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112888 CC Reg AgP ,1 t.<\l ~ 'lr to . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, NOVEMBER 28, 1988 ROLL CALL A. B. COUNCIL CBAIIaER.S 5755 COmrrRY CLUB ROAD 7:30 P.M. AGENDA Pledge of Allegiance /.~...... --~? ~ Roll Call Mayor Rascop Haugen Stover Gagne Brancel 1 . APPROVAL OF MINUTES A. Regular Council Meeting - November 14, 1988 (Att.No.l-Minutes) 2. MATTERS FROM THE FLOOR A. B. 3. COMMISSION REPORTS A. Planning Commission B. Park Commission 1. Consider Park Attendant Wage Raises 2. 3. Discuss Concession Sales in Parks (ItemfA) Discuss Freeman Park and Payment Voucher 4. CONSENT AGENDA A. Payment Voucher - Watermain, Parking Lot and Ball Fields _ Freeman Park - Project No.88-2 - T & S Excavating (Refer to Item No.4B-3 of 11/14/88 Council Meeting Packet) B. Resolution Authorizing City Administrator/T~easurer and Finance Director to Make Transactions with Midwest Federal (Att.No.4B-Reso1ution) Moved Seconded Vote -1- '. I' COUNCIL AGENDA MONDAY, NOVEMBER 28, 1988 PAGE 2 5. PUBLIC HEARING - 7:45 P.M. C.U.P./P.U.D. Residential Estate Applicant: Tom Kordonowy Location: 6100 Apple Road (Refer to Item No.lO of 11/14/88 Council Meeting Packet) 6. PETITION FOR STOP SIGN-VINE HILL ROAD AT HANUS ROAD (Att.No.6-Staff Report) 7. FINAL PLAT - HENDRICKSON ACRES Applicant: Jack Hendrickson Location: 6065 Eureka Road (Att.No.7-Staff Report) 8. COMMERCIAL OCCUPANCY PERMIT - VINE HILL FPRNITUREBUILDING Applicant: Janet Poulson Location: 19385 State Highway 7 (Att.No.8-Staff Report) 9. PROPOSED BUDGET AMENDMENT - COMPUTER SOFTWARE Building Inspection -Permit Issuance and Tracking System (Att.No.9-Staff Report) 10. STAFF REPORTS A. Attorney's Report 1. Proposed Code Amendment - Trapping Regulations (Att.No.lO-A-l-Proposed Amendment) 2. B. Engineer's Report 1. City Hall Parking Lot Lighting Recommendation 2. Status Report - Shady Island Bridge Repair 3. 2. Status of Crepeau Dock/Garden Patch C.U.P. (Att.No.lO-C-2-Staff Report) 3. -2- " . Jt' .. COUNCIL AGENDA MONDAY, NOVEMBER 28,1988 PAGE 3 10. STAFF REPORTS- continued D. Administrative Report 1. Status Report-Set Union Negotiations Strategy Session 2. Finance Director-Introduction and Brief Report 3. Lease Agreement-SLMPSD Building 11. COUNCIL REPORTS A. Mayor's Report 1. 2. B. Council Reports 1. 2. rv APPROVAL OF CLAIMS AND ADJOURNMENT -3- . . ~~H ..... ..~ " )l.. iot ...~, .. ~.. ........ ......- CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, NOVEMBER 14, 1988 . COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CALL TO ORDER The Regular Council meeting of the Shorewood City Council was called to order at 7:30 P.M., Monday, November 14, 1988, by Mayor Rascop. PLEDGE OF ALLEGIANCE AND PRAYER Mayor Rascop opened the meeting with the Pledge of Allegiance and a prayer. ROLL CALL Present: Mayor Rascop and Councilmembers Haugen, Stover, Gagne and Brancel. Staff: Attorney Froberg, Engineer Osmundson, Administrator Vogt and Deputy Clerk Niccum. APPROVAL OF MINUTES Brancel moved, Gagne seconded, to approve the Regular minutes of October 24, 1988. Motion carried - 5 ayes. Brancel moved, Gagne seconded, to approve the Special meeting minutes as written. Motion carried - 5 ayes. MATTERS FROM THE FLOOR Beaver Complaint - Water ford Pond Mr. Jack Ocenasak of 5505 Waterford Circle appeared. He pre- sented pictures, explained damage, and asked for a solution. Administrator Vogt stated he had attempted to get a live trapper and was told live trapping will not work due to the area where. traps would have to be set, and the beavers would drown. He also said relocation won't work because beavers are too plen- tiful. Haugen said she talked to several residents and discovered the beavers have plugged the storm sewer, a situation that could cause serious problems. Haugen moved to amend the Ordinance to provide leeway for the Council to act in emergency situations. Gagne seconded for discussion purposes. Motion was amended to direct City Attorney -1- I . MINUTES - MONDAY, NOVEMBER 14, 1988 PAGE 2 . MATTERS FROM THE FLOOR Beaver Complaint - Waterford Pond - Continued Froberg to draft an amendment to the trapping Ordinance, being very specific regarding instances of use and procedures, for the November 28th meeting. Motion carried - 5 ayes. Upper Lake Minnetonka Yacht Club Resolution No.138-88 Mr. John Dennis, of the Upper Lake Minnetonka Yacht Club, appear- ed to state the Club is moving to Spring Park, and asked for approval of the move. Mayor Rascop moved, Haugen seconded, to support a Resolution commending the Upper Lake Minnetonka Yacht Club for moving from R-l residential to commercial zoning in Spring Park thus elimi- nating a Conditional Use Permit. Motion carried by Roll Call Vote - 5 ayes. PLANNING COMMISSION REPORT Stover said there were six public hearings. She will report on them as they appear on this agenda. LIGHTING-CITY HALL PARKING LOT There have been complaints about darkness from people entering City Hall at night. Haugen moved, Gagne seconded, to direct the City Engineer to draw up a parking lot lighting plan and cost estimate. Motion carried - 5 ayes. PARK COMMISSION Freeman Park-Payment Delay Request Brancel moved, Gagne seconded, to remove item B-3, Payment Voucher for watermain, parking lot, and ballfields-Freeman park- Project No.88-2, and item C, Home Energy Check-up Program, from the Consent Agenda. Motion carried-'5 ayes. Administrator Vogt has spoken to the Freeman Park contractor, T & S Excavating and they will solve the rock problem on the outfields. The City Engineer will varify all grades. If there is a grading problem Widmer will be brought back as they have a one year maintenance bond. Administrator Vogt will send a letter to T & S Excavating explaining why payment is being delayed. -2- MINUTES - MONDAY~NOVEMBER 14, 1988 PAGE 3 . PARK COMMISSION - Continue Manor Park Warminq House/Pavilion Planner Nielsen stated the Conditional Use Permit, (Passed for Lepo~ky's signed architectual plan) has expired. Administrator Vogt recommends RFP's from architectural firms for the building. Brancel moved, Gagne seconded, to direct Administrator Vogt to get RFP's for the warming house/pavilion, fitting the Park Commission's request, either designing their own plan or using Lepowsky's signed plan as a base, in the $15,000.00-$20,000.00 range. Motion carried - 5 ayes. BMX Track Brancel moved, Gagne seconded, to remove the portion of BMX track that is on a neighbors property. Motion carried - 5 ayes. Rink Attendant Salary Increase Raises as $4.50 $4.75 $5.00 follows were requested: to $5.00 to $5.25 to $5.50 Brancel moved, Gagne seconded, to table raise consideration until the budget amount is checked, and an estimate of hours to be worked is received. Motion carried - 5 ayes. Candy/Pop Sale - Cathcart Park Park Commission requested that only Martey Jakel be allowed to sell pop and candy only at Cathcart only on the Sundays they have musical skating, with proceeds to go to the Park Fund. Brancel moved, Gagne seconded, to table this issue until research is done to see if this is allowed by Ordinance. Motion carried - 5 ayes. Snowmobile Trails - Request to Southwest Trail Association The Park Commission requests contacting the above association to see if they will mark trails in order to prevent problems, mainly around Cathcart skating rink. Mayor Rascop moved, Gagne seconded, to direct Administrator Vogt to draft a letter to Southwest Trails Association requesting marking of trails and to express the fact that complaints have been received regarding speed, late hours, etc. and ask about better policing. Motion carried - 5 ayes. -3- . MINUTES-MONDAY, NOVEMBER 14, 1988 PAGE 4 . CONSENT AGENDA Acceptance of Local Election Results Resolution No.147-88 The election results from the November 8, 1988 General Election were presented for approval. Payment Voucher-Seal Coatinq and Overlay-Project No.88-1 Engineer Norton recommended approval of the third and final payment voucher for Seal Coating and overlay-Project No.88-1 in the amount of $11,504.00 to H.L. Johnson Company. Payment Voucher - S.E. Area Water Tank - Project No.86-1D Engineer Norton recommended approval of the eighth payment voucher for S.E. Area Water Tank - Project No.86-1D in the amount of $5,327.62 to CBI Na-Con. PAYMENT VOUCHER-BADGER FIELD WATERMAIN-PROJECT NO.88-3 Engineer Norton recommended approval of the first payment voucher for Badger Field Watermain - Project No.88-3 in the amount of $19,321.99 to F.F. Jedlicki, Inc. REQUEST FOR LETTER OF CREDIT REDUCTION HARDING ACRES RESOLUTION NO.139-88 Administrator Vogt recommends reducing the Letter of Credit to the amount of $25,000.00, a one year maintenance bond to be provided. The Resolution not to be released until all out- standing bills for City services are paid in full. ACCEPTANCE OF IMPROVEMENTS-TOWNE ADDITION RESOLUTION NO.140-88 Engineer Norton recommends taking over the ownership and main- tenance of the street (Christopher Road) and utilities, subject to receipt of a one year maintenance bond. TEMPORARY SIGN PERMIT - SHOREWOOD SHOPPING CENTER Planning Department states sign meets City Ordinance, sign will be 4' X 8' with no lights or moving parts and will advertise the Craft Fair during week of November 14th. Haugen moved, Stover seconded, approval of the Consent Agenda with the removal of items B-3 and C. Motion carried and Reso- lutions adopted by Roll Call Vote - 5 ayes. -4- MINUTES - MOND~ NOVEMBER 14, 1988 . PAGE 5 HOME ENERGY CHECK-UP PROGRAM Council wants to have the liability of the City clarified by the Attorney before they act upon this issue. AMESBURY RIGHT-OF-WAY MAINTENANCE Mr. Dean Thomas of the Amesbury West Association was present. On behalf of the Association he made the statement that in the future the Association would no longer perform maintenance of the right- of-way of Bayswater Road on the side of the street opposite to the Development. Mr. Thomas also submitted applications from the four property owners who own the mailboxes located on the opposite side of the street from the Development for permits to keep the mailboxes in the right-of-way pursuant to the Shorewood City Code Section 901. Based upon the statement made by the Association and the permits submitted by the mailbox owners, the City Attorney recommended that the complaint brought by the City against the Association for illegally maintaining the right-of-way and keeping the mailboxes in the right-of-way without a permit be continued one year for dis- missal. Gagne moved, Brancel seconded, to approve the permits, permitting the mailboxes to continue in the right-of-way until such time as the City sees fit to revoke the permits. Motion carried - 4 ayes - 1 abstention - Stover. The Council asked Administrator Vogt to write a letter to Mr. Peterson explaining the decision made. VARIANCE TO EXCEED FOOTPRINT AND RESOLUTION NO.141.88 CONDITIONAL USE PERMIT TO EXCEED iooo SQUARE FEET OF ACCESSORY SPACE Randi and Lisa Gibbs - 5365 St. Albans Bay Road Planner Nielsen reviewed the Gibbs request for a C.U.P. to put a second garage on the lower level, thus creating a two story garage. The Planning Commission and Planner both recommended approval. Stover moved, Haugen seconded, to approve the Conditional Use Permit and the Variance. Motion carried by Roll Call Vote - 5 ayes. Stover mentioned that the Planning Commission questioned why the Ordinance counts gross floor area of accessory space but only the footprint of the principal structure, and discussed comparing foot- prints to footprints or area to area. SIMPLE SUBDIVISION AND LOT AREA VARIANCE ALICE GOETHKE-6010 APPLE ROAD RESOLUTION NO.142-88 Mr. Jeff Schoenwetter, Alice Goethke's representative, was present to request dividing the property into two lots, the lot with the exist- ing home with 24,393 square feet and a new lot approximately 16,874 in size, resulting in a variance of 3,126 square feet. -5- . 4It MINUTES - MONDAY, NOVEMBER 14, 1988 PAGE 6 SIMPLE SUBDIVISION AND LOT AREA VARIANCE RESOLUTION NO.142-88 ALICE GOETHKE-60l0 APPLE ROAD - Continued Approval is recommended by both Planner and Planning Commission. Gagne moved, Haugen seconded, to approve the simple subdivision and lot variance contingent upon the six recommendations in the Planner's Report of October 27, 1988. Motion carried by Roll Call Vote - 5 ayes, CONDITIONAL USE PERMIT FOR MULTIPLE COMMERCIAL SIGNAGE MARCUS DEVELOPMENT/ Y.E.S. - 24365 SMITHTOWN ROAD RESOLUTION NO.l43-88 Mark Senn of Marcus Development/Y.E.S. was present. Planner Nielsen reviewed his report. Haugen moved, Stover seconded, to approve the Conditional Use Permit for Multiple Commercial Signage contingent upon the following recom- mendations from the Planner's Report dated October 26, 1988: 1. That the "Car Wash" wall sign consisting of 11.5 square feet be removed, bringing the total signage down from 350 square feet to 339.5 square feet, thus meeting the 341 square feet allowance. 2. That two signs, no more than three square feet in area, be placed in a position so that they identify the entrance and exit of the car wash. 3. That the applicant be advised of Shorewood's regulations relative to advertising and temporary signs. Motion carried by Roll Call Vote - 5 ayes. Mark Senn, when questioned, brought the Council up-to-date regarding the disposal plans for the contaminated dirt, and his dealings with the PCA. Administrator Vogt will also continue discussions with the PCA regarding the dirt. DEVELOPMENT STAGE APPROVAL-BAYWOOD SHOPS P.U.D.-DICK DREHER, DREHER AND ASSOCIATES, INC.-5620 and 5660 MANITOU ROAD RESOLUTION NO.144-88 Planner Nielsen reviewed his report, stating Dreher and Associates have already revised their site plan to meet parking lot setbacks and reduce driveways from three to two~ Dick Dreher was present. He expressed frustration over the drainage issue, saying the Watershed District has tabled the issue until they have City approval of an overall stormwater management plan for the -6- MINUTES - MOND~ NOVEMBER 14, 1988 PAGE 7 . DEVELOPMENT STAGE APPROVAL-BAYWOOD SHOPS P.U.D.-DICK DREHER, DREHER AND ASSOCIATES, INC.-5620 and 5660 MANITOU ROAD - Continued RESOLUTION NO.144-88 area. Mr. Dreher also discussed the mini-storage saying they have decided against mini-storage and are now proposing large storage sections, possibly three of them. He also said there will be lighting on the rear side of the building. Mr. Dreher stated that they have adequate parking and will probably never use the back two acres of the property. The middle two acres may be used for park- land and trails. Engineer Osmundson discussed the drainage pattern, saying that the pipe running north and discharging water at the adjacent property line should direct water to the west. Engineer Norton had suggested that the pipe to handle storm water end at the rear of the parking lot and a swale or energy dissipator carryon from that point. Gagne moved, Stover seconded, to approve the development stage of the Baywood Shops P.U.D. contingent upon the Planner's recommendations in his Report of October 25, 1988. Motion passed by Roll Call Vote - 5 ayes. C.U.P./P.U.D. RESIDENTIAL ESTATE-TOM KORDONOWY-6100 APPLE ROAD Stover reported that the Planning Commission had unanimously approved. Mr. Kordonowy has agreed to keep the 4.5 acre site intact, he has no plans for future division. There will be a public hearing held on November 28 before the City Council to consider this proposal. No action was taken at this time. FINAL PLAT-BOULDER BRIDGE 3rd ADDITION - MIKE JORGENSEN-28070 AND 28080 BOULDER BRIDGE DRIVE RESOLUTION NO.145-89 Haugen moved, Gagne seconded, to approve the final plat of Boulder Bridge 3rd Addition, and that an extension be granted to file the final plat until December 31, 1988. Motion carried by Roll Call Vote - 5 ayes. REQUEST TO CONTINUE DEVELOPMENT- TOWNE ADDITION RESOLUTION NO.146-88 Mr. Bill Ecoff was present to request permission to build on Lots 4, 5, 6, 7 and 8 of his development. He asked that the stormwater management plan for the Glen Road/County Road 19 be accepted by the City. Residents questioned easement locations. The Council decided to break to have staff answer the concerns. -7- MINUTES - MOND~' NOVEMBER 14, 1988 . PAGE 8 COUNCIL BREAK - 9:25 P.M. - 9:35 P.M. REQUEST TO CONTINUE DEVELOPMENT - TOWNE ADDITION - Continue RESOLUTION NO.146-88 Mr. Chuck Farrell, who has a two acre parcel at 24695 Glen Road, Mr. David Littlefield of 24775 Glen Road and Mr. John Dennis, owner of the Shorewood Place Apartments, expressed concerns re- garding: flucuating water levels and total capacity of pond three, how easements through their property may affect them, who will pay, how will funding be done and total cost. In general - how will they be affected by the drainage? Staff gave further explana- tion of the proposed project. Gagne moved, Haugen seconded, to adopt the Resolution accepting the hydrologic report and approving a stormwater management plan for the Glen Road/County Road 19 subwatershed, thus authorizing Mr. Bill Ecoff to go ahead with Phase two, consisting of construction on Lots 4, 5, 6, 7 and 8, in the Towne Addition providing that he cover the cost of constructing a pond by either a 150% Letter of Credit or a cash deposit of $3,000.00 said amount is not in lieu of further special assessments. Motion carried by Roll Call Vote - 5 ayes. PETITION FOR NO PARKING SIGNS MUIRFIELD CIRCLE (WATERFORD) RESOLUTION NO.148-88 Ann Christian and Dick Wagner were present to discuss the parking problem on Muirfield Circle due to construction. Ms. Christian had a petition with seven signatures. The school bus will not come down the street unless something is done. Various ways of solving the problem were discussed. Haugen moved, Brancel seconded, to have no parking signs put up on the outside of the circle stating "No Parking - Monday through Friday - 7:00 AM - 5:00 PM." Motion carried by Roll Call Vote - 5 ayes. STAFF REPORT Attorney's Report Status Report - Plehal-Crowley vs. Lake Minnetonka Homes (Ridge Point Development) The City received a draft on the $42,000.00 Letter of Credit put up by Minnetonka Homes, Inc. in the amount of $37,400.88. Subcontractors Clover Hill and Plehal-Crowley were paid pur- suant to court proceedings. Administrator Vogt read a letter from Gary and Carol Dorale, of 5905 Country Club Road, referring to conditions set forth in an easement agreement asking for replacement of shrubs, trees, sodding correction where bare patches were left between rolls of -8- . ~ MINUTES - MOND~ NOVEMBER 14, 1988 PAGE 9 STAFF REPORT Attorney's Report- Continue Status Report - Plehal-Crowley vs. Lake Minnetonka Homes (Ridge Point Development) sod, and recementing of mailbox. Upon researching the issue, Administrator Vogt discovered that although the City has two easement copies, one between the City and the Dorales, and one between Fullerton Financial Corporation, the Dorales have two additional easement agreements, one between Lake Minnetonka Homes, Inc. and one between the Dorales and the Andersons. The requested repairs were not included in plans and specifi- cations for the development and are not subject to reimburse- ment from the Letter of Credit. The Dorale's will have to approach the Anderson's as the above items were mentioned in their easement. Because the City was not even aware that the above easements existed, it has been suggested that there be a clause in the development agreements that any written agreements with neighbors be included with the development agreement in order to offer better protection to Shorewood citizens. Loverien/Henney et al vs. City of Shorewood-Appeal The Plaintiffs have appealed the decision of the trial court. We've contacted the League of Minnesota Cities relative to our insurance coverage and the possibility of their submitting an amicus brief. Engineer's Report Status Report-Shady Island Bridge Repair Engineer Osmundson said that Park Construction Company has sent letters to all residents that will be affected by the bridge repair telling them the construction schedule and that there will be power outages from time to time. The Police, Water Patrol, and Fire Department have also been informed of the re- pair and temporary power outages. It will take approximately one-half hour to do each pile. Work will take approximately one week. Cost Estimate for Water - Covington Road The City received a request for a cost estimate for a watermain extension on Covington Road. The total cost estimate for a twelve inch line approximately 800 feet in length is $35,000.00- $40,000. Council asked Administrator Vogt to inform interested parties that their cost would be around $10,000.00 and to see if they are still interested before proceeding with a cost esti- mate. Planner's Report None. -9- . . MINUTES - MONDAY, NOVEMBER 14, 1988 PAGE 10 STAFF REPORT- Continued Administrator's Report Union Negotiations Administrator Vogt informed the Council that the first meeting on union negotiations will take place November 22. New Finance Director Al Rolek, the new Finance Director, started work with the City on November 14. Comparable Worth Jim Schultz and Karen Olson will meet with Administrator Vogt to discuss comparable worth on December 1, 1988. MAYOR'S REPORT Council Vacancy Mayor Rascop asked the newspapers if they would advertise the fact that anyone interested in the unexpired two year Council term should write a letter to the Council expressing their interest. The deadline for receipt of letters is December 1, 1988. A couple of letters have already been received. LMCD Advisory Committee - Subcommittee Addressing Shore land Management A person will be appointed from each 14 Cities to attend two or three meetings to study the Shoreland Management issues. Haugen moved, Stover seconded, to appoint Planner Nielsen to the Shore land Management study committee. Motion carried - 5 ayes. Mayor Rascop will also attend the meetings. Policy on Compensatory Time for Exempt Employees/Grievance Policy - Open Door Policy Mayor Rascop stated he would like to see policies on the above set before he leaves office. He said he didn't feel they had been handled too well in the past. A meeting was set for 7:30 P.M. on Monday, November 21,1988. COUNCIL REPORT Private Well - Amesbury Pond Haugen said the Amesbury Association wants to drill a private well to be used for filling the pond. -~- MINUTES - MON~, NOVEMBER 14, 1988 PAGE 11 . COUNCIL REPORT- Continued Upgrading City Property Stover inquired about the update on City Hall parking area. Planner Nielsen has the plan on his drawing board. Funds are budgeted for construction to take place in 1989. Auditor Proposals Councilmember Stover suggested that Auditor's proposals be requested before the first of the year. Mayor-elect Haugen indicated that this is a topic of discussion with each Councilmember and RFP's will be ordered soon. Snowmobile Ordinance Council asked why the Ordinance had not been reviewed. Staff said they had only received one complaint. Councilmembers said they have received many complaints on speed, late hours, not living up to the agreement, some people don't want snowmobiles at all. They want it on the Park Commissions next agenda for review. APPROVAL OF CLAIMS AND ADJOURNMENT Brancel moved, seconded by Gagne to adjourn the Regular Council meeting of Monday, November 14, 1988, at 11:05 P.M. subject to approval of claims for payment. Motion carried unanimously - 5 ayes. GENERAL AND LIQUOR FUNDS - ACCT. NO. 00-00166-02 General $ 169,785.91 Liquor $ 38,724.26 Checks # 1116-1264 Payroll Checklist: Checks # ----- $ $ Total $ 169,785.91 $ 38,724.26 RESPECTFULLY SUBMITTED, Robert Rascop, Mayor Susan Niccum Deputy City Clerk , -11- CHECK. NO. 001166 001167 (G) 001168 (G) 001169 (G) 001170 (G) 001171 (G&L) 001172 (G) 001173 (G&L) 001174 (G&L) 001175 (G&L) 001176 (L) 001177 (L) 001178 (L) 001179 (L) 001180 (L) 001181 (L) 001182 (L) 001183 (L) 001184 (G&L) 001185 (G) 001186 (G) 001187 (G) 001188 (L) 001189 (L) 001190 (L) 001191 (L) 001192 (L) 001193 (L) 001194 (G) 001195 (G) 001196 (G) 001197 (G) 001198 (G) 001199 (G) 001200 (G) 001201 (G) 001202 (G) 001203 (G) 001204 (G) . . GENERAL & LIQUOR FUNDS--BILLS PAID SINCE NOVEMBER 8, 1988 TO WHOM PAID PURPOSE VOID City County Credit Union AFSCME Local #224 Child Support Enforcement ICMA Retirement Commissioner of Revenue Child Support Enforcement The Bank of Excelsior Public Employees Retire Commissioner of Revenue Bellboy Corporation Griggs, Cooper & Company Johnson Bros. Liquor Co. Minnesota Bar Supply, Inc. National Guardian Northern States Power Ed Phillips & Sons Co. Quality Wine & Spirits Co. Commercial Life Ins. League of MN Cities Ins. Trust Metropolitan Waste Control SAC Charges Deputy Registrar Administration Fee (1988 Ford Truck) Bellboy Corporation Liquor Purchases Griggs, Cooper & Company Liquor & Wine Purchases Minnesota Bar Supply, Inc. Cigarette & Misc. Purchases Quality Wine & Spirits Co. Liquor & Wine Purchases Ed Phillips & Sons Co. Liquor & Wine Purchases Waste Management-Savage Nov. Waste Removal/Container Service A & G Electric Electrical Work-City Hall A T & T Utilities Acro-Minnesota, Inc. Supplies-General Airsigna1, Inc. Monthly Display Service-Public Works Alternative Staffing, Inc. Temporary Help-Finance American Linen Supply Co. Laundry-City Hall & Garage John Annen Painting & Dec. Painting of Storage Building Associated Asphalt, Inc. Redi-Mix Asphalt-Streets Bob's Personal Coffee Servo Coffee, Filters, Etc.-City Hall Boyum Equipment, Inc. Make 2 Sets Snow Plow Brackets LeRoy E. Brown Install Outside Faucets-City Hall Payroll 11/9/88-Credit Union Payroll 11/9/88-Union Dues Payroll ll/9/88-Child Support Payroll ll/9/88-ICMA Payroll 11/9/88-State Withholding Payroll 10/26/88-Chi1d Support Payroll 11/9/88-FED FICA & Medicare Payroll ll/9/88-PERA October Sales Tax Liquor Purchases Liquor & Wine Purchases Liquor & Wine Purchases Cigarette & Misc. Purchases Alarm System Utilities Liquor & Wine Purchases Wine Purchases Nov. Life Insurance for employees MN Municipal Coverage - 1 - AMOUNT $ 112.00 97.20 145.00 300.00 675.60 145.00 3,998.52 1,243.83 7,542.61 2,906.77 5,958.27 1,510.85 1,105.29 257.52 282.86 975.61 865.65 24.48 249.00 6,534.00 10.00 2,297.84 2,126.50 347.65 933.41 2,065.46 40.00 613.93 6.69 189.87 2.25 678.15 292.76 1,000.00 353.43 113.00 161. 10 400 . 77 CHECK NO. 001205 001206 001207 001208 001209 001210 001211 001212 001213 001214 001215 001216 001217 001218 001219 (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) (G) 001220 001221 (G) 001222 (G&L) 001223 (G) 001224 (G) 001225 (G) 001226 (G) 001227 (G) 001228 (G) 001229 (G) 001230 (G) 001231 (G) 001232 (G) 001233 (G) 001234 (G) 001235 (G) 001236 (G) 001237 (G) 001238 (G) 001239 (G) 001240 (G) 001241 (G) 001242 (G) 001243 (G) 001244 (G) 001245 (G) . . GENERAL & LIQUOR FUNDS--BILLS PAID SINCE NOVEMBER 8, 1988 TO WHOM PAID Browning-Ferris Industries Cargill Salt Division C. H. Carpenter Lumber Dem-Con Landfill, Inc. CBI Na-Con, Inc. Chapin Publishing Co. Chaska Parts Service City of Minnetonka Commissioner of Transp. Ess Brothers & Sons, Inc. Feed-Rite Controls, Inc. Froberg & Penberthy, P.A. Gopher Bearing Co. Hennepin County Treasurer F. F. Jedlicki, Inc. PURPOSE Chemical Toilets-Parks $ Deicing Salt Lumber-P.C.I. Dumping Fee-Parks Construction Pmt. #8-S.E. Area Water Advertising for Bids-Streets Misc. Parts-Public Works 3rd Quarter Water Billing Re-Lamp 7 & 41 Storm Drain-Grant Lorenz & Smithtown Chlorine-Water Attorney Fees Part-Lift Station 11 Prisoner Expense Construction Pmt. #1 Badger Field-Project No. 88-3 Void M - V Gas Company LP Gas-Parks Matthias, Roebke & Ebert Aug. Accounting & Computer Services H. C. Mayer & Sons, Inc. Oil & Grease-Public Works Midwest Animal Services October Animal Control Midwest Asphalt Corp. Limestone-Streets/Black Dirt-P.C.I. Midwest Mailing Systems Labels for Postage Machine MN Suburban Newspapers Advertising Minnegasco Utilities Wm. Mueller & Sons, Inc. Sand-Ice Control Munitech, Inc. November Services Water & Sewer National City Bank Sewer Improve Bond 12-1-71 Navarre Hardware Misc. Supplies Northern States Power Utilities-City Hall Norwest Bank Sewer Bond S-A 6/1/72 Interest Orr-Schelen-Mayeron &Assoc. Engineering Fees Judy Quaas Cleaning City Hall Pepsi Cola Company November Pop Machine Rent South Lake Mtka. Public September Booking Fee Safety Sathe & Associates, Inc. Super Cycle, Inc. Timber Products Tonka Auto & Body Supply Tonka Printing Co. Vessco, Inc. Victoria Repair & Mfg. Balance of Fee Finance DirectorSearch October Recycling Services Lumber-P.C.I. Misc. Supplies-Public Works Printing of Newsletter Chlorine-Water Dept. Misc. Parts-P.C.I. - 2 - AMOUNT 207.14 2,512.53 2,632.40 50.00 5,327.62 180.20 34.30 1,289.52 48.17 105.00 1, 651. 38 5,080.00 16.27 1,209.51 19,321. 99 146.25 324.00 378.00 605.50 1 , 184 . 11 18.40 263.81 35.89 1,964.22 4,175.00 27,666.50 217.27 207.37 14,510.60 25,711.77 405.00 10.00 125.52 4,126.21 1,560.00 107.40 13.57 189.65 40.03 26.00 . CHECK NO. 001246 (G) 001247 (G) 001248 (G) 001249 (G) 001250 (G) 001251 (G&L) 001252 (G) 001253 (G&L) 001254 (L) 001255 (L) 001256 (L) 001257 (L) 001258 (L) 001259 (L) 001260 (L) 001261 (L) 001262 (G) 001263 (G) 001264 (G) . . TO WHOM PAID GENERAL & LIQUOR FUNDS--BILLS PAID SINCE NOVEMBER 8, 1988 Weekly News, Inc. West Side Redi-Mix, Inc. Wilson Nursery Sales, Inc. Ziegler, Inc. Michael R. Warber Minnesota Mutual Life Minnegasco Physicians Health Plan Bellboy Corporation Griggs~ Cooper & Co. Johnson Bros. Liquor Co. Minnegasco Minnesota Victoria Oil Co. Northern States Power Quality Wine & Spirits Co. Weekly News, Inc. Pheha1 Crowley Asphalt Paving, Inc. Clover Hill Company, Inc. Jean Sorensen PURPOSE Advertising Concrete-P.C.I Move Trees to Parks/Amesbury Easement Parts for Cat Loader-Public Works Mileage for Election December Accident & Sickness Insurance Utilities December Employee Health Insurance Liquor Purchases Liquor & Wine Purchases Liquor & Wine Purchases Utilities-Maintenance Contract Fue 1 Oil Utilities Liquor & Wine Purchases Coupon Advertisement Ridge Point Subdivision Letter of Credit Draft Ridge Point Subdivision Letter of Credit Draft Mileage for November Total Liquor Total General Total - 3 - AMOUNT $ 254.76 205.00 404.25 81. 67 4.84 125.28 199.39 2,763.99 1,593.57 4,072.58 1,109.91 25.00 71.04 251.07 921.89 35.00 13 ,840 . 00 12,302.95 6.71 38,724.26 169,785.91 208,510.17 CITY OF Shorewood . . CORPORATION ACCOUNTS 1//2/ , 19~ The undersigned corporation, by its duly authorized officers, hereby applies for a savings account(s) at Midwest Federal Savings and Loan Association of Minneapolis, and hereby agrees that said account(s) shall be governed by the Rules of Account Classification H-5-P, a copy of which has been furnished to the undersigned. Until further written notice from the undersigned, any transactions on the account(s) may be made upon the signature 0 tel h ne equest of any ONE of the authorized persons whose signatures are shown below. BY ITS BY BY ITS - -:To I!- ITS RESOLUTION of City of Shorewood RESOLVED, that the hereinafter designated officers are hereby authorized to open a savings account(s) for this corporation at Midwest Federal Savings and Loan Association of Minneapolis, and that said Association is hereby authorized to act without further inquiry in accordance with writings bearing the signatures of any one of such officers or to transfer funds from the savings account(s) for this corporation upon the telephone request of anyone of the officers designated herein; provided that said transfer of funds will only be made to the corporation's checking account No. at (Bank), until it receives notice of any change in the persons or the number of persOR&-al:Jtllorized to act on behalf of this corporation, together with a specimen signature of each such individual so authorized. B~ BY ITS ITS BY BY ITS ITS IT IS HEREBY CERTIFIED that the officers named above have been duly elected to the offices set opposite their respective names, that they hold such offices at this time, that their true signatures appear on the above portion of this resolution, and that the above Resolution is not in violation of the Articles of Incorpora- tion or By-Laws of this corporation, and was duly adopted at a meeting of the Board of Directors held on the day of , 19_. IN WITNESS WHEREOF, I have hereunto affixed my name as Secretary, and.the seal of this corporation, this day of , 19_. BY u.... Co.,..rot::l~ White and Yellow Copies - Midwest Federal Pink - Depositors 4B 858 .' . . MAYOR Robert Raseop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Braneel ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN. DAN VOGT. JIM NORTON. GLENN FROBERG DATE: 21 NOVEMBER 1988 RE: PETITION FOR STOP SIGNS - VINE HILL ROAD AT HANUS ROAD FILE NO.: 405 (VINE HILL ROAD STREET FILE) The City has received a petition (Exhibit A. attached) from Shorewood and Minnetonka residents requesting stop signs at the intersection of Vine Hill Road and Hanus Road. Since Vine Hill Road lies on the common municipal boundary of Shorewood and Minnetonka. the City of Minnetonka has also been presented with a petition. Upon receipt of the petition Shorewood staff contacted the Minnetonka Engineering Department. It was decided that Minnetonka was in a better position than Shorewood (i.e. staffing and equipment) to conduct a detailed study relative to the volume and speed of traffic along Vine Hill Road. When the speed study was completed. the two staffs met to discuss the matter. The report prepared by the Minnetonka Engineering Department (Exhibit B. attached) reflects the recommendation of both staffs. Essentially the report states that not only are stop signs an inappropriate way to reduce speed or volume of traffic. but stop signs in that location may present more of a hazard than already exists. Although the stop signs are not recommended. excessive speed along Vine Hill Road is recognized as a problem. The speed study prepared by Minnetonka has been referred to both the SLMPSD and Minnetonka Police Department for consideration of increased patrol. As a final note. the Shorewood staff feels strongly that both traffic speed and volume north of Covington Road will be reduced at such time as the collector alignment for the area is changed over to Old Market Road. As you recall Shorewood's plan is to encourage traffic to use the new alignment by curving Vine Hill Road from the south into Covington Road/Old Market Road. Vine Hill Road from the north is intended to "T" into the new collector street. A stop sign would be placed at that location at that time. cc: Tammy Warner David Sonnenberg A Residential Community on Lake Minnetonka's South Shore iLJ f:;- -~(7J./ . ,<7, / "~ t._ ......~_./......_ ~.....;.r:'?'"\-t_,,,(4~_ ;:Y;:'/:-- /;,: 1;1 -/,j t~ :~......:.~~ III H~v?:-7-A" ,~~~~ ."" . ',-'1 / ?.: l .S i/ -1/0,0 7/'" .. ,c.,_' /'. ....;_.' /'..., . .!;/.... /"::/: . J ' /~ :; . . ) , .. , t ..;,,)C :"'.. A....( ,// ~ ~..-.;;." ('A .; /""""" V/.., ., / ~ ...s"'Z 0 7-'l/?'~ -z:;"..../.:.....: ;r:/' . I /T ~ ~h~b;t A (f~' ,). ~. I! 'I !. . . :i . .' ~ 1915'=>0 lJtlV~ R.../06t:!. il.o ".! ....,.- .. ., , :t~ !\J \) i ~ ~ / ,,\\'l ~J " ~ f \S~ I'\$)' ~ .~ . VINE HILL ROAD AT HANUS RoAD . The Vine Road. Road is volumes records period. As with the request for a multi-way stop sign at Highland Road and Highwood Drive, the data for this intersection does not reasonably approach the limits established by warrants for a multi-way stop installation. There are, however, a couple of characteristics which are interesting. petitioners have requested that north/south traffic on Hill Road be stopped at its intersection with H~us Presently, Vine Hill Road is uncontrolled, and Hanus regulated by a stop sign. The average daily traffic are shown on the attached graphic, and the Police reveal no reported accidents during the 1986-87-88 The first characteristic is vehicular speed. While the posted speed limit is 30 m.p.h., approximately 76 percent of the vehicles are traveling in excess of that rate. Additionally, approximately 23 percent of the vehicles recorded were traveling in excess of 40 m.p.h. The second noteworthy characteristic is that of sight distance. Stopping sight distance to the south of Hanus Road is approximately 270 feet. Vegetation is a nominal factor, and some trimming is warranted. However, the definitive constraint is a fairly flat crest vertical curve. Some jUdiCious trimming would assure that the full 270 feet of sight distance is available, which would be adequate for vehicles traveling at 40 m.p.h. To the north of Hanus Road, sight distance is also somewhat impaired by vegetation encroaching into the right-of-way. The Operations and Maintenance Department should consider some trimming to ensure maximum sight distance is provided. Additionally, a speed limit sign with a weight limit sign posted beneath it is located along the east side of,Vine Hill Road north of Hanus Road. It is too close to the intersection and does block out a relatively significant portion of Vine Hill Road within which southbound traffic could be obscured. Because the statutory speed limit is 30 m.p.h., the speed limit sign is technically not necessary and could be removed entirely. At a minimum, the sign installation should be relocated to a point between 50 and 100 feet further north of its present location. The petitioners' concern with speeding traffic is valid, given that approximately three-fourths of the vehicles on Vine Hill Road are traveling in excess of the posted speed limit. The installation of stop signs, however, is not an appropriate means for controlling vehicular speeds. Because of the sight distance constraints with respect to northbound traffic, and because of the relatively steep downgrade for southbound traffic approaching the intersection, the installation of stop signs on Vine Hill Road would be likely to create a very significant hazard with respect to the potential for rear end collisions. . Given been' that warrants demonstrated, are not met, that no undue hazard has and that a significant hazard could be ~~h~ b;t e (Y9' I ) -of: .. . . introduced by the placement of stop signs, it is staff's recommendation that the placement of stop signs regulating traffic on Vine Hill Road not be ordered. Because the westerly half of Vine Hill Road is under the jurisdiction of the City of Shorewood,. they were also petitioned for installation of stop signs at this location. After officials of both municipalities had an opportunity to' review the data, we met to discuss the issue and jointly reached the same conclusion. The Shorewood Council will also be considering a similar negative recommendation at their November 28, 1988 meeting. Based on the preceding findings, our recommendation is that the stop signs not be installed as petitioned. Our further recommendation is that the Operations and Maintenance Department be directed to provide trimming of the vegetation as is necessary to maintain adequate sight distance, and to also remove or relocate the signs north of Hanus Road that obstruct sight distance to the north. A copy of this report has been forwarded to the Chief of Police for his review and possible consideration of additional enforcement activity along Vine Hill Road. (r~' ~ ) I . . MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD. MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 21 NOVEMBER 1988 RE: HENDRICKSON ACRES - FINAL PLAT FILE NO.: 405 (88.28) Mr. Jack Hendrickson has submitted a final plat for Hendrickson Acres (see Exhibit A. attached). The preliminary plat was approved in July of this year with a number of conditions. The plat complies with the requirements of the R-1A zoning district and the conditions imposed in the preliminary plat approval. approval is therefore recommended subject to the following: 1. The applicant must submit an up-to-date (within 30 days) title opinion for review by the City Attorney. 2. The resolution approving the final plat should stipulate that any future division of Lot 4 must be done as a formal plat. 3. The applicant must pay park dedication fees in the amount of $1500. 4. The applicant must advise the City Clerk as to how he wants sewer equalization charges spread against the property. 5. Items 1.. 3. and 4. above must be completed within 30 days of the Council's approval of the final plat. Once the applicant has received the Council resolution approving the plat. he must record it within 30 days. cc: Dan Vogt Glenn Froberg Jim Norton Jack Hendrickson A Residential Community on Lake Minnetonka's South Shore '1 , FILE COpy ,.~ 1\-1I~'~5 HENDRICKSON ACRES t-lcr. ~?'.Jb. . p.ud. ~.---....::- : .' c" I eh..'1~.1' .~ ~. ..<" \... _0" ~ ,. ~" \ ....... I . ::-- 0.- ". r'" #.ri~- <:(..:':) , .~~Z,.t .....~.~ -r' '., ,......t~ C~'I r =,' /.:l)'~? -' ....~ \-:;...., ~1'I.I~ ~:~. I' ~ c:>:; V?..},:;:t'f.r Sj ~.,. ;"~~$=~%.~~ I L' '0 ~.l; .../'" . ,,; 'A' \(.f''>V ,,1 .,011" .9-' ~..~ .~~. . ~. /' ,:::, - \0 \...... s.~ .$'" 'II foot o Zlooooolr.;""___ rolw ... Moo .FWlI9. /'Iou-. Dto\Wls 110 1'_"", .... __ --., of NO"U.t$"W J \33 I I NWZ;'SI'W ZS"SI> " ,-.,'\ ; ~,.... \\J D WnI J:. " 1.01 ~ f1) ., in .... ... (J " B a g: ci ~ ... --. on .,:. .. c~. .( .1 ":'" ~~.i~::'~'" '" ' ,.,I. .,.j' . v,' 'lilt '.~' . ~ ,.. :,::..'~ ~~-:0r ~ . I. ;; : N ",,,,-, .~ .. Z:4.~ .. L4 o c K .0 ..' ;f':, ." . -...... .r lei ",,; 1::. _ 00Il000_ E__ . ..... x, , ...... , " gl' ("/::) I v JIII.t . ,L. UZ.'3 ... ':It :l~ . .. J!! ~ f : '" .-4IooI&...Ft../:J$ , 1 ~~ :'-' I W . .~ 1-. i < ~ fl(~l"Wr~ . . M;:.. ~: I" I 1 3 _110 1...,,( _ .._ ,..fiLM/v., ~_ :. .. ill....... "'2.2.5 . IIU"Zs'St"W .~. . I . t_)Lrr 1(:1*::., t'4 ee~:ers ~qr tc: )( ~=~: " L..... ,..of .s"'~ $"".3' =-. "'j 1=' 5/1_. ~.J.~.T.In.tr.n , .'" 1_.a._.J \ 'v" e:" h', b"rt "'~"~1. &.1'21.~.,~ _1:~~~" " 2 f"e"; f'ot; ;;.! ;;.. ~:- ;.. o _0 ([) ."0 <::.c !l g z " ~ ~- ~ \ \ .t .. "t:: '. ".'1'1. i \.;t .~...,\ ). \ . ( . I':"~' L ~ j! ... '" .. -- .. txcei:5iO!- A .. . . MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J, Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474.3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 22 NOVEMBER 1988 RE: POULSON~ JANET - SITE PLAN REVIEW/COMMERCIAL OCCUPANCY PERMIT FILE NO.: 405 (88.54) Ms. Janet Poulson has requested an occupancy permit to use the Vine Hill Furniture Store as a retail children's clothing store. The property is located at 19385 State Highway 7 (see Site Location map - Exhibit A~ attached). Section 1201.07 Subd. 1 requires a certificate of occupancy whenever a change in occupancy occurs on an existing building. Shorewood policy requires Council approval of commercial permits. The intent of these requirements is to review site and building plans for conformance with current zoning requirements. The attached floor plan and site plan (Exhibits B and C~ respectfully) are considered quite sketchy at best. However~ since the proposed business constitutes primarily a change in occupancy (retail to retail) rather than a change in land use~ the plans may be adequate for review. The existing building is nonconforming in terms of building and parking setbacks. Since no physical improvements are proposed for the site at this time~ it would be impractical to expect that the conformity of the building or site be upgraded as part of this request. Parking for the site is grossly substandard~ both in terms of setbacks and number of spaces. As can be seen on the site plan there are 20 existing spaces~ seventeen of which extend into the public right-of-way. Based upon the gross floor area of the building (7172 square feet~ including the liquor store) the site should have 32 spaces. Following is how the parking space calculation is derived: gross floor area (7172 sq. ft.) - 10% (717.2 sq. ft.) = 6454.8 sq. ft. 6454.8 T 200 = 32.27 A Residential Community on Lake Minnetonka's South Shore 8' . . Re: Poulson. Janet Commercial Certificate of'Occ. 22 November 1988 Despite the nonconformity~ there is ample room east of the building to accommodate considerably more parking. It is not recommended~ however~ that parking be brought into conformity at this time. This is based on the idea that the use (retail) is not changing. More importantly~ it is not known at this time what effect the MNDOT plans for the Vine Hill Road intersection will have on this site. Until such time as their plans havp been completed and/or until a change in the use of the building is proposed~ it is suggested that the existing parking be considered adequate. An. issue which the City has attempted to resolve in the past is the nonconforming roof sign currently located on top of the building. Although most of the previous sign has been painted over~ the sign board still remains and several letters from the previous message are still visible. While it would be desirable to Qave the sign structure removed~ the City Attorney has advised us that once the letters can not be read~ the structure.is technically no longer a sign. It is therefore recommended that the occupancy permit be issued subject to the remaining portion of, the sign being painted over. cc: Dan Vogt Glenn Froberg Jim Norton Harry Niemela Janet Poulson 2 - c...; tJ W ,~: I -1- '...J ~ ......1 -J ._J . . :.> J.O, ."& . ~ :iN l:t}4NOJ. :3NNtN ~'O'" ^ 1 i:) 6: .;U -:::: ..,.. I 00011I 3l.iOHS ~.:to C .........: 'sa2l9o-o5:Jz ,., :...... AJ.I :) 2b1 if'z,j;- col ,'Ill o . J Q of .-, ':1~ of '\0 ""c a -::::.I :d~ -': -: II J .., :~..~. ~ ...- -, ~~ It) oS ~..."\; ##Z ,~- ~~ ,~ <> .'f'.... (\ IIi !\ q' ,,'l ~." o ~.. N'\ -. .... ~ "4 , . "'~ o ....) -." ! ;"\ ,- '-' , .-. 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MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: MAYOR. CITY COUNCIL AND ADMINISTRATOR FROM: BRAD NIELSEN DATE: 22 NOVEMBER 1988 RE: 1988 BUDGET AMENDMENT - BUILDING DEPARTMENT SOFTWARE FILE NO.: 404 (88 Budget) When the 1989 departmental budgets were submitted it was suggested that computer software for the Building Inspection Department be handled as a 1988 budget amendment. Our original"figures amounted to approximately $7800. Since the Finance Department will be switching over entirely to the System 36. we will be able to use the hardware of which they are no longer in need. What this does is reduce the proposed budget amendment to $5500. From a financial perspective there should be ample money available from building permit fees which have greatly exceeded our 1988 revenue estimates. We originally projected $130.000 in revenue for 1988. Through the end of October we have taken in $253.013.171 It is the feeling of this department that the proposed software will greatly improve the efficiency of day to day permit issuance. monthly and annual reporting and inspection tracking. If you have any questions relative to this matter. please do not hesitate to contact my office prior to Monday night's meeting. Thank you for your consideration. BJN:ph cc: A1 Rolek A Residential Community on Lake Minnetonka's South Shore C) . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 November 22, 1988 FROM: Glenn Froberg TO: Mayor and City RE: Trapping of Mu Attached is a copy of the proposed Ordinance Amending Section 703.04 of the Shorewood City Code providing for the trapping of muskrats and beavers. This provision would permit the Council to review each trapping request on a case by case basis. After hearing the applicant's request and determining that a permit should issue, the Council would then set the conditions of the permit which would include: 1. name of the trapper and DNR license number, 2. location where the trapping would occur, 3. approval of the party on whose property the trapping would occur, 4. the period for which the permit would be valid, 5. the type of animal to be trapped. The conditions could also include such things as the design of the trap, the frequency with which the trap line would have to be checked by the trapper and any other conditions or restrictions which might be applied to a particular situation. It should be emphasized that this amendment to the Code would not automatically permit the use of traps in the City, but would give the Council the discretion to issue a permit for" trapping in those special instances where it appeared proper. cc: Dan Vogt A Residential Community on Lake Minnetonka's South Shore I 0 -A-) . . ORDINANCE NO. AN ORDINANCE AMENDING SECTION 703.04 OF THE SHOREWOOD CITY CODE PROVIDING FOR THE TRAPPING OF MUSKRATS AND BEAVERS THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: Section 1. Section 703.04 of the Shorewood City Code is hereby amended by adding a new subdivision to read as follows: "Subd. 3. The sale or use of other traps for the trapping of muskrats or beavers by State licensed trappers, providing such trapping is specifieally authorized by the City Council. Such authorization shall be by special permit. This permit shall contain such conditions and provisions as the Council may deem appropriate. Permits shall be issued for a period not exceeding six (6) months, and may be renewed by Council action." Section 2. This Ordinance shall be in full force and effect from and after its passage and publication. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota, this day of , 1988. Robert Rascop, Mayor ATTEST: Sandra L. Kennelly, City Clerk 703.03 . . 703.05 Subd. 2. The sale of any trap within the City by any person or by any wholesale or rental establishment. 703.04: EXEMPTIONS FROM PROVISIONS: The provisions of this Chapter shall not apply to: Subd. 1. The sale or use of any trap specifically designed to kill rats, mice, gophers or moles. Subd. 2. The sale or use of cage-type live traps employed for the control of nuisance animals as long as such traps are tended each twelve (12) hours. 703.05: VIOLATION: Any person who violates any of the provisions of this Chapter shall be deemed guilty of a misdemeanor. (Ord. 100, 7-10-78) . . CITY OF SHOREWOOD MAYOR Robert Rascop COUNCI L Jan Haugen Kristi Stover Robert Gagne Barb Brancel ADMINISTRATOR Daniel J. Vogt 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474-3236 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: BRAD NIELSEN DATE: 22 NOVEMBER 1988 RE: CREPEAU DOCK/GARDEN PATCH - CONDITIONAL USE PERMIT FILE NO.: 405 (85.22) On 14 March, after considerable discussion, the City approved conditional use permits for the Crepeau Dock property which allowed the Garden Patch store to remain open and even expand their operation. The approvals were subject to a number of conditions, one of which was that the parking lot be brought into compliance with current ordinance standards. Although the parking lot was required to be paved, curbed and striped, there was no deadline imposed for compliance. We have now gone through an entire construction season and the improvements have not been made. It is recommended that the City Council adopt a resolution requiring that all site improv- '!lents, particularly the parking lot; be completed per the / approved plans bylJune 1989. Failure to comply should result in revocation of the conditional use permit and the expiration of the permit which allowed the Garden Patch to exist in that location. cc: Dan Vogt Glenn Froberg Charles Crepeau Tom Li ngo Jim Schultz A Residential Community on Lake Minnetonka's South Shore I()~- ~ " " CITY OF SBOREWOOD PARK COMMISSION MEETING MONDAY, NOVEMBER 21, 1988 COUNCIL CHAMBERS 5755 COUNTRY CLUB 7:00 PM ROAD ff0 .:;, .1,>) S~().~ 4, ~ If, 1) / ~ ' .C{. uJ / s- MINUTES CALL TO ORDER Chairman Vogel called the meeting to order at 7:00 PM. ROLL CALL. Present: Chairman Vogel, Commissioners Laberee, Jakel, Lindstrom, Andrus, Weatherly, and Christensen; Engineer Norton; and Deputy Clerk Niccum FREEMAN PARK Engineer Engineer Norton was present to review the major concerns expressed by the Commission, and what's been done about them. He said that, according to the discussion at the last meeting, he felt the three main concerns were 1) rocks, 2) particle size and undulations, and 3) overall grading. Engineer Norton reviewed the contracts for the two projects. Project 87-5 with Widmer, cost $49,355, was to take the site material and spread it according to the grading plan. The seeding that originally went with this project was dropped from Widmer's contract. Project 88-2 with T. & S. Construction, cost $75,777.70, was water, parking lots, ball field surfacing, and seeding. Engineer Norton said Phil Tipka was at Freeman Park most of the time when Widmer was doing the grading. He also said he gave a copy of the grading plan to the surveyor and had the surveyor put red lathes topped by blue ribbon at each grid point. The surveyor shot the existing grade as it is today. Norton said there is not a significant difference. He pointed out one spot (grid point H-8) where there is a difference of 2.4' and explained that this was the original berm area, it does not affect either the softball or football fields. He said the spots where the grade is off are areas where extra dirt was originally stockpiled. He said a +1' to a-I' variance in slope is allowable, and the field is pretty well graded as planned. The base lines are also marked with natural colored lathes topped with red ribbon. He suggested the Commission get out to the park as soon as possible to look at it before the lathes are removed by someone. The grid is a 100' grid which means the grids are 100' apart. Most of the problems appear to be in the Northeastern corner field. When Engineer Norton talked to Phil Tipka, Tipka said at the time of grading he did not see the swale. Now he does and said it needs fill. He also said the ag lime has to be taken off the top, off the perimeter and smoothed out, then regraded. Tipka said he didn't remember seeing that many rocks. Norton said T. & S. Construction had people picking rock for two to three days. He said after that they followed directions to disc and mulch and the discing apparently turned up more rocks. He also reminded the Commission to remember the condition of the fill, referring to Shorewood Oaks, Smithtown Road, Grant Lorenz Road, and the City Hall material. Commission asked who gave him permission to dump all that material in the park? Norton said it was a staff decision. The Commission told Engineer Norton that they are extremely disappointed in the work done. They said that they were under the impression that once this work was done, the fields would be completed and ready to play upon and instead felt as though they have spent $100,000 on another alfalfa field, the only difference being that the dirt on the original field was better! They felt the Council also thought they would end up with a finished product. 1/ PARK COMMISSION MEETING MONDAY, NOVEMBER 21, 1988 Page two FREEMAN PARK - continued Engineer - continued Engineer Norton said that apparently there was a misunderstanding between himself and the Park Commission, he said he did what he was directed to do, and was aware all the time that the field would need fine grading, topdressing, etc. He said he was under the impression that the Commission wanted a well graded, well drained plan with the understanding that more work would be needed later on, and that it would be finished later when curb, gutter, etc. were done. He feels that he and the Commission had different expectations. He said Banshee Enterprises, a subconstractor for T. & S., will come back out and remove rocks. He suggested paying T. & S. the $13,107.l4 denied at the last meeting, but continuing to withhold the $3665.65 until the work is finished. He also suggested talking to Widmer in the Spring when they come to fill in the swale about purchasing black dirt and having them spread it, fine grading it. He also mentioned additional seeaing. He said the money withheld from T. & S. should pay for the dirt. Commissioner Lindstrom, Engineer Norton, and Phil Tipka visited Freeman Park this afternoon and all agree that more work needs to be done. The Commission asked that the Council Minutes be checked to see what had been ordered done. Engineer Norton left the meeting. The Commission definately feels that their requests are not being honored but wish to have a joint meeting with the Council as soon as possible to try to discover where the problem exists, and why the fields are not finished. Christensen moved, Jakel seconded, to adopt the Engineer's suggestion and to recommend to Council that they pay T&S the amount of $13,107.14, and withhold $3665.65 until the rock is collected. Motion carried - 7 ayes. Lindstrom moved, Jakel seconded, to withhold the Engineer's payment until the details are worked out and resolved in Freeman Park. There was a lot of discussion on this issue. Some Commissioners felt that all payment whould be withheld. The Commission is aware of the fact that the Engineer has probably already been paid. Motion carried - 4 ayes - 3 nayes (Weatherly, Andrus, & Lindstrom) Laberee moved, Jakel seconded, to recommend to Council that a joint meeting between the Council and Park Commission be set as soon as possib1e.to resolve some communication problems i.e. ba11fie1ds. Motion carried - 7 ayes. Fence Field Area to Prevent Vandalism Commissioner Laberee expressed his concern over the possibility of 3 and 4-wheel vehicle damage to the fields. Christensen moved, Laberee seconded, to recommend to Council that Public Works erect snow fencing around the field, Laberee and Lindstrom to be present to show where they want the fencing. Motion carried - 7 ayes. Highway 7 Entrance Commissioner Laberee will see if a student working for him can talk a teacher into using an entrance design as a project. -2- . PARK COMMISSION MEETING MONDAY, NOVEMBER 21, 1988 Page three . FREEMAN PARK - continued Freeman Park Signs The Commission discussed the location of the signs in Freeman Park. Documentation The Commission asked for Council Minutes, Specifications, Bid Documents, etc. relating to the ballfields. SNOWMOBILE ORDINANCE Staff reported that the Council definately wants the Commission to review the Snowmobile Ordinance. Various Councilmembers state they have received numerous complaints. Chairman Vogel said the review will be on the agenda for December 5th as several of the Commissioners have not been with the City long enough to be familiar with the history. Bill Kullberg of Southwest Trail Association was present to state signs directing snowmobile traffic will be reposted next weekend. He also presented a letter to the Council and Commission with an invitation to ride the trails so they know what they are dealing with, where trails start, lake accesses, etc. JOINT COUNCIL-PARK COMMISSION MEETING The Joint Council/Park meeting will be held Monday, December 5, at 7:00 PM. APPOINTMENT OF 1989 CHAIRMAN AIm VICE-CHAIRMAN Lindstrom moved, Vogel seconded, to recommend to Council that Mark Laberee be appointed 1989 Chairman of the Park Commission and Gordon Christensen be appointed Vice-Chairman Motion carried - 7 ayes. REAPPOINTMENT OF COMMISSIONERS WHOSE TERMS EXPIRE AT END OF 1988 Lindstrom moved, Weatherly seconded, to recomment to Council that Vogel, Jakel, and Christensen be reappointed to the Park Commission for another 3 year term. Motion carried - 7 ayes. ADJOURNMENT Weatherly moved, Laberee seconded to adjourn at 9:45 PM. Motion carried unanimously. RESPECTFULLY SUBMITTED, Sue Niccum Deputy Clerk PAYEE BILLS FOR COUNCIL APPROVAL NOVEMBER 28, 1988 PURPOSE AMOUNT Albinson Alternative Staffing Ameorican Bank Associated Asphalt Bob's Personal Coffee Commers Soft Water Commissioner of Trans David Dean Rolf E. A. Erickson Gross Office Supply Hennepin County Hennepin County Treas Kar Products Loreh Kohnen Labor Relations Metropolitan Waste Mac Tools Navarre Amoco Northern States Power Northern States Power Orr-Schelen Shorewood Nursery S. Lake Mtka. Public Timber Products US West Waste Management West Side Redi-Mix Vellum folders-Planning Temporary help-Finance Interest Redi-Mix-Streets Coffee, Filters, etc-City Hall Rental Re-Lamp Refund for Address Labels-City Hall November Assessing Fee W-2 Forms-Finance Appraisal Folders-General Print-Publishing-Council Bolts, Nuts, Washers-Public Works Build~ng Inspections September Services-Comparable Worth Sewer Service Charges-December Parts-Public Works Tube, tire repair Utilities Utilities Engineering Fees for October 1988 On-Going 7,157.73 Permits 373.50 SE Gen. 4,412.70 Streets Dev. 855.56 PCI Water 1,775.69 Amesbury water Line-Water December Budget, Oct. booking fee Badger Hockey Rink-PCI Utilities-City Wide Waste Removal-City Hall Concrete-PCI $ 3,145.66 4,015.83 1,417.89 Total - 1 - 10.45 1,108.80 412.50 120.56 185.60 22.50 18.62 15.00 2,099.14 22.50 40.00 59.00 163.12 6,224.00 984.20 24,659.55 14.55 38.50 1,276.27 1,191.13 23,154.56 101.70 28,013.45 128.50 524.96 109.00 225.00 90,923.16 MEMORANDUM TO: BRAD NIELSEN PROM: CREPEAU DOCK - CHARLES CREPEAU THE G-'RDEN PATCH -- TOM LINGO DATE: NOV. 28, 1988 RE: DRIVEWAY INSTALLATION REQUIRED FOR CONDITIONAL USE PERMIT FILE NO.: 405 (85.22) As per your reques~ ~or a comple~ion date for ~he parking lo~ in ~he fron~ o~ our buildings, we plan to have the parking lo~ installed in ~he middle o~ Augus~, 1989. We think a date be~ween 8/15/89 and 9/1/89 would be better than the 6/1/89 date that you proposed for the ~ollowing reasoDS. Crepeau Dock and The Garden Patch are both seasonal businesses with the peak period of their business in April, May, and June. We both do approxima~ely 70 per cent of our business in that period. It. would be very difficult. to install the driveway in those months; and without parking, people would have to park all along Highway 19 which is Tery dangerous. Therefore, August 15 or Sept. 1 would be more appropriate as we could get the curbing installed first and then pave half ot the driveway at a time and allow parking for each side, k.eeping the people off the highway. A dela.y has occurred in installing the driveway in 1988 because of the drought. We had thought we had the correct grading done in the spring to improve the drainage, which had always been a big problem as much ot the water trom the driveway area had tlowed toward The Garden Patch and had not been diverted. We had the grading done, and we thought it was correct; but it never rained enough to really know that there still was a problem. In the fall, the rains started to come slowly and we could then tell that the water flow had not been changed enough. We then had the grading redone. Unfortunately, it was completed too late in the fall for the contractors to complete the curbing and blacktopping. Not realizing that you wanted a date for completion, we delayed the pro- ject until we could. complete it all at once. We have contracted both Schmidt Curb Co., Ine. and Dawson Blacktopping f or the work. ~~~ ~