Smithtown Road and west to State Highway 7. Engineer Norton measured widths along the route with Phil Tipka, Public Works Director Zdrazil, Mr. Stubbs and Mr. Meloche. He felt that there was not adequate width available without a great deal of tree removal and could not recommend approval of the permit. Engineer Norton had a later meeting with Mr. Meloche and Mr. stubbs where they. agreed to remove the eves from the house thus reducing the width from 28 feet to 24 feet. Mr. Stubbs felt that only one tree may have to be removed in front of Mr. Wartman's home and he has agreed to the removal. Engineer Norton now recommends issuance of the permit subject to advance notification of the need to remove any- thing. He also feels that they should move at night but no chain saws should be used at that time. Stover stated that the Planning Commission has recommended approval of the permit subject to the Engineers approval. It was suggested that a bond could be requested that could cover removal and re- placement of mailboxes and trees. Gagne moved, seconded by Brancel to grant the moving permit subject to the Engineers approval and a bond required by State Statute. Motion carried - 5 ayes. STAFF REPORT Attorneys Report Ridge Point Lawsuit A default judgement was granted to subcontractors Clover Hill and Phehal-Crowley in District Court. The City has submitted a draft to the bank against Minnetonka Homes, Inc. in the amount of $37,400.88 to be recovered against the $42,000.00 Letter of Credit established at the bank in favor of the City. Engineers Report Status Report-Shady Island Bridge Bids for the repairs to Shady Island Bridge are out and will be received and opened at 11:00 A.M., October 27, 1988. The con- tract document requires completion within twenty-one days from the notice to proceed. The contractor must notify residents -4- , J MINUTES - MONotIl OCTOBER 24, 1988 PAGE 5 . STAFF REPORT Engineers Report Status Report-Shady Island Bridge-Continued if the bridge will be blocked at any time. The Council directed staff to also notify residents_ Construction to begin after November 8. A special meeting to award bids should be set in order to begin repairs. Haugen moved, seconded by Stover to set a special meeting to award bids for 7:00 P.M., Thursday, October 27, 1988. Motion carried - 5 ayes. Council directed staff to inform the Water Patrol in case of medical or fire emergency. Status of Temporary Pump House Building Interest has been expressed in purchasing the temporary pump house building and the water ,tank and remove it from our site. Engineer Norton felt that the City will not have any further need for the building and tank on the S.E. Area water system after another six to eight weeks. Attorney Froberg stated that the City has the right to sell equipment as long as it is in the best interest of the City. Gagne recommended that staff advertise for sealed bids for the sale. Gagne moved, seconded by Haugen to authorize the advertisement for sealed bids on the sale of the pump house building and water tank. Motion carried - 5 ayes. Planners Report Marcus Development - Contaminated Soil The Marcus Development Corporation is going through the process of aerating the buried contaminated soil. They will need a 5 X 8 building for aeration equipment and have suggested they build it at the base of the billboard sign. Council questions if the PCA has approved their method of handling the soil. Planner Nielsen has not seen any approvals in writing. Gagne moved, seconded by Haugen to request approval of their method of soil treatment. 5 ayes. in writing, PCA Motion carried - . ~ ivesco - Proposed Plan Planner Nielsen submitted a site plan for the northern portion of the Trivesco property. They are showing 68 townhouse units and four lots for commercial use. The Planning Commission will review the design guidelines, parking and landscaping. Planner Nielsen will check previous documents for further restrictions. -5- . . . MINUTES - MONDAY, OCTOBER 24, 1988 PAGE 6 . STAFF REPORTS - Continued Administrative Report Compensatory Time Clarification Administrator Vogt discussed the issue of compensatory time as requested by staff. He referred to the employee policy on com- pensatory time. The Administrator can approve some flexibility of time off to salaried employees but does not like to grant numerous full days of compensatory time in any calendar year regardless of compensatory time earned. The Council feels that this is a management decision to be made by the City Administra- tor as to the days off allowed to salaried employees. Request for Use of parking Lot Mary Dahl asked to use the City Hall parking lot for overflow parking from a Halloween party being held at her home. Council approved her request. Party to be held on October 29. yStorm Sewer Repair Gas lines are being installed on Excelsior Boulevard and the storm sewer line broke down between Christmas Lake and St. Albans Bay. Excelsior Public Works Director has reviewed the needed repairs and suggested a joint effort to correct the repairs. Cost of the repairs would be shared with MnDOT, Greenwood, Excelsior and Shorewood at an estimated cost to Shorewood of $2,000. Gagne moved, seconded by Brancel to approve the work repairs to be coordinated by Public Works Director Zieman. Motion carried - 5 ayes. Ways and Means Committee Meeting - Hennepin County Board Administrator Vogt and Mayor Rascop attended the Ways and Means Committee meeting in an effort to restore the State road aid that was removed by the County. The projected $25,000.00 revenue will not be reinstated. Meet the Candidates The candidates will be meeting Saturday morning, October 29, 1988, for an open debate with the candidates. This debate will be taped and shown on October 31 and November 7 on local cable television. MAYORS REPORT Police Department A 5% raise was approved for the police Chief bringing his salary to $47,500.00. Future increase can only be in the area of cost of living raises. -6- . . . MINUTES - MONDAY, OCTOBER 24, 1988 PAGE 7 . COUNCIL REPORTS Rental Inspection Brancel would like the Planning Commission to look at setting up an Ordinance regulating inspections of rental properties. Comparable Worth Study Stover recommended Jim Schultz to review the Comparable Worth Study. The intent of the study was to determine discrimination. Stover moved, seconded by Gagne to authorize the hiring of Mr. Schultz at $80.00 estimate for four hours. Motion carried 5 ayes. Animal Problem Haugen was told about raccoons breaking into houses on the Island. Council directed Administrator Vogt to locate a "live trapper" to come and trap the raccoons. Waterford pond has a beaver problem in the storm sewer. The trapper should also go trap the beavers and relocate. APPROVAL OF CLAIMS AND ADJOURNMENT Stover moved, seconded by Haugen to adjourn the regular Council meeting of Monday, October 24, 1988, at 9:54 P.M. subject to approval of claims for payment. Motion carried unanimously- 5 ayes. GENERAL AND LIQUOR FUNDS - ACCT. NO. 00-00166-02 Checks # 053996-001165 General $ 155,625.75 Liquor $ 61,719.35 Payroll Checklist: Checks # 202477-202542 $ 18,884.04 $ 6,118.57 Total $ 174,509.79 $ 67,837.92 RESPECTFULLY SUBMITTED, Robert Rascop, Mayor ~ Sandra L. Kennelly City Clerk -7- t, CHECK NO. 053996 053997 053998 053999 054000 054001 054002 054003 054004 054005 054006 054007 054008 054009 054010 054011 054012 054013 054014 054015 054016 054017 054018 054019 054020 054021 054022 054023 054024 054025 054026 054027 054028 054029 054030 054031 054032 054033 054034 (G) (L) (L) (L) (L) (L) (L) (G&L) (G) (G) (L) (L) (L) (L) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G&L) (G) . . GENERAL & LIQUOR FUNDS--BILLS PAID SINCE OCTOBER 18, 1988 TO WHOM PAID PURPOSE Mileage Wine Purchases November Rent Liquor & Wine Purchases - Liquor & Wine Purchases Beer & Misc. Purchases Wine & Beer Purchases November Employees Health Insurance Permit for Shady Island Bridge Postage Liquor Purchases Cigarette Purchases Liquor & Wine Purchases Advertising & Utilities Jean Sorensen Johnson Bros. Liquor Co. Harry Niemela Ed Phillips & Sons Co. Griggs, Cooper & Co. Pogreba Distributing, Inc. Quality Wine & Spirits Co. Physicians Health Plan Dept. of Natural Resources U. S. Postmaster Bellboy Corporation Minnesota Bar Supply, Inc. Ed Phillips & Sons Co. U S West Communications Void Void Void Void AT & T Utilities Alternative Staffing, Inc. Temporary Help-Finance Earl F. Andersen & Assoc. Street Signs Associated Asphalt, Inc. Redi Mix Asphalt-Streets Association of Metropolitan Property Tax Computer Analysis Municipalities Program Pledge C. H. Carpenter Lumber Lumber-Badger Hockey Rink City of Tonka Bay 3rd Quarter Water Billing Commers Soft Water Co. October Rent D. R. Copier Service, Inc. Toner for Copier Rolf E. A. Erickson October Assessing Fees Feed-Rite Controls, Inc. Demurrage Charge General Communications,Inc. Install Radio/Truck #33 Hennepin Coop Seed Exchange Grass Seed-Streets 360.00 Grass Seed-Parks 132.50 Hennepin County Treasurer Postal Verifications Mailed Lano Equipment, Inc. Purchase Mower Metro West Inspection Servo 182 Inspections/Plan Reviews Loring Laboratories, Inc. Soap Dispensers/Soap-Badger Park Louisville Landfill, Inc. Dumping Fee/Shopping Center & Badger Long Lake Ford Tractor Parts-Public Works Matthias, Roebke & Ebert July Computer Services Metropolitan Waste Control Sewer Service Charges - 1 - AMOUNT $ 12.87 904.01 970.00 145.18 1,997.02 - 528.60 832.88 2,763.99 50.00 750.00 733.68 214.62 874.55 90.37 8.83 792.00 20.82 1,576.34 100.00 705.28 602.51 22.50 34.00 2,155.12 45.00 157.00 492.50 13.95 10,675.00 5,417.00 54.00 96.00 9.02 741. 00 24,659.55 ~ .... . . GENERAL & LIQUOR FUNDS--BILLS PAID SINCE OCTOBER 18, 1988 AMOUNT PURPOSE CHECK NO. 054035 (G) 054036 (G) 054037 (G) 054038 (G) 054039 (G) 054040 054041 (G) 054042 (G) 054043 (G) 054044 (G) 054045 (G) 054046 (G) 054047 (G) 054048 (G) 054049 (G) 054050 (G) 054051 (G) 054052 (G) 054053 (G) 054054 (G) 054055 (G) 054056 (G&L) 054057 (G&L) 054058 (G&L) 054059 (L) 054060 (G) 054061 (G) 054062 054063 (G) 054064 (L) 054065 (L) 054066 (L) 054067 (L) 054068 (L) 054069 (L) 054070 (L) 054071 (L) 054072 (L) TO WHOM PAID $ 441. 72 Midwest Asphalt Corporation Tack Oil/Limestone/Black Dirt Streets MN Suburban Newspapers Advertising-Gen 16.90 Dev 49.70 66.60 154.83 197.13 291.16 Utilities Misc. Parts-Public Works/Parks Parts-P.C.1. Minnegasco Navarre Hardware N-E-P Corporation Void Northern States Power Northern States Power Pitney Bowes, Inc. Power Brake Equipment Co. South Lake Minnetonka Public Safety Dept. St. Paul Stamp Works, Inc. Williams Steel & Hardware Zack's Industrial Cleaning Supplies Waste Management-Savage Water Products Co. Utilities-City Wide 3,114.72 Utilities-Streets 1,374.02 Postage Meter Rental-ll/16/88-02/l5/89 59.25 Misc. Parts-Public Works 230.24 November Budget/Court O.T. 28,639.89 PERA Workman's Comp/Gasoline 1989 Dog Tags & Links Fence-P .C. 1. Asphalt Remover~Public Works 90.00 642.48 60.50 81.00 9,580.50 October Waste Removal PRV's/Air Relief Valve Parts Horns, Meters, Etc. Gardeneer, Inc. Sodding & Seeding Ridge Point Cir. U S West Communications Utilities Sanyo Business System Corp. Sanyo Tapes for Recording Machine City County Credit Union Payroll 10/26/88-Credit Union ICMA Retirement Payroll 10/26/88-ICMA Commissioner of Revenue Payroll 10/26/88-State Withholding The Bank Excelsior Payroll 10/26/88-FED & FICA Public Employee Retire Payroll 10/26/88-PERA Ken Jarcho Insurance Liquor Liability Store I & II Minnesota UC Fund Evelyn Beck-Unemployment-Final Ken Jarcho Insurance Insurance City Hall Void Hokanson Plumbing Bellboy Corporation Griggs, Cooper & Co. Jervis Lighting Products Johnson Bros. Liquor Co. Minnegasco Minnesota Bar Supply, Inc. Pogreba Distributing, Inc. Quality Wine & Spirits Co. Ryan Properties, Inc. 4,560.80 522.47 22.00 112.00 300.00 728.65 3,952.27 1,242.20 7,969.50 250.00 250.00 101.00 2,525.52 4,850.85 104.80 1,457.21 129.00 500.90 926.80 162.58 1,922.58 of 2 PRV Permits & PRV's Purchases & Wine Purchases Refund Liquor Liquor Lights Liquor & Wine Purchases Utilities Cigarette & Misc. Purchases Beer & Misc. Purchases Wine & Beer Purchases November Rent - 2 - . . GENERAL & LIQUOR FUNDS--BILLS PAID SINCE OCTOBER 18, 1988 CHECK NO. TO WHOM PAID 054073 (L) U S West Communications 054074 (G) Daniel J. Vogt 054075 (G) Wa1dor Pump & Equipment 054076 (G) Minnegasco 054077 (G) Northern States Power 054078 (G) Instrumentation Services Inc. 054079 (G) Prudential 054080 (G) League of MN Cities Insurance Trust 054081 (G) U. S. Postmaster 054082 (G) University of Minnesota 054083 (G) James Emmer 054084 (G) Donald Zdrazil 054085 054086 054087 054088 054089 054090 054091 054092 054093 054094 054095 054096 054097 054098 054099 054100 001151 001152 001153 001154 001155 001156 001157 001158 001159 001160 001161 001162 001163 001164 (G) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (L) (G) (G) (G) (G) ( L) (L) (L) (L) (L) (L) (L) (L) (L) (L) Petty Cash Void Void Void Void City Beer Distributing East Side Beverage Co. Frank's Trucking G & K Services Griggs, Cooper & Co. Johnson Bros. Liquor Co. Mark VII Disbributors, Inc. North Star Ice Ed Phillips & Sons Co. Quality Wine & Spirits Co. Thorpe Distributing Co. Northern States Power U S West Communications Jean Sorensen U S Postmaster Day Distributing Co. Frank's Trucking Griggs, Cooper & Co. Johnson Bros. Liquor Co. Mark VII Distributors, Inc. Russell Marron Midwest Coca-Cola Bottling Pepsi-Cola Co. Pogreba Distributing, Inc. Royal Crown Beverage Co. PURPOSE Utilities $ Mileage Co. Repair Pump/Lift Station Radisson Entrance Utilities Utilities Seminar-Public Works Employees November Additional Life Insurance Minnesota Municipal Coverage & Excess Liability Postage for Water & Sewer Billing MPWA Fall Conference--Seminar Refund of Application Fee Minnesota Street Superintendents Association Meeting Mileage, Supplies, Stamps, Office Beer Purchases Beer Purchases Liquor & Wine Purchases Laundry Liquor & Wine Purchases Liquor & Wine Purchases Beer Purchases Misc. Purchases Liquor & Wine Purchases Wine Purchases Beer Purchases Utilities-City Wide Utilities Mileage Postage for Newsletter Beer & Misc. Purchases Liquor & Wine Purchases Liquor & Wine Purchases Wine Purchases Beer Purchases Mileage Pop Purchases Pop Purchases Beer & Misc. Purchases Pop Purchases - 3 - AMOUNT 66.06 65.66 741.86 52.07 17.80 105.00 5.20 45,172.00 248.01 90.00 125.00 15.36 Keys 20.03 100.00 7,400.70 171. 60 41.20 3,595.83 1,745.37 2,119.75 131. 00 890.14 218.38 6,208.60 1,023.08 169.79 17.60 269.15 2,732.17 81.60 30.89 455.55 3,480.00 13.20 341.69 206.55 2,255.05 34.80 . . GENERAL & LIQUOR FUNDS--BILLS PAID SINCE OCTOBER 18, 1988 CHECK NO. TO WHOM PAID PURPOSE AMOUNT 001165 (G) Public Employees Retire :~dditiQnal Life Insurance $ 27.00 Total Liquor Total General 61,719.35 155,625.75 TOTAL 217,345.10 - 4 - ,. . . GENERAL & LIQUOR FUNDS--BILLS PAID SINCE OCTOBER 18, 1988 CHECK NO. TO WHOM PAID PURPOSE AMOUNT PAYROLL 202477 Void $ 202478 (G) Daniel J. Vogt 80 Reg Hrs 1,078.88 202479 (G) Sandra L. Kennelly 80 Reg Hrs 749.97 202480 (G) Susan A. Niccum 80 Reg Hrs 483.29 202481 (G) Anne P. Latter 80 Reg Hrs 366.94 202482 (G) Jean M. Sorensen 80 Reg Hrs 547.45 202483 (G) Bradley J. Nielsen 80 Reg Hrs 862.30 202484 (G) Patricia R. Helgesen 80 Reg Hrs 640.07 202485 (G) Bradley J. Nielsen Motor Vehicle 112.00 202486 (G) Charles S. Davis 80 Reg Hrs 418.42 202487 (G) Dennis D. Johnson 80 Reg Hrs 645.02 202488 (G) Daniel J. Randall 80 Reg Hrs 661. 36 202489 (G) Howard V. Sta.rk 82 Reg Hrs 2 On Call 572.26 202490 (G) Ralph A. Weh1e 80 Reg Hrs 525.47 202491 (G) Donald E. Zdrazil 80 Reg Hrs 837.06 202492 (G) Joseph P. Lugowski 80 Reg Hrs 631.36 202493 (L) Russell R. Marron 80 Reg Hrs 517 .55 202494 (L) Christophe Schmid 71 Reg Hrs 271. 48 202495 (L) Donald Thara1son 8 Reg Hrs 42.40 202496 (L) John F. Thompson 23 Reg Hrs 114.58 202497 (L) Michael J. Keobensky 10 Reg Hrs 49.27 202498 (L) Brian D. Jakel 33.50 Reg Hrs 155.57 202499 (L) Martey W. Jakel 8 Reg Hrs 39.42 202500 (L) John F. Josephson 8 Reg Hrs 38.22 202501 (L) William F. Josephson 80 Reg Hrs 569.92 202502 (L) Susan M. Latterner 36 Reg Hrs 154.37 202503 (L) Dean H. Young 80 Reg Hrs 524.15 202504 (L) Scott B. Bennyhoff 30 Reg Hrs 148.73 202505 (L) Scott M. Bartlett 36 Reg Hrs 165.61 202506 (L) James A. Shelledy 5 Reg Hrs 24.64 202507 (L) William F. Rhodes 35 Reg Hrs 161. 59 202508 Void 202509 (G) Robert Rascop Mayor 200.00 202510 (G) Janice M. Haugen Council 125.50 202511 (G) Barbara J. Brance1 Council 147.82 202512 (G) Robert L. Gagne, Jr. Council 150.00 202513 (G) Kristi Stover Council 150.00 202514 (G) Daniel J. Vogt 80 Reg Hrs 1,093.87 202515 (G) Sandra L. Kennelly 80 Reg Hrs 752.12 202516 (G) Susan A. Niccum 80 Reg Hrs 486.85 202517 (G) Anne P. Latter 80 Reg Hrs 368.49 202518 (G) Jean M. Sorensen 80 Reg Hrs 552.60 - 5 - .I CHECK NO. . . GENERAL & LIQUOR FUNDS--BILLS PAID SINCE OCTOBER 18, 1988 TO WHOM PAIR PURPOSE AMOUNT PAYROLL CONTINUED 202519 (G) 202520 (G) 202521 (G) 202522 (G) 202523 (G) 202524 (G) 202525 (G) 202526 (G) 202527 (G) 202528 (L) 202529 (L) 202530 (L) 202531 (L) 202532 (L) 202533 (L) 202534 (L) 202535 (L) 202536 (L) 202537 (L) 202538 (L) 202539 (L) 202540 (L) 202541 (L) 202542 (L) Bradley J. Nielsen Patricia R. Helgesen Charles S. Davis Dennis D. Johnson Daniel J. Randall Howard V. Stark Ralph A. Weh1e Donald E. Zdrazi1 Joseph P. Lugowski Russell R. Marron Christophe Schmid Donald Tharalson John F. Thompson Michael J. Koebensky Brian D. Jakel Martey W. Jakel John F. Josephson WilliamF. Josephson Susan M. Latterner Dean H. Young Scott B. Bennyhoff Scott M. Bartlett James A. Shelledy William F. Rhodes 80 Reg Hrs 80 Reg Hrs 80 Reg Hrs 80 Reg Hrs 80 Reg Hrs 80 Reg Hrs 80 Reg Hrs 80 Reg Hrs 80 Reg Hrs 80 Reg Hrs 72 .50 Reg Hrs 9 Reg Hrs 24 Reg Hrs 35 Reg Hrs 36 Reg Hrs 6 Reg Hrs 14 Reg Hrs 80 Reg Hrs 36 Reg Hrs 80 Reg Hrs 33 Reg Hrs 35.50 Reg Hrs 5 Reg Hrs 37 Reg Hrs Total Liquor Total General TOTAL Total Liquor Total General TOTAL - 6 - $ 865.69 647.22 403.68 634.91 650.48 543.68 509.18 850. 77 619.33 519.76 271.10 47.70 118.60 159.82 163.70 29.56 68.14 571. 85 155.30 521.80 159.75 161.77 24.64 167.58 6,118.57 18,884.04 25,002.61 67,837.92 174,509.79 242,347.71 . CITY OF SHOREWOOD SPECIAL COUNCIL MEETING THURSDAY, OCTOBER 27, 1988 . CONFERENCE ROOM 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER The Special Council meeting of the Shorewood City Council was called to order at 7:05 P.M., Thursday, October 27, 1988, in the Conference Room by Mayor Rascop. ROLL CALL Present: Mayor Rascop, Councilmembers Haugen, Stover, Gagne and Brancel. Staff: Engineer Norton and Administrator Vogt. SHADY ISLAND BRIDGE REPAIR-BID CONSIDERATION RESOLUTION NO.130-88 Engineer Norton stated to the Council that bids were opened for the Shady Island Bridge Repair Project No. 88-3/4219 at 11:00 A.M. today (October 27, 1988). Five bids were received ranging from a low of $19,880.00 to a high bid of $29,600. Mr. Norton stated that the low bidder is Park Construction Company. Councilmember Haugen inquired if references have been checked. The engineer stated that they had. Due to the upcoming election, it was mentioned that work will not start until after November 8. Engineer Norton stated that the con- tractor is ready to begin work. Mayor Rascop suggested contacting the Mound Fire Department relative to access in case of fire. He also suggested parking a fire truck or the City's water truck on the Island if access is to be blocked. Notices of the work will be sent to residents. Gagne moved, seconded by Haugen to award the bid for the Shady Island Bridge Repair Project No. 88-3/4219 to Park Construction Company in the amount of $19,880. Motion carried unanimously - 5 ayes. ADJOURNMENT Mayor Rascop moved, seconded by Brancel to adjourn the Special meet- ing of Thursday, October 27, 1988 at 7:09 P.M. Motion carried unanimously - 5 ayes. RESPECTFULLY SUBMITTED, Robert Rascop, Mayor Daniel J. Vogt City Administrator ffi . . CITY OF _ SHOREWQQDL ... ..... ..........................................g}2N~RSJt......................................ElectiOD helcl......................N.QJlEMBEB............B......19 ...8.8... . No. City m Shorewood At an Election held in said Election. Precinct, . on the November number <<wteI u Jndicated below: . 19 R~ of the (City) (Village) (Town) or School Distric HAnnE'p; p . State of Minnesota Rt.n day 0 . the following named perIODS or propositions received th( 1, 2, 3, & 4 Precinct Ward County of --o.._~"""'_.'--'- ..._.....-_;~.. ....-.- , ~"'.:a. ~,.,.,. 0FftCE NAMES OF CANDIDATES (OR~O VOTES RECEIVE MA?fOR. . Jan Haugen Robert Rascop BarbJ'Brance1 1212 936 847 COUNCIL Kristi Stover Robert Ga~ne Susan Sano David Dean 1696 1387 1297 980 . T~ N; in of ~=~ }...............3 g 11.... ............... ........ ........ ........ ........... ............... ..... ..... ............... .................... ......( r=!fbe: ~e~r::e~~t::~~ct I........ .....................................................................................................( Total Number of Ballots Actually Counted......... .............................. ..... .... ........ ...... ...... ........ .................. .................. ....( 3217 3533 3?17 ) ) ) I L//l ... .- . OSM Orr ." Schelen Mayeron& · ."""."" Associates, Inc. . OCT 3 I 1988 202\ East Hen.nepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors Planners October 27, 1988 City of Shore~ood 5755 Country Club Road Shorewood, Minnesota 55331 Re Seal Coating, Overlay and Appurtenant Work Project No. 88-1 OSM ComID. No. 4160 City Cound 1 : EnclQsed are four (4) copies of Co~structi~n Payment Voucher No. 3 & Final on the referented project in the amount of $ 11,504.00. Pur.suant to our field observation, as perforr.~d in accordance with our contract, we hereby certify that the materials are satisfactory and the work prop~r!Y perforn~d in accordance with the plans and specifications. Upon receipt of affidavit, State of Minnesota Form 134, and also Receipt and Waiver of Lien Rishts from H.L. Johnson Company, please make payment to H.L. Johnson COmFany, 2392 Pioneer Trail, Hamel, Minnesota 55340 at your' ear'! iest convenience. Very truly yours, ORR-St.HELEN-MAYERON & ASSOCIATES, INC. d~.p 1]~ Jimes P. Norton,P.E. Project Ensineer .JPN: ROD End ostlres cc H.L. Johnson Company /1- 6--1 Estimate Voucher No. 3 tf F. CONSTRUCTION PAYMENT ~R <. Date October 27, 19S5 For Period Ending : October 20, 1988 Project No. 88-1 ------------------------ Class of Work : Seal Coating, Overlay and Appurtenant Work ----------------------------------------------------- Location To: H.L. Johnson Company Z392 Pioneer Trail Hame 1, Mn. 55340 (61Z) 478-6084 For City of Shorewood, P~nnepin County, Minnesota A. Orisinal Contract Amount $ 123,000.50 B. Total Additions $ 0.00 C. Total Deductions $ 0.00 D. Total Funds Encumbered s 123,000.50 E. Total Value of Work Certified to Date s 124,041.06 ~. Less Retained Percentase o % $ 0.00 G. Less Total Previous Payments $ 112,537.06 H. Approved for PaYn~nt, This Report $ 11,504.00 I. Total Payments Including This Voucher $ 124,041.06 J. Balance Carried Forward $ -1,040.:.0 APPROVALS ========--==============--=============---=============--=======---~========= ORR-SCHELEN-HAYERON & ASSOCIATES, INC. Pursuant to our field observation, as performed in accordance with our contract, we hereby certify that the materials are satisfactory and the liIork properly performed in accordance with the plans and specifications and that the total work is 100 i. completed as of October 20, 1988 . We hereby recommend paYment of this voucher. -------------- Sisf!(>d : .p ~ ~uclion 01"'::-- ~~-- Signed : ---------------------------------------------------------------------------------------- This is to certify that to the best of my knowledse, information, and belief, the quantities and values of work certified herein is a fair approximate estimate for the period covered by this voucher. Contractor: H.L. Johnson Company Sisned ~( ---------------------------------------------- Date : Title ====--====--=============--============--====--======--=====--=====--=========== Ci ty of Voucher Checked BY : Shorewood Approved for payment Authorized Representative Date Date Pa!!e 1 of 2 4160 ... ... ~timati Voucher No. . contr. : H.L. Johnson Company 2392 Pioneer Trail Harne i, I'In. 55340 (612) 478-6084 3 & Final Date: October 27. 1988 Seal Coating, Overlay and Appurtenant Work Project No. 88-1 for the City of Shorewood, Hennepin County, Minnesota Contract Date : July 15, 1988 Work Completed : October 20, 19S9 Work Started Completion Date: September 15, 1988 Item No. Spec No. Item Work Completed Contract This Amount Quantity Unit Unit Price Total Price Month This Month Total to Dab Quantity Total Price -------------------------------------------------------------------------------------------------------------------------------- 1) DIV. II Street Sllleepins (Includes Before and After) 7.8 Mile 650.00 5070.00 0.00 6.4 4160.00 2) 2341.508 Wear Course Mixture ilncl. Bituminous} 1850 Ton 22.37 41384.50 0.00 2552 57088.24 3} 2341.508 Overlay Underlayment Fabric 31600 S.Y. 0.90 28440.00 0.00 28303 25472.70 4) 2356.505 Bituminous Seal Coat 8200 Ga i. 0.98 0036.00 0.00 11444 11215.12 5} 2356.507 Bituminous Seal Coat Assresate, Cl. A, FA-2 410 Ton 28.00 11480.00 0.00 628 17584.00 6) 2357.502 Bituminous Material for Tack Coat 1750 Gal. 1.00 1750.00 5326 5326.00 7076 70ib.OO ;) 2361.508 Bituminous Mixtur€ Levelins Course Hor.. i. Bitulrdnousl 700 Ton 33.00 23100.00 0.00 0.00 8) 2506.501 Structure Adjustment 44 Ea. 85.00 3740.00 ? 255.00 17 1445.00 ",' ---------- -------- ----------- ---------- ------- --------- Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . I . . . I' I . . I I . . I I I . I . I I 1$ 123,00(1.50 $ 5,581.00 $ 124,041.0/:. Palle 2 of 2 4160 1 . No\! ember. 2, 1 S'88 City of Shorewood 5755 Country Club Road Shore~ood, Minnesota 55331 OSM. Orr - ... ..- SChelen ... .... .. .... . Mayer~n& Associates, Inc. . NOV - 3 1938 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors Planners Re Southeast Area Elevated water Storage TanK Pedestal SuppGrted 3pheriod and Appurtenant Wo~k Project No. 86-ID O~1 Comm. No. 3707.40 City Council Enclosed ar.e four- (4) copie:- of CO!1:-tr'uction Payment Voucher. No.-S on the above referenced projHt in the amount of $ 5327.62. Please make pa)Thent in ~~ount of $ at your earliest convenience. Very truly yours, ORR-SCHELEN-MAYER~~ & ASSOCIATES, INC. ~ -P 1~ James P. Norton,P.E. Project Engineer JPN : RGD Enclosures cc : CBI Na-Con, Inc. 5327.62 to CBI Na-Con, Jnc., 24137 - 111th Street, Plainfield, 111 ino!s 00544 Lf.6 --c:2 , . crnSTRUCTIrn PAYMENT VOUCHER . Estimate Voucher No. 8 ---------------- Date November 2, 1988 For Period Ending October 15, 1988 .---------.----------------. Project Number 86-lD ----------------------------------------------.----------------------------------------------------.-- Class of Work El~vated Water Storage Tank Pedestial Supported Spheriod ------------------------------------------------------------------------------------------------------ For and Appurtenant Work To : CBI Na-Con, Inc. ------------------------------------------------------ 24137 - Illth Street Southeast Area Plainfield, Illinois 60544 ------------------------------------------------------ (815) 436-9800 City of Shore~ood, Hennepin County, Ninn~sota Location A. Original Contract Amount $ 463100.00 .8. Total Additions ; 4730.00 C.O. ~2 C. Total Deductions $ l6DO .00 C.O. ~l D. Total Funds Encumbered $ 466230.00 E. Total Value of Work Certified to Date $ 466230.00 F. L~ss R~tainedPercentage 5 h $ 23311.00 G. Less Total Previous Payments $ 437591.38 -------------~---------- H. Approved for Payment, This Report $ 5327.62 I. Total Payments Including This Voucher $ 442919.00 J. Balance Carried For~ard $ 23311 .00 APPRC'JALS ORR-SCHELEN-MAYER~~ & ASSOCIATES, INC. Pursuant to our field observation, as perforRed in accordance ~ith our contract, we hereby certify that the materials are satisfactory and the ~ork properly performed in accordance ~ith the phnsand specifications and that the total work is 99 I. completed as of October 15, 1988 . We hereby recommend payment of this voucher. Signed : :::~~~;~~;~~~;;~;;;;-------.:::::~----....................Sig,.d :.~_~.-_~-.~~.. ------------------------------------------------------------------------------------------------------------------------ This is to certify that to the best of ny knowledge, information, and bel ief, the quantities ~nd values of work certified herein is a fair approxillate estillate for the period covered by this voucher. .. Contractor CBI Na-Con, Inc. Signed By ------------------------------------------------ Date : Ti tie ------------------------------------------------ --------------------------------------------------~--------- Ci ty o-f Shore\llood Approved -for Payment Voucher ------------------------------------ ------------------------------------------------ Checked By : Authorized Representatiye Date Date ------------------------------------------------ Page 1 o-f 3 3707.40 , \ E.Ii..t> Vouch" No, ______.~..___...... Da h : Nov@mber 2, 1988 Southeast Area Elevated Water Storage TanK Pedestial Supported Spheriod and Appurtenant Work Project No. 86-10 Tcr. the City of Shor@~~od, Hennepin County, Minnesota Contract Date : WorK Completed: Item No. Cector Work Started Completion Dat@ : e81 Na-Con, Inc. 24137-111th Street Plainfield, Illinois 60544 (815) 436-9800 Work Completed Contract This Amount Total to Date Quantity Unit Unit Pric@ Total Pric@ Month This Month Quantity Total Price Item ----------------------------------------------------------------------------------------------------------------------------------- Schedule "A" 1) Excavation and Embankm@nt Borrow Material 2105.2 Granu!ar Borrow B@dding 2105.2 Gen@ra! Import@d Fill 2105.2 Topsoil Borr~~ 2) 2211. 2 600 C.Y. 2200 C.Y. 300 C.Y. 12.00 8.00 11. 00 Total for Item No.1 Aggregate Base Class 5, 100X Crushed ... II....'.. "" I.......... I' t '" r,. r I '" 160 C.Y. 10.00 7200.00 17600.00 3300.00 28100.00 1600.00 1600.00 3) Bituminous Paving . 2""1 Bituminous Pavement (Base) 34 Tons 25.00 850.00 ,),), 2341 Bituminous Surface 17 Tons 150.00 2550.00 2357 Bituminous Tack Coat 10 Gal. 25.00 250.00 ------------ Total for Item No.2 ,."...............",......".'........$ Total fer Item No.3 ,..."....,..........,..................$ 4) Concrete Curoing 2531.2 B618 Concrete Curb & or Valley Gutter 5) 2575.2 2575.2 6) 2611. 2 2611 .2 7) 2611.2 2611 .2 2611. 2 2611. 2 450 L.F. 2.50 Total for It@m No.4 Turf Estabishment Seeded Aru Sodding Ar@a . . . . . . . . I . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . '$ 3650.00 1125.00 1125.00 1080.00 1200.00 2280.00 4400.00 2000.00 6400.00 2500.00 2400.00 1500.00 3500.00 9900.00 SA) - 500,000 Gal. Single P@d@stial Spheroid CIW Foundation, El@ctrial and All Other Appurt@nant Work not It@miz@d Abov@ Lump Sum 1 472245.00 472245.00 Page 2 of 3 2700 S.Y. .40 400 S.Y. 3.00 Total for Item No.5 ........................................$ Water Mains 16" DIP Class 50 12" DIP Class 50 110 L.F. 80 L.F. 40.00 25.00 iotal for Item No.6 .......,................................$_ Water Main Valves & Fittings lBuri@d) 16" Butt@rfly Valve 12" Gate Valve Hydrant CIW Valve & Lead All Other Fittings 1 2 1 2000 2500.00 1200.00 1500.00 1.75 Total for Item No.7........................................... Total for It@m No.SA .......................................$ 472245.00 3707.40 0.00 0.00 0.00 0.00 0.00 0.00 ------------ ------_._---- -; 0.00 $ 0.00 0.00 0.00 ------------ ------------ $ 0.00 -; 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ------------ ------------ -; 0.00 $ 0.00 0.00 0.00 ------------ ------------ -; 0.00 $ 0.00 0.00 0.00 0.00 0.00 ------------ ------------ $ 0.00 -; 0.00 0.00 0.00 0.00 0.00 ----------.-- ------------ $ 0.00 $ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ------------ ------------ $ 0.00 $ 0.00 0.00 0.00 ------------ ------------ $ 0.00 $ 0.00 ~ . . Estimate Voucher No. 8 Date : November 2, 1988 Southeast Area Elevated Water Storage TanK Pedestial Supported Spheriod and Appurtenant WorK Project No. 86-10 for the City of Shore~ood, Hennepin County, Minnesota Item No. Item Work Cmpleted Cc,ntract This FdlIount Tohl to Date Quantity Unit Unit Price Total Price Month This Month Quantity Total Price ----------------------------------------------------------------------------------------------------------------------------------- 88) - 400,000 Gal. Single PedestiaJ Spheroid ~'W Foundation, Electrial and All Other Appurtenant Work not Itemized Above Lump Sum 1 L.S. 410045.00 Foundation 123881.00 .02 2477 .62 123881.00 El ectr- icaJ 10159.00 0.00 10159.00 l1ateriai 17659i.00 0.00 176591.00 Tank Construction 120382.00 0.00 120382.00 Paint 320B7.00 0.00 32087.00 ------------ ------------ ------------ Tota! for Schedule "A" (Items 1 thru 7 Inclusive Item SB) -~ 463100.00 $ 2477.62 S 463100.00 .......... Change Order No. I DEDllCT { 1600.00> 1600.(0) Change Order No. 2 4730.00 4730.00 4730.00 Total .................1....................1.$ 466230.00 s 7207.62 $ 466230.00 Page 3 of 3 3707.40 '. . Change Order No. Date : November 2, 1988 Southeast Area Elevated Water Storage TanK Pedestial Supported Spheriod and Appurtenant Work Project No. 86-1D for the City of Shorewooo, Hennepin County, Minnesota Item No. I tH!1 ----------------------------------------------------------------------------------------------------------------------------------- {1600.0n> 1) - Delete the obstruction light/beacon on the new 400,000 gal. elevated tank. P:tna 1 n~ 1 ~707 ..0 _actor CBI Na-Con, Inc. 24137-111th Street Plainfield, Illinois (815) 436-9800 60544 WorK Cm~' 1 e ted Contract This Atcunt Total to Date Quantity Unit Unit Price Total Price Month This Month Quantity Total Price . . > . Change Ol'der No. 2 Date : NOllembel' 2, 1988 Southeast Al'ea Elevated Water Stora9~ lanK Pedestial Supported Spheriod and Appurtenant WorK Project No. 86-1D for the City of Shorewood, Hennepin County, Minnesota Item No. Item ----------------------------------------------------------------------------------------------------------------------------------- 1) R~-paint the dal'k blue portion of the tow~r with the light blue color, all paint, labor, fr'~ight and a~lpurtenant ~ork includ~d in the lump sum price. Page 1 of 1 3707.40 .actor : CBI Na-Con, Inc. 24137-111th Str~et Plainfield, Illinois 60544 (815) 436-9800 WorK COOlplet~d Contract This Amount Quantity Unit Unit Price Total Pl'ice Month This Month 1 L.S. 4730.00 Total to Date Quantity Total P~ice 4730.(10 'II >~ . November I. 1983 City of Shore~ood 5755 Country Club Road Shore~ood. Minnesota 55331 Q )S. M. , Orr > .... '.' Schelen ... ... . .... Mayer~n&. AssoCiates, Ine. . NOV - 3 1988 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors Planners Re : Water ~in. Parkins Lot SurfacinS. Ball Field SurfacinS and Appurtenant Work Freeaan Park - Project No. 88-2 OSM Co.. No. 1744.00 Ci ty Counci 1 : Enclosed are four (4) copies of Construction Payment Voucher No. 3 on the referenced project in the amount of $ 13.107.14. Please aake pavaent in amount of $ at your earliest convenience. Very truly yours, mR-5CHELEN-I'1AYERON , ASm:~ATES/?IJ~ ~N"I.n,p.E. Project EnSineer ..FN:RGD Enclosures : cc : T ~ S Excavatins, Inc. 13.107.14 to T & S Excavatins. Inc.. 2044 Chambers Street. St. Paul. Mn. 55109 -9'6,3 Estiaate Voucher No. 3 . C(lNSTROCTl~ PA~ Date Noveaber 1, 1988 For Period EndinS : October 31, 1988 Project No. 88-2 Class of Work : Water "'in, Parkins Lot Surfacins. Ball Field SurfacinS To: T ~ S ExcavatinS. Inc. 2044 Chubers St. St. Paul. 1111. 55109 (612) 484-9384 and APpurtenant Work Location Freeun Park For City of Shor~ood. Hennepin County, Minnesota A. OriSinal Contract Alount $ 75.m.70 B. Total Additions $ 0.00 C. Total Deductions $ 0.00 F. Less Retained PercentaSe 5 t $ $ 73,312.99 $ 3,665.65 $ 56,540.20 --- $ 13,107.14 $ $ 75,m.70 D. Total Funds EncUlbered E. Total Value of Work Certified to Date G. Less Total Previous Paraents . H. APproved for Paraent. This Report I. Total Paraents Includins This Voucher 69.647.34 J. Balance Carried For.ard 6,130.36 APPROVALS = ~-SOB.EN-I1A~ lc ASSOCIATES. INC. Pursuant to our field observation, as perforaed in accordance with our contract, we hereby certify that the aaterials are satisfactory and the work proPerly Perforaed in accordance with the plans and SPecifications and that the total ~ork is 97 % cGaPleted as of October 31, 1988 . We hereby reco.lend paraent of this voucher. Si".d~ -P 1~- SiSned : Construction Observer This is to certify that to the best of .y knowledSe, infor.ation, and belief, the quantities and values of work certified herein is a fair approxiaate estiaate for the period covered by this voucher. Contractor : T & S Excivitins, Inc. SiSned BY ff --..... Date Title -- City of Voucher Checked BY : Shorewood Approved for pavaent Authorized Representative Date Date PaSe 1 of 2 1744.88 .., Estillate Voucher No. ~ Date: Novober 1, 1988 wtor : T . S Excavatins, Inc. 2044 Cbaabers St. St. Paul, Mn. 55109 (612) 484-9384 Water Main, Parkin! Lot SurfacinS, Ball Field Surfacin. and Appurtenant Work Freeman Park - ProJect No. 88-2 for the City of Shorewood, Hennepin County, Minnesota Contract Date : JulY 15, 1988 Work Started : JulY 25, 1988 Work Co.pleted : COIPletion Date : Septelber 30, 1988 Work eo.pleted Ite. Contract This Aaount Total to Date No. lte. Quantity Unit Unit Price Total Price Month This Month Quantity Total Price U 6- D.I.P. Class 52 Water Main 1425 L.F. 14.00 19950.00 0.00 1375 19250.00 2) 4- D.I.P. Class 52 Water Miin 210 L.F. 12.00 2520.00 0.00 194 2328.00 3) Fittings 700Lbs 1.00 700.00 0.00 695 695.00 4) 6- Gate Valve 4 Ea. 374.00 1496.00 0.00 4 1496.00 5) 4-x 8- Wet Tap Incl. Valve 1 Ea. 900.00 900.00 0.00 1 900.00 6) Relocate HYdrant 2 Ea. 200.00 400.00 0.00 2 400.00 7) HYdrant 2 Ea. 1000.00 2000.00 0.00 2 2000.00 8) Class 5. lOOt Crushed Rock (2211) 3400 Ton 5.70 19300.00 54.6 311.22 2180.6 12429.42 9) Ball Field Lime 875 Ton 7.70 6737.50 1592.1 12259.17 1592.1 12259.17 10) Bitulinous Parkins Lot and Drive.av Restoration (2341) 170 S.Y. 12.00 2040.00 96 1152.00 96 1152.00 11> Tree Remova.' 25 Ea. 50.00 1250.00 0.00 37 1850.00 12) AuSer 40 L.F. Casins Pipe 0.282- Thick for 6- D.I.P. Class 52 Water Main L.S.B.I. ~ 1 L.S. 3200.00 3200.00 0.00 1 3200.00 13) F ~ I Trees (2571) L.S.B.I. 3-A 1 L.S. 2000.00 2000.00 0.00 1 2000.00 14) Seedins 17.7 Ac. 746.00 13204.20 0.1 74.60 17.9 13353.40 Total .....................................................$ 75,m.70 $ 13,796.99 $ 73,312.99 PI.Se 2 of 2 1744.88 . OSMorr Schelen .. " \ ", '. Mayer~n& Associates, Inc. . NOV - 3 /988 2021 East Hennepin Avenue Minneapolis, MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors Planners Nove.ber 1, 1988 City of Shorewood 5755 Country Club Road Shore~ood, "inntsoti 55331 Re: Badser Field Water "'in ind Appurtenant Work Project No. 88-3 osr. COM. No. 4229 Ci tv Counci I : Enclosed ire four (4) copies of Construction PaYlent Voucher No. 1 on the referenced project in the aMOunt of $ 19,321.99. Please make PiYlent in amount of $ at your earliest convenience. 19,321.99 to F.F. Jedlicki,lnc., 14203 West 62nd st., Eden Prairie, Mn. 55346 Very truly yours, (m-SOElBH1AYERON d;A1?I'1~ Jaaes P. Norton,P.E. Project EnSineer JPN=RGD Enclosures : cc : F.F. Jedlicki, Inc. ~/3-:/ Estiaate Voucher No. 1 . ~TROCTI(l4 PAYI1ENT L Date November 1, 1988 For Period Endin~ : October 31, 1988 Project No. 88-3 Class of Work : Bad~er Field Water Main and Appurtenant Work To: F.F. Jedlicki, Inc. 14203 West 62nd Street Eden Prairie, "no 553466 (612) 934-nn Location For City of Shore.ood, Hennepin County, Minnesota A. Ori~inal Contract Amount $ 23,030.00 B. Total Additions $ 0.00 C. Total Deductions $ 0.00 D. Total Funds Encuabered $ 23,030.00 E. Total Value of Work Certified to Date $ 20,338.94 F. Less Retained Percenta~e 5 ;: $ 1,016.95 G. Less Total Previous PaYlents $ 0.00 H. Approved for PaYlUnt, This Report s 19,321.99 I. Total Paraents Includin. This Voucher $ 19,321.99 J. Balance Carried For.ard $ 3,708.01 IlPPROYALS OOR-saREN-f1AVER(l4 &I ASSOCIATES, Itf:. Pursuant to our field observation, as perfor.ed in accordance with our contract, we hereby certify that the ~terials are satisfactory and the .ork prOPerly perforaed in accordance with the plans and SPecifications and that the total .ork is 8S X COMPleted as of October 31, 1988 . We hereby reco.aend PlYlent of this voucher. SH..d :-J.- -P 1/ ~ Si!lned : Construction Observer This is to certify that to the best of .v knowled~e, inforaation, and belief, the quantities and values of work certified herein is a fair approxiaate estiaate for the period covered bY this voucher. Contractor: F.F. Jedlicki, Inc. Si~ned BY Date : Title - City of Voucher Checked BY : Shoroood APproved for PlYlent Authorized Representative Date Dlte h~t 1 of 2 4229 . coeor : F.F. Jedlicki, Inc. 14203 West 62nd Street Eden Prairie, 11n. 553466 (612) 934-nn Estiaate Voucher No. 1 Date: Noveaber 1, 1988 Bad!!er Field Water Main and Appurtenant Work Project No. 88-3 for the City of Shore.ood, Hennepin County, "innesota Contract Date : Septeaber 21, 1988 Work COIlPleted : Work Started Septeabtr 21, 1988 Co.pletion Date: Ten (10) Workin. DayS Spec. No. Itell Work COIlIPfted Contract This Aaount Total to Date Quantity Unit Unit Price Total Price Month This Month Quantity Total Pricf Water Main 0S04.602 12ft CRS Gate Valve and Box 1 Ea. 800.00 800. 00 1 800.00 1 800. or 0504.602 12- Retainer Glands 17 Ea. 40.00 680. 00 17 680.00 17 680. or 0504.602 12ft D.I.P. Class 50 w/ Poly Wrap 425 L.F. 36.00 15300.00 425 15300.00 425 15300. (l( 0504.620 Fittin!ls 1700 Lbs. 2.00 3400. 00 1700 3400. 00 1700 3400. (J( Std Spec Granular Foundation Klterial 150 Ton 6.00 900. 00 26.49 158.94 26.49 158.9. 2211.501 A.!lresate Base, Class 5 (100;: crushed O.or Rock) 250 Ton 7.00 1750. 00 336.21 2353.47 336.21 2575.505 Soddin. (Incl. Min. 4- Black Dirt) 50 S.Y. 4.00 200. 00 0.00 O.O( ----- Total .....................................................$ 23,030.00 $ 22,692.41 $ 20,338.9" Pa!!e 2 of 2 4229 #.. MEMO TO: FROM: DATE: SUBJECT: . . MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMII'\IISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 Mayor and Councilmembers Dan vogt];[fl November 4, 1988 Home Energy Check-Up Program-West Hennepin Human Services Planning Board You may recall that the City of Shorewood is participating jointly with the City of Minnetonka in an energy conservation program to provide energy audits to homes of qualified residents in our City. Attached you will find infor- mation from Bruce Larson of the West Hennepin Human Services Planning Board (West Hennepin). Mr. Larson states that we need to sign an agreement between the City, Northern States Power Company and West Hennepin in order to start the home energy check-up program in Shorewood. A second agreement also needs to be signed with Minnegasco to start the Air Infiltration Re- duction program. Attorney Froberg has reviewed the Agreements and finds them acceptable. Staff recommends approval of both of the abovementioned Agreements by Reso- lution. This item appears on the consent agenda of your November 14 Council meeting for your consideration. Please contact me if you have any questions prior to the meeting. DJV/al cc: Glenn Froberg Bruce Larson )0 A Residential Community on Lake Minnetonka's South Shore qc, L . . west hennepin human services planning board 4100 vernon avenue south, st. louis park, minnesota 55416 OCT 2 5 1988 well lIennepih human ielvicel 920-5533 October 24, 1988 Daniel Vogt, City Administrator Shorewood City Hall 5755 County Club Road Shorewood, Minnesota 55331 Dear Dan; The Minnetonka/ Shorewood Community Energy Conservation Program has been contracted for a two year period. According to the plan submitted to the Minnesota Department of Public Service the program is to provide audits under the Horne Energy Check-up Program. These are to be funded by Northern States Power. This would be through October 30th 1989. Enclosed is a contract between Northern States Power,the City of Shorewood and West Hennepin Human Services Planning Board. This contract will provide for the Horne Energy Check- up Program November 1, 1988 through October 31, 1989, the first year of the Community Energy Conservation Program. It needs to be approved, signed and returned to WHHS. I will then distribute copies to NSP and Shorewood. I have also included a draft of the contract between Minnegasco, the City of Shorewood and WHHS. As stated on the copy, the dollar amount will be filled out after the bids. We will do that as soon as a Energy Council is established. I hope this will be before the end of November. It would be very helpful if the Council could approve the contract prior to that time so we could procede with implementation immediately after the bidding process. Thank you. Sincerely '~ ~a(n Assistant Director BL:ce cc: encl: . . COMMUNITY. ENERGY COUNCIL PROGRAM AGREEMENT THIS AGREEMENT, effective as of the First day of ~ +- h."r , 1988 ,i s between Northern States Power. Company ( SP) a Minnesota corporation, the City SHOREWOOD (the "City") a municipal corporation, and WEST HENNEPIN HUMAN SERVICES (WHHS). WITNESSETH: WHEREAS, the Minnesota Public Utilities Commission ("MPUC") ordered NSP to implement a conservation investment program which included providing assistance to conduct the Home Energy Check-Up (HEC), or equivalent audit and implementing other energy conservation programs, for NSP residential customers, and WHEREAS, the City through West Hennepin Human Services ("WHHS") has established a Community Energy Council (CEC) whose responsibilities include conducting the Home Energy Check-Up (HEC), or equivalent audit and implementing other energy conservation programs for NSP residential customers. ~ - NOW THEREFORE, in consideration of the terms and conditions stated herein, the parties agree as follows: 1. Publicity: The WHHS shall develop a program to stimulate interest and publicize the availability of the HEC in order to sign up households for the service. The City will assist in the promotion of the Home Energy Check-Up Program through advertising, mailings and other direct communications and will recommend households for possible participation in this program. Upon request by the City or the WHHS, NSP will assist with publicity by providing mailing labels and offering advertising assistance at the option of NSP. 2. Selection of PartiCipants: Any NSP residential customer qualifies for the CEC audit. The WHHS is responsible for recording the numb~r_of participants where special assistance is given as defined in the Weatherization section. 3. Customer Release Form: The WHHS will obtain signed authoriza- tion from each participant in the HEC allowing NSP to release consumption data to the auditor. This release form, a sample of which is attached hereto and incorporated herein by reference as IIAttachment All, sha 11 be signed by each such participant prior to the release of the consumption data, or alternatively, the WHHS shall submit to NSP written confirmation of a customerls oral agreement to sign the attached form and thereafter the WHHS shall obtain the customerls signature on the form. The WHHS wlll file release forms and make them available to NSP upon request. A copy should be submitted to the regional office with the completed audit information. 4. Audits. NSP shall pay the WHHS $60 for each approved resi- energy audit completed by a City auditor. An approved audit is either the HEC, or an alternative audit approved by the Minnesota Department of Public . . - 2 - Service. Each customer receiving an audit will be billed $10 by NSP. Groups requiring special assistance as defined in the Weatherization section, will not be billed. When a blower door test and analysis is included in the HEC an additional $15 will be paid by NSP. 5. Auditor Training: NSP shall pay the tuition for the local training for up to two auditors, not to exceed a total of $600, who will perform audits for a WHHS sponsored energy conservation program. 6. Weatherization Materials: NSP shall reimburse the WHHS $20 for weatherization materials installed in each home receiving the HEC. A WHHS auditor will identify and demonstrate the installation of the materials to the participants, answer questions and provide special assistance to senior citizens, handicapped persons, low income individuals and renters. .;.-. - 7. Literature: NSP will provide informational publications for WHHS of offer to program participants. 8. Referral and Assistance: The WHHS auditors will inform participants of applicable energy and assistance programs offered by the Energy Division of the Minnesota Department of Public Service, Minnesota Department of Economic Security, the WHHS and other local agencies. 9. Equipment: NSP will assist the WHHS in obtaining the necessary equipment required to perform the HECls. 10. Start-up Costs: NSP wi 11 advance a total of $--l1, tlt?--- to the WHHS of for start-up costs. This amount will be considered payment for the first 0 HEC completed audits. - - 11. Reporting Requirements: Each month, the WHHS shall submit an invoice to the NSP General Office Coordinator along with a list of the participant names, addresses, account numbers and cases where blower door assistance was given (hereafter called Audit Sunmary). The audits in the Audit Sunmary should be numbered consecutively from program start to finish. A copy of the Audit sunmary, audit results and Customer Release Form should simultaneously be sent to the NSP Regional Representative for data entry. In addition, the WHHS shall adhere to these and other NSP recordkeeping ff procedures as agreed when the program is initiated. The WHHS shall grant NSP reasonable access to any books and records concerning the CEC and any of the funds and activities specified herein. The WHHS shall cooperate with NSP to respond to any requests for information or other relevant orders of the MPUC. .;-- - . . - 3 - 12. Reimbursement Procedure: If audit expenses satisfy the criteria stated herein, NSP shall send a check to the WHHS within 15 days after receipt of the itemized statement. 13. Goodwill: The WHHS agrees that each employee, independent contractor, or other person performing any duties required of the WHHS under this agreement shall be instructed to refrain from taking any action that will damage or injure the reputation or goodwill of NSP. Should an event occur that violates this provision, the City and NSP will mutually agree as to the appropriate measures to be taken. 14. Indemnity: WHHS Obligations. The WHHS shall defend, indemnify, and hold NSP harmless from and against all claims, damages, losses and expenses including attorney's fees and other litigation expenses, arising out of the performance or the failure to perform under this Agreement, or any claimed defect in the supplies and materials provided. West Hennepin Human Services Planning Board will have the fol- lowing insurance: (1) General Public Liability Insurance policy (including owned and hired vehicles) with a $600,000 combined single limit policy which includes protection against personal injury and property damage; (2) automobile Public Liability Insurance policy (including owned and hired vehicles) with a $600,000 combined single limit policy which includes pro- tection against personal injury and property damage; and (3) Workers' Compensation Insurance according to applicable statutory requirements. In no event sha 11 NSP be 1 i ab 1 e to WHHS or any of its employees in contract, tort, warranty (express or implied), or otherwise, in any amount in excess of $40,000.00. This section shall survive the completion of, or termina- tion of this Agreement, or any breach thereof. 14.2 Northern States Power's Obligation. Northern States Power shall indemnify and hold harmless the City and the WHHS against any claim, loss, judgement, liability, or expense caused by the negligent acts or omissions or willful misconduct of Northern States Power, and its employees, regar~ing Northern States Powerls duties under this Agreement 14.3 The City shall defend, indemnify, and hold NSP harmless from and against all claims, damages, losses and expenses including attorney's fees and other litigation expenses, arising out of the performance or the failure to perform under this Agreement, or any claimed defect in supplies and materials provided. In no event shall NSP be liable to the City or any of its employees in contract, tort, warranty (expressed or implied), or otherwise, in any amount in excess of $40,000. This section shall survive the completion of or termination of this Agreement, or any breach thereof. 15. Term: This agreement shall be effective until WHHS completes the program unless NSP notifies the WHHS that it elects to terminate this agreement earlier after the occurrence of anyone of the following events: a) the MPUC specifically orders NSP to terminate this Agreement, b) the MPUC rejects NSP's request to recover in rates any expenses incurred pursu- ant to this Agreement, or c) the WHHS fails to perform the obligations speci- fied herein. . . - 4 - 16. Notices: All information should be sent by United States mail, postage thereon prepaid. The WHHS shall direct information to the appropriate General Office and Regional NSP representatives as discussed in the Reporting Requirements section. The correct addresses and phone numbers are as follows: Name Wanda Reder Regional Representative Name Terri Tieman General Office Coordinator Phone 612-330-7594 Phone 347-9555 Northern States Power Company 414 Nicollet Mall Minneapolis, MN 55401 All notices from NSP to the WHHS shall be sent to: Name B:>b Palrud West Hennepin Human Services Address 4100 Vernon Ave. So St. LOU1S Park, MN 55416 Phone 927-8387 All parties shall be entitled to rely and act upon notices sent pursuant to this section. .;-- - IN WITNESS WHEREOF, the parties hereto have caused this instrument to b~~xecuted by their respective duly authorized officers, as of the day and year first above written. Title: THE CITY OF By: Title: WEST HENNEPIN HUMAN SERVICES PLANNING BOARD By: Title: . [) A. ~1/ , wJ1 hi. /;1ltJ ~ 1""" \Ph /Ii' 5 PROJECT AIR AGREEMENT This Project Air Infiltration Reduction (AIR) Agreement for Low Income Homeowners ("Agreement") is among the City of Shorewood, Minnesota, ("City"), 5755 Country Club Road, Shorewood, Minnesota 55331; Hest Hennepin Human Services ("WHHS11), a unit of government, 4100 Vernon Avenue South, St. Louis Park, Minnesota, 55416; and Minnegasco, Inc. ("Minnegasco"), a Minnesota corporation, 201 South Seventh Street, Minneapolis, Minnesota 55402. RECITALS Minnegasco is a natural gas distribution company which is directed by Minnesota law to implement residential energy conservation programs which serve low income homeowners who are Minnegasco residential heating customers. Minnegasco has designed a Conservation Improvement Program ("CIplI) which as been approved by the Minnesota Public Utilities Commission ("MPUC"). The CIP includes IProjectAIR," a project designed to be delivered in conjunction with a city. Minnegasco desires to implement Project AIR in conjunction with the f City as an approved CIP. The City desires to enter into this Agreement to insure that effective energy conservation projects are offered to selected low income homeowners living in Shorewood (see Sections 1.2 and 2.2). The City desires to have WHHS implement this project for the City of Shorewood. WHHS, a unit of government created by a joint powers agreement among 15 municipalities in Western Hennepin County, is qualified and willing to implement this project in the City of Shorewood for the City. Therefore, the parties intending to be legally bound, agree for themselves, their successors and assigns as follows: SECTION 1. DUTIES OF WHHS WHHS is responsible for implementation of all facets of Project AIR. These duties include: 1.1 Marketing: WHHS will promote Project AIR through advertising, mailings or other direct communications. In any advertising, mailing or other direct communications about Project AIR, WHHS will disclose that the project is jointly sponsored by WHHS, the City of Shorewood, and Minnegasco and that Minnegasco ratepayers are funding a portion of the project. 1 . . 1.2 Selection and Schedulin of Partici ants: WHHS will create and imp ement a procedure to se ect up to low income homeowners, as defined by the City (see Section 2.2), who are Minnegasco residential heating customers on the day of the Project AIR visit. 1.3 Referral and Assistance: WHHS will inform all applicants for and participants in Project AIR of the various assistance programs offered by the Energy Division of the Minnesota Department of Public Service, the Minnesota Department of Jobs and Training, the City of Shorewood and other local agencies. WHHS will assist any applicant or participant in seeking assistance from other programs for which they may be qualified. 1.4 Customer Release Form: WHHS will obtain signed authorization from each participant in Project AIR allowing Minnegasco to release their consumption data to WHHS or the subcontractors. WHHS will have these authorization forms on file and will make them available to Minnegasco upon request. 1.5 Project AIR: Project AIR is described in Section 4 of this Agreement. WHHS will ensure Project AIR is delivered in accordance with the project description in Section 4 of this Agreement. 1.6 Project AIR Forms: WHHS will provide, for Minnegasco and the City's approval, Project AIR forms that document pertinent information concerning each Project AIR visit, including labor hours spent on each task and a clear designation between improvements installed and improvements recommended. Project AIR forms will include: o Participant name, address, and telephone numbers; o Minnegasco account number; o House volume and square footage; o Labor hours spent on each task; o Pre and post blower door test results; o A list of improvements installed in the residence; o A list of improvements recommended to the participant; o Participant's signature and date of visit; o WHHS or subcontractor telephone number for participant to call if clarification or additional information is desired. Project AIR forms will be available in triplicate--one copy for the participant, one copy for WHHS, and one copy for Minnegasco: 1.7 Participant Information: WHHS will provide Minnegasco, upon request, any participant information it obtains to fulfill WHHS's and the City's obligations under this Agreement. 2 . . 1.8 Selection of Personnel/Subcontractor: WHHS is responsible for the personnel selected to administer and perform Project AIR (see Section 2.3). WHHS will take bids for a qualified subcontractor to do the required work. Prior to the subcontractor's acceptance, Minnegasco, the City, and WHHS must approve the subcontractor. 1.9 Certification of the Work: Within ten working days of the sub- contractor's submission of its invoice to WHHS, WHHS will approve or disapprove the work. If WHHS disapproves the work, the subcontractor will have fifteen working days to cure any problems and resubmit the invoice. WHHS will not pay the subcontractor if it fails to correct the problems. 1.10 Monthly Progress Report: WHHS will submit a monthly progress report to Minnegasco and the City by the 10th of each month. The report will include: o The promotion completed; o The number of homes contacted, scheduled and completed; o Other items which indicate the progress of the project. 1.11 Follow-up Duties: Between thirty and sixty days following the completion of a Project AIR visit, WHHS will contact each household to solicit feedback on the effectiveness of the visit, including: o Name and address of household; o Family size or number of persons in household; o Income category of household; o Age of home; o Previous energy workshop or weatherization experience; and o Information on additional energy conservation actions taken by the household as a result of knowledge acquired through the Project AIR visit. If action is pending, WHHS will re-contact the household to obtain the required information within one month of the date of the pending action. WHHS will further obtain the following ratings from participants: o Subcontractor's knowledge of subject matter; o Courteousness and helpfulness of subcontractor; o Quality and neatness of installed weatherization workmanship;~ o Usefulness of information presented; o Clarity and understandability of the information presented; o Courteousness and helpfulness of WHHS energy office staff; and o Other follow-up which has taken place by the homeowner or WHHS energy office staff. 3 . . To ensure information is consistent, WHHS will use the questionnaire provided by Minnegasco. 1.12 Survival: Sections 1.10 and 1.11 shall survive termination of this Agreement until the tasks described therein are completed. SECTION 2. DUTIES OF THE CITY 2.1 Marketing: The City will assist in promoting Project AIR through advertising, mailings, and other direct communications. 2.2 Selection of Participants: The City will recommend to WHHS low income homeowners who are Minnegasco heating customers for possible participation in this project. The City is responsible for defining "low income" for its community. The definition will be provided to Minnegasco for approval and to WHHS for use in selecting participants for Project AIR. Payments hereunder, however, only pertain to Minnegasco heating customers. 2.3 Selection of Personnel/Subcontractor: The City will participate in the selection of a subcontractor to perform Project AIR. SECTION 3. DUTIES OF MINNEGASCO 3.1 Pre-Retrofit Consumption History: Minnegasco will make available to WHHS or the subcontractor the pre-retrofit 12-month consumption history for each participant in Project AIR for whom WHHS has on file a signed consumption release authorization form. Heat factor, base factor and total annual consumption will be made available telephonically if necessary. If WHHS or the subcontractor desires a consumption history print-out, Minnegasco will need a minimum of 5 working days to obtain the history and mail it to WHHS. 3.2 Post-Retrofit Consumption History: Upon request by WHHS, Minnegasco will make available to WHHS the post-retrofit 12-month consumption history for each participant in Project AIR for whom WHHS has on file a signed consumption release authorization form and where there has been no chanae in residency of the involved dwelling unit. The consumption history print-out on these residences will be provided within 30 days of the request by WHHS. 3.3. Informational Publications: Minnegasco will provide available Minnegasco informational publications for the subcontractor to " provide to residents who participate in the project. 4 . . SECTION 4. PROJECT AIR WHHS may subcontract with a qualified subcontractor to complete the weatherization improvements listed in Sections 4.1-4.3. These improvements will be based on reductions of air leakage which will be measured by depressurizing the home and calculating Cubic Feet per Minute (CFM) of air flow through the blower door at 50 Pascals (50 Pa). The calculations may be modified by height, wind shielding, and leakiness correction factors as developed by Lawrence Berkeley Laboratories and adapted to Minnesota by the Energy Division, Minnesota Department of Public Service. WHHS will establish a qoal for the subcontractor to reduce the correctable air infiltration rate of each home by an average of 40%. Homes will not be tightened beyond the following limits: o For homes with 5 or less current or potential occupants (estimated at 2 occupants per bedroom): 1200 CFM at 50 Pa. o For homes with 6 or more current or potential occupants (estimated at 2 occupants per bedroom): Number of occupants times 225 CFM at 50 Pa. The subcontractor shall perform blower door tests throughout the day, at appropriate intervals, to insure that the house is not tightened below the CFM limits stated above and to determine whether further air infiltration reduction is practical, safe and cost effective or whether the subcontractor should perform non-air infiltration reduction measures listed in Sections 4.2 and 4.3. The subcontractor shall document the rationale for the decision to discontinue air infiltration reduction measures and implement non-air infiltration reduction measures. No home shall be left at an infiltration rate less than the above stated limits to ensure the home remains above nationally recognized safe ventilation levels. Each home is subject to the cost limitations stated in Section 6. 4.1 Reduce Air Infiltration o Seal leakages into attics, including but not limited to those around light fixtures, chimneys and flues, soil stacks, wiring, partition walls, dropped ceilings over cabinetry and closets; o Weatherstrip attic entries; o Caulk interior ceiling moldings with clear paintable caulks; o Caulk interior window jambs, trims, stops, stools and sills as needed; o Install pulley seals to window pulley holes; o Adjust or replace window sash locks; o Caulk interior door trim and jambs; o Repair or replace door weatherstripping and sweeps; o Weatherstrip windows in poor condition; o Install air conditioning cover on window air conditioners which remain in the window all year; 5 . . o Install gaskets for electrical outlets and switches and insert safety plugs with gaskets into unused outlets; o Seal plumbing entries into partition walls; o Caulk baseboards; o Caulk penetration in basement of crawlspace ceiling; o Caulk rim joist area; and o Caulk sill/foundation joist. All caulking shall be clear silicon or silicon/latex. 4.2 of o Attic entries where missing or damaged to meet a minimum of R-19; o Rim joist area to R-19; and o Knee wall area to R-19 where missing. 4.3 and Domestic Hot o Heating duct joints in unheated areas; o Furnace filters, including advising homeowners on replacement procedure for a filter needing replacement; o Placement of furniture, draperies or carpeting so these articles do not inhibit heat distribution and advise homeowners of the importance of unobstructed heat distribution; o Comparison of thermostat setting with actual temperature to check for any variance; o Insulation of ducts and hot water pipes in attics, craw1spaces and other unheated areas; o Installation of flow restricters for faucets and showers. SECTION 5. COSTS 5.1 Costs of the City: The City is responsible for all costs incurred in performing its duties. 5.2 Costs of WHHS: WHHS is responsible for all costs incurred in performing its duties. 5.3 Costs of Minnegasco: Minnegasco is responsible for all costs incurred in performing its duties. SECTION 6. COMPENSATION 6.1 Start-Up Costs: Minnegasco will advance WHHS a total of $ for start-up costs. This amount will be considered paymen~r the first $____ worth of Project AIR visits. 6 . . 6.2 Project AIR Visits: Minnegasco will pay WHHS $ per 8-hour Project AIR visit or $ per 16-hour Project ~visit completed and certifiea-bY WHHS, excluding the first $ as specified in Section 6.1 above. 6.3 Invoicing: WHHS will invoice Minnegasco by the 10th working day of each month for work completed and certified the previous month. WHHS will simultaneously forward a copy of the invoice to the City. If for any reason the City disapproves of any portion of the invoice, the City will notify Minnegasco of such with 10 days of the date of the invoice. If the City approves the invoice, no action need be taken and Minnegasco will assume approval. Minnegasco will submit payment within 30 days of receipt of the invoice. The invoice must list: o Names, addresses, and Minnegasco account numbers of households included in the invoice; o Total number of visits being invoiced; and o Total amount of the invoice. The terms of Section 1.9 must be completed for each listed home prior to invoicing. Project AIR forms for each participant listed on the invoice, including a copy of the pre and post blower door test computer printouts, and the Progress Report must accompany the invoice. 6.4 Limitations: For the duration of this Agreement, funding for Project AIR is limited to 30 8-hour Project Air visits, or 15 16-hour Project AIR visits, or a combination of the two not to exceed a maximum total funding of $ . This Agreement further limits funding to a maximum of $ for the first -month period of this Agreement and $ for the second -month period. If the maximum amount is not spent in the first -month period, no carry-over or accrual to the second _____-month period will be permitted. SECTION 7. GOODWILL The City and WHHS agree that any of their respective employees, independent contractors or other persons performing any duties required of the City or WHHS under this Agreement shall be instructed to avoid words or actions that would convey a negative image for Minnegasco. Should an event occur that violates this provision, the City, WHHS, and Minnegasco will mutually agree as to the necessary corrections to be made. SECTION 8. MPUC APPROVAL The terms of this Agreement are dependent upon MPUC's approval of the request by Minnegasco to operate this project in Shorewood. Unless this Agreement is prohibited by the MPUC, or recovery of project costs through natural gas rates is disallowed by the MPUC, this Agreement 7 . . shall be in force through October 31, 1989. If approval is withdrawn, Minnegasco shall notify the City and WHH$ and thereafter performance by the parties will not be required. SECTION 9. LIABILITY AND INDEMNIFICATION 9.1. City's Obligations: The City shall indemnify and hold harmless Minnegasco and WHHS against any claim, loss, judgment, liability, or expense for damage to any property, or for death or injury to any person caused by or arising from the negl igent acts. or omissions or willful misconduct of the City's officers, employees, and representatives during its performance of its duties under this Agreement. 9.2 WHHS's Obliqations: WHHS shall indemnify and hold harmless Minnegasco and the City against any claim, loss, judgment, liability, or expense for damage to any property, or for death or injury to any person caused by or arising from the negligent acts or omissions or willful misconduct of WHHS's officers, employees, and representatives during its performance of its duties under this Agreement. 9.3 Minnegasco's Obligations: Minnegasco shall indemnify and hold harmless the City and WHHS against any claim, loss, judgment, liability, or expense caused by the negligent acts or omissions or willful misconduct of Minnegasco, and its agents and employees during its performance of its duties under this Agreement. SECTION 10. INSURANCE The City and WHHS will have the following insurance: (1) General Public Liability Insurance policy (including owned and hired vehicles) with a $1 million combined single limit policy which includes protection against personal injury and property damage; (2) Automobile Public Liability Insurance policy (including owned and hired vehicles) with a $1 million combined single limit policy which includes protection against personal injury and property damage; and (3) Workers' Compensation insurance according to applicable statutory requirements. The City and WHH$ will provide certificates of insurance upon request. Minnegasco has General Public Liability Insurance and Automobile Public Liability Insurance in excess of $25 million. Minnegasco has Workers' Compensation Insurance according to applicable statutory requirements. Minnegasco will provide certificates of insurance or other evidence of the insurance upon request. SECTION 11. COMPLETE AGREEMENT This is the parties complete Agreement and cannot be modified except by a written amendment signed by all parties, except as specified in Sections 7 and 8. 8 . SECTION 12. NOTICES . All notices under this Agreement will be deemed delivered when mailed, postage paid, to the other parties at the following addresses: If to Minnegasco: Susan K. Nathan Administrator Energy Programs Minnegasco, Inc. 201 South 7th Street Minneapolis, MN 55402 SECTION 13. TERMS If to WHHS: Bruce Larson West Hennepin Human Services 4100 Vernon Ave. So. St. Louis Park, MN 55416 If to the City: Dan Vogt City Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 This Agreement shall be in effect from November 1, 1988 through October 31, 1989. MINNEGASCO, INC. By Phillip R. Hammond Vice President Gas Supply & Regulatory Admin. Division Dated: WEST HENNEPIN HUMAN SERVICES By Marcia Shapiro Executive Director Dated: 9 CITY OF SHOREWOOD ~ i\,lt ~ Of ~ ,;;u By ~ IS; ":J . "~~'~':~r"~",,,-w'''''''''''l ' ..-.A. q." ,';~~~:A":"'"i~;~~~~:pJ!}Js; CA.I. . - Dated: L. MEMO TO: FROM: DATE: SUBJECT: . . MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 Mayor and Councilmembers Dan VOgt:stj! November 4, 1988 Request for Letter of Credit Reduction - Harding Acres 2nd Addition Attached you will find a letter of request along with support documen- tation to reduce the Letter of Credit for the Harding Acres 2nd Addition improvements submitted by Ellen Walsh of Great Plains Financial Services, Inc. Staff has reviewed the request and finds it acceptable. Work has been completed according to City specifications and lien waivers received. It is normal practice to reduce the Letter of Credit by 150% of the lien waivers received. However, in this case, cost overruns have inflated the construction contract to an amount which would reduce the Letter of Credit to zero dollars if reduced by 150% of the lien waivers. This being the case, and by reviewing the work yet to be completed, it is recommended to reduce the Letter of Credit to an amount of not less than $25,000. This amount will cover the final lift of blacktop on the street, as-built plans and final clean-up. The developer has also been informed that a one year maintenance bond will be required to cover the cost of the improvements after acceptance of said improvements by the City. Based upon the foregoing, it is the recommendation of staff to pass a resolution approving a reduction in the Letter of Credit provided by the Harding Acres 2nd Addition developer to a new amount of $25,000. It should be noted that the resolution will not be released until such time that all outstanding bills for City services are paid in full. This item appears on the consent agenda of the November 14 meeting for your consideration. DJV/al Please contact me if you have any questions. cc: Glenn Froberg, Jim Norton, Brad Nielsen, Ellen Walsh A Residential Community on Lake Minnetonka's South Shore L/LJ . . DRAFT RESOLUTION NO. WHEREAS, The City of Shorewood (the City) has Agreement dated July 27th, 1988 with (the developer) for the development Addition; and entered into a Development Airnational Group, Ltd. of Harding Acres 2nd WHEREAS, Paragraph 19 of such Agreement provides for a performance guaranty in the form of an irrevocable letter of credit approved by the City in an amount equal to 150% of the total cost of the improvements; and WHEREAS, Developer has obtained such a letter of credit from Western Bank in the sum of $120,000.00, which letter is dated July 1, 1988, and entitled Irrevocable Letter of Credit No. A422; and WHEREAS, The City has accepted certain site work completed by the developer involving total payments to the contractor to date in the sum of $104,703.60. WHEREAS, The Developer has requested that the Letter of Credit be reduced. NOW, THEREFORE BE IT RESOLVED BY THE City Council of the City of Shorewood, Minnesota, that: 1. The original Letter of Credit required by Paragraph 19 of the Development Agreement may be reduced. 2. The City Administrator is hereby instructed to inform Western Bank that Irrevocable Letter of Credit No. A422 may be reduced to the sum of $25,000.00 which is estimated to be the value of work yet to be completed. Adopted by the City Council of the City of Shorewood, Minnesota, this day of , 1988. ATTEST: Robert Rascop Mayor Sandra L. Kennelly City Clerk . . OCT 2 6 1988 Great Plains Financial Services, Inc. October 21, 1988 ~.I>3IrieIJ. "ogt Administrator-City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Re: Harding Acres 2nd Addition I>ear I>an: Per this letter, I formally request a reduction of Letter of Credit #A422 issued by Western Bank and Insurance Company on behalf of the City of Shorewood for work to be completed on the captioned project. I enclose for your records copies of the reports of the inspections performed by Braun Engineering Testing, Inc. and a copy of the lien waiver executed by Ron Lahti Excavating for work completed to date. Please notify me and Cindy Carlson, "ice President of Western Bank, by letter, of your intent to reduce or cancel this Letter of Credit. Thank you very much for your assistance. Respectfully, ~ It. tfJot.IA Ellen M. Walsh "ice President Enclosures EMW /llv ace Finandal Plaza. Suite 100. 7271 Ohms Lane. Edina. MN 554350612-897-36220 1-800-356-7054 (Watts) 0 612-897-3724 (Fax) Form No. 237M - Receipt and Waiver of Mechanics' Lien. Waltar S. Boolh -SL Paul RECEIPT AND WAIVER OF MECHANICS' LIEN RIGHTS (Approved by Minneapolis Real Estate Board) N.B. - It is important that the following directions be closely followed as otherwise the receipt WILL NOT BE ACCEPTED. I. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co-partnerships. 2. It is important that ALL the blanks be completed and the AMOUNT PAID BE SHOWN. 3. If payment is not in full to date, so state, SHOW UNPAID BALANCE. and strike out last three lines. 4. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating and plastering materials, etc. 5. NO ERASURES OR ALTERATIONS MUST BE MADE. October 20, ,19~ . (Date) The undersigned acknowledges having received payment of One hundred four thousand seven hundred and three and 60/100 Dollars,($ 104,703.60 ) (Amount Paid) From Airnational Group. Ltd. tName or Payor) all excavation, storm sewer, sanitary sewer tKind or Material or labor) by the undersigned delivered or furnished to (or performed at) described as Outlot A, Harding Acres in full payment of and black top work to date Harding Acres 2nd Addition, legally (Streel Address or legal Oescriplion) and for value received hereby waives all rights which may have been acquired by the undersigned to file mechanics' lien against said premises for labor, skill or material furnished to said premises prior to the date hereof. . PLUMBING, HEATING and PLASTERING " contractors must sign statement on reverse hereof. Ron Lahti Excavati~. By ~Jl -~ Owner (Tille) Address 17916 Townline Road, Minnetonka Minnesota 55345 . B n'Y Quality Services Since 1957 ENGINEERING TESTING lncoroorateo MINNESOTA: Minneapolis. Hibbing. 51. Cloud. Rochester. 51. Paul Reply to: AtllHated Offices: Bismarck. Williston & Minot NO Billings & Bozeman. MT Chicago. IL LABORATORY MOISTURE-DENSITY RELATION Project No. 88-526 Sample No. P-4 Date Tested 10/4/88 ' Proctor SID ASTM D: 698-78 Method: A UNIFIED. SOILS CL~SSIFICATION: (ASTM D2487 & D2488) SC: CLAYEY SAND, fine to medium-grained, brown. MAXIMUM DENSITY: 119.0 pef OPTIMUM MOISTURE CONTENT: 14.5% 124 114 I I i I I I I I I I I I ' I ! I I I I I I I I I I . , i I I I I , , I I I I I , i - I I I I I ; I t I I I I , I I ! I I I I I I I I I ! I I I ! ! i I I I I I I I \ I I I I I i ; I I I . I I I , I I I j I I I I I i I I I I I I I I I I , I I I I I I I . I '\I I I I ! 1 i I ., I I . I I I I I I I I" j I ! I I , , I , I I ! I I I I ; (\. I I I I I i , I I I I I I I I , , I I , I I I I I , I I I I I I I T I I I I I I I I I I I , I , I I j I I I I I I I T I I I I I I , I I I I I I . I I I i I I I I I I I I I I , ; I I I I I I I IT I I I I I i , I I j I I I I I I ; I I I I I I I I I I I I , I I I I i I I t I I I , I I I I ! I , I I I I I I I I I II I I i I IT, TI I I I i I I I I I I I I I I I I I I I I I , I I I , Zero Air Voids I I I I I I I I I I I I I I I I 2.75 j I I I ! I I I I I I I I I T I l I I I I I I I I I I I I I T ~ I I I I I I I I t I , t I I I I i I I I t I I , I -, , I I " , I I I I I I I I I I I r I I I I I I I I , I iY 13 14 15 16 17 MOISTURE CONTENT, % 122 120 ~ CJ >- ~ 118 en z ~ l:l ~ l:l 116 112 1 . B D'Y Quality Services Since 1957 ENGINEERING TESTING Alfilialed Offlces: MINNESOTA: Minneapolis. Hibbing. 51. Cloud. Rochester. 51. Paul Reply to: Inco,pOfaleo . Bismarck. Williston & MinOI. NO Billings & Bozeman. MT Chicago. IL LABORATORY MOISTURE-DENSITY RELATION Project No. 88-526 Proctor STD Sample No. P-3 ASTM D: 698-78 Date Tested 10/4/88 Method: A UNIFIED SOILS CLASSIFICATION: (ASTM D2487 & D2488) SC: ClAYEY SAND, fine to medium-grained, brown. MAXIMUM DENSITY: 114.8 pef OPTIMUM MOISTURE CONTENT: 15.1% 120 , I I I i I I I , I I I ! 118 I I I I I I I I I : I 116 ! I l I I , , I ; I I I I I : I i ; I I I . I I I I I I I I I I I It' I I I I I I I I I I I T I . I I I I I t 1 I ~ () >< E-< H en Z ~ Q >< 0::: Q 114 112 110 71 1~~ I ~:11 j , ; !I i I I I I : I I I I I ; I Iii Iii I 1 I I I I I I I I I , , I I ; I' I I I I I Iii I I I I I I I I I I I I I I I I I I I t I I , I I I I I I I I I I I I I I I I I I I I I I I I I Tj I I I I I I i I I I I I I I I I TT I I I I I ! i I I TTI I I I I I I I . : i I I I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I I ,i I I I I I I T I 12 I I I I I I I I 1..1 , I I I'\. I I I I I I I I I I I 1 I I I I I I ~ I I I ' I I I I I I I I I I I I I I I I I I I I I I " I I , I 1 I ii, 1 I I I I I 1 I I I I I I I I I I I " I I I I I I I ltl" I I 13 MOISTURE CONTENT, % I , I I I I I I I I 1 I I I " I I i I I '-11 , ,,", I II'- I I ~, ,.,.. I I I I "- I I I I I I i I I I I I I I I I I : , I I I I I 1 : I I , I I I I I I I I I I I I I I I : I I T Zero Air Voids 2.60 'I. I I i'\ I I I I 14 15 16 .~' /,' . REPORT OF FIELD COMPACTION TESTS 9-1-/-5(qoo .... MINNESOTA: Minneapolis. Hibbing, 51. Cloud. Rochester. 51. Paul Replyto;P.O. Box 35108 Minneapolis, MN 55435 O.S.M. & Assoc. Attn: Mr. Jim Norton 2021 E. Hennepin Ave., Ste. 238 Mpls., MN 55413 BRIIUn'. Quality Services Since 1957 ENGINEERING TESTING InCOfOOfateO Client: Project #: October 14, 1988 88-526 Allillaled Olflces: Bismarck, Williston & Minot, NO Billings & Bozeman. MT Chicago. Il Date: Project Description: Report #: Observations Harding Acres Shorewood, MN 5 Max. Lab In Place Test Soil Optimum Dry Density In Place Dry Density Percent Specified No. Date I.D.# Classification Moisture (PCF) % Moisture (PCF) Compaction Compaction Comments 8 9/16/88 P-2 SC 11.9 125.8 10.2 119.8 95 100 1-B 9 9/16/88 P-2 SC 11.9 125.8 9.8 104.4 83 100 1-B . X Nuclear Method Sand Cone Method ASTM: 02922-81 ASTM: 01556-82 ---X-- Standard Proctor _ Modified Proctor ASTM 0698-78 ASTM 01557-78 Bench Mark: Test No. TEST LOCATION Elevation 8 221W from centerline at STA 6+15 (above sanitarv) QA.Q . 9 liE of centerline at STA 6+05. (above sanitarv' Q,dQI,4 1. Fill 2. NOTES:' A. Test Results Comply With Specifications. B. Test Results Do Not Comply With Specifications. Respectfully Submitted. 2M;?;;~ cc: Lahti Excavating, Attn: Mr. Ron Lahti Air National Group, Attn: Ms. Ellen Walsh C:88526-8I1jm Charles P. Wojack Engineering Assistant -REPORT OF FIELD. COMPACTION TESTS B n'. Quality Services Since 1957 ENGINEERING TESTING InCO'DorateO MINNESOTA: Minneapolis. Hibbing, 51. Cloud. Rochester, 51. Paul Reply to: P.O. Box 35108 Minneapolis, MN 55435 O.S.M. & Assoc. Attn: Mr. Jim Norton 2021 E. Hennepin Ave., Ste. 238 Mpls., MN 55413 Affiliated Offices: Client: Date: P . t # 88-526 rOJec: October 13, 1988 Bismarck, Williston & Minot. NO Billings & Bozeman, MT Chicago, IL Project Description: Report #: Observations Harding Acres Shorewood, MN 7 Max. Lab In Place Test Soil Optimum Dry Density In Place Dry Density Percent Specified No. Date I.D.# Classification Moisture (PCF) "to Moisture (PCF) Compaction Compaction Comments 10 lO/5/88 P-3 CL 15.1 114.8 8.l 106.8 93 95 l-B 11 10/5/88 P-3 CL 15.1 114.8 11.7 112.5 98 95 1-A 12 10/5/88 P-4 CL 14.5 119.0 16.1 95.2 79 95 1-B 13 10/5/88 P-3 CL l5.1 114.8 8.5 105.8 92 95 l-B 2B 10/5/88 P-4 CL 14.5 119.0 12.5 121.0 102 100 1-A 14 10/5/88 P-4 Cl 14.5 119.0 13.5 112.8 95 95 1-A 1B 10/5/88 P-4 Cl 14.5 119.0 9.7 119.4 100 100 1-A Nuclear Method ASTM: 02922-81 X Sand Cone Method ASTM: 01556-82 Bench Mark: X Standard Proctor ASTM 0698-78 Modified Proctor ASTM 01557-78 Test No. TEST LOCATION Elevation 1010'S of manhole cen e 12 103'S of catch basin ma 11 1 81S of manhole c 13 181N of manhole 2B RETEST 1420'S 10'W of manhole center of cul-de-s 1B 1. Fill 2. NOTES: RETEST A. Test Results Comply With Specifications. B. Test Results 00 Not Comply With Specifications. Respectfully Submitted. /:z;;+ cc: Lahti Excavating, Attn: Mr. Ron Lahti Air National Group, Attn: Ms. Ellen Walsh C:88526-10I1jm Charles P. Wojack Engineering Assistant , . ,I REPORT OF FIEL~ COMPACTION TESTS BRIIUDf. Quality Services Since 1957 ENGINEERING TESTING lncorpOfateO MINNESOTA: Minneapolis. Hibbing. 51. Cloud. Rochester. 51. Paul Reply to: P.O. 80x 35108 Minneapolis, MN 55435 0.5.M. & Assoc. Attn: Mr. Jim Norton 2021 E. Hennepin Ave., Ste. 238 Mpls., MN 55413 Affiliated Olllces: Date: . 88-526 Project #: October 14, 1988 Bismarck. Williston & Minot. NO Billings & Bozeman. MT Chicago. IL Project Description: Report #: Observations Harding Acres Shorewood, MN 8 Client: Max. Lab In Place Test Soil Optimum Dry Density In Place Dry Density PerCent Specified No. Date 1.0.# Classification Moisture (PCF) "to Moisture (PCF) Compaction Compaction Comments 16 10/11/88 P-3 CL 15.1 114.8 13.6 115.7 101 100 I-A 17 10/11/88 P-3 CL 15.1 114.8 14.6 105.l 92 100 1-8 17A 10/11/88 P-3 CL 15.1 114.8 14.1 104.9 . 9H2 100 1-8 18 10/11/88 P-3 CL 15.1 114.8 15.1 115.5 101 100 I-A 19 10/11/88 P-3 CL 15.l 114.8 16.8 111.1 97 100 1-8 178 10/12/88 P-3 CL 15.1 114.8 13.0 112.0 97* 100 1-8 . X Nuclear Method Sand Cone Method Bench Mark: Test No. 16 STA 1+95 17 STA 3+82 17A STA 3+82 cente 18 STA 4+33 19 ST A 0+89 178 RETEST ASTM: 02922-81 ASTM: 01556-82 -*- Standard Proctor ASTM 0698-78 ~ Modified Proctor ASTM 01557-78 TEST LOCATION Elevation 1. Fill 2. NOTES: A. Test Results Comply With Specifications. B. Test Results 00 Not Comply With Specifications. Respectfully Submitted, Braun Engineering Testing Inc. ~~4tJri=- cc: Lahti Excavating, Attn: Mr. Ron Lahti Air National Group, Attn: Ms. Ellen Walsh Charles P. Wojack Engineering Assistant C:88526-16/ljm November 7, 1988 · OSM. ~elen Mayeron& Assodates.Ioc 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 . NOV - 9 1988 Engineers Surveyors Planners City of Shorewood 5755 Country Club Road Shorewood, MN 55331 ATTN: Mr. Dan Vogt Admini strator RE: The Towne Addition OSM Comm. #1744.72 Dear Dan: The developer1s engineer, Willaim R. Engelhardt Associates, Inc., is requesting the City take over the ownership and maintenance of the street and utilties at this time. Attached is a copy of their letter. We have inspected the utilities and the street work and find them to be in conformance with the City standards. Although, there are some mature trees close to the back of curb, but the developer has requested we save them, which we have. Therefore, we recommend the City take over the ownership and maintenance of the street and the utilities. A one-year warranty maintenance bond or continuation of a 11letter of Creditll is required on this work. This is to insure the integrity of the work for the one year warranty period. As soon as the proper assurances are given to the City to satisfy these requirements, the City will take over the street and utilities; sanitary sewer and storm sewer. If you have any questions, please contact me. Respectfully, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. ~ fJ, 1~ James P. Norton, P.E. City Engineer cc: Mr Bill Eckoff Mr. Phil Tipka, Resident Inspector Mr. Brad Nielsen, City Planner Mr. Glenn Froberg, City Attorney Mr. William R. Engelhardt, Engineer /lmt 4~ # . . WILLIAM R. ENGELHARDT ASSOCIATES, INC. 'fiomaltiHf? ~~e,e.M 1107 HAZELTINE BOULEVARD CHASKA, MINNESOTA 55318 OCT 2 7 1988 (612) 448-8838 October 26, 1988 City of Shorewood c/o Mr. Daniel Vogt 5755 Country Club Lane Excelsior, MN. 55331 RE: Towne Addition Honorable Mayor and City Council Members: We have reviewed the above named project and hereby certify that all street construction and sanitary sewer improvements have been completed. Construction inspection of the improvements was completed by the City engineers. The owner of the project is now hereby requesting the City of Shorewood to accept this project for municipal maintenance. Very truly yours, WILLIAM R. ENGELHARDT ASSOCIATES, INC. :J/~ ;-~ William R. Engelhardt WRE./las cc: Mr. Bill Eckoff Mr. Jim Nor ton, Orr, Schelen, Mayeron & Associates ~ " ) . . MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 . (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PATTI HELGESEN DATE: 7 NOVEMBER 1988 RE: SIGN PERMIT - SHOREWOOD SHOPPING CENl'ER 23690 State Highway 7 FILE NO.: 405 (Sign Permits) Mr. Mark Steine. representing the Shorewood Shopping Center Merchants Association. has applied for a permit to erect a temporary sign (portable billboard) to advertise the Craft Fair during the week of November 14th. The permit is subject to the requirements of Section 1201.03 Subd. 11 c. (4). of the Shorewood City Code. a copy of which is attached. We have researched the records and found that this property has had no other temporary sign permit within the last 12 months. The permit application requests a 4' x 8' sign and states that it will have no lights or moving parts. The request complies with the requirements of the Ordinance. This item will appear on the Consent Agenda of the 14 November Council meeting. cc: Dan Vogt Mark Steine A Residential Community on Lake Minnetonka's South Shore cfF 11 1201.03 . . 1201.03 (d) Except for holiday signs and exceptions provided in provision c(4) below, any sign which contains or consists of banners, pen- nants, ribbons, streamers, strings of light bulbs, spinners, or similar devices. (e) Portable signs (except as provided in provision c(4) below). (f) Signs which are attached in any manner to trees, fences, utility poles, or other such permanent supports. (g) No sign shall be illuminated with any flashing or intermittent lights, nor shall it be animated. Exempted are time and temperature information and barber poles. All displays shall be shielded to pre- vent any light to be directed at on-coming traffic in such brilliance as to impair the vision of any driver. No device shall be illuminated in such a manner as to interfere with or obscure an official traffic sign or signal. No light shall be dire~ted onto a lake so as to in- terfere with navigation thereon. (h) Roof signs. c. General Provisions: (1) All signs shall comply with the Minnesota State Building Code as may be amended. I (2) When electrical signs are installed, the installation shall be sub- ject to the State Building Code as may be amended. I (3) No signs other than governmental signs shall be erected or tem- porarily placed within any street right-of-way or upon any public lands or easements or rights-of-way. (4) The temporary use of signs, searchlights, banners, pennants, and similar devices shall require a permit. The permit shall be valid for seven (7) consecutive days. The permit shall be prominently displayed dur- ing the period of validity. Only two (2) temporary permits may be granted for any property within any twelve (12) month period. Temporary signs shall not exceed thirty two (32) square feet in area. (5) No sign or sign structure shall pro~rude over a public right-of- way. (6) All signs which require a permit shall display, in a conspicuous manner, the owner's name, permit number, and date the sign was erected. (7) All height restrictions on signs shall include height of sign struc- ture and be measured from lot grade. (8) In the case of a two-faced, freestanding sign, where the two (2) faces of the sign are parallel and face in opposite directions, only one face shall be used in computing the allowable area of the sign. I. See Chapter 1001 of this Code. So /1" , . . MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION. MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 26 OCTOBER 1988 RE: GIBBS. RANDI AND LISA - C. U. P. FOR ACCESSORY SPACE IN EXCESS OF 1000 SQUARE FEET/VARIANCE TO EXCEED FOOTPRINT AREA OF PRINCIPAL STRUCTURE FILE NO.: 405 (88.42) BACKGROUND Randi and Lisa Gibbs have requested a conditional use permit. pursuant to Section 1201.03 Subd. 2d. (4) of the City Code. to build accessory space in excess of 1000 square feet. They propose to include a walkout level garage on the rear of the home they are building at 5365 St. Alban's Bay Road (see Site Location Map - Exhibit A. attached). Since the amount of space they propose exceeds the footprint area of the house. they have also requested a variance of 224 square feet. The Gibbs' property is located in the R-2A. Single and TWo-family Residential District and contains 33.854 square feet in area. As can be seen on Exhibit B. the house measures approximately 30' X 40'. The upper level garage measures 32' X 22' as does the lower level garage. Elevations of the building are shown on Exhibit C. ANALYSIS/RECOMMENDATION The Gibbs' request meets three out of four of the criteria for a c.u.p. They have requested a variance for the area of accessory space to exceed the footprint size of their house. Following is how the accessory space relates to the principal sturcture: - principal structure footprint 30' X 40' = 1200 sq. ft. - proposed garage. upper level 32' X 22.25' = 712 sq. ft. - proposed garage. lower level 32' X 22.25' = 712 sq. ft. - total accessory space 1424 sq. ft. - variance required 224 sq. ft. A Residential Community on Lake Minnetonka's South Shore & . . Re: Randi and Lisa Gibbs C.U.P. and Variance - Accessory Space 26 October 1988 There are two factors which suggest that the Gibbs' request may be justified. First. although the lower level space is separate from the basement of the home. the only thing which distinguishes it from the basement is a 9' X 7' overhead door on the north side of the home. Secondly. the request is similar to the variances granted to James Westby and Tom Swanson. Specifically. the Gibbs' property is more than half again as large as the minimum lot size required for the R-2A district (20.000 square feet). Furthermore. the Gibbs' have stated in their request letter (Exhibit D) that they have no intention of subdividing their property. Assuming that the previous variances were granted to allow the property owners to make reasonable use of their property. the Gibbs' request is considered equally reasonable. Based upon the established precedence. it is recommended that their C.U.P. and variance requests be approved. BJN:ph cc: Dan Vogt Glenn Froberg Jim Norton Randi and Lisa Gibbs - 2 - . . ~ No~ .. " ,.,..' I=-- /~;f' ?t'~~_{j 1 t/ .i/o'. ~."r~ ~ ~ '~.'O : l~ ~) = /tr,,......: WI ~l4 ~ '- ~ ~ .'i.Z7 I ~) I (Z&i I I l3S...., .~ I. . 00 ('Ii>) .. ;. ~t::: ! I - ~ "',... .;:.c'-"; '. .~;:;...........,. I .,;;! ,&0 : \101 . ..115 . ~ " .... 3 ./'T ... .. ~ , ~. ~ )._~1' ?... ~.i'~Z \(~~; "'-J'.X ~. --;" ...\ .qf - ..e- .~ \ .p , \ ;...;:":1.; Exhibit A SITE LOCATION Gibbs - C.U.P. and Variance , /. .~. ~~~., . ."ji. ..-0 .~ ,. . Certi fi cate of Survey for Randy Gibbs of Tract A, R.L.S. # 1584 Hennepin County, Minnesota ~~ If. .., ..' .- . '\ :.~~ {~ 11' .- --\ . , 1 I " I, ,1"'",\ r~ '"' I.....' '" ~ . --------- ~ 0 0- .,J. ~ '" .:.. "t ^ " -? .{ "'- .0 ~ :r ',:, -\1 ~ "'~ ~'t.. II'~~ ~ ~~~ - - -;: _:: ...,.0 "'\ ,P,N'/dft!'A E" /f"va ,. '.""f ,) C:"'___, c: '191).0 z} /'14,;, F/dd, 9')2. () 3) L".....f"J"r ,</ao," 9J'$. C' ~ ~. /' qql'.V"":~ - .." ,- ~V 'u- ~ ~, ~;.'1; ': ""'" . ) l' \'1" p.'; \'3 / -;. ~ ... 0 ~ ~\ -. ~ ':~\ \ .\ P," 1\0.00 , A- , , , .<:\ ((-.'l)> v ~t.-\ c.. No.7 ,- "" ,.... ':~ \\\~"''''''1 , " ,..,t. QO).$f" O e.l'..l" I' ~;.... :: &,>.00 j:...f.e/e.ll. '1 I hereby certify that this is a true and correct representation of a survey of the boundaries of Tract A, Registered Land Survey No. 1584, files of Registrar of Titles, County of Hennepin, and the proposed location of a proposed build- ing. It does not purport to Show any other improvements or encroachments. COFFIN & GRONBERG, INC. Date : 4-20-88, r~v. ~.1'f-88 Scale: I" = 50. ~"m?f Rit1i41 : Iron marker 8/.0 @,8l;3.J : Spot elevation Datum: City sewer ~./ ~~~? /r1'a~r' . -uton erg Mn. L1 <;k 1\1.... 1'; ;"... Engineers, Land Surveyor~ Exhibit B Long Lake, Minnesota PROPERTY SURVEY CI IoU c::: ~ ...., c:: en ~ ~I ~I '8" =, {o! '-I -"-:: ;.;. ~5 =t"'.lia~4!:- ;:: i g~~ :: i ~~~ ;: i ~~! :: -Sc::: -. ~:eE = 'jS~ 15 H'1il :3 ~~ . . ... -.. ". f !fe.,;; '!!~... , h m c 1; ~..! .\ :; 5>-lh... "" w z~:!"~<I I" II: - I ~iil "rile .$i. ~ . ~Ui!~!:!!' ~... V"e!~ii J,"~ -gr:E~~.tli'! - N SI-c;::: ~il-~'" ~ ~~33~H>>l o B. .~..!!.::: Of.?.2 ~ =~ > i ,,;g;~8 ~i!I'" t- "~c8fl '" t5:! ~!t;'~~ IE ..ill ::;) . -~O""'- E I!'" lD~ \.'ljC:~~8hlll " 'f:ltQ ();"'i" !ljl!!<<-:o... . 0: i!;OOC:il=._. : !'"-j .... o (.) . <>> Cl)l :.:1 - . . I .. ';:;11': .. Cl) z . Qt-, ._ i 5 ~~~g ! i~ 0 ,,,,-'.,, "!J U ......;I....~_ ~.-.!l!::! 1 I I; ~ - - i: Po (; ~ I" ~ - - - --J'I:' Cl -l:1 ;i ;-) to) ~ il,",,",- C -11' if 7: G r":'::: '0 ~, 'tN fI) -<; ('"' ., :! '-I r';::., ... ~;'I: < ~ I!J 010010:, _ DDIDiDi' . -. - mllODi,.{o'03 1.10.. . DIDID!D!. ;.-- ~Q~L~)1 010100' If:.~.r..w e e~o ! :;>g Z.2EGl ;;~ffi!ll~ f.2~~crm ~...:il5l5?c< =~Z-2W z-<c-~ !:: ~ ~~~~vIg o~>ot;... t: O",lll< < lfii:>j!; -.' W<CI)lI;~g -' ej!;iUl:t"'f? .\' iS~~f::~o :'-~'__ .If ;::2 0,;;:;>- ;);~~;!~#_4/'f;t ---= ~S~ ~t:~~-< ...9clc:. ~et:U\ ~l<4. ?iliSt;i.ll: ~"'...J po. .,.< ~~~~ ~>..... ! ~ c z:~ O. -7t I- - < > I.IJ -' I.IJ .. ... . " t- .. z o c:: u.. .::~ I I ~ ~~ ...", 8'" "'z ~% .. . ;:.;5 ..% zg 0'" 0% ~~ _:I: ,. r. I. i'. t L r; f.- , , .' li ,. r I, t'~ <&(1 ~ l8~:1 ......., i~!~:- '. ~ ifit~, ~i ~ f~ ~, ~!; .::\l~r' -..........:: I. C" r- k I. ..- r ~ ~, Exhibit C BUILDING ELEVATIONS . .~, ..-.'.- " ""1 ' ." ., l _. -,...C. . -; ..... : .~.~:.~:. ."" :", ~)". , "':i:: ~~;~~:~.:. ~:>,'~f:"'" t. .. .. ,', J . .1 c -- ::: _1 . . October 17, 1988 City of Shorewood Attention - Brad Nielson RE: Additional storage space/Conditional Use Permit/Variance for Randy and Lisa Gibbs 5365 St Albans Bay Rd The proposed storage space is needed for storage of a boat and lawn and garden equipment. The property for a single /314- II' is an acre in family home. size which is double the zoning requirement We have no intention to sub-divide the property. The house would not be made anylarger since the additional storage space would be directly underneath the existing attached garage at basement level. Please let us know if you have any questions. Lisa Gibbs 722-7574 334-5252 Ij . ~~~,t, C/'v'V"Yt...... I Exhibit D APPLICANT'S REQUEST LETTER Dated 17 October 1988 . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474.3236 MEMORANDUM TO: PLANNING COMMISSION. MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 27 OCTOBER 1988 RE: GOETHKE. ALICE - SIMPLE SUBDIVISION/LOT AREA VARIANCE FILE NO.: 405 (88.43) BACKGROUND Mr. Jeff Schoenwetter. representing Alice Goethke. has requested approval of a simple subdivision to divide her property into two lots. The property is located at 6010 Apple Road (see Site Location map - Exhibit A. attached). Since one of the lots contains less area than required. they have requested a variance. The property in question is occupied by the Goethke residence. contains 41.267 square feet in area and is zoned R-1C. Single-family Residential. As shown on Exhibit B. the applicant proposes to divide the property into two lots. The lot with the existing home will contain 24.393 square feet of area and the new lot will contain approximately 16.874 square feet of area. The applicant explains the request in a letter. dated 1 October 1988 (s~e Exhibit C). ANALYSIS/RECOMMENDATION With the exception of his area calculations. Mr. Schoenwett~r's request letter is considered accurate. The Goethke's r~sidence lot will be somewhat larger than he calculated (24.393 square feet rather than 23.800). The new lot is somewhat smaller than he had calculated (16.874 square feet rather than 17.000+). The resulting variance is 3126 square feet. Lot area requirements are imposed for three primary purposes: 1) to ensure adequate buildable area; 2) to ensure adequate open space; and 3) to control density. The Policy Plan portion of Shorewood's Comprehensive Plan recognizes density as well as lot size. Page 32 states: A Residential Community on Lake Minnetonka's South Shore 1 Re: Goethke. Alice Simple Subd./Lot Area Variance 27 October 1988 . . "14. Overall density shall be a primary consideration in planning for the community. 15. Density and lot size shall be the primary considerations in the review of development requests." The point to be made is that the proposed division does not result in any greater density than the R-1C district allows - that is. one residence per 20.000 square feet of area. The two lots average 20.633.5 square feet. The applicant's comment relative to gerrymandering the lot lines to comply with the area requirement is accurate. A ".dog-legged" configuration would serve no purpose and would be considered poor site design. A regular-shaped lot is far more acceptable. despite the need for a variance. As you are aware. we will be discussing changes to our zoning and subdivision ordinances which. hopefully. will control the use of gerrymandered lot lines. It is worth knowing that the applicant's proposal is based upon direction from this office. He could have (and still could) requested approval of the division without a variance prior to the City adopting the changes. Based upon the preceding. it is recommended that the variance be favorably considered. Approval of the subdivision and variance should be subject to the following: 1. The applicant must provide an up-to-date (within 30 days) title opinion for review by the City Attorney. 2. The applicant must provide a new survey showing new legal descriptions for the two lots. 3. Drainage and utility easements must be provided 10 feet along each side of each side and rear lot line. 4. The applicant must advise the City Clerk as to how the sewer equalization charges for the new lot should be spread against the property. 5. The applicant must pay a park dedication fee ($500) for the new lot. Credit is given for the lot with the house on it. 6. The above-mentioned items must be completed within 30 days of the I Council's approval of the division. Once these items have been completed the resolution approving the division must be recorded with Hennepin County within 30 days of the date of certification thereof. cc: Dan Vogt Glenn Froberg Jim Norton Alice Goethke JeffSchoenwetter - 2 - ~ tit ~ 4*- MI't '. J~ I I I I ~ I \: I i, ----..:::; : ::~::., ~o. \fi V\. 1-..6.. Ke... <~ ~ <'~ ~\ ~ "'- t ,-f-' N. ."" " ... 'l; t: " a. '.. . 135 ,~ ~~) eO I!}) - ~O~ 138 ~ 134 11'-\)0\ ~. j .:, III.' .n - 0' SHO"! WOOD " LI _. Jt."z Kf!t. '~) .. 1-!o-rth. 1"=400' @ @ C!~R Exhibit A SITE LOCATION Goethke - Simple Subd./Lot Area Variance . - i.. ~__,r~~~ I.' . . Ii ;g.;;.~I' Sr " ." , .00 1to... '.,. .' . ~.< . h ' It' . /... '. h ,; . ",.,': ,~\'., ';~i. ... ......, it.V .! ..IT ~" . '.i:;";":\'i:).,{;'..?S'~>:J';;" , (, .': . '~"";;l:"ll"""""'Iii':"""~/:::" .... .... .... . .' .'.\10:". :'\'....,.d.'J.:.i.~;. / . , . , .. .. .;~.l"....". ",.Il .. ~ ~ .~.~.~ .:l;.i!~.jf,~~:f:~j~! / \ \. r '.. .".....,..b<.. ,"., .'.. .' ~. \',';..;.:'::'~.~~:::)~.',r:.j :,~: ;:},: .' ,'.r' . ,'r"" I ,,~., k .i)!"" ..;':;,:?\t:\\;:.~t;J A.;' :.,....,....i....I.-l,.I'J.'. () :.'! . " :\1,:'%;~;f;:"~!~': ':;, ".':/ () .'V ' f.<'..;....':!',:;..r...:~.":,;~ /eN Ih. Q".: .,;.~..'.".".I.l......~.'~..........l\t,;...I.. 'N :', '.:Il; .:~..."'.,!';,t.r..l:: ~...... ...\.t f"'" ..... .,;.., ~j ~. .,,~~J'j)'~'~'f~0~ r'. ....'..... ...,..,J......r "~~'+."'...,\.....'..' O '. ,~;;,f:.1.~,.j'\.~.". Hi~~lf.:::.~-1.{~'.:,'~ o '.' -:~:v'k _i,1I ,'%iit';i;l'n fM ; ".:; .'~ 11,1t~ ~l~ ..:. " ,J; I ;1-: ftM, ;<l~lt.~f i -.' -'~ .... . '1'1 ;f';o, .~ , -. ,,"1.: .'.' , "'i_' l,t;:. . '.' !~ "~\i Ii ~ '.\:t)li;),'i ~,'~ " , ... .., ,,' ,,,f',.dl"~' .. . '. . ,;Xi'/..!f~\~" a: :J ',' l : .; ~~ .... "' C) '... .- '.... . . . :~ :" . ,..N.".OD'OO".v. 138.8! .. >: :,~.L'!' ,I ,i' ;', :". ".f ~ '. I..;.... ..... ~ ~ . ,-: , Nort" ,"::; 50 ' , , , . I I , , I "! f . ' . . ..;;g{:i':"';~~~r~ , " .~..~v;. '~,r i~l:~! r 'i.:;~.:~~~~ ~ ~ · :i;;;:.tJH~;~~: ::::, ~ ,I~ .;,- ... ~ It CQ ~m , I I r: t II' . . .. . " ,:-~. , D?4,.3Q3;4 n . 1:. t.:, ~ ~ cr) I , ': :~),... JMS . . SCHOEN WETTER COMPANIES 5353 Gamble Drive Parkdale IV #307 Minneapolis, MN 55416 612 591~1981 October 1, 1988 Brad Nielsen Ci ty of Shor"ewood 5755 Country Club Road Shorewood, MN 55331 Re: Goethke Property ~. Dear Mr. Nielsen: Pursuant to our previous conversations, I am certain you are familiar with the above referenced property. Pursuant to our request for simple straight line subdivision, I felt it would be helpful to outline some of the highlights of this application. The current home site is approximately 41.000+ square feet., A straight line subdivision would provide for two lots in place of the one exi sting, which average 20,000+ square feet each. The existing home would remain on a lot of approximately 23,800 square feet and the new lot would be greater than 17,000 square feet. We are aware that we are in excess of 2,000 square feet short of your City zoning ordinance, which calls for 20,000 square feet. This lot is of regular shape and lends itself very well to construction of a home of up to 5,625 square feet on the main level. This site con-forms with all setbacks and open space requirements in your current zoning ordinances and codes, not to mention the excellent building separation, for which our site provides. We certainly feel that there is precedent for this variance at the adjacent 21990 Bracketts Road, which is a smaller home si te and consists of only 16,000 some odd square feet. Please make note that the majority of adjacent lots do meet the 20,000 square feet, but are irregular in configuration and further, that these "odd" detrimental configurations certainly do not lend themselves anywhere near ly as well as this one to a buildable homesite. We should mention that we certainly could meet the 20,000 square foot requirement by making a "dog-leg" type lot. This "dog- leg" like lot would meet all codes and zoning requirements and would require NO VARIANCE. This design would, certainly in the city staff's opinion, "be poor" and therefore, the "variance would be best". JMS Equities I Schoenhall Ltd. I Prima Properties Schana Investments I Park Place Partnership I Schoenland Part. I Exhibit C APPLICANT'S REQUEST LETTER . . Page Two October 1, 1988 Re: Goethke Property I am certain the City staff would agree that although this lot is slightly smaller than 20,000 square feet, it certainly provides an excellent home site and outside of the square footage requirements, meets all setback and other requirements. The buildable area of approximately of approximately 75' by 75' is greater than most of our building pads at Galpin Lake Woods. One of the other advantages to the city would construction on this lot would certainly create the provide the city with an opportunity for an additional the city water system and increase the use of same. be that new need for and connection to I look forward to seeing you at the planning commission meeting on November 1, 1988, pursuant to this request. I have also enclosed herewith the legal description that you requested for the entire parcel as well as payments to the city: $250.00 for the subdivision and $125.00 for the variance. The check totaling $375.00 is enclosed. Again, consultation on this matter. J.M.S. EQUITIES, INC. JMS/rn Ene. cc: Mr. and Mrs. K.J. Goethke . . . FROBERG & PENBERTHY, P.A. A TTORNEYS A T LA W . Glenn Froberg James G. Penberthy Paul B. Ahern . '-.- . October 31, 1988 Richard F. Rosow, Esq. Lang, Pauly" Gregerson, Ltd. 230 Suburban National Bank 300 Prairie center DTive Eden Prairie, Mimlesota 55344 Re: State of Minnesota (City of Shorewood) v. Amesbury West Hanes Associat ion Dear Mr. Rosow: . . . . . ~ . ,. "'t. ; , . :.. ~ , ... ... ~ . ~. i'.. .;.~ '. . . . i ',- :." '. i~' ,. , '" '. . ; ~ :":.! 17736 Excelsior Boulevard . . Minnetonka, Minnesota 55345.. : .:.' .: .. (612) 474-881'1. ,~:..: ,".!. . ,-. I:!';:J . .:. .' This wi 11 confinn that the arraignnent in the above matter has been rescheduled to Novenber 28, 1988, at 9:00 a.m. It is understood that your client wi 11 appear at the Shorewood Council meeting on Novenber 14, 1988, with a prepared statement concerning their intentions regarding maintenance of the right-oi-way on the opposite side of the street. It is further understood that, without prejudicing their position in the matter, they will also apply for a pennit to maintain private property within the rigl1t-of-way at that time. Please call me should you have any questions concerning the above or should you wish to discuss this matter further prior. to, the meeting. Very truly yours, HmERG " PENBERlHY, P .A. Gleml Froberg Attorneys for the Ci ty of Shorewood OF: niJw .; cc: Dan Vogt Sandra Kennelly .. "~t. . ~ . . ..... :. I .' . .." . . :. " . " . : ..... , ':, . . ....;;: ',M,._:', .... ,'1 -:. .:':~ ;. .. .1 . . :. ~.. f -. .., . "j-o . ... .," . , .:. -:.... '. .. -... .;. ~. =-'; ~ .~;:.-. :~. .. ::.....' ..1 . ~ . ;.. '. .. I .:. ~::.' ;';' ': ; .:!,. ~.i: .:. ~ . '1' .~ .'..!. . ,;.;" ':;': :~'.1[~ ::;';;i~ ,':,.j ;. j ;.:. .;.: .. ;., ..;:....' ..'....+ . . '. . : ..;;.::-.-':-"~:'-}.! -~. .... " ..~~ ~- ~ 40-...:':: .. "G, PAULY & GREGERSON, LTD. · ATITORNEYS AT LAW 4400 IDS CENTER 80 SOUTH EIGHTH STREET MINNEAPOLIS. MINNESOTA 55402 TELEPHONE: (612) 338-0155 FAX: (612) 349-6718 NOV <t 1988 " ROBERT I. LANO ROOER A. PAULY OA VIO H. OREOERSON" RI<'HARD F. ROSOW MARK J. JOHNSON JOSEPH A. NILAN JOHN W. LANO. CPA lEA M. De SOUZA RICHARD D. EOAN JEFFREY C. APPEI.QUIST. JUDITH It. OUTOfER EDEN PRAIRIE OffiCE 230 SUBURBAN NATIONAL BANK BUILDINO 300 PRAIRIE CENTER DRIVE EDEN PRAIRIE, MINNESOTA $$344 (612) 829-7355 REPLY TO MINNEAPOUS OffiCE . Alto AItdtorired to _.....lnw_ November 3, 1988 Mr. Glenn Froberg Froberg & Penberthy, P.A. 17736 Excelsior Blvd. Minnetonka, Minnesota 55345 Re: state of Minnesota (City of Shorewood) v. Amesbury west Homes Association Dear Mr. Froberg: I have your letter of October 31, 1988. I wish to confirm that your understanding is in accordance with our conversation with respect to intentions regarding maintenance of the right-of- way. Subsequent to our conversation I discussed this matter with my client and my client indicated that the Association per se does not own the mailboxes but they are owned by the individual property owners. The Association will encourage the individual property owners to apply for the permit as we discussed. Thank you for your attention to this matter. Very truly yours, LANG, PAULY & GREGERSON, LTD. RFR:flc 11-3.1 1 . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION, MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 26 OCTOBER 1988 RE: MARCUS DEVELOPMENT - C.U.P. FOR MULTIPLE SIGNAGE FILE NO.: 405 (88.44) BACKGROUND Marcus Development has applied for a conditional use permit, pursuant to Section 1201.03 Subd. 11e. (3) (c) of the City Code, to allow multiple signage at the Shorewood Service/Convenience Center, currently under construction at 24365 Smithtown Road (former Village Pump property). The ordinance provides for mul tiple signage on sites occupied by two or more tenants. In this case, there are three principal uses - Goodyear Service Center, Fina Gas/Carwash/ Foodmart, and Dairy Queen. Plans for the gas station, foodmart, service center and carwash are shown on Exhibit A, attached. Exhibit B illustrates proposed signage for the Dairy Queen. A Dairy Queen logo sign will also be located on the building. ANALYSIS/RECOMMENDATION The proposed sign plan has been evaluated based on three basic parameters: 1. the total area of signage should not exceed 10% of the silhouette area of the building(s) as viewed from the street 2. number of signs is limited to one per use 3. freestanding signs are limited to one Following is how the applicant's plan conforms to the ordinance: - building silhouette area north elevation west elevation Dairy Queen elevation total _ allowable sign area (10% of silhouette) 1029 sq. ft. 1632 sq. ft. 770 sq. ft. 3431 sq. ft. 341 sq. ft A Residential Community on Lake Minnetonka's South Shore g . . Re: Marcus Development C.U.P. for Multiple Signage 26 October 1988 proposed signage Goodyear wall sign 55 sq. ft. Fina " " 22.5 sq. ft. Car Wash " " 11.5 sq. ft. Foodmart II II 30 sq. ft. Dairy Queen II " 35 sq. ft. Freestanding pylon sign 196 sq. ft. total 350 sq. ft. Note: These calculations are based upon elimination of one of the Fina signs on the canopy and reduc tion of the Foodmart sign to 3' X 30'. As can be seen the proposed signage exceeds the allowable signage area by nine square feet. The applicant has agreed to eliminate the car wash exit sign to comply with the ordinance. Since there is sane merit in identifying both the car wash exit and entrance, it is suggested that signs, no more than three square feet in area, be placed accordingly. Signs of this size are considered directional and do not count against the allowable sign area. It should be noted that there will be other signs on the site which are required for motor fuel stations. These regulatory and informational signs do not count against the number or area of allowable signs. Since the site is only allowed one freestanding sign the applicant proposes to combine the Dairy Queen sign, shown on Exhibit B, with the Fina sign. The combined freestanding sign will be located on the east side of the County Road 19 driveway. The ordinance requires that it be located five feet back from the front property line. Based upon the preceding it is recommended that the C.U.P. for multiple signage be approved subject to the modifications referenced herein. As a final note, it is suggested that the applicant be advised of Shorewood's regulations relative to advertising and temporary signs. Since the proposed signage uses up all of the site's allowable sign area, any advertising will have to be accommodated on the message boards incorporated into the freestanding sign. Temporary signs require Council approval and are limited to display twice in any twelve month period for seven days at a time. cc: Dan Vogt Glenn Froberg Jim Norton Mark Senn - 2 - . . .-. . . . ''',' ,,0-,02.__ " ..~1. . ..." (a> ; 0; ~.,; d ~ '-. ., .' ,. 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Z' og~ I!) 0 :E 2 f/J ,... :J ::J' . 0 (.) >- a:. <( :I ~ ~z 46 8~ ~? ~j :) ~~ ~~ . ~~.J '" .: -, " N Exhibit A PROPOSED SIGNAGE - CONVENIENCE/SERVICE CENTER - MOO~L ri. NAM~: ~YLUN EN/CON 0 ARTMENT SIGNS J CRAW'N . SCALE, CF 1/4/12 ~ i'. , . . . . . <( -+- in o SIGN. AREA (ONE SIOE) SIGN . oFT \t 8'X 12' LOGO 68 6 ~ X I 0' LOGO. 39 ' . 3'X 7' READER. 16. e'x 8' READER 34 . . -l- 6'X 10' READER '8 ,'1. u 'o .o .- .. .' A B C 0 PY-6 6'X 10' J'X 7' 22'- 3- 16'- 3- 10'- O. 7'- ,. PY-6 6'X 10' e'x 8' 22'- 3- 16'- 3- 10'- O. 7'- ~. PY-8 8'X 12' 6'X 10' 1.:'29' - i.... '21 '- ,- 14'- O. II '- ,. -~;:-.... ,., .- :)(. .. ~"'''!t;''; ..t.....(~ 'I" .., ..' J.,: @ @ @ (J) c -;f!c;) 6'~Y . I 0:"4IYh''r1~;'. '-') , 7 (j ('.1 .-J.l ~- -( ~ c.tfYll" I .i'S LfI, ! (8) . (.','1 ~""'f1.r' -J ;dl Exhibit B PROPOSED SIGNAGE - DAIRY QUEEN CD L~ . MEMORANDUM . . MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J, Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 TO: PLANNING COMMISSION. MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 25 OCTOBER 1988 RE: BAYWOOD SHOPS P.U.D./C.U.P. - DEVELOPMENT STAGE APPROVAL FILE NO.: 405 (88.08) In May of this year Dreher and Associates was granted concept stage approval for a commercial planned unit development. A staff report. dated 30 March. (a copy of which is attached - see yellow copy). identified a number of issues to be addressed as part of the development stage of approval. Following is the current status of those issues. A. Setbacks. The revised site plan (Exhibit A. attached) complies with building and parking setback requirements with two exceptions. The parking and driveway area in the southwest corner of the commercial area do not comply with the five foot setback requirement. This correction should be made on the final plan. The northwest corner of the commercial area adjoins residential property. As such. parking can not be located within 50 feet of the corner. It is recommended that the three spaces in that location be eliminated. As an alternative. the northernmost setback area should be planted with six 6' - 8' spruce trees to provide a visual buffer. B. Parking Requirements. Having recalculated the parking requirement based upon the area and types of uses being proposed. the site plan complies with parking area has Shorewood's zoning requirements. Following is how the been computed: - retail space (shopping center) 5.5 spaces per 1000 20.400 ~ 1000 X 5.5 - gas pumps (no service bays) - storage level - total required square feet: = 112 = 0 = 6 118 - proposed (less three spaces from northwest corner) 121 A Residential Community on Lake Minnetonka's South Shore 9 . . Re: Baywood Shops P.U.D./C.U.P. Development Stage Approval 25 October 1988 C. Loading. TWo loading berths are required for the size of building being proposed. The Tom Thumb store has loading immediately south of the building. A second spaee in the northwest corner of the commercial area will serve the storage area. but does not function for the nine retail bays on the north end of the building. While the plan complies with the ordinance from a technical standpoint. as a practical matter loading for the upper level retail space will likely occur in front of the building. While this may occasionally affect parking. it should not adversely affect circulation. particularly near the driveway entrances. D. Access Drives. The applicant has met with Hennepin County transportation engineers relative to access to County Road 19. While we have not received a report from the County as of this writing. it is assumed that the reduction of driveways from three to ~o was based upon their direction. An access permit from the County will be required as part of the final plan stage approval. E. Fuel Pumps. Tanks. Loading. Details for these items have been provided by Pump and Meter Service. Inc. (see Exhibit B). Also. at the request of this office. the applicant has illustrated on the site plan the turning radius and loading location for a fuel delivery truck. F. Landscaping. At the suggestion of the previous report, the applicant has increased the sizes of canopy .trees on his landscape plan (see Exhibit C). In so doing, however. the variety of canopy trees has been reduced and all of the spruce trees shown on the previous plan have been eliminated. It is recommended that the plant material sizes shown on the revised plan be incorporated into the previous plan as part of the final plan submissions. It should also be noted that the spacing (6' o.c.) of plants is relatively sparce. particularly the potentillas and barberries. It is recommended that the number of plants be increased so that the same area is covered but the plants are spaced 3.5' to 4'. G. Signage. The applicant's signage criteria provided with his concept plan is consistent with Shorewood's signage regulations and should be incorporated into the final plan for the project. Following is how the proposed signage relates to the ordinance: building silhouette area 24' X 340' = 8160 sq. ft. allowable area 10% X 8160 = 816 sq. ft. proposed sign band 2' X 340' = 680 sq. ft.* proposed freestanding sign 14' X 20'** = 280 sq. ft. - total proposed 960 sq. ft. * based on sign band being filled ** based on lowering proposed sign 4' to comply with ordinance requirements Although the total proposed area exceeds the allowable area, it is unlikely that the entire signage band on the building will be filled. As an example, the Tom Thumb sign uses only 18 feet of its 80 foot frontage. - 2 - . Re: Baywood Shops P.U.D./C.U.P. Development Stage Approval 25 October 1988 . H. Drainage. The City Engineer has reviewed the grading and drainage plans for the project and will address these items under separate cover. For purposes of this report it is worth noting that the drainage study for the Glen Road area has been-~ompleted by the MCWD engineers. The City Council has directed staff to begin the process of acquiring easements for ponding areas and storm sewer. The applicant's plan can now be evaluated based on that plan. The applicant's final plans should include easements for stormwater runoff facilities. I. Future Use. At the applicant's concept plan presentation. he indicated that he was contacting the builders of the Shorewood Place apartments to see if they might be interested in building a similar structure on the rear portion of his site. To date we have not been informed as to the status of their discussions. The applicant also stated that the commercial portion of the site was all that was needed on this site. This is sue limited by the commercial Another issue. not raised in the previous report. concerns the proposed storage level of the building. While the applicant's project narrative states that it will be used for recreational vehicle storage. there are no details as to the operation and management of the space. The applicant should address the following questions: }.C.." ,. ,WIII.n.1 ._"lIIIr'~.~ .....~,j'" .'~Jli~f.;i~ "' ~ ~, ~ ~ ,'- ~ ;r~' . e1.t is not anticipated that a reside~t caret er w 1 be provided. man~gement of the storage facility should be on-site and available during hours of operation. The development agreement should provide conditions similar to those imposed on the Minnesota Mini-Storage facility on Highway 7 (i.e. no outdoor storage. storage only - no repair or service. business hours. etc.). Section 1202.07 of contribute area. Park ded1.ca development t of Finally. the applicant mentioned a desire for municipal water service. Due to high costs of extending the line from the Badger well. the matter was previously discounted. Since that time the City has extended the Badger line - 3 - . . Re: Baywood Shops P.U.D./C.U.P. Development Stage Approval 25 October 1988 to the corner of Smithtown Road and Country Club Road. This extension should result in greater feasibility for further extension. It is worth mentioning that the American Legion h~s expressed some interest in municipal water. It is recommended that the previous water study for that area be resurrected and restudied in conjunction with the final plans for the P.U.D. Assuming a favorable review by the City Engineer relative to grading, drainage and utilities, it is recommended that development stage approval be granted. The applicant should be directed to prepare final plans addressing issues raised herein and by the City Engineer. Once final plans have been provided, the staff will prepare a development agreement between the City and the developer. BJN:ph cc: Dan Vogt Glenn Froberg Jim Norton Dick Dreher Chuck Habiger - 4 - . . \ I"IC)OT &TANOAIIliO _-12 :---r caNT. I"'CilJIIIED CONe. 0J\IlI!!l I 200.6 I' TT1" T\oR! CllSl' .4-- . _ - ------.1 S" ~ 1 ~.\.f- --\-- ~~ .~_-1 \ ...\ \ ~ \ \ i-----,;. CO"" ~\ \\~ w. e1-- ~ I I I I 2ct' ; i !!fil!li 11 L.-l ,r:::: ! i w l/. ~ ~ ~ u ~ ~ 0 :. ... I 1 AI 4e<Z)(Z) eP SI 12 a')(Z) eP i ~i I I srrs AFeA BUll_DING AfiieA RCT AIL. L.EVEL. STORAGE L.EVEL. COMMON 4FeA FA.R PARKING RCQU1Fi!ED PARKING ~VIDeD PROPOSED ZONE 1r.z,6~ OF 3h,&1" eF 2",.w" eF 14,&15 eF 15~ OF .I~ Iii 5PACES 124 SFACes FllD. 11 f 2'.' ill- rl~ !11 r- .. -i <-5' I I I I L.-loi~ e2 I S3 12 (Z)(Z) 12 (Z)(Z) eP eP I e.4 12 (Z)(Z) eP II '\tv I R.olM'" ~I \.J '\.I ,I,2eMAx I I I~e' I , &r"~& -jllZl' T"lIl'" I I I I f I I I 32' ; ~"" of ,.' 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ClR& TT1" 1l*IJ OUT I I ~ 2'" ~"" IlZI' ~ 13 , Town. ~ I 2' I3IT1.:MINClU& I I IIN'! I I I ~&r"r& Ie', I I I I - ---- --- , COUNT"\'" ~OAO Ita c Wi~ii [!\016 16~W~16 ID I ~Djj~ [?>lb~rM r' SHEET 11Tt.E: .' ~Ojj~ [?>lbb\lM ~rgjj ~nlL Ib~W~16 --~~!~ ~I::~~-E)~-11'?r ill . 9 v I I ~ I l a' I --'~ I 1100" 1 - ~ $:K Q , :f ,..... IlZI' Q ... ~' u T"11'" LJ MI.III . COMPANIES 2227 7th STREET N.W. ROCHESTER, MINNeSOTA 507-288-2041 55901 I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION OR RE- PORT WAS PREPARED BVME OR UNDER MY DIRECT SUPeR- VISION AND THAT I AM A DULY REGISTERED ,. ' UNOER THE LAWS OF THE STATE OF DATE: REG. NO._, BAYWOOD SHOPPING '. CENTER SHOREWOOD, IN ~ ~~,~~ ~ 9 ~: i DREHER & ASSOCIATES-: ,- SUITE 128 5275 EDINA IND. BLVD. . EDINA, liNN. 55435' '- 812-835-3844 . = COMMISSION NO: ....:404-~ . DRAWN BY: LSW DATE: 2. 6EPTEI"lI!SER ~. 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N f.JI -J D> &' 0 6' , 1:1 ITEM r' L9>1b~lMuDIM~ D~u lea""'" QUAN,.ITY caMMON NAI""lE SIZE ,ROa,. 't"'rPII MA & MAflii$.IAU- .Ae+4 3. 'C.AL. ee SM 4- SUGAR MAflIl..E . 3.'CAL. ee YC 3- vANGUARC CRAe 2'CAI.. ee R& 3- fO!Et) SPLENDOR ~ 2'CA1.. ' ee JR 13 IN' flE) LeAF ~l 1&' fDOT a,p 12 GOLJ:> pao..jTENTIL.l.A 1&' POT 1& , f&ANT1 t:>GlGWOOC 5 GAL. POT MJ n MINT JULlfD JlNIF'ER 5 GAL. POT AM 12 COI"'ft'DACT AMUR MAR. 5 CiAL. POT \ ;r~ ;- I~ L I , - I ~l r- .0. r I I 1. . .u- I l"I..Ac:I! ltTIUIIII'tII.CW . II!m OIIM ALL ~AMA6 21ca.48' -_._---_. - '-'-' p=-. ~~ _ _ , ~h~ . _ es. e. e, e& 12~~ 12~ 12~~ II~ ill . ill ill el el~ Bn BI2 BI3 IIH 12~ 12~ 12~~ 12~ ill ill . ill ill r l"I..Ac:I! tTlUlll ru..c::u . eIBI!D OIIM ALL o.&'I\IIelIt) ........ t I ~ . 1 I I ~ g,:j l' I Q ~ .CQ .;- MA r" AI ~~ eP BI 12~ ill Boo4 12~~ ill -.... COMPANIES 2227 7th STREET N.W: ROCHESTER. MINNESOTA 507-288-2041 55901 I HERESY CERTIFY THAT THIS PLAN SPECIFICATION OR RE- PORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPER- VISION ANO THAT I AM A DULY REGISTERED UNOERTHELAWSOFTHESTATE OF DATE: REQ,NO._ ,BAYWOOD t SHOPPING CENTER ,,,,,>~ SHOREWOOD,IN -' .. " " , [-, I r - - - -::- - - -"l r --1 I I! I I f I I i...-------JL_J .J:. \t -eoo~ -IQO- COt.NTY ROAO II 3AM " ".~~t,' of-r f... , ' . [bffi\IM[Q)~~~L9>~ ~[b~OO . , - " ~.f :, ' '~ -',,~',":"'~_-' ::.,~...e.~,_-.::,:".,~,'.,,'.:.,:,:,~,~.'.~,.:..,:',:.-~.:_~.~t,.,..' ...: ,~,' :.'?:~:r:-:" ,:' :'.i~ -~~ _ ....~ - - ..._~ ..... .'. .. . ;-"'7, -,-.,._ '-." ,-f'~.."'-' ....-. -- DREHER & ASSOCIATES - , " SUITE 128 5275 EDINA IND. BL YD~ - EDINA, MINH. 55435 , 812-835-3844 ", ! COMMISSION NO: ..:.i44-aeD'7 DRAWN BY: LSW DATE: 28 ~ 1'!8& REVISIONS; SHEET TITLE: 1L~[N][Q)~CCffi:ll?J~ [P)[b~~ :i1~ ~:CAPE~-'~~ ~.: '..;..,~~...-:.._.~.:-~ .. ", . ' , . ,', \. , 1 ' -~.; . 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' " :' 'r> @)" ie',.... .", tn' ~' --.,~ " :i (). ,en' tn m 'i!i n:c:r- , ""'.~' Zm 0, -< . lIE .,,~ n , '. ,1IliC': "t1<:;I' '112.' - -'tltl -(-~ \ . ..$l .... 6'. ~ ~~m~~~~~ ~~~ c-') I fl.l miiizOC~Z]) ~ON___ ~~)>g~~m ~r' '-'a:' , ' mZ]))>m-<: f0'" . moo (Iloo Niit;T 11 ~,~~~~~ ~:n(/)'" r. ,. 1 .; t . WI COMP~ B8 ~ ~~ tr ~[!'~'lIl ~ trU<Q>!Nl 2227 7th ST ROCHESTEF'I. 507-288-2041 11II' I HEREBY CERTI; PLAN SPECIFIC;. PORT WAS PREF OR UNDER MY C VISION AND THAT REGISTERED -A.Il UNDER THE LAWS OF "'INN.eo DATE; RE .AIlI"MAL T !WMliU!5 t " .. aroARlN'l 80AIIIDe snJI.. .a: cliII LoA.- M:>I'G CP"~} BAYW SHOPF CEN' SHOREWO; ilI:lClO ~ a...o ~ ~ I'D<I!D IIlINDQW8 ~ ~~~ir [g~[EW~ LrD(Q)~ 11II' . , ~~e W~~~~ANrIE)} J' ~I" I!ILOCX -___________...J ~ ~$li [g~[EW fA lill<O~ vr DREIER a AS: SUITE 1 5275 EDINA I EDINA, liNN 812-835- COMMISSION NO: _ DRAWN BY: l.... u.lE DATE; I'l!I!IlIWIJIn' I. ~ REVISIONS: JUL'( z. I'LIl8W .-..... ~ ~ c::clNC:N!lI! lII..lXI( SHEET TITLE: ~~~W ~ if .' . 6Tl!!111. ~ I!IOlJ.AIIlD ~ !~~'r [E~[EW ~ ifD(Q)[M Exhibit E BUILDING ELEVATIONS vr '!t. MEMORANDUM . . CITY OF SH()REW()()l) MAYOR Robert ..~ COUNCI L Jan Haugen Kristi Stover ~obert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt 5755COUNTAVCl..UB ROAD . SHOREWOOD. MINNESOTA 55331 .. (612) 474-3236 TO: PLANNING COMMISSION" MAYOR AND. CIlY COUNCIL FROM: BRAD NIELSEN DATE: 30 MARCH 1988 RE: BAYWOOD SHOPS - CONDITIONAL USE PERMIT - COMMERCIAL PLANNED UNIT DEVELOPMENT FILE NO.: 405 (88.08) BACKGROUND At its March meeting" the Plattning Commission recommended approval of a Zoning Ordinance text amendl1ent which would extend planned unitdevelop11ent provisions to commercial dev(!lopment (see staff r(!port" dat.ed 25 February) . Having reviewed the proposed amendment. the City Council requested a second draft of the proposed amendment containing . two .minor revisions for clarity. While the amendment has not yet been formally adopted" the.CouncU agreed to accept an application for a commercial planned unit development frotn Dreher and Associates. The previous staff r(!port deal.t with the proposed amendment and provided some background on the. developer.. This report deals with the applic~t's development proposal. The project is described in the developer I s P.U.D. booklet which is attached for your review. The subject property consists of two parcels located at 5620 and 5660 Manitou Road (see Site Locationl1ap .... Exhibit A.attached). The southE!rly parcel is occupied by the Tom ThumbbuUding which was recently closed. .The Tom Thumb property contains .78 acre and is zoned C-3" General Canmercial. The northerly parcel contains approximately six acres and iscurretttly vacant. The easterly four acres .are zoned C-3 and the westerly two acres are :zoned R-lC" Single-family residetttial. Surrounding land use and zoning are as follows: North: East: South: West: sittgle-faDlUy. residential and church zoned R-tC; multiple... family residential" zoned P.U.D.; and vacant" zoned R-C commercial in Tonka Bay; zoned cOllmercial commercial and lllUltiple-family residential. zonedC-3 single-faDlily residential. zoned R-tC The information submitted to date is sufficient forcottcept stage review of the P.U.D. process. A Residential Community on Lake Minnetonka's South Shore ~ . Re: Baywood Shops C.U.P./P.U.D. 30 March 1988 . ISSUES AND ANALYSIS As mentioned ~ the previous r(!port. the. proposed retail center lends itself very well to planned unit develop1D.ent.the P.U.D. process consolidates .a number of zoning actions which would be necessary .to accollllodate the proposed development: 1. Zero lot line const;:uctionbetweett the. Tom Thumb property and the Dreher propttrty. 2. C.ll.P. for motor fuel sales. 3. C.U.P. for joint use driveways and parking. 4. C.U.P. for multiple tenant signage. 5. C.U.P. for self-storage facility (walkout level in the rear). Depending on what use is proposed for the r.ear portion of the Dreher propttrty a subdivision may also be necessary eventually. The project is considered to be consistent with the stated. purpose of P.U.D. which is provided itt Section 1201.25 Subd.. 1 of the Shorwood Zoning Ordinance" particu.larly paragraphs b. ..c. " g." h.. i. and j. Section 1201. 25 Subd. 4e. (3) establishes therequirem.ents for a property owners association which will be nece$sarydue.to the multiple ownership of the project. Site Plan. While a full scale plan has not been submitted. as of this writing. the Site and Landscape Plancotttained within the P.U.D. booklet is adequate for concept stage review. Following are issues which sh()tfJ.d be considered ittthereview of this request: A. Setbacks. the proposed plan complies with the C-3setback requirementtil for both buildittgs and parking. It is worth notittg" however"that relatively little rOOlllremains for snow storage in the winter. An area should be designated .for snow storage at the rear of the site. In no way should the storage of sttow reduce the number of parking spaces. B. Parking Requirements. R-equired parking for the _ount of area and type$ of uses being proposed totals 106 spaces. the applicant prevides 117 spaces. It is recommended that two of the spaces be sacrificed in favor of a landscaped center island at the north end of the double rOW of parking. This . will provide additional landscape area and establish a visual line for cars parking in the winter. C. Loading. The amount of space being proposed requires two loading berths. These should be shown on the plan and should be desigtted not to take up required parking or interfere with circulation. D. Access Drives. Although the three access drives comply with the number. spacing and siz.e specified by the Ordinance" it is important that direct property access from.arterial streets be limited to the extent possible. It is strongly recommended that the City adhere to. the recommendations of the City Engineer and Hennepin County Department of Transportation relative to this issue. If a third access drive is desirable. a joint driveway entry with the office proptt:tty to the north should be encouraged. - 2 - . . . Re: Baywood Shops ~ C.U.P./P.U.D. 30 March 1988 E. Fuel Pumps. Tanks. Loading. The number and design of fuel pump islands and fuel storage tanks should be shown Ohthe. plan. The plan shou!dalso show where a fuel truck can unload without interfering with parking or circulation. Thetile items should be subject to review and approval by the City Engiheer and the Fire Marshall. F. Landscaping. The size and spacing of plant .materials is consistent with Section 1201.03 Subd. 2. g. However. considering the 8II1QUhtand size of vegetation which will be removed to accommodate the project. it is recommended that larger specimens be placed in the froht of the property. G. Signage. One of the advantages of the proposed P.U.D. is that signage will be coordinated between the two. sites. Freestanding signswilLbe limited to one. It is suggested that the developer incorporate a message board with changeable letters onto his pylon sign for the purpose of announcing special occasions Or sales. Use of. temporary signs should be consistent with the Ordinance (i.e. no more than. twice a year. seven days at a time). No window signs should be allowed unless they can be read from. inside the store. Total signage should not exceed 10 percent of the silhouette area of the building as viewed from. the street. H. Drainage. This has always been a key is sue relative to this site and the area in which it is located. In view of the amount of impervious surface being proposed and the 8II10unt of water being directed through the site. it is expected that some portion of the rear of the Dreher property will be devoted to ponding. The City Engineer has already expressed concern that the proposed building crosses over the existing drainageway located along the .property line between the two.parcels. A detailed grading and drainage plan must be provided as part of the development stage plans. I. Future Use. The applicaht mtlstaddress how the westerly half of. the site might be used in the future. including how that portion. of. the site will be accessed. , RECOMMENDATION While there are several issues to be resolved prior to development stage approval. the Baywood Shops" proposal is considered to have merit. It is suggested that the developer be granted concept stage approval and be directed to incorporate the recommendations contained herein into his development stage plans. cc: Dan Vogt Glenn Froberg Jim Norton Dick Dreher - 3 - ., - o. ID ~:J CJ) J.01 ~ C\a . - Q,o il -:;;: .;:;;./ o ~ .Ho'~l~- .U.l:> .-1L. . Ul:) .&- .~! ..!~" ~ - '" '\I l 'ci :!. 11!5- s. ~7'Jf'" Vi ~A. ~ , I ~ ~ ~ I~ l~ I" r_ ~~', ~ ""--' r~%%. "......... ~ ---- '_n, S'f~ ro .. n --- j-,CS--'-'-'--" ~ ~ -- ..... -- Tcs~-- - ~ N~ .. ("'f ---- o ? N ~ 'i',';.iC' - --.-- - - , Z2!"':i' ~ ,. '-~.-_,._- CD ~ ...1- ~ -~~iF--- .~- - I' JtJ - G'N ........, ~"" '0 ~ ~, <::" it.6of <D ~' ~ '--' It) ~, - ~ '\ ...;:...- \ ~ , \ I . .".. >r~ l. t '\' .... ,-... 0'" a: r-I~ ., ~I~ -"'.to" .,r:, ,:';~~ . . ~._"..:'~' 4_, Co ..... ~f - ....- ff i'" I I i I ,,0.. ~ ~ \.f'\ :.. .." - -~ -"'\ \1'\. - .J ,... 1,,\ '(;'1, ...... - \ 0--' (' ...., t-:;~../..: 0-.. . . ~ 0" /~:::. ...-.------ 'S ~~ 10' ~~" ',; -- 'o"f:r,; i ~ ~ '-.N .. -N--I- ..... ", ~o ;:. :::....1 , ,tt · (0 1;6 f -_._-.- <--::. - -----'r .~ ',~ '0, "r o (\J ~ ~ .. .... --- ..... --0- 't" ..J Exhibit A SITE LOCATION Baywood Shopping Center , 'C" ~ tC' .... 'I I I I I . . . I . II . , " , " - " " . . PROJECT SCHEDULE Thefollowingestima.ted dates established a time schedule for our develop- ment: February 1988 Conceptual Design Submission Zoning Amendment P.U.D. February 1988 Planning Commission Approval Design Development City Couneil.Approval March 1988 FinalDesign- Bidding March 1988 Construction Start October 1988 Construction Complete Assuming normal.City approvals and eontinuous communieations, we anticipat-. that the proposed development schedule is.feasible. . I I I I I I I I I I I/~ Ie 'i . . PROJECT DATA Site Area 2.58 Acres Legal Description: Lot 26, Subdivisio;1 No. 133 Building Areas: Retail Level Storage Level Common Area 20,400 S.F. 14,575 S.F. 1,595 S.F. Total Area 36,570 S.F. Parking: 117 spaces including three handicapped dimensioned spaces. Building Heights: 17'- 0" or less Construction Materials: horizontal shiplap redwood siding and insulated glass storefront. Site Access: Three access points located on County Road 19. Signage: 1. Main center pylon sign - 24' - 0" in height. 2. Building signagedefined by sign criteria. Service/Loading: All service/loading areas are screened from sight anc located on the west elevation of the building. A!.~~", ."'" Lighting: All parking lot lighting will have a miniaum of 2 ft./candles, average of 3' - 0" above ground level. All lighting will be shielded frOtt direct glare and illumination of adjacent properties. t......'.. ..... F.-',-,' ?i".:....r-. .t..~..... .: .. f t I Waste Facilities: All waste facilities will be located within enclosure~ compatible with building exterior. Rooftop Mechanical Equipment: All mechanical equipment willbesereenect b: 4'- 0" min. parapet wall around entire perimeter of building. c of I . . , .. . . I , , - . . SIGNAGE CRITEltIA This Criteria establishes the exterior sign program for the Tenants of the Baywood Retail Center, . Shorewood, . Minnesota. . Described within is the individual var~ations allowed in Tenant . signagewhich will preserve the crucial uniformity of the sign system which is well-designed and well-constructed. Moreover, this Criteria has been developed to. insure themutuaLbenefits to Tenant and Landlord which.. result from documenting. signage detail . and . from acticulating the responsibilities of .each with regard to a project's sign program -- a sign program which is designed to meet both economic and aesthetic needs. On the one hand, economics require that signagebe func- tional and cost effective. Unnecessary costs to the Tenant should. be avoided by guidelines which prevent the cost of removal .of . inappropriate signs and the duplicated cost of sign replacement. On. the other hand, aesthetics require that signage complement the. architecture. of the complex and contribute to an environment which is attractive not only to .customers but also to potential retail and office Tenants. SPECIFICATIONS 1. Exterior tenant signage at the Baywood Retail Center shall consist. of store identification only and copy shall be restricted to the Tenant's proper name and major product or service offered. Corporate logos, emblems, shields, and similar identifying devices. $hall be permitted provided they are confined within the signage.panel. 2. The signs shall be located in the designated sign band area found on elevation drawings.attached. Any deviations frolD these drawings must be upon approval of the building owner and the City of Shore wood. 3. Tenants are allowed use of individual illuminated letters only.. These lDUst follow the detail on construction. The special Nu-Lite type of channel lume illuminated -letter maybe used. 4. The faces of the letters must all be 3/16" Plexiglas.. Color choices by Tenant. . 5. Aluminum sides, top and bottom of letters must be prefinishedwhite. 6. Maximum letter height is 24", de$enders lDay dropbelowlette1:'.plane by 4" maximum.. An 18" margin must be maintained .on both .sides of the tenant signage.. All letters. mU$t be on a plane that .is 9" from the base of the sign bank. These dimensions may vary withprio1:' approval of the Lan~lord and Architect. 7. Electrical connections and transformers will be located in the tenant space. Access panels will be provided on the back side of thesignage panel and a 3/4" conduit will carry electrical service along with cylindrical.window mullions to the.transformer. .. . - . PROHIBITED SIGNS Any type of stgnage other than those specified in this document shall be prohibited. These shall>include: 1. Any type of. illuminated sign or sign composed of electrical components other than those listed, espeCially those with components which flash, revolve, rotate, or 1Dake noise. 2. Any type of individual cabinet signage. 3. Any type of plaque sign. 4. Signs employing lDolded or formed letters, or letters with no returns or exposedfasunings. 5. Cloth,. wood, paper or cardboard signs, stickers, decals .or signs. letters, symbols, or identification painted directly on the surface of the premises. Auxiliary signage, such as that used for grand openings and sales, may be subject to approval by Landlord. 6. Any pressure sensitive vinyl copy , especially on the glass surface .of windows and doors. 7. Any exposed neon sign. SIGN APPROVALS 1. Tenant shall submit drawings and specifications including samples of materials and colors, for all its proposed sign work to the . Landlord and Architect. Three (3) sets of drawings will be required. The drawings shall clearly show location of sign on the elevations, graph- ics and color. 2. The Landlord shall return one (1) set of sign drawings, as soon as possible, to the Tenant. The drawings will be marked either "Ap... proved" , "Approved Based on Landlord'S Modifications", or "Disap- proved" . Sign drawings that have been "Approved Based on Landlord's Modifications" are to be.returned to the La.ndlordbearingtheTenant's approval, or are to. be redesigned and resubmitted .for Landlord's approval within seven (7) days of receipt. by Tenant. Sign drawings that have been disapproved are to be .redes:i.gned and resubmitted.to the Landlord and Architect for approval also .within seven (7) days of receipt by Tenant. 012688 I I I I I I ~ ~ ,..c;. I ~ . J .~ ~ I I . . I.. I . . . . IVI...ONSIGNit . 1~"OIl ,I f, I%.IIZ BAYWOOD ..-.-....... ..-.... .......... -. "-. .....- SHOPS r-- -;; -- ----- --1 L- f!!1}!t::-re~tJ.,._ --- ~ r E.U TLJ~~ ~~fo'"7--r L-I- _ __._.....1 Lr ~jTJF~-~~~l--~ . .1....-._.____ ._--....t -- ~ --"- ~...-= ..~ ._ . u_.~ .~... .- -~ "-.- . .. '. ~ ~i-f;"r1 ',,- " 1 IZ~ l%" I" + (IV" ~~e ~CI. ~D, 6Tf~De. I II iJ.--o L1' - .. ,.. i~ I .- - ,.u. r- I I I I n~l ~ h.......~ : e: L..e1l*--.:/ f..i. PRO".CT .,...,".EI DATa DRAWN .V '....T. .... . ~ , . ' . " I I I ----r --4- II II '. II .a ii, Ii... ........ III: - II If t:..... -. . teNANt- .SIGNAGS' - --~rnun:.rns. _._~~. E03..n"RIHG DO'~'C2EJ fForJ.r eL.e.Ve?T10rJ, , !&~ DATE DRAWN ev PROJECT NU...... Of' · SPECIFICATlot.AND QROERlr. INFORMATION KA .. ~ T B 1 Mounting Arrangements SHP-Post top ~ SHD-Slngle ann --c StF-Two ann, ttralght c---c SHG- Two ann, 9Cr ~ SHH-lh,.. ann rflc.. SHlC-Four ann + i ....lQlMIlflIIKTIVI ~ ANI'" IP. '"' .. - ... SHG $HM" '::' .~ ~... T-;'~ ':: :: ...... us 'a u, 121 3.. .a ........ I. la . . .os , 21 ., ,. Iu.. 3. 350 ?GO I. 1'7$ "" ~ :;::-~~ :c. ~T.RIA&. AIR .'AM .~. O.lot SIt . 1214 (3Ot) 7",,311' FEATURES 1. Hou$ing-on. pie4;ealuminum. squat.. SH: . Extruded SE: FabriCated 2. Ooor-Clear tempered glass .in gasketect 'lCtrucled. alunWlum frame. Door hinges dOwn for quick faml:)repl8C8fl'lent. 3. Reflector-Speculat .A1Zak.faceted .for.superiot light disU~. Available in Type I. Type n. Type lit. 01' Type V square (VSQ as wen aslront-l)eam 800dtight distribution (FB). 4. BallaSt-Integral in hou$ing; mounted on .a$ily removed drop. OI.It bracket. Quick electrical disCOnnect. S. Mounting-No vi$ible hardware.PoSltop mounts on 3" 0.0. x 4"'high tenon. Mak. final connection inSide slipfitlet or houSing. Completely pre.wired. I 0-1 OPTIONS PCB-Photo Control (NA 48OV) F__Singl.Fuse 120. 2TN FF-Double Fuse 208. 240 and 480V TP- Tamperproof SIDE MOUNT DIMENSIONS t.AMP \.AMP FINISH A . C 0 WATTAGE TYPI VOl.TAGl! 70 S. 100 HIGH 1$0 PRESSURE SOOIUM SMAlL 17$ He SL.....elack HOUSING 16~ 7 19 t 2$0 METAl. Ml-Mtltum IIrcwta HALIDE 120 100 M. DES__Dade 8ri:JnH 175 MERCURY 208 PM-Platillum Mist 250 VAPOR 240 DSt.--BlaCk Dw'anodC 250 S 27"1 DtJ8-~"'" MEDIUM 400 0utIn0dlC 480 DCS-D8rtllroftle HOUSING 23V. 9'" 25'" '2 400 H 0Ura/'l0l$C 400 M DNA-NaturII DurIMcIC LARGE 1000 S HOUSING 30 " 33 15 1000 H " 1000 M . . Pole Type- ~ Pole......... F"riIhect 10 matd'l1ulniNlre PrkMd Primed PrinMlCI t 8rustled WllM ...., 01 UinS $SA-scau.,. Strai9'" Aluminum SS8--Squ....Straigtl1 St." STS-$qu.... TaperedSt... RTS-Aoun<ITapered Steel RTA-Round Tapeted A1u~m DWL-Oecofatlv. Wf104 Laminated . Add IIJIIx lor pd. hei9hf. tNao ,.,.,.",. in plIinr. 01' OuranotlC. ORDERlNG EXAMPLE S H 0 --VSL- 400 - ~~b ~L s. _.208......DS.-SSA ..L. I ...L.. ..1 TJPe FiNIII. VClItafl ,. TJPe 20 -DB J. I Heitfll CI.' ..... I'1ftiIIft HouSi"O H . E-vwaea I! . Faonc.lecI ~....(fj)THJ2iJ!:}j ~ .. Copyrigh1 19M EMCO .aNC. AI '.stuf. bear tBEw I~. .......... USA .j . jPhotometrics For Infinisquare with horizon:aI lamp. Type VSL distribution Isofootcandle Data ISQ'OQtcal'ldle cul\'es lor 1.00lial horizontal ~ a IOOlcand1es atg'a::le i'l ol1e Qua:'ant .~too~iiifF,es:&bn92~~ ~1~~.!:hOn.i'I'OUf'l z.:.~': f:>r ...anouS lam~s on 30-1001 po:es. _~ wy .~. w,. ITL Re;xvt ..30413 E 2 o 1 2 3 UNliS OF MOUNTING HEIGHT .oos .00 11 250 S H J ,m 022 OtO ooe 006 POt.! HeiGHT FACTOR t,. I H2 II' 21. 2(1' 215 , i 25' .2$ r 35' en 39' : ~9 .5' e.. !IO 06 FOOTCANDLE MULTIPLIEFiS FOR OTHER CONDITIONS For. other mounting heights, multiply the values of footc:andles shownbythe.table at left. For Multiple mounts with beam. patterns oriented parallel. multiply FC by number of heads per pole. For combinations of above. lTlultiply a.lllac:- IQrs logether to produce a single multiplier. Example: Two heads on 39' pole . 2 lCO.59 . 1.18 TotalFC Multiplier . Simple tQ.install and maintain InfinisQuare not only installs easily but simplicity of design speeds maintenance. Foriamp replacement. release a stainless steel quarter turn latch and tt~ bottom panel hinges down. Both tr-.e reflector unit and. the ballast assembly are secured by two hook-on keyhole slots. Loosen two captive screws and I.iftthese assem:,ties out. 5 - .' '" ,.., "..,~ 't:' ~L :fr~: \:-,4'" . So.. "~""1- ':;Z~ i~..~~ ~.:: .:if. . .' .. .. .... \ ".:; :' " .. .... . . t ~uare distrib.ution....makes. . the efficient difference Infinisquareis just what its name impfies .., an infinite variety of square fight distribution options. This new square Type Vlight distribution luminaire... available in three sizes up tol000watts... brings agreateretficiencyto area and roaclway illumination, Too. often. with the standard Type V round distributiol'l pattern, t~ere is a dramatiC faUoffof iEumination where the circles dO not meet. (SeeChartJ) .Fixtures with conventional round distri- bution are.generally either too far apart (Chart I) 0((00 close together (Chart II). . Either way uniformity of illumin~tiorl is lost., ' in da/1(spots Or over-fighting, In addition. tight falls off on the periphery, No.v you can increase the area of illumination with a minimum of fixtures and avOid wasting energy. .. all in one specifICation. .. Infinisquare, It is precise. glare-free ilIumina. tion beamed where you want it, The sharpcut..off of Infinisquare provides visibitity without en- croaching on periphery privacy, To broaden the possibilltieSfo meeting every lighting require. ment. .Infinis~are is also avail- able with a traditional Type 11 Of Type III distribution in the same housing. Combine these with square TypeV distribution units and you can solve any iIlumjna. tion challenge, A~i(;k glance atlhetwO Charts shown here will shOW you how you can specify fewer fix" :ures to do a better job whenyOl.. specifylnfinisquare by Erneo, INFINISQUARE POlE . ROUND DISTAIBU": ION POl.E ~t3~~i '~!f~ ~ I ., dlO' ....... .!!f!:!I zOo CCJa: _ :0 '-Il>i >- lii z ~ >'" Z~z ~Oll . III :E C..... ~@b Wz :tza'-J>- :J: ~ OZW _ 10 ... . 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J l 1 C!!~ r ~ G13, t! l L .1- 1ft I i(o,. :'!1j3 Iii Il Q :! . - ~ ~. o :! g:::=......... :! ~m ())J~ ~"; f roll o -'... ( . ~ ... ~&a 1 ... 1O~d) r <<&1 ~. Q~ e ~ ~ t ~ -&a 100d) t! ~ QI. .al~ ;~ :di .A o =i~' .(;J" ,(;JI .91 ~~ ;~ Q .... ~~' ." . . . . . . . '" . . .'w1lr1t1ll"1f",..1i , .' . . f I I I I I I I I I I I I I I.' Is I I.. r---. ~T .JoINING WAL.L.~ :l"".1 - . I I I I !ll r ... r 1 2'~' -. - _. - -. - _. - _. - -. - _. -_..~.._'- r -- - -- - --, I I I I L -. _ _ _ _ _ _ J I".OqR ~YL 6TOlllAGa , I.,.'. 611 fJ .1 r I r- . -' ...~ - , - - ' - - , _I ,.~ 16121' fl"T'LON &lCiN -' --.-- -'- 2~I' CO\.INTY JIIIOAO ,_ $BTI! IPIl.&1HI a STO~/AGl! LEvI!Il. .rLL ~--" ~~>:;: . I I I . 'I I I I r I il I I I , I I I J COMPANIES aaa7 7tn STReeT N W Roc....eSTeR. MINNeSOTA &07-288-2041 56Q01 I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION OR RE. PORT WAS PREPAREO BY ME OR UNDER MY OIAECT SUPER- VISION ANO THAT I AM A OUt.Y AIOlSTIAED ....~.. I T ~ ~nE LAWS OF THE STATI Of' 1'1'......0'.. DA~_MQ.NO.~ BA YWOOD SHOPPING CENTER SHOREWOOD, UN DREIER' ASSOCIATES SUITE 128 5275 EDINA 11). 8L VO. EDINA, lINN. 51435. 112-835-3844 00Mli V8IIaN NO; ~..,., DftAWN 8Y: Ul --- DATE; -...- L .... MWtICNa: L. SHUT TlTLI: ~Olf~ (P>1b.&~ Sii'Oe1!~L~W~l -.wE) ~fB~~1 _...w :z IIZ . . . CI:~~.. ___ a.; ilia:. E~E~ "'wl =,..x~ ", ... :8~ ...... (OW a: III Er!fi ~ I ~~lIic ; ~~2bio- t: ~ mi1ii I ~~i~;rL ~ . r I I , -I -I I I I I I I __ L.. I I I I T- .... -I , . ~ ~ o c:::::::I ~ ~ > ~ dJ ~ ~ (@ ~I QCJa:Z OOZW:' ii:....O _A.Z~ >-Owl! C%(.)O IDCI) ~ ~ .- --- ! I I I I I I I I I I I I r ! ~ @ =:::I ~ ~ ~ I!M d I!M ~ f!iJJ ~~ I!MI . , ~''''1'~I..,.:.'..'~,_:. .::.... ..'~,.. e I!= ~ at:: ~ aile I' C IIIC =: I.. 51c~ -.. =m ! j I I ~ II Il,g . <<@ ~ @ = n= ~~ I~ w ,. " ~fBJC" 11)'111')0 1111 I en "10 ~o '-1II2a::~ l- t ' ZOCl ~a:: 5 c cCJa: I = fl C"I 11I11I a::)o lD .~~ _ ...lIIl1'1 ~o. <C I ~ ZwZ :J:zQI-~ ~ i oZw I al=:,l wZ 1-0"1 Q ~ a:i )oi=~ - ~. 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I I, "_ . - - -2 I L --- ---' ~\t Q"" --- . -a .--- <G ";J 0- . ... ~ . ~ I' ... ---- ............ ............... ...... ....... ....... ",1' ., f! ~ cC .0 At eJ iI ~ cC Ie ~ I ~ ~ , - . . O\tt ~,mc OCT 2 71988 2021 East Hennepin Avenue Minneapolis. MN 55413 612-331-8660 FAX 331-3806 Engineers Surveyors Planners October 26, 1988 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Review of Planned Unit Development For Baywood Shopping Center Development Stage Plans Shorewood, Minnesota OSM Comm. No. 1744.04 Dear City Officials: We have revi ewed the development stage plans of the P. U. D. for Baywood Shoppi ng Center. The plans were prepared by Dreher & Associates for the Weis Companies. At this stage, we have received and reviewed the site and grading plans which pertain to engineering. The proposed development is located adjacent and west of County Road 19 approximately 500' north of the County Road 19, Smithtown Road and Country Club Road intersection. The 14 unit building and parking area cover approximately 2.6 acres. The major concern of this development is with storm runoff drainage and an appropri- ate storm drain system. The water and sanitary sewer utilities were not addressed in the plans at this time, but are expected to be submitted and reviewed at a later stage of development. Currently, the stormwater runoff from . the Tonka Bay Shopping Center is directed through an 18" R~C.i'~ across County Road 19 and outietting onto the proposed Baywood Shopping Center site. From there the stormwater meanders to the pond near the County Road 19 and Glen Road intersection, eventually flowing to Lake Minnetonka. This pond is referred to as Pond No. 3 in the recently adopted Gl en Road - County Road 19 Hydrologic Analysis/Study performed by Hickock & Associates. Pond No. 3 is a very large pond, part of which is directly behind or west of the Baywood Shopping Center site. The runoff from the proposed Baywood Shopping Center is to be directed to this Pond No.3. (See attached map.) The plans submitted by the developer provide for building a manhole over the 18" R.C.P. from the Tonka Bay Shopping Center site, and directing the runoff north 305' along the west side of County Road 19 through a 24" R.C.P. At that point, the proposed plan outlets the stormwater onto the property bordering on the north. This is unacceptable. The piping must continue to the west and outlet into Pond No. 3 with an appropriate velocity reduction structure (energy dissipator). , , . . . . '0 . Page Two City of Shorewood October 26, 1988 The proposed grading plan for the Baywood Shopping Center site shows the stormwater runoff being directed with concrete curb and gutter to two low points on the westerly edge of the property. These two low poi nts must be accommodated for in the storm drain plan. Another grading plan item is the need for retaining walls along the north property line and the stee.p slope. il.r.ea ..b.ehind the sRrvice. station along the west property lines. The City requires that the retainin~ wall desighbe submitted and approved by the Engineer prior to construction. All graded areas are required to have a maximum of 3:1 slopes or 2:1 slopes with special plantings. We would be happy to discuss these items with you. If you have any questions, please call. Respectfully, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. ~ p, 1)~ James P. Norton, P.E. City Engineer J PN : m 1 j Attachment cc: Weis Companies Dreher & Associates . . ..-"R Date: Drawing Title SA YWOOD SHOPPING' CENTER AREA SHOREWOOD, MINNESOTA Comm. No. 1744.D4 Drawn By: "CO QSM.3~'.I.n M.,..rOD . Aaoci.t....lno. bal._F. . ......)'on . Pl...... 10-25-.. .-s _ ........ A_ .... . ~- .. IMsa . ----- Sheet no. 1 ~ . . ;> .t DEPARTMENT OF PUBLIC WORKS 320 Washington Ave. South Hopkins, Minnesota 55343-8468 HENNEPIN 935-3381 Octaber 25, 1988 Charles Habiger Weis Builders, Inc. 2227 NW 7th street Box 6757 Rochester, Minnesota 55903 Re: Baywood Shopping Center Access To County Road 19 Charles: First, an apology for not responding in writing sooner. The past month has been busier than usual .putting out fires" instead of anticipating them. Anyway, here's the review list we discussed in September. The driveway entrances should be at least 32 feet wide (40 feet maximum) with 25'-30' radii. The curb should be machine placed bituminous (within the right-of-way) maintaining the existing natural drainage pattern. Regarding other work within the right-of-way, the boulevard behind the curb should be graded down to near curb height to maximize sight distance (viSibility) and provide snow storage. Also, nothing should be planted outside the property line since it probably wouldn't survive and might cause a visibility hazard. --- Finally, stop signs should be placed at each egress with appropriate striping/messaging. Enclosed is a permit application. Please submit it with your final plans and feel free to call if there are further questions. Tardily, ~ David K. Zetterstrom Entrance Permit Coordinator DKZ:pl Encl. cc: Brad Nielson, City of Shorewood HENNEPIN COUNTY an equal opportunity employer . . MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: PLANNING COMMISSION. MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 27 OCTOBER 1988 RE: KORDONOWY. TOM - C.U.P. FOR A PLANNED UNIT DEVELOPMENT - RESIDENTIAL ESTATE FILE NO.: 405 (88.45) BACKGROUND Mr. Tom Kordonowy has requested a building permit to construct a large stable and studio on his property. located at 6100 Apple Road (see Site Location map - Exhibit A. attached). As explained in his request letter (Exhibit B). Mr. Kordonowy proposes to replace an old barn which previously existed on the site with a building more in character with his existing residence. Since the proposed structure exceeds the maximum amount of accessory space allowed by the Zoning Ordinance and also the height requirements for accessory space. the applicant has requested. at the direction of this office. a conditional use permit for a planned unit development. For lack of something better to call it. it is being referred to as a residential estate. More explanation as to why P.U.D. has been suggested will be provided further on in this report. The property in question is zoned R-IC. Single-family Residential and contains approximately 4.56 acres. Mr. Kordonowy owns additional adjacent acreage to the north (approximately 8.62 acres). much of which is designated wetland area. The proposed barn (shown on Exhibits C and D) measures approximately 29' X 77.5' and contains 1929 square feet of area. A second floor. to be used as a hay 10ft and storage area. contains approximately 1344 square feet of area. The applicant's residence. elevations of which are shown on Exhibit E. contains 3229 square feet on the first floor ("footprint" area) plus a three-car garage which contains 1095 square feet. The total amount of existing and proposed accessory space is 4368 square feet. The gross area of the existing house is 6491 square feet. not including the basement. A Residential Community on Lake Minnetonka's South Shore If) . Re: Kordonowy. Tom C.U.P./P.U.D.-Residentia1 Estate 27 October 1988 . ISSUES AND ANALYSIS The proposed building substantially exceeds the area and height limitations imposed by our ordinance.- Based upon existing requirements and the current zoning of Mr. Kordonowy's property. he would be limited to a single-story building. no more than 905 square feet in area. Nevertheless. upon review of Mr. Kordonowy's plans and inspection of the property. it was felt that the proposed barn fits well with the character of the existing residence and site. The problem is. how can it be accommodated without setting further undesirable precedence relative to accessory buildings? A number of administrative approaches were considered. including variances. rezoning. text amendment and P.U.D. A. Variance. If Mr. Kordonowy's problem were simply a question of excessive building area. a variance may have been the recommended approach. The City has already granted variances in two other instances (Westby and Swanson). Although larger in scale. Mr. Kordonowy's situation is quite similar to those cases. Mr. Kordonowy's proposal differs from the Westby and Swanson requests. however. in that a variance to the height requirement is also necessary. Accessory buildings are limited to 15 feet and one story. The proposed barn measures 20.5 feet from grade to the midpoint between the eave and peak and 29 feet from grade to the peak. Despite whatever precedent may have been set with the Westby and Swanson approvals. these variances to area and height restrictions are too substantial to be recommended. Quite frankly. it would be virtually impossible to demonstrate that any hardship exists for a structure of this nature. B. Rezoning. The idea of rezoning Mr. Kordonowy's property to R-1A was rejected because the proposed amount of accessory space exceeds even the 4000 square feet of space which would be allowed in that district. Nor would the R-1A district allow the proposed height of the building. C. Text Amendment. The property and the situation are too unique to suggest a zoning text amendment. although agricultural or residential estate zoning districts were considered. D. Why P.U.D.? While planned unit development in its purest form typically involves large development projects. more and more it is used as a zoning tool where flexibility and control are desirable. The City recognized this when it amended the ordinance to allow P.U.D. by conditional use permit for smaller residential projects. P.U.D. can now be accomplished for such projects without rezoning. P.U.D. by zoning district can be reserved for larger and more complex projects. Mr. Kordonowy's request fits more than one of the purposes set forth in Section 1201.25 of the City Code. specifically: - 2 - Re: Kordonowy. Tom . C.U.P./P.U.D.-Residential Estate 27 October 1988 . "a. Innovations in residential development to the end that the growing demands for housing at all econanic levels may be met by greater variety in tenure. type. design. and siting of dwellings and by the conservation and more efficient use of land in such developments. j. To allow variation from the provisions of this Ordinance. including setbacks. height. lot area. width and depth. yards. etc. internally within the project. Provisions of this Ordinance shall generally be maintained at the periphery of the project area." While the scale of the proposed ,barn is proportionate to the existing home and the size of the 4.5 acre site. there has to be some concern that the property could be divided at some later date. The developmen~ agreement required for a P.U.D. and the protective covenants associated therewith provide the mechanism necessary to ensure that the property will be maintained at its current status. Mr. Kordonowy has been advised that such restrictions would be recommended and has agreed to them in his letter. The plans submitted to-date are sufficient for issuance of a building permit. It is therefore recommended that concept and development stage approvals should be granted at this time. Staff should be directed to prepare a brief development agreement setting forth the conditions of approval. The applicant's attorney should coordinate with the City Attorney relative to protective covenants which will prohibit future division of the subject site. BJN:ph cc: Dan Vogt Glenn Froberg Jim Norton Tom Kordonowy - 3 - -::>\-('t:.- Zit !!!5iii . IIIlt ... , ~ i- ___":11;; :=~:. ~(), If'i t'\ 1.-~ fL.t, <~ ~ ~ ill'P' +~. 3 ~) . 'S -. ~O~ 138 ~\)f)\ Q~) . ;;; eO :c ~. \~Jl ) .:\ I'''. " LI I Y _0' SHOftEWOOD ..:.oJZ."'Z~r. ... .- ~h ... 1":4co' @ @ C;AR" Exhibit A SITE LOCATION Kordonowy C.U.P./P.U.D. . . THOMAS F. KORDONOWY 8100 APPLE ROAD · SHOREWOOD. MINNESOTA 55331 October 25, 1988 City of Shorewood Shorewood City Hall 5755 Country Club Road Shorewood, MN 55331 Gentlemen: After discussion with the city staff on how we may accomplish the construction of a new barn, we are requesting a planned unit development for 4-1/2 acres of our property. We are prepared to restrict any further subdivision of this 4-1/2 acres. The property contained an old barn that was used for stabling horses. We removed this dilapidated structure about a month ago and wish to now replace it with a new barn. The proposed barn has attractive architecture and will be constructed with excellent materials. As you will note, the plans call for stone and stucco exterior with a handsplit cedar shake roof. We feel the structure is a significant upgrade to the property. Yours truly, ~~ Thomas Kordonowy Exhibit B APPLICANT'S REQUEST LETTER ~.. I I. -' - .. 1 / / -' . . 1 . i j ,l .. \ a ~ 1 1 J ,,..-;~., -1J " ~/; , ,. 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TE:O '" Itl_""~,,,~_ _. _--.,___. _t..!.~_~'~. 1!\.04"~' .!lt~I'" ___.J!.':..~ .,~- ,. ~-...!:.~ ~'t'W WI .'Z......~T'. ,. rz........... .4<.. ....~..... ". r-- - -. , '\) t irE: L__._ :j :,. ~l 'J "'-~!.. i 8-1 I ill r--; : L9 .; L~l ., ..- ~ .2J:!..~.~. ""'.~I ~.....'-~. t:..""...... 'j;... ""-....;..... ''-. ~,.;a.:..,.... NllIL.........e ~ c.c-. , . -- ...--' ,.,I..ell ' ,'.- , i t i \, ., :;-~, ~: -.. ~'lr .~ .. ...:...4.:-.....':.""~..-.;... ~_;:...=-e.~ .......-;.....,-- ~-eZ.-::..::, -. ,;....._T'\;ooo~......-..c.. ...o.~"'~ ____ ;....~-"; ...,.........e~ :.. .. '! -... '!:a,."",,","'l':.~.~ ~T"_ ............c.;........(...,.. ~N~~vA~~ -'-j e' t> ~. 0 .~ l -,/I ~, , , ~ i ~__ -- ". II ";N"':"'-::AV A "'T'E-D n n, .,. : -....., ffr .. . .. . , -I" .,.~.e::.,......--=a..JC~ ... e-e. ...."'.&. - "~". . , --- -, ) .. ~ ii, ~.....~~. ~-I t..'..~T". .......:-c... ...... ~.: ,:e... ;.. ""- .~ h, -.; t",:.- -~~ '. --..r ~ ~ -or.;k.c.. 1':' IL<C.. ~"_~..'f.c... ~,..,.,.~....-r__...; ;:...., --"":". tZ.' _.c.., ...~. _ ....6.. .4:. )' .11 -:....'z:,.6I"..I:.~ $.':':;" r....,._. _ ~..~ - - t...... (a.) ~: ----Ilrl ______.~I I 'Z..~..~ ---~ -_. ,.. - ..~-.c. ~ ., "'.-5.... , 1:t-!l". , .'-I~ ,1lt'-~~_ , ~.+. ,.- , l!t'~. _, 4.~u:-. ",.-." , -.., - '5'-',:"".- ,- ,- _____ ..___h._______.__._____,. _.~- '-' ~._-_._-- . .. r-. ~~""~ .___ . ~b'-C". . ._~ "'''-'''''' PO~PAT_\O"-l _El:-.~N v.~,,~ ~ :! -4. "",. . ., , --, ._, .. ._- .,--", ~- / r /' / I / I ,.- =' '---:-' ,/ /' .;' .., ~ ............, ~". ....... '-. " ". "'-, " '" ~ . '-;-".......... t'-Jo~n-t . =-LE.VA T \ OKj \14." tl.cA ,.. , -;c ~ ~~ ~J "t . ~ -0/, . e ~ ..... ", '" ...... , ' -=.. , I' I ,. I' . "- n..i '''1 ....: I ; "':-i. I '- ,. , ". . " '1 " '1 I I I I I i I. I' IL " .. - - .. .- .. -.I :I - ~ .. .- ... :I - .. Exhibit D PROPOSED BUILDING ELEVATIONS . ,~- .. ~ ". - ......... ",- ~ .....ll + ~ -. ~... -:;+ "'~"J.I -r.--"""."..=- .-..........-'~ "?-'~'W-:-C~t:,,-'''''>t>- ",,, ___~- '......._~.4-"'~.~_-'''^?..;......''">< ..'., 3" >4.""-'_ ~--i~_.-_" __ ~..".t;.-- _.......~ ~.;...ro _ " _:'.. _ ,_>' ~'f' ....,-....- -- ... ,- "'4 .. , W-.s II . _ 1'4 ." ,. .. ,.../liI..ll .:.~,~~. : ,.~ :~. ~. ',:;"!:"'J.:.- ~. i~~-.~- ~ . . ..... I.. ':/ ,:...:;t;, -.: >":''':~' .....,..':'. . ,~ . i'~~;:;~t;:~. . ..,..0,-, .i'l-~;1.}.. '.<~..:i.~.: .:i..~~~'- l_ ~ ~ ~ ~ 2 / ,/ .-~ --/ I / .II / -1/ ./ l:.- t .'. ~?.;;.; - 2:'>r'iF~(~1S;3~- II f~ .1 J ~J ~~ -~ --.. ........, ~ .()~. .::-' , ", ,,1.~ 4",~ , '. ~,~.;\, . .' .-r ". " ',' ,", . ". ~~~...~ ''',5'', ..:;.:. "a, ,:.::.-. <..r'o .#.... c.r o~ "/ ~ "\- -::z " "" " ::::~ ..> OO'O!;'J. . '-----.. ........ ........ ...... ....... ~ ...........~ o o a- N '" '::lio- (:~I ... ,'f, . ~.. t':--' OJ , , r'.' ,.. t-, .... "I .' ."(~-.. . "'l ~~~ -, 'f. .. . ~ .~ ......... -. "~ ~ 06-0 ................. .,.. ~. -..... '----" ,;>~ ~ <:T <:T P' , -........:: , ......... \ --.. o q or t-I ~ .. " ~ .. ~ ~ '" ~-. 05 '" 00,," 0"1 . OO'O~I \ ~ ~ .., ~ Ii' z r i : di I .. .. 0 .' .. I .... I ) ~ iii T ~ l'- L.~.~ ~ .rr Si... - - ------.. .., "'" ' !l'" r'o. . . . . _ _ _ _L~ ~... ! ,. '" , .", :-~ '" .... 'j' ~U .. 1:'" ~ 46 "t- O ..." I ;.a \:.~ ! ," ' '-.; -:,' .. ...~.. ,! !z:: ~ ...... . . i:;z" , ..: "" t:. ~ .., .. I" ...,. -- i- ..~ ""''''~ .. .. , ~ ... ... '" .. (f'JJW'\1" .... \ ~ ..~ ~- '" - \ ~ ... ,; ... ~ '" -ir ..'- ~ ~ + f'o. ~1-- ~ .c::. ~ i z = ii5 c... Exhibit F SITE PLAN . . 28070 Boulder Bridge Drive Shorewood, Minnesota 55331 November 3, 1988 Shorewood City Council Shorewood City Hall 5755 Country Club Rd. Shorewood, Minnesota 55331 RE: Final Plat - Boulder Bridge, 3rd Addition Resolution * 74-88 Dear Council Members: We respectfully request the final plat approval of the realignment of the lot line between our two pieces of property. Furthermore, we request that an extension of time be granted us until December 31, 1988 to file the final plat. Thank you for your consideration of this matter. If you have any further questions, you may reach me at 474-7677. Sincerely, Mike Jorgensen 1/ , MEMO TO: FROM: DATE: SUBJECT: . . MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (612) 474-3236 Mayor and Councilmembers nan vogr])~ November 3, 1988 Glen Road/County Road 19 Drainage Project-Towne Addition Mr. Bill Ecoff, developer of the Towne Addition, has requested permission to be allowed to construct homes on Lots 4, 5, 6, 7 and 8 of his develop- ment. A copy of his letter of request is attached. You may recall that the Development Agreement for the project stated that "Phase 2, consisting of construction on Lots 4, 5, 6, 7 and 8 shall not be commenced until such time as an overall plan for stormwatermanagement in the area has been developed or a ponding area has been created acceptable to the City of Shorewood and the Minnehaha Creek Watershed District which in no event shall be later than July 1, 1988. Such acceptance shall be by Resolution of the Council and shall constitute authority for the development of Lots 4, 5, 6, 7 and 8 and for the bituminous surfacing of Christopher Road." Through our deliberations relative to the Glen Road/County Road 19 drainage project with the City of Tonka Bay, the plan as prepared by the engineers for the Minnehaha Creek Watershed District has gained the acceptance of both Cities to handle the problem. Although the Cities may not agree as to the solution by using ponds or pipe, the City appears committed to going ahead with the project. This is evidenced by the fact that staff is proceeding to prepare and attempt to obtain easements from property owners affected by the project. A financing plan for the project is a decision that is yet to be made. Several financing alternatives are available to the City which will be analyzed and agreed upon in the upcoming months. As the Development Agreement indicates, the stormwater management plan for the area was to have been accepted no later than July 1, 1988. Mr Ecoff would now like to proceed since this date is well behind us. To allow the developer to continue, the City Council must pass a resolution accepting the stormwater management plan for the area. Attorney Froberg has prepared a draft Resolution which would allow development of the Towne Addition to continue. Said draft Resolution is attached to this report. Since a stormwater plan has been created that appears to be acceptable, A Residential Community on Lake Minnetonka's South Shore I;? . . Glen Road/County Road 19 Drainage Project Towne Addition November 3, 1988 Page 2 approval of the attached Resolution is recommended to allow Mr. Bill Ecoff to finalize development of the Towne Addition. This item appears on your November 14, 1988 meeting agenda for your consideration. Please cOntact staff if you have any questions prior to the meeting. DJV/al cc: Glenn Froberg Jim Norton Brad Nielsen Area Residents Attachments . . October 28,1988 city of Shorewood c/o Hr. Daniel Vogt 5755 Country Club Lane Excelsior, KN.,55331 RE: Towne Addition Developement Agreement Honorable Mayor and City Council Members: We do hereby request that the council approve the second phase of the developement agreement dated August 24,1987 so that construction may begin on lots 4,5,6,7,and 8 of Towne Addition. sincerely, - t~ .,//IF. - ~!{~ ~~ xc~- I"\, William B. Ecoff / ~ It is understood ~d agreed that the improvem4llts installed by the developer shall be fully completed by December 31, 1987, except for the bituminous surfacing of Christopher Road and Storm sewer and surface water drainage facilities. Construction on the lots within the plat shall be completed in two separate phases. Phase 1, consisting of construction on lots 1, 2, 3, 9 and 10, shall be commenced forthwith. Phase 2, consisting of construction on lots 4, 5, 6, 7, and 8 shall not be commenced until such time as an overall plan for stormwater management in the area has been developed or a ponding area has been created acceptable to the Cit~ of Shorewood and the Minnehaha Creek Watershed District which in no event shall be later than Julv 1, 1988. Such acceptance shall be b resolution of the Council and shall constitute authorit for the deve o~ment 0 ots , , , an an or t e ~tum~nous surfac~ng of Christo~her Road. It ~s understood that the City shall not be respons~ble for plowing or maintaining Christopher Road until such time as the bituminous surfacing has been completed and the street has been accepted by the City. 6. STREETS, SANITARY SEWER, AND STORM SEWER FACILITIES. a. Plans and Specifications. The Developer agrees to cause its engineers to prepare all plans and specifications necessary for the installation of streets, curb, gutter, sanitary sewer, and storm sewer and surface water drainage facilities in said plat, said plans and specifications to be subject to the final approval of the City Engineer. b. As-Built Plan. Upon completion of construction, Developer shall cause its engineers to prepare and file with the City an "as-built" plan showing the installation of the foregoing facilities within the plat. Such plans shall be prepared in conformance with City standards for as-built plans as are presently on file with the City. c. Easements. Developer, at its expense, shall acquire all easements from abutting property owners necessary to the installation of the sanitary sewer, storm sewer, and surface water drainage facilities within the plat, and thereafter promptly assign said easements to the City. d. Pre-existing Drain Tile. All pre-existing drain tile disturbed by Developer during construction shall be restored by Developer. 7. STAKING, SURVEYING AND INSPECTION. It is agreed that the Developer, through his engineer, shall provide for all staking and surveying for the above-described improvements. In order to ensure that the completed improvements conform to the approved plans and specifications, the City will provide for resident inspection. 8. GRADING, DRAINAGE, AND EROSION CONTROL. Developer, at its expense, shall provide grading, drainage and erosion control plans to be reviewed and approved by the City Engineer. Said plans shall provide for temporary dams, earthwork or such other devices and practices, including seeding of graded areas, as necessary, to prevent the washing, flooding, sedimentation and erosion of lands -3- . . RESOLUrICN N). RESOLUrICN AOCEPrING HYOOOIOOIC REPCRr AND APPROVING A STORlWlATER M\NAGFMENI' PLAN FOR '!HE GLEN RQID - CUJNlY RQID 19 SillWATERSHED WHEREAS, the Shorewood Ci ty Counci I has determined the need for a storrnwater management plan to control drainage in the area of Glen Road and County Road 19 in the Ci ty of Shorewood; and WHEREAS, on February 8, 1988, the Ci ty Counci I authori zed the Minnehaha Creek Watershed District to cause its engineers to perform a study of the area and prepare a report to include recoomendations for inplementing such a storrnwater management plan; and WHEREAS, such study was completed and a Hydrologic report was prepared and submitted on June 14, 1988, by Eugene A. Hickok and Associates, engineers for Minnehaha Creek Watershed District; and WHEREAS, said report contained an analysis of the drainage conditions existing in the area known as the Glen Road - County Road 19 subwatershed and presented an overall stonnwater management plan with alternative solutions for addressing these conditions; and WHEREAS, said report and recoomended solutions were reviewed by the Shorewood City Council on August 16, 1988, and ~tober 4, 1988, at j oint meet ings wi th the Ci ty Counci I of the Ci ty of Tonka Bay; and WHEREAS, the report and recoomendations as prepared and submitted by the engineers were received favorably by both the City of Shorewood and the City of Tonka Bay. NlV, 'IHEREKRE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. 'That the City hereby accepts the Hydrologic report for the Glen Road - County Road 19 Stibwatershed dated June 14, 1988, submitted by Eugene A. Hickok and Associates. 2. 'That the Ci ty hereby approves the storrnwater management plan as presented in Solution Nmber (he in said report. ,0,- . . ) . . 3. 'That such acceptance and approval shall further serve as authority for the developnent of Phase 2, consisting of construction on lots 4, 5, 6, 7, and 8 in that certain developoont platted as "Towne Mdi t ion. " ALOPTED BY '!HE CI'IY (l){JNCIL of the City of Shorewood this 14th day of NovEmber, 1988. Robert Rascop, Mayor .ATI'EST : Sandra L. Kennelly, City Clerk Roll Call Votes: Ayes - Nays - . . tfNlOIe PETITION TO THE CITY OF SHOREWOOD We, the undersigned residents of Muirfie1d Circle, Shorewood, Minnesota, request that the City Council of Shorewood authorize installation of "No Parking" signs on one side of Muirfie1d Circle. We request this action so that the school buses will have access to this street. The signs need to be enforceable Monday through Friday between 8:00 a.m. and 5:00 p.m. from September 10 through June 10. These signs can be removed in June of 1990 or sooner if construction ceases on this street. Name Address ~ AJI.AIA--U;;",j Iq1qO~ tbn ;r~~ ~ ~~;~: . k/ ILQ~ ~JL ~. ;(~~ /1%30 ~ ~ . ()~ ~~ /q7q~ ~ ~~ ~ /9foV ~~ ~ .6k~ ~ /.f'f.5-<7~L t1~ II /3 ~ ..- ' . .. . ~ () O\--k '. . Db~ b~~ ~ -, ~~c.:rt ~ ~ t1--.. ~ w:-u . (r- ~ tr~ ~ ~ ~. .~ ~" ~t~~ . '. .... :~ '~) . / L/eJ - S<, . I~. " I o! :: . " :. . ~ --.=rOt: }'~.b~-~._-~_J)_n. ?::;; --~- -~:-- .n :;; ~ ~._-_lR~().-~dI.--""'=r-- ..... .. ;1 I ____.__'"__.___._~ _._ I . , I'~-. : ! ~ I , - I .' ~cP-_-~ I _.~-~~" .. ---~. In. . . .- . . . ~__. ..... ._. .e.-.~.. .~~ :.~~.. ~n,t~ i:: ~~r--._--.Q ~.-~d . ._. ~ .'. ~'. f1 ~_._._r . _ In ',,~ \ -r-t . ~~---J&d)._~O- L~~ . !f~D--~-.~~-----___._.n ~-E..~~ -S~,\;~f]ar~ />~=o_,~ &U,,_ ~~1~112 '~ .~~~... . JI..{'~.:.L.O.--~~~~'-'V--t- cA " .3.:i~~ 5"(,,30 ~JdJ. . :1 :'I~a...dl_~~~.~40~~~ ii, 'Il IiI ill ::! T["~_. no '(2 :,~. ~~-'-~--~~ !:! .L~) ~~ ". ~ ii!- '. .'(\._I'In... ., .L~ ~_a..ua...uL~. " ; ~ 1 !:j ~ ill 10.-0' '. ill 'I; lll~_.________~~~~~~~:.l. -- IIL___._____._.__.,_.____~~Q____._~:L>3 ill ii: I" ii' :,! ..._._----~._-------------_.._----~------_..-_._. ..- -_._-.~-_.-._-_. iI1 BOARD MEMBERS Robert Rascop, Chairman Shorewood JoEllen Hurr, Vice Chairman Orono Carl H. Weisser, Secretary Excelsior Mark Westlund, li"easurer Wayzata Marvin Bjorlln Tonka Bay Jan Boswlnkel Mlnnetonka Beach David Cochran Greenwood Albert 0, Foster Deephaven Ron Kraemer Spring Park John Lewman Mlnnetrlsta John G, Mallnka Victoria Robert K. Pillsbury Mlnnetonka Thomas W. Reese Mound Robert E. Slocum Woodland . . OCT 31 1988 LAKE MINNETONKA CONSERVATION DISTRICT 402 EAST LAKE STREET WAYZATA, MINNESOTA 55391 TELEPHONE 612/473-7033 EUGENE R. STROMMEN. EXECUTIVE DIRECTOR October 28, 1988 The Honorable Robert Rascop Mayor, City of Shorewood 4560 Enchanted Point Mound, MN 55364 Dear Mayor Rascop: Re: Shore land Management Subcommittee organization for Development of the Lake Ninnetonka Management Plan The LMCD Advisory Committee on the Comprehensive Plan for the Hanagelllent of Lake Ninnetonka is nowforming subcommittees. The first of these subcommittees will address Shore land Management issues. It wi 11 begin meeting in December. The Advisory Committee believes that each of the 14 Lakeshore communities will benefit significantly by being represented on this subcommittee. The Shore land Hanagement Subcommittee will establish a consist- ent means for protecting shore land aesthetics, for development of recreational and private facilities which affect Lake use and Lake access, and will address the adequacy of recreational facilities located on the Lake. Each subcommittee will make recommendations by consensus. In December, January and February the subcommittee will be re- viewing Lake area city shore land protection ordinances compared with the proposed DNR Shore land Management Rules. The purpose of this review is to develop a consistent approach to managing the Lake Minnetonka shore line. The proposed DNR Shore land Nanagement Rules require adoption and implementation by all affected local communities. However, the DNR's proposed rules provides for implementation flexibility for lakes managed under standards developed after a comprehensive study and planning effort. It is the intention of the Comprehensive Hanagement Plan to introduce a set of Shore land Management Rules that specifically address the needs of the Lake and the 14 shoreline communities, rather than use the more general rules developed by the DNR for all state shorelands. (more) /s /1- / . L. MINNETONKA CONSERVATION DI.CT LMCD Mayors 2 O~tober 28, 1988 We request that your community appoint a staff person to participate in the working sessions of the Subcommittee on Shore land Management. The immediate time commitment will involve: 1. Reviewing working papers provided on shore land management in December, January and February. 2. Attending three daytime meetings, one each during December, January and February. 3. Working with all 14 Lake communities to develop a concensus for consistent controls on Lake Hinnetonka shore land development. The work of this subcommittee will be one of the most important efforts undertaken in the development of the Management Plan. Should you have further questions, please contact yourLMCD representative; the Executive Director, Gene Strommen; or our primary consultant, David J. Arndorfer. Sincerely, INN~ERVATION air, Advisory Committee DISTRICT c: City Administrator/Nanager LMCD Board 0' November 10, 1988 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 ATTENTION: Mayor and City Council Dear Mayor and City Council: Enclosed please find an Application to Maintain Mailboxes for 4665, 4667, 46~3 and 4661 Bayswater Road on the rightOof-way of Bayswater Road across from those residences. This Application is being submitted pursuant to our understanding as confirmed by the City Attorney that it can be submitted without prejudice to our position as owner that a permit is not necessary in order to maintain these mailboxes on the right-of-way. However, we wish to cooperate with the City in this matter and accordingly submit the application and respectfully request that the same be granted. Very truly yours, .~ . // ~ '7 -=1:;. (/:;'k;?~H C-;:r~;It/J'U-~ Dean Thomas, President Amesbury West Homes Association DT:ng . II November 10. 1988 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 ATTENTION: Mayor and City Council Dear Mayor and City Council: Enclosed please find an Application to Maintain Mailboxes for 4665. 4667. 4663 and 4661 Bayswater Road on the right-of-way of Bayswater Road across from those residences. This Application is being submitted pursuant to our understanding as confirmed by the City Attorney that it can be submitted without prejudice to our position as owner that a permit is not necessary in order to maintain these mailboxes on the right-of-way. However, we wish to cooperate with the City in this matter and accordingly submit the application and respectfully request that the same be granted. Very truly yours, I7JA.~Jr/;tA, W~ /I~ Mr. and Mrs. William Hannan Owners - 4663 Bayswater Road ." McNUL TV CONSTRUCTION COMPANY 400 SECOND AVENUE SOUTH MINNEAPOLIS. MINNESOTA 55401 612-339-0674 November 10, 1988 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 ATTENTION: Mayor and City Council Dear Mayor and City Council: Enclosed please find an Application to Maintain Mailboxes for 4665, 4667, 4663 and 4661 Bayswater Road on the right-of-way of Bayswater Road across from those residences. This Application is being submitted pursuant to our understanding as confirmed by the City Attorney that it can be submitted without prejudice to our position as owner that a permit is not necessary in order to maintain these mailboxes on the right-of-way. However, we wish to cooperate with the City in this matter and accordingly submit the application and respectfully request that the same be granted. Very truly yours, R. As {L / McNULTY CONSTRUCTION COMPANY McNulty, Jr., Pre of 4665 Bayswate . ;," November 10, 1988 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 ATTENTION: Mayor and City Council Dear Mayor and City Council: Enclosed please find an Application to Maintain Mailboxes for 4665, 4667, 4663 and 4661 Bayswater Road on the right-of-way of Bayswater Road across from those residences. This Application is being submitted pursuant to our understanding as confirmed by the City Attorney that it can be submitted without prejudice to our position as owner that a permit is not necessary in order to maintain these mailboxes on the right-of-way. However, we wish to cooperate with the City in this matter and accordingly submit the application and respectfully request that the same be granted. Very truly yo:rs, /~ _ {101:t-!liICf RIJlLlUd Q. qj~L/ Mr. and Mrs. Richard Hanson Owners - 4661 Bayswater Road . " November 10, 1988 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 ATTENTION: Mayor and City Council Dear Mayor and City Council: Enclosed please find an Application to Maintain Mailboxes for 4665, 4667, 4663 and 4661 Bayswater Road on the right-of-way of Bayswater Road across from those residences. This Application is being submitted pursuant to our understanding as confirmed by the City Attorney that it can be submitted without prejudice to our position as owner that a permit is not necessary in order to maintain these mailboxes on the right-of-way. However, we wish to cooperate with the City in this matter and accordingly submit the application and respectfully request that the same be granted. Very truly yours, ~.~.~.~~ Mr. and Mrs. Donald Goldfus Owners - 4667 Bayswater Road . -If APPLICATION FOR PERMIT '1'0 KEEP OR MAINTAIN PRIVATE PROPERTY WITHIN A PUBLICLY OWNED ru.GHT-OL"-\VA Y PUHSUANl' '1'0 SIIOHE\VOOD OHDINAtH':c; NO. 12J. Plea~e tyr,t: or print legibly 1. APPLICA1iIT INFORMATION Please give the name(s) of all persons who own the private property to be maintained in right-of-way. NM1E(S) Amesbury West Homes Association, Mr. and Mrs. Richard Hanson, Mr. and MDS'. William Hannan, Mr. and Mrs. Donald Goldfus, McNulty Construction Co. ADDRESSES 400 Second Avenue South, Suite 650 Minneapolis, MN 55401 TELEPHONE 339....0674 2. RIGHT-OF-WAY Please name the highway, road, street, ,alley or other right-of-way upon which you are requesting to maintain private property. Bayswater Road 3. Please describe as carefully as possible the exact location or address on the right-of-way where the private property is to be maintained, as well as the nature, extent and purpose of the requested encroachment on the right-of-way. (Attach a photograph or sketch if possible). On the right-of-way of Bayswater Road across from 4665, 4667, 4663, and 4661 Bayswater Road Pe:crni t In consideration of approval of thIs permit, I h(~reby knowingly and voluntarily waive any right to recover fr0m the City of 3horewood for damage occurring to propc.-rty in the right-of-way as abov,~ de~cribed, which c.i3rnag(~ resul t~; from the performance uy the Ci I:y of Shore\vood or its ae:~Ht3 (.f any public dllti,'" r'~cluil'c<i tY. Lw. "' / llite ~ 1','4'98 ~-~. ~ ~~. LV~ tt. Applicant signnture(s) Yhfl;rt~#tPld L!:1_ A~' -.~ yJq.u.~?~ . ( ) ( ) Approved Not Approved D:lt0