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082508 CC WS AgP
CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, AUGUST 25, 2008 AGENDA 1. 2. 3. CONVENE CITY COUNCIL WORK SESSION A. Roll Call 5735 COUNTRY CLUB ROAD SOUTHSHORE CENTER 6:00 P.M. Mayor Lizee Woodruff Turgeon Bailey Wellens B. Review Agenda 2009 BUDGET ITEMS A. SERVICE INDICATORS DISCUSSION (Att. -City Administrator's memorandum) B. DRAFT 2009 GENERAL FUND OPERATING BUDGET (Att. -Finance Director's memorandum; Budget Draft) DRAFT 2008-2012 CIP BUDGET (Att. -Finance Director's memorandum, Draft CIP) 4. ADJOURN SHOREWOC~~ 5755 COUNTRY CLUB ROAD ®SHOREWOOD, MINNESOTA 55331-8927 ®(952) 474-3236 FAX (952) 474-0128 ®www.ci.shorewood.mn.us ~ cityhall@ci.shorewood.mn.us MEMORANDUM l; TO: City Council ,~ FROM: Brian Heck, City Administrator k CC: Bonnie Burton, Finance Director/Treasurer .Larry Brown, Public Works Director Brad Neilson, Planning Director DATE:August 21, 2008 SUBJECT: Objectives /Expected Service Indicators I have been working on the proposed 2009 budget with Bonnie and Larry and in the process have asked about the Objectives /Expected Service Indicator portion of the budget. To be honest, I do not see much value in many of the indicators as they do not provide a real indication of effective, efficient, or quality service delivery and do not provide a meaningful indication of measureable performance.. I believe a more valuable tool to use is to identify tangible goals or service targets where applicable. One example is the goal to clear streets within 14 hours of a 2" snow event. Another might be to process building permits within 10 days from application or establishing a target response time for emergency response. Staff can measure these items and indicate where improvement in service needs to be made. If the council wants to see the number and types of complaints handled and how they were resolved, the amount of counter traffic or phone traffic, etc, we can create an annual report of department activities and provide this information including the major accomplishments of the past year. My recommendation at this point is to remove the service indicators from the budget document and focus on expected outcomes related to services provided by the departments. Keep in mind it may be harder to develop tangible outcome expectations for some departments. I also recommend staff produce an annual report for the Council that discusses the accomplishments of each department. ®, .- .~' ~®~` PRINTED ON RECYCLED PAPER ~~~~ ~~ SFIC~REWOO~ 5755 COUNTRY CLUB ROAD ^ SHOREWOOD, MINNESOTA 55331-8927 ° (952) 474-3236 FAX (952} 474-0128 • www.ci.shorewood.mn.us ° cityhall@ci.shorewood.mn.us ~~+ ~®~$AN~~~ TO: Honorable Mayor and City Council Brian Heck, City Administrator r I+R019~: Bonnie Burton, Finance Director/Treasurer ~~~ , Y)ATE: August 21, 2008 SUBJECT: 2009 Budget Revisions for the August 25 Work-session The City Council reviewed the second draft of the 2009 General Fund Operating Budget at their August 11`x' work-session. This review resulted in revisions that are included in the attached budget draft. h~ addition, there are pending budget information requests from prior work-sessions not discussed due to time limitations. Staff will respond to these items at the August 25`x' work-session. Budget Revisions The August 11 discussion yielded additional budget number changes. The overall net impact of all budget changes to date on the 2009 base tax levy is an increase of $21,755 or .54% (1/2 percent) change. When the special levy for debt service is included, the total levy impact is an increase of $84,297 or 1.83%. The changes included in budget draft #3 are as follows. 1. Revenues: a. Alcoholic beverage license revenue is increased from $8,200 to 58,820. (+620) 2. Expettditttres: a. The Police operating portion of their budget was reduced from $970,500 to $938,950 as per the Council approval of the 6% increase at the last meeting. (-$31,550) b. Public Works department supplies/materials were increased from $70,800 to 580,800 per council consensus. (+10,000) Levy Lirtcit Notification Received The City received levy limit notification from the State of Minnesota Department of Revenue. They informed us that the City's base levy limit for Pay2009 is 54,225,960, or an increase of 5169,043. 44 8 © PRINTED ON RECYCLED PAPER a p "' Proposed General Fund Budget Draft #3 August 25, 2008 City Council Work Session Page 2 (Council will recall that Special levies for debt service and other specific purposes, as allowed by the state, are then added to this base for a final total levy.} As noted above, the current budget draft #3 contemplates using 521, 755 of the allotivable levy amount already. This leaves 5147,288 levy potential available for use in the 2009 General Fund Operating Budget. Council will recall that when certifying the proposed budget and levy by September 15, the Council subsequently n~ny r•eriuce brat ca~mot i~rcrease the tax levy prior to final certification in December. Staff has noted Council discussion and passible desire to fiend items such as, for example, additional transfers to the street fund for improvements; funding for park capital improvement needs; and possible senior activity funding. The available levy amounts can be included as a line item in the Mayor/Council budget until Council decides how to distribute the available resources. Therefore, staff recommends that Council discuss and consider approving the maximum possible tax levy for the proposed budget certification in September. Additional budget discussions and refinements will continue through the fall. Following these discussions, the final budget and tax levy to be approved in December can be adjusted accordingly. Coraclzrsioic Staff has made every effort to capture the changes the Council requested at the last work-session. Council is asked to review the attached budget draft and to work toward fizrther budget refinements with staff at the meeting on Monday, August 25, 2008. Our muhzal goal is to develop a budget that will provide a z•esponsible plan to balance the City's service delivery needs, continuing infrastructure needs, and financial position. ~~~~ ~~ SIIQREWQOI~ 5755 COUNTRY CLUB ROAD °SHOREWOOD, MINNESOTA 55331-8927 ° (952) 474-3236 FAX (952) 474-0128 ° www.ci.shorewood.mn.us ° cityhall@ci.shorewood.mn.us CITY OF SHOREWOOD, MINNES07C~ 2009 DRAFT ANNUAL GENERAL FUND OPERATING BUDGET DRAFT # 3 BUDGET WORKSESSION 25 AUGUST 200 p4 rja~ PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD GENERAL FUND REVENUE AND EXPENDITURE SUMMARY 2009 DRAFT GENERAL FUND BUDGET August 25, 2008 Worksession Achtal 2006 Achial 2007 Budget 200S `fTD June ZOOS Requested Proposed 2009 2009 Adopted $$ 2009 Change "/o Change Revenues and Other Sources Properky Taxes 4,141,539 4,332,741 4,611,995 1,602,300 4,696,292 84,297 LS3"/" Licenses and Permits 332,408 256,471 216,150 125,937 196,270 (19,SS0} -9.20"/" Intergovernmental 4,925 95,901 65,000 29,060 65,000 0 0.00 Fines and Forfeihu•es 79,040 77,777 80,000 24,720 70,000 (10,000) -12.50% Charges for Service 45,450 50,S19 56,000 34,961 46,000 (10,000) -17.86% Miscellaneous P.evenue 195,090 256,684 150,000 102,372 150,000 0 0.00 Total Revenues 4,848,452 5,100,393 5,179,145 1,919,350 5,223,562 0 0 44,417 0.87% Expenditures General Government Mayor and Council 60,960 63,319 70,093 33,974 70,194 101 414% Administration 125,505 149,150 178,621 123,247 179,521 900 0.50 General Government 195,099 243,848 242,153 112,673 267,569 25,336 10.45%" Elections 30,018 2,894 37,642 3,300 7,211 (30,431) -80.54% Finance 159,336 174,495 190,581 84,415 198,837 8,256 4.33% Professional Services 164,564 196,830 217,000 201,080 219,500 2,500 1.15`% Planning and Zoning 194,305 184,854 206,390 101,917 213,306 6,916 3.35" Municipal Building 207,400 206,645 226,314 30,654 266,920 40,606 17.94"/~ Total General Government 1,137,485 1,222,115 1,368,824 696,289 1,423,058 0 0 54,234 4.44 k Public Safety Police 1,036,609 1,072,528 1,111,503 640,901 1,176,000 64,497 5.50`% Fire Protection 563,850 595,947 622,935 317,781 600,638 (22,297) -3.55% Protective Inspection 139,580 128,142 128,134 66,042 133,934 5,800 4.53'% Animal Control 21,845 21,390 25,060 0 0 (25,060) -100.00" Total Public Safety 1,761,884 1,818,007 1,387,632 1,024,725 1,910,572 0 0 22,940 1.26 i Public Works City Engineer 195,435 132,998 157,436 78,646 161,057 3,b21 2.30" Public Works Services 363,218 405,010 393,088 195,068 420,495 27,407 6.97", Streets and Roadways 164,708 171,221 183,272 86,860 190,945 7,673 4.19`; Snow and Ice Removal 27,330 69,189 85,566 32,339 86,512 946 1.11`. Traffic Control/Street Lights 41,701 39,274 43,800 21,175 47,600 3,800 8.68` Sanitation/Waste Removal 6,003 4,458 5,641 3,526 5,545 (96) -1.70` Tree Maintenance 30,556 29,598 30,278 10,038 30,568 290 0.96` Total Public Works 828,952 851,748 899,051 427,652 942,722 0 D 43,641 4.85' Culture and Recreation Parks and Recreation 169,411 200,920 218,608 122,075 202,210 (16,398) -7.50 Total Culture and Recreation 169,411 200,920 Z1S,608 122,078 202?10 0 0 (16,398) -7.50 Total Expendihtres 3,897,732 4,092,790 4,374,145 2,270,744 4,478,562 0 0 104,417 2.35 Total Revenues Over (Under) Expendih~res 950,720 1,007,603 805,000 (351,394) 745,000 0 0 2 CITY OF SHOREWOOD GENERAL FUND REVENUE AND EXPENDITURE SUMMARY 2009 DRAFT GENERAL FUND BUDGET August 25, 2005 Worksession Actual Ach~al Budget YTD June P.equested Proposed Adopted $$ 2006 2007 200S 2005 2009 2009 2009 Char %, Fund Transfers In Liquor Fund 50,000 40,000 40,000 0 40,000 0 Street Reconstr Fund 0 0 0 0 0 0 Trail Fund 0 0 0 0 0 0 Sewer Fund 0 0 0 0 0 0 Water Fund 0 0 0 0 0 0 Total Transfers In 50,000 40,000 40,000 0 40,000 0 0 0 0.00 %~ Fund Transfers Out Equip Repiacemt Fund (PW) 17;,000 175,000 175,000 0 175,000 0 Street Reconstr Fund 345,000 345,000 645,000 0 645,000 0 Park Capital Imp Fund 10,000 15,000 15,000 0 15,000 0 Trail Capital Imprvment Fnd 0 0 0 0 0 0 Public Facilities Fund 50,000 50,000 50,000 0 50,000 0 Land & Open Space Ftind 5,000 0 0 0 0 0 Sewer Fond 60,000 60,000 0 60,000 0 Stormwater Mgmt Fund 25,000 25,000 0 0 0 0 Total Fund Transfers Out 610,000 670,000 945,000 0 945,000 0 0 0 0.00%~ Excess (Deficiency) of Revenues and Other Financing Sources Over Expenditures and Other Uses 390,720 377,603 (100,000) (351,394) (160,000) 0 0 Amounts to be Provided from General Fund Balance (390,720) {377,603) 100,000 351,394 160,000 0 0 General Fund Balance January 1 2,993,181 3,383,906 3,761,504 3,761,509 3,661,509 General Ftmd Balance December 31 3,383,906 3,761,509 3,661,509 3,410,115 3,501,509 0 0 3 CITY OF SHOREWOOD GENERAL FUND SUMMARY OF ESTIMATED REVENUES 2009 DRAFT PROPOSED BUDGET August 25, 2008 Worksession TAXES: Taxes -The City levies property taxes to finance the general operating fund which provides municipal governmental services Fiscal Dist~arities -Received with taxes above. In 1971, the legislature enacted this law to allow municipalities to share in metropolitan convnercial/industrial growth. A percentage of commercial/industrial taxes are pooled and distributed and distributed to communities in the metropolitan area. Suecial Levv - In addition to levy limits, this levy is Eor Shorewood's share of debt service for the public safety building and City Hall addition/renovations. LICENSE/PERMIT FEES: Rental Housing License Fees -License fees for rental housing units. License is valid for a term of three (3) years. Liquor License Fees Other Business Licenses -Fees for refuse hauler and tree trimming licenses. Building Permits -Permit tee based upon valuation of struchire according to Uniform Building Code Schedule. Doa L- incenses Other Non-business -Horse permit and alarm permit fees. INTERGOVERNMENTAL REVENUE: Market Value Homestead Credit (MVHCl - A state credit that replaced HACA in 2004. Essentially, it is a state tax levied by a municipality that is rebated to the City. The state legislature decided not to make MVHC payments for calendar years 2004 - 2006, as part of its budget balancing techniques. PERA Aid - A state aid approved in the 1997 legislature to fund an mandated increase in the employer's contributions. MSA Road Aid - Aid provided by the state to cities over 5,000 in population to maintain designated MSA roads. CHARGES FOR SERVICES: General Government The City provides services to the public for which a charge is collected such as assessment searches, map sale, planning fees. Includes rental income from residential property. EnQir^~eerinQ -Fees charged to other City funds and developers for engineering services. Recreation -Fees charged for park maintenance and Crescent Beach charges. FINES & FORFEITS -Fines imposed for traffic & ordinance violations. MISC. REVENUES -Revenue from a variety of sources such as interest income, dry hydrant charges, cellular antenna rental and other miscella~leous revenues. TRANSFERS FROM OTHER FUNDS -Transfers from other funds, usually the liquor fund. GENERAL FUND RESERVES - Fund Balance allocated for 2009 budget purposes. 4 CITY OF SHOREWOOD GENERAL FUND SUMMARY OF ESTIMATED REVENUES 2009 DRAFT PROPOSED BUDGET August 25, 2008 Worksession Actual Actual Budget YTD June Requested Adopted $ `% REVENUES 2006 2007 2005 2005 2009 2009 Change Change Taxes General Property 4,023,945 4,224,497 4,056,917 1, 602,300 4 ,075,672 21,T5 0.54% Fiscal Disparities 117,591 lOS,244 0 0 0 0 0.00% Special Levy 0 555,075 0 617,620 62,542 11.27% Total Taxes 4,141,539 4,332,741 4,611,995 1,602,300 4,696,292 0 54,297 1.53% License/Pennits Rental Housing 120 x,620 500 360 500 0 0.00% ToUacco 1,000 1,000 1,500 0 1,000 (500) -33.33% Alcoholic Beverages 8,200 14,743 5,200 8,510 S,S20 620 7.56°/a Others-Business 0 2,739 1,000 1,264 1,000 0 0.00`% Building Permits 365,510 231,436 200,000 113,367 150,000 (20,000) -10.00% Tree Trimming Licenses 510 570 450 90 450 0 0.00% Dog Licenses 4,104 3,255 3,500 2,321 3,500 0 0.00'% Others-Misc. 2,964 75 1,000 25 1,000 0 0.00% Total License/Permits 352,405 256,471 216,150 125,937 196,270 0 (19,SS0) -9.20% Inter-governmental Revenues State Aids Mkt Value Credit Aid 174 32,995 0 0 0 0 0.00% PERA Aid 4,751 4,751 5,000 0 5,000 0 0.00'% MSA Road Aid 0 55,155 60,000 29,060 60,000 0 0.00% Total State Aids 4,925 95,901 65,000 29,060 65,000 0 0 TotalInter-governmental 4,925 95,901 65,000 29,060 65,000 0 0 0.00% Charges For Service General Government 14,320 15,599 21,000 11,406 15,000 (b,000) -23.57% Engineering 0 0 5,000 0 0 (5,000) -100.00% Recreation 31,130 34,920 30,000 23,555 31,000 1,000 3.33% Total Charges For Service 45,450 50,519 56,000 34,961 46,000 0 (10,000) -17.56% Fines & Forfeits 79,040 77,777 30,000 24,720 70,000 (10,000) -12.50% Misc. Revenues 195,090 2S6,6S4 150,000 102,372 150,000 0 0.00°/a Total Revenues Before Tsfrs 4,S4S,452 5,100,392 5,179,145 1,919,350 5,223,562 0 44,417 O.S6% Transfers From General Fnd Rsvs 0 0 100,000 0 160,000 60,000 60.00% From Other Funds 0 0 0 0 0 0 0.00% From Liquor Stores 50,000 40,000 40,000 0 40,000 0 0.00% Total Transfers 50,000 40,000 140,000 0 200,000 0 60,000 42.56'% Total Revenues & Transfers 4,S9S,452 5,140,392 5,319,145 1,919,350 5,423,562 0 104,417 1.96% Other Funding Sources 0 0 0 0 0 0 0 0.00% -Cotal Revenues 54,S9S,452 $5,140,392 55,319,145 51,919,350 $5,423,562 $0 104,417 1.96% 6 CITY OF SHOREWOOD GENERAL FUND SUMMARY OF EXPENDITURES & TRANSFERS OUT 2009 DRAFT PROPOSED BUDGET August 25, 2008 Worksession Expenditures General Government Mayor and Council Administration General Government Elections Finance Professional Services Planning and Zoning Municipal Building - Capital Tsfr: Pub Facilities Total General Government Public Safety Police Fire Protection Protective Inspection Animal Control Total Public Safety Actual Actual Adopted YTD June Requested Adopted $$ 2006 2007 2008 2008 2009 2009 Change Chan 60,960 63,319 70,093 33,974 70,194 101 0.14% 125,505 149,180 178,621 128,247 179,521 900 0.50% 195,099 243,848 242,153 112,673 267,569 25,386 10.48% 30,018 2,894 37,642 3,300 7,211 (30,431) -80.S4% 159,336 174,495 190,581 84,415 198,837 8,256 4.33% 164,864 196,880 217,000 201,080 219,500 2,500 1.15% 194,305 184,854 206,390 201,917 213,306 6,916 3.35% 207,400 206,645 226,314 30,684 266,920 40,606 17.94% 50,000 110,000 110,000 0 110,000 0 0.00% 1,187,487 1,332,115 1,478,824 696,289 1,533,055 0 54,234 4.07% 1,036,609 1,072,525 1,111,503 640,901 1,176,000 64,497 5.80% 563,850 595,947 622,935 317,781 600,638 (22,297) -3.58% 139,580 128,142 128,134 66,042 133,934 5,800 4.53% 21,845 21,390 25,060 0 0 (25,060) -lUCi.00% 1,761,884 1,818,007 1,887,632 1,024,725 1.,910,572 0 22,940 1.22% Public Works City Engineer 195,433 132,498 157,436 78,646 161,057 3,621 2.72% Public Works Services 363,218 405,010 393,088 195,068 420,495 27,407 6.77"/° -Capital Tsfr: Equip/Strmwtr 200,000 200,000 175,000 0 175,000 0 0.00% Streets and Roadways 164,708 171,221 183,272 86,860 190,945 7,673 4.48% -Capital Tsfr: Street Imprvs. 345,000 345,000 645,000 0 645,000 0 0.00% Snow and Ice Removal 27,330 69,189 85,566 32,339 86,512 946 1.37% Traffic Cntrl/Street Lights 41,701 39,274 43,800 21,175 47,600 3,800 9.68% Sanitation/Waste Removal 6,003 4,458 5,641 3,526 5,545 (96) -2.15% Tree Maintenance 30,556 29,598 30,278 10,038 30,568 290 0,98% Total Public Works 1,373,949 1,396,748 1,719,081 427,652 1,762,722 0 43,641 3.12% Culture and Recreation Parks and Recreation 169,411 200,920 218,608 122,078 202,210 (16,398) -8.16% -Cap Tstr: Park Capital Imps. 15,000 15,000 15,000 0 15,000 0 0.00% Total Culhlre and Recreation 184,411 215,920 233,608 122,078 217,210 0 (16,398) -7.59% Total Expenditures & Transfers 4,507,731 4,762,791 5,319,145 2,270,744 5,423,562 0 104,417 2.19'% 7 FUND: 101 General DEPARTMENtT MISSION: The Mayor and City Council set policy for the City DEPAP.TMENT: Mayor and Council and provide general direction to the Administrator in policy implementation. The department budget DEPT NO: 41110 supports council development, information efforts an. special City associations and programs. DESCRIPTION OF ACTIVITY: The City Council meets twice montly and in periodic special worksessions to consider and adopt legislative and administrative policies that pertain to the services provided to residents. The City Council also sits as the Shorewood Economic Development Authority (EDA). OBTECTIVES I ESTIMATED SERVICE INDICATORS - Establish annual work program of goals and priorities For the City - Meet at least annually with advisory conunissions. -Strategic planning and direction -Seminars, Conferences & Schools Attended 5 - No. of Council Mtgs./EDA 24 - No. of Workshops/Special 24 - Agenda Items 400 - Ordinances & Resolutions Adopted 120 HIGHLIGHTS/COMMENTS: Staffing: City Council Salaries Supplies/Materials: Awards and misc. supplies Support Services: Conferences and Seminars Appreciation Function for City Volunteers/Staff Special Brochures Prof. Associations/ Memberships(Activities: Lake Minnetonka Conservation District (LMCD) Assn of Metro Municipalities League of MN Cities Excelsior Chamber of Commerce July 4th Celebration AIS -Lake Treatments - $1 Charges, Fees & Other: 8 FUND: 101 DEPAP.TMENT: Mayor and Council DEPT 41110 BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted ITEM 2006 2007 2005 2007 2009 2009 2009 Staffing 16,794 16,794 16,793 7,859 16,794 0 0 Supplies/Materials 1,127 1,402 1,200 1,260 1,400 0 0 Support Services X3,039 45,123 52,100 24,856 52,000 0 0 Charges, Fees & Okher 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 60,960 63,319 70,043 33,974 70,194 0 0 STAFFING: Part time: Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Councihnembers 4.00 4.00 4.00 4.00 4.00 4.00 4.00 9 FUND: 101 General DEPARTMENT MISSION: To implement policy established by the City Council; offer DEPARTMENT: Administration staff support to the City Council in its policy making role; and manage day-to-day operations of the City in a manner DEPT NO: 41300 consistent with established City values to effectively and efficiently meet set goals & objectives. DESCRIPTION OF ACTIVITY: The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing Council agendas, directing the flow of information and requests for action to the Council. OBiECTIVES /ESTIMATED SERVICE INDICATORS - Take a leadership role in intergovernmental cooperative efforts in the Lake Mimtetonka area - Participate actively in joint powers organizations - Participate actively in legislative and policy activities of municipal associations - Actively monitor legislation and communicate with legislators -Council Mtgs/Work Sessions 36 -Council Agenda Items 400 - Public Safety Board Meetings 22 -Public Safety Staff Meetings 24 -Staff Meetings 52 HIGHLIGHTS/COMMENTS: Staffing: hlcludes an allocation Eor staff merit increases (2009: $30,000) Supplies/Materials: Miscellaneous books & supplies Support Services: Conference, mileage, meetings & seminars Memberships to ICMA, MCMA, MANIA 10 FUND: 101 DEPARTMENT: Administration DEPT 41300 BUDGET Actual Actual Adopted YTD June P.equested Proposed Adopted ITEM 2006 2007 2008 2005 2009 2009 2009 Staffing 120,341 144,631 169,971 127,247 173,371 0 0 Supplies~ateriais 148 0 400 7 200 0 0 Support Services 5,015 4,549 8,250 993 5,950 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 125,503 149,180 178,621 128,247 179,521 0 0 STAFFING: Full Time: Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 Exec Sec/Dep Clk .20 .33 .25 .25 .25 11 FUND: 101 General DEPARTMENT MISSION: Provide staff support for the City Council including DEPARTMENT: General Government/City Clerk preparation of agendas and meeting packets. Responsible for City Clerk functions including DEPT NO: 41400 records retention, notices and licenses. DESCRIPTION OF ACTIVITY: This department provides for reception and clerical duties in the City offices, andthe recording secretary for City Council meetings. This department is the official recordkeeper of minutes, contracts, and permanent records; and is also responsible for all licensing functions and City communication tools. OBTECTIVES /ESTIMATED SL-RVICE INDICATORS - Continue to improve web site, to include information for residents and tools for communication with City Hall - Produce monthly City newsletter to include articles & photos, council & commission articles, & project updates - Provide information for general requests Erom residents and contractors - Prepare orientation package for new council members, commission members and staff -Maintain updates to Employee Handbook and City Code 2006 2007 2008 Actual Actual Estimated - No. of Ordinances 14 10 10 - No. of Resolutions 106 92 100 -Newsletters Published 12 12 12 -Dog licenses issued 357 362 360 -Other licenses issued 62 6b 60 - Council/WS/EDA/Spec Agendas 54 55 55 HIGHLIGHTS/COMMENTS: Staffing: Deputy Clerk; Admire Asst-Parks; Admire Asst-PW Part-time communications tech; and part-time Web Developer Part-time, temporary, general office support Supplies/Materials: General Office Supplies and postage Software upgrades/Misc. Publications Support Services: Travel, Conferences and Education Publication of legal notices for all General Fund Depts Council Recording Secretary and Council Packet Delivery Newsletter Printing and Mail Service City Code Book Updates/Web Hosting Document Destruction Service Membership Dues Council Work-session Video Taping Capital Outlay: Replacement Computers (3) 2009 Estimated 10 100 12 360 60 55 12 FUND: 101 DEPAP.TMENT: General Government/City Clerk DEPT' 41400 BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted ITEM 2006 2007 2005 2008 2009 2009 2009 Staffing 136,706 192,411 180,938 90,770 202,149 0 0 Supplies/Materials 19,965 18,753 24,910 9,671 21,000 0 0 Support Services 29,454 32,116 35,835 11,512 36,920 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 8,974 5GS 500 720 7,500 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 195,099 243,848 242,183 112,673 267,569 0 0 STAFFING: Full time: Exec Sec/Dep Clk .61 .75 .55 .55 .70 Parks Secretary .60 .58 .65 .65 .65 Secretary/1Zeceptionist .55 .78 .60 .GO .60 Part time: Communications Tech. 0.57 0.57 0.57 0.57 0.57 Website Maint. 0.20 0.20 .0.20 0.20 0.20 Temporary Receptionist 13 FUND: 101 General DEPARTMENT: Elections DEPARTMENT MISSION: Responsible for Election functions. DEPT NO: 41410 DESCP.IPTION OF ACTIVITY: This department provides for the preparation for and supervision of State/Federal Primary City General and Special elections by the Deputy City Clerk. OBTECTIVES /ESTIMATED SEP.VICE INDICATORS - Increase youth awareness of local government issues through active involvement with school officials and instructors through programs such as student election judges and kids voting 2004* 2006 2008* Actual Actual Estimated - No. of Elections held (in election years) 2 2 - No. of Precincts 5 5 5 - No. of Absentee Ballot Requests 706 442 725 - No. of Election Judges Trained 61 69 65 - Total Number of Voters/Ballots Processed 5,315 4,830 5,400 * Presidential Election HIGHLIGHTS/COMMENTS: Staffing: .05 Exec Sec/Deputy Clerk Election Judges (2009 - 0) Supplies/Materials: Postage Equipment Maintenance General Supplies Support Services: Travel -Mileage Reimb. Capital Outlay: 14 FUND: 101 DEPARTMENT: Elections DEPT 41410 BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted ITEM 2006 2007 2005 2005 2009 2009 2009 Staffing 24,345 322 31,117 867 4,SS1 0 0 Supplies/Materials 1,6SS 2,540 3,025 1,620 2,300 0 0 Support Services 2,051 31 2,200 93 30 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 1,931 0 1,300 720 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 30,013 2,593 37,642 3,300 7,211 0 0 STAFFING: Full time: Exec Sec/Dep Clk 0.13 0.10 0.20 0.00 0.05 Part time: Election Judges 69 0 65 0 0 15 FUND: 101 General DEPARTMENT MISSION: `to administer financial policies of the City; perform DEPARTMENT: Finance accounting functions for all fund types; invest available funds in accordance with State Statutes; DEPT NO: 41500 oversee City insurance policies; and provide for timely reporting of financial matters to City Council staff and the public. DESCRIPTION OF ACTIVITY: Finance is responsible for processing all financial transactions of the City in accordance with Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles. Transactions include accounts payable, accounts receivable, payroll, investments, utility billing, special assessments, risk management, personnel benefits and financial reporting. The Finance Director is responsible Eor the preparation and administration of the City budget. OBTECTIVES /ESTIMATED SERVICE INDICATORS -Prepare annual budget document -Coordinate the annual City audit - Prepare CAFP. documents for submittal to GFOA Certificate of Achievement Program -Review debt issues and make recommendations on debt structure -Review, update, and maintain financial policies and procedures - Coordinate and make recommendations on employee benefits -Manage the City's investment portfolio within the Investment Policy guidelines - No. Accounts Payable Checks Issued -Utility Bills Processed - No. of Payroll Checks/NODS Issued -Received Certificate of Achievement Award 2007 Actual 2008 Estimated 2009 Estimated 2,100 1,700 1,700 15,000 15,200 15,200 1,200 980 980 Yes Yes Yes Supplies/N1a terials: Computer checks & budget supplies Finance software support and maintenance Miscellaneous supplies Support Services: Conferences, Mileage, Meetings, Education & Seminars Publication of Financial Statements & Budgets Memberships to GFOA & MGFOA Subscription to GFOA periodicals Submittal fee - GFOA Certificate of Excellence Program Bank & Broker service charges Tuition Reimbursements Capital Outlay: Replacement Computer; Laser printer 16 FUND: 101 DEPAPTMENT: Finance DEPT 41500 BUDGET ITEM Actual 2006 Actual 2007 Adopted 2005 YTD June 2005 Pecluested 2009 Proposed 2009 Adopted 2009 Staffing 144,311 139,037 168,SS1 77,115 177,637 0 0 Supplies/Materials 5,015 5,335 7,500 5,156 5,200 0 0 Support Services 9,365 3,OS3 12,700 2,143 5,500 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 639 27,040 1,500 0 4,500 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 159,336 174,495 190,551 84,414 195,337 0 0 STAFFING: Finance Dir 1.00 I.00 1.00 1.00 1.00 Sr Acctg Clerk .62 .55 .75 .75 .75 Acctg. Clerk .5 .5 .0 .0 .0 17 FUND: 101 General DEPARTMENT: Professional Services DEPARTMENT MISSION: Provide contracted professional services including general Legal, prosecution, financial audit and property assessment. DEPT NO: 41600 DESCP.IPTION OF ACTIVITY: This department provides for contracted legal, assessing and auditing services for the City. Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. OBiECTIVES !ESTIMATED SERVICE INDICATORS - Contain costs on contracted professional services - No. of ta~cable parcels - No. of litigations HIGHLIGHTS/COMMENTS: Supplies/Materials: Support Services: 2005 - 3,036 2003- 2-5 Includes general Legal fees and prosecutions, mediation services, assessing contract, aiuutal audit services. Charges and Fees: 18 FUND: 101 BUDGET ITEM DEPARTMENT: Professional Services Actual Actual Adopted 2006 2007 2005 YTD June 2005 Requested 2009 Proposed 2009 DEPT 41600 Adopted 2009 StdttIIlg 0 0 ~ 0 ~ ~ 0 Supplies/Vlaterials 0 0 0 0 0 0 0 Support Services 164,567 196,SS0 217,000 201,OS0 219,500 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 164,567 196,550 217,000 201,050 219,500 0 0 STAFFING: 19 FUND: 101 General DEPARTMENT MISSION: Guide and control the physical development of DEPARTMENT: Planning & Zoning the community. Coordinate and implement long range city-wide and area planning activities. DEPT NO: 41910 DESCRIPTION OF ACTIVITY: This deparhnent is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, tloodplain, and other planning and zoning related ordinances. OBTECTIVES /ESTIMATED SERVICE INDICATORS - Establish an action plan to implement Comprehensive Plan - Complete GIS parcel data base -Update/enhance City maps - UpdateJenhance procedure handouts 2007 BOOS - No. of zoning apps. 24 Pending - No. of zoning complaints 30 Pending - No. of scheduled office appts 220 Pending - Planning Comm. Meetings 12 Pending - Planning Comm. Work Sessions 12 Pending HIG HLIGHTSICOMMENTS: Staffing: Supplies/Ma terials: Maintenance contracts for computer & office equipment Miscellaneous supplies Digital Camera; PDA/Phone Support Services: Recording Secretary for Planning Conunission Meetings Air time for cellular phone Conferences, mileage, meetings & seminars Memberships to APA, MN APA, Sensible Land Use Coalition Subscriptions to APA Journal & Zoning News Charges & Fees: Capital Outlay: 20 FUND: 101 BUDGET ITEM DEPARTMENT: Planning & Zoning Achim Actual Adopted 2006 2007 2005 YTD June 2005 Requested 2009 Proposed 2009 DEPT 41910 Adopted 2009 Staffing 150,556 I69,S64 190,530 94,356 199,601 0 0 Supplies/Materials 7S9 1,659 210 452 1,755 0 0 Support Services 10,125 13,330 12,900 4,7SS 11,950 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 2,534 0 2,450 2,320 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 194,305 iS4,553 206,390 101,917 213,306 0 - 0 STAFFING: Full time: Planning Dir Planning Asst. Part Time: Clerical .97 .95 .97 .97 .97 1.00 1.00 1.00 1.00 1.00 21 FUND: 101 General DEPARTMEi`iT MISSION: Provide Eor the physical operation of City Hall: DEPARTMENT: Municipal Bldg -City Hall utilities; maintenance of office equipment and the building structure; and provide for the City's general DEPT NO: 41940 liability, property, auto and workers' comp insurance. DESCRIPTION OF ACTIVITY: The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for janitorial services to furnish a clean environment in which to conduct City business. General Liability, Property and Casualty insurance coverages are also provided under this department. OBTECTIVES /ESTIMATED SERVICE INDICATORS - Identify facility maintenance needs -Identify options for maximum utilization of office space -Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs -Maintenance of all office equipment - Continue to promote community programs to enhance public facilities, such as "Adopt a Garden." HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance /lease contracts Eor copiers, telephones and office equipment City Hall maintenance, cleaning, and paper supplies Support Services: City Hall janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all City departments except enterprise funds Rental of postage meter Residential maintenance costs $5,000 Charges & Fees: Capital Outlay: Debt Service on Internal Loan to Sewer Fund for purchase of 5795 Country Club Rd. Debt Service on City Hall Renovation Project (Special Levy) Transfers: Public Facilities Fund 22 FUND: 101 DEPAP.TMENT: Municipal Building -City Hall DEPT 41940 BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted ITEM 2006 2007 2005 2008 2009 2009 2009 StaEEing 0 0 0 0 0 0 0 Supplies/Materials 22,390 34,518 76,314 17,733 26,300 0 0 Support Services 130,974 100,227 149,000 12,951 139,500 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 54,036 71,399 1,000 0 101,120 0 0 Transfers 50,000 110,000 110,000 0 110,000 0 0 TOTAL 257,400 316,644 336,314 30,684 376,920 0 0 STAFFING: 23 FUND: 101 General DEPARTMENT MISSION: Provide for the physical operation of City Hall: DEPARTMENT: Municipal Bldg -City Hall utilities; maintenance of office equipment and the building structure; and provide for the City's general DEPT NO: 41940 liability, property, auto and workers' comp insurance. DESCRIPTION OF ACTIVITY: The Municipal Building deparhnent provides for maintenance of all equipment located in the City Hall, and for janitorial services to furnish a clean environment in which to conduct City business. General Liability, Property and Casualty insurance coverages are also provided under this department. OBTECTIVES /ESTIMATED SERVICE INDICATORS - Identify facility maintenance needs - Identify options for maximum utilization of office space - Maintain existing facilities at current level or better utilizing staEE to reduce maintenance costs -Maintenance of all office equipment - Continue to promote conmlunity programs to enhance public facilities, such as "Adopt a Garden." HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance /lease contracts for copiers, telephones and office equipment City Hall maintenance, cleaning, and paper supplies Support Services: City Hall janitorial, rug services, & pest control Utilities and phone service for City Hal] Insurance coverage for all City departments except enterprise funds Rental of postage meter Residential maintenance costs $5,000 Charges & Fees: Capital Outlay: Debt Service on Internal Loan to Sewer Fund for purchase of 5795 Country Club Rd. Debt Service on City Hall Renovation Project (Special Levy) Transfers: Public Facilities Fund 24 FUND: 101 DEPARTMENT: Municipal Building -City Hall DEPT 41940 BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted ITEM 2006 2007 2005 2005 2009 2009 2009 Staffing 0 0 0 0 0 0 0 Supplies/Materials 22,390 34,515 76,314 17,733 26,300 0 0 Support Services 130,974 100,227 149,000 12,951 139,500 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 54,036 71,599 1,000 0 101,120 0 0 Transfers 50,000 110,000 110,000 0 110,000 0 0 TOTAL 257,400 316,644 336,314 30,6S4 376,920 0 0 STAFFING: 25 FUND: 101 General DEPARTMENT MISSION: To provide a modern, flexible, full-service criminal DEPARTMENT: Police justice agency which is responsive to community needs. DEPT NO: 42100 DESCRIPTION OF ACTIVITY: The South Lake Minnetonka Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for the protection of the safety and well-being of citizens in tl~e community, the prevention and detection of crime, and the enforcement of all local, state and federal laws in acost-efficient manner. Costs and staff are allocated to each of the participating cities on a set percentage basis. Shorewood's share for the period 2007-2011 is 50%. A separate obligation is required to finance the new SLMPD station. The cost is apportioned on an ad valorem basis among four cities. Shorewood's pro-rata share of the 2009 payment is estimated at $233,000. OBTECTIVES /ESTIMATED SERVICE INDICATORS 2007 2005 - Initial complaint reports 6,600 - Part I (serious) & Part II (other) crim 1,250 Brian Heck and Bryan Litsey - Citations issued ~I,600 have a meeting scheduled to discuss - Police vehicles 4 service indicators for SLMPD - Shorewood ICR's 2,300 HIGHLIGHTS/COMMENTS: Supplies/Materials: Support Services: Police services contract for 2009 Prisoner expense, court officer expense, & booking fees 26 FUND: 101 BUDGET ITEM DEPARTMENT: Police Actual Actual 2006 2007 Adopted 2005 YTD June 2005 Requested 2009 Proposed 2009 DEPT 42100 Adopted 2009 Staffing 0 0 0 0 0 0 0 Supplies~aterials 1S4 59 0 0 0 0 0 Support Services 781,529 522,962 567,500 515,599 943,000 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 254,596 249,505 244,003 122,002 233,000 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 1,036,609 1,072,529 1,111,503 640,901 1,176,000 0 0 STAFFING: ClZief 1.00 1.00 1.00 1.00 1.00 Deputy Chief 1.00 1.00 1.00 1.00 1.00 Sergeant 3.00 3.00 3.00 2.00 2.00 Investigator 2.00 2.00 3.00 2.00 2.00 Patrol Officer 7.00 7.00 7.00 8.00 8.00 Office Administrator 1.20 1.20 1.20 1.20 1.20 Office Specialist (part time) 1.00 1.00 2.00 2.00 2.00 Community Service Officer 1.00 1.00 1.00 2.00 2.00 27 FUND: 101 General DEPARTMENT MISSION: Provide the highest possible quality of fire DEPARTMENT: Fire Protection suppression, prevention and eduction services, and First Responder emergency medical services. DEPT NO: 42200 DESCP.IPTION OF ACTIVITY: Fire services are contracted by the City through the Excelsior Fire District and the City of Mound. This deparhnent provides for the protection of life and property of the residents of Shorewood through fire prevention and suppression, fire inspection, building inspection, fire code enforement and emergency medical services. A separate obligation is made toward Financing the new facilities for the Excelsior Fire District. The cost is apportioned on the same allocation for the operating budget. A separate obligation is made toward financing the new (2003) fire station for the Mound Fire Dept. This cost is apportioned on the same allocation for the operating budget. Shorewood's share Eor 2009 debt service is $7,230. OBiECTIVES /ESTIMATED SERVICE INDICATORS 200 Zoos - EFD Fire & Rescue Calls Pending Pending - Mound Fire & Rescue Calls Pending ,Pending HIGI-ILIGHTS/COMMENTS: Support Services: Fire contracts with Mound and Excelsior Fire District 28 FUND: 101 DEPARTMENT: Fire Protection DEPT 42200 BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted ITEM 2006 2007 2008 2005 2004 2009 2009 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 314,647 291,365 311,860 166,020 316,138 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 249,203 304,579 311,075 151,762 254,500 0 0 Transfers 0 0 0 -0 0 0 0 TOTAL 563,S50 595,947 622,935 317,781 600,635 0 0 EFD STAFFING: Chief (F/T) 1.00 1.00 1.00 1.00 1.00 Asst. Chief 1.00 1.00 1.00 1.00 1.00 Dist. Chief 2.00 2.00 3.00 3.00 3.00 Captain 3.00 3.00 4.00 4.00 4.00 Coordinators 0.00 0.00 8.00 5.00 8.00 Fire Marshal (F/T) 0.00 0.00 0.00 0.00 0.00 Fire hzspector(P/T) 1.25 1.25 1.25 1.25 1.25 Training Officer 1.00 1.00 0.00 0.00 0.00 Firefighters 41.00 41.00 34.00 34.00 34.00 Adtnin Support (PIT) .25 .25 .5 .25 .25 29 FUND: 101 General DEPARTMENT: Protective Inspection DEPARTMENT MISSION: Enforce construction safety and related building codes through plan review and inspections. DEPT NO: 42400 DESCRIPTION OF ACTIVITY: This department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code, inspection of rental housing units and zoning violations. OBTECTIVES /ESTIMATED SERVICE INDICATORS - Increase and enhance public information through the development of handouts relative to building codes - Enhance environmental inspections Actual Estimated Estimated 2007 2008 2009 - No. of permits issued New Homes Pending Pending Additions/Other Pending Pending - Avg inspections/permit New Homes Pending Pending Additions/Other Pending Pending Pending Pending Pending Pending HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance contracts on computer and office equipment Miscellaneous supplies Digital Camera Support Services: Contrachial inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Membership to ICBO Charges & Fees: Remittances to state of permit surcharges collected Capital Outlay: 30 FUND: 101 DEPAP.TMENT: Protective Inspection DEPT 42400 BUDGET ITEM Actual 2006 Actual 2007 Adopted 2003 YTD Tune 2003 Requested 2009 Proposed 2009 Adopted 2009 Staffing 124,767 113,166 116,634 62,636 122,444 0 0 Supplies/Materials 34 291 400 37 750 0 0 Support Services 14,649 9,645 11,100 3,369 10,700 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 87 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 139,540 12S,142 124,134 66,042 133,934 0 0 STAFFING: Full time: Building Official 1.00 1.00 1.00 1.00 1.00 Planning Dir .03 .03 .03 .03 .03 Planning Asst .20 .20 .20 .20 .20 Secretary/Recept .10 .10 .10 .10 .10 Parks Secretary .05 .05 .05 .05 .05 31 FUND: 101 General DEPARTMENT: Animal Control DEPT NO: 42700 DESCRIPTION OF ACTIVITY: DEPARTMENT iyIISSION: Enforce animal control ordinances. The department provides for contractual animal control, which includes patrol, detention, and disposition of stray domestic animals. OBTECTIVES /ESTIMATED SERVICE INDICATORS: -To provide appropriate care for dogs found at-large within the City limits. HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Support Services: Animal control contracts with South Lake Minnetonka Police Department and City of Mound 2008 & 2009 budgets show zero (0) due to SLMPD including animal control charges in their base budget as of 01/01/2008 Charges & Fees: Capital Outlay: 32 FUND: 101 DEPAPTMEI~rT: Animal Control DEPT 42700 BUDGET Actual Actual Adopted YTD June P.equested Proposed Adopted ITEM 2006 2007 2005 2005 2009 2009 2009 Staffing 0 0 0 0 0 0 0 Supplies(Materials 0 0 0 0 0 0 0 Support Services Z1,S45 21,390 0 0 0 0 0 Charges ~. Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 21,545 21,390 0 0 0 0 0 STAFFING: Full time: 33 FUND: 101 General DEPARTMENT: City Engineer DEPT NO: 43010 DEPARTMENT MISSION: Provide engineering and construction management services for the City. DESRIPTION OF ACTIVITY: This department is responsible for general engineering services in the City, as well as preparation of feasibility studies, plans and specifications, and on-site inspection of City projects. The City Engineer also reviews all development proposals and plans. OBTECTIVES /ESTIMATED SERVICE INDICATORS - Assist the City in determining right-of-way needs - Keep construction project files up-to-date and accurate - Conununicate in written form to affected residents at least two (2) times during a construction project - Provide in-house engineering where feasible - Provide good public relations with property owners adjacent to construction projects -Resolve construction issues promptly. - Engineer Hours on City projec 1,243 - Engineer Hours on private dev 600 HIGHLIGHTS/COMMENTS: Staffing: .95 City Engineer .25 F/T Engineer Technician .02 Dir of Pub Wks .10 F/T Clerical Supplies/Materials: Computer maintainance/IJpgrade Books, Materials and Software Support Services: Cellular phone Airtime & Pager Conferences and mileage; Terrasync training Subscriptions and Memberships Tuition Reimbursement Charges & Fees: Capital Outlay: Trimble GPS external antenna; Microsoft Vista computable plotter; Laptop computer 34 FUND: 101 DEPAP.TMENT: City Engineer DEPT 43010 BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted ITEM 2006 2007 200S 200S 2009 2009 2009 Staffing 111,465 119,503 122,126 61,260 132,594 0 0 Supplies/Materials 579 1,455 S75 432 900 0 0 Support Services 53,359 9,154 16,435 2,219 15,653 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 2,526 15,000 14,735 5,910 0 0 Transfers D 0 0 0 0 0 0 TOTAL 195,433 132,995 157,436 75,646 161,057 0 0 STAFFING: Fu11 time: City Engineer 0.00 0.92 0.95 0.95 0.95 Eng Technician 0.71 0.32 0.25 0.25 0.25 Clerical 0.10 0.01 0.10 0.10 0.10 Dir of Pub Wks 0.50 0.25 0.02 0.02 0.02 Part time Clerical 35 FUND: 101 General DEPARTMENT: Public Works Service DEPT NO: 43050 DEPARTMENT MISSION: Provide supervision and support for all public works functions; provides for public works utilities, shop and equipment maintenance and fuels DESCRIPTION OF ACTIVITY: The Public Works Service department is responsible for all general public works duties, maintenance of all public works equipment, and maintenance of the public works facility. OBiECTIVES: -Perform preventative maintenance on all equipment within 100 miles or 10 hours of scheduled service - Perform various City building repairs and preventative maintenance using City personnel HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Includes motor fuel, maintenance of equipment and buildings, and inventory supply items Support Services: Uniforms for crew Janitorial Services Utilities and telephone service for public works building Conference, mileage, meetings & seminars Miscellaneous -damage to private property (mailboxes, etc) Hazardous Waste Licenses Miscellaneous equipment rentals Memberships Charges & Fees: Capital Outlay: Computers; chairs & table Transfers: Transfer to Equipment Replacement Fund (2008 - $175,000; 2009 - $175,000) 36 FUND: 101 DEPARTMENT: Public Works Service DEPT 43050 BUDGET Actual Actual Adopted YTD June Requestecl Proposed Adopted ITEM 2006 2007 2005 2005 2009 2009 2009 Staffnlg 266,420 292,023 276,795 134,900 290,505 0 0 Supplies/Materials 53,501 70,206 65,050 36,217 SO,S00 0 0 Support Services 35,S29 42,142 43,640 23,952 45,940 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 7,46S 639 7,600 0 2,950 0 0 Transfers 200,000 200,000 175,000 0 175,000 0 0 TOTAL 563,215 605,010 568,OSS 195,069 545,495 0 0 STAFFING: Full time: Pub Wks Dir Lt Equip Oper Clerical Utility Maint. Operators Utility Lead 0.49 0.75 0.50 0.50 0.50 1.93 1.50 1.95 1.95 1.95 .08 .05 .05 .05 .05 .77 .67 .67 .67 .67 .44 .25 .50 .50 .50 37 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: Streets & Roadways To maintain and upgrade City streets, parking areas and storm water control systems in an efficient and DEPT NO: 43100 economical manner DESCRIPTION OF ACTIVITY: Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing, painting of lane markings, and minor storm sewer repair. OBiECTIVES /ESTIMATED SERVICE INDICATORS - Maintain the pavement management system to aid in scheduling of street projects -Paint lane markings on all designated streets - Scveep each City street at least once annually - Mow roadsides at least twice annually -Visually inspect storm drainage grates annually and repair as needed -Miles of street State County City - MSA City -Local - Miles Sealcoated -Tons of patch material HIGHLIGHTS/COMMENTS: Staffing: 1.15 LEO 0.2 Util. Lead Actual Estimated 2007 2008 3 3 2 2 9 9 50 50 4.3 10 1215 1,400 Supplies/Materials: Rock, gravel & bituminous for street & road repair Support Services: Safety training Contracted road striping Transfers: Transfer to Locat Street Reconstruction Fund $645,000 (2008 and 2009) 38 FUND: 101 DEPARTMENT: Streets & Roadways DEPT 43100 BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted 2006 2007 2005 2005 2009 2009 2009 ITEM Staffing 57,376 57,344 59,272 53,244 93,595 0 0 Supplies/Materials 65,953 66,260 62,000 27,306 73,000 0 0 Support Services 11,379 17,617 32,000 6,309 23,500 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 550 0 0 Transfers 345,000 345,000 645,000 0 645,000 0 0 TOTAL 509,705 516,221 525,272 56,860 535,945 0 0 STAFFING: Fttll time: Lt Equip Operators 1.03 1.00 1.15 1.15 1.15 Util. Lead .25 .03 .2 .2 .2 39 FUND: 101 General DEPARTMENT: Snow & Ice Removal DEPT NO: 43125 DESCRIPTION OF ACTIVITY: DEPARTMENT MISSION: Provide snow and ice control for public streets and City owned parking lots to ensure the safe and efficient movement of traffic This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has occured. Street sanding with asalt/sand mixture is used as a measure of ice control, and is performed as needed. OBIECTIVL•S /ESTIMATED SERVICE INDICATORS: - Remove snow and ice and complete salt/sand operations within 14 hours after the end of a snow event - Complete widening and clean up functions within 48 hours of a snow event Actual Estimated Estimated 2007 2005 2009 - Miles of street plowed 50 50 50 -Tons of salt used 375 285 385 * -Tons of sand used 979 1035 1335 * Source: Public Works D irector -Materials Analysis Worksheets HIGHLIGHTS/COMMENTS: Staffing: .4 LEO .05 Util Maint .05 Util Lead Supplies/Materials: Sand and salt for ice control 40 FUI`~D: 101 DEPAP.TMENT: Snow & Ice P.emoval DEPT 43125 BUDGET Achial Actual Adopted YTD June Requested Proposed Adopted ITEM 2006 2007 ZOOS 2005 2009 2009 2009 Staffing 14,465 33,960 39,166 22,370 41,172 0 0 Supplies~ateriais 12,562 35,229 44,500 9,969 45,340 0 0 Support Services 0 0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 1,900 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 27,330 69,159 55,566 32,339 56,512 0 0 STAFFING: Full time: Lt Equip Oper (LEO) .14 .42 .40 .40 .40 Util Maint .04 .09 .05 .05 .05 Util Lead .04 .10 .05 .05 .05 41 FUND: 101 General DEPARTMENT: Traffic Control/St Lights DEPT NO: 43160 DESCRIPTION OF ACTIVITY: DEPARTMENT MISSION: Provide Eor street lighting and traffic signals at intersections and okher locations throughout the City for the safety of pedestrians and vehicular traffic Includes maintenence of semaphores and traffic control devices, and maintenance/replacement of regulatory and informational road signs. Provides for electricity for street lights and traffic control devices. OBIECTIVES !ESTIMATED SERVICE INDICATORS: -Number of street lights 195 -Number of traffic signals 6 HIGHLIGHTSICOMMENTS: Supplies/Ma terials: Maintenance to semaphores and Hwy 7 & Vine I-Iill Road, Christmas Lake Road, County Road 19, Hwy 41, Old Market Road; County Road 19 and Smithtown Road. Street signs & posts Support Services: Includes street light utility (electricity) expense 42 FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160 BUDGET Achial Actual Adopted YTD June Requested Proposed Adopted ITEM 2006 2007 2005 2005 2009 2009 2009 Staffing 0 355 0 0 0 0 0 Supplies/Materials 1,415 4,067 1,500 2,236 4,000 0 0 Support Services 40,256 34,552 42,300 18,939 43,600 0 0 Charges R~ Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 41,701 39,274 43,800 21,175 47,600 0 0 STAFFING: 43 FUND: 101 General DEPARTMENT: Sanitation/Weed Control DEPT NO: 43200 DESCRIPTION OF ACTIVITY: DEPARTMENT MI5SION: Provide for the general sanitation and cleanliness of the City and provide for the treatment of noxious weeds on City properties. Activities include spraying of boulevards and roadways for weed control, and clean-up of properties in violation of City zoning and sanitation codes, as necessary. OBTECTIVES /ESTIMATED SERVICE INDICATORS - Resolve 100% of weed complaints - No of weed complaints - No of notices served -Miles/roadside sprayed HIGHLIGHTS/COMMENTS: Actual Estimated Estimated 2007 2005 2009 7 7 5 4 5 5 50 50 50 Staffing: Miscellaneous staff time for property clean-ups Support Services: Miscellaneous property clean-ups Contracted weed spraying services 44 FUND: 101 DEPARTMENT: Sanitation/Waste Removal/VJeeds DEPT 43200 BUDGET Actual Actual Adopted YTD June Requested Proposed Adopted ITEM 2006 2007 2005 2005 2009 2009 2009 Staffin; 608 2,667 641 64 645 0 0 Supplies/Materials 0 0 500 0 500 0 0 Support Services 5,395 1,791 4,500 3,462 4,400 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 6,003 4,458 5,641 3,526 5,545 0 0 STAFFING: 45 FUND: 101 General DEPARTMENT MISSION: To provide diseased tree inspection services to DEPARTMENT: Tree Maintenance residents; to remove diseased trees located on City property; and to maintain and trim trees located on DEPT NO: 43250 City rights-of-way and other property DESCRIPTION OF ACTIVITY: This department is responsible for detection and removal of diseased and unsafe trees on City rights-of-way and other properkies, and pruning of trees on city property. Tree inspection services are provided to residents on an on-call basis. OBiECTIVES /ESTIMATED SERVICE INDICATORS: - Remove 100°I° of diseased trees on public property - Respond to all property owner requests to identify diseased trees -Maintain and trim trees on City property which present a hazard to public Actual Estimated Estimated 2007 2005 2009 - No of trees removed 37 Pending Pending - Yards of brush hauled 320 Pending Pending HIGHLIGHTS/COMMENTS: Staffing: .25 LEO Supplies/Materials: Small Tools -Chain Saw Paint for tree marking Safety chaps and equipment Support Services: Contracted tree and brush removal Tree inspection certification 46 FUND: 101 BUDGET ITEM DEPARTMENT: Tree Maintenance Achial Actual 2006 2007 Adopted 2005 YTD June 200S P.equested 2009 Proposed 2009 DEPT 43250 Adopted 2009 Staffing 2,122 17,S01 16,125 6,515 16,965 0 0 Supplies/Materials 1,323 502 3,150 112 2,600 0 0 Support Services 7,110 11,295 11,000 3,112 11,000 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 30,555 29,59S 30,275 10,035 30,56S 0 0 STAFFING: Lt Equip Operator (LEO) .27 .25 .25 .25 :25 47 FUND: 101 General DEPARTMENT MISSION: Maintain City parks, trails ~. beaches to ensure safe DEPARTMENT: Parks & Recreation and enjoyable recreational amenities, and coordinate recreational opporhtnities for City residents of all DEPT NO: 45200 ages and physical abilities DESCRIPTION OF ACTIVITY The departrnent is responsible for the maintenance of all City parks, including playgrounds, ballfields, trails, ice rinks, buildings and other play areas. Winter ice skaing and summer rec programs are coordinated by this deparhnent. OBTECTIVES: - Continue promoting the benefits of investing in Shorewood parks and park improvements. Actual Estimated Estimated 2007 2008 2009 Acres of maim park 99.70 99.70 99.70 Cost of maim per acre 1600 1600 1600 No. of ballfields Softball 3 3 3 Baseball 5 5 5 No. of Tennis Courts 4 4 4 No. of hockey rinks 2 2 2 No. of skating rinks 3 3 3 No. of rimes rinks are cleaned, 58 58 58 No. of shelters 4 4 4 No. of picnic tables 47 47 47 Miles of Trails 3.50 3.50 3.50 HIGHLIGHTS/COMMENTS- Staffing: Part time includes Park Commission Secretarial Seasonal includes Summer employees and Winter Rink Attendants Supplies/Materials: Maintenance to park equipment and buildings Rock, black dirt, gravel, sand, fertilizers, seed for parks Support Services: Park Coordinating Svcs ($18,500); Crescent Beach Lifeguard Svcs ($6,000); Contributions to 'Music In The Parks' ($2,500), Friends of Center {$0); Friends Fund-raising Match ($0); Buckthorn Removal Prog ($1,600); Portable toilets ($9,200). Charges & Fees: Capital Outlay: Transfers: Transfer to Park Capital Improvement Fund (2003 - $15,000; 2009 - $15,000) 48 FUND: 101 DEPAP.TMENT: Parks & Pecreation DEPT 45200 BUDGET Actual Actual Adopted YTD June Pequested Proposed Adopted ITEM 2006 2007 200S 2005 2009 2009 2009 Staffing 112,753 L6,592 131,40S 69,256 137,710 0 0 Supplies/Materials 6,S61 S,S36 12,400 5,531 12,300 0 0 Support Services 49,797 55,491 74,500 44,262 52,200 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 10,000 0 0 0 0 0 Transfers 15,000 15,000 15,000 0 15,000 0 0 TOTAL 1S4,4I1 215,919 233,605 122,07S 217,210 0 0 STAFFING Full time Dir of Public Wks .07 -- .03 .03 .03 Lt Equip Oper 1.51 1.50 1.25 1.25 1.25 Clerical .30 .33 .35 .35 .35 Part time: Clerical -- -' '" -' Seasonal: Summer 1.00 1.00 1.00 1.00 1.00 Winter (rinks) 10.00 10.00 10.00 10.00 10.00 49 50 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331-8927 ®(952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: Honorable Mayor and City Council t FROM: Bonnie Burton, Finance Director/Treasurer Brian Heck, City Administrator ~-. - Lawrence A. Brown, Director of Pu i~ VV arks i DATE: August 21, 2008 SUBJECT: 2008 - 2012 Draft Capital Improvement Program (CIP) Attached are draft worksheets of the proposed 2008 - 2012 Capital Improvement. Program. These documents will provide basis for discussion at Monday night's work-session. Additional supporting materials will be presented at that time. ®. , ;~ ,a, ~®r® PRINTED ON RECYCLED PAPER ~ ,' ,t ~ a `a ~J_ ~J.. IM PT<.~V EME dT ~'~i`~~Rf>,1~ ~.e ar gars - ALl~L1S~ 2®®~ City of Shorewood, Minnesota Ca~~it~zl t~npr°o~~en~e~zt Pl•o~t•~arn 2008 thru 2012 PROJECTS ~~' DEPARTMEI~IT Department Project# Priority 2008 2009 2010 2011 2012 Total ;Equipment Replacement ~ Ford 555 Backhoe E-08-22 n/a 70,257 70,257 Dump Truck -Ford L8000 {1988) E-OS-33 nla 147,205 147,205 Sweeper -Tennant 240 E-08-46 n/a 16,059 16,059 Speed Awareness Display E-08-51 nla 24,088 24,088 Skid Steer -Bobcat 753 E-OS-76 nla 23,887 23,887 Dump Box Rehabilitation and Sander E-09-54 n/a 25,533 25,533 Dump Truck -Ford L8000 (1995) E-09-68 nla 153,200 153,200 Tractor -Ford 3910 E-10-35 nta 39,094 39,094 Air Compressor-Ingersoll Rantl 185 E-10-38 nla 16,465 16,465 Trailer 12' Tops E-10-41 nla 3,458 3,458 Dump 1 ton - 4 x 2 Ford F-350 E-10-52 nla 54,131 54,131 Groundsmaster Mower- Toro 328D E-10-57 nla 26,314 26,314 Mower -Toro Walk Behind 44 E-10-73 nla 3,308 3,308 Attach2 -1985 Cabs for Groundmaster E-10-82 nla 6,015 6,015 Trailer 24'-Trail King E-11-21 nla 23,111 23,111 Mower-Toro Groundmaster328D(84) E-11-74 n/a 27,892 27,892 Sand Pro 3000 E-11-77 nla 13,548 13,548 Bobcat E-12-01 nla 25,406 25,406 Sandpro E-12-02 nla 12,098 12,098 Equipment Replacement Total 281,496 178,733 148,785 64,551 37,504 711,069 'Local Street Reconstruction ~ Harding Lane LR-09-01 1 586,011 586,011 Nelsine Drive LR-10-03 1 357,600 357,600 Meadowview Road LR-10-04 1 350,745 350, 745 Rampart Court LR-11-01 1 171,572 171,572 Star Roads LR-11-02 1 535,700 535, 700 Bituminous Overlays LR-11-100 n/a 155,700 163,500 171,600 180,200 189,200 860,200 Bituminous Sealcoating LR-11-99 nla 194,400 204,200 214,400 225,100 236,300 1,074,400 Local Street Reconstruction Total 350,100 953,711 1,094,345 1,112,572 425,500 3,936,228 ,Municipal State Aid Streets ~ Vine Hill Road -Mill and Overlay MSA-03-05 1 2,500,000 2,500,000 Municipal State Aid Streets Total 2,500,000 2,500,000 Municipal Water System ~ Amesbury Well Controls Replacement W-07-03 nla 55,000 55,000 Water Meter Radio Read Project W-07-05 n/a 75,000 75,000 150,000 SE Area Water Tower-painting W-08-01 n!a 270,000 270,000 Amesbury Lineshaft Well -Pull & Inspect W-08-02 nla 23,000 23,000 Tkm's'rla}~, ,Itr,tr.w 'J, '(I0,5 2 Department Project# F'riorite 200 2009 20dO 2014 2042 Total Woodhaven Well Bldg Demolition W-08-03 nla 18,000 18,000 Boulder Bridge Well #2 -Pull & Inspect W-09-01 nla 24,000 24,000 Municipal Water System Total 441,000 99,000 540,000 __- -- Parks Badger Park-Hockey Rink lights P-07-01 n/a 50,000 50,000 Cathcart Park-Repave Existing Trail P-08-02 nla 3,000 3,000 Cathcart Park -Resurface tennis Courts P-08-03 nia 6,000 6,000 Cathcart Park-Swing Set Replacement P-08-04 n/a 2,500 2,500 Cathcart Park -Picnic Shelter Canopy P-08-05 nla 50,000 50,000 Freeman Park-Restoration Dug-outs P-09-01 n/a 4,000 4,000 Freeman Park-Picnic Shelter Rehab P-09-02 nla 3,000 3,000 Manor Park -Resurface Tennis Courts P-09-03 n/a 6,000 6,000 Manor Park Shelter Building Addition P-09-04 n/a 50,000 50,000 Silverwootl Park -Picnic Shelter Canopy P-09-06 n/a 50,000 50,000 Silvenvood Park Resurface Tennis/Basketball Court P-09-07 nla 2,000 2,000 Signage -Various parks & entry points P-09-09 n!a 30,000 30,000 Silvenvood Park-Bituminous Parking Lot P-10-01 n/a 18,000 18,000 Freeman Park-Wetland Enhancement P-11-02 nla 500,000 500,000 Badger Park-Tennis Court Resurface P-11-03 nla 12,000 12,000 Cathcart Park -Replace Hockey Rink Lights P-12-01 n/a 50,000 50,000 Parks Total 50,000 206,500 18,000 512,000 50,000 836,500 Public Facilities City Hall Renovation Project -Construction City Hall Renovation Project-Furnishings 5795 Country Club-Residence Public Facilities Total _ --- _ __ Sanitary Sewer ~ Lift Station 12 Rehab-5705 Christmas Lake Pt. Lift Station 16 Rehab-4915 Shady Island Rd Portable Lift Station Control Panel Lift Station 15 Rehab-4360 Enchanted Dr. Lift Station 17 Rehab-5295 Shady Island Rd Annual Lift Station Inspect & Rehab Infltration and Inflow Reduction Sanitary Sewer Total __ _ _ -__ Stormwater Management 1 Harding Lane Drainage Stratford PI Drainage Lake South Auto Drainage 5830 Echo Rd Drainage 6180 Chaska Rd Drainage Meadowview Rd Storm Nelsine Dr Drainage 6180 Murray Drainage 5925 Grant Drainage Lake Mary Outlet PF-08-02 1 800,000 385,000 1,185,000 PF-08-03 2 75,000 75,000 PF-09-01 nla 5,000 5,000 800,000 465,000 1,265,000 SS-08-01 nla 110,000 110,000 SS-08-02 nla 104,000 104,000 SS-08-03 nla 7,000 7,000 SS-08-O6 nla 28,000 100,000 128,000 SS-09-O1 nla 8,000 70,000 78,000 SS-11-03 n/a 25,000 25,000 25,000 25,000 25,000 125,000 SS-11-05 nla 50,000 50,000 50,000 50,000 50,000 250,000 324,000 183,000 145,000 75,000 75,000 802,000 STM-09-O1 1 97,000 97,000 STM-09-02 1 30,000 30,000 STM-09-03 1 21,000 21,000 STM-09-04 1 33,000 33,000 STM-09-05 1 4,000 4,000 STM-10-01 3 15,000 15,000 STM-10-02 1 16,000 16,000 STM-10-03 1 36,000 36,000 STM-10-04 1 49,000 49,000 STM-11-02 1 505,000 505, 000 77uu'~ilu,c, .lu.~tr.ct 'l, ZOU,S 3 Department Project# Priorit~~ 2008 2009 2010 2011 2012 Total Star Circle Storm STM-11-03 3 89,000 89,000 RampartCt. Drainage STM-11-04 1 8,000 8,000 Boulder Bridge lift Station STM-12-01 nla 243,000 243,000 Valleywood Rd. Drainage STM-19-03 1 45,000 45,000 Stormwater Management Total 185,000 116,000 602,000 288,000 1,191,000 - - _ _._ Technology/Office Equip Phone System (VOIP or other) -City Hall Project T-09-Oi 1 50,000 50,000 City Hall Copier & Maintenance Contract T-09-02 nla 20,000 20,000 Computer Upgrades T-11-O6 3 10,000 10,000 10,000 10,000 10,000 50,000 Technology/Office Equip Total 10,000 so,ooo 10,000 10,000 10,000 120,000 GRAND TOTAL 2,256,596 2,350,944 1,532,130 4,876,123 886,004 11,901,797 1~Irur.~dgr, .li~ust '1, 'OOb' 4 City of Shorewood, Minnesota Cca~ital hra~ro~~errlent Probr~EZlra 200 d,ru 2012 ~R®JEC:TS ~Y ~'~AR Project Nance Department Project # Priority Project Cost 20~ Ford 555 Backhoe Equipment Replacement E-08-22 nia 70,257 Dump Truck -Ford L8000 (1988) Equipment Replacement E-08-33 nla 147,205 Sweeper -Tennant 240 Equipment Replacement E-08-46 nla 16,059 Speed Awareness Display Equipment Replacement E-08-51 nla 24,088 Skid Steer -Bobcat 753 Equipment Replacement E-08-76 nla 23,887 Bituminous Overlays Local Street Reconstruction LR-11-100 n!a 155,700 Bituminous Sealcoating Local Street Reconstruction LR-11-99 n/a 194,400 Amesbury Well Controls Replacement Municipal Water System W-07-03 nla 55,000 Water Meter Radio Read Project Municipal Water System W-07-05 nla 75,000 SE Area Water Tower -painting Municipal Water System W-08-01 n/a 270,000 Amesbury Lineshaft Well -Pull & Inspect Municipal Water System W-08-02 nla 23,000 Woodhaven Well Bldg Demolition Municipal Water System W-08-03 n!a 18,000 Badger Park-Hockey Rink Lights Parks P-07-01 n/a 50,000 City Hall Renovation Project -Construction Public Facilities PF-08-02 1 800,000 Lift Station 12 Rehab-5705 Christmas Lake Pt. Sanitary Sewer SS-08-01 nla 110,000 Lift Station 16 Rehab-4915 Shady Island Rd Sanitary Sewer SS-08-02 nla 104,000 Portable Lift Station Control Panel Sanitary Sewer SS-08-03 n/a 7,000 Lift Station 15 Rehab-4360 Enchanted Dr. Sanitary Sewer SS-08-O6 n/a 28,000 Annual Lift Station Inspect & Rehab Sanitary Sewer SS-11-03 n/a 25,000 Infiltration and Inflow Reduction Sanitary Sewer 55-11-05 nla 50,000 Computer Upgrades TechnologylOffice Equip T-11-O6 3 10,000 Total for 2008 2,256,596 - ---- __ 2009 Dump Box Rehabilitation and Sander Equipment Replacement E-09-54 nla 25,533 Dump Truck -Ford L8000 (1995) Equipment Replacement E-09-68 nla 153,200 Harding Lane Local Street Reconstruction LR-09-01 1 586,011 Bituminous Overlays Local Street Reconstruction LR-11-100 nla 163,500 Bituminous Sealcoating Local Street Reconstruction LR-11-99 nla 204,200 Water Meter Radio Read Project Municipal Water System W-07-05 nla 75,000 Boulder Bridge Well #2 -Pull & Inspect Municipal Water System W-09-01 nla 24,000 Cathcart Park-Repave Existing Trail Parks P-08-02 nla 3,000 Cathcart Park -Resurface tennis Courts Parks P-08-03 nla 6,000 Cathcart Park-Swing Set Replacement Parks P-08-04 nla 2,500 Cathcart Park -Picnic Shelter Canopy Parks P-O8-05 nla 50,000 Freeman Park-Restoration Dug-outs Parks P-09-O1 nla 4,000 Freeman Park-Picnic Shelter Rehab Parks P-09-02 nla 3,000 Manor Park -Resurface Tennis Courts Parks P-09-03 nla 6,000 Manor Park Shelter Building Addition Parks P-09-04 nla 50,000 Silverwood Park -Picnic Shelter Canopy Parks P-09-O6 nla 50,000 Silverwood Park Resurface TennislBasketball Court Parks P-09-07 nla 2,000 Signage -Various parks & entry points Parks P-09-09 nla 30,000 City Hall Renovation Project- Construction Public Facilities PF-08-02 1 385,000 City Hall Renovation Project -Furnishings Public Facilities PF-08-03 2 75,000 77iirrsdrn , . l u<~ ~rsr ? 1. ?0!h4 5 Project ~~~me Depat-tn~enl Yrt~ject # Peiorit}- Project Cost 5795 Country Club-Residence Public Facilities PF-09-01 nla 5,000 Lift Station 15 Rehab-4360 Enchanted Dr. Sanitary Sewer SS-08-O6 n/a 100,000 Lift Station 17 Rehab-5295 Shady Island Rd Sanitary Sewer SS-09-Oi nla 8,000 Annual Lift Station Inspect & Rehab Sanitary Sewer SS-11-03 n/a 25,000 Infiltration and Inflow Reduction Sanitary Sewer SS-11-05 nla 50,000 Harding Lane Drainage Stormwater Management STM-09-O1 1 97,000 Stratford PI Drainage Stormwater Management STM-09-02 1 30,000 Lake South Auto Drainage Stormwater Management STM-09-03 1 21,000 5830 Echo Rd Drainage Stormwater Management STM-09-04 1 33,000 6180 Chaska Rd Drainage Stormwater Management STM-09-05 1 4,000 Phone System (VOIP or other} -City Hal! Project TechnologylOffice Equip T-09-01 1 50,000 City Hall Copier & Maintenance Contract TechnologylOffice Equip T-09-02 nla 20,000 Computer Upgrades TechnologylOffice Equip T-11-06 3 10,000 Total for 2009 2,350,944 _ 2~ Tractor -Ford 3910 Equipment Replacement E-10-35 nla 39,094 Air Compressor-Ingersoll Rand 185 Equipment Replacement E-10-38 n/a 16,465 Trailer 12' Tops Equipment Replacement E-10-41 n/a 3,458 Dump 1 ton - 4 x 2 Ford F-350 Equipment Replacement E-10-52 nla 54,131 Groundsmaster Mower- Toro 328D Equipment Replacement E-10-57 n/a 26,314 Mower- Toro Walk Behind 44 Equipment Replacement E-10-73 nla 3,308 Attach2 -1985 Cabs for Groundmaster Equipment Replacement E-10-82 nla 6,015 Nelsine Drive Local Street Reconstruction LR-10-03 1 357,600 Meadowview Road Local Street Reconstruction LR-i0-04 1 350,745 Bituminous Overlays Local Street Reconstruction LR-11-100 nla 171,600 Bituminous Sealcoating Local Street Reconstruction LR-11-99 nla 214,400 Silverwood Park-Bituminous Parking Lot Parks P-10-O1 nla 18,000 Lift Station 17 Rehab-5295 Shady Island Rd Sanitary Sewer 5S-09-01 nla 70,000 Annual Lift Station Inspect & Rehab Sanitary Sewer SS-11-03 nla 25,000 Infiltration and Inflow Reduction Sanitary Sewer SS-11-05 nla 50,000 Meadowview Rd Storm Stormwater Management STM-10-01 3 15,000 Nelsine Dr Drainage Stormwater Management STM-i0-02 1 16,000 6180 Murray Drainage Stormwater Management STM-10-03 1 36,000 5925 Grant Drainage Stormwater Management STM-10-04 1 49,000 Computer Upgrades TechnologylOffice Equip T-11-O6 3 10,000 Total for 2010 1,532,130 Trailer 24' -Trail King Equipment Replacement E-11-21 nla 23,111 Mower -Toro Groundmaster 328D (84) Equipment Replacement E-11-74 nla 27,892 Sand Pro 3000 Equipment Replacement E-11-77 nla 13,548 Rampart Court Local Street Reconstruction LR-11-01 1 171,572 Star Roads Local Street Reconstruction LR-11-02 1 535,700 Bituminous Ovedays Local Street Reconstruction LR-11-100 nla 180,200 Bituminous Sealcoating Local Street Reconstruction LR-11-99 n/a 225,100 Vine Hill Road -Mill and Overlay Municipal State Aid Streets MSA-03-05 1 2,500,000 Freeman Park-Wetland Enhancement Parks P-11-02 nla 500,000 Badger Park -Tennis Court Resurface Parks P-11-03 nla 12,000 Annual Lift Station Inspect & Rehab Sanitary Sewer SS-i 1-03 nla 25,000 Infiltration and Inflow Reduction Sanitary Sewer SS-11-05 nla 50,000 Lake Mary Outlet Stormwater Management STM-11-02 1 505,000 Star Circle Storm Stormwater Management STM-i1-03 3 89,000 Rampart Ct. Drainage Stormwater Management STM-11-04 i 8,000 Computer Upgrades Technology/Office Equip T-11-06 3 10,000 17rursrlgr, , I u; trsr _' /. 3UO,y 6 Project il~ame Department ProJecf # 1'riarity Project host __. _._ 2012 Bobcat Sandpro Bituminous Overlays Bituminous Sealcoating Cathcart Park -Replace Hockey Rink Lights Annual Lift Station Inspect & Rehab Infiitration and inflow Reduction Boulder Bridge Lift Station Valleywood Rd. Drainage Computer Upgrades GRAiVD TOTAL Total for 2011 4,876,123 Equipment Replacement E-12-01 nla 25,406 Equipment Replacement E-12-02 nla 12,098 Local Street Reconstruction LR-11-100 n/a 189,200 Local Street Reconstruction LR-11-99 nla 236,300 Parks P-12-01 n!a 50,000 Sanitary Sewer SS-11-03 n/a 25,000 Sanitary Sewer SS-11-05 nla 50,000 Stormwater Management STM-12-01 n!a 243,000 Stormwater Management STM-19-03 1 45,000 Technology/Office Equip T-11-O6 3 10,000 Total for 2012 886,004 11,901,797 7~hur.~~dctr. ~lu~~us~ ?l, ?UO,g 7